RESOLUTION NO. 92-2014
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME SETTING THE
MAYORAL ROTATION FOR THE SECOND MEETING IN DECEMBER
WHEREAS, in the City of Burlingame, as in most cities in San Mateo County, the Mayor's office is filled by a member of the City Council on a rotating basis, with each Mayor serving for a year at a time; and
WHEREAS, City Resolution 117-1999, adopted in November 1999, sets forth the policy on rotation of Council officers; and
WHEREAS, under the resolution, the Mayoral rotation is supposed to occur annually at the second City Council meeting in November of each year; and WHEREAS, under the City's current practice, the Mayoral rotation occurs at the second meeting in November in even-numbered years, and at the first meeting in December in oddnumbered years; and WHEREAS, the change was likely made to allow time for the City to receive the certified results of the City Council election, held in November of odd-numbered years; and WHEREAS, in recent elections, it has taken the County Registrar of Voters almost the full time permitted by law to certify the results of the election, thereby making it difficult to ensure that the results will be received in time for the City Council meeting in early December.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME RESOLVES AS FOLLOWS:
1, The Mayoral rotation and swearing in of Councilmembers will occur during the second meeting of December in all years.
2. If the second meeting in December falls late on the calendar, such as during Christmas week, then the City Council may vote to hold a special meeting earlier in the month,
I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do here foregoing Resolution was introduced at a regular meeting of the City Council held o October, 2014, and was adopted thereafter by the following vote:
AYES:
NOES:
ABSENT:
Councilmembers: BROWNRIGG, KEIGHRAN, NAGEL,ORTIZ
Councilmembers: NONE
Councilmembers: NONE
CITY OF BURLINGAME
RESOLUTION NO. __1____11_-1999
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
ADOPTING CITY COUNCIL POLICY ON ROTATION OF COUNCIL OFFICERS WHEREAS, Section 36802 of the Government Code requires the City of Burlingame have a Mayor and Vice Mayor; and
WHEREAS, by Council tradition the Council has rotated the office of Mayor and Vice Mayor annually at the second meeting in November of each year; and WHEREAS, the Council desires to insure an equitable rotation of officers amongst all persons elected to the City Council,
NOW, THEREFORE, be it RESOLVED and DETERMINED by the CITY COUNCIL of THE CITY OF BURLINGAME that the following procedure shall govern the appointment of Council officers:
1. Rotation of the office of Mayor and Vice Mayor shall occur annually at the second City Council meeting in November of each year.
2. The Vice Mayor shall become Mayor if eligible and a new Vice Mayor shall be appointed from the remainder of the councilmembers next in order of position on the rotation list described below. If the Vice Mayor is ineligible, _unable, or declines to serve as Mayor, then councilmembers next in order of position on the rotation list described below shall fill both the offices of Mayor and Vice Mayor.
3. A rotation list based on seniority of consecutive years in the office of councilmember and this resolution is established pursuant to Exhibit A.
4. As changes in Council membership occur, the rotation list shall be updated as follows:
A. The outgoing mayor shall be placed ahead of any councilmembers newly elected in the November general election, if any, but below all continuing and re-elected council-members.
B. A newly elected or appointed councilmember shall be placed at the bottom of the rotation list upon taking office. If more than one councilmember is elected or appointed at the same time, the newly elected or appointed councilmembers shall draw straws to determine their position relative to each other at the bottom of the rotation list.
C. If a councilmember declines to serve as either mayor or vice mayor when it is that councilmember' s turn to serve, the declining councilmember shall be placed on the rotation list ahead of any councilmembers newly elected in the November general election, if any, and below all continuing and re-elected councilmembers. If however, more than one councilmember at the same time declines to serve as either mayor or vice mayor when it is their tum to serve, the declining councilmembers shall be placed in the same relative order to each other as before but below all other councilmembers on the rotation list.
5. The same process for rotation of officers contained in this resolution shall be used if the office of mayor or vice mayor becomes vacant at a time other than the second Council meeting in November of each year. However, if the vacancy occurs because the mayor or vice mayor is no longer able or willing to serve in that office, 1he outgoing officer shall be placed below all other councilmembers on the rotation list.
6. For purposes of this resolution, "the November general election" refers to the City general election that has occurred on the first Tuesday of November immediately preceding the second Council meeting for that November.
I, Judith A. Malfatti, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the _1 s_t_ day of __ No_v_e_m_b_e_r _ _, 1999, and was adopted thereafter by the following vote:
AYES: COUNCJLMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNClLMEMBERS:
[S: \A TTORNEY\cc~rotation2~ros. wpdJ
GALLIGAN, JANNEY, KNIGHT, 0 1MAHONY, SPINELLI
NONE
NONE
EXHIBIT A
ROTATION LIST FOR OFFICES OF MAYOR AND VICE MAYOR
(November 1, 1999)
1. Mayor Mary Janney
2. Vice Mayor Marti Knight
3. Councilmember Rosalie O'Mahony
4. Councilmember Joe Galligan
5. Councilmember Mike Spinelli (Immediate Past Mayor)
Council Norms and Procedures
Amended February 12, 2013
CITY COUNCIL
NORMS AND PROCEDURES
COUNCIL MEMBERS
Jeannie Bruins
Valorie Cook Carpenter
Jarrett Fishpaw
Jan Pepper
Megan Satterlee
CITY OF LOS ALTOS
4 SECTION 1. GENERAL
1.1 Purpose. The purpose of these Norms and Procedures is to promote communication, understanding, fairness, and trust among the members of the City Council and staff concerning their roles, responsibilities, and expectations for management of the business of the City of Los Altos.
1.2 Values. Respect for each Council member’s interpersonal style will be a standard of operation. Courtesy and respect for individual points of view will be practiced at all times. All Council members shall respect each other’s right to disagree. All Council members shall practice a high degree of decorum and courtesy. When addressing the public in any way, all Council members shall make certain their opinions are expressed solely as their own, and do not in any way necessarily reflect the opinions of any other Council member.
1.3 Review. The City Council shall conduct a review of this document biennially, or whenever a new Council member has been seated or Council deems necessary, to assist Council members in being more productive in management of the business of the City. A new Council will consider the document within three months of its first regular meeting.
1.4 Ralph M. Brown Act. All conduct of the City Council, Commissions, Committees and Subcommittees shall be in full compliance with the Ralph M. Brown Act.
