CITY OF PACIFICA
CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Beckmeyer
Mayor pro Tem Christine Boles
Councilmember Mary Bier
Councilmember Mayra Espinosa
Councilmember Greg Wright
City Council Regular Meeting 1 March 10, 2025
SPECIAL and REGULAR MEETING
March 10, 2025 (MONDAY)
www.cityofpacifica.org
Off-street parking is allowed by permit for attendance at official public meetings.
Vehicles parked without permits are subject to citation. You should obtain a permit from the rack in the lobby and place it on the dashboard of your vehicle in such a manner as is visible to law enforcement personnel.
PLEASE SILENCE CELL PHONES DURING MEETING
Alternative Ways to Observe and Participate in the Meeting:
The primary method for observing and participating in the meeting is in-person at the meeting location published in the meeting agenda. However, there are alternative ways to observe and participate:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • Watch on TV on Comcast channel 26
• Watch a Live Stream of the meeting by following https://www.cityofpacifica.org/LiveStream or www.pacificcoast.tv
• Live Remote Public Comments (offered on a pilot basis):
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
o Press * 6 to unmute when called upon to speak by the last 4-digits of your phone #. • When the Mayor announces the Agenda Item on which you would like to comment, raise your hand in Zoom. You will be called upon my screenname or last 4-digits of phone number if dialing in. Please mute any background sound and state your full name at the start of your comment.
Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:
BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.
AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.
City Council Regular Meeting 2 March 10, 2025
6:00 PM - CLOSED SESSION
00a. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION-Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2)(e)(1) (One Case). 7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.
Salute to the Flag led by Councilmember Wright
Closed Session Report
CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.
Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.
If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.
1. Approval of Disbursements for 02/01/25 through 02/28/25.
PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of February 2025.
2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the January 27, 2025 City City Council Regular Meeting 3 March 10, 2025
Council Special and Regular Meeting and the February 10, 2025 City Council Special and Regular Meeting.
3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
4. Quarterly Financial Reports for the quarters ending September 30, 2024 and December 31, 2024
PROPOSED ACTION: Review and accept the Quarterly Financial Reports for the quarters ending September 30, 2024 and December 31, 2024
5. Quarterly Treasurer’s Reports for the quarters ending September 30 and December 31, 2024.
PROPOSED ACTION: Review and accept the Quarterly Treasurer’s Reports for the quarters ending September 30 and December 31, 2024
6. Notice of Completion for the Anza Pump Station Repair Project PROPOSED ACTION: Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the Anza Pump Station Repair Project; and authorize the City Manager to release the retention funds to the contractor.
7. Approval of Services Agreement for Street Sweeping between the City of Pacifica and Sweeping Corporation of America
PROPOSED ACTION: Adopt a Resolution Authorizing a Services Agreement for Street Sweeping between the City of Pacifica and Sweeping Corporation of America; Establish budget authority of $200,304.00 annually ($635,000.00 for three (3) years) from Gas Tax Maintenance Fund 10; and Authorize the City Manager to execute all necessary documents.
8. Approval of Construction Services Agreement for Tree Maintenance services and Emergency Tree Maintenance between the City of Pacifica and Davey Tree Expert Company
PROPOSED ACTION: Adopt a Resolution Authorizing a Construction Services Agreement for Tree Maintenance Services and Emergency Tree Maintenance Services between the City of Pacifica and Davey Tree Expert Company, in the amount of $150,000 annually ($450,000 for three (3) years); and Authorize the City Manager to execute all necessary documents.
9. Award FY 2025-26 Sidewalk, Curbs, and ADA Ramps Improvement Project PROPOSED ACTION: Adopt the Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract with John Boylan Engineering, Inc. in the amount of $335,119.00; Authorize a budget authority in the amount of $435,654.70, which includes contingencies in an amount not to exceed City Council Regular Meeting 4 March 10, 2025
thirty percent (30%) of the Construction Contract amounts; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to sign Contract Documents related to the FY 2025-26 Sidewalk, Curbs, and ADA Ramps Improvement Project.”
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.
COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.
STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.
PUBLIC HEARINGS - NONE.
CONSIDERATION
10. Introduction of Ordinance to Revise Section 6-5.103 - Section 6-5.105 Garbage Collections of the Pacifica Municipal Code
PROPOSED ACTION: Introduce by title only and waive further reading of an Ordinance repealing and replacing sections 6-5.103, 6-5.104, and 6-5.105 of Chapter 5, “Garbage, Collection and Recycling” within Title 6, “Sanitation and Health” relating to the size of waste containers and frequency of collection.
11. Resolution of Intention to Establish the Pacifica Tourism Marketing District PROPOSED ACTION: Adopt the resolution entitled " A Resolution Of The City Council Of The City Of Pacifica Declaring Its Intention To Establish The Pacifica Tourism Marketing District (PTMD) And Fixing The Time And Place Of A Public Meeting And A Public Hearing Thereon And Giving Notice Thereof" and set the date of March 24, 2025 for the Public Meeting and April 28, 2025, for the final Public Hearing on the formation of the '94 BID District.
12. Appointments to the Beautification Advisory Committee; Economic Development Committee; Parks, Beaches and Recreation Commission; and Planning Commission City Council Regular Meeting 5 March 10, 2025
PROPOSED ACTION: Move to appoint
A) one (1) applicant to the Beautification Advisory Committee for a full 4-year term to expire March 2029;
B) one (1) applicant to the Economic Development Committee for a partial term to expire October 2028;
C) one (1) applicant to the Parks, Beaches and Recreation Commission for a partial term to expire May 2028; and
D) one (1) applicant to the Planning Commission for a full 4-year term to expire March 2029.
ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.
The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);
HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:
Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at 170 Santa Maria Avenue, Pacifica.
View on the Internet:
Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:
Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 170 Santa Maria Ave.
Council meetings:
Agendas are available at the City Council meeting
HOW TO REACH YOUR GOVERNMENT OFFICIALS
• San Mateo County Supervisor Ray Mueller, District 3, 500 County Center, Redwood City CA 94063 (650) 363-4569
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congressman Sam Liccardo, 1117 Longworth House Office Building, Washington DC 20515 (202) 225-8104
• Senator Alex Padilla, 331 Hart Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Adam Schiff, SD-B40B Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Donald J. Trump, 1600 Pennsylvania Ave. NW, Washington DC 20500 City Council Regular Meeting 6 March 10, 2025
CITY COUNCIL
• Mayor Sue Beckmeyer, [email protected]
• Mayor pro Tem Christine Boles, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Mayra Espinosa, [email protected]
• Councilmember Greg Wright, [email protected]
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/10/2025
1 SUBJECT:
Approval of Disbursements for 02/01/25 through 02/28/25.
RECOMMENDED ACTION:
Receive and file the Monthly Check Register Report for the month of February 2025.
STAFF CONTACT:
Lucy Xie, Deputy Finance Director
(650) 738-7395
[email protected]
BACKGROUND/DISCUSSION:
Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 02/1/25 through 02/28/25 are in the amount of $3,368,477.73 (Attachment 1).
FISCAL IMPACT:
There is no fiscal impact associated with acceptance of the Monthly Check Register Report.
ORIGINATED BY:
Finance Department
ATTACHMENT LIST:
Disbursements -FY 24-25 - 2-01 to 2-28-25 TYLER (PDF)
1 Packet Pg. 7
City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 03/03/2025 11:12
User: 5234vsahay
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Cleared and Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2052 02/07/2025 PRINTED 001081 DUDEK 194.73
2053 02/07/2025 PRINTED 000039 AVINA, ANGEL 300.00
2054 02/07/2025 PRINTED 000046 ABBY M. MARGOLIS 378.00
2055 02/07/2025 PRINTED 000056 ADAM-HILL COMPANY, THE 1,183.59 2056 02/07/2025 PRINTED 000060 AIRGAS USA, LLC 606.85
2057 02/07/2025 PRINTED 000062 ALERT PEST CONTROL COMPAN 280.00 2058 02/07/2025 PRINTED 000064 ALHAMBRA 32.50
2059 02/07/2025 PRINTED 000066 ALL INDUSTRIAL ELECTRIC S 959.21 2060 02/07/2025 PRINTED 000074 AMAZON.COM SALES, INC. 10,712.26 2061 02/07/2025 PRINTED 001084 AMERICAN RED CROSS 414.00 2062 02/07/2025 PRINTED 001247 ANA CORREA 178.64
2063 02/07/2025 PRINTED 000084 ANTOINETTE M KAUFFMAN 100.00 2064 02/07/2025 PRINTED 000096 AT&T 2,039.06
2065 02/07/2025 PRINTED 000106 AUTOMATIONDIRECT.COM, INC 574.65 2066 02/07/2025 PRINTED 000108 VWR INTERNATIONAL 564.21 2067 02/07/2025 PRINTED 001219 BEA SCHAUFELBERGER 136.68 2068 02/07/2025 PRINTED 000147 BLUE RIBBON SUPPLY COMPAN 700.52 2069 02/07/2025 PRINTED 000150 BOB GRAF 213.73
2070 02/07/2025 PRINTED 000151 BOLANDER & SONS, L. PH. 3,035.29 2071 02/07/2025 PRINTED 001240 BROADBAND TECHNICAL RESOU 771.00 2072 02/07/2025 PRINTED 000166 BURKE WILLIAMS AND SORENS 47,017.36 2073 02/07/2025 PRINTED 000178 NAF SERVICES, INC. 163.80 2074 02/07/2025 PRINTED 000191 CREATIVE DIGITAL AGENCY I 173.25 2075 02/07/2025 PRINTED 000201 CHILDCARE CAREERS 5,281.60 2076 02/07/2025 PRINTED 000203 CINTAS CORPORATION #464 3,691.87 2077 02/07/2025 PRINTED 000205 CITY AUTO SUPPLY 1,723.63 2078 02/07/2025 PRINTED 000210 CLAIRE BREES 306.00
2079 02/07/2025 PRINTED 000217 COAST COUNTIES PETERBILT 432.95 2080 02/07/2025 PRINTED 000224 COMCAST 2,033.49
2081 02/07/2025 PRINTED 000239 CORT BUSINESS SERVICES CO 34,588.96 2082 02/07/2025 PRINTED 000240 COTTON, SHIRES & ASSOCIAT 662.50 2083 02/07/2025 PRINTED 000248 CSG CONSULTANTS, INC. 1,527.50 2084 02/07/2025 PRINTED 000251 CURTIS & SONS, L.N. 651.30 2085 02/07/2025 PRINTED 000280 DISCOUNT PLUMBING, INC. 48,475.00 2086 02/07/2025 PRINTED 000296 DUNN-EDWARDS CORPORATION 173.46 2087 02/07/2025 PRINTED 000308 LEADERSHIP COUNCIL SAN MA 445.00 2088 02/07/2025 PRINTED 001208 EDUARDO R VIGIL 41.54
2089 02/07/2025 PRINTED 000971 EDWARDS, GAIL 200.00
2090 02/07/2025 PRINTED 000335 FASTRAK INVOICE PROCESSIN 7.00 2091 02/07/2025 PRINTED 000350 FLYERS ENERGY, LLC 8,508.98 2092 02/07/2025 PRINTED 000368 GODSOE, LIZ 52.00
2093 02/07/2025 PRINTED 001238 GOLDEN STATE EMERGENCY VE 694.62 2094 02/07/2025 PRINTED 001078 GOOD CITY COMPANY 20,335.00 2095 02/07/2025 PRINTED 001129 GOVERNMENT FINANCE SERVIC 9,457.50 2096 02/07/2025 PRINTED 000377 GRAINGER 2,231.94
2097 02/07/2025 PRINTED 000378 GRANICUS, INC. 10,378.77 2098 02/07/2025 PRINTED 000380 GRANITE ROCK COMPANY #265 1,817.12 2099 02/07/2025 PRINTED 000397 HINDERLITER, DE LLAMAS & 12,500.00 2100 02/07/2025 PRINTED 000398 HDL SOFTWARE, LLC 8,321.49 2101 02/07/2025 PRINTED 000405 HI-TECH EMERGENCY VEHICLE 1,856.83 2102 02/07/2025 PRINTED 000406 HOME DEPOT CREDIT SERVICE 5,965.62 2103 02/07/2025 PRINTED 001239 ICLEI LOCAL GOVERNMENTS F 1,200.00
1.a
Packet Pg. 8
Attachment: Disbursements -FY 24-25 - 2-01 to 2-28-25 TYLER (5873 : Disbursements - Dated 2/1/25 City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 03/03/2025 11:12
User: 5234vsahay
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Cleared and Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2104 02/07/2025 PRINTED 000432 ISIDRO, ALLEN 340.00
2105 02/07/2025 PRINTED 000434 JAMES FORD, INC. 6,715.81 2106 02/07/2025 PRINTED 001252 JEFFREY DOMINICI 123.43
2107 02/07/2025 PRINTED 001245 JEFFREY G BERG 214.00
2108 02/07/2025 PRINTED 001213 JESSICA DAMMEYER 32.83
2109 02/07/2025 PRINTED 000443 JOAN ARTHUR 167.50
2110 02/07/2025 PRINTED 000446 JOHN THE SIGN GUY LLC 181.26 2111 02/07/2025 PRINTED 000457 KBA DOCUSYS 150.25
2112 02/07/2025 PRINTED 001244 KEREX ENGINEERING 2,950.00 2113 02/07/2025 PRINTED 000462 KIMBALL MIDWEST 56.70
2114 02/07/2025 PRINTED 000468 KONE, INC. 635.38
2115 02/07/2025 PRINTED 000485 LAW ENFORCEMENT PSYCHOLOG 950.00 2116 02/07/2025 PRINTED 001248 MARK LAGBAO 71.08
2117 02/07/2025 PRINTED 001025 MATT KELLY 158.51
2118 02/07/2025 PRINTED 000519 MC MASTER-CARR SUPPLY COM 221.20 2119 02/07/2025 PRINTED 000522 METRO MOBILE COMMUNICATIO 262.50 2120 02/07/2025 PRINTED 000553 NAPIER, NORA 388.00
2121 02/07/2025 PRINTED 000556 NATIONAL CONSTRUCTION REN 1,698.84 2122 02/07/2025 PRINTED 000561 NICHOLS CONSULTING ENGINE 19,468.75 2123 02/07/2025 PRINTED 000575 NORTH AMERICAN FENCE & RA 10,224.00 2124 02/07/2025 PRINTED 000578 NORTH STATE ENVIRONMENTAL 245.70 2125 02/07/2025 PRINTED 000592 O'REILLY AUTO PARTS 1,216.90 2126 02/07/2025 PRINTED 000587 OFFICE DEPOT 2,563.20
2127 02/07/2025 PRINTED 000594 ORKIN INC. 307.00
2128 02/07/2025 PRINTED 000595 ORTEGA, SHIRLEY 42.00
2129 02/07/2025 PRINTED 000016 PACIFICA SCHOOL DISTRICT 14,546.00 2130 02/07/2025 PRINTED 000622 PACIFICA SPORTS CLUB 310.00 2131 02/07/2025 PRINTED 000985 PAPE MACHINERY 302.97
2132 02/07/2025 PRINTED 000629 PATINO, JOE 86.00
2133 02/07/2025 PRINTED 000638 PENINSULA UNIFORMS & EQUI 2,222.88 2134 02/07/2025 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 370.02 2135 02/07/2025 PRINTED 000649 PITTSINGER, R JANE 106.00 2136 02/07/2025 PRINTED 000679 QUILL CORPORATION 334.25 2137 02/07/2025 PRINTED 000680 R & H WHOLESALE SUPPLY, I 701.58 2138 02/07/2025 PRINTED 001205 REXEL USA, INC 2,450.64
2139 02/07/2025 PRINTED 000690 REGIONAL GOVERNMENT SERVI 7,249.35 2140 02/07/2025 PRINTED 000694 RINCON CONSULTANTS INC 2,934.50 2141 02/07/2025 PRINTED 000697 RMI MECHANICAL CONTRACTOR 875.00 2142 02/07/2025 PRINTED 000704 ROSS, LAURIE 77.04
2143 02/07/2025 PRINTED 000706 ROY COTO PLUMBING, INC. 1,105.00 2144 02/07/2025 PRINTED 000021 COUNTY OF SAN MATEO ANIMA 75.00 2145 02/07/2025 PRINTED 001024 SCHAAF & WHEELER 6,857.50 2146 02/07/2025 PRINTED 000729 SEAVIEW TIRE & BRAKE CENT 1,642.39 2147 02/07/2025 PRINTED 000743 SIGNAWEST SYSTEMS, INC. 155.00 2148 02/07/2025 PRINTED 000755 SOUTH CITY LUMBER 402.21 2149 02/07/2025 PRINTED 000993 SOUTHWEST STRATEGIES LLC 1,552.99 2150 02/07/2025 PRINTED 000759 ST. FRANCIS ELECTRIC, INC 410.00 2151 02/07/2025 PRINTED 000762 STANLEY ERHART 250.00
2152 02/07/2025 PRINTED 000027 STATE LANDS COMMISSION 105.05 2153 02/07/2025 PRINTED 000029 STATE WATER RESOURCES CON 169.00 2154 02/07/2025 PRINTED 000766 STERICYCLE 344.82
2155 02/07/2025 PRINTED 000768 STEVEN MICHAEL EVANS JR 76.00
1.a
Packet Pg. 9
Attachment: Disbursements -FY 24-25 - 2-01 to 2-28-25 TYLER (5873 : Disbursements - Dated 2/1/25 City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 03/03/2025 11:12
User: 5234vsahay
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Cleared and Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2156 02/07/2025 PRINTED 000769 STEWART CHEVROLET 650.76 2157 02/07/2025 PRINTED 000805 T-MOBILE CORPORATION 538.88 2158 02/07/2025 PRINTED 000791 TERMINIX PROCESSING CENTE 885.00 2159 02/07/2025 PRINTED 000817 TREE MANAGEMENT EXPERTS 3,963.16 2160 02/07/2025 PRINTED 000827 TYLER TECHNOLOGIES 12,136.00 2161 02/07/2025 PRINTED 000828 U.S. BANK 694.42
2162 02/07/2025 PRINTED 000829 UNIVERSAL BUILDING SERVIC 495.11 2163 02/07/2025 PRINTED 000837 UNIVAR SOLUTIONS USA INC 3,263.29 2164 02/07/2025 PRINTED 000841 HERITAGE LANDSCAPE SUPPLY 459.31 2165 02/07/2025 PRINTED 000844 US FOODS, INC 6,120.94
2166 02/07/2025 PRINTED 000855 VERIZON WIRELESS 1,960.82 2167 02/07/2025 PRINTED 000870 WECO INDUSTRIES 5,015.19 2168 02/07/2025 PRINTED 000877 WESTERN TRUCK FAB 4,308.18 2169 02/07/2025 PRINTED 000882 WILSEY & HAM 16,147.79
2170 02/14/2025 PRINTED 000037 55 BACKFLOW TESTING AND S 3,736.00 2171 02/14/2025 PRINTED 001260 ACCESS MASTERS INC. 12,180.00 2172 02/14/2025 PRINTED 000056 ADAM-HILL COMPANY, THE 3,437.81 2173 02/14/2025 PRINTED 001017 ADRIAN COLMENARES 184.40 2174 02/14/2025 PRINTED 000066 ALL INDUSTRIAL ELECTRIC S 4,345.94 2175 02/14/2025 PRINTED 000066 ALL INDUSTRIAL ELECTRIC S 6,003.31 2176 02/14/2025 PRINTED 001139 ALLYSON AYONG 45.50
2177 02/14/2025 PRINTED 000074 AMAZON.COM SALES, INC. 890.01 2178 02/14/2025 PRINTED 000096 AT&T 31.74
2179 02/14/2025 PRINTED 000108 VWR INTERNATIONAL 180.52 2180 02/14/2025 PRINTED 000130 BEARING AGENCIES INC 1,001.01 2181 02/14/2025 PRINTED 000132 COMPUMERIC ENGINEERING IN 11,164.58 2182 02/14/2025 PRINTED 001074 BILL AMABLE 10,301.76
2183 02/14/2025 PRINTED 000166 BURKE WILLIAMS AND SORENS 35,848.41 2184 02/14/2025 PRINTED 000178 NAF SERVICES, INC. 655.20 2185 02/14/2025 PRINTED 001206 CALTRANS 25,850.00
2186 02/14/2025 PRINTED 000190 CALIFORNIA DIESEL & POWER 10,656.82 2187 02/14/2025 PRINTED 000194 CENTRISYS 7,847.79
2188 02/14/2025 PRINTED 000201 CHILDCARE CAREERS 4,298.80 2189 02/14/2025 PRINTED 000203 CINTAS CORPORATION #464 3,089.84 2190 02/14/2025 PRINTED 000011 CITY OF DALY CITY 15,080.95 2191 02/14/2025 PRINTED 000224 COMCAST 27.35
2192 02/14/2025 PRINTED 000931 CORODATA RECORDS MANAGEME 677.10 2193 02/14/2025 PRINTED 000240 COTTON, SHIRES & ASSOCIAT 13,783.18 2194 02/14/2025 PRINTED 000251 CURTIS & SONS, L.N. 492.24 2195 02/14/2025 PRINTED 000253 C.W.E.A. 2,396.00
2196 02/14/2025 PRINTED 000260 DAILY JOURNAL CORPORATION 1,312.16 2197 02/14/2025 PRINTED 001251 DANIELLE JOOST 250.00
2198 02/14/2025 PRINTED 000270 DE VERA, ARTHUR 700.00
2199 02/14/2025 PRINTED 000276 DEVIL MOUNTAIN WHOLESALE 156.95 2200 02/14/2025 PRINTED 000293 DUBOCE JANITORIAL SERVICE 1,400.00 2201 02/14/2025 PRINTED 000335 FASTRAK VIOLATION PROCESS 12.25 2202 02/14/2025 PRINTED 000335 FASTRAK INVOICE PROCESSIN 39.00 2203 02/14/2025 PRINTED 001041 FERGUSON ENTERPRISES 6,002.20 2204 02/14/2025 PRINTED 000363 GHD INC. 28,830.74
2205 02/14/2025 PRINTED 000377 GRAINGER 823.61
2206 02/14/2025 PRINTED 000381 GREASE TRAP CLEANERS, LLC 175.00 2207 02/14/2025 PRINTED 001180 GREG WRIGHT 503.04
1.a
Packet Pg. 10
Attachment: Disbursements -FY 24-25 - 2-01 to 2-28-25 TYLER (5873 : Disbursements - Dated 2/1/25 City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 03/03/2025 11:12
User: 5234vsahay
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Cleared and Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2208 02/14/2025 PRINTED 000390 HACH COMPANY 1,019.10
2210 02/14/2025 PRINTED 000413 INTERNATIONAL ASSOCIATION 610.00 2211 02/14/2025 PRINTED 000468 KONE, INC. 670.01
2212 02/14/2025 PRINTED 000935 LUCIE BRAUN 111.45
2213 02/14/2025 PRINTED 000513 KERMANI CONSULTING GROUP 7,236.25 2214 02/14/2025 PRINTED 000519 MC MASTER-CARR SUPPLY COM 1,502.18 2215 02/14/2025 PRINTED 000520 MCMILLAN ELECTRIC 1,398.00 2216 02/14/2025 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 299.46 2217 02/14/2025 PRINTED 001147 NAOMI FUSON 206.70
2218 02/14/2025 PRINTED 000015 NORTH COAST COUNTY WATER 5,029.80 2219 02/14/2025 PRINTED 000587 OFFICE DEPOT 339.48
2220 02/14/2025 PRINTED 999998 Michael Engler 2,000.00
2221 02/14/2025 PRINTED 000605 PACIFIC OFFICE AUTOMATION 374.35 2222 02/14/2025 PRINTED 000611 PACIFICA CHAMBER OF COMME 205.00 2223 02/14/2025 PRINTED 000621 TIDES CENTER-PACIFICA RES 120,000.00 2224 02/14/2025 PRINTED 000985 PAPE MACHINERY 358.47
2225 02/14/2025 PRINTED 000666 PRINT COPY XPRESS 1,248.73 2226 02/14/2025 PRINTED 000679 QUILL CORPORATION 327.91 2227 02/14/2025 PRINTED 001050 RANGER PIPELINES 1,043,164.60 2228 02/14/2025 PRINTED 001255 RGW EQUIPMENT SALES, LLC 4,786.12 2229 02/14/2025 PRINTED 001048 RYAN BIANCULLI 200.00
2230 02/14/2025 PRINTED 000982 S.R. ROSE ENGINEERING, IN 4,161.80 2231 02/14/2025 PRINTED 000021 SAN MATEO COUNTY PUBLIC S 2,005.75 2232 02/14/2025 PRINTED 000717 SAN MATEO DAILY JOURNAL 1,728.00 2233 02/14/2025 PRINTED 001211 SMELLY MEL'S PLUMBING INC 1,200.00 2234 02/14/2025 PRINTED 000750 SNELL & CO J 606.00
2235 02/14/2025 PRINTED 000936 CITY OF SOUTH SAN FRANCIS 185,185.75 2236 02/14/2025 PRINTED 000004 DEPARTMENT OF SOCIAL SERV 242.00 2237 02/14/2025 PRINTED 000776 SYNAGRO WEST, LLC 16,977.65 2238 02/14/2025 PRINTED 000805 T-MOBILE CORPORATION 16.00 2239 02/14/2025 PRINTED 000791 TERMINIX PROCESSING CENTE 368.00 2240 02/14/2025 PRINTED 000793 THATCHER COMPANY INC 8,746.50 2241 02/14/2025 PRINTED 000802 THOMSON WEST 445.12
2242 02/14/2025 PRINTED 000807 TOM'S AUTO BODY & PAINT 360.00 2243 02/14/2025 PRINTED 001021 TOWNSEND PUBLIC AFFAIRS, 5,000.00 2244 02/14/2025 PRINTED 000828 U.S. BANK EQUIPMENT FINAN 1,581.96 2245 02/14/2025 PRINTED 000855 VERIZON WIRELESS 161.20
2246 02/14/2025 PRINTED 000855 VERIZON WIRELESS 2,371.38 2247 02/14/2025 PRINTED 000863 CALTEST ANALYTICAL LAB 106.00 2248 02/14/2025 PRINTED 000880 WHITE CAP CONST. SUPPLY 1,694.45 2249 02/14/2025 PRINTED 000897 SERRA YELLOW CAB 4,896.38 2250 02/21/2025 PRINTED 000056 ADAM-HILL COMPANY, THE 119.02 2251 02/21/2025 PRINTED 001102 ALBERTSONS / SAFEWAY 3,274.90 2252 02/21/2025 PRINTED 000074 AMAZON.COM SALES, INC. 234.79 2253 02/21/2025 PRINTED 000075 AMERICAN FIDELITY ADMINIS 304.30 2254 02/21/2025 PRINTED 000078 AMERICAN DEBRIS BOX SERVI 1,697.96 2255 02/21/2025 PRINTED 000089 ONE WATER LLC 3,600.00
2256 02/21/2025 PRINTED 000096 AT&T 65.99
2257 02/21/2025 PRINTED 000108 VWR INTERNATIONAL 127.63 2258 02/21/2025 PRINTED 000187 CAROLLO 27,014.50
2259 02/21/2025 PRINTED 000203 CINTAS CORPORATION #464 1,479.74 2260 02/21/2025 PRINTED 000011 CITY OF DALY CITY 325.00
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Packet Pg. 11
Attachment: Disbursements -FY 24-25 - 2-01 to 2-28-25 TYLER (5873 : Disbursements - Dated 2/1/25 City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 03/03/2025 11:12
User: 5234vsahay
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Cleared and Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2261 02/21/2025 PRINTED 000236 COMMUNITY OVERCOMING RELA 6,769.00 2262 02/21/2025 PRINTED 001012 CORE & MAIN LP 2,960.20
2263 02/21/2025 PRINTED 000248 CSG CONSULTANTS, INC. 27,285.00 2264 02/21/2025 PRINTED 000278 DIAMOND DIESEL SERVICE, I 1,137.50 2265 02/21/2025 PRINTED 000299 DYETT & BHATIA 98,128.55 2266 02/21/2025 PRINTED 001216 ENTENMANN-ROVIN CO 427.23 2267 02/21/2025 PRINTED 000323 EOA INC 3,227.39
2268 02/21/2025 PRINTED 001257 ERIC MARTINEZ 1,343.70
2269 02/21/2025 PRINTED 000332 EXPERIAN 100.00
2270 02/21/2025 PRINTED 000335 FASTRAK VIOLATION PROCESS 12.25 2271 02/21/2025 PRINTED 000335 FASTRAK INVOICE PROCESSIN 1.00 2272 02/21/2025 PRINTED 000355 FREYER & LAURETA, INC. 38,739.00 2273 02/21/2025 PRINTED 000377 GRAINGER 338.04
2274 02/21/2025 PRINTED 001094 HELIX ENVIRONMENTAL PLANN 3,007.30 2275 02/21/2025 PRINTED 000446 JOHN THE SIGN GUY LLC 835.17 2276 02/21/2025 PRINTED 001003 KAISER PERMANENTE--OHSS 3,174.00 2277 02/21/2025 PRINTED 000457 KBA DOCUSYS 133.44
2278 02/21/2025 PRINTED 000462 KIMBALL MIDWEST 897.94
2279 02/21/2025 PRINTED 000496 LUHDORFF AND SCALMANINI C 456.00 2280 02/21/2025 PRINTED 000523 METROPOLITAN PLANNING GRO 68,536.25 2281 02/21/2025 PRINTED 000519 MC MASTER-CARR SUPPLY COM 2,093.18 2282 02/21/2025 PRINTED 000530 MILLER, BONNIE 115.50
2283 02/21/2025 PRINTED 000587 OFFICE DEPOT 425.75
2284 02/21/2025 PRINTED 001002 OIL CHANGERS 96.00
2285 02/21/2025 PRINTED 999997 Jason Butko 17,013.65
2286 02/21/2025 PRINTED 999998 Ryan J Boris 550.00
2287 02/21/2025 PRINTED 000603 PACIFIC MANOR HARDWARE, I 49.41 2288 02/21/2025 PRINTED 000628 PARS 400.00
2289 02/21/2025 PRINTED 000636 PEERY & ASSOCIATES INCORP 550.00 2290 02/21/2025 PRINTED 000642 PET FOOD EXPRESS 41.18
2291 02/21/2025 PRINTED 000667 PRIORITY 1 PUBLIC SAFETY 900.00 2292 02/21/2025 PRINTED 000679 QUILL CORPORATION 15.37
2293 02/21/2025 PRINTED 000683 RANEY PLANNING AND MANAGE 7,910.10 2294 02/21/2025 PRINTED 000021 SAN MATEO COUNTY INFORMAT 164.51 2295 02/21/2025 PRINTED 001024 SCHAAF & WHEELER 14,160.00 2296 02/21/2025 PRINTED 000731 SERVICE PRESS, INC. 106.81 2297 02/21/2025 PRINTED 000993 SOUTHWEST STRATEGIES LLC 3,435.00 2298 02/21/2025 PRINTED 001254 STEPHANIE DOUGLAS 35.00
2299 02/21/2025 PRINTED 001137 STEVEN MANSKER 737.10
2300 02/21/2025 PRINTED 000776 SYNAGRO WEST, LLC 14,470.17 2301 02/21/2025 PRINTED 001142 THE CONSULTING TEAM, LLC 4,580.80 2302 02/21/2025 PRINTED 000828 U.S. BANK EQUIPMENT FINAN 1,565.18 2303 02/21/2025 PRINTED 000887 WITMER-TYSON IMPORTS, INC 3,998.00 2304 02/21/2025 PRINTED 001000 ZEBEDIAH MARTIN 281.02
2305 02/21/2025 PRINTED 000790 TERI BLACK & COMPANY LLC 30,424.90 2306 02/26/2025 PRINTED 000446 JOHN THE SIGN GUY LLC 2,383.85 2307 02/21/2025 PRINTED 000021 SAN MATEO COUNTY HEALTH S 248,498.00 2308 02/27/2025 PRINTED 000397 HDL COREN & CONE - PROP T 4,356.08 2309 02/27/2025 PRINTED 000537 MOFFATT & NICHOL 1,190.75 2310 02/28/2025 PRINTED 000064 ALHAMBRA 9.85
2311 02/28/2025 PRINTED 000066 ALL INDUSTRIAL ELECTRIC S 2,472.19 2312 02/28/2025 PRINTED 000067 ALPINE AWARDS ACCOUNTING 155.38
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Packet Pg. 12
Attachment: Disbursements -FY 24-25 - 2-01 to 2-28-25 TYLER (5873 : Disbursements - Dated 2/1/25 City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 03/03/2025 11:12
User: 5234vsahay
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Cleared and Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2313 02/28/2025 PRINTED 000074 AMAZON.COM SALES, INC. 452.63 2314 02/28/2025 PRINTED 000075 AMERICAN FIDELITY ADMINIS 304.30 2315 02/28/2025 PRINTED 000078 AMERICAN DEBRIS BOX SERVI 412.99 2316 02/28/2025 PRINTED 000096 AT&T 6,050.74
2317 02/28/2025 PRINTED 000096 AT&T 95.00
2318 02/28/2025 PRINTED 000160 BROADMOOR LANDSCAPE SUPPL 1,911.83 2319 02/28/2025 PRINTED 000165 C.H. BULL COMPANY 365.00 2320 02/28/2025 PRINTED 000178 NAF SERVICES, INC. 843.00 2321 02/28/2025 PRINTED 000201 CHILDCARE CAREERS 2,469.00 2322 02/28/2025 PRINTED 000203 CINTAS CORPORATION #464 324.83 2323 02/28/2025 PRINTED 000203 CINTAS 745.78
2324 02/28/2025 PRINTED 000011 CITY OF DALY CITY 476.65 2325 02/28/2025 PRINTED 000248 CSG CONSULTANTS, INC. 59,002.93 2326 02/28/2025 PRINTED 000253 C.W.E.A. 1,159.26
2327 02/28/2025 PRINTED 001266 DEVELOPMENT ADVISORY SERV 19,800.00 2328 02/28/2025 PRINTED 001264 DEPARTMENT OF RESOURCES R 17,851.61 2329 02/28/2025 PRINTED 000944 DIRECT CARRIER SOLUTION, 2,723.40 2330 02/28/2025 PRINTED 000280 DISCOUNT PLUMBING, INC. 7,200.00 2331 02/28/2025 PRINTED 000321 ENVIRONMENTAL EXPRESS, IN 411.64 2332 02/28/2025 PRINTED 001041 FERGUSON ENTERPRISES 508.08 2333 02/28/2025 PRINTED 000350 FLYERS ENERGY, LLC 6,646.58 2334 02/28/2025 PRINTED 000377 GRAINGER 2,036.01
2335 02/28/2025 PRINTED 000399 HERC RENTALS INC. 1,002.43 2336 02/28/2025 PRINTED 001057 JFCS 350.00
2337 02/28/2025 PRINTED 000462 KIMBALL MIDWEST 2,119.49 2338 02/28/2025 PRINTED 000524 MICHAEL ROBERTS CONSTRUCT 118,220.54 2339 02/28/2025 PRINTED 000551 MUSCIO SECURITY 215.00
2340 02/28/2025 PRINTED 000576 NICK BARBIERI TRUCKING LL 4,168.58 2341 02/28/2025 PRINTED 000587 OFFICE DEPOT 91.51
2342 02/28/2025 PRINTED 999998 Eccleston Inc. 2,000.00
2343 02/28/2025 PRINTED 999998 Harald Will 2,000.00
