Agenda — Pacifica City Council, January 13, 2025 (part 2 of 3)

Fee
We propose to perform the above scope of work for a time and materials not to exceed fee of $15,000. If the above scope and fee are acceptable to you, this letter can serve as our authorization to proceed if you sign below and return this letter to us. We anticipate performing this work as an amendment to our existing contract for this project. We look forward to working with you on this project. If you have any questions or comments, please contact Geoff Rubendall at (415) 426-2522.

Sincerely,

FEHR & PEERS
Geoff Rubendall, PE TE RSP1
Principal
ACCEPTED BY:

Signature: ________________________________________
Name: ___________________________________________
Title: _____________________________________________
Company: ________________________________________
Date: _____________________________________________
SF22-1258.00
Attachments
Hourly Billing Rates

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Packet Pg. 173 Attachment: Attachment 2: FP-Proposal_Esplanade-Palmetto-DSDC [Revision 1] (5823 : Esplanade & Palmetto Bicycle and Pedestrian

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
1/13/2025
1 SUBJECT:

Sharp Park PDA Pedestrian Improvements Project
RECOMMENDED ACTION:

Approve the following actions for the Sharp Park PDA Pedestrian Improvements Project

1. Adopt a Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract between the City of Pacifica and JJR Construction Inc. for the Sharp Park PDA Pedestrian Improvement Project in an amount of $1,639,478.21; Authorize a budget authority in the amount of $2,049,347.76 which includes contingencies in an amount of twenty five percent (25%) of the Construction Contract amounts; and Authorize staff to Execute Future Change Orders and Task Orders within the contingency amount;

2. Authorize City Manager to Execute an amendment to the City’s existing arborist contract with Tree Management Experts Inc., on a time and materials basis in an amount not to exceed $20,000 for arborist services during construction, bringing the total contract cost to $40,000;

3. Authorize City Manager to Execute an amendment to the City’s existing design services contract with Nichols Consulting Engineers, on a time and materials basis in an amount not to exceed $9,700 for construction engineering support, bringing the total contract cost ceiling to $218,100;

4. Authorize the City Manager to Sign Contract Documents to the Project; and

5. Execute Budget Amendment Appropriating $188,737.05 from Available Fund Balance In Fund 11 Measure W”.

STAFF CONTACT:

Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Bryan Bautista, Assistant Civil Engineer
(650) 898-2233
[email protected]
John Mullins, Interim Director of Public Works
(650) 738-3767
[email protected]
BACKGROUND/DISCUSSION:

The Sharp Park Priority Development Area (PDA) Pedestrian Improvement Project will close sidewalk gaps, improve sidewalk to current ADA standards, install new ADA compliant driveways and corner curb ramps, install curb and gutter to improve storm water management, 8 Packet Pg. 174
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January 13, 2025
remove and replace failed pavement, install Bicycle Boulevard (Paloma) and pedestrian crossing striping, and resurface roads with slurry seal along Paloma Avenue, Carmel Avenue and Santa Maria Avenue from Francisco Boulevard to Beach Boulevard. The new driveways and sidewalks will provide an ADA compliant path of travel in the project area and provide a vital link for pedestrians and bicyclists from the eastern residential neighborhood of Pacifica to the Sharp Park district, Palmetto business area, Pacifica Civic Center, two schools, the Sharp Park Library, and the popular Sharp Park Beach and Pacifica Pier. Furthermore, the pavement improvements will aid bicyclists and pedestrians by remove tripping hazards while also installing up to date and improved pavement striping for a safer overall experience.

On April 14, 2022, City/County Association of Governments of San Mateo (C/CAG) approved the guidelines and process for the Metropolitan Transportation Commission One Bay Area Grant (OBAG) 3 County & Local Program. As part of the OBAG 3 process, C/CAG Board authorized $900,000 in Measure M funds to fund the project. On April 10th, 2023, City Council approved funding agreement between the City/County Association of Governments of San Mateo County.

On April 13th, 2023, C/CAG approved the reallocation of $1,000,000 in federal One Bay Area Grant Two (OBAG 2) and allocation of $358,247 of Transportation Fund for Clean Air (TFCA) County Program Manager Funds to the City of Pacifica for this project. In December 2023, the TFCA funds were replaced with Measure M funds. On June 24th, 2024, City Council authorized the City Manager to execute funding agreements for the One Bay Area Grant 2 (OBAG 2) with the California Department of Transportation (Caltrans).

With all of the above funding actions, the project is the recipient of $1,000,000 in federal OBAG 2 funds and $1,258,247 in local Measure M funds. The Measure M funds require a minimum 15% local match, or $188,737.05.

On April 24th, 2023, the City Council authorized a design services agreement with Nichols Consulting Engineers (NCE) for project design in an amount not to exceed $155,800. On March 25th, 2024, the contract was amended in the amount of $52,600 increasing the overall cost to an amount not to exceed $208,400. The project plans are also available to view on the City's website at: https://www.cityofpacifica.org/departments/public-works/engineering/capitalimprovement-projects/sharp-park-pda-pedestrian-improvement-project.

On December 12, 2023, staff held a community meeting with the directly affected residents. On October 7, 2024, the City of Pacifica Planning Commission approved a Local Coastal Development Permit for the project.

The Project was advertised for construction bids on November 6, 2024, in accordance with the formal bid process, and bids were opened on December 10, 2024. The City received the following ten bids:

Company Bid
JJR Construction, Inc. $1,639,478.21
Golden Bay Construction, Inc. $1,853,355.70
FBD Vanguard Construction, Inc. $1,887,031.51
Sposeto Engineering $2,055,223.80
Kerex Engineering $2,098,720.00
RK Engineering, Inc. $2,114,513.00
Redgwick Construction Co. $2,304,669.80
S&H Construction, Inc. $2,568,600.00
DRYCO Construction, Inc. $2,662,876.55
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Schreder & Brandt MFG, Inc. $3,332,939.29
The engineer’s estimate is $2,400,000. The low bid from JJR Construction Inc. is 32% below the estimate. Staff have examined the low bid from JJR Construction Inc. and found it to be responsive and responsible as defined in the Public Contracts Code. Staff is recommending that the Council award the construction contract to JJR Construction Inc.

If approved, Staff anticipates commencing construction approximately February 2025 and construction completed by September 2025. The project will include a second public meeting with the directly affected residents and the contractor prior to commencing construction.

Staff is recommending a budget amendment to the NCE contract for an additional $9,700 for construction engineering support including pavement inspection and marking, RFI, and CCO review and support during construction. The amendment would bring their total contract amount to $218,100.

Staff is further recommending awarding an amendment to the project’s consulting arborist Tree Management Experts (TME) to provide arborist services during construction. Services would include tree protection pruning, site meetings with the contractor and City inspector, and siting the new replacement trees. TME’s proposal for these services is provided in Attachment 2.

ALTERNATIVE ACTION:

The City Council could elect to reject all bids and rebid the project. However, given the current bid being substantially less than the estimate and the December 31, 2025 Measure M grant deadline, staff does not recommend that action.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Approval of the construction contract is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. This construction project will improve existing City streets and roads.

FISCAL IMPACT:

The following is the source and use of funds for the project based on the full grant amounts and required Measure M local match.

Total Project Source and Use of Funds
OBAG 2 $1,000,000.00
Measure M Grant $1,258,247.00
Fund 11 Measure W $188,737.05
Total Source of Funds $2,446,984.05
Construction $1,639,478.21
Construction Contingency (25%) $409,869.55
Design Consultant $218,100.00
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Arborist $40,000.00
Total Use of Funds $2,307,447.76
The Measure M grant requires a 15% local match to be funded from Fund 10 Gas Tax Maintenance Fund. Staff plans to utilize the OBAG 2 grant first to minimize the expenditure of City funds. Due to the surplus of funding, Staff is requesting for a 25% contingency to add scope requested by the Planning Commission with any additional funds raised with the grantee for consideration. In addition, Staff will be asking C/CAG if the Measure M grant can be reallocated to another project, looking into getting a separate contract to perform construction inspection services, and requesting for City staff time to be reimbursed by the Measure M grant.

ORIGINATED BY:

Public Works
ATTACHMENT LIST:

Sharp Park PDA Project Award Staff Report Attachment 1 JJR Agreement (PDF) Sharp Park PDA Project Award Staff Report Attachment 2 TME proposal (PDF) Sharp Park PDA Project Award Staff Report Attachment 3 NCEproposal (PDF) 8 Packet Pg. 177
Pacifica City Council 5
January 13, 2025
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA

APPROVING THE CONSTRUCTION CONTRACT BETWEEN THE CITY OF PACIFICA AND JJR CONSTRUCTION INC. FOR THE SHARP PARK PDA PEDESTRIAN IMPROVEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $1,639,478.21; AUTHORIZING A BUDGET AUTHORITY IN THE AMOUNT OF $$2,049,347.76 WHICH INCLUDES CONTINGENCIES IN AN AMOUNT NOT TO EXCEED TWENTY FIVE PERCENT (25%) OF THE CONSTRUCTION CONTRACT AMOUNTS; AUTHORIZING STAFF TO EXECUTE FUTURE CHANGE ORDERS AND TASK ORDERS WITHIN THE CONTINGENCY AMOUNT; AUTHORIZING STAFF TO EXECUTE AN AMENDMENT TO THE CITY’S EXISTING ARBORIST CONTRACT WITH TREE MANAGEMENT EXPERTS INC. IN AN AMOUNT NOT TO EXCEED $20,000 FOR

ARBORIST SERVICES DURING CONSTRUCTION BRINGING THE TOTAL CONTRACT COST TO $40,000; AUTHORIZING STAFF TO EXECUTE AN AMENDMENT TO THE CITY’S

EXISTING DESIGN SERVICES CONTRACT WITH NICHOLS CONSULTING ENGINEERINGS IN AN AMOUNT NOT TO EXCEED $9,700 FOR CONSTRUCTION ENGINEERING SUPPPORT BRINGING THE TOTAL CONTRACT COST CEILING TO $218,100; AUTHORIZE THE CITY MANAGER TO SIGN CONTRACT DOCUMENTS TO THE PROJECT; AND EXECUTE BUDGET AMENDMENT APPROPRIATING $188,737.05 FROM AVAILABLE FUND BALANCE IN FUND 11 MEASURE W
WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica advertised the Request for Bids for FY 2024-25 Pavement Resurfacing Project on February 21, 2024, and February 28, 2024; and WHEREAS, the lowest responsive and responsible bid was from JJR Construction, Inc. in the amount of $1,639,478.21; and
WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into an agreement with Tree Management Experts (TME) for arborist consulting services under the City Council’s purchasing authority in October 2022; and
WHEREAS, additional services are needed from TME to provide arborist consulting services during construction in the amount of $20,000 during the construction phase of the project, bringing the total contract cost to $40,000; and WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into an agreement with Nichols Consulting Engineers for consulting services under the City Council’s purchasing authority in April 2023; and WHEREAS, the City Council previously authorized Amendment No. 1 to NCE’s contract for project design, bringing the total not to exceed amount to $155,800; and WHEREAS, additional services are needed from NCE to provide construction engineering support services in the amount of $9,700 during the construction phase of the project, bringing the total contract cost ceiling to $218,100; 8 Packet Pg. 178
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January 13, 2025
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pacifica Adopt a Resolution entitled A Resolution of the City Council of the City of Pacifica Approving the Construction Contract between the City of Pacifica and JJR Construction Inc. for the Sharp Park PDA Pedestrian Improvement Project in an amount of $1,639,478.21; Authorize a budget authority in the amount of $ $2,049,347.76 which includes contingencies in an amount of twenty five percent (25%) of the Construction Contract amounts; Authorize staff to Execute Future Change Orders and Task Orders within the contingency amount; Authorize staff to Execute an amendment to the City’s existing arborist contract with Tree Management Experts Inc., on a time and materials basis in an amount not to exceed $20,000 for arborist services during construction, bringing the total contract cost to $40,000; Authorize staff to Execute an amendment to the City’s existing design services contract with Nichols Consulting Engineers, on a time and materials basis in an amount not to exceed $9,700 for construction engineering support bringing the total contract cost ceiling to $218,100; Authorize the City Manager to Sign Contract Documents to the Project; and Execute Budget Amendment Appropriating $188,737.05 from Available Fund Balance In Fund 11 Measure W”. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of January, 2025, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 8 Packet Pg. 179

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Packet Pg. 180 Attachment: Sharp Park PDA Project Award Staff Report Attachment 1 JJR Agreement (5821 : Sharp Park PDA Pedestrian Improvements

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Packet Pg. 212 Attachment: Sharp Park PDA Project Award Staff Report Attachment 1 JJR Agreement (5821 : Sharp Park PDA Pedestrian Improvements Tree Management Experts
Consulting Arborists
3109 Sacramento Street
San Francisco, CA 94115
Member, American Society of Consulting Arborists
Certified Arborists, Tree Risk Assessment Qualified
______________________________________________________________________ Contractor’s License No. 885953 www.treemanagementexperts.blogspot.com Page 1 of 2 City of Pacifica
Attn: Bryan Bautista
151 Milagra Dr.

Pacifica, CA 94044
RE: Sharp Park PDA – Construction Phase
Date: 12/18/24
Proposal for Services
Arborist for Project Management
• Provide consulting services during construction activities on behalf of the City of Pacifica. • Provide an ongoing interface with the construction team, representing City of Pacifica interests.
• Anticipated needs include tree protection during construction, pruning, tree removals, tree plantings and assessment of violations.
• Typical activities will include site meetings, Arborist Reports and oversight during work within tree protection zones.
• Work will proceed according to the Prime Contractor schedule, and at will, per City staff requests.

Fee Schedule:

Site visit fee with up to 1 hour of on-site time* $450.00 Hourly rate for additional time during the same site visit $240.00 Hourly time for meetings, reports and oversight $240.00 *Inclusive of dispatch, travel time and mileage
Actual time requirements are not in the control of Tree Management Experts, and are at-will by the City of Pacifica.

The following estimated time required is based solely on review of the project plan set, relevant parts of the bid documents and experience on similar projects.

Potential change orders to this Anticipated amount may be necessary due to the performance and schedule controlled by the Prime Contractor and/or Sub-contractors.

Anticipated site visits at $500 each for 16 visits $ 8,000.00 Anticipated additional 30 hours during site visits $ 7,200.00 Anticipated 20 hours of time for meetings and reports $ 4,800.00 Not-To-Exceed Total: $20,000.00
ATTACHMENT 2

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Packet Pg. 213 Attachment: Sharp Park PDA Project Award Staff Report Attachment 2 TME proposal [Revision 1] (5821 : Sharp Park PDA Pedestrian Tree Management Experts
Consulting Arborists
3109 Sacramento Street
San Francisco, CA 94115
Member, American Society of Consulting Arborists
Certified Arborists, Tree Risk Assessment Qualified
______________________________________________________________________ Contractor’s License No. 885953 www.treemanagementexperts.blogspot.com Page 2 of 2 This Agreement is for routine inspection and consultation services only, and EXCLUDES any role as an Expert Witness or Testifying Expert in any legal matter. Any such role will require another Agreement and will result in substantially higher fees. Any requirement for deposition testimony as a percipient witness will be billed at double our standard rates.

Note: Trees are living organisms that exist in a natural setting with variable conditions. Even healthy trees that appear free of defects can and do fail. Recommendations and various tree services are intended to provide a reduction of risk but do not eliminate risk.

Accepted, Representative for City of Pacifica Date
Submitted by:
12/18/24
Roy C. Leggitt, III Date
[email protected]
Cell: 415.606.3610
FEIN: 26-2517281

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Packet Pg. 214 Attachment: Sharp Park PDA Project Award Staff Report Attachment 2 TME proposal [Revision 1] (5821 : Sharp Park PDA Pedestrian Richmond, CA
501 Canal Blvd., Suite I
Richmond, CA 94804
(510) 215-3620
Mr. Bryan Bautista June 26, 2024
Assistant Civil Engineer Project No: 1004.19.55
City of Pacifica
151 Milagra Drive,
Pacifica, CA 94044
RE: Budget Amendment No. 2
Sharp Park PDA Pedestrian Improvement Project – Bidding and Construction Support Services Dear Mr. Bautista,
This letter provides formal documentation of NCE’s discussions with the City of Pacifica (City) regarding a budget amendment for the Sharp Park PDA Pedestrian Improvement Project. This budget amendment was requested by the City for NCE to provide support services during the bidding and construction phase of this project.

Amended Project Understanding
The Sharp Park PDA Pedestrian Improvement Project includes curb ramp, driveway, sidewalk, and curb and gutter improvements, base repairs, tree removal, surface sealing work, and restriping for a total estimate construction budget of $2.4 million. Through this budget amendment, NCE will assist the City during the advertising period of this project as well as during construction to support the City with field visits, potential contractor questions, orsubmittal review.

Amended Scope of Work
The scope of work that requires to be amended would be as follows:
5B) Bidding and Construction Support Services
NCE will provide the City with assistance during the bidding and construction periodsfor the project. This will include providing assistance to the City in responding to questions received about the project design and preparation of any addenda to the PS&E. In addition, NCE also anticipates assisting the City with reviewing Contractor submittals and responding to Contractor requests for information (RFIs), field verification of localized repairs and curb ramp or driveway layouts, and assisting with the review of Contract Change Orders (CCO). This task does not provide any field inspection services and we understand that all construction inspection will be provided by the City. Our attached fee estimate showsthe staff hours allocated for office and field support during bidding and construction. If additional effort is required beyond these estimated staff hours, we will notify the City.

Deliverables: Prepare responses to questions received regarding project design, prepare bid addenda to PS&E, assist with review of Contractor submittals and RFIs, field review notes, or assist with the review of CCOs.

Fee Estimate:

To complete Bidding and Construction Support Services scope of work we are requesting our budget be amended by $9,700 for Task 5B as shown in the attached detailed fee estimate on a time and materials (T&M) basis. We trust that this provides the information required at this time. If you have any questions or would like to discuss this request, please contact the undersigned at (209) 373‐3176.

Sincerely,
ATTACHMENT 3

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NCE
Victor Lemus, PE
Senior Engineer

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Packet Pg. 216 Attachment: Sharp Park PDA Project Award Staff Report Attachment 3 NCEproposal [Revision 1] (5821 : Sharp Park PDA Pedestrian Task Description Principal
Project
Manager
Senior
Engineer
Project
Engineer
Staff
Engineer Clerical
Labor
Expenses
Topographic
Surveying
Reimbursable
Expenses Total Cost
Rate $310 $245 $205 $180 $155 $105

1. Project Management & Meetings
1A. Project Kick-off and Progress Meetings $ - - $
Sub-Total 0 000 00 - $ - $ - $ - $

2. Pavement Design
2A. Pavement and C&G Condition Survey $ - - $
2C. Pavement Design Recommendation $ - - $
Sub-Total 0 000 00 - $ - $ - $ - $

3. Plans, Specifications & Estimates (PS&E)
3A. Design Data Gathering $ - - $
3B. Topographic Surveying $ - - $
3C. 60% PS&E $ - - $
3D. 90% PS&E $ - - $
3E. Final (100%) PS&E $ - - $
Sub-Total 0 000 00 - $ - $ - $ - $

4. E-76 for Construction
4A. Environmental (NEPA) Clearance and Field Review $ - - $ 4B. Right-of-Way Certification $ - - $
4C. Request for Authorization to Proceed with Construction $ - - $ Sub-Total 0 000 00 - $ - $ - $ - $
Total 0 000 00 - $ - $ - $ - $

5. Optional Task
5A. As Needed Professional Services $ - - $
5B. Bidding and Construction Support Services 2 2 22 8 14 1 9,335 $ 400 $ 9,700 $ Sub-Total 2 2 22 8 14 1 9,335 $ - $ 400 $ 9,700 $
Total with Optional Task 2 2 22 8 14 1 9,335 $ - $ 400 $ 9,700 $ City of Pacifica
Sharp Park PDA Pedestrian Improvement Project - Budget Amendment No. 2 Fee Estimate
June 26, 2024
Labor Hours

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
1/13/2025
1 SUBJECT:

Annual and Five-Year Impact Fee Report 2023-2024 Mitigation Fee Act Development Fee Review
RECOMMENDED ACTION:

Adopt a resolution entitled "A Resolution of the City Council of the City of Pacifica Approving 2023-2024 Annual and Five-Year Impact Fee Report for the Fiscal Year Ending June 30, 2024.”
STAFF CONTACT:

John Mullins, Interim Public Works Director
(650) 501-6523
[email protected]
BACKGROUND/DISCUSSION:

The City of Pacifica, like many other local agencies, levies fees on new development within the City in order to fund public capital improvements necessitated by such development (Development Fees). In 1987 the State enacted Assembly Bill No. 1600, adding Section 66000 et seq. to the Government Code, commonly known as AB 1600 or the Mitigation Fee Act. The Mitigation Fee Act imposes certain accounting and reporting requirements on local agencies that collect Development Fees. The proposed action before the City Council is designed to ensure that the City complies with the accounting and reporting requirements of the Mitigation Fee Act.

1. A local jurisdiction must follow the process to make certain determinations regarding the purpose and use of the fees and to establish a “nexus” or connection between a development project and the public improvement being financed with the fee.

2. The fee revenue must be segregated from the general fund in order to avoid commingling of public improvement fees and the general fund.

3. If a local jurisdiction has had possession of a development fee for five years or more and has not committed that money to a project or actually spent that money, then it must make findings describing the continuing need for that money each fiscal year after the five years has expired.

4. If a local jurisdiction cannot make the findings required under paragraph 3, then the City must go through a refund procedure.

The City of Pacifica’s Municipal Code authorizes collection of the following Development Fees covered by the Mitigation Fee Act:

1. Traffic Impact Mitigation Improvement Fees for Highway One Improvements (Chapter 15,Title 8) - Fund 12
Fees are imposed on private development projects pursuant to Pacifica Municipal Code (Traffic Impact Mitigation Improvement Fund for Highway One Improvements, Chapter 9 Packet Pg. 218
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January 13, 2025
15, Title 8, as added by Ordinance No. 318-C.S.). The purpose of the Highway 1 impact mitigation fee is to defray the actual or estimated costs of constructing improvements to Highway One in the City from Westport Drive south to the southern City limits, which improvements will be required to accommodate the increased traffic flow in the area resulting from future development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing traffic and street improvements to serve new development and the fee revenues will be used for the purpose of constructing traffic and street projects that will serve new development.

The fee amount collected is based on the traffic generated by the respective development, measured by the square footage of the new development, and the new development’s proportionate cost to construct the improvements required to serve the traffic generated by the new development. In addition, the traffic impact mitigation fee is imposed in two impacting areas. The primary impacting area is that area lying south of Sharp Park Road. The secondary impact area is that area lying north of Sharp Park Road. The fee is imposed on new residential, commercial, and retail development.

2. Street Improvement Fee, (Section 214, Article 2, Chapter 2, Title 7 and Chapter 21, Title 8) - Fund 13
The City of Pacifica is responsible for maintaining over 90 centerline miles of street pavement. The City’s Street maintenance program has been chronically underfunded and as a result the City currently has one of the lowest pavement condition index (PCI) score in the bay area cities and faces a growing deficit in needed pavement maintenance and rehabilitation funding.

These excavations cause degradation of the streets even where the excavations are refilled and repaired in conformity with applicable standards and requirements. It is appropriate that entities responsible for excavating into the City right-of-way bear the burden of the resulting cost of this degradation and shortened life of the surface rather than the taxpayers of the City. In addition, establishment of a Utility Pavement Cut Recovery Fee will create an incentive for utilities to coordinate excavations in the streets.

The purpose of this Utility Pavement Cut Recovery impact fee is to defray the actual or estimated cost of restoration and maintenance of City pavement related to the increased use and degradation of paved streets owned by the City resulting from pavement excavations for new development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing traffic and street projects to serve new development and the fee revenues will be used for the purpose of constructing traffic and street projects that will serve new development.

The fee amount collected is based on the "Council-Approved Rate" contained in the most recently adopted Impact Fee Schedule. The fee is imposed on residential/commercial/retail development.

Construction Vehicle Impact Fee (PMC Title 8, Chapter 21). The Construction Vehicle Impact Fee is imposed on private development projects pursuant to Pacifica Municipal 9 Packet Pg. 219
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Code (Construction Vehicle Impact Fee, Chapter 21, Title 8). The purpose of the Construction Vehicle Impact fee is to defray the actual or estimated cost of restoring City streets to accommodate the increased use and deterioration resulting from heavy construction vehicles associated with future development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing traffic and street projects to serve new development and the fee revenues will be used for the purpose of constructing traffic and street projects that will serve new development.

The fee amount collected is based on the deterioration of City streets caused by new development’s construction vehicles, measured by the square footage added by the new development, and the new development’s proportionate cost to restore the damaged City streets. The fee is imposed on all developments in the City that require a building permit and add new residential or nonresidential building square footage.

3. Manor Drive Improvement Fund Traffic Impact Mitigation Fees for the Improvement of the Manor Drive/Palmetto Avenue/Oceana Boulevard Intersection (Chapter 18, Title 8) - Fund 14
The Manor Drive/Palmetto Avenue/Oceana Boulevard Intersections Improvement Fees are imposed on private development projects pursuant to Pacifica Municipal Code (Traffic Impact Mitigation Fees for the Improvement of the Subject Intersection, Chapter 18, Title 8, as added by Ordinance No. 422-C.S.). The purpose of establishing traffic impact mitigation fees is to defray the actual costs of constructing improvements to the Manor Drive/Palmetto Avenue/Oceana Boulevard intersection, which improvements will be required to accommodate the increased traffic flow in the area resulting from future building activity in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing traffic and street improvements to serve new development and the fee revenues will be used for the purpose of constructing traffic and street projects that will serve new development.

The fee amount collected is based on the traffic generated by the respective development uses and the estimated cost to construct the required improvements. The traffic impact mitigation fee is imposed on the areas lying north of Paloma Avenue within the Pacifica City limits. The fee is imposed on new residential, commercial, and retail development.

4. Planned Local Drainage Fund Planned Drainage Facilities Fees (Article 1, Chapter 4, Title 7) - Fund 19
The Planned Drainage Facilities Fee is imposed on private development projects pursuant to Pacifica Municipal Code (Article 1, Chapter 4, Title 7, as added by Ordinance No. 333-C.S.). The purpose of the Local Drainage impact mitigation fee is to defray the actual or estimated cost of constructing planned drainage facilities for the removal of surface and storm drainage waters to accommodate the increased drainage needs resulting from future development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing planned drainage facilities to serve new development and the fee revenues will be used for the purpose of constructing planned drainage facilities that will serve new development.

