Agenda — Pacifica City Council, October 28, 2024 (part 2 of 5)

REV. 10/28/2024
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
04-01-00 General Accounting Group
04-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-01-02 GEMS Financial System Finance IND Transitory Record; Databases are maintained while active
04-01-03 Journal Entries Does not include year-end journal entries. Finance AA+2 GC 34090; 2 years minimum State of California Guidelines; 2 years after audit
04-01-04 Year End Journal Entry Reports Transitory, but maintained to support the fiscal year papers. AA+5 GC 34090; 2 years minimum State of California Guidelines; After audit plus 2 years for review workpapers.

Administrative Decision: Maintain for 5 years after audit for reference purposes.
04-02-00 Accounts Payable
04-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-02-02 Accounts Payable - Vendors Includes invoices and vendor information. Hardcopy checks, invoices and backup information are maintained.

Finance AA+4 GC 34090; 2 year minimum requirement
State of California Guidelines; 4 years after audit
04-02-03 Accounts Payable - Disasters & Grants Finance AFP+7 * 24 CFR 85.42; Grants & co-operative agreements, 3 years after submission of last expenditure report
29 CFR 97.42; grants must be kept for 3 years after
final expenditure report.

State of California Guidelines; 7 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
04-02-04 Skyview Reports MS Access report of a summary of payment approvals. Finance CY+2 GC 34090; 2 year minimum State of California Guidelines; 2 years for management
reports
04-02-05 Petty Cash Includes petty cash requests, receipts, approvals and other backup documentation. Maintained by administrative staff in each department but information is sent to Finance.

Finance AA+4 GC 34090; 2 year minimum requirement
State of California Guidelines; 4 years after audit
04-02-06 Tax Payments Includes payments on sales, gas and other taxes due. Finance AA+5 GC 34090; 2 year minimum 29 USC 436; 5 years
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.2-6; Maintain at least 3 years
State of California Guidelines; 4 years after audit

2.a
Packet Pg. 99
Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 21 ends

REV. 10/28/2024
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

FINANCIAL SERVICES RECORDS
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
04-02-07 Credit Card Statements Currently in paper format. Finance AA+4 GC 34090; 2 year minimum requirement CCP 337; 4 year statute of limitations
State of California Guidelines; 4 years after audit
04-02-08 W-9 Reporting Finance AT+4 GC 34090; 2 year minimum requirement 26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
Administrative Decision: Maintain W-9s for 4 years after vendor/contractor separates from the City.
04-02-09 1099 Reporting Also includes 1096 summary forms. Finance AA+4 GC 34090; 2 year minimum requirement 26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
04-02-10 Purchase Orders Administrative purchase order for encumberances. Finance AFP+4 GC 34090; 2 year minimum requirement CCP 337; Statute of limitations
State of California Guidelines; 4 years after audit
Administrative Decision: Maintain purchase orders for 4 years after final payment and close out of the purchase order.
04-03-00 Accounts Receivable
04-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

Finance AA+3 GC 34090; 2 year minimum requirement
CCP 338; Statute of limitations, 3 years for action
State of California Guidelines; 3 years after audit
04-03-03 Miscellaneous Receivables May include surplus property disposition and auction receipts.

Finance AA+4 GC 34090; 2 year minimum requirement
CCP 337; Statute of limitations, 4 years for action
State of California Guidelines; 4 years after audit
04-03-04 Cash Receipts & Deposits Includes cash, credit cards, credit card receipts, transient occupancy tax receipts and other miscellaneous revenue.

Finance AA+4 GC 34090; 2 year minimum requirement
CCP 337; Statute of limitations, 4 years for action
State of California Guidelines; 4 years after audit
04-03-05 Collection Activities Finance AA+4 GC 34090; 2 year minimum requirement CCP 337; Statute of limitations of 4 years
State of California Guidelines; 4 years after audit
04-03-06 Adjustments & Accruals Finance AA+4 GC 34090; 2 year minimum requirement CCP 337; Statute of limitations, 4 years for action
State of California Guidelines; 4 years after audit
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 100 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 22 ends

REV. 10/28/2024
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

Finance AA+2 GC 34090; 2 year minimum requirement
Government Code 50050 et seq; local governments
must take certain actions to bar future claims to
unclaimed/unpaid government funds, including
publication an d opportunity for submission of claims. 2 years after audit per Gov. Code 50050.
04-04-00 Auditing
04-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-04-02 CAFR Annual Financial Statement Finance P GC 34090; 2 years minimum State of California Guidelines; 7 years after audit
Administrative Decision: Maintain annual financial
statements permanently.
04-04-03 Single Audit Includes the general audit of City financials. Grant funded specifically for a program or subject.

Finance /
PB&R
P GC 34090; 2 years minimum
State of Calfornia Guidelines; Permanent
04-04-04 Annual Individual Audits Includes sales tax, utility users, enterprise funds and other annual audits.

Finance P GC 34090; 2 years minimum
State of Calfornia Guidelines; Permanent
04-04-05 Special Audits Includes one-off audits for specific items. Finance P GC 34090; 2 years minimum State of Calfornia Guidelines; Permanent
04-04-06 Teamsters / PERS Based on benefits and payroll information. Occur approximately every 3 years.

Finance P GC 34090; 2 years minimum
State of Calfornia Guidelines; Permanent
04-04-07 Year-End Work Papers Finance AA+1 GC 34090; 2 years minimum State of California Guidelines; 2 years after audit.

Administrative Decision: Maintain for 1 year after the
audit is completed due to transitory nature of the
documents.
04-04-08 Auditor's Communications Auditor correspondence and general information. Finance CY+2 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
04-05-00 Banking & Investing
04-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-05-02 Bank Statements & Reconciliations Finance AA+5 GC 34090; 2 years minimum 26 CFR 31.6001-1(e)(2); 4 years
State of California Guidelines; 5 years after audit
04-05-03 Investments Broker notices, transaction confirmations, LAIF, endowments and other investment related statements.

Finance P GC34090; 2 year minimum requirement
CCP 337; Statutes of limitations, 4 years for action
State of California Guidelines; Permanent
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 101 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 23 ends

REV. 10/28/2024
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-06-02 Annual Budget Includes general City and RDA/Successor Agency budgets. Finance P GC 34090; 2 years minimum State of California Guidelines; 7 years after audit
Administrative Decision: Maintain annual budgets
permanently for reference.
04-06-03 Budget Workpapers, Finance Includes workpapers, forecasts, correspondence and other budget creation related documents maintained by the
departments.

Finance AA+2 GC 34090; 2 years minimum
State of California Guidelines; 2 years after audit
04-06-04 Budget Adjustments & Journal Entries Finance AA+2 GC 34090; 2 years minimum State of California Guidelines; 2 years after audit
04-06-05 Master Fee Schedule Finance S+10 GC 34090; 2 years minimum Administrative Decision: Maintain master fee schedule
documents for 10 years after schedules are superseded
for trending. Also maintained online.
04-07-00 Business Licensing
04-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-07-02 Business License Files Includes the applications, renewals, customer correspondence, certificates of insurance and the license.

Finance AT+4 GC 34090; 2 year minimum requirement
CCP 337; Statute of limitations
State of California Guidelines; 4 years after termination 04-08-00 Debt Financing
04-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 102 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 24 ends

REV. 10/28/2024
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

Finance AFP+10 GC 34090; 2 years minimum
GC 43900-43903; Destruction guidelines for bonds
CCP 337.5; Statutes of limitations
State of California Guidelines; 10 years after
closure/expiration
04-09-00 Financial Reporting
04-09-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-09-02 State Controllers Reports Finance P GC 34090; 2 years minimum State of California Guidelines; Permanent
04-09-03 Annual GASB Reports Finance P GC 34090; 2 years minimum State of California Guidelines; Permanent
04-09-04 Annual Street Reports - SCO Finance P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent
04-09-05 Gas Tax - Measure A Includes reports on fuel and depreciation for fleet vehicles.

Goes to the State Controller, MPC and the federal
government.

Finance AA+4 GC 34090; 2 year minimum requirement
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
04-09-06 Use Tax Reports Reported to the BOE electronically and printed for reference. Includes sales & use tax reporting.

Finance AA+4 GC 34090; 2 year minimum requirement
29 USC 436; 5 years
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
29 CFR 516.5; Maintain at least 3 years
State of California Guidelines; 4 years after audit
04-10-00 Fixed Assets
04-10-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 103 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 25 ends

REV. 10/28/2024
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

Finance AA+10 GC 34090; 2 year minimum requirement
State of California Guidelines; 4 years after audit for tax reporting.

CCP 337.15; 10 years for action against real property
Administrative Decision: Maintain depreciation
schedules for 4 years after the annual audit to follow
retention for tax reporting.
04-10-03 Fixed Asset Inventory Finance AA+4 GC 34090; 2 year minimum requirement State of California Guidelines; 4 years after audit for fixed asset inventories, no specific retention for
depreciation schedules.
04-09-00 Payroll
04-09-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
04-09-02 Employee Time Summary Sheets Original signed timesheets are maintained by the department and signed by the employee. Finance receives the Paymate summary which goes with the Payroll
Registers.

Finance AA+6 GC 34090; 2 year minimum requirement
29 CFR 516.2; Maintain
29 CFR 516.6; 2 years
R&T 19530; 3 years after tax return due
R&T 19704; 6 year statute of limitations
LC 1174; 4 years after pay period
26 CFR 31.6001-1; 4 years after tax return due
29 USC 255(a); 2 to 3 years statute of limitations for
minimum wages
State of California Guidelines; 6 years after audit
04-09-03 Employee Payroll Files Includes withholding orders, new hire paperwork, enrollments, retirement system, banking information,
workers compensation, requests, one-off payroll items, W4s, DE-4s, café forms and other payroll related documents for the individual employee.

Finance C P GC 34090; 2 year minimum requirement
LC 1174; 3 years for payroll records
LC 1197.5(d); 3 years for payroll records
22 CCR 1085.2(c); 4 years for unemployment
contributions
29 CFR 516.2(a)(10); Maintain
29 CFR 516.6; 2 years
LC 1174; 2 years after pay period
29 USC 255(a); 2 to 3 years statute of limitations for
minimum and unpaid wages
29 USC 1027, 1113, 1451 (ERISA) (6 years); Benefit
plans for employees
State of California Guidelines; Permanent for workers
compensation records
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 104 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 26 ends

REV. 10/28/2024
04-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

Finance C P GC 34090; 2 years minimum
GC 12946; 2 years after termination
29 CFR 516.2-6; 4 years after tax return filing
29 CFR 1627; 3 years
State of California Guidelines; Permanent
04-09-05 Payroll Accounts Payable Support the payroll process and benefit payments. Finance CY+19 GC 34090; 2 year minimum requirement CCP 337; Statute of limitations of 4 years
State of California Guidelines; 4 years after audit
Administrative Decision: Maintain for the current year
plus 19 years to support the payroll register and
processing.
04-09-06 PERS Retirement Reports Employer contribution reports and circulars. Finance P GC 34090; 2 year minimum requirement GC 12946; 2 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year after
benefit plan termination
State of California Guidelines; Permanent for PERS
working documents, 4 years after termination for
employee deduction reports.
04-09-07 Quarterly Returns Includes Form 941, DE9 and other quarterly returns. Finance AA+6 GC 34090; 2 year minimum requirement 29 USC 436; 5 years
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
R&T 19704; 6 year statute of limitations
29 CFR 516.2-6; Maintain at least 3 years
State of California Guidelines; 4 years after audit
04-09-08 W-2s / W-2 Reporting Finance C AA+10 GC 34090; 2 year minimum requirement 29 USC 436; 5 years
26 CFR 31.6001; 4 years after tax return is filed
R&T 19530; 3 years after tax return is filed
R&T 19704; 6 year statute of limitations
29 CFR 516.2-6; Maintain at least 3 years
State of California Guidelines; 4 years after audit
Administrative Decision: Maintain W-2s for 10 years
after audit to support employee requests for history of payment.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 105 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 27 ends

REV. 10/28/2024
05-00-00
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
05-01-00 Personnel Files *Excludes public safety
records
05-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-01-02 Employees & Councilmember Files Includes Personnel Action Forms, original application, training certificates, educational incentive programs & tuition reimbursement, performance evaluations,
disciplinary actions not related to internal investigations, EDD claims, employment contracts / agreements (not
including union negotiations and resulting
contracts/agreements), fingerprints and miscellaneous
communications.

HR C AS+6 29 CFR 1627.3 - 4; 3 years after termination
29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
GC 12946; 2 years after termination or action
State of California Guidelines; 3 years after
termination
05-01-03 Employee Medical Files FMLA, exposure, doctor's notes, and other medical information.

HR C AS+30 8 CCR 15400; Maintain reports
LC 90 - 139.6; 5 years for auditing
LC 6410; OSHA, maintain
29 CFR 1627.3(b)(1); 1 year from action
29 CFR 1910.1020; 30 years after employee
termination
State of California Guidelines; 30 after
completion/closure
05-01-04 I-9 Forms - Full Time Employees Maintained in a binder. HR AS+6 GC 12946; 2 years after completion/position filled GC 7921.505.; Public Records Act, release of
confidential information
29 CFR 1602.14; 1 year after position filled
29 CFR 1607; Maintain
29 CFR 1627.3(b)(1); 1 year from action
29 USC 211c; Maintain, no retention period stated
USCIS Form I-9; Maintain for 3 years after completion
or 1 year after employment is terminated, whichever is
longer.

Administrative Decision: Relocate I-9 forms to the
employee file after separation and maintain for the
same retention period as the personnel file.
05-02-00 Personnel Management Records
05-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 106 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 28 ends

REV. 10/28/2024
05-00-00
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-02-02 Job Descriptions Maintained electronically. HR S+3 GC 34090; 2 year minimum requirement Administrative Decision: Maintain job description for 2 years after superseded to meet the minimum
requirement and method of managing the documents.
05-02-03 Salary Schedule Specific for each job and broken down by bargaining unit.

HR S+3 GC 34090; 2 year minimum
GC 12946; 2 years after completion/position filled
29 CFR 516.6(2); 2 years for wage rate tables, etc.
2 CCR 570.5; 5 years for pay schedules and special
compensation records
29 CFR 1602.14; 1 year after action/change
State of California Guidelines; Retain records for the
current year they are drafted, plus two additional
years.
05-02-04 Classification & Compensation Includes salary surveys, reclassifications and other compensation related documents.

Hired employees, safety:

Applicants who filed a complaint:

HR AS+2
AS+5
AC+2
GC 34090; 2 year minimum requirement
GC 12946; 2 years after completion
29 CFR 1602.14; 1 year after action/change
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; 2 years after
termination for general employees, 5 years after
termination for safety employees
05-02-06 Employee Complaints Including harrassment complaints. Does not include grievances.

Hired employees, non-safety:

Hired employees, safety:

HR
AS+2
AS+5
GC 34090; 2 year minimum requirement
GC 12946; 2 years after completion
29 CFR 1602.14; 1 year after action/change
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
PC 832.5; 5 years
State of California Guidelines; 2 years after
termination for general employees, 5 years after
termination for safety employees
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 107 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 29 ends

REV. 10/28/2024
05-00-00
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-02-07 Employee Benefits Includes the benefits guide and plan documents given to employees for medical, dental, vision, flexible
benefits, short & long term disability, life insurance, deferred compensation, employee assistance program
and other benefit plans. Also includes the annual benefit renewals from the broker.

HR S+2 GC 34090; 2 year minimum
GC 12946; 2 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year
after benefit plan termination
State of California Guidelines; 2 years after action
05-03-00 Personnel Recruitment Records
05-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-03-02 Recruitment File Files include applications, practical test and assessment centers, oral board, rejection letters and
eligibility lists. Remaining documents managed in
CalOPPS.

HR AC+3 GC 12946; 2 years after completion/position filled 29 CFR 1602.14; 1 year after position filled
29 CFR 1627.3; 1 year after position filled
State of California Guidelines; 3 years after
completion/position filled
05-03-03 Background Check Information Includes DOJ fingerprinting, pre-employment physicals (non-hired) and other background checks for hired and
non-hired candidates.

Hired non-safety employees
Hired safety employees
Not hired applicants
HR AS+5
P
AC+2
GC 34090; 2 year minimum
PC 832.5; 5 years for officer complaints
State of California Gudelines; 3 years after
termination/separation for hired general employees,
Permanent for hired Safety Personnel; 2 years after
position closes for Safety Personnel not hired.
05-04-00 Safety & Training Records
05-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

HR S+5 GC 34090; 2 year minimum,
8 CCR 3204; 1 year for IIPP training records
State of California Guideline: 5 years after superceded or expired
05-04-03 Safety & Employee Training Programs Sign-in sheets, handouts, consultant training programs, tailgate meetings and other program information for
general employee training and lunchtime workshops.

Does not include Police or Fire training.

HR CY+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7921.505; PRA, confidential record status
State of California Guidelines; Current year plus 7
years for non-safety training records. Current year plus 2 years for certificates and designations training.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 108 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 30 ends

REV. 10/28/2024
05-00-00
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-04-04 Random Drug Pulls - DOT Records of inspection, maintenance, and calibration of EBTs
Records of negative and cancelled drug test results and alcohol test results with a concentration of less than

0.02 Records of alcohol test results indicating an alcohol concentration of 0.02 or greater; records of verified
positive drug test results; documentation of refusals to take required alcohol and/or drug tests (including
substituted or adulterated drug test results); SAP
reports; and all follow-up tests and schedules for followup tests.

All filed by year completed.

HR C CY+2
CY+1
CY+5
49 CFR 40.333; 1 to 5 years depending upon
document type. All documents must be maintain in a
secured area.
05-04-05 DMV Pull Notice Program HR C S VC 1808.1; must pull record at least every 12 months 05-04-06 Safety Inspections Includes binders with photos and comments on construction and other safety inspections performed by
a third party safety consultant. Required by OSHA.

HR AC+5 GC 34090; 2 year minimum requirement
29 CFR 1904.33; maintain OSHA reports for 5 years
from the end of the calendar year they relate to.
8 CCR 14300.33; current year plus 5 years for OSHA
300 reports
8 CCR 10102; whichever is longer of the following: 5
years from date of injury; 1 year from date
compensation was last provided; upon payment of all
compensation due; when audit findings are final.

State of California Guideline: 5 years after completed
05-04-07 Ergonomic Requests & Accommodations HR AC+5 GC 34090; 2 year minimum State of California Guidelines; Current year plus 2
years for employee statistics, benefit activity and
liability loss reports.
05-05-00 Safety Committee
05-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-05-02 Agenda Packets HR CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 109 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 31 ends

REV. 10/28/2024
05-00-00
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

HUMAN RESOURCES
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
05-05-03 Minutes HR P GC 34090(e); Minutes of governing bodies, Permanent
GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
05-06-00 Worker's Compensation Records
05-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-06-02 Workers Compensation Claims Includes copies of information from the TPA on the employee claim. Doctor's notes stored in the
employee's medical file.

HR C P 8 CCR 15400; Maintain reports
8 CCR 15400.2; 5 years
8 CCR 10102; 5 years
LC 129(a); 5 years for auditing
State of California Guidelines; Permanent for workers
compensation working files (claim files, reports,
incidents). Originals filed with third party administrator. 05-06-03 Third Pary Administrator & JPA - MPA Weekly reports - temporary disability, 4850, claims (including benefit claims) reports.

HR CY+2, AR
P
GC 34090; 2 year minimum requirement
State of California Guidlines; Administrative Record
29 CFR 1602.30; State of California Guidelines:

Permanent for benefit plan claims.
05-06-04 OSHA 300 Reports & Logs Maintained electronically. Also includes quarterly audit reports.

HR CY+5 GC 34090; 2 year minimum requirement
29 CFR 1904.33; 5 years for OSHA reports
8 CCR 14300.33; 5 years for OSHA 300 reports
8 CCR 10102;5 years from date of injury
State of California Guideline: 5 years after completed
05-06-05 Workers Compensation Loss Run Reports Monthly reports HR CY+5 8 CCR 15400; Maintain reports 8 CCR 15400.2; 5 years
8 CCR 10102; 5 years
LC 129(a); 5 years for auditing
State of California Guidelines; State recommends
Permanent retention, but no relevant statues; Risk
Management Reports (including Loss Analysis
Reports) are 5 years after completion/closure.
05-07-00 CalPERS & PARS Records
05-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 110 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 32 ends

REV. 10/28/2024
05-00-00
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

Original hardcopy maintained by the City Clerk.

Clerk P GC 34090; 2 year minimum requirement
GC 12946; 2 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year
after benefit plan termination
State of California Guidelines; Permanent for PERS
documents.

General note: PERS employee deduction reports need
only be retained for 4 years.
05-07-03 Rate Changes Supplied by PERS for rate changes. Accessible electronically on the myCalPERS website.

HR P GC 34090; 2 year minimum requirement
GC 12946; 2 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year
after benefit plan termination
State of California Guidelines; Permanent for PERS
documents
05-07-04 Valuation Reports Supplied by PERS for rate changes. Accessible electronically on the myCalPERS website.

HR P GC 34090; 2 year minimum requirement
GC 12946; 2 years after submission or creation
29 CFR 1627.3(b)(2) EEOC/ADEA requires 1 year
after benefit plan termination
State of California Guidelines; Permanent for PERS
documents
05-07-05 Correspondence HR CY+2 GC 34090; 2 year minimum requirement State of California Guidlines; Administrative Record
05-08-00 Labor Relations Records
05-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
05-08-02 Union Representatives / Organizations Includes correspondence and reviews with labor organizations. Does not include negotiation information.

HR CY+2, AR GC 34090; 2 year minimum requirement
Administrative Decision: Maintain correspondence and
communications for the current year plus 2 years.

Review annually for relevant content.
05-08-03 Negotiations HR P 29 USC 211c; Maintain, indefinite 29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; Permanent
05-08-04 Memorandums of Understanding Includes management / confidential resolution. HR P 29 USC 211c; Maintain, indefinite 29 CFR 516.5(b); 3 years
State of California Guidelines; Recommend
Permanent retention without relevant statutes or
regulations cited.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 111 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 33 ends

REV. 10/28/2024
05-00-00
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

Hired employees, safety:

HR AS+2
AS+5
GC 12946; 2 years after completion
29 CFR 1602.14; 1 year after action/change
29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
PC 832.5
State of California Guidelines; 2 years after
termination for general employees, 5 years after
termination for safety employees
05-08-06 Interest Arbitrations Award Awards and compensation given to units based on settled complaints.

HR P 29 USC 211c; Maintain, indefinite
29 USC 203m; Definitions
29 USC 207g; Definitions
State of California Guidelines; Permanent
05-08-07 Appeals Appeals based on grievances, disciplinary actions or other labor relations issues.

HR AS+5 GC 12946; Until resolved
29 CFR 1602.14; 1 year after action/change
PC 832.5; 5 years for peace officers
State of California Guidelines; 2 years after
termination for general employees, 5 years after
termination for safety employees
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 112 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 34 ends

REV. 10/28/2024
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
06-01-00 Planning Administration (All Divisions)
06-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-01-02 Consultant Agreements Includes copies of agreements, contact information, correspondence
Planning AC+4 CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
06-02-00 Planning Records
06-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-02-02 General Plan & Plan Amendments Includes all General Plan related material and items. Planning P GC 34090(a); Real property records, maintain State of California Guidelines; Permanent
06-02-03 Planning Applications & Projects Includes all planning project applications, associated maps, backup documentation and other real property
related planning projects.

Planning P GC 34090(a); Real property records, maintain permanently
GC 4003, 4004; Maintain
H&S 19850; Life of Building, with exceptions
CC 1351; definitions, community property
State of California Guidelines; Permanent
06-02-04 Planning Applications & Projects, Not Completed or Denied
Applications withdrawn by applicant. Planning CY+2 GC 34090; 2 year minimum requirement 06-03-00 Building Records
06-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-03-02 Building Permits - Not Issued/Withdrawn Building CY+2 GC 34090; 2 year minimum requirement 06-03-03 Building Permits - Residential Includes Structural Calculations, Soils Reports, Land Surveys, Pad Elevations, Special Inspection Reports,
Plan Check Comments / Responses, Request for
Waiver for Accessibility Requirements, Inspection
Reports and Cards with wet signatures, and other
documents for building projects.

Residential Site Plan, Floor Plan, Structural Plans
Building P
AP+2
H&S 19850; Building plans - Life of Building, with
exceptions
CC 1351; definitions, community property
State of California Guidelines; Permanent
GC 34090; 2 year minimum requirement
California Building Code 107.5; 180 days for approved
final plans.

2.a
Packet Pg. 113 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 35 ends

REV. 10/28/2024
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

Building P H&S 19850; Building plans - Life of Building, with exceptions
CC 1351; definitions, community property
State of California Guidelines; Permanent including
commercial plans
06-03-05 Certificates of Occupancy Building L GC 34090(a); Real property records, maintain State of California Guidelines; Life of business
06-04-00 Code Enforcement Records
06-04-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Code AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
correction/completion.
06-04-03 Administrative Appeals Appeals for code enforcement violations. Code AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after
correction/completion.
06-04-04 Stormwater Compliance Violations of Municipal Regional Stormwater Permit. Code AC+5 40 CFR 122.41; 5 years 40 CFR 503.17; 5 years
RCS Suggestion: Maintain stormwater compliance and
NPDES violations for 5 years after correction.
06-04-05 Recorded Liens Against Property Code P GC 34090(a); Real property records, maintain State of California Guidelines; Permanent for recorded
liens.
06-05-01 Planning Commission
06-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-05-02 Agenda Packet Includes agendas and staff reports. CD Admn CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 114 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 36 ends

REV. 10/28/2024
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

PLANNING & BUILDING
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
06-05-03 Minutes CD Admn V, H P GC 34090(e); Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
06-05-04 Resolutions CD Admn V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
06-05-05 Meeting Recordings CD Admn 30 Days GC 54953.5; 30 days after recording 06-05-06 Meeting Notices CD Admn CY+4 GC 34090; 2 year minimum requirement CCP 343; Statutes of limitations, 4 years
06-06-00 Open Space Advisory Committee
06-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-06-02 Agenda Packet Includes agenda bills and staff reports. CD Admn CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
06-06-03 Minutes CD Admn V, H P GC 34090(e); Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
06-07-00 Library Advisory Committee
06-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
06-07-02 Agenda Packet Includes agenda bills and staff reports. CD Admn CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
06-07-03 Minutes CD Admn V, H P GC 34090(e); Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
06-08-00 Zoning Administrator
06-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 115 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 37 ends

REV. 10/28/2024
06-00-00
Legend:

Series
Code
Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis

PLANNING & BUILDING
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
06-08-02 Agenda Packet Includes agenda bills and staff reports. CD Admn CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
06-08-03 Minutes CD Admn V, H P GC 34090(e); Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
06-08-04 Resolutions CD Admn V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis information copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 116 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 38 ends

REV. 10/28/2024
07-00-00 PUBLIC WORKS
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
07-01-00 Public Works Administration
07-01-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-01-02 Project Management System Work order system and citizen requests. All Divisions,
except
public
safety
IND* Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.

Complaints involving peace officers must be retained
for 5 yers, per Penal Code section 832.5. May dispose
all peace officer complaints upon expiration after 5
years
07-01-03 Outreach, Education & Notifications For City-sponsored events. May include photos and other historical information.

All Divisions CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years for Public Works events.
07-01-04 Safety Programs & Procedures Includes sign-in sheets, attendance rosters, training materials for safety training classes and events.

All Divisions CY+7 GC 34090; 2 year minimum requirement 29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
State of California Guidelines; Current year plus 7
years for non-safety training records. Current year plus 2 years for certificates and designations training.
07-01-05 Daily Call Log Record of incidents, events, damage and other activities called in to Public Works.

PW Admin CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years plus the current year for service requests for maintenance.
07-02-00 Engineering
07-02-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-02-02 Geotechnical & Soils Reports PW Eng P GC 34090(a); Permanent for land related documents State of California Guidelines; Permanent for soils
reports.
07-02-03 Surveys & Studies - General PW Eng ACT+10 GC 34090; 2 year minimum State of California Guidelines; 2 years after completion for general studies and surveys
07-02-04 GIS / Mapping Includes truck routes and circulation maps. Hosted on the GIS web server.

PW Eng S Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.

Administrative Decision: Maintain on the GIS system
until superseded.

AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 117 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 39 ends

REV. 10/28/2024
07-00-00 PUBLIC WORKS
Legend:

PW Eng P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
07-02-06 Plan Check Logs, Building Logs of plan check services for Planning. PW Eng CY+2 GC 34090; 2 year minimum requirement 07-02-07 Plan Check Logs, Planning Logs of plan check services for Building. PW Eng CY+2 GC 34090; 2 year minimum requirement 07-02-08 Coastal Commission Includes annual reports for beach parking and other correspondence with the commission.

PW Eng CY+2 GC 34090; 2 year minimum
State of California Guidlines; Administrative Record
07-02-09 Traffic Change Requests Includes public requests for street signs, red curbs, traffic calming and other traffic related changes.

PW Eng CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years plus the current year for service requests for maintenance.
07-02-10 Traffic Systems Includes traffic calming and system implementation. PW Eng LOS+3 CCP 337; 3 year statute of limitations State of California Guidelines; Life of system plus 2
years
07-02-11 Traffic Studies & Surveys PW Eng AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Completion of survey
plus 2 years
07-02-12 Pavement Management System PW Eng S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion for maintenance projects.
07-02-13 ADA Transition Plan PW Eng S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion for curb and sidewalk improvements
07-02-14 Maintenance Agreements Agreements with contractors for maintenance of installations or other unusual construction.

PW Eng
ACT+10
CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
48 CFR 4.601; 5 years for procurements exceeding
$25,000
CCP 337.15; statutes of limitations - 10 years
07-02-15 Subdivision Working Files Includes correspondence with surveyors, plan review information and other project related documents used
to support Community Development projects.

PW Eng P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
07-02-16 Parcel Maps Includes correspondence with applicant, plan review information and other project related documents used
to support Community Development projects.

May destroy after 10 years.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 118 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 40 ends

REV. 10/28/2024
07-00-00 PUBLIC WORKS
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-02-17 Lot Line Adjustments PW Eng P GC 34090(a); Real property records, maintain GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
State of California Guidelines; Permanent
07-02-18 Right-of-Way / Vacations PW Eng P GC 34090(a); Real property records, maintain State of California Guidelines; Permanent
07-03-00 Engineering Permits
07-03-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-03-02 Encroachment Permits - Construction Permanent construction encroachment permits. PW Eng P GC 34090(a) Real property records, maintain Permanently
State of California Guidelines; Permanent for
construction based encroachment permits.
07-03-03 Encroachment Permits - Paving/Street Cut Includes street cuts and paving temporary encroachments.

PW Eng AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current Year plus 2
years for maintenance projects, and for temporary use
permits.
07-04-00 Capital Improvement Program
07-04-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

CIP Construction Records including planning, design,
construction, conversion or modification of local
government- owned facilities, structures & systems;
environmental / CEQA reports and documents (ie.
streets, curbs, gutters, sidewalks, storm drains, etc.) PW Eng P GC 34090(a); Permanent for real property related documents
GC 4003, 4004, Maintain
CCP 337.15; 10 years
State of California Guidelines; Permanent for capital
improvements
07-04-03 CIP Construction Administration CIP Engineering Project Records. Supporting documents including appraisal reports, bidders lists,
non-environmental reports, work orders, schedules,
exhibits, construction staking documentation and
correspondence.

PW Eng AC+10 CCP 337.15; 10 years
State of California Guidelines; 10 years after
completion for capital improvement projects.
07-04-04 CIP General Administration General administration and correspondence. PW Eng CY+2 GC 34090; 2 year minimum Administrative Record, State of California Guidelines
07-05-00 Floodplane Management
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 119 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 41 ends

REV. 10/28/2024
07-00-00 PUBLIC WORKS
Legend:

PW Eng CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2
years for flood records
07-05-03 Creeks & Waterways Includes erosion, capacity studies, sediment studies, operational dredging projects and permits, water quality testing and other compliance and reference
information.

PW Eng P GC 34090; 2 year minimum requirement
State of California Guidelines; Permanent for dams,
lakes, basins and creeks.
07-05-04 Community Rating System Information requested by FEMA for flood insurance ratings.

PW Eng P GC 34090; 2 year minimum requirement
State of California Guidelines; Permanent flood zones.
07-06-00 City Facilities
07-06-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-06-02 Maintenance Contracts Maintenance and repair contracts including painting, roofing, janitorial and other contracted maintenance
work.

PW Ops
AC+10
CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
CCP 337.15; statutes of limitations - 10 years
07-06-03 Facility Permits Includes permits and regulatory compliance documents for City buildings and facilities.

PW Ops
AE+4
GC 34090; 2 year minimum requirement
CCP 337; statutes of limitations
State of California Guidlines; Current year plus 2 years for municipal facility rental / use permits
07-07-00 Parks
07-07-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

PW Ops P GC 34090(a); Real property records, maintain
GC 4003, 4004; Maintain
H&S 19850; Building Plans - Life of Building, with
exceptions
CCP 337.15; 10 years
State of California Guidelines; Permanent
07-07-03 Parks Maintenance Projects Includes landscape, irrigation and general maintenance project documents.

PW Ops AC+2 GC 34090; 2 year minimum requirement
GC 945.6(a)(2); (6m or 2 years)
State of California Guidelines; 2 years after completion for maintenance projects.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 120 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 42 ends

REV. 10/28/2024
07-00-00 PUBLIC WORKS
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
07-07-04 Play Structure Inspection & Maintenance PW Ops AC+3 CCP 338; 3 years for action State of California Guidelines; Completion plus 2 years for inspection records in Parks, and 2 years after audit for equipment inventories.
07-07-05 Heritage Trees Includes applications, permits and other information about heritage trees.

PW Ops AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current Year plus 2
years for temporary use permits.
07-07-06 Beach Parking Program Includes listings of meters and total income from parking.

PW Ops CY+2 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year.
07-07-07 Creek Preparation & Maintenance Includes storm season preparation projects, outreach to the public, and maintenance of the trash on
property.

PW Ops AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for maintenance projects.
07-08-00 Streets
07-08-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-08-02 Street Maintenance Projects Maintained by supervisor to track street maintenance projects. Includes sidewalks, street lights, signs,
striping/markings, maintenance projects and other
street information.

PW Ops AC+2 GC 34090; 2 year minimum requirement
GC 945.6; 6 months or 2 years
State of California Guidelines; 2 years after completion for maintenance projects.
07-08-03 Street Lighting Includes the street light infrastructure and installation of new systems.

PW Ops LOS+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Life of system plus 2
years
07-09-00 Motor Pool
07-09-01 General Information & Administration Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-09-02 Vehicle & Equipment Maintenance Records Paper history of equipment and vehicles. Includes registration, purchase, maintenance, maintenance
reports and other specific vehicle and equipment
related information. Also tracked in Hansen.

After disposal at auction, responsible party is the
auction house. Vehicles are sold as is.

PW Ops LOV GC 34090; 2 year minimum requirement
CCP 343; 4 years for action
State of California Guidelines state life of the vehicle plus 2 years for fuel, maintenance and repair records of vehicles. State does not reference any citations.

Administrative Decision: Maintain vehicle and
equipment maintenance records while vehicle is owned
by the City. Auction house assumes responsibility after receiving the vehicle or equipment.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 121 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 43 ends

REV. 10/28/2024
07-00-00 PUBLIC WORKS
Legend:

State of California Guidelines; 2 years plus the current year.
13 CCR 1234; 3 months for daily vehicle inspection
forms
Administrative Decision: Maintain inspection forms for
3 months per CHP recommendations and CCR
citation.
07-09-04 Biennial Inspection of Terminals (BIT) Records Inspection of vehicles by the DOT. PW Ops CY+2 GC 34090; 2 year minimum requirement VC 34501.12; maintain inspection reports for at least 2 years. 25 month inspection period.
07-09-05 BAR Inspections Combined with California Air Resources Board. PW Ops AA+3 GC 34090; 2 year minimum requirement.

State of California Guidelines; 2 years plus the current year for permits; may depend upon the agency.

Administrative Decision: Maintain inspection records
for 3 years after completion to follow State retention for the CARB permit.
07-09-06 Hazardous Waste Manifests (Iincludes tire
disposal records)
Used for disposal of oil filters, used oil, sweeping
compound and other hazardous waste materials.

Tire disposal records - release slips from the recycler.

PW Ops CY+10 GC 34090; 2 year minimum requirement
CCP 338.1; 5 years
40 CFR 122.21; 3 to 5 years
22 CCR 66262.40; 3 years
22 CCR 66263.22; 3 years
State of California Guidelines; Current year plus 10
years for hazardous waste disposal documents.
07-10-00 Beautification Advisory Committee
07-10-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
07-10-02 Agendas/Agenda Packets PW Admin CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
07-10-03 Minutes PW Admin P GC 34090(e); Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
07-10-03 Resolutions Law, statute or regulation enacted by the City Council, Public Financing Authority and Redevelopment
Agency.

PW Admin V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 122 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 44 ends

REV. 10/28/2024
08-00-00 PARKS, BEACHES & RECREATION
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
08-01-00 Parks, Beaches & Recreation Administration
08-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-01-02 ActiveNet Recreation IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
08-01-03 Recreation Programs Includes program rules, code of conduct, curriculum, City contact information filed by program.

Recreation
CY+3
GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

GC 945.6(a)(2); 6 months or 2 years
22 CCR 101221; 3 years
State of California Guidelines; 2 years plus the current year.
08-01-04 Evaluation Forms Created through Survey Monkey. Recreation CY+2 GC 34090; 2 year minimum requirement 08-01-05 Attendance Records Sign in sheets and rosters, and emergency contact information for programs.

Recreation C CY+4 GC 34090; 2 year minimum requirement
22 CCR 101221; 3 years
After School Education & Safety Program requires a 4
year retention
08-01-06 Registration Packets Includes waivers, schedule change forms, names, address, emergency contacts, IEPs, field trip forms and other registration related information. Maintained
alphabetically by quarter.

Recreation C CY+4 GC 34090; 2 year minimum requirement
22 CCR 101221; 3 years
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.

After School Education & Safety Program requires a 4
year retention
08-01-07 Scholarships May include sensitive personal information. Subsidized discount to elligible students.

Recreation C CY+2 GC 34090; 2 year minimum requirement
08-01-08 Cash Receipts & Deposit Breakdown Written receipts for individuals. Recreation AA+4 GC 34090; 2 year minimum requirement CCP 337; Statute of limitations, 4 years for action
State of California Guidelines; 4 years after audit
08-01-09 Volunteers Includes the application, contact information, waivers, correspondence and any general information about the
volunteer.

Accepted applications:

Denied applications:

Recreation C
AS+2
AC+2
GC 12946; 2 years after completion/position filled
State of California Guidelines; 2 years after
completion/position filled
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 123 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 45 ends

REV. 10/28/2024
08-00-00 PARKS, BEACHES & RECREATION
Legend:

Recreation AS+4 CCP 337.2; Statutes of limitations of 4 years CCP 343; Statutes of limitations of 4 years
Administrative Decision: Maintain instructor files for 4 years after the instructor separates from the City.
08-01-11 Co-sponsorship J Teen After School Program. Recreation CY+4 GC 34090; 2 year minimum requirement After School Education & Safety Program requires a 4
year retention
08-01-12 Play Brochures Brochure listing events and schedules for programs. Recreation CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years
08-01-13 Program Fliers & Brochures Final fliers and brochures printed to PDF for retention purposes.

Recreation CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2
years
08-01-14 Accident / Incident Reports Includes accidents, incidents, water rescue and other incident related reports.

Recreation AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Definitions
GC 25105.5; 5 years after closure/completion
GC 910 - 913; 6 months to 1 year after event occurs.

GC 945.6; 6 months to 2 years
State of California; 7 years after closure for
accident/incident reports
08-01-15 Special Event Organization Includes contact information, planning, supply acquisition, staffing, vendor applications and evaluations, outreach, copies of contracts and other event organization
information.

Recreation CY+2 GC 34090; 2 year minimum requirement
CCP 335.1; 2 years for action on injuries caused by
neglect.

State of California Guidelines; 2 years plus the current year.
08-02-00 Facilities
08-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-02-02 Rental Agreements Includes applications, proof of insurance and other rental documents for picnic, clubhouses, room rentals and other facility rentals.

Recreation
AC +4
CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
08-02-03 Facility Permits Includes health certificates, slides, pool lifts, and other permits for facility operations.

Recreation AE+2 GC 34090; 2 year minimum requirement
State of California Guidlines; Current year plus 2 years for municipal facility rental / use permits
08-03-00 Senior Services
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 124 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 46 ends

REV. 10/28/2024
08-00-00 PARKS, BEACHES & RECREATION
Legend:

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-03-02 Seniors in Action (SAI) Membership
Applications
Annual application for seniors to receive free parking and other benefits.

Recreation CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2
years
08-03-03 Coordinator Journals Includes receipts and other supporting documents. Support City Detail Summary reports.

Recreation AA+4 GC 34090; 2 year minimum requirement
CCP 337; Statute of limitations, 4 years for action
State of California Guidelines; 4 years after audit
08-03-04 Site Inspections Performed monthly by the County to check whether the City is following protocol for food service.

Recreation CY+5 GC 34090; 2 year minimum
State of California Guidelines; 2 years for
management reports
County; Current year plus 5 years
08-03-05 APS Mandated Reporting Required reporting for elder abuse to APS. Recreation C AC+10 PC 11169; Maintain PC 11170; 10 years from date of reporting , DOJ
Recommendation
Administrative Decision: Maintain senior/elder abuse
reports for the same retention as child abuse reports.
08-03-06 Form C-1 Congregate Nutrition County required form for Office of Aging & Adult Services funding. Monthly invoices, Contracts, Annual budgets,
RFP’s, Post-audits, Quarterly Monitoring reports, annual fiscal closeouts and client rosters.

Recreation AP+5 County required retention based on
approval/clearance for destruction from the State Dept
of Aging.
08-03-07 Form C-2 Home Delivery Meals County required form for OAA funding. Monthly invoices, Contracts, Annual budgets, RFP’s, Post-audits, Quarterly Monitoring reports, annual fiscal closeouts, clients rosters, client assessment files and weekly master route list.

Recreation AP+5 County required retention based on
approval/clearance for destruction from the State Dept
of Aging.
08-03-08 Senior Transportation Includes weekly master route sheets and application for service.

Recreation CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2
years
08-03-09 Connect-a-Ride (CaR) Program Transportation within a specific range by an outside service for seniors. Invoices receive by the service.

Recreation CY+4 GC 34090; 2 year minimum requirement
CCP 337; Statute of limitations, 4 years for action
State of California Guidelines; 4 years after audit
Administrative Decision: Maintain billing backup
information for the current year plus 4 years to support invoices.
08-04-00 Child Care Facility
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 125 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 47 ends

REV. 10/28/2024
08-00-00 PARKS, BEACHES & RECREATION
Legend:

Recreation CY+5 5 CCR 18067; Maintain all child care accounting and reporting records for 5 years
08-04-03 Caregivers Includes permits, credentials, LiveScan fingerprinting, and other information regarding caregivers. Also for special needs aides.

Recreation C AS+5 5 CCR 18067; Maintain all child care accounting and reporting records for 5 years
California Social Services Recommendation: 3 years
after termination for personnel records.
08-04-04 Childrens Files Includes registration and licensing for child care. Recreation C AS+5 5 CCR 18067; Maintain all child care accounting and reporting records for 5 years
22 CCR 101221; 3 years after termination
08-04-05 Attendance Sheets Also includes emergency contact information. Recreation C CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years
08-04-06 Incidents / Accidents Required by the State licensing for serious medical incidents.