2344 02/28/2025 PRINTED 999998 Kurtis Carlson 2,000.00
2345 02/28/2025 PRINTED 000603 PACIFIC MANOR HARDWARE, I 55.98 2346 02/28/2025 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 215,600.14 2347 02/28/2025 PRINTED 000679 QUILL CORPORATION 308.69 2348 02/28/2025 PRINTED 000683 RANEY PLANNING AND MANAGE 2,428.75 2349 02/28/2025 PRINTED 000692 RICE TRUCKING SOIL FARM 2,001.66 2350 02/28/2025 PRINTED 000021 SAN MATEO COUNTY CONTROLL 8,434.20 2351 02/28/2025 PRINTED 000021 SAN MATEO COUNTY INFORMAT 164.51 2352 02/28/2025 PRINTED 001024 SCHAAF & WHEELER 16,453.41 2353 02/28/2025 PRINTED 000729 SEAVIEW TIRE & BRAKE CENT 1,890.35 2354 02/28/2025 PRINTED 001099 TANNER PACIFIC, INC 129,041.94 2355 02/28/2025 PRINTED 000780 TELECOMMUNICATIONS ENGINE 1,770.50 2356 02/28/2025 PRINTED 000784 TEC OF CALIFORNIA, INC. 850.77 2357 02/28/2025 PRINTED 000791 TERMINIX PROCESSING CENTE 230.00 2358 02/28/2025 PRINTED 000824 TURBO DATA SYSTEMS, INC. 438.50 2359 02/28/2025 PRINTED 000829 UNIVERSAL BUILDING SERVIC 577.36 2360 02/28/2025 PRINTED 000855 VERIZON WIRELESS 706.36
2361 02/28/2025 PRINTED 001212 VIMA MANGIBIN 161.65
2362 02/28/2025 PRINTED 000977 V S S INTERNATIONAL INC. 14,630.00 2363 02/28/2025 PRINTED 001262 WORLDPAC,INC 457.99
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Packet Pg. 13
Attachment: Disbursements -FY 24-25 - 2-01 to 2-28-25 TYLER (5873 : Disbursements - Dated 2/1/25 City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 03/03/2025 11:12
User: 5234vsahay
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Cleared and Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 311 CHECKS CASH ACCOUNT TOTAL 3,368,477.73 .00
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Packet Pg. 14
Attachment: Disbursements -FY 24-25 - 2-01 to 2-28-25 TYLER (5873 : Disbursements - Dated 2/1/25 City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 03/03/2025 11:12
User: 5234vsahay
Program ID: apchkrcn
UNCLEARED CLEARED
311 CHECKS FINAL TOTAL 3,368,477.73 .00
** END OF REPORT - Generated by Vivika Sahay **
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Packet Pg. 15
Attachment: Disbursements -FY 24-25 - 2-01 to 2-28-25 TYLER (5873 : Disbursements - Dated 2/1/25
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/10/2025
1 SUBJECT:
Approval of Minutes
RECOMMENDED ACTION:
Move to approve the minutes for the January 27, 2025 City Council Special and Regular Meeting and the February 10, 2025 City Council Special and Regular Meeting.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Move to approve the minutes for the January 27, 2025 City Council Special and Regular Meeting (Attachment A) and the February 10, 2025 City Council Special and Regular Meeting (Attachment B).
FISCAL IMPACT:
Within budgeted operational expenses.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: Minutes of 1-27-2025 Special and Regular Meeting (PDF) Attachment B: Minutes of 2-10-2025 Special and Regular Meeting (PDF) 2 Packet Pg. 16
CITY OF PACIFICA
CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Beckmeyer
Mayor pro Tem Mary Bier
Councilmember Christine Boles
Councilmember Mayra Espinosa
Councilmember Greg Wright
City Council Regular Meeting 1 January 27, 2025
SPECIAL AND REGULAR MEETING
January 27, 2025 (MONDAY)
www.cityofpacifica.org
Mayor Sue Beckmeyer called the meeting to order on January 27, 2025 at 5:30 PM 5:30 PM - CLOSED SESSION
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS. Property: Tract No. 23-118, San Mateo County APNs 023-730-030, 023-730-120, 023-730-210 (commonly known as the “Pedro Point Headlands”. Agency negotiator: Kevin Woodhouse, City Manager and Michelle Marchetta Kenyon, City Attorney. Negotiating parties: United States Department of the Interior (National Park Service). Under negotiation: Price and terms of payment.
B. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION, pursuant to Government Code section 54956.9(d)(1): City of Pacifica v. Millard W. Tong et al., San Mateo County Superior Court No. 18CIV05455, Court of Appeal of the State of California, First Appellate District (Division 1), Case No. A168115, A169714, A169273 7:00 PM OPEN SESSION
Call to Order
Mayor Beckmeyer reconvened the meeting at 7:10 p.m.
Attendee Name Title Status Arrived
Sue Beckmeyer Mayor Present
Mary Bier Mayor pro Tem Present
Christine Boles Councilmember Present
Mayra Espinosa Councilmember Present
Greg Wright Councilmember Present
City Clerk Coffey took a verbal roll call.
Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Yulia Carter, Asst. City Manager; Maria Sarasua, Police Chief; John Mullins, PW Interim Director; Samantha Updegrave, Community Development Director; Ron Myers, Fire Chief; Marisol Gómez, Finance & Admin. Services Director; Scott Leslie, PB&R Director; Roland Yip, PW Dep. Director (Field Services/Engineering); Bill Glasgo, Police Captain; Sarah Coffey, City Clerk; Emily La, Dep. City Clerk.
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Attachment: Attachment A: Minutes of 1-27-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 2 January 27, 2025
Reading of Land Acknowledgment
Mayor Beckmeyer read the Land Acknowledgment.
Salute to the Flag led by Mayor pro Tem Bier
Closed Session Report
City Attorney Kenyon stated that there was no reportable action.
Mayor Beckmeyer proposed adjusting the Agenda to move Staff Communications and Council Communications before the Consent Calendar, then proceed with the remainder of the Agenda.
Council consensus agreed to the proposal.
Council Communications and Staff Communications are detailed in the corresponding sections below.
CONSENT CALENDAR
Mayor Beckmeyer opened public comments.
Suzanne Moore, Pacifica, referred to Consent Item #1, and appreciated the work staff has done on this proposed policy amendment and asked about quantification of staff time spent on proclamations as well as examples of proclamations that may not be accepted.
Mayor Beckmeyer closed public comments.
City Manager Woodhouse explained that the City does not receive many requests for proclamations that would not be granted. He stated the proclamations over the last two years were all appropriate and this policy would not prevent them from being agendized. He thought the important point about this policy is that it establishes policy parameters for if or when an inappropriate request comes in. He stated that is why he uses the analogy of why we have a flag policy in Pacifica, i.e., the policy gives the rationale, reason, and consistent application of decision-making so inappropriate requests are not elevated to Council discussion. He stated that there have been a couple of requests that came in that do not relate to Pacifica and we reviewed that on an ad hoc basis and conferred with the Mayor and did not grant that. He stated that the thrust of this is that it is best practice to have policies that are laid out so when the difficult request comes in, such as a proclamation supporting hate speech, we have the basis to say no, that is not going to be considered by Pacifica.
City Attorney Kenyon added that the policy does allow another avenue for residents or constituents to put forward their request for a proclamation. If the Mayor or City Manager rejects it for whatever reason, that resident or individual requesting the proclamation can go to any Councilmember; that is the language we added to make clear that any Councilmember can ask to have a proclamation put on the agenda. She stated that there are two ways to get a proclamation on the agenda: through the City Manager with consultation of the Mayor if he chooses or to any individual Councilmember to request that an item be placed on the agenda.
City Clerk Coffey added that there are some recurring proclamations that come up through staff each year, and there are requests for proclamations that come in directly to the City Manager or
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Attachment: Attachment A: Minutes of 1-27-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 3 January 27, 2025
City Clerk’s office from members of the public; those are reviewed with the City Manager and Mayor through the City’s standard practices.
Councilmember Boles concluded that, if the City Manager denies one and the member of the public would like to question that, they can always reach out to any Councilmember and we can put it on the agenda if we felt it was appropriate.
Mayor Beckmeyer stated that, as the public speaker said, things do come through Councilmembers and sometimes from outside of the City randomly and land in our email. She stated that she has always forwarded it to the City Manager and discussed the staff time and significance tied to it. She liked the safety of being able to have the ability, should there be some hateful group that comes forward.
City Clerk Coffey added that also has the advantage of providing some consistent guidelines for the public for requesting and time frames so we are not receiving last minute requests to accommodate. It provides some consistency and expectations to the public about how and what type of information the City needs in order to prepare a proclamation so we are not dealing with very limited details to put together a proclamation that has been requested.
Councilmember Boles stated she had a question about item #3, Peninsula Clean Energy solar project, which includes a carport over the parking spaces adjacent to 155 Salada Ave. She did not see any drawings for the carport in the packet and the City Manager stated that it would be coming later. She is curious about what the height is and if we have looked at the building next door because they have doors and windows on that property line. She is guessing that this is our only opportunity to review it publicly; otherwise, it is happening at a staff level to complete the review of the project.
PW Dep. Director Yip stated that we have a representative from Peninsula Clean Energy, Ross Fisher, available to answer some questions regarding timing and details on the carport.
Ross Fisher, representative of Peninsula Clean Energy, stated that the array itself is somewhat malleable so this design is meant to represent what the intention is. They have not gone through formal engineering which includes geotechnical soil samples as well to determine the final carport footprint. What they have been doing for other agencies as well is providing 3D renderings so you can see isometric views and planned views underneath the array itself and they will be doing that for this project as well.
Councilmember Boles asked if that is something that would come back to Council. She is mostly concerned about the neighbor next door.
Representative Fisher stated that approval today would just be the intent to move forward with the project, but the actual layout and footprint is adjustable; they have the ability to adjust it based on feedback from Council and staff.
PW Dep. Director Yip stated that staff have met with the neighbor who is open to the idea and does not have any issues and we continue to coordinate with him as the project progresses.
Councilmember Wright noticed that there was a prevailing wage contingency on the PCE project and he was wondering if they would be willing to consider a local hire if possible when it comes to apprenticeships.
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Attachment: Attachment A: Minutes of 1-27-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 4 January 27, 2025
Representative Fisher stated that they are working with a local union contractor on this entire portfolio, McMillan Electric, and would also be the installalation contractor for this project.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Mary Bier, Mayor pro Tem
AYES: Beckmeyer, Bier, Boles, Espinosa, Wright
1. Adopt a Resolution Adopting a New Administrative Policy No. 84, "Guidelines for Issuing Proclamations, Commendations and Ceremonial Documents" to Establish Criteria and Procedures for Official City Council Recognition in the form of Proclamations and Ceremonial Documents
PROPOSED ACTION: Adopt a Resolution titled, “A Resolution of the City Council of the City of Pacifica Adopting Administrative Policy No. 84 ‘Guidelines for Issuing Proclamations, Commendations and Ceremonial Documents’”.
2. Second Revised and Restated Joint Power Agreement (JPA) with the San Mateo County Operational Area Emergency Services Organization
PROPOSED ACTION: Adopt a Resolution Authorizing the City Manager to Execute a second Revised and Restated Joint Power Agreement (JPA) with the San Mateo County Operational Area Emergency Services Organization.
3. Peninsula Clean Energy Solar Photovoltaic System Procurement PROPOSED ACTION: Adopt a Resolution authorizing the City Council of the City of Pacifica Approving the Power Purchase Agreement (PPA) to install a Solar Photovoltaic System (Solar PV System) at the Pacifica Civic Center Community Development and Engineering (CDE) building and new carport structure with Peninsula Clean Energy and authorize the City Manager to execute all documents related to the project.
4. Third Amendment to the Consultant Services Agreement between the City of Pacifica and Eisenberg, Olivieri & Associates Inc. for Commercial and Industrial Stormwater Inspections and Related Services
PROPOSED ACTION: Adopt the Resolution entitled “A Resolution of the City Council of the City of Pacifica Approving Third Amendment to the Consultant Services Agreement between the City of Pacifica and Eisenberg, Olivieri & Associates Inc. and authorize the City Manager to execute all documents.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Clif Lawrence, Pacifica, shared his concerns about the current federal administration’s actions on immigration, including what to do in the case of warrants, where to go to get help, how to establish the warrant as valid, what the available options are, etc.
Aren Clark, Pacifica, referred to a rough draft of a fire mitigation plan by PW as well as qualified employees, funding, and equipment to pursue the plan, but expressed frustrations that the City Manager did not move forward with the project for fire safety and preparedness.
Michael Wahlman, Pacifica, asked if the Measure G funds from 2023 were being used to construct 70 housing units on Oddstad and asked if the Council was aware of any intentions by the Pacifica School District to turn the Ocean Shore School into housing units following the closure decision.
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Attachment: Attachment A: Minutes of 1-27-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 5 January 27, 2025
Suzanne Moore, Pacifica, shared her concern for Pacifica’s immigrant population and she thanked City Manager for clarification of our Sanctuary City and support of immigrants. She also thought it would help to share this information to the public.
Kathy Moresco, Pacifica, stated that the vote to appoint Mary Bier as Mayor pro Tem was unanimous and shared her disbelief at ensuing community and Council reactions. She stated her sadness at Mayor pro Tem Bier stepping down from the role. She emphasized there is no default position in the case of a revote.
Lynn Adams, Pacifica, gave a report for the Pacific Beach Coalition for 2024 by sharing information on this organization’s accomplishments, including the amount of trash, cigarette butts, and green waste included, as well as the number of volunteers gathered. She invited everyone to Earth Day on April 26.
Anita Rees, Pacifica, shared information about the Pacifica Resource Center working hours and their programs, such as tax preparation, grocery program, Holiday Joy program gifts and gift cards, Unhoused on the Coast, etc.
Cindy Abbott, Pacifica, referred to concerns about the January 13 meeting based on the Mayor pro Tem agenda item and shared her thoughts on follow-up to that issue as well as the democratic process that allowed for that. She thanked Mayor pro Tem Bier for stepping down.
Dawn Zidonis, Pacifica, stated she is in support of Councilmember Boles and stated there is confusion about the process about appointing Mayor pro Tem. She emphasized transparency and a fair process and expressed interest in seeing District 2 represented in the mayoral seat.
Marj Davis, Pacifica, shared requirements for qualifying for the tax assistance and shared a quote on kindness from Connect with Pacifica.
Sue Digre, Pacifica, stated December 9 was painful and stated we do not wish to see pain in the City. She emphasized respect for every person on the dais. She encouraged trust within the community as we go past this issue.
Irene Lee, Pacifica, thanked Councilmember Bier for stepping down as Mayor pro Tem and hoped for fairness for all districts in this selection process. She also shared suggestions for fire and earthquake preparedness and recommended more non-combustible home construction.
Erin Macias, Pacifica, thanked Mayor pro Tem Bier for stepping aside and wished for integrity in City leadership. Regarding short-term rental requirements, she asked for 60-day limits on unhosted nights, on-site occupancy, in-person inspections on all STRs, platform accountability, and 1 STR per owner.
Summer Lee, Pacifica, thanked Mayor pro Tem Bier for stepping down from the role and thought there was much to learn from December 9. She also spoke to the democratic process for the Mayor pro Tem selection issue.
Lyla Reinero, Pacifica, thanked Mayor pro Tem Bier for stepping down and echoed everything stated by Erin Macias.
Robin Brun, Pacifica, thanked Mayor pro Tem Bier for righting the wrong for the Mayor pro
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Tem selection issue and spoke in favor of Councilmember Boles for the Mayor pro Tem role.
JoAnn Arnos, Pacifica, thanked Mayor pro Tem Bier for taking the high road and shared her thoughts on future guidelines and parliamentary rules for the selection. She also shared that OSPAC is taking nominations for their Preservation Award.
COUNCIL COMMUNICATIONS
Mayor pro Tem Bier announced her intent to step aside from the Mayor pro Tem role and she will submit a letter before February 5 to be included in the next agenda. She began updates on her work the past two weeks. On January 14, they attended Captain Clements’ retirement celebration. On that date, there was the Economic Development Committee meeting; there was a lot of public participation and collaboration, and she thanked the public for giving them feedback, especially the Seaside Merchants. On January 16, she attended the Pacific Coast Television meeting with Councilmember Espinosa and shared that there would be a live town hall meeting featuring CORA on January 17. She also went to the Pacifica School Volunteers meeting, who are always looking for volunteers. There was an Age Friendly Coalition meeting she could not attend and she thinks they are looking to schedule a new meeting. She had a meeting about Pacifica Pride and they will be meeting two times a month to prepare for our Pacifica Pride event on June 7. She thought it would be helpful if we had a Council ad hoc committee to help support that. She stated that we can talk about putting it on the agenda moving forward. On January 17, she attended the Mayor’s Mental Health Initiative, which is an initiative she has been working on for the past few years. She is lucky to have the strong relationships that she has built across the region to keep working on this very important topic for her. She is working with South San Francisco Mayor Eddie Flores and the chair of the Mental Health Initiative, San Carlos Mayor Sara McDowell, on many initiatives: teen mental health first aid training (with Behavioral Health and Recovery Services) and “Be Sensitive, Be Brave” training on suicide prevention. They will be collaborating with Stanford, StarVista, and Rosanne Foust from SAMCEDA to bring in training for elected officials. She thanked Healing Overdose Prevention and Education (HOPE) and Lytt, our cannabis merchant, for installing the first NARCAN vending machine in the County. On January 22, she attended the HEART Board meeting, and she thanked everyone for reappointing her to another term on the HEART Board.
On January 23, she attended a webinar from Sustainable San Mateo County which was power up solutions for San Mateo County’s future, including a presentation about a strategy dashboard. She attended the City and County Association of Government’s Bicycle and Pedestrian Advisory Committee meeting, where they received updates from projects that they awarded to cities in the last few years and scored applications.
Councilmember Boles stated she was unaware of Councilmember Bier’s decision regarding her intent to step aside from the role of Mayor pro Tem and knew they would continue talking about that. She shared that the Emergency Preparedness and Safety Commission is working on goals for this year and the next meeting is February 20. On January 17, she met with the engineers and scientists working on the concept for the offshore reef project off Sharp Park and they will hold a presentation on March 20 at the Pedro Point Firehouse. She shared that there might be some grant applications that Stanford is writing to tie into some of their research and analyze some of the data coming off the sensors that were on the pier. She was excited for those connections to be made and they are bringing a tour of some Stanford students and some professors in early March to look at all of our histories on the coast. She stated that the Lytt NARCAN event was terrific and she would like to ask for some training on how to use NARCAN too. She met with Dignity Moves about a potential project in Pacifica for interim housing and it was an exciting conversation. She met with Lennie Roberts from Green Foothills, an
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environmental champion for our area; there is a leadership transition, and Alice Kaufman is their new policy and advocacy director and Alexandra Mendoza will lead efforts on the San Mateo Coast. She attended the Sustainable San Mateo County event and there are resources where you can map the canopy and look at different criteria to help you decide what the best area is.
They had the Peninsula Clean Energy Board of Directors meeting and they are working on the strategic plan for the next five years; they had a $40 million surplus so right now they charge 5% less than PG&E for the electricity and PCE voted to reduce those rates to 10% below PG&E.
She learned at the San Mateo Sustainability event that the County has reduced greenhouse gases 13% just by having Peninsula Clean Energy the last few years. She was at a conference with the California Environmental Assembly at UC Davis; the morning session was about the Coastal Commission history and where they are now and some of their challenges, in addition to information on wildfire and infrastructure.
Councilmember Wright stated he went to the Council of Cities, volunteered at the Art Center at Cabrillo and at Oceana High School, and attended a LAFCO meeting and met with LAFCO staff. He went to the County Supervisory Ray Mueller event and to the Captain Clements’ retirement. He attended OSPAC and BAC meetings.
Councilmember Espinosa appreciated all the councilmembers for doing what they are doing.
She has met with the City Attorney and City Manager every week learning about government.
She is going to a training event this coming week. She attended the Fairmont Association meeting at the beginning of the month, and she encouraged residents to attend. She noticed that the City Manager is working on the potholes, some of which were repaired on Hickey. On January 25, she volunteered with the Beach Coalition and then she visited West Fairmont to address more potholes. On January 22, she attended the School Board meeting. She read the report and one of the things that came up is that we have been losing residents and it is hard to live in Pacifica as it is expensive. She stated that we need to build homes for people and it is important if we want to have more schools.
Mayor Beckmeyer reiterated that Mayor pro Tem Bier was reappointed to HEART for a fouryear term and announced that Councilmember Wright is the alternate for LAFCO. She shared that one of the OSPAC members has been working on some apps for eco-tourism, hiking, etc., and different ideas and concepts that he has been doing as an entrepreneur and he brought that forward to the Economic Development Committee. She attended on January 16 was the County briefing for elected officials, staff, and non-profit organizations. They were talking about Coastal Commission reactions to the changes in Washington, and one of the things they were talking about is the shifting emphasis for grants and federal money. They talked about different concerns in the County, such as health care, funding for older adults, and all the funding we depend on for the health system at the County level. She attended the Fog Fest check distribution evening, where they also saw a preview of the exhibits at the Sanchez Art Center.
Last week, she met with the Local Government Working Group, which is comprised of leadership from the Coastal Cities group of the League of Cities and Coastal County and Coastal Commission staff and Commissioners. She stated that the topic of the day was the work plan for the year and what are they going to do with regard to the neighborhood approach, local input, how everybody’s issues are different, and how they are going to apply statewide consistency with local flexibility. She stated that the Coastal Cities met on the same day. She also shared that former Congresswoman Anna Eshoo had gifted the City with a flag that had been flown over the United States Capitol at her request.
STAFF COMMUNICATIONS
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City Manager Woodhouse stated that there have been questions about the President’s Executive Order on immigration. He stated that we are evaluating that but will continue to abide by Pacifica’s Sanctuary City Ordinance and California’s Sanctuary State Law until we have analyzed the Executive Order. He then stated that there have been questions from the community related to the Pacifica School District and their decision regarding Ocean Shore School; he stated that the School District is a separate governmental agency from the City. He stated school districts are separate state agencies and are not subject to local city regulations unless the California Constitution or legislature specifically consents to such regulation. He stated, in this case, the Pacifica School District Board’s decision to co-locate schools is a decision solely within the authority of the School Board and the City has no authority to regulate or direct the School Board and the City also does not have any authority over the School Board’s determination that the co-location of schools is exempt from the California Environmental Quality Act and that is a decision made solely by the School Board as the lead agency under CEQA as part of its approval of the co-location. He stated, while the co-location of Ocean Shore School with Sunset Ridge certainly impacts families and neighborhoods in Pacifica, the City Council does not have any ability to regulate or override the decisions of the School Board. He announced that, for the third year in a row, the City was awarded the Government Finance Officers Association Distinguished Budget Presentation Award with Special Recognition for the Strategic Goals, which represents the transparency striven for in the City’s financial documentation.