The fee amount collected is based on the required storm water drainage improvements generated by the respective development, measured by the location and acreage of the 9 Packet Pg. 220
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new development, and the new development’s proportionate cost to construct the improvements required to serve the increased use generated by the new development.

The fee is imposed on new residential, commercial, and retail development.

5. Capital Projects Fees (Article 2, Chapter 4, Title 7) - Fund 22.

The Capital Improvements Fees are imposed on private development projects pursuant to Pacifica Municipal Code (Capital Projects Fund, Article 2, Chapter 4, Title 7, as added by Ordinance No. 7-C.S.). The purpose of the General Capital Improvement impact mitigation fee is to defray the actual or estimated cost of constructing new public safety facilities to accommodate the increased service needs resulting from future development in the City. The fee is used to develop capital programs and to provide for the capital outlays necessary to provide added services and facilities as a result of such new construction, and to safeguard life, limb, and the public health and safety. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing new public safety facilities to serve new development and the fee revenues will be used for the purpose of constructing new public safety facilities that will serve new development.

The fee amount collected is based on the estimated cost to construct the required capital improvements for new residential, commercial, and retail development, measured by the number of bedrooms or hotel or motel units or the permit valuation of the new development, and the new development’s proportionate costs to construct the improvements required to serve the increased use generated by the new development. It is to be used for the acquisition, construction, and improvement of major capital facilities of the City.

6. Housing In-Lieu Fee (Resolution No. 24-2007) - Fund 24 For any residential development that is not located within the redevelopment project area, the developer may propose to pay the City an amount of money in lieu of providing a Below Market Rate (BMR) unit. The purpose of the Housing In-Lieu fee is to provide funding assistance for the provision of affordable housing in-lieu of the BMR unit required for new development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of providing funding assistance for affordable housing to serve new development and the fee revenues will be used for the purpose of providing funding assistance for affordable housing that will serve new development.

The in-lieu fee amount collected shall be based on the estimated cost to provide the BMR unit and shall be set forth in a resolution adopted by the City Council. In-lieu payments shall be paid prior to occupancy of the first market rate unit to be developed within the residential development.

7. In-Lieu Parking Facilities Fee (Resolution No. 17-86, amended April 27, 2020 by Resolution 23-2020) - Fund 25
The In-Lieu Parking Facilities Fee is imposed on private development projects in Rockaway Beach and Sharp Park areas. The purpose of the Rockaway Beach and Sharp Park In-Lieu Parking Fee is to provide additional public parking at West Rockaway Beach and West Sharp Park consistent with the goals of the Rockaway Beach and Sharp Park Specific Plan to encourage shared parking facilities and accommodate the increased demand for parking resulting from future development in 9 Packet Pg. 221
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the Rockaway Beach and Sharp Park areas. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing additional public parking to serve new development and the fee revenues will be used for the purpose of constructing additional public parking that will serve new development.

The fee amount collected is based on the fee update study adopted by City Council Resolution No. 23-2020 on April 27, 2020, and the approximate cost of constructing a parking space in an above grade parking structure.

8. Dedications and Fees for Park and Recreational Purposes (Chapter 19, Title 8) - Fund 26 The Park Facilities Impact Fee is imposed on private residential development projects pursuant to Pacifica Municipal Code (Park Facility Impact Fee Chapter 19, Title 8). The purpose of the Parks Facilities impact fee is to defray the actual or estimated cost of constructing additional parks, recreational facilities, and open spaces to accommodate the increased needs resulting from future development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing additional parks, recreational facilities, and open spaces to serve new development and the fee revenues will be used for the purpose of constructing additional parks, recreational facilities, and open spaces that will serve new development.

The fee amount collected is based on the increase in use of parks, recreational facilities, and open spaces generated by the respective development, measured by the number of residents due to residential construction, and the new development’s proportionate cost to construct the required recreational facilities and purchase the needed land and open space.

9. Tree In-Lieu Fee (Section 4-12-23, Chapter 12, Title 4) - Fund 29 The City established the Tree Fund for the preservation of protected trees on public and private property and to promote the health, safety, and general welfare of the citizens of the City, while recognizing individual rights to develop, maintain, and enjoy private property. (Establishment of Tree Fund, Section 4-12-23, Chapter 12, Title 4). The Tree In-Lieu fee is an agreed upon restoration payment. The purpose of the Tree In-lieu fee is for payment of the full replacement value of a mature tree or trees in lieu thereof if onsite replacement is not feasible. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of replacing and restoring trees to serve new development and the fee revenues will be used for the purpose of replacing and restoring trees that will serve new development.

The City shall administer and use the Tree Fund for the following purposes: (1) Purchasing, planting, and maintaining trees within the City; (2) Acquiring, maintaining, and preserving trees within the City to remain in a naturalistic state in perpetuity; (3) Performing and maintaining a City-wide tree inventory; (4) Educating residents and developers on the preservation, care, maintenance, benefits and value of trees within the City of Pacifica; and (5) Supporting programs for the purpose of increasing the tree canopy within the City of Pacifica as approved by the Council.

To mitigate the adverse effects of tree removal, a tree removal permit shall include conditions that require relocation of tree(s) on-site as recommended by a certified arborist, and/or replacement planting of a minimum of two (2) replacement trees for 9 Packet Pg. 222
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every otherwise healthy tree removed and may be required to pay the replacement value of the mature protected tree minus the cost of the two (2) replacement trees or payment of the full replacement value of a mature tree or trees in lieu thereof if on-site replacement is not feasible. No applicant shall be required to expend more on the replacement trees than the appraised value of the trees for which a permit is required.

The Director shall determine the replacement value of the trees utilizing the most recent edition of the Guide for Plant Appraisal by the Council of Tree and Landscape Appraisers.

10. Sewer Connection Charges, (Article 1, Chapter 11, Title 6) - Fund 34 The Sanitary Sewer Facilities Fee is imposed on private development projects pursuant to Pacifica Municipal Code (Sewer Connection Charges, Chapter 11, Title 6). The purpose of the Sewer Facility capacity fee is to defray the actual or estimated cost of acquisition, construction, and operation of City sanitation and sewage facilities to accommodate the increased use of the facilities resulting from future development in the City. The sewer connection fees (PMC Section 6-11.102 and 6-11.103) are designed to offset future costs for the replacement and expansion of the Wastewater Treatment Plant and related sewage collection facilities. The inflow and infiltration charges (PMC Section 6-11.104) reflect the contribution necessary to maintain the existing capacity of the collection system to serve new development by providing facilities to eliminate an equivalent volume of inflow and infiltration as the new flows contribute to the sewage system. The sewer tap fee (PMC Section 6-11.301) applies only if the City performs the tap and it reflects the actual cost of the service.

The fee amount collected is based on the required sanitary sewer improvements which are based on the proposed new projects generated by the respective uses and the estimated cost to construct the required improvements. The fee is imposed on new residential, commercial, and retail development.

The current amount of the Development Fees can be found on pages 8 to 12 of the report.

The Mitigation Fee Act mandates that for accounting purposes, Development Fees and related interest must be accounted for separately and used only for the purposes for which the Development Fees were collected. The City tracks Development Fee activity through dedicated revenue accounts and specific expenditure allocations to appropriate projects.

Mitigation Fee Act Reporting Requirements
The Mitigation Fee Act requires that, within 180 days after the close of the fiscal year, the City must make available to the public the following information regarding each of its Development Fee funds:
• A brief description of the type of Development Fee in the fund. • The amount of the Development Fee.
• The beginning and ending fund balance for the fiscal year. • The amount of Development Fees collected and interest earned. • An identification of each public improvement on which Development Fees were expended together with the amount of such expenditures. • Information regarding the schedule for commencement of certain public improvements to be funded with Development Fees.
• A description of any inter-fund transfers or loans made from the fund. • The amount of any refunds made.
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To comply with these requirements, staff has prepared the attached Mitigation Fee Act Annual Report of Development Fees. Pursuant to the requirements of the Mitigation Fee Act, this report is being presented to the City Council for review at a regularly scheduled public meeting not less than 15 days after the information was made available to the public. The 2023-2024 report was filed with the City Clerk’s office and made available for public review on December 18, 2024.

In addition, notice of the time and place of this meeting must be mailed at least 15 days prior to the meeting to all interested parties who filed a written request for such a notice. The City has received no such requests for notice.

Findings Regarding Unexpended Fees
For the fifth fiscal year following the first deposit into the fund, and every five years thereafter, the City is required to make certain findings with respect to that portion of the fund remaining unexpended, whether committed or uncommitted. Gov. Code § 66001(d)(1). The findings are:
• The purpose to which the Development Fee is to be put. • There is a reasonable relationship between the Development Fee and the purpose for which it is charged.
• Identify all sources and amounts of funding anticipated to complete financing in incomplete improvements to be funded by the Development Fee. • Designate the approximate date on which the financing of the incomplete improvements will be complete.

Staff prepared a five-year analysis of the development fees. Staff finds that the purpose for each Development Fee is sufficiently described in the attached report. In addition, the original nexus study creating or amending the fee establishes the reasonable relationship between the Development Fee and the purpose for which it was created, the other sources and amounts of funding anticipated to complete the financing of the projects where the Development Fee are part of the funding and the approximate dates on which the financing of the incomplete improvements will be completed are outlined in the City’s CIP budget each year.

ALTERNATIVE ACTION:

No alternative action has been identified for the approval of the 2023-2024 Mitigation Fee Act Annual Report of Development Fees.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Approval of the 2023-2024 Annual and Five-Year Impact Fee Report for the Fiscal Year Ending June 30, 2024 is consistent with the following Council adopted Goals:
• Enhance organizational and fiscal stability: the mitigation fees provide vital financing mechanism for City infrastructure.
• Improve and steward City infrastructure, streets and facilities: The mitigation fees assist in the development and improvement of City infrastructure.

FISCAL IMPACT:

There is no fiscal impact associated with this item. All development impact fees collected to date 9 Packet Pg. 224
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have been committed or expended and are not subject to refund.

ORIGINATED BY:

Public Works
Finance Department
ATTACHMENT LIST:

Attachment A: Resolution (DOCX)
Attachment B: AB 1600 FY 2023-2024 121624 FINAL (PDF)
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RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE 2023-2024 ANNUAL AND FIVE-YEAR IMPACT FEE REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2024
WHEREAS, pursuant to Government Code Section 66000 et seq., the City of Pacifica is required to prepare an annual report regarding development impact fees within 180 days after the close of each fiscal year; and
WHEREAS, Staff has prepared the 2023-2024 Annual and Five-Year Impact Fee Report For the Fiscal Year Ending June 30, 2024, a copy of which is attached hereto as Exhibit A (“Impact Fee Report”), and incorporated by reference, which satisfies the reporting requirements stated in the Mitigation Fee Act; and
WHEREAS, pursuant to Government Code section 66006(b)(2), the Impact Fee Report has been available for public review at the Clerk’s office since December 18, 2024; and WHEREAS, the City imposes development fees that are subject to the Mitigation Fee Act (Gov. Code §§ 66000 et seq.): the Traffic Impact Mitigation Improvement Fees for Highway One Improvements, the Street Improvement Fee, the Traffic Impact Mitigation Fees for the Improvement of the Manor Drive/Palmetto Avenue/Oceana Boulevard Intersection, the Planned Drainage Facilities Fees, the Capital Projects Fees, the Housing In-Lieu Fee, the In-Lieu Parking Facilities Fee, the Park Facilities Impact Fee, Tree In-Lieu Fee and the Sewer Connection Charges; and
WHEREAS, Government Code Section 66001(d) requires a local agency to make findings with respect to any unexpended funds for the fifth fiscal year following the first deposit into the account or fund; and
WHEREAS, staff prepared a five-year analysis of the development fees. Staff finds that the purpose for each Development Fee is sufficiently described in the attached report. In addition, the original nexus study creating or amending the fee establishes the reasonable relationship between the Development Fee and the purpose for which it was created, the other sources and amounts of funding anticipated to complete the financing of the projects where the Development Fee are part of the funding and the approximate dates on which the financing of the incomplete improvements will be completed are outlined in the City’s CIP budget each year; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pacifica as follows:

1. The foregoing recitals are true and correct.

2. The Council hereby approves, accepts, and adopts 2023-2024 Annual and Five-Year Impact Fee Report For the Fiscal Year Ending June 30, 2024, attached hereto as Exhibit A, and makes the findings set forth in this resolution.

BE IT FURTHER RESOLVED that the City Council of the City of Pacifica finds as follows:

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Packet Pg. 226 Attachment: Attachment A: Resolution [Revision 1] (5817 : Annual and Five-Year Impact Fee Report)

1. In accordance with Government Code Section 66000 et seq., the City has conducted an annual and five-year review of its development impact fees and the Council has reviewed the Impact Fee Report for the Fiscal Year 2023-2024.

2. The funds have been and shall be used for the purposes stated in said report and are necessary to mitigate impacts resulting from development in the City and there is a reasonable relationship between the use of the fees and the type of development project upon which the fee is imposed.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of January, 2025, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

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Packet Pg. 227 Attachment: Attachment A: Resolution [Revision 1] (5817 : Annual and Five-Year Impact Fee Report) Path of Portola 1769 • San Francisco Bay Discovery Site 4936-1109-8373 v3
City of Pacifica
170 Santa Maria Avenue
Pacifica, CA 94044
City of Pacifica
Annual and Five-Year Impact
Fee Report
For the Fiscal Year Ending June 30, 2024

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Table of Contents
LETTER OF TRANSMITTAL ………........................................................................................................I CITY COUNCIL AND ELECTED OFFICIALS ......................................................................................... II INTRODUCTION............................................................................................................................................ 1 LEGAL REQUIREMENTS FOR DEVELOPMENT IMPACT FEE REPORTING.............................................. 1 ANNUAL REPORT - CALIFORNIA GOVERNMENT CODE SECTION 66006(b) ........................................... 1 FIVE-YEAR REPORT - CALIFORNIA GOVERNMENT CODE SECTION 66001(d)....................................... 2

DESCRIPTION OF DEVELOPMENT IMPACT FEES, IDENTIFICATION OF PURPOSE OF FEES, AND REASONABLE RELATIONSHIP BETWEEN FEE AND THE PURPOSE FOR WHICH IT IS CHARGED ...... 4 CURRENT IMPACT FEE SCHEDULES......................................................................................................... 8 DEVELOPMENT IMPACT FEE REPORT..................................................................................................... 13 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE............................ 13 HIGHWAY 1 IMPROVEMENTS ................................................................................................................... 14 STREET IMPROVEMENT FEE.................................................................................................................... 15 MANOR DRIVE/PALMETTO AVENUE/OCEANA BOULEVARD INTERSECTIONS.................................... 17

PLANNED DRAINAGE FACILITIES FEES AND RESERVE FOR DRAINAGE FACILITY CONSTRUCTION FUNDS ........................................................................................................................................................ 18 CAPITAL PROJECTS FUNDS..................................................................................................................... 19 HOUSING IN-LIEU FEE............................................................................................................................... 20 IN-LIEU PARKING FACILITIES FEE............................................................................................................ 21 PARK FACILITIES IMPACT FEE................................................................................................................. 22 TREE IN-LIEU FEE...................................................................................................................................... 23 SEWER CONNECTION CHARGES............................................................................................................. 24

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January 13, 2025
The Honorable Mayor, Members of the City Council and Citizens of Pacifica Dear Mayor, Members of the City Council and Citizens of Pacifica:

State law requires any local agency that imposes development impact fees to prepare an annual report providing specific information about those fees. Therefore, in accordance with the provisions of the California Government Code Sections 66006(b), 66001(d), and 66013(d), I hereby submit the Annual Report of Development Impact Fees (“Report”) for the City of Pacifica, California for the fiscal year (FY) ended June 30, 2024.

Development impact fees are charged by local governmental agencies in connection with approval of development projects. The purpose of these fees is to defray all or a portion of the cost of public facilities related to the development project. The legal requirements for enactment of a development impact fee program are set forth in Government Code §§ 66000‐66025 (the "Mitigation Fee Act"), the bulk of which was adopted as 1987’s AB 1600 and thus commonly referred to as “AB 1600 requirements”.

In Pacifica, fees are used to finance the acquisition, construction and improvement of public facilities needed as a result of this new development.

State law requires the City prepare and make available to the public the Report within 180 days of each fiscal year. The City Council must review the Report at a regularly scheduled public meeting not less than fifteen days after the information is made available to the public. A draft of this Report was filed with the City Clerk’s office and available for public review on December 18, 2024.

Respectfully submitted,
Yulia Carter
Assistant City Manager/Director of Finance

CITY OF PACIFICA
170 Santa Maria Avenue • Pacifica, California 94044-2506 www.cityofpacifica.org
MAYOR
Sue Beckmeyer

MAYOR PRO TEM
Mary Bier

COUNCIL
Christine Boles
Mayra Espinosa
Scenic Pacifica Greg Wright
Incorporated Nov. 22, 1957

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CITY OF PACIFICA, CALIFORNIA

SUE BECKMEYER
Mayor

MARY BIER
Mayor Pro Tem

CHRISTINE BOLES

MAYRA ESPINOSA

GREG WRIGHT
Members of City Council

KEVIN WOODHOUSE
City Manager

MICHELLE MARCHETTA KENYON
City Attorney

OTHER ADMINISTRATIVE OFFICERS

YULIA CARTER

SAMANTHA UPDEGRAVE
Assistant City Manager/Director of Finance
Director of Community Development
MARIA SARASUA Police Chief
RON MYERS Fire Chief
JOHN MULLINS Interim Director of Public Works
SCOTT LESLIE Director of Parks, Beaches & Recreation
SARAH COFFEY City Clerk

OFFICIAL COMMISSIONS AND COMMITTEES

BEAUTIFICATION ADVISORY COMMITTEE

ECONOMIC DEVELOPMENT COMMITTEE

EMERGENCY PREPAREDNESS & SAFETY COMMISSION

OPEN SPACE AND PARKLAND ADVISORY COMMITTEE

PARKS, BEACHES AND RECREATION COMMISSION

PLANNING COMMISSION

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INTRODUCTION

LEGAL REQUIREMENTS FOR DEVELOPMENT IMPACT FEE REPORTING In California, State legislation sets certain legal and procedural parameters for the charging of development impact fees. This legislation was passed as AB1600 by the California Legislature and is now codified as California Government Code Sections 66000 through 66008 (“Mitigation Fee Act”). This State law went into effect on January 1, 1989.

The Mitigation Fee Act imposes certain accounting and reporting requirements with respect to the fees collected.

The fees must be deposited in a special account to avoid commingling the fees with the City’s other revenues or funds. Interest on each development fee fund or account must be credited to that fund or account and used only for those purposes for which the fees were collected.

The Mitigation Fee Act also requires any local agency that imposes development impact fees to prepare a report containing annual findings, five-year findings, and capacity fee findings that provide specific information about those fees. This report serves both of those functions and has been prepared for the City of Pacifica for the fiscal year (FY) ended June 30, 2024 in accordance with the provisions of the California Government Code Sections 66006 (b), 66001 (d), and 66013 (d).

ANNUAL FINDINGS - CALIFORNIA GOVERNMENT CODE SECTION 66006(b) Pursuant to Government Code 66000 et seq. and specifically Government Code section 66006(b), the City is required to prepare annual findings regarding any fee imposed to provide for an improvement to be constructed to serve a development project, or which is a fee for public improvements within the meaning of subdivision (b) of Section 66000, and that is imposed by the local agency as a condition of approving the development project.

California Government Code Section 66006(b) requires local agencies that impose AB 1600 development impact fees on new development to make publicly available the information shown below for the most recent fiscal year. • A brief description of the type of fee in the account or fund (pages 4 to 7). • The amount of the fee (pages 8 to 12).
• The beginning and ending balance of the account or fund (pages 14 to 23). • The amount of the fees collected, and interest earned (pages 14 to 23). • An identification of each public improvement on which fees were expended and the amount of expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees (pages 14 to 23).
• An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and an identification of each public improvement identified in a previous report and whether construction began on the approximate date noted in the previous report (pages 14 to 23).
• A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid and the rate of interest that the account or fund will receive on the loan (page 2).

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• The amount of refunds made due to sufficient funds being collected to complete financing on incomplete public improvements, and the amount of reallocation of funds made due to administrative costs of refunding unexpended revenues exceeding the amount to be refunded (page 2).

City Actions Regarding this Section:
• For the 2023-2024 fiscal year, the City did not provide any refunds of development fees. • For the 2023-2024 fiscal year, the City did not transfer or loan any development fees. • For the 2023-2024 fiscal year, the City reviewed the Annual Findings, and there are no actions to report.

FIVE-YEAR FINDINGS - CALIFORNIA GOVERNMENT CODE SECTION 66001(d) For all funds established for the collection and expenditure of development impact fees, California Government Code Section 66001(d) has additional requirements. For the fifth fiscal year following the first deposit into the fund and every five years thereafter, the local agency shall make all of the following findings with respect to that portion of the fund remaining unexpended, whether committed or uncommitted:
• Identify the purpose to which the fee is to be put (pages 4 to 7). • Demonstrate a reasonable relationship between the fee and purpose for which it is charged (pages 4 to 7).
• Identify all sources and amounts of funding anticipated to complete financing in incomplete improvements (pages 14 to 23).
• Designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund (pages 14 to 23).

City Actions Regarding this Section:
• For the 2023-2024 fiscal year, the City reviewed the 5-Year Findings, and there are no actions to report.

CAPACITY FEE FINDINGS – CALIFORNIA GOVERNMENT CODE SECTION California Government Code Section 66013 (d) requires that for each capacity fee fund or account established, the local agency shall make available to the public the following information for the fiscal year within 180 days after the last day of each fiscal year:
• A description of the fee (page 7).
• The beginning (July 1) and ending (June 30) balances of each fund for which, the fees were collected. • The amount of fee collected (pages 24-25).
• An identification of each public improvement on which fees were expended and the amounts expensed on each such improvement including the total percentage of the cost of the public improvement that was funded with the fees (pages 24-25).
• Each public improvement, either wholly or partially funded by fees, that was completed this past fiscal year (pages 24-25).
• Future public improvements funded, either wholly or partially, by fees (pages 24-25).

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• Description of each interfund transfer or loan. The description of the interfund transfer shall identify the projects the transferred money is for. The description of the interfund loan shall include the date the loan will be repaid and the interest rate (page 2).

City Actions Regarding this Section:

For the 2023-2024 fiscal year, the City reviewed the Capacity Fee Findings, and there are no actions to report.

State law requires the City to prepare and make available to the public the above information within 180 days after the last day of each fiscal year. The City Council must review the Report at a regularly scheduled public meeting not less than fifteen days after the information is made available to the public. This report was filed with the City Clerk’s office and available for public review on December 18, 2024.

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DESCRIPTION OF DEVELOPMENT IMPACT FEES, IDENTIFICATION OF PURPOSE OF FEES, AND

REASONABLE RELATIONSHIP BETWEEN FEE AND THE PURPOSE FOR WHICH IT IS CHARGED 66006(b)(1)(A), 66013(d)(1), and 66001(d)(1)(A) and (B) The City has ten (10) development impact fees.

1. Highway 1 Improvement Fund. Fees are imposed on private development projects pursuant to Pacifica Municipal Code (Traffic Impact Mitigation Improvement Fund for Highway One Improvements, Chapter 15, Title 8, as added by Ordinance No. 318-C.S.). The purpose of the Highway 1 impact mitigation fee is to defray the actual or estimated costs of constructing improvements to Highway One in the City from Westport Drive south to the southern City limits, which improvements will be required to accommodate the increased traffic flow in the area resulting from future development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing traffic and street improvements to serve new development and the fee revenues will be used for the purpose of constructing traffic and street projects that will serve new development.

2. Street Improvement Fee. The City of Pacifica is responsible for maintaining over 90 centerline miles of street pavement. The City’s Street maintenance program has been chronically underfunded and as a result the City currently has one of the lowest pavement condition index (PCI) score in the bay area cities and faces a growing deficit in needed pavement maintenance and rehabilitation funding.

Utility Pavement Cut Recovery Fee (PMC Section 7-2.214). The Utility Pavement Cut Recovery Fee is imposed on private development projects pursuant to Pacifica Municipal Code (Utility Pavement Cut Recovery Fee, Section 214, Article 2, Chapter 2, Title 7). Excavations in paved streets owned and maintained by the City degrade and shorten the life of the surface of the streets, and this degradation increases the frequency and cost to the public of necessary resurfacing, maintenance and repair. These excavations cause degradation of the streets even where the excavations are refilled and repaired in conformity with applicable standards and requirements. It is appropriate that entities responsible for excavating into the City right-of-way bear the burden of the resulting cost of this degradation and shortened life of the surface rather than the taxpayers of the City. In addition, establishment of a Utility Pavement Cut Recovery Fee will create an incentive for utilities to coordinate excavations in the streets.

The fee amount collected is based on the "Council-Approved Rate" contained in the most recently adopted Impact Fee Schedule. The fee is imposed on residential/commercial/retail development.

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Construction Vehicle Impact Fee (PMC Title 8, Chapter 21). The Construction Vehicle Impact Fee is imposed on private development projects pursuant to Pacifica Municipal Code (Construction Vehicle Impact Fee, Chapter 21, Title 8). The purpose of the Construction Vehicle Impact fee is to defray the actual or estimated cost of restoring City streets to accommodate the increased use and deterioration resulting from heavy construction vehicles associated with future development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing traffic and street projects to serve new development and the fee revenues will be used for the purpose of constructing traffic and street projects that will serve new development.

3. Manor Drive Improvement Fund. The Manor Drive/Palmetto Avenue/Oceana Boulevard Intersections Improvement Fees are imposed on private development projects pursuant to Pacifica Municipal Code (Traffic Impact Mitigation Fees for the Improvement of the Subject Intersection, Chapter 18, Title 8, as added by Ordinance No. 422-C.S.). The purpose of establishing traffic impact mitigation fees is to defray the actual costs of constructing improvements to the Manor Drive/Palmetto Avenue/Oceana Boulevard intersection, which improvements will be required to accommodate the increased traffic flow in the area resulting from future building activity in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing traffic and street improvements to serve new development and the fee revenues will be used for the purpose of constructing traffic and street projects that will serve new development.

4. Planned Local Drainage Fund. The Planned Drainage Facilities Fee is imposed on private development projects pursuant to Pacifica Municipal Code (Article 1, Chapter 4, Title 7, as added by Ordinance No. 333-C.S.). The purpose of the Local Drainage impact mitigation fee is to defray the actual or estimated cost of constructing planned drainage facilities for the removal of surface and storm drainage waters to accommodate the increased drainage needs resulting from future development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing planned drainage facilities to serve new development and the fee revenues will be used for the purpose of constructing planned drainage facilities that will serve new development.