Recreation C AC+7 GC 34090; 2 year minimum requirement
42 USC 1983; Definitions
GC 25105.5; 5 years after closure/completion
GC 910 - 913; 6 months to 1 year after event occurs.

State of California; 7 years after closure for
accident/incident reports
08-04-07 CPS Mandated Reporting Required reporting for child abuse to CPS. Recreation C AC+10 PC 11169; Maintain PC 11170; 10 years from date of reporting , DOJ
Recommendation
PC 288, 647; Definitions
08-04-08 Emergency Action Plans For active shooter, disaster, fire and other emergency actions.

Recreation S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
superseded
08-05-00 Aquatics
08-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-05-02 Attendance Tally Sheet Used to reconcile deposits. Recreation CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2
years
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 126 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 48 ends

REV. 10/28/2024
08-00-00 PARKS, BEACHES & RECREATION
Legend:

Recreation S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after
superseded
08-05-04 Daily Opening / Closing Checklist Checklists by lifeguards for pool conditions. Includes daily chemical and water testing logs.

Recreation CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years plus the current year for maintenance projects.
08-05-05 Swim Center Staff Log Tracks staff attendance and work schedules, daily issues and unusual activities, and other communications between lifeguards.

Recreation CY+2 GC 34090; 2 year minimum requirement
08-05-06 Accident / Incident Reports Recreation AC+7 GC 34090; 2 year minimum requirement 42 USC 1983; Definitions
GC 25105.5; 5 years after closure/completion
GC 910 - 913; 6 months to 1 year after event occurs.

GC 945.6; 6 months to 2 years
State of California; 7 years after closure for
accident/incident reports
08-05-07 Skill Sheets Tracks individual's progress in classes. Recreation CY+2 GC 34090; 2 year minimum requirement 08-05-08 Daily Communication Log Tracks communications between managers on all pool programs.

Recreation CY+2 GC 34090; 2 year minimum requirement
08-06-00 Park, Beaches & Recreation Commission
08-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
08-06-02 Agendas/Agenda Packets Recreation CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
08-06-03 Minutes Recreation V, H P GC 34090(e); Minutes of governing bodies, Permanent
GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
08-06-04 Meeting Recordings Recreation 30 Days GC 54953.5; 30 days after recording 08-06-04 Resolutions Law, statute or regulation enacted by the City Council, Public Financing Authority and Redevelopment Agency.

Recreation V, H P GC 34090(e); Permanent for decisions of the City GC 40806; Maintain
State of California Guidelines; Permanent
08-06-04
08-07-00 Youth Advisory Board
08-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 127 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Record Retention Schedules and UFIRST Index

Page 49 ends

REV. 10/28/2024
08-00-00 PARKS, BEACHES & RECREATION
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
08-07-02 Agendas/Agenda Packets Recreation CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
08-07-03 Minutes Recreation V, H P GC 34090(e); Minutes of governing bodies, Permanent
GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 128 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules UFIRST Index

Page 50 ends

REV. 10/28/2024
09-00-00 WASTEWATER TREATMENT PLANT
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
09-01-00 Wastewater Administration
09-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-01-02 Master Plans WWTP
Admin
S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after master plan is superseded.
09-01-03 Reports & Studies WWTP
Admin
CY+2, AR GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years plus the current year for general studies and reports.

Administrative Decision: Current year plus 2 years,
review annually for relevance to projects.
09-01-04 Service Contracts Includes maintenance and services of the building. WWTP Admin AC+10
CCP 337.2; Statutes of limitations
CCP 343; Statutes of limitations
CCP 337.15; 10 years
09-01-05 Facilities Permits SWRCB, Health Safety, EPA and other permits.

Includes calculations and data sent to the agency. Does not include NPDES.

WWTP
Admin
AE+2 GC 34090; 2 year minimum requirement
State of California Guidlines; Current year plus 2 years for municipal facility rental / use permits
09-01-06 Builiding Maintenance Includes elevator, fire and other building permits. WWTP Admin AE +4
GC 34090; 2 year minimum requirement
CCP 337; 4 years
NPDES Permit No. CA0038776 IV. Standard
Provisions, Records; 3 years from date of sample.
09-01-07 Hazardous Waste Manifests Used for chemicals, used oil and other hazardous waste materials.

WWTP
Admin
CY+10 GC 34090; 2 year minimum requirement
CCP 338.1; 5 years
40 CFR 122.21; 3 to 5 years
22 CCR 66262.40; 3 years
22 CCR 66263.22; 3 years
State of California Guidelines; Current year plus 10
years for hazardous waste disposal documents.
09-02-00 Safety & Training
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months Universal note for City Attorney regarding retention periods for public water systems:
22 CCR §64470 [5 years for complaints, 10 years for chemical analysis]; 64433.7, 66483 [3 years for mandated consumer reports]; §64690.80 [12Years for records related to lead compliance for systems subject to lead action level exceedance requirements]. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 129 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules UFIRST Index

Page 51 ends

REV. 10/28/2024
09-00-00 WASTEWATER TREATMENT PLANT
Legend:

WWTP
Admin
AS+5 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7921.505; PRA, confidential record status
GC 53235.2(b) and 53237(b); 5 years if training
includes ethics and sexual harassment training.

State of California Guidelines; Current year plus 2 years for certificates and designations training.
09-02-03 Training Sessions Training history resides on Target Solutions website. WWTP Admin
CY+5 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7921.505; PRA, confidential record status
GC 53235.2(b) and 53237(b); 5 years if training
includes ethics and sexual harassment training.

State of California Guidelines; Current year plus 2 years for certificates and designations training.
09-02-04 Sign-in Sheets WWTP
Admin
CY+5 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7921.505; PRA, confidential record status
GC 53235.2(b) and 53237(b); 5 years if training
includes ethics and sexual harassment training.

State of California Guidelines; Current year plus 2 years for certificates and designations training.
09-03-00 Wastewater Treatment
09-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-03-02 Process Maintenance Includes biofilter, scrubbing system, odor control, and other process maintenance. Documents include
purchase orders, work requests and other documents
related to maintenance. Maintained in CMMS.

WW AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years plus the current year for maintenance projects.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 130 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules UFIRST Index

Page 52 ends

REV. 10/28/2024
09-00-00 WASTEWATER TREATMENT PLANT
Legend:

WW S+2 GC 34090; 2 year minimum requirement
29 CFR 1910.1020(d)(1)(ii)(B); Retain SDS records for
30 years unless another record of what, where and
when a chemical was used is maintained.

Administrative Decision: Maintain SDS from
manufacturer for 2 years after superseded to track all
chemicals used.
09-03-04 Equipment Inventory Purchase orders, purchase date and inventories. WW S+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after superseded for equipment inventory records
09-03-05 Operations & Maintenance
Manuals
Reference documents for equipment maintenance. WW LOS+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after termination for several kinds of equipment manuals.

Administrative Decision; Life of the equipment plus 2
years for equipment manuals & specifications.
09-03-06 SCADA System Includes telemetry, as-builts, maintenance and work performed.

WW IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
09-03-07 Tonnage Reports & Waste
Hauling
Reported to the EPA on biosolids. WW CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years plus the current year for tonnage reports.
09-03-08 Operator's Log Daily activity log book tracking trends for general operations.

Administrative Decision: Maintain logs for the current
year plus 3 years to follow compliance retention
requirements.
09-03-09 Daily Operations Checklist Checklist created by the operators on equipment readings and data.

Administrative Decision: Maintain logs for the current
year plus 3 years to follow compliance retention
requirements.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 131 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules UFIRST Index

Page 53 ends

REV. 10/28/2024
09-00-00 WASTEWATER TREATMENT PLANT
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 09-04-00 Capital Improvement Projects
General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-04-01 CIP Core Documents CIP Construction Records including planning, design, construction, conversion or modification of local
government- owned facilities, structures & systems;
environmental / CEQA reports and documents (ie.
streets, curbs, gutters, sidewalks, storm drains, etc.) WW P GC 4003, 4004, Maintain
CCP 337.15; 10 years
State of California Guidelines; Permanent for capital
improvements
09-04-02 CIP Backup Documents CIP Engineering Project Records. Supporting documents including appraisal reports, bidders lists,
non-environmental reports, work orders, schedules,
exhibits, construction staking documentation and
construction correspondence.

WW AC+10 CCP 337.15; 10 years
State of California Guidelines; 10 years after project
completion for capital improvement projects
09-04-03 General Administrative
Documents
Includes e-mail, administrative correspondence and
other general administrative documents related to the
CIP.

WW AC+2 GC 34090(d); 2 year minimum requirement
Administrative Record, State of California Guidelines
RCS Suggestion: Maintain general administrative
documents associated with CIPs for 2 years after the
project is completed.
09-04-04 CIP Replacement Equipment Installation and maintenance of replacement equipment.

AC+10
GC 34090; 2 year minimum requirement
CCP 337.15; 10 years
State of California Guidelines; 2 years plus the current year for maintenance projects.
09-05-00 Wastewater Quality Laboratory
09-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-05-02 Bacteriological & Chemical
Analysis, Raw Data and Testing
Includes BOD, COD, ELAP, ERA, FGL, BSK,
pretreatment, lab and chlorine testing results, beach
sampling, weekly, quarterly and annual sampling, and
other testing results.

2.a
Packet Pg. 132 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules UFIRST Index

Page 54 ends

REV. 10/28/2024
09-00-00 WASTEWATER TREATMENT PLANT
Legend:

Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 09-05-03 Biosolids Analysis & Sludge
Testing
Lab CY+5 40 CFR 122.41; 5 years after completion for sewage sludge use & disposal, 3 years after completion for
other discharge records, including calibration records
40 CFR 503.7; 5 years for sewage sludge.
09-05-04 Lab Certification Includes ELAP audits and accreditation, operator certificates, lab analyst records and other certification documents.

Lab CY+3 40 CFR 122.41; 5 years after completion for sewage sludge use & disposal, 3 years after completion for
other discharge records, including calibration records
NPDES Permit No. CA0038776 IV. Standard
Provisions, Records; 3 years from date of sample.
09-05-07 Daily Sample Logs Lab CY+3 40 CFR 122.41; 5 years after completion for sewage sludge use & disposal, 3 years after completion for
other discharge records, including calibration records
NPDES Permit No. CA0038776 IV. Standard
Provisions, Records; 3 years from date of sample.
09-05-08 SOP Manuals For quality assurance, standards & methods, refrigerated samples, regulations, SOP, inventory and
procedures.

Lab S+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 for policies & procedures.
09-05-09 Pre-treatment Inspections Annual inspection of business for pre-treatment program. Not required for the City.

Lab CY+3 40 CFR 122.41; 3 years for calibration records 09-05-11 Lab Reports Includes annual, monthly and lab reports for SWRCB, sewer system overflows, and fats, oils & grease
inspections.

2.a
Packet Pg. 133 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules UFIRST Index

Page 55 ends

REV. 10/28/2024
09-00-00 WASTEWATER TREATMENT PLANT
Legend:

Lab CY+3 40 CFR 122.41; 5 years after completion for sewage sludge use & disposal, 3 years after completion for
other discharge records, including calibration records
NPDES Permit No. CA0038776 IV. Standard
Provisions, Records; 3 years from date of sample.
09-06-00 NPDES
09-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-06-02 Permits & Applications For stormwater, water and waste water. WW P 40 CFR 122.28; Maintain NPDES general permits State of California Guidelines; Permanent for NPDES
permits
09-06-03 Agency Reporting Includes reports to the State Water Resources Control Board.

WW CY+3 40 CFR 122.41; 5 years after completion for sewage sludge use & disposal, 3 years after completion for
other discharge records, including calibration records
NPDES Permit No. CA0038776 IV. Standard
Provisions, Records; 3 years from date of sample.
09-06-04 Violation Notifications Notifications from the SWRCB for violations by the City. WW AC+5 40 CFR 122.41; 5 years 40 CFR 503.17; 5 years
RCS Suggestion: Maintain stormwater compliance and
NPDES violations for 5 years after correction.
09-07-00 Collection System
09-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

City-wide AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
09-07-02 Process Maintenance Includes biofilter, scrubbing system, odor control, and other process maintenance. Documents include
purchase orders, work requests and other documents
related to maintenance. Maintained in CMMS.

Collections AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years plus the current year for maintenance projects.
09-07-03 Sewer Spills Collections CY+3 40 CFR 122.41; 5 years after completion for sewage sludge use & disposal, 3 years after completion for
other discharge records, including calibration records
NPDES Permit No. CA0038776 IV. Standard
Provisions, Records; 3 years from date of sample.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 134 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules UFIRST Index

Page 56 ends

REV. 10/28/2024
09-00-00 WASTEWATER TREATMENT PLANT
Legend:

Collections S+2 GC 34090; 2 year minimum requirement
29 CFR 1910.1020; Retain SDS records for 30 years
unless another record of what, where and when a
chemical was used is maintained.

Administrative Decision: Maintain SDS from
manufacturer for 2 years after superseded to track all
chemicals used.
09-07-05 Equipment Inventory Purchase orders, purchase date and inventories. Collections CY+3 40 CFR 122.41; 5 years after completion for sewage sludge use & disposal, 3 years after completion for
other discharge records, including calibration records
NPDES Permit No. CA0038776 IV. Standard
Provisions, Records; 3 years from date of sample.

Administrative Decision: Maintain equipment inventories for the current year plus 3 years to follow NPDES
guidelines.
09-07-06 Operations & Maintenance
Manuals
Reference documents for equipment maintenance. Collections LOS+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after termination for several kinds of equipment manuals.

Administrative Decisions; Life of the equipment plus 2
years for equipment manuals & specifications.
09-07-07 Source Control Inspections Records of restaurant and brewery inspections and violations for waste water and fats, oils and grease.

Collections CY+3 NPDES Permit No. CA0038776 IV. Standard Provisions, Records; 3 years from date of sample.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved.

2.a
Packet Pg. 135 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 57 ends

REV 10/28/2024
10-00-00 POLICE SERVICES
Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total Retention © Citations & Legal Basis
10-01-00 Administration / Chief of Police
10-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

COP/Admin IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
10-01-03 General Orders Maintained in Lexipol. COP/Admin C P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent, no citation
given.
10-01-04 Rules & Regulations COP/Admin C P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent, no citation
given.
10-01-05 Special Orders Includes vacation sign ups and special details. Moves the bulk of staff all at once based on the event / order.

COP/Admin CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for watch assignments, daily schedules and
timekeeping records.
10-01-06 Personnel Orders COP/Admin CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for watch assignments, daily schedules and
timekeeping records.
10-01-07 Administrative Staff Memos General status updates on current projects and items of interest.

COP/Admin CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
10-01-08 Supervisor Staff Memos General status updates on current projects and items of interest. Pertains mainly to operational issues.

EVC 1045; 5 years for conduct
PC 801.5; SOL of 4 years after event
PC 803(c); public officer, crime descriptions
VC 2547; SOL of 3 years for officer fraud
GC 12946; 2 years after completion/position filled
10-01-11 Use of Force Reports COP/Admin EY+5, not
sustained
EY+15,
sustained
GC 34090; 2 year minimum requirement.

PC 832.5; 5 year minimum requirement.

State of California Guidelines; Current year plus 5 years for use of force files
10-01-12 Unusual Incident Reports Completed with Use of Force, CHP 187, injuries to employees and other unusual events.

COP/Admin CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for use of force files
10-01-13 Locker & Riot Locker Logs Includes combinations and assigned lockers COP/Admin C S+2 GC 34090; 2 year minimum requirement State of California Guidelines; After superseded
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 136 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 58 ends

COP/Admin S+2 GC 34090; 2 year minimum requirement
State Recommendation; 2 years after superseded for
listings of equipment assigned to divisions and officers. 10-01-15 Pitchess Motions Copy maintained with the officer's file. COP/Admin CY+2 GC 34090; 2 year minimum requirement 10-01-16 Concealed Weapons Permits Includes application, background and records checks reviewed by the Chief of Police for the issuance of the permit. Also includes notification from the Sheriff’s
Department of the County of Alameda advising they
have issued a Concealed Weapons Permit for a subject
residing, employed in or owing a business in the City of City
Denied permit applications
COP/Admin AE+2
CY+2
GC 34090; 2 year minimum requirement
State Recommendation, 2 years after the license
expires.
10-01-17 Litigation Duplicate of originals on file with the County.

General cases
High profile cases
Attorney AC+7
P
GC 34090; 2 year minimum requirement
State of California Guidelines; 7 years after closure for case records; maintain high profile cases permanently.
10-01-18 Employee Identification Identification for police employees and retirees for carrying firearms. Retirees need to qualify for carrying.

State of California Guidelines; 100 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
Administrative Decision: Video surveillance is
maintained for 7 days due to system storage limitations. 10-01-21 Grant Applications and Programs Incoming grants for the PD. COP/Admin AFP+7 * 24 CFR 85.42; Grants & co-operative agreements, 3 years after submission of last expenditure report
29 CFR 97.42; grants must be kept for 3 years.

State of California Guidelines; 7 years after grant
closure. * State recommends referring to grant
application close-out procedures, if any.
10-01-22 Volunteer Program Includes application, ride-along waiver, background authorization, supplemental background information
form, criminal history and records checks, LiveScan
fingerprinting, training, community service records,
background letters to neighboring agencies, and ID
cards.

Denied volunteer applications
COP/Admin AT+3
AC+3
GC 12946; 2 years after completion/position filled
State of California Guidelines; 2 years after termination Administrative Decision: Maintain volunteer files for 3 years after termination for hired, 3 years after position filled for denied applications to follow recruitment
retention.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 137 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 59 ends

COP/Admin C CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain fingerprint
information for city employment for 2 years after
termination.
10-01-25 Applicant Fingerprint Requests Fingerprint requests of public applicants. Does not include the fingerprint.

COP/Admin CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain fingerprint
information for city employment for 2 years after
termination.
10-02-00 Records *** Maintain all case files confidential while active.

California Public Records Act to be consulted.
10-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-02-02 RMS/CAD System Electronic case management system. Records C IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
10-02-03 Case Reports - All Other Crime reports, DUI's, incidents, manditory registrants, bookings/arrests, missing persons, restraining orders,
criminal protective orders, NCIC entries. May include
property, photos, field interview cards, additional
documents and any other elements for the case. All files scanned and stored in the RMS system.

PC 832.5; 5 years after case closure where allegations
not sustained, 15 years for sustained findings,
confidential document not for public exposure.

PC 832.7
VC 2542 & 2547; Officer fraud or misrepresentation. 3
years after act or omission.

State Recommendation; Closure of case plus 25 years.

DOJ regulates, if not involving felonies, the report can be destroyed after 3 years, provided that accounting of incident has been placed with the case file.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 138 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 60 ends

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
10-02-03.4 City Employee Cases Records V, C *** AC+7 29 CFR 1904.33; OSHA reports maintained for the current year plus 5 years.

State of California Guidelines; 7 years after closure
10-02-03.5 Sex Crimes Includes child molestation, rape and other sex crimes. Records V, C *** L+2 PC 261; Definitions PC 220; Definitions & punishments
PC 286; Definitions & punishments
PC 288; Definitions & punishments
PC 289; Definitions & punishments
W&I 781; Juvenile records, when offender reaches age
38, or 5 years after records are sealed.

Department of Justice recommends 25 years.

Administrative Decision: Maintain sex crime cases for 2 years after proof of offender's death.
10-02-03.6 Weapon Crimes Possession of illegal weapons, carrying concealed weapons, and other crimes relating to the possession or use of illegal weapons where no other crime has
occurred.

Records V, C *** AC+5 GC 34090; 2 year minimum requirement Administrative Decision: Retain weapon crime
information for 5 years to track potentially violent
individuals.
10-02-03.7 Felony Cases, Permanent Includes murder, kidnapping for ransom, treason, procuring
execution by perjury, train wrecking, sexual assault,
assault with a deadly weapon by a life-term prisoner,
bombing resulting in death or bodily injury, making
defective war materials that cause death.

State of California Guidelines; Permanent
10-02-03.8 Felony Cases, Non-permanent Does not include murder, kidnapping for ransom, treason, procuring execution by perjury, train wrecking, assault with a
deadly weapon by a life-term prisoner, bombing
resulting in death or bodily injury, making defective war materials that cause death
Records V, H, C *** AC+6 GC 34090, 2 year minimum requirement CCP 338 et al.; up to 3 years after commission of
offense or after realization of offense, 6 years for notory public offenses.

State of California; Prosecution of cases involving 8 or more years in prison must commence within 6 years.
10-02-03.9 Child Abuse Records V, C *** AC+10 PC 11169; Maintain PC 11170; 10 years from date of reporting , DOJ
Recommendation
PC 288, 647; Definitions
10-02-03.10 Missing Persons Records V, C *** AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for non-criminal occurrences, including missing persons where person has been returned/found.

DOJ recommends permanent for unsolved missing
persons.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 139 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 61 ends

State of California Guidelines; Permanent
GC 34090; 2 year minimum requirement
10-02-03.12 Robberies / Burglary Includes grand theft and other robberies and burglaries. Records V, C *** AC+3 CCP 338 et al.; up to 3 years after commission of offense or after realization of offense.

State Recommendation; Closure of case plus 3 years.
10-02-03.13 Stolen Vehicles Records V, C *** AC+3 CCP 338 et al.; up to 3 years after commission of offense or after realization of offense.

State Recommendation; Closure of case plus 3 years.
10-02-03.14 Misdemeanors / Infractions, Filed Records V, C *** AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.
10-02-03.15 Misdemeanors / Infractions, Not Filed Misdemeanors with no leads, no convictions or arrests not filed.

Records V, C *** AC+2 GC 34090; 2 year minimum requirement CCP 338; up to 3 years after commission of offense or
after realization of offense.

State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.
10-02-03.16 Marijuana Related Crimes Records V, C *** AC+2 * HS 11361.5, 11361.7, 11357 B, C, D, or E; 2 years after case closure, * or until offender reaches the age of 18 years provided there are no active warrants
associated with the case. Destroy Juvenile marijuana
cases after age 18.

H&S 11362.1, Legal adult use of cannabis products
Combined cases may be retained for the longest
applicable retention period. The District Attorney may
vacate the conviction and the City may destroy the case file sooner than the retention period listed.
10-02-03.17 Accident Reports, General & Misdemeanor
Infractions
Records AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests,
identifiable property or missing persons.

Administrative Decision: Maintain for 2 years after
closure of the case.
10-02-03.18 Accident Reports, Felony & Fatality Collisions Records AC+25 PC 799; No statutes of limitations on actions Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
Administrative Decision: Maintain felony and fatality
accident reports for 25 year after closure to follow other agency practices.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 140 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 62 ends

REV 10/28/2024
10-00-00 POLICE SERVICES
Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total Retention © Citations & Legal Basis
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
10-02-04 Subpoenas Duces Tecum Subpoenas for records or property. Records CY+2 GC 34090.7; Duplicate records may be destroyed at any point before the total retention period
State of California Guidelines; Current year plus 2
years. Courts/County maintain the original record.
10-02-05 Medical Screening Forms Used to evaluate prisoner's medical status prior to incarceration. Information is not confidential since it is used for classification and for making custody personnel aware of conditions of the prisoner.

Records AC+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after
discharge.
15 CCR 1205; Maintain separately from inmate files, no
retention listed
15 CCR 1207; Maintain, no retention listed
California "Minimum Guidelines for Local Detention
Facilities" state "There is no Title 15 regulation related to records retention" for these records.
10-02-06 Record Sealings Adults Records V, C *** AC+3 * PC 851.8(a); Factually innocent records, 3 years after arrest, * with district attorney approval.
10-02-07 Record Sealings Juveniles Records V, C *** AC+5 ** Date of court ordered destruction W&IC 781; 5 years after sealed by court order for at-risk youth;
** W&IC 781; When juvenile reaches the age of 38 for
murder and/or sex crimes occuring before the child is
14 years of age
** W&IC 781; For murder and/or sex crimes occuring on
or after the child reaches age 14, DO NOT DESTROY.
10-02-08 Criminal Subpoenas Any subpoenas having to do with a criminal case. Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain subpoena logs
and subpoena duplicates for the current year plus 2
years.
10-02-09 Statistical Report Requests Reports and data generated monthly from Alliance and distributed to requesting divisions/units, departments, agencies or the public.

Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical
reports.
10-02-10 Monthly DOJ/UCR/BACS (MACR) Report Electronic statistical report maintained on a flash drive for future analysis. MACR - Monthly Arrest & Citations
Register - DOJ form JUS 750.

Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical
reports.
10-02-11 DOJ Audit Reports / NCIC Entries National Crime Information Computer. DOJ requires reporting monthly for stolen vehicles/license plates,
stolen weapons, warrants, missing persons and
restraining orders. Inhouse audit performed and results faxed to DOJ.

Records AA+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly, and annual
activity/statistical reports.
10-02-12 District Attorney Requests Information requested by the DA for audio recordings, evidence or copies of evidence. Fulfilled by Records,
Communications, Property or officers, depending upon
information requested.

2.a
Packet Pg. 141 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 63 ends

REV 10/28/2024
10-00-00 POLICE SERVICES
Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total Retention © Citations & Legal Basis
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months
10-02-14 Cash Receipt Books Log of monies receive at the PD counter. Records CY+4 GC 34090; 2 year minimum requirement CCP 337; Statute of limitations of 4 years
State of California Guidelines; 4 years after annual audit 10-02-15 Criminal Background Checks Requests for criminal history from an outside agency. Records CY+3 GC 34090; 2 year minimum requirement CCP 340; 1 year statute of limitations
11 CCR 707(c); 3 years after release of record
10-02-16 Clearance Letters Includes requests from persons residing in the City of City asking for a cursory records check through our
RMS system to ascertain if the person has any negative
information on file in our RMS system. This request
results in a letter stating the results of the records
check.

Records AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for requests for criminal history
10-02-17 False Alarm Claims Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for false alarm duplicates.
10-02-18 Audio Recordings - Litigation/Case Related Includes telephone and radio communications for criminal cases only. Recordings determined by the City
Attorney for litigation or the District Attorney for crime prosecution.

Records 180 Days * GC 34090.6; 100 days. If a claim is filed or pending litigation, retain until pending litigation is resolved and * destroy with consent of the City Attorney.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
10-03-00 Patrol Records
10-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

Patrol AT+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after termination for radar calibration records
10-03-05 DUI Billing Cost recovery for DUI actions. Patrol AC+2 GC 34090; 2 year minimum requirement Administrative Decision: Maintain billing records for 2 years after closure of case.
10-03-06 Body Worn Camera or Dashboard Camera Video Body worn camera or dashboard camera recordings not otherwise categorized below.

Patrol
60 days
(nonevidentiary);
2 years
(evidentiary)
PC 832.18 (b)(5)(A) - nonevidentiary body worn camera
footage; 60 days
PC 832.18(b)(5)(B) - evidentiary body worn camera
footage; 2 years if (1) the recording is of an incident involving use of force by a peace officer; (2) the
recording is of an incident that leads to detention or
arrest; or (3) the recording is relevant to a formal or informal complaint against a law enforcement
officer/agency.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 142 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 64 ends

Patrol 2 years GC 34090; 2 year minimum requirement.
10-03-06.2 Body Worn Camera and/or Dashboard Camera
Video – Enforcement Contact
All detentions. Probation/parole searches not resulting in arrest. Traffic stops, pedestrian stops, bike stops, etc Patrol 3 years GC 34090; 2 year minimum requirement.
10-03-06.3 Body Worn Camera and/or Dashboard Camera
Video – Mental Health Contact
Any call for service where the main complaint or issues deal with mental health. 5150s, mental health welfare
check, etc.

Patrol 5 years GC 34090; 2 year minimum requirement; PC §148.6, §832.18, §13010.5, §13012, and §13012.5
10-03-06.4 Body Worn Camera and/or Dashboard Camera
Video – Child Abuse
Patrol AC + 10 PC 11169; Maintain
PC 11170; 10 years from date of reporting , DOJ
Recommendation
PC 288, 647; Definitions
10-03-06.5 Body Worn Camera and/or Dashboard Camera
Video – Misdemeanor Case
All misdemeanor cases that are not covered by a more
specific category.

Patrol 2 years GC 34090; 2 year minimum requirement.
10-03-06.6 Body Worn Camera and/or Dashboard Camera
Video – Domestic Violence
All calls for service and investigations related to
misdemeanor or felony domestic violence of DV
restraining order violations.

Patrol 15 years
10-03-06.7 Body Worn Camera and/or Dashboard
Camera Video – DUI
Any arrest for DUI Patrol 10 years
10-03-06.8 Body Worn Camera and/or Dashboard Camera
Video – Felonies, permanent
Includes murder, kidnapping for ransom, treason,
procuring execution by perjury, train wrecking, sexual
assault, assault with a deadly weapon by a life-term
prisoner, bombing resulting in death or bodily injury,
making defective war materials that cause death.

Patrol P "PC 799, 801.1, 803; No statutes of limitations on actions
CCP 335.1; Must commence action within 2 years
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent"
10-03-06.9 Body Worn Camera and/or Dashboard Camera
Video – Felonies, non-permanent
Felonies, not including murder, kidnapping for ransom,
treason, procuring execution by perjury, train wrecking, assault with a
deadly weapon by a life-term prisoner, bombing
resulting in death or bodily injury, making defective war materials that cause death.

Patrol AC + 6 GC 34090, 2 year minimum requirement
CCP 338 et al.; up to 3 years after commission of
offense or after realization of offense, 6 years for notory public offenses.

State of California; Prosecution of cases involving 8 or more years in prison must commence within 6 years.
10-03-06.10 Body Worn Camera and/or Dashboard Camera
Video – Sex Crimes
All sex crimes, including misdemeanors Patrol L + 2 PC 261; Definitions PC 220; Definitions & punishments
PC 286; Definitions & punishments
PC 288; Definitions & punishments
PC 289; Definitions & punishments
W&I 781; Juvenile records, when offender reaches age
38, or 5 years after records are sealed.

Department of Justice recommends 25 years.

Administrative Decision: Maintain sex crime cases for 2 years after proof of offender's death
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 143 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 65 ends

EY+5
Sustained:

EY+15
EVC 1045; Discovery of officer information on Internal
Affairs cases. 5 year access limit.

PC 832.5; 5 years after case closure where allegations
not sustained, 15 years for sustained findings,
confidential document not for public exposure.

PC 832.7
10-03-06.12 Body Worn Camera and/or Dashboard Camera
Video – unattended death/suicide
Suspicious circumstances
Non-suspicious circumstances
Patrol P
AC+2
PC 799; No statutes of limitations on actions
Indefinite retention is recommended by DOJ and CA
Law Enforcement Officers Assoc.

State of California Guidelines; Permanent
GC 34090; 2 year minimum requirement
10-03-07 Parking Permit Logs Ongoing log of permits. Patrol AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after
completion/closure for residential parking permits
10-03-08 Vehicle Maintenance Logs Patrol L+4 GC 34090; 2 year minimum requirement CCP 343; 4 years for action
State of California Guidelines state life of the vehicle plus 2 years for fuel, maintenance and repair records of vehicles. State does not reference any citations.
10-03-09 License Plate Reader, LPR Includes recordings of license plates by officers. Patrol 180 Days * GC 34090; 2 year minimum requirement 10-05-00 Personnel & Training Records
10-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-05-02 Personnel Records Includes equipment released, employee transaction forms, step increases, corrective evaluations and other materials related to the employee. Similar to the files maintained by HR but contains other confidential
information on officers. Does not include Internal Affairs reports.

Personnel C AT+6 29 CFR 1627.3 - 4; 3 years after termination 29 CFR 1602.30 - 32; 2 - 3 years after termination
29 CFR 516.5 - 6; 3 years after action
29 USC 1113; 6 years after date of last action
GC 12946; 2 years after termination or action
State of California Guidelines; 3 years after termination for non-safety employees; 5 years after termination for safety employees.
10-05-03 Background Checks - Hired Personnel Personnel C P PC 832.5; 5 years for officer complaints State of California Gudelines; Permanent for hired
Safety Personnel
10-05-04 Background Checks - Unsuccessful Candidates Personnel C AC+3 PC 832.5; 5 years for officer complaints State of California Gudelines; 2 years after position
closes for Safety Personnel not hired.

Administrative Decision: Maintain background checks
for 3 years after the position is filled to meet recruitment retention requirements.
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 144 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 66 ends

Training tracked in the training management database.

Personnel AS+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7921.505; PRA, confidential record status
State of California Guidelines; 7 years after termination, no specific citation given. 2 years after termination for certificates and designations training.
10-05-06 Training Reimbursement Forms Used for officer training reimbursements. Duplicated information that is sent to Finance for processing.

Maintained for 1 year in PD.

Personnel AC+1 GC 34090.7; Duplicate records may be destroyed within the 2 year minimum retention period
10-05-07 Instructor Files, Range Includes class outline, tests, precentages, roster, handouts, instructor's qualifications and resumes,
qualification criteria and training scenarios, range
lesson plans, firearms safety plan, weapon
maintenance, firearm training manuals, simulation
training, range master and safety officer for firearms
and less-lethal weapons.

Personnel AC+15 GC 34090; 2 year minimum requirement
State of California Guidelines; 15 years after completion for range lesson plans. No citation given.
10-05-08 Instructor Files, General Includes class outline, tests, precentages, roster, handouts, instructor's qualifications and resumes,
qualification criteria and training scenarios.

Personnel AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years for general
lesson plans.
10-05-09.1 Citizen Inquires - non-complaints Form completed by a citizen. Complaints become formal investigations. Non-complaints are forwarded to
other divisions or departments, as needed. Limited to
non-complaints.

Personnel S
(after superseded)
Transitory Record: Maintain indefinitely or until data is transferred to record series.
10-05-09.2 Citizen Inquires - Complaints Form completed by citizen alleging officer misconduct or wrongdoing and subject to formal investigation.

Personnel Not sustained
complaints:

EY+5
Sustained
complaints:

EY+15
PC 832.5(b)
10-05-10 Professional Improvement Plan 6 month plan to improve performance. May include training sessions.

Personnel AS+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training records
GC 12946; 2 years after termination
GC 7921.505; PRA, confidential record status
State of California Guidelines; 7 years after termination, no specific citation given. 2 years after termination for certificates and designations training.
10-06-00 Investigations
10-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-06-02 Informant Files Maintained in paper form and reviewed annually for activity. Includes vice crimes (gang, narcotics,
prostitution, robbery).

CIS C AT+10 GC 34090; 2 year minimum requirement
State of California Guidelines; 10 years after termination for informant files, no citation stated
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 145 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 67 ends

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
10-06-04 Registration Files - 290, Juveniles For sex offenders. Activity based on ORI status. CIS * Varies GC 34090; 2 years minimum * PC 290; definitions and references
W&IC 781; 5 years after record sealed or when juvenile
reaches 38 years. Permanent if tried as an adult.

State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
10-06-05 Registration Files - 457.1, Adults Arson CIS L+2 GC 34090; 2 years minimum H&S 11594; 5 years after termination of parole or
probation
PC 186.32; 5 years after last registration requirement
* PC 457; Arson registration for juveniles, 25 years of age or when records are sealed per W&IC 781
State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
10-06-06 Registration Files - 457.1, Juveniles Arson CIS * Varies GC 34090; 2 years minimum H&S 11594; 5 years after termination of parole or
probation
PC 186.32; 5 years after last registration requirement
* PC 457; Arson registration for juveniles, 25 years of age or when records are sealed per W&IC 781
State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
10-06-07 Registration Files - 11590 HS Drug registrants CIS L+2 GC 34090; 2 year minimum requirement H&S 11594; 5 years after termination of parole or
probation
PC 186.32; 5 years after last registration requirement
State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics.
10-06-08 Track Fliers Includes BOLOs from the City to other agencies. CIS CY+2 GC 34090; 2 year minimum requirement 10-06-09 Evidence Purge/Disposition Includes weapons destruction logs, drug destruction logs, deposit receipts, property disposition
memorandums and returns to owners.

CIS P State of California Guidelines; Permanent for gun destruction. No citation given. Current year plus 2 years for property control logs recording items coming into
and going out of property rooms.
10-06-10 Auction Reports CIS CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after financial audit for surplus property auctions including listings of property.
10-06-11 Criminal Case Disposition Notification/Reports Case disposition confirmation from the District Attorney or court system. DOJ form 8715.

CIS CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for case tracking records
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 146 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 68 ends

CIS CY+1 GC 34090.7; Duplicate records may be destroyed within the 2 year minimum retention period
10-06-13 Property Receipts Tracks property releases and dispositions. Used to permanently track history of evidence. Not destroyed
with the case file.

CIS CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; No citation given. Current year plus 2 years for property control logs recording
items coming into and going out of property rooms.
10-06-14 Second Hand Dealer Licenses Includes licenses for antique dealers and other second hand sellers.

CIS CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for Secondhand Dealers and Pawn Brokers.
10-06-15 Unclaimed Property Retrieval of property. CIS 10M * CCP 2080.10; 60 days to 10 months for retrieval of property. 60 days up to 10 months for safekeeping, 90
days for found property.
10-06-16 Pawn Slips CIS CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for Secondhand Dealers and Pawn Brokers.
10-06-17 Alcohol Licensing - Temporary Use Includes one day events. ABC form 221. CIS AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for temporary use permits
10-06-18 Annual Card Room Permits CIS CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for bingo licenses.

Administrative Decision: Maintain annual card room
permits for the current year plus 2 years to follow bingo retention requirements by the State.
10-06-19 Cabaret Permits - Temporary CIS AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for temporary use permits
10-06-20 Cabaret Permits - Annual CIS CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for certain licenses.

Administrative Decision: Maintain cabaret permits for
the current year plus 2 years to follow similar retention required by the State.
10-06-21 Massage Establishments CIS AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Completion plus 2 years for massage parlor permits.
10-06-22 Taxi Cab Permits CIS AT+4 GC 34090; 2 year minimum requirement State of California Guidelines; 4 years after termination for taxi licenses and permits
10-07-00 Communications
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 147 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 69 ends

Comm V,C ACT GC 34090.7; Duplicate records may be destroyed within the 2 year minimum period
10-07-03 911 Logs Hardcopy log created from dispatch for 911 data. Comm ACT GC 34090.7; Duplicate records may be destroyed within the 2 year minimum period
10-07-04 Audio Recordings - Routine Includes telephone and radio communications. If crime related, the District Attorney must request audio within 100 days of the date. The City Attorney will inform the PD about pending litigation, and will approve destruction of recordings on a monthly basis.

Comm 180 Days * GC 34090.6; 100 days. If a claim is filed or pending litigation, retain until pending litigation is resolved and * destroy with consent of the City Attorney.

State of California Guidelines; 180 days for audio,
telephone and radio communication tapes, with
exceptions of recordings pertaining to GC 34090.6
10-07-05 Tow Logs - Private Property/Repos Maintained in a binder and sent to Records for archives when binders are full.

Comm CY+2 GC 34090; 2 year minimum requirement
10-07-06 CAD Event Logs Electronic documents created when a reporting party calls in to the police department to request assistance.

Comm CY+2 GC 34090; 2 year minimum requirement
10-08-00 Crime Prevention Committee
10-08-01 General Information Includes general subject information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an
associated record series, or creation of a new record
series.
10-08-02 Agendas & Agenda Packets COP/Admin CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years
10-08-03 Minutes COP/Admin P GC 34090e; Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedings
GC 40801; Maintain record of proceedings
State of California Guidelines; Permanent
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.a
Packet Pg. 148 Attachment: Attachment A - Proposed Amendments to Records Retention Policy and Schedule (Clean Administrative Policy No. 8

Page 1 ends

CITY OF PACIFICA

ADMINISTRATIVE POLICY
No.
8 DRAFT RECORDS AND INFORMATION MANAGEMENT

PROGRAM POLICY
DATE ISSUED:
11/09/2020
Revised 10/28/2024
(Proposed)

1. PURPOSE
This Records and Information Management Program Policy (“Policy”) establishes comprehensive and uniform methods for the cost effective and efficient management of the City’s public records (including creation, utilization, maintenance, security, retention, storage, preservation, and destruction), in accordance with legal requirements and professional standards.

2. SCOPE
This Policy is established by the City in accordance with all relevant federal, state, and local laws, and contractual requirements. In particular, this Policy is established in accordance with the State Record Retention laws (Government Code §34090, et seq.) as well as the California Public Records Act (Government Code §62507920.000, et seq.). Additionally, where relevant to the particular needs of the City’s management of records, the City has incorporated provisions from professional standards and guidelines. All written or electronic documents, sound, or video works created by employees in the course of executing the City’s business are records under this policy regardless of whether they are managed in a formal process by the employee’s department or kept by an employee or their work unit for reference or any other purpose.

3. AUTHORITIES
The legal authorities and professional guidelines applicable to the management of City records include the following:

3.1. Federal and State Law Numerous Federal and State laws related to minimum record retention requirements and statutes of limitations apply to different types of records. Each record series listed in the Record Retention Schedules will have applicable laws cited.

3.2. Government Code §34090 et seq. The principal provisions of California law applicable to City Record Retention requirements are addressed in Government Code §34090, et seq., which generally require original public records to be retained for a minimum of two years, and sets forth other requirements for the retention and destruction of specific public records. This Policy establishes the procedures consistent with the provisions within the state law for the destruction of original public records which have been retained for at least the minimum retention period and are no longer required by the City for business or historical purposes. The Policy also addresses the destruction of records which have been replaced by “Trusted Copies” (GC §34090.5) and the

2.b
Packet Pg. 149 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 2 ends

destruction of “Duplicate Copies” (GC §34090.7). Per subsections of the code, the state law provisions do not authorize the destruction of:
a. Records affecting title to real property or liens thereon b. Court records
c. Records required to be kept by statute
d. Records less than two years old
e. The minutes, ordinances, or resolutions of the legislative body or of a city board, agency or commission

3.3. Government Code §6200 et seq. Except as otherwise provided by Government Code §34090 et seq., Government Code §6200 et seq. provides that any City employee who is found guilty of willfully destroying (including altering, falsifying, mutilating, defacing, or stealing, in whole or in part) a public record may be punished by imprisonment of up to four years.

3.4. Government Code §7920.0006250 et seq. The California Public Records Act (Government Code §7920.0006250 et seq.) provides definitions for “writings” and “public records” for the purpose of determining which public documents are required to be disclosed to the public upon request, and which public documents are confidential or otherwise exempt from disclosure.

3.5. Professional Standards and Suggested Retention Guidelines Selected professional associations and other governmental agencies, such as the California Secretary of State, the Department of Justice, and the City Clerk’s Association of California, have published standards, model retention guidelines, and/or articles recommending retention periods for different types of records. Although these standards and guidelines are not binding upon the City, the City will take these documents into consideration in establishing the City’s Record Retention Schedules and, where applicable, the City will identify deviations from these suggested guidelines within the Record Retention Schedules.

4. DEFINITIONS

4.1 Writing: As defined by Government Code §6252(f)7920.545, “Writing” means any handwriting, typewriting, printing, photo stating, photographing, photocopying, transmitting by electronic mail or facsimile, and every other means of recording upon any tangible thing any form of communication or representation, including letters, words, pictures, sounds, or symbols, or combinations thereof, and any record thereby created, regardless of the manner in which the record has been stored.”
Thus, “Writing” is a comprehensive definition that includes the subsets of public records, trusted copies, confidential records, duplicate copies, non-record writings, vital records, historical records, active records, inactive records, electronic records and transitory records, as defined within this Policy.

4.2 Non-record Writing: Any writing which is not within the definition of a Record. Examples of “Nonrecord Writings” include writings that are not directly related to the conduct of the City’s business and/or are used specifically for reference including, but not limited to, text books, brochures, catalogs, or seminar announcements.

