CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
10/14/2024
1 SUBJECT:
Appointments to the Economic Development Committee, Emergency Preparedness and Safety Commission, Library Advisory Committee, and Open Space and Parkland Advisory Committee RECOMMENDED ACTION:
Move to appoint:
a) three (3) applicants to the Economic Development Committee each for a full 4-year term to expire October 2028;
b) two (2) applicants to the Emergency Preparedness and Safety Commission each for a full 4-year term to expire October 2028;
c) up to two (2) applicants to at-large positions on the Library Advisory Committee, specifying the term for each; and
d) one (1) applicant to the Open Space and Parkland Advisory Committee for a partial term to expire May 2028.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
The City has recruited applicants for the Economic Development Committee, Emergency Preparedness and Safety Commission, Library Advisory Committee, and Open Space and Parkland Advisory Committee due to vacancies and terms expiring in October 2024:
1) three (3) positions on the Economic Development Committee for full four-year terms to expire October 2028;
2) two (2) positions on the Emergency Preparedness and Safety Commission for full four-year terms to expire October 2028;
3) two (2) voting at-large positions on the Library Advisory Committee of a term length to be specified by Council; and
4) one (1) position on the Open Space and Parkland Advisory Committee for one (1) partial term to expire May 2028.
Recruitment notices were posted on the City website on August 28, 2024, and published in the San Mateo Daily Journal on September 4, 2024, and September 11, 2024. These recruitments were also advertised in the City's weekly Connect With Pacifica e-newsletter and the City's Facebook, Instagram, and NextDoor social media accounts.
The terms expiring in October 2024 for the Library Advisory Committee were at-large positions held by youth (under age 18). The City also undertook youth-specific recruitment for the Library Pacifica City Council 2
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Advisory Committee. Recruitment notices and recruitment flyers for the Library Advisory Committee focused on youth under age 18 were posted on the City website on August 28, 2024, and shared in the Jefferson Union High School District Superintendent’s Newsletter, the Terra Nova College and Career Center, the Terra Nova Library, the Oceana High School Library, the Tiger NewsBytes Newsletter, the Youth Advisory Board, and the City of Pacifica Parks, Beaches, and Recreation social media.
The application deadline of September 13, 2024, was extended two times: first to September 20, 2024, and lastly to September 30, 2024.
The City received six (6) timely applications for the Economic Development Committee, two (2) timely applications for the Emergency Preparedness and Safety Commission, ten (10) applications for the Library Advisory Committee, and three (3) timely applications for the Open Space and Parkland Advisory Committee. One applicant for the Economic Development Committee subsequently withdrew their application and one applicant indicated that they marked interest in the Economic Development Committee mistakenly on the application, resulting in four (4) eligible applicants for consideration for the Economic Development Committee. Some applicants indicated interest in multiple Committee / Commission recruitments. The lists of applicants under consideration for each committee and commission are attached.
Pacifica Municipal Code Section 2-2.103 (Membership: Eligibility) sets forth guidelines for City Commissions and Committees membership eligibility as follows:
2-2.103(a) Membership on the commissions provided for in this chapter shall represent a broad cross-section of the entire community.
2-2.103(b) To be eligible for appointment to any commission or committee, a person shall be a qualified elector of the City, except for the following persons:
(1) Members who are under the age of eighteen (18) years at the time of their appointment; provided, however, they shall be residents of the City; and
(2) Members of committees who are not qualified electors or residents of the City but who may be appointed by the Council where they are deemed to be able to provide expertise or where they may be representative of a section of the community (i.e., commercial).
Applicant interviews were conducted by the City Council at a Special City Council Meeting held on October 7, 2024.
Selection Process
Lists of all applicants under consideration for each committee / commission are attached as Attachment A - Economic Development Committee applicants, Attachment B - Emergency Preparedness and Safety Commission applicants, Attachment C - Library Advisory Committee applicants, and Attachment D - Open Space and Parkland Advisory Committee applicants.
Council may choose to deliberate as to the candidates that they would support to nominate for appointments to each of the open Committee or Commission seats. Council should then make a formal motion to appoint named applicants to each committee / commission. Each formal motion should specify which named individual(s) are nominated for appointment to full terms Pacifica City Council 3
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and which named individual(s) are nominated for appointment to a partial term of specified duration, if there are multiple positions to be filled for differing terms. For the Library Advisory Committee, the nomination should specify the named individual(s) and the desired term duration (e.g. term to expire October 2025). In the past recruitment focused on youth members, the term duration was selected for 1 year, but is subject to City Council discretion.
FISCAL IMPACT:
None associated with this item.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: List of Applicants Economic Development Committee (PDF) Attachment B: List of Applicants Emergency Preparedness and Safety Commission (PDF) Attachment C: List of Applicants Library Advisory Committee (PDF) Attachment D: List of Applicants Open Space and Parkland Advisory Committee (PDF)