SECTION 2. MAYOR AND MAYOR PRO TEM SELECTION PROCESS
2.1 Reorganization. In non-election years, the reorganization of the Council shall occur at the second regular meeting of November. During an election year, the seating of new Council members shall occur at the same meeting that the Council reorganizes, which will be held following the certification of election results.
Seating preferences on the dais shall be made by the Mayor, Mayor Pro Tem and then by seniority of the rest of the members, in that order. If two members have equal seniority based on year elected, then the member with the higher vote count in their most recent election is considered to have higher seniority.
A community reception honoring the incoming and outgoing Mayor and Council members will be held immediately following the reorganization meeting.
2.2 Election of Mayor. Only Council members elected by the voters may serve as Mayor. Those persons who are appointed to the City Council under the following circumstances may also serve as Mayor. If the number of persons who have been nominated for City Council does not exceed the number of seats to be filled at a Municipal Election, Council may either: (1) Appoint to the office that person or persons who have been nominated; or (2) Appoint to the office an eligible elector or electors if no one has been nominated.
The term of office shall be one year. The Council member must have served at least 23 months to be eligible for Mayor. A majority vote of the Council is necessary to designate the Mayor. If there is at least one elected Council member with a minimum of 23 months of service who has not served as Mayor, he or she shall be designated Mayor before those who have already served as Mayor.
CITY OF LOS ALTOS
CITY COUNCIL NORMS AND PROCEDURES
5 If there are two or more such members who have served more than 23 months and have never served as Mayor, the one having served the longest time on the Council shall be designated as Mayor.
In the event there are two or more members, who have never served as Mayor and have served the same length of time, the one who received the greatest number of votes at his/her election or re-election to the Council shall become Mayor.
In the event there are two or more members, both of whom have served as Mayor, have served the same continuous length of time, and have been re-elected to the Council, the one who received the greatest number of votes at his/her re-election to the Council shall become Mayor.
In the event three new members are elected to the Council, then an exception to Sections 2.2 and 2.3 will apply, allowing the immediate appointment of a Mayor Pro Tem without the normal 11 months of prior service, and the following year such person may be appointed as the Mayor without the normal 23 months of prior service. Any member re-elected to the Council after a break in service will be treated in the normal sequence for appointment as Mayor Pro Tem and Mayor, without regard to such person’s service prior to the break in service.
The Mayor may be removed from office, for cause, by a 4/5ths affirmative vote of the members. The person is to be advised of the proposed cause for removal at least 72 hours before the action is taken.
2.3 Election of Mayor Pro Tem. Only Council members elected by the voters may serve as Mayor Pro Tem. Those persons who are appointed to the City Council under the following circumstances may also serve as Mayor Pro Tem. If the number of persons who have been nominated for City Council does not exceed the number of seats to be filled at a Municipal Election, Council may either: (1) Appoint to the office that person or persons who have been nominated; or (2) Appoint to the office an eligible elector or electors if no one has been nominated.
The term of office shall be one year. The Council member must have served at least 11 months to be eligible for Mayor Pro Tem. A majority vote of the Council is necessary to designate the Mayor Pro Tem. If there is at least one elected Council member with a minimum of 11 months of service who has not served as Mayor Pro Tem, he or she shall be designated Mayor Pro Tem before those who have already served as Mayor Pro Tem.
If there are two or more such members who have served more than 11 months and have never served as Mayor Pro Tem, the one having served the longest time on the Council shall be designated as Mayor Pro Tem.
In the event there are two or more members, who have never served as Mayor Pro Tem and have served the same length of time, the one who received the greatest number of votes at his/her election or re-election to the Council shall become Mayor Pro Tem.
In the event there are two or more members, both of whom have served as Mayor Pro Tem, have served the same continuous length of time, and have been re-elected to the Council, the one who received the greatest number of votes at his/her re-election to the Council shall become Mayor Pro Tem.
6 The Mayor Pro Tem may be removed from office, for cause, by a 4/5ths affirmative vote of the members. The person is to be advised of the proposed cause for removal at least 72 hours before the action is taken.
2.4 Council members Serving After a Break in Service. The time of continuous service for any elected member of the Council who previously served on the Council prior to a break in service shall be considered to have started at his/her election after their break in service.
2.5 Appointment of Vacancy. In the event of a vacancy of office or the death or resignation of any Council member, the Council shall appoint a new Council member after a vacancy or death or resignation becomes effective in compliance with the California Elections Code, unless the Council by resolution decides to instead call a special election. In the event of appointment, applications for appointment shall be made available to the public, and the Council will hold a special Council meeting devoted to this matter during which each applicant will have ten (10) minutes to make an oral presentation, followed with any questions from Council members.
On completion of the presentations, each Council member will then be entitled to cast a ballot by voting for three candidates. The ballot voting by all the Council members shall then be tallied by the City Clerk and confirmed by the City Attorney. The three candidates with the highest number of votes will be considered the finalists, to be announced by the City Clerk. In the event there is a tie for third place, then those candidates who tie for third place will all be considered finalists.
The Council shall then hold another special Council meeting devoted to this matter during which each finalist will have fifteen (15) minutes to make an oral presentation, followed with any questions from Council members. On completion of the presentations, each Council member will then be entitled to cast a ballot by voting for one candidate. The ballot voting by all the Council members shall then be tallied by the City Clerk and confirmed by the City Attorney. If four or fewer applications are received, only one special meeting may be held for the selection.
The candidate with the highest number of votes, as announced by the City Clerk, will be considered the appointee to fill the balance of the term of the Council member who has vacated his/her office, died or resigned. In the event of a tie for first place, the Council will take successive ballot votes until there is a candidate with the highest votes. An appointee shall not be eligible to serve as Mayor or Mayor Pro Tem unless subsequently elected by the people at a General Municipal Election or Special Election.
The Council, by majority vote, retains the right to alter these procedures and/or to reopen the application process. All ballots shall be public records and contain the vote of every member present.
SECTION 3. COUNCIL SUBCOMMITTEES
3.1 Responsibility. The Mayor shall appoint Council members to standing and ad hoc subcommittees as required to accomplish the work of the Council, subject to affirmation by the Council at its next regular meeting. It will be the responsibility of these subcommittees to inform and make recommendations to the Council and submit them to the Council for a vote. staff shall work with, and support, Council subcommittees as required.