4.3 Record: For retention purposes, a Record includes any writing containing information relating to the conduct of the business prepared, owned, used, or retained by the organization regardless of physical form or characteristics. Records include the subsets of trusted copies, confidential records, vital records, historical records, active records, inactive records, electronic records, including electronic records relating to the conduct of the business retained on personal devices or accounts, and transitory records, as defined within this Policy.

4.4 Record Series: A set of records which, as a whole, are created, stored and maintained together. “Record Series” are used as a method to organize records by function and/or document type within the City. Examples of different “Record Series” include, but are not limited to, the following:
 Contracts
 Purchase Orders
 Resolutions
 Minutes of official meetings
 Time Cards

2.b
Packet Pg. 150 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 3 ends

 Financial Statements

4.5 Trusted System: As defined by Government Code §12168.7(c), “Trusted System” means a combination of techniques, policies, and procedures for which there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored.”
Thus, a “Trusted System” includes any method of creation, management and/or storage of an Official Record, as defined within this Policy.

4.6 Trusted Copy: A “Trusted Copy” is a copy of an originally created record if the copy is created on a Trusted System. “Trusted Copies” are photographically or electronically generated documents controlled by daily operational procedures and policies to ensure reasonable expectations of document integrity, free from physical or electronic additions, subtractions or other modifications that would change the content of the original document.

Once a “Trusted Copy” is created, it will replace the original source document, and the “Trusted Copy” must then be retained as the Official Record in accordance with the requirements of this Policy and the Record Retention Schedules.

4.7 Official Record: An “Official Record” is the original record or “Trusted Copy” having the legally recognized and enforceable quality of any writing containing information related to the conduct of the City’s business.

4.8 Duplicate Copy: A record that is a copy of an Official Record if the copy is not within the definition of a “Trusted Copy”. In addition to hard-copies of Official Records, “Duplicate Copies” also include, but are not limited to, database backups or other copies of electronic records.

4.9 Confidential Record: There are many sources of legal authority that define a “Confidential Record” including, but not limited to, the California Public Records Act, Government Code §6250 7920.000 through §62707930.215. Therefore, it would be impractical to list all definitions of a “Confidential Record” within this Policy. If there is any question as to whether a record is a Confidential Record, staff should consult with the City Clerk and/or City Attorney prior to disclosure.

In general, a “Confidential Record” is any record not disclosed to the public unless directed by court order. Examples of a “Confidential Record” may include, but are not limited to, the following:
a. Personnel records:

Examples include any personnel, medical or similar files, the disclosure of which would cause an unwarranted invasion of personal privacy.
b. Pending litigation or claims:

In general, Government Code §6254 7927.200 provides that when litigation or a claim is filed against the City, the records pertaining to the litigation or claim are exempt from public disclosure until the litigation or claim has been adjudicated or settled. c. Attorney/client privilege and attorney work product:

As a general rule, it should be presumed that all communications from the City Attorney’s office on behalf of the City are subject to attorney/client privilege, and the communications should be protected accordingly.
d. Police records and investigative reports:

Examples include, but are not limited to, a wide variety of records such as:
 Police investigations, intelligence, analysis and conclusions  Information that may endanger the safety of any person  Juvenile records
 Active case files
e. Feasibility studies for property acquisition or public contracts:

Unless required to be disclosed by eminent domain law, feasibility studies relative to the acquisition of property, or to prospective public supply and construction contracts, are not disclosed until all of the property has been acquired or until the contract or agreement has been executed.

2.b
Packet Pg. 151 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 4 ends

f. Proprietary information obtained by the City:

Proprietary information will not be disclosed if any of the following apply:
a. The outside party providing the information submits the information with the expressed intention to maintain the confidence.
b. The information has not previously been disclosed to others. c. The outside party has a reasonable expectation that the information will be maintained in confidence based upon the manner by which the City obtained the information.

Examples include, but are not limited to, financial information or computer source code submitted as a condition of a license, permit or certificate. g. State Board of Equalization data:

The City may collect and store confidential information about taxpayers and send (delete) this information to the California State Board of Equalization (Board). The City and the Board have a responsibility under the law to protect this information from unauthorized access, use, and disclosure.

Taxpayers may authorize the transmission of confidential information via e-mail by providing written authorization to the City or to the Board. If authorization is provided, the confidential information will only be sent to individuals who have a legitimate business need to view the information (the taxpayer and/or their representative).

In addition, the City also receives information from the Board that is confidential information regarding the sales tax generated by specific businesses in Union City that, under State law, is confidential.

Public Interest Balancing Test
If a writing does not fit a specific category of exemption, the writing may still be exempt if it meets the Public Interest Balancing Test. According to GC §6255(a)7922.000, “The agency shall justify withholding any record by demonstrating that the record in question is exempt under express provisions of [the Public Records Act] or that on the facts of the particular case the public interest served by not disclosing the record clearly outweighs the public interest served by disclosure of the record.” Since there is a significant body of case law analyzing this balancing test, City staff must consult with the City Attorney’s office when determining whether a record may be disclosed upon request.

4.10 Vital Record: Includes records that are needed to continue or resume basic City operations in the event of a disaster.

4.11 Historical Records: Records valuable to future researchers that document accomplishments, changes, and growth of the City.

4.12 Active Records: Records referenced and readily accessible in the general conduct of current City business.

4.13 Inactive Records: Records that are no longer referenced, nor required to be readily accessible, in the general conduct of current City business. Such records may be stored at an off-site storage location or within the work area during their required retention period.

4.14 Retention Period: A “Retention Period” is the length of time that a particular record is retained by the City before it is disposed of in accordance with this Policy. The “Retention Periods” for City records are identified on the Record Retention Schedules.

4.15 Record Retention Schedules: “Record Retention Schedules” list all record series’ which are prepared, owned, used, or retained by the City, and identify the required retention period for each record series. The “Record Retention Schedules”, and any amendments or updates, are approved by the City Council resolutionManager.

4.16 Citation(s): “Citations” listed in the Record Retention Schedules are the legal bases for a minimum retention period, as required by federal, state, regional and/or local governmental agencies.

2.b
Packet Pg. 152 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 5 ends

4.17 Office of Record (OOR): The department within the City that is responsible for maintaining a particular record series in accordance with this Policy and the Record Retention Schedules is considered the “Office of Record”. The Record Retention Schedules identify the “OOR” for each record series. Typically, the “OOR” is the department that originates the record. Exceptions may be noted on the Record Retention Schedules.

4.18 Transitory Records: A writing with only transitory (short-lived) value since the information is used for a relatively short period of time. Examples include, but are not limited to, the following documents that are not retained in the ordinary course of business:
 Preliminary drafts
 Notes
 Interagency/intra-agency memoranda
 Voicemail
 Handheld recorders

4.19 Electronic Records: Records that contain information readable by machine or computer, and which may include information such as text, numbers, graphs, line drawings, pictures, images, video or sound are considered “Electronic Records”. Examples of “Electronic Records” include, but are not limited to, the following:
 Audio or video recordings
 Electronic mail
 Databases
 Digital images
 Presentation graphics
 Word processing files
 Spreadsheet files
 Voicemail
“Electronic Records” reside on, but are not limited to, media such as magnetic disks or tapes, audio or video cassettes, optical disks, DVDs, CDs, hard drives, or memory sticks.

4.20 Electronic Mail (E-mail): Messages and communications transmitted over internal and external networks are considered “Electronic Mail”. The City considers “Electronic Mail” a transitory record, and the City’s policy on “Electronic Mail” is addressed in Section 6.1.7 and referenced by resolution.

4.21 Databases: “Databases” consist of electronic files and fields of data, which manage and store information useful to the department or division. “Databases” are modified over time through the addition, deletion, or modification of data. “Databases” may be maintained by the City or hosted by outside sources. The specific policy regarding databases can be found in Section 6.1.8.

4.22 Media: The physical format in which a record is maintained including, but not limited to, paper, photographic, micrographic, computer storage, and any other recording or storage method.

4.23 Indexes and Metadata: Information supporting a record that is unique and distinguishes one record from another. “Indexes” and “Metadata” may include, but are not limited to, record titles, record series codes, sequential identification numbers, dates, Office of Record, project number, account number, or other source information describing the record’s contents. Such information, in and of itself, does not constitute a record.
5 RESPONSIBILITIES
Active management of the City’s records is required to ensure that the records are properly maintained. This section identifies elected officials and staff members responsible for managing the City’s records.

5.1 City Council
The City Council reviews and approves this Policy, the original Record Retention Schedules, and any amendments to the Policy.

5.2 City Manager
The City Manager (or designee) shall be responsible for administering this Policy and approving amendments to the Record Retention Schedules.

5.3 City Attorney

2.b
Packet Pg. 153 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 6 ends

The City Attorney (or designee) shall be responsible for the following:
a. Providing legal review and approval to any proposed amendments to this Policy or the Record Retention Schedules.
b. Providing legal review of changes in the law relating to this Policy and the Record Retention Schedules.
c. Notifying the affected OOR and the City Clerk when the City must suspend the destruction of records due to pending or potential litigation, discovery requests, or for any other reason. d. Reviewing all requests for records destruction and exercising discretion to approve or deny requests for destruction in accordance with this Policy. e. Forwarding all approved requests for destruction to the City Clerk.

5.4 City Clerk
The City Clerk (or designee) shall be responsible for the following:
a. Implementing and coordinating the City’s Records and Information Management (RIM) program.
b. Providing review and approval to any proposed amendments to this Policy or the Record Retention Schedules.
c. Appointing a Deputy City Clerk to assist the City Clerk in the administration of this Policy. d. Disseminating information and providing RIM program training to departments. e. Establishing and maintaining a program to assist departments in the destruction of records once their respective retention periods have expired.
f. Assisting all departments in complying with this Policy. g. Providing written notification to the City Manager and Department Director of violations of the Record Retention Schedules and this Policy.
h. Performing periodic audits to assist departments in complying with the Record Retention Schedules and this Policy.
i. Providing written notification to the City Manager and Department Director of audit discrepancies within departments.
j. Providing review of changes in records management practices relating to this Policy and the Record Retention Schedules.
k. Receiving City Attorney approved requests for records destruction for final review and processing.
l. Maintaining the Official Record of all documents related to the City’s RIM program, and any amendments or updates thereto, including the following:
 Policy
 Record Retention Schedules
 Lists of Records Coordinators and alternates
 Master Index of Record Series, as submitted by each department  Requests for Destruction of Records
 Authorizations to Destroy Records
 Certifications of Destroyed Records

5.5 Department Directors
Department Directors are responsible for the following:
a. Administering the City’s RIM program in their respective departments and overseeing that Policy parameters are implemented in a timely manner.
b. Appointing a Records Coordinator, and an alternate, to work with the City Clerk’s Office to implement this Policy. Large departments with several divisions may have multiple Records Coordinators and alternates.
c. Establishing and maintaining an inventory of departmental records and providing an updated electronic copy to the City Clerk, when requested. The inventory shall identify the following aspects of each record:
 Associated records series
 Activity status (e.g. active, inactive)
 Media format of the Official Record

2.b
Packet Pg. 154 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 7 ends

 Importance (e.g. vital, historical, confidential), where applicable d. Coordinating with the City Clerk’s Office in the development of a departmental Record Retention Schedule.
e. Periodically reviewing its departmental Record Retention Schedule to ensure that the schedule is complete, current and accurate.
f. Providing the City Clerk’s Office written proposed amendments to the Record Retention Schedule, when needed.
g. Ensuring the security of records that have been identified as confidential. h. Notifying the City Clerk’s Office of any information received regarding legal issues related to the retention of records within their department.
i. Reviewing proposed changes to the Record Retention Schedule, as prepared by the City Clerk’s Office and City Attorney.
j. Reviewing requests for the destruction of departmental records as authorized by this Policy and the Record Retention Schedules, and forwarding such requests to the City Attorney. k. Approve the destruction of Duplicate Copies, Transitory Records, and Non-Records in accordance with this Policy.
l. Providing written notification to the City Manager and the City Clerk’s Office of any discrepancies or violations of this Policy or the Record Retention Schedule within their department.

5.6 Records Coordinators
The Records Coordinator(s) for each department, under the direction of the Department Director, are responsible for:
a. Creating an index of department records series, and working with the City Clerk, or designee, to develop a Record Retention Schedule.
b. Informing and updating employees in the department about this Policy and the department’s Record Retention Schedule.
c. Ensuring that active records within the department are maintained according to methods described in this Policy and the department’s Record Retention Schedule. d. Maintaining the security of records that have been identified as confidential. e. Maintaining a master inventory of all department records kept internally and at off-site storage facilities.
f. Ensuring that packaged records are properly labeled and accurately reference information consistent with the Uniform Document Index system.
g. Monitoring all records that are sent off-site for storage to ensure the records are properly packaged and labeled, accurately and completely inventoried, and assigned proposed disposition dates. Coordinating all requests to retrieve documents from off-site storage and ensuring that documents are returned to off-site storage in a timely manner. h. Annually reviewing records and preparing a list of records eligible for destruction when the retention period has expired, as described in this Policy and the Record Retention Schedule. i. Securing the Department Director’s approval for destruction of records when the retention periods has expired.
j. Ensure the destruction of Duplicate Copies, Transitory Records, and Non-Records in accordance with this Policy.
k. Providing written notification to their Department Director of any discrepancies or violations of this Policy or the Record Retention Schedule within their department. l. Ensure quality control of document imaging for imaging records.

5.7 City Staff
Any City staff member who routinely works with the City’s records, as required by their assignment, is responsible for:
a. Reviewing this Policy and their department’s Record Retention Schedule. b. Maintaining the security of records that have been identified as confidential. c. Retaining Duplicate Copies, Transitory Records and Non-records only as long as they are of direct importance to the current operation of their department.

2.b
Packet Pg. 155 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 8 ends

d. Surrendering any and all City records to their supervisors, the City Clerk, City Manager, or City Attorney, when requested.
e. Providing written notification to their Records Coordinator(s) and Department Director of any non-compliance with this Policy or the Record Retention Schedule. 6 POLICY
The Policy for the management, storage and preservation, and destruction of records is as follows:

6.1 Management of Records

6.1.1 Access Controls
All documents, writings, or other forms of information produced or acquired by employees in the course of their duties are the exclusive property of the City. Employees shall have no expectation of privacy relating to City records.

When it is necessary for employees to work on physical documents away from the City, those documents must be returned to the City, and all copies deleted from the outside location, within 72 hours of final use or reference. Employees shall not have any City physical records in such places as private homes.

When it is necessary for employees to work on electronic documents away from the City, those documents must have access via the City’s virtual private network (VPN), and no copies shall be stored on private computer equipment or other electronic media.

6.1.2 Migration of an Original Record to a Trusted Copy To ensure the accuracy of a Trusted Copy, employees of the OOR must follow the department’s approved process before replacing an original record. The process must be approved by the City Clerk.

Before designating a record as a Trusted Copy, legibility must be validated and indexes or metadata confirmed as accurately reflecting the content of the original record.

Once the Trusted Copy has been validated and designated as the Official Record, the original record shall be immediately destroyed in the approved manner, unless maintenance and retention of the physical records is required by statute, such as governing body Minutes, Resolutions and Ordinances.

6.1.3 Vital Records
Vital Records are those records needed to continue business operations in the event of a disaster, and will be identified as such on the Record Retention Schedules. Each department will be responsible for defining a Business Continuity Plan that includes the protection and maintenance of vital records. Examples of protection include, but are not limited to:
 Storing hard copies in a fire-resistant filing cabinet or area, or in a locked vault, either on site or off site.
 Storing duplicate hard copies at a secure offsite facility for the duration of the retention life of the vital record.
 Providing regular back-ups for electronic vital records.  Printing vital records on acid-free, archival quality paper.  Maintaining:
o A list of physical locations of vital records storage facilities and systems. o Access codes, passwords and/or keys for facilities and systems. o Equipment used to store vital records, or needed to access electronically stored vital records.
o An inventory of vital records within the facility.
o Procedures for accessing the vital records.

6.1.4 Historical Records
Historical Records are records that are valuable to future researchers to document the accomplishments, changes and growth of the City. Record Series’ that may contain historical records will be identified within the Record Retention Schedules. Historical Records may be

2.b
Packet Pg. 156 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 9 ends

maintained within each department based on individual departmental procedures, or forwarded to the City Clerk’s office for archival storage.

In the normal course of business, the historical value of a record may not be apparent. Routine business practices may cause certain records to be destroyed before or after historical value is determined.

6.1.5 Confidential Records
There are many sources of legal authority to exempt a record from disclosure including, but not limited to, the California Public Records Act, Government Code §7920.000 through §7930.215. 6250 through §6270. It would be impractical to list all definitions of “confidential” records in this Policy. If there is any question as to whether or not a particular record should be designated as “confidential,” the Department Director will consult the City Attorney.

Confidential records must be maintained with sufficient security, and in accordance with applicable laws, to protect their contents from unauthorized access. Departmental procedures to ensure the security of confidential records will be the responsibility of the Department Director.

6.1.6 E-mail Communication
E-mail messages and any electronic attachments will be reviewed regularly to determine relevance to current City business. When relevant, the e-mail must be converted to an electronic record, or printed in hard copy, and retained with the associated topic or record series (e.g. project file, purchase order, professional services agreement) for the required retention period as designated in the Record Retention Schedules.

Routine e-mail messages are comparable to telephonic communications and are considered either Transitory Records or Non-records. Such e-mail is not intended to be retained in the ordinary course of City business, and the informational content of such communications is neither necessary nor intended to be preserved for future City use or reference.

E-mail systems are not intended to be, and will not be, used for the electronic storage or maintenance of official records, or as document management systems. E-mail communications are retained as follows:
 E-mail will automatically be removed and deleted permanently from the user’s Inbox after 180 days.
 E-mail communications relocated to the e-mail folder system will be automatically removed and deleted permanently from the corresponding folder after 2 years.

6.1.7 Databases
For Record Retention purposes, the City considers all databases, whether residing on City systems or hosted by an outside source, to be Transitory Records. The blanket retention period for databases is “Until Superseded” to reflect that only the current version has informational value to the City.

The OOR that uses, maintains and modifies a database must assure the information contained within the database is correct and accurate, and has the obligation to produce information from the database, as needed, to perform City business. Due to the transitory nature of databases, periodic reports produced from a database, and used for administrative, fiscal, legal or historical purposes, may become Official Records. Reports designated as Official Records must be maintained in accordance with the Record Retention Schedules.

For example, the City’s Annual Budget Report captures the financial position at the end of a fiscal year, and is used to inform the City Council, staff and citizens of the City’s financial state. Thus, the report must be retained for the retention period designated in the Record Retention Schedule to reflect operational needs.

6.2 Storage and Preservation of Records

6.2.1 Active Records
Storage and preservation methods for active Official Records must be approved by the City Clerk and meet all of the following minimum specifications:

2.b
Packet Pg. 157 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 10 ends

a. Records must be stored and maintained using complete inventories and accurate indexes which allow them to be identified, retrieved and disposed of in an expeditious manner. b. Records must be maintained so they are readily accessible to conduct current City business. c. Storage systems for Official Records will accommodate hard-copy or electronic records, and must also conform to the requirements of a Trusted System. Migration of original records to electronic form requires a process that complies with Section 6.1.3 of this policy.

6.2.2 Inactive Records
Inactive records may be stored in a secured City facility or stored by a commercial service provider. An Off-site storage facility must:
a. Meet applicable state and local codes.
b. Provide protection from fire and intrusion.
c. Provide reasonable access to records in a timely manner.

Each department shall maintain an inventory of its inactive records in storage and forward an electronic copy of said inventory to the City Clerk’s Office. Prior to sending records to storage, Duplicate Copies, Transitory Records, and Non-Records must be removed and destroyed in accordance with this Policy.

6.2.3 Hosted Electronic Records
Hosted electronic records must follow the City’s record retention schedules. The hosting company must:
a. Meet applicable state and local codes.
b. Provide protection from fire and intrusion.
c. Provide reasonable access to records in a timely manner.

6.3 Destruction of Records

6.3.1 Destruction of Original Records After Migration to a Trusted Copy Once an original record has been migrated to a Trusted Copy, in accordance with the procedures for creating a Trusted Copy, the original record shall be immediately destroyed in the approved manner unless maintenance and retention of the physical records is required by statute, such as governing body Minutes, Resolutions and Ordinances.

6.3.2 Destruction of Duplicate Copies
No Duplicate Copy will be maintained longer than the retention period of the Official Record, and may be destroyed at any time within the retention period.

Department Directors will ensure that employees follow the established procedures within Section 7 of this Policy. Prior to the destruction of a Duplicate Copy, the employee shall ensure that:
a. The writing is, in fact, a Duplicate Copy and not an Official Record. b. The writing is no longer required for the operational needs of the department.

Duplicate Copies of certain records may be requested by, and provided to, outside entities via the California Public Records Act, legal discovery or other valid and approved methods of dispersion.

The City realizes that it neither has control over, nor can it enforce the storage, management and disposal of, Duplicate Records released to outside entities.

6.3.3 Destruction of Transitory Records
A Transitory Record may be destroyed at any time. Prior to the destruction of a Transitory Record, the employee shall ensure that:
a. The writing is, in fact, a Transitory Record and not an Official Record. b. The writing is no longer required for the operational needs of the department.

6.3.4 Destruction of Non-Records:

A Non-Record may be destroyed at any time. Prior to the destruction of a Non-Record, the employee shall ensure that:

2.b
Packet Pg. 158 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 11 ends

a. The writing is, in fact, a Non-Record.
b. The writing is no longer required for the operational or reference needs of the department.

6.3.5 Destruction of Information on Obsolete Electronic Equipment Certain electronic equipment, including Trusted Systems, used by the City may contain methods of electronic storage of City information. This information may be captured and stored as the equipment is used in the normal course of business.

The City understands that, as electronic equipment and technology change, information processing systems and new storage methodologies may allow for the capture of confidential and non-confidential City information.

Prior to decommissioning the equipment, the responsible department shall ensure that all information relating to City business will be deleted or otherwise made illegible from any data storage systems on or within the equipment. Under no circumstances shall any electronic equipment be released from City property for recycling, destruction or other disposition until the City information has been deleted. Written confirmation of the destruction of the information will be provided to the City Clerk.

6.3.6 Destruction of Non-paper Media Records
Official Records stored on non-paper media must be destroyed in a manner consistent with this Policy. Documentation for the destruction of these records shall be prepared and retained in accordance with Section 7 of this Policy.

After all Official Records stored on non-paper media (e.g. magnetic tape, disks, diskettes or other magnetic medium) have been destroyed, the medium itself may be reused, recycled or destroyed.
7 PROCEDURES
The Procedures for the management, storage and preservation, and destruction of records are as follows:

7.1 Access to Electronic Records Systems
A Department Director, or designee, shall approve access to electronic records systems for any employees, contract employees, consultants, or volunteers, as needed to fulfill the requirements of their employment.

Any electronic records system is subject to audit on a periodic basis. An audit may include operations performed on the database, the date and time an operation occurred and by whom, the database record number, the database index and/or metadata associated with the record, or any other pertinent data where practical.

7.2 Process for Scanning and Imaging of City Records and Documents Laserfiche is the City’s document management system for archiving electronic Trusted Copies and for electronic copies of documents for which there is no legal authorization for destruction (e.g. records affecting title to real property or liens thereon; minutes, ordinances, or resolutions of the legislative body or of a city board, agency or commission). These documents must be stored within Laserfiche as a Portable Document Format for Archiving (PDF/A), indexed as required by this Policy, and searchable utilizing Optical Character Recognition (OCR).

Laserfiche is also used by departments as an operational tool for access and storage of documents related to current City business.

Procedures for scanning a hard-copy document as a PDF/A image for storage in Laserfiche as an Official Record shall be established and reviewed periodically by each department, based upon their specific needs. Priority shall be given to those records that must be retained on a permanent basis,

2.b
Packet Pg. 159 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 12 ends

and to those records which need to be frequently retrieved. Examples of records eligible for scanning include, but are not limited to, the following:
 Ordinances & Resolutions
 Minutes
 Plans and Permits
 Contracts and Agreements
 Approved Construction Plans
 Purchase Orders, Time Cards and other financial records Departments shall review and purge unnecessary documents from their records prior to scanning.

Purging involves evaluating documents within a record, and discarding documents determined to be Transitory Records, Duplicate Copies or Non-Records.

After the PDF/A images are created, the department shall verify the images are legible and complete.

Images will be verified, indexed, and the OCR process completed as soon as possible after scanning occurs.

When creating an electronic Trusted Copy, the department must determine that the original record has been successfully transferred into electronic format as defined above. The original record will then be destroyed in accordance with this Policy.

Non-scanned images must be imported into Laserfiche in PDF/A format, indexed and the OCR process completed, thereby meeting all the same requirements as described above for scanned images.

These procedures will be evaluated by the City Clerk and updated, as needed.

7.3 Destruction of Official Records
Official Records, for which the retention period identified on the Record Retention Schedules has elapsed, will be destroyed in accordance with this Policy. Unless placed on legal hold by the City Attorney, records designated for destruction must be destroyed within the calendar year after the record expires.

A record that expires during the current calendar year must be destroyed by December 31st of the following calendar year. For example:

If expiration occurs on: Then destroy no earlier than: or no later than:

January 1, 2015 January 1, 2016 December 31, 2016
December 31, 2015 January 1, 2016 December 31, 2016
Periodic reviews of records will be performed by Records Coordinators. Additionally, to ensure compliance with this Policy and the Record Retention Schedules, the City Clerk will annually designate a date for departments to review their records and prepare requests for destruction.

Records for which the retention period has elapsed must be identified and included on a Destruction Approval Form, which is signed by the Department Director and forwarded to the City Clerk. The City Clerk will review the form for completeness and then forward the form to the City Attorney (or designee) for approval along with a complete inventory listing of the records to be destroyed.

Upon approval, the City Attorney shall return the form and inventory listing to the City Clerk for final review and processing.

Hard-copy records approved for destruction must be destroyed by the City Clerk (or designee) using one of the following methods:
 Recycle Bin: Expired documents that are not confidential.  Shredding: All other records approved for destruction.

NOTE: Confidential documents must be shredded by the City Clerk’s designee responsible for the destruction of those records. Commercial services may be used for destruction of paper documents, provided that destruction is completed at City facilities.

2.b
Packet Pg. 160 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy Administrative Policy No. 8

Page 13 ends

Destruction of Official Records in electronic format must follow the same approval process as outlined above for the destruction of hard-copy records. Upon approval, electronic records must be destroyed by the City Clerk (or designee) using methods that permanently delete the records.

The destruction process must include all Duplicate Copies of the Official Record.

Following the destruction of records, the City Clerk (or designee) shall certify that the records have been destroyed. All certificates of destruction shall be maintained by the City Clerk.

2.b
Packet Pg. 161 Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services and Proposed Amendment to Policy City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 1 ends

10-00-00 POLICE SERVICES
Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
10-01-00 Administration / Chief of Police
10-01-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

COP/Admin IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
10-01-03 General Orders Maintained in Lexipol. COP/Admin C P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent, no citation given. 10-01-04 Rules & Regulations COP/Admin C P GC 34090; 2 year minimum requirement State of California Guidelines; Permanent, no citation given. 10-01-05 Special Orders Includes vacation sign ups and special details. Moves the bulk of staff all at once based on the event / order.

COP/Admin CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for watch assignments, daily schedules and timekeeping records. 10-01-06 Personnel Orders COP/Admin CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for watch assignments, daily schedules and timekeeping records. 10-01-07 Administrative Staff Memos General status updates on current projects and items of interest.

COP/Admin CY+2 GC 34090; 2 year minimum
Administrative Record, State of California Guidelines
10-01-09 Work & Duty Schedules COP/Admin CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for watch assignments, daily schedules and timekeeping records. 10-01-10 Internal Affairs / Investigations Also includes officer involved deaths. COP/Admin C AC EY+5, not sustained
findings
EY+15,
sustained
findings
PC 832.5(b) Statutory minimum is 5 years for not sustained complaints, 15 years for sustained complaints. EVC 1045; 5 years for conductPC 801.5; SOL of 4 years after eventPC 803(c); public officer, crime descriptionsVC 2547; SOL of 3 years for officer fraudGC 12946; 2 years after completion/position filled 10-01-11 Use of Force Reports COP/Admin CY EY+5, not
sustained
EY+15,
sustained
GC 34090; 2 year minimum requirement.PC 832.5; 5 year minimum requirement.State of California Guidelines; Current year plus 5 years for use of force files 10-01-12 Unusual Incident Reports Completed with Use of Force, CHP 187, injuries to employees and other unusual events.

COP/Admin CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for use of force files 10-01-13 Locker & Riot Locker Logs Includes combinations and assigned lockers COP/Admin C S+2 GC 34090; 2 year minimum requirement State of California Guidelines; After superseded
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 162
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 2 ends

COP/Admin S+2 GC 34090; 2 year minimum requirement
State Recommendation; 2 years after superseded for listings of equipment assigned to divisions and officers. 10-01-15 Pitchess Motions Copy maintained with the officer's file. COP/Admin CY+2 GC 34090; 2 year minimum requirement10-01-16 Concealed Weapons Permits Includes application, background and records checks reviewed by the Chief of Police for the issuance of the permit. Also includes notification from the Sheriff’s Department of the County of Alameda advising they have issued a Concealed Weapons Permit for a subject residing, employed in or owing a business in the City of CityDenied permit applications COP/Admin AE+2
CY+2
GC 34090; 2 year minimum requirementState Recommendation, 2 years after the license expires. 10-01-17 Litigation Duplicate of originals on file with the County.

General casesHigh profile cases
Attorney
AC+7
P
GC 34090; 2 year minimum requirementState of California Guidelines; 7 years after closure for case records; maintain high profile cases permanently. 10-01-18 Employee Identification Identification for police employees and retirees for carrying firearms. Retirees need to qualify for carrying.

COP/Admin AE+2 GC 34090; 2 year minimum requirement
State Recommendation, 2 years after the license expires. 10-01-19 Building Security Door Passes & Logs Tracks key cards and access to the police facility. COP/Admin CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for daily logs. 10-01-20 Surveillance Recordings - Police Facilities Includes in-building and parking lot surveillance. COP/Admin AC+1
GC 34090.6; one year. If a claim is filed or pending litigation, retain with the case file.State of California Guidelines; 100 days for audio, telephone and radio communication tapes, with exceptions of recordings pertaining to GC 34090.6Administrative Decision: Video surveillance is maintained for 7 days due to system storage limitations. 10-01-21 Grant Applications and Programs Incoming grants for the PD. COP/Admin AFP+7 * 24 CFR 85.42; Grants & co-operative agreements, 3 years after submission of last expenditure report29 CFR 97.42; grants must be kept for 3 years.State of California Guidelines; 7 years after grant closure. * State recommends referring to grant application close-out procedures, if any. 10-01-22 Volunteer Program Includes application, ride-along waiver, background authorization, supplemental background information form, criminal history and records checks, LiveScan fingerprinting, training, community service records, background letters to neighboring agencies, and ID cards.Denied volunteer applications COP/Admin AT+3
AC+3
GC 12946; 2 years after completion/position filledState of California Guidelines; 2 years after terminationAdministrative Decision: Maintain volunteer files for 3 years after termination for hired, 3 years after position filled for denied applications to follow recruitment retention. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 163
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 3 ends

COP/Admin C CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain fingerprint information for city employment for 2 years after termination. 10-01-25 Applicant Fingerprint Requests Fingerprint requests of public applicants. Does not include the fingerprint.

COP/Admin CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Maintain fingerprint information for city employment for 2 years after termination. 10-02-00 Records *** Maintain all case files confidential while active.

California Public Records Act to be consulted.
10-02-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series. 10-02-02 RMS/CAD System Electronic case management system. Records C IND Transitory Record: Maintain indefinitely or until data is transferred to a new tracking system.
10-02-03 Case Reports - All Other Crime reports, DUI's, incidents, manditory registrants, bookings/arrests, missing persons, restraining orders, criminal protective orders, NCIC entries. May include property, photos, field interview cards, additional documents and any other elements for the case. All files scanned and stored in the RMS system.

Records V Varies See specific case retention periods and citations listed below this heading:
10-02-03.1 187 - Murders Records V, C *** P PC 187; Definitions PC 799; No statutes of limitations on actions Indefinite retention is recommended by DOJ and CA Law Enforcement Officers Assoc. 10-02-03.2 Officer Involved Shootings, use of force, or sexual assault of a member of the public by an officer
Includes shootings, use of force incidents, or sexual assault of a member of the public by an officer Records V, C *** AC+25 EVC 1045; Discovery of officer information on Internal Affairs cases. 5 year access limit.PC 832.5; 5 years after case closure where allegations not sustained, 15 years for sustained findings,
confidential document not for public exposure. PC 832.7 VC 2542 & 2547; Officer fraud or misrepresentation. 3 years after act or omission.State Recommendation; Closure of case plus 25 years.DOJ regulates, if not involving felonies, the report can be destroyed after 3 years, provided that accounting of incident has been placed with the case file. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 164
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 4 ends

10-00-00 POLICE SERVICES
Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 10-02-03.3 Drug / Sex Crime Registration Sex offenders - Adult Sex offenders - Juvenile
Records V, C *** L+2
* Varies
GC 34090; 2 year minimum requirement* PC 290; definitions and referencesW&IC 781; 5 years after record sealed or when juvenile reaches 38 years. Permanent if tried as an adult.State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics. 10-02-03.4 City Employee Cases Records V, C *** AC+7 29 CFR 1904.33; OSHA reports maintained for the current year plus 5 years.State of California Guidelines; 7 years after closure 10-02-03.5 Sex Crimes Includes child molestation, rape and other sex crimes. Records V, C *** L+2 PC 261; Definitions PC 220; Definitions & punishmentsPC 286; Definitions & punishmentsPC 288; Definitions & punishmentsPC 289; Definitions & punishmentsW&I 781; Juvenile records, when offender reaches age 38, or 5 years after records are sealed.Department of Justice recommends 25 years.Administrative Decision: Maintain sex crime cases for 2 years after proof of offender's death. 10-02-03.6 Weapon Crimes Possession of illegal weapons, carrying concealed weapons, and other crimes relating to the possession or use of illegal weapons where no other crime has occurred.

Records V, C *** AC+5 GC 34090; 2 year minimum requirement Administrative Decision: Retain weapon crime information for 5 years to track potentially violent individuals. 10-02-03.7 Felony Cases, Permanent Includes murder, kidnapping for ransom, treason, procuringexecution by perjury, train wrecking, sexual assault, assault with a deadly weapon by a life-term prisoner, bombing resulting in death or bodily injury, making defective war materials that cause death.

Records V, H, C *** P PC 799, 801.1, 803; No statutes of limitations on actions CCP 335.1; Must commence action within 2 yearsIndefinite retention is recommended by DOJ and CA Law Enforcement Officers Assoc. State of California Guidelines; Permanent 10-02-03.8 Felony Cases, Non-permanent Does not include murder, kidnapping for ransom, treason, procuring execution by perjury, train wrecking, assault with adeadly weapon by a life-term prisoner, bombing resulting in death or bodily injury, making defective war materials that cause death Records V, H, C *** AC+6 GC 34090, 2 year minimum requirement CCP 338 et al.; up to 3 years after commission of offense or after realization of offense, 6 years for notory public offenses.State of California; Prosecution of cases involving 8 or more years in prison must commence within 6 years. 10-02-03.9 Child Abuse Records V, C *** AC+10 PC 11169; Maintain PC 11170; 10 years from date of reporting , DOJ RecommendationPC 288, 647; Definitions ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 165
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 5 ends

10-00-00 POLICE SERVICES
Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 10-02-03.10 Missing Persons Records V, C *** AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for non-criminal occurrences, including missing persons where person has been returned/found.DOJ recommends permanent for unsolved missing persons. 10-02-03.11 Unattended Death / Suicide Suspicious
No suspicious circumstances
Records V, H, C ***
V, C ***
P
AC+2
PC 799; No statutes of limitations on actions Indefinite retention is recommended by DOJ and CA Law Enforcement Officers Assoc. State of California Guidelines; PermanentGC 34090; 2 year minimum requirement 10-02-03.12 Robberies / Burglary Includes grand theft and other robberies and burglaries. Records V, C *** AC+3 CCP 338 et al.; up to 3 years after commission of offense or after realization of offense.State Recommendation; Closure of case plus 3 years. 10-02-03.13 Stolen Vehicles Records V, C *** AC+3 CCP 338 et al.; up to 3 years after commission of offense or after realization of offense.State Recommendation; Closure of case plus 3 years. 10-02-03.14 Misdemeanors / Infractions, Filed Records V, C *** AC+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests, identifiable property or missing persons. 10-02-03.15 Misdemeanors / Infractions, Not Filed Misdemeanors with no leads, no convictions or arrests not filed.

Records V, C *** AC+2 GC 34090; 2 year minimum requirement CCP 338; up to 3 years after commission of offense or after realization of offense.State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests, identifiable property or missing persons. 10-02-03.16 Marijuana Related Crimes Records V, C *** AC+2 * HS 11361.5, 11361.7, 11357 B, C, D, or E; 2 years after case closure, * or until offender reaches the age of 18 years provided there are no active warrants associated with the case. Destroy Juvenile marijuana cases after age 18.H&S 11362.1, Legal adult use of cannabis productsCombined cases may be retained for the longest applicable retention period. The District Attorney may vacate the conviction and the City may destroy the case file sooner than the retention period listed. 10-02-03.17 Accident Reports, General & Misdemeanor
Infractions
Records AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for misdemeanors/infractions with no arrests, identifiable property or missing persons.Administrative Decision: Maintain for 2 years after closure of the case. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 166
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 6 ends

10-00-00 POLICE SERVICES
Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 10-02-03.18 Accident Reports, Felony & Fatality Collisions Records AC+25 PC 799; No statutes of limitations on actions Indefinite retention is recommended by DOJ and CA Law Enforcement Officers Assoc. State of California Guidelines; PermanentAdministrative Decision: Maintain felony and fatality accident reports for 25 year after closure to follow other agency practices. 10-02-04 Subpoenas Duces Tecum Subpoenas for records or property. Records CY+2 GC 34090.7; Duplicate records may be destroyed at any point before the total retention periodState of California Guidelines; Current year plus 2 years. Courts/County maintain the original record. 10-02-05 Medical Screening Forms Used to evaluate prisoner's medical status prior to incarceration. Information is not confidential since it is used for classification and for making custody personnel aware of conditions of the prisoner.

Records AC+7 * H&S 123145; * Under 18 - 1 year after 18th birthday or 7 years, whichever is longer. Over 18 - 7 years after discharge.15 CCR 1205; Maintain separately from inmate files, no retention listed15 CCR 1207; Maintain, no retention listedCalifornia "Minimum Guidelines for Local Detention Facilities" state "There is no Title 15 regulation related to records retention" for these records. 10-02-06 Record Sealings Adults Records V, C *** AC+3 * PC 851.8(a); Factually innocent records, 3 years after arrest, * with district attorney approval.
10-02-07 Record Sealings Juveniles Records V, C *** AC+5 ** Date of court ordered destruction W&IC 781; 5 years after sealed by court order for at-risk youth; ** W&IC 781; When juvenile reaches the age of 38 for murder and/or sex crimes occuring before the child is 14 years of age** W&IC 781; For murder and/or sex crimes occuring on or after the child reaches age 14, DO NOT DESTROY.
10-02-08 Criminal Subpoenas Any subpoenas having to do with a criminal case. Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain subpoena logs and subpoena duplicates for the current year plus 2 years. 10-02-09 Statistical Report Requests Reports and data generated monthly from Alliance and distributed to requesting divisions/units, departments, agencies or the public.

Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical reports. 10-02-10 Monthly DOJ/UCR/BACS (MACR) Report Electronic statistical report maintained on a flash drive for future analysis. MACR - Monthly Arrest & Citations Register - DOJ form JUS 750.

Records CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly and annual statistical reports. 10-02-11 DOJ Audit Reports / NCIC Entries National Crime Information Computer. DOJ requires reporting monthly for stolen vehicles/license plates, stolen weapons, warrants, missing persons and restraining orders. Inhouse audit performed and results faxed to DOJ.

Records AA+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for weekly, monthly, quarterly, and annual activity/statistical reports. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 167
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 7 ends

Records AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion 10-02-13 Citation Logs Maintain electronically in case management system. Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for parking & traffic citation duplicates. 10-02-14 Cash Receipt Books Log of monies receive at the PD counter. Records CY+4 GC 34090; 2 year minimum requirement CCP 337; Statute of limitations of 4 yearsState of California Guidelines; 4 years after annual audit 10-02-15 Criminal Background Checks Requests for criminal history from an outside agency. Records CY+3 GC 34090; 2 year minimum requirement CCP 340; 1 year statute of limitations11 CCR 707(c); 3 years after release of record 10-02-16 Clearance Letters Includes requests from persons residing in the City of City asking for a cursory records check through our RMS system to ascertain if the person has any negative information on file in our RMS system. This request results in a letter stating the results of the records check.

Records AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after completion for requests for criminal history 10-02-17 False Alarm Claims Records CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for false alarm duplicates. 10-02-18 Audio Recordings - Litigation/Case Related Includes telephone and radio communications for criminal cases only. Recordings determined by the City Attorney for litigation or the District Attorney for crime prosecution.

Records 180 Days * GC 34090.6; 100 days. If a claim is filed or pending litigation, retain until pending litigation is resolved and * destroy with consent of the City Attorney.State of California Guidelines; 180 days for audio, telephone and radio communication tapes, with exceptions of recordings pertaining to GC 34090.6 10-03-00 Patrol Records10-03-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

Patrol AT+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years after termination for radar calibration records 10-03-05 DUI Billing Cost recovery for DUI actions. Patrol AC+2 GC 34090; 2 year minimum requirement Administrative Decision: Maintain billing records for 2 years after closure of case. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 168
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 8 ends

Patrol
60 days
(nonevidenti
ary); 2 years
(evidentiary)
PC 832.18 (b)(5)(A) - nonevidentiary body worn camera footage; 60 days PC 832.18(b)(5)(B) - evidentiary body worn camera footage; 2 years if (1) the recording is of an incident involving use of force by a peace officer; (2) the recording is of an incident that leads to detention or arrest; or (3) the recording is relevant to a formal or informal complaint against a law enforcement officer/agency. 10-03-06.1 Body Worn Camera and/or Dashboard Camera
Video – Incident with no detention
Routine call for service. No detention or enforcement action taken. Business contact, citizen contact, advice call, etc. Does not include citizen complaints.

Patrol 5 years GC 34090; 2 year minimum requirement; PC §148.6, §832.18, §13010.5, §13012, and §13012.5
10-03-06.4 Body Worn Camera and/or Dashboard Camera
Video – Child Abuse
Patrol AC + 10 PC 11169; Maintain
PC 11170; 10 years from date of reporting , DOJ RecommendationPC 288, 647; Definitions 10-03-06.5 Body Worn Camera and/or Dashboard Camera
Video – Misdemeanor Case
All misdemeanor cases that are not covered by a more specific category.

Patrol 2 years GC 34090; 2 year minimum requirement.
10-03-06.6 Body Worn Camera and/or Dashboard Camera
Video – Domestic Violence
All calls for service and investigations related to misdemeanor or felony domestic violence of DV restraining order violations.

Patrol 15 years
10-03-06.7 Body Worn Camera and/or Dashboard
Camera Video – DUI
Any arrest for DUI Patrol 10 years
10-03-06.8 Body Worn Camera and/or Dashboard Camera
Video – Felonies, permanent
Includes murder, kidnapping for ransom, treason, procuring execution by perjury, train wrecking, sexual assault, assault with a deadly weapon by a life-term prisoner, bombing resulting in death or bodily injury, making defective war materials that cause death.

