CITY OF PACIFICA
CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Beckmeyer
Mayor pro Tem Christine Boles
Councilmember Mary Bier
Councilmember Mayra Espinosa
Councilmember Greg Wright
City Council Regular Meeting 1 May 12, 2025
May 12, 2025 (MONDAY)
www.cityofpacifica.org
Off-street parking is allowed by permit for attendance at official public meetings.
Vehicles parked without permits are subject to citation. You should obtain a permit from the rack in the lobby and place it on the dashboard of your vehicle in such a manner as is visible to law enforcement personnel.
PLEASE SILENCE CELL PHONES DURING MEETING
Alternative Ways to Observe and Participate in the Meeting:
The primary method for observing and participating in the meeting is in-person at the meeting location published in the meeting agenda. However, there are alternative ways to observe and participate:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • Watch on TV on Comcast channel 26
• Watch a Live Stream of the meeting by following https://www.cityofpacifica.org/LiveStream or www.pacificcoast.tv
• Live Remote Public Comments (offered on a pilot basis):
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
o Press * 6 to unmute when called upon to speak by the last 4-digits of your phone #. • When the Mayor announces the Agenda Item on which you would like to comment, raise your hand in Zoom. You will be called upon my screenname or last 4-digits of phone number if dialing in. Please mute any background sound and state your full name at the start of your comment.
Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:
BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.
AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.
City Council Regular Meeting 2 May 12, 2025
7:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.
Salute to the Flag led by Councilmember Wright
SPECIAL PRESENTATIONS
A. Preservation Award 2025 by the Open Space & Parkland Advisory Committee to Peter Loeb B. Proclamation - National Police Week (May 11 - 17, 2025) C. Proclamation - Emergency Medical Services Week (May 18 - 24, 2025) D. Proclamation - National Public Works Week (May 18 - 24, 2025)
CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.
Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.
If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.
1. Approval of Disbursements for 04/01/25 through 04/30/25 PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of April 2025
2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the April 14, 2025 City Council Special and Regular Meeting.
City Council Regular Meeting 3 May 12, 2025
3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
4. Adopt a list of projects for Fiscal Year 2025-26 funded by SB 1: Road Repair and Accountability Act of 2017.
PROPOSED ACTION: Adopt the Resolution of the City Council of the City of Pacifica Adopting a list of projects for Fiscal Year 2025-26 funded by SB 1: Road Repair and Accountability Act of 2017.
5. Ninth Amendment to Consultant Services Agreement for On-Call Planning Services Between the City of Pacifica and Consulting Firm Good City Company PROPOSED ACTION: Move to adopt a resolution to approve the Ninth Amendment to the Agreement for Consultant Services between the City of Pacifica and Good City Company, by increasing the contract amount by $130,000 with a total amount of $802,500 and, to authorize the City Manager to execute the amendment.
6. First Amendment to Consultant Services Agreement for Professional Planning and Related Services Between the City of Pacifica and Consulting Firm MIG PROPOSED ACTION: Move to adopt a resolution to approve the First Amendment to the Agreement for Consultant Services between the City of Pacifica and MIG, Inc., by increasing the contract amount by $75,000 with a total amount of $150,000 and, to authorize the City Manager to execute the amendment.
7. Adoption of Ordinance Amending Sections 3-15.02, 3-15.03 and 3-15.08 and adding a new section 3-15.11, “Adjustment of dollar amounts to conform to Public Contract Code” within Chapter 15, “Bidding Procedures for Public Projects” of Title 3, “Finance” of the Pacifica Municipal Code relating to public bidding procedures and award of contracts for public projects.
PROPOSED ACTION: Move to waive the second reading and adopt by title only “An Ordinance of the City Council of the City of Pacifica Repealing and Replacing Sections 3-15.02, 3-15.03, and 3-15.08 and Adding a New Section 3-15.11, ‘Adjustment Of Dollar Amounts To Conform To Public Contract Code’ Within Chapter 15, ‘Bidding Procedures For Public Projects’ Of Title 3, ‘Finance’ Relating To Public Bidding Procedures And Award Of Contracts For Public Projects”; and finding introduction of Ordinance not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not City Council Regular Meeting 4 May 12, 2025
address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.
COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.
STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.
PUBLIC HEARINGS - NONE.
CONSIDERATION
8. Fiscal Year 2025-26 Base Budget and Introduction of the 2025-30 Capital Improvement Program.
PROPOSED ACTION: Accept the report and provide feedback and direction on the proposed Fiscal Year 2025-26 Base Budget, and introduction of the FY 2025-30 Capital Improvement Program.