3.2 Instructions and Expectations. The Council shall make certain that all Council Subcommittees are properly instructed in their assigned scope of work and responsibilities. The expected Attachment A:
Information about Mayoral Selection Processes (including comparison of other Cities) January 2023
The Policy and Services Committee discussed this topic on May 9, 2023 with research provided on other cities and requested staff to bring this to City Council in the 4th quarter of 2023 for City Council to evaluate whether a ballot measure should be placed before the voters in 2024 to either extend the Mayoral term or to directly elect the Mayor. Since the December 2023 City Council brief discussion on these referrals, staff combined all the relevant materials related to this referral and included them here in this Attachment A which also includes options and details in addition to the research on other cities mayoral selection structures.
Analysis
The Palo Alto Charter addresses the selection and duties of the Mayor and Vice-Mayor as follows:
Section 8. Mayor - Election - Duties.
The Council shall, at its first meeting in January, elect one of its number as its presiding officer, who shall have the title of mayor, and one of its number to be vice-mayor, who shall serve for one year after their election, and until their successors are elected and qualified. The mayor and vice-mayor shall serve until election and qualification of their successors. The mayor shall preside at all meetings of the council, shall sign all official documents when the signature of the council or mayor is required by law, and shall act as official head of the city on public or ceremonial occasions. The mayor shall not have any regular administrative duties but may act as ex officio member of all boards, commissions, and committees. The mayor shall vote as other members of the Council, but shall have no power of veto. The mayor shall have the power to administer the oaths and affirmations. The mayor shall perform such other duties as from time to time are assigned by the council. When the mayor is absent from any meeting of the council or incapable of performing his or her duties, the vice-mayor shall, during such time, have the full powers of the mayor. A vacancy in the positions of mayor or vice-mayor shall be filled by the council for the unexpired term.
Under Section 8, Council is required each January to select a Council Member to serve as Mayor and one as Vice-Mayor. The only qualification is serving as a Council Member; in all other respects, the choice of who to select is left to the discretion of Council.
Several suggestions have been made for adding criteria or changing the way the Mayor or Vice-Mayor is selected, including (a) instituting a rotation based on number of votes received, and (b) lengthening the term of service to two years. In general, there are two potential approaches to making these changes:
1. Amend the Charter. This requires a vote of the people. Specifically, the process involves the following steps. First, the Council deliberates and determines the changes it would like to make to the criteria or procedures for selecting the Mayor and Vice-Mayor. Second, staff returns to Council for approval of ballot materials, including the text of the proposed Charter amendment, a ballot question that conforms to state law, and a resolution placing the measure on the 2024
CITY OF PALO ALTO
ballot. These materials are due to the County Registrar no later than August 9, 20241 . Typically,
Council completes its work on ballot measures before beginning its summer break in June. A Charter amendment is adopted if supported by a simple majority of voters (at least 50% plus 1) in the election. The amendment would be effective January 1, 2025, and would be binding on all future Councils.
2. Alternatively, Council could add criteria or considerations as a matter of policy. For example, under the current Charter provision, Council could decide that it will choose the Mayor based on who received the most voter support, or, could choose the same Council Member who served the prior year, making for a two-year term of service. This could be done on a year-by-year basis, or could be reflected in a policy statement (for example, in the Procedures and Protocols Handbook). This method, however, would not be binding on future Councils. Each January, the sitting Council could consider the policy but would be free under the Charter to make whatever choice a majority prefers from amongst sitting Council Members.
Committee Minutes
The action meeting minutes of the May 9, 2023 Policy and Services (P&S) Committee are shown below.
The summary minutes provide additional context of the P&S Committee discussion regarding the Annual Reorganization of the City Council (specifically regarding the selection of the Mayor). The screenshot below is the Committee‘s action and the Committee’s Summary Minutes are at the very end of this Attachment memo.
Action Minutes from Policy and Services Committee (May 9, 2023):
1 Santa Clara County, Registrar of Voters Election Calendar 2024 https://files.santaclaracounty.gov/migrated/November%205%2C%202024%20Presidential%20General%20Election %20Calendar%20v2.pdf
Research on Other Cities:
The charts below show the mayoral term by city in Santa Clara County and San Mateo County as reference material. The information collected is as of May 2023.
Santa Clara County cities:
City Term Chosen by Local Procedure
Campbell 1 year Council
Members
Per Campbell City Clerk.
Cuper�no 1 year Council
Members
Cuper�no Rules and Regula�ons for Candidates
Gilroy 4 years Municipal
Elec�on
City website: Elec�ons & Voter Informa�on
Gilroy Charter; Ar�cle IV Sec�on 402
Gilroy Charter; Ar�cle IV Sec�on 401
Los Altos 1 year Council
Members
Must have served on Council at least 23 months to be
eligible. If there is at least one who has not yet served as mayor but has 23 months, they are eligible before
one who has already served.