Patrol P "PC 799, 801.1, 803; No statutes of limitations on actions CCP 335.1; Must commence action within 2 yearsIndefinite retention is recommended by DOJ and CA Law Enforcement Officers Assoc. State of California Guidelines; Permanent" 10-03-06.9 Body Worn Camera and/or Dashboard Camera
Video – Felonies, non-permanent
Felonies, not including murder, kidnapping for ransom, treason, procuring execution by perjury, train wrecking, assault with adeadly weapon by a life-term prisoner, bombing resulting in death or bodily injury, making defective war materials that cause death.

Patrol AC + 6 GC 34090, 2 year minimum requirement
CCP 338 et al.; up to 3 years after commission of offense or after realization of offense, 6 years for notory public offenses.State of California; Prosecution of cases involving 8 or more years in prison must commence within 6 years. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 169
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 9 ends

EY+5
Sustained:

EY+15
EVC 1045; Discovery of officer information on Internal Affairs cases. 5 year access limit.PC 832.5; 5 years after case closure where allegations not sustained, 15 years for sustained findings, confidential document not for public exposure. PC 832.7 10-03-06.12 Body Worn Camera and/or Dashboard Camera
Video – unattended death/suicide
Suspicious circumstances Non-suspicious circumstances
Patrol P
AC+2
PC 799; No statutes of limitations on actions Indefinite retention is recommended by DOJ and CA Law Enforcement Officers Assoc. State of California Guidelines; PermanentGC 34090; 2 year minimum requirement 10-03-07 Parking Permit Logs Ongoing log of permits. Patrol AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after completion/closure for residential parking permits 10-03-08 Vehicle Maintenance Logs Patrol L+410-03-09 License Plate Reader, LPR Includes recordings of license plates by officers. Patrol 180 Days * GC 34090; 2 year minimum requirement 10-05-00 Personnel & Training Records10-05-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 170
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 10 ends

Personnel C AT+6 29 CFR 1627.3 - 4; 3 years after termination 29 CFR 1602.30 - 32; 2 - 3 years after termination29 CFR 516.5 - 6; 3 years after action29 USC 1113; 6 years after date of last actionGC 12946; 2 years after termination or actionState of California Guidelines; 3 years after termination for non-safety employees; 5 years after termination for safety employees. 10-05-03 Background Checks - Hired Personnel Personnel C P PC 832.5; 5 years for officer complaints State of California Gudelines; Permanent for hired Safety Personnel 10-05-04 Background Checks - Unsuccessful Candidates Personnel C AC+3 PC 832.5; 5 years for officer complaints State of California Gudelines; 2 years after position closes for Safety Personnel not hired.Administrative Decision: Maintain background checks for 3 years after the position is filled to meet recruitment retention requirements. 10-05-05 Employee Training Files Includes certificates of training, training packets.

Training tracked in the training management database.

Personnel AS+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training recordsGC 12946; 2 years after terminationGC 6250 7921.505; PRA, confidential record status State of California Guidelines; 7 years after termination, no specific citation given. 2 years after termination for certificates and designations training. 10-05-06 Training Reimbursement Forms Used for officer training reimbursements. Duplicated information that is sent to Finance for processing. Maintained for 1 year in PD.

Personnel AC+1 GC 34090.7; Duplicate records may be destroyed within the 2 year minimum retention period
10-05-07 Instructor Files, Range Includes class outline, tests, precentages, roster, handouts, instructor's qualifications and resumes, qualification criteria and training scenarios, range lesson plans, firearms safety plan, weapon maintenance, firearm training manuals, simulation training, range master and safety officer for firearms and less-lethal weapons.

Personnel AC+2 GC 34090; 2 year minimum requirement
State of California Guidelines; 2 years for general lesson plans. 10-05-09.1 Citizen Inquires - non-complaints Form completed by a citizen. Complaints become formal investigations. Non-complaints are forwarded to other divisions or departments, as needed. Limited to non-complaints.

Personnel S
(after
superseded)
Transitory Record: Maintain indefinitely or until data is transferred to record series. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 171
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 11 ends

Personnel Not
sustained
complaints:

EY+5
Sustained
complaints:

EY+15
PC 832.5(b)
10-05-10 Professional Improvement Plan 6 month plan to improve performance. May include training sessions.

Personnel AS+7 GC 34090; 2 year minimum requirement
29 CFR 1627.3(b); 1 year for training recordsGC 12946; 2 years after terminationGC 6250 7921.505; PRA, confidential record status State of California Guidelines; 7 years after termination, no specific citation given. 2 years after termination for certificates and designations training. 10-06-00 Investigations
10-06-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

All Depts AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series. 10-06-02 Informant Files Maintained in paper form and reviewed annually for activity. Includes vice crimes (gang, narcotics, prostitution, robbery).

CIS C AT+10 GC 34090; 2 year minimum requirement
State of California Guidelines; 10 years after termination for informant files, no citation stated
10-06-03 Registration Files - 290, Adults For sex offenders. Activity based on ORI status. CIS L+2 GC 34090; 2 years minimum * PC 290; definitions and referencesW&IC 781; 5 years after record sealed or when juvenile reaches 38 years. Permanent if tried as an adult.State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics. 10-06-04 Registration Files - 290, Juveniles For sex offenders. Activity based on ORI status. CIS * Varies GC 34090; 2 years minimum * PC 290; definitions and referencesW&IC 781; 5 years after record sealed or when juvenile reaches 38 years. Permanent if tried as an adult.State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics. 10-06-05 Registration Files - 457.1, Adults Arson CIS L+2 GC 34090; 2 years minimum H&S 11594; 5 years after termination of parole or probationPC 186.32; 5 years after last registration requirement* PC 457; Arson registration for juveniles, 25 years of age or when records are sealed per W&IC 781State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics. ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 172
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 12 ends

10-00-00 POLICE SERVICES
Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 10-06-06 Registration Files - 457.1, Juveniles Arson CIS * Varies GC 34090; 2 years minimum H&S 11594; 5 years after termination of parole or probationPC 186.32; 5 years after last registration requirement* PC 457; Arson registration for juveniles, 25 years of age or when records are sealed per W&IC 781State of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics. 10-06-07 Registration Files - 11590 HS Drug registrants CIS L+2 GC 34090; 2 year minimum requirement H&S 11594; 5 years after termination of parole or probationPC 186.32; 5 years after last registration requirementState of California Guidelines; Life of registrant within jurisdiction for arson, sex and narcotics. 10-06-08 Track Fliers Includes BOLOs from the City to other agencies. CIS CY+2 GC 34090; 2 year minimum requirement10-06-09 Evidence Purge/Disposition Includes weapons destruction logs, drug destruction logs, deposit receipts, property disposition memorandums and returns to owners.

CIS P State of California Guidelines; Permanent for gun destruction. No citation given. Current year plus 2 years for property control logs recording items coming into and going out of property rooms. 10-06-10 Auction Reports CIS CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; 2 years after financial audit for surplus property auctions including listings of property. 10-06-11 Criminal Case Disposition Notification/Reports Case disposition confirmation from the District Attorney or court system. DOJ form 8715.

CIS CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for case tracking records 10-06-12 Asset Seizure/Forfeiture Form For monies seized over a certain amount. Requested from a major crimes task force, and ultimately scanned to Records with the case file. Originals are maintained by the DA, a copy is maintained by the City.

CIS CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; No citation given. Current year plus 2 years for property control logs recording items coming into and going out of property rooms. 10-06-14 Second Hand Dealer Licenses Includes licenses for antique dealers and other second hand sellers.

CIS CY+2 GC 34090; 2 year minimum requirement
State of California Guidelines; Current year plus 2 years for Secondhand Dealers and Pawn Brokers. 10-06-15 Unclaimed Property Retrieval of property. CIS 10M * CCP 2080.10; 60 days to 10 months for retrieval of property. 60 days up to 10 months for safekeeping, 90 days for found property. 10-06-16 Pawn Slips CIS CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for Secondhand Dealers and Pawn Brokers. 10-06-17 Alcohol Licensing - Temporary Use Includes one day events. ABC form 221. CIS AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for temporary use permits ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 173
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 13 ends

10-00-00 POLICE SERVICES
Series Code Series Name Description of Documents, As Needed Office of Record
Special
Attributes
Total
Retention
© Citations & Legal Basis
Legend: AA - After Audit, AC - After Completion/Closure, ACT - While Active, AD - After Disposition, AE - After Expiration, AFP - After Final Payment, AP - After Approval, AR - Annual Review, AS - After Separation, AT - After Termination, C - Confidential, CM - Current Month, CY - Current Year, EY - Event Year, H - Historical, IND - Indefinite, L - Life of Board, Building, Vehicle, Registrant, Improvement or System, P - Permanent, S - After Superseded, V - Vital, +[Number] - Plus Years or Months 10-06-18 Annual Card Room Permits CIS CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for bingo licenses.Administrative Decision: Maintain annual card room permits for the current year plus 2 years to follow bingo retention requirements by the State. 10-06-19 Cabaret Permits - Temporary CIS AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for temporary use permits 10-06-20 Cabaret Permits - Annual CIS CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Current year plus 2 years for certain licenses.Administrative Decision: Maintain cabaret permits for the current year plus 2 years to follow similar retention required by the State. 10-06-21 Massage Parlor Establishments CIS AE+2 GC 34090; 2 year minimum requirement State of California Guidelines; Completion plus 2 years for massage parlor permits. 10-06-22 Taxi Cab Permits CIS AT+4 GC 34090; 2 year minimum requirement State of California Guidelines; 4 years after termination for taxi licenses and permits 10-07-00 Communications
10-07-01 General Information Includes general subject information, reports and reference documents relating to the record group, but not associated with a specific record series already in the group.

Comm 180 Days * GC 34090.6; 100 days. If a claim is filed or pending litigation, retain until pending litigation is resolved and * destroy with consent of the City Attorney.State of California Guidelines; 180 days for audio, telephone and radio communication tapes, with exceptions of recordings pertaining to GC 34090.6 10-07-05 Tow Logs - Private Property/Repos Maintained in a binder and sent to Records for archives when binders are full.

Comm CY+2 GC 34090; 2 year minimum requirement
10-07-06 CAD Event Logs Electronic documents created when a reporting party calls in to the police department to request assistance.

Comm CY+2 GC 34090; 2 year minimum requirement
10-08-00 Crime Prevention Committee
™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 174
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services City of Pacifica
Records Retention Schedules and UFIRST™ Index

Page 14 ends

All Depts AR Administrative Record; Review annually for relevance to current subject matter or projects, inclusion in an associated record series, or creation of a new record series. 10-08-02 Agendas & Agenda Packets COP/Admin CY+2 GC 34090; 2 year minimum requirement State of California Guidelines; Maintain for the Current Year plus 2 years 10-08-03 Minutes COP/Admin P GC 34090e; Minutes of governing bodies, Permanent GC 36814; Maintain record of proceedingsGC 40801; Maintain record of proceedingsState of California Guidelines; Permanent ™ UFIRST trademarked by Records Control Services, Inc. 1999. © Citations and Legal Basis copyrighted by Records Control Services, Inc. 2020. All rights reserved. Version Date: 10/23/2024

2.b
Packet Pg. 175
Attachment: Exhibit B – Proposed Amendments to Records Retention Schedule -10-00-00 Police Services

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
10/28/2024
1 SUBJECT:

Pacifica Police Department Militarized Equipment Ordinance Adoption RECOMMENDED ACTION:

Move to Waive the Second Reading of and Adopt by Title the, “Ordinance of the City Council of the City of Pacifica Repealing and Replacing Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code Renewing the Military Equipment Policy.”
STAFF CONTACT:

Maria Sarasua, Chief of Police
(650) 738-7314
[email protected]
Bill Glasgo, Police Captain
(650) 738-7314
[email protected]
BACKGROUND / DISCUSSION:

This ordinance was introduced at the special and regular meeting of the City Council on October 14, 2024 and is now in order for adoption. Additional background was provided in the staff report provided with the ordinance introduction at the October 14, 2024 City Council meeting.

AB 481 requires a law enforcement agency to obtain the approval of its governing body, through the adoption of a Military Equipment Use Policy, by ordinance at a regular meeting held pursuant to specified open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. The bill allows the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standards. AB 481 requires the governing body to annually review the ordinance and to either disapprove a renewal of the authorization for a type of military equipment or amend the military equipment use policy if it determines, based on an Annual Military Equipment Report prepared by the law enforcement agency, that the military equipment does not comply with the above-described standards for approval.

California Government Code Section 7070 provides a list of types of equipment that are to be considered “Military Equipment” for purposes of compliance with AB 481 and the Government Code. The Pacifica Police Department does not possess any equipment specifically designed for military use nor has the department acquired any equipment through a military surplus 3 Packet Pg. 176
Pacifica City Council 2
October 28, 2024
program, commonly known as the “1033 Program” (10 USC 2576a). The Pacifica Police Department does possess equipment that is listed in Section 7070 and defined as “Military Equipment.” Additionally, the Pacifica Police Department participates in a regional S.W.A.T. team, which possesses and utilizes additional types of equipment that qualify as “Military Equipment” according to the Government Code. The Pacifica Police Department also utilizes Unmanned Aerial Systems (UASs)/Drones from the San Bruno Police Department and Daly City Police Department.

On April 11, 2022, the Pacifica City Council approved the Military Equipment Use Policy (Pacifica Police Department Policy 705 or the “Policy”) and introduced an ordinance for the use and acquisition of military equipment by the Pacifica Police Department.

On April 25, 2022, the Pacifica City Council adopted Ordinance No. 877-C.S. approving the Acquisition and Use of Military Equipment Ordinance codified in Title 4 of the Pacifica Municipal Code. This ordinance must be renewed each year, and the police department must submit an annual military equipment report to the public and Council.

AB 481 prescribes an annual process for reviewing the policy and renewing the ordinance.

Specifically, Government Code Section 7072 requires the police department to submit to the City Council an annual military equipment report, and to hold at least one “well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.” Then, to “renew” Ordinance No. 877-C.S. Government Code Section 7071 requires the City Council to determine, based on the annual military equipment report submitted by the police department, whether each type of military equipment identified in that report has complied with the standards for approval.

The Pacifica Police Department held a well-publicized and conveniently located community engagement meeting at a local Starbucks on August 20, 2024. The police department also submitted the 2023 Annual Military Equipment Use Report to the Pacifica City Council on August 8, 2024, and the report was also made available to the public on the Pacifica Police Department’s website on August 8, 2024.

The City Council meeting on October 14, 2024 satisfied all of the requirements of AB 481 and allowed the City Council to consider the 2023 Annual Military Equipment Use Report, determined that the use of military equipment complied with the standards of use in the policy, and approved of renewing the Pacifica Police Department’s Military Equipment Policy by introducing the proposed ordinance repealing and replacing Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code.

The proposed Ordinance is now in order for adoption.

ALTERNATIVE ACTION:

Decline to adopt the proposed Ordinance to repeal and replace Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code and decline to renew the Military Equipment Policy and provide staff further direction. 3 Packet Pg. 177
Pacifica City Council 3
October 28, 2024
RELATION TO CITY COUNCIL STRATEGIC GOAL 2:

Improve and steward City infrastructure, streets, and facilities.

FISCAL IMPACT:

The Pacifica Police Department intends to procure two Unmanned Aerial Systems with funds acquired through the Department of Justice COPS Technology and Equipment Grant. The total costs for entering a 5-year contract with Axon for the DJI UAS/Drones (2), accessories, training, Axon-Air System and associated required licenses will cost approximately $61,000. The City Manager will be executing the AXON contract as it is within his purchasing authority.

CEQA:

The Ordinance and Policy are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project,” as defined in Section 15378 of the CEQA Guidelines.

ORIGINATED BY:

Police
ATTACHMENT LIST:

Attachment A - 2023 Annual Military Equipment Use Report (PDF) Attachment B - Military Equipment Policy #705 (PDF)
3 Packet Pg. 178
Pacifica City Council 4
October 28, 2024
ORDINANCE NO. (ID # 5781)
ORDINANCE NO. ____-C.S.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFICA REPEALING AND REPLACING CHAPTER 19, “ACQUISITION AND USE OF MILITARY EQUIPMENT” OF TITLE 4 “PUBLIC SAFETY” OF THE PACIFICA MUNICIPAL CODE RENEWING THE

MILITARY EQUIPMENT USE POLICY
WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481, relating to the use of military equipment by law enforcement agencies; and
WHEREAS, Assembly Bill 481, codified at California Government Code sections 7070 through 7075, requires law enforcement agencies to obtain approval of the applicable governing body prior to taking certain actions relating to the funding, acquisition, solicitation, or use of military equipment; and
WHEREAS, Assembly Bill 481, requires that the approval by the governing body by an ordinance adopting a military equipment use policy, at a regular meeting held pursuant to open meeting laws; and
WHEREAS, Assembly Bill 481 allows the governing body of a city to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified determinations with respect to a military equipment use policy; and WHEREAS, a draft of the Pacifica Police Department 2023 Annual Militarized Equipment Use Report was published on the Department’s internet website, and provided to the City Council at least 30 days prior to public hearing in accordance with requirements of Government Code section 7071; and
WHEREAS, the Pacifica Police Department’s Policy 705 “Military Equipment” meets the requirements of California Government Code section 7070, subdivision (d); and WHEREAS, the military equipment identified in Policy 705 “Military Equipment” is necessary, because there are no reasonable alternatives that can achieve the same objectives of officer and civilian safety; and
WHEREAS, Policy 705 “Military Equipment” will safeguard the public’s welfare, safety, civil rights, and civil liberties; and
WHEREAS, the military equipment identified in Policy 705 “Military Equipment” is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and
3 Packet Pg. 179
Pacifica City Council 5
October 28, 2024
WHEREAS, the City Council of the City of Pacifica originally adopted Ordinance No. 877-C.S. which became effective on May 25, 2022, adopting the City of Pacifica’s Military Equipment Policy, Policy 705 “Military Equipment”; and
WHEREAS, in accordance with Government Code section 7071(e), the Police Department has prepared the 2023 Annual Military Equipment Use Report, which was made available to Council on August 8, 2024, and made available to the public on the Pacifica Police Department’s website on August 8, 2024; and WHEREAS, the Police Department held a well-publicized and conveniently located community engagement meeting at Starbucks (Linda Mar Shopping Center) on August 20, 2024, where the public discussed and asked questions regarding the annual military equipment report and the Pacifica Police Department’s funding, acquisition, or use of military equipment; and
WHEREAS, the City Council of the City of Pacifica has been presented with the 2023 Annual Military Equipment Use Report by the City of Pacifica Police Department and has determined that use of each type of military equipment identified in that report has complied with the military equipment use policy that was in effect at the time and satisfies all the requirements specified in Government Code section 7072.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PACIFICA DOES ORDAIN AND FIND AS FOLLOWS:

Section 1. Recitals. The City Council of the City of Pacifica does hereby find the above referenced recitals are true and correct and material to the adoption of this Ordinance.

Section 2. Policy Renewed. The City Council finds that the 2023 Annual Military Equipment Use Report by the City of Pacifica Police Department meets the requirements of Government Code section 7072 and the use of military equipment complied with the standards of use authorized. Therefore, the City Council hereby renews and adopts the Pacifica Police Department’s Policy 705 “Military Equipment”, found here:
https://www.cityofpacifica.org/departments/police/transparency Section 3. Repeal and Replacement of Chapter 19. Chapter 19, “Acquisition and Use of Military Equipment” of Title 4 “Public Safety” of the Pacifica Municipal Code is hereby repealed in its entirety and shall be replaced to read as follows:
“The Pacifica Police Department’s Policy 705 “Military Equipment” shall be maintained on the Pacifica Police Department’s website.” Section 4. CEQA. The City Council finds that this ordinance and the City of Pacifica Police Department’s Policy 705 and the 2023 Annual Military Equipment Use Report are exempt from the provisions of the California Environmental Quality Act (“CEQA”) because they will not result in a direct or reasonably foreseeable indirect physical change in the environment and is not a “project,” as defined in Section 15378 of the CEQA Guidelines. 3 Packet Pg. 180
Pacifica City Council 6
October 28, 2024
Section 5. Severability. If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentence, clauses or phrases be declared unconstitutional.

Section 6. Publication. The City Clerk is hereby ordered and directed to certify to the passage of this Ordinance by the City Council of the City of Pacifica, California, and cause the same to be published in accordance with State Law.

Section 7. Effective Date. This Ordinance shall be in full force and effect thirty (30) days after its adoption and shall be published and posted as required by law. • • • • •
PASSED AND ADOPTED at a special and regular meeting of the City Council of the City of Pacifica, California, held on the 28th day of October 2024, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:

CITY OF PACIFICA
_________________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 3 Packet Pg. 181
Pacifica City Council 7
October 28, 2024
* * * * *
(ID # 5781) at 10/28/2024 6:00 PM City Council Regular Meeting 3 Packet Pg. 182
ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 1
Military Equipment Use
Annual Report 2023

3.a
Packet Pg. 183 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 2
Executive Summary
On September 30, 2021, California Governor Gavin Newsom approved Assembly Bill 481, requiring law enforcement agencies to obtain approval from the applicable governing body (City Council), by adoption of a military equipment use policy. The Pacifica Police Department is required to seek City Council approval of their Military Equipment Use Policy at a regular open meeting prior to taking certain actions relating to the funding, acquisition, and use of military equipment. The term “military equipment,” as used in AB 481, does not necessarily indicate equipment used by the military. Items deemed by the bill to be “military equipment” include commonly used law enforcement tools such as unmanned aircraft systems, armored rescue vehicle, less-than-lethal weapons, certain types of semi-automatic rifles, and etc.

Assembly Bill 481 allows the governing body to approve the funding, acquisition, and use of this equipment within its jurisdiction, only if it determines that the equipment meets specified standards. The Military Equipment Use Policy is subject to City Council review to determine whether the standards set forth in Assembly Bill 481 have been met, based upon an Annual Military Equipment Use Report.

Finally, Assembly Bill 481 requires publication of the Military Equipment Use Policy and the Annual Military Equipment Use Report on the police department’s website.

Assembly Bill 481 California Government Code section 7072 states the following:

A. A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
a. A summary of how the military equipment was used and the purpose of its use. b. A summary of any complaints or concerns received concerning the military equipment.
c. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.

3.a
Packet Pg. 184 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 3
d. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
e. The quantity possessed for each type of military equipment. f. If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

B. Law enforcement agency shall hold at least one well- publicized and conveniently located community engagement meeting, at which the public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.

The Pacifica Police Department is committed to transparency, public trust, community partnerships, and compliance with the law. As such, the department has authored the following 2023 Military Equipment Use Report per annual reporting requirements outlined in California Government Code section 7072.
_______________________________________
Introduction
The Pacifica Police Department possesses and employs a variety of equipment to serve and protect the community. The term “military equipment,” as used in AB 481, does not necessarily indicate equipment used by the military. Items deemed by the bill to be “military equipment” include commonly used law enforcement tools such as unmanned aircraft systems, armored rescue vehicle, less-than-lethal weapons, and certain types of semi-automatic rifles. Each tool has proven effective in mitigating risk to both the public and police officers. The equipment discussed in this annual report will include “military equipment” maintained and utilized by the Pacifica Police Department.

The Pacifica Police Department recognizes that critical incidents are unpredictable and dynamic. Various equipment options can greatly assist incident commanders, officers, and specific units in bringing those incidents to a swift resolution in a safe manner. The use of military equipment is restricted to certain instances and, in some cases, by specifically trained officers. The use of the department’s military equipment is continuously evaluated based on the totality of the circumstances, public safety, officer safety, civil rights, state law, and

3.a
Packet Pg. 185 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 4
information available at the time of deployment
It is incumbent upon our police department’s personnel to recognize the circumstances wherein specialized equipment should be employed to enhance the safety of the public and officers and to bring a critical incident to a safe outcome. This Military Equipment Use Report outlines a summary of equipment usage guidelines, inventory, fiscal impact, complaints, and reported concerns from January 1st, 2023, thru December 31st, 2023.

The Pacifica Police Department does not possess any tactical equipment obtained from the military, nor does it possess any equipment designed for military use. The Pacifica Police Department has not acquired any equipment through military surplus programs such as the 1033 Program.
_______________________________________
California Government Code §7070(d) describes a Military Equipment Use Policy as a publicly released, written document that includes, at a minimum, all of the following:

1. A description of each type of Military Equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the Military Equipment.

2. The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of Military Equipment.

3. The fiscal impact of each type of Military Equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.

4. The legal and procedural rules that govern each authorized use.

5. The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of Military Equipment to ensure the full protection of the public's welfare, safety, civil rights, and civil liberties and full adherence to the Military Equipment use policy.

6. The mechanisms to ensure compliance with the Military Equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.

7. For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of Military Equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.

3.a
Packet Pg. 186 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 5
California Government Code § 7070(c) defines Military Equipment as any of the following:

1. Unmanned, remotely piloted, powered aerial systems or ground vehicles.

2. Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.

However, police versions of standard consumer vehicles are specifically excluded from this subdivision.

3. High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.

4. Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.

5. Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.

6. Weaponized aircraft, vessels, or vehicles of any kind.

7. Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.

8. Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.

9. Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision.

10. Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.

11. Any firearm or firearm accessory that is designed to launch explosive projectiles.

12. "Flashbang" grenades and explosive breaching tools, "tear gas," and "pepper balls," excluding standard, service-issued handheld pepper spray.

13. Taser Shockwave, microwave weapons, water cannons, and the Long-Range Acoustic Device (LRAD).

14. The following projectile launch platforms and their associated munitions: 40mm projectile launchers, "bean bag," rubber bullet, and specialty impact munition (SIM) weapons.

15. Any other equipment as determined by a governing body or a state agency to require additional oversight.

16. Notwithstanding paragraphs (1) through (15), "Military Equipment" does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.

3.a
Packet Pg. 187 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 6
Summary
The Pacifica Police Department (PPD) has equipment meeting 4 of the 16 categories requiring reporting by AB 481 and Department Policy 705 in 2023. The equipment has been used minimally, largely related to training and certification. The City did not receive any complaints, audits, or policy violations regarding the use or acquisition of the equipment. The Pacifica Police Department has diligently followed the established Department Policy 705, ensuring transparency and accountability in its operations. Plans for future equipment purchases meeting the reporting requirements of AB 481 will include unmanned aerial systems as well as replacing or replenishing equipment used throughout the year.

Military Equipment Definitions & Status in Pacifica:

The following is a list of the Military Equipment, as defined in Department Policy 705, and an overview of how it is used by the Pacifica Police Department in 2023:
“Unmanned, remotely piloted, powered aerial system or ground vehicles” The police department currently does not own or operate any unmanned aerial systems. During specific incidents where drone technology serves our public safety needs, we request these assets from the San Bruno and Daly City Police Departments.

The police department is requesting permission to procure two unmanned aerial systems in 2024. The unmanned aerial systems will be deployed during search and rescue operations, preplanned tactical operations, high-risk and critical incident overwatch, suspect apprehension, and community caretaking situations involving missing persons. The unmanned aerial systems will not be weaponized.

The police department identified the DJI Matrice 30T and Mavic 3T UAS’s as the UAS technology that best meets the public safety needs of the community. The DJI Matrice 30T is a medium-sized UAS with dual batteries for extended flight operations and weather resistant image sensors. The Matrice 30T can also be equipped with a personal floatation device that can be deployed during water rescue operations.

The DJI Mavic 3T is a small-sized UAS designed for quick deployments with color and thermal imaging sensors and the ability to communicate through a speaker. This smaller UAS is easily accessible from the patrol car and designed to support rapid deployments in the field.

Both unmanned aerial systems will provide high quality cameras and thermal imaging systems to support deployments and provide critical safety technology to ensure safe flight and contingency responses. This advanced technology will support flight capabilities to avoid obstacles and automatically return to the deployment location should it lose connectivity with

3.a
Packet Pg. 188 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 7
the operator or run low on power. Utilizing this Axon Air technology will also allow for seamless integration with our Axon digital evidence management system for secure storage of video and compliance with the police department’s established Axon record retention settings. “Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded.” The police department does not utilize or operate any tracked vehicles of any kind. Armored Rescue Vehicle (ARV) are specifically used by first responders. They offer ballistic protection in emergencies where an armed encounter is likely. The ARV is also used to evacuate citizens from an area where a threat from an armed suspect exists.
“High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded.”
The police department does not use high mobility multipurpose wheeled vehicles (HMMWV), Humvees, or similar vehicles, nor does it use large trucks, as described in this section. Some armored rescue vehicle (ARV) can have a breaching ram mounted to its front. This tool has proven helpful for safely opening front doors without exposing officers to danger by having them approach the door on foot. Breaching an entry point is often the most dangerous part of a high-risk entry to a structure. This breaching option results in a reduced likelihood of a potentially lethal encounter during entry.
“Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.”
The police department does not utilize tracked vehicles of any kind. “Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.”
The police department currently has one marked police command trailer used to sustain law enforcement incidents. It is used as a command post for law enforcement incidents, including, but not limited to DUI checkpoints, major collision scenes, major crime scenes, or other sustained incident where access to law enforcement computers, communication equipment and shelter is required. Grant funds (OTS) were the primary source of funding for this piece of equipment.
“Weaponized aircraft, vessels or vehicles of any kind.”

3.a
Packet Pg. 189 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 8
The police department does not utilize weaponized aircraft, vessels or vehicles of any kind. “Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.” The police department does not use explosive breaching devices. Due to the construction of doors in commercial, government, and school buildings, more than manual breaching equipment such as single-person rams and pry bars are required to gain entry to many structures rapidly.
“Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.”
The police department does not utilize any firearms of .50 caliber or greater. “Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision.”
The police department does not utilize any ammunition of .50 caliber or greater. “Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.” The police department possess 16 semi-automatic, 16” barrel, Smith & Wesson M&P patrol rifles, defined as assault weapons, under the California Penal Code. Police officers are required to complete a 4-hour in-house training course with a certified range instructor prior to deploying the weapon out in the field. Officers will also attend a certified California Commission on Peace Officer Standards and Training (P.O.S.T.) rifle training course. Patrol rifles allow officers to address lethal threats with precision from a distance. Compared to handguns, they are more accurate at greater distances. The rifles use standard law enforcement ammunition, and their use and deployment are outlined in PPD Policy 306.

The department possess 3 semi-automatic, 11.5” barrel, Colt M4 Commando rifles, defined as assault rifles. The rifles are short-barreled rifles which allow a trained officer better control inside of structures with greater accuracy, rapid response, maneuverability and enhanced firepower in critical situations. The Colt rifles are typically used by trained SWAT officers.

3.a
Packet Pg. 190 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 9
The department maintains a supply of .223 Winchester duty and training ammunition. These are maintained by the range staff and secured in the department armory. “Any firearm or firearm accessory that is designed to launch explosive projectiles.” The police department does not use any firearm designed to launch explosive projectiles. “’Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray.” The police department does not utilize noise-flash diversionary devices known as “flashbangs” or “tear gas”. Noise-flash diversionary devices are used to cause a distraction during highly dangerous activities, such as entering a structure during warrant service. The use of this equipment is intended to minimize injury to officers and suspects. “Taser Shockwave, microwave weapons, water cannons, and the Long-Range Acoustic Device (LRAD).”
The police department does not utilize any of the described devices. Taser Shockwave is a device built by Axon Technologies to deny entry to certain areas. Long-Range Acoustic Devices have applications to deliver highly audible public addresses. “The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.” The Pacifica Police Department possesses 11 clearly marked Mossberg 590 Tactical, 12-guage, less-than-lethal shotguns. The less-than-lethal shotguns are a de-escalation tool where lethal force is not appropriate or undesirable. The shotguns fire a ballistic fiber bag, “Super-Sock”, filled with approximately 40 grams of shot at a velocity of approximately 270 feet per second.

Officers are required to complete a 4-hour in-house training course with a certified range instructor prior to deploying the less-than-lethal shotguns out in the field.

The Pacifica Police Department possesses 2 Pepperball FTC launchers. The FTC Launchers function similarly to a paintball gun which deploys PAVA powder projectiles. FTC Launchers are intended to be used as less-than-lethal impact devices, an alternate to a higher level of force.

Officers are required to complete a 2-hour in-house training course with a certified Pepperball instructor prior to deploying the launchers out in the field.

Summary of Military Equipment Usages

3.a
Packet Pg. 191 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 10
The Pacifica Police Department's military equipment inventory is wide-ranging, and the equipment is not utilized on all calls for service. This section outlines the military equipment usage from January 1st, 2023, thru December 31st, 2023. Certain items of military equipment, particularly consumables (ammunition, less-than-lethal rounds, PAVA projectiles, etc.), are used throughout the year regularly for training to maintain proficiency. Usage in training environments is not captured in this annual report. The usage section of this report provides data for the operational use of military equipment listed within this Annual Military Equipment Use Report.

Military Equipment Item Authorized
Usage
Citizen
Complaints
Internal
Audits
Policy
Violations
UAS/Drone (Outside Agencies) 4 0 0 0
UGV/Avatar Robot N/A N/A N/A N/A
Mine-resistant ambush-protected
(MRAP) vehicle/Armored Personnel
carrier

N/A N/A N/A N/A
High mobility multipurpose wheeled
vehicles (HMMWV)

N/A N/A N/A N/A
Tracked armored vehicles that provide
ballistic protection

N/A N/A N/A N/A
Mobile Command Vehicle (Trailer) 5 0 0 0
Weaponized aircraft, vessels or
vehicles

N/A N/A N/A N/A
Battering rams, slugs, and breaching
apparatuses that are explosive in
nature

N/A N/A N/A N/A
Firearms of .50 caliber or greater N/A N/A N/A N/A
Ammunition of .50 caliber or greater N/A N/A N/A N/A
Smith &Wesson Patrol Rifles 0 0 0 0
Any firearm or firearm accessory that
is designed to launch explosive
projectiles

N/A N/A N/A N/A
Noise-Flash Diversionary device /
“Tear Gas”

N/A N/A N/A N/A
Taser Shockwave, microwave
weapons, water cannons, and the
Long Range Acoustic Device (LRAD)

N/A N/A N/A N/A
Mossberg 590 tactical “Less-thanlethal” Shotguns0 0 0 0 FTC Launchers (Pepperball) 0 0 0 0

3.a
Packet Pg. 192 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 11
Category 1: Unmanned, Remotely Piloted, Powered Aerial or Ground Vehicles • Equipment Name: The DJI Matrice 210 and Mavic II Enterprise: Unmanned Aircraft Systems (UAS/Drones)
• Summary of Use and Purpose: The Pacifica PD utilized San Bruno PD’s (SBPD) UAS/Drones on three separate occasions, and Daly City PD’s (DCPD) UAS/Drone on one occasion in 2023. These incidents consisted of search and rescue efforts, suspect apprehension, crime documentation and tactical operations. The UAS/Drones are remotely piloted aerial vehicle capable of providing live and recorded video images captured from aerial positions. Personnel are authorized to request a UAV when the lawful use may increase safety to officers or would be a more efficient way of searching an area for a missing person or for the documentation of a crime scene. • Quantity Owned: N/A-Owned and operated by SBPD or DCPD. • Costs: N/A-Owned and operated by SBPD or DCPD.
• Summary of Complaints: N/A-Owned and operated by SBPD or DCPD. • Audits, Policy Violations, Actions in Response: N/A-Owned and operated by SBPD or DCPD.
• Future Purchases: See below section, “Military Equipment Request for 2024.” Category 5: Command and Control Vehicles that are either built or modified to facilitate the operational control and direction of public safety units • Equipment Name: Mobile Command Trailer (MCT)
• Summary of Use and Purpose: The MCT was deployed to support the management of incidents and planned events by providing interior and/or exterior workspaces, and command and control capabilities to the Incident Commander on-scene or at remote locations.

1. (2 Days) DUI Checkpoints

2. (2 Days) Pacifica Fog-Fest

3. (1 Day) Fourth of July Detail
• Quantity Owned: (1) Mobile Command Trailer (TPD 24’X8.5’ tandem special Ops trailer) • Cost: Approximately $50,000.
• Summary of Complaints: There were no reported complaints regarding this equipment. • Audits, Policy Violations, Actions in Response: There were no violations of policy, no actions taken in response, and no internal audits.
• Future Purchases: There are no plans to acquire additional vehicles in the upcoming year.

3.a
Packet Pg. 193 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 12
Category 10: Specialized Firearms and Ammunition of less than .50 caliber • Equipment Name: Smith & Wesson M&P patrol rifles and Colt M4 Commando rifles. • Summary of Use and Purpose: The patrol rifles were not utilized out in the field in 2022.

The rifles were mainly used during training and range purposes. Patrol officers may deploy the rifle in any circumstance where the officer can articulate a reasonable expectation that the rifle may be needed. The rifles allow officers to address lethal threats with precision from a distance. Compared to handguns, they are more accurate at greater distances
• Quantity Owned: (16) Smith & Wesson M&P patrols rifles. (3) Colt M4 Commando rifles • Ammunition: Approximately 3,500 rounds (.223 Winchester Remington) • Cost: Approximately $3,000 in 2023.
• Summary of Complaints: There were no reported complaints regarding this equipment. • Audits, Policy Violations, Actions in Response: There were no violations of PPD Policy 306 or 705, no actions taken in response, and all weapons were accounted for during the inventory.
• Future Purchases: The Police Department intends to purchase (20) additional Smith & Wesson M&P patrol rifles in 2024. This approved budgetary item for FY2024/25 will allow each officer to be equipped with an individually assigned patrol rifle. The total cost for the (20) patrol rifles will be approximately $12,500. The police department anticipates purchasing approximately $1000-$3000 worth of ammunition (approximately 2000-3000 rounds) from the general fund in the fiscal Year 2024-25 for training purposes.

Category 14: Kinetic Energy Weapons and Specialty Munitions (Less-than-lethal Shotguns)
• Equipment Name: Mossberg 590 Tactical 12-gauge shotguns (Less-than-lethal) • Summary of Use and Purpose: The Mossberg less-than-lethal shotguns were not utilized in 2023. The less-than-lethal shotguns were only deployed in training to maintain certification and/or proficiency. The less-than-lethal shotguns can help de-escalate and limit the escalation of conflict where effective without the need for lethal force in situations such as, but not limited to, self-destructive subjects, dangerous, and/or combative individuals, riot control and civil unrest incidents, circumstances where a tactical advantage can be obtained, potentially vicious animals, training exercises, or approved demonstrations.
• Quantity Owned: (11) Mossberg 590 Tactical 12-gauge shotguns (Less-than-lethal) • Cost: Approximately $560 for each shotgun in 2022.
• Ammunition: CTS Super Sock rounds: 90 rounds purchased in 2023, approximately $6.75 per round.

3.a
Packet Pg. 194 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 13
• Summary of Complaints: There were no reported complaints regarding this equipment. • Audits, Policy Violations, Actions in Response: There were no violations of PPD Policy 303 or 705, no actions taken in response, and all weapons were accounted for during the inventory.
• Future Purchases: There are no plans to acquire additional Less-than-lethal shotguns in 2024, but additional munition purchases are anticipated to replace depleted supply due to operational use out in the field, or for training purposes. The police department anticipates purchasing approximately $667.49 worth of munitions (approximately 90 rounds) from the general fund in the fiscal Year 2024-25 for training purposes.

Category 14: Kinetic Energy Weapons and Specialty Munitions (Pepperball FTC Launcher)
• Equipment Name: FTC Launcher (Less-than-lethal)
• Summary of Use and Purpose: The FTC Launchers were not utilized in the field in 2023, but were deployed in training to maintain certification and/or proficiency. The FTC Launchers can help de-escalate and limit the escalation of conflict where effective without the need for lethal force in situations such as, but not limited to, selfdestructive subjects, dangerous, and/or combative individuals, riot control and civil unrest incidents, circumstances where a tactical advantage can be obtained, potentially vicious animals, training exercises, or approved demonstrations. The FTC launchers are air powered and use compressed air to launch LIVE-X projectiles. The Live-X projectiles contain a concentrated amount (5%) of PAVA pepper powder. The projectiles have a direct impact of approximate 60ft and an area saturation of 150ft. • Quantity Owned: (2) Pepperball FTC Launchers (Less-than-lethal) • Cost: Approximately $591.00 each.
• Ammunition: Pepperball Live-X projectile Rounds: 90 rounds purchased in 2023, approximately $322.00.
• Summary of Complaints: There were no reported complaints regarding this equipment. • Audits, Policy Violations, Actions in Response: There were no violations of PPD Policy 303 or 705, no actions taken in response, and all weapons were accounted for in the internal audit.
• Future Purchases: There are no plans to acquire additional FTC Launchers in 2024, but more Live-X projectile purchases may be made as needed to replace depleted supply due to operational use out in the field, or for training purposes. The Police Department anticipates purchasing approximately $322.00 worth of projectiles (approximately 90 rounds) from the general fund in the fiscal Year 2024-25 for training purposes.

3.a
Packet Pg. 195 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 14
Pacifica Police Department Inventory by Equipment:

The inventory of certain items of consumable military equipment (i.e., ammunition, parts, etc.) frequently fluctuates throughout the year due to operational usage, training usage, operational wear, and/or manufacturer recommended replacement guidelines. While the Pacifica Police Department strives to provide accuracy in its inventory reporting, this report reflects approximations of certain consumable items of military equipment during January 1st, 2023, thru December 31st, 2023.

Mobile Command Trailer
Equipment Name: Mobile Command Trailer
Quantity: 1 Lifespan: 20-25 years
Capabilities: Provide a mobile command platform for special events, critical incidents, natural disasters, major crime scenes, major collision scene, DUI checkpoints, or other sustained law enforcement incidents. The vehicle will be equipped with computer and radio communications equipment, phone and internet access
Manufacturer’s Description: TPD 24’ x 8.5’ tandem, 5k Axle Special Ops trailer.

Purpose/Authorized Uses: To be used as a Command Post for sustained law enforcement incidents, including, but not limited to DUI checkpoints, major collision scenes, major crime scenes, or other sustained incidents where access to law enforcement computers, communication equipment and shelter is required.

Fiscal Impacts: The cost of a mobile command trailer was approximately $50,000, with ongoing vehicle and equipment maintenance costs. Grant funds were the primary source of funding for this piece of equipment.

Annual Maintenance: Cost is estimated to be $1500, service or parts.

Personnel Cost: TBD
Legal/Procedural Rules Governing Use: Deployment of trailer is only allowed upon authorization of the Watch Commander or Division Commander.

Required Training: 1-hour of in-house training regarding safe deployment, operational use and stationing of the trailer.

Other Notes: None
Smith & Wesson M&P Patrol Rifles
Equipment Name: Smith & Wesson M&P AR-15 Patrol Rifles
Quantity Owned/Sought: 16 owned Lifespan: Approximately 15-20 years Equipment Capabilities: Capable of firing .223 and .556 ammunition Manufacturer’s Description: The AR-15 semi-automatic rifle is a lightweight, 16’’ barrel, magazine-fed, gas-operated semi-automatic rifle modeled after the military classic M4 Rifle.

Purpose/Authorized Uses: Patrol officers may deploy the rifle in any circumstance where the officer can articulate a reasonable expectation that the rifle may be needed. The rifles allow

3.a
Packet Pg. 196 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 15
officers to address lethal threats with precision from a distance. Compared to handguns, they are more accurate at greater distances and can penetrate most body armor.

Fiscal Impacts: The rifles were purchase in 2019. The initial cost of each rifle was estimated to be $552.56. After trade-in rebates and accessories, the total cost of the 16 rifles was approximately $3,924.92.