9. Appointments to the Beautification Advisory Committee; Measure Y Citizens' Oversight Committee; Open Space and Parkland Advisory Committee; and Parks, Beaches and Recreation Commission
PROPOSED ACTION: Move to appoint
A) one (1) applicant to the Beautification Advisory Committee for a partial term to expire March 2027;
B) up to three (3) applicants to the Measure Y Citizens' Oversight Committee for full 4- year terms to expire May 2029;
C) three (3) applicants to the Open Space and Parkland Advisory Committee for full 4- year terms to expire May 2029; and
D) one (1) applicant to the Parks, Beaches and Recreation Commission for a full 4-year term to expire May 2029.
ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision City Council Regular Meeting 5 May 12, 2025
The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.
The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);
HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:
Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at 170 Santa Maria Avenue, Pacifica.
View on the Internet:
Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:
Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 170 Santa Maria Ave.
Council meetings:
Agendas are available at the City Council meeting
HOW TO REACH YOUR GOVERNMENT OFFICIALS
• San Mateo County Supervisor Ray Mueller, District 3, 500 County Center, Redwood City CA 94063 (650) 363-4569
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congressman Sam Liccardo, 1117 Longworth House Office Building, Washington DC 20515 (202) 225-8104
• Senator Alex Padilla, 331 Hart Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Adam Schiff, SD-B40B Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Donald J. Trump, 1600 Pennsylvania Ave. NW, Washington DC 20500
CITY COUNCIL
• Mayor Sue Beckmeyer, [email protected]
• Mayor pro Tem Christine Boles, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Mayra Espinosa, [email protected]
• Councilmember Greg Wright, [email protected]
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/12/2025
1 SUBJECT:
Approval of Disbursements for 04/01/25 through 04/30/25 RECOMMENDED ACTION:
Receive and file the Monthly Check Register Report for the month of April 2025.
STAFF CONTACT:
Lucy Xie, Deputy Finance Director
(650) 738-7395
[email protected]
BACKGROUND/DISCUSSION:
Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 04/1/25 through 04/30/25 are in the amount of $4,724,136.74 (Attachment 1).
FISCAL IMPACT:
There is no fiscal impact associated with acceptance of the Monthly Check Register Report.
ORIGINATED BY:
Finance Department
ATTACHMENT LIST:
Disbursements -FY24-25 - 4-01 to 4-30-25 (PDF)
ORIGINATED BY:
Finance Department
ATTACHMENT LIST:
Disbursements -FY 24-25 - 4-01 to 4-30-25 (PDF)
1 Packet Pg. 6
City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 05/07/2025 12:43
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2718 04/04/2025 PRINTED 000060 AIRGAS USA, LLC 16,442.23 2719 04/04/2025 PRINTED 000074 AMAZON.COM SALES, INC. 1,686.67 2720 04/04/2025 PRINTED 000096 AT&T MOBILITY 129.69
2721 04/04/2025 PRINTED 000096 AT&T 13.50
2722 04/04/2025 PRINTED 000108 VWR INTERNATIONAL 1,403.32 2723 04/04/2025 PRINTED 000981 BAY AREA JUMP 198.75