The fee amount collected is based on the required storm water drainage improvements generated by the respective development, measured by the location and acreage of the new development, and the new development’s proportionate cost to construct the improvements required to serve the increased use generated by the new development. The fee is imposed on new residential, commercial, and retail development.

5. General Capital Improvement Fund. The Capital Improvements Fees are imposed on private development projects pursuant to Pacifica Municipal Code (Capital Projects Fund, Article 2, Chapter 4, Title 7, as added by Ordinance No. 7-C.S.). The purpose of the General Capital Improvement impact

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mitigation fee is to defray the actual or estimated cost of constructing new public safety facilities to accommodate the increased service needs resulting from future development in the City. The fee is used to develop capital programs and to provide for the capital outlays necessary to provide added services and facilities as a result of such new construction, and to safeguard life, limb, and the public health and safety. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing new public safety facilities to serve new development and the fee revenues will be used for the purpose of constructing new public safety facilities that will serve new development.

6. Housing In-Lieu Fee. For any residential development that is not located within the redevelopment project area, the developer may propose to pay the City an amount of money in lieu of providing a Below Market Rate (BMR) unit. The purpose of the Housing In-Lieu fee is to provide funding assistance for the provision of affordable housing in-lieu of the BMR unit required for new development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of providing funding assistance for affordable housing to serve new development and the fee revenues will be used for the purpose of providing funding assistance for affordable housing that will serve new development.

7. In-Lieu Parking Facilities Fee. The In-Lieu Parking Facilities Fee is imposed on private development projects in Rockaway Beach and Sharp Park areas. The purpose of the Rockaway Beach and Sharp Park In-Lieu Parking Fee is to provide additional public parking at West Rockaway Beach and West Sharp Park consistent with the goals of the Rockaway Beach and Sharp Park Specific Plan to encourage shared parking facilities and accommodate the increased demand for parking resulting from future development in the Rockaway Beach and Sharp Park areas. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of constructing additional public parking to serve new development and the fee revenues will be used for the purpose of constructing additional public parking that will serve new development.

The fee amount collected is based on the fee update study adopted by City Council Resolution No. 23- 2020 on April 27, 2020, and the approximate cost of constructing a parking space in an above grade parking structure.

8. Parks Facilities Impact Fee. The Park Facilities Impact Fee is imposed on private residential development projects pursuant to Pacifica Municipal Code (Park Facility Impact Fee Chapter 19, Title 8).

The purpose of the Parks Facilities impact fee is to defray the actual or estimated cost of constructing additional parks, recreational facilities, and open spaces to accommodate the increased needs resulting from future development in the City. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of

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constructing additional parks, recreational facilities, and open spaces to serve new development and the fee revenues will be used for the purpose of constructing additional parks, recreational facilities, and open spaces that will serve new development.

9. Tree In-Lieu Fee. The City established the Tree Fund for the preservation of protected trees on public and private property and to promote the health, safety, and general welfare of the citizens of the City, while recognizing individual rights to develop, maintain, and enjoy private property. (Establishment of Tree Fund, Section 4-12-23, Chapter 12, Title 4). The Tree In-Lieu fee is an agreed upon restoration payment. The purpose of the Tree In-lieu fee is for payment of the full replacement value of a mature tree or trees in lieu thereof if on-site replacement is not feasible. There is a reasonable relationship between the amount of the fee and the purpose for which it is charged because the fee represents the City’s proportionate costs of replacing and restoring trees to serve new development and the fee revenues will be used for the purpose of replacing and restoring trees that will serve new development.

To mitigate the adverse effects of tree removal, a tree removal permit shall include conditions that require relocation of tree(s) on-site as recommended by a certified arborist, and/or replacement planting of a minimum of two (2) replacement trees for every otherwise healthy tree removed and may be required to pay the replacement value of the mature protected tree minus the cost of the two (2) replacement trees or payment of the full replacement value of a mature tree or trees in lieu thereof if on-site replacement is not feasible. No applicant shall be required to expend more on the replacement trees than the appraised value of the trees for which a permit is required. The Director shall determine the replacement value of the trees utilizing the most recent edition of the Guide for Plant Appraisal by the Council of Tree and Landscape Appraisers.

10. Sewer Facility Construction Fund. The Planned Sanitary Sewer Facilities Fee is imposed on private development projects pursuant to Pacifica Municipal Code (Sewer Connection Charges, Chapter 11, Title 6). The purpose of the Sewer Facility capacity fee is to defray the actual or estimated cost of acquisition, construction, and operation of City sanitation and sewage facilities to accommodate the increased use of the facilities resulting from future development in the City. The sewer connection fees (PMC Section 6-

11.102 and 6-11.103) are designed to offset future costs for the replacement and expansion of the Wastewater Treatment Plant and related sewage collection facilities. The inflow and infiltration charges (PMC Section 6-11.104) reflect the contribution necessary to maintain the existing capacity of the collection system to serve new development by providing facilities to eliminate an equivalent volume of inflow and infiltration as the new flows contribute to the sewage system. The sewer tap fee (PMC Section 6-11.301) applies only if the City performs the tap and it reflects the actual cost of the service.

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CURRENT IMPACT FEE SCHEDULES
66006(b)(1)(B)
Highway 1 Improvement Impact Fee
Table 1 Current Highway 1 Improvement Impact Fee
(a) Primary Impacting Area (as defined in Municipal Code Section 8-15.03) Fee
(1) Per new residential unit $6,563
(2) Per new second residential unit $3,174
(3) Per new commercial unit (per square foot of gross floor area) $2.64 (b) Secondary Impacting Area (as defined in Municipal Code Section 8-15.03) Fee
(1) Per new residential unit $2,192
(2) Per new second residential unit $1,116
(3) Per new commercial unit (per square foot of gross floor area) $0.84 Street Improvement Fee
Table 2 Current Street Improvement Fee
Utility Pavement Cut Fee
Functional Class Age Group
Cut Area (Percent Section Area)
<10% of Section Area ≥10% of Section Area
Arterials/Collector
s
<10 years $2.50 $4.00
≥10 years $1.50 $2.50
Residential
<10 years $1.50 $3.00
≥10 years $1.00 $2.50
Accessory Dwelling Units (ADU): Utility Pavement Cut Fee shall not be charged for any ADU that is under 750 square feet or an ADU of any size when the ADU is being constructed at the same time, under the same permit, as a new main residential unit or an expansion of the main unit that make payment of the fees as required.

Partial or Full Credit Utility Cut Fees for Developments with Pavement Improvements: A credit my be applied against the Utility Cut Fees for completing frontage roadway paving.

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Reduced Utility Cut Fees Related to Sewer Lateral Repairs Not Requiring a Lateral Compliance Certificate: A minimal fee of $500 will be charged for pavement cuts fees related to fixing a sewer lateral not requiring a Sewer Lateral Compliance Certificate.

Construction Vehicle Impact Fee
Residential Unit /
Multi-Family Fee
Non-Residential
Unit Fee
Per Square Foot $1.25 / sq. ft. $1.19 / sq. ft.

Accessory Dwelling Units (ADU): Construction Vehicle Impact Fees shall not be charged for any ADU that is under 750 square feet or an ADU of any size when the ADU is being constructed at the same time, under the same permit, as a new main residential unit or an expansion of the main unit that make payment of the fees as required.

Manor Drive Improvement Impact Fee
Table 3 Current Manor Drive Improvement Impact Fee
(a) Primary Impacting Area (as defined in Municipal Code Chapter 18, Title 8) Fee
(1) Per daily trip generated. $479
Planned Local Drainage Impact Fee
Table 4 Current Planned Local Drainage Impact Fee
(a) Area Number (as defined in Municipal Code Section 7-4.101):

Area Number Watershed Title Fee per acre
1 Globe $0
2 Edgemar $7,124
3 Pacific Manor $6,934
4 Salada Beach $6,934
5 Brighton $8,276
6 Fairway Park $15,467
7 Vallemar $10,959
8 Rockaway Beach $20,413
9 Lower Linda Mar $0
10 Linda Mar $7,318
11 San Pedro Terrace $25,900

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General Capital Improvement Impact Fee
Table 5 Current General Capital Improvement Impact Fee
(a) Primary Impacting Area (as defined in Municipal Code Article 2, Chapter 4, Title 7) Fee
(1) Per bedroom in a dwelling unit $329
(2) Per hotel or motel unit $164
(3) each other new structure (except accessory buildings and buildings or structures primarily used for Boys' or Girls' Clubs, Boy or Girl Scouts, or other nonprofit activities for which the Council may waive the fee). -1.7% of the
valuation
Housing In-Lieu Fee
Table 6 Current Housing In-Lieu Fee
(a) For a BMR Unit affordable to a Lower Income Household (Resolution No. 24-2007) Fee
Rental Unit: $205,416
For Sale Unit:

Detached Single Family: $561,910
Condominium/Townhouse: $356,910
(b) For a BMR Unit affordable to a Moderate Income Household (Resolution No. 24-2007) Fee
Rental Unit: $26,732
For Sale Unit:

Detached Single Family: $465,023
Condominium/Townhouse: $260,023

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In-Lieu Parking Facilities Fee
Table 7 Current In-Lieu Parking Facilities Fee
On April 27, 2020 City Council approved the increase of the In-Lieu Parking Facilities Fee for the Rockaway Beach Specific Plan Area (a) Primary Impacting Area (as defined in Resolution No. 23-2020) Fee
(1) Fee per in-lieu parking space. $45,628
On May 11, 2020 City Council approved Resolution No. 25-2020 to establish the In-Lieu Parking Facilities Fee for the Sharp Park Specific Plan Area (a) Primary Impacting Area (as defined in Resolution No. 25-2020) Fee
(1) Fee per in-lieu parking space. $45,628
Parks Facilities Impact Fee
Table 8 Current Parks Facilities Impact Fee
(a) Primary Impacting Area (as defined in Municipal Code Chapter 19, Title 8) Park Facilities Impact Fee (Mitigation Fee Act)
Bedrooms Fee
Zero $9,614
One $11,274
Two $17,222
Three $20,888
Four $23,862
Five $27,597
Each after Five $3,735
Tree In-Lieu Fee
Table 9 Current Tree In-Lieu Fee
IN-LIEU TREE FEES (SEC. 4-12.04 (e))
Fee
Per Tree The appraised value of the tree(s) for which a tree removal permit is required.

The Director of the Department of Public Works shall determine the replacement value of the trees utilizing the most recent edition of the Guide for Plant Appraisal by the Council of Tree and Landscape Appraisers.

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Sewer Facility Construction Impact Fee
Table 10 Current Sewer Facility Construction Impact Fee SEWER CONNECTION CHARGES (SEC. 6-11.102)
Residential or Commercial
Meter Size Cost/Meter size
1" $12,180

1.5" $24,361

2.0" $38,977

3.0" $73,082
4" $121,804
6" $243,607
8" $363,230
Accessory Dwelling Unit "ADU"
Cost per Drainage Fixture Unit "DFU" ** $641
SEWER TAP FEES (SEC. 6-11.301)
Cost per Sewer Tap $539

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DEVELOPMENT IMPACT FEE REPORT

STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE

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HIGHWAY 1 IMPROVEMENTS
Table 11 Highway 1 Improvements - Fund 12
Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $21,566 $12,540
Interest $4,191 $9,536
Total Revenues $25,757 $22,076
EXPENDITURES [1] % From Fees % From Fees
Capital Improvements $0 0% $0 0%
Fee Administration [2] $20,889 100% $20,953 100%
Total Expenditures $20,889 $20,953

REVENUES OVER (UNDER)
EXPENDITURES $4,868 $1,123
Fund Balance, Beginning of the Year $148,265 $153,133
Fund Balance, End of Year $153,133 $154,256
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers, loans or refunds from funds that utilize development fees. [2] Include staff time to manage Highway 1 projects, collection of fees, participating in the San Mateo County Congestion Management. [3] City is seeking grant funds to complete the project.

Proposed Future Projects Total Cost Impact Fees Grant Funds [3] % From Fees Commencement
Year
Pacifica State Beach Trail Rehabilitation Project $400,000 $200,000 $200,000 50% 2025

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STREET IMPROVEMENT FEE
Table 12 Street Improvement Fund - Utility Pavement Cut Fee - Fund 13 Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $155,470 $159,158
Interest $4,375 $0
Total Revenues $159,845 $159,158
EXPENDITURES [1] % From Fees % From Fees
5 Year Pavement Resurfacing Plan [2] $0 0% $175,795 100% Total Expenditures $0 $175,795

REVENUES OVER (UNDER)
EXPENDITURES $159,845 ($16,637)
Fund Balance, Beginning of the Year $0 $159,845
Fund Balance, End of Year $159,845 $143,208
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers, loans or refunds from funds that utilize development fees. [2] The 5 Year Pavement Resurfacing Plan was started FY 23-24 and completed in FY 24-25.

Proposed Future Projects Total Cost Impact Fees Gas Tax & Measure W % From Fees Commencement
Year
FY 2024-25 Pavement Resurfacing Project $2,200,000 $200,000 $2,000,000 9% 2025

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Table 13 Street Improvement Fund - Construction Vehicle Impact Fee - Fund 13 Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $20,449 $2,648
Interest $575 $381
Total Revenues $21,024 $3,029
EXPENDITURES [1] % From Fees % From Fees
Capital Improvements $0 0% $0 0%
Total Expenditures $0 $0

REVENUES OVER (UNDER)
EXPENDITURES $21,024 $3,029
Fund Balance, Beginning of the Year $0 $21,024
Fund Balance, End of Year $21,024 $24,053
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers, loans or refunds from funds that utilize development fees.

Proposed Future Projects Total Cost Impact Fees Gas Tax & Measure W % From Fees Commencement
Year
FY 2025-26 Pavement Resurfacing Project $2,000,000 $100,000 $1,900,000 5% 2025

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MANOR DRIVE/PALMETTO AVENUE/OCEANA BOULEVARD INTERSECTIONS Table 14 Manor Drive/Palmetto Avenue/Oceana Boulevard - Fund 14 Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $21,566 $1,030
Interest $0 $0
Total Revenues $21,566 $1,030
EXPENDITURES [1] % From Fees % From Fees
Manor Drive Over-Crossing Improvement Project [2] [4] $635,822 5% $752,201 5% Total Expenditures $635,822 $752,201

REVENUES OVER (UNDER)
EXPENDITURES ($614,256) ($751,171)
Fund Balance, Beginning of the Year ($69,545) ($683,801) Fund Balance, End of Year ($683,801) ($1,434,972)
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers, loans or refunds from funds that utilize development fees. [2] City Council adopted Resolution 82-2021 on 12/13/21 identifying the Manor Drive Over-Crossing Improvement Project to be funded by this fee. City will receive $2,700,000 in grant funds from San Mateo County Transportation Authority Measure W funds. Estimated construction year is 2030.
[3] City is seeking grant funds to complete the project. [4] In Fiscal Year 2023-2024, there were no delays in starting the current phase of the above mentioned projects.

Proposed Future Projects Total Cost [3] Impact Fees Grant Funds % From Fees Commencement Year
Manor Drive Over-Crossing Improvement
Project $17,000,000 $900,000 $16,100,000 5% On-going

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PLANNED DRAINAGE FACILITIES FEES AND RESERVE FOR DRAINAGE FACILITY CONSTRUCTION FUNDS Table 15 Planned Drainage Facilities Fees/Reserve For Drainage Facility - Fund 19 Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $2,217 $0
Interest $2,456 $5,259
Total Revenues $4,673 $5,259
EXPENDITURES [1] % From Fees % From Fees
Storm Drainage Master Plan $0 0% $0 0%
Serra Outfall Project $0 0% $2,369 100%
Total Expenditures $0 $2,369

REVENUES OVER (UNDER)
EXPENDITURES $4,673 $2,890
Fund Balance, Beginning of the Year $85,070 $89,743
Fund Balance, End of Year $89,743 $92,633
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers, loans or refunds from funds that utilize development fees. [2] City is seeking grant funds to complete the project. [3] The Serra Outfall Project was completed in FY 21-22. The ongoing project cost is for Environmental Inspections and Regional Water Board Permit Fees.

Proposed Future Projects Total Cost [2] Impact Fees Grant Funds % From Fees Commencement Year
Clarendon Road Drainage Improvements $1,240,000 $140,000 $1,100,000 11% 2028

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CAPITAL PROJECTS FUNDS
Table 16 Capital Projects Fund - Fund 22
Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $16,701 $12,105
Interest
Total Revenues $16,701 $12,105
EXPENDITURES [1] % From Fees % From Fees
Engineering Services $0 0% $0 0%
Work Order System $0 0% $0 0%
Various Bldg Repairs $0 0% $0 0%
PD Parking Light and Pathway $0 0% $0 0%
PW Office and Facility Assessment $0 0% $0 0%
Cubicles Community Center $0 0% $0 0%
Civic Center Conceptual Design $0 0% $0 0%
Total Expenditures $0 $0

REVENUES OVER (UNDER)
EXPENDITURES $16,701 [2] $12,105 [2]
Fund Balance, Beginning of the Year ($170,479) ($153,778) Fund Balance, End of Year ($153,778) ($141,673)
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers or refunds from funds that utilize development fees. [2] The $16,701 and $12,105 balance was used to repay the loan to complete the Cubicles Community Center project. Of all loan payments this FY, 100% was from this impact fee. The loan will be repaid by 2024 and with 0% interest rate on the loan.

Proposed Future Projects Total Cost Impact Fees Grant Funds % From Fees Commencement Year
None

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HOUSING IN-LIEU FEE
Table 17 Housing In-Lieu Fee - Fund 24
Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $0 $0
Interest $0 $0
Total Revenues $0 $0
EXPENDITURES [1] % From Fees % From Fees
Capital Improvements $0 0% $0 0%
Total Expenditures $0 $0

REVENUES OVER (UNDER)
EXPENDITURES $0 $0
Fund Balance, Beginning of the Year $0 $0
Fund Balance, End of Year $0 $0
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers, loans or refunds from funds that utilize development fees.
[2] Housing In-Lieu Fee did not fund wholly or in part any projects this past FY. [3] In Fiscal Year 2023-2024, there were no delays in starting construction for the above mentioned projects.

Proposed Future Projects Total Cost Impact Fees Gas Tax & Measure W % From Fees Commencement
Year
None

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IN-LIEU PARKING FACILITIES FEE
Table 18 In-Lieu Parking Facilities Fee - Fund 25
Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $0 $0
Interest $3,268 $10,314
Total Revenues $3,268 $10,314
EXPENDITURES [1] % From Fees % From Fees
Capital Improvements $0 0% $0 0%
Total Expenditures $0 $0

REVENUES OVER (UNDER)
EXPENDITURES $3,268 $10,314
Fund Balance, Beginning of the Year $171,335 $174,603
Fund Balance, End of Year $174,603 $184,917
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers, loans or refunds from funds that utilize development fees. [2] In-Lieu Parking Facilities Fee did not fund wholly or in part any projects this past FY. [3] In Fiscal Year 2023-2024, there were no delays in starting construction for the above mentioned projects.

Proposed Future Projects Total Cost Impact Fees Grant Funds % From Fees Commencement Year
Rockaway Beach Parking Structure $10,155,000 $10,155,000 $0 100% 2030

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PARK FACILITIES IMPACT FEE
Table 19 Park Facilities Impact Fee - Fund 26
Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $92,237 $142,833
Interest
Total Revenues $92,237 $142,833
EXPENDITURES [1] % From Fees % From Fees
Park Project FY21-22 [3] $0 0% $127,794 100%
Total Expenditures $0 $127,794

REVENUES OVER (UNDER)
EXPENDITURES $92,237 $15,039
Fund Balance, Beginning of the Year $197,643 $289,880
Fund Balance, End of Year $289,880 $304,919
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers, loans or refunds from funds that utilize development fees. [2] City Council adopted a Resolution on 12/9/19 identifying the Playground Equipment Improvement Project for the unexpended fees. [3] The Park Project FY21-22 is on-going.
[4] In Fiscal Year 2023-2024, there were no delays in starting construction for the above mentioned projects.

Proposed Future Projects Total Cost Impact Fees Roy Davies Funds % From Fees Commencement
Year
Playground Equipment Improvement
(formerly Parks & Recreation Projects) [2] $2,430,000 $305,000 $2,125,000 13% On-going

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TREE IN-LIEU FEE
Table 20 Tree In-Lieu Fee - Fund 29
Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $0 $0
Interest $1,700 $0
Total Revenues $1,700 $0
EXPENDITURES [1] [2] % From Fees % From Fees
Tree Consultant Contractual Services $0 0% $0 0%
Total Expenditures $0 $0

REVENUES OVER (UNDER)
EXPENDITURES $1,700 $0
Fund Balance, Beginning of the Year $0 $1,700
Fund Balance, End of Year $1,700 $1,700
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers, loans or refunds from funds that utilize development fees. [2] Tree In-Lieu Fees did not fund wholly or in part any completed projects this past FY.

Proposed Future Projects Total Cost Impact Fees General Fund % From Fees Commencement Year
City of Pacifica Arbor Day Trees $2,000 $1,700 $300 85% 2025

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SEWER CONNECTION CHARGES
Table 21 Sewer Connection Charges - Fund 34
Statement of Revenues, Expenditures and Changes in Fund Balance Ending June 30, 2024
Description FY 2022/23 FY 2023/24

REVENUES
Fees $63,282 $56,965
Interest $0 $475
Total Revenues $63,282 $57,440
EXPENDITURES [1] [3] % From Fees % From Fees
Pump Replacements $0 0% $0 0%
Scada & PLC System $0 0% $0 0%
WWTP Rate Study $0 0% $0 0%
Linda Mar Pump Station $0 0% $0 10%
Collection System $0 0% $0 0%
Rockaway Pump Station $0 0% $0 0%
Sewer System Master Plan $0 0% $0 0%
Sharp Park Pump Station $0 0% $0 0%
Equalization Basin Project $0 0% $0 0%
Lateral Grant Program $0 0% $0 0%
Sharp Park Bar Screen $0 0% $0 0%
Linda Mar Bar Screen $0 0% $0 0%
Linda Mar Jockey Pump $0 0% $0 10%
Pump Station Scada $0 0% $0 0%
Linda Mar Stormwater Pump $0 0% $0 0%
Digesters $0 0% $0 0%
San Pedro Creek TMDL $0 0% $0 0%
CCWRP Storage & Office $0 0% $0 0%
CCWRP Arc Flash $0 0% $0 0%
CCWRP Projects $0 0% $0 0%
CCWRP Ultra-Violet Disinfiction $0 0% $0 0%
CCWRP Photovoltaics Improvement $0 0% $0 0%
CCWRP Condition Assesment $0 0% $0 0%
CCWRP Environmental Compliance $0 0% $0 0%
CCWRP Repair & Replace $0 0% $0 0%
CCWRP Grit System $0 0% $0 0%
CCWRP Sand Filter $0 0% $0 0%
Anza Pump Station Repair $0 0% $0 10%
Total Expenditures $0 $0

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REVENUES OVER (UNDER)
EXPENDITURES $63,282 $57,440 [2]
Fund Balance, Beginning of the Year ($569,319) ($506,037) Fund Balance, End of Year ($506,037) ($448,597)
[1] For the 2023-2024 fiscal year the City did not provide any interfund transfers or refunds from funds that utilize development fees. [2] The $57,440 balance was used to repay the loan to complete the Collection System Project. Of all loan payments this FY, 100% was from this impact fee. The loan will be repaid by 2024 and with 0% interest rate on the loan. [3] Sewer Connection Fees did not fund wholly or in part any completed projects this past FY.

Proposed Future Projects Total Cost Impact Fees Grant Funds % From Fees Commencement Year
None

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
1/13/2025
1 SUBJECT:

Potential extension of public comment period for Draft Environmental Impact Report for Targeted General Plan Amendments, Rezoning, and Objective Development Standards Program for the Housing Element.

RECOMMENDED ACTION:

Discuss and consider whether to extend the Draft Environmental Impact Report public comment period to longer than 45-days.

STAFF CONTACT:

Kevin Woodhouse, City Manager
BACKGROUND/DISCUSSION:

Mayor Beckmeyer and Councilmember Boles requested this item be placed on the City Council agenda for the Council to discuss and provide direction to the City Manager as to whether the public comment deadline for the Draft Environmental Impact Report (DEIR) for Targeted General Plan Amendments, Rezoning, and Objective Development Standards Program for the Housing Element should be extended beyond the current 45-day deadline of January 26, 2025.

A concern was expressed that the noticing and distribution of the DEIR on Friday, December 13, did not include notification methods beyond the legally required methods.

On December 13th, the following legally required notification methods were followed:
• Posted to Project Documents Plan Pacifica <https://www.planpacifica.org/project-docs> • Hardcopies at the Community Development Department (1800 Francisco Blvd), Sharp Park Library (104 Hilton Way) and Sanchez Library (1111 Terra Nova Boulevard). • Posted at the City Hall bulletin board as well as on the front window of the Civic Center. • Filed with the County Clerk Recorder’s Office.
• The notice of completion and documents were sent to the State Clearinghouse. • Published in the newspaper (SMDJ).

The State’s website notes a posting date of December 16. Therefore, the state review period will end on January 29, 2025. Based on the Plan Pacifica website visitation metrics, there was a significant spike in traffic after the December 13 noticing. Although the website service used for Plan Pacifica doesn’t provide page-specific engagement analytics, it is likely that the traffic was related to the release of the Rezoning DEIR. Between December 13 and January 2, Plan Pacifica had over 500 page views, which is a 30% increase over the monthly average.

Once staff confirmed in late December a date and location for a public meeting to receive public comment, which is now scheduled for January 14, the City provided an additional round of notifications on January 3, 2025, beyond the legal requirements. This round of notification included a link in the Connect With Pacifica e-newsletter, adding links and information to multiple other webpages beyond the Plan Pacifica project documents page, and sending an electronic message directly to Plan Pacifica interested parties. The Plan Pacifica interested parties list is a general e-mail list for persons interested in receiving updates on the General Plan, Sharp Park Specific Plan, and Housing Element. Posting to this general e-mail list is not legally required for purposes of beginning the legally required 45 review period. However, staff did post through this general e-mail list once the January 14 public meeting date was confirmed. 10 Packet Pg. 257
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Extending the public comment deadline would impact timing of EIR certification, which could impact Housing Element certification. Delaying Housing Element certification poses two risks.