The Police Department plans to purchase (20) additional Smith & Wesson M&P patrol rifles in 2024. The total cost for the additional patrol rifles will be approximately $12,500.

Annual Maintenance: Approximately $500, depending on type of maintenance needed.

Personnel Cost: Approximately $500-$1000, depending on training costs.

Legal/Procedural Rules Governing Use: PPD Policy 306 covers deployment, use, care, and maintenance of rifles. All applicable Local, State, and Federal laws governing police use of force. All applicable PPD policies on Use of Force and Firearms.

Training Required: Prior to deploying the rifle, officers will complete a 4-hour in-house course presented by a POST certified approved instructor, followed by proficiency qualification. Officers will also complete a P.O.S.T. certified 16-hour patrol rifle course of instruction on use, deployment, and maintenance of the rifles. P.O.S.T. also requires four hours of tactical firearm instruction every two years for officers and this training is facilitated by P.O.S.T. certified rifle instructors.

Other Notes: These rifles are standard issue service weapons for our officers and therefore exempt from this Military Equipment Use Policy per CA Gov’t Code §7070 (c)(10). They have been included in this document in the interest of transparency.

Colt M4 Commando Rifles
Equipment Name: Colt M4 Commando AR-15 Rifle
Quantity Owned/Sought: 3 owned Lifespan: 15-20 years
Equipment Capabilities: Capable of firing .223 and .556 ammunition Manufacturer’s Description: The Colt M4 Commando semi-automatic AR-15 rifle is a lightweight, 11.5’’ barrel, magazine-fed, gas-operated semi-automatic rifle.

Purpose/Authorized Uses: The Colt M4 rifles serve the same function as patrol rifles. It is a short-barreled rifle which allows a trained officer better control inside the structures with greater accuracy, rapid response, maneuverability in critical situations. The Colt rifles are intended to be used by members of the SWAT team. However, officers that have completed a certified POST rifle course are authorized to use it out in the field.

Fiscal Impacts: The rifles were initially purchased in 2005. There is no record of purchase available because records are only maintained since 2016. The cost for one rifle in 2023 was approximately $1,085.57 each.

Personnel Cost: Approximately $500, depending on training needs and costs.

3.a
Packet Pg. 197 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 16
Training Required: Prior to deploying the rifle, officers will complete a 4-hour in-house course presented by a POST certified approved instructor, followed by proficiency qualification. Officers will also complete a P.O.S.T. certified 16-hour patrol rifle course of instruction on use, deployment, and maintenance of the rifles. P.O.S.T. also requires four hours of tactical firearm instruction every two years for officers and this training is facilitated by P.O.S.T. certified rifle instructors.

Less-than-lethal Shotguns
Equipment Name: Mossberg 590 Tactical (less-than-lethal) Shotguns Quantity Owned/Sought: 11 owned Lifespan: 15 years
Equipment Capabilities: Capable of firing “less-than-lethal” 12-gauge CTS Super Sock rounds Manufacturer Product Description: The Mossberg 590 Tactical shotgun is one of the most durable pump action shotguns, meeting MIL-SPEC 3443G, with its heavy-walled barrel, metal trigger guard and safety, clean out mag tube, and parkerized finish. The dedicated less-thanlethal shotguns are distinguishable by an orange butt-stock and fore-grip. The range of the weapon system helps to maintain space between officers and a threat reducing the immediacy of the threat which is a principle of de-escalation.

Purpose/Authorized Uses: The less-than-lethal shotguns provide alternative levels of force to overcome resistance when reasonably necessary in accordance with policy and law.

Fiscal Impacts: The less-than-lethal shotguns were purchased in 2022. The initial cost for the 11 shotguns, orange fore-grips with lighting system, and orange butt-stocks was approximately $5,849.58.

Annual Maintenance: Approximately $100-$500, depending service and parts needed.

Personnel Cost: Approximately $100-$300, depending on training needs and cost.

Legal/Procedural Rules Governing Use: All use of force applications is governed by state law (including Penal Code section 13652) and PPD Policy Sections 303.

Training Required: Officers who have been trained and completed a training course with a certified instructor on the shotguns may deploy them. Officers receive initial training upon hire and annual training thereafter.

3.a
Packet Pg. 198 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 17
round. Super-Sock is a safer and more effective round due to its accuracy and consistent transfer of kinetic energy to the target. Unlike traditional flat bags, no "unfolding" is necessary. Super-Sock is correctly deployed as soon as it exits the muzzle. No frisbee or wind surfing effects. No hitting the target folded or sideways. When deployed, super-sock presents a consistent aerodynamic shape every time, delivering consistent and predictable terminal performance. Fits cylinder and improved cylinder 12ga shotguns chambered for 2.75" & 3" cartridges.

Purpose/Authorized Uses: The CTS Super-Sock rounds provide alternative levels of force to overcome resistance when reasonably necessary in accordance with policy and law.

Fiscal Impacts: Approximately $667.49 for 90 rounds in 2023. The CTS Super Sock ammunition cost was approximately $6.75 each round.

Annual Maintenance: N/A
Personnel Cost: Approximately $100-300, depending on training needs and cost.

Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and applicable PPD policies on Use of Force.

Training Required: Officers who have been trained and have passed a qualification course with the munitions may deploy them. Officers receive initial training upon hire and annually thereafter.

Other Notes: None
Pepperball FTC Launcher
Equipment Name: Pepperball FTC Launcher
Quantity Owned/Sought: 2 owned Lifespan: 10 years
Equipment Capabilities: Capable of firing PAVA pepper powder projectile rounds Manufacturer Product Description: The FTC Launcher is a semi-automatic compressed airpowered launcher designed to fire non-lethal Pepperball projectiles. Reliable and accurate, it features a hopper that can hold up to 180 rounds, a flexible air source configuration and a compact modular design. The FTC Launcher can help de-escalate and limit the escalation of conflict where effective without the need for lethal force in situations such as, but not limited to, self-destructive subjects, dangerous, and/or combative individuals, riot control and civil unrest incidents, circumstances where a tactical advantage can be obtained, potentially vicious animals, training exercises, or approved demonstrations.

Purpose/Authorized Uses: The less-than-lethal launchers provide alternative levels of force to overcome resistance when reasonably necessary in accordance with policy and law.

Fiscal Impacts: The less-than-lethal FTC Launchers were purchased in 2021. The cost for an FTC Launcher was approximately $591. The cost for 90 Live-X projectile rounds was approximately $322 and the cost for 375 Inert training rounds was $323 in 2023.

Annual Maintenance: $100-$200, depending on service needed.

Personnel Cost: Approximately $300, depending on training needs and cost.

Legal/Procedural Rules Governing Use: All applicable Local, State, and Federal laws governing police use of force. All applicable PPD policies on Use of Force.

3.a
Packet Pg. 199 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 18
Training Required: Officers are required to complete a 2-hour in-house training course with a certified Pepperball instructor prior to deploying the launcher out in the field.

Other Notes: None
Military Equipment Owned and Operated by Outside Agencies:

The Pacifica Police Department may utilize qualifying military equipment owned and/or maintained by outside neighboring agencies (San Bruno PD and Daly City PD SWAT) for law enforcement purposes. While the equipment in this section is not purchased, owned, or maintained by the Pacifica Police Department, it could be used in the City of Pacifica when we request mutual aid assistance from San Bruno PD’s UAS Team or the Daly City PD SWAT Team.

It is important to note that Daly City SWAT is generally only deployed in extreme circumstances such as active shooter incidents, hostage situations, and the execution of high-risk search and arrest warrants. The equipment Daly City PD SWAT possesses is rarely deployed but could prove essential to emergency operations when needed. Please refer to Daly PD and San Bruno PD’s military equipment report for further information.

Unmanned Aerial System
Equipment Name: Unmanned Aerial Systems (UAS)
Quantity Owned: 3 owned by San Bruno PD Lifespan: Approximately 5 years
Equipment Capabilities: Remotely piloted aerial system capable of providing live and recorded video images captured from aerial positions, including images enhanced by Forward Looking Infrared (FLIR) and optical zoom lenses.

Manufacturer Product Description: (1) Matrice 210: The DJI Matrice 210 is a powerful, industrial-grade fight platform with world-class agility and speed, two barometers, and redundant IMUs for maximum reliability, and new smart flight features that make capturing complex shots easy. The aircraft’s visual sensors enable enhanced hovering precision even when flying indoors or in environments where GNSS is unavailable. The drone’s new airframe design gives it an IP43 Ingress Protection Rating, in accordance with the global IEC 60529 standard. The M210/M210 RTK’s mechanical design, along with quick release landing gears and mounted folding arms, makes it easy to transport, store, and prepare for flight. (2) Mavic II Enterprise: The DJI Mavic II Enterprise features omnidirectional Vision Systems and Infrared Sensing Systems and comes with a fully stabilized 3-axis gimbal camera with an equivalent 24-48 mm 2x optical enterprise lens capable of shooting 4k videos and 12 megapixel photos that support up to 6x FHD zoom. DJI signature tecuologies such as Obstacle Sensing and the Advanced Pilot Assistance System, help you capture complex shots effortlessly. Additional features like the built in Airsense make you aware of your surrounding airspace, and password protection helps you maintain secure access to your aircraft and protect your data. The Mavic II Enterprise also has attachable modular accessories like the

3.a
Packet Pg. 200 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 19
M2E spotlight, M2E Beacon, and M2E Speaker that are purpose built for various applications.

The Mavic II Enterprise boasts a maximum flight speed of 44.7 mph and a maximum flight time of 31 minutes.

Purpose/Authorized Uses: UAS may be utilized to enhance the department’s mission of protecting lives and property when other means and resources are not available or are less effective. Uses may include but are not limited to: search and rescue, suspect apprehension, crime scene documentation, tactical operations, scene security, hazard monitoring, identification and mitigation, response to emergency calls, crisis communications, legally authorized surveillance.

Fiscal Impacts: None. Equipment owned, maintained, and operated by another agency Legal/Procedural Rules Governing Use: Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations. The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to FAA altitude regulations and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Reasonable precautions can include, for example, deactivating or turning imaging devices away from such areas or persons during UAS operations.

Training Required: None. Equipment owned, maintained, and operated by San Bruno PD.

Other Notes: None
Unmanned Aerial System
Equipment Name: Unmanned Aerial Systems (UAS)
Quantity Owned: 7 owned by Daly City PD Lifespan: Approximately 5 years Equipment Capabilities: Remotely piloted aerial systems capable of providing live and recorded video images captured from aerial positions, including images enhanced by optical zoom lenses.

DJI Phantom 4 Pro V2: Featuring a 1-inch CMOS sensor that can shoot 4K/60fps videos and 20MP photos.

The Ocusync 2.0 HD transmission system ensures stable connectivity and reliability, five directions of obstacle sensing ensure additional safety, and a dedicated remote controller with a built-in screen grants even greater precision and control. [1] A wide array of intelligent features makes flying that much easier. The Phantom 4 Pro V2.0 is a complete aerial imaging solution, designed for the professional creator.

The onboard camera features a 1-inch 20MP CMOS sensor and a mechanical shutter, eliminating rolling shutter distortion. An advanced sensor and impressive processing capture every detail and provide the image data needed for advanced post-production.

3.a
Packet Pg. 201 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 20
The Phantom 4 Pro V2.0 camera has an optimized f/2.8 wide-angle lens, ensuring consistently detailed photos and videos that remain vivid and sharp while maintaining color accuracy.

DJI Mavic 3T: The Mavic 3 Thermal is a multi-purpose and compact drone built for public safety, inspection, search and rescue operations and more applications. Featuring up to 45 minutes of flight-time with an integrated camera, the Mavic 3 is portable yet powerful, exceeding data quality requirements for enterprise tasks.

DJI Matrice 30 Series: The Matrice 30 is a powerful yet portable drone made for public safety, inspection, and more. Featuring over 41 minutes of flight-time with an integrated camera, the M30 is small and mobile while still providing the image resolution needed for enterprise tasks. The Matrice 30 features a multi-sensor camera with high-resolution wide angle and zoom cameras, laser rangefinder, and advanced thermal camera (Matrice 30T only).

Purpose/Authorized Uses: UAS may be utilized to enhance the Department’s mission of protecting lives and property when other means and resources are not available or are less effective. Current uses for the UAS include traffic collision investigations, search and rescue, suspect apprehension, crime scene documentation, tactical operations, scene security, hazard monitoring, identification and mitigation, response to emergency calls, crisis communications, legally authorized surveillance.

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT.

Other Notes: None
Armored Personnel Carrier (Lenco Bearcat)
Equipment Name: Armored Personnel Carrier (Lenco Bearcat) Quantity Owned/Sought: None (1 Owned by DCPD SWAT) Lifespan: Varies on Usage Equipment Capabilities: The Lenco Bearcat G1 is a tactical armored vehicle capable of transporting 8- 10 officers and equipment during tactical and recovery operations, offering ballistic protection and other features to enhance the safety of involved personnel during potential high-risk tactical and recovery operations.

3.a
Packet Pg. 202 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 21
Manufacturer Product Description: The Lenco Bearcat G1 is the standard tactical armored vehicle for special operations units within the US Law Enforcement community. Since the early 2000s, agencies such as LAPD, LASD SEB, NYPD ESU, Boston PD and hundreds of Federal, State and Local Law Enforcement agencies have made the Bearcat G1 part of their standard operating procedure. The G1 has excellent on-road driving characteristics and maneuverability in tight urban settings. The large floorplan seats 8 – 10 fully equipped officers with a long list of tactical features only found on the Lenco Bearcat line of armored SWAT vehicles.

Purpose/Authorized Uses: To enhance the safety and tactical advantage of officers and support personnel during potentially dangerous situations or high-risk tactical operations.

Fiscal Impacts: None. Equipment owned, maintained, and operated by DCPD SWAT.

Legal/Procedural Rules Governing Use: The Daly City Police Department recognizes the use of armored vehicles during law enforcement operations can potentially startle members of the general public or create a sense of fear amongst the community. As such, the use of the armored vehicle is limited to SWAT Team operations or other law-enforcement responses or events that are considered high-risk. Special consideration is given in analyzing the risk factors associated with the intended operation or event with the need for the added protection offered by the armored vehicle. During specific community events, the armored vehicle can be used as a static display when appropriate and when authorized by the SWAT Commander. Drivers shall adhere to all applicable State and Local laws governing emergency vehicle use.

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
Unmanned Ground Vehicles (Mini Vantage Robot)
Equipment Name: Unmanned Ground Vehicles (Avatar Robot) Quantity Owned/Sought: None (1 Owned by DCPD SWAT) Lifespan: Approximately 7-10 years
Equipment Capabilities: The Vantage Robot is a small robotic vehicle capable of being remotely navigated through a variety of environments to provide scene information and intelligence in the form of video and still images transmitted to the user.

Manufacturer Product Description: The 4.5-pound Mini Vantage is a throwable remotecontrolled vehicle that can be quickly deployed by hand. It can maneuver over small objects, climb up to 8”, and it has a 2-hour runtime. It is only outfitted with a 120-degree color camera, allowing officers the ability to clear an interior space prior to entry. It has a 3-pound payload capacity, which would allow for the ability to deliver a cell phone to a subject for negotiation or communication purposes. The Mini Vantage is not, nor is it designed to be, equipped with any lethal or non-lethal force devices. This UGV would be accessible to patrol and tactical teams to reduce confrontations while responding to critical incidents.

Purpose/Authorized Uses: To enhance the safety of potentially dangerous situations by providing first responders with the ability to capture video and still images of hazardous areas prior to, or in lieu of, sending in personnel.

Fiscal Impacts: None. Equipment owned, maintained, and operated by DCPD SWAT

3.a
Packet Pg. 203 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 22
Legal/Procedural Rules Governing Use: The use of unmanned, remotely piloted, powered ground vehicles potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to all applicable privacy laws and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure).

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
Colt M4 Patrol Rifles
Equipment Name: Semiautomatic Patrol Rifles
Quantity Owned/Sought: None (60 Owned by DCPD SWAT) Lifespan: Approximately 10 years Equipment Capabilities: The Colt M4 Carbine (AR-15) semi-automatic rifle fires 5.56 x 45mm (.223 caliber) ammunition and is capable of firing at greater distances and with greater accuracy than Department issued pistols.

Manufacturer Product Description: Colt M4 Carbine (AR-15): Built for the demanding use of those who protect our communities every day, the Colt M4 Carbine Patrol Rifle is the next evolution in the world's most dependable, thoroughly field-tested patrol rifle. It is a lightweight, magazine-fed, gas-operated semi-automatic rifle. It is the semi-automatic version of the M16 rifle sold for the civilian and law enforcement markets in the United States. The Colt M4 Carbine Patrol Rifle reestablishes the Colt AR-15® as the finest tool for local, regional, and national law enforcement agencies.

Purpose/Authorized Uses: Officers may deploy the patrol rifle in any circumstance where the officer can articulate a reasonable expectation that the rifle may be needed. Examples of some general guidelines for deploying the patrol rifle may include but are not limited to:
1) Situations where the officer reasonably anticipates an armed encounter. 2) When an officer is faced with a situation that may require accurate and effective fire at distances beyond the effective range of a duty pistol. 3) Situations where an officer reasonably expects the need to meet or exceed a suspect's firepower.
4) When an officer reasonably believes that there may be a need to fire on a barricaded person or a person with a hostage.
5) When an officer reasonably believes that a suspect may be wearing body armor. 6) When authorized or requested by a supervisor.

3.a
Packet Pg. 204 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 23
Remington 700 Sniper Rifle
Equipment Name: Bolt-Action Sniper Rifles
Quantity Owned/Sought: None (5 Owned by DCPD SWAT) Lifespan: Approximately 15 years Equipment Capabilities: The Remington 700 Sniper Rifle is a bolt-action, precision-fire weapon system that fires 7.62 x 51mm (.308 caliber) ammunition. It is capable of firing at greater distances and with great accuracy than Department issued patrol rifles. The five rifles owned by theDepartment are outfitted with high-powered adjustable magnification optics for observation and targeting.

Manufacturer Product Description: Remington Model 700: The Remington® Model 700® Bolt- Action Rifle is enhanced to hit targets at long ranges. At the heart of this specialized long-range rifle is the famous Model 700 action that has been proven for reliability and precision accuracy in combat with the U.S. Army's M24 sniper rifle. The Model 700 Long Range rifle comes with a tactical stock made of solid urethane combined with aramid, graphite, and fiberglass. The barreled receiver is bedded with an aluminum block, and the heavy-contoured barrel is free-floated, providing excellent accuracy and minimal shift in zero caused by changes in the environment. The non-reflective stock and exterior metal blend in with a wide range of environments. The 2-position safety at the rear of the action is quick to operate with the thumb and can also be gripped with the forefinger and thumb and moved extra quietly to the fire position. The Remington Model 700 Long Range Bolt-Action Rifle comes drilled and tapped for scope mounts. An extra sling swivel stud on the fore-end provides an attachment point for a bipod.

Purpose/Authorized Uses: This rifle is authorized for use by trained SWAT Sniper Team Operators. SWAT Sniper Team Operators may deploy this rifle in any circumstance where the officer can articulate a reasonable expectation that the rifle may be needed. Examples of some general guidelines for deploying the rifle may include, but are not limited to:
(1) Situations where the officer reasonably anticipates an armed encounter. (2) When the officer is faced with a situation that may require accurate and effective fire at long range.
(3) Situations where an officer reasonably expects the need to meet or exceed a suspect's firepower.
(4) When an officer reasonably believes that there may be a need to fire on a barricaded person or a person with a hostage.
(5) When an officer reasonably believes that a suspect may be wearing body armor. (6) When authorized or requested by a supervisor.

3.a
Packet Pg. 205 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 24
Breaching Apparatuses (Breaching Shotgun)
Equipment Name: Breaching Apparatuses (Breaching Shotgun) Quantity Owned/Sought: None (2 Owned by DCPD SWAT) Lifespan: Approximately 15 years Equipment Capabilities: The Royal Arms Breaching Shotgun is capable of firing 12-gauge shotgun ammunition. It is a compact and modified version of the Remington 870 platform designed for breaching purposes. It is specifically intended to fire frangible compressed copper slugs to breach doorway locking mechanisms while minimizing overpenetration or risk of injury to persons in close proximity to the doorway or lock.

Manufacturer Product Description: Royal Arms Breaching Shotgun starts out with the triedand-true Remington 870 Police Model 12 Ga Shotgun as its base. We then completely modify it with our custom CNC machined parts to be the ultimate Breaching Shotgun. Royal Arms invented the Breachers and Breaching shotguns, why settle for an imitation or knock off when you can buy the best American Made Breaching Shotgun for all Tactical Operators and discerning individuals. Royal Arms Tesar-2 Black Cap Slugs: 425 grain compressed copper slug, frangible. Slug Material: Copper powder. Velocity: 1,525 feet per second. Use:

For metal doors, locks, and hinges. Defeats: Heavy locks, dead-bolts and hinges (solid oak – steel doors).

Purpose/Authorized Uses: The breaching shotguns are intended for use as a breaching option during tactical entry into a dwelling or other enclosed space when other breaching options have failed, or when authorized by a supervisor.

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
Chemical Agents (Tear-Gas)
Equipment Name: Chemical Agents (Tear Gas)
Quantity Owned/Sought: None (148 Owned by DCPD SWAT) Lifespan: Varies on storage conditions
Equipment Capabilities: Chemical agents, sometimes referred to as “tear gas” or riot control agents, are less-lethal chemical compounds that temporarily induce discomfort to an individual in the form of one or more of the following: Irritation to the skin, eyes, mouth, throat, and lungs. The goal of which is to gain compliance, dispersal, or direct the movement of one or more individuals.

The Daly City Police Department owns multiple types of chemical agents in various forms, totaling 154 individual units at present. The units are expendable items; therefore, the quantities will vary. Each chemical agent type has different capabilities. The types and manufacturers are as follows:

3.a
Packet Pg. 206 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 25

1. Defense Technologies Speed-Heat CS gas grenade, 81.2g, 20-40 second burn time

2. Defense Technologies Flameless Tri-Chamber CS gas grenade, 20.0g, 20-30 second burn time

3. Combined Tactical Systems Indoor Baffled CS gas grenade, 25.0g, 20-40 second burn time, launchable through outfitted less-lethal shotgun apparatus, requires specific blank 12 gauge launching cartridge manufactured by Combined Tactical Systems

4. Defense Technologies 40mm Liquid Ferret Round, liquid CS projectile dispersed upon impact, 8.0g, launchable though 40mm launcher

5. Defense Technologies Pocket Tactical CS gas grenade, 20.0g, 20-40 second burn time

6. Defense Technologies Maximum Smoke HC (Hexachloroethane) grenade, smoke screen, 1 ½ - 2 minute burn time
Defense Technologies Triple-Chaser, CS gas canister, 90.7g, 20-30 second burn time Manufacturer Product Description: Defense Tech Spede-Heat CS Grenade: The SpedeHeat™ CS Grenade is a high volume, continuous burn it expels its payload in approximately 20-40 seconds. The payload is discharged through four gas ports on top of the canister, three on the side and one on the bottom. This launchable grenade is 6.12 in. by 2.62 in. and holds approximately 2.9 oz. of active agent.

Defense Tech Flameless Tri-Chamber CS Grenade: The design of the Tri-Chamber Flameless CS Grenade allows the contents to burn within an internal can and disperse the agent safely with reduced risk of fire. The grenade is designed primarily for indoor tactical situations to detect and/or dislodge a barricaded subject. This grenade will deliver approximately .70 oz. of agent during its 20-25 seconds burn time. The Tri-Chamber Flameless Grenade can be used in crowd control as well as tactical deployment situations by Law Enforcement and Corrections but was designed with the barricade situation in mind. Its applications in tactical situations are primarily to detect and/or dislodge barricaded subjects. The purpose of the Tri-Chamber Flameless Grenade is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Grenade provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals’ effectiveness via heat and vaporization, while minimizing or negating the chance of fire to the structure. The Tri-Chamber Flameless Grenade is NOT to be launched utilizing a launching cup.

Combined Tactical Systems Indoor Baffled CS Grenade: Pyrotechnic grenade designed for indoor use delivering a maximum amount of irritant smoke throughout multiple rooms with minimal risk of fire.

Combined Tactical Systems 12 gauge Launching Cartridge: The Model 2600 Launching Cartridge is a 12-gauge cartridge much shorter than standard full-sized 12-gauge cartridges.

Therefore, to prevent weapon malfunctions, each cartridge must be manually loaded into the chamber for each shot.

3.a
Packet Pg. 207 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 26
Effective range is dependent on the launching cup, launcher, and weight of munitions being launched. The baseline for performance of a Model 2600 Launching Cartridge is that it will launch a Model 9230 CS Grenade a minimum of 100 yards (91M), with cylinder bore and 18" bbl.

Defense Technologies 40mm Liquid Ferret Round: The Ferret® 40mm Round is non-burning and suitable for indoor use. Used primarily by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle. In a tactical deployment situation, the 40mm Ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.

Defense Technologies Pocket Tactical CS Gas Grenade: The Pocket Tactical CS Grenade is small, and lightweight. The 0.9 oz. of active agent will burn approximately 20-40 seconds.

At 4.75 in. by 1.4 inches in size, it easily fits in most tactical pouches. This is a launchable grenade; however, it is normally used as a signaling or covering device. Though this device is slightly over four inches in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full-size tactical grenade.

Defense Technologies Maximum Smoke HC Grenade: The Maximum Smoke Grenade is designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 30-40 seconds through four gas ports located on the top of the canister. This grenade can be used to conceal tactical movement or to route a crowd. The volume of smoke and agent is vast and obtrusive. This launchable colored smoke grenade is 6.0 in. by 2.35 in. and holds approximately 2.9 oz. of active agent.

Defense Technologies Triple-Chaser CS Gas Canister: The Triple-Chaser® CS consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate and land approximately 20 feet apart allowing increased area coverage in a short period of time. This grenade can be hand thrown or launched from a fired delivery system. The grenade is 6.5 in. by 2.7 in. and holds an approximately 3.2 oz. of active agent payload. It has an approximate burn time of 20-30 seconds.

Purpose/Authorized Uses: Chemical agents are intended for use as a less-lethal force response option. They can be deployed by trained Department personnel for riot control purposes, during tactical operations involving barricaded suspects, or in other situations where lesser means are reasonably believed to be ineffective or involve substantially more risk to Department personnel.

3.a
Packet Pg. 208 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 27
Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
Flashbang Grenades
Equipment Name: Flashbang Grenades
Quantity Owned/Sought: None (12 Owned by DCPD SWAT) Lifespan: Varies on storage conditions
Equipment Capabilities: The flashbang, sometimes referred to as “stun grenade,” is a diversionary device that delivers a bright flash and loud explosive-type noise when deployed.

This is a non-lethal handheld grenade that does not fragment or produce any shrapnel.

Manufacturer Product Description: Defense Technologies Low Roll 4-gram Distraction Device: The reloadable distraction device unit incorporates a model 7007 type fuse with hex design gun steel body. This is a compact version of the 8933 Low Roll® body Distraction Device and is the newest version of the first reusable non-bursting canister that limits movement and rolling once deployed. The compact Distraction Device fits safely in your hand and packs all the power of the full-size Distraction Device. The 4-Gram Distraction Device® Reload produces a reduced light, and sound output ideal for when the full effects of the 12-gram charge are not desirable.

Purpose/Authorized Uses: Diversionary devices are intended for use as a distraction option used during high-risk entries into a dwelling or similar structure by SWAT operators. They can be deployed by trained Department SWAT operators when authorized by the SWAT Commander or in the event of
exigent circumstances.

Fiscal Impacts: None. Equipment owned, maintained, and operated by DCPD SWAT.

Legal/Procedural Rules Governing Use: All applicable Local, State, and Federal laws governing police use of force. All applicable Daly City Police Department Policies on Use of Force.

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
40mm Launchers and Kinetic Energy Munitions
Equipment Name: 40mm Launchers and Kinetic Energy Munitions Quantity Owned/Sought: None (5 Owned by DCPD SWAT) Lifespan: Approximately 15 years Equipment Capabilities: The Defense Technology 40mm LMT is a single-shot launcher capable of firing 40mm kinetic energy munitions, also commonly referred to as specialty impact munitions (SIM), which are less-lethal projectiles. The 40mm launcher is also capable of firing 40mm chemical agent munitions, commonly referred to as “tear gas” or CS gas.

Refer to “Tear Gas and Chemical Agents” page for further details on these munitions. The Daly City Department has outfitted the launchers with Trijicon optics for aiming and targeting purposes.

Manufacturer Product Description: Defense Tech 40mm LMT Single Launcher:

3.a
Packet Pg. 209 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 28
Manufactured exclusively for Defense Technology®, the 40LMTS is a tactical single shot launcher that features an expandable ROGERS Super Stoc and an adjustable Integrated Front Grip (IFG) with light rail. The ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow both a single and two-point sling attachment. The 40LMTS will fire standard 40mm less lethal ammunition, up to 4.8 inches in cartridge length. The Picatinny Rail Mounting System will accept a wide array of enhanced optics/sighting systems.

Defense Tech Exact Impact 40mm Standard Range Sponge Round: The eXact iMpact™ 40 mm Sponge Round is a point-of-aim, point-of-impact direct-fire round. This lightweight, high-speed projectile consists of a plastic body and sponge nose that is spin stabilized via the incorporated rifling collar and the 40 mm launcher’s rifled barrel. The round utilizes smokeless powder as the propellant, and, therefore, have velocities that are extremely consistent. Used for Crowd Control, Patrol, and Tactical Applications.

Purpose/Authorized Uses: The 40mm Launchers, kinetic energy munitions, and chemical agent munitions are intended for use as a less-lethal force response option.

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
Less Lethal Shotguns
Equipment Name: Kinetic Energy Munitions (Less Lethal Shotguns) Quantity Owned/Sought: 39 owned by DCPD SWAT Lifespan: 15 years Equipment Capabilities: Capable of firing “less-than-lethal” 12-gauge CTS Super Sock rounds Manufacturer Product Description: The Remington Model 870 Police Magnum is a pumpaction 12- gauge shotgun. Featuring an ultra-durable parkerized matte finish, synthetic stocks, 18-inch barrel with front sight and a 4-round magazine.

Hogue 870 Conversion Kit: Hogue rubber grips are molded from durable synthetic rubber that is neither spongy nor tacky yet provides a soft recoil absorbing feel without affecting accuracy. This modern rubber requires a completely different molding process than ordinary neoprene, resulting in a superior grip. The flexibility of our materials and molding process has allowed us to produce rubber grips with features that outperform all other makes.

Safariland Drag Stabilized Bean Bag: The Drag Stabilized™ 12-Gauge Round is a translucent 12- Gauge shell loaded with a 40-Gram tear shaped bag made from a cotton and ballistic material blend and filled with #9 shot. This design utilizes four stabilizing tails and utilizes smokeless powder as the propellant. The 12-Gauge Drag Stabilized Round has secured its place as the Law Enforcement Communities’ number one choice for specialty impact munitions. This round has a velocity of 270 fps with a maximum effective range of 75 feet.

3.a
Packet Pg. 210 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 29
Purpose/Authorized Uses: The Less Lethal shotguns and kinetic energy munitions are intended for use as a less-lethal force response option.

Fiscal Impacts: None. Equipment owned, maintained, and operated by DCPD SWAT Legal/Procedural Rules Governing Use: All applicable Local, State, Federal laws governing police use of force. All applicable DCPD Policies on Use of Force and Firearms.

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT.

Other Notes: None
Pacifica PD Military Equipment Request for 2024
Unmanned Aerial Systems
Equipment Name: Unmanned Aerial Systems (UAS)
Quantity Sought: (2) UAS Lifespan: Approximately 5 Years Equipment Capabilities: Remotely piloted aerial vehicle capable of providing live and recorded video images captured from aerial positions, including images enhanced by Forward Looking Infrared (FLIR) and optical zoom lenses.

Manufacturer Product Description: DJI Matrice 30 Series: The Matrice 30 Thermal is a powerful yet portable drone made for public safety, inspection, and more. Featuring over 41 minutes of flight-time with an integrated camera, the M30 is small and mobile while still providing the image resolution needed for enterprise tasks. The Matrice 30 features a multi-sensor camera with high-resolution wide angle and zoom cameras, laser rangefinder, and advanced thermal camera (Matrice 30T only).

Purpose/Authorized Uses: UAS/Drones may be utilized to enhance the Department’s mission of protecting lives and property when other means and resources are not available or are less effective. Uses may include but are not limited to: search and rescue; suspect apprehension; crime scene documentation; tactical operations; scene security; hazard monitoring, identification and mitigation; response to emergency calls; crisis communications; water rescue and legally authorized surveillance.

Fiscal Impacts: The total costs for entering a 5- year contract with Axon for the DJI UAS/Drones (2), accessories, training, Axon-Air System and associated required licenses will cost approximately $61,000, and will come from the Police Departments S.L.E.S (fund 7) account.

Annual Maintenance: TBD

3.a
Packet Pg. 211 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 30
Legal/Procedural Rules Governing Use: Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations. The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to FAA altitude regulations and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Reasonable precautions can include, for example, deactivating or turning imaging devices away from such areas or persons during UAS operations.

Training Required: Prior to piloting any UAS/Drones staff members must secure an FAA Remote Pilot License and complete all training required by our FAA COA. The initial training cost for the designated drone operators is expected to be approximately $15,000.

Other Notes: None
Internal Audit
The Pacifica Police Department is committed to providing information to our community in compliance with Assembly Bill 481. The Police Department personnel conduct various military equipment audits to determine functionality, inventory, and verify proper personnel has assigned equipment. All military equipment operated and maintained in this report were accounted for during this period.

Training Costs
The use of certain items of military equipment and related special tactics are perishable skills that require ongoing training to maintain proficiency. While the Department conducts constant training within its personnel and training unit and specific specialized units, there is significant tactical insight and an enhanced skillset to be gained by participating in external training courses. These courses provide officers with a curriculum and exercises designed to impart knowledge, skills, and enhanced capability. The courses attended by officers can vary from year to year, depending on operational needs. Funding sources for training are funded from the existing police training budget.

Storage Costs
Our current military equipment listed in this report is stored at the police department in the armory. There are no third-party storage costs.

3.a
Packet Pg. 212 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) ASSEMBLY BILL 481 MILITARY EQUIPMENT ANNUAL REPORT 31
Conclusion
As outlined in this report, the Pacifica Police Department utilizes various but minimal types of military equipment to protect life, prevent crime, and enhance the quality of life for all our community members. In accordance with Assembly Bill 481 and Department Policy 705, the Police Department will be transparent regarding funding, acquisition, or use of military equipment by the Police Department. When making decisions regarding how military equipment is funded, acquired, or used, the Pacifica Police Department considers the public’s welfare, safety, civil rights, and civil liberties.

Any member of the public can submit a complaint to the Pacifica Police Department in person, telephone, email, etc.). Once the complaint is received, it will be routed for review to the Internal Affairs Unit in accordance with the Pacifica Police Department’s policy and procedures.

Pursuant to California Government Code §7070(d)(7), members of the public may register complaints or concerns or submit questions about the use of each specific type of Military Equipment in this policy by any of the following means:

1. Via email to: [email protected]

2. Via phone call to: (650) 738-7314

3. Via mail sent to: Pacifica Police Department
Attn: Military Equipment Use Coordinator
2075 Coast Highway
Pacifica, CA 94044

The Pacifica Police Department is committed to responding to complaints, concerns and/or questions received through any of the above methods in a timely manner.

3.a
Packet Pg. 213 Attachment: Attachment A - 2023 Annual Military Equipment Use Report (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Policy
705
Pacifica Police Department
Pacifica PD Policy Manual
Copyright Lexipol, LLC 2023/09/13, All Rights Reserved.

Published with permission by Pacifica Police Department Military Equipment - 1
Military Equipment
705.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
705.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• TASER® Shockwave, microwave weapons, water cannons, and long-range acoustic devices (LRADs).
• Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

3.b
Packet Pg. 214 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Pacifica Police Department
Pacifica PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2023/09/13, All Rights Reserved.

Published with permission by Pacifica Police Department Military Equipment - 2
705.2 POLICY
It is the policy of the Pacifica Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 705.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Pacifica Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
705.4 MILITARY EQUIPMENT INVENTORY
Pursuant to Government Code section 7070(d), the below provides a description of each type of military equipment, the quantity sought, it's capabilities, expected lifespan, and descriptions from the manufacturer of the military equipment. This section will include the purposes and authorized uses, the fiscal impact, the legal and procedural rules that govern the use, and the training required, for each type of military equipment. This section of the Military Equipment Use Policy is divided into two sections.

Section One lists qualifying equipment that is owned and/ or utilized by the Pacifica Police Department. ATTACHMENT A.pdf

3.b
Packet Pg. 215 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Pacifica Police Department
Pacifica PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2023/09/13, All Rights Reserved.

Published with permission by Pacifica Police Department Military Equipment - 3
Section Two lists qualifying equipment not previously listed in this policy, that is not owned or regularly utilized by the Pacifica Police Department, but which is known to be owned and or utilized by the Daly City SWAT Team (Daly City Police, Pacifica Police, and Broadmore Police), for which the Pacifica Police Department is a participating agency. While the equipment in Section Two is not purchased, owned, or maintained by the Pacifica Police Department, it could be used in the City of Pacifica if Daly City SWAT is deployed, and is therefore included in the Military Equipment Use Policy. It is important to note that Daly City SWAT is a generally only deployed in extreme circumstances such as active shooter incidents,, hostage situations, and the execution of high risk search and arrest warrants. The equipment Daly City SWAT possesses is rarely deployed but could prove essential to emergency operations when needed.

Pacifica Police collaborates with the San Bruno Police Department in the use of their UAV's (drones) within the City limits for search/rescue, suspect apprehension, crime scene documentation, and hazard monitoring. ATTACHMENT B.pdf
705.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 705.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy.

3.b
Packet Pg. 216 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Pacifica Police Department
Pacifica PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2023/09/13, All Rights Reserved.

Published with permission by Pacifica Police Department Military Equipment - 4
705.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 705.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

3.b
Packet Pg. 217 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Pacifica PD Policy Manual
Copyright Lexipol, LLC 2023/09/13, All Rights Reserved.

Published with permission by Pacifica Police Department Attachments - 5
Attachments

3.b
Packet Pg. 218 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Attachment
Pacifica PD Policy Manual
Copyright Lexipol, LLC 2023/09/13, All Rights Reserved.

Published with permission by Pacifica Police Department ATTACHMENT A.pdf - 6
ATTACHMENT A.pdf
ATTACHMENT A.pdf

3.b
Packet Pg. 219 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance)

ATTACHMENT A

MILITARY EQUIPMENT OWNED BY THE PACIFICA POLICE

DEPARTMENT
Mobile Command Trailer
Equipment Name: Mobile Command Trailer
Quantity: 1 Lifespan: 20-25 years
Capabilities: Provide a mobile command platform for special events, critical incidents, natural disasters, major crime scenes, major collision scene, DUI checkpoints, or other sustained law enforcement incidents. The vehicle will be equipped with computer and radio communications equipment, phone and internet access
Manufacturer’s Description: TPD 24’ x 8.5’ tandem, 5k Axle Special Ops trailer.

Annual Maintenance: Cost is estimated to be $1500, service or parts.

Personnel Cost: TBD
Legal/Procedural Rules Governing Use: Deployment of trailer is only allowed upon authorization of the Watch Commander or Division Commander.

Required Training: 1-hour of in-house training regarding safe deployment, operational use and stationing of the trailer.

Purpose/Authorized Uses: Patrol officers may deploy the rifle in any circumstance where the officer can articulate a reasonable expectation that the rifle may be needed. The rifles allow officers to address lethal threats with precision from a distance. Compared to handguns, they are more accurate at greater distances and can penetrate most body armor.

3.b
Packet Pg. 220 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Fiscal Impacts: The rifles were purchase in 2019. The initial cost of each rifle was estimated to be $552.56. After trade-in rebates and accessories, the total cost of the 16 rifles was approximately $3,924.92.

Annual Maintenance: Approximately $500, depending on type of maintenance needed.

Personnel Cost: Approximately $500-1000, depending on training costs.

Other Notes: None

Fiscal Impacts: The rifles were initially purchased in 2005. There is no record of purchase available because records are only maintained since 2016. The current cost for one rifle is approximately $1,085.57 each.

Personnel Cost: Approximately $500, depending on training needs and costs.

Other Notes: None

3.b
Packet Pg. 221 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Less-than-lethal Shotguns
Equipment Name: Mossberg 590 Tactical (less-than-lethal) Shotguns Quantity Owned/Sought: 11 owned Lifespan: 15 years
Equipment Capabilities: Capable of firing “less-than-lethal” 12-gauge CTS Super Sock rounds Manufacturer Product Description: The Mossberg 590 Tactical shotgun is one of the most durable pump action shotguns, meeting MIL-SPEC 3443G, with its heavy-walled barrel, metal trigger guard and safety, clean out mag tube, and parkerized finish. The dedicated less-thanlethal shotguns are distinguishable by an orange butt-stock and fore-grip. The range of the weapon system helps to maintain space between officers and a threat reducing the immediacy of the threat which is a principle of de-escalation.

Purpose/Authorized Uses: The less-than-lethal shotguns provide alternative levels of force to overcome resistance when reasonably necessary in accordance with policy and law.

Fiscal Impacts: The less-than-lethal shotguns were purchased in 2022. The initial cost for the 11 shotguns, orange fore-grips with lighting system, and orange butt-stocks was approximately $5,849.58.

Annual Maintenance: Approximately $100-$500, depending service and parts needed.

Personnel Cost: Approximately $100-&300, depending on training needs and cost.

Legal/Procedural Rules Governing Use: All use of force applications is governed by state law (including Penal Code section 13652) and PPD Policy Sections 303.

Other Notes: None
CTS Super Sock Impact Munitions
Equipment Name: CTS Super-Sock Impact Munitions
Quantity Owned/Sought: Approximately 90-150 owned Lifespan: Depends on storage Equipment Capabilities: Ammunition capable of being fired from a 12-gauge shotgun Manufacturer Product Description: The Model 2581 Super-Sock delivers unprecedented accuracy and consistent terminal impact characteristics at close-in and extended ranges, thanks to the flexible tubular material bag specially developed for this unique less than lethal round. Super-Sock is a safer and more effective round due to its accuracy and consistent transfer of kinetic energy to the target. Unlike traditional flat bags, no "unfolding" is necessary. Super-Sock is correctly deployed as soon as it exits the muzzle. No frisbee or wind surfing effects. No hitting the target folded or sideways. When deployed, super-sock presents a consistent aerodynamic shape every time, delivering consistent and predictable terminal performance. Fits cylinder and improved cylinder 12ga shotguns chambered for 2.75" & 3" cartridges.

3.b
Packet Pg. 222 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Purpose/Authorized Uses: The CTS Super-Sock rounds provide alternative levels of force to overcome resistance when reasonably necessary in accordance with policy and law.

Fiscal Impacts: Approximately $1,055.74 for 165 rounds in 2022. The CTS Super Sock ammunition cost was approximately $5.85 each round.

Annual Maintenance: N/A
Personnel Cost: Approximately $100-300, depending on training needs and cost.

Legal/Procedural Rules Governing Use: All use of force applications are governed by state law (including Penal Code section 13652) and applicable PPD policies on Use of Force.

Training Required: Officers who have been trained and have passed a qualification course with the munitions may deploy them. Officers receive initial training upon hire and annually thereafter.

