CITY OF PACIFICA
CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Beckmeyer
Mayor pro Tem Christine Boles
Councilmember Mary Bier
Councilmember Mayra Espinosa
Councilmember Greg Wright
City Council Regular Meeting 1 April 14, 2025
SPECIAL and REGULAR MEETING
April 14, 2025 (MONDAY)
www.cityofpacifica.org
Off-street parking is allowed by permit for attendance at official public meetings.
Vehicles parked without permits are subject to citation. You should obtain a permit from the rack in the lobby and place it on the dashboard of your vehicle in such a manner as is visible to law enforcement personnel.
PLEASE SILENCE CELL PHONES DURING MEETING
Alternative Ways to Observe and Participate in the Meeting:
The primary method for observing and participating in the meeting is in-person at the meeting location published in the meeting agenda. However, there are alternative ways to observe and participate:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • Watch on TV on Comcast channel 26
• Watch a Live Stream of the meeting by following https://www.cityofpacifica.org/LiveStream or www.pacificcoast.tv
• Live Remote Public Comments (offered on a pilot basis):
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
o Press * 6 to unmute when called upon to speak by the last 4-digits of your phone #. • When the Mayor announces the Agenda Item on which you would like to comment, raise your hand in Zoom. You will be called upon my screenname or last 4-digits of phone number if dialing in. Please mute any background sound and state your full name at the start of your comment.
Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:
BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.
AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.
City Council Regular Meeting 2 April 14, 2025
5:30 PM - CLOSED SESSION
00a. CONFERENCE WITH LABOR NEGOTIATORS - Government Code section 54957.6 - Agency designated representatives: Mark Wilson, Allison Hernandez of Burke, Williams, and Sorenson; Employee organizations: Fire Battalion Chiefs, IAFF Local 2400; Fire Fighters, IAFF Local 240; Management Unit, Teamsters Local 350 ; Miscellaneous Employee, Teamster Local 856; Pacifica Police Officers Association; Police Mgmt. & Police Supervisors; Wastewater Treatment Plant Teamsters Local 856 7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.
Salute to the Flag led by Councilmember Bier
Closed Session Report
SPECIAL PRESENTATIONS
A. Proclamation: Earth Day / PelicanFest April 26, 2025 B. Proclamation: Volunteer Appreciation Month - April 2025
CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.
Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.
If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
City Council Regular Meeting 3 April 14, 2025
Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.
1. Approval of Disbursements for 03/01/25 through 03/31/25.
PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of March 2025.
2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the March 1, 2025 City Council Special Meeting / Study Session and the March 10, 2025 City Council Special and Regular Meeting.
3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
4. Resolution to Approve Rockaway Pump Station Rehabilitation and Repair Project C006 PROPOSED ACTION: Adopt a Resolution: (A) Approving the Construction Contract with Blocka Construction, Inc. in an amount of $488,00; (B) Approving a Task Order No. 2 with Hazen and Sawyer in an amount of $53,310; (C) Authorizing a budget authority in the amount of $646,906.50, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen percent (15%) of the Engineering Services During Construction Amounts; (E) Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and (F) Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Rockaway Pump Station Rehabilitation and Repair Project C006.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.
COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.
City Council Regular Meeting 4 April 14, 2025
STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.
PUBLIC HEARINGS
5. Consideration of an appeal of the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025, issued to Seaweed Holistics, LLC., located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640)
PROPOSED ACTION: Move to adopt the attached Resolution to DENY the appeal submitted by Ana Leaňo-Williams (Appellant) and UPHOLD the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025, issued to Seaweed Holistics, LLC., located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640)
6. Continuation of deliberations following the February 24, 2025, Public Hearing on a proposed ordinance repealing and replacing Article 49 of Title 9, Chapter 4 of the City of the Pacifica Municipal Code (“Short-Term Rentals”); making certain amendments to Article 29 of Title 9, Chapter 4, Section 9-4.2904 (“Exempted Signs”) of the Pacifica Municipal Code; and finding the adoption of the Ordinance exempt from the California Environmental Quality Act (CEQA).
PROPOSED ACTION: Continue deliberations from the adjourned Public Hearing held on February 24, 2025, provide final direction to the City Manager for revisions to the draft Ordinance, and direct the City Manager to refer revisions back to the Planning Commission for review and a recommendation.
CONSIDERATION
7. Approve the updated City of Pacifica 2023 to 2030 Strategic Plan Mission, Vision, Values, Goals and Strategies
PROPOSED ACTION: Approve the updated City of Pacifica 2023 to 2030 Strategic Plan Mission, Vision, Values, Goals and Strategies (Attachment A).
8. Fiscal Year 2025-26 Budget Planning Process, Timeline and Preliminary Budget Strategies
PROPOSED ACTION: Accept the report and provide additional policy direction for the preparation of the FY2025-26 Budget.
ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision City Council Regular Meeting 5 April 14, 2025
The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.
The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);
HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:
Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at 170 Santa Maria Avenue, Pacifica.
View on the Internet:
Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:
Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 170 Santa Maria Ave.
Council meetings:
Agendas are available at the City Council meeting
HOW TO REACH YOUR GOVERNMENT OFFICIALS
• San Mateo County Supervisor Ray Mueller, District 3, 500 County Center, Redwood City CA 94063 (650) 363-4569
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congressman Sam Liccardo, 1117 Longworth House Office Building, Washington DC 20515 (202) 225-8104
• Senator Alex Padilla, 331 Hart Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Adam Schiff, SD-B40B Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Donald J. Trump, 1600 Pennsylvania Ave. NW, Washington DC 20500
CITY COUNCIL
• Mayor Sue Beckmeyer, [email protected]
• Mayor pro Tem Christine Boles, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Mayra Espinosa, [email protected]
• Councilmember Greg Wright, [email protected]
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
4/14/2025
1 SUBJECT:
Approval of Disbursements for 03/01/25 through 03/31/25.
RECOMMENDED ACTION:
Receive and file the Monthly Check Register Report for the month of March 2025.
STAFF CONTACT:
Lucy Xie, Deputy Finance Director
(650) 738-7395
[email protected]
BACKGROUND/DISCUSSION:
Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 03/1/25 through 03/31/25 are in the amount of $3,176,440.14 (Attachment 1).
FISCAL IMPACT:
There is no fiscal impact associated with acceptance of the Monthly Check Register Report.
ORIGINATED BY:
Finance Department
ATTACHMENT LIST:
Disbursements -FY 24-25 - 3-01 to 3-31-25 (PDF)
1 Packet Pg. 6
City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 04/08/2025 17:32
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2364 03/05/2025 PRINTED 000731 SERVICE PRESS, INC. 355.82 2365 03/07/2025 PRINTED 000039 AVINA, ANGEL 200.00
2366 03/07/2025 PRINTED 000915 ASSOCIATION OF BAY AREA G 6,497.26 2367 03/07/2025 PRINTED 000056 ADAM-HILL COMPANY, THE 1,083.80 2368 03/07/2025 PRINTED 000062 ALERT PEST CONTROL COMPAN 547.00 2369 03/07/2025 PRINTED 000074 AMAZON.COM SALES, INC. 671.82 2370 03/07/2025 PRINTED 001104 ANVIL BUILDERS 199,500.00 2371 03/07/2025 PRINTED 000089 ONE WATER LLC 1,500.00
2372 03/07/2025 PRINTED 000096 AT&T MOBILITY 259.38
2373 03/07/2025 PRINTED 000096 AT&T 367.89
2374 03/07/2025 PRINTED 000108 VWR INTERNATIONAL 901.75 2375 03/07/2025 PRINTED 000120 BAY AREA TREE SPECIALISTS 4,008.00 2376 03/07/2025 PRINTED 000124 BAY POWER LLC GENERATOR S 2,572.00 2377 03/07/2025 PRINTED 000134 BEECHER ENGINEERING, INC. 1,200.00 2378 03/07/2025 PRINTED 000145 BLADES GROUP, LLC 2,976.00 2379 03/07/2025 PRINTED 001103 BRYAN ROMERO 72.75
2380 03/07/2025 PRINTED 000165 C.H. BULL COMPANY 9,805.14 2381 03/07/2025 PRINTED 000166 BURKE WILLIAMS AND SORENS 31,306.60 2382 03/07/2025 PRINTED 000203 CINTAS CORPORATION #464 2,551.30 2383 03/07/2025 PRINTED 000011 CITY OF DALY CITY 5,774.00 2384 03/07/2025 PRINTED 000224 COMCAST 445.64
2385 03/07/2025 PRINTED 000224 COMCAST 409.64
2386 03/07/2025 PRINTED 000224 COMCAST 625.64
2387 03/07/2025 PRINTED 000224 COMCAST 189.35
2388 03/07/2025 PRINTED 001012 CORE & MAIN LP 8,564.69
2389 03/07/2025 PRINTED 000248 CSG CONSULTANTS, INC. 8,733.40 2390 03/07/2025 PRINTED 000253 C.W.E.A. 239.00
2391 03/07/2025 PRINTED 000280 DISCOUNT PLUMBING, INC. 4,800.00 2392 03/07/2025 PRINTED 000282 DISH 74.99
2393 03/07/2025 PRINTED 000335 FASTRAK VIOLATION PROCESS 42.00 2394 03/07/2025 PRINTED 000335 FASTRAK INVOICE PROCESSIN 17.00 2395 03/07/2025 PRINTED 000339 FEDEX 204.62
2396 03/07/2025 PRINTED 000346 FISHER SCIENTIFIC 2,872.31 2397 03/07/2025 PRINTED 000350 FLYERS ENERGY, LLC 7,225.50 2398 03/07/2025 PRINTED 001129 GOVERNMENT FINANCE SERVIC 7,150.00 2399 03/07/2025 PRINTED 000399 HERC RENTALS INC. 398.52 2400 03/07/2025 PRINTED 000406 HOME DEPOT CREDIT SERVICE 3,135.92 2401 03/07/2025 PRINTED 000992 I&A CONTRACTOR, INC 538,289.23 2402 03/07/2025 PRINTED 001267 JOSEPH KOWALCZYK 471.50
2403 03/07/2025 PRINTED 000455 KASEYA US LLC 97.85
2404 03/07/2025 PRINTED 000462 KIMBALL MIDWEST 3,959.90 2405 03/07/2025 PRINTED 000999 LUBE SQUAD OF SFO, LLC 449.39 2406 03/07/2025 PRINTED 001025 MATT KELLY 207.20
2407 03/07/2025 PRINTED 001113 MATTHEW POWERS 8,820.72
2408 03/07/2025 PRINTED 000519 MC MASTER-CARR SUPPLY COM 182.23 2409 03/07/2025 PRINTED 001171 MK PRIVATE INVESTIGATION 3,600.00 2410 03/07/2025 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 1,235.73 2411 03/07/2025 PRINTED 001147 NAOMI FUSON 144.90
2412 03/07/2025 PRINTED 000015 NORTH COAST COUNTY WATER 27,818.43 2413 03/07/2025 PRINTED 001209 NICHOLS DIAMOND TOOL INC 2,120.00 2414 03/07/2025 PRINTED 000592 O'REILLY AUTO PARTS 1,267.10 2415 03/07/2025 PRINTED 000588 OLIVER PACKAGING AND EQUI 3,048.25
1.a
Packet Pg. 7
Attachment: Disbursements -FY 24-25 - 3-01 to 3-31-25 (5905 : Disbursements - Dated 3/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 04/08/2025 17:32
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2416 03/07/2025 PRINTED 000603 PACIFIC MANOR HARDWARE, I 20.87 2417 03/07/2025 PRINTED 000605 PACIFIC OFFICE AUTOMATION 3,029.81 2418 03/07/2025 PRINTED 000633 PACIFICA COMMUNITY TELEVI 26,750.84 2419 03/07/2025 PRINTED 000645 PETERSON TRUCKS,INC. 12,858.03 2420 03/07/2025 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 685.87 2421 03/07/2025 PRINTED 000656 POLYDYNE INC. 26,534.82
2422 03/07/2025 PRINTED 000679 QUILL CORPORATION 65.90
2423 03/07/2025 PRINTED 000680 R & H WHOLESALE SUPPLY, I 286.22 2424 03/07/2025 PRINTED 000681 R & S ERECTION NORTH PENI 389.00 2425 03/07/2025 PRINTED 001050 RANGER PIPELINES 579,834.40 2426 03/07/2025 PRINTED 000021 SAN MATEO COUNTY SHERIFF' 2,338.00 2427 03/07/2025 PRINTED 000717 SAN MATEO DAILY JOURNAL 576.00 2428 03/07/2025 PRINTED 001184 SAN MATEO LOCK WORKS, INC 5,260.61 2429 03/07/2025 PRINTED 001024 SCHAAF & WHEELER 6,135.00 2430 03/07/2025 PRINTED 000733 SESAC 1,217.00
2431 03/07/2025 PRINTED 000744 SMART & FINAL 46.11
2432 03/07/2025 PRINTED 000025 SAN MATEO COUNTY MOSQUITO 78.08 2433 03/07/2025 PRINTED 000027 STATE LANDS COMMISSION 52.52 2434 03/07/2025 PRINTED 000805 T-MOBILE CORPORATION 554.86 2435 03/07/2025 PRINTED 001265 TOM CUMMING 842.13
2436 03/07/2025 PRINTED 001140 TRAVIS MEYERHOFF 842.13
2437 03/07/2025 PRINTED 000827 TYLER TECHNOLOGIES 1,332.00 2438 03/07/2025 PRINTED 000829 UNIVERSAL BUILDING SERVIC 26,643.97 2439 03/07/2025 PRINTED 000830 ULINE SHIPPING SUPPLY SPE 1,856.14 2440 03/07/2025 PRINTED 000840 UPS STORE #1906 67.00
2441 03/07/2025 PRINTED 000844 US FOODS, INC 19,305.77
2442 03/07/2025 PRINTED 000854 VERITIV OPERATING COMPANY 665.12 2443 03/07/2025 PRINTED 000855 VERIZON WIRELESS 2,268.27 2444 03/07/2025 PRINTED 000855 VERIZON WIRELESS 2,854.83 2445 03/07/2025 PRINTED 000855 VERIZON WIRELESS SERVICES 4,992.96 2446 03/07/2025 PRINTED 000855 VERIZON WIRELESS 2,525.46 2447 03/07/2025 PRINTED 000863 CALTEST ANALYTICAL LAB 106.00 2448 03/07/2025 PRINTED 000879 WEX HEALTH, INC. 113.75
2449 03/07/2025 PRINTED 000880 WHITE CAP CONST. SUPPLY 505.08 2450 03/07/2025 PRINTED 000890 WOODARD & CURRAN, INC. 11,079.80 2451 03/07/2025 PRINTED 000897 SERRA YELLOW CAB 10,824.00 2452 03/12/2025 PRINTED 000191 CREATIVE DIGITAL AGENCY I 4,215.75 2453 03/14/2025 PRINTED 000915 ASSOCIATION OF BAY AREA G 3,248.63 2454 03/14/2025 PRINTED 000046 ABBY M. MARGOLIS 462.00
2455 03/14/2025 PRINTED 000055 AD BRAKES 1,067.70
2456 03/14/2025 PRINTED 000066 ALL INDUSTRIAL ELECTRIC S 66.86 2457 03/14/2025 PRINTED 001139 ALLYSON AYONG 36.40
2458 03/14/2025 PRINTED 000074 AMAZON.COM SALES, INC. 441.58 2459 03/14/2025 PRINTED 000084 ANTOINETTE M KAUFFMAN 100.00 2460 03/14/2025 PRINTED 000096 AT&T 5,998.81
2461 03/14/2025 PRINTED 000146 BLEYLE ELEVATOR, INC. 95.00 2462 03/14/2025 PRINTED 000147 BLUE RIBBON SUPPLY COMPAN 4,461.47 2463 03/14/2025 PRINTED 000152 BOOTZIN, ALEX 250.00
2464 03/14/2025 PRINTED 000166 BURKE WILLIAMS AND SORENS 5,309.20 2465 03/14/2025 PRINTED 000178 NAF SERVICES, INC. 726.68 2466 03/14/2025 PRINTED 000190 CALIFORNIA DIESEL & POWER 8,110.60 2467 03/14/2025 PRINTED 000201 CHILDCARE CAREERS 3,807.40
1.a
Packet Pg. 8
Attachment: Disbursements -FY 24-25 - 3-01 to 3-31-25 (5905 : Disbursements - Dated 3/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 04/08/2025 17:32
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2468 03/14/2025 PRINTED 000203 CINTAS CORPORATION #464 333.41 2469 03/14/2025 PRINTED 000011 CITY OF DALY CITY 19,730.36 2470 03/14/2025 PRINTED 000210 CLAIRE BREES 360.00
2471 03/14/2025 PRINTED 000211 CLASSIC AMUSEMENT LLC 9,500.00 2472 03/14/2025 PRINTED 000224 COMCAST 303.52
2473 03/14/2025 PRINTED 000224 COMCAST 308.27
2474 03/14/2025 PRINTED 000224 COMCAST 31.99
2475 03/14/2025 PRINTED 000224 COMCAST 31.99
2476 03/14/2025 PRINTED 000931 CORODATA RECORDS MANAGEME 497.70 2477 03/14/2025 PRINTED 000240 COTTON, SHIRES & ASSOCIAT 25,087.50 2478 03/14/2025 PRINTED 000244 CRESCO EQUIPMENT RENTALS 1,568.22 2479 03/14/2025 PRINTED 000248 CSG CONSULTANTS, INC. 4,320.63 2480 03/14/2025 PRINTED 001276 DRIVE LINE SERVICE OF SAN 2,409.07 2481 03/14/2025 PRINTED 000323 EOA INC 7,322.13
2482 03/14/2025 PRINTED 000335 FASTRAK VIOLATION PROCESS 22.00 2483 03/14/2025 PRINTED 000335 FASTRAK INVOICE PROCESSIN 24.00 2484 03/14/2025 PRINTED 001041 FERGUSON ENTERPRISES 754.31 2485 03/14/2025 PRINTED 001271 FOLGERGRAPHICS, INC 5,281.20 2486 03/14/2025 PRINTED 000359 GAIL EDWARDS 200.00
2487 03/14/2025 PRINTED 000969 GIBSON JR., EUGENE 100.00 2488 03/14/2025 PRINTED 000368 GODSOE, LIZ 82.00
2489 03/14/2025 PRINTED 001238 GOLDEN STATE EMERGENCY VE 2,431.55 2490 03/14/2025 PRINTED 000377 GRAINGER 1,114.85
2491 03/14/2025 PRINTED 001275 GREG MCINTURF 100.00
2492 03/14/2025 PRINTED 000401 HILL SCOTT 55.00
2493 03/14/2025 PRINTED 000432 ISIDRO, ALLEN 412.00
2494 03/14/2025 PRINTED 000434 JAMES FORD, INC. 1,711.11 2495 03/14/2025 PRINTED 000455 KASEYA US LLC 97.85
2496 03/14/2025 PRINTED 001032 KEVIN WOODHOUSE 92.02
2497 03/14/2025 PRINTED 000469 KOSMONT & ASSOCIATES, INC 4,056.00 2498 03/14/2025 PRINTED 000978 LASHLEY, MARK 75.00
2499 03/14/2025 PRINTED 000490 LIFFEY ELECTRIC, INC. 22,063.27 2500 03/14/2025 PRINTED 000492 CAPITAL ONE TRADE CREDIT 357.23 2501 03/14/2025 PRINTED 001230 LOMBARDO DIAMOND CORE DRI 1,002.50 2502 03/14/2025 PRINTED 000999 LUBE SQUAD OF SFO, LLC 548.28 2503 03/14/2025 PRINTED 001270 MASTERPIECE GARDEN, INC 9,175.00 2504 03/14/2025 PRINTED 001025 MATT KELLY 185.50
2505 03/14/2025 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 1,221.12 2506 03/14/2025 PRINTED 000537 MOFFATT & NICHOL 831.34
2507 03/14/2025 PRINTED 000553 NAPIER, NORA 510.00
2508 03/14/2025 PRINTED 000015 NORTH COAST COUNTY WATER 7,997.58 2509 03/14/2025 PRINTED 000561 NICHOLS CONSULTING ENGINE 1,905.49 2510 03/14/2025 PRINTED 000587 OFFICE DEPOT 358.51
2511 03/14/2025 PRINTED 999999 Josephine D.L.A. Robles 1,525.00 2512 03/14/2025 PRINTED 999998 Beverly J. Yorks 2,000.00 2513 03/14/2025 PRINTED 999998 Emmanuel Vallero 2,000.00 2514 03/14/2025 PRINTED 999998 Julia Cassel 2,000.00
2515 03/14/2025 PRINTED 999998 Linda McHenry 2,000.00
2516 03/14/2025 PRINTED 999998 Yesenia Brandt 2,000.00
2517 03/14/2025 PRINTED 000595 ORTEGA, SHIRLEY 44.00
2518 03/14/2025 PRINTED 000016 PACIFICA SCHOOL DISTRICT 14,546.00 2519 03/14/2025 PRINTED 000629 PATINO, JOE 78.00
1.a
Packet Pg. 9
Attachment: Disbursements -FY 24-25 - 3-01 to 3-31-25 (5905 : Disbursements - Dated 3/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 04/08/2025 17:32
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2520 03/14/2025 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 721.20 2521 03/14/2025 PRINTED 000649 PITTSINGER, R JANE 112.00 2522 03/14/2025 PRINTED 000666 PRINT COPY XPRESS 387.09 2523 03/14/2025 PRINTED 000667 PRIORITY 1 PUBLIC SAFETY 24,953.47 2524 03/14/2025 PRINTED 000679 QUILL CORPORATION 531.06 2525 03/14/2025 PRINTED 000681 R & S ERECTION NORTH PENI 407.30 2526 03/14/2025 PRINTED 000684 SAN MATEO COUNTY RESOURCE 29,481.11 2527 03/14/2025 PRINTED 000982 S.R. ROSE ENGINEERING, IN 8,624.08 2528 03/14/2025 PRINTED 000729 SEAVIEW TIRE & BRAKE CENT 3,741.32 2529 03/14/2025 PRINTED 000730 SERRAMONTE FORD INC. 37.75 2530 03/14/2025 PRINTED 000731 SERVICE PRESS, INC. 96.56 2531 03/14/2025 PRINTED 001004 SLOAN SAKAI YEUNG & WONG 5,857.50 2532 03/14/2025 PRINTED 000759 ST. FRANCIS ELECTRIC, INC 7,714.30 2533 03/14/2025 PRINTED 001254 STEPHANIE DOUGLAS 495.00 2534 03/14/2025 PRINTED 000768 STEVEN MICHAEL EVANS JR 252.00 2535 03/14/2025 PRINTED 001256 SUZANNE CAMARGO 2,000.00 2536 03/14/2025 PRINTED 001099 TANNER PACIFIC, INC 80,396.20 2537 03/14/2025 PRINTED 000790 TERI BLACK & COMPANY LLC 14,915.00 2538 03/14/2025 PRINTED 000791 TERMINIX PROCESSING CENTE 505.00 2539 03/14/2025 PRINTED 000827 TYLER TECHNOLOGIES 1,332.00 2540 03/14/2025 PRINTED 000828 U.S. BANK 3,200.00
2541 03/14/2025 PRINTED 000828 U.S. BANK 3,500.00
2542 03/14/2025 PRINTED 000844 US FOODS, INC 18.55
2543 03/14/2025 PRINTED 000854 VERITIV OPERATING COMPANY 19.00 2544 03/14/2025 PRINTED 000855 VERIZON WIRELESS 161.20
2545 03/19/2025 PRINTED 000299 DYETT & BHATIA 105,911.05 2546 03/19/2025 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 3,045.08 2547 03/20/2025 PRINTED 001081 DUDEK 6,818.75
2548 03/20/2025 PRINTED 000041 A-1 RHINO LININGS 2,000.62 2549 03/20/2025 PRINTED 000056 ADAM-HILL COMPANY, THE 1,097.14 2550 03/20/2025 PRINTED 000058 AECOM TECHNICAL SERVICES 97,407.57 2551 03/20/2025 PRINTED 000060 AIRGAS USA, LLC 9,451.49 2552 03/20/2025 PRINTED 000001 ALAMEDA COUNTY FIRE DEPAR 178.12 2553 03/20/2025 PRINTED 001102 ALBERTSONS / SAFEWAY 292.64 2554 03/20/2025 PRINTED 000066 ALL INDUSTRIAL ELECTRIC S 56.51 2555 03/20/2025 PRINTED 000074 AMAZON.COM SALES, INC. 6,045.15 2556 03/20/2025 PRINTED 000096 AT&T LONG DISTANCE 1.24
2557 03/20/2025 PRINTED 000096 AT&T 3,452.46
2558 03/20/2025 PRINTED 000097 ATCO INTERNATIONAL 140.53 2559 03/20/2025 PRINTED 001283 AUDIE MEEHLEIB 42.92
2560 03/20/2025 PRINTED 000106 AUTOMATIONDIRECT.COM, INC 317.54 2561 03/20/2025 PRINTED 000108 VWR INTERNATIONAL 561.76 2562 03/20/2025 PRINTED 001189 B&A BODY WORKS/TOWING INC 500.00 2563 03/20/2025 PRINTED 000981 BAY AREA JUMP 2,185.37
2564 03/20/2025 PRINTED 000130 BEARING AGENCIES INC 11,170.98 2565 03/20/2025 PRINTED 000147 BLUE RIBBON SUPPLY COMPAN 2,324.17 2566 03/20/2025 PRINTED 000165 C.H. BULL COMPANY 700.86 2567 03/20/2025 PRINTED 000166 BURKE WILLIAMS AND SORENS 67,808.88 2568 03/20/2025 PRINTED 001098 CANNERY ROW HOTEL DEVELOP 3,026.84 2569 03/20/2025 PRINTED 000187 CAROLLO 21,911.00
2570 03/20/2025 PRINTED 000201 CHILDCARE CAREERS 4,470.60 2571 03/20/2025 PRINTED 000203 CINTAS CORPORATION #464 481.69
1.a
Packet Pg. 10
Attachment: Disbursements -FY 24-25 - 3-01 to 3-31-25 (5905 : Disbursements - Dated 3/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 04/08/2025 17:32
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2572 03/20/2025 PRINTED 000011 CITY OF DALY CITY 6,609.46 2573 03/20/2025 PRINTED 000224 COMCAST 166.43
2574 03/20/2025 PRINTED 000230 WILD THINGS, INC. 2,800.00 2575 03/20/2025 PRINTED 000240 COTTON, SHIRES & ASSOCIAT 46,122.50 2576 03/20/2025 PRINTED 000248 CSG CONSULTANTS, INC. 17,343.95 2577 03/20/2025 PRINTED 000253 C.W.E.A. 365.00
2578 03/20/2025 PRINTED 001266 DEVELOPMENT ADVISORY SERV 9,900.00 2579 03/20/2025 PRINTED 000920 DEERE & COMPANY 77,665.86 2580 03/20/2025 PRINTED 000293 DUBOCE JANITORIAL SERVICE 1,400.00 2581 03/20/2025 PRINTED 001061 EAST PENN MANUFACTURING C 555.79 2582 03/20/2025 PRINTED 001036 EMILY LA 1,125.97
2583 03/20/2025 PRINTED 000332 EXPERIAN 102.24
2584 03/20/2025 PRINTED 000335 FASTRAK VIOLATION PROCESS 8.00 2585 03/20/2025 PRINTED 000335 FASTRAK INVOICE PROCESSIN 32.00 2586 03/20/2025 PRINTED 000346 FISHER SCIENTIFIC 599.05 2587 03/20/2025 PRINTED 000350 FLYERS ENERGY, LLC 3,648.43 2588 03/20/2025 PRINTED 000355 FREYER & LAURETA, INC. 35,820.20 2589 03/20/2025 PRINTED 001272 GOLDEN BAY ELECTRIC 5,900.00 2590 03/20/2025 PRINTED 000373 THE GOODYEAR TIRE & RUBBE 1,126.16 2591 03/20/2025 PRINTED 000377 GRAINGER 1,084.06
2592 03/20/2025 PRINTED 000381 GREASE TRAP CLEANERS, LLC 175.00 2593 03/20/2025 PRINTED 000387 GSM ENGINEERED FABRICS LL 1,834.24 2594 03/20/2025 PRINTED 000395 HARRINGTON INDUSTRIAL PLA 3,075.84 2595 03/20/2025 PRINTED 001273 HAZEN AND SAWYER 36,886.25 2596 03/20/2025 PRINTED 000399 HERC RENTALS INC. 398.52 2597 03/20/2025 PRINTED 000411 HEART OF SAN MATEO COUNTY 9,499.92 2598 03/20/2025 PRINTED 001284 HUNTER MCGRAW 2,200.18
2599 03/20/2025 PRINTED 001034 JENNIE KENWAY 1,988.93
2600 03/20/2025 PRINTED 001263 JENNIFER KENT 133.88
2601 03/20/2025 PRINTED 001278 JHAYCEE PHOTOBOOTH LLC 150.00 2602 03/20/2025 PRINTED 001043 JOSEPH GOMEZ 1,063.50
2603 03/20/2025 PRINTED 000457 KBA DOCUSYS 165.13
2604 03/20/2025 PRINTED 000462 KIMBALL MIDWEST 1,220.27 2605 03/20/2025 PRINTED 000485 LAW ENFORCEMENT PSYCHOLOG 450.00 2606 03/20/2025 PRINTED 000492 CAPITAL ONE TRADE CREDIT 928.98 2607 03/20/2025 PRINTED 000934 LOUIS SUN 55.00
2608 03/20/2025 PRINTED 001181 MAYRA ESPINOSA 505.49
2609 03/20/2025 PRINTED 000519 MC MASTER-CARR SUPPLY COM 165.65 2610 03/20/2025 PRINTED 000522 METRO MOBILE COMMUNICATIO 1,384.43 2611 03/20/2025 PRINTED 001027 MICHAEL TREVIZO 188.50
2612 03/20/2025 PRINTED 000525 MOORE IACOFANO GOLTSMAN, 18,069.28 2613 03/20/2025 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 76.55 2614 03/20/2025 PRINTED 000551 MUSCIO SECURITY 495.00
2615 03/20/2025 PRINTED 000592 O'REILLY AUTO PARTS 693.27 2616 03/20/2025 PRINTED 000587 OFFICE DEPOT 84.75
2617 03/20/2025 PRINTED 999999 Daniel L. Post & Anna A. 5,000.00 2618 03/20/2025 PRINTED 999998 City of San Jose 1,080.00 2619 03/20/2025 PRINTED 999998 Joyce Stults 2,000.00
2620 03/20/2025 PRINTED 999998 Philip Cash 2,000.00
2621 03/20/2025 PRINTED 999998 Susan Kern 2,000.00
2622 03/20/2025 PRINTED 999998 Vincent L. McCullagh 2,000.00 2623 03/20/2025 PRINTED 000600 PACIFIC FIRE SAFE 276.80
1.a
Packet Pg. 11
Attachment: Disbursements -FY 24-25 - 3-01 to 3-31-25 (5905 : Disbursements - Dated 3/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 04/08/2025 17:32
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2624 03/20/2025 PRINTED 000603 PACIFIC MANOR HARDWARE, I 29.66 2625 03/20/2025 PRINTED 000985 PAPE MACHINERY 901.96