City Manager Woodhouse also highlighted wildfire preparation in staff communications. He mentioned the City is working on wildfire mitigation work along the Highway One corridor just north of the Devil Slide Tunnel to Pedro Point area. The Coastal Conservancy is leading that project and the City sent a letter of support for their funding request from the Coastal Conservancy for over $4 million to begin the planning and design and some vegetation management implementation of that project, which is a critical project for evacuation safety in Pacifica. He read a statement from North Coast County Water District Executive Director Adrianne Carr in light of the Los Angeles fires questions about water supply and pressure: The NCCWD is committed to serving Pacifica and always on alert about emergencies that could threaten critical infrastructure. Their system delivers water to approximately 130 miles of pipeline supported by 11 active storage tanks with a total capacity of 18.25 million gallons. The District owns and maintains over 1,000 fire hydrants and regularly updates its hydraulic water system model to evaluate performance and prioritize improvements. NCCWD is also prepared to keep water flowing should the power go out during an emergency to ensure reliable water delivery and keep tanks full. The District operates several pump stations which are each equipped with permanent standby generators to provide electricity in emergencies. The District also maintains six emergency inter-tied connections with three neighboring water agencies as backup water sources. Their system is designed to meet both residential and commercial demands, as well as fire flow requirements for our community and actively working on multiple capital improvement projects to enhance the system and increase both fire flow capacity and emergency water storage. Currently the District is completing a tank replacement on Sheila Lane, increasing storage from 100,000 gallons to 600,000 gallons at that location, and design is underway for replacement of the tank at the end of Fassler which will increase storage from 500,000 gallons to 1.2 million gallons. The District recently completed several pipeline projects, fire hydrant replacements, and upgrades and construction of new pressure regulating valve installations, which all enhance the distribution system and fire flow capacity. They continue to proactively ensure its infrastructure is ready for emergencies, and staff is trained to respond to emergencies that might arise and actively engages in emergency planning and values its collaborations with other local entities in emergency preparedness activities.
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Fire Chief Myers stated that he was accompanied by Battalion Chief Nicholas Gracia who is in charge of their emergency planning division. He stated that North County Fire Authority (NCFA) sends numerous topics daily from wildfire preparedness on social media, as well as their “Ready Set Go” brochure. He stated that the brochure is available online and is handed out at every event they attend, which has a lot of information to prepare before a fire, make their home defensible, and what to do if there is a wildfire. He shared “Know Your Zone” regarding evacuation zones and evacuation plans. He mentioned working with Police, Public Works, Caltrans, etc., to help them evacuate on surface roads and keep Highway One moving. He mentioned information on their website for disaster preparedness, fire safety, and property preparations; they teach CPR classes, provide CERT training, and share a quarterly community Emergency Preparedness newsletter. They also started a monthly preparedness meeting including questions and answers, and NCFA has a mutual threat zone agreement and can get immediate response of aircrafts, etc. He encouraged everyone to go to their NCFA website. He stated that he discussed with the City Manager about fire severity zone designations and we will be receiving from the State a letter designating the areas in each community by those severity zones and NCFA will get the information out in 30 days and adopt a model ordinance.
Mayor Beckmeyer appreciated him being here and asked if Council had any questions.
Councilmember Wright referred to the ember cast and asked what that amount of space is.
Fire Chief Myers stated it was based on the velocity of the wind, such how hard is it blowing and how far can it pick it up and move it somewhere. They probably look at the general area and the wind occurrences and what that might look like.
Councilmember Wright concluded that it would affect the amount of defensible space.
Fire Chief Myers stated the State has determined that you have to have a five-foot clearance around your home, i.e., no vegetation, no impingement of anything that creates fire spread, and 30-100 foot clearance of the property in terms of reducing vegetation and making it fire safe.
Councilmember Wright asked, if the public has questions about their fire safety, what is the best way for them to reach out to someone for local Pacificans.
Fire Chief Myers stated that they can call NCFA’s main office at 650-800-6580.
Battalion Chief Gracia shared the monthly emergency preparedness meeting where members of the public can join on Zoom and get questions answered by NCFA staff. NCFA is trying to encourage all the communities in the north end of the peninsula to join the Zoom meeting and bring their questions.
Councilmember Wright thanked them. He assumed they are utilizing the data from the recent tsunami warning to sort out evacuation plans.
Fire Chief Myers stated that there is a plan for that and it is a matter of implementing that plan when appropriate.
Councilmember Wright stated that there was mention of the standards for NCCWD in terms of usage. He asked if they knew if those same standards apply in Los Angeles and if they were sufficient in the case of a catastrophic event.
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Fire Chief Myers believed, with that amount of fire and that many buildings on fire, if you open a majority if not most of the fire hydrants, they are not built to handle that and you will have an issue. He stated that he can only imagine in an urbanized area with everybody using a fire hydrant every 300 feet to try and suppress that fire that no water system would sustain that.
Councilmember Wright asks if he thinks it is worth reevaluating that standard.
Fire Chief Myers stated, from what he has seen and heard from NCCWD, he is comfortable with what they are talking about. He thinks the available water is there and everything they are doing to improve it is there. If they have a conflagration like in Los Angeles with 80-100 mile winds coming through, he did not think there would ever be enough water or fire engines to go and put that fire out.
Councilmember Wright asked if he can share how many of our brave Pacifica firefighters went down to Los Angeles.
Fire Chief Myers stated that we had 18 personnel there from all of NCFA working since the start of the Los Angeles fire and they rotated out after 14 days and then a new crew went down and they are on their way back now.
Councilmember Wright thanked NCFA very much for that mutual aid and how much they did to deal with that in such a bad situation.
Fire Chief Myers stated that it is something NCFA do all summer long, as they are sending resources out every summer and someday we are going to need those resources here for a wildfire, earthquake, etc.
City Manager Woodhouse stated that those expenses are fully reimbursed by the state.
Fire Chief Myers stated that there is a California Fire Systems agreement and it reimburses anytime we go to assist forest agencies, CalFire, etc. There is reimbursement that comes for the backfill and for the time out there and we are made whole.
Councilmember Boles thanked him for being here to educate them about all the things NCFA does to make sure we are prepared. She asked if the newsletter was something people could subscribe to and get automatically or do they have to check their website.
Battalion Chief Gracia stated that he believed it was just through the website, but they keep trying to up their contents. He stated that they wanted to have a lot of different options for people to explore what they need, as they are trying to engage the community through social media, etc., to maximize their footprint.
Councilmember Boles thought it would be helpful.
Fire Chief Myers stated that they can put it on social media and say it is available.
Councilmember Boles thought there were some tools where, on a website, you can push “subscribe” and then it sends it out automatically.
Mayor pro Tem Bier thought it might be a good idea for us to have a section on Connect with Pacifica for both fire and law enforcement.
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Mayor Beckmeyer stated that it is there. She stated that she saw the newsletter last week.
Fire Chief Myers stated that most of the resources he shared ends up on Connect with Pacifica.
He stated that they will try and market more on different social media platforms.
Councilmember Boles stated that what she hears from residents is when there are trees in open space near their homes that are potential fire hazards but they are not on their property, they cannot prune them. They also thought NCFA does not have the resources to take care of all open space vegetation nourishment. She asked if there are any means by which, if a person has a concern, there is a path.
Fire Chief Myers stated that it is not provided for NCFA to deal with those types of issues under the fire code and it ends up being a blight as it is more of a code enforcement issue and he thinks there has been success by going to code enforcement.
Councilmember Boles stated she was excited that the fire maps are finally coming out. She has been to several insurance events and they have their own maps looking at topography, roof material, overhanging trees, etc.
Fire Chief Myers stated that these maps will assess the potential for wildfire spread. He stated that it may not be completely helpful for people on their insurance.
Councilmember Boles referred to maps and stated the Housing Element EIR is out, and this is the first time she has seen wildland urban interface maps published for Pacifica. The danger between what is developed and what is open space with a lot of forest next to it is also more of a hazard, which is a separate designation than the very high fire hazards. She knows that in, other cities, when you are building in wildland urban interface areas, there are very different code requirements about how you build. She asked, if you are building a new house or remodeling over a certain percent, if those are rules we are enforcing now.
Fire Chief Myers stated that the change has come in and it triggers Section 7A of the Building Code, which means you will have to use different kinds of building materials that you were never required to use before. He stated, with the overlay of the fire severity zones, it is going to trigger some of the things she is talking about. When they come before Council and talk about the ordinance, they can talk more about it.
Councilmember Boles stated that it is good to give people a heads up that, if they are remodeling a certain amount, that might trigger it.
Fire Chief Myers agreed that it will trigger certain kinds of fire protection features with a general remodeling, but as it relates to the wildfire component, they can talk more about that. He knows it will trigger materials that are going forward that may increase the cost and there are other issues related to development, i.e. how and where you develop.
Councilmember Boles stated it may increase the cost, but hopefully it makes them safer too.
Mayor pro Tem Bier thanked NCFA for being here and for hosting a Zoom meeting as it is important to have opportunities for people to come on and talk directly to them.
Councilmember Espinosa stated that she would like to have a community event to educate the
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community and she would like to invite NCFA to be at the community event to talk about fire hazards that we are potentially facing.
Fire Chief Myers stated that there will be a NCFA community event in May at the Community Center where they have it, and they can dovetail in what she is talking about as well. He stated they can always provide information at other community events.
Councilmember Espinosa asked what the timeframe is to give them.
Fire Chief Myers stated more time is easier on people’s schedules as they may have to bring them in on overtime or weekend, etc.
Mayor Beckmeyer asked about the date for the next monthly emergency preparedness meeting.
Battalion Chief Gracia stated that the next one is going to be February 25. He reminded the community that the firefighters are very active with training and everyone should feel good about the crews out here as everyone is practicing their skills every day and all the different disciplines they have to be aware of. He stated that the community should take some peace in knowing they are out there practicing and training.
Mayor Beckmeyer appreciated that as well as the aid they sent to Los Angeles. She appreciated their thoughts and expectations, and if we need it at some time, it will be there for us as well. She asked if it is possible to open public comment for this item.
City Attorney Kenyon stated that they can allow it if Council agrees.
There was Council consensus.
Mayor Beckmeyer opened public comments on this specific item only.
Irene Lee, Pacifica, stated she looked at the map and her question was where they would evacuate to and asked if they could put in the map and location for each zone where they need to gather in case of evacuation from fire and earthquake.
Fire Chief Myers stated that, if there was an evacuation, they would be channeling the public to the right location as they may not know where the fire is going and it is hard to tell the public to go to a location. They will take the public away from where the emergency occurring and then they will direct them away. He stated that is part of the job between all of them in trying to direct people to the right location and where to go temporarily and where to end up going permanently. They have the locations lined out but it is imperative that people are evacuated to the correct location. Thus, NCFA will announce a zone is being evacuated and go to a specific location for a temporary spot to assemble and, from there, if needed, NCFA can move people to a permanent location.
Erin Macias, Pacifica, requested to put this item on the agenda again for another meeting for a fully fleshed out public comment period. She spoke with previous City staff about wildfire preparedness and raised issues with the code enforcement process for addressing unruly groves in Pacifica. She suggested a task force to address this complicated issue.
Mayor Beckmeyer closed public comments.
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PUBLIC HEARINGS - NONE.
CONSIDERATION
5. Appointment of Council ad hoc subcommittee to evaluate policies for annual selection process for Mayor and Mayor pro Tem; and continuation of discussion from the January 13, 2025, agenda item regarding the Mayor/Mayor Pro Tem selection PROPOSED ACTION: Consider appointing a two-councilmember limited-term ad hoc subcommittee to work with City staff to evaluate potential process changes for the annual Mayor and Mayor pro Tem selection process; and continue discussion on Mayor/Mayor Pro Tem selection.
Mayor Beckmeyer opened public comments.
Clif Lawrence, Pacifica, thanked Mayor pro Tem Bier for stepping down and asked that a selection of a new Mayor pro Tem be done in the next meeting and shared data on Councilmembers named Mayor pro Tem and then Mayor during their terms.
Jenifer Behling, Pacifica, stated Mayor pro Tem Bier was nominated unanimously during the December 9 meeting and expressed confusion at the process. She stated it was not a public nomination but a Council nomination. She stated standards needed to be set to prevent dissension and emphasized nominations be made on merit.
Suzanne Moore, Pacifica, shared her thoughts on Councilmember Bier’s leadership qualities and suggestions for the process of an equitable rotation for Mayors and Mayor pro Tems.
Lynn Adams, Pacifica, stated she is representing District 2 and brought signatures regarding objections to there not being a discussion before a nomination and vote and voiced support of Councilmember Boles in the Mayor pro Tem role.
Kimberly Finale, Pacifica, shared her concerns on the precedent-breaking behavior on display since December 9. She emphasized that Pacifica stands united in love and expressed support of Councilmember Boles as Mayor pro Tem.
Mark Hubbell, Pacifica, shared his thoughts on the State’s districting mandate and stress the impact the Mayor has in relationships with the State. He spoke in favor of Councilmember Boles for the Mayor pro Tem position.
Sue Digre, Pacifica, shared her concern about a sub-committee of two as opposed to a staff report for an agenda item. She also asked for consideration of a fair and civil process.
Cindy Abbott, Pacifica, shared her thoughts on keeping this simple and following protocol, as well as mentioning Half Moon Bay’s process, and approved of the ad hoc subcommittee.
Tygarjas Bigstyck, Pacifica, shared his thoughts on previous public comments and suggestions to look at the processes in Palo Alto and South San Francisco.
Dinah Verby, Pacifica, thanked Mayor pro Tem Bier for her leadership, shared support for district rotation, and hoped to get it done quickly. She also stressed the need for separating public comment periods for incoming and outgoing councilmembers.
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Peter Loeb, Pacifica, thanked Mayor pro Tem Bier for her stand and thought an ad hoc committee was not necessary. He suggested adopting South San Francisco’s model with a clear-cut rotation system based on district.
Summer Lee, Pacifica, shared her thoughts in support of an easy fix and hoped a redo is done quickly, as well as concerns on how they were put in this position of division and misuse of time.
Irene Lee, Pacifica, thanked Mayor pro Tem Bier for stepping down and referred to her followup to the previous meeting with written suggestions for the best process. She also stated the ad hoc committee would not be necessary with a rotational process.
Lyla Reinero, Pacifica, echoed the comments of Cindy Abbott.
JoAnn Arnos, Pacifica, referred to Councilmembers’ experience of what happened on December 9 and proposed that Council come up with guidelines for the future to ensure residents feel they are all being represented by Council.
Mayor Beckmeyer closed public comments. She called for a short break and then reconvened the meeting.
Councilmember Espinosa asked if we can have two Mayor pro Tems and two Mayors for this next year. She stated that both of them can work together.
City Attorney Kenyon stated, if she is asking is if we can make the new selection at this meeting, we cannot as it is not on the agenda, but Council can give direction to the City Manager to place it on the next agenda; however, we cannot take action now.
Councilmember Espinosa suggested, for the next term, to have two Mayors.
City Attorney Kenyon stated that is something that Council can decide, and there are some Councils that have split the term, i.e. one councilmember is Mayor for six months and then another councilmember is a Mayor for the final six months. She stated that there are no regulations related to how the Council wants to select their Mayor or Mayor pro Tem, and the Council can decide, and that is what the ad hoc subcommittee is supposed to be considering.
Councilmember Espinosa stated it is a suggestion that may make everyone happy.
Councilmember Boles stated that there are city samples from the agendas that we might want to review for the future as we are setting a policy to prevent the current confusion and frustration. She stated that she could summarize what she learned from the different cities if helpful but she is happy hearing from all Councilmembers about particular ideas.
Councilmember Wright loved the creative thinking. He preferred the nomination process, but there are some difficulties with a nomination process and he would look at the rotation process and think that through. He thinks the ad hoc committee can take the time to come to what is the best policy. He thinks everybody wants a chance to be heard and have their opportunity, and thinks that is what we want to try to accomplish. He suggested that the ad hoc committee is the way to go and stated focusing their discussion about how to get there as opposed to going through the specifics.
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Councilmember Boles thought it is important to have this discussion at this meeting about what is important to put in this. She stated that we have examples, and the more direction we can give, the clearer path that the ad hoc committee knows the direction Council wants to head.
Mayor Beckmeyer asked if there was a value in determining who the ad hoc committee is.
Councilmember Wright asked, since he and Councilmember Boles are paired on this item, if they have an ad hoc committee, are they precluded from being on the ad hoc committee with anybody else.
City Attorney Kenyon stated no, as this agenda item will be done at this meeting. The committee will be a new discussion point and would not be a Brown Act violation.
Mayor pro Tem Bier stated, looking through all the policies, she liked South San Francisco and Half Moon Bay’s policies.
Councilmember Boles stated that Half Moon Bay’s their protocol is based on following Rosenberg’s Rules that allows nominations and then discussion of the nominations.
Mayor pro Tem Bier thought that both should be looked at by the ad hoc committee.
Mayor Beckmeyer stated that she heard from public comment that there needs to be a clear rotation and she thought the ad hoc would have to look at all those details and figure out what the rotation should be and codify that so it is clear. She also heard a preference or suggestion that, with two years of experience on Council, anyone is eligible. She stated that makes sense to her.
Councilmember Wright asked clarification that it is for Mayor, Mayor pro Tem, or both.
Mayor Beckmeyer thought it was Mayor.
Councilmember Boles stated we could go through the different options in each city.
Councilmember Espinosa liked South San Francisco as well. She wanted to see that, when we get to Council, everyone knows what is going to happen with Mayor pro Tem and Mayor. She does not want to be questioned why she did not vote for a specific person and that is why she would like to take that out of the equation, as after being elected, their job is to work for the City.
Mayor Beckmeyer agreed. She thinks the issue is if there is a preference for period of time one has been on Council. It seemed like rotation among the districts was of the highest value.
Councilmember Espinosa stated that, by the time someone is able to be nominated, as now she and Councilmember Wright just came on, two years is going to happen before them for Mayor and Mayor pro Tem.
Councilmember Wright stated that there are a lot of communities that ask for 11 months as a point of reference, and that pertains to the Mayor pro Tem so that by the time they are Mayor they have two years’ experience. The reason he brings it up is because he and Councilmember Espinosa have two and the rest of Council has three. If you have a two-year requirement before you can be Mayor pro Tem, you are automatically guaranteeing that there is a potential for an inexperienced person in their turn for Mayor.
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Mayor pro Tem Bier asked if most of them said two years.
Councilmember Boles stated, for clarification, that Los Altos requires 11 months for Mayor pro Tem and 23 months for Mayor. South San Francisco has a setup of a strict rotation by district and they have a caveat that says, “In the event of new councilmembers being elected and beginning their term on the district’s mayor year, it will be required for any new councilmember to start their first year as Councilmember and subsequent year as Vice Mayor and third year as Mayor.” She stated that there is a caveat as you have to have a year of experience to be Mayor pro Tem and two years to be Mayor. She felt that made sense.
Councilmember Wright asked, for clarification, if that automatically resets the order.
Councilmember Boles stated that it says the order will temporarily skip that district’s new Councilmember next in line until they are in their third year for Mayor or second year for Mayor pro Tem.
Councilmember Wright thought it was a temporary reset and then you go back to the same order; you could theoretically have somebody be Mayor, sit out a year, and become Mayor pro Tem again in the following year, if you skipped and had to wait two years before you are Mayor because you missed your turn.
Councilmember Espinosa assumed that, if you do not want to be Mayor, then you will be the next on the line waiting in case you wanted to run and, if not, you go to the back of the line.
Councilmember Wright stated that perhaps it is better served being dealt within the ad hoc committee.
Councilmember Boles stated, if you were not the next in line but the second next in line, you would probably be put in first before that Councilmember had their experience and moving up the rotation.
Mayor pro Tem Bier assumed that those were going to be the details that the ad hoc committee was going to look at and bring comparisons so we can talk about it.
Councilmember Wright stated he tried all the different permutations and there is no way to have something perfect.
Mayor Beckmeyer agreed that it is not as we are human and we make mistakes.
City Attorney Kenyon she stated that generally when you have an item for consideration about whether or not you want to form an ad hoc and then provide direction to the ad hoc, you would usually appoint the ad hoc first so you would know who was going to be on the ad hoc so that, for the other three who are not going to be on the ad hoc, it provides them a more robust opportunity to give their input to the ad hoc committee.
Councilmember Wright asked what process is typically used for the appointment of the ad hoc.
City Attorney Kenyon stated that it is a motion generally made by the presiding chair or by a Councilmember who is interested in being on the ad hoc; first, there needs to be an interest by Councilmembers of who wants to be on the ad hoc.
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Mayor Beckmeyer asked who wants to be on the ad hoc committee.
Mayor pro Tem Bier stated she would like to be on it.
Councilmember Wright thought it would be great if Mayor pro Tem Bier and Councilmember Boles were on the ad hoc as there may be some benefit to Pacifica for the two of them to be on it. He added that, if Councilmember Boles was not willing to serve, then he would step up.
Councilmember Boles stated that she is willing to serve, but she did not necessarily think she needs to and she was okay if anyone else wanted to do it.
Councilmember Espinosa volunteered to be part of the ad hoc committee but asked if Councilmember Boles wanted to do it.
Councilmember Boles stated not necessarily as she would like to review the Housing Element EIR. She thought the sooner we can do it would be better as it is on everyone’s mind.
Mayor Beckmeyer stated she was not putting her hat in the ring.
Councilmember Wright stated, in the absence of others, he would be willing to serve.
City Attorney Kenyon asked if anyone wants to make a motion, now would be the appropriate time or Council can continue to deliberate.
Mayor Beckmeyer stated that Council heard from public comment that it does not need to happen at all and we can make it simple. She does not agree with that point of view, as there were other comments that is within the bounds of this item that does need to be done, including scheduling voting for a new Mayor pro Tem.
Councilmember Wright asked if she thinks we should not follow the new process.
Mayor Beckmeyer stated that is not what she heard and she would like to hear from Council.
Councilmember Espinosa suggested we do what we have to do now and then work on the process for the future.
Councilmember Boles asked if she means to decide the Mayor pro Tem now.
Councilmember Espinosa agreed, and then we work on the process thereafter.
Mayor pro Tem Bier stated that we cannot do that until next time when it is on the agenda. She stated that they are two separate things, the ad hoc and then putting the vote on the agenda.
Mayor Beckmeyer stated that the question that Councilmember Wright was raising was do we need to have the ad hoc make the rules and then follow those rules in selecting the Mayor pro Tem for 2025 or do we use some other process to select the Mayor pro Tem because we have a vacancy and the ad hoc does its work over the time period it needs to take.
Mayor pro Tem Bier assumed we would vote at the next meeting and talk about the process at this meeting as to what it would look like, but she thinks the ad hoc is going to need time.
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Councilmember Boles agreed and thought we can do the vote respectfully and say what the rules are and give time for public comment.
Councilmember Wright asked if we can decide on what the process will be for the vote.
Mayor pro Tem Bier stated that we can first establish the ad hoc.
City Manager Woodhouse offered one observation about the ad hoc, i.e., this was a real working ad hoc to do the work and research as opposed to staff doing it, and he wants to make sure it is clear that, while staff is there to help however they can, all the research and policies would be an ad hoc committee-led work task.
There was understanding among Council.
Mayor pro Tem Bier moved that she and Councilmember Espinosa be appointed to the ad hoc committee, seconded by Councilmember Boles.
APPOINT MAYOR PRO TEM MARY BIER AND COUNCILMEMBER MAYRA ESPINOSA
TO THE AD HOC SUBCOMMITTEE TO EVALUATE POLICIES FOR ANNUAL SELECTION
PROCESS FOR MAYOR AND MAYOR PRO TEM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Mayor pro Tem
SECONDER: Christine Boles, Councilmember
AYES: Beckmeyer, Bier, Boles, Espinosa, Wright
Mayor Beckmeyer then stated, as suggested by Councilmember Wright, we discuss the process by which we will select the Mayor pro Tem at the next meeting.
Councilmember Wright stated that a process he would like to see would be a process allowing people interested in the position to either express that or be nominated and then having a discussion prior to calling for seconds.
Mayor Beckmeyer concluded that people can express if they have an interest, all of those people discuss why prior to being a nomination or self-nomination. She stated that someone makes a motion and there is a second to that motion.
Councilmember Wright wants to make sure we have time for a discussion.
Mayor Beckmeyer questions if we want the question before the motion or after.
Councilmember Wright stated before asking for a second so we are not locked into a vote before there is a second and we have to figure when public comment comes in.
Mayor pro Tem Bier suggested we take a look at what is usually done and then we clarify so everyone understands how things are usually done and we can go from there.
City Attorney Kenyon stated that, with the type of protocols we have, we do not follow a formal nomination process. Our protocols allow currently is that, if there is a motion on the floor, that motion must be seconded in order to move forward for a vote. Prior to the motion being made,
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that is up to Council to determine how they want to conduct that discussion. She suggests, when this item is on the next agenda, the process would be what we normally do when a motion and second is made, and there could be deliberation. She thinks she is hearing from Council is that they want more deliberation before a second is made, and thus what they would do, in the beginning, before there is a motion made, the presiding chair would ask for any interest in anybody being Mayor pro Tem. If there are any people interested, there would be that discussion. She stated that the discussion and deliberation would go wherever Council wants it to go. Following that, we could get a motion. She stated that generally, on these items, public comment is before Council deliberation. Before there is any discussion on who is interested, they would have public comment as soon as they have the staff report on the item and the report can talk about the process. Her recommendation would be the first point after the staff report and before questions of Council or before deliberations, we would want to have public comment so, before the discussion on who is interested in being Mayor pro Tem, you would have the public comment. She recommended that process, but if we want to create a more detailed process, that will make it more complicated. She reiterated a way to provide a more robust opportunity for public comment on the item of selection of Mayor pro Tem than was allowed at the December 9 meeting.
Councilmember Espinosa thought even if she and Councilmember Wright want to be appointed, they cannot.
City Attorney Kenyon stated that they can, as there are no rules.
Councilmember Espinosa stated that it is a problem no matter how they put it.
Mayor pro Tem Bier stated we are going to have to nominate and vote again.
Councilmember Wright stated that either we have an ad hoc committee to make a process and follow the process and do it or we go through the nomination process. He stated that is why he was in favor of the ad hoc committee coming to a process first.
Mayor pro Tem Bier questioned how long that will take.
Councilmember Boles thinks we have learned to do this better and listen to each other and understand who is interested and be able to talk about it respectfully which we can do at the next meeting as it will take too long to have it all worked out. She stated, if Mayor pro Tem Bier is resigning, she could change her mind as she has not written her letter yet. She stated that it is okay if she changes her mind, but added we could consider Councilmember Espinosa’s idea.
Councilmember Espinosa thinks her idea works as that way both of them could be the Mayor pro Tem and she thinks that idea will reunite Council.
City Attorney Kenyon added that that idea can be discussed at the time when the Mayor pro Tem selection will be on the agenda. Whether or not Council chooses to discuss that option at this meeting, that option will be available at the point where Council chooses a Mayor pro Tem.
Councilmember Wright stated that the only thing he does not like about that suggestion is that District 4 has been represented when Tygarjas Bigstyck was mayor, District 1 when Sue Vaterlaus was mayor, District 5 is now represented, and that leaves two who will share one term; the whole idea is to have it be fair and equal and it is not fair and equal. He stated that it may solve their immediate problem but does not address the equity issue. He stated that we
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would still have to figure out for the next rotation.
Councilmember Espinosa added that the only district that has not had a mayor is District 2. She stated that all the other districts had a mayor before.
Councilmember Wright stated that District 3 has also not had a mayor.
Councilmember Boles stated Mayor pro Tem Bier was mayor before but when it was at-large.
Councilmember Espinosa requested to figure it out.
Councilmember Boles stated that it will be on the agenda and we can talk about it at the next meeting and we do not need to decide it now.
Mayor Beckmeyer stated she is hearing is staff report, public comment, is there any interest in anyone being Mayor pro Tem, discussion, then a motion and a second.
Councilmember Wright stated all nominations or interests first, and then call for a second. He stated that it could be that we only have one person interested.
City Attorney Kenyon stated a nomination is a different process. A nomination is someone nominating somebody else, and the process presently being discussed is staff report, public comment, and deliberations by Council where the presiding officer is going to ask if there is any interest by anyone who wants to be the Mayor pro Tem. Then, if multiple people respond, there will be discussion on who should be selected, but if only one person raises their hand, then there is not much of a discussion.
Councilmember Wright asked how, in that process, we address Councilmember Espinosa’s idea of a split.
City Attorney Kenyon stated it would be brought up during deliberations because, if the majority of Council decided that they wanted to split the term, that would be the motion: to move to appoint Councilmember A as Mayor pro Tem for a term of six months and move that Councilmember B the Mayor pro Tem the following six months.
Councilmember Wright concluded that they could not be concurrent.
City Attorney Kenyon stated she has never seen concurrent.
Councilmember Espinosa asked if the two Mayor pro Tems perform at the same time.
City Attorney Kenyon stated that would require changing their protocols as the protocols anticipate the Mayor as being the presiding chair and run the meeting and Mayor pro Tem would be the presiding chair in the absence of the Mayor and, if we are changing to have two mayors, that would be a different approach. She stated that is something for the ad hoc to consider.
Councilmember Espinosa stated it is an exception for one year, not the whole time.
City Attorney Kenyon thought there is an issue with having two mayors and the way to make that happen that she has seen that occur is when you have two people interested and Council
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cannot pick, they usually split the terms, half for one and half for the other.
Councilmember Espinosa asked what would happen if two of them who wanted to be appointed.
Councilmember Boles stated that we cannot decide that today.
Mayor Beckmeyer stated that we know the process at the next Council meeting on February 10.
Mayor pro Tem Bier thought the City Clerk would explain the process beforehand.
Councilmember Boles thought the point Councilmember Wright raised is that, if there are two people, are there two motions and which motion gets voted on first. She stated, with Rosenberg’s Rules, the last motion gets voted on first.
City Attorney Kenyon stated, because of our protocol, there can only be one motion on the floor.
You can amend the motion if it is on the same subject or you can substitute a motion but you cannot have multiple motions on the floor.
Councilmember Wright asked if we can substitute as it would be a completely new motion.
City Attorney Kenyon stated substitute is a new motion, amend is not a new motion but to amend the current motion on the table. A substitute would be that you do not want Councilmember A and would like to have Councilmember B and then make a substitute motion.
Councilmember Wright stated he would like to get the process clear first and then do the vote but he will yield to the will of the majority.