Los Altos Norms and Procedures Sec�on 2.2
Los Altos Hills Response pending
Los Gatos 1 year Council
Members
Town Council Code Chapter 2 Sec�on 2.20.035
Milpitas Municipal
Elec�on
City Council Handbook Chapter II Sec�on B
Monte Sereno Council
Members
Morgan Hill 2 years Municipal
Elec�on
Morgan Hill Muni Code 1.16.020
Mountain View 1 year Council
Members
About the Council
City Charter Art. V Sec 505
Palo Alto 1 year Council
Members
City Charter Article III Section 8
Palo Alto Muni Code 2.04.060
San Jose 4 years* Municipal
Elec�on
City Charter Ar�cle IV
Santa Clara 4 years Municipal
Elec�on
City Charter Title 2 Chapter 2.10.010
Saratoga 1 year Council
Members
Resolu�on 10-002
Sunnyvale 4 years Municipal
Elec�on
City Charter Ar�cle IV Sec�on 604
San Mateo County cities:
City Term Chosen by Local Procedure
Atherton 1 year Council
Members
Atherton Municipal Code 2.04.030
Belmont 1 year Council
Members
Belmont Elec�on- Mayor Term
Resolu�on 2022-027
Brisbane 1 year Council
Members
City of Brisbane- Elec�on Informa�on
Resolu�on 2016-06
Burlingame 1 year Council
Members
City Council Mee�ng Decorum
Resolu�on 117-1999
Town of Colma 1 year Council
Members
Town of Colma 1.02.030
Daly City 1 year Council
Members
Daily City Code of Ordinances 2.04.015
East Palo Alto 1 year Council
Members
City of East Palo Alto- 2.04.030
Foster City 1 year Council
Members
Foster City Municipal Code 2.08.180
Half Moon Bay 4 years Municipal
Elec�on
Half Moon Bay Municipal Code 1.24.090
Hillsboro 1 year Council
Members
CIty of Hillsborough 2.04.030
Menlo Park 1 year Council
Members
City of Menlo Park Municipal Code 2.04.120
Millbrae 1 year Council
Members
City Council Protocol - Sec�on 8- Mayor and VIce
Mayor
Pacifica 1 year Council
Members
City of Pacifica- City Council Informa�on
Portola Valley Response pending
Redwood City 2 years Council
Members
Redwood City, City Charter Sec�on 14
San Bruno 3 years Municipal
Elec�on
City of San Bruno Municipal Code 2.32.101 (C)
San Carlos 1 year Council
Members
City of San Carlos- Code of Conduct & Ethics Policy
City of San Carlos- Elec�ons
San Mateo 1 year Council
Members
City of San Mateo City Charter 2.02
South San
Francisco
1 year Council
Members
City of South San Francisco- City Council
Woodside 1 year Council
Members
Commitee Handbook; Page 12
POLICY AND SERVICES COMMITTEE
SUMMARY MINUTES
Special Meeting
May 9, 2023
The Policy and Services Committee of the City of Palo Alto met on this date in the Community Meeting Room and by virtual teleconference at 7:00 P.M.
Present In Person: Tanaka (Chair), Lauing, Veenker
Present Remotely:
Absent: None.
Call to Order
Chair Tanaka
Agenda Items
1. Race and Equity Quarterly Update
Deputy City Manager Chantal Cotton-Gaines offered an update on the City’s recent race and equity work. In 2020, the City Council adopted a framework as well as putting together about four ad-hoc committees on the topic of race and equity. A few were related to policing specifically and one around city-wide diversity and inclusion. Through those ad-hoc committees of the City Council, the Council came up with some recommendations and took action in November 2020 with 17 assignments for staff and City Council. Of the 17 assignments, 15 had been completed and progress continued on the last 2 items. She presented slides outlining the descriptions, functions and progress of the 17 assignments.
Council Member Lauing commented that losing a staff member was an emergency in this system if there is no backup. He asked how quickly that should be moved on and if the County does it all.
Deputy City Manager Cotton-Gaines answered that this program is in partnership with Santa Clara County. The clinician is an employee of the County. The benefit of having it as a County employee is that it gives them access to some of their mental health systems and other programs that the City would not have access to if the clinician was hired directly. She stated that they have hire urgency to get the person on board and they are sharing that with the County. The funding question has come up from Santa Clara County. This program was funded
SUMMARY MINUTES
Sp. Policy & Services Meeting
Summary Minutes: 05/09/2023
by a special grant from the state and expires at the end of June. The County wanted to know if Palo Alto would have ongoing funding to continue funding a clinician beyond June.
Police Chief Binder added that since they knew the clinician was leaving, work has been underway to replace her. He met with the Finance Committee the previous Friday and they spoke about SUMC money for funding the two PERT officers. He expressed his confidence that they would be underway in recruiting and hiring the clinicians in partnership with Behavioral Health Services in the coming months.
Council Member Lauing inquired if the Committee would be participating in the interview of these people.
Police Chief Binder answered that they did participate in the interview of the former clinician and will continue to do so.
Council Member Lauing asked if there was feedback about the reason the former clinician left.
Police Chief Binder stated there an exit interview and the former clinician said good things about her experience with PAPD. She gave good feedback moving forward that had been incorporated into the process for the two future Behavioral Health Services clinicians.
Council Member Veenker inquired why funding was not already in place if the position already existed as a County employee.
Police Chief Binder countered Chief Dennis Burns volunteered the Palo Alto PD years ago to be part of the PERT pilot program with Behavioral Health Services on a grant. The PERT clinician was part of the grant. The grant funding will come to an end the following month. There is question about whether the County will be reupping it. The prior week it was learned that the County may be incorporating some money into their budget for PERT. He desired to keep the ball moving forward to get the clinician whether it was through funds they have or the County.
He added that the pilot program had one PERT officer and the current goal is to hire two in order to have coverage seven days a week.
Council Member Lauing asked if the recruitment and hiring report was the only one done since June 2021.
Deputy City Manager Cotton-Gaines answered the contract itself was the action from June 2021.
Police Chief Binder answered last IPA report was late this spring but the hope was to get it out in the coming weeks. It will be OIR’s report covering the second half of 2022. The PD’s report on recommendation responses to the IPA’s recommendation and the Use of Force biannual report will cover that and will cover the Use of Force from the second half of 2022. The hope is to have it out before the IPA comes in front of the Council on June 12.
SUMMARY MINUTES
Sp. Policy & Services Meeting
Summary Minutes: 05/09/2023
Council Member Veenker questioned the goal, intended audience and intended impact of the CEDAW project.
Deputy City Manager Cotton-Gaines answered that it is being drafted by the Staff and the draft would be brought to the Council.
City Attorney Molly Stump stated there have been different ways jurisdictions have signed onto, amplified and promoted the UN Convention. It is the convention on the elimination of all forms of discrimination against women. Palo Alto has a first level of endorsement of the principles of CEDAW, which was adopted by resolution a number of years ago stating their support and endorsement of these ideas and principles. There is desire in the community to take an additional step to provide more structure and more focus around the CEDAW efforts.
Large major metropolitan areas have similar structured programs and have staff in city departments. That is not what is contemplated here.
Council Member Veenker asked if the IPA oversight was intended to be a one-time thing.
Deputy City Manager Cotton-Gaines answered that at the time of the recommendation, the IPA did not receive those type of cases. The City Council recommended that this committee evaluate whether to make that recommendation to the full Council and work with IPA to see what was possible so it was decided to include that in the contract scope.
Council Member Veenker wanted information about Ivy.
Deputy City Manager Cotton-Gaines answered that Ivy had worked with more private the public entities. Their approach is that everyone is trying to progress forward and make more inclusive and understanding working environments and how to infuse equity into the work done. They have worked with large corporate agencies and state agencies, not many cities.