2626 03/20/2025 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 226,817.69 2627 03/20/2025 PRINTED 001269 PRO GRAPHICS AND SIGNS, L 1,436.09 2628 03/20/2025 PRINTED 000679 QUILL CORPORATION 164.76 2629 03/20/2025 PRINTED 000692 RICE TRUCKING SOIL FARM 817.58 2630 03/20/2025 PRINTED 001259 ROBERTSON-BRYAN, INC 10,173.00 2631 03/20/2025 PRINTED 000021 SAN MATEO COUNTY SHERIFF' 4,961.00 2632 03/20/2025 PRINTED 000021 SAN MATEO COUNTY 1,500.52 2633 03/20/2025 PRINTED 000717 SAN MATEO DAILY JOURNAL 1,584.00 2634 03/20/2025 PRINTED 000717 SAN MATEO DAILY JOURNAL 2,640.06 2635 03/20/2025 PRINTED 000722 SANTA ROSA JUNIOR COLLEGE 67.50 2636 03/20/2025 PRINTED 000025 SAN MATEO COUNTY MOSQUITO 78.08 2637 03/20/2025 PRINTED 000755 SOUTH CITY LUMBER 530.42 2638 03/20/2025 PRINTED 000759 ST. FRANCIS ELECTRIC, INC 9,300.70 2639 03/20/2025 PRINTED 001268 STACI MARIE HARPOLE 1,440.00 2640 03/20/2025 PRINTED 000762 STANLEY ERHART 700.00
2641 03/20/2025 PRINTED 001137 STEVEN MANSKER 1,421.39
2642 03/20/2025 PRINTED 000769 STEWART AUTOMOTIVE GROUP 69.45 2643 03/20/2025 PRINTED 000776 SYNAGRO WEST, LLC 14,395.14 2644 03/20/2025 PRINTED 000778 TRAFFIC AND PARKING CONTR 443.19 2645 03/20/2025 PRINTED 000791 TERMINIX PROCESSING CENTE 415.00 2646 03/20/2025 PRINTED 000793 THATCHER COMPANY INC 8,746.50 2647 03/20/2025 PRINTED 000796 NATASIA SCHIBINGER 1,050.00 2648 03/20/2025 PRINTED 001281 THE REGIONAL TRAINING CEN 5,580.00 2649 03/20/2025 PRINTED 000802 THOMSON WEST 445.12
2650 03/20/2025 PRINTED 000828 U.S. BANK EQUIPMENT FINAN 1,470.96 2651 03/20/2025 PRINTED 000830 ULINE SHIPPING SUPPLY SPE 1,358.83 2652 03/20/2025 PRINTED 000838 UNLIMITED TOOL REPAIR AND 200.42 2653 03/20/2025 PRINTED 000844 US FOODS, INC 4,391.17
2654 03/20/2025 PRINTED 000855 VERIZON WIRELESS 448.58
2655 03/20/2025 PRINTED 000863 CALTEST ANALYTICAL LAB 873.00 2656 03/20/2025 PRINTED 000879 WEX HEALTH, INC. 113.75
2657 03/20/2025 PRINTED 000880 WHITE CAP CONST. SUPPLY 890.64 2658 03/28/2025 PRINTED 001081 DUDEK 27,682.47
2659 03/28/2025 PRINTED 000060 AIRGAS USA, LLC 425.96
2660 03/28/2025 PRINTED 000074 AMAZON.COM SALES, INC. 3,425.26 2661 03/28/2025 PRINTED 000075 AMERICAN FIDELITY ADMINIS 304.30 2662 03/28/2025 PRINTED 001247 ANA CORREA 64.38
2663 03/28/2025 PRINTED 000091 ARROWHEAD FORENSICS 2,018.93 2664 03/28/2025 PRINTED 000918 ASTORIA-PACIFIC 72.63
2665 03/28/2025 PRINTED 000096 AT&T 899.99
2666 03/28/2025 PRINTED 000108 VWR INTERNATIONAL 560.37 2667 03/28/2025 PRINTED 001156 BAYSIDE STRIPE & SEAL, IN 2,767.75 2668 03/28/2025 PRINTED 000178 NAF SERVICES, INC. 1,256.03 2669 03/28/2025 PRINTED 000201 CHILDCARE CAREERS 6,664.00 2670 03/28/2025 PRINTED 001149 CHRISTINE BOLES 666.54
2671 03/28/2025 PRINTED 000203 CINTAS CORPORATION #464 390.16 2672 03/28/2025 PRINTED 000224 COMCAST 189.35
2673 03/28/2025 PRINTED 001012 CORE & MAIN LP 308.80
2674 03/28/2025 PRINTED 000264 DASH MEDICAL GLOVES 798.68 2675 03/28/2025 PRINTED 001157 EMSL ANALYTICAL, INC 1,272.00
1.a
Packet Pg. 12
Attachment: Disbursements -FY 24-25 - 3-01 to 3-31-25 (5905 : Disbursements - Dated 3/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 04/08/2025 17:32
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2676 03/28/2025 PRINTED 001274 ENERGAGE, LLC 7,040.00
2677 03/28/2025 PRINTED 000335 FASTRAK INVOICE PROCESSIN 16.00 2678 03/28/2025 PRINTED 001041 FERGUSON ENTERPRISES 693.39 2679 03/28/2025 PRINTED 000350 FLYERS ENERGY, LLC 2,598.28 2680 03/28/2025 PRINTED 000377 GRAINGER 5,619.28
2681 03/28/2025 PRINTED 000952 HARDY DIAGNOSTICS 594.98 2682 03/28/2025 PRINTED 000399 HERC RENTALS INC. 398.52 2683 03/28/2025 PRINTED 000406 HOME DEPOT CREDIT SERVICE 1,217.40 2684 03/28/2025 PRINTED 000434 JAMES FORD, INC. 984.78
2685 03/28/2025 PRINTED 000438 JEFFERSON UNION HIGH SCH 1,458.00 2686 03/28/2025 PRINTED 001057 JFCS 600.00
2687 03/28/2025 PRINTED 000446 JOHN THE SIGN GUY LLC 382.16 2688 03/28/2025 PRINTED 001003 KAISER PERMANENTE--OHSS 1,706.00 2689 03/28/2025 PRINTED 000457 KBA DOCUSYS 330.77
2690 03/28/2025 PRINTED 000462 KIMBALL MIDWEST 1,550.20 2691 03/28/2025 PRINTED 000497 LARRY WALKER ASSOCIATES 308.50 2692 03/28/2025 PRINTED 000519 MC MASTER-CARR SUPPLY COM 1,934.47 2693 03/28/2025 PRINTED 000520 MCMILLAN ELECTRIC 4,243.00 2694 03/28/2025 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 35.85 2695 03/28/2025 PRINTED 000587 OFFICE DEPOT 32.73
2696 03/28/2025 PRINTED 001201 OLIVER'S TOW INC 693.32
2697 03/28/2025 PRINTED 999999 Big Guys Towing and Recov 18.00 2698 03/28/2025 PRINTED 999998 Alex M. Rodriguez 2,000.00 2699 03/28/2025 PRINTED 999998 Barbara W. Wolf 2,000.00 2700 03/28/2025 PRINTED 999998 Jason Kirrane 2,000.00
2701 03/28/2025 PRINTED 999998 Vincent M. Wallis 2,000.00 2702 03/28/2025 PRINTED 000594 ORKIN INC. 307.00
2703 03/28/2025 PRINTED 000642 PET FOOD EXPRESS 303.66
2704 03/28/2025 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 950.00 2705 03/28/2025 PRINTED 000679 QUILL CORPORATION 188.58 2706 03/28/2025 PRINTED 000982 S.R. ROSE ENGINEERING, IN 10,092.20 2707 03/28/2025 PRINTED 000730 SERRAMONTE FORD INC. 283.93 2708 03/28/2025 PRINTED 001004 SLOAN SAKAI YEUNG & WONG 24,194.72 2709 03/28/2025 PRINTED 001211 SMELLY MEL'S PLUMBING INC 1,200.00 2710 03/28/2025 PRINTED 001286 STEPHANIE COY 284.00
2711 03/28/2025 PRINTED 000780 TELECOMMUNICATIONS ENGINE 1,770.50 2712 03/28/2025 PRINTED 001265 TOM CUMMING 202.92
2713 03/28/2025 PRINTED 000828 U.S. BANK EQUIPMENT FINAN 1,383.36 2714 03/28/2025 PRINTED 000829 UNIVERSAL BUILDING SERVIC 26,643.97 2715 03/28/2025 PRINTED 000855 VERIZON WIRELESS SERVICES 1,204.58 2716 03/28/2025 PRINTED 000874 UPS STORE 1468 536.91
2717 03/28/2025 PRINTED 001118 VIVIKA SAHAY 44.22
354 CHECKS CASH ACCOUNT TOTAL 3,176,440.14 .00
1.a
Packet Pg. 13
Attachment: Disbursements -FY 24-25 - 3-01 to 3-31-25 (5905 : Disbursements - Dated 3/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 04/08/2025 17:32
User: 5234lxie
Program ID: apchkrcn
UNCLEARED CLEARED
354 CHECKS FINAL TOTAL 3,176,440.14 .00
** END OF REPORT - Generated by Lucy Xie **
1.a
Packet Pg. 14
Attachment: Disbursements -FY 24-25 - 3-01 to 3-31-25 (5905 : Disbursements - Dated 3/1/2025 through
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
4/14/2025
1 SUBJECT:
Approval of Minutes
RECOMMENDED ACTION:
Move to approve the minutes for the March 1, 2025 City Council Special Meeting / Study Session and the March 10, 2025 City Council Special and Regular Meeting.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Move to approve the minutes for the following meetings:
(1) March 1, 2025 City Council Special Meeting / Study Session (Attachment A), and (2) March 10, 2025 City Council Special and Regular Meeting (Attachment B).
FISCAL IMPACT:
Within budgeted operational expenses.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (PDF) Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (PDF) 2 Packet Pg. 15
CITY OF PACIFICA
CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Beckmeyer
Mayor pro Tem Christine Boles
Councilmember Mary Bier
Councilmember Mayra Espinosa
Councilmember Greg Wright
City Council Study Session 1 March 01, 2025
SPECIAL MEETING – STUDY SESSION
March 01, 2025 (SATURDAY) – 9:30 AM
www.cityofpacifica.org
Mayor Sue Beckmeyer called the special meeting / study session to order on March 1, 2025 at 9:37 AM.
9:00 AM - OPEN SESSION
Call to Order
Mayor Sue Beckmeyer convened the special meeting at 9:37 AM.
Attendee Name Title Status Arrived
Sue Beckmeyer Mayor Present
Christine Boles Mayor pro Tem Present
Mary Bier Councilmember Present
Mayra Espinosa Councilmember Present
Greg Wright Councilmember Present Via Teleconference
City Clerk Coffey took a verbal roll call.
Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Yulia Carter, Asst. City Manager; Maria Sarasua, Police Chief; Ron Myers, Fire Chief; Scott Leslie, PB&R Director; Samantha Updegrave, Community Development Director; Marisol Gómez, Finance & Administrative Services Director; Louis Sun, Interim PW Director; Roland Yip, PW Dep. Director (Field Services/Engineering; John Mullins, PW Special Projects Consultant; Sarah Coffey, City Clerk; Elizabeth Brooks, Mgmt. Analyst.
Reading of Land Acknowledgment
Mayor Beckmeyer read the Land Acknowledgment.
Salute to the Flag led by Mayor Beckmeyer
2.a
Packet Pg. 16
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 2 March 01, 2025
DISCUSSION OUTLINE - CITY OF PACIFICA PRIORITY SETTING
1. City Council Strategic Plan Update and Priority Setting through 2026 PROPOSED ACTION: Undertake a facilitated strategic planning workshop to review the adopted Strategic Plan and to provide direction on key priorities through 2026.
RESULT: NO VOTE REQUIRED
A. Welcome
City Manager Woodhouse provided introductory information and introduced members of the Executive Team present and the meeting facilitator, Greg Larson.
B. Overview
City Manager Woodhouse provided an overview of the agenda and purpose of the study session.
C. Accomplishments
Greg Larson presented an overview of the agenda for the meeting, identifying Ground Rules for the strategic planning study session and identified the top recent accomplishments that City Councilmembers identified in individual interviews in preparation for the study session. All Councilmembers mentioned street repaving and improvement to the Pavement Condition Index (PCI) as a key accomplishment. Three or four Councilmembers mentioned the following: Local Coastal Land Use Plan (LCLUP) being submitted, relationship with the Coastal Commission getting stronger, Measure M (TOT increase) passed, final Housing Element submitted to HCD and the draft EIR for the Housing Element Rezonings progressing. Multiple Councilmembers mentioned increased public engagement and recognition of a strong management team.
Facilitator Larson also mentioned a list of accomplishments that City staff identified.
Mayor Beckmeyer highlighted the LCLUP and the multiple meetings and public outreach that occurred with that. Mayor pro Tem Boles highlighted the relationship with the Coastal Commission. Councilmember Bier added the relationships with regional and statewide leaders, Congress members. Councilmember Espinosa highlighted the repaving work and mentioned that there is still a lot of work to do in this regard. City Manager Woodhouse added the Executive Team / Department Directors hired recently as important to the City and organization and the ERP system, an enormous lift in improving efficiency and modernization. Assistant City Manager Carter explained that the ERP is the Enterprise Resource Management system, a replacement of the City’s financial system and the associated modules that went live on July 1, 2024 and the new HR Management system in January 2025. City Attorney Kenyon highlighted the Housing Element and the LCLUP accomplishments.
Greg Larson asked for input from Councilmembers about, “What are the factors that let Pacifica accomplish so much?”
Councilmember Espinosa mentioned collaboration amongst Council, staff, volunteers and the public.
Councilmember Bier mentioned relationship building across the region and listening to hear rather than respond in order to better represent the public’s needs.
2.a
Packet Pg. 17
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 3 March 01, 2025
Mayor pro Tem Boles mentioned willingness to tackle difficult and controversial subjects, such as the Local Coastal Plan, short-term rental issues, and the Quarry, and making decisions for the benefit of the community.
Mayor Beckmeyer mentioned cohesion on our Council, engaging with local peer elected officials in the county, and being committed to working through issues.
City Attorney Kenyon mentioned collaboration of the City Council, not just with staff but also with the community. She stated that this Council whatever the vote on issues moves forward and does not stay stagnant.
City Manager Woodhouse highlighted the commitment, energy, hard work and professional expertise of the staff and the commitment and hard work of the Council to take on the difficult issues that Pacifica needs to confront for its future.
Mayor Beckmeyer added that our community, active community members, Committee / Commission structure and community members’ willingness to volunteer on those bodies.
Mayor pro Tem Boles added the very involved senior community and volunteers and how people care so much about our city.
Greg Larson observed that the Council’s conscientiousness on an annual priority setting process for goals for a targeted list that is achievable is a great best practice that goes back a decade in practice.
D. Background Information
City Manager Woodhouse presented a financial overview for background consideration going into the strategic planning process, including revenues and the financial and operational sustainability challenge. He stated that without a significant increase in operating revenue, service delivery is at risk, adding that to raise staffing and compensation levels to the average of peer agencies would require approximately $8 million. He stated that without significant capital program funding, infrastructure is at risk and more than $200 million in capital funding is needed to meet capital needs. He provided details on anticipated challenges for the fiscal year 2025-26 budget balancing, mentioning deceased sales tax revenue and TOT revenue and uncertainty of the VLF in-lieu funding from the state. City Manager Woodhouse remarked that property tax revenue is the single largest revenue source for the City. He emphasized the importance of retaining the primacy of the Council’s top Strategic Plan Goal #1 – Enhance Organizational and Fiscal Stability and to think about prioritizing strategies that support new and re-development.
He shared data that achieving the City’s RHNA allocation over 5 years would translate to over $3.5 million per year in additional property tax revenues and adding 100 new hotel rooms would translate to approximately $1 million per year. He shared additional data regarding assessed property valuation in Pacifica and how property tax is allocated to the city based on the assessed property valuation and how the trend of assessed valuation growth in Pacifica is much lower as compared to other cities and how that translates into revenue pertaining to new and redevelopment. City Manager Woodhouse provided context with respect to the relative magnitude of property tax, Transient Occupancy Tax (TOT) and sales / transactions and use tax (TUT) revenues, adding that average sales tax revenue per retail business in $4k / year and it would take 250 new average retailers to generate $1 million per year in additional sales tax revenue.
He stated that funding for capital projects relies on grant funding and voter-approved revenue and/or bond measures. He emphasized the need to minimize organizational burdens and
2.a
Packet Pg. 18
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 4 March 01, 2025
inefficiencies that expend limited staff resources and divert focus from Council priorities that will make the city financially sustainable in the future.
Councilmember Bier appreciated the facts provided by the City Manager, recognizing that it reflects the reality that the city is facing.
Mayor pro Tem Boles appreciated the building blocks to the get city where it needs to be such as the Economic Opportunities Study, General Plan Update, LCLUP, Sharp Park Specific Plan, and Housing Element. She asked how to get developers in to build more housing, businesses and offices. She observed that from the Economic Opportunities Study certain types of businesses such as restaurants bring in more sales tax.
City Manager Woodhouse responded that the top class of sales tax generators for the city include dining establishments and gas stations.
Mayor Beckmeyer spoke about the RHNA (Regional Housing Needs Allocation) numbers, how it would help our assessed valuation, and asked how we meet those goals in a way that the community can live with such as preserving the green hills and what we value.
Councilmember Espinosa expressed the need for housing for an aging population and for essential workers and to prepare for the future.
E. Public Comment
Mayor Beckmeyer opened Public Comment for items on today’s agenda.
Ava Litz, Pacifica, stated that she is a student at Terra Nova High School, a former San Mateo County Youth Climate Ambassador, current Jefferson Union High School Sustainability Committee and member of the Youth Climate Action and Adaptation Task Force, speaking about agenda item G4, urging a dedicated committee for youth involvement in implementing and overseeing climate initiatives and recommended a youth-led Climate Action and Adaptation Plan Committee to work in parallel with the Environmental Commission proposed in the Draft Climate Action and Adaptation Plan.
Suzanne Moore, Pacifica, recommended that safe and affordable housing for all should be a chief goal, including housing for the most vulnerable, elders, low-income residents, etc. She stated that housing instability impacts health, quality of life and longevity of the individual and equally impacts the community as a whole. She encouraged routinely offering tenant know your rights seminars to inform tenants and property owners can be informed of current laws and resources. She is excited that the city received a grant from the Partnership for Bay Area’s Future for rezoning and Housing Element implementation.
Calvin Chan, Pacifica, stated that he is a Youth Advisory Board member, a member of the Youth Climate Action and Adaptation Task Force, a San Mateo County Youth Climate Ambassador, and a student at Terra Nova High School. He commented on the Climate Action and Adaptation Plan included a youth implementation section and urged continuing work with youth engagement to ensure a better, cleaner, more sustainable future for generations.
Remi Tan, Pacifica, agreed with the City Manager’s statements about the RHNA housing and new hotel rooms, and urged that regarding new housing to be sure developers pay for the impact on infrastructure. He stated that the city needs more hotels and restaurants to make
2.a
Packet Pg. 19
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 5 March 01, 2025
Pacifica a tourist destination. He stated that capital projects should be paid through special assessments paid by those that benefit from them.
Natalie Hopner, Pacifica, spoke regarding Goal 3 – Prioritize Protection and Development of Affordable Housing, urging Council to take action to protect low-income and disadvantaged Pacifica residents from displacement, such as protecting affordable housing tenants, just cause eviction ordinance from day one and tenant anti-harrassment ordinances.
Celeste Langille, Pacifica, stated that she was the vice chair of the original Climate Action Plan Task Force and stated that the Climate Action Plan adopted in 2014 sat on the shelf as climate change impacts have increased. She thought that climate change is the most important issue facing Pacifica, mentioning storm damage, flooding, sea level rise, wave overtopping, erosion, etc. that has occurred. She stated that the creation of an Environmental Commission is the only way the city can and will make progress on the goals laid out in the Climate Action and Adaptation Plan, sharing her thoughts on how the volunteer work could be leveraged with minimal staff impact.
Michael Wahlman, Pacifica, suggested open data dashboards to show data on portfolios of projects, showing revenues, commitment of staff resources and costs, SWOT analysis, etc., asking to show what kind of infrastructure improvements are needed to facilitate changes, what is the cost of doing nothing, etc.
Nancy Tierney, Pacifica, commented on three environmental matters: the Climate Action and Adaptation Plan Task Force has learned a lot over eighteen months and recommended establishing an Environmental Commission to enable regular reporting to Council and access to resources, urged Council to consider a ban on plastic grass, and commented to support two bills known as the Polluters Pay Climate Superfund Act – AB 1243 and SB 684, which require fossil fuel polluters to pay their fair share of the damages created by greenhouse gases.
L.J. Jones, Pacifica, suggested adding a priority to amend the outdoor commercial permit code to allow food trucks to operate fairly in Pacifica, including removing the requirement that an outdoor commercial permit can only be approved for businesses that operate in an enclosed structure, and recommended allowing food trucks to operate in valid street parking spots within commercial districts while maintaining a buffer of 300 feet from existing restaurants.
Tygarjas Twyrls Bigstyck, Pacifica, advocated for considering raising the pay of Councilmembers to the state maximum, stating that now would be the best possible time to consider this issue.
Cindy Abbott, Pacifica, commented about “vision”, what are we becoming and what do we want to be: we want to be a safe place not putting future generations at risk, including environmental risks such as fire, erosion, sea level rise; financial risk due to constant development on the coast which is treacherous, and valleys, canyons and hillsides also erode and slide and are subject to fire risk. She commented on Goal 5 to broaden public communication and collaboration and thought that we have lost that, asking who makes the decision on what is appropriate in the statement to creatively and appropriately leverage expertise of community volunteers. She thought that community research had been ignored on several issues such as the quarry and short-term rentals.
Kimberly Finale, Pacifica, spoke regarding her concern on the topic of the threat of major disasters and the need to be prepared. She stated that the city needs a plan and the community
2.a
Packet Pg. 20
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 6 March 01, 2025
is concerned about wildfires, flooding, landslides, erosion, power outages, earthquakes and storm surges. She stated that there is a component in the Draft Climate Action and Adaptation Plan addressing Resiliency and Adaptation and hopes to place priority on adoption of requested resilience recommendations connected to a clear, comprehensive and widely communicated plan for disaster. She suggested an Environmental Commission to work with the Emergency Preparedness & Safety Commission on such a plan and a community resilience hub.
Lyla Reinero, Pacifica, commented on updating the short-term rental ordinance as one of the strategies under Goal 3 to prioritize protection and development of affordable housing. She stated that much of our funding is based on population and Pacifica’s full-time population has decreased by 10% since 2015. She stated that we need to focus on returning our existing homes into housing.
Gail Benton Shoemaker, Pacifica, speaking on behalf of Tree City Pacifica, stated that she is glad to see the Climate Action and Adaptation Plan is on track, adding that Tree City Pacifica supports the tree canopy goal of 25% in the Resilience and Adaptation section of the CAAP and the four actions listed under the canopy goal in the plan: to update the existing Tree Ordinance to protect, preserve and replace trees, which is currently off-track, and asked to prioritize this and include public collaboration; to incorporate Arbor Day and Tree City U.S.A. into a City committee or commission that collaborates with Tree City Pacifica to celebrate Arbor Day and fulfill Tree City U.S.A. requirements; to work with a City committee to create an Adopt a Tree Program enlisting citizens to adopt new city trees by signing watering agreements to help Public Works care for street trees; and to create and Urban Forest and Street Tree Plan. Tree City Pacifica has also requested that the City replace the city arborist who has retired, asking to add a staff person with arborist qualifications to the organizational staff section of the Strategic Plan.
Amy Andicot, Pacifica, asked questions about opening new restaurants in town and why it is not happening / delayed, how many more new housing units can be handled by the capacity our current sewer system, has the revenue that would come from property taxes been offset by the cost of services to low-income residents, and what is the top problem and where can new generations of families get involved.
Sue Digre, Pacifica, stated that revenue is the essential important issue, however property taxes can fluctuate. She stated that the community does not want to be just a bedroom community and we want to be a destination place with superb natural assets, trails, culture and history, theater and music, suggesting to enhance these by having the Economic Committee and Open Space Committee to work with the Pacifica Historical Society and Sanchez Art to use these opportunities to generate revenue. She stated that we need to be reasonable about housing and need transportation in place, as we don’t have adequate public transportation in place. She advocated for including youth. She also stated that we should push back on RHNA.
Mayor Beckmeyer closed public comments.
Mayor Beckmeyer announced a break and then reconvened the meeting at 11:55 am.