2724 04/04/2025 PRINTED 000147 BLUE RIBBON SUPPLY COMPAN 479.53 2725 04/04/2025 PRINTED 000166 BURKE WILLIAMS AND SORENS 11,054.68 2726 04/04/2025 PRINTED 000166 BURKE WILLIAMS AND SORENS 107,848.69 2727 04/04/2025 PRINTED 000166 BURKE WILLIAMS AND SORENS 282,582.24 2728 04/04/2025 PRINTED 000178 NAF SERVICES, INC. 819.00 2729 04/04/2025 VOID 000191 CREATIVE DIGITAL AGENCY I .00 2730 04/04/2025 PRINTED 000192 CDW GOVERNMENT, INC. 12,966.32 2731 04/04/2025 PRINTED 000203 CINTAS CORPORATION #464 5,471.64 2732 04/04/2025 PRINTED 000224 COMCAST 708.46
2733 04/04/2025 PRINTED 000224 COMCAST 904.81
2734 04/04/2025 PRINTED 000224 COMCAST 82.96
2735 04/04/2025 PRINTED 000231 SCA OF CA, LLC 115,115.98 2736 04/04/2025 PRINTED 000282 DISH 62.99
2737 04/04/2025 PRINTED 001061 EAST PENN MANUFACTURING C 832.87 2738 04/04/2025 PRINTED 000350 FLYERS ENERGY, LLC 4,067.76 2739 04/04/2025 PRINTED 000377 GRAINGER 257.39
2740 04/04/2025 PRINTED 000380 GRANITE ROCK COMPANY #265 928.02 2741 04/04/2025 PRINTED 000390 HACH COMPANY 565.57
2742 04/04/2025 PRINTED 000952 HARDY DIAGNOSTICS 200.89 2743 04/04/2025 PRINTED 000399 HERC RENTALS INC. 974.21 2744 04/04/2025 PRINTED 000947 K.F. HOWELL ELECTRIC, INC 928.00 2745 04/04/2025 PRINTED 000415 IDEXX LABORATORIES 1,749.19 2746 04/04/2025 PRINTED 000430 IPS GROUP INC. 426.04
2747 04/04/2025 PRINTED 000446 JOHN THE SIGN GUY LLC 8,012.90 2748 04/04/2025 PRINTED 001043 JOSEPH GOMEZ 926.00
2749 04/04/2025 PRINTED 000979 KENNEDY/JENKS CONSULTANTS 29,128.31 2750 04/04/2025 PRINTED 000979 KENNEDY/JENKS CONSULTANTS 63,102.40 2751 04/04/2025 PRINTED 000462 KIMBALL MIDWEST 338.92
2752 04/04/2025 PRINTED 001144 LOUIS SUN 55.00
2753 04/04/2025 PRINTED 000519 MC MASTER-CARR SUPPLY COM 249.32 2754 04/04/2025 PRINTED 001027 MICHAEL TREVIZO 2,019.60 2755 04/04/2025 PRINTED 000015 NORTH COAST COUNTY WATER 4,019.70 2756 04/04/2025 PRINTED 999998 Daniel Gould 590.00
2757 04/04/2025 PRINTED 999998 Dennis Milton 2,000.00
2758 04/04/2025 PRINTED 000594 ORKIN INC. 307.00
2759 04/04/2025 PRINTED 001167 PACIFIC BEACH COALITION 10,000.00 2760 04/04/2025 PRINTED 000603 PACIFIC MANOR HARDWARE, I 80.11 2761 04/04/2025 PRINTED 001059 PRODUCTIVE PRINTING & GRA 191.41 2762 04/04/2025 PRINTED 000679 QUILL CORPORATION 232.81 2763 04/04/2025 PRINTED 001289 RAPID PREP, LLC 13,960.76 2764 04/04/2025 PRINTED 001259 ROBERTSON-BRYAN, INC 6,592.75 2765 04/04/2025 PRINTED 000021 SAN MATEO COUNTY INFORMAT 164.51 2766 04/04/2025 PRINTED 000717 SAN MATEO DAILY JOURNAL 1,008.00 2767 04/04/2025 PRINTED 001024 SCHAAF & WHEELER 3,262.50 2768 04/04/2025 PRINTED 000750 SNELL & CO J 197.97
2769 04/04/2025 PRINTED 000993 SOUTHWEST STRATEGIES LLC 4,341.25
1.a
Packet Pg. 7
Attachment: Disbursements -FY 24-25 - 4-01 to 4-30-25 (5932 : Disbursements - Dated 4/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 05/07/2025 12:43
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2770 04/04/2025 PRINTED 000027 STATE LANDS COMMISSION 105.05 2771 04/04/2025 PRINTED 000004 CALIFORNIA STATE OF JUSTI 32.00 2772 04/04/2025 PRINTED 000810 TOWNE FORD 40,625.54