They anticipate finishing the focus groups before the end of June then will spend some of summer doing additional analytical work. They are also doing a document review so they have shared some of their recruitment and procurement documents. They are trying to see what information they have from communication standpoint and applying that equity lens to it. The work does not include the commissions. They have a senior management analyst they are starting recruitment for so will have another staff person helping to carry things forward. They are doing some work related to Boards and Commissions and have done a microaggression and implicit bias training at the end of last year and are expanding that contract with CircleUp Education to make that available for new Commission members and anybody else on staff who wants to participate in it.
Public Comment:
Winter Dellenbach urged everyone to look at the RIPA data when it was available. She felt there needed to be a way to advertise the TRUST program.
SUMMARY MINUTES
Sp. Policy & Services Meeting
Summary Minutes: 05/09/2023
Deputy City Manager Cotton-Gaines referenced the Human Relations Commission’s role in the City’s work on policy changes for the Police Department. For AANHPI month, they are working on a referral that came from the Council about gaining insight on the lived experience of Asian Americans, Native Hawaiians and Pacific Islanders in Palo Alto. She asked the Committee to share the link provided in the staff report.
Council Member Tanaka inquired if there were any issues found through this work the Committee should know about.
Deputy City Manager Cotton-Gaines answered there had been a lot of interest in this conversation. They have to continue the idea of making sure everyone feels included and their policies and organization are moving in a direction to continue to advance that.
Council Member Tanaka questioned where hate crimes were tracked and the data kept.
Police Chief Binder answered hate crime data that they are allowed to publicly post is available on the Palo Alto PD page. He stated it is managed on a regular basis.
Council Member Tanaka asked for the website to be sent to the Committee to be viewed.
Deputy City Manager Cotton-Gaines provided that there was a semiannual CIP update report for information on the delays.
NO ACTION TAKEN
2. Approval of the following changes to scope, compensation, and/or time:
2A. Approval of Office of City Auditor Task Order Change - 4.20 Procurement City Auditor Adriane McCoy explained the Procurement Task Order presented to the P&S Committee in February was approved in March by the full Council. There was discussion about expanding the scope of the procurement audit so they presented additional content to be included in the objectives. The Task Order requested a scope update based upon those requests as well as reassignment of budget to accommodate for the additional hours devoted to the audit and a timeline extension wherein the timeframe for the audit would commence on June 1 and carry them through to the end of December this year.
Council Member Lauing questioned if budgeted items were being reallocated to cover the new items and if it was decided the things not being done that budget dollars were taken away from were no longer necessary, were under budget or what the plan was.
SUMMARY MINUTES
Sp. Policy & Services Meeting
Summary Minutes: 05/09/2023
City Auditor Adriane McCoy answered that it was simply a reallocation to accommodate for the three Task Orders. She stated there would be no time left within this fiscal year to accommodate for the two audits that had been cancelled so the amounts designated to those to the three remaining Task Orders would be reallocated to the three remaining Task Orders.
After the annual risk assessment is completed and the annual audit plan is composed, these two audits will be incorporated into the FY24 Annual Audit Plan.
Council Member Tanaka stated they want to see at the end if the vendor performed as expected and inquired if there was anything in this audit around that.
City Auditor Adriane McCoy answered performance could be incorporated into the process itself of selecting the vendors. That would assume that the sample of vendors selected have had time to perform and it would be evaluated in accordance with the terms of the contract to determine their performance was acceptable.
MOTION: Council Member Veenker moved, seconded by Council Member Lauing to recommend City Council approve the change to the Task Order 4.20 Procurement Process Review.
MOTION PASSED: 3-0
2B. Approval of Office of City Auditor Task Order Change - 4.08 Public Safety BuildingConstruction Audit City Auditor Adriane McCoy explained the Public Safety Building-Construction Audit consisted of conducting a monthly sample of construction activities. They learned that the construction project itself will extend beyond June 30. It has been anticipated to last until the end of December this year requiring the audit function to have time post end of year to complete its audit so this is a request for a timeline extension through March 2024 to continue conducting the monthly activities as well as a reassignment of budget from the same two audits as previously described.
Council Member Tanaka asked if the audit would cover the topic of the cause of delays.
City Auditor Adriane McCoy answered the topic of the cause of delays could be included in the ending report.
MOTION: Council Member Lauing moved, seconded by Council Member Veenker to recommend City Council approve the change to the Task Order 4.08 Public Sector BuildingConstruction Audit.
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MOTION PASSED: 3-0
2C. Approval of Office of City Auditor Task Order Change - FY23-05 Various Reporting & City Hotline
City Auditor Adriane McCoy outlined the Various City Hotline and Ongoing Office Administrative Functions. She stated this budget audit was in need of a reassignment of budget due to the time consumption in a variety of areas. With the idea of various reporting, the tasks included in this project code included project management, coordination of audit status meetings, reporting, billing, staffing being assigned to the various audits in the annual audit plan, audit plan status reporting, hotline responses and Committee and Council meetings as well as presentations. They were in need of additional hours to be devoted to this collection of activity and would like to reassign budget for that purpose for the remainder of FY23.
Council Member Veenker asked for expansion on the reason Baker Tilly needed to spend more time on the City Hotline related activities.
City Auditor Adriane McCoy stated the activities that needed extra time spent on were not limited to the hotline but were inclusive of all of the various activities. There were restarts related to the transition made at the end of summer. A number of audit reports, a number of Task Orders and project management related to billing activities had to be done and redone so the budget was not sufficient. She did not have a history on how they arrived at the number.
When hours are charged to each individual audit, those hours devoted to the execution of the plan for the audit as well as to report out on that audit and follow up are not included in the individual audit budgets but in the administrative category.
Council Member Veenker asked for a ballpark for how much additional percentage they were off.
City Auditor Adriane McCoy answered they proposed to increase the amount of time to 621 hours for the year so this covered everything from July 1 to June 30 so the increase would be 100%.
Council Member Veenker expressed confusion as to why they were off by 621 hours.
City Auditor Adriane McCoy stated she was not present when the annual year amounts were allocated. The time spent making the presentations that need to be made, ensuring all billing for the variety of topics are accurate and complete and coordinating specialized staff has been more than what was originally anticipated with a $60,000 budget.
Council Member Veenker asked if the need for the increase was because of the personnel change or if it was just additional work that was unanticipated.