First, the City remains subject to the submittal of applications invoking the “builder’s remedy” until Pacifica’s Housing Element is certified. Second, discretionary delays in public review periods could be scrutinized by and concerning to the California Department of Housing and Community Development (HCD).

If a majority of the Council is interested in extending the public comment period, the City Manager recommends consideration of extending the time period between 7 and 21 days from the January 29, 2025 date that ends the state review period. Seven days, or until February 5, 2026, provides an extra week for public comments, but minimizes risk. A 14-day extension, or until February 14, 2025, would provide for a 60-day public comment period, which is not legally required but sometimes utilized for CEQA public comment periods. An extension until February 17, 2025, allows for a 63-day public comment period total, but allows a total of 45-days from the January 3rd date when additional public noticing occurred.

ALTERNATIVE ACTION:

The City Council could choose to not extend the DEIR public comment period.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Completion of the Housing Element is a major City Council strategy in the 2023-2030 Strategic Plan.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:
10 Packet Pg. 258

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
1/13/2025
1 SUBJECT:

Process for Annual Mayor and Mayor pro Tem selection and Section 7, Deliberations and Voting, and Section 8, Motions, of City Council Rules and Code of Ethics.

RECOMMENDED ACTION:

Discuss the process for annual Mayor and Mayor pro Tem selection and the City Council Rules and Code of Ethics Sections 7 and 8 pertaining to Deliberations, Motions, and Voting and provide direction to the City Manager regarding next steps on this matter.

STAFF CONTACT:

Kevin Woodhouse, City Manager
BACKGROUND/DISCUSSION:

Following the City Council Reorganization meeting on December 9, 2024, at which Sue Beckmeyer was voted in as Mayor and Mary Bier as Mayor pro Tem, Councilmember Boles requested that an item be agendized for Council discussion regarding the process for annual Mayor and Mayor pro Tem selection and Section 7, Deliberations and Voting, and Section 8, Motions, of the City Council Rules and Code of Ethics.

The City Council Rules and Code of Ethics, Section 11, Administrative Matters, Item 4, states:

An individual Councilmember may agendize an item for a City Council meeting by contacting the City Manager. Items that may require less than two hours of staff time to prepare for Council consideration can be agendized for Council consideration and decision. Items that may require more than two hours of staff time to prepare for Council consideration will first be agendized for discussion and Council direction on next steps.

Requests from Councilmembers to place an item on the agenda shall be made to the City Manager a minimum of ten (10) days before the next City Council meeting, except for items where the Mayor and City Manager have determined a time urgency exists.

Analysis of this issue would require more than two hours of staff work. Therefore, the City Manager has prepared this brief staff report with minimal staff analysis, for Council to initially discuss and provide direction regarding next steps.

The City Council Rules and Code of Ethics underwent significant revisions in 2022. Two Councilmembers were appointed to an ad hoc committee to make recommendations on revisions to the Council Rules and Code of Ethics. The revisions were partially discussed at the meeting on September 12, 2022 and were finally adopted on January 23, 2023. The City Council Rules and Code of Ethics is provided as Attachment A. The City Council Rules and Code of Ethics does not include any special considerations or guidelines for the selection of the Mayor and Mayor pro Tem but does include other provisions on deliberations and voting, as well as specific guidance on certain specified motions.

For the selection of Mayor and Mayor Pro Tem, the only consistent practice is that the City Council votes on Mayor and Mayor pro Tem annually from the dais following a nomination and a second. Prior to establishing district-based elections, various data points may have loosely guided the Council’s nominations, such as number of votes received in the at-large election or 11 Packet Pg. 259
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seniority of years on Council. However, such data points have not been always considered; according to City records, there have been 6 Councilmembers who have served a four-year term without being voted in as Mayor during that term. In 2018, Pacifica adopted an ordinance to transition to district-based elections. Councilmembers in Districts 1 and 4 were elected to office in 2020 with Councilmembers in Districts 2, 3 and 5 being elected in 2022. This transition to district-based elections makes the consideration of votes received as a data point potentially less relevant.

Some cities have chosen to adopt a specific policy with guidelines regarding the annual rotation of Mayor and Mayor pro Tem. A selection of such policies from several other cities are provided in Attachment B, for the City Council’s reference.

Councilmember Boles has also requested to discuss broadly Section 7, Deliberations and Voting, and Section 8, Motions, as they may pertain to appointments of Commission and Committee members too.

The City Manager is seeking direction from the City Council whether the Council is interested in considering a specific policy with guidelines regarding the annual selection of Mayor and Mayor pro Tem. In addition, the City Manager is seeking direction from the City Council whether the Council is interested in reviewing and revising any parts of Sections 7 or 8 of the City Council Rules and Code of Ethics. Once direction is received and next steps identified, the City Manager will assess the level of staff work and time necessary to prepare for further Council deliberation on this matter, and what impact, if any, there may be to other Strategic Plan workplan items, since this policy review/development work item would be a new addition to the workplan.

ALTERNATIVE ACTION:

The City Council requested to discuss and provide direction regarding next steps regarding this matter; therefore, alternative actions are at the discretion of a majority of the Council.

RELATION TO CITY COUNCIL STRATEGIC PLAN:

Review of this issue is not part of the FY 2024-25 workplan and does not directly relate to the City Council 2023-2030 Strategic Plan.

FISCAL IMPACT:

There is no fiscal impact related to the recommendation for Council’s initial discussion of this topic.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

Attachment A: City Council Rules and Code of Ethics (PDF) Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (PDF) 11 Packet Pg. 260

CITY COUNCIL RULES

AND CODE OF ETHICS
Revised January 2023

11.a
Packet Pg. 261 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules Table of Contents
Section 1. GENERAL RULES ............................................................................................................................................5 Section 2. OPERATION OF CITY COUNCIL MEETINGS.....................................................................................................5

1. Regular City Council meetings. ..............................................................................................................................5

2. Time Limit on Comments by the Public. ................................................................................................................5

3. Public Comments on Items Not on the Posted Agenda.........................................................................................5

4. Addressing the Council on Regular Agenda Items. ................................................................................................7

5. Public Hearings – Appeals......................................................................................................................................7 Section 3. PUBLIC DECORUM.........................................................................................................................................7 Section 4. CITY COUNCIL DECORUM..............................................................................................................................8 Section 5. ORDER OF THE AGENDA................................................................................................................................9 Section 6. REGULAR AGENDA ITEMS .............................................................................................................................9

1. Special Presentations.............................................................................................................................................9

2. Consent Calendar...................................................................................................................................................9

3. Public Comments on Items Not on the Posted Agenda.......................................................................................10

4. Council Communications. ....................................................................................................................................10

5. Council Considerations. .......................................................................................................................................10 Section 7. DELIBERATION AND VOTING.......................................................................................................................10

1. Order of Deliberation...........................................................................................................................................10

2. Expression of Council Viewpoints........................................................................................................................11

3. Call for Staff Report and Council Questions.........................................................................................................11

4. Council Deliberations...........................................................................................................................................11

5. Speaking Audibly..................................................................................................................................................11

6. Mayor’s Rights and Privileges. .............................................................................................................................11

7. Division of a motion.............................................................................................................................................11

8. Withdrawal of motion..........................................................................................................................................11

9. Correction of vote................................................................................................................................................11

10. Voting...................................................................................................................................................................12

11. Silence constitutes affirmative vote. ...................................................................................................................12

12. Abstention from vote...........................................................................................................................................12

13. Not participating..................................................................................................................................................12

14. Tie votes...............................................................................................................................................................12

15. Motion to reconsider...........................................................................................................................................12

16. Appeal from the decision of Mayor. ....................................................................................................................13

17. Getting the floor. .................................................................................................................................................13

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Packet Pg. 262 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules

18. Interruptions........................................................................................................................................................13

19. Secret Ballot.........................................................................................................................................................13 Section 8. MOTIONS.....................................................................................................................................................13

1. Statement of Motion. ..........................................................................................................................................13

2. Motions defined...................................................................................................................................................13 A. The main motion. ............................................................................................................................................13 B. Fix the time to which to adjourn the meeting to another date. .....................................................................14 C. Motion to raise a question of personal privilege. ...........................................................................................14 D. Motion to lay on the table...............................................................................................................................14 E. Motion to call the question.............................................................................................................................14 F. Motion to continue to a certain time..............................................................................................................14 G. Motion to refer to a City Commission, Committee, officer or City Council ad-hoc subcommittee. ...............14 H. Motion to amend or substitute.......................................................................................................................14 Section 9. CLOSED SESSIONS........................................................................................................................................15

1. Purpose................................................................................................................................................................15

2. Rule of Confidentiality. ........................................................................................................................................15

3. Breach of Confidentiality. ....................................................................................................................................15

4. Permissible Topics................................................................................................................................................16

5. Scheduling Closed Sessions..................................................................................................................................16

6. Persons Permitted to Attend. ..............................................................................................................................16

7. Rules of Decorum.................................................................................................................................................16

8. Penalties...............................................................................................................................................................16 Section 10. CITY COUNCIL RELATIONSHIP WITH CITY STAFF .........................................................................................16 Section 11. ADMINISTRATIVE MATTERS ........................................................................................................................17

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Packet Pg. 263 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules WHEREAS, it is important to the successful operation of any public organization that standards be established to define the roles, responsibilities and expectations of the governing board and staff in the operation of the organization; and
WHEREAS, the establishment of standards by the City Council will promote communication, understanding and trust among members of the City Council and staff concerning their roles, responsibilities and expectations for the operation of the City; and WHEREAS, the establishment and periodic review of these City Council rules will assist all City Councilmembers to better understand their role and responsibilities and will help to make City Council meetings as productive as possible; and
WHEREAS, established standards by an adopted City Council Rules and Code of Ethics provides an understanding for the members of the community for expectations of the roles and responsibilities of members of the City Council and standards for conducting City Council meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica that the following City Council Rules and Code of Ethics are adopted and that all City Councilmembers will comply therewith.

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Packet Pg. 264 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules

CITY COUNCIL RULES OF OPERATION
Section 1. GENERAL RULES
The rules will be equally applicable to regular and special meetings of the City Council. Any act that the Mayor is authorized to perform may be performed by the Mayor pro Tem in the Mayor’s absence.

Section 2. OPERATION OF CITY COUNCIL MEETINGS

1. Regular City Council meetings.

Regular City Council meetings will be held on the second and fourth Mondays of each month. The meetings will begin at 7:00 p.m. Meetings will conclude by 11:00 P.M unless a majority of Councilmembers present vote to extend the time of the meeting.

The Council, beginning at 10:00 p.m. and thereafter if the majority requests it, will determine which issues will be completed at that meeting and which items will be continued to the next regular or special Council meeting. The meeting may proceed past 11:00 p.m. only if a majority of the Councilmembers in attendance vote to extend the meeting to a time certain because it is necessary or in the public interest to do so.

All City Councilmembers will use their best efforts to see that the agenda proceeds as promptly and efficiently as possible so that all scheduled items can be heard in the time allotted. The Mayor may call a recess every two hours. Additional recesses may be called as needed.

2. Time Limit on Comments by the Public.

In order to ensure that all members of the public have an opportunity to speak and that the Council is able to complete the public’s business, there will be a three-minute limitation on comments by the public unless otherwise approved by a majority of the Council. In order to effectively enforce this rule, the Mayor will monitor the time for each speaker and inform the Council when the three-minute limitation has been reached. The Mayor will strictly enforce the three-minute time limit. Persons representing organizations or groups of persons may be granted additional time upon consent of a majority of the Council. Individualspeakers may not use the three-minute allocation of other persons. Individual speakers may not speak twice on the same item.

3. Public Comments on Items Not on the Posted Agenda.

11.a
Packet Pg. 265 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules A. There will be an opportunity for Public Comments on Items Not on the Posted Agenda on each regular City Council agenda.

B. Any person wishing to address the Council shall be recognized by the Mayor during Public Comments, provided, however, that during the “Public Comments on Items Not on the Posted Agenda” portion of the agenda, only items not on the agenda for that meeting may be addressed. All remarks shall be addressed to the Council as a body and not to any member thereof. Councilmembers shall not enter into debate with speakers under Public Comments.

C. The Mayor will state at the beginning of each meeting the Council’s policy regarding the three-minute limitation on comments by the public. The Mayor, or staff assigned to time-keeping, will announce when the three minutes have expired. The Mayor may adjust the time allotted per speaker, with consent of a majority of the Council, based on the estimated number of speakers requesting to comment during Public Comments.

D. Management of Public Comments: The cards requesting to speak during Public Comments will be received by the Mayor. There may also be an option for members of the public to comment via phone or call-queue. The order in which speakers are called upon will be determined by the Mayor in his or her sole discretion.

E. Citizens who anticipate their public comment may exceed three minutes are encouraged to submit comments in writing in advance to the City Clerk for prior distribution to the Council. Whenever possible, the material should be submitted by noon on the date of the City Council meeting or by any submission deadline otherwise specified in the meeting Agenda. Written comments received by the specified deadline will be distributed to the Council and posted on the City’s website prior to the meeting. All written comments that are submitted after the specified deadline, will be made part of the public record for that particular agenda item.

F. Concerns should be limited to items within the subject matter jurisdiction of the City Council only. Submission of comments in writing is encouraged in lieu of lengthy oral presentations.

G. If there are a number of people requesting to speak on a particular subject under Public Comments, the Mayor may request that the speakers assist the Council in having the Council meeting proceed efficiently. To that end, the Mayor may request that a spokesperson be designated to represent an organization or group and may request that other speakers in the group limit their comments to

11.a
Packet Pg. 266 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules indicating their agreement with the spokesperson. A show of hands may also be requested.

H. In order to comply with the Brown Act, no action can be taken on items raised under the “Public Comments on Items Not on the Posted Agenda” section of the agenda for Regular Meetings. Upon conclusion of “Public Comments on Items Not on the Posted Agenda”, City Councilmembers may briefly respond to statements or may ask a question for clarification, refer the matter to staff, or request staff to report back to the Council at a subsequent meeting.

4. Addressing the Council on Regular Agenda Items.

A. Time limits for individuals. Persons wishing to address the Council are requested to give their name for the record and, unless further time is granted by the City Council, their remarks shall not exceed three minutes or the limit imposed at the Mayor’s discretion with consent of a majority of the Council.

B. Spokesperson for a group of persons. When any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Mayor to request that a spokesperson be chosen by the group to address the Council.

C. Addressing the Council after the time for public input has closed. After the Mayor has closed the public comment period or public hearing and Council has commenced deliberation on an item, no person shall address the Council without first securing the permission of the Mayor to do so, subject to approval of the City Attorney with respect to any hearing required by law. During Council deliberation, Councilmembers may ask questions of speakers to clarify points made during the public input portion of the hearing after securing the permission of the Mayor to do so.

5. Public Hearings – Appeals.

A. In the case of a hearing required by law, applicants or their agents and appellants should generally be given up to ten minutes for their opening presentation and three minutes for rebuttal before the hearing is closed. In a hearing required by law, upon advice of the City Attorney, the City Council may grant sufficient additional time to allow an adequate presentation by the applicant or appellant.

Section 3. PUBLIC DECORUM

1. Councilmembers will address the public and staff in a courteous manner.

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Packet Pg. 267 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules

2. It is the policy of the Council that all members of the public have the right to address the Council including the right to make remarks that members of the City Council may find critical, unpleasant or even offensive. However, it is also important that a proper standard of behavior be maintained during meetings and that the City Council is able to complete the public’s business in a timely manner. Therefore, the public should respect the order, procedures and decorum of City Council meetings. Persons addressing the City Council shall adhere to time limits, not disrupt the conduct of the meeting, and not make threats against any person or the public order.

3. The Mayor, or their designee, may remove or cause the removal of an individual for disrupting the meeting, after providing the necessary warning pursuant to California Government Code Section 54957.95. Prior to any removal, the Mayor or their designee, shall confirm with the City Attorney that removal of an individual is appropriate.

Section 4. CITY COUNCIL DECORUM

1. Respect for each individual Councilmember’s interpersonal style will be a standard of operation. Courtesy and respect for individual points of view will be a standard of operation. All City Councilmembers will respect each other’s right to disagree. All City Councilmembers will expect a high degree of decorum and courtesy during City Council meetings in interactions between and among Councilmembers, from Councilmembers towards the public and staff, and from the public towards Councilmembers and staff.

2. The Mayor will use his or her discretion to encourage Councilmembers and public to abide by these rules. Councilmembers and staff will be polite, even under tense situations, and will refrain from impolite or disrespectful remarks and body language at public meetings either towards a City Councilmember, staff or the public.

3. Councilmembers should not get into a hostile or adversarial debate with a member of the public or staff at a Council meeting, since these types of debates seldom resolve concerns and many times inflame feelings. If a speaker from the public makes inflammatory or erroneous statements, after the conclusion of public input, the Mayor may then provide the Council or staff with the opportunity to correct such statements if any City Councilmember wishes.

4. Councilmembers will strive to keep open minds on all issues prior to a vote. Individual Councilmembers will maintain as near neutral a position as possible to assure the openness that is required to carry out the Council’s community responsibility.

5. There will be no “grandstanding” on any issue. “Grandstanding” is the use of an individual Council seat on the Council dais in a disrespectful and inappropriate manner to state a point of view in a negative manner. Negative manner includes: personally attacking another Councilmember, staff or member of the public, walking off the Council dais or leaving any meeting in anger or disgust; emphasizing a political point of view solely for the purpose of playing to the audience unrelated to the issue before the Council; using the dais for a strictly personal purpose;

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Packet Pg. 268 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules addressing the media for political purposes rather than addressing the Council as a body; purposely misstating the facts of an issue for political purposes; or monopolizing discussion time in a manner that does not facilitate or further deliberation, general understanding or bring the issue to a conclusive decision.

6. If a Councilmember requires more information on a specific agenda item, Councilmembers are encouraged to direct specific questions to staff through the City Manager prior to the meeting. Staff, as directed by the City Manager, will make all reasonable efforts to research questions posed prior to the meeting and provide clarifying information to Councilmembers.

7. The City Council respects that the decision of the City Council is made by the majority and not by any individual City Councilmember. Members who are in the minority on an issue will respect the authority of the majority. Members who are in the majority will respect the right of the minority to express their disagreement with the majority decision. Once the agenda item has been voted upon, the City Council minority after making his/her position known for the record, must respect the decision of the majority.

Section 5. ORDER OF THE AGENDA

1. Matters will be heard in the order printed on the City Council agenda. However, with majority Council approval, the City Council may hear agenda items out of their prescribed order on the printed agenda, if a large number of the public are present to speak on that specific agenda item, or if the City Council otherwise determines that it is in the public interest to change the order of the agenda.

Section 6. REGULAR AGENDA ITEMS

1. Special Presentations.

Ceremonial items such as commendations, proclamations and special presentations, if any, will be handled prior to consideration of Consent Calendar items pursuant to the City of Pacifica Administrative Policy No. 1 as stated in the Council Agenda Format – Order of Business. There should be an attempt to limit all commendations, proclamations and special presentations to no more than 20 minutes.

2. Consent Calendar.

Items may be placed upon the “Consent Calendar” by the City Manager whenever, in his or her judgment, such items are expected to be routinely approved without requiring substantial discussion or debate. The “Consent Calendar”shall be voted upon as one item. Any Councilmember may ask brief questions to clarify an issue prior to voting on the “Consent Calendar” and there may be brief Council discussion of an item without the need to remove any items off of consent. If further discussion

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Packet Pg. 269 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules or debate is desired, any Councilmember may request that an individual item be removed from the “Consent Calendar” in which case the item shall be considered on the regular agenda immediately after the “Consent Calendar” unless otherwise determined by the Council. Any Councilmember may request that such member’s vote be recorded as other than yes on any individual item without having to remove the same from the “Consent Calendar.”
All items on the “Consent Calendar” will have staff reports sufficient to adequately inform the public of the nature of the items on the “Consent Calendar.”

3. Public Comments on Items Not on the Posted Agenda.

The purpose of “Public Comments on Items Not on the Posted Agenda” is for any member of the public to address the City Council on any issue that is not on the Agenda. See Section 2-3 for management of “Public Comments on Items Not on the Posted Agenda.”

4. Council Communications.

The purpose of “Council Communications” is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.

City Councilmembers should generally adhere to a three-minute time limit for “Council Communications” unless additional time is granted by a majority of the City Council.

5. Council Considerations.

Routine items for Council consideration which are not likely to require extensive discussion shall be agendized before Public Hearings. The remainder of items for Council consideration shall be heard after Public Hearings.

Section 7. DELIBERATION AND VOTING

1. Order of Deliberation.

The Mayor will call upon individual Councilmembers and give them the floor in the order the deliberation lights are turned on. In the event the Mayor cannot determine the order of the lights the Mayor will grant the floor from the left side of the dais to the right. The Mayor pro Tem will monitor the lights and assist the Mayor in setting the order of deliberation and making sure the speaker cards are in proper order.

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Packet Pg. 270 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules

2. Expression of Council Viewpoints.

It is not necessary for all Councilmembers to speak or give their viewpoints on every issue or item on the agenda, especially if their concerns have already been addressed by other Councilmembers. On critical or significant issues, all members of Council will undoubtedly want to indicate individual opinions on the issue but City Councilmembers should avoid repetition and should strive to move the deliberation along promptly.

3. Call for Staff Report and Council Questions.

When an agenda item is called, the Mayor will call for a staff report. After the staff report, the City Councilmembers may ask staff brief questions to clarify facts, but should not engage in discussion or debate of the issue prior to public input.

4. Council Deliberations.

At the conclusion of public input and during City Council deliberations, the Mayor may request preliminary straw votes if it will assist the City Council in framing motions.

5. Speaking Audibly.

The Council shall discuss issues audibly into the microphone and avoid “off-mike” and individual conversations during public input and debate.

6. Mayor’s Rights and Privileges.

The Mayor shall not be deprived of any of the rights and privileges of a Councilmember. The Mayor customarily will take the floor after other Councilmembers who wish to speak have spoken. The Mayor may move, second and discuss from the chair, subject only to these rules.

7. Division of a motion.

If a motion contains two or more divisible parts, each of which is capable of standing as a complete motion, the Mayor may, and upon request of a member shall, divide the same.

8. Withdrawal of motion.

A motion may not be withdrawn by the maker without the consent of the Councilmember seconding it.

9. Correction of vote.

Councilmembers may correct an erroneously cast or recorded vote before the next item on the agenda is called.

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Packet Pg. 271 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules

10. Voting.

On the passage of every motion, the vote shall be taken by voice or electronic voting device and entered in full upon the record.

11. Silence constitutes affirmative vote.

Councilmembers who are silent during a voice vote shall have their vote recorded as an affirmative vote, except when individual Councilmembers have stated in advance they will not be voting.

12. Abstention from vote.

An abstention for reasons of legal disqualification to vote shall not be counted for any purpose. Non-legal abstentions for personal reasons (such as friendship or appearance) shall not count for any purpose other than a quorum.

13. Not participating.

A Councilmember who has disqualified himself or herself pursuant to the Political Reform Act of 1974 because of any financial interest shall disclose the nature of the conflict and may not participate in the discussion or the vote, unless required by the Rule of Necessity 1
.

14. Tie votes.

Tie votes generally mean that no action has been taken on a matter. In the case of an appeal or a land use decision, a tie vote generally signifies that the underlying action stands. Tie votes may be reconsidered on a motion by any member of the Council before the next item on the agenda. In the event of a tie vote, any member of the Council may make a motion to continue the matter to another date. Nothing herein shall be construed to prevent any Councilmember from agendizing a matter which resulted in a tie vote for a subsequent meeting unless the matter involves an appeal or a land use decision or the City Attorney opines is not legally allowed.

15. Motion to reconsider.

A motion to reconsider any action taken by the Council may be made only during the meeting when the action was taken. A motion to reconsider requires a second, is debatable and is not amendable. Such motion must be made by a Councilmember who was on the prevailing side, but may be seconded by any Councilmember. A motion to reconsider may be made at any time during the meeting and shall have precedence over all other motions. If a motion to reconsider fails, it may not itself be reconsidered. Reconsideration may not be moved more than once on the same motion.

Nothing in this section would preclude a Councilmember from bringing an item back to consider at a future Council meeting as a new agenda item. 1 Government Code section 83112; FPPC Regulation 18705.

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Packet Pg. 272 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules

16. Appeal from the decision of Mayor.

The Mayor shall decide all questions of debate and voting procedure. Any procedural decision or ruling of the Mayor may be appealed by any Councilmember to the whole Council and a final decision on the ruling by the Mayor will be determined by majority vote of the Council. If the councilmember appeal fails or results in a tie vote, the Mayor’s ruling shall stand. If said vote passes, the decision or ruling of the Mayor is reversed.

In addition, prior to making an initial ruling on any procedural matter, the Mayor may submit the question to the Council in the first instance, in which case a majority vote shall prevail.

17. Getting the floor.

Every Councilmember desiring to speak shall push the debate button and, upon recognition by the Mayor, every Councilmember shall be confined to the question under debate, avoiding disrespectful remarks or body language.

18. Interruptions.

Except for being called to order, a Councilmember once recognized, shall not be interrupted when speaking, except as otherwise provided for in these rules. A Councilmember called to order while speaking shall cease speaking until the question or order is determined, and if in order, said Councilmember shall be permitted to proceed.

19. Secret Ballot.

There shall be no voting by secret ballot.

Section 8. MOTIONS

1. Statement of Motion.

The Mayor shall ensure that all motions are clearly stated before allowing debate to begin and also immediately before a vote is taken. The Mayor may request a City Councilmember to restate a motion for clarification, may restate the motion or direct staff to restate the motion.

2. Motions defined.

The following motions may be made by the City Council:

A. The main motion.

A main motion is a motion on the issue before the Council. It needs a second, is amendable and is debatable.

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Packet Pg. 273 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules B. Fix the time to which to adjourn the meeting to another date.

A motion to fix the time to which to adjourn requires a second, is amendable and is debatable only at the time to which the meeting is adjourned. The purpose is to set a time for continuation of the meeting to another date.

C. Motion to raise a question of personal privilege.

The right of a Councilmember to address the council on a question of personal privilege shall be limited to cases in which the Councilmember’s integrity, character or motives are directly questioned by another Councilmember during debate. The maker of the motion may interrupt another speaker if the Mayor recognizes the “privilege”. The motion does not require a second, is not amendable and is not debatable.

