CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
2/10/2025
1 SUBJECT:
Notice of Completion for the Fire Station 71 & Annex Garage Roof Project RECOMMENDED ACTION:
Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the Fire Station 71 & Annex Garage Roof Project; and authorize the City Manager to release the retention funds to the contractor.
STAFF CONTACT:
Bryan Bautista, Assistant Civil Engineer
(650) 898-2233
[email protected]
Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
John Mullins, Interim DPW Director
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
On June 24, 2024, City Council authorized the City Manager to Award and Execute a Construction Agreement for the Fire Station 71 & Annex Garage Roof Project. The project included the replacement of roofs at Fire Station 71 and the Public Works Annex Garage, and demolished roofing to the structural deck and installed a new Garland roof system. The project was funded by the General Capital Improvement Fund (Fund 22) and the Disaster Accounting Fund (Fund 38).
There were four construction change orders issued to the contractor, I&A Contractor Inc. over the course of the project. The total change order amount was $24,914.24 and included structural repairs due to wood rot, drywall replacement, raising of the existing gas line, painting new gutters, and the new facia. The final contractor construction cost for the project was $566,620.24.
As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the City from claims against us for any nonpayment on the part of the contractor. The City withheld 5% of the contract amount, $28,331.01, as retention to make sure that all subcontractors and suppliers have been paid. The City will release the retention if no claims are Pacifica City Council 2
February 10, 2025
received.
The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment 1) with the San Mateo County Recorder's Office.
FISCAL IMPACT:
There is no fiscal impact associated with the filing of the Notice of Completion. The total project Source and Use of Funds table is shown below.
Total Project Source and Use of Funds
Fire Station 71 Roof Project (Fund 22) $200,000.00
Old WW Treatment Plant Garage Roof
Project (Fund 22)
$95,000.00
Disaster Accounting (Fund 38) $327,961.90
Total Source of Funds $622,961.90
Fire Station 71 & Annex Garage Project $566,620.24
Project End Balance $56,341.66
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution accepting completion of the project, but as the work has been satisfactorily completed, the contractor may file a claim against the City for nonpayment of retention, if there are no claims.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the Notice of Completion for the Fire Station 71 & Annex Garage Roof Project is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
FS 71 & Annex NOC (DOCX)
Pacifica City Council 3
February 10, 2025
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA
ACCEPTING COMPLETION AND DIRECTING THE CITY MANAGER TO FILE
NOTICE OF COMPLETION FOR THE
FIRE STATION 71 & ANNEX GARAGE ROOF PROJECT
RESOLVED by the City Council of the City of Pacifica, California, that WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, his Certificate as to the completion of all the work provided to be done under and pursuant to the contract between said City and I&A Contractor inc., on June 24, 2024, and WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to,
NOW, THEREFORE, it is ordered as follows:
. That acceptance of completion of said work be, and it is hereby, made and ordered.
. That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 10th day of February 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
CITY OF PACIFICA
By: _________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney