CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/10/2025
1 SUBJECT:
Notice of Completion for the Anza Pump Station Repair Project RECOMMENDED ACTION:
Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the Anza Pump Station Repair Project; and authorize the City Manager to release the retention funds to the contractor.
STAFF CONTACT:
Dan Patten, P.E., Engineering Manager - Wastewater
(650) 922-7248
[email protected]
Louis Sun, P.E., Interim Director of Public Works
(650) 738-4662
[email protected]
BACKGROUND/DISCUSSION:
The Anza Pump Station is a stormwater pump station located just off Linda Mar Beach, west of Cabrillo Highway between Crespi Drive and Linda Mar Boulevard. On March 16, 2020, a fire occurred at the Anza Pump Station causing catastrophic damage. During the fire investigation, the pumps, engines, shafts, and other mechanisms of the pumping system were inspected. The inspection found that the fire resulted in damage to the pump station’s mechanical, electrical, gas meter and appurtenances, control systems, and building roof.
The City of Pacifica’s Emergency Plan and Section 4-2.01 et seq. of the Pacifica Municipal Code empower the City Manager, acting as the Director of Emergency Services, to proclaim the existence of a local emergency when there is an actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and properties within this City. The Proclamation of Local Emergency was declared on April 8, 2020, for the Anza Pump Station and terminated November 25, 2024.
The construction contract was awarded to the D.W. Nicholson Corporation (DWN) on February 28, 2022. The initial contract value was $2,326,000, and thirty-seven change orders were issued. With change orders the total cost of the contract with D.W. Nicholson was $3,264,652.46. The Project is substantially complete as of the November 25, 2024 Council Meeting.
As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts Pacifica City Council 2
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all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the city from claims against the city for any nonpayment on the part of the contractor.
The City withheld 5% of the contract amount, $163,232.62, as retention to make sure that all subcontractors and suppliers have been paid. The City will release the retention if no claims are received.
The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment 1) with the San Mateo County Recorder's Office.
ALTERNATIVE ACTION:
Council may choose not to approve the Notice of Completion; however, this will result in unnecessary delay to the release of the retention funds for the contractor. Staff does not recommend this alternate action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract and supporting agreements is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure and Maintaining a Safe Community: This construction project will help facilitate the return of the Anza Pump Station to its pre-fire capacity, conveying storm water flows to the ocean to mitigate potential impacts of flooding including threatening the safety of residents and damaging private property or critical public infrastructure.
FISCAL IMPACT:
The fiscal impacts associated with the Anza Pump Station Repair Project (C036) have been submitted for reimbursement to the City’s insurance carrier, PLAN JPA which includes the additional budget authorization as of this staff report. The requested actions will increase the overall cost of the Anza Pump Station Project by $189,251.28. The City’s deductibles are $225,000 for PLAN JPA and $10,000 for American International Group (AIG).
PLAN JPA has submitted a $2,377,821.31 payment to the City and currently, another $1,046,594.49 is approved and going through the reimbursement process. Staff is still working to finalize the remaining settlement payment with PLAN including labor cost reimbursements, and it is projected PLAN JPA will cover roughly 60% of the project cost. The 40% of the project costs that are not covered under PLAN are considered to be improvements and enhancements to the Anza Pump Station. Such improvements and enhancements are the purchase and installation of an additional engine and pump for redundancy, advanced electronics and instrumentation, replacements of equipment and infrastructure located in the wet well area which was not affected by the fire, and other improvements to the Anza Pump Station which were not affected by the fire. Staff has confirmed there is sufficient remaining funds from the 2017 Wastewater Revenue Bond to cover the 40% cost that is not covered under PLAN. This use of bond proceeds is consistent with the underlying bond documents, and Staff is working Pacifica City Council 3
March 10, 2025
with the City Attorney’s Office and the City’s bond counsel to prepare the necessary documents to authorize this action.
Below is an up-to-date breakdown of Anza Pump Station Repair Project (C036) cost:
Pump Rebuild & Installation $104,937.41
Bathroom Renovations $210,868.52
Schaaf & Wheeler Engineers for Repair Design $264,160.00 Pump Purchase & Installation $185,371.87
Two Caterpillar Engines Purchase $492,268.00
Anza Pump Station Repair Project Construction Cost $2,326,000.00 Anza Pump Station Repair Project Construction Contingency (35%) $806,611.00 Pump No. 3 Purchase & Installation (including 10% contingency) $228,133.64 Third Caterpillar Engine Purchase (including 10% contingency) $358,696.72 Anza Pump Station Repair Project Construction Engineering Support $105,630.00 Anza Pump Station Repair Project Construction Management (including 10% Cont) $331,095.00 Anza Pump Station New Gas Service Line Construction $185,100.00 Anza Pump Station New Gas Service Line Construction Contingency (20%) $37,020.00 Anza Pump Station Repair Project Additional Construction Engineering Support (incl 15%) $34,000.00 Bay Power Startup Support $88,795.00
Beecher Engineering Inc. Startup Support $74,080.00
Anza Pump Station Repair Project Additional Construction Contingency (5.5%) $133,355.75 Anza Pump Station Repair Project Final Engineering Support $55,895.53 Total Work Under Contract $6,022,018.44
Grand Total $6,022,018.44
Plan JPA ($225,000.00)
American International Group (AIG) ($10,000.00)
Total Insurance Deductible ($235,000.00)
Total Identified Insurance Requested $5,787,018.44
Total Insurance Approved $3,424,415.80
Total Remaining Amount Not Approved By Insurance $2,362,602.64 ANZA PUMP STATION REPAIR PROJECT (C036)
Project Use of Funds - Previous Council Approved Completed/Under Contract It should be noted that the previous staff report on November 25th 2024, showed a grand total of $6,077,913.97 instead of $6,022,018.44. This was due to a math error and has been corrected.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Attachment A: Anza Pump Station Repair Project NOTICE OF COMPLETION (PDF) Pacifica City Council 4
March 10, 2025
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ACCEPTING
COMPLETION AND DIRECTING THE CITY MANAGER TO FILE
NOTICE OF COMPLETION FOR THE ANZA PUMP STATION REPAIR PROJECT (C036) RESOLVED by the City Council of the City of Pacifica, California, that WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, this Certificate as to the completion of all the work provided to be done under and pursuant to the contract between said City and the D.W. Nicholson Corporation, on March 10, 2025, and
WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to;
NOW, THEREFORE, it is ordered as follows:
1. That acceptance of completion of said work be, and it is hereby, made and ordered.
2. That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 10th day of March, 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Marchetta Kenyon, City Attorney