Other Notes: None
Pepperball FTC Launcher
Equipment Name: Pepperball FTC Launcher
Quantity Owned/Sought: 2 owned Lifespan: 10 years
Equipment Capabilities: Capable of firing PAVA pepper powder projectile rounds Manufacturer Product Description: The FTC Launcher is a semi-automatic compressed airpowered launcher designed to fire non-lethal pepperball projectiles. Reliable and accurate, it features a hopper that can hold up to 180 rounds, a flexible air source configuration and a compact modular design. The FTC Launcher can help de-escalate and limit the escalation of conflict where effective without the need for lethal force in situations such as, but not limited to, self-destructive subjects, dangerous, and/or combative individuals, riot control and civil unrest incidents, circumstances where a tactical advantage can be obtained, potentially vicious animals, training exercises, or approved demonstrations.

Purpose/Authorized Uses: The less-than-lethal launchers provide alternative levels of force to overcome resistance when reasonably necessary in accordance with policy and law.

Fiscal Impacts: The less-than-lethal FTC Launchers were purchased in 2021. The cost for an FTC Launcher is currently approximately $591. The cost for 90 Live-X projectile rounds was approximately $322 in 2022.

Annual Maintenance: $100-$200, depending on service needed.

Personnel Cost: Approximately $300, depending on training needs and cost.

Legal/Procedural Rules Governing Use: All applicable Local, State, and Federal laws governing police use of force. All applicable PPD policies on Use of Force.

Training Required: Officers are required to complete a 2-hour in-house training course with a certified Pepperball instructor prior to deploying the launcher out in the field.

Other Notes: None

3.b
Packet Pg. 223 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Attachment
Pacifica PD Policy Manual
Copyright Lexipol, LLC 2023/09/13, All Rights Reserved.

Published with permission by Pacifica Police Department ATTACHMENT B.pdf - 7
ATTACHMENT B.pdf
ATTACHMENT B.pdf

3.b
Packet Pg. 224 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance)

ATTACHMENT B
Military Equipment Owned and Operated by Outside Agencies:

Unmanned Aircraft System (Drones)
Equipment Name: Unmanned Aircraft Systems (UAS/Drones)
Quantity Owned/Sought: None (owned by SBPD) Lifespan: Approximately 5 years Equipment Capabilities: Remotely piloted aerial vehicle capable of providing live and recorded video images captured from aerial positions, including images enhanced by Forward Looking Infrared (FLIR) and optical zoom lenses.

Manufacturer Product Description: Matrice 210: The DJI Matrice 210 is a powerful, industrial-grade fight platform with world-class agility and speed, two barometers, and redundant IMUs for maximum reliability, and new smart flight features that make capturing complex shots easy. The aircraft’s visual sensors enable enhanced hovering precision even when flying indoors or in environments where GNSS is unavailable. The drone’s new airframe design gives it an IP43 Ingress Protection Rating, in accordance with the global IEC 60529 standard. The M210/M210 RTK’s mechanical design, along with quick release landing gears and mounted folding arms, makes it easy to transport, store, and prepare for flight.

Training Required: None. Equipment owned, maintained, and operated by San Bruno PD.

Other Notes: None

3.b
Packet Pg. 225 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Armored Personnel Carrier (Lenco Bearcat)
Equipment Name: Armored Personnel Carrier (Lenco Bearcat) Quantity Owned/Sought: None (Owned by DCPD SWAT) Lifespan: Varies on Usage Equipment Capabilities: The Lenco Bearcat G1 is a tactical armored vehicle capable of transporting 8- 10 officers and equipment during tactical and recovery operations, offering ballistic protection and other features to enhance the safety of involved personnel during potential high-risk tactical and recovery operations.

Manufacturer Product Description: The Lenco Bearcat G1 is the standard tactical armored vehicle for special operations units within the US Law Enforcement community. Since the early 2000s, agencies such as LAPD, LASD SEB, NYPD ESU, Boston PD and hundreds of Federal, State and Local Law Enforcement agencies have made the Bearcat G1 part of their standard operating procedure. The G1 has excellent on-road driving characteristics and maneuverability in tight urban settings. The large floorplan seats 8 – 10 fully equipped officers with a long list of tactical features only found on the Lenco Bearcat line of armored SWAT vehicles.

Purpose/Authorized Uses: To enhance the safety and tactical advantage of officers and support personnel during potentially dangerous situations or high-risk tactical operations.

Fiscal Impacts: None. Equipment owned, maintained, and operated by DCPD SWAT.

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
Unmanned Ground Vehicles (Avatar Robot)
Equipment Name: Unmanned Ground Vehicles (Avatar Robot) Quantity Owned/Sought: None. Owned by DCPD SWAT Lifespan: Approximately 7-10 years Equipment Capabilities: The Robotex Avatar II is a small robotic vehicle capable of being remotely navigated through a variety of environments to provide scene information and intelligence in the form of video and still images transmitted to the user.

Manufacturer Product Description: The Avatar® II is a compact, lightweight robotic platform that is part of the RoboteX Avatar® Series. Designed from the ground up for portability, expandability, and ease-of-use, the Avatar® II serves as a useful tool for a variety of users.

The Avatar® II can be customized with a variety of plug-and-play accessories. These

3.b
Packet Pg. 226 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) accessories facilitate use of the robot in a variety of scenarios, including CBRNE, EOD, and personal security settings. Visit www.robotex.com/build-a-robot or contact your Account Manager for more information.

Fiscal Impacts: None. Equipment owned, maintained, and operated by DCPD SWAT Legal/Procedural Rules Governing Use: The use of unmanned, remotely piloted, powered ground vehicles potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to all applicable privacy laws and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure).

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
Remington 700 Sniper Rifle
Equipment Name: Bolt-Action Sniper Rifles
Quantity Owned/Sought: None (Owned by DCPD SWAT) Lifespan: Approximately 15 years Equipment Capabilities: The Remington 700 Sniper Rifle is a bolt-action, precision-fire weapon system that fires 7.62 x 51mm (.308 caliber) ammunition. It is capable of firing at greater distances and with great accuracy than Department issued patrol rifles. The five rifles owned by theDepartment are outfitted with high-powered adjustable magnification optics for observation and targeting.

3.b
Packet Pg. 227 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) fire at long range.
(3) Situations where an officer reasonably expects the need to meet or exceed a suspect's firepower.
(4) When an officer reasonably believes that there may be a need to fire on a barricaded person or a person with a hostage.
(5) When an officer reasonably believes that a suspect may be wearing body armor. (6) When authorized or requested by a supervisor.

Fiscal Impacts: None. Equipment owned, maintained, and operated by DCPD SWAT Legal/Procedural Rules Governing Use: All applicable Local, State, and Federal laws governing police use of force. All applicable Daly City Police Department Policies on Use of Force and Firearms
Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
Breaching Apparatuses (Breaching Shotgun)
Equipment Name: Breaching Apparatuses (Breaching Shotgun) Quantity Owned/Sought: None (Owned by DCPD SWAT) Lifespan: Approximately 15 years Equipment Capabilities: The Royal Arms Breaching Shotgun is capable of firing 12-gauge shotgun ammunition. It is a compact and modified version of the Remington 870 platform designed for breaching purposes. It is specifically intended to fire frangible compressed copper slugs to breach doorway locking mechanisms while minimizing overpenetration or risk of injury to persons in close proximity to the doorway or lock.

For metal doors, locks, and hinges. Defeats: Heavy locks, dead-bolts and hinges (solid oak – steel doors).

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None

3.b
Packet Pg. 228 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Chemical Agents (Tear-Gas)
Equipment Name: Chemical Agents (Tear Gas)
Quantity Owned/Sought: None (Owned by DCPD SWAT) Lifespan: Varies on storage conditions
Equipment Capabilities: Chemical agents, sometimes referred to as “tear gas” or riot control agents, are less-lethal chemical compounds that temporarily induce discomfort to an individual in the form of one or more of the following: Irritation to the skin, eyes, mouth, throat, and lungs. The goal of which is to gain compliance, dispersal, or direct the movement of one or more individuals.

1. Defense Technologies Spede-Heat CS gas grenade, 81.2g, 20-40 second burn time

2. Defense Technologies Flameless Tri-Chamber CS gas grenade, 20.0g, 20-30 second burn time

4. Defense Technologies 40mm Liquid Ferret Round, liquid CS projectile dispersed upon impact, 8.0g, launchable though 40mm launcher

5. Defense Technologies Pocket Tactical CS gas grenade, 20.0g, 20-40 second burn time

3.b
Packet Pg. 229 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The Tri-Chamber Flameless Grenade provides the option of delivering a pyrotechnic chemical device indoors, maximizing the chemicals’ effectiveness via heat and vaporization, while minimizing or negating the chance of fire to the structure. The Tri-Chamber Flameless Grenade is NOT to be launched utilizing a launching cup.

Combined Tactical Systems Indoor Baffled CS Grenade: Pyrotechnic grenade designed for indoor use delivering a maximum amount of irritant smoke throughout multiple rooms with minimal risk of fire.

Combined Tactical Systems 12 gauge Launching Cartridge: The Model 2600 Launching Cartridge is a 12-gauge cartridge much shorter than standard full-sized 12-gauge cartridges.

Therefore, to prevent weapon malfunctions, each cartridge must be manually loaded into the chamber for each shot.

Effective range is dependent on the launching cup, launcher, and weight of munitions being launched. The baseline for performance of a Model 2600 Launching Cartridge is that it will launch a Model 9230 CS Grenade a minimum of 100 yards (91M), with cylinder bore and 18" bbl.

Defense Technologies Pocket Tactical CS Gas Grenade: The Pocket Tactical CS Grenade is small, and lightweight. The 0.9 oz. of active agent will burn approximately 20-40 seconds.

3.b
Packet Pg. 230 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Defense Technologies Triple-Chaser CS Gas Canister: The Triple-Chaser® CS consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate and land approximately 20 feet apart allowing increased area coverage in a short period of time. This grenade can be hand thrown or launched from a fired delivery system. The grenade is 6.5 in. by 2.7 in. and holds an approximately 3.2 oz. of active agent payload. It has an approximate burn time of 20-30 seconds.

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
Flashbang Grenades
Equipment Name: Flashbang Grenades
Quantity Owned/Sought: None (Owned by DCPD SWAT) Lifespan: Varies on storage conditions
Equipment Capabilities: The flashbang, sometimes referred to as “stun grenade,” is a diversionary device that delivers a bright flash and loud explosive-type noise when deployed.

This is a non-lethal handheld grenade that does not fragment or produce any shrapnel.

Fiscal Impacts: None. Equipment owned, maintained, and operated by DCPD SWAT.

3.b
Packet Pg. 231 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance) Legal/Procedural Rules Governing Use: All applicable Local, State, and Federal laws governing police use of force. All applicable Daly City Police Department Policies on Use of Force.

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None
40mm Launchers and Kinetic Energy Munitions
Equipment Name: 40mm Launchers and Kinetic Energy Munitions Quantity Owned/Sought: None (Owned by DCPD SWAT) Lifespan: Approximately 15 years Equipment Capabilities: The Defense Technology 40mm LMT is a single-shot launcher capable of firing 40mm kinetic energy munitions, also commonly referred to as specialty impact munitions (SIM), which are less-lethal projectiles. The 40mm launcher is also capable of firing 40mm chemical agent munitions, commonly referred to as “tear gas” or CS gas.

Refer to “Tear Gas and Chemical Agents” page for further details on these munitions. The Daly City Department has outfitted the launchers with Trijicon optics for aiming and targeting purposes.

Manufacturer Product Description: Defense Tech 40mm LMT Single Launcher:

Manufactured exclusively for Defense Technology®, the 40LMTS is a tactical single shot launcher that features an expandable ROGERS Super Stoc and an adjustable Integrated Front Grip (IFG) with light rail. The ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow both a single and two-point sling attachment. The 40LMTS will fire standard 40mm less lethal ammunition, up to 4.8 inches in cartridge length. The Picatinny Rail Mounting System will accept a wide array of enhanced optics/sighting systems.

Purpose/Authorized Uses: The 40mm Launchers, kinetic energy munitions, and chemical agent munitions are intended for use as a less-lethal force response option.

Training Required: None. Equipment owned, maintained, and operated by DCPD SWAT Other Notes: None

3.b
Packet Pg. 232 Attachment: Attachment B - Military Equipment Policy #705 (5781 : Ordinance Adoption - Renew Militarized Equipment Ordinance)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
10/28/2024
1 SUBJECT:

Consideration of a Resolution of the City Council of the City of Pacifica Certifying that the Revised Certification Draft Local Coastal Land Use Plan (LCLUP) with Alternative Modifications is intended to be carried out in a manner fully in conformity with the California Coastal Act; Adopting the Revised Certification Draft LCLUP with Alternative Modifications; Directing the City Manager to transmit the Revised Certification Draft LCLUP with Alternative Modifications to the California Coastal Commission For Certification; and Finding that Approval of the Revised Certification Draft LCLUP with Alternative Modifications is Exempt from the California Environmental Quality Act (CEQA).

RECOMMENDED ACTION:
1) Receive a presentation from staff and confirm alternative modifications to the Revised Certification Draft LCLUP; and
2) Approve the Resolution of the City Council of the City of Pacifica Certifying that the Revised Certification Draft Local Coastal Land Use Plan (LCLUP) with Alternative Modifications is intended to be carried out in a manner fully in conformity with the California Coastal Act; Adopting the Revised Certification Draft LCLUP with Alternative Modifications; Directing the City Manager to transmit the Revised Certification Draft LCLUP with Alternative Modifications to the California Coastal Commission for Certification; and Finding that Approval of the Revised Certification Draft LCLUP With Alternative Modifications is Exempt from the California Environmental Quality Act (CEQA).

STAFF CONTACT:

Kavitha Kumar, Interim Community Development Director
(650) 738-7341
[email protected] <mailto:[email protected]>
BACKGROUND/DISCUSSION:

The City has worked on an update to its Local Coastal Land Use Plan (LCLUP) since 2009.

Most recently in 2023 and 2024, the City has undertaken a community engagement strategy to receive input from the community and facilitate the City Council’s decision-making process about the LCLUP Update process and steps that could be considered to respond to California Coastal Commission (CCC) staff suggested modifications from March 2023 that would modify the City’s Certification Draft LCLUP approved by City Council in February 2020. Completion of the LCLUP Update would advance Goal 4, Strategy C of the City Council’s 2023 to 2030 Strategic Plan: Update Pacifica’s Local Coastal Plan and improve communications and collaboration with the California Coastal Commission.

Most recently, on September 17, 2024, the City Council held a Special Meeting to undertake a detailed discussion of alternative modifications that City staff has proposed in response to the CCC staff’s suggested modifications released in March 2023. The City Council was able to discuss the Special Shoreline Resiliency Area (SSRA) policies and several other alternative modifications based on CCC staff input.

The attached Redline LCLUP (Attachment B) includes all proposed changes that staff is 4 Packet Pg. 233
Pacifica City Council 2
October 28, 2024
recommending the Council adopt. The redlines have been made to the version of the LCLUP last approved by the Council in October of 2023. The attached Summary Table (Attachment D) now includes all changes to the October 2023 LCLUP document, including changes to General Plan consistency text. The Summary Table includes a few redlines/track changes, showing new alternative modifications in response to Council’s direction from the September 17, 2024, meeting and new alternative modifications resulting from meetings with the CCC staff and North Coast County Water District (NCCWD).

The October 28th meeting is intended to review these minor changes, receive any final edits from the City Council, and request the City Council’s approval for the City Manager to transmit the Revised Certification Draft LCLUP with Alternative Modifications to the CCC.

INTRODUCTION:

Pacifica Needs an Updated LCLUP
The California Coastal Act requires every city along the coast to prepare a Local Coastal Program (LCP), which consists of two parts: an LCLUP and an Implementation Plan (IP). The LCLUP must be consistent with the Coastal Act. The LCLUP must specify the intended uses of land within the Coastal Zone, and serves as a policy framework for future actions, such as development review and City infrastructure projects. The LCLUP must balance statewide interests for the Coastal Zone as expressed in the Coastal Act with local land use priorities. The LCLUP also guides the contents of the IP, which consists of the zoning ordinance, zoning map, and other policies and programs to implement the LCLUP.

The City’s LCLUP currently in effect was last comprehensively updated in 1980 (“1980 LCLUP”). While the LCLUP is separate from the General Plan, much of the descriptive text and policies overlap between both documents due to their similar purposes of specifying land uses, establishing goals and policies, and providing a policy framework for future actions.

There are many benefits to having an updated LCLUP. These include, but are not limited to, accurate maps, modernized policies to guide development, enhanced environmental protections, strengthened economic development and housing policies, and consistency with the City’s 2040 General Plan. Achieving consistency with the City’s General Plan, which the City Council comprehensively updated in July 2022, will become increasingly challenging over time if a corresponding LCLUP Update is not completed. Also, whenever a conflict between the 2040 General Plan and the 1980 LCLUP occurs, the 1980 LCLUP’s policies will prevail.

Staff’s assessment is that the 1980 LCLUP is not adequate to continue guiding the City’s actions in the Coastal Zone on a long-term basis. Many objectives of the 1980 LCLUP have been accomplished, such as protection of key beach and open space areas and formalization of public coastal access in many locations, while its assessments of some coastal neighborhoods are no longer reflective of the challenges and needs of those areas. Moreover, the 1980 LCLUP does not do enough to help Pacifica plan for the future. The plan is over 40 years old, and importantly, the 1980 LCLUP does not effectively identify climate change and sea level rise (SLR) as major issues that need to be addressed.

The City Council recognized in 2009 that an update was needed and started the process.

Despite 15 years of work with various starts and stops in the process, the update is yet to be completed. As more time passes, the need for an update continues to grow, and the problems the LCLUP seeks to address will only become more complex. The City Council has demonstrated the capacity to tackle difficult challenges in recent years, and has used lessons learned during community planning processes to inform subsequent planning and 4 Packet Pg. 234
Pacifica City Council 3
October 28, 2024
implementation activities, as exhibited in the following:
• The General Plan Update, which identified a community desire for in-fill, mixed-use development, preservation of open spaces, enhancement of parks and other community facilities, and improved planning to address hazard mitigation and evacuation from wildfires and other events, among other priorities.
• The Sharp Park Specific Plan (SPSP), which creates a plan for the historic Sharp Park neighborhood to enhance it as a regional destination and active neighborhood center. • The Housing Element Update, which demonstrated the need to plan for more than 2,000 housing units, while undertaking other supporting actions to accelerate housing approvals and provide services for the neediest members of our community. • The Economic Opportunities Study, which identified ways for the City to strengthen its fiscal position so it can continue to provide high-quality services, infrastructure, and facilities to meet community needs.

The priorities identified in the above-referenced planning documents cannot meaningfully move forward in the Coastal Zone while limited by the 1980 LCLUP. An updated LCLUP is needed to address these emerging community priorities while also addressing issues that are all the more pressing in the Coastal Zone such as climate change and Sea Level Rise (SLR) adaptation.

While significant City staff resources continue to be absorbed by the LCLUP Update process, work on those other community priorities cannot proceed effectively. Housing Element implementation, pursuing economic development initiatives, planning for City infrastructure and facilities, etc., can all advance much more efficiently once an updated LCLUP is in place.

Completion of the LCLUP Update is also needed before staff can focus on pursuing CCC certification of the Sharp Park Specific Plan (SPSP), which combined with redevelopment of 2212 Beach Boulevard (a major economic opportunity site for the City) will provide a major boost to the Palmetto Avenue commercial corridor and enhance the City as a visitor destination.

Implementation of the SPSP is on hold until the LCLUP is certified by the CCC.

Lastly, an update to Pacifica’s LCLUP to account for SLR is inevitable. State law, as enacted in late 2023 with Senate Bill (SB) 272, now requires LCLUPs throughout California to be updated to include a plan to address SLR.

Based on this information, staff’s assessment is that completion of the LCLUP Update as expeditiously as possible and consistent with the 2040 General Plan is critical to the future of the City.

DISCUSSION:

1. Community Engagement
Community engagement has been a significant component of the LCLUP Update process, particularly in the latest phase that occurred in 2023 and 2024. The City Council has expanded the original 3-meeting community engagement plan to more than 10 meetings to discuss the alternative modifications.

Additional information on the City’s work to update the LCLUP and the community engagement plan is available in the City Council agenda reports for the City Council meetings on October 9, 2023 (Agenda Item No. 10):
https://pacificacityca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=1497&Inline=True November 13, 2023 (Agenda Item No. 1):
https://pacificacityca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=1503&Inline=True 4 Packet Pg. 235
Pacifica City Council 4
October 28, 2024
December 5, 2023 (Agenda Item No. 1):
https://pacificacityca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=1508&Inline=True March 2, 2024 (Agenda Item No. 1):
https://pacificacityca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=1517&Inline=True April 15, 2024 (Agenda Item No. 1):
https://pacificacityca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=1527&Inline=True April 22, 2024 (Agenda Item No. 6):
https://pacificacityca.iqm2.com/Citizens/FileOpen.aspx?Type=1&ID=1528&Inline=True May 23, 2024 (Agenda Item No. 1):
https://pacificacityca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=1661 June 26, 2024 (Agenda Item No. 1):
https://pacificacityca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=1666 August 12, 2024 (Agenda Item No. 14):
https://pacificacityca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=1618 and September 17, 2024 (Agenda Item No. 1):
https://pacificacityca.iqm2.com/Citizens/Detail_Meeting.aspx?ID=1667 The March 2, 2024, report includes detailed case studies that describe specific scenarios that could result from application of different potential LCLUP policies in the Coastal Zone and responses to almost 150 questions submitted by the public. Additionally, the May 23, 2024, report includes responses to over 100 questions received by the public and City Council.

This community engagement process is intended to conclude the comprehensive LCLUP update process that started nearly 15 years ago. It involves concluding the LCLUP update process based on the structure and policy emphasis approved by the City Council in the 2020 LCLUP, with consideration of alternative modifications to certain policies as an alternative to the CCC staff’s suggested modifications from March 2023 (i.e., the “alternative modifications”). This process is not a reconsideration of policy emphasis or direction that was approved in the 2020 LCLUP (and continued in the Revised LCLUP), but instead is focused on specific changes to LCP policies that are likely to lead to CCC certification. Consideration of a resolution to propose alternative modifications that may be acceptable to the CCC is the best and most expedient way for the City to seek CCC certification of the LCLUP in a form that is acceptable to the CCC and the City Council.

The need for transmittal of alternative modifications by resolution arose during a City-CCC staff coordination meeting after LCLUP Meeting #3 on March 2, 2024. At the coordination meeting, CCC staff relayed that further internal discussions at the CCC concluded that transmittal by resolution was required pursuant to Public Resources Code section 30510 which states, in part, that “a proposed local coastal program may be submitted to the [CCC]” only if it is submitted “pursuant to a resolution adopted by the local government...” Staff has prepared the draft resolution included as Attachment A which will serve as the mechanism for transmittal of the alternative modifications to the CCC once they are finalized by the City Council.

2. Follow-up Items from September 17, 2024
4 Packet Pg. 236
Pacifica City Council 5
October 28, 2024
Staff noted a few points in City Council’s discussion at the September 17th meeting that required follow-up, related to policy CR-I-21 Coastal Hazard Risk Disclosure, the definition of Substantial Structural Modification (SSM), and implications of removing the Special Shoreline Resiliency Area (SSRA) policies. Staff has continued the conversation with CCC staff and has been able to resolve the following outstanding issues.

A. CR-I-21 Coastal Hazard Risk Disclosure
The Council and the public have made various comments about the complicated language and requirements in the Coastal Hazard Risk Disclosure. As a result of these continued concerns, City staff met with CCC staff to discuss, among other things, policy CR-I-21 relating to Coastal Hazard Risk Disclosure. During that discussion, staff identified other risk disclosure requirements for other jurisdictions that appeared less cumbersome, especially language in Del Norte County’s LCP regarding Hazard Risk Disclosure. CCC staff agreed that the Del Norte County language contained the same essential criteria but was a more simplified policy and thus easier for a reader to understand the obligations contained in the policy. CCC staff suggested certain revisions to the Del Norte County Hazard Risk Disclosure to conform to Pacifica’s LCLUP, which is reflected in section CR-I-21 of the Table attached as Exhibit D. Staff supports the recommended modifications that will simplify the Coastal Hazard Risk Disclosure for Pacifica, and they are included in the Redline Version of the LCLUP in Attachment B.

Disclosure Policy recommendation from CCC:
(all track changes are from various CCC staff)

2.5.1-9 Assumption of Risk CR-I-21 Coastal Hazards Risk Disclosure: As a condition of coastal permit approval for new development in an area subject to current or future hazards in Coastal Vulnerability Zones or Tsunami Inundation Zones (Figure 6-2), applicants shall be required to acknowledge and agree, and private applicants must also record a deed restriction on the property to acknowledge and agree: 1) that the development is located in an hazardous area subject to current or reasonably foreseeable future coastal hazards, or an area that may become hazardous in the future; 2) that the applicant permittee assumes the risks of injury and damage from such coastal hazards in connection with the permitted development; 3) that the applicant permittee unconditionally waives any claim of damage or liability against the County of Del Norte City of Pacifica, and the Coastal Commission if the permit is appealed, its officers, agents, and employees for injury or damage from such coastal hazards; 4) that the applicant permittee indemnifies and holds harmless the County of Del Norte City of Pacifica, and the Coastal Commission if the permit is appealed, its officers, agents, and employees with respect to approval of the project against any and all liability, claims, demands, damages, costs (including costs and fees incurred in defense of such claims), expenses, and amounts paid in settlement arising from any injury or damage due to such coastal hazards; 5) that the permittee waives any rights that might exist under applicable law for shoreline protection structures for the duration the permitted development is present on the property; that, except for coastal-dependent structures, the applicant has no rights under Coastal Act Section 30235 and related LCP policies to shoreline armoring in the future; 6) that sea level rise could render it difficult or impossible to provide services to the site (e.g., maintenance of roadways, utilities, sewage or water systems), thereby constraining allowed uses of the site or rendering it inoperable or uninhabitable; 7) (for structures not already located on public trust lands) that the boundary between public land (tidelands) and private land may shift with rising seas, the structure may eventually be located on public trust lands lands impressed with a public trust interest, the development approval does not permit encroachment development to be located onto public trust land such lands, any development that comes to be located on such lands except for coastal-dependent and/or 4 Packet Pg. 237
Pacifica City Council 6
October 28, 2024
public trust uses, any future encroachment must be removed unless the Coastal Commission determines that the encroachment is legally permissible pursuant to the Coastal Act and authorizes it to remain, and any future encroachment would also be subject to the State Lands Commission’s (or other trustee agency’s) leasing approval; and 8) that the structure may be required to be removed or relocated and the site restored, at the property owner’s expense, if it becomes unsafe for occupancy or use due to coastal hazards, including as outlined above; when coastal hazards would necessitate construction of a shoreline protection structure to ensure safe occupancy of the development, and/or as part of shoreline protection structure repair/maintenance if the development is not permitted to obtain shoreline protection; or in response to certain defined triggers identified in the LCLUP and Implementing Programs and/or as identified by the terms and conditions of the CDP.

B. Substantial Structural Modification
During the September 17th meeting, there was a question raised on how Policy CR-I-25 would be applied to development that is within the Tsunami Inundation Zone (TIZ) only. The policy is applied to all development within the coastal zone that triggers the definition of SSM, regardless of any overlay or special area. In other words, policy CR-I-25 would apply to areas in and outside of the TIZ. The policy states that when a development triggers the SSM definition, then all existing non-conformities must be corrected in accordance with the LCP and the Coastal Act, and within the Coastal Vulnerability Zones, it must also be consistent with CR-I-19 Technical Reports and CR-I-20 Siting and Design. There is nothing in the policy or referenced policies that would trigger additional requirements or criteria for development that is within the TIZ only. The policy also specifies that nonconformities related to non-coastal resource issues may be maintained at the discretion of the decision-making body so long as they do not lead to significant impacts to coastal resources. Staff supports this modification as the modification provides the ability to correct only existing nonconformities associated with coastal hazards present on the site, rather than a broader range of potential LCLUP or zoning nonconformities.

Staff discussed adding plywood roof sheathing back into the definition of SSM with CCC staff and were informed after the meeting that they were not agreeable to add it in the list of exclusions but agreed that any non-structural repair of roof sheathing could be included in the catchall “other” exclusion from the SSM definition . Staff is in agreement with this determination but has expanded the “other” exclusion slightly to clarify that it would apply to other nonstructural roofing materials and other non-structural modifications. The revised SSM definition in the Attachment B is included below. As revised, staff believes that the SSM definition sufficiently describes the exclusions to allow the public to understand whether their project would meet the definition of an SSM. Accordingly, staff recommends including this revised definition in the LCLUP.
4 Packet Pg. 238
Pacifica City Council 7
October 28, 2024
C. Importance of Special Shoreline Resiliency Area (SSRA) policies The Special Shoreline Resilience Areas (SSRA) policies are crucial for Pacifica due to their strategic focus on balancing coastal protection with ongoing urban and infrastructural needs.

These policies specifically allow the neighborhoods of West Sharp Park and Rockaway to continue maintaining and modifying existing developments while providing flexibility for new development, a benefit not afforded to other areas within the Coastal Zone. By designating these neighborhoods as SSRAs, development can rely on existing shoreline protection structures that help mitigate immediate coastal hazards like erosion and flooding.

The SSRA policies are particularly valuable for both public infrastructure and private development located directly behind these protection structures. For instance, public infrastructure-such as roads, utilities, and parking areas-is safeguarded by these protections, 4 Packet Pg. 239
Pacifica City Council 8
October 28, 2024
allowing the City to focus on maintaining the functionality of essential services. Similarly, private developments benefit from reduced exposure to coastal risks, fostering an environment where both residential and commercial properties can continue to thrive.

One policy, CR-I-40, specifically permits the maintenance and minor extensions of existing shoreline protection structures. This means that infrastructure critical to the City’s operations can continue to be protected from coastal hazards, and development in these areas can proceed, factoring in the protection from the existing structures.

It is essential to note that the inclusion of SSRA policies does not disadvantage other areas within the Coastal Zone. The general coastal protection policies laid out in the LCLUP apply to the entire coastal area of Pacifica. If the SSRA policies were removed, no additional benefits would be afforded to other areas; rather, the benefits for the specific SSRAs would be weakened. The SSRAs provide targeted, essential protections, without reducing the broader coastal protections already in place for other zones.

Additionally, the SSRA policies require the City to develop a Coastal Access and Resilience Program and a Shoreline Adaptation Program. These programs entail developing clear and organized plans for near-term coastal access improvement projects, long-term shoreline adaptation strategies, and position the City to take advantage of financial opportunities, such as grants, that can support the long-term resilience and sustainability of Pacifica’s coastline.

3. Additional Alternative Modifications
Recently the North Coast County Water District (NCCWD) contacted staff regarding some concerns they identified related to NCCWD infrastructure maintenance and future projects. City staff met with NCCWD leadership to discuss these concerns and identify solutions, including the possible addition of definitions of “critical infrastructure” and “critical facilities” that would include NCCWD infrastructure and facilities. NCCWD was also able to provide exact examples and City staff was able to seek confirmation of these changes from CCC staff. Attachment E details the responses received by the CCC regarding modifications requested by the NCCWD. Overall, the discussions resulted in enhancing coordinated efforts between Pacifica and NCCWD to ensure sustainable infrastructure development, emphasizing climate resilience and compliance with the Coastal Act.

4. Next Steps
The key outcome of this meeting is to approve the attached Resolution which approves the Revised Certification Draft LCLUP with Alternative Modifications and directs the City Manager to submit the Revised Certification Draft LCLUP to CCC staff. CCC staff has indicated that they will need approximately 2-3 months to review and schedule a hearing on the City’s LCLUP once they receive the City Council resolution. The CCC may then certify the City’s LCLUP as submitted, deny the LCLUP submittal, or certify subject to City Council acceptance of additional suggested modifications.

PUBLIC COMMENT
Staff has received one public comment since the September 17 City Council Meeting and before the release date of this report, see Attachment D.

California Environmental Quality Act (CEQA):

Adoption of the Revised Certification Draft LCLUP with Alternative Modifications would be 4 Packet Pg. 240
Pacifica City Council 9
October 28, 2024
exempt from CEQA pursuant to Section 15266 of the CEQA Guidelines (“Adoption of Coastal Plans and Programs”) which provides that “CEQA does not apply to activities and approvals pursuant to the California Coastal Act…by (1) Any local government, as defined by Section 30109 of the Public Resources Code, necessary for the preparation and adoption of a local coastal program…” Section 15265 further provides that “CEQA shall apply to the certification of a local coastal program… by the California Coastal Commission.” ALTERNATIVE ACTION:

No alternative action has been identified.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

The Local Coastal Land Use Plan Update is consistent with the following item(s) in the Counciladopted Strategic Plan and Priority Work Plan for FY 2023-24:
⦁ Goal 4: Pursue climate change adaptation and mitigation. ⦁ Strategy C: Update Pacifica’s Local Coastal Plan and improve communications and collaboration with the California Coastal Commission.

FISCAL IMPACT:

There is no direct fiscal impact from this item.

ORIGINATED BY:

Community Development Department
ATTACHMENT LIST:

Attachment A - Draft Resolution for LCLUP Process Update (DOCX) Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (PDF)
Attachment C – City Council Approved LCLUP (October 2023) (PDF) Attachment D - Summary Table -w Alternative Mods (DOCX) Attachment E – CCC responses to NCCWD requested modifications (PDF) Attachment F - Public Comment (PDF)
4 Packet Pg. 241
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA CERTIFYING AND

ADOPTING THE REVISED CERTIFICATION DRAFT LOCAL COASTAL LAND USE PLAN (LCLUP) WITH ALTERNATIVE MODIFICATIONS IS INTENDED TO BE CARRIED OUT IN A MANNER FULLY IN CONFORMITY WITH THE CALIFORNIA COASTAL ACT; AND

DIRECTING THE CITY MANAGER TO TRANSMIT THE REVISED CERTIFICATION DRAFT

LCLUP WITH ALTERNATIVE MODIFICATIONS TO THE CALIFORNIA COASTAL COMMISSION FOR CERTIFICATION; AND FINDING THAT APPROVAL OF THE REVISED

CERTIFICATION DRAFT LCLUP WITH ALTERNATIVE MODIFICATIONS IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA).

WHEREAS, the California Coastal Act of 1976 (“Coastal Act”) (Public Resources Code section 30000 et seq.) provides that each local government lying, in whole or part, within the coastal zone shall prepare a local coastal program (LCP) for that portion of the coastal zone within its jurisdiction; and
WHEREAS, an LCP consists of a Local Coastal Land Use Plan (“LCLUP”) and Implementation Plan (“IP”); and
WHEREAS, an LCP takes effect only after the California Coastal Commission (“CCC”) certifies conformity of the LCLUP and IP with the policies of the Coastal Act; and WHEREAS, the City Council of the City of Pacifica approved its current LCLUP on September 24, 1979, the CCC certified the LCLUP with suggested modifications on March 4, 1980, and the City Council accepted the suggested modifications on March 24, 1980; and WHEREAS, the City of Pacifica desires to update the 1980 LCLUP by adopting a new LCLUP pursuant to the Coastal Act due to the current LCLUP’s age and, more importantly, the changed conditions within Pacifica’s coastal zone over the last 40 years; and WHEREAS, the City has determined that the LCP will be submitted in two phases with the LCLUP being processed first pursuant to Public Resources Code section 30512 and the zoning ordinances, zoning district maps and if required, other implementing actions being processed thereafter as the Implementation Plan pursuant to Public Resources Code section 30513; and
WHEREAS, the LCLUP describes the planning area’s land use and environmental conditions, identifies issues, and contains land use policies and maps that compliment adopted City policies including but not limited to the General Plan, and satisfies the intent of the Coastal Act; and
WHEREAS, upon certification, the LCLUP policies will form the standard of review for issuance of coastal development permits (CDPs) within the coastal zone; and WHEREAS, upon certification of the LCLUP, the authority to issue CDPs for areas previously identified as deferred certified areas (i.e., Shelldance Nursery, Rockaway Quarry) would be transferred from the CCC to the City as set forth in the Coastal Act; and

4.a
Packet Pg. 242 Attachment: Attachment A - Draft Resolution for LCLUP Process Update (5783 : Draft Local Coastal Land Use Plan (LCLUP) with Alternative WHEREAS, on February 24, 2020, the City Council of the City of Pacifica adopted Resolution No. 15-2020 certifying that the LCLUP (“Certification Draft LCLUP”) is intended to be carried out in a manner fully in conformity with the Coastal Act and directing the City Manager to transmit the Certification Draft LCLUP (File No. 2020-001) to the CCC for certification and finding that approval of the LCLUP is exempt from the California Environmental Quality Act (“CEQA”); and
WHEREAS, on August 12, 2022, the CCC accepted the City’s Certification Draft LCLUP for filing (CCC File No. LCP-2-PAC-20-0036-1); and
WHEREAS, on December 16, 2022, the CCC approved a one-year extension, as authorized by Public Resource Code section 30517, to act on the City’s Certification Draft LCLUP; and
WHEREAS, on October 9, 2023, the City Council of the City of Pacifica adopted Resolution No. 121-2023 certifying that the Revised Certification Draft LCLUP is intended to be carried out in a manner fully in conformity with the California Coastal Act; directing the City Manager to incorporate 2040 General Plan consistency revisions into the existing Certification Draft LCLUP to form the Revised Certification Draft LCLUP and adopting the Revised Certification Draft LCLUP; approving transmittal of the Revised Certification Draft LCLUP to the CCC for certification; and finding that approval of the Revised Certification Draft LCLUP is exempt from the California Environmental Quality Act; and WHEREAS, on October 9, 2023, the City Council of the City of Pacifica provided direction on a community engagement plant to update the public on the status of Pacifica’s effort to obtain CCC certification of the LCLUP; and
WHEREAS, between November 2023 and October 2024 the City of Pacifica hosted eleven community engagement meetings, including a community roundtable discussion and question and answer session; and
WHEREAS, on October 28, 2024, the City Council of the City of Pacifica found that revising the Certification Draft LCLUP approved in February 2020 to incorporate alternative modifications, as identified in the document attached hereto and hereinafter incorporated by reference as Exhibit A (“Alternative Modifications”) is appropriate and necessary and that a revised LCLUP should be submitted to the CCC for certification.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Pacifica does hereby find as follows:

1. The above recitals are true and correct and material to this Resolution.

2. In making its findings, the City Council relied upon and hereby incorporates by reference all correspondence, staff reports, and other related materials, including but not limited to, all oral and documentary evidence presented at the public hearing for the Certification Draft LCLUP and relies upon those proceedings and evidence for the adoption of this Resolution.

3. Adoption of the Revised Certification Draft LCLUP with Alternative Modifications is exempt from CEQA pursuant to Section 15266 of the CEQA Guidelines (“Adoption of

4.a
Packet Pg. 243 Attachment: Attachment A - Draft Resolution for LCLUP Process Update (5783 : Draft Local Coastal Land Use Plan (LCLUP) with Alternative Coastal Plans and Programs”) which provides that “CEQA does not apply to activities and approvals pursuant to the California Coastal Act…by (1) Any local government, as defined by Section 30109 of the Public Resources Code, necessary for the preparation and adoption of a local coastal program…” Section 15265 further provides that “CEQA shall apply to the certification of a local coastal program… by the California Coastal Commission.”

4. The public health, safety, and general welfare are best served by adoption of the Revised Certification Draft LCLUP with Alternative Modifications.

BE IT FURTHER RESOLVED, the City Council has reviewed, considered, and hereby directs incorporation of Alternative Modifications into the Certification Draft LCLUP to form the Revised Certification Draft LCLUP with Alternative Modifications and adopts the Revised Certification Draft LCLUP with Alternative Modifications attached hereto in Exhibit A to this Resolution. The City Council further authorizes the City Manager with approval by the City Attorney to make non-substantive text revisions to the Certification Draft LCLUP with Alternative Modifications that may be requested by California Coastal Commission to achieve certification that are consistent with Council action and direction.

BE IT FURTHER RESOLVED, the City Council certifies that the Revised Certification Draft LCLUP with Alternative Modifications is intended to be carried out in a manner fully in conformity with the Coastal Act (Public Resources Code 30000 et seq.).

BE IT FURTHER RESOLVED, that the Revised Certification Draft LCLUP with Alternative Modifications contains, in accordance with guidelines established by the CCC, materials sufficient for a thorough and complete review by the CCC and the City Council directs the City Manager to take all steps necessary to effectuate submittal of the Revised Certification Draft LCLUP with Alternative Modifications to the CCC for certification in accordance with the Coastal Act, including but not limited to, withdrawal or modification of the Revised Certification Draft LCLUP application currently pending with the CCC as authorized by City Council Resolution No. 121-2023.

BE IT FURTHER RESOLVED, the Revised Certification Draft LCLUP with Alternative Modifications shall take effect immediately upon certification by the CCC if approved by the CCC as submitted.

BE IT FURTHER RESOLVED that, if the CCC certifies a Revised Certification Draft LCLUP with Alternative Modifications with further substantive modifications, final approval by the City Council shall be required prior to the LCLUP taking effect. The Planning Commission shall provide a recommendation to the City Council regarding any substantive modifications proposed by the CCC prior to final City Council consideration and approval.

BE IT FURTHER RESOLVED, the 1980 LCLUP shall be repealed and replaced by the Revised Certification Draft LCLUP with Alternative Modifications upon the CCC certification of the Revised Certification Draft LCLUP with Alternative Modifications, after which the 1980 LCLUP shall have no further force or effect and any such certified. Revised Certification Draft LCLUP with Alternative Modifications, shall thereafter be known as the “City of Pacifica 2040 Local Coastal Land Use Plan (LCLUP).”
• • • • •

4.a
Packet Pg. 244 Attachment: Attachment A - Draft Resolution for LCLUP Process Update (5783 : Draft Local Coastal Land Use Plan (LCLUP) with Alternative PASSED AND ADOPTED at a special and regular meeting of the City Council of the City of Pacifica, California, held on the October 28, 2024.