2773 04/04/2025 PRINTED 000829 UNIVERSAL BUILDING SERVIC 1,193.00 2774 04/04/2025 PRINTED 000830 ULINE SHIPPING SUPPLY SPE 1,048.04 2775 04/04/2025 PRINTED 000837 UNIVAR SOLUTIONS USA INC 1,378.39 2776 04/04/2025 PRINTED 000863 CALTEST ANALYTICAL LAB 106.00 2777 04/04/2025 PRINTED 000867 WAUSAU TILE, INC. 2,247.96 2778 04/04/2025 PRINTED 000877 WESTERN TRUCK FAB 8,616.36 2779 04/04/2025 PRINTED 000884 ELK GROVE AUTO GROUP 52,875.11 2780 04/04/2025 PRINTED 000887 WITMER-TYSON IMPORTS, INC 1,100.00 2781 04/04/2025 PRINTED 000890 WOODARD & CURRAN, INC. 38,527.85 2782 04/04/2025 PRINTED 000902 ZUMAR INDUSTRIES, INC. 94.20 2783 04/04/2025 PRINTED 000013 FRANCHISE TAX BOARD 200.00 2784 04/04/2025 PRINTED 000013 FRANCHISE TAX BOARD 100.00 2785 04/04/2025 PRINTED 000582 NPFBA 357.00
2786 04/04/2025 PRINTED 000612 PACIFICA FIREFIGHTERS-LTD 409.50 2787 04/04/2025 PRINTED 000612 PACIFICA FIREFIGHTERS UNI 745.40 2788 04/04/2025 PRINTED 000612 SMC FIREFIGHTERS IAFF Loc 1,617.00 2789 04/04/2025 PRINTED 000612 SMC FIREFIGHTERS IAFF L24 88.00 2790 04/04/2025 PRINTED 000617 PACIFICA POLICE OFFICERS 220.00 2791 04/04/2025 PRINTED 000616 PACIFICA POLICE OFFICERS 840.00 2792 04/04/2025 PRINTED 000620 PACIFICA POLICE SUPERVISO 420.00 2793 04/04/2025 PRINTED 000782 TEAMSTERS LOCAL #856 2,802.50 2794 04/07/2025 PRINTED 000935 LUCIE BRAUN 199.80
2795 04/07/2025 PRINTED 000913 BENEFIT COORDINATORS CORP 9,537.98 2796 04/07/2025 PRINTED 000782 TEAMSTERS LOCAL #856 2,842.50 2797 04/09/2025 PRINTED 000137 BCC BENEFIT COORDINATORS 11,532.35 2798 04/09/2025 PRINTED 000137 BCC BENEFIT COORDINATORS 487.00 2799 04/09/2025 PRINTED 000213 CLEA 960.00
2800 04/09/2025 PRINTED 000213 CALIFORNIA ASSN OF PROFES 59.00 2801 04/09/2025 PRINTED 000013 FRANCHISE TAX BOARD 200.00 2802 04/09/2025 PRINTED 000013 FRANCHISE TAX BOARD 100.00 2803 04/09/2025 PRINTED 000612 PACIFICA FIREFIGHTERS UNI 745.40 2804 04/09/2025 PRINTED 000612 SMC FIREFIGHTERS IAFF Loc 1,617.00 2805 04/09/2025 PRINTED 000612 SMC FIREFIGHTERS IAFF L24 88.00 2806 04/09/2025 PRINTED 000617 PACIFICA POLICE OFFICERS 220.00 2807 04/09/2025 PRINTED 000616 PACIFICA POLICE OFFICERS 880.00 2808 04/09/2025 PRINTED 000620 PACIFICA POLICE SUPERVISO 420.00 2809 04/09/2025 PRINTED 000781 TEAMSTERS LOCAL #350 910.00 2810 04/09/2025 PRINTED 000862 VISION SERVICE PLAN-CA 3,998.44 2811 04/09/2025 PRINTED 000137 BCC BENEFIT COORDINATORS 11,420.10 2812 04/09/2025 PRINTED 000137 BCC BENEFIT COORDINATORS 497.25 2813 04/11/2025 PRINTED 000039 AVINA, ANGEL 200.00
2814 04/11/2025 PRINTED 000055 AD BRAKES 780.14
2815 04/11/2025 PRINTED 000056 ADAM-HILL COMPANY, THE 256.40 2816 04/11/2025 PRINTED 000058 AECOM TECHNICAL SERVICES 73,562.97 2817 04/11/2025 PRINTED 000062 ALERT PEST CONTROL COMPAN 147.00 2818 04/11/2025 PRINTED 001139 ALLYSON AYONG 40.95
2819 04/11/2025 PRINTED 000074 AMAZON.COM SALES, INC. 2,065.14 2820 04/11/2025 PRINTED 000108 VWR INTERNATIONAL 1,074.36 2821 04/11/2025 PRINTED 001071 BETTINA WOLF-BLAKE 50.00
1.a
Packet Pg. 8
Attachment: Disbursements -FY 24-25 - 4-01 to 4-30-25 (5932 : Disbursements - Dated 4/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 05/07/2025 12:43
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2822 04/11/2025 PRINTED 000146 BLEYLE ELEVATOR, INC. 95.00 2823 04/11/2025 PRINTED 000906 BRISA RANCH LLC 417.16