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City Auditor Adriane McCoy answered it was additional work that absolutely needed to happen.
She was not certain if it was anticipated accurately prior to her coming on. She added there are types of project management codes with every client they have and it is an undertaking to ensure all of those things are coordinated.
MOTION: Chair Tanaka moved, seconded by Council Member Lauing to recommend City Council approve the change to the Task Order FY23-05 Various Reporting & City Hotline.
MOTION PASSED: 3-0
3. City Council Referral to Discuss and Recommend Council Procedures and Protocols on:
Annual Organization of City Council and other City Council referrals related to the City Council Procedures and Protocols
Deputy City Manager Cotton-Gaines stated they have a list of referrals from the full City Council on the Procedures and Protocols Handbook. She stated they deferred to the Committee on how they would like to organize the discussion and the agenda they wanted to set. A background, basic report and a supplemental report were provided in the packet related to this topic.
Chair Tanaka stated the focus is number one on the list.
Council Member Veenker suggested that direction might be given to the Staff as to what order they want to go through the list.
Council Member Lauing commented that it did not have to be decided on that night because it could be in Q4 or they could because the options were not going to change.
Council Member Veenker stated the code they are considering amending is also in the charter, which they could not change without a vote of the public. She believed it had to be put on the ballot to be changed so they had to consider if the change was worth the time, expense and effort to do that.
City Attorney Molly Stump confirmed that a change would require a vote of the people that would occur in November of an even-numbered year.
Chair Tanaka asked what the Committee thought of a directly-elected mayor.
Council Member Veenker believed there were pros and cons either way. She found it interesting that Sunnyvale had an interim period where they had a two-year directly-elected mayor but it was still a City Manager model. She stated in a lot of places, there are directlyelected four-year mayors. In Bloomington, Indiana, the mayor is in year eight having been elected directly to two four-year terms. She believed the two-year tenure could give continuity
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for relationships with other cities, regional bodies and national organizations. She was more interested in the continuity of two years than a directly-elected mayor and not interested in changing from the City Manager system.
Council Member Lauing expressed he would like to do more research before voting on this in the voting machine. He believed there was appeal to having a directly-elected mayor. He advised staying with the city manager model.
Chair Tanaka stated he had talked to some City Councils that had gone to directly elected mayor. He felt it provided continuity and increased accountability. He expressed interest in exploring the idea.
Council Member Veenker noted that they could go to a two-year term for mayor without going to a directly-elected mayor to see how it could be done. She stated it is a lot of work to be mayor and being part-time and not paid very much, less people may be interested in doing it for two years.
Chair Tanaka felt having a directly-elected mayor gave authority to the mayor.
Council Member Lauing asked if sample sizes were available and if there were more four-year terms for directly-elected versus two years.
Council Member Veenker answered she believed that was the case but she felt it would be interesting to ease into the two-year to see how it went.
Chair Tanaka stated the motivation of going to a directly-elected mayor is that it is hard to get things done in a year, it that it gives authority to the voters and it provides continuity. He suggested asking for more data and asked for the Committee’s ideas about the next step.
Council Member Lauing stated he felt they needed to pick one or two sometime this year and make a recommendation on that. His inclination was to stay with the status quo. He felt number one made sense.
Council Member Veenker concurred with not going through the time and expense of a ballot measure if they were considering other mechanisms. She asked how Staff felt they might be able to explore that. She expressed interest in having more information and a conversation about whether they want a longer term for mayor and/or a directly-elected mayor and she assumed that would require changes in the City Charter and would go to voters.
City Attorney Molly Stump answered that all of those changes would require a Charter amendment that would go on the ballot to be approved by voters in November of an evennumbered year the same time Council Members were standing for election. She felt it was a core governance issue and Staff could support with targeted research. She stated they did a survey of every city in San Mateo County and Santa Clara County and identified how the mayor was selected for baseline information about how the neighboring cities are doing this work. She
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believed the Committee should make a recommendation to Council to set the issue aside for now in light of many significant other priorities and revisit the issue in early 2024, 2026 or 2028.
MOTION: Council Member Veenker moved, seconded by Chair Tanaka to request staff to bring this to City Council in the 4th quarter for City Council to evaluate whether a ballot measure should be placed before the voters to:
1. Extend the Mayoral term, and;
2. Directly elect the Mayor
MOTION PASSED: 3-0
Chair Tanaka suggested creating a to-do list regarding Miscellaneous Expenditures to include what the legal boundaries are, a survey of what Mountain View, Sunnyvale, Menlo Park and Los Altos do and a history on the funding in order to discuss at the next meeting.
Future Meetings and Agendas
Deputy City Manager Cotton-Gaines noted that with the creation of the Housing Ad-Hoc Committee, some of the items that were planned for Policy and Services that are housing related can go to that ad-hoc committee so the Staff are reconciling what those are. One was related to the Rental Registry which was slated for June. She thought it was worth getting the Board and Commission members there next month because that item probably would not come to this Committee anymore. The Quarterly Audit Status Report is the other item as of that time. She needed to check with the City Auditor to see what her anticipated items were.
Council Member Lauing mentioned garden equipment.
Deputy City Manager Cotton-Gaines stated she would follow up with Staff on the timing for the garden equipment.
Chair Tanaka asked for thoughts on streamlining the meetings to make them more efficient and smoother.
Adjournment: The meeting was adjourned at 8:50 P.M.
City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org
STAFF REPORT
To the Honorable Mayor and City Council
From the City Manager
DATE: December 9, 2024
SUBJECT
Selection and installation of a new Mayor and Vice Mayor in accordance with City Council Policy 2019-02 – Selection of Mayor and Vice Mayor
RECOMMENDATION
By motion, install Councilmember Elmer Martínez Saballos as the new Mayor for a two-year term through December 2026 and install Councilmember Kaia Eakin as the new Vice Mayor for a two-year term through December 2026 in accordance with City Council Policy 2019-02 – Selection of Mayor and Vice Mayor.
STRATEGIC PLAN GUIDING PRINCIPLE
Excellence in Government Operations
BACKGROUND
In 2019, the City Council adopted City Council Policy 2019-02 Selection of Mayor and Vice Mayor Policy (Attachment A), which establishes a procedure for selecting the Mayor and Vice Mayor for the City of Redwood City. The procedure is based on seniority of City Council service. The current Mayor and Vice Mayor were installed in accordance with the Policy at the December 12, 2022 City Council meeting, each for a two-year term expiring this year. The City Council must now select a new Mayor and Vice Mayor, each for a two-year term.