Councilmember Boles moved to extend the meeting to 11:30 pm; seconded by Mayor Beckmeyer.
EXTEND MEETING TO 11:30 PM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Sue Beckmeyer, Mayor
AYES: Beckmeyer, Bier, Boles, Espinosa, Wright
Councilmember Boles asked about giving more directions or raising questions for the ad hoc committee.
Councilmember Wright stated that was his understanding for the reason for selecting the ad hoc committee also. He mentioned that one public comment referenced four councilmembers to vote against someone who they thought was inappropriate.
Councilmember Boles stated that, if we have a set rotation and wanted to break the rotation, it would take four.
Councilmember Wright would appreciate it if the ad hoc committee would consider it, something more than a simple majority if there was someone they thought was inappropriate.
Mayor Beckmeyer stated there was public comment that suggested, once the rotation is
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determined and set, if Council wishes to break that rotation for whatever reason, it needs to be a super majority of Council that votes to do so, which would be 4.
Councilmember Boles stated she saw a couple of things in other cities. If we are doing a set rotation by district, it may not apply. In Burlingame, if there are two new councilmembers that equal, the way those are prioritized is by drawing straws, and it is completely equal and not controversial. From discussions with Councilmember James Coleman of South San Francisco, she stated that, even if there is someone who is not appropriate and not following Council rules, it still takes three councilmembers to vote for that person. Even though they have the strict rotation policy, there is a way out, which she liked.
Councilmember Wright liked that idea also, as long as there is an out clause.
Councilmember Boles agreed that either of those could work. She included the agenda for Palo Alto; in Palo Alto, the outgoing councilmembers step off the dais, receive the new councilmembers, decide on the rotation, and then they bring the old councilmembers back and do that at the end.
Councilmember Espinosa stated it is very stressful to vote for city councilmembers.
Councilmember Boles agreed and stated we they are going to change the policy and that might be different, but she is saying that, whatever policy it is, we go through that and then we bring the old councilmembers back to say their thank yous.
Councilmember Wright concurred with that.
Mayor Beckmeyer stated it was fine to her.
Councilmember Boles likes the idea of requiring one year for a Mayor pro Tem and two years for Mayor.
Councilmember Wright clarified 11 months and 23 months, respectively.
Councilmember Boles stated different cities have slightly different ways that they do the rotation.
Mayor pro Tem Bier asked if she would forward her notes to the City Manager.
Councilmember Boles agreed.
Councilmember Wright stated he has full faith and confidence in Councilmember Boles.
Councilmember Espinosa stated we will see how to make this process easy.
Councilmember Boles thinks one of the main differences is that some cities weigh experience and others make sure new councilmembers have an opportunity to serve during their terms.
Councilmember Wright stated that district elections are new to everybody and we are all struggling with this transition and this policy is not set in stone. If it does not work in a year or two, some future Council may decide to change it.
Mayor pro Tem Bier asked Mayor Beckmeyer if she had some suggestions.
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Mayor Beckmeyer stated she has said what she thought was the will of the community that they were most concerned about, such as rotation and district representation.
Councilmember Wright would go further to say that it seems like we have a set pattern which he would consider continuing.
Mayor Beckmeyer stated that there are features like, if you served before, you go to the back of the line, etc., and she was not sure what he was saying about set patterns.
Councilmember Wright stated that we have a 1, 2, 3, 4, 5, order and whatever that order is.
Mayor Beckmeyer believes the suggestion was that the first district in that rotation is based on how long ago that district ever had mayor representation. She stated that starting with districts that have not had mayor representation, perhaps the ad hoc committee can think it through and determine the rotation, similar to how districting first came about.
6. Receive Update on City Council Workplan Item for Review of City Committee / Commission Charters and Provide Direction to Staff to Confirm this Workplan Item and Provide Updated Timeline; Establish Ad-Hoc City Council Subcommittee to Provide Input for Charter Reviews; Adopt Resolution to Amend the Charter for the Library Advisory Committee to Designated Two Positions for Youth Members PROPOSED ACTION: It is recommended that the City Council take the following actions:
1. Provide Direction to Staff to Confirm the City Council Workplan Item to Complete the Review and Update to Council Advisory Committee / Commission Charters and Updated Timeline; and
2. Establish Ad-Hoc City Council Subcommittee Consisting of Two Councilmembers to Provide Input to Staff for Questions to Pose to the Members of Specific Committees / Commissions to Facilitate Review and Staff Recommendations Regarding Charter Reviews for the Remaining Bodies: Beautification Advisory Committee; Emergency Preparedness & Safety Commission; and Parks, Beaches & Recreation Commission; and
3. Move to adopt the attached resolution titled, “A Resolution of the City Council of the City of Pacifica Rescinding Resolution No. 67-2023 and Amending the Charter of the Library Advisory Committee”.
City Clerk Coffey presented the staff report.
Councilmember Wright asked, in terms of the timing, would spreading out the decision process on the committees and commissions better for staff for the workflow or is there a particular time of the year that it would be better for staff to address that issue.
City Clerk Coffey stated that the timeline for achieving by June 2025 for the Beautification Advisory Committee and Emergency Preparedness Safety Commission falls within staff’s availability. She stated that it is an aspirational goal and may take longer depending on scheduling for bringing to Council if we choose to have a joint study session; if Council chooses to do an ad hoc subcommittee to pose questions, there would need to be some work to meet with that ad hoc subcommittee to develop the questions, pose the questions either in survey format to the committee members, and/or to bring those questions to the committee for discussion and that may take 1-2 committee meetings to do that before developing recommendations.
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Mayor pro Tem Bier asked if we have the questions created from the other ad hoc committee.
City Clerk Coffey stated that there were no questions developed for Library Advisory Committee. There were questions developed both in survey format and posed to the body for discussion for the Economic Development Committee and the Open Space and Parkland Advisory Committee, and those are summarized in the staff report for which links were provided in the questions and answers to Council.
Councilmember Wright asked why 18 years old for youth members.
City Clerk Coffey stated that under 18 for youth members and at-large would be 18 and older.
She stated, for the at-large members, in the Pacifica Municipal Code, there is a caveat for people who are not residents of the City or not 18 years old or over, and we are using that currently in order to designate the youth members. For the Library Advisory Committee, we specifically recruited for youth members in the at-large recruitment.
Councilmember Boles asked about revisiting interview questions with the ad hoc committee.
City Clerk Coffey stated that would be a different purpose than what is designed for this ad hoc committee. She would not recommend conflating the two. She has heard from Council during the committee/commission interview dates that, at some point, there may be interest in revisiting those interview questions, but her understanding from Council’s feedback of the most recent interview was that Council seemed to be satisfied with the questions posed during the interviews. She stated that, if Council feels differently, they can direct that as a separate process, but that is not contemplated in this agenda item.
Mayor Beckmeyer assumed we would bring that as a separate agenda item on a future agenda.
City Clerk Coffey agreed that it would be the purpose for the regular committee/commission recruitment.
Councilmember Wright asked how much staff time would be involved or would it be completely handled by Council as an ad hoc that would minimize staff input to that and allow Council the discretion to develop better questions.
City Clerk Coffey stated it depends on what the Council’s asks, but she does not foresee that it would be a significant impact to staff time.
Mayor Beckmeyer thought it would have to be reviewed by legal.
Councilmember Wright would support revisiting those questions.
Mayor Beckmeyer agreed.
Mayor pro Tem Bier also agreed.
Mayor Beckmeyer stated it would be a future agenda item.
There were no public comments.
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Mayor pro Tem Bier liked the process from last time with the committees and commissions and she is curious about why we are thinking about changing that.
Councilmember Boles asked if in terms of having the study session.
Mayor pro Tem Bier stated creating the survey questions, getting them out, bringing the answers back, talking about all of it at a study session, and then making the changes. She thought it worked well. When we are talking about Planning Commission, that is a whole other thing, but she thinks the other three we can take a look at. She liked the process we did last time that was equitable and interesting to hear back from all the commissioners about their experience and if they felt like their voices were being heard. She stated that, if we are going to have an ad hoc committee to look at the committees and commissions listed here, it should only be one meeting to review the questions from last year and see what needs to be changed, according to the commissions and committees.
Councilmember Boles asked if some questions were general and others more specific to the committee or commission.
Mayor pro Tem Bier agreed.
Councilmember Boles thought there was something we can take from that.
Mayor pro Tem Bier thought there should be a conversation about the specifics of the committee or commission itself.
Councilmember Boles agreed, as she loved the study sessions and being able to meet the people and the freedom for everyone to ask questions.
Mayor Beckmeyer recalls we did those study sessions an hour before the regular Council meeting. She is concerned about workload and time. She stated that there are four committees on the list. She wonders if it is realistic to do two before June and two more before December.
She thought in the past they did two, not four.
Mayor pro Tem Bier agreed. She stated that, if we do the other BAC and EPSC in the next year, then PB&R Commission the following year, and lastly Planning Commission.
Mayor Beckmeyer thought that was reasonable in 12 months.
Councilmember Wright will defer to their experience.
Mayor Beckmeyer concluded that those are the priorities for 2025.
Mayor pro Tem Bier agreed and that is what she was proposing.
Councilmember Boles asked if we have heard anything from Planning Commission or PB&R that they are chomping at the bit to review their charters.
Mayor Beckmeyer stated both PB&R Commission and Planning Commission needed their own time. She would like to discuss making an amendment to either our Council Rules or to the Committee/Commission Handbook to allow for councilmembers to make appointment from the pool of previous applicants, should there become a vacancy on an interim basis. She stated
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that we frequently have qualified pools, not enough seats, and we always suggest they come back and apply again. She does not understand the benefit of bringing applicants back to an interview for a seat that has opened up after the first round.
Mayor pro Tem Bier asked if she was talking about a partial term.
Mayor Beckmeyer stated if someone needs to resign, and we have a vacancy all the way into the next time we are doing appointments, and if we had their pool of applicants from before, we could make an appointment.
Councilmember Wright asked if she can explain how that would work in this case now with him having left Planning Commission.
Mayor Beckmeyer stated she has no idea.
Councilmember Wright stated that neither he nor Councilmember Espinosa had the benefit of interviewing those people.
Mayor Beckmeyer stated that was a good point.
City Clerk Coffey stated that from recruitment to recruitment, we have varying levels of interest and sometimes we need to extend the application deadline in order to get more applicants in the pool to consider; when we have a limited number of applicants, we make it a practice at times to reach out to the pool of previous applicants to see if they are interested in renewing their interest. She stated that we have mixed responses on that, as some continue to be interested and others’ circumstances may change over a few months’ period of time and some are not interested or do not respond. We also provide the opportunity for an interview and make it equitable for all so they are not precluding someone from not having that face to face in the interview process because they applied in a previous round. She stated that the interview is not required because it is a special Council meeting and we cannot make flexible adjustments based on applicant’s schedule and there are scheduling conflicts that come up.
Councilmember Wright moved to extend the meeting to midnight; seconded by Mayor pro Tem Bier.
EXTEND MEETING TO 12:00 AM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Wright, Councilmember
SECONDER: Mary Bier, Mayor pro Tem
AYES: Beckmeyer, Bier, Boles, Espinosa, Wright
Mayor Beckmeyer stated defining procedures for selecting the Chair and Vice Chair. When it is done in January, the committee shall choose and the same individual may serve no more than two periods in a row. She is not saying the exact rules, but she thinks we need rules that are clear as we have had experiences of Chairs staying on and on and there is not really a process.
Councilmember Boles asked if that is something in each committee charter or is that something in the Handbook.
Mayor Beckmeyer stated it should be in the Handbook. She does not know where that fits and
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asked if it was part of this.
Councilmember Wright stated that, with some of those, he would agree, but for Planning Commission he is not in favor of a short number of terms. In terms of process, he could see them following whatever process our ad hoc committee comes up with.
Mayor Beckmeyer stated she will put it out there as a suggestion for the ad hoc to think about.
Mayor pro Tem Bier stated that we also have to talk about the Robert’s Rules of Order with committees and commissions and it may relate to money for training.
Mayor Beckmeyer stated so there is an inclusive and intentional guiding comments from all the committee/commission members, even if they are not the first one to jump in.
Mayor pro Tem Bier agrees so everyone has an opportunity, whether they choose to share or not. She also thinks, if we get the schedule where it is once a year, then you can train them all before they start serving.
Mayor Beckmeyer agreed.
Councilmember Wright stated he had the opportunity to attend a few different meetings, and he knows that, on Planning Commission, it seems that everyone has had the opportunity to be heard. He stated that it is not that others did not have the opportunity but they have not participated in the same way. He supported whatever they can do to facilitate additional input.
Mayor Beckmeyer stated that was what Mayor pro Tem Bier was saying about training, guidelines, and suggestions.
Councilmember Boles stated that it comes down to the Chair and how inclusive they are.
Mayor pro Tem Bier stated that, in her mind, Planning Commission is separate from the rest.
Mayor Beckmeyer asked if PB&R Commission follows Robert’s Rules.
Mayor pro Tem Bier thought they did a good job there as well.
Councilmember Wright asked how much staff time will be involved in the training.
Mayor pro Tem Bier stated that is a good suggestion to bring back that information.
Mayor Beckmeyer had one last thing for consideration, i.e., we have youth seats on LAC and she wanted to throw out the idea of creating an opportunity for youth seats on other committees and commissions. She stated that we have the YAB. She thought this could be a good opportunity for youth to get experience.
City Clerk Coffey thought it may be an opportunity for the ad hoc subcommittee to inform the Council to pose a question to the individual committee/commission. She mentioned that Council did appoint youth to an at-large position to the Economic Development Committee and the applicant appointed declined.
Councilmember Wright thought there was a lot of insight to be gained from youth and he
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encouraged that and do what we can in their process to encourage them to have input even though that may not be their first inclination.
Mayor Beckmeyer stated to put that on the ad hoc work task list.
Mayor pro Tem Bier agreed, as there are youth development strategies as well.
City Clerk Coffey added that currently, the way the Municipal Code is posed, there is the opportunity for youth to serve on an at-large seat on any of the committee/commissions and we are not locked in to necessarily having 18 or over. There may be something to be said to allowing this flexibility but not necessarily designating a youth seat as that may be vacant if there is lack of interest.
Mayor Beckmeyer stated that the terms of the seats are four years. She stated that the Municipal Code probably does not speak to that and could that be in the charter.
City Clerk Coffey stated, in the amendment for the Library Advisory Committee, the youth positions are designated as one-year terms.
Mayor Beckmeyer asked, if we want to say to add a youth position for BAC, that would come at the time the charter is amended, and then Council votes on that charter amendment.
Councilmember Wright stated that we would have the option to make that a one-year seat to make more opportunity for more youth.
Councilmember Boles mentioned it is hard for youth to commit to long terms.
Mayor Beckmeyer stated that is a high demand on youth. She stated those are all her points and thought we need to select an ad hoc committee.
Councilmember Boles stated that, at the Economic Development Committee meeting she went to, there was a discussion about who was supposed to take the minutes.
Mayor Beckmeyer stated that should be clarified.
Councilmember Boles agreed that should be clarified for all committees and commissions. She stated that there were two staff members.
Mayor Beckmeyer stated she was going back and when former Economic Development Manager Thomas Myers was here, it was a committee member taking minutes. She then asked who wants to be on the ad hoc committee.
Mayor Beckmeyer moved that Councilmember Wright and Mayor pro Tem Bier be the ad hoc subcommittee for the Committee/Commission Charters; seconded by Mayor pro Tem Bier.
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Attachment: Attachment A: Minutes of 1-27-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 29 January 27, 2025
APPOINT MAYOR PRO TEM MARY BIER AND COUNCILMEMBER GREG WRIGHT TO
THE AD HOC SUBCOMMITTEE TO PROVIDE INPUT FOR CHARTER REVIEWS RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Beckmeyer, Mayor
SECONDER: Mary Bier, Mayor pro Tem
AYES: Beckmeyer, Bier, Boles, Espinosa, Wright
Mayor pro Tem Bier asked if we need answers to any of the other questions.
City Clerk Coffey stated that we need Council direction on the process, and she was hearing the same as before.
Mayor Beckmeyer agreed with that. She asked what other direction is needed.
City Manager Woodhouse clarified that he heard earlier the thought of 2025 would be EPSC and BAC and 2026 would be PB&R and Planning Commission.
Mayor pro Tem Bier stated we should do PB&R in one year and Planning in another.
City Manager Woodhouse concluded we are just designating EPSC and BAC for 2025.
City Manager Woodhouse stated that we need to have a motion on the LAC item.
Mayor Beckmeyer stated the resolution to change the charter of LAC because we are adding the youth positions but making them one year.
City Clerk Coffey stated that they are going from a 7-to-9 member at-large voting positions to 9 member voting positions, two of which would be designated as youth under the age of 18, each for a one-year term that would expire in October of each year; seven of the nine would be voting member positions at-large for four-year terms and expiring in October and then designating the five Council specified stakeholder groups for the ex officio non-voting members.
Councilmember Boles stated that her only question was the October expiration because, if you are a senior, you would be starting college in August/September.
City Clerk Coffey stated that the October starting terms aligns with the general expiring term of October for the Library Advisory Committee. For Committee/Commissions in general, we have committees where terms expire in either March, May, or October, and if we mix expiration dates on a single committee, it may be confusing. It may be something to look at when we are looking at the administrative efficiencies and whether to choose a single time of the year to do term expirations to consolidate to a single time for recruitment and term expirations for consistent onboarding.
Mayor Beckmeyer stated she is hearing that it was probably advisable to leave it alone and pick it up when we look at consolidating later.
City Clerk Coffey stated that would be her recommendation.
Mayor pro Tem Bier moved to adopt the attached resolution titled “Resolution of the City Council of the City of Pacifica Rescinding Resolution No. 67-2023 and Amending the Charter of the
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Attachment: Attachment A: Minutes of 1-27-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 30 January 27, 2025
Library Advisory Committee”; seconded by Mayor Beckmeyer.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Mayor pro Tem
SECONDER: Sue Beckmeyer, Mayor
AYES: Beckmeyer, Bier, Boles, Espinosa, Wright
7. Additional 2025 City Council Liaison and Committee Assignments PROPOSED ACTION: Review the updated list of City Council Liaison and Committee Assignments, make additional appointments, as needed, for the calendar year 2025, and approve the final list.
There were no public comments.
The City Council made the following changes: Airport Community Roundtable alternate changed to Beckmeyer; Colma Creek Flood Control Citizens Advisory Committee primary changed to Boles and alternate to Wright; and Fog Fest Committee Liaison primary to Bier.
The following assignments will have the primary check in with the chair (no alternates):
Emergency Preparedness and Safety Commission, Fog Fest Committee Liaison, North Coast County Water District, and Open Space and Parkland Advisory Committee.
AGENCY Council
Representative(s)
Council
Alternate
ABAG General Assembly Delegate WRIGHT BECKMEYER
Airport Community Roundtable BOLES BECKMEYER
C/CAG Representative BECKMEYER WRIGHT
Colma Creek Flood Control Citizens Advisory
Committee
BOLES WRIGHT
Emergency Services Council SMC BOLES WRIGHT
Fog Fest Committee Liaison BIER
Housing Endowment and Regional Trust
(HEART) - Member Agency Committee (MAC)
BIER BOLES
Housing Our People Effectively (HOPE) - Inter
Agency Council (IAC)
BIER BOLES
North County Fire Authority JPA ESPINOSA &
WRIGHT
North Coast County Water District (NCCWD) WRIGHT
Pacifica Community Television ESPINOSA BIER
Pacific Beach Coalition BOLES ESPINOSA
Pacifica Resource Center WRIGHT BOLES
Pacifica School Volunteers BIER BECKMEYER
Peninsula Clean Energy JPA BOLES WRIGHT
Peninsula Congestion Relief Alliance
(Commute.org)
BIER BECKMEYER
SMC JPA Advanced Life Support / Pre-Hospital
Emergency
WRIGHT BOLES
SMC Library JPA BIER BECKMEYER
* Local Agency Formation Commission WRIGHT n/a
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Attachment: Attachment A: Minutes of 1-27-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 31 January 27, 2025
(LAFCO)
* C/CAG Bicycle and Pedestrian Advisory
Committee
BIER n/a
* C/CAG Legislative Committee n/a n/a
* C/CAG Resource Management & Climate
Protection Committee (RMCP)
BECKMEYER n/a
* Housing Endowment and Regional Trust
(HEART) - Regular Member Board of Directors
BIER n/a
*LCC Coastal Cities Group (CCG) Leadership
Committee, North Central Representative &
Chair (through mm/dd/yyyy)
BECKMEYER n/a
* San Mateo County Shared Prosperity Council
(formerly San Mateo County Recovery Council)
TBD
CITY OF PACIFICA COMMITTEES /
COMMISSIONS:
Beautification Advisory Committee ESPINOSA BECKMEYER
Economic Development Committee ESPINOSA & BIER n/a
Emergency Preparedness & Safety Comm. BOLES none appointed Library Advisory Committee BECKMEYER BOLES
Open Space Parkland Advisory Committee WRIGHT none appointed * Representative selected by listed Agency not City Council
ADJOURN
Mayor Beckmeyer adjourned the meeting at 11:54 p.m. in honor of Holocaust Remembrance Day.
Transcribed by Barbara Medina, Public Meeting Stenographer.
Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Sue Beckmeyer, Mayor
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Attachment: Attachment A: Minutes of 1-27-2025 Special and Regular Meeting (5875 : Approval of Minutes)
CITY OF PACIFICA
CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Beckmeyer
Councilmember Mary Bier
Councilmember Christine Boles
Councilmember Mayra Espinosa
Councilmember Greg Wright
City Council Regular Meeting 1 February 10, 2025
SPECIAL AND REGULAR MEETING
February 10, 2025 (MONDAY)
www.cityofpacifica.org
Mayor Sue Beckmeyer called the meeting to order on February 10, 2025 at 5:00 PM. 5:00 PM - CLOSED SESSION
Mayor Beckmeyer called the meeting to order at 5:00 p.m. 00a. CONFERENCE WITH LABOR NEGOTIATORS - Government Code section 54957.6 - Agency designated representatives: Mark Wilson, Allison Hernandez of Burke, Williams, and Sorenson; Employee organizations: Fire Battalion Chiefs, IAFF Local 2400; Fire Fighters, IAFF Local 240; Management Unit, Teamsters Local 350 ; Miscellaneous Employee, Teamster Local 856; Pacifica Police Officers Association; Police Mgmnt (PPMA) & Police Supervisors (PPSA); Wastewater Treatment Plant Teamsters Local 856
00b. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION, pursuant to Government Code section 54956.9(d)(1): City of Pacifica v. Millard W. Tong et al., San Mateo County Superior Court No. 18CIV05455, Court of Appeal of the State of California, First Appellate District (Division 1), Case No. A168115, A169714, A169273 7:00 PM OPEN SESSION
Call to Order
Mayor Beckmeyer reconvened the meeting to order at 7:00 p.m.
Attendee Name Title Status Arrived
Sue Beckmeyer Mayor Present
Christine Boles Mayor pro Tem Present
Mary Bier Councilmember Remote
Mayra Espinosa Councilmember Present
Greg Wright Councilmember Present
City Clerk Coffey took a verbal roll call.
Councilmember Bier requested participation remotely via Zoom pursuant to AB 2449 Emergency Circumstances clause.
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Attachment: Attachment B: Minutes of 2-10-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 2 February 10, 2025
Mayor Beckmeyer asked her to describe for the record the general circumstances related to her need to appear remotely.
Councilmember Bier stated that she is currently suffering from a contagious illness.
Mayor Beckmeyer stated that Councilmember Bier is also required to identify whether any other individual, 18 years of age, is present in the room at her remote location and identify the general nature of the relationship with any individuals physically present in her location.
Councilmember Bier stated she was alone.
Councilmember Boles moved to approve Councilmember Bier’s remote participation pursuant to the Emergency Circumstances; seconded by Councilmember Wright.
City Clerk Coffey took a vote by verbal roll call.
APPROVE REMOTE PARTICIPATION PURSUANT TO AB2449 - Bier (EMERGENCY
CIRCUMSTANCES)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Greg Wright, Councilmember
AYES: Beckmeyer, Bier, Boles, Espinosa, Wright
Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Yulia Carter, Asst. City Manager; Samantha Updegrave, Community Development Director; Maria Sarasua, Police Chief; John Mullins, Interim PW Director; Scott Leslie, PB&R Director; Marisol Gómez, Finance & Administrative Services Director; Louis Sun, PW Dep. Director-Wastewater Div.; Roland Yip, PW Dep. Director; Sarah Coffey, City Clerk; Emily La, Dep. City Clerk.
Reading of Land Acknowledgment
Mayor Beckmeyer read the Land Acknowledgment.
Salute to the Flag led by Councilmember Boles
Closed Session Report
City Attorney Kenyon stated there was no reportable action.
SPECIAL PRESENTATIONS
A. Proclamation: Pacifica Sports Hall of Fame Week Feb. 17 - 22, 2025 Mayor Beckmeyer read a proclamation honoring Pacifica Sports Hall of Fame Week.
Horace Hinshaw accepted the proclamation honoring the members being inducted into the Hall of Fame this year and encouraged everyone to come to the dinner celebration.
CONSENT CALENDAR
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Mayor Beckmeyer asked if anyone on Council wished to pull any items and, seeing no one, opened public comments.
Clif Lawrence, Pacifica, referred to Item #4 and asked what happened between the two fiscal years regarding the intergovernmental transfer drop of $5 million.
Mayor Beckmeyer closed public comments and asked staff if they can get an answer on that question.
Finance Administrative Services Director Gómez stated that intergovernmental transfers decreased from the prior year. The City received the last ARPA funding in FY 2022-23, and compared to FY 2023-24, that is $4.9 million less.
Mayor Beckmeyer asked if the ARPA fundings were related to COVID-19 relief.
Finance Administrative Services Director Gómez responded affirmatively.
Councilmember Boles expressed gratitude to the finance team for the extensive work on the report to help when planning for the next financial year.
Councilmember Boles moved to approve the Consent Calendar; seconded by Councilmember Bier.
City Clerk Coffey took a vote by verbal roll call.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Beckmeyer, Bier, Boles Espinosa, Wright
1. Approval of Disbursements for 01/01/25 through 01/31/25.
PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of January 2025.
2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the January 13, 2025 City Council Regular Meeting.
3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
4. Annual Comprehensive Financial Report (ACFR) for the fiscal year ended June 30, 2024 PROPOSED ACTION: Accept the City of Pacifica Annual Comprehensive Financial Report (ACFR), Independent Auditor’s Report, and other related documentation for the fiscal year ended June 30, 2024.
5. Notice of Completion for the Fire Station 71 & Annex Garage Roof Project
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Attachment: Attachment B: Minutes of 2-10-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 4 February 10, 2025
PROPOSED ACTION: Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the Fire Station 71 & Annex Garage Roof Project; and authorize the City Manager to release the retention funds to the contractor.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Aren Clark, Pacifica, questioned the City Manager’s management of grant funding for projects in Pacifica and shared his concerns about what the City did and did not do to care for Pacifica and offered to assist the City.
Suzanne Moore, Pacifica, stated she was speaking about the closure of Ocean Shore School and the lack of transparency and community input in this decision and shared her thoughts on what she feels needs to be done for the sake of our children.
Ricardo Guerra, Pacifica, stated that he was beaten and had his dogs stolen, and he expressed concerns about being a victim of racism and no one being willing to help him.
Clif Lawrence, Pacifica, was speaking on an award to Mr. Tong which was discussed in closed session regarding liability of $2.4 million and suggested listening to the judge’s suggestions on handling issues.
Mayor Beckmeyer called for a short break and then reconvened the meeting.
Lynn Adams, Pacifica, thanked the City for supporting the Pacific Beach Coalition on Earth Day. She added that April 26 is Earth Day and the activities that will be taking place that day with many people participating from outside Pacifica as well.
Anita Rees, Pacifica, provided the Pacifica Resource Center’s hours of operation and shared their housing team’s assistance for the homeless, tax services, veterinary help, and other available programs.
Amanda Nordquist, Pacifica, referred to Recology of the Coast’s pickup time at her apartment complex before 5 a.m. four days a week and shared her concerns about the disruption and problems it creates.
Remi Tan, Pacifica, agreed with the previous speaker, and shared his concerns about the early hours for trash pickup and suggested alternative times for pick up. He also expressed concerns about the trash situation on Esplanade where there are oversized vehicles as well as the need for more spaces for oversized vehicles.
COUNCIL COMMUNICATIONS
Mayor Beckmeyer and Councilmember Boles asked about following up on Recology’s contract and hours at a future Council meeting.
City Manager Woodhouse stated that staff can follow up with Recology on compliance with their contract provisions as well as a summary of the contract.
Councilmember Boles stated that the Airport Community Roundtable met with the new members and she was excited that County Supervisor Jackie Speier is now a representative.
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Attachment: Attachment B: Minutes of 2-10-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 5 February 10, 2025
She and Councilmember Wright received a private onboarding for the Emergency Services Council with Director Shruti Dhapodkar, who is building for emergency response, education, preparedness, and mitigation, and invited our coastal representative, Logan Ruggles, in a coastal tour she was doing for Stanford students. She was excited to be on that committee to learn more about fire risk, etc., what the county is doing and what money they can bring to Pacifica. She was also asked to be on their finance subcommittee as they do not have a coastal representative. She mentioned that the coastal tour was separate from Council but was fun and a professor at Stanford contacted her about a potential grant to apply with the university and the City. Partnership for Bay’s Future had a meeting in San Francisco about aligning policy and financing for affordable housing with a presentation from the Planning Director in the City of Richmond.