F. Review of Adopted Strategic Plan and Work Program
Greg Larson presented the review of the current Adopted Strategic Plan, including Mission (what do we do), Vision (what are we becoming), Values (how do we approach our work), Goals (7-year objectives, how will we achieve our vision), Strategies (ways to achieve the goals, with
2.a
Packet Pg. 21
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 7 March 01, 2025
minor modifications each year) and Implementation Action Plans (staff work plan). He stated that the Council did not identify any changes to the currently adopted Mission and Vision. He stated that there was a requested grammatical change to the Values statement with respect to “Transparent and Responsive”, modifying it to “Transparency and Responsiveness”, and adding the statement, “We are committed to…”, which is a non-substantive change. Council consensus agreed with the change, reflecting the Values as: “We are committed to: * Collaborative Teamwork, * A Healthy Workplace, * Heartfelt Service, * Resource Stewardship, * Transparency & Responsiveness, * Visionary Planning”.
City Manager Woodhouse continued the presentation, explaining that the Council identifies the Strategies out of the Strategic Planning Session and staff builds the tasks and subtasks that comprise the work program to fulfill those Strategies. He stated that the Strategic Plan and Strategies come back to Council in the spring for adoption and a draft work program goes back to Council for information. He welcomed Council feedback on the current work program for prioritization, but no action is required on those. He provided a status update on the work program with respect to items Achieved, On-Track, Not Started, Canceled, Off-Track and At Risk and indicated that it is expected that some items will fall into Off-Track and At Risk status.
He stated that out of 308 Work Program items, 39% are Achieved and 27% are On-Track, and the overall status is a good result for a work program that is robust enough and feedback from staff that is truthful.
Greg Larson continued the presentation with an overview of the organization of the work program. He stated that there is a strategy-level item for each goal that includes the ongoing, non-discretionary and previously-initiated work that is relevant to each of the goals, which are additional relevant work items that Council should be aware of that competes for resources to get other work done. He explained that the work program does not try to reflect the day-to-day work of each department that consumes about 85% of the staff resources. He invited Council questions on the work program.
Mayor Beckmeyer asked for clarification on the “Off-Track” status reported for Item 1.1.4 - Classification and Compensation Study.
Assistant City Manager Yulia Carter responded that the update is as of December 31, 2024 and this item was off-track at that time because it did not make that deadline, but nearly complete.
Staff is planning on using this for labor negotiations and bringing it back to Council.
Mayor Beckmeyer asked about Task 1.5.2.2 with respect to the successor agency for redevelopment and the annual mandated reporting and how it can tie back to goals for economic development.
Greg Larson thought that she may be suggesting a new sub-task for looking at how to enforce the old RDA expectations for properties even with the elimination of RDA.
Mayor Beckmeyer asked to confirm that for PRA’s everything is “On-Track”, recognizing it as a big lift and asking if the technology tools are helping with that.
City Clerk Coffey replied affirmatively, noting that the NextRequest software and the addition of the Deputy City Clerk position provided necessary resources to respond efficiently to public records requests and get them on track.
2.a
Packet Pg. 22
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 8 March 01, 2025
Councilmember Bier referred to Task 1.3.2.1, the Shop Pacifica Program, stating that she hears from the community that it is not working out for them and asked if Yiftee is coming out with something better.
City Manager Woodhouse responded that Yiftee is working on technology improvements to make the program easier, but that the City’s data provided in the written responses to Council questions is clear about the program’s success.
Assistant City Manager Carter added that Yiftee is working on adding ApplePay in April and they have already added the app to store gift cards. She added that the shoppers’ have reported positive experiences.
Mayor pro Tem Boles referred to Task 1.3.4.2 (pg 4 of the responses; pg 13 of the agenda packet), as part of the Economic Opportunities Study and what we can do with 2212 Beach Blvd. site, seeing that we have gotten an appraisal but need to go through the Surplus Lands Act (SLA) process. She asked about the schedule for this and considering how the site is being currently used and best use of the site.
City Manager Woodhouse responded that Kosmont Companies is assisting with the start of the Surplus Lands Act process, which will be coming to Council for the declaration of Surplus Lands, and the redevelopment of this site is critical to the future of the City.
Mayor pro Tem Boles asked for an update on the Manor Overcrossing project and why it has slipped a year.
Dep. Dir. PW Yip replied that the current phase of the Manor Overcrossing project is the project approval and environmental document (PA/ED), and has been experiencing significant delays with traffic studies by CalTrans and there is more than 6+ months delays with CalTrans, and scheduled to be complete by the end of this year, but as for cost and consultant fees it is still on track with budgeting and most of this is paid for by a grant. He stated this phase is still working on planning documents, and the next phase will be the plan specs and estimates (PSE) and we have not scoped the PSE need yet and need to seek grant funds for that phase.
Mayor pro Tem Boles expressed concern about controversy with respect to the on-ramp.
Dep. Dir. PW Yip replied that the ramp needs to be decided by either City Council or CalTrans requirements. He recommended including both alternatives in the EIR as it is easier to remove scope than to add it in the EIR.
Greg Larson clarified that the purpose at this time was to receive clarification on updates from staff on the work plan rather than discussions for a work plan update.
Mayor pro Tem Boles asked about the Beach Boulevard Infrastructure Resiliency Project (BBIRP) and whether we are on track to continue with that and have money for the next phase, the environmental review process.
Dep. Dir. PW Yip responded that for the current phase 2A we are wrapping up with the notice of preparation and preliminary environmental documents and 35% design and we are on budget and on track to complete this phase. He added that we applied for a Department of Boating and Waterways grant for Phase 2B, the full environmental documentation, but there is no
2.a
Packet Pg. 23
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 9 March 01, 2025
determination yet on receipt of that grant. He stated that we have also applied for a grant for Phase 2C, the final phase of the design and permitting.
Greg Larson discussed the opportunities for Councilmembers to receive more detailed information on the work items discussed and the organization of the afternoon portion of the agenda.
Mayor Beckmeyer announced a break at 12:40pm and then reconvened the meeting at 1:20pm.
G. Priorities through 2026 (discuss by adopted Goals, below) 1) Enhance Organizational and Fiscal Stability.
2) Improve and Steward City Infrastructure, Streets and Facilities. 3) Prioritize Protection and Development of Affordable Housing. 4) Pursue Climate Change Adaptation and Mitigation.
5) Broaden Public Communications and Collaboration.
Greg Larson continued the presentation to discuss the priorities that two or more Councilmembers mentioned for the upcoming year, and will review them in the context of each of the Goals with the Strategies underneath them. Mr. Larson shared a list of the top-of-mind priorities mentioned by Councilmembers whether or not they were reflected in the current Strategic Plan, differentiating those that are in the existing Goals / Strategies versus Work Program items and potential new items. He also shared a list of other staff identified priorities to consider. He observed that most of the items are already reflected in the Goals and Strategies and can be reflected in the Work Program with a couple of exceptions that will be discussed.
Mayor pro Tem Boles asked for an explanation of the staff identified priority listed as, “Explore tax increment financing district options.”
City Manager Woodhouse explained that it is in the current Work Program as a major economic development priority, adding that tax increment financing tools have evolved since the sunset of redevelopment. He provided examples of such tools that allow maximizing property tax revenue in the designated financing district that does not need to be a contiguous district, and any assessed value increment property tax value comes back into improvement of infrastructure or projects that enhance climate resiliency, etc. for that district. He stated it is a long-term strategy to maximize the incremental increase in assessed value revenues coming to the city as redevelopment occurs in those areas for decades into the future. He clarified that residents are not being taxed extra.
Assistant City Manager Carter added that this is one of the recommendations in the Economic Opportunities Study with Kosmont and is included in the Economic Development Plan, which is in the current Work Plan.
2.a
Packet Pg. 24
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 10 March 01, 2025
Mayor pro Tem Boles asked about #13 – REACH Codes, and Mayor Beckmeyer asked about the timing of updating the building codes as it has been done at the same time since she has been on Council.
Comm. Dev. Director Updegrave stated that they have not released the full list yet, but more information will be coming in the next months.
Mayor Beckmeyer stated that Council and the public will need a good explanation of what those proposals are for REACH Codes, background and the implications of how they impact our climate goals.
City Attorney Kenyon added that the REACH Codes analysis will take more time and will need more time to bring the Council and community along in understanding what all the changes are going to be.
Greg Larson stated that the building code update was a triannual process and used to be a routine matter, then started integrating in green building in the construct of REACH codes with optional add-ons that cities could do to be more aggressive in pursuing green building and it is a much more substantive policy consideration now. He observed that it is a big work item that will take considerable time.
Councilmember Bier asked about committees and commissions, requesting where we are in the line up of the reviews.
City Manager Woodhouse replied that they have Beautification Advisory Committee and Emergency Preparedness and Safety Commission teed up to review per Council’s recent direction.
City Clerk Coffey added that for Beautification Advisory Committee and Emergency Preparedness and Safety Commission the timeline was end of calendar year 2025, then addressing in 2026 and beyond the Parks, Beaches & Recreation Commission and Planning Commission, followed by review of administrative policies, the Committee / Commission Handbook and processes to affect efficiencies.
Councilmember Bier brought up suggestions from Tree City Pacifica to add in Adopt-a-Tree to Beautification, Arbor Day to Parks and Rec, but we can talk about those further and appreciated we are reviewing them. She also mentioned interest in reviewing the Youth Advisory Board and thought that we need a Climate Committee.
Mayor Beckmeyer asked to understand how to possibly make assignments to a particular committee or commission within their existing scope and not a charter change.
City Manager Woodhouse replied that the referral process exists with Council at any given time on items they are deliberating on in the Council meetings, but if while developing the Strategic Plan the Council indicates that a work item makes sense to refer to a specific committee then staff can build that into the Work Program.
Councilmember Espinosa asked which parks are the priority parks.
PB&R Director Leslie responded that the priority parks currently in process for being upgraded as part of the initiative are Marbella Park, Brighton Mini Park, Skyridge and Imperial Park.
2.a
Packet Pg. 25
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 11 March 01, 2025
Greg Larson continued the presentation discussing Goal 1 (Enhance Organizational and Fiscal Stability) and its Strategies. He stated that Council brought up the need to elevate explicit discussion of the labor negotiations as a time-consuming and organizationally intensive process and reflect it in the Work Program. He added that staff recognizing prior work on GIS and ERP has brought forward a new item to recognize that there are a variety of new technologies to focus on to improve services and staff efficiencies, and there will likely be several Work Plan items related to this, including the community development permit tracking software and the agenda management system with video integration as well as other technologies.
Councilmember Bier asked about the agenda management system and where Pacific Coast Television (PCTV) fits in.
City Manager Woodhouse responded that it will integrally involve PCTV for the video element.
Greg Larson concluded that there was Council concurrence to build the Work Program with no changes to Goal 1, Strategy A, with the highlight of the two work items discussed being elevated or added to the Work Program.
Greg Larson continued with Goal 1, Strategy B (Consider possible tax and bond measures for 2024) to reflect changes to drop the year to make it no longer time specific and to include other revenue opportunities beyond just tax and bond, such as special financing district, grantmaking, etc,, and to change the word “consider” to a more active word “pursue”. There was Council consensus to make the change to Strategy B to: “Pursue tax, bond and other revenue opportunities.”
Greg Larson summarized with Goal 1, Strategy C (Prioritize implementation of the Economic Opportunities Study) and the priorities under this strategy mentioned by Councilmembers: focus on new hotel and mixed-use development, complete the development fee study and small and local business outreach and support.
Assistant City Manager Carter stated that the development fee study is already in the Work Plan, starting the RFP process in the last quarter of the fiscal year and starting the study in the new fiscal year. She added that there are dependencies on the capacity of the Community Development, Public Works and Administrative Services departments. She explained that Phase 1 is a development fee study, Phase 2 is cost allocation plan before moving to Master Fee and User Fee Schedule updates. She added there is an economy of scale if we package these projects together in working with a consultant.
Mayor pro Tem Boles and Mayor Beckmeyer asked about the timeline for development fee updates.
Assistant City Manager Carter estimated that each phase would take about 3 – 4 months and factoring it into the next budget development process, concluding that the resulting Master Fee Schedule would be adopted in the June 30, 2026 budget.
Mayor Beckmeyer asked about fees applied to development that happens in the meantime.
Assistant City Manager Carter stated that the development impact fee would be done in the first phase. City Manager Woodhouse added that when we finish development impact fee
2.a
Packet Pg. 26
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 12 March 01, 2025
recommendations and Council approves them, then they are in effect for any development that occurs after that time, but not in effect for development that occurs before they are adopted.
City Attorney Kenyon explained that these development impact fees from this study are not for project-specific impacts which would be imposed by the discretionary review permit process to impose service impact costs on the particular project, but this study will impact developments in general throughout the city for citywide development impacts and infrastructure needs.
Greg Larson concluded from the discussion that given Council interest to, “prepare the cost allocation plan and development impact fee and master fee studies,” which is already in the Work Program, to elevate this as a separate Council Strategy 1.D.
Councilmember Bier asked for clarification on what would remain under 1.C with the small and local business outreach supports and improvements.
Greg Larson stated that Councilmembers suggested options such as Councilmember and staff outreach directly to small businesses in their districts to shopping centers that need more attention and have this articulated by staff as a Work Program item.
Mayor pro Tem Boles and Mayor Beckmeyer thought that could be an instruction for the Economic Development Committee to focus on. Mayor Beckmeyer added based on some public comments to tie recreational opportunities to economic development opportunities that may relate to the work of different committees and commissions.
Mayor pro Tem Boles mentioned the issue of food trucks and that may take an ordinance.
Councilmember Bier agreed.
Greg Larson reflected that the issues of recreational tourism and small retail business support were addresses in the Economic Opportunities Study, but not yet pulled out into the Work Program and thought that when staff brings back the Work Program decisions related to allocation of staff time to differing priority items.
Mayor Beckmeyer stated that she would like to see some workload designated in the context of existing committees and commission for some things already identified as priorities, such as operationalizing recreation, food trucks, economic development, multi-modal transportation (e.g. interaction of bikes and pedestrians on trails), etc.
City Manager Woodhouse stated that there is a large list of implementation items in the Economic Opportunities Study and we would need to look at what the work plan would be for any of those actions, who will do that work, what resources do we have and ask the question on whether there is a committee that can do part of that work. He added that it gets complicated in practical aspects that need to be evaluated to determine what is realistic and practical for a committee to work on, legal considerations, etc. He stated that staff would work on the detailed development of the work program for how to complete the goals and strategies that are identified by Council.
City Attorney Kenyon added that if a committee of commission begins talking about a potential ordinance, such as a food truck ordinance, then staff from the City Attorney’s Office would need to attend those meetings where legally implicated projects such as an ordinance are discussed.
2.a
Packet Pg. 27
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 13 March 01, 2025
She recommended that those type of discussions occur at the Planning Commission or City Council level.
Mayor Beckmeyer thought that a committee could do research into what other communities are doing and identify issues that need to be factored in, but not develop specific ordinance language. She thought that committees could do more to assist us in moving forward.
Mayor pro Tem Boles observed that Councilmembers are serving as liaisons on most committees and they could bring questions to the City Attorney if needed.
Greg Larson advised that when committees are doing work, staff needs to make sure that they are not violating the Brown Act and that anyone involved in making a policy decision may be subject to financial disclosure and whether the city wants to go through that reporting process for volunteers. He thought that some of the discussion related more to Goal 5. He concluded after Council’s discussion that for Goal 1, there is only a change to B and adding a new D for the Fee Study, then the rest is for staff development of the related Work Plan.
Council consensus agreed with Mr. Larson’s conclusion regarding Goal 1.
Mr. Larson introduced the discussion on Goal 2 (Improve and Steward City Infrastructure, Streets and Facilities), summarizing that based on Council feedback received there was no recommended language changes to the Goal or Strategy A except for incorporating sea level rise impact and longer term alternatives via storm water retention basins, etc that need to be part of the Work Program. For Strategy 2.B. he heard feedback from Councilmembers to look at interim pier opportunities while the city waits for funding of the full project.
Councilmember Bier does not like the “as feasible” language, adding that the pier is very important to the community.
City Manager Woodhouse recommended including “and the Pier” in the description of the strategy and removing the parenthetical and “as feasible” language. He added that part of the Work Program for that is fundraising and that phases of pier repair could be included in the Work Program, e.g. Phase 1 repair of the railings on the pier for which we have some grant money but not enough.
Dep. PW Dir. Yip stated that after the full structural assessment of the pier the total cost of repairs is $20M, adding that it could be phased into three phases, each ranging from $5 -$7M per phase. He added that the city has some current funding from the Consolidated Appropriations Act which could start the design, permitting and environmental review for the full repairs and see how it can be phased and seek additional grant opportunities for Mayor Beckmeyer concluded that for Strategy 2.B. we are striking the parenthetical phrase “including the pier, as feasible” and replace it with, “and the pier,” resulting in, “Advance the Beach Boulevard Resiliency Project, the Esplanade Protection Project, and the Pier Rehabilitation / Repair Project.”
Council consensus agreed with this language edit.
Greg Larson continued with Strategy 2.C. (Broaden community awareness of the Library projects). He thought that the work on this strategy was progressing and there was no sense in changing direction.
2.a
Packet Pg. 28
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 14 March 01, 2025
Mayor pro Tem Boles was hoping to be able to do a bond measure next year and asked if this needed to say something more than community awareness.
Mayor Beckmeyer asked about a when a public polling component might come in.
City Manager Woodhouse responded that Strategy 1.B. is to pursue tax, bond and other new revenue opportunities, which would include the work that would be done for what is feasible for a voter-approved revenue measure for anything including library, infrastructure, etc. He felt that the work in Strategy 2.C. related to the library is in building community awareness of the need of new libraries.
City Clerk Coffey agreed that the scope of the Library Advisory Committee is building awareness of the facilities needs for the libraries and building support of revenue measures, and the past iteration of the committee was involved in selection of architect and recommended designs, but the polling and determining feasibility of potential bond or revenue measures is beyond the scope of the Library Advisory Committee and under the City Manager’s purview.
Greg Larson recommended keeping the bond portion all under the financial scope of Strategy
1.B. He also clarified that he thought the timeline would be beyond the fiscal year and through 2026 calendar year (December 2026).
Greg Larson continued with Strategy 2.D. (Develop a Facilities / Equipment Plan for Public Safety / Community Center). He stated that Councilmembers thought all the items for the public safety portion were achieved, but some Councilmembers indicated that they would like to broaden this strategy to all parks and recreation facilities and some indicated they would like to include Public Works equipment and vehicles. Mr. Larson cautioned that broadening the scope may not be feasible in the next couple year cycle.
City Manager Woodhouse thought when this came up in Strategic Planning previously, the most tangible item was to look at the Community Center and improvements that are necessary at the Community Center and how to afford them as the costs are more than what was previously anticipated. He stated we have broader facility needs, but developing a Master Plan for Facilities does not seem like a feasible task given staff resources for this next year. He thought refining the expectation on this Strategy would be helpful.
PB&R Dir. Leslie stated that the process of looking at upgrades for the Community Center was delayed due to the Civic Center operations being there through last summer, but the upgrades for flooring, painting, exterior work, HVAC, etc are costing more than anticipated.
Councilmember Bier stated that the Public Works equipment, trucks, etc. seem very important and asked how we are prioritizing facilities, e.g. the Community Center versus Public Works trucks that are rusting.
PW Special Projects Consultant Mullins stated that we would look at buildings based on age and occupancy for the initial overall assessment before getting into further detail, explaining they would look at overall structure of the building, condition of the building, and equipment of the building, including the fire stations and Council Chambers. He stated that the Community Center would take priority. He stated that all City facilities would be put in the GIS mapping system.
2.a
Packet Pg. 29
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 15 March 01, 2025
Mayor pro Tem Boles thought that the topic should be broader than Public Safety and the Community Center.
After further discussion, City Manager Woodhouse recommended that staff review, based on the assessments and efforts underway, to refine the title of this Strategy and a Work Program that is feasible to accomplish in this next year to bring back to Council for approval.
Council consensus agreed with the City Manager’s recommendation.
Mayor Beckmeyer called for a break, then reconvened the meeting.
Greg Larson continued the discussion with Goal 3 (Prioritize Protection and Development of Affordable Housing). He concluded that there were no changes requested for Strategy 3.A. (Complete the Housing Element Update) and the Council concurred. Mr. Larsen referred to Strategy 3.B. (Update the Short-Term Rental Ordinance) and heard from Councilmembers that it was appropriate to keep this strategy and from staff that this will be a substantial body of work and include the implementation of the short-term rental ordinance in the Work Program. Council consensus agreed.
City Manager added that the other aspect in the Work Program will be the submittal to the Coastal Commission, which will be a significant work item.
Greg Larson referred to Strategy 3.C. (Prioritize Housing Element Program Implementation), stating that he heard from Councilmembers and some public comments about affordable housing being a priority, not just planning for it, but making it happen and working with nonprofits. He added that feedback from single Councilmembers included to consider, through 2030, increases or additions to inclusionary housing requirements, adding mention of potentially including a percentage for workforce housing. He asked if there was broader interest from Council to include this on the radar for 2030.
Mayor pro Tem Boles thought that it was included in the Housing Element as one of the goals, so it does not need to be separate.
Mayor Beckmeyer added that we don’t know yet the impact of state law changes and density bonuses, etc.
Greg Larson concluded from the discussion that the inclusionary housing requirements was not a short-term priority but a Housing Element requirement. Councilmembers agreed.
Councilmember Bier agreed and emphasized that priority should be addressing the Housing Element as planned, concerned that we are adding too many things.
Mayor Beckmeyer referred to Task 3.3.4 (packet page 22) it says, “negotiate with developers,” but thought that it should say, “developers and non-profits.” Councilmember Bier suggested the word “partner”.
Greg Larson indicated that staff could wordsmith the item.
City Manager Woodhouse wanted to distinguish between what is in our Housing Element that we are required to do this next year versus what Council is identifying here. He stated that while
2.a
Packet Pg. 30
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 16 March 01, 2025
Council would like to get to advancing an actual project, we have to do what is in our Implementation Plan. He stated that we would come back with a Work Program that picks the items in our Housing Element that are identified for next year, and that will be an enormous workload, and suggested adding a caveat to advancing an affordable housing project and working with non-profits to include, “… as opportunities present or as staff resources allow,” to manage that expectation.
Mayor pro Tem Boles asked about the Partnership for Bay’s Future (PBF) fellow and their work for the city and the Pacifica Resource Center. Councilmember Bier added HEART, also.
Comm. Dev. Director Updegrave stated that the Partnership for Bay’s Future (PBF) fellow is being supported by HEART and Pacifica Resource Center, but it is not within the scope of the grant to work on actual affordable housing projects, so they are primarily focused on updating, streamlining and modernizing our objective development standards and community engagement around those types of functions with the internal guiding documents.
Greg Larson concluded that Council has expressed their interest and staff is working with legal and resource constraints, so staff will come back with a Work Program that reflects both as best they are able.
Councilmembers agreed.
Greg Larson referred to the feedback to accelerate work on “Objective Design Standards” as part of Strategy 3.C. and is already in the Work Program.
Mayor pro Tem Boles referred to it as Task 3.3.3 (Phase 2 Zoning Text Amendments and Objective Design Standards) asking if this is being completed by September 30, 2025.
Comm. Dev. Director Updegrave stated that staff is in the process of developing the plan and the work is ongoing, but she cannot speak yet to the date. She stated that the PBF fellow is working on Objective Design Standards.
Greg Larson concluded that the discussion is complete for Goal 3. He moved on to discuss Goal 4 (Pursue Climate Change and Adaptation and Mitigation). He stated that comments from multiple Councilmembers mentioned wanting to show tangible commitment to implementing this work, consolidate or leverage this direction with other plans and implementation of other work that is underway, focus on short term wins and needs to gain time for longer term strategies and staff brought up that REACH Codes / Green Building Codes will also be progressing in the next year. He stated it is probably not the time to preempt the follow up on Monday night’s discourse on this topic and the recommendation from the CAAP Task Force, but asked Council if there is any change to the Goal or Strategy 4.A. (Update the Climate Action and Adaptation Plan, including performance targets) needed at this point.
City Manager Woodhouse stated that by the end of this fiscal year, the expectation is to have adopted the updated Climate Action and Adaptation Plan, which includes performance targets and this would focus on beginning implementation actions of the CAAP. He suggested updating the wording of Strategy 4.A. to, “Begin Implementation of the Climate Action and Adaptation Plan.”
Council consensus agreed.
2.a
Packet Pg. 31
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 17 March 01, 2025
Mayor pro Tem Boles thought that for this work to continue we need to start an Environmental Commission as recommended by the CAAP Task Force.
Councilmember Bier stated that we would need to create a charter.
City Manager Woodhouse stated that some of the considerations regarding adding a new commission, staff would need to do a significant amount of research on the staff impacts to forming and supporting a new commission, estimating that a full-time employee would spend a quarter to one third of their time just administratively supporting a commission’s work, and it could be more. He stated that there is a reason why the city has not added a new committee or commission in a long time. He added that as a major Council Strategic Plan Goal to “Implement the CAAP”, staff will figure out how to get that work done, and the policy decision for the Council is what productivity does a commission being formed bring versus staff or dollars being spent to get that work done. He reminded Council that the CAAP Task Force has amazing volunteers that have done an amazing amount of work and the City has spent over $100k and a third of an FTE supporting that Task Force’s work, so it involves a lot.
Greg Larson asked about timing for the next discussion of the CAAP to come back to Council.
Management Analyst Elizabeth Brooks stated that CAAP Task Force will discuss at their March 25 meeting they will discuss public comments received in addition to feedback from Council from Monday night’s meeting regarding the CAAP Draft, then with City Manager will decide when to agendize to go back to Council for consideration of adoption.
Mayor pro Tem Boles suggested it would be helpful for CAAP to identify tasks they could do that could take the place of work staff would do to flesh out the value of the committee versus potential costs to city staff.
Mayor Beckmeyer asked if there should be alternatives and trade-offs offered when the analysis of what it takes to create a new commission, such as amending charters for existing committees / commissions.
City Manager Woodhouse agreed that the analysis should include alternatives.
Greg Larson moved the discussion on to Strategy 4.B. (Continue the Urban Forestry / Tree Canopy Inventory and Projects), stating that Council agreed to keeping the strategy as-is. He then moved on to Strategy 4.C. (Update Pacifica’s Local Coastal Plan and Improve Communications and Collaboration with the Coastal Commission), indicating that there would be a language change to bring back to Council to state “Certify” the Local Coastal Plan and “Continued Work with the Coastal Commission”.
Mayor pro Tem Boles asked if the input to launch Shoreline Adaptation Program came from staff.
Greg Larson replied affirmatively, adding that it would be a major part of the Work Program under this Strategy for the foreseeable ten years.
City Manager Woodhouse agreed and added that there are other implementation actions, suggesting that the item is to begin implementation actions, including Shoreline Adaptation Program, and actions to make the SRA’s go into effect.
2.a
Packet Pg. 32
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 18 March 01, 2025
Council agreed with these updates for Strategy 4.C.
Greg Larson opened the discussion for Goal 5 (Broaden Public Communications and Collaboration), recognizing that this is so embedded in the fabric of Pacifica with high degrees of public engagement, in this goal the Council adopted two years ago they weren’t saying to start public communications and collaboration, but to broaden it in new and innovative ways such as the need to work with the community in terms or mental health resources, as well. He reflected that in the three years he has been involved with Pacifica, this city has done more public engagement than most cities he has seen. He referred to Strategy 5.A. (Creatively and appropriately leverage community expertise and volunteers to advance City priorities) clarifying that the word “appropriately” is in the context of what is allowed as a public agency that needs to reflect all points of view, not just an advocate’s point, and must go through financial disclosures and obligations under the Brown Act. He heard from staff that the process used with CAAP seemed to be an effective one. He heard from Councilmembers that what worked for the Task Force, maybe we need to keep the same approach for ongoing Climate Action engagement. He heard from a few Councilmembers was that in addition to facilitating sharing accurate information, there may need to be more of a response to misinformation.
Mayor Beckmeyer stated that she would like to rephrase “and appropriately” to more specifically refer to regulations and law. She asked appropriately elicits the question, as to whom, and it sounds negative and does not ring true to the spirit of incorporating people.
Councilmember Bier suggested taking out the word appropriately.
City Attorney Kenyon agreed that appropriately is not the right word. She thought, “Creatively harnessing community expertise…” or a more active verb.
Greg Larson concluded that staff will work on addressing the wording to come back with a suggestion to come back to Council.
Mayor Beckmeyer referred to Task 5.2.3.2 on Packet page 27, which is achieved as of last year, but thinks that the annual Pride event would be ongoing. She didn’t think it was a one and done.
Councilmember Bier agreed that it is ongoing.
Greg Larson explained that 5.2. is the same as 5.B.
Councilmember Bier thanked the Chief of Police and the Police Department for implementing the LGBTQ+ Liaison Program, which has been wonderful.
City Manager Woodhouse stated that the first year of support for the Pride event was a fairly involved lift by city staff. He added that he needs to hear more from the Council about whether it needs to be elevated to a Strategy and whether the city is committed to having staff that supports that event each year. He stated that there was a Council ad-hoc subcommittee the first year, which is no longer active. He asked if the formation of a new ad-hoc subcommittee would need to come back.
Councilmember Bier mentioned that last year there was a car parade, but no street closures, and Tara and Alyssa both helped and showed up at planning meetings and were a liaison between the city and the planning group.
2.a
Packet Pg. 33
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 19 March 01, 2025
Mayor Beckmeyer thought that what they want to do determines the scope of what is needed and until we know what the plans are, we are not sure of what is involved. She thought that it would involve public safety. She asked what is the best way to address it – is it a Council adhoc subcommittee or an ongoing liaison role back to Coast Pride.
Councilmember Bier thought it needs to be considered carefully and we want to show our support.
Mayor pro Tem Boles stated that we also need to understand staff costs and budget.
City Manager Woodhouse was unsure whether the Economic Development Work Program includes support of this effort. He stated to broaden the context what you are talking about is city program support for various special events, such as the youth entrepreneur event at City Hall, Fog Fest, etc.
Assistant City Manager Carter mentioned that the Economic Development Division heavily supported the Pride event and Blues and Brews and it has been in the work plan for Economic Development, but it is a big conversation how to broadly support special events.
Councilmember Bier thought a Council ad-hoc subcommittee would be very helpful.
Greg Larson concluded that it does not sound like it is to the level of a Strategy, but that getting information for staff to update the Work Program may be needed. He added that what he has seen in other jurisdictions, other than a start up phase the city is not involved in the doing of annual events and are more involved in the aspect of permits, staff presence and sometimes funding if the city has funding available.
City Manager Woodhouse, referring back to Strategy 5.A. and the Shoreline Adaptation Program, stated that launching the Shoreline Adaptation Program is an implementation action out of the LCLUP, but it involves designing a community engagement program to continue the conversation about coastal issues in Pacifica, so it resides potentially in two Goals.
Mayor Beckmeyer asked how we are stacking that into Goal 5. City Manager Woodhouse saw it as two Tasks, one related to the future of Climate Action and Adaptation Plan engagement and one under the Shoreline Adaptation Program.
Mayor pro Tem Boles observed that it is like the work the CAAP Task Force did a lot of public engagement and the work is synergized where we can rely on the community to help with these big lift items.
Greg Larson referred to 5.B. (Increase Communications, Education, and Connections for Community Mental Health Resources) and feedback from Councilmember Bier for the focus of this coming year and staff may determine how to operationalize it.
Councilmember Bier asked to update Task 5.2.2 as “On-Track” as it is a continuing item. She suggested changing the wording to, “Increase Communications, Education, and Connections for Community Mental Health Resources,” changing “mental health” to “mental wellness”. She clarified that the regional focus with San Mateo County Leadership Council and Stanford is the Mayors’ Mental Health Initiative and the projects this year will be focused on electeds, but it could be encompassed within Task 5.2.2.
2.a
Packet Pg. 34
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 20 March 01, 2025
Greg Larson added that staff brought up the Police Department Youth Program focused on behavioral health working with community partners might go under this Strategy, also.
Councilmember Bier referred to 5.2.4 (Pursue collaboration with partnering agencies and organizations to provide mental health resources to the public) and thought that encompasses
5.B. and continuing to do that ongoing, and thought we need to keep it broad.
Mayor pro Tem Boles and Mayor Beckmeyer agreed to reflect that as “On-Track” rather than “Achieved”.
Mayor pro Tem Boles thought that we could make it broad thinking of wellness beyond mental wellness, encouraging all kinds of wellness, such as creating Pacifica as a blue zone.
Councilmember Bier agreed.
Greg Larson thought there may be some language changes based on the discussion and wanted to try to reflect staff workload and expertise, wondered if it is, “relying on local partners and regional initiatives, increase communications, education and connections for community wellness.” He clarified it is recognizing it is not a stand-alone effort, it is only in conjunction with others so the public is clear that the city is not going out to hire counselors or social workers on staff.
Councilmember Bier agreed.
City Manager Woodhouse asked if we should generally change the term “mental health” to “mental wellness” throughout, and Councilmember Bier responded affirmatively.
Mayor Beckmeyer wanted to discuss committees and commissions and assigning / asking them to look at other work that is within the scope of their purview, specifically talking about the PB&R Commission and recreational uses of resources for bikes and pedestrians and thought it might be a topic to request PB&R Commission to work on.
Councilmember Bier suggested that should come after they have done their parks survey.
Mayor pro Tem Boles asked about the timing for assigning work to committees.
City Manager Woodhouse responded that if there is a topic that arises in the community that the Council is interested in exploring, it falls under the process in the Council Rules and Code of Ethics for Council requesting an item to be agendized, Council discussing the issue and in Council’s direction to staff making a referral to a committee or commission or to staff, and the work proceeds from there.
Mayor pro Tem Boles asked about the food trucks issue that they discussed earlier.
City Manager Woodhouse stated that if Council thinks it is a priority Work Plan item that Council wants resources spent on that item this next year, he wants to hear that to analyze and figure out how to fit it within our resources and when we could do it to have it in the annual Work Program rather than have it come up mid-year.
2.a
Packet Pg. 35
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 21 March 01, 2025
City Attorney Kenyon added that goal setting is where Council describes to staff what the priorities are and what priorities to bring back. They have not voted on anything. It begins hear and staff will bring back how we intend to implement that Goal in the Work Program.
City Manager Woodhouse asked if there are any new adds that are not included in the Goals / Strategies discussed.
Mayor Beckmeyer brought up that the possibility of a new Environmental Commission is a new thing and a carryon from the CAAP. She asked about utilizing the structures we have in place for our existing committees and commissions, hearing that they want to work with another committee / commission on intersecting issues, providing some examples such as EDC and OSPAC on the things about trails that are recreational resources and enabling helping people find our small businesses. She thought there could be cross-pollination among different committees / commissions to elevate information / issues. She also mentioned the issue of ebikes coming up such as on trails with pedestrians, on streets without needed a driver’s license, etc. She asked how and where we ask PB&R Commission and Emergency Preparedness & Safety Commission to work on an issue such as this.
City Manager Woodhouse heard in the examples brought up policy issues and questions that could have different strategies to address, adding that regulation of e-bikes is a complex issue which brings an expectation of enforcement. He stated that when Council discusses it, there could be appropriate committees / commissions that it gets referred to, and there would be involvement from legal, PB&R staff, and PD staff.
Councilmember Bier thought that regarding e-bikes, it would be good to follow the regional groups as C/CAG Bike and Ped and the County is looking at that.
City Manager Woodhouse stated that the food truck issue is a significant ordinance to take up.
He added about the open space utilization and Economic Development crossover is already in the purview of OPAC and there is an economic development aspect of their charter, so it might be one that Council could direct them to work on and collaborate with EDC. He stated that Council directs the work of committees and commissions; they are advisory to the Council and the Council tells them either through their charter or specifically tells them the work they need help on for the committee to work on.
Mayor Beckmeyer stated that the e-bike issue came up in OSPAC specifically about damage to trails. She thought that if we are hearing about problems with e-bikes, we need to deal with it.
City Manager Woodhouse stated that the issue of e-bikes would be a major work plan item, will dominate multiple meetings and draw large input both opposed and supporting.
Councilmember Bier thought we should focus on the CAAP and not sure that we should spend the resources on the e-bike issue. Mayor pro Tem Boles thought it could be referred to committees to research what other cities have done. Councilmember Espinosa thought we could come back to it, but that we should spend resources where we can make more money.
Councilmember Bier stated that she can bring the issue up at C/CAG’s Bike & Ped Commission.
Greg Larson concluded that we will track e-bikes as a potential issue on Council’s radar as an emerging issue, but observed that it is on the state and regional radar, too. He concluded that for the short-term, Council will pursue regional solutions to e-bike issues.
2.a
Packet Pg. 36
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 22 March 01, 2025
Councilmember Bier wanted to develop a Community Art Corner and Program at Council Chambers. She thought it would be a big lift. She also liked the Adopt-A-Tree for Beautification and Arbor Day for PB&R.
Mayor Beckmeyer thought we needed to list it and bring it back with more information.
Mayor pro Tem Boles wanted to add the Councilmember pay issue.
City Attorney Kenyon stated it is something the Council could do this year, but it would not take effect until the beginning of a new Council term, e.g. December 2026.
There was a Council majority, with three interested, in bringing back the Council pay issue.
City Manager Woodhouse asked for more explanation about the Adopt-A-Tree item.
Mayor Beckmeyer stated that it came from Tree City Pacifica’s recommendation for BAC to explore taking on administration of Adopt-A-Tree commitment where a person fills out a form to vow to water a tree to ensure the tree’s survival, like the bump outs for maintaining and keeping that area clean and weed-free.
Councilmember Bier appreciates that.
City Manager Woodhouse concluded that the ask is that the City takes on administration of the Adopt-a-Tree Program via the BAC or staff that supports the BAC, as Tree City Pacifica does not have the capacity to run the program.
Mayor pro Tem Boles added that is their other request to hand over Arbor Day, too, to the City and Tree City Pacifica would still be helping with it.
Council consensus agreed with bringing back the Adopt-A-Tree / Arbor Day item.
Greg Larson asked about interest in the Food Truck Ordinance item.
Mayor Beckmeyer, Mayor pro Tem Bole and Councilmember Espinosa expressed interest.
City Manager Woodhouse explained that this issue will be a substantive item and when agendized it would be the only item on a Council agenda.
City Attorney Kenyon elaborated that even to bring that as a short staff report item, the City Attorney’s office would need to do analysis on what is possible and what is legally appropriate.
Mayor Beckmeyer wanted more information on it and stated we want to be a destination city and need this.
Mayor pro Tem Boles agreed.
Mayor Beckmeyer added that she does not want the food truck ordinance to come before STRs.
Councilmember Bier stated she is having a hard time with it.
2.a
Packet Pg. 37
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes) City Council Study Session 23 March 01, 2025
Greg Larson concluded that he heard three Councilmembers express interest in the food truck ordinance issue.
Greg Larson asked for interest in Art in the Council Chambers item.
City Manager Woodhouse thought it would be re-forming a Council ad-hoc subcommittee and it may be a partnership with Sanchez Art Center to administer and manage that.
Councilmember Bier agreed that it was discussed about two years ago and there was barely a start of a conversation then. She thought she would like to bring this item back, if feasible.
Mayor Beckmeyer agreed.
Greg Larson concluded that there was a Council consensus to consider the Art in the Council Chambers item, if feasible.
H. Wrap-up and Next Steps
Greg Larson explained that the Strategic Plan will come back to Council in late April or May with changes coming out of today’s discussion and staff will revise the Work Program based on those changes, discussion today and available resources for advice from the Council.
ADJOURN
Mayor Beckmeyer adjourned the meeting at 5:00 p.m.
Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Sue Beckmeyer, Mayor
2.a
Packet Pg. 38
Attachment: Attachment A: Minutes of 3-1-2025 City Council Special Meeting - Study Session (5904 : Approval of Minutes)
CITY OF PACIFICA
CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Beckmeyer
Mayor pro Tem Christine Boles
Councilmember Mary Bier
Councilmember Mayra Espinosa
Councilmember Greg Wright
City Council Regular Meeting 1 March 10, 2025
SPECIAL AND REGULAR MEETING
March 10, 2025 (MONDAY)
www.cityofpacifica.org
Mayor Sue Beckmeyer called the meeting to order on March 10, 2025 at 6:00 PM 6:00 PM - CLOSED SESSION
Mayor Beckmeyer called the meeting to order at 6:00 p.m., stating that all councilmembers were present, and announced that the Council would meet in Closed Session. 00a. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION-Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2)(e)(1) (One Case). 7:00 PM OPEN SESSION
Call to Order
Mayor Beckmeyer reconvened the meeting at 7:13 p.m.
Attendee Name Title Status Arrived
Sue Beckmeyer Mayor Present
Christine Boles Mayor pro Tem Present
Mary Bier Councilmember Present
Mayra Espinosa Councilmember Present
Greg Wright Councilmember Present
City Clerk Coffey took a verbal roll call.
Staff Present: Kevin Woodhouse, City Manager; Michelle Kenyon, City Attorney; Yulia Carter, Asst. City Manager; Denise Bazzano, Asst. City Attorney; Samantha Updegrave, Community Development Director; Marisol Gómez, Financial & Administrative Services Director; Scott Leslie, PB&R Director; Louis Sun, PW Interim Director; Roland Yip, PW Deputy Director (Field Services/Engineering); Daniel Patten, Wastewater Engineering Manager; Tara Schiff, Economic Development Manager; Vicente Romero, Police Captain; Sarah Coffey, City Clerk, Emily La, Dep. City Clerk.
Reading of Land Acknowledgment
Mayor Beckmeyer read the Land Acknowledgment.
2.b
Packet Pg. 39
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 2 March 10, 2025
Salute to the Flag led by Councilmember Wright
Closed Session Report
City Attorney Kenyon stated there was no reportable action.
CONSENT CALENDAR
Mayor pro Tem Boles stated she would like to pull Item #7.
Mayor Beckmeyer opened public comment on consent calendar and, seeing none, closed public comment.
Councilmember Bier moved to approve consent calendar, minus Item #7; seconded by Mayor pro Tem Boles.
CONSENT CALENDAR (EXCLUDING ITEM #7)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Christine Boles, Mayor pro Tem
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
1. Approval of Disbursements for 02/01/25 through 02/28/25.
PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of February 2025.
2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the January 27, 2025 City Council Special and Regular Meeting and the February 10, 2025 City Council Special and Regular Meeting.
3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
4. Quarterly Financial Reports for the quarters ending September 30, 2024 and December 31, 2024
PROPOSED ACTION: Review and accept the Quarterly Financial Reports for the quarters ending September 30, 2024 and December 31, 2024
5. Quarterly Treasurer’s Reports for the quarters ending September 30 and December 31, 2024.
PROPOSED ACTION: Review and accept the Quarterly Treasurer’s Reports for the quarters ending September 30 and December 31, 2024
6. Notice of Completion for the Anza Pump Station Repair Project PROPOSED ACTION: Move to Adopt the Resolution of the City Council of the City of
2.b
Packet Pg. 40
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 3 March 10, 2025
Pacifica accepting completion and directing the City Manager to file Notice of Completion for the Anza Pump Station Repair Project; and authorize the City Manager to release the retention funds to the contractor.
7. Approval of Services Agreement for Street Sweeping between the City of Pacifica and Sweeping Corporation of America
PROPOSED ACTION: Adopt a Resolution Authorizing a Services Agreement for Street Sweeping between the City of Pacifica and Sweeping Corporation of America; Establish budget authority of $200,304.00 annually ($635,000.00 for three (3) years) from Gas Tax Maintenance Fund 10; and Authorize the City Manager to execute all necessary documents.
Agenda Item #7 Discussion
PW Dep. Director Yip was available for questions.
Mayor pro Tem Boles asked about how streets that were not swept were decided and if there is a particular schedule. She stated one issue in the commercial areas is that, if the cleaning is happening late in the day, the parking spaces get filled and the cleaners cannot clean the curbs.
City Manager Woodhouse stated this contract, to meet our budget, cuts the frequency of the program but covering the same streets and doubling in the commercial areas. He thought the schedule in the commercial areas is yet to be developed.
PW Dep. Director Yip stated the current schedule sweeps most of the city within two weeks (northern the first week, southern in the second week, and repeat for twice a month). He would have to reach out to contractors to figure out exact times. Regarding parking policies, the City currently does not have a no parking policy like other cities, as it would take enforcement from the Police Department and we do not have the resources. He stated that the change we are making is to reduce the frequency, i.e., sweeping the entire city once, but the second time we will only sweep the commercial areas (roughly around 17 miles of commercial areas). The Dept. of Industrial Relations passed a requirement for street sweeping that is required to pay prevailing wages and, because of that, the cost of the new contract has gone up significantly, almost double the price. Therefore, with the current amount of roughly $200,000, we are only able to sweep the City a little bit more than once per month. In terms of miles, in our commercial areas, it is only around two miles of street sweeping; therefore, with 17 miles, we are able to cover a good amount of commercial areas. He referred to the trash generation areas of the City and stated it would be sufficient for a lot of the commercial areas to be addressed with this reduced scope.
Mayor pro Tem Boles asked what the FTC drainage area was.
PW Dep. Director Yip stated that the FTC are full trash capture devices. Street sweeping is one mechanism where trash is captured before it goes into the storm drain system and the other ways are all the drainage areas would drain into catch basins which have trash capture devices which get cleaned. We also have another project with funding from Caltrans to install a large trash capture device near Manor and Bill Drake which will cover a huge amount of area from the City and collect trash in that way as well.
Mayor pro Tem Boles asked, with Manor and Bill Drake, if that is capturing trash in the storm drain.
2.b
Packet Pg. 41
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 4 March 10, 2025
PW Dep. Director Yip agreed, stating installing a large trash capture device in a close to 50+ inch storm drain in a huge portion of the City, most of it in Caltrans right-of-way, which is why Caltrans gave the funds to install this trash capture device. It is a very large storm drain so there is a lot of drainage areas draining into that 50+ inch storm drain.
Councilmember Bier stated she had questions about a few streets in Vallemar and Rockaway that were a concern to our constituents, one of them was Copeland in Rockaway and the other was Angelita in Vallemar. She asked what is being done to assure that the streetsweepers or cleaners are not doing more damage to these streets that are already so damaged.
PW Dep. Director Yip stated a pavement is designed as an equivalent single axle load and it gets damaged when there is significant weight from a vehicle. Something like a sedan or SUV would be very minimal, and the street sweeper would be considered relatively minimal; what is considered very heavy are garbage trucks, school buses, or dump trucks which generate an incredible amount of weight. The street sweeper does not carry a ton of load so it will not damage the road. He stated that our resources for funding our pavement program are limited and we have a huge backlog on our repairs at this time.
Councilmember Bier asked whether it would be damaging for potholes that have just been filled.
PW Dep. Director Yip stated that it is not a huge factor in terms of damaging the pavement.
Councilmember Wright asked how the City takes into consideration schedules regarding trash pickup and street sweeping.
PW Dep. Director Yip stated he will have to look into it more closely and we can readjust it with this upcoming contract as we will be moving around some schedules, i.e. moving some of the commercial areas into the front part of the two-week schedule so they can come back on the second time around. We can adjust it for the garbage pickup as well.
Mayor Beckmeyer asked if we have any idea about when we will be working on the scheduling for that second pass through the commercial areas.
PW Dep. Director Yip stated that we are trying to make that adjustment effective almost immediately after the meeting; within the next two weeks, we should be seeing a change.
Councilmember Espinosa asked about the established budget ($200,304) and asked if another cost is added to that.
PW Dep. Director Yip answered affirmatively. He stated that after this annual contract is complete, the next one will have to get adjusted with something called a Consumer Price Index (CPI) and that is noted in their contract.
Mayor Beckmeyer opened public comments.
Tygarjas Bigstyck, Pacifica, stated he is saddened to hear there will be a slight reduction in service and suggested issuing a postcard to households with the street sweeping schedule.
Bill Meyerhoff, Pacifica, stated he is a long-time business owner in Manor District and he shared his concerns about the efficiency of this program. He emphasized that if people knew
2.b
Packet Pg. 42
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 5 March 10, 2025
when street sweepers were coming then everyone would be able to work together effectively.
Clif Lawrence, Pacifica, suggested putting up signs for street sweeping and asked whether the City receives complaints about the dust from the street sweeping operations and, if so, are the street sweeping services using enough water to address the dust.
Sue Digre, Pacifica, agreed with Mr. Meyerhoff’s public comments and stressed the need for sufficient street sweeping in commercial areas. She also would like to see an ongoing evaluation on whether the machines are cleaning the streets adequately, specifically regarding dust, and whether we are saving money with these contracts.
Mayor Beckmeyer closed public comments.
Mayor pro Tem Boles asked how early do they start, and she asked if we can look at the schedule more carefully and work with the business owners.
PW Dep. Director Yip agreed stated that we have the street sweeping schedule posted on the website and we can show a 3-4 hour time frame of when they will be by and that we will communicate with the commercial areas.
Mayor pro Tem Boles asked if there have been complaints from people in terms of dust, etc.
PW Dep. Director Yip stated he hears about when they have missed streets, but nothing about the dust.
City Manager Woodhouse added that he has heard complaints about the dust, mainly from a former councilmember, but not broadly. He stated that, in terms of enforcement, monitoring, and contractual obligations, we do track and enforce and work with all the vendors to improve.
Regarding Councilmember Bier’s comments earlier on streets that are broken up, we have evaluated one of the streets and determined that the street should not be street swept because it is not productive on the street. He stated that it is an ongoing improvement process to work with contractors on it.
Mayor Beckmeyer spoke in favor of regular communication. She is open to any creative ideas that do not cost a lot of money such as a major enforcement effort. She stated that, with the street sweeper on her street, she notices an immediate difference, but her area is not a high traffic area like commercial. She is hopeful that the two times a week begins to address it. She asked if there would be an opportunity to circle back, such as six months, so we can get a check in about any improvements or opportunities we see to carry on improvements.
Councilmember Bier added that she thought the communication piece was important, whether getting more specific times on the website or a postcard or on Connect with Pacifica.
Mayor Beckmeyer thought, once that is settled, that would be helpful.
City Manager Woodhouse stated that he wanted to be clear regarding the postcard concept if that is something Council wants to direct. He stated that the basic costs are probably between $6,000 to $10,000 to mail out the postcard. He does not think it will be that effective for clearing off streets and spoke in favor of an effort to promote digitally through all their resources.
Councilmember Bier stated that Council could go out and visit their neighborhoods.
2.b
Packet Pg. 43
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 6 March 10, 2025
Mayor pro Tem Boles stated that having more specific information and time ranges on each street would be helpful.
City Manager Woodhouse stated one caveat on that time frame is that the street sweepers come from out of town and is not a City program with a time window, parking enforcement, etc.
He thought, on certain streets, we can refine it within a 3-4 hours window typically and there might be days when they streetsweepers are caught in traffic and do not get a start until later, falling outside the window and resulting in complaints; that will be what it is, as it is better to have a window that is smaller than a large day to work towards that.
Mayor Beckmeyer knows that Manor area has been a trouble spot for a long time and, if much effort can be put into that one, we can see a big improvement.
Mayor pro Tem Boles moved to approve Item #7; seconded by Councilmember Bier.
AGENDA ITEM #7
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Mayor pro Tem
SECONDER: Mary Bier, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
8. Approval of Construction Services Agreement for Tree Maintenance services and Emergency Tree Maintenance between the City of Pacifica and Davey Tree Expert Company
PROPOSED ACTION: Adopt a Resolution Authorizing a Construction Services Agreement for Tree Maintenance Services and Emergency Tree Maintenance Services between the City of Pacifica and Davey Tree Expert Company, in the amount of $150,000 annually ($450,000 for three (3) years); and Authorize the City Manager to execute all necessary documents.
9. Award FY 2025-26 Sidewalk, Curbs, and ADA Ramps Improvement Project PROPOSED ACTION: Adopt the Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract with John Boylan Engineering, Inc. in the amount of $335,119.00; Authorize a budget authority in the amount of $435,654.70, which includes contingencies in an amount not to exceed thirty percent (30%) of the Construction Contract amounts; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to sign Contract Documents related to the FY 2025-26 Sidewalk, Curbs, and ADA Ramps Improvement Project.”
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Joaquin Jimenez, Half Moon Bay, spoke on the March 4 Special Election and the results of Measure A on the ballot and shared his concerns about the state of democracy in San Mateo County.
Haley Bouyea, Pacifica, stated she was here to address a major injustice at Sea Cliff Apartments for people with housing vouchers and spoke on the discrimination taking place in the hostile environment.
2.b
Packet Pg. 44
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 7 March 10, 2025
James Bouyea, Pacifica, stated he lived at Seacliff Apartments and described issues with imposed fees, visitor parking enforcement, and threats of eviction under current management.
Natalie Hopner, Pacifica, stated she was advocating for the residents at Seacliff Apartments and shared the actions they have been taking to bring attention to the ongoing issues. She asked from City Council for methods and resources to hold management accountable for equitable housing access.
Tokuko Hirano, Pacifica, shared her concerns about signs in Pacifica and asked for certain pieces of artwork to be removed from specific City buildings.
Clif Lawrence, Pacifica, thanked City staff for upgrading and issuing a new active application spreadsheet and looked forward to the reconstruction of the map with it.
Irene Lee, Pacifica, shared her concerns about two car accidents on Manor Drive and asked for traffic mitigation measures on the street. She also provided suggestions on generating more revenue for Pacifica, such as food trucks or a farmer’s market at Manor Plaza.
Mayor Beckmeyer closed public comments.
Councilmember Espinosa asked to move Council Communications to the end of the meeting.
Councilmember Wright stated he would prefer doing them in writing in the future.
Mayor Beckmeyer suggested they agendize that for a future discussion. She then stated Council Communications will take place at the end of the meeting. She re-opened public comments.
Lisa Reed, Belmont, described her difficult living circumstances at Seacliff Apartments as well as the discrimination she faced by tenants and current management.
Amanda Kraft, Pacifica, stated she is speaking on behalf of Lisa Reed and explained that there were many victims in uninhabitable living spaces at Seacliff Apartments who were targeted for being Section 8 tenants. She also asked for recommendations for the victims to speak their testimonies before Council.
Mayor Beckmeyer closed public comments.
COUNCIL COMMUNICATIONS
Councilmember Espinosa stated that, in February, she participated in a two-day leadership program for newly elected officials in San Mateo County where they focused on building strong working relationships with other elected leaders, learning about economic development and demographic changes in our county, and finding ways to foster more inclusive community. She is trying to find herself, her voice, and what character she will play in this role as she does not have experience from any political position. She attended the Pacifica Age Friendly Community Initiative Chapter of the Village of the Coastside Network and it was an excellent opportunity to learn how the program can benefit adults, 55 and older, in our community to stay connected and supported. She spoke with a church in District 1 to bring the resources to the District. She also participated in a workday on Palmetto.
2.b
Packet Pg. 45
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 8 March 10, 2025
Mayor pro Tem Boles was on a panel for one of the Leadership Council events for new Councilmembers and talked about standing up for what you believe and being brave in the position you are and the power of democracy. She appreciated Roy Earnest and what he is doing with the Age-Friendly Coalition. The League of Cities dinner in Daly City was great and she had a great conversation with Debbie Ruddock, Chair of OneShoreline. She stated Mayor Beckmeyer and she went for a nice walk the day prior and discussed coastal issues and a possible design competition in our future. She met with several groups of residents that have been speaking about fire issues and trying to explain some of the opportunities where they can get involved. She asked the City Manager if he could touch base on the new fire maps. She had discussions at the Chit Chat Cafe over the weekend to update whoever came about the different things the City is working on. She wanted to start discussions about oversized vehicles in the area. She then referred to Natalie Hopner mentioning some of the Seacliff Apartments issues and trying to understand what the City’s role is.
Councilmember Wright stated he has been attending so many different committees and commissions. He stated it has been an incredible learning experience. He stated that it means a lot to him to be able to serve and give back and express back how he feels about Pacifica. He stated that there are too many things to list individually and he will leave it at that.
Councilmember Bier spoke with Congressman Sam Liccardo at Supervisor Ray Mueller’s office, as well as community members who showed up. She will be sitting on a panel with our City Manager at the City Leader’s Summit in April and will be planning the panel discussion. She had countless constituent meetings. She got to meet with AGE-WELL National Innovation Hubs and talk about their living laboratories and it will be wonderful to see how they and the AgeFriendly Coalition come together and support each other. She thanked Horace Hinshaw for the Sports Hall of Fame and thanked Greg Larson for the Strategic Planning meeting on March 1.
She met with the Mayor’s Mental Health Initiative and they will be meeting with the County and with Stanford to start to create a mental health workshops for elected officials and hopefully also appointed administrators. She stated that Commute.org came to the Pacifica Collaborative and that was great. She stated that HOPE had a town hall meeting at Pacific Coast Television about opioid overdose awareness. She also encouraged the Seacliff Apartment tenants to contact Project Sentinel, Tenants Together, Faith in Action Bay Area, Legal Aid Palo Alto, and Pacifica Housing for All and she looked forward to hearing about the tenant’s association that has created in that building.
Mayor Beckmeyer had an opportunity to participate in a Safe Routes to Schools Walk Audit.
She thought it was amazing all the ways people were coming together to get to school on time and it was very eye-opening to watch it unfold before her. She stated that the Local Government Working Group of the California Coastal Commission met on January 23 and are working on a plan to look at various adaptation opportunities and that the Coastal Commission is meeting in Santa Cruz on the following Wednesday, Thursday and Friday. She stated that the Coastal Cities Group welcomed a new member for San Diego and Del Mar area. She has heard conversation from two different bodies that made up the former Joint Articulation Committee, a gathering of one or two elected staff member from each of Jefferson High School District, Pacifica School District, City of Pacifica, and North County Water District, and now there might be interest in reconstituting that. She stated she and Councilmember Wright at the San Francisco Foundation and did an urban planning exercise where they had to design a city with parameters of housing, transportation, etc. in six hours. It was beneficial and she was glad about the timing in light of us finishing our Housing Element and where things are going in the near term in Pacifica with more housing coming.
2.b
Packet Pg. 46
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 9 March 10, 2025
STAFF COMMUNICATIONS
City Manager Woodhouse mentioned the recently released fire severity zone maps. The City posted a link on the City’s website to the webpage on the North County Fire Authority website that has the maps and explains what they are about. Those maps have been released and show medium, high, and very high severity zones. He stated that the maps are posted and the obligation of cities is to do that within 30 days and they are available for people to comment on; within 120 days, the cities have to adopt the maps in an ordinance so that process is unfolding now. He will be talking with Chief Meyers about North County Fire Authority’s monthly call about fire preparedness issues and it would seem that this would be an appropriate topic for that call. On the past Friday morning, he had the opportunity with Councilmember Wright to go to San Jose for the Annual State of the Valley Presentation of Joint Venture Silicon Valley.
They annually release the index report and he recommends that index and City staff will certainly use that as they are looking at issues of housing, affordability, etc.
Mayor Beckmeyer stated that we received word from Katrina Rill of some town hall type opportunities upcoming. The focus is County Department of Emergency Management talking about steps residents can take to protect themselves in their homes in terms of fire, as well as the County office of Community Affairs speaking about the uncertainty about ICE raids in our communities, and lastly in April “Be Wildfire Safe and Aware”.
PUBLIC HEARINGS - NONE.
CONSIDERATION
10. Introduction of Ordinance to Revise Section 6-5.103 - Section 6-5.105 Garbage Collections of the Pacifica Municipal Code
PROPOSED ACTION: Introduce by title only and waive further reading of an Ordinance repealing and replacing sections 6-5.103, 6-5.104, and 6-5.105 of Chapter 5, “Garbage, Collection and Recycling” within Title 6, “Sanitation and Health” relating to the size of waste containers and frequency of collection.
PW Consultant John Mullins presented the staff report.
Councilmember Wright asked if Mr. Mullins was satisfied with the current code regarding needing a lid on the garbage cans.
Mr. Mullins stated it is critical that the lids be down, particularly on windy days. He stated that we do not have any current complaints, aside from windy days.
Councilmember Wright asked if he sees a need to address that or is it sufficiently covered in the current code.
Mr. Mullins stated that the complaints are driving us to make an amendment at this point. He has only heard one complaint in the last eight months, which took place on a windy day, and the complaints are driving us to make any kind of amendment to that.
Mayor pro Tem Boles asked if it is the trash behind the Manor businesses, such as the alley where the apartments are, is the issue and asked what the actual problem area is.
2.b
Packet Pg. 47
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 10 March 10, 2025
Mr. Mullins stated that the trash cans in front of the businesses have been fine; it is more of the transient folks who stop there and leave garbage in the parking lot area and cleaning up the parking lot area on the frontage portion. Regarding the back, he stated that there was a history of people leaving excessive materials not related to the restaurant and that has been resolved presently. The association has also been cooperative with helping keep the fronts clean.
Mayor pro Tem Boles assumes that, at this time, we are not seeing additional trash from the apartment but more from the unhoused community that lives along there and taking the space of the restaurant and other businesses.
Mr. Mullins stated nothing currently, but in the past there has been that challenge.
Mayor pro Tem Boles added that not all the businesses are restaurants either.
Mr. Mullins agreed.
Mayor Beckmeyer opened public comments.
Kimberly Finale, Pacifica, mentioned the Recology Yard is open to the public for responsible disposal of most debris, but green waste is not accepted, and shared her concerns for green waste when living next to open space and Recology’s slow response to the issue.
Mayor Beckmeyer closed public comments.
Mayor pro Tem Boles asked Mr. Mullins if there has been outreach to the businesses and restaurants in Manor Plaza in letting them know this ordinance is in the works.
Mr. Mullins stated staff are currently working with some of the business owners and will bring this particular subject to their attention.
City Manager Woodhouse emphasized one point related to this ordinance revision is that it is an action we are taking as the outcome of the civil grand jury report and it gives the City more authority to enforce more frequency or more containers but it does not change what our collaborative approach in working with businesses and Recology to ensure that the right type of service is set up for them. In the end, if there is a business owner that refuses to solve the problem, the City has this authority, but he emphasized the voluntary approach which is our normal practice.
Mayor Beckmeyer appreciated the willingness of Economic Development Manager Tara Schiff to work with staff in contacting businesses.
Councilmember Bier moved to introduce by title only and waive further reading of an Ordinance repealing and replacing Sections 6-5.103, 6-5.104 and 6-5.105 of Chapter 5, “Garbage Collection and Recycling” within Title 6, “Sanitation and Health” relating to the size of waste containers and frequency of collection; seconded by Mayor pro Tem Boles.
2.b
Packet Pg. 48
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 11 March 10, 2025
AGENDA ITEM #10
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Christine Boles, Mayor pro Tem
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
11. Resolution of Intention to Establish the Pacifica Tourism Marketing District PROPOSED ACTION: Adopt the resolution entitled " A Resolution Of The City Council Of The City Of Pacifica Declaring Its Intention To Establish The Pacifica Tourism Marketing District (PTMD) And Fixing The Time And Place Of A Public Meeting And A Public Hearing Thereon And Giving Notice Thereof" and set the date of March 24, 2025 for the Public Meeting and April 28, 2025, for the final Public Hearing on the formation of the '94 BID District.
Asst. City Manager Carter and Consultant Emily Brown, Civitas, presented the staff report.
Mayor pro Tem Boles assumed the BID Board consists of hotel owners and asked if that will change and what voice with the STR owners have as part of this discussion.
Consultant Brown stated that is something we can decide moving forward, as there would be an opportunity for STR representatives to join the Board and participate. She stated that, in other Districts, they tend not to participate as much, but we can extend the invitation.
Mayor pro Tem Boles asked if there is some balance, such as a hotel with a certain number of units.
Mayor Beckmeyer stated that presently, the BID consists of one representative from each hotel and they have an equal vote, not weighted based on the number of rooms, etc., and all hotels, not STRs. She stated that she had a question about formation of the Board. If this is moved forward to a public hearing and, if there is not a majority protest on April 28, and if Council approved it, then the new District would be formed and then Board would be established or would the existing Board continue. Another option is that it needs to become a private nonprofit organization. She does not believe the BID is a private non-profit corporation.
Consultant Brown answered affirmatively. Technically there would be two paths forward: 1) The District or City would contract with an existing non-profit organization and they would carry out the day to day tasks, run the program, provide the marketing services, etc. and they would have a governing committee which would likely be made up of the same Board members on the Board today and they could decide what the structure of that Board looks like, such as if it mirrors the structure of the existing Board or if they want to open up a seat or two for STR operators to participate; or 2) The formation a new non-profit, which has a cost associated with that, would be another path. The focus for now is informing the District and decisions on the governance could be made by the Board.
Mayor Beckmeyer asked if the estimated cost to guests was per stay or per night.
Asst. City Manager Carter agreed that it was per night.
Mayor Beckmeyer stated, if you stayed at the hotel for three nights, it would be an assessment of $1.00 per night or 0.5% or 0.75% or 1.0% assessment of the total mount for the lodging.
2.b
Packet Pg. 49
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 12 March 10, 2025
Asst. City Manager Carter answered affirmatively.
Mayor Beckmeyer asked about the difference between $1.00 rate vs. 1.0% rate.
Asst. City Manager Carter stated that the total assessments for the percentage rate will be slightly more but the cost to guests in hotels will be less than the cost to guests in STRs.
Mayor Beckmeyer opened public comments.
Sue Digre, Pacifica, referred to the assets the City already has, i.e. environment, history, arts, music, etc. and stated those entities should be part of the conversation to work together for revenue. She also asked for public transparency in the BID meetings.
Clif Lawrence, Pacifica, referred to mention of cost per night and asked it is not per guest and wanted clarity on if the fee is applied to entire party or each individual in the party per night. He also asked if those who will be taxed will be able to vote on this measure.
Bill Meyerhoff, Pacifica, asked if the charges are to the guests, does the City collect and manage the money, and is there a plan on including STRs.
Mayor Beckmeyer closed public comments.
Mayor Beckmeyer asked whether the fee applies to the number of people or to the charge for room occupancy.
Asst. City Manager Carter stated the charges would apply to the room in the hotel or the unit in STR and does not apply to the number of guests.
Mayor Beckmeyer asked if everyone who will be taxed will be provided opportunity to give input.
Consultant Brown responded affirmatively, adding that after this meeting, a notice will be mailed to each lodging business owner with instructions on providing protest or public testimony at the upcoming two meetings.
Mayor Beckmeyer concluded it will include the STR businesses. She asked if the City collects and manages the money or does the BID body collect and manage the money.
Asst. City Manager Carter stated that, currently, the BID assessments are remitted to the City together with the TOT so the hotel collects and remits assessments to the City. The City does not charge any administrative fee at this point for managing the BID.
Mayor Beckmeyer stated that the BID of $1.00 per room per night is collected by the hotels and remitted to the City when TOT payments are remitted.
Asst. City Manager Carter answered affirmatively, adding they are deposited in separate funds for the BID to use, and are not City funds.
Mayor Beckmeyer stated that there is no charge from the City for the handling of those funds.
Asst. City Manager Carter agreed, adding at this point.
2.b
Packet Pg. 50
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 13 March 10, 2025
Councilmember Bier stated, if a non-profit doing that, the money will go through them.
Asst. City Manager Carter agreed, hence why they assessed no more than 5% of the administrative charge.
Councilmember Bier thought it was good to see the numbers as it will be important for the BID to see the numbers. She thinks we have a good opportunity to move it from the City to a nonprofit and to the BID.
Mayor Beckmeyer stated that has been the goal and intention all along, but it has been a process as we have to go through moving from 1989 to 1994 rules. She stated that there has been a lot of action in the realm of TOT and these kinds of revenues. She referenced the San Francisco Peninsula’s transition from 1989 to 1994 rules.
Consultant Brown stated that San Francisco Peninsula elected not to include STRs.
Mayor Beckmeyer added that they operate under the 1994 rules.
Consultant Brown agreed. She stated their initial term was for five years and, at the end of that term, they can reevaluate and determine the renewal parameters.
Mayor Beckmeyer added that they have the opportunity to meet and ratchet the 1.0% up or down by 0.25% annually. She asked if she is understanding those rules.
Consultant Brown does not believe they have that option written into their plan, as currently the assessment rate is 0.75%.
Mayor Beckmeyer stated that Pacifica had a measure on the November 2024 ballot for increasing our TOT from 12% to 15%, and that overlapped in time with this discussion. She stated that the decision was made in January 2025 by the BID to approve the 1.0% that they had previously discussed and agreed to. She added that, in reflection of time that has passed, the approval of the TOT measure last fall, etc. one thing they were interested in was including STRs, but they were concerned about the 1.0%. She stated that the hybrid options they came up with and voted on was to change the rules to 1994 but keep the $1.00 and not make it 1.0%.
She stated that packet pages 270 and 271, under alternate action, there is an analysis of what the $1.00 per room per night would generate, which is $125,000 per year. Looking at 0.5% assessment, not 1.0% assessment, it turns out to generate $143,000 a year, thus, more funds and estimated cost to the guest is less ($0.75 cents versus $1.00). She stated that it has been an accumulation of all of these among all of the hotel nights and the STRs. This is new information and she thinks this should be discussed with the BID prior to the hearing.
Asst. City Manager Carter stated that we are looking for direction from Council as to whether we want to go back to communicate this information. The alternative would be to proceed with what the BID recommended ($1.00 per night per stay) and Council can make this determination at the public hearing at the end of the process. She stated that we can communicate this information and numbers to the BID and ask them if they want to stay with the recommendations they made in January meeting or change them. There is still time to do this and bring this information back to Council.
Mayor Beckmeyer personally thinks this should be referred back to the BID for an in-person meeting. She feels they need the opportunity to understand this next piece. She asked, in the
2.b
Packet Pg. 51
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 14 March 10, 2025
process of sending the letter, if it would be feasible to include some printed information about the rates.
Consultant Brown agreed that we can include a cover letter or informational handout.
Councilmember Wright sees wonderful opportunities for STRs and hotels to work together for the betterment of all. He asked if there has been any possibilities of any divisions.
Consultant Brown stated we tend to see them work very well together as they have the common goal of increasing visitation and stays. She stated, especially in a small city like Pacifica, any kind of promotion or event is going to bring guests to the City and both will benefit equally.
Councilmember Wright stated, with eight hotels and 150 potential STRs, it seems that there would be a power difference in setting up a board, and there also seems to be a difference in terms of contributions with the overwhelming majority of the contributions coming from the hotels. He asked how we propose resolving that difference.
Consultant Brown thinks it is something we can discuss with the new Board in determining what the structure of the Board looks like and they can set certain parameters with a certain level of representation that could be based on how much they are paying in the assessment or based on the numbers of operators, whether STR owners or hotel owners.
Councilmember Wright asked if it is better to have them both together as opposed to having them separate since they are different business models.
Consultant Brown agreed, stating that they would be agreeing on the programs together and it would have to be one Board working together.
Mayor pro Tem Boles likes the idea of meeting with the group prior to the public hearing. She asked if that will be able to happen before March 24.
Asst. City Manager Carter stated that the plan would be for staff to go back to the BID and have the meeting before and keep the schedule as it is now.
Mayor pro Tem Boles asked about the calculations for the amount being projected for the STRs in light of STR numbers possibly going down.
Asst. City Manager Carter stated that she agrees that the numbers will probably change when the STR ordinance goes into effect, but it is hard to project that now so we are just estimating on the number of STRs currently and the gross rent they are charging.
Mayor pro Tem Boles asked if there are any other cities that charge based on number of rooms instead of a number of stays, like a hotel would have one bedroom and STRs might have 2-5.
Asst. City Manager Carter stated administratively, it will be very difficult to manage and determine that number.
Consultant Brown stated that there are none that she knows of as it applies to STRs. There are districts where they have a room count threshold for hotels, i.e. only hotels with 50 or more rooms have an assessment, but she has not heard that for STRs. She agreed with Asst. City Manager Carter that it would challenging administratively.
2.b
Packet Pg. 52
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 15 March 10, 2025
City Manager Woodhouse added that, if it is the percentage model, that is built in so a 2- or 3- bedroom STR is going to be more expensive to rent than a one-bedroom STR.
Councilmember Bier thinks it is important to get the information to the BID before the public hearing. She encourages an in-person meeting.
Councilmember Bier moved to adopt the resolution entitled “A Resolution of the City Council of the City of Pacifica declaring its intention to establish the Pacifica Tourism Marketing District (PTMD)” and fixing the time and place of a public meeting and a public hearing as stated in the agenda; seconded by Councilmember Wright.
AGENDA ITEM #11
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Greg Wright, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
Mayor Beckmeyer called a break and then reconvened the meeting.
12. Appointments to the Beautification Advisory Committee; Economic Development Committee; Parks, Beaches and Recreation Commission; and Planning Commission PROPOSED ACTION: Move to appoint
A) one (1) applicant to the Beautification Advisory Committee for a full 4-year term to expire March 2029;
B) one (1) applicant to the Economic Development Committee for a partial term to expire October 2028;
C) one (1) applicant to the Parks, Beaches and Recreation Commission for a partial term to expire May 2028; and
D) one (1) applicant to the Planning Commission for a full 4-year term to expire March 2029.
City Clerk Coffey presented the staff report.
Mayor pro Tem Boles stated that there are questions that come with the application and questions Council asks in interviews. For people who are not able to attend, if the questions for the interviews are being sent to them for written answers before, she voiced concerns about fairness due to scheduling and additional time for responses.
Councilmember Bier stated that they are sent the questions if they cannot be there, not if they do not want to be there.
Mayor pro Tem Boles understood.
Mayor Beckmeyer stated that it has not happened often. She noted that night that there were many written answers to the questions.
Mayor pro Tem Boles stated that is something the City Clerk offers when someone is unable to
2.b
Packet Pg. 53
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 16 March 10, 2025
attend.
City Clerk Coffey stated that is the case and we have done that in past recruitments because it involves full Council and needs to be an open, publicly agendized meeting. Therefore, we do not have the flexibility to navigate individual schedules and, if someone has preexisting conflict with the scheduled date and time, we offer to provide the questions for written responses and provide them to Council in the packet for review.
Councilmember Wright thought it might be fairer that, if we provide the questions to one person, we should provide the questions to all persons.
Councilmember Espinosa stated she agreed, and the people interviewing should have the questions ahead of time as well to give them the same opportunity for research.
Councilmember Bier thought, when Council talks about committees and commissions, we can talk about that as that is a different conversation.
City Attorney Kenyon states she has questions she would want to look into with regard to public availability of all the answers, if that is our formal process. She does not think it is something she would want Council to decide at this time.
Mayor Beckmeyer agreed but appreciated the notion of putting it for future discussion.
Councilmember Wright spoke to how happy he was to see so many different applicants and how hard it is to make this decision and how glad he is that so many of the community showed up and wanted to serve. It makes him proud to be a Pacifican and glad that other people feel strongly about our community that they are moved to serve.
Mayor Beckmeyer reiterated what Council says at every interview: if someone is not chosen this round, she asked that they feel free to apply in the future. She stated that these committees are Brown Act compliant and the public can attend and participate, and many of the committees have subcommittees that are actively doing projects and there are many ways to engage.
City Manager Woodhouse highlighted what Councilmember Bier said; if Council is interested in revisiting the interview question process, as we go through the committee/commission review of charters, following that is administrative tasks like revisiting the Commission and Committee Handbook and that would be an appropriate time to talk about that topic and build in a section in the handbook about the interviews question process for committees and commissions.
Councilmember Wright asked if it would give Council the opportunity to talk about appointing an alternate. He stated it would be an opportunity to give another citizen an opportunity to serve in addition and make it easier to get a quorum on some of the committees.
City Manager Woodhouse stated that we can do it during that process or at the discussion about each commission or committee’s charter.
City Attorney Kenyon stated that it definitely should be part of the charter and committee annual review as there may be some commissions that would not work well with an alternate, such as the Planning Commission. She agreed it may be appropriate for some committees or commissions but not all, as it makes sense to do it on a case-by-case basis when dealing with the charter for each committee.
2.b
Packet Pg. 54
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 17 March 10, 2025
Mayor pro Tem Boles stated that we have been talking about revising the questions we ask in the meeting and she asked if that is something we need to wait for the handbook or is it something Council could have an ad hoc committee to review those questions.
Mayor Beckmeyer asked if we have an ad hoc committee, not specifically for the questions, but for committees and commissions.
Mayor pro Tem Boles agreed for the committees and commissions but not necessarily the questions that we ask. She thought that could be assigned to them.
City Manager Woodhouse stated, to be flexible, the ad hoc committee could take that up as a matter of refreshing interview questions. He stated that the committee is intended to shape survey questions to be asked to the different committees and commissions whose charters are coming before Council and he think it relates.
Mayor Beckmeyer opened public comments.
Clif Lawrence, Pacifica, stated the Planning Commission is one of the real strengths of the City and encouraged the City Council to appoint Marjory Davis to the Planning Commission.
Kimberly Finale, Pacifica, advocated for Cherie Chan for the PB&R Commission and Marjory Davis for the Planning Commission.
Suzanne Moore, Pacifica, shared Councilmember Wright’s gratitude for everyone who expresses interest in serving on the various commissions. She advocated for Cherie Chan for the PB&R Commission and Marjory Davis for the Planning Commission.
Mayor Beckmeyer closed public comments.
Councilmember Bier moved to appoint Linda Jonas for a full 4-year term to expire March 2029; seconded by Councilmember Wright.
APPOINTMENT TO THE BEAUTIFICATION ADVISORY COMMITTEE:
Linda Jonas (full term to expire March 2029)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Greg Wright, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
Mayor pro Tem Boles moved to appoint Paige Miller for a partial term to expire October 2028; seconded by Councilmember Wright.
2.b
Packet Pg. 55
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 18 March 10, 2025
APPOINTMENT TO THE ECONOMIC DEVELOPMENT COMMITTEE:
Paige Miller (partial term to expire October 2028)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Mayor pro Tem
SECONDER: Greg Wright, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
Councilmember Espinosa appreciated Michael Watkins from District 1 applying to the PB&R Commission and spoke in support of appointing him.
Councilmember Bier thought, based on the interviews, she would support Cherie Chan.
Mayor pro Tem Boles thought it may be helpful to know district representation across the committees and commissions.
There was Council consensus to appoint Cherie Chan.
Councilmember Bier moved to appoint Cherie Chan to the Parks, Beaches & Recreation Commission for a partial term to expire May 2028; seconded by Mayor pro Tem Boles.
APPOINTMENT TO THE PARKS, BEACHES & RECREATION COMMISSION:
Cherie Chan (partial term to expire May 2028)
RESULT: ADOPTED [4-1]
MOVER: Mary Bier, Councilmember
SECONDER: Christine Boles, Mayor pro Tem
AYES: Beckmeyer, Boles, Bier, Wright
NOES: Espinosa
Councilmember Wright moved to appoint Marj Davis to the Planning Commission for a full 4- year term to expire March 2029; seconded by Councilmember Espinosa.
APPOINTMENT TO THE PLANNING COMMISSION:
Marj Davis (full 4-year term to expire March 2029)
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Wright, Councilmember
SECONDER: Mayra Espinosa, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
ADJOURN
Mayor Beckmeyer stated she would like to adjourn tonight’s meeting in memory and honor of Tony Corten, who was the principal of Ocean Shore School. Many people, including herself, worked with him for years at the School District. She realized how kind he was and how much care he poured into the students at four different schools. He was a teacher at Ortega K-5 School for 11 years before becoming an administrator and moving to Sunset Ridge School as Vice Principal. The students and families of IBL Middle School clearly were touched by him and last year he was the principal of Ocean Shore School. They grieve and ache with his wife, Kelly
2.b
Packet Pg. 56
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes) City Council Regular Meeting 19 March 10, 2025
Corten, who is a wonderful business owner in town at the Royal Bee. She wanted to acknowledge him and his loving mark on the city of Pacifica and its citizens.
Mayor Beckmeyer adjourned the meeting at 10:27 p.m. in honor of Tony Corten.
Transcribed by Barbara Medina, Public Meeting Stenographer.
Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Sue Beckmeyer, Mayor
2.b
Packet Pg. 57
Attachment: Attachment B: Minutes of 3-10-2025 Special and Regular City Council Meeting (5904 : Approval of Minutes)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
4/14/2025
1 SUBJECT:
Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
RECOMMENDED ACTION:
Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
STAFF CONTACT:
Roland Yip, Deputy Director of Public Works/City Engineer 650-738-3767
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• Failure of the sea wall and promenade on Beach Blvd. (in the vicinity of Santa Maria Avenue), which have been repaired, from the January 22, 2016 storm. • The 300 & 400 block of Esplanade experience episodic bluff erosion. In recent years (2016-2018), the bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• Undermining of a eight-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean in the vicinity of 700 Palmetto Avenue from the January 22, 2016, storm. The project was completed on April 24, 2023. • A failure of the seawall and promenade on Beach Blvd. in the vicinity of Santa Rosa Avenue and the Pier was discovered on December 16, 2020. Ocean waves, king tides, and high swells undermined a portion of the sea wall and created a large void (25’x25”) between the pier abutment seawall connection, affecting the sidewalk and promenade.
City staff and contractors stabilized and repaired the large void on January 22, 2021.
The sidewalk and promenade restoration were completed on February 22, 2021.
Monitoring of the repaired area is on-going.
3 Packet Pg. 58
Pacifica City Council 2
April 14, 2025
• On December 29, 2020, another failure of the seawall occurred approximately 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. A void, approximately 10’ deep by 15’ long, was found behind the seawall and was repaired with geotextiles and concrete slurry on January 5, 2021. Full restoration of this section was complete in February 2021. Monitoring of the repaired area is on-going. • On January 14, 2021, a combination of high tides and large waves damaged a forty-foot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. Following this event, the Pier was closed due to safety concerns. City staff requested a structural engineering assessment of the above deck pier elements and a proposed repair and associated cost from a local engineering consultant. This information was provided to the City at the end of March 2021. The pier was reopened on April 2, 2021, but the damaged portion was fenced off for safety reasons. The City is currently moving forward with a repair project and is designing the repair. Construction will be funded by grant money provided through a Senate Bill 129. The City Council approved a resolution on December 13, 2021, to approve the application of the state grant funds for the repair of the pier and the application has been sent to the State Department of Parks and Recreation for processing. On May 13, 2022, the City received a Coastal Development Permit waiver from the California Coastal Commission to perform this work. A bid opening for the repair was held on June 9, 2022, and the City received one bid, which was $2 million above the project budget. Council rejected the bid and authorized the project to be rebid. The rebid for replacing the guardrails in need of immediate repair came in over $1.4 million and all of the guardrails at $4 million. As the project was beyond what had been funded for the project, the City pivoted to do further inspections on the pier before a sizable investment is made in fixing the guardrails, since it was prudent for the City to understand the full needs of the pier. The 2023 Pier Condition Assessment Report has been finalized and is able to be viewed at www.cityofpacifica.org/pier. In summary, the 2023 report notes that the end of the main pier and L-section of the pier is in serious condition and should be fixed within the next two years. The remaining area of the main pier is considered in poor condition and should be repaired within four years. This report does not include the new damage sustained during the Dec. 28, 2023, high tide/big wave event. The structural engineers determined there was additional damage to the piles, handrails, and deck. The structural engineers recommended limiting public access on the pier to approximately half of the main pier deck until a complete assessment be made after the winter storms. • In November of 2023, a failure behind the seawall was discovered at the intersection of Beach Blvd. and Salada Ave. A void approximately 40’ long and 12’-15’ deep (2’-7’ in width) was found behind the seawall and was repaired with concrete and cement slurry.