CITY OF REDWOOD CITY
City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org
ANALYSIS
Selection Process
City Council Policy 2019-02 - Selection of Mayor and Vice Mayor (the Policy) outlines the following process for selecting the Mayor and Vice Mayor:
1. Process
a. Pursuant to Section 14 of the City Charter, the City Council shall select one of its members to serve as Mayor and one member to serve as Vice Mayor each for a two-year term. The selection shall occur at the first Council meeting in December. The selections shall be listed jointly on the Council agenda.
b. After the Mayor opens the agenda item, the Mayor shall open the floor to public comment as to both positions.
c. At the close of public comment, the floor shall be open for nomination(s) for Mayor. d. At the close of nominations, a vote will be taken and a member of the City Council selected as Mayor. If no member receives a majority vote of the members present, a second vote will be taken or, at the discretion of the City Council, the nomination process repeated. e. After the selection of the Mayor, the procedure will be repeated for the selection of the Vice Mayor, beginning with Step 2 above.
f. The City Council may, by majority vote, utilize another procedure for the selection of Mayor and Vice Mayor provided the public participation in the process is taken into consideration.
Mayoral Rotation
The Policy establishes a rotation process based on election results from the last election, whether a City Councilmember has served as Mayor during their uninterrupted service on the Council and based on their seniority on the City Council. Chart 1 illustrates the order of seniority for all Councilmembers based on staff’s interpretation of the Policy.
Chart 1. Illustration of City Councilmember Seniority
Member Seniority Years Elected Last Election
Results
Current Term
Expiration
Served as Mayor?
Martínez Saballos
(District 4)
2024, 2022* 100% of votes 2028 No
Eakin
(District 5)
2022 100% of votes 2026 No
Sturken
(District 2)
2022 41% of votes 2026 No
Padilla
(District 7)
2024 54% of votes 2028 No
Chu
(District 3)
2024 50% of votes 2028 No
Howard
(District 6)
2022; 2018;
2013; 2005;
2001; 1997; 1994
75% of votes 2026 Yes; 2019-2021;
1997-1999
Gee
(District 1)
2024, 2020;
2013; 2009
100% of votes 2028 Yes; 2022-2024;
2013-2015±
*Councilmember appointed
±Prior to break in service (2018-2020)
City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org
FISCAL IMPACT
There is no fiscal impact associated with this action; staff support for the Mayor and Vice Mayor transition process is a routine function of the City Clerk’s Office and can be accommodated within the existing budget.
ENVIRONMENTAL REVIEW
This activity is not a project under California Environmental Quality Act (CEQA) as defined in CEQA Guidelines, section 15378, because it has no potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment.
PUBLIC NOTICE
Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting.
ALTERNATIVES
The policy provides that the City Council may, by majority vote, utilize another procedure for the selection of Mayor and Vice Mayor, provided that public participation in the process is taken into consideration.
ATTACHMENTS
Attachment A – City Council Policy No. 2019-02 – Selection of Mayor and Vice Mayor REPORT PREPARED BY:
Kimberly Daniel, Management Analyst II
[email protected]
(650) 780-7209
APPROVED BY:
Yessika Castro, City Clerk
Melissa Stevenson Diaz, City Manager
CITY COUNCIL POLICY
NUMBER:
EFFECTIVE:
2019-02
December, 2019
SUBJECT: SELECTION OF MAYOR AND VICE MAYOR
PURPOSE
To establish a procedure for the selection of the Mayor and Vice-Mayor POLICY
1. Process
a. Pursuant to Section 14 of the City Charter, the City Council shall select one of its members to serve as Mayor and one member to serve as Vice Mayor each for a two-year term. The selection shall occur at the first Council meeting in December of odd years beginning in 2019. The selections shall be listed jointly on the Council agenda.
b. After the Mayor opens the agenda item, the Mayor shall open the floor to public comment as to both positions.
c. At the close of public comment, the floor shall be open for nomination(s) for Mayor.
d. At the close of nominations, a vote will be taken and a member of the City Council selected as Mayor. If no member receives a majority vote of the members present, a second vote will be taken or, at the discretion of the City Council, the nomination process repeated.
e. After the selection of the Mayor, the procedure will be repeated for the selection of the Vice Mayor, beginning with Step c above. f. The City Council may, by majority vote, utilize another procedure for the selection of Mayor and Vice Mayor provided the public participation in the process is taken into consideration.
2. Rotation
a. The City Council believes experience as a member of the Council will assist those who are selected to serve as Mayor and Vice Mayor and that it is in the City's best interest that selections to these two (2) positions be made in a manner that permits the Mayor and Vice Mayor to gain the experience through at a minimum of 1 year of service on the City Council.
ATTY/DOCS-POLICIES/ COUNCIL POLICIES/ SELECTION OF MAYOR & VICE MAYOR REV: 07-22-19 VR
b. It is appropriate to base the rotation on seniority of City Council service. c. Each Councilmember has a specified position in the rotation sequence, in any selection period (every 2 years) the first person in the sequence is typically selected as Mayor, and second in sequence as the Vice Mayor. d. After serving as Mayor, the Councilmember moves to the end of rotation. e. When a Councilmember is newly elected the new Councilmember goes into position in the rotation after all incumbents who have not served as Mayor, and before all incumbents who have served as Mayor.
f. Incumbent Councilmembers, when re-elected, retain their placement in rotation, except that if they have served as Mayor during uninterrupted service as a Councilmember they will fall in position behind newly elected Councilmembers.
g. If there is a break in service as a Councilmember then the Councilmember is treated in the rotation in the same manner as a newly elected member. h. If two (2) or more Councilmembers are newly elected on an at-large basis at the same time, the number of votes received in the election determines the position in the sequence, with the new Councilmember receiving the highest number of votes cast being the first in the rotation among the new Councilmembers.
i. If two (2) or more Councilmembers are newly elected through district-based elections at the same time, the percentage of votes received in the election for their district determines the position in the sequence, with the new Councilmember receiving the highest percentage of votes cast in their district being the first in the rotation among the new Councilmembers. j
. When a mid-term vacancy occurs on the City Council, the newly-elected or appointed Councilmember shall be placed at the end of the rotation list. k. If a Councilmember declines to serve as either Mayor or Vice Mayor when it is the Councilmember's turn to so serve, the declining Councilmember shall be placed at the end of the rotation list.