Mayor Beckmeyer asked if that was the fellowship through the San Francisco Foundation.
Councilmember Boles stated they are one of the founders along with the Chan Zuckerberg Initiative.
Councilmember Wright stated he and Councilmember Boles attended the PCE meeting. He attended a workday event with the Rotary Club at Sanchez. He attended a League of Cities training in Anaheim with Councilmember Espinosa and it was very informative for new members. Lastly, he listened to the Town Hall with Senator Becker and former Congresswoman Anna Eshoo.
Councilmember Espinosa referred to the training she and Councilmember Wright attended, and they learned a lot about the budget and the Brown Act. She attended the Sanchez Museum of Art which held an event on democracy and they had a roundtable where people talked about how they perceived democracy. She stated that she took pictures of the coast the past weekend and found it interesting to see the erosion and thought it a good idea to keep monitoring it. She mentioned that many people from outside the City come to Pacifica for the ocean and she wondered what more we can do to encourage more tourists to come to Pacifica and spend more money here.
Councilmember Bier stated she attended the Library JPA meeting and congratulated Ashley Larsen, a Pacifica Librarian, who received special commendations for her years of service.
She thanked CORA for coming to PCT and the Pacifica Collaborative to do Speak Up. She went to the leadership training and they visited ALAS and coastside non-profits. She attended the Hope Interagency Committee and they are going to start re-imagining their mission. She gave a special shoutout to Vicky Moore for all the time and effort she put into Pacifica locals for the last few years and apologized to her for some of the negativity she received and felt she did the right thing to step aside. She asked if we can adjourn in honor of Philomena O’Shea.
Mayor Beckmeyer stated that there has been a lot of talk at the Pacifica School District Ocean Shore School which has been the subject of many meetings and will continue to be. She encouraged the public to check the school district website and meetings. She stated she was in San Jose learning about school librarianship. She thanked Councilmember Bier for welcoming CORA. She thanked PCT for recording a townhall with CORA explaining their services regarding partner abuse, the City’s program, and the services they offer. She stated that the Beautification work schedule keeps getting rescheduled because of rain but she did her own beautification project on the weekend; she and Councilmember Espinosa did some weedout spots in the Civic Center area where they also met at the Little Brown Church to do some research on Andy Pappas who passed away last year and they had access to the archives.
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Attachment: Attachment B: Minutes of 2-10-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 6 February 10, 2025
She had lunch with Councilmember Boles yesterday and had the opportunity to bring Councilmember Espinosa to the Beautification Advisory Committee as the new liaison. She referred to Councilmember Espinosa’s comment about Economic Development Committee opportunities and stated that was coming up at their next meeting.
STAFF COMMUNICATIONS
City Manager Woodhouse spent most of the previous week in Southern California at the League of California Cities City Manager’s Department meeting, and it was an excellent annual gathering of City Managers and Asst. City Managers. There were great sessions on California economics at a macro state level and more micro sessions about tax increment financing tools.
He stated there was a session about the City of Bell corruption scandal and an update on the recovery. There were many discussions about fire recovery, particularly related to the Los Angeles fires, as well as updates on CalCities advocacy efforts. He was installed as the president-elect for this year for the ICMA, the California affiliate for the International City/County Management Association.
Councilmember Wright wanted to express his appreciation that, while the City Manager was away on training, he was still receiving communications from him and, busy as he was, he was still keeping his fingers on the pulse on Pacifica.
Mayor Beckmeyer thanked Asst. City Manager Carter and Police Chief Sarasua for filling in on site in Pacifica when the City Manager is away. She mentioned the heavy rainstorm we had.
While it was a serious situation, she was very appreciative of the quick responses from our first responders. She then shared that the next Zoom meeting for questions and answers with the North County Fire will be on February 25.
PUBLIC HEARINGS - NONE.
CONSIDERATION
6. Appointment of Mayor Pro Tem
PROPOSED ACTION: Appoint a Member of Council to serve as Mayor pro Tem City Clerk Coffey referred to what Council directed for process on this item.
Mayor Beckmeyer opened public comments.
Lois Marshall-Ward, Pacifica, appreciated Council revisiting this issue. She spoke positively about this issue being resolved and appreciated Councilmember Bier’s decision. Her suggestion was to appoint Councilmember Boles as Mayor pro Tem.
Suzanne Moore, Pacifica, appreciated Council, staff, and the public for giving a chance to revisit this issue. She expressed her appreciation of Councilmembers Bier and Boles and hoped Council would vote unanimously for Councilmember Boles to fill this position.
Clif Lawrence, Pacifica, shared his appreciation of Councilmembers Bier and Boles and looked forward to Council unanimously appointing Councilmember Boles as Mayor pro Tem.
Lynn Adams, Pacifica, shared her appreciation of Councilmember Bier stepping down, approval of Councilmember Boles’ abilities, and request to Council to appoint her to the Mayor
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Attachment: Attachment B: Minutes of 2-10-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 7 February 10, 2025
pro Tem position.
Cata Gomes, Pacifica, shared her appreciation of Councilmember Bier stepping down, approval of Councilmember Boles’ abilities, and hope for a unanimous approval of her to the position. She added appreciation of Councilmember Espinosa’s comments on ecotourism and expressed the need for helping the unhoused in our city.
Cindy Abbott, Pacifica, shared her respect for Councilmember Bier doing the right thing in this unfortunate situation and looked forward to Council approving Councilmember Boles as Mayor pro Tem.
Remi Tan, Pacifica, thanked Councilmember Bier for her graciousness in her letter and spoke in support of Councilmember Boles as the most qualified person on Council for this position. He urged Council to appoint Councilmember Boles as Mayor pro Tem.
Irene Lee, Pacifica, thanked Councilmember Bier for stepping down as Mayor pro Tem and she favors the selection of Councilmember Boles for the position. She also hoped for a rotational process so every district can be represented.
Lyla Reinero, Pacifica, thanked Councilmember Bier for her graciousness and compassion and voiced her support of Councilmember Boles as the next Mayor pro Tem.
Summer Lee, Pacifica, stated she is moved by Councilmember Bier’s actions and appreciated her legacy of kindness. She supports Councilmember Boles as the next Mayor pro Tem and hopes for a unanimous vote by Council.
Betty Duran, Pacifica, appreciated Councilmember Bier stepping down courageously as Mayor pro Tem and hopes the Council supports Councilmember Boles for Mayor pro Tem.
Mayor Beckmeyer closed public comment. She then asked if any Councilmembers had an interest in being appointed to the position of Mayor pro Tem.
Councilmember Boles stated she was interested. She stated that the December 9 meeting was a difficult meeting for her, as well as for Councilmember Bier. She is glad we are working on this process, adding that she would never do anything to hurt Councilmember Bier or question her ability to lead the City as Mayor pro Tem. She was okay if Councilmember Bier wanted to put her name back in for that position. She thought that Council was not able to talk about it and that was the problem with the process and we did not have clear rules. The community wants a democratic process, to follow the Council handbook and be respectful of each other, and show Council’s leadership roles to the community. She agreed that, when Councilmember Bier was Mayor, there was a change; Councilmember Bier reached out to the public and listened to them and, even when the public disagreed, it was Council’s job to listen more to their concerns and explain the situation to them or learn something from them. She feels that Councilmember Bier always puts the interest of the public over her interests. If she wants to be considered again, she is okay with it as having that title is not the only way for Council to contribute.
Councilmember Bier stated she has spent a lot of time comparing herself to Councilmember Boles and realizes that they have different thoughts and feelings, and they see the different parts of each of them and be okay with that, and she is willing to do that. She has no desire to put her name back in. She stated that she was disappointed that Councilmember Boles did not
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Attachment: Attachment B: Minutes of 2-10-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 8 February 10, 2025
want to be on the ad hoc committee with her; she is also looking forward to working with Councilmember Espinosa who will bring great energy into the discussions. She thanked Councilmember Boles and the public for their kind words. She felt that, if we can come together as Council, recognize our humanness, forgive each other, and build trust, we will be alright.
Councilmember Espinosa asked if she can make a motion.
Mayor Beckmeyer stated that she can but Councilmember Wright has some questions. She asked, as Councilmember Boles has expressed her interest in the position, and we will have deliberation, can she consider her as seconding the motion.
Councilmember Espinosa agreed to that.
Councilmember Wright asked if Councilmember Espinosa had any deliberation comments before the nomination.
Councilmember Espinosa responded that she did not.
Councilmember Wright then stated he appreciated Councilmember Bier’s demonstration of leadership in choosing to step down as Mayor pro Tem. He felt horrible about the treatment Councilmembers Bier and Boles faced and felt this was the right thing to redo the process. He wished we could go back in time and do it better from the start so that all councilmembers and the public did not feel the way they do now, but added that the process has brought Council to a better place in working together and getting closer through this situation.
City Attorney Kenyon clarified that Council will be making a motion to appoint Councilmember Boles as Mayor pro Tem.
Councilmember Espinosa moved to appoint Councilmember Boles as Mayor pro Tem, adding that she will do an excellent job in that position as well as in the position of Mayor. She looks forward to working with Councilmember Bier and thanked her for trying to keep the community together.
Councilmember Bier seconded the motion.
City Clerk Coffey took a vote by verbal roll call.
Mayor Beckmeyer called for a break and then reconvened the meeting.
APPOINTMENT OF COUNCILMEMBER BOLES TO THE POSITION OF MAYOR PRO TEM RESULT: ADOPTED [UNANIMOUS]
MOVER: Mayra Espinosa, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Beckmeyer, Bier, Boles, Espinosa, Wright
7. Model Feasibility Cost Sharing Agreement for Continuing Authorities Program Projects with the US Army Corps of Engineers for the Continuing Authorities Program 103 and 204 Studies
PROPOSED ACTION: Adopt the Resolution entitled “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to execute Model Feasibility Cost
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Attachment: Attachment B: Minutes of 2-10-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 9 February 10, 2025
Sharing Agreement and Initiate the Feasibility Studies for Continuing Authorities Program 103 and 204 Projects with the US Army Corps of Engineers; and execute budget amendment appropriating $1,290,000.00 from available fund balance in Fund 38 - Disaster Accounting Fund”
PW Dep. Director Yip stated that he was joined by Juliette Hayes, representative from the US Army Corp of Engineers.
Representative Hayes stated she is the Regional Continuing Authorities Program Manager and thanked them for having her be here.
PW Dep. Director Yip presented the staff report.
Mayor pro Tem Boles stated she was confused about the Manor project, which was from the Bluffs apartments to Manor, and she knows the City has another project on 400 Esplanade.
She asked what does project entail and how does it tie into the other project.
PW Dep. Director Yip mentioned the 400 Esplanade section is unarmored and the City’s request to the Army Corps is to study the unarmored section in the hopes of it leading to the General Investigation. Currently, the City only has the CAP 103 to study the unarmored section.
The City is trying to get 400 Esplanade permitted with the Coastal Commission for riprap placed there around the 2016 storms and, as a part of that project, there may be mitigation fees. For that project, there could be a trail parallel to Esplanade at this location.
Mayor pro Tem Boles asked if he means at the top end of the bluff, not a trail down to the beach.
PW Dep. Director Yip stated it could be either.
Mayor pro Tem Boles stated that there was a ramp that PW used to access the beach but she did not know if it was part of this site or the 400 Esplanade site.
PW Dep. Director Yip stated, if that were to be part of the project, it would be part of 400 Esplanade. He stated that now there is no project defined for the 380 Esplanade site. When we do the feasibility study, we will figure out what project could come out from that.
Mayor pro Tem Boles asked if there is a reason that we are trying to do this now. Knowing the federal government is changing positions on funding, she asked if that is why we are trying to do this more quickly. She asked if the funds we were granted could be rescinded for any reason.
PW Dep. Director Yip stated he would pass the funding question of possible rescinding of funds to the Army Corps, but regarding the project, in his two years with the City, we have been trying to get the CAP 103 and 204 studies in place. He stated that there has been a CAP 103 study from 2017 for the 310 and 330 Esplanade project, so it is a long process.
Representative Hayes stated, regarding the funding, most Army Corps projects have to be authorized by Congress and then appropriated. She stated the continuing authorities is continually authorized and then goes through the budgetary process. She stated that these projects were authorized as were determined appropriate for the authority and the appropriations have already been set aside by the headquarters. She added that she cannot speak with any definite certainty but it is a solid program.
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Attachment: Attachment B: Minutes of 2-10-2025 Special and Regular Meeting (5875 : Approval of Minutes) City Council Regular Meeting 10 February 10, 2025
Mayor pro Tem Boles asked if the $1.34 million was paid all at once or paid along the way.
Representative Hayes stated that the City can terminate the relationship with US Army Corps but the critical part is that it is a cost-share balance and that relationship is checked every month and every quarter so we will not be dramatically out of balance any time. She added that we can also check in more and have their project delivery team meetings every two weeks with the City Manager or City staff. She stated, hearing the concern, she will take that back to her team to make sure the cost-share and spending is communicated regularly.
Councilmember Wright thanked her for being here and helping us come up with good solutions to our problems. He wanted to understand the bounds of the project.
PW Dep. Director Yip stated the CAP 103 study is only the gap, that section with no riprap on Esplanade, and the CAP 204 study is the sand nourishment at Beach Boulevard from Paloma to Clarendon.
Councilmember Wright assumed that includes the tie-ins with the existing infrastructure there and making sure we do not create more harm next door by doing this here.
PW Dep. Director Yip stated that we do not know what project will come from the feasibility study. There will be engineers working on it who will take into account armoring and they will be looking at neighboring properties to make sure it does not disrupt their properties.
Mayor pro Tem Boles asked how sand nourishment relates to the Beach Boulevard Infrastructure Resiliency project.
PW Dep. Director Yip agreed that there is sand nourishment as part of the Beach Boulevard Infrastructure Resiliency Project. The reason why BBIRP is not discussed in this staff report is because they are also short listed for a federal grant from Building Resilient Infrastructure and Communities (BRIC). He stated that there is a local match that is non-federal for that grant as well. We do not know if we will get the BRIC grant but will look at that as we get closer to finding out information.
Councilmember Wright asked if there was any economy of scale of doing them concurrently.
PW Dep. Director Yip stated there was a scope on the Beach Boulevard Infrastructure Resiliency Project that we need to keep for the BRIC grant. It is not just about the monetary value of trying to do everything at once but keeping to what we applied for on the BRIC grant.
Mayor Beckmeyer opened public comments.
Clif Lawrence, Pacifica, stated he heard that we have two concurrent projects being envisioned and asked how we protect the investment of one if the other has to undo it or replace it if there is conflict with the two and how the decision affects the future of BBIRP.
Kimberly Finale, Pacifica, had concerns about this proposal and future impacts on the City.
She stated this area has been studied for decades and stated Council should revisit previous studies to understand it has been exacerbated.
Cata Gomes, Pacifica, stated sea walls and armoring the coast is not a good approach. She
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stated the best scientific way is to protect and restore marshlands, dunes, and wetlands. She suggested more research be done before we move forward with this.
Remi Tan, Pacifica, shared resources on the coastline and artificial reefs proposals that should be looked in conjunction with the CAP 204 study. He also stated the CAP 103 study needs to be more holistic, in light of Coastal Commission’s record against armoring, and perform costsharing with the property owners along the area that gets most of the benefit.
Irene Lee, Pacifica, shared her concerns about the new situation in D.C. that could cancel funding, as well as the timing of the projects’ processes and possible future debt to the City.
Kimberly Williams, Pacifica, stated, as a representative of San Mateo County Surfriders, they had concerns about the success of sand nourishments and suggested the City take an alternative approach to a hard armoring strategy for Pacifica.
Mayor Beckmeyer closed public comments.
Councilmember Bier thanked the Army Corps representative for being here and asked if she can talk about their working relationship with the Coastal Commission in any respect.
Representative Hayes stated they are working on delivering a workshop together, along with Coastal Conservancy and other regulatory agencies, to explore the different permitting requirements for different solutions and is a collaborative relationship. She stated the Army Corps has a regulatory component to it. She concluded that it is respective and collaborative.
Mayor pro Tem Boles saw there was public engagement as part of this process and asked if she could talk about that a little bit.
Representative Hayes thinks their goal is to deliver a project that meets its purpose and supports the community in a sustainable way and takes social and environmental considerations. There are agency specific procedures that will apply to their programs and look at comprehensive benefits, not just the economics of a project but social and environmental impacts to decide which alternative moves forward. She stated they want build on what has already gone forward and bring in the public in a meaningful way so they can comment on ideas brought forward, such as the benefit-cost analysis inherent in the selection of the best path forward. She stated that the study is looking at the site-specific study by looking at all the project sites and components and they come up with a variety of alternatives. She stated that the alternatives are evaluated based on criteria developed with the community. She stated the Continuing Authorities program is for small projects and this will not solve all the problems on the coast in Pacifica. It is going to be of smaller scale and shorter duration. That is another piece of the public engagement as they want to be clear about what the projects are and are not. She welcomes any ideas on how to engage well with the community.
Mayor Beckmeyer stated that the community is very interested in engaging on public issues, especially coastal issues. She asked how CAP 103 and CAP 204 relates to a General Investigation study as she heard in public comments that the whole coastline in Pacifica needs to be studied and cannot look at them piecemeal. She asked if they can describe the scope.
PW Dep. Director Yip stated that the CAP 103 study can lead to General Investigation from studying the unarmored section and possibly the need to study the whole coastline and added that they could trigger it with the monetary value. If you start with the unarmored section of 380
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Esplanade and it exceeds the $10 million threshold in CAP 103, then the recommendation comes from the Army Corps staff for the General Investigation. The reason the City went with this approach as it has been done before in San Francisco; a project that started with a CAP 103 study eventually led to the General Investigation.
Representative Hayes added that one piece of good news is that the Continuing Authorities program project limits were increased to $15 million under the Water Resources Development Act of 2024 which passed in January 2025. They received implementation guidance and approval for that $15 million project limit. Because it is a partnership, if Pacifica staff finds that the alternative the Army Corps came up with will not cut it, then they would make a recommendation to do a GI study that requires authorization and appropriation and, thus, is a longer term engagement with the correctional representative and D.C.
Councilmember Wright asked typically, when looking at these studies, what kind of lifetime are they looking at to provide a solution.
Representative Hayes stated that it depends on the goals of the community. When doing hard infrastructure, you are often looking at a 50-year timeline and making a benefit-cost analysis based on that 50-year project life expectancy. It is possible they would not be able to find a solution that lasts 50 years and hits that ratio as they have to have that benefit-cost analysis.
The costs and benefits, largely economic, social and environmental, have to balance out, and that will drive the solution. They do not what alternatives they come up in the study.
Councilmember Wright stated, in terms of consideration, there is armoring, artificial reefs, groins, sand nourishment, etc. and asked what other ones will be thought about and contemplated in this study.
Representative Hayes stated that with the Beach Boulevard CAP 204 the area that looked most promising, based on the short review of existing information and looked quite separable from the rest of the project planning, was to do specific dune recreation at the Clarendon gap and designing it in a way to hold the sand. She stated that they cannot do the whole front of Beach Boulevard with the funds they have; thus, being strategic about where that funding makes sense was one idea. She stated it was geographically separated from the Esplanade/Manor area which looked more like closing that gap with riprap to make it contiguous. There were public comments about armoring and they are looking closely at that idea.
Mayor pro Tem Boles stated, from what she read in our vulnerability assessment, she thinks there are more choices at Beach Boulevard where we do not have high bluffs and erosion issues and can look at dunes. She has not heard of any nature-based solutions possible for tall bluffs. She thought it was a matter of buying time knowing that erosion will continue and potential losses to the beach that are narrowing more every year as a tradeoff. She referred to the Coastal Commission and Coastal Act possibilities for protecting existing buildings and more leniency for infrastructure. She asked if they usually checked in with them along the way to see what might be possible. She stated that we were also in the process of updating our Local Coastal Land Use Plan with them and the policies we are looking at that may mean it is more difficult to do armoring in other parts of town besides Sharp Park and Rockaway. She is curious if they have thought about that, looked at our policies, and if there are any red flags they have seen.
Representative Hayes stated Pacifica is in a tough spot and she did not see moving forward without everyone participating and she thought we would have to bring along the regulators.
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They are not ignorant of how hard this is and time is not on our side and all those agencies take a while, so we have to keep partnering and problem solving. She thought leveraging our good relationships and their interest in moving things forward and finding solutions they did not build into our policies ten or twenty years ago.
Mayor Beckmeyer wanted to echo something she said regarding partnership. We are here because of the work we have been doing collaboratively with partners, bringing them and having them tour our area with our congressional representatives advocating with Army Corps.
She stated that there are group meetings with Army Corp and Coastal Commission as well as 17 different agencies in the state that meet regularly to look at these issues and recognize the overlaps. She agreed with her that we are in a very high energy wave environment, especially in the CAP 103 area, and looking at what our options are is the point of doing this. She mentioned public comment referring to this area being studied to death; however, it has not been studied by the US Army Corps under a CAP 103 study, and that needs to happen for us to move forward with the Coastal Commission issues. In terms of our community, she appreciates the close observations and appreciates having well-regarded coastal engineers who are working on issues daily. She asked City Manager how he would imagine the two studies, CAP 103 and CAP 204, with the proposals in our Local Coastal Land Use Plan, Coastal Management Plan, and Mitigation Plan.
City Manager Woodhouse has stated for his eight years here that Pacifica’s coastal issues are complex, and solutions will involve local, regional, state, and federal partnership for funding in addition to studying and implementing programs. He thought this is a tangible beginning to these CAP projects and it is exciting to be bringing a federal partner into this. In terms of how this rolls forward related to our shoreline adaptation planning processes that are an action item in our Local Coastal Land Use Plan, everything is on the table as we move forward in future years; all of the ideas and all the stakeholder agencies, including local community, county, state and federal, should be at the table to look at solutions to the complex problems we have, and what is the best path forward in the short term and emergency needs to buy time for mid- and long-term solutions in the best interest of Pacifica. He thus believes these CAP studies are part of the formula that need to happen. He felt we were on the cutting edge of action for future shoreline adaptation and this all adds to that.
Councilmember Wright believes we all know we have a big problem there and we need the Army Corp’s help. He stated he would like to know some considerations on her list that she brings to these projects, such as the effect on the surf, property protection, fishing, environment, public access, safety, whale and fish migration, etc.
Representative Hayes referred to life safety and property protection as being considered all the time. For the other less common ones, such as whale migration and other impacts on the environment, they would rely on local knowledge to elevate them; they are important considerations to bring to the table and is a critical role for public engagement. She stated that there are things they have to do by authority or the fact that they are a federal agency to protect life and property. There are things they do not know that are important and ask that they get brought to them.
Councilmember Wright stated he looks forward to working with them and having them help us.
Mayor pro Tem Boles thanked him for his question, adding that Army Corps also works on ecosystem reparation and work across agencies. She knows they will be looking at different possible solutions and bringing them to the public and we can talk about it. She stated they
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were not necessarily marking a decision today about what they are doing, just exploring options.
Representative Hayes added that any change you see in a federal agency, speaking from the perspective of working for FEMA previously and now Army Corps, the best changes are driven from engagement with the community and based on community need. She reiterated that it was critical to get this important feedback so they can change for the better and meet the needs of the community in an appropriate way.
Mayor pro Tem Boles asked about the timing. She asked, for Esplanade, where we have seen 30 feet of bluffs lost, some overnight and others during the winter season, how much time do we have. She acknowledged that it is an initial design process and not a project.
Representative Hayes stated she cannot tell her how much time they have.
Maiyor Beckmeyer asked if she wanted to know how much time the project will take, beginning with the study.
Representative Hayes stated that, once they get the funding from headquarters, probably midMarch, it is their goal to get all of their work done in a year for the feasibility study, and then it gets reviewed by everybody. She stated that the review takes as long as their work, i.e., a district review, division review, and a headquarters review, just to make sure all the math is right, all the assumptions are taken care of. Therefore, two years is the amount of time they would expect to spend on the study. Then they come back but there is not a lot of design done at that point, but just enough for them to move into the design and implementation phase.
Mayor pro Tem Boles stated, even though we are spending a lot of money, by doing it through Army Corp, there is potential funding for the actual project that the community decided was the right project and that is the other benefit.
Councilmember Wright stated it has been his experience that good planning saves you money in the long run. He asked if she could speak a little bit to that and how her expertise in doing the study and review is going to benefit us.
Representative Hayes stated right now what they have is an overview of existing data and what they think they know. The planning process will let them explore that more, find out what they do not know, find out what they need to know and then work with the city to figure out what the priorities are and what the goals are. Then after coming together, they do the tradeoff analysis on the options and alternative. She cannot say what they are going to be but at least it will be documented and backed up by data. They have their assumptions documented up front but they also have the risk register for the unknown so they can adapt if needed as they get through the project implementation.
Councilmember Wright was almost ready to make a motion to move forward with this as proposed by staff.
City Manager Woodhouse asked, when the motion is made or has been made, if they could specify every reference to the $1.29 million that appears both in the recommendation and resolution language needs to be changed to $1.34 million so we have that as part of the record and part of the motion.
Councilmember Wright changed his motion to as amended by staff; seconded by Mayor pro
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Tem Boles.
Mayor pro Tem Boles asked if they can clarify what our fund balance is for the Disaster Accounting Fund now in light of the earlier decision Council made today.
City Manager Woodhouse stated the current fund balance is $7.1 million.
City Clerk Coffey took a vote by verbal roll call.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Greg Wright, Councilmember
SECONDER: Christine Boles, Mayor pro Tem
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
ADJOURN
Mayor Beckmeyer adjourned the meeting at 10:12 p.m. in honor of Philomena O’Shea.
Councilmember Bier stated that Philomena O’Shea was a matriarch of Pacifica who took so many women through recovery in Alcoholics Anonymous and other programs. She stated she was an amazing person and she will be very missed.
Transcribed by Barbara Medina, Public Meeting Stenographer.
Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Sue Beckmeyer, Mayor
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Attachment: Attachment B: Minutes of 2-10-2025 Special and Regular Meeting (5875 : Approval of Minutes)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/10/2025
1 SUBJECT:
Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
RECOMMENDED ACTION:
Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
STAFF CONTACT:
Roland Yip, Deputy Director of Public Works/City Engineer 650-738-3767
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• Failure of the sea wall and promenade on Beach Blvd. (in the vicinity of Santa Maria Avenue), which have been repaired, from the January 22, 2016 storm. • The 300 & 400 block of Esplanade experience episodic bluff erosion. In recent years (2016-2018), the bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• Undermining of a eight-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean in the vicinity of 700 Palmetto Avenue from the January 22, 2016, storm. The project was completed on April 24, 2023. • A failure of the seawall and promenade on Beach Blvd. in the vicinity of Santa Rosa Avenue and the Pier was discovered on December 16, 2020. Ocean waves, king tides, and high swells undermined a portion of the sea wall and created a large void (25’x25”) between the pier abutment seawall connection, affecting the sidewalk and promenade.
City staff and contractors stabilized and repaired the large void on January 22, 2021.
The sidewalk and promenade restoration were completed on February 22, 2021.
Monitoring of the repaired area is on-going.
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• On December 29, 2020, another failure of the seawall occurred approximately 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. A void, approximately 10’ deep by 15’ long, was found behind the seawall and was repaired with geotextiles and concrete slurry on January 5, 2021. Full restoration of this section was complete in February 2021. Monitoring of the repaired area is on-going. • On January 14, 2021, a combination of high tides and large waves damaged a forty-foot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. Following this event, the Pier was closed due to safety concerns. City staff requested a structural engineering assessment of the above deck pier elements and a proposed repair and associated cost from a local engineering consultant. This information was provided to the City at the end of March 2021. The pier was reopened on April 2, 2021, but the damaged portion was fenced off for safety reasons. The City is currently moving forward with a repair project and is designing the repair. Construction will be funded by grant money provided through a Senate Bill 129. The City Council approved a resolution on December 13, 2021, to approve the application of the state grant funds for the repair of the pier and the application has been sent to the State Department of Parks and Recreation for processing. On May 13, 2022, the City received a Coastal Development Permit waiver from the California Coastal Commission to perform this work. A bid opening for the repair was held on June 9, 2022, and the City received one bid, which was $2 million above the project budget. Council rejected the bid and authorized the project to be rebid. The rebid for replacing the guardrails in need of immediate repair came in over $1.4 million and all of the guardrails at $4 million. As the project was beyond what had been funded for the project, the City pivoted to do further inspections on the pier before a sizable investment is made in fixing the guardrails, since it was prudent for the City to understand the full needs of the pier. The 2023 Pier Condition Assessment Report has been finalized and is able to be viewed at www.cityofpacifica.org/pier. In summary, the 2023 report notes that the end of the main pier and L-section of the pier is in serious condition and should be fixed within the next two years. The remaining area of the main pier is considered in poor condition and should be repaired within four years. This report does not include the new damage sustained during the Dec. 28, 2023, high tide/big wave event. The structural engineers determined there was additional damage to the piles, handrails, and deck. The structural engineers recommended limiting public access on the pier to approximately half of the main pier deck until a complete assessment be made after the winter storms. • In November of 2023, a failure behind the seawall was discovered at the intersection of Beach Blvd. and Salada Ave. A void approximately 40’ long and 12’-15’ deep (2’-7’ in width) was found behind the seawall and was repaired with concrete and cement slurry.