D. Motion to lay on the table.

The purpose is to interrupt discussion of the item at hand for more urgent business or to end consideration of an item without action. A motion to lay on the table requires a second, is not amendable and is not debatable. It shall preclude all amendments or debate of the subject under consideration. If the motion prevails, and the subject is tabled, the matter may be taken from the table at any time prior to the end of the meeting. Any Councilmember can agendize the subject of a tabled matter for a later City Council meeting.

E. Motion to call the question.

The purpose of this motion is to close debate on the pending motion. A motion to call the question requires a second, is not debatable and is not amendable.

It applies to all previous motions on the subject unless otherwise specified by the maker of the motion. If the motion fails, debate is reopened; if the motion passes, then the City Council votes on the pending motion. A motion to call the question requires a majority vote of those Councilmembers present and voting.

F. Motion to continue to a certain time.

A motion to continue to a certain time is amendable and is debatable as to propriety of postponement and time set. Purpose is to continue the matter to another specified time.

G. Motion to refer to a City Commission, Committee, officer or City Council ad-hoc subcommittee.

A motion to refer requires a second, is amendable, and is debatable only as to the propriety of referring. Purpose of the motion is to send subject to another city agency, body, committee, board, commission or officer for further study and report back to council, at which time subject is fully debated.

H. Motion to amend or substitute.

A motion to amend a motion or to substitute one motion for another requires a second, is amendable, and is debatable only if the motion to which it applies is

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Packet Pg. 274 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules debatable. A motion to amend an amendment is also in order. An amendment can modify a motion but should not raise an entirely different or independent question. An amendment must be relevant to the main motion.

Section 9. CLOSED SESSIONS

1. Purpose.

It is the policy of the City Council to conduct its business in public to the greatest extent possible. However, the City Council recognizes that, in certain limited circumstances, public discussion jeopardizes the public interest, compromises the City’s position, and could cost the taxpayers of Pacifica a significant amount of money. Therefore, these rules provide for strict confidentiality of City Council discussion in certain circumstances allowed by law.

2. Rule of Confidentiality.

The City Council recognizes that breaches in confidentiality can severely prejudice the City’s position in litigation, labor relations and real estate negotiations. Further, breaches of confidentiality can create a climate of distrust among Councilmembers and can harm the Council’s ability to communicate openly in closed sessions, thereby impairing the Council’s ability to perform its official duties.

The City Council further recognizes that confidentiality of discussions and documents are at the core of a closed session. Confidentiality is essential if the closed session is to serve its purpose. Therefore, the City Council will adhere to a strict policy of confidentiality of closed sessions.

In accordance with the Brown Act, the City Council agenda will contain a brief general description of the items to be discussed at the closed session. City Councilmembers will keep all written materials and verbal information provided to them in closed session in complete confidence to ensure that the City’s position is not compromised.

No mention of information in these materials will be made to anyone other than Councilmembers, the City Attorney or City Manager, except where authorized by a majority of the City Council or otherwise required by law.

3. Breach of Confidentiality.

No person who attends a closed session may disclose any statements, discussions, documents or votes made in a closed session except where specifically authorized by these rules. Any authorized disclosure will be in strict compliance with these rules and the Ralph M. Brown Act. Violation of this rule shall be considered a breach of this rule of confidentiality and subject to penalties as described in Item 8 below.

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Packet Pg. 275 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules

4. Permissible Topics.

All closed sessions will be held in strict compliance with the Brown Act.

5. Scheduling Closed Sessions.

Subject to the advice of the City Attorney, a closed session may be called by the Mayor, by the City Attorney or by the City Manager.

6. Persons Permitted to Attend.

The City Council, City Manager and City Attorney, or their designees, may attend closed sessions unless it is necessary to excuse them for conflict of interest. Only such additional staff or attorneys shall attend as are necessary. The department head whose department is most directly affected by the topic of the closed session may also attend.

7. Rules of Decorum.

The same high standard of respect and decorum as applied to regular meetings shall apply to closed sessions. There shall be courtesy, respect and tolerance for all viewpoints and for the right of Councilmembers to disagree. Councilmembers shall strive to make each other feel comfortable that it is safe to express their points of view.

All Councilmembers have the right to insist upon strict adherence to this rule.

8. Penalties.

In addition to any penalties applicable under the Brown Act, violation of these confidentiality rules may be punishable by resolution of the Council censoring the person or persons responsible for the disclosure.

Section 10. CITY COUNCIL RELATIONSHIP WITH CITY STAFF

1. City staff acknowledge that the Councilmembers are the City’s policy makers and the City Council acknowledges that staff administers the Council’s policies. The Council is the overall policy body and holds the City Manager responsible for the administration of the City departments.

The overall internal administration by the City Manager is necessary in order to assure efficient and economic operations of the various departments pursuant to the Council’s direction. The practices of each department are subject to review and approval by the City Manager.

2. The Council will direct staff only through the City Manager. If a written report or research from staff is requested, Council should go through the City Manager.

3. The City Manager shall inform all Councilmembers when written informational material has been requested by a Councilmember. Copies are not necessary unless requested by a Councilmember. City Councilmembers should contact the City Manager as early as possible if they desire to have any additional written material prior to a City Council meeting. If Councilmembers have questions, need clarification, or need additional material, Councilmembers will advise the City Manager as early as possible before a City Council meeting so that staff can meet their needs.

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Packet Pg. 276 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules

4. Council will not attempt to coerce or direct staff in the performance of their duties.

5. Staff reports should be provided to the City Council as early as possible before a meeting but no later than Friday before the next City Council meeting. Staff reports will give professional input on the issue, including areas of potential controversy and concern, will try to present all sides of an issue, and will recommend areas for discussion and decision by the City Council.

6. Once a decision is made by Council, it will be fully supported, accepted and implemented by staff.

7. Any concerns by a Councilmember over the performance of a City employee should be discussed privately with the City Manager. City Councilmembers should not engage in personal attacks on staff in public.

Section 11. ADMINISTRATIVE MATTERS

1. The full Agenda Packet is made available in print format at City Hall and at Council Chambers during the meeting.

2. Study sessions and closed sessions will be scheduled before City Council meetings as needed. Whenever feasible, the City Council will receive seven (7) days’ notice of the scheduling of a study session or closed session.

3. City Councilmembers acknowledge that attendance at lawful meetings of the City Council is part of their official duties. Councilmembers shall attend all such meetings unless unable to do so.

4. An individual Councilmember may agendize an item for a City Council meeting by contacting the City Manager. Items that may require less than two hours of staff time to prepare for Council consideration can be agendized for Council consideration and decision. Items that may require more than two hours of staff time to prepare for Council consideration will first be agendized for discussion and Council direction on next steps. Requests from Councilmembers to place an item on the agenda shall be made to the City Manager a minimum of ten (10) days before the next City Council meeting, except for items where the Mayor and City Manager have determined a time urgency exists.

5. If a member of the City Council represents the City before another governmental agency, or organization, the Councilmember will first indicate the majority position of the Council.

The Councilmember must fairly and objectively represent the majority views of the City Council even if his/her personal opinion differs. When appearing in a personal capacity, a Councilmember may express his/her personal opinions and comments only if the Councilmember clarifies that these statements do not represent the position of the City Council. Councilmembers shall notify the City Manager of planned attendance at meetings where possible City issues could be discussed even if

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Packet Pg. 277 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules attending as a private citizen in order to avoid the inadvertent attendance of a majority of the Council in violation of the Brown Act.

6. Any written correspondence or other materials received by the City Manager for the City Council will be stamped with the date of receipt and distributed to the City Council. If Councilmembers get a letter addressed to them individually and they feel the letter is of general interest to the Council, a Councilmember should ask the City Manager to distribute it to other Councilmembers. Councilmembers may ask the Mayor or City Manager to respond to such a letter.

If Councilmembers receive an email addressed to them individually and they feel the email is of general interest to the Council, the Councilmember may forward the email to “[email protected]” to be considered with the written record of public comments for a City Council meeting or forward to the City Manager and ask the City Manager to respond to the email.

7. The Mayor will be the ceremonial spokesperson on behalf of the Council in all matters except if directed to a specific individual.

8. The Mayor will represent the Council’s position/policy even if his or her personal opinion is different or if the issue did not have a unanimous vote.

9. The Council will rely on the Mayor to act in a manner that is courteous and welcoming to the public at all times, even under pressure or during controversial issues.

10. If the Mayor is not available to represent the Council at a community event or meeting, the Mayor Pro Tem or another Councilmember will be available as back-up or to help lighten the Mayor’s schedule.

11. Any Councilmember who is unable to attend a committee meeting for which they are the designated Council liaison must notify the alternate to that committee prior to the meeting.

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Packet Pg. 278 Attachment: Attachment A: City Council Rules and Code of Ethics (5829 : Annual Mayor and Mayor pro Tem Selection Process & Council Rules RESOLUTION NO. 92-2014

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME SETTING THE

MAYORAL ROTATION FOR THE SECOND MEETING IN DECEMBER
WHEREAS, in the City of Burlingame, as in most cities in San Mateo County, the Mayor's office is filled by a member of the City Council on a rotating basis, with each Mayor serving for a year at a time; and
WHEREAS, City Resolution 117-1999, adopted in November 1999, sets forth the policy on rotation of Council officers; and
WHEREAS, under the resolution, the Mayoral rotation is supposed to occur annually at the second City Council meeting in November of each year; and WHEREAS, under the City's current practice, the Mayoral rotation occurs at the second meeting in November in even-numbered years, and at the first meeting in December in oddnumbered years; and WHEREAS, the change was likely made to allow time for the City to receive the certified results of the City Council election, held in November of odd-numbered years; and WHEREAS, in recent elections, it has taken the County Registrar of Voters almost the full time permitted by law to certify the results of the election, thereby making it difficult to ensure that the results will be received in time for the City Council meeting in early December.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS:
1, The Mayoral rotation and swearing in of Councilmembers will occur during the second meeting of December in all years.

2. If the second meeting in December falls late on the calendar, such as during Christmas week, then the City Council may vote to hold a special meeting earlier in the month,
I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do here foregoing Resolution was introduced at a regular meeting of the City Council held o October, 2014, and was adopted thereafter by the following vote:

AYES:

NOES:

ABSENT:

Councilmembers: BROWNRIGG, KEIGHRAN, NAGEL,ORTIZ
Councilmembers: NONE
Councilmembers: NONE

CITY OF BURLINGAME

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Packet Pg. 279 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection

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Packet Pg. 280 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection RESOLUTION NO. __1____11_-1999

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME

ADOPTING CITY COUNCIL POLICY ON ROTATION OF COUNCIL OFFICERS WHEREAS, Section 36802 of the Government Code requires the City of Burlingame have a Mayor and Vice Mayor; and
WHEREAS, by Council tradition the Council has rotated the office of Mayor and Vice Mayor annually at the second meeting in November of each year; and WHEREAS, the Council desires to insure an equitable rotation of officers amongst all persons elected to the City Council,
NOW, THEREFORE, be it RESOLVED and DETERMINED by the CITY COUNCIL of THE CITY OF BURLINGAME that the following procedure shall govern the appointment of Council officers:

1. Rotation of the office of Mayor and Vice Mayor shall occur annually at the second City Council meeting in November of each year.

2. The Vice Mayor shall become Mayor if eligible and a new Vice Mayor shall be appointed from the remainder of the councilmembers next in order of position on the rotation list described below. If the Vice Mayor is ineligible, _unable, or declines to serve as Mayor, then councilmembers next in order of position on the rotation list described below shall fill both the offices of Mayor and Vice Mayor.

3. A rotation list based on seniority of consecutive years in the office of councilmember and this resolution is established pursuant to Exhibit A.

4. As changes in Council membership occur, the rotation list shall be updated as follows:

Page 1 of 3 ends

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Packet Pg. 281 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection A. The outgoing mayor shall be placed ahead of any councilmembers newly elected in the November general election, if any, but below all continuing and re-elected council-members.

B. A newly elected or appointed councilmember shall be placed at the bottom of the rotation list upon taking office. If more than one councilmember is elected or appointed at the same time, the newly elected or appointed councilmembers shall draw straws to determine their position relative to each other at the bottom of the rotation list.

C. If a councilmember declines to serve as either mayor or vice mayor when it is that councilmember' s turn to serve, the declining councilmember shall be placed on the rotation list ahead of any councilmembers newly elected in the November general election, if any, and below all continuing and re-elected councilmembers. If however, more than one councilmember at the same time declines to serve as either mayor or vice mayor when it is their tum to serve, the declining councilmembers shall be placed in the same relative order to each other as before but below all other councilmembers on the rotation list.

5. The same process for rotation of officers contained in this resolution shall be used if the office of mayor or vice mayor becomes vacant at a time other than the second Council meeting in November of each year. However, if the vacancy occurs because the mayor or vice mayor is no longer able or willing to serve in that office, 1he outgoing officer shall be placed below all other councilmembers on the rotation list.

6. For purposes of this resolution, "the November general election" refers to the City general election that has occurred on the first Tuesday of November immediately preceding the second Council meeting for that November.

I, Judith A. Malfatti, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the _1 s_t_ day of __ No_v_e_m_b_e_r _ _, 1999, and was adopted thereafter by the following vote:

Page 2 of 3 ends

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Packet Pg. 282 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection AYES: COUNCJLMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNClLMEMBERS:
[S: \A TTORNEY\cc~rotation2~ros. wpdJ
GALLIGAN, JANNEY, KNIGHT, 0 1MAHONY, SPINELLI
NONE
NONE

EXHIBIT A

ROTATION LIST FOR OFFICES OF MAYOR AND VICE MAYOR
(November 1, 1999)

1. Mayor Mary Janney

2. Vice Mayor Marti Knight

3. Councilmember Rosalie O'Mahony

4. Councilmember Joe Galligan

5. Councilmember Mike Spinelli (Immediate Past Mayor)

Page 3 of 3 ends

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Packet Pg. 283 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection Council Norms and Procedures
Amended February 12, 2013

CITY COUNCIL

NORMS AND PROCEDURES

COUNCIL MEMBERS
Jeannie Bruins
Valorie Cook Carpenter
Jarrett Fishpaw
Jan Pepper
Megan Satterlee

CITY OF LOS ALTOS

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Packet Pg. 284 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection 4 SECTION 1. GENERAL

1.1 Purpose. The purpose of these Norms and Procedures is to promote communication, understanding, fairness, and trust among the members of the City Council and staff concerning their roles, responsibilities, and expectations for management of the business of the City of Los Altos.

1.2 Values. Respect for each Council member’s interpersonal style will be a standard of operation. Courtesy and respect for individual points of view will be practiced at all times. All Council members shall respect each other’s right to disagree. All Council members shall practice a high degree of decorum and courtesy. When addressing the public in any way, all Council members shall make certain their opinions are expressed solely as their own, and do not in any way necessarily reflect the opinions of any other Council member.

1.3 Review. The City Council shall conduct a review of this document biennially, or whenever a new Council member has been seated or Council deems necessary, to assist Council members in being more productive in management of the business of the City. A new Council will consider the document within three months of its first regular meeting.

1.4 Ralph M. Brown Act. All conduct of the City Council, Commissions, Committees and Subcommittees shall be in full compliance with the Ralph M. Brown Act.

SECTION 2. MAYOR AND MAYOR PRO TEM SELECTION PROCESS

2.1 Reorganization. In non-election years, the reorganization of the Council shall occur at the second regular meeting of November. During an election year, the seating of new Council members shall occur at the same meeting that the Council reorganizes, which will be held following the certification of election results.

Seating preferences on the dais shall be made by the Mayor, Mayor Pro Tem and then by seniority of the rest of the members, in that order. If two members have equal seniority based on year elected, then the member with the higher vote count in their most recent election is considered to have higher seniority.

A community reception honoring the incoming and outgoing Mayor and Council members will be held immediately following the reorganization meeting.

2.2 Election of Mayor. Only Council members elected by the voters may serve as Mayor. Those persons who are appointed to the City Council under the following circumstances may also serve as Mayor. If the number of persons who have been nominated for City Council does not exceed the number of seats to be filled at a Municipal Election, Council may either: (1) Appoint to the office that person or persons who have been nominated; or (2) Appoint to the office an eligible elector or electors if no one has been nominated.

The term of office shall be one year. The Council member must have served at least 23 months to be eligible for Mayor. A majority vote of the Council is necessary to designate the Mayor. If there is at least one elected Council member with a minimum of 23 months of service who has not served as Mayor, he or she shall be designated Mayor before those who have already served as Mayor.

CITY OF LOS ALTOS

CITY COUNCIL NORMS AND PROCEDURES

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Packet Pg. 285 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection 5 If there are two or more such members who have served more than 23 months and have never served as Mayor, the one having served the longest time on the Council shall be designated as Mayor.

In the event there are two or more members, who have never served as Mayor and have served the same length of time, the one who received the greatest number of votes at his/her election or re-election to the Council shall become Mayor.

In the event there are two or more members, both of whom have served as Mayor, have served the same continuous length of time, and have been re-elected to the Council, the one who received the greatest number of votes at his/her re-election to the Council shall become Mayor.

In the event three new members are elected to the Council, then an exception to Sections 2.2 and 2.3 will apply, allowing the immediate appointment of a Mayor Pro Tem without the normal 11 months of prior service, and the following year such person may be appointed as the Mayor without the normal 23 months of prior service. Any member re-elected to the Council after a break in service will be treated in the normal sequence for appointment as Mayor Pro Tem and Mayor, without regard to such person’s service prior to the break in service.

The Mayor may be removed from office, for cause, by a 4/5ths affirmative vote of the members. The person is to be advised of the proposed cause for removal at least 72 hours before the action is taken.

2.3 Election of Mayor Pro Tem. Only Council members elected by the voters may serve as Mayor Pro Tem. Those persons who are appointed to the City Council under the following circumstances may also serve as Mayor Pro Tem. If the number of persons who have been nominated for City Council does not exceed the number of seats to be filled at a Municipal Election, Council may either: (1) Appoint to the office that person or persons who have been nominated; or (2) Appoint to the office an eligible elector or electors if no one has been nominated.

The term of office shall be one year. The Council member must have served at least 11 months to be eligible for Mayor Pro Tem. A majority vote of the Council is necessary to designate the Mayor Pro Tem. If there is at least one elected Council member with a minimum of 11 months of service who has not served as Mayor Pro Tem, he or she shall be designated Mayor Pro Tem before those who have already served as Mayor Pro Tem.

If there are two or more such members who have served more than 11 months and have never served as Mayor Pro Tem, the one having served the longest time on the Council shall be designated as Mayor Pro Tem.

In the event there are two or more members, who have never served as Mayor Pro Tem and have served the same length of time, the one who received the greatest number of votes at his/her election or re-election to the Council shall become Mayor Pro Tem.

In the event there are two or more members, both of whom have served as Mayor Pro Tem, have served the same continuous length of time, and have been re-elected to the Council, the one who received the greatest number of votes at his/her re-election to the Council shall become Mayor Pro Tem.

11.b
Packet Pg. 286 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection 6 The Mayor Pro Tem may be removed from office, for cause, by a 4/5ths affirmative vote of the members. The person is to be advised of the proposed cause for removal at least 72 hours before the action is taken.

2.4 Council members Serving After a Break in Service. The time of continuous service for any elected member of the Council who previously served on the Council prior to a break in service shall be considered to have started at his/her election after their break in service.

2.5 Appointment of Vacancy. In the event of a vacancy of office or the death or resignation of any Council member, the Council shall appoint a new Council member after a vacancy or death or resignation becomes effective in compliance with the California Elections Code, unless the Council by resolution decides to instead call a special election. In the event of appointment, applications for appointment shall be made available to the public, and the Council will hold a special Council meeting devoted to this matter during which each applicant will have ten (10) minutes to make an oral presentation, followed with any questions from Council members.

On completion of the presentations, each Council member will then be entitled to cast a ballot by voting for three candidates. The ballot voting by all the Council members shall then be tallied by the City Clerk and confirmed by the City Attorney. The three candidates with the highest number of votes will be considered the finalists, to be announced by the City Clerk. In the event there is a tie for third place, then those candidates who tie for third place will all be considered finalists.

The Council shall then hold another special Council meeting devoted to this matter during which each finalist will have fifteen (15) minutes to make an oral presentation, followed with any questions from Council members. On completion of the presentations, each Council member will then be entitled to cast a ballot by voting for one candidate. The ballot voting by all the Council members shall then be tallied by the City Clerk and confirmed by the City Attorney. If four or fewer applications are received, only one special meeting may be held for the selection.

The candidate with the highest number of votes, as announced by the City Clerk, will be considered the appointee to fill the balance of the term of the Council member who has vacated his/her office, died or resigned. In the event of a tie for first place, the Council will take successive ballot votes until there is a candidate with the highest votes. An appointee shall not be eligible to serve as Mayor or Mayor Pro Tem unless subsequently elected by the people at a General Municipal Election or Special Election.

The Council, by majority vote, retains the right to alter these procedures and/or to reopen the application process. All ballots shall be public records and contain the vote of every member present.

SECTION 3. COUNCIL SUBCOMMITTEES

3.1 Responsibility. The Mayor shall appoint Council members to standing and ad hoc subcommittees as required to accomplish the work of the Council, subject to affirmation by the Council at its next regular meeting. It will be the responsibility of these subcommittees to inform and make recommendations to the Council and submit them to the Council for a vote. staff shall work with, and support, Council subcommittees as required.

3.2 Instructions and Expectations. The Council shall make certain that all Council Subcommittees are properly instructed in their assigned scope of work and responsibilities. The expected

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Information about Mayoral Selection Processes (including comparison of other Cities) January 2023
The Policy and Services Committee discussed this topic on May 9, 2023 with research provided on other cities and requested staff to bring this to City Council in the 4th quarter of 2023 for City Council to evaluate whether a ballot measure should be placed before the voters in 2024 to either extend the Mayoral term or to directly elect the Mayor. Since the December 2023 City Council brief discussion on these referrals, staff combined all the relevant materials related to this referral and included them here in this Attachment A which also includes options and details in addition to the research on other cities mayoral selection structures.

Analysis
The Palo Alto Charter addresses the selection and duties of the Mayor and Vice-Mayor as follows:

Section 8. Mayor - Election - Duties.

The Council shall, at its first meeting in January, elect one of its number as its presiding officer, who shall have the title of mayor, and one of its number to be vice-mayor, who shall serve for one year after their election, and until their successors are elected and qualified. The mayor and vice-mayor shall serve until election and qualification of their successors. The mayor shall preside at all meetings of the council, shall sign all official documents when the signature of the council or mayor is required by law, and shall act as official head of the city on public or ceremonial occasions. The mayor shall not have any regular administrative duties but may act as ex officio member of all boards, commissions, and committees. The mayor shall vote as other members of the Council, but shall have no power of veto. The mayor shall have the power to administer the oaths and affirmations. The mayor shall perform such other duties as from time to time are assigned by the council. When the mayor is absent from any meeting of the council or incapable of performing his or her duties, the vice-mayor shall, during such time, have the full powers of the mayor. A vacancy in the positions of mayor or vice-mayor shall be filled by the council for the unexpired term.

Under Section 8, Council is required each January to select a Council Member to serve as Mayor and one as Vice-Mayor. The only qualification is serving as a Council Member; in all other respects, the choice of who to select is left to the discretion of Council.

Several suggestions have been made for adding criteria or changing the way the Mayor or Vice-Mayor is selected, including (a) instituting a rotation based on number of votes received, and (b) lengthening the term of service to two years. In general, there are two potential approaches to making these changes:

1. Amend the Charter. This requires a vote of the people. Specifically, the process involves the following steps. First, the Council deliberates and determines the changes it would like to make to the criteria or procedures for selecting the Mayor and Vice-Mayor. Second, staff returns to Council for approval of ballot materials, including the text of the proposed Charter amendment, a ballot question that conforms to state law, and a resolution placing the measure on the 2024 CITY OF PALO ALTO 11.b
Packet Pg. 288 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection ballot. These materials are due to the County Registrar no later than August 9, 20241 . Typically,
Council completes its work on ballot measures before beginning its summer break in June. A Charter amendment is adopted if supported by a simple majority of voters (at least 50% plus 1) in the election. The amendment would be effective January 1, 2025, and would be binding on all future Councils.

2. Alternatively, Council could add criteria or considerations as a matter of policy. For example, under the current Charter provision, Council could decide that it will choose the Mayor based on who received the most voter support, or, could choose the same Council Member who served the prior year, making for a two-year term of service. This could be done on a year-by-year basis, or could be reflected in a policy statement (for example, in the Procedures and Protocols Handbook). This method, however, would not be binding on future Councils. Each January, the sitting Council could consider the policy but would be free under the Charter to make whatever choice a majority prefers from amongst sitting Council Members.

Committee Minutes
The action meeting minutes of the May 9, 2023 Policy and Services (P&S) Committee are shown below.

The summary minutes provide additional context of the P&S Committee discussion regarding the Annual Reorganization of the City Council (specifically regarding the selection of the Mayor). The screenshot below is the Committee‘s action and the Committee’s Summary Minutes are at the very end of this Attachment memo.

Action Minutes from Policy and Services Committee (May 9, 2023):
1 Santa Clara County, Registrar of Voters Election Calendar 2024 https://files.santaclaracounty.gov/migrated/November%205%2C%202024%20Presidential%20General%20Election %20Calendar%20v2.pdf

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Packet Pg. 289 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection Research on Other Cities:

The charts below show the mayoral term by city in Santa Clara County and San Mateo County as reference material. The information collected is as of May 2023.

Santa Clara County cities:

City Term Chosen by Local Procedure
Campbell 1 year Council
Members
Per Campbell City Clerk.

Cuper�no 1 year Council
Members
Cuper�no Rules and Regula�ons for Candidates
Gilroy 4 years Municipal
Elec�on
City website: Elec�ons & Voter Informa�on
Gilroy Charter; Ar�cle IV Sec�on 402
Gilroy Charter; Ar�cle IV Sec�on 401
Los Altos 1 year Council
Members
Must have served on Council at least 23 months to be
eligible. If there is at least one who has not yet served as mayor but has 23 months, they are eligible before
one who has already served.