The final sidewalk replacement was completed at the end of December 2023. • On Friday, December 29, 2023, another failure behind the seawall was discovered at Beach Blvd. and San Jose Ave. and was temporarily plugged. The final repair was completed on January 3, 2024, with the final sidewalk section and wall completed a week later. The total repair area was approximately 300 sf. This also caused damage to the Milagra storm drain outfall and left substantial sand deposits on the Beach Boulevard Prominade and on the southern Beach Boulevard rock revetment. • In Mach of 2024, City staff received an Emergency Coastal Development Permit (ECDP) from the California Coastal Commission (CCC) for removal of the substantial sand deposits left on Beach Boulevard Promenade and southern rock revetment as well as for the repair of the damage to the Milagra outfall. Repair to the outfall and removal of the sand on the Beach Boulevard Promenade was completed in late March/April 2024. 3 Packet Pg. 59
Pacifica City Council 3
April 14, 2025
Removal of the sand from the southern Beach Boulevard Rock Revetment is expected to be completed by mid-May 2024, with work starting on May 9, 2024. • In May 2024, a sink hole (approx. 5’ w x 25’ l) was discovered behind the seawall on Beach Blvd. to the north of Santa Maria. The hole was repaired through an emergency contractor.
• In November 2024 a new sink hole (approx. 8’ w x 30’ l) was discovered behind the seawall on Beach Blvd. between Carmel Ave and Santa Maria Ave. The hole is currently being repaired through an emergency contractor. We anticipate the repairs will be completed by December 16, 2024
The City Council first ratified this proclamation (Attachment 1) at its regular meeting of January 25, 2016. Since that date, additional damage had occurred along Beach Boulevard and Esplanade Avenue as noted above.
Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with March 10, 2025, being the most recent.
The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.
The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
FISCAL IMPACT:
None.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (PDF)
3 Packet Pg. 60
"ATTACHMENT 1"
3.a
Packet Pg. 61
Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5892 : Continuation of "ATTACHMENT 1"
3.a
Packet Pg. 62
Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5892 : Continuation of
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
4/14/2025
1 SUBJECT:
Resolution to Approve Rockaway Pump Station Rehabilitation and Repair Project C006 RECOMMENDED ACTION:
Adopt a Resolution:
A. Approving the Construction Contract with Blocka Construction, Inc. in an amount of $488,000.
B. Approving a Task Order No. 2 with Hazen and Sawyer in an amount of $53,310.
C. Authorizing a budget authority in the amount of $646,906.50, which includes contingencies in an amount ($97,600) not to exceed twenty percent (20%) of the Construction Contract amount and in an amount ($7.996.50) not to exceed fifteen percent (15%) of Engineering Services During Construction Amounts; D. Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and
E. Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Rockaway Pump Station Rehabilitation and Repair Project C006.
STAFF CONTACT:
Naomi Fuson, Assistant Engineer - Wastewater Division
(650) 291-9167
[email protected]
Daniel Patten, P.E. Engineering Manager - Wastewater Division (650) 922-7248
[email protected]
Louis Sun, P.E., Interim PW Director
(650) 738-4662
[email protected]
BACKGROUND/DISCUSSION:
On June 22, 2023, during the FY 2023-24 Capital Improvements Program (CIP) budget approval process, the Council approved funding for the Rockaway Pump Station Rehabilitation and Repair (Project).
Improvements to the Rockaway Pump Station area were identified in the City’s Pump Stations Condition Assessment Report. This included decommissioning the existing Cummins, natural gas generator unit, selecting a portable emergency generator and designing the necessary electrical equipment components. Due to the existing generator’s advanced age and deteriorating condition, there is decreased reliability to provide backup power in the event of loss of utility (PG&E) power.
On November 13, 2023, the City Council approved a Master Services Agreement and Task Order No. 1 between the City of Pacifica and Hazen and Sawyer, Inc. for Design and 4 Packet Pg. 63
Pacifica City Council 2
April 14, 2025
Engineering Services related to the Rockaway Pump Station Rehabilitation and Repair Project.
Task 2 is included in this Staff Report for Hazen to provide engineering services during construction.
The Project was advertised on January 24, 2025, in accordance with the formal bid process.
Sixty-seven (67) companies requested plans and specifications and four (4) companies submitted bids. On March 5, 2025, the bid opening was held via Zoom by the City Clerk and the result is as follows:
Company Total Bid
Blocka construction, Inc. $488,000
Bay Area systems and Solutions, Inc.
dba BASS Electric
$544,500
D.W. Nicholson Corporation $567,788
Telestar Instruments $580,112
The apparent low bidder is Blocka Construction, Inc. with a bid amount of $488,000. This is approximately 35% under the Engineer’s Estimate. All required documentation was submitted with their bid. Blocka Construction, Inc. has performed satisfactory work on wastewater and public works projects around the Bay Area. As there are sufficient project funds, the City Manager recommends the award of contract (Attachment "1") to the apparent low bidder, Blocka Construction, Inc. In addition, a 20% contingency is recommended to allow enough funding to handle any additional improvements that are identified during construction. Staff recommends authorizing a budget authority for construction in the amount of $646,906.50, which includes contingencies in an amount ($97,600) not to exceed twenty percent (20%) of the Construction Services Agreement amount for any unforeseen conditions and/or additional work required.
Hazen and Sawyer is a full-service engineering firm which provided design services on the Rockaway Pump Station Rehabilitation and Repair Project (awarded October 10, 2023).
Engineering Services are required during construction to answer questions from the contractor and support the City and contractor during construction. Therefore, staff recommends approval of Task Order No. 2 between the City of Pacifica and Hazen and Sawyer. (Attachment "3”), for engineering services during construction in the amount not to exceed $61,306.50 which includes contingencies in the amount ($7.996.50) not to exceed fifteen percent (15%) of Task Order No. 2 for any unforeseen conditions and/or additional work required or requested by the City.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution and not approve the construction contract.
However, this will result in project delays, possible increase in construction cost, and will subject the City to possible regulatory violations at the pump station and wastewater treatment facility.
Staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure, Streets and Facilities: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., 4 Packet Pg. 64
Pacifica City Council 3
April 14, 2025
improving streets, and responding to impacts of sea level rise. This construction project will improve the pump station reliability as well as the wastewater treatment facility.
FISCAL IMPACT:
The following is the source and use of funds for the project:
Use of Funds
Engineering Design (Approved November 13,
2023)
$66,000
Construction Contract with Blocka Construction,
Inc.
$488,000
Contingency (20%) $97,600
Task Order No. 2 - Engineering Services During
Construction
$53,310
Contingency (15%) $7.996.50
Total Use of Funds $705,510.00
Project Fund Source
Enterprise Fund (Fund 34)
Account No 518452-51206-C0006 $1,000,000
Total Project Fund Source $705,510.00
Estimated Project Fund End Balance $294,490
No additional budget authority is necessary as sufficient funds have been allocated in the Wastewater Enterprise Fund FY 2024-25 budget for this project.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Attachment A: Blocka Construction Agreement - 03.19.25 (PDF) Attachment B: Agreement - Task Order #2 - Hazen_20250407_Rockaway PS RR-Eng Services_gjh (PDF)
4 Packet Pg. 65
Pacifica City Council 4
April 14, 2025
RESOLUTION NO. __-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA TO APPROVE THE CONSTRUCTION CONTRACT WITH BLOCKA CONSTRUCTION INC.
IN AN AMOUNT OF $488,000, A TASK ORDER NO. 2 WITH HAZEN AND SAWYER IN AN AMOUNT OF $53,310; AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $646,906.50, WHICH INCLUDES CONTINGENCIES IN AN AMOUNT NOT TO EXCEED TWENTY PERCENT (20%) OF THE CONSTRUCTION CONTRACT AMOUNT AND FIFTEEN (15%) OF THE ENGINEERING SERVICES DURING CONSTRUCTION AMOUNTS;
AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS NOT TO EXCEED THE CONTINGENCY AMOUNT; AND AUTHORIZE THE CITY MANAGER AND DESIGNATED
PERSONNEL TO SIGN CONTRACT DOCUMENTS RELATED TO THE
ROCKAWAY PUMP STATION REHABILITATION AND REPAIR PROJECT C006 WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica advertised the Request for Bids for Rockaway Pump Station Rehabilitation and Repair Project C006 on January 24, 2025; and WHEREAS, the low bidder was Blocka Construction Inc.; and WHEREAS, the City evaluated the proposal from Hazen and Sawyer, the designer on the Rockaway Pump Station Rehabilitation and Repair Project C006 for Engineering Services During Construction, and is satisfied that they can complete the work; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica to Approve the Construction Agreement between the City of Pacifica and Blocka Construction Inc., in the amount of $488,000; and Approve Task Order No. 2 with Hazen and Sawyer in an amount of $53,310 ; and Authorize a budget authority in the amount of $646,906.50, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen (15%) of the Engineering Services During Construction Amounts; and authorize the City Manager to execute all documents related to the project. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 14th day of April, 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
4 Packet Pg. 66
Pacifica City Council 5
April 14, 2025
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 4 Packet Pg. 67
This document is a MODIFIED version of EJCDC® C‑520, Copyright© 2018 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. All rights reserved. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
Agreement Between Owner and Contractor
00_52_00-1 201447
DOCUMENT 00_52_00
AGREEMENT BETWEEN OWNER AND CONTRACTOR
This Agreement is by and between the City of Pacifica (“Owner”) and _Blocka Construction, Inc.__ (“Contractor”).
Terms used in this Agreement have the meanings stated in the General Conditions.
Owner and Contractor hereby agree as follows:
ARTICLE 1 — WORK
1.01 Contractor shall complete Work as specified or indicated in the Contract Documents. the Work is generally described as follows: Rockaway Pump Station Rehabilitation and Repair Project.
ARTICLE 2 — THE PROJECT
2.01 The Project, of which the Work under the Contract Documents is a part, is generally described as follows: The work required to procure and install a standby, portable trailer mounted, diesel fuel, engine-generator, sized to start and continuously power – two (2) 100 HP and one (1) 75 HP pump motors, and other miscellaneous small pumps, fans and lighting loads for this pump station. The portable generator will require power and control cable connectors and a shore power plug-in receptacle, all enclosed in an outdoor, weather proof, NEMA 4 steel enclosure. The work will also include providing and installing a new State-of-the-Art Automatic Transfer Switch and controls in an existing enclosure. The complete installation shall be commissioned and tested for proper operation.
ARTICLE 3 — ENGINEER
3.01 The part of the Project that pertains to the Work has been designed by Hazen and Sawyer.
3.02 The Owner will retain a Construction Manager (“Construction Manager” or “CM”) to act as Owner’s representative, assume duties and responsibilities of Engineer, and have the rights and authority assigned to Engineer in the contract.
ARTICLE 4 — CONTRACT TIMES
4.01 Time is of the essence:
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.
4.02 Contract times: Dates:
A. The Work shall be substantially complete by NOVEMBER 17, 2025, and completed and ready for final payment in accordance with the General Conditions no later than FEBRUARY 15, 2026.
4.03 Liquidated damages:
A. Contractor and Owner recognize that time is of the essence as stated above and that Owner will suffer financial and other losses if the Work is not completed and
4.a
Packet Pg. 68
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation City of Pacifica AGREEMENT BETWEEN OWNER AND CONTRACTOR Rockaway Pump Station Rehabilitation and Repair 00_52_00 - 2 Milestones not achieved within the Contract Times, as duly modified. The parties also recognize the delays, expense, and difficulties involved in proving, in a legal or arbitration proceeding, the actual loss suffered by Owner if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty):
1. Substantial Completion: Contractor shall pay Owner $1,000 for each day that expires after the time (as duly adjusted pursuant to the Contract) specified above for Substantial Completion, until the Work is substantially complete.
2. Completion of Remaining Work: After Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within 90 days for completion and readiness for final payment, Contractor shall pay Owner $1,000 for each day that expires after such time until the Work is completed and ready for final payment.
3. Liquidated damages for failing to timely attain Substantial Completion and final completion are not additive, and will not be imposed concurrently.
4. If Owner recovers liquidated damages for a delay in completion by Contractor, then such liquidated damages are Owner’s sole and exclusive remedy for such delay, and Owner is precluded from recovering any other damages, whether actual, direct, excess, or consequential, for such delay, except for special damages (if any) specified in this Agreement.
4.04 Special damages:
A. The special damages imposed in this paragraph are supplemental to any liquidated damages for delayed completion established in this Agreement.
B. Contractor shall reimburse Owner for:
1. Any fines or penalties imposed on Owner as a direct result of the Contractor’s failure to attain Substantial Completion according to the Contract Times, and
2. The actual costs reasonably incurred by Owner for engineering, construction observation, inspection, and administrative services needed after the time specified for Substantial Completion (as duly adjusted pursuant to the Contract), until the Work is substantially complete.
C. After Contractor achieves Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the remaining Work within the Contract Times, Contractor shall reimburse Owner for the actual costs reasonably incurred by Owner for engineering, construction observation, inspection, and administrative services needed after the time specified for Work to be completed and ready for final payment (as duly adjusted pursuant to the Contract), until the Work is completed and ready for final payment.
ARTICLE 5 — CONTRACT PRICE
5.01 Owner will pay Contractor for completion of the Work in accordance with the Contract Documents, the amounts that follow, subject to adjustment under the Contract:
A. Total of Lump Sum Amount $___488,000________________.
B. For Work, at the prices stated in Contractor’s Bid, attached hereto as an exhibit.
ARTICLE 6 — PAYMENT PROCEDURES
6.01 Submittal and processing of Payments:
A. Contractor shall submit Applications for Payment in accordance with the General Conditions.
4.a
Packet Pg. 69
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation City of Pacifica AGREEMENT BETWEEN OWNER AND CONTRACTOR Rockaway Pump Station Rehabilitation and Repair 00_52_00 - 3
6.02 Progress Payments; Retainage:
A. Owner will make progress payments on the basis of Contractor’s Applications for Payment on or about the 5th day of each month during performance of the Work as provided in below, provided that such Applications for Payment have been submitted in a timely manner and otherwise meet the requirements of the Contract.
1. Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below but, in each case, less the aggregate of payments previously made and less such amounts as Owner may withhold, including but not limited to liquidated damages, in accordance with the Contract.
a. If 50 percent or more of the Work has been completed, as determined by Engineer, and if the character and progress of the Work have been satisfactory to Owner and Engineer, then as long as the character and progress of the Work remain satisfactory to Owner and Engineer, there will be no additional retainage.
b. 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage).
c. In accordance with California Public Contract Code, Section 7201, 95 percent of the value of the Work completed (with the balance being retainage).
d. In accordance with California Public Contract Code, Section 7201, 95 percent of cost of materials and equipment not incorporated in the Work (with the balance being retainage).
B. Upon Substantial Completion, Owner will pay an amount sufficient to increase total payments to Contractor to 100 percent of the Work completed, less such amounts set off by Owner pursuant to the General Conditions, and less 200 percent of Engineer’s estimate of the value of Work to be completed or corrected as shown on the punch list of items to be completed or corrected prior to final payment.
6.03 Final payment:
A. Upon final completion and acceptance of the Work, Owner will pay the remainder of the Contract Price in accordance with the General Conditions.
6.04 Consent of surety:
A. Owner will not make final payment or return or release retainage at Substantial Completion or any other time, unless Contractor submits written consent of the surety to such payment, return, or release.
6.05 Interest:
A. All amounts not paid when due will bear interest at the legal rate unless otherwise specified according to California law.
ARTICLE 7 — CONTRACT DOCUMENTS
7.01 Contents:
A. The Contract Documents consist of the following:
1. This Agreement.
2. Bonds:
a. Document 00_61_10 - Performance Bond (together with power of attorney).
4.a
Packet Pg. 70
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation City of Pacifica AGREEMENT BETWEEN OWNER AND CONTRACTOR Rockaway Pump Station Rehabilitation and Repair 00_52_00 - 4 b. Document 00_61_15 - Payment Bond (together with power of attorney). c. Public Works Bond.
3. Document 00_72_00 - General Conditions.
4. Document 00_73_00 - Supplementary Conditions.
5. Specifications as listed in the table of contents of the project manual.
6. Drawings listed on the sheet index.
7. Addenda (numbers __1____ to __6____, inclusive).
8. Exhibits to this Agreement (enumerated as follows):
a. Document 00_43_36 - Proposed Subcontractors Form.
b. Document 00_45_14.01 - Qualification Statement.
c. Document 00_45_19 - Non-Collusion Declaration.
d. Exhibit A - Successful Bidder's Bid Form.
9. The following which may be delivered or issued on or after the Effective Date of the Contract and are not attached hereto:
a. Document 00_55_00 - Notice to Proceed.
b. Document 00_94_22 - Field Orders.
c. Document 00_94_20 - Work Change Directives.
d. Document 00_94_21 - Change Orders.
10. The Contract Documents listed above are attached to this Agreement (except as expressly noted otherwise above).
B. There are no Contract Documents other than those listed above.
C. The Contract Documents may only be amended, modified, or supplemented as provided in the Contract.
ARTICLE 8 — REPRESENTATIONS, CERTIFICATIONS, AND STIPULATIONS
8.01 Contractor’s representations:
A. In order to induce Owner to enter into this Contract, Contractor makes the following representations:
1. Contractor has examined and carefully studied the Contract Documents, including Addenda.
2. Contractor has visited the Site, conducted a thorough visual examination of the Site and adjacent areas, and become familiar with the general, local, and Site conditions that may affect cost, progress, and performance of the Work.
3. Contractor is familiar with Laws and Regulations that may affect cost, progress, and performance of the Work.
4. Contractor has carefully studied the drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the General Conditions.
5. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Contract Documents; and the Technical Data identified in the General Conditions or by definition, with respect to the effect of such information, observations, and Technical Data on:
a. the cost, progress, and performance of the Work;
b. the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and
c. Contractor’s safety precautions and programs.
4.a
Packet Pg. 71
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation City of Pacifica AGREEMENT BETWEEN OWNER AND CONTRACTOR Rockaway Pump Station Rehabilitation and Repair 00_52_00 - 5
6. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.
7. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents.
8. Contractor has given Engineer written notice of conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the Contract Documents, and of discrepancies between Site conditions and the Contract Documents, and the written resolution thereof by Engineer is acceptable to Contractor.
9. The Contract Documents are generally sufficient to indicate and convey understanding of terms and conditions for performance and furnishing of the Work.
10. Contractor’s entry into this Contract constitutes an incontrovertible representation by Contractor that without exception prices in the Agreement are premised upon performing and furnishing the Work required by the Contract Documents.
8.02 Contractor’s certifications:
A. Contractor certifies that it has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for or in executing the Contract. For the purposes of this paragraph:
1. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process or in the Contract execution;
2. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process or the execution of the Contract to the detriment of Owner, (b) to establish Bid or Contract prices at artificial noncompetitive levels, or (c) to deprive Owner of the benefits of free and open competition;
3. “collusive practice” means a scheme or arrangement between 2 or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish Bid prices at artificial, non-competitive levels; and
4. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.
4.a
Packet Pg. 72
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation City of Pacifica AGREEMENT BETWEEN OWNER AND CONTRACTOR Rockaway Pump Station Rehabilitation and Repair 00_52_00 - 6 IN WITNESS WHEREOF, Owner and Contractor have signed this Agreement.
This Agreement will be effective on ___April 14, 2025__________________ (which is the Effective Date of the Contract).
Owner: Contractor:
The City of Pacifica
(typed or printed name of organization) (typed or printed name of organization) By: By:
(individual’s signature) (individual’s signature)
Date: Date:
(date signed) (date signed)
Name: Kevin Woodhouse Name:
(typed or printed) (typed or printed)
Title: City Manager Title:
(typed or printed) (typed or printed)
(If [Type of Entity] is a corporation, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: Attest:
(individual’s signature) (individual’s signature)
Title: City Clerk Title:
(typed or printed) (typed or printed)
Address for giving notices: Address for giving notices:
Designated Representative: Designated Representative:
Name: Daniel Patten Name:
(typed or printed) (typed or printed)
Title: Engineering Manager Title:
(typed or printed) (typed or printed)
Address: Address:
170 Santa Maria
Pacifica, CA 94044
Phone: 650-922-7248 Phone:
Email: [email protected] Email:
(If [Type of Entity] is a corporation, attach evidence
of authority to sign. If [Type of Entity] is a public
body, attach evidence of authority to sign and
resolution or other documents authorizing execution
of this Agreement.)
License No.:
(where applicable)
State:
4.a
Packet Pg. 73
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation City of Pacifica AGREEMENT BETWEEN OWNER AND CONTRACTOR Rockaway Pump Station Rehabilitation and Repair 00_52_00 - 7
END OF DOCUMENT
4.a
Packet Pg. 74
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation This document is a MODIFIED version of EJCDC® C‑520, Copyright© 2018 by the National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers, or is based in part on excerpts from copyrighted EJCDC documents. All rights reserved. Those portions of the text that originated in copyrighted EJCDC documents remain subject to the copyright.
Agreement Between Owner and Contractor
00_52_00-1 201447
EXHIBIT A - SUCCESSFUL BIDDER'S BID FORM
4.a
Packet Pg. 75
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
THIS PAGE INTENTIONALLY LEFT BLANK
4.a
Packet Pg. 76
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
THIS PAGE INTENTIONALLY LEFT BLANK
4.a
Packet Pg. 77
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation 20,000
458,000
10,000
488,000
4.a
Packet Pg. 78
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation 488,000
4.a
Packet Pg. 79
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 80
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 81
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 82
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation FALL 2024
City of Pacifica BID FORM
Rockaway Pump Station Rehabilitation and Repair 00_41_00 - 9
QUESTIONAIRE FOR TRAILER-MOUNTED, PORTABLE EMERGENCY GENERATOR UNIT
1. Manufacture and Model No.: _____________________, _______________________
2. Anticipated Delivery Date: ___________________ (MM/YYYY) or __________days after approval of shop drawings.
3. Service Facility Location (located within 50 miles of project site). _________________ ______________________________________________________________________
4. Rating of EG Unit: EPA Tier 4, ___________ KW, ________ Voltage, _______ Amps at 100% Load, 60 Hz, 3-Phase, 4 Wire, 1,800 RPM.
5. a. _______ - Single wall (UL 142) with secondary containment and leak detection b. _______ - Double wall (UL 142) with leak detection
c. Total fuel tank capacity: _____ gallons
d. Usable fuel _______ gallons
e. Run time _____ hours at 75% load
6. Diesel Oxidation Catalyst (DOC) Required: _________ (Yes or No
7. Diesel Particulate Filter (DPF) Required: __________ (Yes or No)
8. Selective Catalytic Reduction (SCR) Required: ________ (Yes or No)
9. Diesel Exhaust Fluid (DEF) tank capacity: __________ gallons for ______ hours run time.
10. Exhaust silencer installed inside the enclosure with Maximum noise level of: _________ (63 dB) at 23 feet.
4.a
Packet Pg. 83
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation FALL 2024
City of Pacifica BID FORM
Rockaway Pump Station Rehabilitation and Repair 00_41_00 - 10
11. Dimensions (with Trailer): ________ Length, _______ Width, _________ Height Clearance Required for access doors ____________
12. Trailer Weight with Fuel, Lube Oil and Coolant: ___________ Lbs.
13. project site for defective parts and labor to install the part.
QUESTIONAIRE FOR AUTOMATIC TRANSFER SWITCH (ATS)
1. Manufacture and Model No.: _____________________, _______________________
2. Anticipated Delivery Date: ___________________ (MM/YYYY) or __________days after approval of shop drawings.
3. Dimensions: ________ Length, _______ Width, _________ Height
4. project site for defective parts and labor to install the part.
END OF DOCUMENT
The warranty start date† is the
date of initial start up,
first rental, demonstration or 18
months after factory
ship date, whichever is sooner.
4.a
Packet Pg. 84
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 85
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 86
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 87
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 88
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 89
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 90
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation General Conditions
and Electrical 100 No Subs
4.a
Packet Pg. 91
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 92
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 93
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 94
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 95
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 96
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 97
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 98
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 99
Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 100 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 101 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 102 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 103 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 104 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 105 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 106 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 107 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 108 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 109 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 1 - Corporate Authority to Sign 4.a
Packet Pg. 110 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 2 - Evidence of Authority to do Business in California 4.a Packet Pg. 111 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 3 - Bidder's Proof of Registration with DIR 4.a Packet Pg. 112 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 4 - Contractors License Proof of Licensure for a minimum period of 5 years 4.a Packet Pg. 113 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 114 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 115 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 5 - Most recent Reviewed Financial Statement 4.a Packet Pg. 116 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 117 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 118 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 119 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 120 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 121 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 122 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 123 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 124 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 125 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 126 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 127 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 128 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 129 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 130 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 131 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 132 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 133 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 134 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 135 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 136 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 137 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 138 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 139 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 140 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 141 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 142 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 143 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 144 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 6 - Link to Company Safety Plan/IIPP 4.a
Packet Pg. 145 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 7 - Company Protocol for Call-in of Emergency Work 4.a Packet Pg. 146 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 8 - Statement Regarding Employee Safety Training 4.a Packet Pg. 147 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 9 - Experience Modification Rating Letter 4.a Packet Pg. 148 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 10 - Address Information for Article 6.01 - Insurance 4.a Packet Pg. 149 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 11 - List of Projects Currently Under Contract 4.a Packet Pg. 150 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 151 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 152 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 12 - Litigation History 4.a
Packet Pg. 153 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 154 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 155 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 156 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 13 a. Resume of Project Manager/Quality Manager 4.a Packet Pg. 157 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 158 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 159 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 13 b. Resume of Project Superintendent 4.a
Packet Pg. 160 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 161 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 162 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 163 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 164 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 13 c. Resume of Safety Manager 4.a
Packet Pg. 165 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 166 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 167 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 168 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 169 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 13 d - Resume of Key Personnel - CEO 4.a
Packet Pg. 170 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation
4.a
Packet Pg. 171 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation Attachment 13 e - Resume of Key Personnel - President 4.a Packet Pg. 172 Attachment: Attachment A: Blocka Construction Agreement - 03.19.25 (5856 : Resolution to Approve Rockaway Pump Station Rehabilitation 1 TASK ORDER NO. 2
CITY OF PACIFICA
AND
HAZEN AND SAWYER
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct HAZEN AND SAWYER to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Pacifica (“CITY”) and HAZEN AND SAWYER. (“CONSULTANT”) hereto dated 9 August 2021 (“MASTER AGREEMENT”)
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” – Scope of Services, which is attached hereto and incorporated by this reference.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment “B” – Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed _Fiftythree Thousand, Three Hundred Ten Dollars ($53,310) (“Cost Ceiling”).
SECTION 4 – TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed by December 31, 2026, or as extended in writing by the City Manager.
SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.
Approved this 7th day of April, 2025.
[Signatures on Next Page]
4.b
Packet Pg. 173 Attachment: Attachment B: Agreement - Task Order #2 - Hazen_20250407_Rockaway PS RR-Eng Services_gjh (5856 : Resolution to Approve 2 CITY OF PACIFICA
By: Date
Kevin Woodhouse, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT
HAZEN AND SAWYER
By: Date
Gary Haubner, Vice President
3-5-2025
4.b
Packet Pg. 174 Attachment: Attachment B: Agreement - Task Order #2 - Hazen_20250407_Rockaway PS RR-Eng Services_gjh (5856 : Resolution to Approve 3 ATTACHMENT “A”
SCOPE OF SERVICES
4.b
Packet Pg. 175 Attachment: Attachment B: Agreement - Task Order #2 - Hazen_20250407_Rockaway PS RR-Eng Services_gjh (5856 : Resolution to Approve 1 Rockaway PS Rehab. Project – ESDC Letter Proposal
Hazen and Sawyer
101 Montgomery Street, Suite 1500
San Francisco, CA 94105 • 628.242.0049
February 11, 2025
Mr. Dan Patten
Engineering Manager
City of Pacifica
151 Milagra Drive, Pacifica, CA 94044
Re: Rockaway Pump Station Rehab Project – Engineering Services During Construction (ESDC) Letter Proposal
Dear Mr. Patten:
Hazen and Sawyer (Hazen) is pleased to submit this ESDC letter proposal for the Rockaway Pump Station Rehabilitation Project.