The final sidewalk replacement was completed at the end of December 2023. • On Friday, December 29, 2023, another failure behind the seawall was discovered at Beach Blvd. and San Jose Ave. and was temporarily plugged. The final repair was completed on January 3, 2024, with the final sidewalk section and wall completed a week later. The total repair area was approximately 300 sf. This also caused damage to the Milagra storm drain outfall and left substantial sand deposits on the Beach Boulevard Prominade and on the southern Beach Boulevard rock revetment. • In Mach of 2024, City staff received an Emergency Coastal Development Permit (ECDP) from the California Coastal Commission (CCC) for removal of the substantial sand deposits left on Beach Boulevard Promenade and southern rock revetment as well as for 3 Packet Pg. 64
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the repair of the damage to the Milagra outfall. Repair to the outfall and removal of the sand on the Beach Boulevard Promenade was completed in late March/April 2024.
Removal of the sand from the southern Beach Boulevard Rock Revetment is expected to be completed by mid-May 2024, with work starting on May 9, 2024. • In May 2024, a sink hole (approx. 5’ w x 25’ l) was discovered behind the seawall on Beach Blvd. to the north of Santa Maria. The hole was repaired through an emergency contractor.
• In November 2024 a new sink hole (approx. 8’ w x 30’ l) was discovered behind the seawall on Beach Blvd. between Carmel Ave and Santa Maria Ave. The hole is currently being repaired through an emergency contractor. We anticipate the repairs will be completed by December 16, 2024
The City Council first ratified this proclamation (Attachment 1) at its regular meeting of January 25, 2016. Since that date, additional damage had occurred along Beach Boulevard and Esplanade Avenue as noted above.
Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with February 10, 2025, being the most recent.
The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.
The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
FISCAL IMPACT:
None.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (PDF)
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"ATTACHMENT 1"
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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5871 : Continuation of
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/10/2025
1 SUBJECT:
Quarterly Financial Reports for the quarters ending September 30, 2024 and December 31, 2024
RECOMMENDED ACTION:
Review and accept the Quarterly Financial Reports for the quarters ending September 30, 2024 and December 31, 2024
STAFF CONTACT:
Marisol Gómez, Director of Finance and Administrative Services (650) 501-0257
[email protected]
Lucy Xie, Deputy Finance Director
(650) 501-6014
[email protected]
BACKGROUND/DISCUSSION:
Fiscal sustainability remains one of the City Council strategic priorities, which includes planning for and implementing long-term financial health and stability. A key component of this goal includes preparing a quarterly financial report that would provide readers with an executive summary of the City’s current economic conditions related to the annual operating budget.
In FY 2021-22 staff implemented a new financial reporting practice on a quarterly basis to enhance accountability and transparency in managing public funds. This work is especially meaningful as we continue monitoring the post COVID-19 pandemic recovery of the local economy and the City’s financial health.
On June 24, 2024, the City Council adopted the FY2024-2025 Budget.
In September 2023, the Finance Department began implementing a new ERP system for the City’s Financial and HRM systems while simultaneously managing daily operations. The Financial System successfully went live on July 1, 2024. Since then, our team has been actively engaged in system training, addressing system adjustments, and completing conversion entries from the GEMS legacy system to the new financial system.
Additionally, Finance has been conducting the year-end audit, which went to Council while navigating staffing challenges, which included onboarding new employees. Given these competing priorities, the preparation of the first quarter financial report has been delayed.
The Finance Department has worked diligently in order to bring both quarters forward for Council’s review.
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The Quarterly Financial Reports summarize the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. This report intends to provide the Council and the public with a broad overview of the City’s operations and fiscal condition.
These reports provide an update on the financial status of the City’s General Fund by outlining the revenues and expenditures for the quarters ending September 30, 2024 and December 31, 2024.
General Fund is the City’s primary operating fund and is used to account for day-to-day activities. It receives unrestricted revenues and provides the City’s general administrative services, law enforcement, fire, public works, parks, beaches and recreation, and community development-related activities such as planning, building, and engineering.
Revenue sources include but are not limited to Property Tax, Sales Tax, Transient Occupancy Tax (TOT), business registration, and current fees for services such as parking charges, engineering, planning, building permit fees, and recreation services.
The First and Second Quarter Financial Reports provide an update on the financial status of the City’s General Fund, outlining revenues and expenditures as of September 30, 2024, and December 31, 2024, respectively.
These reports are prepared on a cash basis, meaning only revenues received by the end of each quarter are reflected in the analysis. Similarly, expenditures are recorded when payments are made, following the cash basis method of accounting.
First Quarter Financial Report
With the completion of the First Quarter (9/30/2024), General Fund Revenues and Transfers In were $6.8 million (14% of budget), and Expenditures & Transfers Out were $9.4 million (20% of budget).
Additional details on the City’s financial performance as of the end of the First Quarter of the FY 2024-25 are presented in Attachment 1.
Second Quarter Financial Report
With the completion of the Second Quarter, General Fund Revenues & Transfers In were $25.1 million (52% of budget), and Expenditures & Transfers Out were $20.8 million (44% of budget).
Attachment 2 provides additional information on the City’s financial condition as of the end of the Second Quarter of the FY 2024-25.
Overall, staff is pleased to report that the FY 2024-25 Budget is on track with revenues and expenditures performing as expected, validating the assumptions made by staff at the budget adoption.
However, it is important to note again that these figures are preliminary. Additional entries will be made as part of the routine review and analysis process, particularly during the midyear budget review as well as the fiscal year-end closing for audit purposes, which may result in adjustments to these numbers.
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Staff are working to bring the Mid-Year Budget Review to Council in March.
ALTERNATIVE ACTION:
There is no reasonable alternative to this informational item, as not accepting the Quarter Financial Reports will not change the City’s financial condition at the end of each quarter.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
This item furthers the City’s efforts toward Enhance Organizational and Fiscal Stability.
FISCAL IMPACT:
There is no fiscal impact associated with the Council’s acceptance of these reports.
ORIGINATED BY:
Finance Department
ATTACHMENT LIST:
Q1 FY2024-25 Quarterly Financial Report - Attachment 1 (PDF) Q2 FY2024-25 Quarterly Financial Report - Attachment 2 (PDF) 4 Packet Pg. 70
City of Pacifica
Fiscal Year 2024-2025
FirstQuarter Financial Report
1 OVERVIEW
This First Quarterly Financial Report is an analysis of the unaudited financial status of the City’s General Fund from July 2024 through September 2024. The City of Pacifica has completed the First Quarter of the Fiscal Year 2024-25. The First Quarter Financial Report will summarize the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. This report intends to provide the Council and the public with a broad overview of the City’s fiscal condition, as the General Fund is the primary operating fund of the City and is used to account for most operational activities. Information presented in this report is unaudited, and additional adjustments may occur during the mid-year and year-end processes.
GENERAL FUND
General Fund Financial Condition: With one quarter of the year complete, General Fund Expenditures & Transfers Out are at 20% of and General Fund Revenues & Transfers In are at 14% of the FY2024-25 Budget projections. Revenues are typically less than 25% during the first quarter due to the timing of certain key revenues such as property tax, business license taxes, franchise fees, and sales tax.
Table 1: General Fund Quarterly Summary as of September 30, 2024 The General Fund Balance as of September 30, 2024, is estimated to be $16,136,078, based on the audited fund balance of $18,740,450 as of the end of the Fiscal Year 2023-24, and factoring in year-to-date net change of - $2,605,372 in the first quarter.
Expenditures: Table 2 presents General Fund Expenditures by Department for Quarter 1 (Q1) of Fiscal Year (FY) 2023-24 and FY 2024-25, alongside the adopted budget for FY 2024-25. It also includes the percentage change in expenditures between Q1 of both fiscal years and the percentage of the budget spent in Q1 of FY 2024-25.
Table 2: General Fund Quarterly Expenditures as of September 30, 2024 General Fund Qtr 1
FY2023-24
Qtr 1
FY2024-25
FY2024-25
Adopted
Budget
% Change
Q1 FY24 vs
Q1 FY25
Qtr 1
% Budget
Revenues $ 4,506,250 $ 6,424,272 $ 46,646,300 43% 14%
Transfer in $ 322,975 $ 355,500 $ 1,422,000 10% 25% 14% Expenditures 8,216,985 8,969,493 45,249,871 9% 20%
Transfer out 1,006,550 415,650 1,666,200 -59% 25% 20%
Net Change in Fund $ (4,394,310) $ (2,605,372) $ 1,152,229
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Attachment: Q1 FY2024-25 Quarterly Financial Report - Attachment 1 (5876 : Q1 and Q2 Financial Reports) City of Pacifica
Fiscal Year 2024-2025
FirstQuarter Financial Report
2 Total Q1 expenditures increased by 2% from $9,223,535 (FY23-24) to $9,385,143 (FY24-25). 20% of the total adopted budget ($46.9M) has been spent in Q1. This suggests spending is roughly on track if distributed evenly across the year.
Departmental operating expenditures in General Government, Police, Public Works and PBR are on target at the end of the First Quarter an align with expected spending patterns. The expenditures are slightly lower than 25% of the budget because some contractual payments were accrued back to the previous fiscal year for some July and August payments to match with the services rendering time.
Fire Department increased 19%, from $1.90M to $2.27M in Q1. 29% of the budget spent in Q1, which is high because of overtime for OES reimbursement related that will be reimbursed later in the year.
Community Development expenditures are low due to the delay in processing and timing of reconciliation of the cost reimbursable expenses and accounting entries, which is consistent with the last year’s actuals at the end of the first quarter. We are gradually truing up the projections for the planning budget.
The Non-departmental expenditures are on track with the FY2024-25 budget, but as a tradition, we do funding of the OPEB and PENSION trust in the 4th Quarter only.
The significant 59% decrease in "Transfer Out" quarter over quarter is due to the Debt Service Fund being fully funded, reducing the need for transfers from the General Fund. This essentially provides fiscal relief to the General Fund, allowing more flexibility for other expenditures, but this is only a one-time occurrence in FY 2025. The actual transfer out based on budgete is correctly at 25%.
Revenues:
Table 3: General Fund Quarterly Revenues as of September 30, 2024 General Fund
Expenditures by
Department
Qtr 1
FY2023-24
Qtr 1
FY2024-25
FY2024-25
Adopted
Budget
% Change
Q1 FY24 vs
Q1 FY25
Qtr 1
% Budget
General Government $ 1,143,772 $ 1,169,191 $ 7,973,229 2% 15% Police Department 2,440,078 2,843,391 12,175,197 17% 23% Fire Department 1,904,475 2,267,574 7,890,064 19% 29%
Community Development 402,478 290,861 4,439,250 -28% 7% Public Works 956,307 937,317 4,827,591 -2% 19%
PB&R 1,260,740 1,322,243 6,302,690 5% 21%
Non-Departmental 109,135 138,916 1,641,850 27% 8%
Transfer Out 1,006,550 415,650 1,666,200 -59% 25%
Total General Fund
Expenditures&TransferOut $ 9,223,535 $ 9,385,143 $ 46,916,071 2% 20%
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Attachment: Q1 FY2024-25 Quarterly Financial Report - Attachment 1 (5876 : Q1 and Q2 Financial Reports) City of Pacifica
Fiscal Year 2024-2025
FirstQuarter Financial Report
3 Here are the key observations and insights:
Total Q1 revenues increased by 40% from $4.83M (FY23-24) to $6.78M (FY24-25). 14% of the total annual budget ($48.07M) has been collected in Q1.
Property Tax: Property Tax is the City’s largest revenue source. The first installment of the Property Tax payment will be remitted to the City by the County of San Mateo in December 2024; The major difference between Q1 in FY2023- 24 and Q1 in FY2024-25 primarily results from less property transfer taxes received this quarter due to fewer houses sold in FY 2023-24 compared to the prior year period.
Sales Tax: As of September 30, 2024, the City has received 8% of its budgeted Sales Tax revenues. There is a two-month lag on the receipt of sales tax revenues,so the amount shown only represents one month of allocation and is consistent with the prior year.
Measure Y: As of September 30, 2024, the City has received 7% of its budgeted Measure Y Sales Tax revenues. There is a two-month lag on the receipt of sales tax revenues, so the amount shown only represents one month of allocation and is consistent with the prior year.
Transient Occupancy Taxes (TOT): TOT revenues are remitted approximately 30 days after the end of each month, and revenues are not accrued at quarter‐end (as they are at the end of the fiscal year). The first quarter reflects the TOT receipts for the months of July and August. The revenues are on target and slightly exceed the budget as 26% of the budgeted revenues is received in the first Quarter representing only two months of remittances. This healthy trend reflects the recovery of the hospitality industry, as well as recent efforts by Hdl, the City’s tax administrator in identifying short-term rental properties and bringing them to compliance. It is important to note the seasonality of the General Fund Revenues
by Type
Qtr 1
FY2023-24
Qtr 1
FY2024-25
FY2024-25
Adopted
Budget
% Change
Q1 FY24 vs
Q1 FY25
Qtr 1
% Budget
Property tax $ 65,639 $ 40,399 $ 16,958,000 -38% 0%
Sales Taxes 301,709 278,637 3,279,200 -8% 8%
Measure Y 109,217 181,371 2,512,000 66% 7%
Transient Occupancy Tax 702,574 760,341 2,978,000 8% 26% Franchise Tax 103,701 161,357 1,300,000 56% 12%
Business License Tax 19,693 10,138 570,000 -49% 2%
Utility Users Tax 254,494 621,288 2,800,000 144% 22%
Vehicle License Fee 681,567 1,450,027 4,621,000 113% 31% Cannabis Tax 107,875 94,381 860,000 -13% 11%
ERAF - - 145,000
Grants 22,291 651,723 2,358,000 2824% 28%
Investment Earning 287,790 230,227 953,100 -20% 24%
Department Programs 1,849,700 1,944,382 7,312,000 5% 27% Transfer In 322,975 355,500 1,422,000 10% 25%
Total General Fund
Revenues&TransferIn $ 4,829,225 $ 6,779,772 $ 48,068,300 40% 14%
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Attachment: Q1 FY2024-25 Quarterly Financial Report - Attachment 1 (5876 : Q1 and Q2 Financial Reports) City of Pacifica
Fiscal Year 2024-2025
FirstQuarter Financial Report
4 TOT revenues as first quarter remittances are typically higher due to increased activity during the peak vacation season.
Others Taxes: These include Franchise tax, Business License, Utility Users Tax, Vehicle License Fees, and Cannabis Operations Tax. Payments for Franchise Tax and Utility Users Taxes are remitted 30 days after the end of the month.
Business License Tax renewal takes place on November 1 annually, as such the majority of these revenues will be recorded in the second quarter.
Vehicle License Fee (VLF) remittances are delayed due to the state budget’s processing time expected in December and April. VLF draws from two funding sources: ERAF (Educational Revenue Augmentation Fund) allocations, which non-basic aid school districts are entitled to, and, if necessary, property tax revenues of non-basic aid school districts.
Any funds used by non-basic aid school districts for VLF purposes are reimbursed by the State. This year’s large allocation in Q1 represents the two years’ backfill payment by the state. Last year’s State budget did not include the remaining backfill obligations to cities. Staff will continue monitoring this revenue category and will update the Council at mid-year budget review on any new developments with the State.
Cannabis Tax shows a slight decline in comparison to the prior year, primarily due to timing issues or market shifts.
Most September payments were not recorded in this quarter and some cannabis providers were late in submitting their August tax remittances. We will be monitoring whether the cannabis industry will be performing in line with the budget projections.
Excess ERAF: (Excess Educational Revenue Augmentation Fund). Only $145,000 of the ERAF budget is recorded in the FY 2024-25 General Fund, representing the funding for the community grant program to local non-profit organizations.
The majority of these revenues are recorded in the Disaster Accounting and Housing funds, as previously directed by the Council. These revenues are anticipated in the second and fourth quarters of the year.
Grants: 28% of the annual budget collected, indicating successful grant funding receipts that were not present in the previous year’s Q1. The child care program alone has received about $580K in Q1.
Investment Earnings: 24% of the budget collected, still relatively strong especially considering that the LAIF interest earned but not received will be in the second quarter.
Department/Programs: This category includes building permits, engineering, and planning fees, and charges related to Parks, Beaches & Recreation programs and rentals. As of September 30, 2024, the City received 27% of the budget, which is consistent performance at the end of the first quarter after the summer activities. Overall, permits and planning fees tend to fluctuate based on the timing of projects.
Transfer In: 25% of the budgeted amount transferred, indicating the quarterly transfer in from other funds for cost recovery was timely done.
SUMMARY
Overall, staff is pleased to report that the FY2024-25 budget is on track at the end of the first quarter, with revenues and expenditures performing as expected. The City’s operating expenditures are at 20% of the budget at the end of the first quarter. Due to the nature and timing of tax collection receipts, it is difficult to fully analyze revenue based on projections after the first quarter alone, but currently Revenues are at 14% of the budget at the end of the first quarter.
It is also important to understand that these are only preliminary numbers as additional booking entries may occur
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Attachment: Q1 FY2024-25 Quarterly Financial Report - Attachment 1 (5876 : Q1 and Q2 Financial Reports) City of Pacifica
Fiscal Year 2024-2025
FirstQuarter Financial Report
5 throughout the year and especially during the mid-year and fiscal year-end processes that may modify some figures presented in this report.
Future reports for this fiscal year, including the mid‐year budget review, will provide a better understanding of the City’s revenue and expenditure transactions and their fiscal impact on the City. Staff will continue monitoring the City’s economic conditions and report to City Council any new information as it becomes available.
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Attachment: Q1 FY2024-25 Quarterly Financial Report - Attachment 1 (5876 : Q1 and Q2 Financial Reports) City of Pacifica
Fiscal Year 2024‐25
SecondQuarter Financial Report
1 OVERVIEW
This Second Quarterly Financial Report is an analysis of the unaudited financial status of the City’s General Fund from July 2024 through December 2024. The City of Pacifica has completed the Second Quarter of the Fiscal Year 2024‐25.
The Second Quarter Financial Report will summarize the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. This report intends to provide the Council and the public with a broad overview of the City’s fiscal condition, as the General Fund is the City’s primary operating fund and is used to account for most operational activities. Information presented in this report is unaudited, and additional adjustments may occur during the mid-year and year-end processes.
GENERAL FUND
General Fund Financial Condition: This first table provides a snapshot of General Fund Expenditures by department for Q2 FY2023-24 and Q2 FY2024-25, comparing the quarter-over-quarter changes and the percentage of the FY2024- 25 Adopted Budget spent as of Q2.
With half the year complete, General Fund Revenues & Transfers In are at 52% of the FY2024-25 Budget, Expenditures & Transfers Out are at 44% of projections. Revenues exceeded expenditures by $4,364,530, which is typical due to the timing of certain revenues such as property tax and sales tax. This quarter’s revenue showed a 19% increase compared to the prior year’s second quarter revenues. This quarter’s expenditures showed a 1% increase compared to the prior year’s second quarter.
Table 1: General Fund Quarterly Summary as of December 31, 2024 The General Fund Balance as of December 31, 2024, is estimated to be $23,104,980, based on the audited General Fund balance of $18,740,450 as of the end of FY 2023-24 and factoring in year-to-date net change of $4,364,530 as of the end of the second quarter.
Expenditures Highlights: Table 2 presents General Fund Expenditures by Department for Quarter 2 (Q2) of Fiscal Year (FY) 2023-24 and FY 2024-25, alongside the adopted budget for FY 2024-25. It also includes the percentage change in expenditures between Q2 of both fiscal years and the percentage of the budget spent in Q2 of FY 2024-25.
Table 2: General Fund Quarterly Expenditures as of December 31, 2024 General Fund Qtr 2
FY2023-24
Qtr 2
FY2024-25
FY2024-25
Adopted
Budget
% Change
Q2 FY24 vs
Q2 FY25
Qtr 2
% Budget
Revenues $ 20,554,400 $ 24,439,907 $ 46,646,300 19% 52% Transfer in 645,950 711,000 1,422,000 10% 50% 52%
Expenditures 18,614,243 19,955,077 45,249,871 7% 44%
Transfer Out 2,013,100 831,300 1,666,200 -59% 50% 44%
Net Change in Fund $ 573,006 $ 4,364,530 $ 1,152,229
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Attachment: Q2 FY2024-25 Quarterly Financial Report - Attachment 2 (5876 : Q1 and Q2 Financial Reports) City of Pacifica
Fiscal Year 2024‐25
SecondQuarter Financial Report
2 General Fund expenditures increased slightly from $20.63M in Q2 FY23-24 to $20.79M in Q2 FY24-25. At mid-year, 44% of the Adopted Budget has been spent. Departmental operating expenditures are on target at the end of the Second Quarter with overall spending increase of 1% quarter to quarter.
General government is about 34% of the budget at the mid year review. This is mostly due to lower expenditures from the legal bils and recruitment expense that haven’t been billed or paid.
Police department, Public Works and PBR are right on target respectively at the 50%, 46% and 44% of the budget.
Fire Department is 56% of the budget, a little more than what is budgeted for. The reason being overtime charged for the OES services unbudgeded for about $481K during the first half of the year that will be reimbursed later.
Community Development actual expenditures are relatively consistent quarter to quarter comparison, but are low compared to the FY 2024-25 budget due to the delay in processing and reconciling the cost-reimbursable expenses, additional entries will occur in quarters 3 and 4. We are working with the department to develop a mechanism to better budget for the revenue and expenditures regarding the cost reimbursable projects.
Non-departmental expenditures are about 13% of the budget. The quarter over quarter comparison also showed show lower activity in FY2024-25 compared to last year, a deduction of 40% due to the finance department changing it’s accounting methodology to record transfers on a quarterly basis compared to booking them at year-end in prior years.
Revenues Highlights: Table 3 outlines General Fund Revenues by Type for Q2 FY2023-24 and Q2 FY2024-25, alongside the FY2024-25 Adopted Budget and percentage changes.
Table 3: General Fund Quarterly Revenues as of December 31, 2024 General Fund
Expenditures by
Department
Qtr 2
FY2023-24
Qtr 2
FY2024-25
FY2024-25
Adopted
Budget
% Change
Q2 FY24 vs
Q2 FY25
Qtr 2
% Budget
General Government $ 2,659,155 $ 2,677,165 $ 7,973,229 1% 34% Police Department 5,743,596 6,104,885 12,175,197 6% 50% Fire Department 3,831,807 4,416,541 7,890,064 15% 56%
Community Development 1,411,777 1,601,473 4,439,250 13% 36% Public Works 2,081,048 2,205,946 4,827,591 6% 46%
PB&R 2,541,554 2,743,552 6,302,690 8% 44%
Non-Departmental 345,307 205,515 1,641,850 -40% 13%
Transfer Out 2,013,100 831,300 1,666,200 -59% 50%
Total General Fund
Expenditures&TransferOut $ 20,627,343 $ 20,786,377 $ 46,916,071 1% 44%
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Attachment: Q2 FY2024-25 Quarterly Financial Report - Attachment 2 (5876 : Q1 and Q2 Financial Reports) City of Pacifica
Fiscal Year 2024‐25
SecondQuarter Financial Report
3 The following is a summary of revenues as of the end of the 2nd Quarter:
General Fund revenues (including transfers in) increased from $21.2M in Q2 FY23-24 to $25.15M in Q2 FY24-25. 52% of the Adopted Budget has been collected, indicating strong mid-year performance. Revenues have an overall growth of 19% from quarter to quarter.
Property Tax: Property Tax is the City’s largest revenue source. The first installment of the Property Tax payment was remitted to the City by the County of San Mateo on December 14, 2024. As of December 31, 2024, the City received roughly 50% of the budgeted Property Tax revenue.
Sales Tax and Measure Y: As of December 31, 2024, the City has received respectively 32% and 33% of the budgeted Sales and Measure Y sales Tax revenues. There is a two-month lag on the receipt of sales tax revenues, so the receipts only represent four months of allocation, which is consistent with the prior year and appears to be on track or slightly below the budget.
Transient Occupancy Taxes (TOT): TOT revenues are remitted approximately 30 days after the end of each month, and revenues are not accrued at quarter‐end (as they are at the end of the fiscal year). The Second Quarter reflects the TOT receipts for the months of July through November. Economy-driven revenues like TOT are very sensitive to the market and economy. The receipt of 54% of budget show the economy is good, and the tourism in the first half of the year is thriving. The second quarter’s TOT performance is certainly a positive trend, demonstrating the full recovery of the hospitality industry and continuing efforts in identifying short-term rentals and bringing them to compliance.
Other Taxes: These include Franchise tax, Business License, Utility Users Tax, Vehicle License Fee, and Cannabis Operations Tax. Payments for most of these taxes are remitted 30 days after the end of the month. 54% of the Budget General Fund Revenues
by Type
Qtr 2
FY2023-24
Qtr 2
FY2024-25
FY2024-25
Adopted
Budget
% Change
Q2 FY24 vs
Q2 FY25
Qtr 2
% Budget
Property tax $ 8,365,171 $ 8,532,570 $ 16,958,000 2% 50% Sales Taxes 1,093,485 1,042,521 3,279,200 -5% 32%
Measure Y 725,777 832,232 2,512,000 15% 33%
Transient Occupancy Tax 1,504,959 1,594,456 2,978,000 6% 54% Franchise Tax 429,517 273,222 1,300,000 -36% 21%
Business License Tax 441,470 464,550 570,000 5% 81%
Utility Users Tax 850,319 1,375,521 2,800,000 62% 49%
Vehicle License Fee 2,250,300 3,085,670 4,621,000 37% 67% Cannabis Tax 337,762 235,084 860,000 -30% 27%
ERAF - - 145,000
Grants 293,346 2,692,260 2,358,000 818% 114%
Investment Earning 461,267 663,134 953,100 44% 70%
Department Programs 3,801,027 3,648,688 7,312,000 -4% 50% Transfer In 645,950 711,000 1,422,000 10% 50%
Total General Fund
Revenues&TransferIn $ 21,200,350 $ 25,150,907 $ 48,068,300 19% 52%
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Attachment: Q2 FY2024-25 Quarterly Financial Report - Attachment 2 (5876 : Q1 and Q2 Financial Reports) City of Pacifica
Fiscal Year 2024‐25
SecondQuarter Financial Report
4 has been received as of December 31, 2024.
Franchise Tax is the third largest source with a $1.3 million budget, but only 21% is collected due to the timing of when this revenue is remitted. The largest franchisee payer, PG&E, typically remits in the middle of April on a yearly basis, so 21% collected as of the second quarter is expected. However, a portion of Recology’s Franchise Tax revenues will be reclassified and moved to the street improvement fund to factor in the Recology truck’s impacts on the city streets.
We will need more analysis to see whether the recordings have been correctly reflected.
Business License Tax is at 81% collected this quarter because our annual business license renewal is set for November 1 each year and was recorded in the second quarter. These revenues are projected to meet the budget by the end of the year, as additional revenues will be collected from new businesses and delinquent payments.
Utility Users Tax is the second largest revenue source in the Other Taxes category with a budget of $2.8 million but is only 49% collected as of December 2024. Considering the one-month lag in filing and remittance from utility companies, and third quarter will likely see more remittance considering the high usage in the winter time, we are confident of meeting our budget for FY2025.
Cannabis Tax is down by 30% quarter to quarter comparison and has only reached 27% of the budget. It could potentially mean market saturation or changes in customer preferences. We will monitor the five cannabis business providers and do an audit of their operation and filings with the City.
Included in the other taxes category is also the Vehicle License Fee (VLF) in Lieu (property tax in lieu of VLF). This revenue includes a one-time backfill payment of $1,450,027 from the state for the VLF shortfall in FY 22-23 and 50% of the FY2024-2025 distribution of $1,635,643. The next remittance is likely to happen around August 2025 for the 45% of the FY2024-2025.
Excess ERAF: (Excess Educational Revenue Augmentation Fund). The FY2024-25 General Fund Budget only included $145,000 to fund the community grant program to local non-profit organizations as previously directed by the Council.
These revenues will be booked in the next quarter when they are received in January 2025. The remainder of the FY 2024-25 Excess ERAF Allocation is shared equally in the Disaster Accounting and Housing Funds as per Council approval.
Grants: These include police grants, fire OES reimbursements, as well as PBR child care and senior grants that are projected to come through in the second half of the year. The grant revenues showed a 114% collection, mostly because of prior years disbursements from FY2022 and FY2023 for the child care program in the amount of $1,455,620 after filing the child care audit reports with the State.
Investment Earnings: Investment earnings such as interest income continue to be doing well in the current economy, with favorable interest rate returns on bank deposits strategically managed by staff. However, we will normally do a year end interest allocation for other funds to give them a fair share of the earnings from the pooled cash investment.
That will lead to a reduction of general fund interest revenue but the citywide interest revenue will be the same.
Department/Programs: These include building permits, engineering and planning fees, fees related to Parks, Beaches & Recreation programs, and rentals, and the first two quarterly transfer-ins from other funds for cost recovery needs.
As of December 31, 2024, the City received 50% of the budget, which is right on budget, with few late payments expected to be collected in the next quarter, and the same level of activity is projected through the rest of the year.
Overall, permits and planning fees tend to fluctuate based on the timing of projects.
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Attachment: Q2 FY2024-25 Quarterly Financial Report - Attachment 2 (5876 : Q1 and Q2 Financial Reports) City of Pacifica
Fiscal Year 2024‐25
SecondQuarter Financial Report
5 SUMMARY
Overall, staff is pleased to report that the FY2024-25 budget is on track, with revenues and expenditures performing as expected and, in certain cases, a little better than expected, leading to a positive estimated net change of $4,364,530. The City’s total General Fund expenditures are at 44% of the budget at the end of the second quarter, and the City’s total General Fund revenues are at 52% of the budget at the end of the second quarter.
It is also important to understand that these are only preliminary numbers as additional booking entries may occur throughout the year and during mid-year and fiscal year-end, which may modify some of the figures presented in this report. However, it is encouraging to see that the budget appears to be on target at the end of the second quarter.