2824 04/11/2025 PRINTED 000160 BROADMOOR LANDSCAPE SUPPL 540.49 2825 04/11/2025 PRINTED 000166 BURKE WILLIAMS AND SORENS 6,575.92 2826 04/11/2025 PRINTED 000178 NAF SERVICES, INC. 1,006.80 2827 04/11/2025 PRINTED 000189 CATHOLIC CHARITIES CYO OF 2,002.00 2828 04/11/2025 PRINTED 000190 CALIFORNIA DIESEL & POWER 11,258.36 2829 04/11/2025 PRINTED 000192 CDW GOVERNMENT, INC. 2,522.22 2830 04/11/2025 PRINTED 001277 CENTER HARDWARE AND SUPPL 3,718.00 2831 04/11/2025 PRINTED 000201 CHILDCARE CAREERS 907.00 2832 04/11/2025 PRINTED 000203 CINTAS CORPORATION #464 1,962.02 2833 04/11/2025 PRINTED 000244 CRESCO EQUIPMENT RENTALS 1,139.73 2834 04/11/2025 PRINTED 000248 CSG CONSULTANTS, INC. 2,392.50 2835 04/11/2025 PRINTED 000255 DARRYL PANG 1,125.00
2836 04/11/2025 PRINTED 000270 DE VERA, ARTHUR 1,400.00 2837 04/11/2025 PRINTED 000272 DELL MARKETING L.P. 507.79 2838 04/11/2025 PRINTED 001276 DRIVE LINE SERVICE OF SAN 2,409.07 2839 04/11/2025 PRINTED 000296 DUNN-EDWARDS CORPORATION 279.47 2840 04/11/2025 PRINTED 001061 EAST PENN MANUFACTURING C 392.26 2841 04/11/2025 PRINTED 001216 ENTENMANN-ROVIN CO 286.48 2842 04/11/2025 PRINTED 000323 EOA INC 7,623.55
2843 04/11/2025 PRINTED 000335 FASTRAK VIOLATION PROCESS 28.00 2844 04/11/2025 PRINTED 000335 FASTRAK INVOICE PROCESSIN 7.00 2845 04/11/2025 PRINTED 000350 FLYERS ENERGY, LLC 23,829.88 2846 04/11/2025 PRINTED 000355 FREYER & LAURETA, INC. 112,560.41 2847 04/11/2025 PRINTED 001272 GOLDEN BAY ELECTRIC 1,520.00 2848 04/11/2025 PRINTED 000377 GRAINGER 946.43
2849 04/11/2025 PRINTED 000390 HACH COMPANY 1,026.04
2850 04/11/2025 PRINTED 000395 HARRINGTON INDUSTRIAL PLA 3,075.54 2851 04/11/2025 PRINTED 000955 HD SUPPLY FORMERLY HOME D 614.87 2852 04/11/2025 PRINTED 000397 HDL COREN & CONE - PROP T 1,710.36 2853 04/11/2025 PRINTED 001284 HUNTER MCGRAW 2,104.80
2854 04/11/2025 PRINTED 000992 I&A CONTRACTOR, INC 28,331.01 2855 04/11/2025 PRINTED 001294 INFINITY CREATIVE ENTERPR 4,999.00 2856 04/11/2025 PRINTED 001106 INTERSTATE BATTERY SYSTEM 2,064.35 2857 04/11/2025 PRINTED 001293 JESUS ARANDA 50.00
2858 04/11/2025 PRINTED 001043 JOSEPH GOMEZ 50.00
2859 04/11/2025 PRINTED 000462 KIMBALL MIDWEST 4,952.78 2860 04/11/2025 PRINTED 000474 LAKESHORE LEARNING MATERI 2,217.06 2861 04/11/2025 PRINTED 001295 LWECO GROUP LLC 6,998.00 2862 04/11/2025 PRINTED 000515 MAXX METALS 312.86
2863 04/11/2025 PRINTED 000519 MC MASTER-CARR SUPPLY COM 1,718.84 2864 04/11/2025 PRINTED 000520 MCMILLAN ELECTRIC 6,469.15 2865 04/11/2025 PRINTED 001171 MK PRIVATE INVESTIGATION 220.00 2866 04/11/2025 PRINTED 001313 MMANC 65.00
2867 04/11/2025 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 386.09 2868 04/11/2025 PRINTED 000551 MUSCIO SECURITY 325.00
2869 04/11/2025 PRINTED 001147 NAOMI FUSON 129.50
2870 04/11/2025 PRINTED 000592 O'REILLY AUTO PARTS 365.36 2871 04/11/2025 PRINTED 000585 ANKAR CYCLES, INC. 253.47 2872 04/11/2025 PRINTED 000586 OCEANA SMOG TEST ONLY CEN 170.00 2873 04/11/2025 PRINTED 000587 OFFICE DEPOT 99.31
1.a
Packet Pg. 9
Attachment: Disbursements -FY 24-25 - 4-01 to 4-30-25 (5932 : Disbursements - Dated 4/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 05/07/2025 12:43
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2874 04/11/2025 PRINTED 999997 Sherry Chen 276.47
2875 04/11/2025 PRINTED 999998 August Dizon 2,000.00