A. Background
Currently, Hazen is working on the Rockaway Pump Station Rehabilitation Project. Original scope of work included the following items:
• Specifying a portable trailer-mounted generator capable of powering the Rockaway Pump Station.
• Designing a plug on the outside of the building to connect the pump station to the portable trailer-mounted generator.
• Electrical improvements as-needed to enable the pump station to be powered by a portable trailer-mounted generator.
The City requested Hazen to submit this proposal to provide ESDC which includes the following scope of work.
B. Scope of Work
Task 1: Project Management
• Hazen to provide project management during the construction phase of the Rockaway Pump Station Rehab Project.
Task 1 Assumptions:
i. Assuming 6 month construction schedule.
4.b
Packet Pg. 176 Attachment: Attachment B: Agreement - Task Order #2 - Hazen_20250407_Rockaway PS RR-Eng Services_gjh (5856 : Resolution to Approve 2 Rockaway PS Rehab. Project – ESDC Letter Proposal
Hazen and Sawyer
101 Montgomery Street, Suite 1500
San Francisco, CA 94105 • 628.242.0049
Task 1 Deliverables:
i. Prepare monthly progress reports and invoices.
ii. Attend construction kickoff meeting and monthly meetings with City and contractor.
Task 2: Engineering Services During Construction
• Hazen to provide engineering services during construction by reviewing and responding to contractor’s submittals and RFIs. The team will also prepare asbuilt record drawings.
Task 2 Assumptions:
i. Review and respond to up to 15 submittals (including resubmittals) and up to 5 RFIs.
ii. Contractor to provide drawings markups based on construction records.
Task 2 Deliverables:
i. Respond to contractor’s to up to 15 submittals (including resubmittals) and 5 RFIs.
ii. Prepare as-built record drawings.
C. Compensation
The estimated fee for the Rocakaway Pump Station Additional Services is $53,310. A detailed cost breakdown is shown in on the following page.
Please feel free to contact us for any clarifications you may need to assist you in evaluating our engineering fee proposal. We look forward to working with you on this project.
Sincerely,
Hazen and Sawyer
Swaid Alhajri, PE
Senior Associate/Project Manager
4.b
Packet Pg. 177 Attachment: Attachment B: Agreement - Task Order #2 - Hazen_20250407_Rockaway PS RR-Eng Services_gjh (5856 : Resolution to Approve 4 ATTACHMENT “B”
COMPENSATION
4.b
Packet Pg. 178 Attachment: Attachment B: Agreement - Task Order #2 - Hazen_20250407_Rockaway PS RR-Eng Services_gjh (5856 : Resolution to Approve Project
Director QA/QC Project Manager Electrical Lead Support Engineer CAD Tech. Admin Prime Total HRs. Prime Subtotal Fee ($) ODCs* ($) Prime Total Fee ($)
GH JY SA SD GH
Task Description $ 340 $ 285 $ 285 $ 285 $ 195 $ 180 $ 170
1.0 Project Management 0 0 30 6 0 0 0 36 10,260$ 600$ 10,860$
1.1 Project Management 241.2 Kickoff and Progress Meetings (assuming 6 meetings) 6 6 600$
2.0 Bid Support 0 20 8 56 52 24 20 180 41,800$ 650$ 42,450$
2.1 Submittal Review (assuming 15 submittals including resubmittals) 15 32 32 15
2.2 RFI Review (assuming 5 RFIs) 5 16 20 52.3 As-built Drawings 24 250$ 2.4 Site Visits (assuming 4) 8 8 400$ Total 0 20 38 62 52 24 20 216 52,060$ 1,250$ 53,310$
4.b
Packet Pg. 179
Attachment: Attachment B: Agreement - Task Order #2 - Hazen_20250407_Rockaway PS RR-Eng
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
4/14/2025
1 SUBJECT:
Consideration of an appeal of the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025, issued to Seaweed Holistics, LLC., located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640)
RECOMMENDED ACTION:
Move to adopt the attached Resolution to DENY the appeal submitted by Ana Leaňo-Williams (Appellant) and UPHOLD the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025, issued to Seaweed Holistics, LLC., located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640).
STAFF CONTACT:
Brianne Harkousha, AICP, Deputy Director
(650) 738-7443
[email protected]
Maria Sarasua, Chief of Police
(650) 738-7314
[email protected]
BACKGROUND:
Cannabis operators are required to comply with the general provisions, standards, and regulations set forth in Article 48 (Cannabis Regulations), Chapter 4 (Zoning) of Title 9 (Planning and Zoning) and Chapter 16 (Cannabis Public Safety Licenses) of Title 4 (Public Safety) of the Pacifica Municipal Code to operate a cannabis retail business in the City of Pacifica.
This report outlines the history of Cannabis Activity Permit CAP-8-18 for Seaweed Holistics, LLC ("Permittee" or “Seaweed”), originally approved in 2019 for a cannabis retail operation at 450 Dondee Way.
On October 16, 2019, the Police Chief issued the Permittee their first CPSL with a one-year expiration of October, 16, 2020. The business commenced operations a month after expiration in September 2020.
Data from the City’s Finance Department shows that subsequent to the issuance of the first Cannabis Public Safety License (“CPSL”) in 2019, that the City agreed to work with the appellant and allow them to pay its first CPSL renewal fee under a payment plan for the period of October 16, 2020 to October 16, 2021. The appellant has since paid three successive CPSL renewal fees in full (without payment plans) for the periods of October 16, 2021 through October 16, 2022 ($22,415.00), October 16, 2022 through October 16, 2023 ($23,577.00) and from October 16, 2023 through October 16, 2024 ($24,732.00). 5 Packet Pg. 180
Pacifica City Council 2
April 14, 2025
Pursuant to Pacifica Municipal Code (“PMC”) section 4-16.06 (d), cannabis operators must renew the license and pay the annual renewal fee at least thirty (30) days prior the expiration of the CPSL. An amount for the Permittee’s CPSL for the current license fee of $25,375.00 was due on or before October 16, 2024 for the period of October 16, 2024 - October 16, 2025. The Permittee’s CPSL expired by its own terms on October 16, 2024. The Permittee failed to renew its CPSL by the October 16, 2024 deadline and therefore the CPSL expired triggering automatic termination of the Cannabis Activity Permit (”CAP”). This lapse in renewal of a CPSL results in automatic expiration of the CPSL. (PMC section 4-16.06). The expiration of the CPSL also results in automatic termination of the right to operate a cannabis operation under a CAP. (PMC sections 9-4.4803(b) and (d) and 9-4.4806(d)).
The Permittee also owes significant unpaid cannabis taxes and audit-related fees. On March 25, 2025 Ana Leaňo-Williams, on behalf of the Permittee, filed an appeal claiming extreme hardship due to gross reduction in business over the last year and a half as the basis for not paying the CPSL renewal fee. Pursuant to PMC Section 9-4.3208, the City Council must now consider the appeal of the CPSL expiration and CAP termination. Staff recommends denial of the appeal, which would immediately revoke the Permittee’s authorization to operate and allow the City to continue pursuing outstanding payments.
A. INITIAL APPROVAL OF CAP-8-18 (September 16, 2019)
On September 16, 2019, the Planning Commission approved CAP-8-18 with the adoption of Planning Commission Resolution No. 2019-0311to authorize the Permittee to establish and operate a Cannabis Retail Operation ("CRO") with adult use and medicinal cannabis sales at 450 Dondee Way, Suite 2 (File No. 2018-029). Exhibit A to Resolution No. 2019-031 included conditions of the approval ("COAs") applicable to CAP-8-18. Many of these COAs were required to be met prior to the commencement of operations. The Permittee did not contest or appeal any of the COAs imposed as part of CAP-8-18.
While the Permittee made progress towards completion of some of the COAs, the Permittee indicated that two COAs were infeasible to satisfy prior to commencement of operations. Those two COAs primarily at issue are the following:
• COA No. 9 - "Prior to commencement of operations, the Permittee shall obtain a building permit to modify the first floor storefront to increase the horizontal and overall measurements of the glass on the first floor storefront to meet or exceed the requirements of PMC Section 4-16.03(c)(1)(ii), to the satisfaction of the Planning Director. New windows or doors proposed on the storefront shall be architectural compatible with the remainder of the building, to the satisfaction of the Planning Director."
• COA No. 18 - "All outstanding and applicable fees associated with the processing of this project shall be paid within 30 days of the approval of Cannabis Use Permit CAP-8-18.
The Cannabis Retail Operation shall not commence operations until such fees are paid." The Permittee explained that they had to commence operations in order to generate revenue through cannabis retail sales to be able to satisfy COA No. 9 (requirement to implement storefront window modification to meet Pacifica Municipal Code ("PMC") sec. 4-16.03(c)(1)(ii)) and COA No. 18 (payment of outstanding fees) and requested that those COAs be modified to allow commencement of operations before compliance with COA No. 9 and COA No. 18. 1 PC Resolution 2019-031
5 Packet Pg. 181
Pacifica City Council 3
April 14, 2025
B. DEFERRAL AGREEMENT AND AMENDMENT TO CAP-8-18 (September 21, 2020)
Given the Permittee's request, the City temporarily deferred compliance with COA No. 9 and COA No. 18 through the Agreement Regarding Deferral of Specified Conditions of Approval Relating to the Operation of Seaweed Holistics ("Deferral Agreement") executed on September 21, 2020 (Attachment B), to allow the Permittee to commence operations to generate the revenue necessary to satisfy COA No. 9 and COA No. 18 (Conditions are detailed in Section A, above), provided that the Permittee expeditiously process an application to modify these COAs.
The Agreement also provided that the Permittee was responsible for paying for City costs associated with preparing and processing the Deferral Agreement and modifying the COAs. The Permittee agreed to the terms of the Deferral Agreement.
On February 16, 2021, the Planning Commission approved Resolution No. 2021-0012 which amended COA No. 9 and COA No. 18 of CAP-8-18 to defer the timing of compliance with those conditions until after commencement of operations (File No. 2020-020), consistent with the aforementioned Deferral Agreement.
C. ANNUAL REPORT TO PLANNING COMMISSION (August 15, 2022) In accordance with PMC Sec 9-4.4806(e) and COA No. 19 of Resolution No. 2019-031, the Planning Commission conducted an annual review of the CRO at its meeting on August 15, 2022. As part of the annual review, staff reported that the Permittee was still not in compliance with COA No. 9 and No. 18. Additionally, because the Permittee had not complied with the COAs imposed by the Planning Commission, the Permittee was also out of compliance with PMC sec. 9-4.4803(d)(5) and Conditions of Approval No. 1, No. 5, and No. 6, which are summarized as follows:
• COA No. 1 - This condition requires the development to be substantially in accordance with the approved plans modified by the conditions of approval. As further discussed below for COA No. 9, the Permittee had not complied with COA No. 9 which requires the modification of the storefront window. Therefore, the development was out of compliance with COA No. 1.
• COA No. 5 - This condition incorporates all the requirements of Article 48 of Chapter 4 of Title 9 of the PMC applicable to the cannabis retail operation. PMC Section 9-
4.4803(d)(5) states, "The Planning Commission may impose additional conditions which it deems necessary to ensure that operation of the cannabis operation will be in accordance with the findings provided in Section 9-4.4805(a) and with the standards and regulations provided in this article and applicable state laws." As further discussed below for COA No. 9, and No. 18, the Permittee had not complied with these conditions imposed by the Planning Commission and therefore was out of compliance with PMC Section 9-4.4803(d)(5) and, therefore, COA No. 5.
• COA No. 6 - This condition prohibits the operation of the cannabis retail operation from creating a public nuisance. As established in PMC sec 9-4.4807, "[a]ny use or condition caused or permitted to exist in violation of any provision of this article shall be and hereby is declared a public nuisance and may be summarily abated by the City pursuant to Code of Civil Procedure, section 731 or any other remedy available to the City." The cannabis retail operation was in violation of provision of Article 48 as demonstrated in the annual report because there are Conditions of Approval that had not been complied 2 PC Resolution 2022-001
5 Packet Pg. 182
Pacifica City Council 4
April 14, 2025
with and, as a result, the cannabis retail operation was considered a public nuisance, as defined in the PMC. Therefore, the Permittee was not in compliance with COA No. 6.
After receiving a report prepared by staff and testimony, the Planning Commission adopted Resolution No. 2022-0163, finding that operation of Seaweed Holistics was being conducted in a manner that was not in compliance with the requirements of Article 48, Chapter 4, Title 9 of the PMC and the requirements of Planning Commission Resolution Nos. 2019-031 and 2021-001 and therefore constituted a public nuisance in accordance with PMC sec. 9-4.4806 and PMC sec. 9-4.4807. The Planning Commission also directed staff to schedule a public hearing within 60 days to consider suspension or revocation of Cannabis Activity Permit CAP-8-18 in accordance with PMC sec. 9-4.4806. The Planning Commission staff report for August 15, 2022, is included in this staff report as Attachment C.
D. PLANNING COMMISSION CONSIDERATION OF REVOCATION OR SUSPENSION (October 3, 2022)
During the Planning Commission's regular meeting on October 3, 2022, the Planning Commission reviewed the compliance status of the operation of Seaweed Holistics and considered the criteria for suspension or revocation pursuant to PMC sec. 9-4.4806. Ultimately, a majority of the Planning Commission supported revocation rather than suspension.
The Planning Commission adopted Resolution No. 2022-0214, finding the cannabis retail operation authorized by CAP-8-18 was out of compliance with COA No. 9 (requirement to implement storefront window modification) and COA No. 18 (payment of outstanding fees), as well as COA No. 1 (requiring development to be substantially in accordance with approved plans modified by the conditions of approval), COA No. 5 (requiring compliance with all conditions of approval and all standards), and COA No. 6 (prohibits the operation of the CRO from creating a public nuisance) and approved revocation of Cannabis Activity Permit CAP-8-18 by a vote of 3 to 2 with two absences. The Planning Commission staff report for October 3, 2022, is included as Attachment D.
E. 2022 COUNCILMEMBER CALL-UP AND APPEAL BY ANA LEAÑO-WILLIAMS OF SEAWEED HOLISTICS (October 13, 2022)
On October 10, 2022, the City Clerk received a written request from former Councilmember O'Neill to call up the Planning Commission's action on the subject item for City Council review pursuant to PMC sec. 2-1.105, which does not require a Councilmember to cite the basis for the call-up.
On October 13, 2022, Ana Leaño-Williams of Seaweed Holistics (hereafter "Appellant") timely submitted a City of Pacifica Appeal form and applicable fee to the City Clerk's office to appeal the Planning Commission's revocation of the CAP for the Project. The Appellant cited two reasons for the appeal:1) that the decision to revoke the CAP was based on a misapplication of the City’s store front window glazing ordinance/requirements; and 2) that the assessed fees were largely inappropriate in that they were based on the inappropriate window glazing ordinance/requirements.
On November 14, 20225, the City Council adopted resolution No. 79-2022, that denied the appeal and upheld the Planning Commission’s action to revoke Cannabis Activity Permit CAP8-18 which was to take effect 14 months after November 15, 2022, unless 6 “revocation 3 PC Resolution 2022-016
4 PC Resolution 2022-021
5 CC November 14, 2022 Meeting Minutes
5 Packet Pg. 183
Pacifica City Council 5
April 14, 2025
conditions” were satisfied before the aforementioned revocation date. (See Staff Report as Attachment E). Those revocation conditions were:
1. Permittee shall pay $4,080.56 for all outstanding and applicable fees and costs associated with the processing of the application for approval of CAP 8-18, by end of business day, December 15, 2022. Failure to make the required payment of $4,080.56 by December 15, 2022, shall warrant immediate revocation.
2. Permittee shall pay a $5,000 deposit by end of business day on January 17, 2023 for estimated fees and costs associated with the processing of ordinance amendments and processing of amendments to CAP-8-18 to incorporate any revision the Pacifica Municipal Code adopted by the City Council. Any unused portion of the deposit shall be refunded and any additional costs beyond the deposit shall be borne by the City of Pacifica. Failure to make the required deposit of $5,000 by January 17, 2023 shall warrant immediate revocation.
3. Permittee shall pay $21,872.33 for all outstanding and applicable fees and costs associated with processing the amendment to CAP-8-18, and all outstanding and applicable fees and costs associated with the preparation and execution of the Deferral Agreement in 12 equal monthly payments of $1,822.69 by end of business day the 15'h day of each month beginning February 15, 2023, or on the next business day when the 15" day of the month is not a business day. Failure to make any required monthly payment by the last day of the subject month in which the payment is due shall warrant immediate revocation.
4. Prior to the Revocation Date, PMC sec. 4-16.03(c)(1)(ii) relating to window coverings is amended in a manner which allows Permittee to retain its current window configuration.
5. Prior to the Revocation Date, Conditions of Approval Nos. 9 and 18 are modified by the Planning Commission to conform to any revisions made to PMC sec. 4-
16.03(c)(1)(ii) as described in paragraph 2 above and reflect satisfaction of outstanding fees as described in paragraph 1.
6. Prior to the Revocation Date, City and Permittee execute an amendment to the Deferral Agreement to conform to revisions to PMC sec. 4-16.03(c)(1)(ii) and reflect satisfaction of outstanding fees and provide reimbursement to City for all costs, including but not limited to staff time, administrative costs, legal fees and any other costs incurred by the City in processing amendments to Conditions of Approval Nos. 9 and 18 and Amendment to Deferral Agreement, subject to the $5,000 limit above.
F. PLANNING COMMISSION APPROVAL OF MODIFICATIONS TO THE CAP-8-018 RELATING TO CONDITIONS OF APPROVAL NO.’S 9 AND 18.
The Permittee made all of the necessary payments on time as required above and the Planning Commission approved Resolution No. 2023-0146 on September 16, 2023, which amended Cannabis Activity Permit CAP-8-018 to modify the requirements of Resolution No. 2019-031 of the Planning Commission relating to the modified requirements related to storefront window size (Condition of Approval No. 9) and payment of outstanding and applicable fees and costs associated with the processing of the application (Condition of Approval No. 18) G. NOTICE OF EXPIRATION OF THE CPSL AND TERMINATION OF CAP-8-18, DATED MARCH 19, 2025.
6 PC Resolution 2023-014
5 Packet Pg. 184
Pacifica City Council 6
April 14, 2025
Subsequent to the action taken by the Planning Commission on September 16, 2023, the appellant, due to reasons provided below, did not make the payment (fee) for renewal of its Cannabis Public Safety License (CPSL) on or prior to October 16, 2024, and thus the nonpayment of the fee ($25,375.00) caused the CPSL to expire resulting in the Cannabis Activity Permit (CAP) automatically terminating.
On March 19, 2025, the Police Chief sent a Notice of Expiration of Cannabis Public Safety (CPSL) and Termination of Cannabis Activity Permit (CAP) to the Appellant, advising her that the CPSL expired on October 16, 2024, and that Seaweed was operating without a valid CPSL and a CAP and demanded that Seaweed immediately cease cannabis retail operations (See Attachment F). And on March 25, 2025, Appellant timely submitted an Appeal form and applicable fee to the City Clerk's office to appeal city’s action to issue the Notice of Expiration of the CPSL and Termination of CAP-8-18, (Attachment G).
Unrelated to the status of the CPSL or CAP, Seaweed Holistics, LLC., also owes approximately $32,221.67 to the City for the Cannabis Operator Tax and approximately $6,828.13 for FY 2022-2023 audit findings, which are summarized below.
1. Cannabis Operator Tax and License Status Update
As outlined in Title 3, Chapter 18, Section 3-18.14, all cannabis operations in the City are subject to a 6% cannabis operations tax on gross receipts. Seaweed remained current on local tax payments through September 2023 but has since failed to remit payments, except for $1,476.65 in November 2024. Cannabis operators are required to self-report their gross receipts and corresponding tax liability monthly. Initially, Seaweed reported $40,539.90 in unpaid taxes for October 2023 – October 2024, excluding reporting for December 2024 and January 2025.
However, they recently notified the Finance Department of discrepancies in their initial reporting and adjusted their reported tax liability down to $32,221.67, now covering through December 2024.
2. Annual Audit Findings
The City conducts annual audits of cannabis businesses. Seaweed was first audited last year due to the timing of their license issuance. The FY 2022-23 audit identified $20,696.27 in underreported taxes. Seaweed requested a payment plan, with the final installment of $6,828.13 due on December 15, 2024, which remains unpaid.
Regardless of the status of the CPSL or CAP, the City will continue to pursue the foregoing outstanding amounts.
H. CITY COUNCIL'S ROLE
Pursuant to PMC Section 9-4.3208, the City Council may approve, deny or modify the City’s action to issue a Notice of Expiration of the CPSL and Termination of CAP-8-18, after considering the appeal.
In the event that the Council determines that there is substantial evidence in the record to support the City’s action to issue the Notice of Expiration of the CPSL and Termination of CAP8-18, the Council should deny the appeal by adopting the attached Resolution.
If the Council decides to modify City staff’s action, the City Council should provide staff with conditions and criteria which would be inserted into a Resolution modifying the action of staff, which would be brought back to Council at a later date. In the event that the Council decides to 5 Packet Pg. 185
Pacifica City Council 7
April 14, 2025
grant the appeal and rescind the Notice of Expiration of the CPSL and Termination of CAP-8-18, the City Council will need to provide staff with the basis for those findings that are supported by substantial evidence which would be inserted into a Resolution granting the appeal and brought back to the City Council at a later date.
DISCUSSION:
A. 2025 APPEAL BY ANA LEAÑO-WILLIAMS OF SEAWEED HOLISTICS Appellant cited one reason for the appeal in the appeal form, which is summarized and addressed below.
Basis 1. "Extreme hardship due to gross reduction in business over the last year and a half”
Staff Response:
While the City acknowledges the challenging economic climate and recognizes that many businesses have experienced financial hardship, the appeal lacks sufficient justification to warrant reversal of the City’s action. The cannabis permitting and licensing framework – adopted through PMC Chapter 16, Title 4 and Article 48, Chapter 4, Title 9 – establishes clear requirements for the maintenance of a valid permit, including the timely payment of annual fees.
These fees are critical to ensuring adequate oversight, enforcement, and public safety in the regulation of cannabis operations.
PMC section 4-16.06 (d) requires that cannabis operators renew the CPSL and pay the annual renewal fee at least thirty (30) days prior the expiration of the CPSL. The Permittee’s CPSL expired by its own terms on October 16, 2024. The Permittee failed to renew its CPSL by the October 16, 2024 deadline and therefore the CPSL expired triggering automatic termination of the CAP. (PMC sections 9-4.4803(b) and (d) and 9-4.4806(d)).
Non-payment of the CPSL fee is a clear violation and results in automatic expiration under the City Municipal Code and there are no exceptions provided in the Code or the CPSL renewal fee for non-payment. The City does not offer hardship exemptions or payment plans for renewals of the CPSL beyond the first year. Granting this appeal would require a change to the CPSL fee and the Municipal Code and sets a precedent that weakens the integrity of the permitting system and could lead to unequal treatment of other operators who comply with the rules.
ALTERNATIVE ACTIONS:
If the Council decides to modify City staff’s action, the City Council should provide staff with conditions and criteria which would be inserted into a Resolution and modifying the action of staff, which would be brought back to Council at a later date. In the event that the Council decides to grant the appeal and rescind the Notice of Expiration of the CPSL and Termination of CAP-8-18, the City Council will need to provide staff with the basis for those findings that are supported by substantial evidence which would be inserted into a Resolution granting the appeal and brought back to the City Council at a later date.
The City Council may also refer the matter back to staff for reconsideration given new evidence provided at the hearing should there be any provided.
ENVIRONMENTAL REVIEW:
5 Packet Pg. 186
Pacifica City Council 8
April 14, 2025
This action to deny the appeal submitted by the Appellant and uphold the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
The proposed project is not directly associated with an item on the City Council's Work Plan. It is the City Council's normal governance process to hear and determine appeals under the PMC.
FISCAL IMPACT:
The expiration of CPSL, termination of CAP-8-18, and the cessation of the business would result in reduced cannabis tax revenues collected by the City. Individual cannabis tax payment amounts are confidential. However, the reduction of one business would allow for another business to submit a CPSL and CAP proposal and operate with similar tax revenue collections.
ORIGINATED BY:
Community Development Department
ATTACHMENT LIST:
ATT A. CC Reso xx-2025_Seaweed Hollistics Appeal (DOCX) ATT B. Agreement re Deferral of Specified Conditions_Redacted (PDF) ATT C. Planning Commission Staff Report_August 15, 2022 (PDF) ATT D. Planning Commission Staff Report_October 3, 2022 (PDF) ATT E. City Council Staff Report_November 14, 2022 (PDF) ATT F. Seaweed Holistics-Permit Termination 3.19.2025 (PDF) ATT G. Appeal_20250325_Leano-Williams_SeaweedHolistics_CPSL_CAP (PDF) 5 Packet Pg. 187
RESOLUTION NO. XX-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA DENYING THE
APPEAL SUBMITTED BY ANA LEANO-WILLIAMS (APPELLANT) AND UPHOLDING THE CITY’S NOTICE OF EXPIRATION OF CANNABIS PUBLIC SAFETY LICENSE/
TERMINATION OF CANNABIS ACTIVITY PERMIT AND CESSATION OF OPERATIONS DATED MARCH 19, 2025, ISSUED TO SEAWEED HOLISTICS, LLC, LOCATED AT 450 DONDEE STREET, UNIT #2, PACIFICA, CA 944044 (APN 022-021-640) __________________________________________________________________ WHEREAS, the Planning Commission of the City of Pacifica adopted Resolution No. 2019-031 to approve Cannabis Activity Permit CAP-8-18 (File No. 2018-029) to Seaweed Holistics, LLC ("Permittee") for a cannabis retail operation at 450 Dondee Way, Suite 2 (APN 022- 021-640) subject to conditions of approval, at a duly noticed public hearing on September 16, 2019; and
WHEREAS, the Planning Commission of the City of Pacifica adopted Resolution No. 2021-001 on February 16, 2021, to amend Conditions of Approval No. 9 and 18 of Resolution 2019-031 to revise the timing of the implementation of the conditions to after commencement of operations of the cannabis retail operation (File No. 2020-020); and WHEREAS, Condition No. 19 of Exhibit A of Resolution No. 2019-031 of the Planning Commission of the City of Pacifica requires the Planning Commission to perform two annual reviews of the cannabis retail operation authorized by Cannabis Activity Permit CAP-8-18, where the first annual review shall occur not less than one year but not more than two years from the issuance of the Cannabis Public Safety License (“CPSL”); and WHEREAS, the Chief of Police issued a CPSL for the subject cannabis retail operation on October 16, 2019; and
WHEREAS, the Permittee commenced cannabis retail operations in September 2020 and therefore staff delayed the first annual review to occur not later than more than two years from the implementation of the CPSL; and
WHEREAS, the Planning Commission of the City of Pacifica did hold a duly noticed public hearing on August 15, 2022, to conduct an annual review of Cannabis Activity Permit CAP-8-18 and adopted Resolution No. 2022-016 finding that the operation of the subject cannabis retail operation is being conducted in a manner that is not in compliance with Article 48 of Title 9, Chapter 4 of the Pacifica Municipal Code (PMC) and the requirements of Planning Commission Resolution Nos. 2019-031 and 2021-001 and therefore, constitutes a public nuisance in accordance with PMC sec. 9-4.4806 and PMC sec. 9-4.4807; and WHEREAS, the Planning Commission of the City of Pacifica adopted Resolution No. 2022-021 to revoke Cannabis Activity Permit CAP-8-18 (File No. 2018-029) to Seaweed Holistics, LLC by a vote of 3 to 2 (with 2 absences); and
WHEREAS, on October 10, 2022, the City Clerk received a written request from a Councilmember to call up the Planning Commission's action on the subject item for City Council review pursuant to PMC sec. 2-1.105; and File Nos. 2018-029 and 2020-020: Revocation of Cannabis Activity Permit CAP-8-18 (Seaweed Holistics Cannabis Retail Operation) 450 Dondee Way, Suite 2 (APN 022-021-640); and
5.a
Packet Pg. 188 Attachment: ATT A. CC Reso xx-2025_Seaweed Hollistics Appeal (5902 : Revocation of Seaweed Holistics LLC Appeal) WHEREAS, On October 13, 2022, Ana Leaño-Williams of Seaweed Holistics (hereafter "Appellant" ) timely submitted a City of Pacifica Appeal Form, and applicable fee to the City Clerk's office to appeal the Planning Commission's revocation of the CAP ("Appeal"); and WHEREAS, on November 14, 2022, the City Council held a duly noticed public hearing to consider the call-up and appeal wherein it considered all written, oral and other evidence submitted.