Staff will use the data in this report for a more in-depth FY 2024-25 Mid-Year Budget Review analysis that is currently underway and is scheduled to be presented to the Council in March.
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Attachment: Q2 FY2024-25 Quarterly Financial Report - Attachment 2 (5876 : Q1 and Q2 Financial Reports)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/10/2025
1 SUBJECT:
Quarterly Treasurer’s Reports for the quarters ending September 30 and December 31, 2024.
RECOMMENDED ACTION:
Review and accept the Quarterly Treasurer’s Reports for the quarters ending September 30 and December 31, 2024
STAFF CONTACT:
Marisol Gómez, Director of Finance and Administrative Services (650) 501-0257
[email protected]
Lucy Xie, Deputy Finance Director
(650) 501-6014
[email protected]
BACKGROUND/DISCUSSION:
The City Council adopted Administrative Policy 39 - Investment Policy to reflect current law and best practices in accordance with Government Code Section 53600 et seq. The policy provides guidelines for prudent investments and efficient cash management and requires the City to provide the governing body a report regarding the City’s investment activities on a quarterly basis to ensure “compliance” with the statement of investment policy.
The investment policies and practices of the City of Pacifica are strictly based on state law and prudent money management. The investment of funds for the City is directed to the goals of safety, liquidity, and yield while meeting the cash flow needs of the City through prudent investment of unexpended cash.
All funds are invested in accordance with the City’s Investment Policy and the authority governing investments set forth in the California Government Code, Sections 53601 through 53659. The investment policy for bond proceeds is contained in the relevant bond documents approved by the City Council at the time of the issuance of the debt.
As shown in the Treasurer’s Report (Attachment 1), the City holds various invesments in external investment pools and fiscal agent accounts and they are listed at par value, cost, as well as their fair value. Par value represents the original issue amount for securities or investments purchased. There were no securities or investments that are held by the City where they were purchased at a discount or premium so the par value is equal to the book value. The fair market value presented in the reports shows the current market value of the investment as of September 30 and December 31, 2024 accordingly. In accordance with GASB 31, the State provides a factor that can be multiplied by the City’s share of the LAIF pool to determine the market value each quarter. Other than LAIF, the fair market value of all other investments are equal to the book and par value.
5 Packet Pg. 81
Pacifica City Council 2
March 10, 2025
Quarter 1 Treasurer’s Report
The City’s cash and investment portfolio, at fair market value, as of September 30, 2024, is $57,829,902, of which $6,937,609 is in the Tri Counties Bank operating accounts, and $3,445 in Petty Cash held by various departments. $14,652,362 is placed with the State Controller’s Local Agency Investment Fund (LAIF), $2,702,462 is in Roy Davies Trust, $395,727 is in the PARS Trust, $142,259 is placed in Bank of New York (BNY Mellon), and $32,996,039 is placed with US Bank. Although operating checking accounts are not typical investment accounts, the City includes those balances as part of this report to show the total cash on hand for the quarter.
The City’s investment portfolio decreased by $14,399,225, from $72,229,128, this reporting quarter ending September 30, 2024, compared to the last quarter ending June 30, 2024. The decrease is primarily attributable to major revenue receipts lagging in first quarter, year-end expenditures, and normal operating payments to vendors, payroll, and annual debt service payments.
Quarter 2 Treasurer’s Report
The City’s cash and investment portfolio, at fair market value, as of December 31, 2024, is $67,738,506, of which $9,124,868 is in the Tri Counties Bank operating accounts, and $3,445 in Petty Cash held by various departments. $27,856,265 is placed with the State Controller’s Local Agency Investment Fund (LAIF), $2,702,361 is in Roy Davies Trust, $389,276 is in the PARS Trust, $164,533 is placed in Bank of New York (BNY Mellon), and $27,497,758 is placed with US Bank.. Although operating checking accounts are not typical investment accounts, the City includes those balances as part of this report to show the total cash on hand for the quarter.
The City’s investment portfolio increased by $9,908,605, from $57,829,902, this reporting quarter ending December 31, 2024, compared to the last quarter ending September 30, 2024.
The increase is primarily attributable to major revenue receipts such as property tax revenues and sewer service charges are remitted by County in December.
The Treasurer’s Report includes details of cash and investments which are held by institutions.
The report also summarizes the City’s cash position and distribution across funds for both quarters. Historical cash flow trends are compared to current cash flow requirements on an ongoing basis to ensure the City’s investment portfolio will remain sufficiently liquid to enable the City to meet all reasonable anticipated operating requirements. At the end of each reported quarter, the portfolio contained sufficient liquidity to meet the next six months of expected expenditures by the City.
ALTERNATIVE ACTION:
There is no reasonable alternative to this informational item, as not accepting the 1st and 2nd Quarter Treasurer’s Reports will not change the City’s cash position as of the end of each quarter.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
This item furthers the City’s efforts toward Enhance Organizational and Fiscal Stability.
FISCAL IMPACT:
There is no fiscal impact associated with this report, but Quarterly Treasurer’s Reports detail some of the fiscal activities that directly affect the City’s financial standing. 5 Packet Pg. 82
Pacifica City Council 3
March 10, 2025
ORIGINATED BY:
Finance Department
ATTACHMENT LIST:
Attachment 1 - Treasurer's Report 9-30-2024 (PDF)
Attachment 2 - Treasurer's Report 12-31-2024 (PDF)
Attachment 3 – City of Pacifica Glossary of Cash and Investment Terms (PDF) 5 Packet Pg. 83
City of Pacifica
Treasurer's Report
September 30,2024
Portfolio Summary
Par Value
GASB 31 Fair
Market Value Book Value
% of
Portfolio
Cash
Tri Counties Bank-General Account $ 6,926,887 $ 6,926,887 $ 6,926,887 11.98% Tri Counties Bank-Payroll Account (5,273) (5,273) (5,273) -0.01% Tri Counties Bank-Workers Compensation Account - - - 0.00% Tri Counties Bank-Senior Services Account - - - 0.00%
Tri Counties Bank-Turbo Data 15,995 15,995 15,995 0.03% Petty Cash - Held by various Departments 3,445 3,445 3,445 0.01% Total Cash $ 6,941,054 $ 6,941,054 $ 6,941,054 12.01%
Investments
California Local Agency Investment Fund (LAIF)* $ 14,622,224 $ 14,652,362 $ 14,622,224 25.30% City National Bank-Roy Davies Trust 2,702,462 2,702,462 2,702,462 4.68% PARS PENSION** 395,727 395,727 395,727 0.68%
Bank of New York Mellon-RDA 2004 Bonds 142,259 142,259 142,259 0.25% US Bank - Money Market Fund 32,996,039 32,996,039 32,996,039 57.09% Total Investments $ 50,858,710 $ 50,888,848 $ 50,858,710 87.99% Total Cash and Investments $ 57,799,764 $ 57,829,902 $ 57,799,764 100.00% * LAIF FAIR VAUE RATE 1.002061084 https://www.treasurer.ca.gov/pmia-laif/reports/valuation.asp ** PARS TRUST - PUBLIC AGENCY RETIREMENT SERVICES - INVESTS IN CAPITAL APPRECIATION FUNDS FOR THE
CITY'S OPEB TRUST AND MODERATE INDEX FUNDS
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Attachment: Attachment 1 - Treasurer's Report 9-30-2024 (5877 : Quarterly Treasurer's Reports for Q1 and Q2 FY2025) City of Pacifica
Treasurer's Report
September 30,2024
Reconciliation to General Ledger
Description Bank Account # Bank Amount
TRI COUNTIES GENERAL CHECKING ACCOUNT xx0541 9,299,847
TRI COUNTIES PAYROLL ACCOUNT xx6915 -
TRI COUNTIES WORKERS COMP ACCOUNT xx1341 -
TRI COUNTIES SENIOR SERVICES ACCOUNT xx5996 -
TRI COUNTIES TURBO DATA ACCOUNT xx9758 15,995
PETTY CASH PETTY CASH 3,445
CITY NATIONAL BANK ROY DAVIES TRUST-PRINCIPAL xx5367 2,702,462 LOCAL AGENCY INVESTMENT FUND (LAIF) xx1614/xx1007 14,622,224 BNY- RDA xx0166/xx0167 142,259
US BANK - 2014 WASTEWATER BONDS 2126700 1,765,625
US BANK - 2016 REFUNDING 24952500 933
US BANK - 2017 WASTEWATER REVENUE BOND-PROJECT FUND 27843200 5,604,918 US BANK - 2019 TAXABLE PENSION OBLIGATION BOND 267004000-3 1 US BANK - 2021 CIVIC CENTER BONDS 249299000 4,233,151
US BANK - 2023 WW IBANK LOAN 207877539 21,391,411
PARS- PENSION&OPEB PACIFICA 395,727
DEPOSIT IN TRANSIT 347,288
OUTSTANDING AP CHECKS at 9/30/24 (2,586,672)
OUTSTANDING PAYROLL WIRE (133,577)
OUTSTANDING PR CHECKS at 9/30/24 (5,273)
TOTAL ADJUSTED BANK BALANCE 57,799,764
Description ORG OBJECT Book Amount
CASH IN GENERAL ACCOUNT 101 10001 6,879,490
CASH IN BANK - PAYROLL 101 10002 (5,273)
CASH IN BANK - TURBO 101 10003 15,995
PETTY CASH 101&518 10020 3,445
INVESTMENTS - LAIF 101 10101 14,622,224
PARS TRUSTS-PENSION 101 11001 395,727
R DAVIES TRUST 227 11003 2,702,462
BNY- RDA 2004 BONDS FISCAL AGENT 791 11204 142,259
RESERVE CASH-2014 WASTEWATER REVENUE REFUNDING 518 11214 1,765,625 CASH RESERVE - 2016 LEASE PAYMENT 440 11216 933
RESERVE CASH-2017 WASTEWATER REVENUE REFUNDING PROJECT 518 11217 5,604,918 RESERVE CASH-2019 POB BONDS 440 11219 1
CITY OF PACIFICA 2021 PROJECT FUND 322 11221 4,233,151
US BANK-2023 WASTE WATER BANK LOAN 518 11223 21,391,411 Unrecorded Old Legacy System GEMS void checks 46,774
Unreconciling items JUL-SEP 2024 623
TOTAL ADJUSTED BOOK BALANCE 57,799,764
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Attachment: Attachment 1 - Treasurer's Report 9-30-2024 (5877 : Quarterly Treasurer's Reports for Q1 and Q2 FY2025) City of Pacifica
Treasurer's Report
December 31,2024
Portfolio Summary
Par Value
GASB 31 Fair
Market Value Book Value
% of
Portfolio
Cash
Tri Counties Bank-General Account $ 9,110,509 $ 9,110,509 $ 9,110,509 13.45% Tri Counties Bank-Payroll Account (3,481) (3,481) (3,481) -0.01% Tri Counties Bank-Workers Compensation
Account - - - 0.00%
Tri Counties Bank-Senior Services Account - - - 0.00%
Tri Counties Bank-Turbo Data 17,840 17,840 17,840 0.03% Petty Cash - Held by various Departments 3,445 3,445 3,445 0.01% Total Cash $ 9,128,313 $ 9,128,313 $ 9,128,313 13.47%
Investments
California Local Agency Investment Fund
(LAIF)* $ 27,866,799 $ 27,856,265 $ 27,866,799 41.13%
City National Bank-Roy Davies Trust 2,702,361 2,702,361 2,702,361 3.99% PARS PENSION** 389,276 389,276 389,276 0.57%
Bank of New York Mellon-RDA 2004 Bonds 164,533 164,533 164,533 0.24% US Bank - Money Market Fund 27,497,758 27,497,758 27,497,758 40.59% Total Investments $ 58,620,727 $ 58,610,193 $ 58,620,727 86.53% Total Cash and Investments $ 67,749,040 $ 67,738,506 $ 67,749,040 100.00% * LAIF FAIR VAUE RATE 0.999621985 https://www.treasurer.ca.gov/pmia-laif/reports/valuation.asp ** PARS TRUST - PUBLIC AGENCY RETIREMENT SERVICES - INVESTS IN CAPITAL APPRECIATION
FUNDS FOR THE CITY'S OPEB TRUST AND MODERATE INDEX FUNDS
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Attachment: Attachment 2 - Treasurer's Report 12-31-2024 (5877 : Quarterly Treasurer's Reports for Q1 and Q2 FY2025) City of Pacifica
Treasurer's Report
December 31,2024
Reconciliation to General Ledger
Description Bank Account # Bank Amount
TRI COUNTIES GENERAL CHECKING ACCOUNT xx0541 10,069,197 TRI COUNTIES PAYROLL ACCOUNT xx6915 -
TRI COUNTIES WORKERS COMP ACCOUNT xx1341 -
TRI COUNTIES SENIOR SERVICES ACCOUNT xx5996 -
TRI COUNTIES TURBO DATA ACCOUNT xx9758 17,840
PETTY CASH PETTY CASH 3,445
CITY NATIONAL BANK ROY DAVIES TRUST-PRINCIPAL xx5367 2,702,361 LOCAL AGENCY INVESTMENT FUND (LAIF) xx1614/xx1007 27,866,799 BNY- RDA xx0166/xx0167 164,533
US BANK - 2014 WASTEWATER BONDS 2126700 851
US BANK - 2016 REFUNDING 24953500 1,024,178
US BANK - 2017 WASTEWATER REVENUE BOND-PROJECT FUND 27843200 4,466,099 US BANK - 2019 TAXABLE PENSION OBLIGATION BOND 267004000-3 0 US BANK - 2021 CIVIC CENTER BONDS 249299000 4,283,561
US BANK - 2023 WW IBANK LOAN 207877539 17,723,069
PARS- PENSION&OPEB PACIFICA 389,276
DEPOSIT IN TRANSIT 205,041
OUTSTANDING AP CHECKS at 12/31/24 (1,153,616)
OUTSTANDING PAYROLL WIRE (10,114)
OUTSTANDING PR CHECKS at 12/31/24 (3,481)
TOTAL ADJUSTED BANK BALANCE 67,749,040
Description ORG OBJECT Book Amount
CASH IN GENERAL ACCOUNT 101 10001 9,081,735
CASH IN BANK - PAYROLL 101 10002 (3,481)
CASH IN BANK - TURBO 101 10003 17,840
PETTY CASH 101/518 10020 3,445
INVESTMENTS - LAIF 101 10101 27,866,799
PARS TRUSTS-PENSION 101 11001 389,276
R DAVIES TRUST 227 11003 2,702,361
BNY- RDA 2004 BONDS FISCAL AGENT 791 11204 164,533
RESERVE CASH-2014 WASTEWATER REVENUE REFUNDING 518 11214 851 CASH RESERVE - 2016 LEASE PAYMENT 440 11216 1,024,178
RESERVE CASH-2017 WASTEWATER REVENUE REFUNDING
PROJECT 518 11217 4,466,099
RESERVE CASH-2019 POB BONDS 440 11219 0
CITY OF PACIFICA 2021 PROJECT FUND 322 11221 4,283,561
US BANK-2023 WASTE WATER BANK LOAN 518 11223 17,723,069 Unrecorded Old Legacy System GEMS void checks 46,774
Unrecorded items JUL-DEC 2024 (18,000)
TOTAL ADJUSTED BOOK BALANCE 67,749,040
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Attachment: Attachment 2 - Treasurer's Report 12-31-2024 (5877 : Quarterly Treasurer's Reports for Q1 and Q2 FY2025) 1 | P a g e
City of Pacifica
Glossary of Cash and Investment Terms
Agency: Federal agency securities and /or Government-sponsored enterprises.
Annual Comprehensive Financial Report (ACFR): The official annual financial report for the City of Pacifica. It includes a combined set of statements for each individual fund and account group prepared with the accounting requirements established by the Governmental Accounting Standards Board (GASB) and in conformity with Generally Accepted Accounting Principles (GAAP). It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.
Bankers’ Acceptance (BA): A draft or bill or exchange accepted by a bank or trust company.
The accepting institution guarantees payment of the bill, as well as the issuer.
Book Value: The value at which a security or investment is carried on the financial records of its owner. This value may be the original cost of acquisition of the security or original cost adjusted by amortization of a premium or accretion of a discount. The book value may differ from the security’s current market value.
Broker: A broker brings buyers and sellers together for a commission.
California Local Government Debt: Is bonds, notes, warrants, or other evidences of indebtedness of any local agency within California. California local government debt is a permitted investment under the California Government Code. The Government Code does not specify minimum credit ratings for local government debt in which local agencies may invest.
Certificate of Deposit (CD): A time deposit with a specific maturity evidenced by a certificate.
Large-denomination CD’s are typically negotiable.
Collateral: Securities, evidence of deposit of other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
Coupon: (a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. (b) A certificate attached to a bond evidencing interest due on a payment date.
Dealer: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
Debenture: A bond secured only by the general credit of the issuer.
Delivery versus Payment: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an
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exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.
Derivatives: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).
Discount: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.
Diversification: Dividing investment funds among a variety of securities offering independent returns.
Federal Credit Agencies: Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L’s, small business firms, students, farmers, farm cooperatives, and exporters.
Federal Deposit Insurance Corporation (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit.
Federal Funds Rate: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.
Federal Home Loan Banks (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLB is to liquefy the housing related assets of its members who must purchase stock in their district Bank.
Federal National Mortgage Association (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages.
FNMA’s securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.
Federal Open Market Committee (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve and Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.
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Federal Reserve System: The central bank of the United States created by Congress and consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the system.
Government National Mortgage Association (GNMA or Ginnie Mae): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA or FmHA mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.
Issuer: Any corporation, government unit or financial institution which borrows money through the sale of securities.
Liquidity: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.
Local Agency Investment Fund (LAIF): A special fund in the State Treasury which local agencies may use to deposit funds for investment. All interest is distributed to those agencies participating on a proportionate share determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly via direct deposit to the LAIF account. The State keeps an amount for reasonable costs of making the investments, not to exceed one-quarter of one per cent of the earnings.
Local Government Investment Pool (LGIP): The aggregate of all funds from political subdivisions that are pooled together for investment and reinvestment.
Market Value: The price at which a security is trading and could presumably be purchased or sold.
Master Repurchase Agreement: A written contract covering all future transactions between the parties to repurchase – reverse repurchase agreements that establishes each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyerlender to liquidate the underlying securities in the event of default by the seller-borrower.
Maturity: The date upon which the principal or stated value of an investment becomes due and payable.
Money Market: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.
Mutual Funds: Referred to in the Government Code, Section 53601(l) as “shares of beneficial interest issued by diversified management companies.” The Mutual Fund must be restricted by its by-laws to the same investments as the local agency by the Government Code. These investments are Treasury issues, Federal Agency issues, State of California and City (within California) debt obligations, Bankers Acceptances, Commercial Paper, Certificates of Deposit, Negotiable Certificates of Deposit, Repurchase Agreements, Reverse Repurchase Agreements,
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and Medium Term Corporate Notes. The quality rating and percentage restrictions in each investment category applicable to the local agency also apply to the Mutual Fund.
Negotiable: Term used to designate a security, the title to which is transferable by delivery.
Offer: The price asked by a seller of securities. (When you are buying securities, you ask for an offer). See Asked and Bid.
Open Market Operations: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary policy tool.
Par Value: The amount of principal of a security that must be paid at maturity. The par value may also be referred to as the “face amount” of a security.
Portfolio: Collection of securities held by an investor.
Primary Dealer: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers included Securities and Exchange Commission (SEC) – registered securities broker-dealers, banks, and a few unregulated firms.
Principal: Describes the original cost of a security. It represents the amount of capital or money which the investor pays for the investment.
Prudent Person Rule: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state – the so-called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.
Qualified Public Depositories: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the State to hold public deposits.
Rate of Return: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.
Repurchase Agreement (RP or Repo): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, that is, increasing bank services.
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Safekeeping: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.
Secondary Market: A market made for the purchase and sale of outstanding issues following the initial distribution.
Security: An investment instrument, other than an insurance policy or fixed annuity, issued by a corporation, government, or other organization which offers evidence of debt or equity.
Securities & Exchange Commission: Agency created by Congress to protect investors in securities transactions by administering securities legislation.
SEC Rule 15C3-1: See Uniform Net Capital Rule.
Structured Notes: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, derivative-based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.
Treasury Bills: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.
Treasury Notes: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to ten years.
Uniform Net Capital Rule: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among member of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.
Yield: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.
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Attachment: Attachment 3 – City of Pacifica Glossary of Cash and Investment Terms (5877 : Quarterly Treasurer's Reports for Q1 and Q2
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/10/2025
1 SUBJECT:
Notice of Completion for the Anza Pump Station Repair Project RECOMMENDED ACTION:
Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the Anza Pump Station Repair Project; and authorize the City Manager to release the retention funds to the contractor.
STAFF CONTACT:
Dan Patten, P.E., Engineering Manager - Wastewater
(650) 922-7248
[email protected]
Louis Sun, P.E., Interim Director of Public Works
(650) 738-4662
[email protected]
BACKGROUND/DISCUSSION:
The Anza Pump Station is a stormwater pump station located just off Linda Mar Beach, west of Cabrillo Highway between Crespi Drive and Linda Mar Boulevard. On March 16, 2020, a fire occurred at the Anza Pump Station causing catastrophic damage. During the fire investigation, the pumps, engines, shafts, and other mechanisms of the pumping system were inspected. The inspection found that the fire resulted in damage to the pump station’s mechanical, electrical, gas meter and appurtenances, control systems, and building roof.
The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and properties within this City. The Proclamation of Local Emergency was declared on April 8, 2020, for the Anza Pump Station and terminated November 25, 2024.
The construction contract was awarded to the D.W. Nicholson Corporation (DWN) on February 28, 2022. The initial contract value was $2,326,000, and thirty-seven change orders were issued. With change orders the total cost of the contract with D.W. Nicholson was $3,264,652.46. The Project is substantially complete as of the November 25, 2024 Council Meeting.
As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts 6 Packet Pg. 93
Pacifica City Council 2
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all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the city from claims against the city for any nonpayment on the part of the contractor.
The City withheld 5% of the contract amount, $163,232.62, as retention to make sure that all subcontractors and suppliers have been paid. The City will release the retention if no claims are received.
The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment 1) with the San Mateo County Recorder's Office.
ALTERNATIVE ACTION:
Council may choose not to approve the Notice of Completion; however, this will result in unnecessary delay to the release of the retention funds for the contractor. Staff does not recommend this alternate action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract and supporting agreements is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure and Maintaining a Safe Community: This construction project will help facilitate the return of the Anza Pump Station to its pre-fire capacity, conveying storm water flows to the ocean to mitigate potential impacts of flooding including threatening the safety of residents and damaging private property or critical public infrastructure.
FISCAL IMPACT:
The fiscal impacts associated with the Anza Pump Station Repair Project (C036) have been submitted for reimbursement to the City’s insurance carrier, PLAN JPA which includes the additional budget authorization as of this staff report. The requested actions will increase the overall cost of the Anza Pump Station Project by $189,251.28. The City’s deductibles are $225,000 for PLAN JPA and $10,000 for American International Group (AIG).
PLAN JPA has submitted a $2,377,821.31 payment to the City and currently, another $1,046,594.49 is approved and going through the reimbursement process. Staff is still working to finalize the remaining settlement payment with PLAN including labor cost reimbursements, and it is projected PLAN JPA will cover roughly 60% of the project cost. The 40% of the project costs that are not covered under PLAN are considered to be improvements and enhancements to the Anza Pump Station. Such improvements and enhancements are the purchase and installation of an additional engine and pump for redundancy, advanced electronics and instrumentation, replacements of equipment and infrastructure located in the wet well area which was not affected by the fire, and other improvements to the Anza Pump Station which were not affected by the fire. Staff has confirmed there is sufficient remaining funds from the 2017 Wastewater Revenue Bond to cover the 40% cost that is not covered under PLAN. This use of bond proceeds is consistent with the underlying bond documents, and Staff is working 6 Packet Pg. 94
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with the City Attorney’s Office and the City’s bond counsel to prepare the necessary documents to authorize this action.
Below is an up-to-date breakdown of Anza Pump Station Repair Project (C036) cost:
Pump Rebuild & Installation $104,937.41
Bathroom Renovations $210,868.52
Schaaf & Wheeler Engineers for Repair Design $264,160.00 Pump Purchase & Installation $185,371.87
Two Caterpillar Engines Purchase $492,268.00
Anza Pump Station Repair Project Construction Cost $2,326,000.00 Anza Pump Station Repair Project Construction Contingency (35%) $806,611.00 Pump No. 3 Purchase & Installation (including 10% contingency) $228,133.64 Third Caterpillar Engine Purchase (including 10% contingency) $358,696.72 Anza Pump Station Repair Project Construction Engineering Support $105,630.00 Anza Pump Station Repair Project Construction Management (including 10% Cont) $331,095.00 Anza Pump Station New Gas Service Line Construction $185,100.00 Anza Pump Station New Gas Service Line Construction Contingency (20%) $37,020.00 Anza Pump Station Repair Project Additional Construction Engineering Support (incl 15%) $34,000.00 Bay Power Startup Support $88,795.00
Beecher Engineering Inc. Startup Support $74,080.00
Anza Pump Station Repair Project Additional Construction Contingency (5.5%) $133,355.75 Anza Pump Station Repair Project Final Engineering Support $55,895.53 Total Work Under Contract $6,022,018.44
Grand Total $6,022,018.44
Plan JPA ($225,000.00)
American International Group (AIG) ($10,000.00)
Total Insurance Deductible ($235,000.00)
Total Identified Insurance Requested $5,787,018.44
Total Insurance Approved $3,424,415.80
Total Remaining Amount Not Approved By Insurance $2,362,602.64 ANZA PUMP STATION REPAIR PROJECT (C036)
Project Use of Funds - Previous Council Approved Completed/Under Contract It should be noted that the previous staff report on November 25th 2024, showed a grand total of $6,077,913.97 instead of $6,022,018.44. This was due to a math error and has been corrected.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Attachment A: Anza Pump Station Repair Project NOTICE OF COMPLETION (PDF) 6 Packet Pg. 95
Pacifica City Council 4
March 10, 2025
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ACCEPTING
COMPLETION AND DIRECTING THE CITY MANAGER TO FILE
NOTICE OF COMPLETION FOR THE ANZA PUMP STATION REPAIR PROJECT (C036) RESOLVED by the City Council of the City of Pacifica, California, that WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, this Certificate as to the completion of all the work provided to be done under and pursuant to the contract between said City and the D.W. Nicholson Corporation, on March 10, 2025, and
WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to;
NOW, THEREFORE, it is ordered as follows:
1. That acceptance of completion of said work be, and it is hereby, made and ordered.
2. That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 10th day of March, 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney 6 Packet Pg. 96
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Attachment: Attachment A: Anza Pump Station Repair Project NOTICE OF COMPLETION (5819 : Adopt Resolution to Approve Notice of
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Attachment: Attachment A: Anza Pump Station Repair Project NOTICE OF COMPLETION (5819 : Adopt Resolution to Approve Notice of
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/10/2025
1 SUBJECT:
Approval of Services Agreement for Street Sweeping between the City of Pacifica and Sweeping Corporation of America
RECOMMENDED ACTION:
Adopt a Resolution Authorizing a Services Agreement for Street Sweeping between the City of Pacifica and Sweeping Corporation of America; Establish budget authority of $200,304.00 annually ($635,000.00 for three (3) years) from Gas Tax Maintenance Fund 10; and Authorize the City Manager to execute all necessary documents.
STAFF CONTACT:
Dan Heath, Streets Superintendent
(650)267-3304
[email protected]
Roland Yip, P.E., Deputy Director of Public Works
(650)738-3771
[email protected]
Louis Sun, P.E., Interim Director of Public Works
(650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:
The City's 3-year contract for street sweeping services with Sweeping Corporation of America (SCA) expired on June 30, 2024, and is currently on a month-to-month basis. On September 2024, the city reissued a Request for Proposal (RFP) for a new 3-year street sweeping contract.
Street sweeping is an essential portion of the City’s Long-Term Trash Load Reduction Plan, and the Long-Term Trash Load Reduction Plan is regulated by the Municipal Regional Stormwater National Pollutant Discharge Elimination System (NPDES) Permit for Phase I communities in the San Francisco Bay, also known as the Municipal Regional Permit (MRP). The MRP requires permittees to submit a Long-Term Trash Load Reduction Plan (Long-Term Plan) which describes control measures that are currently being implemented, including the level of implementation, and additional control measures that will be implemented and/or increased level of implementation designed to attain trash load reduction goals.
The City of Pacifica submitted the Long-Term Plan in compliance with MRP provision C.10.c.
Consistent with provision C.10 requirements, the goal of the Long-Term Plan is to solve trash problems in receiving waters by reducing the impacts associated with trash in discharges from the City of Pacifica’s municipal separate storm system that are regulated by NPDES Permit requirements. The Long-Term Plan includes a street sweeping program that sweeps most streets in residential areas twice per month, most streets in the downtown area once every two weeks and sweeping most arterial roads twice per month. If the City does not attain trash load 7 Packet Pg. 99
Pacifica City Council 2
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reduction goals, the San Francisco Bay Water Board could issue potential violations and fines.
The Long-Term Plan was reviewed and approved for submittal by the City of Pacifica’s City Council on January 27, 2014.
The Street Sweeping Services RFP was released to the public on the Opengov Procurement website on September 3, 2024. Question submissions regarding the RFP began on September 24, 2024, at 5:00 pm, and the response deadline to the questions was September 26, 2024, at 5:00 pm. The proposal due date was on October 1, 2024.
On October 1, 2024, at 5:00 pm, the city unsealed the received proposals on Opengov and there were 3 companies that submitted proposals to perform the Street Sweeping Services and were as follows:
Sweeping Corp
of America
Elite Maintenance
Inc.