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
______________________________
Sue Vaterlaus, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney

4.a
Packet Pg. 245 Attachment: Attachment A - Draft Resolution for LCLUP Process Update (5783 : Draft Local Coastal Land Use Plan (LCLUP) with Alternative

EXHIBIT A

REVISED CERTIFICATION DRAFT LOCAL COASTAL LAND USE PLAN (LCLUP)

WITH ALTERNATIVE MODIFICATIONS AS APPROVED BY CITY COUNCIL ON OCTOBER 28, 2024

4.a
Packet Pg. 246 Attachment: Attachment A - Draft Resolution for LCLUP Process Update (5783 : Draft Local Coastal Land Use Plan (LCLUP) with Alternative

GAT EWAY DR

FIRECREST AVE

INVERNESS DR

MONTEREY RD

PALMETTO AVE

MANOR DR

SKYLINE BLVD

GLENCOURT

MONTEREY RD

VEA OTTEMLAP

EDGEMAR DR

MILLER AVE

AVALON DR

OCEANA BLVD

PALOMA AVE

TALBOT AVE

BRADFORD WAY

SHARP PARK RD

MOANA WAY

LUNDY WAY

FAIRWAY DR RIDGEWAY DR

BEACH BLVD

REINA DEL MAR AVE

ROCKA WAY BEACH AVE

TERRANOVA BLVD

EVERGLADES DR

ODDSTAD BLVD

CRESPI DR

LERIDA WAY

CRESPI DR

SEVILLE DR

MANZANITA
D
A
R

LICANTE
LIN
DR

DA MAR BLVD

ROSITA RD

ADOBE RD

PERALTA RD

DE SOLO

LINDA MAR BLVD

FASSLER AVE

PARK LINCOLN GRAND AVE

WESTBOROUGH

KING DR

SKYLINE BLVD

MILAGRA DR

HICKEY BLVD

ESPLANADE AVE

MANOR DR

ROBERTS RD

SHARP PA RK RD

SEASIDE DR

CLARENDON RD
P a c c
O c e a n
D e v i l ’ s S l i d e T u n n e l
g
Lan

ESPLANADE AVE VEA OTTEMLAP

DVLB HCAEB

MANOR DR

AVALON DR

MONTEREY RD

PALMETTO AVE

SHOREVIEW AVE

SALADA AVE
LINDA

SANTA ROSA AVE

MONTECITO AVE

CLARENDON RD

VEA OTTEMLAP

CARMEL AVE

PALOMA AVE

PACIFIC AVE

FRANCISCO BLVD

SAN JOSE AVE

SANTA MARIA AVE

GRAND AVE

DANMANN

HALLING WAY

SHELTER COVE

STANLEY AVE

KENT RD

OLYMPIAN WAY

STERLING AVE

LIVINGSTON AVE
* Sites
to 30 d
develo
Densi

SAN PEDRO AVE
Note:

City of Pacifica
Local Coastal
Land Use Plan
October 2024

REVISED

CERTIFICATION
DRAFT

4.b
Packet Pg. 247 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local Pacifica City Council
Sue Vaterlous, Mayor
Sue Beckmeyer, Mayor Pro Tem
Mary Bier
Tygarjas Bigstyck
Christine Boles
Planning Commissioners
Samantha Hauser, Chair
Alex Ferguson, Vice Chair
Lauren Berman
Daniella Devine
James Godwin
Chris Redflied
Greg Wright
Kevin Woodhouse, City Manager
Christian Murdock, Planning Director

4.b
Packet Pg. 248 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local May 2013
CityofPacifica
Local Coastal
Land UsePlan
October 2024
Prepared for
City of Pacifica
by
DKS Associates
Economic & Planning Systems (EPS)
ESA

4.b
Packet Pg. 249 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local This page intentionally left blank.

4.b
Packet Pg. 250 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local

TABLE OF CONTENTS
1 Introduction .......................................................................................... 1-1

1.1 Purpose of the Local Coastal Land Use Plan .............................................1-2

1.2 Planning Context........................................................................................1-4

1.3 Local Coastal Land Use Plan Requirements ..............................................1-4

1.4 Relationship to Other Plans and Regulations .............................................1-5

1.5 Guide to Using This Document...................................................................1-6

1.6 Plan Administration ....................................................................................1-8 2 Land Use and Development ................................................................ 2-1

2.1 Coastal Act Framework ..............................................................................2-2

2.2 Current Land Use Pattern...........................................................................2-3

2.3 Land Use Framework .................................................................................2-6

2.4 Coastal Development Priorities ................................................................ 2-14

2.5 Development Capacity and Adequacy of Public Services......................... 2-29 3 Public Access and Recreation.............................................................. 3-1

3.1 Coastal Act Framework ..............................................................................3-2

3.2 Coastal Access...........................................................................................3-2

3.3 Open Space and Recreation .................................................................... 3-12

3.4 Trail System ............................................................................................. 3-20

3.5 Bicycle and Pedestrian Network ............................................................... 3-25

3.6 Roadway Network and Planned Improvements ........................................ 3-30

3.7 Public Transportation................................................................................ 3-38

3.8 Parking..................................................................................................... 3-42

3.9 Environmental Justice .............................................................................. 3-44 4 Environmental and Scenic Resources................................................. 4-1

4.1 Coastal Act Framework ..............................................................................4-2

4.2 Hydrology and Water Quality......................................................................4-3

4.3 Biological Resources................................................................................ 4-12

4.4 Agriculture, Forestry and Fishing.............................................................. 4-26

4.b
Packet Pg. 251 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, AUGUSTOCTOBER 2024 OCTOBER 2023FEBRUARY 2020 ii

4.5 Cultural Resources................................................................................... 4-28

4.6 Scenic and Visual Qualities ...................................................................... 4-30 5 Natural Hazards.................................................................................... 5-1

5.1 Coastal Act Framework ..............................................................................5-2

5.2 Seismic and Geologic Hazards...................................................................5-2

5.3 Flooding ................................................................................................... 5-13

5.4 Fire Hazards............................................................................................. 5-18 6 Coastal Resilience………………………………………………………… 6-1

6.1 Coastal Act Framework ..............................................................................6-2

6.2 Sea Level Rise Key Findings......................................................................6-3

6.3 Preparation of Policies................................................................................6-4

6.4 General Policies ....................................................................................... 6-12

6.5 Coastal Resilience Policies ...................................................................... 6-13

6.6 Sub-Area Policies and Programs.............................................................. 6-15

6.7 New Shoreline Development Standard Policies........................................ 6-25

6.8 Shoreline Protection Structure Standard Policies ..................................... 6-28

6.9 Coastal Flooding and Other Hazard Standard Policies............................. 6-30 A Policies in Chapter 3 of the California Coastal Act.......................... A-1 B Coastal Vulnerability Zone Maps ........................................................B-1 References .....................................................................................................................R-1 Glossary ..................................................................................................................... G-1

4.b
Packet Pg. 252 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local

TABLE OF CONTENTS
iii

LIST OF FIGURES
Figure 1-1: Pacifica and the Pacifica Coastal Zone....................................................................... 1-3 Figure 2-1: Current Land Use Distribution in the Coastal Zone............................................. 2-4 Figure 2-2: Existing Land Use in the Coastal Zone...................................................................... 2-5 Figure 2-3: Land Use Diagram .......................................................................................................... 2-9 Figure 2-4: Sub-Areas and Specific Sites....................................................................................... 2-16 Figure 2-5: Pacifica Coastal Zone, North..................................................................................... 2-19 Figure 2-6: Pacifica Coastal Zone, Central .................................................................................. 2-21 Figure 2-7: Pacifica Coastal Zone, South...................................................................................... 2-24 Figure 3-1: Coastal Access................................................................................................................. 3-4 Figure 3-2: Parks and Open Space System................................................................................... 3-15 Figure 3-3: Trail System.................................................................................................................... 3-22 Figure 3-4: Bicycle Network ........................................................................................................... 3-27 Figure 3-5: Roadway Network and Planned Improvements.................................................... 3-32 Figure 3-6: Transit Routes and Facilities ...................................................................................... 3-39 Figure 4-1: Hydrology ......................................................................................................................... 4-5 Figure 4-2: Vegetation....................................................................................................................... 4-17 Figure 4-3: Potential Environmentally Sensitive Habitat Areas............................................... 4-20 Figure 4-4: Visual Resources........................................................................................................... 4-32 Figure 5-1: Liquefaction and Fault Lines......................................................................................... 5-5 Figure 5-2: Slope Failure and Shoreline Protection Structures................................................. 5-8 Figure 5-3: Flood Zones................................................................................................................... 5-15 Figure 5-4: Fire Hazards................................................................................................................... 5-20 Figure 6-1: Coastal Resilience Subareas......................................................................................... 6-7

4.b
Packet Pg. 253 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, AUGUSTOCTOBER 2024 OCTOBER 2023FEBRUARY 2020 iv

LIST OF TABLES
Table 1-1: Correspondence Between Coastal Zone Chapters and General Plan Elements........................................................................................... 1-7 Table 2-1: Land Use Classifications and Density and Intensity Standards .......................... 2-12 Table 2-2: Residential Development Capacity in the Coastal Zone Under the Local Coastal Land Use Plan.................................................................. 2-31 Table 2-3: Non-Residential Development Capacity in the Coastal Zone Under the Local Coastal Land Use Plan.................................................................. 2-32 Table 3-1: Coastal Access Points.................................................................................................... 3-6 Table 3-2: Regional Parks and Beaches in the Coastal Zone ................................................. 3-13 Table 3-3: Mode Priorities by Roadway Type ........................................................................... 3-31 Table 3-4: Definition of Multi-modal Level of Service Indicators.......................................... 3-33 Table 3-5: Beach Visitor Parking ................................................................................................... 3-42 Table 6-1: Proposed Future Sea Level Rise (SLR) Amounts for Various Scenarios with Associated Probability of Occurrence ........................... 6-5 Table 6-2: Summary of Methods and Data Sources for Economic Analysis....................... 6-10

4.b
Packet Pg. 254 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local 1 INTRODUCTION
The Pacifica 2040 Local Coastal Land Use Plan (LCLUP) is a policy document for the long-range development of the portion of the City of Pacifica within the Coastal Zone. The Coastal Zone includes all land west of State Route 1, as well as Shelldance Nursery and some land south of City limits (see Figure 1-1, City of Pacifica and Coastal Zone). The LCLUP is an essential component of the City’s Local Coastal Program as required by the California Coastal Act. The LCLUP has been developed in tandem with the General Plan, which provides the direction for the future growth of the City, and articulates a vision of what Pacifica aspires to be.

4.b
Packet Pg. 255 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 1-2

1.1 PURPOSE OF THE LOCAL COASTAL LAND USE PLAN
The California Coastal Act requires every city and county lying partly or wholly within the Coastal Zone to prepare a Local Coastal Program (LCP). The LCP consists of two parts: a Local Coastal Land Use Plan (LCLUP), which specifies the intended uses of land within the Coastal Zone; and, an implementation plan comprised of the zoning ordinances; zoning district maps; and other actions which taken together implement the local coastal land use plan and Coastal Act provisions. These provisions seek to ensure that public access to and along the shoreline is maintained; that water quality, marine life, and environmentally sensitive habitat areas are protected; and that coastal visual resources and special communities are preserved. The Coastal Act calls for certain land uses within the Coastal Zone to have priority over other uses: recreation and visitor-serving uses, fishing, boating, and other coastal-dependent uses, and public works and industrial facilities needed to support priority uses. Other resource-based uses are also prioritized by the Coastal Act.

The Coastal Act is implemented through a partnership between the California Coastal Commission and local counties and cities, including Pacifica. By certifying an LCP, the Coastal Commission grants authority to the local jurisdiction to issue coastal development permits that are required for nearly all types of development1in the Coastal Zone. The LCLUP is the first and primary element of the City’s LCP. The LCLUP is consistent with the Coastal Act and will serve as the standard of review for the City to update its zoning code and any other implementing tools needed in the Coastal Zone, and apply to the Coastal Commission for recertification of the LCP.

The City of Pacifica’s previous LCLUP was certified in March 1980, and included two areas of deferred certification: Shelldance Nursery and the Quarry Site. The Coastal Commission retained permit-issuing authority in these deferred certification areas during the term of the prior LCLUP. The City has obtained certification of the Shelldance Nursery and Quarry Site in this LCLUP. The City’s certified Implementation Plan dates to June 1994.

Why Update Now?
The City of Pacifica last comprehensively updated its General Plan and LCLUP in 1980. In the more than 40 years since then, many of its goals have been carried out, including a Zoning Ordinance with regulations to protect slopes and preserve open space, and the revitalization of the Rockaway Beach area. Many issues facing Pacifica are enduring but the legal environment governing land use, environmental preservation, housing, climate change adaptation and resiliency, and other planning issues has changed. New priorities have emerged with a new generation of Pacifica residents and stakeholders. The General Plan and LCLUP update has provided for a comprehensive assessment of current conditions and it allows today’s residents to express a vision for the future.
1 See Glossary for Coastal Act definition of “development.”

4.b
Packet Pg. 256 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 1: INTRODUCTION
1-3
Figure 1-1: Pacifica and the Pacifica Coastal Zone

4.b
Packet Pg. 257 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 1-4

1.2 PLANNING CONTEXT
Regional Location
Pacifica is within the San Francisco-Oakland-San Jose metropolitan area, and at its northern end is just 10 miles from downtown San Francisco. The cities of Daly City, South San Francisco, and San Bruno border the City on the north and east, and include urban development up to the City’s borders. Much of the land to the southeast and south is preserved as units of the Golden Gate National Recreation Area, State and County parks, and the San Francisco watershed, and rural and agricultural land is prevalent to the south. The Pacific Ocean borders Pacifica to the west. Access to Pacifica is primarily via Highway 1 (SR 1, or Coast Highway) and State Route 35 (SR 35, or Skyline Boulevard).

Historic Development
Pacifica’s earliest development occurred with the construction of the Ocean Shore Railroad in 1905, subdivided and developed a series of small, coastside communities, including Edgemar, Salada Beach, Brighton Beach, Vallemar, Rockaway Beach, and Tobin (San Pedro Terrace-by-the-Sea). These neighborhoods, together with Pacific Manor, Westview, Fairway Park, and Linda Mar incorporated in 1957 as the City of Pacifica. The City grew rapidly in the 1950s and 1960s, and most of its current housing-56 percent as of 2020-was built during those decades. Growth slowed in the 1970s, and then slowed further in the following decades, owing to the scarcity of developable land and infrastructure constraints. About 540 housing units have been built over the last 20 years, along with a limited amount of commercial development.

The Coastal Zone
Land within Pacifica west of State Route 1, as well as the Shelldance Nursery property located east of SR 1 and some additional land east of SR 1 south of City limits, is part of the Coastal Zone, subject to Pacifica’s Local Coastal Land Use Plan and the policies of the California Coastal Act. Pacifica’s Coastal Zone comprises approximately 1,286 acres of land, or about 15 percent of the Planning Area. It includes a high proportion of the City’s commercial land and visitor destinations. The Pacifica Planning Area boundary, Coastal Zone boundary, and City limits are shown in Figure 1-1.

These coastal sub-areas represent geographical areas with varied types of development, , including public recreation areas, distinct residential neighborhoods, visitor-serving and neighborhood commercial development, and highly sensitive wildlife and vegetative habitats. The varied types of development of each coastal sub-area and the geographic relationships between them are an inherent and vital part of the character of the City. The General Plan and LCLUP strive to designate land uses and intensities suitable to the unique circumstances of each coastal area, adequately meet the needs of the City's residents and visitors, and be consistent with State Coastal Act policies. Chapter 2 provides detailed area maps and summary descriptions of seven identified sub-areas in Pacifica’s Coastal Zone.

1.3 LOCAL COASTAL LAND USE PLAN REQUIREMENTS
Local Coastal Programs
The California Coastal Act of 1976 gave the California Coastal Commission broad authority to ensure that development along the coastline would protect and enhance coastal resources. The Commission carries out this

4.b
Packet Pg. 258 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 1: INTRODUCTION
1-5
responsibility in partnership with local governments, through the development and certification of LCPs.

California Public Resources Code (PRC) Sections 30000 et seq. establish the State’s coastal management policies and the procedures for preparation, approval, and certification of LCPs.

In 2015, Governor Brown put into effect two regulatory requirements regarding climate change. These include Senate Bill 379, which requires local agencies to address climate adaptation and resiliency strategies in long range planning documents; and Governor’s Executive Order No B-30-15, which directs state agencies to factor climate change into planning decisions. This order has been promulgated by the Coastal Commission to include climate adaptation into LCPs.

In 2016, Governor Brown also signed into law Assembly Bill 2616 (AB 2616), amending the Coastal Act to give the Coastal Commission authority to specifically consider environmental justice when making permit decisions. This legislation also cross-references existing nondiscrimination and civil rights law in the Government Code and requires the Governor to appoint an environmental justice Commissioner.

Local Coastal Land Use Plan
To meet the requirements of State law, the LCLUP must comply with the requirements of Chapter 3 of the Coastal Act (Section 30512.2 of the PRC), and also be “sufficiently detailed to indicate the kinds, location, and intensity of land uses, the applicable resource protection and development policies, and, where necessary, a listing of implementing actions.” (Section 30108.5 of the PRC). During all phases of the LCLUP’s development, the public as well as affected agencies must be provided with extensive opportunities to participate (Section 30503 of the PRC). In the case of the Pacifica General Plan and LCLUP update, the planning process, including public participation, is detailed in Section 1.1 of the General Plan.

Implementation Plan
The implementation component of the LCP comprises the zoning ordinances, zoning district maps, and other actions which taken together implement the local coastal land use plan and Coastal Act provisions. These are typically referred to together as the Implementation Plan (IP). The LCLUP and IP work in tandem to implement Coastal Act provisions.

1.4 RELATIONSHIP TO OTHER PLANS AND REGULATIONS
The Local Coastal Land Use Plan and the General Plan
The General Plan and LCLUP updates have been conducted in tandem. While they are two separate documents, much of the descriptive text and many of the policies are overlapping. Policies that are included in both the General Plan and the LCLUP are marked with a in the General Plan.

Much of the background text is also the same in both documents. Detailed discussion of Coastal Act requirements and goals is included only in the LCLUP, while issues that are not relevant to Coastal Act requirements and goals are covered only in the General Plan. The term “Planning Area” is used to refer to the General Plan’s Planning Area, while the term “Coastal Zone” is used to refer to the area subject to the LCLUP.

4.b
Packet Pg. 259 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 1-6
Each plan has a different organizational structure, to match its purpose. Plan organization is covered in Section

1.5. One environmental impact report (EIR) describes the expected environmental impacts of both plans.

Plan Bay Area
The Metropolitan Transportation Commission (MTC), Association of Bay Area Governments (ABAG), Bay Area Air Quality Management District (BAAQMD), and Bay Conservation and Development Commission (BCDC) have adopted the “Plan Bay Area in 2013” which serves as the Sustainable Communities Strategy (SCS) for the region. An update, Plan Bay Area 2040, was adopted in 2017 and forecasts transportation needs through the year 2040. Plan Bay Area 2050 will focus on four key issues—the economy, the environment, housing and transportation—and will identify a path to make the Bay Area more equitable for all residents and more resilient in the face of unexpected challenges. MTC and ABAG adopted Plan Bay Area 2050 in October 2021.

Coastal Regional Sediment Management Plan
A consortium of State and federal agencies, including the California Department of Natural Resources and the US Army Corps of Engineers, is organizing a series of Regional Sediment Management (RSM) plans. The primary focus is on facilitating the movement of excess clean sand to areas experiencing high levels of erosion.

Goals include restoring and preserving beaches; sustaining recreation; enhancing public safety; and restoring coastal habitats. The San Francisco Littoral Cell Coastal RSM Plan is currently being developed for the coastline between the Golden Gate and Pedro Point Headlands. The Plan’s purpose is to assist communities by providing information for decision-makers and offering recommendations specific to the coastlines of San Francisco, Daly City and Pacifica. The Pacifica General Plan and Local Coastal Land Use Plan may provide a vehicle for enacting RSM recommendations.

1.5 GUIDE TO USING THIS DOCUMENT
Plan Organization
This section describes the organization of the Pacifica 2040 Local Coastal Land Use Plan and the structure of guiding and implementing policies. The LCLUP is organized to follow the topical sections of the Coastal Act policies, and is organized as follows:

1. Introduction. This chapter summarizes the key themes and initiatives of the Plan. It covers the Plan’s purpose, process, planning context, State requirements, relationships to other plans, plan organization (here), and requirements for administration of the Plan.

2. Land Use and Development. This chapter describes the existing land use pattern and provides the physical framework for land use and development in the Coastal Zone. It enumerates development demand and capacity, and provides detailed descriptions of land use issues by sub-area. It describes how the land use plan and related policies support development prioritized under the Coastal Act.

3. Public Access and Recreation. This chapter includes policies, programs, and standards to ensure that public access to the coast is provided according to the policies of the Coastal Act, serving as the public access component of the Plan. It identifies future street and traffic improvements, and addresses

4.b
Packet Pg. 260 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 1: INTRODUCTION
1-7
walking, biking, transit, and parking to enable a multi-modal circulation system in the Coastal Zone.

This chapter also contains policies relating to regional open spaces and beaches, the trail system, and parks and recreation, as they pertain to Coastal Act policies to ensure the public has adequate access to coastal recreation opportunities.

4. Environmental and Scenic Resources. This chapter includes policies relating to hydrology and water quality, biological resources, agriculture and coastal sediment, air quality and greenhouse gas emissions, and historic and archaeological resources and conservation. It also addresses water supply, sewerage, solid waste management, and recycling, as well as stormwater management and sustainable site planning. It also includes urban design policies to improve the city’s visual quality and livability, including its neighborhoods, mixed-use areas, hillside and coastal areas, and scenic routes. Policies are presented in terms of their satisfaction of Coastal Act provisions.

5. Natural Hazards. This chapter addresses the hazards posed by seismic and geologic hazards, flooding, impacts of accelerated sea level rise, and wildland fires, and provides detailed policies that respond to Coastal Act provisions for minimizing adverse impacts.

6. Coastal Resilience. This chapter addresses the unique challenges of adapting to climate change, especially sea level rise (SLR). It provides policies to allow for protection of existing development and to design new development in a manner adaptable to the changing coastline.

Table 1-1 shows how the chapters in the LCLUP related to General Plan Elements.

TABLE 1-1: CORRESPONDENCE BETWEEN COASTAL ZONE CHAPTERS AND GENERAL PLAN

ELEMENTS
LCLUP Chapter Related General Plan Elements
Chapter 1: Introduction Chapter 1: Introduction
Chapter 2: Land Use and Development Chapter 4: Land Use Chapter 3: Public Access and Recreation Chapter 5: Circulation Chapter 6: Open Space & Community Facilities
Chapter 4: Environmental and Scenic Resources Chapter 7: Conservation Chapter 3: Community Design
Chapter 5: Natural Hazards Chapter 8: Safety
Chapter 3: Community Design
Chapter 6: Coastal Resilience Chapter 8: Safety
Source: Dyett & Bhatia, 2019.

Policy Structure
Each chapter of the Plan includes background information to establish the context for policies in the chapter.

This background information is followed by two sets of policies, which together articulate a vision for Pacifica’s Coastal Zone that the Plan seeks to achieve:
• Guiding Policies are the City’s statements of its goals and philosophies. • Implementing Policies represent commitments to specific actions. They may refer to existing programs or call for establishment of new ones.

Policies provide guidance for development review, infrastructure planning, community facilities and services, and protection for the city’s resources, by establishing planning requirements, programs, standards, and criteria for project review. Explanatory material or commentary in italics accompanies some policies to provide further

4.b
Packet Pg. 261 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 1-8
clarification of their application to particular sites or situations. The use of “should” or “would” indicates that a statement is strongly recommended but not mandatory; details will need to be resolved in LCP implementation. The use of “shall” or “must” indicates that a statement is mandatory. Where the same topic is addressed in more than one chapter, sections and policies are cross-referenced.

Maps, Diagrams and Land Use Classifications
The maps and diagrams in the LCLUP illustrate a number of policies relating to land use, coastal access, circulation, environmental and scenic resources, and hazards. These maps and diagrams, and in particular the Land Use Diagram in Chapter 2, are important parts of the plan that contain information not presented anywhere else. All maps, diagrams, and figures are adopted parts of the Plan; however, their use is subject to any disclaimers or limitations set forth on the maps or elsewhere in this LCLUP.

The maps and diagrams included in the LCLUP reflect the best available information at a programmatic, or city-wide, level2. Maps and diagrams including biological resources such as special status species, wetlands, and streams, indicate areas where the presence of these resources are most likely to occur. However, additional information regarding such resources will become available through site-specific review of proposed projects, through future map/diagram updates, and through other means. Thus, protection of resources is not limited to those areas that are mapped in this document, and site-specific analyses shall be utilized wherever possible to ensure maximum protection of resources.

Appendix, Glossary and List of Acronyms
Appendix A presents the coastal resources planning and management policies that comprise Chapter 3 of the California Coastal Act, or Section 30200 et seq. of the Public Resources Code. The policies of Chapter 3 of the California Coastal Act are hereby incorporated by reference into the LCLUP. Chapter 3 organizes these policies in six topical areas, which guide the organization of the LCLUP chapters: Public Access, Recreation, Marine Environment, Land Resources, Development, and Industrial Development.

The Plan concludes with a glossary to define important terms and concepts, and a list of acronyms that may appear in the preceding chapters.

1.6 PLAN ADMINISTRATION
Amendments to the Plan and Periodic Review
The LCLUP is less flexible than a General Plan in that its amendment, even after certification, requires the approval of the Coastal Commission as well as the City. An exception exists for minor amendments and de minimis amendments if approved by the Coastal Commission’s executive director. Any such approval must be reported to the Coastal Commission for concurrence in order to be considered approved and certified.

Although Pacifica's LCLUP and General Plan are integrated, the coastal policies are clearly identified in order to facilitate the amendment process should that be desired in the future. The Coastal Commission periodically 2 The Vulnerability Zone Maps included in Appendix B will need to be updated to reflect new information regarding shoreline protection structures.

4.b
Packet Pg. 262 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 1: INTRODUCTION
1-9
reviews certified LCPs to ensure that coastal resources are being effectively protected (Section 30519.5 of the PRC).

4.b
Packet Pg. 263 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local 2 LAND USE AND

DEVELOPMENT
The purpose of this chapter is to describe existing and planned land use in the Coastal Zone and present the policy framework that will guide the City on development decisions. The chapter includes the Land Use Diagram, land use classifications, standards for density and intensity, and limitations on development. The land use framework for each sub-area is then provided in greater detail. Guiding and implementing policies aim to define the Coastal Zone’s physical development and reinforce the community’s vision while supporting Coastal Act goals.

4.b
Packet Pg. 264 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-2

2.1 COASTAL ACT FRAMEWORK
The California Coastal Act establishes certain priorities for the location and type of new development along the coast. These may be summarized in three broader categories: concentration of development; prioritization of coastal-dependent, visitor and recreation uses; and provision of public access and services. Policies from Chapter 3 of the Coastal Act which are most relevant to the subject matter of this chapter include, but are not limited to, the policies listed below. Chapter 3 of the Coastal Act, available in Appendix A, is incorporated by reference into this chapter.

Coastal Act Policies
Article 2: Public Access
• Section 30211 Development shall not interfere with the public’s right of access to the sea. • Section 30212 New development, shoreline access.
• Section 30213 Lower cost visitor and recreational facilities; encouragement and provision; overnight room rentals
Article 3: Recreation
• Section 30221 Oceanfront land; protection for recreational use and development • Section 30222 Private lands; priority of development purposes • Section 30223 Protect upland areas necessary to support coastal recreational uses Article 4: Marine Environment
• Section 30235 Shoreline protection devices permitted when necessary to serve coastal-dependent uses or protect existing structures or beaches
Article 5: Land Resources
• Section 30240 Development in environmentally sensitive habitat areas Article 6: Development
• Section 30250 Location; existing developed area
• Section 30251 Protection, preservation, and enhancement of scenic and visual quality of coastal areas • Section 30252 Maintenance and enhancement of public access • Section 30253 Requirements for new development
• Section 30254 Public works facilities
• Section 30254.5 Terms or conditions on sewage treatment plant development; prohibition • Section 30255 Priority of coastal-dependent developments Article 7: Industrial Development
• Section 30260 Encouragement for coastal-dependent industrial facilities to locate or expand

4.b
Packet Pg. 265 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-3

2.2 CURRENT LAND USE PATTERN
Background
Before visitation by the Portola expedition in 1769, Pacifica was home to the Costanoans, now known as the Ohlone, who were stewards of the land for thousands of years. Pacifica remained primarily agricultural until after the San Francisco Earthquake in 1906. Land speculators, stimulated by the construction of the Ocean Shore Railroad in 1905, subdivided and developed a series of small coastside communities including Edgemar, Vallemar, and the areas now known as Sharp Park, Pedro Point, and Rockaway Beach. These communities, together with Pacific Manor, Westview, Fairway Park, and Linda Mar incorporated in 1957 as the City of Pacifica. The city grew rapidly in the 1950s and 1960s, and most of its current housing was built during those decades, primarily east of Highway 1. Growth slowed in the 1970s, and then slowed further in the following decades, owing to the scarcity of developable land and infrastructure constraints. The Pacifica Coastal Zone is described in more detail by land use type in the paragraphs that follow.

Current Land Use Pattern
Parks and Open Space
The Coastal Zone covers 998 acres, not including road rights-of-way. Nearly half (479 acres) of this land is preserved as open space. This includes Mori Point, the Northern Coastal Bluffs, and Pedro Point Headlands, current and likely future parts of the Golden Gate National Recreation Area; Sharp Park Golf Course; and Pacifica State and Sharp Park Beaches.

Residential
Residential use makes up 21 percent of the Coastal Zone and 69 percent of developed land1in the Coastal Zone, covering 206 acres. Most residential land in Pacifica’s Coastal Zone (70 percent) contains single-family housing, but multi-family housing is the most prevalent housing unit type (57 percent of all housing units) in the Coastal Zone. Multi-family units are interspersed among single-family houses and commercial uses in the West Sharp Park neighborhood and concentrated along the coast in the West Edgemar-Pacific Manor neighborhood. The Coastal Zone also includes Pacifica’s only mobile homes and most of the City’s mixed use development, which account for 2 and 1 percent of housing units in the Coastal Zone, respectively.

Commercial, Industrial, and Mixed Use
The Coastal Zone includes 41 acres of commercial uses. Commercial land is located at Pacific Manor and Pedro Point shopping centers, and in commercial districts at Rockaway Beach, Palmetto Avenue, and Francisco Boulevard. Pacifica has a small amount of mixed-use development, mostly along Palmetto Avenue in West Sharp Park, in Rockaway Beach, and in Pedro Point. Overall, West Sharp Park has the greatest mix of uses throughout the neighborhood. Hotels, along with most visitor-serving commercial uses, are primarily in the Rockaway Beach neighborhood. The Coastal Zone also has a small amount of industrial land (13 acres) located along Palmetto north of the West Sharp Park commercial area.

Public and Institutional Uses
Public, community, and institutional uses occupy 39 acres of land in the Coastal Zone, including Ingrid B. Lacy Middle School; the Calera Creek Water Recycling Plant; City Hall; the Sharp Park branch library; and other public administrative buildings.
1 Developed land includes all land uses except for Open Space, Agriculture, or Vacant/Undeveloped.

4.b
Packet Pg. 266 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-4
Agriculture and Recreation
There are approximately nine acres of land with agricultural-related uses in the Coastal Zone, outside city limits, at Shamrock Ranch along Highway 1.

Undeveloped and Vacant Land
Vacant or undeveloped land covers 206 acres or 20 percent of land in the Coastal Zone. About 29 acres of this land is outside City limits. Undeveloped land is present along the Northern Coastal Bluffs, the Rockaway Quarry site, Rockaway Headlands, and Pedro Point Headlands. Smaller vacant “infill” lots are scattered in neighborhoods. Given environmental factors such as slope and sensitive species, there are constraints on the development potential of many of these sites.

Figure 2-2 maps the Coastal Zone land use pattern, while Figure 2-1 charts the relative distribution of land by land use in the Coastal Zone.

Figure 2-1: Current Land Use Distribution in the Coastal Zone Open Space
48%
Public/
Community/
Institutional 4%
Residential Uses
21%
Commercial
and Mixed
Use 4%
Industrial Uses
1%
Agriculture,
Undeveloped,
or Vacant 22%

4.b
Packet Pg. 267 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-5
Figure 2-2: Existing Land Use in the Coastal Zone

4.b
Packet Pg. 268 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-6

2.3 LAND USE FRAMEWORK
The Land Use Diagram, (Figure 2-3) illustrates the community’s vision for land use in 2040. It reflects the Coastal Act priorities presented in Chapter 1, as well as the planning themes laid out in the General Plan. The land use classifications depicted indicate the use and form of development. New development will be guided by Plan policies and programs for hillside and open space preservation; and in infill housing, commercial, and mixed use development.

Land Use Diagram
The Land Use Diagram is a graphic representation of planned land use classifications; it will be used in conjunction with policies established in the Plan to review and approve, modify or deny proposed development projects. The Land Use Diagram includes a legend that shows land use categories whose densities and allowable uses are specified in the Land Use Classifications section.

Land Use Classifications
Land use classifications establish allowed uses, maximum density and intensity, and the type and character of development that is expected. Details on development standards are established in the Implementation Plan through the zoning ordinance, and more than one zoning district may be consistent with a General Plan/LCLUP land use classification.

According to State law, the General Plan must establish standards of population density and building intensity for each land use classification. The General Plan and LCLUP stipulate residential densities in housing units per gross acre; population density can be obtained by applying average persons per housing unit2to the housing unit densities. For nonresidential uses, the Plan specifies a maximum permitted ratio of gross floor area to site area (Floor Area Ratio or FAR). Recommended density and intensity standards do not imply that development projects must be approved at the maximum intensity specified for each use. Zoning regulations consistent with General Plan policies and/or site conditions may reduce development potential within the stated ranges. Table 2-1 shows gross density standards for residential categories and FAR standards for the other uses.

Residential
Pacifica’s six residential classifications provide for a range of densities, consistent with neighborhood character and planned land use.

TRANSITIONAL OPEN SPACE RESIDENTIAL
In the Transitional Open Space Residential (TOSR) designation, residential and recreation uses are allowed at a gross density of up to one unit per 10 acres (or 0.1 units per gross acre). Existing legal lots less than 10 acres in area shall be allowed to develop one dwelling unit consistent with all other applicable zoning and development standards. The density assumed for buildout calculations is 0.08 units per gross acre.

OPEN SPACE/AGRICULTURE/RESIDENTIAL
In the Open Space/Agriculture/Residential (OSAR) classification, residential, agriculture, and recreation uses are allowed at a gross density of up to one unit per five acres (or 0.2 units per gross acre). Farm worker housing 2 Based on 2013-2017 American Community Survey data, the number of persons per total housing units is 2.77.

4.b
Packet Pg. 269 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-7
may be permitted on sites zoned for agricultural uses, consistent with State law, and shall not be included in density calculations for a site. The density assumed for buildout calculations is 0.15 units per gross acre.

VERY LOW DENSITY RESIDENTIAL
The Very Low Density Residential (VLDR) classification provides for development of 0.2 to 2.0 units per gross acre (or 0.5 to 5.0 acres per dwelling unit). Residential care facilities, schools, and community uses are permitted.

The density assumed for buildout calculations is 1.5 units per gross acre.

LOW DENSITY RESIDENTIAL
The Low Density Residential (LDR) designation provides for development ranging from three to nine dwelling units per gross acre. Single-family residential is the primary use intended for LDR areas. Residential care facilities, schools, and community uses are permitted. Clusters of small-lot development as well as standard subdivisions will be allowed. Buildout is calculated at 6.5 units per gross acre.

MEDIUM DENSITY RESIDENTIAL
The Medium Density Residential (MDR) designation is intended for a mix of housing types, including smalllot single-family, attached single-family, apartments, duplexes, townhomes and in mobile home parks at a density range of 10 to 15 units per gross acre. Residential care facilities, schools, and community uses are permitted. Buildout is calculated at 12.5 units per gross acre.

HIGH DENSITY RESIDENTIAL
The High Density Residential (HDR) designation is intended for multi-family apartments, stacked flats, and townhomes in multi-story buildings located near shopping areas and transit. The density range will be 16 to 21 dwelling units per gross acre, except that sites of 0.5 acres or more in size may develop up to 30 dwelling units per gross acre. For lawful nonconforming sites less than 5,000 square feet in area, the allowable density shall be 10 to 15 units per gross acres. Residential care facilities, schools, and community uses are permitted. Buildout is calculated at 25 units per gross acre.

Mixed Use
The Plan provides three mixed use classifications to create areas where housing and active commercial uses may be integrated. Visitor-oriented commercial uses are allowed as-of-right in all mixed use areas within the Coastal Zone, except hotels in the Coastal Residential Mixed Use designation.

COASTAL RESIDENTIAL MIXED USE
The Coastal Residential Mixed Use (CRMU) designation is intended for sites in the Coastal Zone with residential mixed use development potential, including mixed use with housing and retail, and/or small-scale visitor-oriented commercial uses such as retail, vacation rental, or time-share units. Residential uses are allowed in the same building as commercial uses above the ground floor (vertical mixed use) and in other locations attached to or detached from commercial uses on the same site (horizontal mixed use). Hotels are not permitted.

Coastal access and public open space must also be provided, and environmental resources must be evaluated and protected. Sites may be developed up to an overall density of up to 15 units per gross acre, with clustering and sensitive site planning. Site-specific policies may further define residential densities. Non-residential development may have an FAR up to 0.5 FAR. The total FAR (residential and non-residential) cannot exceed

1.0. Buildout is calculated at 15 units per gross acre and 0.10 FAR of non-residential use.

2.6 4.b
Packet Pg. 270 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-8

MIXED USE NEIGHBORHOOD
In the Mixed Use Neighborhood (MUN) classification, new development may include multi-family housing and building with ground-floor retail, restaurant or service uses and housing or offices. Residential uses are allowed in the same building as commercial uses above the ground floor (vertical mixed use) and in other locations on the same site (horizontal mixed use). Public or community uses and hotels may be permitted at appropriate locations. The MUN classification allows a density range of 16 to 26 units per gross acre and nonresidential development with an FAR up to 1.0 on sites that are 5,000 square feet of area or greater. Sites of

0.5 acres or more in size may develop up to 30 dwelling units per gross acre. For lawful non-conforming sites less than 5,000 square feet in area, the allowable density shall be 10 to 15 units per gross acres and nonresidential development FAR up to 0.5. The total FAR (residential and non-residential) cannot exceed 2.0 on sites with 5,000 square feet of area or greater, and cannot exceed 1.0 on sites with less than 5,000 square feet of area. Buildout is calculated based on a 0.25 FAR for non-residential uses and 25 residential units per gross acre.

MIXED USE CENTER
The Mixed Use Center (MUC) classification is intended for high-density mixed use development, including public or community uses and hotels. Allowable uses include ground-floor retail, restaurant or personal service uses and housing or offices on upper levels. Ground floor commercial uses must be constructed along the street frontage but are not required on the interior of a site. The MUC classification permits housing at a density range of 30 to 50 units per gross acre and a 2.5 FAR of non-residential development, provided the overall FAR does not exceed 2.5. For lawful non-conforming sites less than 5,000 square feet in area, the allowable density shall be 16 to 26 units per gross acres and a non-residential development FAR up to 0.5. Buildout is calculated at an FAR of 0.35 for non-residential uses and 25 units per gross acre for housing.

4.b
Packet Pg. 271 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-9
Figure 2-3 Land Use Diagram

4.b
Packet Pg. 272 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-10
Commercial Uses
The General Plan and LCLUP establish five commercial classifications to accommodate a variety of potential commercial activities. Visitor-oriented commercial uses are allowed as-of-right in all commercial areas within the Coastal Zone.

RETAIL COMMERCIAL
The Retail Commercial (RC) classification is intended for retail, restaurant, and service uses, typically in singleor two-story buildings within shopping centers or on sites in the Highway 1 corridor. New development will be pedestrian-oriented. Offices may be located above the ground floor. The maximum FAR is 1.0. Buildout is calculated with an FAR of 0.25.

OFFICE/COMMERCIAL
The Office/Commercial (OC) classification permits offices as well as retail and service uses, typically in single- or two-story buildings. The maximum FAR is 1.5; buildout is calculated with an FAR of 0.35.

SERVICE COMMERCIAL
The Service Commercial (SC) classification is for industrial and heavy commercial uses, such as auto repair, equipment rental, storage, and materials salvage. The maximum FAR is 0.6; buildout is calculated with an FAR of 0.25.

VISITOR-SERVING COMMERCIAL
The Visitor-Serving Commercial (VC) designation is intended to foster and protect areas that attract and cater to visitors, including hotels or a visitor attraction, such as an interpretive center or conference center, restaurants, retail and services, commercial recreation, or other compatible uses. Larger sites, with developable areas of two acres or larger, shall require a hotel, lower-cost overnight accommodation, or visitor attraction as part of new development. The maximum FAR is 3.0. Buildout is calculated with an FAR of 0.35.

LOW-INTENSITY VISITOR-SERVING COMMERCIAL
The Low-Intensity Visitor-Serving Commercial (LIVC) district allows uses that create public access to the coastal setting and are adaptable to changing environmental conditions: campgrounds, rustic lodging, concession stands, warming huts, outdoor event sites, and similar uses. Existing permitted businesses that do not conform to the description of LIVC may remain until voluntarily redeveloped by the property owner or abandonment of the use has occurred pursuant to the nonconforming use zoning provisions of the Pacifica Municipal Code (cessation of the use for 12 months, under current zoning provisions). In these areas, the designation indicates the long-term goal of transition to recreation-oriented land uses. Development may occur at up to 0.20 FAR, but must have an overall very low-intensity character on sites of more than one acre. Buildout is assumed at 0.05 FAR, recognizing the large land areas and minimal building expected to support recreational uses.

Public and Community Uses
Designations for public uses such as schools, civic buildings, utilities, and public parking areas are designated on the Land Use Diagram, and summarized below. Public park land is covered separately in the following section.

PUBLIC AND SEMI-PUBLIC
The Public and Semi-Public (PSP) designation indicates public or private schools, libraries, police and fire stations, and other civic and community uses. In the case that public facilities are converted or sold for new

4.b
Packet Pg. 273 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-11
uses, Plan land use classifications shall be updated. If a public school is discontinued, any proposed new use should be compatible with the adjacent neighborhood. The maximum FAR in this district is 1.0. Buildout is assumed at 0.35 FAR.

BEACH AND COMMUTER PARKING
The Beach and Commuter Parking (BCP) designation applies to areas where the priority use is public parking to serve beach visitors and/or transit users. Sites are located adjacent to Pacifica State Beach and at Crespi Drive and Highway 1. Beach parking at the City’s Beach Boulevard property serving Pacifica Pier and Sharp Park should be conserved as part of development of that site.

UTILITIES
The Utilities (U) designation indicates the location of water tanks, communications facilities including wireless communications facilities, and other utilities serving the City. The maximum FAR in this district is 1.0.

Parks and Open Space
Pacifica is defined in large part by its open space system, with extensive land preserved as public open space, or designated for conservation. These categories are detailed below.

PARK
The Park (P) designation is applied to public land either now developed for active recreation use or intended for future recreation development. The designation applies to City parks as well as to park or open space areas whose primary character is undeveloped and natural, or that is managed for use by residents of the larger region and beyond. The City does not have permitting authority on lands owned by other public agencies.

CONSERVATION
The Conservation (C) district takes the place of the Greenbelt district from the previous General Plan. It applies to publicly- or privately-owned open areas not intended for development. Non-structural development, such as trails and viewing areas, is allowed. These areas may include:
• Watershed lands;
• Sandy beach areas, including properties that are fully on beaches or coastal dunes or bluffs; • Land which is physically unsuitable for development due to geotechnical hazards, excessive steepness, wetlands, ESHA, or other environmental constraints, or lies within stream channels; • Areas to remain undeveloped as a result of density transfer or clustered development, or covered by open space, recreational or scenic easements;
• Open areas providing a physical and visual buffer between developed or open areas; and • Open space required as mitigation for environmental impacts.

Urban Reserve
The Urban Reserve (UR) designation is created to apply to private lands outside of City limits but within the Planning Area. The City does not have permitting authority in this area. The Pacifica General Plan and LCLUP intends for agriculture and residential development with a minimum site area of 10 acres per dwelling unit to be the predominant uses on land designated Urban Reserve. Existing legal lots less than 10 acres in area shall

2.1 2.6

4.b
Packet Pg. 274 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-12
be allowed to develop one dwelling unit maximum, consistent with all other applicable zoning and development standards.

Sites within the Urban Reserve land use designation that are annexed into the City of Pacifica, in a future action, should receive a land use designation consistent with the applicable density prior to annexation. For sites larger than 50 acres, the City should work with San Mateo County to ensure that subdivision and development be considered in the context of a Plan Update.