Los Altos Norms and Procedures Sec�on 2.2
Los Altos Hills Response pending
Los Gatos 1 year Council
Members
Town Council Code Chapter 2 Sec�on 2.20.035
Milpitas Municipal
Elec�on
City Council Handbook Chapter II Sec�on B
Monte Sereno Council
Members
Morgan Hill 2 years Municipal
Elec�on
Morgan Hill Muni Code 1.16.020
Mountain View 1 year Council
Members
About the Council
City Charter Art. V Sec 505
Palo Alto 1 year Council
Members
City Charter Article III Section 8
Palo Alto Muni Code 2.04.060
San Jose 4 years* Municipal
Elec�on
City Charter Ar�cle IV
Santa Clara 4 years Municipal
Elec�on
City Charter Title 2 Chapter 2.10.010
Saratoga 1 year Council
Members
Resolu�on 10-002
Sunnyvale 4 years Municipal
Elec�on
City Charter Ar�cle IV Sec�on 604

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Packet Pg. 290 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection San Mateo County cities:

City Term Chosen by Local Procedure
Atherton 1 year Council
Members
Atherton Municipal Code 2.04.030
Belmont 1 year Council
Members
Belmont Elec�on- Mayor Term
Resolu�on 2022-027
Brisbane 1 year Council
Members
City of Brisbane- Elec�on Informa�on
Resolu�on 2016-06
Burlingame 1 year Council
Members
City Council Mee�ng Decorum
Resolu�on 117-1999
Town of Colma 1 year Council
Members
Town of Colma 1.02.030
Daly City 1 year Council
Members
Daily City Code of Ordinances 2.04.015
East Palo Alto 1 year Council
Members
City of East Palo Alto- 2.04.030
Foster City 1 year Council
Members
Foster City Municipal Code 2.08.180
Half Moon Bay 4 years Municipal
Elec�on
Half Moon Bay Municipal Code 1.24.090
Hillsboro 1 year Council
Members
CIty of Hillsborough 2.04.030
Menlo Park 1 year Council
Members
City of Menlo Park Municipal Code 2.04.120
Millbrae 1 year Council
Members
City Council Protocol - Sec�on 8- Mayor and VIce
Mayor
Pacifica 1 year Council
Members
City of Pacifica- City Council Informa�on
Portola Valley Response pending
Redwood City 2 years Council
Members
Redwood City, City Charter Sec�on 14
San Bruno 3 years Municipal
Elec�on
City of San Bruno Municipal Code 2.32.101 (C)
San Carlos 1 year Council
Members
City of San Carlos- Code of Conduct & Ethics Policy
City of San Carlos- Elec�ons
San Mateo 1 year Council
Members
City of San Mateo City Charter 2.02
South San
Francisco
1 year Council
Members
City of South San Francisco- City Council
Woodside 1 year Council
Members
Commitee Handbook; Page 12

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POLICY AND SERVICES COMMITTEE

SUMMARY MINUTES

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Special Meeting
May 9, 2023
The Policy and Services Committee of the City of Palo Alto met on this date in the Community Meeting Room and by virtual teleconference at 7:00 P.M.

Present In Person: Tanaka (Chair), Lauing, Veenker
Present Remotely:

Absent: None.

Call to Order
Chair Tanaka
Agenda Items

1. Race and Equity Quarterly Update
Deputy City Manager Chantal Cotton-Gaines offered an update on the City’s recent race and equity work. In 2020, the City Council adopted a framework as well as putting together about four ad-hoc committees on the topic of race and equity. A few were related to policing specifically and one around city-wide diversity and inclusion. Through those ad-hoc committees of the City Council, the Council came up with some recommendations and took action in November 2020 with 17 assignments for staff and City Council. Of the 17 assignments, 15 had been completed and progress continued on the last 2 items. She presented slides outlining the descriptions, functions and progress of the 17 assignments.

Council Member Lauing commented that losing a staff member was an emergency in this system if there is no backup. He asked how quickly that should be moved on and if the County does it all.

Deputy City Manager Cotton-Gaines answered that this program is in partnership with Santa Clara County. The clinician is an employee of the County. The benefit of having it as a County employee is that it gives them access to some of their mental health systems and other programs that the City would not have access to if the clinician was hired directly. She stated that they have hire urgency to get the person on board and they are sharing that with the County. The funding question has come up from Santa Clara County. This program was funded

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by a special grant from the state and expires at the end of June. The County wanted to know if Palo Alto would have ongoing funding to continue funding a clinician beyond June.

Police Chief Binder added that since they knew the clinician was leaving, work has been underway to replace her. He met with the Finance Committee the previous Friday and they spoke about SUMC money for funding the two PERT officers. He expressed his confidence that they would be underway in recruiting and hiring the clinicians in partnership with Behavioral Health Services in the coming months.

Council Member Lauing inquired if the Committee would be participating in the interview of these people.

Police Chief Binder answered that they did participate in the interview of the former clinician and will continue to do so.

Council Member Lauing asked if there was feedback about the reason the former clinician left.

Police Chief Binder stated there an exit interview and the former clinician said good things about her experience with PAPD. She gave good feedback moving forward that had been incorporated into the process for the two future Behavioral Health Services clinicians.

Council Member Veenker inquired why funding was not already in place if the position already existed as a County employee.

Police Chief Binder countered Chief Dennis Burns volunteered the Palo Alto PD years ago to be part of the PERT pilot program with Behavioral Health Services on a grant. The PERT clinician was part of the grant. The grant funding will come to an end the following month. There is question about whether the County will be reupping it. The prior week it was learned that the County may be incorporating some money into their budget for PERT. He desired to keep the ball moving forward to get the clinician whether it was through funds they have or the County.

He added that the pilot program had one PERT officer and the current goal is to hire two in order to have coverage seven days a week.

Council Member Lauing asked if the recruitment and hiring report was the only one done since June 2021.

Deputy City Manager Cotton-Gaines answered the contract itself was the action from June 2021.

Police Chief Binder answered last IPA report was late this spring but the hope was to get it out in the coming weeks. It will be OIR’s report covering the second half of 2022. The PD’s report on recommendation responses to the IPA’s recommendation and the Use of Force biannual report will cover that and will cover the Use of Force from the second half of 2022. The hope is to have it out before the IPA comes in front of the Council on June 12.

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Council Member Veenker questioned the goal, intended audience and intended impact of the CEDAW project.

Deputy City Manager Cotton-Gaines answered that it is being drafted by the Staff and the draft would be brought to the Council.

City Attorney Molly Stump stated there have been different ways jurisdictions have signed onto, amplified and promoted the UN Convention. It is the convention on the elimination of all forms of discrimination against women. Palo Alto has a first level of endorsement of the principles of CEDAW, which was adopted by resolution a number of years ago stating their support and endorsement of these ideas and principles. There is desire in the community to take an additional step to provide more structure and more focus around the CEDAW efforts.

Large major metropolitan areas have similar structured programs and have staff in city departments. That is not what is contemplated here.

Council Member Veenker asked if the IPA oversight was intended to be a one-time thing.

Deputy City Manager Cotton-Gaines answered that at the time of the recommendation, the IPA did not receive those type of cases. The City Council recommended that this committee evaluate whether to make that recommendation to the full Council and work with IPA to see what was possible so it was decided to include that in the contract scope.

Council Member Veenker wanted information about Ivy.

Deputy City Manager Cotton-Gaines answered that Ivy had worked with more private the public entities. Their approach is that everyone is trying to progress forward and make more inclusive and understanding working environments and how to infuse equity into the work done. They have worked with large corporate agencies and state agencies, not many cities.

They anticipate finishing the focus groups before the end of June then will spend some of summer doing additional analytical work. They are also doing a document review so they have shared some of their recruitment and procurement documents. They are trying to see what information they have from communication standpoint and applying that equity lens to it. The work does not include the commissions. They have a senior management analyst they are starting recruitment for so will have another staff person helping to carry things forward. They are doing some work related to Boards and Commissions and have done a microaggression and implicit bias training at the end of last year and are expanding that contract with CircleUp Education to make that available for new Commission members and anybody else on staff who wants to participate in it.

Public Comment:

Winter Dellenbach urged everyone to look at the RIPA data when it was available. She felt there needed to be a way to advertise the TRUST program.

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Deputy City Manager Cotton-Gaines referenced the Human Relations Commission’s role in the City’s work on policy changes for the Police Department. For AANHPI month, they are working on a referral that came from the Council about gaining insight on the lived experience of Asian Americans, Native Hawaiians and Pacific Islanders in Palo Alto. She asked the Committee to share the link provided in the staff report.

Council Member Tanaka inquired if there were any issues found through this work the Committee should know about.

Deputy City Manager Cotton-Gaines answered there had been a lot of interest in this conversation. They have to continue the idea of making sure everyone feels included and their policies and organization are moving in a direction to continue to advance that.

Council Member Tanaka questioned where hate crimes were tracked and the data kept.

Police Chief Binder answered hate crime data that they are allowed to publicly post is available on the Palo Alto PD page. He stated it is managed on a regular basis.

Council Member Tanaka asked for the website to be sent to the Committee to be viewed.

Deputy City Manager Cotton-Gaines provided that there was a semiannual CIP update report for information on the delays.

NO ACTION TAKEN

2. Approval of the following changes to scope, compensation, and/or time:
2A. Approval of Office of City Auditor Task Order Change - 4.20 Procurement City Auditor Adriane McCoy explained the Procurement Task Order presented to the P&S Committee in February was approved in March by the full Council. There was discussion about expanding the scope of the procurement audit so they presented additional content to be included in the objectives. The Task Order requested a scope update based upon those requests as well as reassignment of budget to accommodate for the additional hours devoted to the audit and a timeline extension wherein the timeframe for the audit would commence on June 1 and carry them through to the end of December this year.

Council Member Lauing questioned if budgeted items were being reallocated to cover the new items and if it was decided the things not being done that budget dollars were taken away from were no longer necessary, were under budget or what the plan was.

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City Auditor Adriane McCoy answered that it was simply a reallocation to accommodate for the three Task Orders. She stated there would be no time left within this fiscal year to accommodate for the two audits that had been cancelled so the amounts designated to those to the three remaining Task Orders would be reallocated to the three remaining Task Orders.

After the annual risk assessment is completed and the annual audit plan is composed, these two audits will be incorporated into the FY24 Annual Audit Plan.

Council Member Tanaka stated they want to see at the end if the vendor performed as expected and inquired if there was anything in this audit around that.

City Auditor Adriane McCoy answered performance could be incorporated into the process itself of selecting the vendors. That would assume that the sample of vendors selected have had time to perform and it would be evaluated in accordance with the terms of the contract to determine their performance was acceptable.

MOTION: Council Member Veenker moved, seconded by Council Member Lauing to recommend City Council approve the change to the Task Order 4.20 Procurement Process Review.

MOTION PASSED: 3-0
2B. Approval of Office of City Auditor Task Order Change - 4.08 Public Safety BuildingConstruction Audit City Auditor Adriane McCoy explained the Public Safety Building-Construction Audit consisted of conducting a monthly sample of construction activities. They learned that the construction project itself will extend beyond June 30. It has been anticipated to last until the end of December this year requiring the audit function to have time post end of year to complete its audit so this is a request for a timeline extension through March 2024 to continue conducting the monthly activities as well as a reassignment of budget from the same two audits as previously described.

Council Member Tanaka asked if the audit would cover the topic of the cause of delays.

City Auditor Adriane McCoy answered the topic of the cause of delays could be included in the ending report.

MOTION: Council Member Lauing moved, seconded by Council Member Veenker to recommend City Council approve the change to the Task Order 4.08 Public Sector BuildingConstruction Audit.

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MOTION PASSED: 3-0
2C. Approval of Office of City Auditor Task Order Change - FY23-05 Various Reporting & City Hotline
City Auditor Adriane McCoy outlined the Various City Hotline and Ongoing Office Administrative Functions. She stated this budget audit was in need of a reassignment of budget due to the time consumption in a variety of areas. With the idea of various reporting, the tasks included in this project code included project management, coordination of audit status meetings, reporting, billing, staffing being assigned to the various audits in the annual audit plan, audit plan status reporting, hotline responses and Committee and Council meetings as well as presentations. They were in need of additional hours to be devoted to this collection of activity and would like to reassign budget for that purpose for the remainder of FY23.

Council Member Veenker asked for expansion on the reason Baker Tilly needed to spend more time on the City Hotline related activities.

City Auditor Adriane McCoy stated the activities that needed extra time spent on were not limited to the hotline but were inclusive of all of the various activities. There were restarts related to the transition made at the end of summer. A number of audit reports, a number of Task Orders and project management related to billing activities had to be done and redone so the budget was not sufficient. She did not have a history on how they arrived at the number.

When hours are charged to each individual audit, those hours devoted to the execution of the plan for the audit as well as to report out on that audit and follow up are not included in the individual audit budgets but in the administrative category.

Council Member Veenker asked for a ballpark for how much additional percentage they were off.

City Auditor Adriane McCoy answered they proposed to increase the amount of time to 621 hours for the year so this covered everything from July 1 to June 30 so the increase would be 100%.

Council Member Veenker expressed confusion as to why they were off by 621 hours.

City Auditor Adriane McCoy stated she was not present when the annual year amounts were allocated. The time spent making the presentations that need to be made, ensuring all billing for the variety of topics are accurate and complete and coordinating specialized staff has been more than what was originally anticipated with a $60,000 budget.

Council Member Veenker asked if the need for the increase was because of the personnel change or if it was just additional work that was unanticipated.

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City Auditor Adriane McCoy answered it was additional work that absolutely needed to happen.

She was not certain if it was anticipated accurately prior to her coming on. She added there are types of project management codes with every client they have and it is an undertaking to ensure all of those things are coordinated.

MOTION: Chair Tanaka moved, seconded by Council Member Lauing to recommend City Council approve the change to the Task Order FY23-05 Various Reporting & City Hotline.

MOTION PASSED: 3-0

3. City Council Referral to Discuss and Recommend Council Procedures and Protocols on:

Annual Organization of City Council and other City Council referrals related to the City Council Procedures and Protocols
Deputy City Manager Cotton-Gaines stated they have a list of referrals from the full City Council on the Procedures and Protocols Handbook. She stated they deferred to the Committee on how they would like to organize the discussion and the agenda they wanted to set. A background, basic report and a supplemental report were provided in the packet related to this topic.

Chair Tanaka stated the focus is number one on the list.

Council Member Veenker suggested that direction might be given to the Staff as to what order they want to go through the list.

Council Member Lauing commented that it did not have to be decided on that night because it could be in Q4 or they could because the options were not going to change.

Council Member Veenker stated the code they are considering amending is also in the charter, which they could not change without a vote of the public. She believed it had to be put on the ballot to be changed so they had to consider if the change was worth the time, expense and effort to do that.

City Attorney Molly Stump confirmed that a change would require a vote of the people that would occur in November of an even-numbered year.

Chair Tanaka asked what the Committee thought of a directly-elected mayor.

Council Member Veenker believed there were pros and cons either way. She found it interesting that Sunnyvale had an interim period where they had a two-year directly-elected mayor but it was still a City Manager model. She stated in a lot of places, there are directlyelected four-year mayors. In Bloomington, Indiana, the mayor is in year eight having been elected directly to two four-year terms. She believed the two-year tenure could give continuity

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for relationships with other cities, regional bodies and national organizations. She was more interested in the continuity of two years than a directly-elected mayor and not interested in changing from the City Manager system.

Council Member Lauing expressed he would like to do more research before voting on this in the voting machine. He believed there was appeal to having a directly-elected mayor. He advised staying with the city manager model.

Chair Tanaka stated he had talked to some City Councils that had gone to directly elected mayor. He felt it provided continuity and increased accountability. He expressed interest in exploring the idea.

Council Member Veenker noted that they could go to a two-year term for mayor without going to a directly-elected mayor to see how it could be done. She stated it is a lot of work to be mayor and being part-time and not paid very much, less people may be interested in doing it for two years.

Chair Tanaka felt having a directly-elected mayor gave authority to the mayor.

Council Member Lauing asked if sample sizes were available and if there were more four-year terms for directly-elected versus two years.

Council Member Veenker answered she believed that was the case but she felt it would be interesting to ease into the two-year to see how it went.

Chair Tanaka stated the motivation of going to a directly-elected mayor is that it is hard to get things done in a year, it that it gives authority to the voters and it provides continuity. He suggested asking for more data and asked for the Committee’s ideas about the next step.

Council Member Lauing stated he felt they needed to pick one or two sometime this year and make a recommendation on that. His inclination was to stay with the status quo. He felt number one made sense.

Council Member Veenker concurred with not going through the time and expense of a ballot measure if they were considering other mechanisms. She asked how Staff felt they might be able to explore that. She expressed interest in having more information and a conversation about whether they want a longer term for mayor and/or a directly-elected mayor and she assumed that would require changes in the City Charter and would go to voters.

City Attorney Molly Stump answered that all of those changes would require a Charter amendment that would go on the ballot to be approved by voters in November of an evennumbered year the same time Council Members were standing for election. She felt it was a core governance issue and Staff could support with targeted research. She stated they did a survey of every city in San Mateo County and Santa Clara County and identified how the mayor was selected for baseline information about how the neighboring cities are doing this work. She

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believed the Committee should make a recommendation to Council to set the issue aside for now in light of many significant other priorities and revisit the issue in early 2024, 2026 or 2028.

MOTION: Council Member Veenker moved, seconded by Chair Tanaka to request staff to bring this to City Council in the 4th quarter for City Council to evaluate whether a ballot measure should be placed before the voters to:

1. Extend the Mayoral term, and;

2. Directly elect the Mayor
MOTION PASSED: 3-0
Chair Tanaka suggested creating a to-do list regarding Miscellaneous Expenditures to include what the legal boundaries are, a survey of what Mountain View, Sunnyvale, Menlo Park and Los Altos do and a history on the funding in order to discuss at the next meeting.

Future Meetings and Agendas
Deputy City Manager Cotton-Gaines noted that with the creation of the Housing Ad-Hoc Committee, some of the items that were planned for Policy and Services that are housing related can go to that ad-hoc committee so the Staff are reconciling what those are. One was related to the Rental Registry which was slated for June. She thought it was worth getting the Board and Commission members there next month because that item probably would not come to this Committee anymore. The Quarterly Audit Status Report is the other item as of that time. She needed to check with the City Auditor to see what her anticipated items were.

Council Member Lauing mentioned garden equipment.

Deputy City Manager Cotton-Gaines stated she would follow up with Staff on the timing for the garden equipment.

Chair Tanaka asked for thoughts on streamlining the meetings to make them more efficient and smoother.

Adjournment: The meeting was adjourned at 8:50 P.M.

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City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org

STAFF REPORT
To the Honorable Mayor and City Council
From the City Manager
DATE: December 9, 2024

SUBJECT
Selection and installation of a new Mayor and Vice Mayor in accordance with City Council Policy 2019-02 – Selection of Mayor and Vice Mayor

RECOMMENDATION
By motion, install Councilmember Elmer Martínez Saballos as the new Mayor for a two-year term through December 2026 and install Councilmember Kaia Eakin as the new Vice Mayor for a two-year term through December 2026 in accordance with City Council Policy 2019-02 – Selection of Mayor and Vice Mayor.

STRATEGIC PLAN GUIDING PRINCIPLE
Excellence in Government Operations

BACKGROUND
In 2019, the City Council adopted City Council Policy 2019-02 Selection of Mayor and Vice Mayor Policy (Attachment A), which establishes a procedure for selecting the Mayor and Vice Mayor for the City of Redwood City. The procedure is based on seniority of City Council service. The current Mayor and Vice Mayor were installed in accordance with the Policy at the December 12, 2022 City Council meeting, each for a two-year term expiring this year. The City Council must now select a new Mayor and Vice Mayor, each for a two-year term.

CITY OF REDWOOD CITY 11.b
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City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org

ANALYSIS
Selection Process
City Council Policy 2019-02 - Selection of Mayor and Vice Mayor (the Policy) outlines the following process for selecting the Mayor and Vice Mayor:

1. Process
a. Pursuant to Section 14 of the City Charter, the City Council shall select one of its members to serve as Mayor and one member to serve as Vice Mayor each for a two-year term. The selection shall occur at the first Council meeting in December. The selections shall be listed jointly on the Council agenda.
b. After the Mayor opens the agenda item, the Mayor shall open the floor to public comment as to both positions.
c. At the close of public comment, the floor shall be open for nomination(s) for Mayor. d. At the close of nominations, a vote will be taken and a member of the City Council selected as Mayor. If no member receives a majority vote of the members present, a second vote will be taken or, at the discretion of the City Council, the nomination process repeated. e. After the selection of the Mayor, the procedure will be repeated for the selection of the Vice Mayor, beginning with Step 2 above.
f. The City Council may, by majority vote, utilize another procedure for the selection of Mayor and Vice Mayor provided the public participation in the process is taken into consideration.

Mayoral Rotation
The Policy establishes a rotation process based on election results from the last election, whether a City Councilmember has served as Mayor during their uninterrupted service on the Council and based on their seniority on the City Council. Chart 1 illustrates the order of seniority for all Councilmembers based on staff’s interpretation of the Policy.

Chart 1. Illustration of City Councilmember Seniority
Member Seniority Years Elected Last Election
Results
Current Term
Expiration
Served as Mayor?
Martínez Saballos
(District 4)
2024, 2022* 100% of votes 2028 No
Eakin
(District 5)
2022 100% of votes 2026 No
Sturken
(District 2)
2022 41% of votes 2026 No
Padilla
(District 7)
2024 54% of votes 2028 No
Chu
(District 3)
2024 50% of votes 2028 No
Howard
(District 6)
2022; 2018;
2013; 2005;
2001; 1997; 1994
75% of votes 2026 Yes; 2019-2021;
1997-1999
Gee
(District 1)
2024, 2020;
2013; 2009
100% of votes 2028 Yes; 2022-2024;
2013-2015±
*Councilmember appointed
±Prior to break in service (2018-2020)

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City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org

FISCAL IMPACT
There is no fiscal impact associated with this action; staff support for the Mayor and Vice Mayor transition process is a routine function of the City Clerk’s Office and can be accommodated within the existing budget.

ENVIRONMENTAL REVIEW
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment.

PUBLIC NOTICE
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.

ALTERNATIVES
The policy provides that the City Council may, by majority vote, utilize another procedure for the selection of Mayor and Vice Mayor, provided that public participation in the process is taken into consideration.

ATTACHMENTS
Attachment A – City Council Policy No. 2019-02 – Selection of Mayor and Vice Mayor REPORT PREPARED BY:

Kimberly Daniel, Management Analyst II
[email protected]
(650) 780-7209
APPROVED BY:

Yessika Castro, City Clerk
Melissa Stevenson Diaz, City Manager

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CITY COUNCIL POLICY
NUMBER:

EFFECTIVE:
2019-02
December, 2019
SUBJECT: SELECTION OF MAYOR AND VICE MAYOR

PURPOSE
To establish a procedure for the selection of the Mayor and Vice-Mayor POLICY

1. Process
a. Pursuant to Section 14 of the City Charter, the City Council shall select one of its members to serve as Mayor and one member to serve as Vice Mayor each for a two-year term. The selection shall occur at the first Council meeting in December of odd years beginning in 2019. The selections shall be listed jointly on the Council agenda.
b. After the Mayor opens the agenda item, the Mayor shall open the floor to public comment as to both positions.
c. At the close of public comment, the floor shall be open for nomination(s) for Mayor.
d. At the close of nominations, a vote will be taken and a member of the City Council selected as Mayor. If no member receives a majority vote of the members present, a second vote will be taken or, at the discretion of the City Council, the nomination process repeated.
e. After the selection of the Mayor, the procedure will be repeated for the selection of the Vice Mayor, beginning with Step c above. f. The City Council may, by majority vote, utilize another procedure for the selection of Mayor and Vice Mayor provided the public participation in the process is taken into consideration.

2. Rotation
a. The City Council believes experience as a member of the Council will assist those who are selected to serve as Mayor and Vice Mayor and that it is in the City's best interest that selections to these two (2) positions be made in a manner that permits the Mayor and Vice Mayor to gain the experience through at a minimum of 1 year of service on the City Council.

ATTY/DOCS-POLICIES/ COUNCIL POLICIES/ SELECTION OF MAYOR & VICE MAYOR REV: 07-22-19 VR

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11.b
Packet Pg. 304 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection b. It is appropriate to base the rotation on seniority of City Council service. c. Each Councilmember has a specified position in the rotation sequence, in any selection period (every 2 years) the first person in the sequence is typically selected as Mayor, and second in sequence as the Vice Mayor. d. After serving as Mayor, the Councilmember moves to the end of rotation. e. When a Councilmember is newly elected the new Councilmember goes into position in the rotation after all incumbents who have not served as Mayor, and before all incumbents who have served as Mayor.
f. Incumbent Councilmembers, when re-elected, retain their placement in rotation, except that if they have served as Mayor during uninterrupted service as a Councilmember they will fall in position behind newly elected Councilmembers.
g. If there is a break in service as a Councilmember then the Councilmember is treated in the rotation in the same manner as a newly elected member. h. If two (2) or more Councilmembers are newly elected on an at-large basis at the same time, the number of votes received in the election determines the position in the sequence, with the new Councilmember receiving the highest number of votes cast being the first in the rotation among the new Councilmembers.
i. If two (2) or more Councilmembers are newly elected through district-based elections at the same time, the percentage of votes received in the election for their district determines the position in the sequence, with the new Councilmember receiving the highest percentage of votes cast in their district being the first in the rotation among the new Councilmembers. j
. When a mid-term vacancy occurs on the City Council, the newly-elected or appointed Councilmember shall be placed at the end of the rotation list. k. If a Councilmember declines to serve as either Mayor or Vice Mayor when it is the Councilmember's turn to so serve, the declining Councilmember shall be placed at the end of the rotation list.

I. In the event the Mayor or Vice Mayor does not complete his/her term in such office, the Council member next in line on the rotation list to assume that office will serve the balance of the vacant term and the following term unless such Councilmember desires to return to the end of rotation list at the next meeting where the Mayor and Vice Mayor selection occurs.

ATTY/DOCS-POLICIES/ COUNCIL POLICIES/ SELECTION OF MAYOR & VICE MAYOR REV: 07-22-19 VR

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11.b
Packet Pg. 305 Attachment: Attachment B: Annual Rotation of Mayor and Mayor pro Tem from Other Cities (5829 : Annual Mayor and Mayor pro Tem Selection Attachment B - Illustration of Seniority Under Proposed Policy Currently-Seated Year Served as
Councilmembers in Order First Years Term Mayor?
of Seniority Elected Elected Last Elected Expires
Ian Bain
(current Mayor, Mayoral 1998, 2003,
term ending November 2007, 2011, 2015 �es
2019) 1998 2015 6,664 votes 2020 (2017-2019)
Diane Howard
(current Vice Mayor,
would be Mayor effective
December 2019 based on
proposed policy because 1994 r-.'es (1997-
she has not served as (break in 1999), but
Mayor since returning to service 1994, 1997, not since
the City Council since her 2009 - 2001, 2005, 2018 break in break in service) 2013) 2013, 2018 11,904 votes 2022 service 2015
Shelly Masur 2015 2015 5,967 votes 2020 No
2015
Janet Borgens 2015 2015 5,601 votes 2020 No
2018
Giselle Hale 2018 2018 12, 723 votes 2022 No
2018
Diana Reddy 2018 2018 11,319 votes 2022 No
2005, 2007, 2015 Yes
Alicia C. Aguirre 2005 2011, 2015 5,896 votes 2020 (2011-2013)

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CITY OF

SOUTH SAN

FRANCISCO

CITY COUNCIL

PROCEDURES AND

PROTOCOLS
Prepared by:

Office of the City Clerk
Rosa Govea Acosta, City Clerk
Adopted on August 25, 2021, Resolution No. 155-2021
Adopted on November 8, 2023, Resolution No. 165-2023

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2.72.100 Expenditures.