2876 04/11/2025 PRINTED 999998 Irene Barrett 2,000.00
2877 04/11/2025 PRINTED 999998 Joedy Heilman 2,000.00
2878 04/11/2025 PRINTED 999998 Kelly Page 2,000.00
2879 04/11/2025 PRINTED 999998 Mary Gadwah 2,000.00
2880 04/11/2025 PRINTED 000593 ORION SAFETY PRODUCTS 2,578.75 2881 04/11/2025 PRINTED 000600 PACIFIC FIRE SAFE 478.88 2882 04/11/2025 PRINTED 000603 PACIFIC MANOR HARDWARE, I 576.39 2883 04/11/2025 PRINTED 000016 PACIFICA SCHOOL DISTRICT 14,546.00 2884 04/11/2025 PRINTED 000985 PAPE MACHINERY 1,837.09
2885 04/11/2025 PRINTED 000972 PLAN JPA 412.50
2886 04/11/2025 PRINTED 000663 PREFERRED ALLIANCE, INC. 141.00 2887 04/11/2025 PRINTED 000670 PROFORCE LAW ENFORCEMENT 1,450.35 2888 04/11/2025 PRINTED 000672 PUBLIC PARKING ASSOCIATES 800.00 2889 04/11/2025 PRINTED 000679 QUILL CORPORATION 1,009.35 2890 04/11/2025 PRINTED 000680 R & H WHOLESALE SUPPLY, I 2,578.32 2891 04/11/2025 PRINTED 000681 R & S ERECTION NORTH PENI 3,099.48 2892 04/11/2025 PRINTED 000684 SAN MATEO COUNTY RESOURCE 12,142.45 2893 04/11/2025 PRINTED 001048 RYAN BIANCULLI 149.80
2894 04/11/2025 PRINTED 000717 SAN MATEO DAILY JOURNAL 2,736.00 2895 04/11/2025 PRINTED 000729 SEAVIEW TIRE & BRAKE CENT 1,139.74 2896 04/11/2025 PRINTED 000730 SERRAMONTE FORD INC. 50.65 2897 04/11/2025 PRINTED 000742 SIGILLO SUPPLY, INC. 36.24 2898 04/11/2025 PRINTED 000719 SAN MATEO LAWN MOWER SHOP 45.99 2899 04/11/2025 PRINTED 000755 SOUTH CITY LUMBER 687.83 2900 04/11/2025 PRINTED 001137 STEVEN MANSKER 50.00
2901 04/11/2025 PRINTED 000805 T-MOBILE CORPORATION 554.86 2902 04/11/2025 PRINTED 001099 TANNER PACIFIC, INC 106,085.89 2903 04/11/2025 PRINTED 000778 TRAFFIC AND PARKING CONTR 742.76 2904 04/11/2025 PRINTED 000791 TERMINIX PROCESSING CENTE 1,051.00 2905 04/11/2025 PRINTED 000804 JOSE LUIS MONTES 775.00
2906 04/11/2025 PRINTED 001265 TOM CUMMING 50.00
2907 04/11/2025 PRINTED 001292 TOMAS RILEY 50.00
2908 04/11/2025 PRINTED 001140 TRAVIS MEYERHOFF 50.00
2909 04/11/2025 PRINTED 000817 TREE MANAGEMENT EXPERTS 3,479.40 2910 04/11/2025 PRINTED 001291 TSI INCORPORATED 13,094.20 2911 04/11/2025 PRINTED 000828 U.S. BANK 750.00
2912 04/11/2025 PRINTED 000829 UNIVERSAL BUILDING SERVIC 26,813.97 2913 04/11/2025 PRINTED 000830 ULINE SHIPPING SUPPLY SPE 2,234.57 2914 04/11/2025 PRINTED 000844 US FOODS, INC 8,210.42
2915 04/11/2025 PRINTED 000855 VERIZON WIRELESS 2,848.13 2916 04/11/2025 PRINTED 000855 VERIZON WIRELESS SERVICES 62.21 2917 04/11/2025 PRINTED 001049 VICENTE ROMERO 1,418.07
2918 04/11/2025 PRINTED 000897 SERRA YELLOW CAB 4,285.06 2919 04/11/2025 PRINTED 000900 ZEP SALES & SERVICE 547.80 2920 04/14/2025 VOID 000913 BENEFIT COORDINATORS CORP .00 2921 04/14/2025 VOID 000213 CALIFORNIA ASSN OF PROFES .00 2922 04/14/2025 VOID 000781 TEAMSTERS LOCAL #350 .00
2923 04/15/2025 PRINTED 000913 BENEFIT COORDINATORS CORP 9,754.60 2924 04/15/2025 PRINTED 000913 BENEFIT COORDINATORS CORP 9,873.09 2925 04/15/2025 PRINTED 000213 CALIFORNIA ASSN OF PROFES 59.00
1.a
Packet Pg. 10
Attachment: Disbursements -FY 24-25 - 4-01 to 4-30-25 (5932 : Disbursements - Dated 4/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 05/07/2025 12:43