CleanSweep
Services, Inc.
Half a Year $ 170,352.00 $ 152,760.00 $ 179,550.00
Year 1 $ 340,704.00 $ 311,884.80 $ 359,100.00
Year 2 $ 340,704.00 $ 318,391.15 $ 368,064.00
Year 3 $ 340,704.00 $ 325,043.85 $ 377,136.00
Total $ 1,192,464.00 $ 1,108,079.80 $ 1,283,850.00
All proposers submitted all required documentation, and Staff reviewed the proposals based on Administrative Policy No. 76 and based on the criteria including quality of proposal, experience of the proposer, relevant qualifications of key personnel, accessibility of key personnel, understanding of the City’s objectives and pricing.
Sweeping Corporation of America’s Proposal pricing is in the middle range of all the proposals; however, the selection process is not based on the lowest fee alone. In addition, the other proposers also did not have very many references performing street sweeping for entire cities.
Moreover, Sweeping Corporation of America has provided a team that is experienced in street sweeping services. Their proposed team has recently worked on similar services in the City of Menlo Park, City of Palo Alto, and City of San Ramon. These selection criteria, which will be critical to the success of the service, include:
• The hourly rates for labor, equipment, and other requirements • Sweeping Corporation of America’s team has extensive experience working in the City of Pacifica.
• Experience with street sweeping for an entire city.
Based on such review and grading, staff recommends SCA to perform the City’s Street Sweeping Services. Among other factors considered and weighed during the review process, staff considered the City’s experience with SCA, who has performed the street sweeping services for the City of Pacifica for the last 3 years. Staff also checked references, and they were all positive.
The proposals were higher than anticipated due to the requirement to pay prevailing wages. In order to keep costs in line with previous years’ annual street sweeping budget, staff negotiated with SCA to adjust the scope of work while maintaining their proposal’s unit price. SCA agreed to a reduced scope of 107 curb-line miles per month, which equates to sweeping the entire city once per month and an additional 17 miles of commercial areas. This reduced scope of work remains in compliance with the City’s Long-Term Trash Load Reduction Plan, while also 7 Packet Pg. 100
Pacifica City Council 3
March 10, 2025
containing expenditures for the program.
The City Manager recommends approval of the Services Agreement for Street Sweeping between the City of Pacifica and SCA. Based on their proposal and reference checks, staff feels that SCA offers the best balance between price and quality.
ALTERNATIVE ACTION:
Council may choose not to approve the bid received as an alternate action. However, the City does not attain trash load reduction goals, the San Francisco Bay Water Board could issue potential violations and fines, and trash from the street could cause health issues and pollution problems in receiving waters. Staff does not recommend the alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the services agreement is consistent with the following Council adopted Goals:
• Improve and steward City infrastructure, streets and facilities: Approval of the services agreement will help maintain the City’s streets in a safe and aesthetically acceptable conditions.
FISCAL IMPACT:
Fiscal Impact will be $200,304.00 annually ($635,000.00 for three (3) years). Funds are budgeted in the current and future fiscal years to cover this amount. The agreement will be in effect from FY 2025 through FY 2028. The city has the option to renew the agreement annually for up to three additional years.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Streetsweeping Services Agreement (PDF)
7 Packet Pg. 101
Pacifica City Council 4
March 10, 2025
RESOLUTION NO. ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING A
SERVICES AGREEMENT FOR STREET SWEEPING BETWEEN THE CITY OF PACIFICA AND SWEEPING CORPORATION OF AMERICA; ESTABLISH BUDGET AUTHORITY OF $200,304.00 ANNUALLY ($635,000.00 FOR THREE (3) YEARS) FROM GAS TAX MAINTENANCE FUND 10; AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL NECESSARY DOCUMENTS.
WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76) the City of Pacifica issued at Request for Proposal (RFP) for street sweeping services on September 3, 2024; and
WHEREAS, the City evaluated proposals received based on criteria including quality of proposal, experience of the proposer, relevant qualifications of key personnel, accessibility of key personnel, understanding of the City’s objectives and pricing; WHEREAS, based on such review and grading, the City selected Sweeping Corporation of America (SCA) to perform the City’s Street Sweeping Services; WHEREAS, among other factors considered and weighed during the review process, the City’s experience with SCA, who has performed the street sweeping services for the City of Pacifica for the last 3 years and the review of SCA’s references were all positive; and WHEREAS, the City Manager recommends approval of the Services Agreement for Street Sweeping between the City of Pacifica and Sweeping Corporation of America (SCA).
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica to authorize a Services Agreement for Street Sweeping between the City of Pacifica and Sweeping Corporation of America, establish budget authority of $200,304.00 annually ($635,000.00 for three (3) years) from Gas Tax Maintenance Fund 10; and authorize the City Manager to execute all necessary documents.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 10th day of March 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 7 Packet Pg. 102
CITY OF PACIFICA
170 Santa Maria Ave, Pacifica, CA 94044
CONSTRUCTION SERVICES AGREEMENT
Pacifica Street Sweeping 2025-2028
DATE: 3/10/2025
1. IDENTIFICATION OF CONTRACTOR:
CONTRACTOR: SCA of CA, LLC
CALIFORNIA LICENSE NO: 1107868 CLASS: B – General Building
2. SCOPE OF THE WORK
See Scope of Work attached as Appendix A.
COMPENSATION FOR WORK. Contractor’s total compensation for the Work performed under this Agreement is (Six Hundred Thousand, Nine Hundred and Twelve Dollars) $635,000.00, to be paid as (check one): (1) lump sum; (2) lump sum with progress payments; (3) per attached schedule of rates and charges, up to a guaranteed not-to-exceed amount of $635,000.00 All payments (check one):
shall shall not be subject to a five percent (5%) retention.
3. SCHEDULE OF PERFORMANCE FOR THE WORK. Contractor shall commence and complete the Work by the following dates:
Commencement Date shall be on the date established in the Notice to Proceed. Owner reserves the right to modify or alter the Commencement Date of the Work.
Final Completion Date: July 1, 2028
4. TERMS AND CONDITIONS.
4.01 Contractor shall perform the Work in accordance with the terms and conditions of this Agreement and the following attachments (together, Contract Documents):
Appendix A – Scope of Work
Appendix B – General Conditions
Appendix C – Insurance
Appendix D – Construction Labor and Materials Payment Bond Appendix E – Construction Performance Bond
Appendix F – Supplemental Conditions
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Packet Pg. 103 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping)
4.02 The Contract Documents are the sole and exclusive provisions that govern the Work. Any provision contained in any Owner purchase order issued in connection with this Agreement or any Work shall be null and void and shat I have no force or effect.
4.03 Agreement number must appear on all invoices and correspondence. end invoices in duplicate immediately upon performance of Work ordered hereon or as otherwise provided in the Contract Documents to :
City of Pacifica, Department of Public Works,
170 Santa Maria Ave, Pacifica, CA 94044
CONTRACTOR: SCA of CA, LLC OWNER: City of Pacifica
_____________________________________
City Manager Signature
Regional Vice President
_____________________________________
Date
APPROVED AS TO FORM:
Date
ATTEST:
Michelle Marchetta Kenyon, City Attorney
Addresses for Notice:
Sarah Coffey, City Clerk
Addresses for Notices:
Citv of Pacifica
170 Santa Maria
Ave. Pacifica, CA
94044
3/3/2025
Brad Becker
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Packet Pg. 104 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) Page
3 Appendix A to Construction Services Agreement
SCOPE OF WORK
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Packet Pg. 105 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) SGQ!GPS!
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Bids Due: Tuesday, September 24, 2024, at 5:00 p.m.
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September 23, 2024
City of Pacifica
Attention: Dan Heath, Superintendent Streets/Motor Pool Public Works Department
155 Milagra Drive
Pacifica, CA 94044
Dear Mr. Heath, City of Pacifica Public Works Team, and City Administrators, On behalf of SCA of CA, LLC (“SCA”), we are pleased to present our response to your “RFP for the City of Pacifica Street Sweeping Services.” For more than nine years, it has been our privilege to serve as your professional street sweeping services provider. Our team provides the labor, supervision, process, tools, machinery, equipment, transportation, and material required to provide on-time, comprehensive, and efficient street sweeping services for residential and commercial streets, rights-of-way, and bike lanes for the City of Pacifica.
We are excited about the future. Our team is part of your community, and our San Jose colleagues are your neighbors and friends. Our response underscores our extensive experience in the industry, coupled with our profound understanding of the City of Pacifica, and needs of your businesses and residents. Looking ahead, we are enthusiastic about furthering our partnership with your organization. Our unwavering dedication to excellence drives us to incorporate continuous improvement into our daily operations.
As you may know SCA offers:
Financial responsibility, ability, attributes of trustworthiness, quality of current or previous work, fitness, capacity, and experience to satisfactorily perform the contract.
Personnel who have the ability, experience, and skill to perform the work promptly or within the time specified.
The equipment, facilities, and comprehensive resources and the location to fulfill our responsibilities as your street sweeping service provider. A record of top performance under prior contracts with the City and other purchasers.
Compliance with all laws, regulations, guidelines, and orders governing prior or existing contracts.
We offer the most experienced team of sweeper operators and knowledgeable
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Packet Pg. 107 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) management team to ensure we utilize the most efficient routes, and quickly respond to any emergency needs presented by the City of Pacifica and your residents.
SCA is a local company that puts money back into our communities. We will apply indepth knowledge of the City of Pacifica to set a higher standard for street sweeping services and to drive continuous improvement in our operations.
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Rick Anderson, District Sales Manager
310.740.1601
[email protected]
We are committed to providing timely, courteous, and professional customer service.
Our dedication to environmental sustainability and compliance reflects our responsibility to future generations and our commitment to being good stewards of the planet. These values guide us in achieving our mission of providing exceptional service while making a positive impact on our community and the City of Pacifica.
Our thorough understanding of the street, parking lot and emergency sweeping requirements of the City of Pacifica and our willingness to enter into an agreement under the terms and conditions outlined in your RFP set us apart from other suppliers.
Please note that no officer or employee of the SCA team is directly or indirectly a party to or in any other manner interested financially or otherwise in this RFP. Should you have any questions, please do not hesitate to contact me at (704) 807-8020.
Respectfully,
Brad Becker | Regional Vice President
Direct: 704.807.8020
[email protected]
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Since we currently service the City of Pacifica, there will be no obstacles that will prevent us from continuing to provide an elevated level of service to the City as we do today. Therefore, no formal implementation plan will be required. You can be assured that you will not experience any disruption in service that you might encounter with another service provider. As we do today, we will continue to service the City of Pacifica should we be awarded the contract.
Satisfaction and consistent quality service are the standards we uphold with our teams.
Our supervisors are full-time employees, they care about their team, and foster an environment of success. They are highly trained, so all phases of the project run smoothly. Our supervisors are directly involved with each account and job inspections to ensure quality. We believe that open communication is critical to the continued success of our working relationship with the City. Our team will provide top-level professional service and support to the City of Pacifica and leave your streets and parking lots clean and free from debris.
At SCA we believe in a partnership philosophy of working together to achieve the common goals of our customers. We have examined and clearly understand the specific scope of sweeping services detailed by the City of Pacifica RFP inclusive of maps, sweeping schedule, roads, parking lots, emergency sweeping.
Using state-of-theart equipment, we
provide a wide
range of street
sweeping services
providing our
customers with
environmentally
conscious solutions
that reduce
pollution and keep
every street as
clean as possible.
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Packet Pg. 109 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) Our team will continue to:
Clean and remove debris adjacent to curbs and medians including cul-de-sacs, hammerheads. We understand that Sharp Park Road has corners and other situations where debris must be vacuumed.
Adhere to the established routes and schedules we are accustomed to sweeping to keep the City’s streets and parking lots free from debris. Our team will collaborate with your team on an ongoing basis to identify ways to accomplish the scope of work more efficiently and effectively
Answer customer questions, complains/concerns promptly and in a professional manner.
Address emergency extra work within two hours or less Complete scheduled extra work items. Our San Jose team has the resources available to promptly address all Emergency and Scheduled Extra Work requests to clean the streets of debris, and other issues that may result from accidents, vandalism, acts of God, spillage, sandblasting, paving preparation, and special events.
Scheduled extra work will be completed within 48 hours of notice by the City.
SCA has had the privilege to sweep the streets of the City of Pacifica for more than nine years. While SCA of CA, LLC was established in 2021, we are an acquisitive company that has had the opportunity to acquire companies such as Contract Sweeping Services, LLC, that previously supported the street sweeping requirements of the City. It is our goal to continue to strengthen our long-term relationship with the City of Pacifica and your residents. We are excited about the future, and it is our intent to meet and exceed all service requirements as described within your RFP.
With the combined knowledge of both organizations, we have the added benefit of seasoned colleagues who thoroughly understand the unique needs of the City of Pacifica and its residents. Our team has also had the pleasure of serving the sweeping needs of many municipalities in and around Northern California area as well as across the state of California.
Our team is part of your community, and our team members are your neighbors and friends. Our thorough understanding of the street sweeping requirements for the City of Pacifica and our willingness to enter into an agreement under the terms and conditions outlined in your RFP set us apart from other suppliers.
Over the years, we have established a strong relationship with the City of Pacifica and your residents. Our branch manager, Larry Goldberg, will continue to schedule the work, communicating the plan to the City. Larry will continue to coordinate with the City to schedule special sweeps when needed. Jesse Alvarado, District Manager and Larry, will remain in place as the management team supporting your program. Larry will continue to routinely visit the City of Pacifica to support the sweeper operators that service your City.
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Packet Pg. 110 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) Our drivers thoroughly understand how to clean the 180 curb miles (including curb returns and median islands) within the City and to successfully sweep the varying widths of your streets as they do today. We understand that fuel prices will continue to fluctuate, and that consideration has been made during the thorough review of the rates we plan to propose in our response and have been included so that no separate payments will be required.
We intend to continue to offer the highest level of service to the City of Pacifica. As we do today, we are committed to adhering to the Public Works Division’s objective to furnish all the labor, tools, shop facilities, equipment, and materials and perform all work necessary to provide comprehensive street sweeping services to the City of Pacifica.
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Packet Pg. 111 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) C/ !Dpnqboz!Jogpsnbujpo!
SCA keeps streets, highways, construction sites, parking lots and industrial/manufacturing complexes clean, free of debris and compliant with Environmental Protection Agency (EPA) regulations for both government and private entities. We have more than 14 branches across California. You can be assured that SCA has personnel with the skills required equipment/materials and financial resources sufficient to provide the services called for in the contract. Our insurance provider, XL Specialty Insurance provides us with surety credit and our bond ability is $5 million on a single basis and $75 million on an aggregate basis.
The San Jose team is available to promptly address all unscheduled service requests by dispatching the appropriate resources within contracted time limits. Our team is also available to answer customer questions, complains/concerns in a professional manner. Concerns/issues are reviewed and resolved within one working day from receipt of the concern
SCA of CA, LLC is a limited liability company that is owned by SCA Acquisitions, LLC.
As indicated, SCA has had the privilege to sweep the streets of the City of Pacifica for more than nine years. While SCA of CA, LLC was established in 2021, we are an acquisitive company that has had the opportunity to acquire companies such as Contract Sweeping Services, LLC, that previously supported the street sweeping requirements of the City. It is our goal to continue to strengthen our long-term relationship with the City of Pacifica and your residents.
With the combined knowledge of these organizations, we have the added benefit of seasoned colleagues who thoroughly understand the unique needs of the City of Pacifica and its residents. Our team has also had the pleasure of serving the sweeping needs of many municipalities in and around Northern California area as well as across the state of California.
The primary contacts for the City of Pacifica are:
Jesse Alvarado, General Manager
408-498-4631
[email protected]
Larry Goldberg, Branch Manager:
(408) 859-7270
[email protected]
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Packet Pg. 112 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) Our San Jose site that services the City of Pacifica today will continue to provide reliable street sweeping service to you and your residents going forward.
Primary Service Location Corporate Office
SCA of CA, LLC
390 E Gish Road
San Jose, CA 95112
O: (408) 859-7270
[email protected]
SCA of CA, LLC
4141 Rockside Road, Suite 100
Seven Hills, OH 44131
P: 216-777-2750 | F: 216-777-2766
[email protected]
For additional detail regarding our other locations in California and across the country, please reference the following link:
https://www.sweepingcorp.com/service-areas/.
SCA adheres to all current applicable federal, state, and local laws, codes, and ordinances, including, but not limited to, those promulgated by Federal, State of California, CARB, AQMD, OSHA, SCAQMD Rule 1186 “Certified Street Sweepers” and all other applicable regulatory
requirements.
The proposer should provide an affirmative statement that it is independent of the City as defined by generally accepted auditing standards of the U.S. General Accounting Office's Government Auditing Standards (1994).
SCA can affirm that we are a company that is independent of the City of Pacifica.
The Proposal shall identify any litigation, mediation, or arbitration, regarding the performance of any services similar to the Services, in which the Company has been involved in the past five (5) years. If the Services require a license or certification, the Proposal shall include any claims or disciplinary action taken against Company or any of Company’s key personnel within the past five years.
SCA has not had any litigation, mediation, or arbitration in the last five years related to the performance of any services like those provided to the City of Pacifica. !
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We take pride in our San Jose team. We have the industry’s most seasoned team of sweeper operators, complemented by a proficient support team dedicated to optimizing route efficiency and promptly addressing any emergency situations that may arise. Our comprehensive grasp of the City of Pacifica’s unique street sweeping requirements distinguishes us as the preferred choice compared to other service providers.
Our commitment to our customers is what drives our success. Our San Jose team will maintain the same high level of service and customer support to the City of Pacifica and your residents. Our team is committed to providing comprehensive street sweeping services to include all other maintenance required to maintain the areas included in this contract in a safe, attractive, and usable condition. Teamwork is the cornerstone of our success, as we believe that collaboration leads to innovation and superior results. Integrity is non-negotiable in our organization, and we hold ourselves to the highest ethical standards every day. Having a professional and experienced team is crucial to delivering top-level service and support to meet the expectations of the City of Pacifica. The following information details the background and expertise of our dedicated team members who are committed to excellence each day.
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Rick Anderson has been in the sweeping industry for more than 35 years. He oversees daily operations, contract management, develops new business, ensure safe operation, and promotes proactive culture of safety. He has a Bachelor of Science from the University of California and Jurist Doctorate from Southwestern University School of Law. Rick is a member of the L.A. and Orange County Chapter – Maintenance Superintendents Association and North American Power Sweeping Association (naPSa).
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Jesse has over 20 years of corporate automotive experience. He has a proven record of accomplishment delivering exceptional customer service. He possesses strong leadership skills, with innovative techniques that has led him to win awards and personal recognition from Henry Ford III. Jesse leads with passion and believes to be innovative involves communicating the vision and culture of the organization, employee recognition, empowering employees and developing ideas as a team. Honesty and integrity
Excellent concern/resolution skills
Commitment and passion
Ownership/Accountability
!
!
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Packet Pg. 114 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) Mbssz!Hpmecfsh!–!Csbodi!Nbobhfs!
Larry provides oversight and manages the day-to-day operations in support of the City of Pacifica. He works with the SCA team to ensure the City’s needs are met.
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Sugey offers dedicated support for routing and dispatch out of the Stockton office. She is an important part of the operational team and often the point of contact for drivers in the field.
Skilled interpreter to support field and back-office operations Strong organization skills
Detailed routing knowledge and GPS management.
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Diana is extremely experienced managing routing and dispatch out of the Stockton office. She is an important part of the operational team and often point of contact for drivers in the field.
Strong coordination skills for routing
Active listener with excellent communication skills
Strong organizational skills
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SCA has not had any current business nor personal relationship with any Pacifica elected official, appointed official, City employee, or family member of any current Pacifica elected official, appointed official, or City employee.
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Our clients rely on us to clean everything from a quiet street to a busy highway. We have worked with the City of Pacifica team to meet all your requirements that include furnishing all labor, tools, shop facilities, equipment, and material required to complete the work in various residential and commercial areas in City of Pacifica.
While SCA is the leading sweeping service provider in the country, our sites are run locally. We are a local company that puts money back into our communities. We use our experience to set a higher standard for street sweeping services and to drive continuous improvement in our operations. You can rest easy knowing that we operate in full compliance with all local, state, and federal regulations.
Our team has been servicing Northern California for many years. As the largest municipal sweeping company in country, SCA is proud to sweep over hundreds of municipalities and private customers. In addition to your community, some of our customers in Northern California include the City of Stockton, City of Menlo Park, City of Napa, and City of San Ramon.
Municipal customers that require street sweeping services like the City of Pacifica include:
Agency
Name
Contact
Name
Type of
Work
Phone Email
City of
Antioch
Dean
Eckerson
Street
Sweeping 925-756-1972 [email protected]
City of
Oakley
Christine
Keller
Street
Sweeping 925-625-7037 [email protected]
City of
Napa John Mason Street Sweeping 707-257-9674 [email protected] City of
Fairfield Gina Vazquez Street Sweeping 707-437-8935 [email protected] City of
Palo Alto Roger Nguy Street Sweeping 559-713-4428 [email protected] Please note that SCA has not filed for bankruptcy under any business name over the past five years.
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Packet Pg. 117 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) Beejujpobm!Gpsnt!
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Packet Pg. 118 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) Request for Proposal for Street Sweeping Services
City of Pacifica
Department of Public Works
June 2024 - 18 -
SECTION 6
CONTRACTORS QUALIFICATIONS AND REFERENCES
Name of Contractor: ______SCA of CA, LLC____________________________________________ THE CONTRACTOR SHALL COMPLETE THE FOLLOWING STATEMENTS (Attach additional sheets if required):
1. The Contractor has been engaged in the contracting business, under the present business name for _3___ years.
2. Experience in work of a nature similar to that covered in the proposal documents extends over a period of ____ years.
3. Name and explain any and all instances where satisfactory sweeping contract compliance or completion has not been achieved. The following maintenance contracts have been satisfactorily completed in the last three (3) years for the persons, firms or authorities indicated:
YEAR TYPE OF
WORK
CONTRACT
AMOUNT
LOCATION AND FOR
WHOM PERFORMED
(a) __________ _____________ _____________ ______________________ (b) __________ _____________ _____________ ______________________ (c) __________ _____________ _____________ ______________________ (d) __________ _____________ _____________ ______________________ (e) __________ _____________ _____________ ______________________
4. The following person may be contacted for information concerning the contract work listed above (list a reference for each contract named):
NAME/TITLE ADDRESS TELEPHONE
(a) _________________ ___________________________________ ___________________ 9+ ~$347,700.00 ~$1,000,000.00 2500 Pittsburg; Antioch, CA 94509 925-756-1972 ; Delta Diablo Dean Eckerson City of Oakley City Fairfield; Republic Services City of Napa City of Palo Alto City of Antioch ~$453,440.00 ~$630,000.00 ~$420,000.00 Sweeping Sweeping Sweeping Sweeping Sweeping Similar, successful projects 2014-Present 2016-Present 2004-Present 2016-Present 2015-Present satisfactorily performed in the last three years.. There have been no instances where a sweeping contract has not
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Packet Pg. 119 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) Request for Proposal for Street Sweeping Services
City of Pacifica
Department of Public Works
June 2024 - 19 -
(b) _________________ ___________________________________ ___________________ (c) _________________ ___________________________________ ___________________ (d) _________________ ___________________________________ ___________________ (e) _________________ ___________________________________ ___________________
5. The following is a list of plant and equipment owned by the Contractor, which is definitely available for use on the proposed work as required.
QUANTITY NAME, TYPE AND
CAPACITY
CONDITION LOCATION
__________ _________________________ _____________ _______________________ __________ _________________________ _____________ _______________________ __________ _________________________ _____________ _______________________ __________ _________________________ _____________ _______________________ __________ _________________________ _____________ _______________________ (Attach additional sheets as necessary)
6. Attach a brief operational plan for delivering basic and emergency sweeping services to the City. The plan shall describe the number and type of sweepers that will be available to service the City for which proposals have been submitted.
Allocation of sweeping equipment per City shall be described. The number of fulltime operations including backup personnel must be described. The operational plan must also describe how equipment will be provided and what provisions will be made for storing contractor equipment and supplies.
7. All of the above statements as to experience, financial qualifications, and available plant and equipment are submitted in conjunction with the proposal, as a part thereof and the truthfulness and accuracy of the information is guaranteed by the Contractor.
Signature of Contractor: ___________________________
Print Name and Title: Brad Becker, Regional Vice President
END OF SECTION
2 Elgin Broom Bear 4cy Excellent Fremont 3 Tymco 600 6cy Excellent Fremont Roger Nguy 250 Hamilton Ave., Palo Alto, CA 94301 559-713-4428 Gina Vazquez 2901 Industrial Ct. Fairfield, CA 94533 707-437-8935 John Mason 770 Jackson St.; Napa, CA 94559 707-257-9674 Christine Keller 3231 Main Street; Oakley, CA 94561 925-625-7037
7.a
Packet Pg. 120 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping)
7.a
Packet Pg. 121 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping)
Request for Proposal for Street Sweeping Services
City of Pacifica
Department of Public Works
June 2024 - 48 -
SECTION 8
INSURANCE FORMS
CONTRACTOR shall provide Certificates of Insurance and original Endorsements affecting the coverage’s specified in PARAGRAPH 12 - INSURANCE of the Agreement on the attached forms.
ATTACHED
1. Certificate of Insurance
2. General Liability Endorsement
3. Automobile Liability Endorsement
7.a
Packet Pg. 122 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:
PRODUCER
(A/C, No, Ext): PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR WVDADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
9/4/2024
HUB International Midwest Limited
1411 Opus Place, Suite 450
Downers Grove IL 60515
630-468-5600 [email protected] Axis Surplus Insurance Company 26620 SWEECOR-01 Navigators Specialty Insurance Company 36056 SCA of CA, LLC
4141 Rockside Road, Suite 100
Seven Hills OH 44131
Safety National Casualty Corporation 15105 Federal Insurance Company 20281 2076094189 C X 2,000,000 X 1,000,000 X Contractual Liab 5,000 X XCU Cov Incl 1,000,000 4,000,000 X Y Y GL6676535 6/1/2024 6/1/2025
4,000,000
C
2,000,000 X
X X
Y Y CA6676536 6/1/2024 6/1/2025
A
B
X 5,000,000 X
P-001-000882635
CH24EXCZ0GQVPIC
6/1/2024
6/1/2024
6/1/2025
6/1/2025
5,000,000 X
0 C
X
N
Y LDS4068227 (CA) 6/1/2024 6/1/2025
1,000,000 1,000,000 1,000,000
C
B
D
Stop Gap Liability - OH
Pollution Liability
Crime
LDS4068227
CH24ECPZ01ECGIC
8400-2199
6/1/2024
6/1/2024
6/1/2024
6/1/2025
6/1/2025
6/1/2025
Limit:
Each Incident/Agg:
Limit:
$1,000,000
$1,000,000
$1,000,000
City of Pacifica, its officers, directors, officials, agents, employees, and volunteers are included as additional insureds under General Liability & Automobile Liability, on a primary and non-contributory basis, when agreed in a written contract, subject to policy terms, conditions and exclusions. A waiver of subrogation applies under General Liability, Automobile Liability, & Worker’s Compensation in favor of the additional insureds listed, when agreed in a written contract, subject to policy terms, conditions and exclusions. 30 Day Notice of Cancellation applies in accordance to policy terms and conditions. City of Pacifica 540 Crespi Drive
Pacifica CA 94044
7.a
Packet Pg. 123 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
SNCA 026 10 13 Safety National Casualty Corporation Page 1 of 2
DESIGNATED ADDITIONAL INSURED
This endorsement modifies insurance provided under the following:
COMMERCIAL AUTOMOBILE COVERAGE PART
SCHEDULE
Name of Additional Insured Person(s) or Organization(s):
Person(s) or Organization(s) as required by written contract.
Any individually scheduled Designated Additional Insured shall not be construed to override nor negate this blanket Designated Additional Insured.
CHANGE
The person(s) or organization(s) shown in the Schedule above with whom you have agreed in a written contract to provide insurance such as is afforded under this Coverage Form, is included as an Additional Insured subject to the below:
(1) Insurance for such Additional Insured(s) scheduled above shall be afforded only to the extent that such Additional Insured is liable for “bodily injury” or “property damage” arising out of your operations and resulting from the ownership, maintenance or use of covered “autos” by you while the covered “autos” are on premises owned or leased by the above scheduled Additional Insured(s). (2) The insurance afforded under this Coverage Form to such Additional Insured(s) applies only:
(a) If the “accident” takes place subsequent to the execution and effective date of such written contract:
and,
(b) While such written contract is in force, or until the end of the policy period, which ever occurs first. (3) How Limits Apply to Additional Insured(s) The most we will pay on behalf of the Additional Insured(s) scheduled above is the lesser of:
(a) The limits of insurance specified in the written contract or written agreement; or, (b) The Limits of Insurance provided by the Coverage Form.
The amount we will pay on behalf of such Additional Insured(s) shall be a part of, and not in addition to, the Limits of Insurance shown in the Coverage Form Declarations and described in this section. Such amount will thus not increase the Limits of Insurance shown for the Coverage Form. (4) Exclusions
(a) This endorsement does not apply to liability of the Additional Insured which arises out of the ownership of transportation operating rights granted to the Additional Insured by public authority. (b) This endorsement does not apply to the liability of the owner or anyone else from whom you hire or borrow a covered auto.
7.a
Packet Pg. 124 Attachment: Streetsweeping Services Agreement (5857 : Approval of Services Agreement for Street Sweeping)