Any expenditures made in connection with emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the city. (Ord. 622 § 10, 1971)

2.72.110 Penalty for violations.

It is a misdemeanor, punishable by a fine of not to exceed five hundred dollars, or by imprisonment for not to exceed six months, or both, for any person, during an emergency, to:
(a) Willfully obstruct, hinder or delay any member of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this chapter, or in the performance of any duty imposed upon him by virtue of this chapter; (b) Do any act forbidden by any lawful rule or regulation issued pursuant to this chapter, if such act is of such a nature as to give or be likely to give assistance to the enemy or to imperil the lives or property of inhabitants of this city, or to prevent, hinder or delay the defense or protection thereof;
(c) Wear, carry or display, without authority, any means of identification specified by the emergency agency of the state. (Ord. 622 § 11, 1971)

COUNCIL REORGANIZATION
Newly elected Councilmembers are sworn into office at a special meeting in December following a regular municipal election on even election years. Newly elected members of a legislative body who have not yet assumed office must conform to the requirements of the Brown Act as if already in office. Thus, meetings between incumbents and newly elected members of a legislative body, such as a meeting between two outgoing members and a memberelect of a five-member body, could violate the Brown Act (California Government Code Section 54952.1). A reception will be held immediately following the reorganization meeting provided that there is no other emergent matter occurring at that time or a declared state of emergency.

The City Council shall meet annually to choose one of its members as Mayor and one of its members as Vice-Mayor. The meeting to determine organization or reorganization of the City Council (i.e., selection of Mayor and Vice-Mayor) shall be held on or before the Tuesday that immediately precedes the Wednesday of the first regularly scheduled meeting of the City Council in December, unless the Mayor and City Council select a different date in discussion with the City Clerk’s office. In even numbered years in which a regular City Council election occurs, the reorganization shall follow certification of the election results by the San Mateo County Office of Elections.

Selection of Mayor and Vice Mayor
Rotation by District:

Members rotated in order of the district number they represent. With the advent of district elections, it is important to ensure that every district has an equal chance at representation through the Mayorship.

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In the event of new councilmembers being elected and beginning their term on their district’s “Mayor year,” it will be required for any new Councilmember to start their first year as Councilmember, then the subsequent year as Vice Mayor, and the third year as Mayor.

The order will temporarily skip that district’s new councilmember to the next in line, until that new Councilmember is in their third year, where they will have some experience that allows them to serve more effectively. The order will resume following the temporary displacement.

This will allow for newly elected Councilmembers to gain experience instead of immediately assuming the Mayor role. A councilmember does not have to be Vice Mayor the year immediately preceding their Mayoral year.

Order of Rotation per District
2023 District 3
2024 District 4
2025 District 5
2026 District 1

ELECTED SEAT VACANCIES
Government Code Section 36512 governs the filling of City Council, City Treasurer, and City Clerk elected vacancies for general law cities if the City has not already adopted its own ordinance governing vacancies pursuant to that section. Per Government Code Section 36512, the City Council shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy. The special election shall be held on the next regularly established election date not less than 114 days from the call of the special election. A person appointed or elected to fill a vacancy holds office for the unexpired term of the former incumbent. However, the City may enact an ordinance providing that a person appointed to fill a vacancy holds office only until the date of a special election which shall immediately be called to fill the remainder of the term.

COMPENSATION
Each member of the City Council receives a monthly salary as provided for in the South San Francisco Municipal Code Chapter 2.12, Government Code Section 36516, as amended. Salaries are payable at the same time and in the same manner as salaries are paid to other officers and employees of the City.

City Council compensation is governed by state law. Under Government Code section 36516 and 36516.5, Council compensation can only be adjusted by ordinance. Changes only go into effect when a member of Council begins a new term. Increases can only be 5% per year since the last adjustment.

Councilmembers are optional members of the Public Employees’ Retirement System and also receive Social Security coverage during their term of office. They also are provided with various insurance benefits. (Appendix 4: Summary of benefits) Attendance at pertinent meetings, conferences or seminars will be reimbursed in the same manner as for city employees.

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CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
1/13/2025
1 SUBJECT:

Receive Update on City Council Workplan Item for Review of City Committee / Commission Charters and Provide Direction to Staff to Confirm this Workplan Item and Provide Updated Timeline; Establish Ad-Hoc City Council Subcommittee to Provide Input for Charter Reviews; Adopt Resolution to Amend the Charter for the Library Advisory Committee to Designated Two Positions for Youth Members
RECOMMENDED ACTION:

It is recommended that the City Council take the following actions:

1. Provide Direction to Staff to Confirm the City Council Workplan Item to Complete the Review and Update to Council Advisory Committee / Commission Charters and Updated Timeline; and

2. Establish Ad-Hoc City Council Subcommittee Consisting of Two Councilmembers to Provide Input to Staff for Questions to Pose to the Members of Specific Committees / Commissions to Facilitate Review and Staff Recommendations Regarding Charter Reviews for the Remaining Bodies: Beautification Advisory Committee; Emergency Preparedness & Safety Commission; and Parks, Beaches & Recreation Commission; and

3. Move to adopt the attached resolution titled, “A Resolution of the City Council of the City of Pacifica Rescinding Resolution No. 67-2023 and Amending the Charter of the Library Advisory Committee”.

STAFF CONTACT:

Sarah Coffey, City Clerk
(650) 738-7307
[email protected]
BACKGROUND:

The City Council adopted the Fiscal Year 2002-23 Priority Work Plan at its regular meeting on April 11, 2022, which included a Work Plan item to establish a review of all Council-appointed Commissions and Committees (C/Cs) charters as a priority for the City Council.

At its regular meetings held on March 27, 2023 and April 10, 2023, the City Council discussed and approved a process for reviewing charters for C/Cs and provided for a timeline for the review of charters beginning with the Open Space & Parkland Advisory Committee (OSPAC) and the Library Advisory Committee (LAC).

At the regular meeting held on April 10, 2023 the City Council appointed a two-councilmember limited-term ad hoc subcommittee consisting of Mary Bier and Tygarjas Bigstyck to work with the City Manager and designated staff to develop survey questions for each Committee / Commission to facilitate the review and recommendations for charter updates. The direction to the ad-hoc subcommittee indicated that some questions may be uniform for all the C/Cs, and some may be specialized to individual C/Cs. Some questions may ask for individual C/C member feedback, and others may seek majority advisory body input. The limited-term duration of the ad hoc committee was recommended to extend until December, 2023, or until survey 12 Packet Pg. 310
Pacifica City Council 2
January 13, 2025
questions have been completed for each C/C.

The Council approved the following process for review of C/C charters:

1. Development of survey questions for each C/C by Ad Hoc Committee;

2. Staff to agendize survey questions at a C/C meeting for discussion and direction from the C/C. Some questions will require majority member input; other questions will be for more individual feedback, which can be shared publicly at the joint study session with Council (see step 3);

3. Staff to prepare report for a joint study session between City Council and the C/C summarizing the C/C’s majority input for discussion and direction from the City Council.

C/C members may share individual feedback with City Council at the joint study session;

4. City Council direction from joint study session to be incorporated into charter amendments (and any other related municipal code/ordinance amendments) and brought back to City Council for adoption.

Timeline for Charter Review
April 11, 2022: The City Council adopted FY 2022-23 Priority Work Plan. This action established a review of all commission and committee charters as a priority for the City Council.

March 27, 2023: The City Council had discussion, directed staff to conduct commission/committee reviews and approach to gathering information from commission/committee members about their work. The City Council deferred discussion of the review timeline to the April 10, 2023, meeting.

April 10, 2023: The City Council had Discussion, appointed a two-councilmember limited-term ad-hoc subcommittee consisting of Mary Bier and Tygarjas Bigstyck to work with the City Manager and designated staff to develop survey questions for each Committee / Commission to facilitate the review and recommendations for charter updates, and directed staff as an aspirational goal to bring recommendations for the Library Advisory Committee (LAC) and Open Space & Parkland Advisory Committee (OSPAC) charter amendments by the end of June 2023.

Council directed that the timeline for the remaining C/C charter review process for second phase with Beautification Advisory Committee (BAC), Economic Development Committee (EDC) and Emergency Preparedness & Safety Commission (EPSC); and third phase with Parks, Beaches & Recreation Commission (PB&R) and Planning Commission (PC) would be determined following completing the charter review process for LAC and OSPAC. The Council agreed with the City Manager’s recommendation that the C/C charter review process should be phased because the process would be time consuming. The City Manager recommended to begin with the Open Space & Parkland Advisory Committee (OSPAC) and Library Advisory Committee (LAC) reviews, followed by second phase with Beautification Advisory Committee (BAC), Economic Development Committee (EDC) and Emergency Preparedness & Safety Commission (EPSC); and third phase with Parks, Beaches & Recreation Commission (PB&R) and Planning Commission (PC).

Details and specific timelines for individual C/C’s for which charter reviews have been completed are discussed below.

May 15, 2024: The City Council adopted FY 2023-24 Strategic Plan and Priority Work Plan.

The work plan updated and continued the item related to the review of commission and committee charters as a priority for the City Council.
12 Packet Pg. 311
Pacifica City Council 3
January 13, 2025
To date, Charter reviews and updates have been completed for the following C/Cs:
➢ Library Advisory Committee (LAC)
o Resolution No. 67-2023 adopted June 26, 2023
➢ Open Space & Parkland Advisory Committee (OSPAC)
o Resolution No. 21-2024 adopted March 25, 2024
➢ Economic Development Committee (EDC)
o Resolution No. 35-2024 adopted April 22, 2024
Summary of Library Advisory Committee (LAC) Review Process and Charter Update Because the LAC had not met regularly since the emergence of the COVID-19 pandemic in early 2020 and had not convened a meeting through the date that staff undertook a review of the LAC charter as directed the City Council’s Work Plan item, staff based the charter review and recommendations for amendments on observations and challenges experienced while the LAC was meeting regularly. The City Council ad-hoc subcommittee and the LAC members were not involved in establishing and/or providing feedback to survey questions in the charter review process for the LAC.
➢ June 26, 2023: The City Council adopted Resolution No. 67-2023, dissolving the LAC and re-forming the Committee with the recommended charter amendments.

Summary of Open Space & Parkland Committee (OSPAC) Review Process and Charter Update ➢ April 10, 2023: The City Council ad-hoc subcommittee, consisting of Councilmembers Bier and Bigstyck, assisted staff with the creation of survey questions for the OSPAC members to gauge their responses on various topics related to their work. ➢ July 17, 2023: Consistent with the City Council ad hoc subcommittee’s input, staff launched an online survey to seek individual OSPAC member input. ➢ July 19, 2023: Discussion of collective survey questions by committee members at the monthly OSPAC meeting.
➢ August 16, 2023: OSPAC vote on draft resolution (i.e., charter) for City Council consideration.
➢ August 28, 2023: Joint study session of City Council and OSPAC to discuss survey results and draft resolution voted on by OSPAC on August 16, 2023. ➢ January 17 and February 21, 2024: OSPAC meetings to consider and request City Council approval of an updated draft authorizing resolution. ➢ March 25, 2024: The City Council adopted Resolution No. 21-2024 amending the OSPAC Charter.

Summary of Economic Development Committee (EDC) Review Process and Charter Update 12 Packet Pg. 312
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January 13, 2025
➢ January 5, 2024: The City Council ad-hoc subcommittee, consisting of Councilmembers Bier and Bigstyck, assisted staff with the creation of survey questions for the EDC members to gauge their responses on various topics related to their work. ➢ January 30, 2024: Consistent with the City Council ad-hoc subcommittee’s input, staff launched an online survey to seek individual EDC member input. ➢ February 13, 2024: At the monthly EDC meeting, Economic Development Committee members discussed the survey question results and the possible revisions of the existing charter.
➢ March 12, 2024: EDC voted on draft amended resolution for charter revisions for recommendation to transmit to for City Council consideration. ➢ March 25, 2024, the EDC participated in a joint study session with City Council to discuss the revision of the 2019 Charter.
➢ April 22, 2024, the City Council adopted Resolution No. 35-2024 amending the EDC Charter.

DISCUSSION:

To date, Charter reviews and updates for the following C/Cs have not yet been initiated:
➢ Beautification Advisory Committee (BAC)
➢ Emergency Preparedness & Safety Commission (EPSC)
➢ Parks, Beaches & Recreation Commission (PB&R)
➢ Planning Commission (PC)
Specific decisions about each C/C’s charter will occur at the time of Council review of each C/C’s charter in the future and is not intended for discussion at this January 13, 2025 City Council meeting. Staff is seeking City Council direction on continuation of the charter review process and the aspirational timeline for completing the remaining C/C charter reviews and subsequent review and recommendations for updates to administrative aspects of the C/C advisory system.

For background and context for this item, the City Council should keep in mind the following:
• C/Cs are staff-intensive: While intended to provide advice, recommendations, and assistance to the City Council, administering each C/C in accordance with the Brown Act, researching and preparing agenda reports, and conducting periodic recruitments requires dedicated staff resources;
• Governance Role of C/Cs: The Pacifica Municipal Code (PMC) states in Sec. 2-2.101 “The Council shall establish commissions and committees as desired to assist and advise the Council in the conduct of City business.” Further elaboration about C/Cs’ roles to “assist and advise the Council” is described in the C/C Handbook as follows:

Commission/Committee Role
The primary role of City commission and committees is generally to provide advice, recommendations and assistance to the City Council and to promote increased public input and citizen participation in the determination of City policies and program 12 Packet Pg. 313
Pacifica City Council 5
January 13, 2025
implementation. It would be impractical and too burdensome for the City Council to review and consider all specific issues related to all program areas of the City, so the Council often relies on commission or committees to guide its decision making.

The specific role of City commission and committees is to review and make recommendations to the City Council on matters within their scope of responsibility as defined in the Pacifica Municipal Code and the Resolution which establishes the commission or committee. Commission and committees are basically a citizens' advisory arm of the City Council, focusing their attention on specific programs of the City, although certain commission and committees may take final actions in certain prescribed areas. More importantly, commission and committees serve as a vehicle to provide public input into City programs and policies in order to broaden public involvement and to streamline the amount of City Council review of these matters.

On specific matters referred to it by the City Council, the commission or committee would normally serve as the initial reviewing body of the City...

Questions for Consideration
In order to help guide the Council’s discussion of process and timeline to continue this undertaking, Council is asked to review the following points/questions for confirmation, consideration and/or input. The process below follows the process previously directed by Council and undertaken with the reviews of the C/C’s charters that have been completed todate.

1. How should the Council identify what should be reviewed and potentially changed for each C/C’s charter? The City Council determines what C/Cs are necessary for advisement in the conduct of City business, and each C/C’s scope of responsibility (although certain Planning Commission functions are prescribed in state law).

Councilmembers, in their C/C liaison roles, may have ideas for how a C/C could better fulfill its advisory role. In addition, C/C members themselves may have their own ideas about how to better advise the Council. Therefore, this charter review process will likely need some sort of input and feedback process between each C/C and the City Council.

This could be structured in several ways, each with different timing impacts:
a. C/C discussion > staff analysis > Council direction > staff prep of final documents and Council approval;
b. Staff analysis > Council discussion > C/C discussion > Council direction > staff prep of final documents and Council approval;
c. Council & C/C joint study session discussion > staff analysis > Council direction > staff prep of final documents and Council approval.

The LAC process followed option 1a; the OSPAC and EDC process followed option 1c.

The City Manager is seeking Council input on which process to undertake for the remaining C/C’s. Note that the Council could select a different process for each C/C, catered to each C/C’s current situation.

2. Does the Council wish to establish a new City Council ad-hoc subcommittee to develop survey questions for each remaining Committee / Commission to facilitate the review and recommendations for charter updates? Alternatively, does the Council want to identify a uniform list of charter-related questions/topics for staff analysis and C/C discussion before Council direction? Identifying a uniform list of questions/topics, such as the ones listed below, could help bring structure and limitations to the work to be done. 12 Packet Pg. 314
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a. While wholesale revisions to C/C’s purpose are not being requested, what focused suggestions to amend the Council-directed scope of responsibility can be made, particularly to align with the City’s Strategic Plan? b. Does the C/C have the correct number of members, considering quorum and/or recruitment challenges (if any) and representation?
c. Are there other challenges consistently encountered with the C/C’s areas of responsibility?

3. Should the review process include staff work related to updating numerous administrative aspects of the C/C advisory system? There are potential improvements to administering the C/C advisory system that could be studied and implemented concurrent with the charter review process. Some of these work items would be more staff intensive than others, but also could help achieve better process efficiencies moving forward. These include:
a. Update the C/C Handbook;
b. Revisit the recruitment timelines and term expirations for C/Cs to increase recruitment efficiencies;
c. Revisit the purpose and structure of Council liaisons to C/Cs; d. Address a process and timeline for annual progress reports from C/Cs and annual C/C workplan approvals by Council;
e. Address allowing virtual C/C meetings (dependent on state law, meeting room/technology, etc.);
f. Clarify training expectations and budget for C/C members (e.g., mandatory ethics and Brown Act training, other professional development)

4. Should the review process continue to be phased with one or two C/Cs at a time and, if so, in what order? Alternatively, are there some C/Cs that may only warrant a limited and quicker review, such as a focused review of the number of members and representation? As described in #1 above, reviewing charters for every C/C is likely to be time consuming. Given the many workplan priorities, undertaking these reviews one or two at a time, or limited reviews, may make the most sense. If the Council agrees with this approach, the City Manager recommends the following preliminary schedule:
• By end of June, 2025: BAC and EPSC charters review;
• By end of December, 2025: PBR and PC charters review.

Consideration of Further Amendments to LAC Charter
Summary of Library Advisory Committee (LAC) Review Process and Charter Update The Library Advisory Committee (LAC) was established by Resolution No. 02-2016 adopted by the City Council on January 11, 2016. The LAC serves in an advisory capacity to staff and their feedback assisted staff in making key recommendations to the City Council regarding the New Pacifica Library Project. The Library Advisory Committee convened its first meeting on July 27, 2016 and met regularly on the second Wednesday of each month at 6:30 PM until January 8, 2020, prior to the emergence of the COVID-19 pandemic and had not convened a meeting through the date that staff undertook a review of the LAC charter as directed the City Council’s Work Plan item.

At its inception, the LAC was established as a 14-member committee with membership 12 Packet Pg. 315
Pacifica City Council 7
January 13, 2025
consisting of two categories: (1) nine members selected by other bodies / stakeholder groups:
the City’s Economic Development Committee, PB&R Commission, Planning Commission, Pacifica Library Foundation, Pacifica Friends of the Library, Pacifica School District, Jefferson Union High School District, Pacifica Chamber of Commerce and a position to be determined from a Citizens Bond Oversight Committee (which would be established if a bond measure is passed for the library construction funding); and (2) up to five at-large community members appointed by Council to represent segments of the community, including families with children, seniors, Sharp Park Area residents, service organizations and environmental organizations.

In the recently adopted 2023-2030 Pacifica Strategic Plan, the City Council identified the Strategy to “Pursue planning and financing for the Library projects” as part of the Goal to “Improve and steward City infrastructure, streets and facilities.” In addition, since 2020, the City has continued work related to the Library projects, with the City Council identified scope of work as:

Continue to inform the community about the advantages of a New Sharp Park Library & Renovated Sanchez Library to gain support for a future bond measure to fund construction of the project. Apply for grant opportunities as feasible.

Expand services at Sanchez Library through installation of a library vending machine.

The duties and purpose of the LAC have been confirmed as the following in Resolution No. 67- 2023 and are recommended in the proposed Resolution with no amendment:

1. Increase project transparency by holding meetings open to the community and in compliance with Brown Act requirements.

2. Assist City staff by providing feedback on various elements of the project such as project priorities, direction, and selection of professional consultants as needed.

3. Facilitate communication between the City and community in various ways including engaging in public outreach to solicit feedback and opinions on the Library Project.

At the August 28, 2023 meeting, City Council appointed seven at-large members to the LAC and directed staff to conduct a further recruitment for up to two additional members targeting youth under the age of 18. Following that recruitment, at the October 23, 2023 City Council meeting, City Council appointed two youth members to the LAC as at-large, voting members each for a one-year term ending October 2024.

Upon term expirations, staff conducted a recruitment for at-large voting members for the two expiring terms and Council appointed two youth members and directed staff to designate two of the nine voting member positions on the LAC for youth under the age of 18.

Recommendations for Membership Amendments to the LAC
Based on direction expressed by City Council during the appointment process taken with respect to the LAC at the August 28, 2023, October 23, 2023 and October 14, 2024 City Council meetings, staff has proposed amendments to the LAC charter as highlighted in the redline version of Exhibit A to the proposed Resolution included as Attachment B. A clean version of the proposed amended charter is attached as Exhibit A in the proposed Resolution. The changes can be summarized as follows:

1. Size of Committee:

Amend the number of voting member positions from a range of 7 to 9 to a total of 9. Of these 9 voting positions, 7 will be for at-large members appointed by Council from a broad cross-section of the community as further described in Exhibit A and 2 will be designated 12 Packet Pg. 316
Pacifica City Council 8
January 13, 2025
for youth under the age of 18 each for a one-year term to expire in October of each year.

Amend to include additional detail regarding the three to five non-voting ex-officio members to list the five designated groups specified by Council: Pacifica Friends of the Library, Pacifica School District, Jefferson Union High School District, Pacifica Families’ Club, and Seniors In Action.

2. Duties: No amendments have been made to the duties.

3. Length of Terms:

Terms and General Provisions section is proposed to be amended to specify terms for youth members to be one-year terms to expire in October of each year and terms for atlarge members shall be for four-year terms unless otherwise designated at the committee’s inception to create staggered terms.

Council may wish to consider further discussion or direction regarding the designated groups for non-voting ex-officio members. To date, the Pacifica Families Club and Pacifica School District have designated representatives as ex-officio members, but the Pacifica Friends of the Library has occasionally directed a member to attend LAC meetings but has not designated a specified representative to attend regular LAC meetings, and the Jefferson Union High School District and Seniors in Action have not designated a member as the ex-officio representative to LAC.

ALTERNATIVE ACTION:

The City Council may provide direction to staff to specify an alternate process for the continuation of the charter review process for C/C’s. The Council may decline to appoint a new City Council ad-hoc subcommittee related to charter review questions for C/C’s. The City Council may make modifications to the LAC duties, membership, terms, or general provisions as it deems appropriate.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

Goal 5 “Broaden Public Communications and Collaboration” – Work Plan Item 5.4.2 “Complete review and update to Council Advisory Committee / Commission Charters” FISCAL IMPACT:

The recommended action has no direct fiscal impact.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: Proposed Library Advisory Committee Charter as amended - Clean (PDF) Attachment B: LAC Amended Membership - Youth_REDLINE (PDF) 12 Packet Pg. 317
Pacifica City Council 9
January 13, 2025
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA RESCINDING RESOLUTION NO. 67-2023 AND AMENDING THE CHARTER OF THE

LIBRARY ADVISORY COMMITTEE
WHEREAS, on November 23, 2015, the City Council directed staff to move forward with several actions toward constructing a new Pacifica Library including creation of a Library Advisory Committee (LAC); and
WHEREAS, on January 11, 2016, the City Council adopted Resolution No. 02-2016 creating the Library Advisory Committee (LAC) and establishing the duties, membership and general provisions of the committee; and
WHEREAS, on June 26, 2023, the City Council adopted Resolution No. 67-2023 rescinding Resolution No. 02-2016 and amending the Charter of the Library Advisory Committee (LAC) including its comprised membership; and WHEREAS, the LAC serves in an advisory capacity to staff and their feedback assists staff in making key recommendations to the City Council regarding the Pacifica Libraries Project; and
WHEREAS, the City Council directed staff to conduct a targeted recruitment for LAC membership to include youth members under the age of 18 and the Council appointed two youth members under the age of 18 to at-large voting members positions on the LAC in October 2023 each to a one-year term; and
WHEREAS, the City Council reviewed the participation by youth under the age of 18 appointed as at-large members of the LAC following one-year of participation at the time of those terms expiring and directed staff to propose amending the membership of the LAC to specifically designate two (2) voting positions for youth under the age of 18; and WHEREAS, no amendments will be made to the LAC purpose and duties as established in Resolution No. 67-2023; and
WHEREAS, the LAC shall be comprised of nine (9) voting members appointed by City Council and three (3) to five (5) non-voting ex-officio members as appointed by stakeholder groups designated by City Council; and
WHEREAS, the LAC will be attended to by the City Manager or designee and a Council Liaison (or designated Council Liaison Alternate) as selected by City Council; and WHEREAS, City Council direction and actions with respect to LAC membership, terms, and general provisions discussed in the process of appointments to the LAC are reflected in the amended provisions in Exhibit A;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pacifica does hereby authorize the change in membership of the Library Advisory Committee (LAC) from a body consisting of 7 to 9 at-large community members and 3 to 5 non-voting ex-officio 12 Packet Pg. 318
Pacifica City Council 10 January 13, 2025
members to a body of 9 voting members appointed by City Council, including 2 youth members under the age of 18 and 7 at-large community members from a broad cross-section of the community, and 3 to 5 non-voting ex-officio members and to specify membership terms as provided in Exhibit A.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of January, 2025, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

EXHIBIT A
12 Packet Pg. 320
RESOLUTION NO. ___-2025

EXHIBIT A
Pacifica Library Advisory Committee
Duties
The Library Advisory Committee (LAC) shall:

1. Increase project transparency by holding meetings open to the community and in compliance with Brown Act requirements.

2. Assist City staff by providing feedback on various elements of the project such as project priorities, direction, and selection of professional consultants as needed.

3. Facilitate communication between the City and community in various ways including engaging in public outreach to solicit feedback and opinions on the Library Project.

