1 TASK ORDER NO. 2
CITY OF PACIFICA
AND
HAZEN AND SAWYER
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct HAZEN AND SAWYER to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Pacifica (“CITY”) and HAZEN AND SAWYER. (“CONSULTANT”) hereto dated 9 August 2021 (“MASTER AGREEMENT”)
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” – Scope of Services, which is attached hereto and incorporated by this reference.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment “B” – Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed _Fiftythree Thousand, Three Hundred Ten Dollars ($53,310) (“Cost Ceiling”).
SECTION 4 – TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed by December 31, 2026, or as extended in writing by the City Manager.
SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.
Approved this 7th day of April, 2025.
[Signatures on Next Page]
2 CITY OF PACIFICA
By: Date
Kevin Woodhouse, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT
HAZEN AND SAWYER
By: Date
Gary Haubner, Vice President
3-5-2025
3 ATTACHMENT “A”
SCOPE OF SERVICES
1 Rockaway PS Rehab. Project – ESDC Letter Proposal
Hazen and Sawyer
101 Montgomery Street, Suite 1500
San Francisco, CA 94105 • 628.242.0049
February 11, 2025
Mr. Dan Patten
Engineering Manager
City of Pacifica
151 Milagra Drive, Pacifica, CA 94044
Re: Rockaway Pump Station Rehab Project – Engineering Services During Construction (ESDC) Letter Proposal
Dear Mr. Patten:
Hazen and Sawyer (Hazen) is pleased to submit this ESDC letter proposal for the Rockaway Pump Station Rehabilitation Project.
A. Background
Currently, Hazen is working on the Rockaway Pump Station Rehabilitation Project. Original scope of work included the following items:
• Specifying a portable trailer-mounted generator capable of powering the Rockaway Pump Station.
• Designing a plug on the outside of the building to connect the pump station to the portable trailer-mounted generator.
• Electrical improvements as-needed to enable the pump station to be powered by a portable trailer-mounted generator.
The City requested Hazen to submit this proposal to provide ESDC which includes the following scope of work.
B. Scope of Work
Task 1: Project Management
• Hazen to provide project management during the construction phase of the Rockaway Pump Station Rehab Project.
Task 1 Assumptions:
i. Assuming 6 month construction schedule.
2 Rockaway PS Rehab. Project – ESDC Letter Proposal
Hazen and Sawyer
101 Montgomery Street, Suite 1500
San Francisco, CA 94105 • 628.242.0049
Task 1 Deliverables:
i. Prepare monthly progress reports and invoices.
ii. Attend construction kickoff meeting and monthly meetings with City and contractor.
Task 2: Engineering Services During Construction
• Hazen to provide engineering services during construction by reviewing and responding to contractor’s submittals and RFIs. The team will also prepare asbuilt record drawings.
Task 2 Assumptions:
i. Review and respond to up to 15 submittals (including resubmittals) and up to 5 RFIs.
ii. Contractor to provide drawings markups based on construction records.
Task 2 Deliverables:
i. Respond to contractor’s to up to 15 submittals (including resubmittals) and 5 RFIs.
ii. Prepare as-built record drawings.
C. Compensation
The estimated fee for the Rocakaway Pump Station Additional Services is $53,310. A detailed cost breakdown is shown in on the following page.
Please feel free to contact us for any clarifications you may need to assist you in evaluating our engineering fee proposal. We look forward to working with you on this project.
Sincerely,
Hazen and Sawyer
Swaid Alhajri, PE
Senior Associate/Project Manager
4 ATTACHMENT “B”
COMPENSATION
Project
Director QA/QC Project Manager Electrical Lead Support Engineer CAD Tech. Admin Prime Total HRs. Prime Subtotal Fee ($) ODCs* ($) Prime Total Fee ($)
GH JY SA SD GH
Task Description $ 340 $ 285 $ 285 $ 285 $ 195 $ 180 $ 170
1.0 Project Management 0 0 30 6 0 0 0 36 10,260$ 600$ 10,860$
1.1 Project Management 241.2 Kickoff and Progress Meetings (assuming 6 meetings) 6 6 600$
2.0 Bid Support 0 20 8 56 52 24 20 180 41,800$ 650$ 42,450$
2.1 Submittal Review (assuming 15 submittals including resubmittals) 15 32 32 15
2.2 RFI Review (assuming 5 RFIs) 5 16 20 52.3 As-built Drawings 24 250$ 2.4 Site Visits (assuming 4) 8 8 400$ Total 0 20 38 62 52 24 20 216 52,060$ 1,250$ 53,310$