CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/1/2025
1 SUBJECT:
City Council Strategic Plan Update and Priority Setting through 2026 RECOMMENDED ACTION:
Undertake a facilitated strategic planning workshop to review the adopted Strategic Plan and to provide direction on key priorities through 2026.
STAFF CONTACT:
Kevin Woodhouse, City Manager
650-738-7409
[email protected]
BACKGROUND:
Since at least 2017 the City Council has convened annually to identify and review the key priorities to be considered during the development of the City’s next annual budget. This process has ensured that the City’s most important issues are addressed within the context of changing priorities, emergencies, and extremely limited financial resources.
In 2023 the City Council elevated the prior annual priority setting process into a comprehensive Strategic Plan, which is a best practice for high functioning organizations. The Strategic Plan includes a Mission, Vision, Values, and Goals to be focused on and achieved from 2023 through 2030.
The Strategic Plan also includes the top Strategies necessary for achieving each Goal, with the Strategies subject to review, clarification and prioritization during each annual process prior to the development of the City’s annual budget. This annual prioritization process to achieve longer term Goals helps focus and manage the City’s scarce resources.
The Pacifica Strategic Plan, as adopted on May 8, 2023 and modified on May 13, 2024, is available on the City website at <https://www.cityofpacifica.org/government/city-councilstrategic-plan>. A summary is also provided as Attachment A.
DISCUSSION:
The Council’s workshop meeting on Saturday, March 1, starting at 9 am, is an important opportunity for the City Council to discuss and provide direction on possible changes to the City’s Strategic Plan Strategies and other priorities. Attachment B is the proposed Discussion Outline for the Council’s workshop. Facilitator Greg Larson is returning to prepare for and support the City Council’s deliberations during the workshop. A PowerPoint to guide the Council’s discussion on Saturday will be distributed before the Council workshop and posted on the City’s website.
Attachment C is an update to the Strategic Plan Work Program using the City’s new AchieveIt Pacifica City Council 2
March 01, 2025
software application. The Work Program is staff’s management tool to achieve each of the Council’s adopted Goals and Strategies. The listed Tasks, Sub-Tasks and Due Dates are generally as presented by staff last May with the Council’s approval of the updated Strategic Plan.
Also included, for information purposes, is an additional Strategy at the end of each Goal section listing the “Ongoing, non-discretionary or previously initiated projects and services” associated with that Goal. This additional information is provided to better understand all of the competing workloads, priorities and projects within each Goal area.
In addition, staff has recently updated the Status, Comment and Assignment columns as appropriate to provide a summary of the work progress since early 2024.
Summary “donut” charts are provided for the entire Strategic Plan and for each Goal showing the combined status for the Tasks and Sub-Tasks associated with each Goal and its Strategies.
The color-coded Status indicator definitions are as follows:
Achieved - The related work was completed on schedule or ahead of schedule On Track - The work is progressing as scheduled
Not Started - The work is scheduled to begin at a later date Off Track - The work is not progressing as scheduled; corrective action may be needed At Risk - The work is significantly off track, possibly affecting project completion The AchieveIt software and Work Program tracking are new tools being developed and utilized by staff to.further improve the focus on achieving the City Council’s strategic direction. An updated Work Program will be presented in the coming months when the Strategic Plan Update is brought before the Council for adoption, incorporating the Council’s workshop direction as possible given the limited financial resources available.
FISCAL IMPACT:
There is no fiscal impact associated specifically with the City Council’s Strategic Plan Update and Priority Setting workshop. The Council’s direction will be reported for review and action by in the coming months and then incorporated as appropriate in budget planning for the future.
ORIGINATED BY:
City Manager's Office
ATTACHMENT LIST:
Attachment A: City of Pacifica Strategic Plan Summary (as updated May 13, 2024) (PDF) Attachment B: Workshop Discussion Outline(PDF)
Attachment C: Pacifica Strategic Plan Work Program Update – February 2025 (PDF)