Membership
The LAC shall be comprised of nine (9) voting members and three (3) to five (5) non-voting ex-officio members. The 9 voting members will be appointed by City Council to consist of seven (7) at-large community members from a broad cross-section of the community, including representatives from key stakeholder groups as listed below, and two (2) youth members under the age of 18.

At-Large Members may be appointed by Council to represent the following segments of the community:
 Families with children
 Seniors
 Sharp Park resident
 Service Organizations
 Environmental Organizations
At-Large Members may also be appointed by Council from the following key stakeholder groups:
 Planning Commission
 Economic Development Commission
 Parks, Beaches, and Recreation Commission
Ex-Officio Members shall be selected by the designated group, with Council designating the following exofficio stakeholder groups:
 Pacifica Friends of the Library
 Pacifica School District
 Jefferson Union High School District
 Pacifica Families’ Club
 Seniors In Action
Terms and General Provisions
Members of the LAC shall be appointed by the City Council to represent a broad cross-section of the community. The LAC may include representatives from other City commissions or committees and/or community groups and key stakeholder groups listed above. Terms for youth members shall be one-year terms to expire in October of each year. Terms for at-large members shall be for four-year terms with October term expirations, unless otherwise designated at the committee’s inception to create staggered terms. No compensation is awarded to members for their services. When the specific purpose for the Committee is accomplished, or no later than one year after a newly constructed library opens, the Committee will be disbanded unless extended by action of the City Council.

12.a
Packet Pg. 321 Attachment: Attachment A: Proposed Library Advisory Committee Charter as amended - Clean (5827 : Commission Committee Charter Review RESOLUTION NO. ___-2025
Committee. One Councilmember shall be appointed by the City Council as Committee liaison and one Councilmember may be designed as the Alternate liaison.

The Committee shall hold open meetings subject to the Brown Act and shall abide by the rules set out in the Commission and Committee Handbook as amended from time to time.

The Council may remove at any time by majority vote any committee member.

12.a
Packet Pg. 322 Attachment: Attachment A: Proposed Library Advisory Committee Charter as amended - Clean (5827 : Commission Committee Charter Review

EXHIBIT A (REDLINE)
Pacifica Library Advisory Committee
Duties
The Library Advisory Committee (LAC) shall:

1. Increase project transparency by holding meetings open to the community and in compliance with Brown Act requirements.

2. Assist City staff by providing feedback on various elements of the project such as project priorities, direction, and selection of professional consultants as needed.

3. Facilitate communication between the City and community in various ways including engaging in public outreach to solicit feedback and opinions on the Library Project.

Membership
The LAC shall be comprised of nine (9) voting members and three (3) to five (5) non-voting ex-officio members. The 9 voting members will be appointed by City Council to consist of seven (7) to nine (9) atlarge community members from a broad cross-section of the community, including representatives from key stakeholder groups as listed below, and two (2) youth members under the age of 18. three (3) to five (5) non-voting ex-officio members.

At-Large Members shall may be appointed by Council selected to represent the following segments of the community:
 Families with children
 Seniors
 Sharp Park resident
 Service Organizations
 Environmental Organizations
 Youth
At-Large Members may also be appointed by Council selected from the following key stakeholder groups:
 Planning Commission
 Economic Development Commission
 Parks, Beaches, and Recreation Commission
 Pacifica Friends of the Library
 Pacifica School District
 Jefferson School District
Ex-Officio Members shall be selected by the designated group, with Council designating the following exofficio stakeholder groups:
 Pacifica Friends of the Library
 Pacifica School District
 Jefferson Union High School District
 Pacifica Families’ Club
 Seniors In Action
Terms and General Provisions
Members of the LAC shall be appointed by the City Council to represent a broad cross-section of the community. The LAC may include representatives from other City commissions or committees and/or community groups and key stakeholder groups listed above. Terms for youth members shall be one-year terms to expire in October of each year. Terms for at-large members shall be for four-year terms with October term expirations, unless otherwise designated at the committee’s inception to create staggered terms. No compensation is awarded to members for their services. When the specific purpose for the

12.b
Packet Pg. 323 Attachment: Attachment B: LAC Amended Membership - Youth_REDLINE (5827 : Commission Committee Charter Review Continuation & LAC RESOLUTION NO. ___-2025
Committee is accomplished, or no later than one year after a newly constructed library opens, the Committee will be disbanded unless extended by action of the City Council.

The Committee shall select one of its members to act as a Chair and another to act as Vice Chair on an annual cycle each January. City staff or a designated Committee member shall serve as secretary to the Committee. One Councilmember shall be appointed by the City Council as Committee liaison and one Councilmember may be designed as the Alternate liaison.

The Committee shall hold open meetings subject to the Brown Act and shall abide by the rules set out in the Commission and Committee Handbook as amended from time to time.

The Council may remove at any time by majority vote any committee member.

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Packet Pg. 324 Attachment: Attachment B: LAC Amended Membership - Youth_REDLINE (5827 : Commission Committee Charter Review Continuation & LAC

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
1/13/2025
1 SUBJECT:
2025 City Council Liaison and Committee Assignments
RECOMMENDED ACTION:

Review the list of City Council Liaison and Committee Assignments, make any modifications for the calendar year 2025, and approve the final list.

STAFF CONTACT:

Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:

Each year the City Council determines which of its members will represent the City in relation to a variety of regional agencies, Joint Powers Authorities, boards, committees, commissions and community organizations. In some cases, the assigned Council member is a voting member of the body; in others, they serve as a liaison between the designated group and the City. In all cases, the Council member acts on behalf of the full Council and represents a majority viewpoint on matters that directly affect the City of Pacifica. Council members serving as representatives to these groups report back on activities during regularly scheduled Council meetings.

The assignments are typically reviewed and updated in January of each year to reflect changes associated with Council reorganization conducted in the previous December. Attachment A shows the 2024 City Council Liaison and Committee Assignments for Council to review, discuss and modify for the calendar year 2025. The list includes a column to indicate the Council liaison’s role on the specified body / committee, indicating whether the role is as a voting member, a liaison to observe and/or provide information in an advisory capacity from the City, or as a Council liaison to a City Committee or Commission. Attachment B includes additional meeting information, descriptions of each committee and weblinks for additional information on each body where applicable for outside agencies.

Please note that some committees have alternates while others do not. The ultimate decision on all assignments (except those made by C/CAG or other legislative bodies / agencies as noted) is at the Council's discretion. Council representatives should be determined in compliance with California’s Ralph M. Brown Act. The Council may choose to appoint one primary representative as the liaison and one alternate to a City committee or commission where the decision is at the Council’s discretion.

Attachment A also includes, for informational purposes, Ad Hoc City Council Subcommittee assignments for those that are currently active or had been in 2024. At times, the Council may form and appoint two members (less than a quorum of members) to Ad Hoc City Council Subcommittees to meet, as needed, charged with accomplishing a specific task in a limited and definite period of time on an informal and temporary basis without a regularly scheduled 13 Packet Pg. 325
Pacifica City Council 2
January 13, 2025
meeting date/time. Such Ad Hoc Subcommittees are exempt from the provisions of California’s Ralph M. Brown Act.

For example, the Committee / Commission Charter Review Ad Hoc Subcommittee was formed at the April 10, 2023 regular City Council meeting, at which Councilmembers Bier and Bigstyck were appointed to meet and work with City staff to provide input on focused Committee-specific questions to pose to Committee / Commission members to facilitate the review and recommendations for updates to the charters for each Committee / Commission. Committee / Commission Charter Reviews and updates have been completed for the Library Advisory Committee, Open Space & Parkland Advisory Committee and Economic Development Committee. For future consideration of charter reviews for the Beautification Advisory Committee, Emergency Preparedness & Safety Commission, Parks Beaches & Recreation Commission and Planning Commission, the Council may direct to appoint a new Ad-Hoc Subcommittee consisting of two Councilmembers for 2025 to provide input on focused Committee-specific questions to pose to Committee / Commission members to facilitate the review and recommendations for updates to the charters for these remaining Committees / Commissions. Such action shall be discussed and undertaken in a separate Agenda Item.

Therefore, the City Council Ad Hoc Subcommittees included in the list in Attachment A: Council Chambers Renovations Ad Hoc Subcommittee, Beach Blvd Infrastructure Resiliency Project (BBIRP) Phase 2A Outreach Ad-Hoc Subcommittee, and Committee / Commission Charter Review Ad-Hoc Subcommittee will be considered concluded as of the end of calendar year 2024.

Council is asked to discuss and determine the liaison assignments for 2025. At this time, the City Council may also discuss and consider or reflect any additional liaison assignments to include in the list for 2025.

FISCAL IMPACT:

None.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: 2024 Council Liaison Assignments (PDF)
Attachment B: Committee Descriptions (PDF)
13 Packet Pg. 326
AGENCY Council
Representative(s)
Council
Alternate Role Meeting information ** Weblink
ABAG General Assembly Delegate BIGSTYCK BECKMEYER Voting Delegate late May / early June annual meetings; 9am3pm https://abag.ca.gov/meetings Airport Community Roundtable BOLES VATERLAUS Voting Member 1st Wednesday 7:00pm, Millbrae Chetcuti Center https://sforoundtable.org/
C/CAG Representative VATERLAUS BIGSTYCK Voting Member 2nd Thursday, 6:30 pm SMC Transit District www.ccag.ca.gov Colma Creek Flood Control Citizens Advisory
Committee VATERLAUS BOLES Voting Member
2nd Tuesday of the Month (Quarterly) 3pm -
5pm
South San Francisco Corp Yard Conf. Room
https://www.smc-connect.org/locations/colma-creek-floodcontrol-zone-advisory-committee-of-san-mateo-county Emergency Services Council SMC VATERLAUS BOLES Voting Member 3 times yearly; Jan., May, Sept. 5:30 p.m. https://www.smcgov.org/ceo/emergency-managementgovernance Fog Fest Committee Liaison VATERLAUS BECKMEYER City Liaison 3rd Wednesday each montn https://pacificcoastfogfest.com/about-us/ Housing Endowment and Regional Trust
(HEART) - Member Agency Committee (MAC) VATERLAUS BIER Voting Member 1-2 Times a year for budget review https://www.heartofsmc.org/ Housing Our People Effectively (HOPE) - Inter
Agency Council (IAC) BIER VATERLAUS Voting Member Qtrly 10a.m. - 400 Harbor Blvd. Bldg. B, Belmont
https://www.smcgov.org/hsa/san-mateo-county-hopeinteragency-council North County Fire Authority JPA BIGSTYCK & BOLES Voting Member As announced (annually in May) https://northcountyfire.org/ North Coast County Water District (NCCWD) BIER BECKMEYER City Liaison (observe only)
3rd Wednesday 7:00pm at Sharp Park
Restaurant, 2600 Francisco Blvd, Pacifica https://www.nccwd.com Pacifica Community Television BIER VATERLAUS Voting Member 3rd Thurs 7:30pm Council Chambers http://pacificcoast.tv/ Pacific Beach Coalition BOLES BIER City Liaison (NonVoting) 2nd Tuesday 6:00 p.m. Pacifica Library https://www.pacificbeachcoalition.org/ Pacifica Resource Center BIGSTYCK BIER City Liaison (NonVoting) Pacifica Resource Center, Palmetto Ave. https://www.pacresourcecenter.org/ Pacifica School Volunteers BIER BECKMEYER Voting Member Meets Quarterly - Linda Mar Education Center http://psv.sanmateo.org/ Peninsula Clean Energy JPA BIGSTYCK BOLES Voting Member 4th Thurs 6:30 pm SMC Office of Education,
101 Twin Dolphin Drive, Redwood City, CA
94065
https://www.peninsulacleanenergy.com/
Peninsula Congestion Relief Alliance
(Commute.org) BOLES VATERLAUS Voting Member As Announced - quarterly 8am (2024 Board of Director Mtgs: 3rd Thursdays at 8am) https://commute.org/ SMC JPA Advanced Life Support / Pre-Hospital
Emergency BECKMEYER BOLES Voting Member Meets Quarterly SMC Library JPA BIGSTYCK BECKMEYER Voting Member
1st Mon. in Feb., May, June, Sept., Nov.;
8:15am - Library Administration, 125 Lessingia
Court, San Mateo
https://smcl.org/jpa-governing-board/
* Local Agency Formation Commission (LAFCO) BIGSTYCK NONE Voting Member
(term expiring May
2026)
3rd Wednesday odd # months, Redwood City
https://www.smcgov.org/lafco
Selected by the City Selection Committee. Tygarjas Bigstyck was appointed 1/10/2023 to the term expiring May 2026.
* C/CAG Bicycle and Pedestrian Advisory
Committee BIER Voting Member 4th Thurs. Alternate Months (Jan,Mar,May,Jul,Sept,Oct) 7pm www.ccag.ca.gov
* C/CAG Legislative Committee VATERLAUS Voting Member; Vice Chair 2024 2nd Thursday of the month www.ccag.ca.gov
2024 Pacifica City Council Liaison and Committee Assignments

13.a
Packet Pg. 327 Attachment: Attachment A: 2024 Council Liaison Assignments (5816 : 2025 City Council Liaison and AGENCY Council
Representative(s)
Council
Alternate Role Meeting information ** Weblink
* C/CAG Resource Management & Climate
Protection Committee (RMCP) BECKMEYER Voting Member
3rd Wednesday of the month (as needed) at
3:00 p.m., San Mateo at 155 Bovet Rd. or
Redwood City at County Center
www.ccag.ca.gov
* Housing Endowment and Regional Trust
(HEART) - Regular Member Board of Directors BIER
Voting Member
(term expiring
2/28/2025)
https://www.heartofsmc.org/
Regular members of HEART are selected by the City
Selection Committee. Councilmember Bier was appointed
1/10/2023 to the term expiring 2/28/2025.
*LCC Coastal Cities Group (CCG) Leadership
Committee, North Central Representative & Chair
(through mm/dd/yyyy)
BECKMEYER Voting Member As announced
https://www.calcities.org/get-involved/coastal-cities-group The Coastal Cities Group Leadership Committee consists of one elected official and their respective city manager, or their staff designee, from each of the six regions within the coastal zone. Sue Beckmeyer is the 2022 Vice Chair and represents North Central Coast region. Terms run annually and expire Dec. 31. Applications / selections occur annually.
*San Mateo County Recovery Council VATERLAUS Advisory Member (County appointed) Monthly https://www.smcgov.org/about-recovery-initiative

CITY OF PACIFICA COMMITTEES /
COMMISSIONS:

Beautification Advisory Committee BECKMEYER BIGSTYCK Council Liaison to City Committee
1st Wednesday 6:30pm Community
Development Engineering Building, 1800
Francisco Blvd, Pacifica
https://www.cityofpacifica.org/government/commissionscommittees Economic Development Committee BECKMEYER & BIER Council Liaison to City Committee
2nd Tues., 6pm at Community Development
Engineering Building, 1800 Francisco Blvd,
Pacifica
https://www.cityofpacifica.org/government/commissionscommittees Emergency Preparedness & Safety Comm. BOLES VATERLAUS Council Liaison to City Committee 3rd Wednesday 6:30pm Pacifica Police Station https://www.cityofpacifica.org/government/commissionscommittees Library Advisory Committee BECKMEYER BOLES Council Liaison to City Committee
2nd Wednesday 6:30 p.m. Pacifica Sharp Park
Library, 104 Hilton Way, Pacifica
https://www.cityofpacifica.org/government/commissionscommittees Open Space Parkland Advisory Committee BIGSTYCK BECKMEYER Council Liaison to City Committee
3rd Wednesday 6 p.m. Community
Development Engineering Building, 1800
Francisco Blvd, Pacifica
https://www.cityofpacifica.org/government/commissionscommittees Abbreviations:

SMC: San Mateo County
Rev. 1-8-2024
* Representative selected by listed Agency not City Council ABAG: Association of Bay Area Governments LCC: League of California Cities C/CAG: City and County Association of Governments JPA: Joint Powers Authority ** Meeting information for meetings of each body should be confirmed based on the published meeting agendas / agency website

13.a
Packet Pg. 328 Attachment: Attachment A: 2024 Council Liaison Assignments (5816 : 2025 City Council Liaison and AGENCY Council
Representative(s)
Council
Alternate Role Meeting information ** Weblink
City Council Ad Hoc Subcommittees:

Council Chambers Renovations Ad Hoc
Subcommittee (informal) BIER & BECKMEYER N/A
appointed at 3/14/2022 Council mtg; anticipated
to be active through Spring 2023; for 2024 -
input on community art corner at Council
Chambers
n/a
Beach Blvd Infrastructure Resiliency Project
(BBIRP) Phase 2A Outreach Ad-Hoc
Subcommittee

BIER & BOLES N/A
formed at 2/27/2023 Council mtg; work of this
subcommittee has concluded during the 2024
calendar year
n/a
Committee / Commission Charter Review Ad-Hoc
Subcommittee BIER & BIGSTYCK N/A
formed at 4/10/2023 Council mtg; in progress;
will terminate and re-form for 2025 charter
reviews
n/a
Rev. 1-8-2024
2024 Pacifica City Council Ad Hoc Subcommittees

13.a
Packet Pg. 329 Attachment: Attachment A: 2024 Council Liaison Assignments (5816 : 2025 City Council Liaison and Objectives / Weblink Additional Information
https://abag.ca.gov/meetingsABAG is a voluntary membership and advisory organization with limited statutory authority. An elected official from each of the nine counties and 101 member cities and towns serves as a delegate to its General Assembly, which determines policy annually, adopts the annual budget and work program, and reviews the policy actions of ABAG's Executive Board. ABAG convenes its General Assembly once every year in April. Conference attendees include Bay Area elected officials, civic and business leaders, and researchers from leading academic institutions to identify and address land use planning, sustainability, and other policy issues that impact the entire region.which encourages local businesses to adopt sustainable methods to conserve resources. https://abag.ca.gov/meetings
https://sforoundtable.org/A committee of elected officials that addresses community noise impacts from aircraft operations at San Francisco International Airport (SFO.) James A. Castañeda, AICP Program Coordinator
SFO Airport/Community Roundtable
Email: [email protected]
San Mateo County Planning and
Building Department
455 County Center, 2nd Floor |
Redwood City, CA 94063 | 650-363-
1853
https://sforoundtable.org/
City of Pacifica CommitteeEngages public and civic groups to assist with city-owned sites in need of 'beautification', solicits sponsors for "Adopt a Median Strip" projects and implements annual 'Mayor's Beautification Awards Program' 2nd Thursday, 6:30 pm
SMC Transit District
www.ccag.ca.govCity/County Association of Governments of San Mateo County works on issues that affect the quality of life in general; transportation, air quality, stormwater runoff, airport/land use compatibility planning, hazardous waste, climate planning, energy and water resource strategies, and solid waste and recycling. www.ccag.ca.govMima CrumeEmail: [email protected] of the Board / EACity County Association of Governments555 County Center, 5th FloorRedwood City, CA 94063(650) 599-1406 - Office 2024 City Council Liaison and Committee Descriptions and Meeting Information AGENCY Meeting information
ABAG General Assembly Delegate April, November meetings; 9am - 3pm Airport Community Roundtable 1st Wednesday 7:30 pm various locations Beautification Advisory Committee 1st Wednesday 6:30pm PB&R Conf. Rm.C/CAG Representative

Page 1 ends

13.b
Packet Pg. 330
Attachment: Attachment B: Committee Descriptions (5816 : 2025 City Council Liaison and Committee AGENCY Meeting information Objectives / Weblink Additional Information https://www.smc-connect.org/locations/colma-creek-flood-control-zone-advisory-committee-of-san-mateocountyThe Colma Creek Citizens Advisory Committee is an advisory body to the Board of Directors of the San Mateo County Flood and Sea Level Rise Resiliency District (also known as OneShoreline for short). Pacifica, being in the Colma Creek watershed, appoints one member to the committee.The Colma Creek Flood Control Zone was created in 1964 to construct flood control facilities in Colma Creek to alleviate flooding in the City of South San Francisco. The nine members appointed by the Board of Supervisors, after nomination by the city councils of the Flood Control Zone, are required to be property owners within the zone (one each must be from the cities of South San Francisco, Daly City, San Bruno, Colma and Pacifica). 2nd Tuesday of the Month (Quarterly)
3:00 PM - 5:00 PM
City of South San Francisco
Corporation Yard Conference Room
550 North Canal Street, South San
Francisco, CA 94080
Contact: Makena Wong - email:
[email protected]
https://www.smcconnect.org/locations/colma-creekflood-control-zone-advisory-committeeof-san-mateo-county City of Pacifica CommitteeThe EDC seeks to support the development of current local businesses and their interface with the City of Pacifica, improve aging business districts, and bring new businesses to Pacifica. City of Pacifica CommissionThe Emergency Preparedness & Safety Commission recommends and advises the city council on programs and activities related to emergency preparedness as well as sits as the appellate body for appeals relating to abandoned/ inoperable vehicles, vehicles parked 72 hours or more and appeals of staff decisions relating to traffic safety issues. http://hsd.smcsheriff.com/emergency-services-councilThe Emergency Services Councils collective goal is to provide coordinated plans for the protection of persons and property based on the five phases of emergency management, prevention, protection, response, recovery and mitigation; and support existing regional Public Information and Notification systems to include SMC Alert and TENS, as well as other Situational Awareness Tools; and, to continue to support the regional hazardous materials emergency response program. http://hsd.smcsheriff.com/emergencyservices-council
Contact: Rosalinda Jen - email:
[email protected]
https://pacificcoastfogfest.com/about-us/Assists with the coordination of the Fog Fest Organizing Group (FFOG) in the months preceding the late September street fair on Palmetto. https://pacificcoastfogfest.com/aboutus/
Contact: Kathy Johnson - Email:
[email protected]
https://www.heartofsmc.org/HEART is a Joint Powers Authority of all cities in the County that holds a housing trust fund to finance the construction and rehabilitation of homes affordable to our middle– and low–income workforce, as well as our seniors and other fixed-income residents.Agencies such as HIP Housing, Health and Human Services Agency meet and share information about community efforts to prevent and end homelessness, workforce housing projects, shared informaon about upcoming events and shared ideas to address common challenges investigating and planning strategic opportunities for shared services and evaluating ways in which we can find efficiencies and cost savings among each agency. https://www.heartofsmc.org/
Boris Vatkin, Senior Program Manager,
email: [email protected]
Armando Sanchez, Executive Director,
email: [email protected]
https://www.smcgov.org/hsa/san-mateo-county-hope-interagency-councilThe HOPE Interagency Council meets regularly to share information about community efforts to prevent and end homelessness. https://www.smcgov.org/hsa/san-mateocounty-hope-interagency-council Economic Development Committee
2nd Tuesday, 6pm
Pacifica Community Center - Portola
Rm
Emergency Preparedness & Safety Commission
3rd Wednesday 6:30 pm
Pacifica Police Station
Fog Fest Committee Liaison 3rd Wednesday each month*Housing Endowment and Regional Trust (HEART) - Member Agency Committee (MAC) 1-2 Times a year for budget review
Housing Our People Effectively (HOPE) - Inter Agency Council (IAC) Quarterly 9am - 400 Harbor Blvd.

Bldg. #3, Belmont
Emergency Services Council San Mateo County
3 times yearly; Jan., May, Sept.
5:30 pm
Colma Creek Flood Control Citizens Advisory Committee
2nd Tuesday of the Month (Quarterly)
3:00 PM - 5:00 PM
City of South San Francisco Corporation
Yard Conference Room
(Next Mtg: March 14, 2023)

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Attachment: Attachment B: Committee Descriptions (5816 : 2025 City Council Liaison and Committee AGENCY Meeting information Objectives / Weblink Additional Information City of Pacifica CommitteeServes an advisory capacity to City staff on the New Pacifica Library projecthttps://northcountyfire.org/This Authority serves Brisbane, Daly City and Pacifica providing cost-effective and efficient delivery of emergency and non-emergency services to the member and contract communities with potential for cooperative agreements with other agencies. https://northcountyfire.org/
City of Pacifica CommitteeThe primary objectives of the committee are to make recommendations to the City Council on 1) the policy and procedures of the National Park Service as they relate to areas of the GGNRA within the City of Pacifica and adjacent communities, 2) issues surrounding the transfer of ownership of Cattle Hill and the Pedro Point Headlands to the NPS, 3) access and operation of the San Mateo County Parks in the City of Pacifica including San Pedro Valley County Park and the Devil's Slide Trail County Park, and 4) ways in which these areas can contribute to the economy of the City. http://pacificcoast.tv/Pacific Coast TV’s mission is to ensure access to electronic media by promoting effective community uses media. An informed and interconnected community is a healthy community. PCTV televises and provides video recordings of Pacifica City Council, Planning Commission and other City meetings upon request. http://pacificcoast.tv/ 2nd Tuesday 6:00 pm
Pacifica Library
https://www.pacificbeachcoalition.org/The Pacifica Beach Coalition is dedicated to preserving the ocean, coastal habitat and wildlife, and ending litter, through advocacy, education, community building, and citizen action. https://www.pacificbeachcoalition.org/https://www.pacresourcecenter.org/PRC's mission is to support the economic security of Pacifica families and individuals by providing a safety net of food, housing assistance, and other critical services, including coaching, advocacy, information, and referral. https://www.pacresourcecenter.org/http://psv.sanmateo.org/Pacifica School Volunteers (PSV) is a registered 501(c) educational non-profit organization devoted to recruiting, training, and placing adult and high-school volunteers in Pacifica’s public schools in order to help with literacy, math and a host of other subject areas to support and nurture a love of learning in Pacifica’s public schools http://psv.sanmateo.org/https://www.peninsulacleanenergy.com/Provision of electricity generation from renewable resources such as solar and wind for the County of San Mateo and its 20 incorporated cities Nelly Wogberg
Board Clerk
[email protected]
Direct: 650-260-0111
Cell: 650-350-9514
https://www.peninsulacleanenergy.com
/
Pacifica Beach CoalitionPeninsula Clean Energy JPA
4th Thursday 6:30 pm SMC Office of
Education, 101 Twin Dolphin Drive,
Redwood City
Pacifica Resource Center Pacifica Resource Center Palmetto Ave.

Pacifica School Volunteers Meets Quarterly - Linda Mar Education Center Open Space Parkland Advisory Committee
3rd Wednesday 6 pm
Pacifica Police Station / EOC
Pacifica Community Television 3rd Thursday 7:30 pm Council ChambersLibrary Advisory Committee 2nd Wednesday 6:00 pm Sharp Park Library Community Rm North County Fire Authority JPA As announced (annually in May)

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Pacifica City CouncilJanuary 13, 2025

Pacifica City Council
January 13, 2025