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2926 04/15/2025 PRINTED 000213 CALIFORNIA ASSN OF PROFES 59.00 2927 04/15/2025 PRINTED 000213 CALIFORNIA ASSN OF PROFES 59.00 2928 04/15/2025 PRINTED 000781 TEAMSTERS LOCAL #350 975.00 2938 04/18/2025 PRINTED 000915 ASSOCIATION OF BAY AREA G 3,248.63 2939 04/18/2025 PRINTED 000062 ALERT PEST CONTROL COMPAN 280.00 2940 04/18/2025 PRINTED 001297 ALICIA MUHN 164.50
2941 04/18/2025 PRINTED 000074 AMAZON.COM SALES, INC. 444.50 2942 04/18/2025 PRINTED 001314 ANDERSONS SWIM & SCUBA 1,211.66 2943 04/18/2025 PRINTED 001023 ANGELA BOELDT 756.00
2944 04/18/2025 PRINTED 001104 ANVIL BUILDERS 268,375.00 2945 04/18/2025 PRINTED 001311 ARC DOCUMENT SOLUTIONS, L 181.30 2946 04/18/2025 PRINTED 000096 AT&T LONG DISTANCE 29.97 2947 04/18/2025 PRINTED 000096 AT&T LONG DISTANCE 49.52 2948 04/18/2025 PRINTED 000096 AT&T 155.55
2949 04/18/2025 PRINTED 000096 AT&T 31.30
2950 04/18/2025 PRINTED 000096 AT&T 31.65
2951 04/18/2025 PRINTED 000096 AT&T 31.65
2952 04/18/2025 PRINTED 000096 AT&T 61.75
2953 04/18/2025 PRINTED 000096 AT&T 34.18
2954 04/18/2025 PRINTED 000096 AT&T 66.63
2955 04/18/2025 PRINTED 000096 AT&T 516.06
2956 04/18/2025 PRINTED 000096 AT&T 138.47
2957 04/18/2025 PRINTED 000096 AT&T 5,615.03
2958 04/18/2025 PRINTED 000124 BAY POWER LLC GENERATOR S 3,542.00 2959 04/18/2025 PRINTED 000147 BLUE RIBBON SUPPLY COMPAN 1,361.31 2960 04/18/2025 PRINTED 000178 NAF SERVICES, INC. 1,495.73 2961 04/18/2025 PRINTED 000187 CAROLLO 25,010.33
2962 04/18/2025 PRINTED 000190 CALIFORNIA DIESEL & POWER 162,483.71 2963 04/18/2025 PRINTED 000191 CREATIVE DIGITAL AGENCY I 2,217.50 2964 04/18/2025 PRINTED 001277 CENTER HARDWARE AND SUPPL 231.24 2965 04/18/2025 PRINTED 000194 CENTRISYS 3,238.50
2966 04/18/2025 PRINTED 000201 CHILDCARE CAREERS 8,182.00 2967 04/18/2025 PRINTED 001310 CHRISTOPHER J SWANSON 4,995.00 2968 04/18/2025 PRINTED 000203 CINTAS CORPORATION #464 3,542.59 2969 04/18/2025 PRINTED 000203 CINTAS 251.13
2970 04/18/2025 PRINTED 001312 CIVITAS ADVISORS 10,413.66 2971 04/18/2025 PRINTED 000224 COMCAST 91.22
2972 04/18/2025 PRINTED 001012 CORE & MAIN LP 821.14
2973 04/18/2025 PRINTED 000240 COTTON, SHIRES & ASSOCIAT 11,870.21 2974 04/18/2025 PRINTED 000248 CSG CONSULTANTS, INC. 2,560.00 2975 04/18/2025 PRINTED 000253 C.W.E.A. 121.00
2976 04/18/2025 PRINTED 000253 C.W.E.A. 1,205.00
2977 04/18/2025 PRINTED 000253 C.W.E.A. 1,444.00
2978 04/18/2025 PRINTED 000253 C.W.E.A. 1,125.00
2979 04/18/2025 PRINTED 000253 C.W.E.A. 1,125.00
2980 04/18/2025 PRINTED 000253 C.W.E.A. 1,390.00
2981 04/18/2025 PRINTED 000265 DAVEY TREE EXPERT COMPANY 112,110.00 2982 04/18/2025 PRINTED 000287 DOOLEY ENTERPRISES, INC. 1,959.05 2983 04/18/2025 PRINTED 000292 DU-ALL SAFETY, LLC 1,950.00 2984 04/18/2025 PRINTED 000296 DUNN-EDWARDS CORPORATION 275.51 2985 04/18/2025 PRINTED 001061 EAST PENN MANUFACTURING C 702.96 2986 04/18/2025 PRINTED 000306 EARLY CHILDHOOD EDUCATION 325.12
1.a
Packet Pg. 11
Attachment: Disbursements -FY 24-25 - 4-01 to 4-30-25 (5932 : Disbursements - Dated 4/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 05/07/2025 12:43
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2987 04/18/2025 PRINTED 000318 EMCOR SERVICES 1,680.00
2988 04/18/2025 PRINTED 001130 FISHER ROSEMOUNT SYSTEM I 1,159.31 2989 04/18/2025 PRINTED 000346 FISHER SCIENTIFIC 1,419.59 2990 04/18/2025 PRINTED 000350 FLYERS ENERGY, LLC 10,313.71 2991 04/18/2025 PRINTED 001191 FRANK L VELEZ 840.00