WHEREAS, on November 14, 2022, the City Council adopted Resolution 79-2022, denying the appeal and upholding the Planning Commission’s revocation of CAP-8-018 and found that the subject cannabis business was being conducted in a manner that constituted a public nuisance and also found that the operation was being conducted not in compliance with Article 48 OF Title 9, Chapter 4 of the PMC; and
WHEREAS, on November 14, 2022, the City Council revoked Cannabis Activity Permit CAP-8-18, which was to take effect 14 months after November 15, 2022 ("Revocation Date") unless six certain conditions ("Revocation Conditions") were satisfied before the Revocation Date; and
WHEREAS, the Appellant satisfied all of the six conditions as required and approved by the City Council and continued to operate the retail commercial cannabis business; and WHEREAS, during its operations beginning in September 2020, the Appellant maintained its Cannabis Public Safety License (“CPSL”) by applying for and paying the requisite licensing fees; and
WHEREAS, City data from the Finance Department shows that the most recent CPSL fee was paid in October 2023 for the year "2023-2024" in the amount of $24,732.00; and WHEREAS, an amount for the current license fee of $25,375.00 was due on or before October 16, 2024 for the period of October 16, 2024 - October 15, 2025; and WHEREAS, pursuant to Pacifica Municipal Code (“PMC”) section 4-16.06 (d), cannabis operators must renew the license and pay the annual renewal fee at least thirty (30) days prior the expiration of the CPSL; and
WHEREAS, to date, the City has still not received any payment for the CPSL and as such the CPSL expired on October 16, 2024; and
WHEREAS, the expiration of the CPSL also results in automatic termination of the right to operate a cannabis operation under a Cannabis Activity Permit (“CAP”), pursuant to PMC sections 9-4.4803(b) and (d) and 9-4.4806(d); and
WHEREAS, on March 25, 2025, Ana Leaňo-Williams (“Appellant”) timely submitted an Appeal form and applicable fee to the City Clerk's office to appeal city’s action to issue the Notice of Expiration of the CPSL and Termination of CAP-8-18, claiming extreme hardship due to gross reduction in business over the last year and a half as the basis for not paying the CPSL renewal fee; and
WHEREAS, denial of the appeal submitted by the Appellant and uphold the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code
5.a
Packet Pg. 189 Attachment: ATT A. CC Reso xx-2025_Seaweed Hollistics Appeal (5902 : Revocation of Seaweed Holistics LLC Appeal) of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment; and
WHEREAS, on April 14, 2025, the City Council held a duly noticed public hearing to consider the appeal filed by Appellant wherein it considered all written, oral and other evidence submitted.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica as follows:
A. The above recitals are true and correct and material to this Resolution.
B. In making its findings, the City Council relied upon and hereby incorporates by reference all correspondence, staff reports, and other related materials.
BE IT FURTHER RESOLVED, that the City Council hereby denies the Appeal filed by Appellant and upholds the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025, issued to Seaweed Holistics, LLC., located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640) and finds that non-payment of the CPSL fee is a clear violation of the PMC and results in automatic expiration and there are no exceptions provided in the Code or the CPSL for non-payment of the CPSL renewal fee.
BE IT FURTHER RESOLVED, that the CPSL issued to Seaweed Holistics, LLC is hereby expired and the CAP is terminated. Seaweed Holistics, LLC shall no longer entitled to any privileges authorized by the CPSL or the CAP and must cease commercial retail cannabis operations authorized by the CPSL and the CAP.
BE IT FURTHER RESOLVED that nothing stated in this Resolution shall be interpreted as forgiving or absolving the Seaweed Holistics, LLC of those amounts owed and outstanding to the City for back taxes owed and costs associated with the City’s Annual Audits. * * * * *
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 14 day of April 2025.
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
5.a
Packet Pg. 190 Attachment: ATT A. CC Reso xx-2025_Seaweed Hollistics Appeal (5902 : Revocation of Seaweed Holistics LLC Appeal) ______________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney
5.a
Packet Pg. 191 Attachment: ATT A. CC Reso xx-2025_Seaweed Hollistics Appeal (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 192
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 193
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 194
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 195
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 196
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 197
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 198
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 199
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 200
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 201
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 202
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 203
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 204
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 205
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 206
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 207
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 208
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 209
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 210
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 211
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 212
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 213
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 214
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 215
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 216
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 217
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 218
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 219
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 220
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 221
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 222
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 223
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 224
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 225
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 226
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 227
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 228
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 229
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 230
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 231
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 232
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
5.b
Packet Pg. 233
Attachment: ATT B. Agreement re Deferral of Specified Conditions_Redacted (5902 : Revocation of Seaweed Holistics LLC Appeal)
PLANNING COMMISSION
Staff Report
Scenic Pacifica
Incorporated Nov. 22, 1957
PUBLIC NOTICE: Notice of Public Hearing was published in the Pacifica Tribune on August 3, 2022 and mailed to 120 surrounding property owners and occupants.
APPLICANT: Seaweed Holistics, LLC
450 Dondee Way, Suite 2
Pacifica, CA 94044
OWNER: Ronald E. Grindrod Trust
450 Dondee Way, Suite 15
Pacifica, CA 94044
PROJECT LOCATION: 450 Dondee Way, Suite 2 (APN 022-021-640) – Rockaway Beach PROJECT DESCRIPTION:Annual review of File Nos. 2018-029 and 2020-020 – Authorizing operation of a cannabis retail operation, Seaweed Holistics, LLC, selling medicinal and adult use cannabis.
SITE DESIGNATIONS: General Plan/Local Coastal Plan: Commercial Zoning: C-1 (Neighborhood Commercial) / C-Z (Coastal Zone Combining District) / CO-RB (Cannabis Operation, Rockaway Beach Overlay District) Rockaway Beach Specific Plan: Mixed Use
RECOMMENDED CEQA STATUS: The annual review is not a “project” pursuant to § 15378 of the California Environmental Quality Act (CEQA) Guidelines because it has no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
ADDITIONAL REQUIRED APPROVALS: Subject to appeal to the City Council.
RECOMMENDED ACTION: Adopt the attached Resolution.
PREPARED BY: Bonny O’Connor, AICP, Senior Planner
5.c
Packet Pg. 234 Attachment: ATT C. Planning Commission Staff Report_August 15, 2022 (5902 : Revocation of Seaweed Holistics LLC Appeal) PC Staff Report
Seaweed Holistics Annual Report
August 15, 2022
I. PROJECT SUMMARY
A. BACKGROUND
On September 16, 2019, the Planning Commission approved Cannabis Activity Permit CAP-8-18 with the adoption of Planning Commission Resolution No. 2019-031 (Attachment B) to establish and operate a Cannabis Retail Operation with adult use and medicinal cannabis sales at 450 Dondee Way, Suite 2 (File No. 2018-029). No appeal of the Planning Commission’s action was filed.
Exhibit A to Resolution No. 2019-031 includes conditions of the approval (“COAs”) applicable to CAP-8-
18. Many of these COAs are required to be met prior to the commencement of operations. While the Applicant made progress towards completion, the Applicant indicated that two COAs were infeasible to satisfy prior to commencement of operations. The Applicant explained that they had to commence operations to generate revenue through cannabis retail sales to be able to satisfy COA No. 9 and COA No. 18 (Attachment B).
Given the Applicant’s request, the City temporarily deferred compliance with COA No. 9 and COA No. 18 through the Agreement Regarding Deferral of Specified Conditions of Approval Relating to the Operation of Seaweed Holistics (“Agreement”) executed on September 21, 2020 (Attachment C), to allow the Applicant to commence operations to generate the revenue necessary to satisfy COA No. 9 and COA No. 18 provided that the Applicant expeditiously processed an application to modify these COAs. On February 16, 2021, the Planning Commission approved Resolution No. 2021-001 which formally amended CAP-8-18 amend COA No. 9 and COA No. 18 to defer the timing of compliance with those conditions until after commencement of operations (File No. 2020-020) (Attachment D).
Pursuant to Pacifica Municipal Code (PMC) Section 9-4.4806(e), the Planning Department is “authorized to conduct an annual review of the operation of each permitted cannabis operation … for full compliance with the operational, recordkeeping, nuisance and other requirements [of Pacifica’s Cannabis Regulations]...” COA No. 19 of Planning Commission Resolution No. 2019-031 required the Planning Commission to conduct the initial annual review and established the timing of the annual review to be held not less than one year but not more than two years from the issuance of the Cannabis Public Safety License (CPSL).
The Police Chief issued the CPSL on October 16, 2019, however, the Applicant commenced cannabis retail operations in September 2020. Therefore, this annual report is being conducted within two years of implementation of the CPSL.
B. ANNUAL REPORT
1. Criteria
The City of Pacifica’s “Cannabis Regulations” are contained in Article 48 of Chapter 4 of Title 9 of the
5.c
Packet Pg. 235 Attachment: ATT C. Planning Commission Staff Report_August 15, 2022 (5902 : Revocation of Seaweed Holistics LLC Appeal) PC Staff Report
Seaweed Holistics Annual Report
August 15, 2022
PMC1. The Cannabis Public Safety License requirements are contained in Chapter 16 of Title 4 of the PMC2
. Additionally, Cannabis Activity Permit CAP-8-18 sets forth compliance requirements in the conditions of approval in Exhibit A to Planning Commission Resolution No. 2019-031, as amended by Planning Commission Resolution No. 2021-001. The following section lists each COA with staff’s assessment of whether operation of the site is compliant with the respective condition based on a site inspection conducted by the Police Chief and the Planning Director on August 27, 2020, an inspection by HdL Companies3 on December 1, 2021, and February 3, 2022, and Planning, Building, and North County Fire Authority staff on August 1, 2022.
2. Conditions of Approval
Table 1, below, lists the conditions of approval applicable to Cannabis Activity Permit CAP-8-18:
Table 1.
COA
No.
Summary of Condition and Statusa
1 Summarized Condition. Development shall be substantially in accord with the plans as modified by the conditions of approval.
Status. Not Compliant. The Applicant has not complied with COA No. 9 which requires the modification of the storefront window.
2 Summarized Condition. The approval is valid for a period of two years from the date of final determination.
Status. Compliant. Operations were required to commence no later than September 26, 2021, or else submit a request for an extension and applicable fee prior to September 26, 2021. Operations commenced in September 2020.
3 Summarized Condition. The Cannabis Activity Permit and Cannabis Public Safety License shall be issued to Seaweed Holistics LLC, a California limited liability company (LLC), with Ana Leaño-Williams as the single member-manager. The transfer of the Cannabis Activity Permit and Cannabis Public Safety License shall hereafter be prohibited.
Status. Compliant. The Cannabis Activity Permit has not been transferred to any other person or entity. 4 Summarized Condition. The Applicant shall at all times maintain a valid Cannabis Public Safety License and a valid license/permit from the State of California.
Status. Compliant. Pacifica Police Department issued the Cannabis Public Safety License on October 16, 2019 and it currently expires on October 16, 2022. The California Bureau of Cannabis Control Cannabis – Retailer License (No. C10-0000719-LIC) was issued to Seaweed Holistics LLC on June 2, 2020 and currently expires on June 2, 2023.
5 Summarized Condition. The Cannabis Retail Operation shall operate consistent with all provisions of Article 48 of Chapter 4 of Title 9 applicable to Cannabis Retail Operations. 1 City of Pacifica Cannabis Regulations:
https://library.municode.com/ca/pacifica/codes/code_of_ordinances?nodeId=TIT9PLZO_CH4ZO_ART48 CARE
2 City of Pacifica Cannabis Public Safety License Requirements:
https://library.municode.com/ca/pacifica/codes/code_of_ordinances?nodeId=TIT4PUSA_CH16CAPUSALI 3 The City has contracted the services of HdL to provide annual financial audits and compliance inspections of all permitted cannabis businesses operating within the City.
5.c
Packet Pg. 236 Attachment: ATT C. Planning Commission Staff Report_August 15, 2022 (5902 : Revocation of Seaweed Holistics LLC Appeal) PC Staff Report
Seaweed Holistics Annual Report
August 15, 2022
Status. Not Compliant. The operation is not in compliance with PMC sec. 9-4.4803(d)(5), which requires an operation to comply with conditions imposed by the Planning Commission. As further discussed under COA No. 9, 18, and 20, the operation is not compliant with these Planning Commission imposed conditions. HdL’s site visit on 12/1/2021 did not identify any other compliance issues. 6 Summarized Condition. The Applicant shall operate and maintain the Cannabis Retail Operation in a manner which does not constitute a public nuisance.
Status. Not Compliant. The Police Department and Code Enforcement Officer have confirmed that there have been no cases of concern related to the operation of this Cannabis Retail Operation. However, lack of compliance with three conditions of approval as further described in the annual report constitutes a public nuisance as provided in PMC sec. 9-4.4807.
7 Summarized Condition. Prior to commencement of operations, Applicant shall submit for review and approval of the Police Chief a revised Security Plan which incorporates the window modifications described in these Conditions of Approval.
Status. Compliant. The Police Chief approved the revised security plan in September 2020. 8 Summarized Condition. The Cannabis Retail Operation shall be conducted entirely within the enclosed space of the business premises.
Status. Compliant. No reports of business being conducted outside of the enclosed space of the business have been report.
9b Summarized Condition, as amended. Establishment of a milestone timeline for the modification of the front window to meet or exceed the requirements of PMC sec. 4-16.03(c)(1)(ii).
Status. Not Compliant. Window has not been modified and progress through the milestones was not completed.
10 Summarized Condition. Prior to commencement of operations, the Applicant shall submit for review and approval of the Police Chief a physical barrier to secure the rear area of the first floor from the front “customer waiting” area in accordance with PMC Section 9-4-4803(d)(1)(x).
Status. Compliant. Police Chief found physical barrier on the first floor acceptable during August 27, 2020 site visit.
11 Summarized Condition. Prior to commencement of operations, the Applicant shall submit for review and approval of the Police Chief a physical barrier to prevent public access to the second floor.
Status. Compliant. Police Chief found physical barrier on the first floor acceptable during August 27, 2020 site visit, except for the need of a locking mechanism. Locking mechanism was confirm by Building Department staff on August 1, 2022.
12 Summarized Condition. Prior to commencement of operations, the Applicant shall provide or cause to be provided and show on the plans, a trash enclosure on the business premises such that all cannabis waste is securely stored until it is removed from the premises by a vendor authorized under state law.
Status. Compliant. Confirmed by Planning staff prior to operation. 13 Summarized Condition. Prior to commencement of operations, the Applicant shall remove signage or bring it into compliance with a master sign program.
Status. Compliant. New sign was installed and building permit final inspection was passed on February 12, 2021.
14 Summarized Condition. Prior to commencement of operations, the Applicant shall submit for Planning Director review and approval of the required incidental signage to be posted at the entrance indicating that the premises are under camera/video surveillance and indicating age restrictions for entrance pursuant to PMC Section 4.16-03(c)(i)(ab) and PMC Section 9-4.4803(d).
Status. Compliant. Planning staff verified during the August 27, 2020 and August 1, 2022 site visits.
5.c
Packet Pg. 237 Attachment: ATT C. Planning Commission Staff Report_August 15, 2022 (5902 : Revocation of Seaweed Holistics LLC Appeal) PC Staff Report
Seaweed Holistics Annual Report
August 15, 2022
15 Summarized Condition. Prior to commencement of operations, the Applicant shall provide evidence that it has retained the services of a cannabis waste management service and an inventory control service in accordance with state law.
Status. Compliant. Confirmed by Planning staff prior to operation. 16 Summarized Condition. The Applicant shall indemnify, defend and hold harmless the City, its Council, Planning Commission, advisory boards, officers, employees, consultants and agents from any claim, action or proceeding brought against the City.
Status. N/A. No action related to this permit has been brought against the City to date. 17 Summarized Condition. All cannabis-related products shall be stored in air-tight containers which are completely sealed in order to minimize unpleasant odors.
Compliant. Planning staff confirmed during the August 1, 2022 site visit. 18b Summarized Condition, as amended. Within 60 days of February 16, 2021, Permittee shall pay in full all outstanding fees associated with processing CAP-8-18 and fees and costs incurred by the City associated with preparing the Agreement Regarding Deferral of Specified Conditions of Approval Relating to the Operation of Seaweed Holistics and all city costs and fees associated relating to the Planning Commission hearing to consider the amendment of the CAP.
Status. Not Compliant. Outstanding fees associated with processing and amending CAP-8-18 and cost associated with preparing the deferral agreement have not been paid at the time of preparation of this report.
19 Summarized Condition. The Planning Commission shall conduct two annual reviews of the subject Cannabis Retail Operation at a public hearing. The first annual review shall occur not less than one year but not more than two years after issuance of the Cannabis Public Safety License to the Applicant. The second annual review shall occur not less than one year after the first annual review.
Status. Compliant. This review is the first of the required two annual reviews. 20 Summarized Condition. To achieve enhanced monitoring of this Cannabis Retail Operation, the Applicant shall, until completion of the second annual review described in these Conditions of Approval, comply with supplemental security requirements, including unannounced site inspections, quarterly reports of compliance to Police, and 24 hour access to security access.
Status. Not Compliant. Inspections and access to security cameras have been provided to Police as needed. Applicant provided two quarterly reports since opening, covering the timeframe of October - December 2020 and January – March 2021. The Applicant has stated that no quarterly reports have been submitted since March 2021.
21 Summarized Condition. Applicant shall obtain approval of a building permit by the Building Official prior to commencing any construction activity.
Status. Compliant.
22 Summarized Condition. Existing sprinkler/fire alarm system shall be altered/extended as required by the interior modifications described in these Conditions of Approval. Install per NFPA 13. Submit under separate fire permit if any partitions are added which affect proper fire sprinkler spacing as determined by the Fire Chief.
Status. Compliant. Sprinkler system was found compliant. NCFA staff provided Applicant some suggestions to improve the implementation of the sprinkler system on August 1, 2022. 23 Summarized Condition. Construction shall be in conformance with the City of Pacifica Storm Water Management and Discharge Control Ordinance and the San Mateo Countywide Storm Water Pollution Prevention Program.
Status. Compliant. With exception of the installation of the sign, no exterior construction has occurred to date. Operation commenced within existing commercial space.
5.c
Packet Pg. 238 Attachment: ATT C. Planning Commission Staff Report_August 15, 2022 (5902 : Revocation of Seaweed Holistics LLC Appeal) PC Staff Report
Seaweed Holistics Annual Report
August 15, 2022
24 Summarized Condition. Requirements related to protection and repair of public right-of-way as a result of construction activities.
Status. Compliant. With exception of the installation of the sign, no exterior construction has occurred to date. Operation commenced within existing commercial space. 25 Summarized Condition. Hours of operation of the business, which includes those hours in which the site may be open to the public for retail sales shall be as follows: 10:00 a.m. through 8 p.m. daily.
Status. Compliant. Planning staff confirmed store hours during the August 1, 2022 site visit. a. Full text of condition can be found in Attachment B (or Attachment D for conditions revised by Resolution No. 2021-001, see note b) to this staff report.
b. Condition was amended by Resolution No. 2021-001
Conditions which are detailed as not compliant in Table 2 are discussed in further detail below.
Condition of Approval No. 1
This condition requires the development to be substantially in accordance with the approved plans modified by the conditions of approval. As further discussed below for COA No. 9, the Applicant has not complied with COA No. 9 which requires the modification of the storefront window. Therefore the development is out of compliance COA No. 1.
Condition of Approval No. 5
This condition incorporates all the requirements of Article 48 of Chapter 4 of Title 9 of the PMC applicable to the cannabis retail operation. PMC Section 9-4.4803(d)(5) states, “The Planning Commission may impose additional conditions which it deems necessary to ensure that operation of the cannabis operation will be in accordance with the findings provided in Section 9-4.4805(a) and with the standards and regulations provided in this article and applicable state laws.” As further discussed below for COA No. 9, No. 18, and No. 20, the Applicant has not complied with these conditions imposed by the Planning Commission and therefore is out of compliance with PMC Section 9-4.4803(d)(5) and, therefore, COA No. 5.
Condition of Approval No. 6
This condition prohibits the operation of the cannabis retail operation from creating a public nuisance.
As established in PMC sec 9-4.4807, “[a]ny use or condition caused or permitted to exist in violation of any provision of this article shall be and hereby is declared a public nuisance and may be summarily abated by the City pursuant to Code of Civil Procedure, section 731 or any other remedy available to the City.” The cannabis retail operation is in violation of provision of Article 48 as demonstrated in this annual report because there are Conditions of Approval that have not been complied with and, as a result, the cannabis retail operation is considered a public nuisance, as defined in the PMC. Therefore, the Applicant is non-compliant with COA No. 6.
Condition of Approval No. 9
This condition was initially included in Resolution No. 2019-031 to bring the existing storefront window into the glazing requirements of PMC sec. 4-16.03(c)(1)(ii), which states, “Windows and window coverings. Storefronts (front facade of the cannabis operation) shall be primarily glass with glass occupying at least forty-five (45%) percent of the entire store front and sixty (60%) percent of the horizontal length of the store. Window and door areas shall not be covered, tinted, or made opaque in any way, or obscured in any way by landscaping, floor displays, equipment, or the like.”
5.c
Packet Pg. 239 Attachment: ATT C. Planning Commission Staff Report_August 15, 2022 (5902 : Revocation of Seaweed Holistics LLC Appeal) PC Staff Report
Seaweed Holistics Annual Report
August 15, 2022
Planning Commission’s findings in Resolution No. 2019-031 detail “The first floor of the proposed storefront is 24’ wide and 8‘ high for a total of 192 sf. The first floor of the existing storefront currently has a 10’ by 6’ window and a door with a 2’ by 5’-6” glass panel for a total of 71 sf of glass. Therefore, the existing glass along the first story storefront does not occupy at least 45 percent (86.4 sf minimum) of the storefront nor does the 10’ wide window plus the 2’ wide glass panel door meet the 60 percent of horizontal length of the store (14’-3” minimum). A COA would require modification of the front window to comply with PMC Section 4-16.03(c)(1)(ii).”
As discussed under section A of this staff report, COA No. 9 initially required the Applicant to modify the storefront window prior to commencement of operations. However, in response to the Applicant’s claims that revenue from the operation of the cannabis operation was necessary to generate the funds for the window modifications, the City worked with the Applicant to establish a mutually agreed upon schedule that would delay the window modifications until after the commencement of operations. The City entered into a deferral agreement with the applicant and the Planning Commission later amended the condition to be consistent with the deferral agreement. The Applicant’s progress on this condition, and the associated milestone deadlines contained in the condition, is detailed in Table 2.
Table 2. Applicant’s Progress with COA No. 9, as revised by Resolution No. 2021-001 Summary of Milestone Deadlines Identified in
Resolution No. 2021-001 Applicant’s progress
The Applicant shall apply for a building permit
within two weeks of approval of Resolution No.
2021-001 (March 2, 2021) to modify the firstfloor storefront to increase the horizontal and overall measurements of the glass on the first
floor storefront to meet or exceed the
requirements of PMC sec. 4-16.03(c)(1)(ii).
Applicant submitted building permit application
materials on March 1, 2021. Engineering, Building
and Planning had comments on the submittal,
which were provided to the Applicant by March
29, 2021. The applicant has not resubmitted a
response to the City’s plan check comments
issued in March 2021.
Within three working days of notice from City
that building permit is ready to be issued, the
Applicant shall pay all building permit fees.
The City has been unable to provide notice that
the building permit is ready to be issued because
the applicant has not made diligent efforts to
process the building permit application in
response to City plan check comments, as noted
above.
Within two weeks of building permit issuance,
Applicant shall complete the store front
modification and window installation and request
a building final inspection. Additional time may
be granted by Planning Director due to a special
order of materials.
The applicant has not completed a final building
permit inspection because the applicant has not
obtained the building permit as required.
On April 26, 2021, the Applicant requested additional time from the City due to a personal loss related to COVID-19. In response, staff did suspend its regular reminders and check-ins to the applicant for approximately one year, other than an email to update the Applicant on the total of outstanding funds as discussed under COA No. 18, below. Staff was unable to grant additional time to comply with the
5.c
Packet Pg. 240 Attachment: ATT C. Planning Commission Staff Report_August 15, 2022 (5902 : Revocation of Seaweed Holistics LLC Appeal) PC Staff Report
Seaweed Holistics Annual Report
August 15, 2022
requirements of this COA because it was enacted by the Planning Commission. Thereafter, staff followed up with the Applicant in March 2022 to remind the Applicant of the outstanding window modification requirement (and outstanding fees as further discussed below), informed the Applicant that the annual report was upcoming, and encouraged resolution of these items before the report to Planning Commission. The Applicant responded stating that they were working with their landlord on next steps. On April 20, 2022, staff informed the Applicant the annual report has been scheduled for August 15, 2022 and further encouraged the Applicant to complete the window modification by July 27, 2022 so staff would have time to note satisfaction of the COA in the annual report. No progress was made on the window modification before publication of this report. Therefore, the Applicant is not compliant with COA No. 9.
Condition of Approval No. 18
This condition in Resolution No. 2019-031 is standard language that is generally included in all Planning Commission resolutions. The condition required that all outstanding and applicable fees associated with the processing of this project shall be paid within 30 days of the approval of Cannabis Activity Permit CAP-8-18 and that cannabis retail operations shall not commence operation until such fees are paid.
The City’s master fee schedule establishes a time and materials billing system for planning applications.
While staff collects an initial lump sum deposit and requires the Applicant to sign a reimbursement agreement form as part of the application, this standard condition provides an additional layer of authority for the City to collect any outstanding fees or payments prior to the commencement of the project.
The City calculated the outstanding fees associated with the permit to be $4,080.56. On January 31, 2020, the City sent the Applicant a written request for the funds within 30 days consistent with the payment terms in the reimbursement agreement. In February 2020, the Applicant requested to pay the amount in $1,000 monthly installments, which staff agreed to and established a payment plan over the next four months. The first payment was due March 31, 2020, however no payments for the outstanding fees were made.
In June 2020, staff began conversations with the Applicant of the option to enter a deferral agreement.
The Applicant agreed to pay the cost of preparing the deferral agreement and processing the amendments to the conditions of approval. Staff worked with the Applicant to establish a mutually agreed upon payment deadline that would occur after the commencement of operations. The Planning Commission formally the condition to incorporate the deadline as established in the deferral agreement.
The revised condition required the permittee to pay all outstanding fees within 60 days of Planning Commission approval of the revised conditions (i.e., April 17, 2021). Staff calculated costs at the time and informed the Applicant of the outstanding fees of $25,299.29 to be paid by March 10, 2021. No payment for the outstanding fees was made.
On April 26, 2021, the Applicant requested additional time from the City due to a personal loss related to COVID-19. Staff followed-up again with the Applicant on June 10, 2021 and informed the Applicant that the final invoice for the processing of the amendment was received and updated the final outstanding costs for the processing of the CAP, preparation and execution of the deferral agreement and processing the amendments of the CAP was $25,952.89. No response was received from the Applicant. Staff followed up with the Applicant again in March 2022 to remind the Applicant of the
5.c
Packet Pg. 241 Attachment: ATT C. Planning Commission Staff Report_August 15, 2022 (5902 : Revocation of Seaweed Holistics LLC Appeal) PC Staff Report
Seaweed Holistics Annual Report
August 15, 2022