I. In the event the Mayor or Vice Mayor does not complete his/her term in such office, the Council member next in line on the rotation list to assume that office will serve the balance of the vacant term and the following term unless such Councilmember desires to return to the end of rotation list at the next meeting where the Mayor and Vice Mayor selection occurs.
ATTY/DOCS-POLICIES/ COUNCIL POLICIES/ SELECTION OF MAYOR & VICE MAYOR REV: 07-22-19 VR
Attachment B - Illustration of Seniority Under Proposed Policy Currently-Seated Year Served as
Councilmembers in Order First Years Term Mayor?
of Seniority Elected Elected Last Elected Expires
Ian Bain
(current Mayor, Mayoral 1998, 2003,
term ending November 2007, 2011, 2015 �es
2019) 1998 2015 6,664 votes 2020 (2017-2019)
Diane Howard
(current Vice Mayor,
would be Mayor effective
December 2019 based on
proposed policy because 1994 r-.'es (1997-
she has not served as (break in 1999), but
Mayor since returning to service 1994, 1997, not since
the City Council since her 2009 - 2001, 2005, 2018 break in break in service) 2013) 2013, 2018 11,904 votes 2022 service 2015
Shelly Masur 2015 2015 5,967 votes 2020 No
2015
Janet Borgens 2015 2015 5,601 votes 2020 No
2018
Giselle Hale 2018 2018 12, 723 votes 2022 No
2018
Diana Reddy 2018 2018 11,319 votes 2022 No
2005, 2007, 2015 Yes
Alicia C. Aguirre 2005 2011, 2015 5,896 votes 2020 (2011-2013)
CITY OF
SOUTH SAN
FRANCISCO
CITY COUNCIL
PROCEDURES AND
PROTOCOLS
Prepared by:
Office of the City Clerk
Rosa Govea Acosta, City Clerk
Adopted on August 25, 2021, Resolution No. 155-2021
Adopted on November 8, 2023, Resolution No. 165-2023
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2.72.100 Expenditures.
Any expenditures made in connection with emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the city. (Ord. 622 § 10, 1971)
2.72.110 Penalty for violations.
It is a misdemeanor, punishable by a fine of not to exceed five hundred dollars, or by imprisonment for not to exceed six months, or both, for any person, during an emergency, to:
(a) Willfully obstruct, hinder or delay any member of the emergency organization in the enforcement of any lawful rule or regulation issued pursuant to this chapter, or in the performance of any duty imposed upon him by virtue of this chapter; (b) Do any act forbidden by any lawful rule or regulation issued pursuant to this chapter, if such act is of such a nature as to give or be likely to give assistance to the enemy or to imperil the lives or property of inhabitants of this city, or to prevent, hinder or delay the defense or protection thereof;
(c) Wear, carry or display, without authority, any means of identification specified by the emergency agency of the state. (Ord. 622 § 11, 1971)
COUNCIL REORGANIZATION
Newly elected Councilmembers are sworn into office at a special meeting in December following a regular municipal election on even election years. Newly elected members of a legislative body who have not yet assumed office must conform to the requirements of the Brown Act as if already in office. Thus, meetings between incumbents and newly elected members of a legislative body, such as a meeting between two outgoing members and a memberelect of a five-member body, could violate the Brown Act (California Government Code Section 54952.1). A reception will be held immediately following the reorganization meeting provided that there is no other emergent matter occurring at that time or a declared state of emergency.
The City Council shall meet annually to choose one of its members as Mayor and one of its members as Vice-Mayor. The meeting to determine organization or reorganization of the City Council (i.e., selection of Mayor and Vice-Mayor) shall be held on or before the Tuesday that immediately precedes the Wednesday of the first regularly scheduled meeting of the City Council in December, unless the Mayor and City Council select a different date in discussion with the City Clerk’s office. In even numbered years in which a regular City Council election occurs, the reorganization shall follow certification of the election results by the San Mateo County Office of Elections.
Selection of Mayor and Vice Mayor
Rotation by District:
Members rotated in order of the district number they represent. With the advent of district elections, it is important to ensure that every district has an equal chance at representation through the Mayorship.
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In the event of new councilmembers being elected and beginning their term on their district’s “Mayor year,” it will be required for any new Councilmember to start their first year as Councilmember, then the subsequent year as Vice Mayor, and the third year as Mayor.
The order will temporarily skip that district’s new councilmember to the next in line, until that new Councilmember is in their third year, where they will have some experience that allows them to serve more effectively. The order will resume following the temporary displacement.
This will allow for newly elected Councilmembers to gain experience instead of immediately assuming the Mayor role. A councilmember does not have to be Vice Mayor the year immediately preceding their Mayoral year.
Order of Rotation per District
2023 District 3
2024 District 4
2025 District 5
2026 District 1
ELECTED SEAT VACANCIES
Government Code Section 36512 governs the filling of City Council, City Treasurer, and City Clerk elected vacancies for general law cities if the City has not already adopted its own ordinance governing vacancies pursuant to that section. Per Government Code Section 36512, the City Council shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy. The special election shall be held on the next regularly established election date not less than 114 days from the call of the special election. A person appointed or elected to fill a vacancy holds office for the unexpired term of the former incumbent. However, the City may enact an ordinance providing that a person appointed to fill a vacancy holds office only until the date of a special election which shall immediately be called to fill the remainder of the term.
COMPENSATION
Each member of the City Council receives a monthly salary as provided for in the South San Francisco Municipal Code Chapter 2.12, Government Code Section 36516, as amended. Salaries are payable at the same time and in the same manner as salaries are paid to other officers and employees of the City.
City Council compensation is governed by state law. Under Government Code section 36516 and 36516.5, Council compensation can only be adjusted by ordinance. Changes only go into effect when a member of Council begins a new term. Increases can only be 5% per year since the last adjustment.
Councilmembers are optional members of the Public Employees’ Retirement System and also receive Social Security coverage during their term of office. They also are provided with various insurance benefits. (Appendix 4: Summary of benefits) Attendance at pertinent meetings, conferences or seminars will be reimbursed in the same manner as for city employees.