TABLE 2-1: LAND USE CLASSIFICATIONS AND DENSITY AND INTENSITY STANDARDS Land Use1
Residential Density
(units per gross acre): Range2
Non-Residential Intensity
(FAR): Maximum3
Residential
TOSR Transitional Open Space Residential Up to 0.1
OSAR Open Space/Agriculture/Residential Up to 0.2
VLDR Very Low Density Residential 0.2 to 2
LDR Low Density Residential 3 to 9
MDR Medium Density Residential 10 to 15
HDR High Density Residential 16 to 21
304
Mixed Use
CRMU Coastal Residential Mixed Use Up to 15 0.5
MUN Mixed Use Neighborhood 16 to 26
304

1.0 MUC Mixed Use Center 30 to 50 2.5
Commercial
RC Retail Commercial 1.0
OC Office/Commercial 1.5
SC Service Commercial 0.6
VC Visitor-Serving Commercial 3.0
LIVC
Low-Intensity Visitor-Serving
Commercial 0.2
Public and Community Uses
PSP Public and Semi-Public 1.0
U Utilities 1.0
BCP Beach and Commuter Parking
Parks and Open Space and Urban Reserve
P Park
C Conservation
UR Urban Reserve Up to 0.1
Notes:

1. Though the density for Urban Reserve is shown, no development is projected in these areas.

2. Density ranges are rounded to the nearest whole number, except where less than 1 unit per acre. Senior or affordable housing may be developed at up to 1.5 times the maximum with the Density Bonus program.

3. For mixed use designations, the following maximum total FAR, including both residential and non-residential uses, is established:

CRMU: 1.0 FAR maximum; MUN: 2.0 FAR maximum; MUC: 2.5 FAR maximum.

4. Sites of 0.5 acres or more in size may develop up to 30 dwelling units per gross acre.

Source: City of Pacifica, Dyett & Bhatia, 2021.

2.1A

4.b
Packet Pg. 275 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-13
Coastal Development Review
The LCLUP aims to ensure that the goals of the California Coastal Act are furthered by land use actions and policies that affect land within the Coastal Zone as defined by the California Coastal Commission.

The City’s zoning code features a Coastal Zone (CZ) Combining District, with development regulations based on Coastal Act goals. These include the provision of public access to the shoreline and recreational opportunities, the protection and enhancement of the coastal environment, and the prioritization of coastaldependent and visitor-serving uses. The Coastal Zone requirements supplement the underlying zoning regulations on all property subject to the LCLUP.

Pursuant to the Coastal Act, certain categories of development are exempt from coastal development permit requirements. These exemptions are generally set forth in Section 30610 of the PRC and Sections 13252, 13252313252, and 13250 of the California Code of Regulations (CCR) Policies
Implementing Policies
LD-I-1 Zoning Consistency. Update the Zoning Ordinance and zoning map and apply zoning to all land within the City, consistent with General Plan and LCLUP policies and land use designations.

LD-I-2 Land Divisions in the Coastal Zone. Continue to require coastal development permits for all land divisions within the Coastal Zone. Land divisions in the Coastal Zone shall be:
• Designed to minimize impacts to public access, recreation, and other coastal resources. • Designed to minimize site disturbance, landform alteration, and the removal of native vegetation for development or fire safety.
• Prohibited on properties that include any areas that are within or adjacent to an Environmentally Sensitive Habitat Area (ESHA) unless the resulting parcels can be developed without building or requiring vegetation clearance in the ESHA or ESHA buffer, or are set aside for conservation.
• Prohibited on properties that are within Coastal Vulnerability Zones, unless the resulting parcels are set aside for conservation, or unless the resulting parcels can be developed consistent with the LCP.
• Permitted only in areas with adequate public services to serve development on the resulting parcels.
• Any land division that would result in a parcel that could not be developed in accordance with the policies of this LCLUP is not allowed.

LD-I-3 Coastal Development Permit Findings. For all development that requires a coastal development permit, continue to require written findings that it is consistent with all LCLUP policies and Implementation Plan provisions of the City’s certified Local Coastal Program.

If there is a conflict between a provision of this LCP and a provision of the General Plan, or any other Cityadopted plan, resolution, or ordinance not included in the LCP, and it is not possible for the development to

2.2 2.3

2.3 4.b
Packet Pg. 276 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-14
comply with both the LCP and such other plan, resolution or ordinance, the LCP shall take precedence and the development shall not be approved unless it complies with the LCP provision. In advance of updating the Implementation Plan for conformance with the policies of this 2023 Land Use Plan, the policies of the Land Use Plan shall provide the standard of review for any proposed new development, including where these policies are more protective of ESHA and other coastal resources and maximize public access as consistent with the Coastal Act.

LD-I-4 Coordinate with the County to protect the Urban Reserve. Coordinate with the County to ensure that new development in unincorporated areas occurs at a maximum density of 10 acres per unit, and request that subdivision of 50 acres or more is subject to master planning and annexation as a condition of any urban development.

A General Plan amendment also will be required, and a LCLUP amendment will be required for land within the Coastal Zone.

LD-I-5 Individualized Determinations Ensure decisions on coastal development permits include an individualized, property-specific determination of policies, conditions of approval, and other regulations imposed to regulate development, and ensure regulations imposed on properties pursuant to the LCLUP are consistent with applicable state and federal law.

2.4 COASTAL DEVELOPMENT PRIORITIES
Concentrated Development
The Coastal Act seeks to concentrate new development along the coast in already-developed areas and areas where it will not adversely affect coastal resources (Section 30250). Pacifica’s Local Coastal Land Use Plan reinforces the clear distinctions between areas of preserved open space (nearly 50 percent of the Planning Area) and established neighborhoods. It seeks to ensure that sensitive coastal open spaces on the Northern Coastal Bluffs and Pedro Point Headlands are preserved and enhanced, while promoting new development in and directly adjacent to the Rockaway Beach and West Sharp Park districts, and make these areas more commercially vibrant and transit-supportive, as described in Section 30252. These efforts are clearly defined in policies of this section as well as policies for each sub-area detailed in Section 3.3.

Coastal-Dependent, Visitor-Serving and Recreational Development Section 30255 of the Coastal Act states that “coastal-dependent developments shall have priority over other developments on or near the shoreline.” Lower-cost visitor and recreation facilities (Section 30213); recreational uses and development (Section 30221); and coastal-dependent industry (Section 30260) are specifically called out. Section 30222 provides that “the use of private lands suitable for visitor-serving commercial recreational facilities designed to enhance public opportunities for coastal recreation shall have priority over private residential, general industrial, or general commercial development.” San Francisco and San Mateo Counties are major tourist destinations, attracting domestic as well as international travelers. The nine-county Bay Area region accounts for almost 30 percent of the visitor-generated tax receipts in California. Located along scenic Highway 1, south of San Francisco, Pacifica enjoys exposure to a number of visitors to the County’s coast, State parks, and other attractions. Pacifica itself has a wealth of public park land and amenities along the coastline, including Pacifica State Beach and the Pacifica Pier at Sharp Park Beach.

2.4 2.4A

4.b
Packet Pg. 277 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-15
The current demand for hotel rooms in Pacifica is served by six moderately-priced hotels with a total of 282 rooms. A majority of these hotels are clustered around Rockaway Beach. Pacifica is also home to the San Francisco RV Park. These accommodations are shown on the Existing Land Use map, Figure 2-2. The General Plan provides a tourism-related economic development strategy that will help Pacifica to better leverage its coastal location and other physical and cultural amenities, and a land use plan that emphasizes visitor-oriented commercial development.

In the Visitor-Serving Commercial (VC) designation, for larger sites (with developable areas of two acres or larger), a hotel, lower-cost overnight accommodation, or visitor attraction is a required part of new development. Development on large sites may also include restaurants, retail and services, commercial recreation, or other compatible uses. New inns, resorts, or other overnight lodging should enliven the Rockaway Beach district and provide a basis for integration with any new development which may ultimately be approved on the Quarry site. Such uses can enhance the public’s enjoyment of the coastal setting.

The extensive public lands in Pacifica’s Coastal Zone and the recreation opportunities they afford are protected with Park and Conservation designations. The LIVC district allows uses that create public access to the natural setting and are adaptable to changing environmental conditions. Low-intensity visitor-serving development along northern Palmetto would add new ways of enjoying the coast. Potential uses with a low development impact and which are readily relocated to adapt to evolving coastal conditions, such as rustic lodging or “hikers' huts,” could occur on the Rockaway Headlands and enrich the recreational appeal of both Pacifica State Beach and Rockaway Beach for visitors.

Energy Facilities and Coastal Dependent Industries
Pacifica does not currently contain any coastal-dependent industry or energy facilities, and the Plan does not accommodate the new development of these uses. The types of industries that are the subject of Coastal Act policies—tanker facilities, oil and gas development, refineries, and thermal electric generating plants—are not foreseen to be feasible or appropriate. However, in keeping with the Coastal Act, new coastal-dependent industries may be permitted in the Coastal Zone under specific conditions, as outlined in the policies below.

Sub-Areas and Specific Sites
Pacifica's Coastal Zone extends from the eastern edge of Highway 1 to the Pacific Ocean. The Coastal Zone features a wide variety of land uses, including public recreation areas, distinct residential neighborhoods, visitorserving and neighborhood commercial development, and sensitive wildlife habitats. The varied types of development of each coastal sub-area and the geographic relationships between them are an inherent and vital part of the character of the City. The LCLUP strives to designate land uses and intensities suitable to the unique circumstances of each coastal area, adequately meet the needs of the City's residents and visitors, and be consistent with State Coastal Act policies.

Figure 2-4 shows seven sub-areas. Sub-areas may be referred to as neighborhoods at times. The “sub-area” designation is not intended to correspond with any jurisdictional boundaries, but to help readers understand the way the LCLUP affects Pacifica’s distinct geographic areas. Figure 2-4 also identifies specific sites that are the subject of Plan policies. This chapter contains land use policies for specific sites. In many cases, site-specific policies touch on a range of issues, including biological resources and natural hazards.

Figure 2-4 also serves as a key map for the three maps that follow, showing these sub-areas and specific sites at a larger scale. These maps show LCLUP land use at the parcel level, as well as coastal access points; park

4.b
Packet Pg. 278 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-16
opportunity sites; coastal view corridors; trails and proposed trail improvements. The sub-area maps and the sub-area descriptions below are intended to demonstrate how various aspects of the Plan—including land use, parks and recreation facilities, coastal access, and environmental resources and hazards—work together in the more localized context. The maps do not show different information than is contained in other LCLUP maps.

4.b
Packet Pg. 279 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-17
Figure 2-4: Sub-Areas and Specific Sites

4.b
Packet Pg. 280 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-18
Northern Pacifica Coastal Zone
Figure 2-5 covers the Coastal Zone north of Sharp Park, including Fairmont West; West Edgemar-Pacific Manor; and West Sharp Park. This area includes Palmetto Avenue, the Pacifica Pier and Promenade, the Pacific Manor shopping area, and the northern coastal bluffs.

FAIRMONT WEST
Fairmont West is a small residential area in northwestern Pacifica between Highway 1 and the Pacific Ocean, extending from Daly City along the Northern Coastal Bluffs. It is separated from inland neighborhoods by the highway and a significant grade change. Fairmont West is composed mainly of single-family houses, with a condominium development and a neighborhood park. Palmetto Avenue is Fairmont West’s principal roadway, and provides open views of the Pacific Ocean. The National Park Service owns approximately 14 acres of land on the northern coastal bluffs along the west side of Palmetto Avenue as part of the GGNRA.

Given the extraordinary natural and scenic value, the interest of public access, and the potential erosion hazards, undeveloped land on the northern coastal bluffs is designated Open Space/Agriculture/Residential, and identified as a priority for permanent conservation. Sensitive, clustered development could occur on the east side of Palmetto.

GGNRA plans to continue to manage its land along the northern coastal bluffs as a “natural zone” emphasizing protection of habitat and natural coastal processes. No formal beach access exists or is planned. Undeveloped land west of Palmetto Avenue contains areas of Coastal bluff scrub, which is considered a special status community of high value, important for stabilizing sand dunes. The entire bluff-top area is currently undeveloped and offers an open, highly scenic view of the entire length of Pacifica's coastline.

WEST EDGEMAR-PACIFIC MANOR
West Edgemar-Pacific Manor is an established coastal neighborhood extending from north of the Oceanaire Apartments (formerly Land’s End Apartments) to south of the San Francisco RV Park between Highway 1 and the ocean. The area is centered on the Pacific Manor shopping center. Multi-family development accounts for over 90 percent of the area’s approximately 870 housing units. West Edgemar-Pacific Manor’s residential areas have the highest density in Pacifica.

As envisioned by the Plan, redevelopment and/or shopping center improvements will enhance the area’s walkability, help integrate the commercial center with its coastal setting, and improve the area’s visual appeal.

The City-owned bluff-top land along the west side of Esplanade Avenue may present an opportunity to develop a small park, if this can be done without aggravating slope instability. Esplanade Avenue is also identified as a future bluff-top coastal access point, which may be achieved by redesigning the Esplanade right-of-way to enhance views and pedestrian access. Progressive coastal erosion has led to demolition of residential structures in the 300- and 500-blocks of Esplanade Avenue, and remains an important factor when considering future development potential of sites located along the bluff-top.

WEST SHARP PARK
Sharp Park is one of Pacifica’s original beach communities. Its western and eastern portions are divided by Highway 1. The northern half of West Sharp Park includes some of Pacifica’s only industrial and service commercial uses. The southern half of the neighborhood has a mixture of single-family and multi-family housing, with retail commercial uses prevailing along Palmetto Avenue, and commercial and civic buildings along Francisco Boulevard. A majority of the neighborhood’s approximately 900 housing units are in multifamily buildings. West Sharp Park includes many of Pacifica's community facilities, including a branch of the

4.b
Packet Pg. 281 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-19
San Mateo County Library, the Pacifica Resource Center, City Hall, and Council Chambers. The neighborhood features the Pacifica Pier and Beach Boulevard Promenade, and public parking for the Pier, Promenade, and Sharp Park Beach.

The Plan envisions the area along northern Palmetto west of Palmetto Avenue transitioning to Low-Intensity Visitor Serving Commercial uses over time. The transition is necessary to account for progressive coastal erosion which has advanced into many bluff-top sites along Palmetto Avenue in this area. Coastal erosion is an important factor to consider when reviewing future development of sites located along the bluff-top.

Southern Palmetto Avenue will grow into a higher-density mixed use corridor, supported by higher-intensity development on Francisco Boulevard, and with an enhanced connection to the coast achieved with redevelopment of the Beach Boulevard property. The Beach Boulevard Promenade and park, together with the Pier and Sharp Park Beach, provide extensive recreation opportunities, and are tremendous assets for both the neighborhood and the City. The maintenance of park facilities, the pier, and public parking at this location is a high priority. Views to and along the ocean are essential to the neighborhood's character and must be maintained.

4.b
Packet Pg. 282 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local

PACIFICA LOCAL COASTAL LAND USE PLAN
– REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-20
Figure 2-5: Pacifica Coastal Zone, North

4.b
Packet Pg. 283 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-21
Central Pacifica Coastal Zone
Figure 2-6 shows the central section of Pacifica’s Coastal Zone. The map includes Sharp Park Golf Course, the West Fairway Park neighborhood, Mori Point, the Rockaway Quarry, Rockaway Beach, the Rockaway Headlands, and the Shelldance Nursery.

SHARP PARK GOLF COURSE, WEST FAIRWAY PARK, AND MORI POINT The central stretch of Pacifica’s coast includes Sharp Park Golf Course, Mori Point, and the small single-family subdivision of West Fairway Park. Sharp Park Municipal Golf Course is part of a land bequest made to the City and County of San Francisco early in the 20th Century on the condition that the land be used for public park or recreation. Laguna Salada and its marsh, located on the western side of the golf course, provide habitat for the San Francisco garter snake and California red-legged frog. West Fairway Park is a small single-family residential subdivision. On the south, the neighborhood meets the base of undeveloped Mori Point, managed as part of Golden Gate National Recreation Area.

The Plan designates Sharp Park Golf Course and Mori Point as regional park land. Current characteristics may be maintained, and environmental restoration will be a priority. The West Fairway Park neighborhood's existing land use is reinforced by the Plan’s land use designations.

Sharp Park Beach is open to the public between the Pier and Mori Point, while Sharp Park Golf Course provides a unique recreational asset. Mori Point is a spectacular section of the GGNRA. The General Plan proposes trail improvements and critical new trail segments that would link the coastal trails with the inland ridges. This segment of the Pacifica coastline includes view corridors from Highway 1 into Sharp Park Golf Course and toward Mori Point and Mori Ridge that will be preserved.

ROCKAWAY BEACH, QUARRY, AND HEADLANDS
Rockaway Beach is a small, pedestrian-oriented area with shops, restaurants, and lodging and a small beach, with parking and other amenities. The vacant Quarry site occupies about 94 acres west of Highway 1 and south of Mori Point. About 30 acres of the site are on slopes of 35 percent or steeper. The Calera Creek Water Recycling Plant, at the north end of the former quarry, releases treated wastewater into Calera Creek, which has a naturalized channel, a restored riparian corridor, and a paved walking and cycling path. The Headlands is a rocky promontory separating Rockaway Beach and Pacifica State Beach, and is crossed by a scenic trail.

4.b
Packet Pg. 284 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local

PACIFICA LOCAL COASTAL LAND USE PLAN
– REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-22
Figure 2-6: Pacifica Coastal Zone, Central

4.b
Packet Pg. 285 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-23
The Quarry site is Pacifica's most visible potential development site. Prior to any future development, the property owner must complete reclamation of the former quarry pursuant to the State Mining and Reclamation Act (SMARA) and the Pacifica Municipal Code.

Approximately half of the site, including the upland areas and the Calera Creek riparian corridor, is designated for Conservation. This area will remain open space, with trail improvements connecting Mori Point with Rockaway Beach. The Flats and the Pad overlooking Rockaway Beach are designated for Visitor-Serving Commercial development, supporting such potential uses as a resort hotel, boutique hotels, visitor attractions, and retail uses integrated with the Rockaway Beach district. Redevelopment of the Quarry site could expand this visitor-oriented area. Any development of the Quarry site will require detailed evaluation of biological resources to ensure that sensitive habitat and wetlands are protected; and should be sited and designed to minimize coastal hazard risks in accordance with policies in Chapter 5 and 6 of the LUP. Tthethe likely footprint of development could be much smaller than the area designated. While housing may be proposed as part of a plan for the site, Ordinance No. 391 provides that rezoning to allow residential uses may occur only if approved by a vote of the electorate. Figure 4-4 of the 2040 General Plan indicates removal of the Hillside Preservation District (HPD) overlay from the Flats portion of the site, which would also require approval by a vote of the electorate. Development in the Quarry Flats should include new public open space. The existing Rockaway Beach district also offers opportunities for infill and redevelopment, subject to an appropriate assessment of potential coastal hazards and vulnerabilities. The Plan envisions the Rockaway Beach district growing into a more distinct and high-profile visitor destination, with strong links to the natural setting of beaches, headlands, and ridges.

The Plan proposes new coastal trail segments, and new trails would link the coastal trails with the inland ridges.

Improvements to Highway 1 should ease travel, accommodate vehicles as well as bikes and pedestrians, and improve access into the Rockaway Beach district. Coastal views from Highway 1 toward Mori Point, Cattle Hill, and the Rockaway Headlands are important in establishing the identity of this area and Pacifica as a whole.

The United States Geological Survey established the place name “Aramai Point” for the Rockaway Headlands in 2021 in recognition of the indigenous peoples that occupied the area prior to European settlement.

Southern Pacifica Coastal Zone
Figure 2-7 shows the southern part of the Coastal Zone, including Pacifica State Beach, Shelter Cove, and the Pedro Point neighborhood, as well as Pedro Point Headlands.

PACIFICA STATE BEACH
Pacifica State Beach, also known as Linda Mar Beach, is a long sandy beach on a small bay formed by the Rockaway Headlands and Pedro Point. Pacifica State Beach is an outstanding recreational asset for the City and attracts over one million visitors annually from the region and beyond for its surfing, beach environment and scenery in close proximity to San Francisco. Recent restoration work and improvements to parking and access have helped to ensure that the beach will remain a popular natural environment for years to come. Views from Highway 1 toward the crescent sweep of Pacifica State Beach, the Headlands, and Pedro Point are a defining element for Pacifica, and will be preserved across the protected park land.

Pacifica State Beach supports primarily wintering and/or migrating Western snowy plovers, a federally threatened bird species. The beach must continue to be managed to ensure that recreational use does not interfere with the species' habitat requirements. Steelhead trout from the Central California Coast Ecologically Significant Unit are listed as threatened under the federal Endangered Species Act. Steelhead are known to

2.5 4.b
Packet Pg. 286 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-24
spawn in several parts of San Pedro Creek, and the City will continue to support the preservation of viable steelhead migration.

PEDRO POINT AND SHELTER COVE
The Pedro Point neighborhood sits on the slope of the promontory that marks Pacifica’s southern boundary.

The neighborhood is characterized by single-family houses climbing up the slope, with some commercial development, including a small shopping center, on the flat land near the beach. The neighborhood is separated from the coastline by the berm of the former Ocean Shore Railroad. Pedro Point abuts City-, County-, and State-owned land at the Point’s higher elevations. This land is within the Golden Gate National Recreation Area’s legislative boundary, and could be included in the park in the future. The western tip of Pedro Point descends to Shelter Cove, where another cluster of houses exists on a single 17-acre parcel. Land access to Shelter Cove has been limited to steep pedestrian trails since the former roadway to the area washed out in the 1980s..

The Plan reinforces existing land use patterns for all developed parts of the sub-area. There is potential for Pedro Point shopping center and adjacent parcels to accommodate some new retail development, which could provide local convenience shopping as well as visitor-oriented businesses. The Plan retains flexibility for any future development on the vacant site west of the shopping center, which could have residential and smallscale commercial and visitor-oriented uses. Development of the site will require detailed evaluation of coastal hazards/vulnerabilities and biological resources to ensure that any sensitive habitat and wetlands that may exist on the site are protected; thus, the footprint of development could be smaller than the area designated. Future development should include a small park and access to the berm and the beach beyond. Completion of the Devils Slide Tunnel project has provided the opportunity to create a new trailhead and trails through open space land on the headlands.

SPHERE OF INFLUENCE
San Pedro Mountain and Pedro Point Headlands define the southern boundary of Pacifica’s Sphere of Influence, which includes the undeveloped 73-acre, 986-lot Tobin Park subdivision (located outside the Coastal Zone). The Plan designates existing public open space in the Sphere of Influence as Park, and designates all other land as Urban Reserve. The Urban Reserve area is intended to remain largely undeveloped.

4.b
Packet Pg. 287 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-25
Figure 2-7: Pacifica Coastal Zone, South

4.b
Packet Pg. 288 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-26

POLICIES
Guiding Policies
LD-G-1 Coastal Development. Ensure that development maximizes beach and coastal open space access and is orientated as much as possible to each particular coastal environment in use, design, and intensity.

Policies related to coastal access are provided in Chapter 3.

LD-G-2 Concentrated Development. Focus new development in or directly adjacent to alreadydeveloped areas, where it can be served by existing public services and where it will not have significant impacts on coastal or other resources.

LD-G-3 Future Residential Development. Limit development to sites that are not critical for open space connections or habitat preservation, and which will be in harmony with the surrounding natural setting.

LD-G-4 Higher-Density Housing. Locate higher-density housing outside of Coastal Vulnerability Zones and in accessible places close to community shopping areas and transportation.

LD-G-5 Commercial Area Revitalization. Facilitate the revitalization of shopping areas and the creation of distinct commercial districts in Pacifica, resulting in wider shopping and dining opportunities for residents, enhanced attractions for visitors, increased sales tax revenues, and a stronger community image.

LD-G-6 Compact Mixed Use Development. Facilitate compact mixed use development on sites with good access to transit consistent with the Land Use Diagram. Mixed use development may include housing or office space with retail, restaurants, or personal service businesses.

LD-G-7 Open Space Conservation and Habitat Protection. Protect beaches, oceanfront bluffs, wetlands, riparian corridors, Environmentally Sensitive Habitat Areas (ESHA), ridgelines, hillside areas adjacent to existing open space, and areas that support critical wildlife habitat and special status species.

LD-G-8 Changes in Density or Intensity of Land Use in Coastal Vulnerability Zones. Do not increase the density or intensity of land use designations beyond those indicated in the LCLUP for sites located within Coastal Vulnerability Zones.

Policies related to Natural Hazards are provided in Chapter 5 and policies related to Coastal Resilience are provided in Chapter 6.

4.b
Packet Pg. 289 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-27
Implementing Policies

COASTAL DEVELOPMENT PRIORITIES
See Chapter 3 for policies concerning public access and recreation, Chapter 4 for policies that concern environmental and resource protection, Chapter 5 for protection from natural hazards, and Chapter 6 for policies concerning sea level rise adaptation.

LD-I-5 Lower Cost Visitor and Recreational Facilities. Protect, encourage, and where feasible, provide lower-cost visitor and recreational facilities in the Coastal Zone. These include major, free recreational attractions such as Pacifica Pier and Pacifica State Beach; the public golf course at Sharp Park; the San Francisco RV Park; California Coastal Trail and other trails, lower cost overnight accommodations; and numerous beaches accessible at no cost.

LD-I-6 Oceanfront Land for Recreational Use. Protect land adjacent to Sharp Park and Pacifica State Beaches for low-intensity recreational use. Allowable uses should include recreation outfitters, campgrounds, rustic lodging, hikers’ huts, or view restaurants.

LD-I-7 Development Priority for Visitor-Serving and Recreational Uses. Allow visitor-oriented uses as-of-right in all areas designated for Visitor-Serving Commercial or Low-Intensity Visitor-Serving Commercial, and all commercial or mixed-use districts within the Coastal Zone.

Development on Visitor-Serving Commercial sites with developable areas of two acres or larger must include a visitor attraction, hotel, conference center, or similar use, and may also include a range of retail and service uses.

Smaller sites may have any visitor- or pedestrian-oriented retail or service use.

LD-I-8 Walkable and Transit-Oriented Development. Facilitate higher-density, mixed use development at specific locations along the coastline where an active, pedestrian environment is desired as shown on the Land Use Diagram (Figure 2-3).

LD-I-9 Coastal-Dependent Industry. Newnew coastal-dependent industry that cannot feasibly be accommodated consistent with other policies of this LCP may be permitted only if alternative locations outside the Coastal Zone are infeasible or more environmentally damaging; or because to do otherwise permitting the development would not adversely affect the public welfare;, and potential impacts to visual resources, sensitive species and habitat, water quality, and other coastal resources are mitigated to the maximum extent feasible. This policy does not apply to a new or expanded oil and gas development, refinery, or petrochemical facility.

LD-I-10 Aquaculture. If oceanfront land is found to be suitable for coastal-dependent aquaculture, give such use priority over non-coastal-dependent uses.

POLICIES FOR SPECIFIC SITES
LD-I-11 Pacific Manor. Establish appropriate zoning for the Pacific Manor Shopping district to facilitate Retail Commercial improvements and Mixed Use redevelopment.

Redevelopment or improvements should enhance the area’s walkability and visual appeal, and should include pedestrian realm improvements that help to integrate the district with its coastal setting.

2.4B

2.4C

4.b
Packet Pg. 290 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-28
LD-I-12 Northern Palmetto. Support the transition to low-intensity visitor-serving commercial uses over time along the west side of Palmetto Avenue in northern West Sharp Park, and require improvement of the visual appearance of permitted older industrial uses when improvements are proposed to these uses.

Geotechnical studies are required to determine the “net developable area.” New uses are required to provide appropriate setbacks along the coastal bluffs to protect new structures from loss during their design life, and to provide public access to and along the shoreline.

LD-I-13 Palmetto Avenue. Enhance Palmetto Avenue between north of Paloma Avenue and Clarendon Road as a pedestrian-oriented main street with retail, restaurants and services as well as multi-family housing and mixed-use development.

This will foster a character that will attract both residents and tourists and will follow standards and guidelines established in the Sharp Park Specific Plan.

LD-I-14 Promenade Area and Beach Boulevard Property. Enhance the Promenade area as a local community and tourist destination, while also ensuring that it adequately responds to and addresses coastal hazard considerations consistent with the LCP.

Non-permanent improvements shall not require additional analysis.

Redevelopment of the city-owned 2212 Beach Boulevard property should provide an anchor for Palmetto Avenue and enhance the beachfront experience. The preferred use is a hotel if market conditions allow, but other aAppropriateappropriate uses will could include a hotel or conventional commercial/residential mixed-use project with cafes, restaurants, retail, and upper-level housing, if such uses are deemed appropriate considering coastal hazards and the required protections for coastal resources.. The mix of uses for any non-hotel project proposal shall emphasize uses that are of interest to visitors and that generate revenues for the City.

LD-I-15 Francisco Boulevard. Facilitate office commercial as well as retail development along the three blocks of Francisco Boulevard north of Santa Maria Avenue, and higher-intensity mixed use development on the three blocks between Santa Maria Avenue and Montecito Avenue.

A core of high-intensity and civic uses here should help to support retail and restaurants along Palmetto Avenue by bringing more residents and workers and by enhancing visibility from Highway 1.

LD-I-16 Rockaway Quarry Site. Enable the responsible development and environmental conservation of the Quarry Site, considering the potential coastal hazard constraints (including but not limited to bluff erosion, slope stability, and flooding), as well as the biological constraints (specific to sensitive species, environmentally sensitive habitat areas, and wetlands) and coastal resource protection more broadly.

Preparation of a specific plan for the Quarry site could achieve the desired development outcomes. Allowable development should provide City revenuescommunity benefits, including, substantial public open space, and commercial uses and public spaces attractive to both visitors and local residents. Uses may include an inn or hotel; shops and restaurants; performance or conference spaces; and public uses. Ordinance No. 391 provides that residential uses are only authorized after a vote of the electorate. Development should be integrated with the Rockaway Beach district, to create an expanded visitor-oriented area in a memorable natural setting.

2.6 2.6

2.6A

2.7 2.7

4.b
Packet Pg. 291 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-29
Environmental protection is a priority at this site and includes preserving upland areas as open space, preserving the riparian corridor along Calera Creek, and preserving critical habitat. Any development of the Quarry site will require detailed evaluation of potential geotechnical hazards and biological resources to ensure safe use of the site and that sensitive habitat and wetlands are protected; the likely footprint of development could be much smaller than the area designated.

LD-I-17 Rockaway Beach. Facilitate continued improvements in the Rockaway Beach district and promote infill development emphasizing active ground-floor and visitor-oriented uses and links to the Quarry site.

LD-I-18 Aramai Point. Facilitate very low-intensity visitor-serving commercial use on Aramai Point between Rockaway and Pacifica State Beach. Maintain the Coastal Trail connecting the two beaches. Any use on this site must recognize the limited opportunity for vehicular access.

Potential uses should have a low development impact and able to be readily relocated to adapt to evolving coastal conditions, such as rustic lodging, hikers’ huts, or similar uses.

LD-I-19 Pedro Point Shopping Center. Facilitate improvements to the existing Shopping Center that result in an improved orientation to the coastal environment and that result in more efficient use of the property with regards to parking, while enhancing its appeal for both neighborhood residents and visitors. Maintain beach access along Shoreside Drive..

LD-I-20 Undeveloped San Pedro Avenue Site. Establish a Coastal Residential Mixed Use zoning district to allow small-scale visitor-oriented commercial uses as a stand-alone project without any residential development, or small-scale visitor-oriented commercial uses with residential development at a density range of three to five units per gross, developable acre. Housing may be clustered, and uses may be mixed vertically or horizontally. Residential uses may be constructed attached to or detached from commercial uses, provided the overall site contains both commercial and residential uses. Development must include public coastal access and must provide public open space, and consider all biological constraints.

A wetland survey conducted according to the requirements of Coastal Commission regulation 13577 (Title 14, California Code of Regulations) is required to delineate potential wetlands on the site as part of the development application and environmental review process. An assessment of potential geotechnical hazards must also be part of the development application and environmental review process, including assessment of the Ocean Shore railroad berm under hazard and vulnerability scenarios consistent with policies in Chapters 5 and 6.

CREATING A DESTINATION
LD-I-21 Town Center Use the Sharp Park Specific Plan to guide future development in the West Sharp Park area, as well as adjacent areas east of Highway 1 such as Eureka Square. Through a combination of mixed use land use designations/zoning, streetscape improvements such as undergrounding overhead utility lines, targeted public investment, and marketing strategies, promote Palmetto Avenue as a pedestrian-oriented destination with shops and services for residents and visitors alike. The Sharp Park Specific Plan must be certified by the Coastal Commission before taking effect in the Coastal Zone.

2.8 2.8

4.b
Packet Pg. 292 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-30
LD-I-22 Business Improvement District. Work with property owners and the Palmetto Business Association to establish a Business Improvement District (BID) to finance local public improvements in the corridor.

LD-I-23 City-Owned Catalyst Projects. Use city-owned properties as catalysts for new development in the Palmetto area and elsewhere in the city.

For key opportunity sites such as 2212 Beach Boulevard, the City may issue Request for Proposals for development. Learning from past request for qualifications (RFQ) processes for 2212 Beach Boulevard site will inform strategies to make the site more attractive and marketable as part of a future RFQ for a hotel developer.

LD-I-24 Recycling Center Relocation. Work with Recology, Inc. to identify a new location for a recycling yard to free up land for visitor-based economic development.

LD-I-25 Increase Tourism. Prepare a multi-faceted program to encourage tourism, focusing on:
• Attracting new hotels or inns, a visitor’s center or other key attraction, tourism-based shopping, and other components; and
• “Branding” and marketing Pacifica’s parks, open spaces, beaches, and other natural amenities.

LD-I-26 Enhanced Visitor Node. Taking all site constraints into account, CcreateCreate a visitororiented commercial and hospitality node at Rockaway Beach and on developable portions of the Rockaway Quarry site.

A key component of this strategy would be to pursue a boutique or high end/resort-oriented hotel and supporting tourist-oriented shopping and dining opportunities.

2.5 DEVELOPMENT CAPACITY AND ADEQUACY OF PUBLIC SERVICES One purpose of the General Plan and LCLUP is to ensure that the City can accommodate projected population and job growth over the planning period (to 2040). This section estimates projected demand for new housing and non-residential space, and the development potential provided under the General Plan land use framework.

Population and Employment

POPULATION, HOUSING, AND EMPLOYMENT TRENDS
Pacifica grew rapidly in the 1950s and 1960s, but has grown very little since then. The City gained an average of 790 persons per decade in the 1970s, 1980s, and 1990s but saw a decline of 1,600 people from 2000 to 2010.

In 2017, Pacifica’s population was 39,141, an increase of six percent from a population of 36,805 in the 2010 Census, and an increase of about 2 percent over its population of 38,390 in 2000. Between 2000 and 2017, the City added 440 housing units, as average household size increased slightly from 2.73 to 2.77 persons.

As in much of the state, Pacifica’s population has grown older in recent decades. Between 2000 and 2017, the 25-to-44 age cohort declined from 33 to 26 percent of the population, and there were also declines in the

2.9 4.b
Packet Pg. 293 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-31
cohorts age 5 to 17. Meanwhile the 45-to-64 group grew from 27 to 32 percent and the population age 65 or greater rose from 10 to 15 percent.3
According to the Longitudinal Household Employer Dynamics Survey, the Planning Area had 4,725 jobs in 2017, an increase from 4,169 jobs in 2015.
4 Development Capacity and Projections
Development capacity is calculated based on assumptions about new residential and non-residential development that could be built under the Plan’s land use designations and their respective densities and intensities.

As described in the General Plan, there are an estimated 1,280 acres of vacant or underutilized land classified for residential or mixed use in the Pacifica Planning Area. Buildout of an estimated 80 percent of opportunity sites at projected densities would result in a total of 1,040 new housing units. This Plan conservatively uses the 2017 ACS population estimate of 39,141 as a baseline and assumes that Pacifica and its Sphere of Influence will reach a projected population of 41,878 by 2040, based on this development capacity.5 There are an estimated 117 acres of vacant or underutilized land classified for commercial or mixed use, citywide (mixed use land is also counted in the residential capacity analysis). The Rockaway Quarry site accounts for 49 acres, the portion of the site’s 94 total acres that would be potentially available for Visitor-Serving Commercial (VC) development based on the area mapped with this designation. As noted above, the Quarry site’s development capacity may be further reduced by site-specific analyses of geotechnical and biological constraints. Realistic development of opportunity sites would result in an estimated 645,400 square feet of net new non-residential building area. The greatest amount of new building area would be in the VC category, reinforcing the importance of this sector to Pacifica’s economic development strategy. Much of the VC potential is on the Quarry site, which site has proven challenging to develop in the past. New development is estimated to accommodate approximately 1,470 new jobs over the planning period.

The General Plan uses what may be considered a high-growth scenario for two principal reasons. First, much of the potentially developable land in Pacifica may be challenging to develop, so providing capacity to accommodate higher growth is more likely to translate to development that meets the needs of slower population growth. Second, there will be a need to provide adequate sites for housing affordable to low- and moderate-income households, to meet regional housing requirements.

Coastal Development Potential
Within the Coastal Zone, including all land west of Highway 1 as well as the Shelldance Nursery, the Planning Area has an estimated development capacity for 334 net new housing units on 78 acres of vacant or underutilized land. Nine in 10 of these units would be in Medium or High Density or Mixed Use areas, and potentially affordable to moderate- and low-income households. See Table 2-2. 3 U.S. Census Bureau, American Community Survey (ACS), 2013-2017 4 U.S. Census Bureau, Longitudinal Employer-Household Dynamics (LEHD), 2019 5 Total population calculated by multiplying 5% vacancy rate by total buildout of 1,040 units; assumes current rate of 2.75 people per household.

2.10 4.b
Packet Pg. 294 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-32
TABLE 2-2: RESIDENTIAL DEVELOPMENT CAPACITY IN THE COASTAL ZONE UNDER THE LOCAL

COASTAL LAND USE PLAN
General Plan Land Use
Vacant or
Underutilized
Acres1
Permitted
Density
Range (units
per acre)
Projected
Density
(units per
acre)2
New Housing
Units at
Buildout3
Residential Districts
Transitional Open Space Residential
-

0.1 or less NA -
Open Space/Agriculture/Residential
42 0.2 or less 0.15 -
Very Low Density Residential
- 0.2 to 2 1.5 -
Low Density Residential
8 3 to 9 6.5 30
Medium Density Residential
5 10to 15 12.5 40
High Density Residential
1 16to 214 25 10
Mixed Use Districts
Coastal Residential Mixed Use 5 Up to 155
15 50
Mixed Use Neighborhood 12 16 to 264 25 190
Mixed Use Center
5 30 to 50 32 102
Urban Reserve
Urban Reserve - NA 0.1 -
Total Residential Development Potential on
Opportunity Sites
78 4,128
Existing Units on Underutilized Sites 78
Net New Residential Potential 78 334
Notes

1. Acreages are shown rounded to the nearest whole number, but more detailed numbers are used in calculations.

2. Projected density is informed by average current density of projected land uses and allowable density ranges.

3. A "net-to-gross factor" of 80% is applied to all development potential to account for need for additional streets on large sites. A "flex factor" of 80% is applied to account for property owner priorities and site constraints.

4. Sites of 0.5 acres or more in size may develop up to 30 dwelling units per gross acre.

5. The Undeveloped San Pedro Avenue Site shall be limited to 3-5 dwelling units per gross acre as provided in Policy LD-I-20.

Sources: San Mateo County Assessor’s Office, 2010; City of Pacifica, 2019; Dyett & Bhatia, 2021.

The Coastal Zone also has an estimated capacity for approximately 154,300 net new square feet of nonresidential development on 110 acres of vacant or under-utilized land (land designated for mixed use is counted both here and in the residential capacity analysis.) About two-thirds of the new development capacity would take place in the Visitor-Serving Commercial category, including the Quarry site. See Table 2-3.

4.b
Packet Pg. 295 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local CHAPTER 2: LAND USE AND DEVELOPMENT
2-33
TABLE 2-3: NON-RESIDENTIAL DEVELOPMENT CAPACITY IN THE COASTAL ZONE UNDER THE LOCAL

COASTAL LAND USE PLAN
General Plan Land Use
Vacant or
Underutilized
Acres1
Maximum
NonResidential
FAR
Projected
NonResidential
FAR2
New NonResidential Sq.

Ft. at Buildout3
Mixed Use Districts
Coastal Residential Mixed Use 5 0.5 0.10 13,500
Mixed Use Neighborhood 12 1.0 0.25 75,900
Mixed Use Center
5 3.0 0.35 43,400
Commercial Districts
Retail Commercial
13 1.0 0.25 85,000
Office/Commercial
1 1.5 0.35 13,100
Service Commercial
0 0.6 0.25 1,100
Visitor-Serving Commercial (not including Rockaway
Quarry)
9 2.5 0.35 82,900
Rockaway Quarry Site4
49 0.5 0.35 448,400
Low-Intensity Visitor-Serving Commercial
16 0.2 0.05 21,000
Public Facilities and Open Space Districts
Public/Institutional
0 1.0 0.35 1,300
Total Non-Residential Development Potential on
Opportunity Sites
110 785,600
Existing Non-Residential Development on
Underutilized Sites
631,300
Net New Non-Residential Potential 110 154,300
Notes

1. Acreages are shown rounded to the nearest whole number, but more detailed numbers are used in calculations.

2. Projected intensity is informed by average current intensity of projected land uses and allowable intensity ranges.

3. A "net-to-gross factor" of 75% is applied to all development potential to account for need for additional streets on large sites. A "flex factor" of 80% is applied to account for property owner priorities and site constraints.

4. Approximately 49 acres of the 94-acre Quarry site would be potentially developable. This acreage is counted separately from the Visitor-Serving Commercial classification.

Sources: San Mateo County Assessor’s Office, 2008; City of Pacifica, 2008; Dyett & Bhatia, 2013.

Public Facilities and Services
A critical function of planning is to evaluate the capacity for existing public facilities and services to handle growth, and to identify long-term needs. In the Coastal Zone, public works facilities should be sited and designed to support development that furthers the goals of the Coastal Act (Section 30254). This section summarizes the projected demand for water and wastewater services, and other utilities, based on the land use framework described above. This framework intends to be consistent with Coastal Act priorities, including visitor-oriented development, public access and recreation, and environmental and scenic protection. The Plan’s approach to the roadway network is covered in Chapter 3.

Potable Water Supply
The North Coast County Water District (NCCWD), an independent water purveyor, supplies water to Pacifica and part of San Bruno. The district gets its water from the San Francisco Public Utilities Commission (SFPUC) through the Hetch Hetchy system. The District also has rights to a limited amount of surface water from the South Fork of San Pedro Creek for six months of the year. Pacifica’s water is pumped from San Andreas Lake and the Harry Tracey Water Treatment Plant in Millbrae via a main distribution line under Skyline Boulevard,

4.b
Packet Pg. 296 Attachment: Attachment B - Revised Redline Draft Local Coastal Land Use Plan (all staff recommended proposed changes) (5783 : Draft Local PACIFICA LOCAL COASTAL LAND USE PLAN – REVISED CERTIFICATION DRAFT, OCTOBER AUGUST 2024 OCTOBER 2023 2-34
to the Milagra Ridge storage tank. From there, water for northern Pacifica is pumped to the Christian Hill tank on Skyline Boulevard and then distributed by gravity to smaller tanks and to customers. Water for southern Pacifica is piped from the Milagra Ridge tank to the Royce tank, off Fassler Avenue, and then to smaller tanks and to customers. Overall, the system is divided into 34 pressure zones, each separated by pressure-reducing valves.6 The NCCWD has adopted a 2020 Urban Water Management Plan (UWMP) that describes its water supply; past, current, and projected water use; and water conservation targets, among other water resource information.

Pacifica City CouncilOctober 28, 2024

Pacifica City Council
October 28, 2024