CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
1/13/2025
1 SUBJECT:
2025 City Council Liaison and Committee Assignments
RECOMMENDED ACTION:
Review the list of City Council Liaison and Committee Assignments, make any modifications for the calendar year 2025, and approve the final list.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Each year the City Council determines which of its members will represent the City in relation to a variety of regional agencies, Joint Powers Authorities, boards, committees, commissions and community organizations. In some cases, the assigned Council member is a voting member of the body; in others, they serve as a liaison between the designated group and the City. In all cases, the Council member acts on behalf of the full Council and represents a majority viewpoint on matters that directly affect the City of Pacifica. Council members serving as representatives to these groups report back on activities during regularly scheduled Council meetings.
The assignments are typically reviewed and updated in January of each year to reflect changes associated with Council reorganization conducted in the previous December. Attachment A shows the 2024 City Council Liaison and Committee Assignments for Council to review, discuss and modify for the calendar year 2025. The list includes a column to indicate the Council liaison’s role on the specified body / committee, indicating whether the role is as a voting member, a liaison to observe and/or provide information in an advisory capacity from the City, or as a Council liaison to a City Committee or Commission. Attachment B includes additional meeting information, descriptions of each committee and weblinks for additional information on each body where applicable for outside agencies.
Please note that some committees have alternates while others do not. The ultimate decision on all assignments (except those made by C/CAG or other legislative bodies / agencies as noted) is at the Council's discretion. Council representatives should be determined in compliance with California’s Ralph M. Brown Act. The Council may choose to appoint one primary representative as the liaison and one alternate to a City committee or commission where the decision is at the Council’s discretion.
Attachment A also includes, for informational purposes, Ad Hoc City Council Subcommittee assignments for those that are currently active or had been in 2024. At times, the Council may form and appoint two members (less than a quorum of members) to Ad Hoc City Council Subcommittees to meet, as needed, charged with accomplishing a specific task in a limited and definite period of time on an informal and temporary basis without a regularly scheduled Pacifica City Council 2
January 13, 2025
meeting date/time. Such Ad Hoc Subcommittees are exempt from the provisions of California’s Ralph M. Brown Act.
For example, the Committee / Commission Charter Review Ad Hoc Subcommittee was formed at the April 10, 2023 regular City Council meeting, at which Councilmembers Bier and Bigstyck were appointed to meet and work with City staff to provide input on focused Committee-specific questions to pose to Committee / Commission members to facilitate the review and recommendations for updates to the charters for each Committee / Commission. Committee / Commission Charter Reviews and updates have been completed for the Library Advisory Committee, Open Space & Parkland Advisory Committee and Economic Development Committee. For future consideration of charter reviews for the Beautification Advisory Committee, Emergency Preparedness & Safety Commission, Parks Beaches & Recreation Commission and Planning Commission, the Council may direct to appoint a new Ad-Hoc Subcommittee consisting of two Councilmembers for 2025 to provide input on focused Committee-specific questions to pose to Committee / Commission members to facilitate the review and recommendations for updates to the charters for these remaining Committees / Commissions. Such action shall be discussed and undertaken in a separate Agenda Item.
Therefore, the City Council Ad Hoc Subcommittees included in the list in Attachment A: Council Chambers Renovations Ad Hoc Subcommittee, Beach Blvd Infrastructure Resiliency Project (BBIRP) Phase 2A Outreach Ad-Hoc Subcommittee, and Committee / Commission Charter Review Ad-Hoc Subcommittee will be considered concluded as of the end of calendar year 2024.
Council is asked to discuss and determine the liaison assignments for 2025. At this time, the City Council may also discuss and consider or reflect any additional liaison assignments to include in the list for 2025.
FISCAL IMPACT:
None.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: 2024 Council Liaison Assignments (PDF)
Attachment B: Committee Descriptions (PDF)