2992 04/18/2025 PRINTED 000355 FREYER & LAURETA, INC. 29,683.00 2993 04/18/2025 PRINTED 000363 GHD INC. 12,357.85
2994 04/18/2025 PRINTED 001129 GOVERNMENT FINANCE SERVIC 1,267.50 2995 04/18/2025 PRINTED 000377 GRAINGER 3,859.16
2996 04/18/2025 PRINTED 000952 HARDY DIAGNOSTICS 388.26 2997 04/18/2025 PRINTED 000405 HI-TECH EMERGENCY VEHICLE 247.77 2998 04/18/2025 PRINTED 000402 HILTON IRENE 1,540.00
2999 04/18/2025 PRINTED 000455 KASEYA US LLC 97.85
3000 04/18/2025 PRINTED 000462 KIMBALL MIDWEST 5,492.56 3001 04/18/2025 PRINTED 000463 KING, KATHLEEN 291.20
3002 04/18/2025 VOID 001315 KYLE SUNDBY .00
3003 04/18/2025 PRINTED 001300 LORI HOPE IZABELLE 431.20 3004 04/18/2025 PRINTED 000496 LUHDORFF AND SCALMANINI C 228.00 3005 04/18/2025 PRINTED 000514 MATCO TOOLS 11,419.60
3006 04/18/2025 PRINTED 000015 NORTH COAST COUNTY WATER 10,029.30 3007 04/18/2025 PRINTED 000592 O'REILLY AUTO PARTS 1,726.87 3008 04/18/2025 PRINTED 000587 OFFICE DEPOT 82.38
3009 04/18/2025 PRINTED 000602 OMMM PACIFICA 4,743.20
3010 04/18/2025 PRINTED 999997 RYAN STILES 4,528.78
3011 04/18/2025 PRINTED 999998 Nancy Bigler 2,000.00
3012 04/18/2025 PRINTED 999998 Rebecca Madsen 2,000.00
3013 04/18/2025 PRINTED 999998 Scott McIntosh 2,000.00
3014 04/18/2025 PRINTED 000600 PACIFIC FIRE SAFE 478.88 3015 04/18/2025 PRINTED 000603 PACIFIC MANOR HARDWARE, I 21.95 3016 04/18/2025 PRINTED 000638 PENINSULA UNIFORMS & EQUI 1,487.04 3017 04/18/2025 PRINTED 000642 PET FOOD EXPRESS 7.98
3018 04/18/2025 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 111.47 3019 04/18/2025 PRINTED 000656 POLYDYNE INC. 26,534.82
3020 04/18/2025 PRINTED 000679 QUILL CORPORATION 379.28 3021 04/18/2025 PRINTED 001050 RANGER PIPELINES 395,211.40 3022 04/18/2025 PRINTED 000704 ROSS, LAURIE 105.00
3023 04/18/2025 PRINTED 001296 ROXANNE MARIE SELIGER 3,686.20 3024 04/18/2025 PRINTED 001199 SABRINA KRENN 85.40
3025 04/18/2025 PRINTED 000710 SAFETY-KLEEN CORP. 425.15 3026 04/18/2025 PRINTED 000715 BENNETT & WILLIAMS VETERI 5,167.17 3027 04/18/2025 PRINTED 001137 STEVEN MANSKER 725.44
3028 04/18/2025 PRINTED 000776 SYNAGRO WEST, LLC 14,079.34 3029 04/18/2025 PRINTED 000780 TELECOMMUNICATIONS ENGINE 1,770.50 3030 04/18/2025 PRINTED 000791 TERMINIX PROCESSING CENTE 166.00 3031 04/18/2025 PRINTED 001021 TOWNSEND PUBLIC AFFAIRS, 20,000.00 3032 04/18/2025 PRINTED 000823 TECHNICAL SAFETY SERVICES 1,273.83 3033 04/18/2025 PRINTED 000828 U.S. BANK EQUIPMENT FINAN 308.36 3034 04/18/2025 PRINTED 000837 UNIVAR SOLUTIONS USA INC 1,385.53 3035 04/18/2025 PRINTED 001305 VALENTINA SUZANNE LINSANG 976.50 3036 04/18/2025 PRINTED 001190 VANESSA MOSQUEDA VELEZ 504.00 3037 04/18/2025 PRINTED 000854 VERITIV OPERATING COMPANY 1,054.70 3038 04/18/2025 PRINTED 000874 UPS STORE 1468 490.93
1.a
Packet Pg. 12
Attachment: Disbursements -FY 24-25 - 4-01 to 4-30-25 (5932 : Disbursements - Dated 4/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 05/07/2025 12:43
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 3039 04/18/2025 PRINTED 000880 WHITE CAP CONST. SUPPLY 2,253.87 3040 04/18/2025 PRINTED 000137 BCC BENEFIT COORDINATORS 16,282.20 3041 04/18/2025 PRINTED 000137 BCC BENEFIT COORDINATORS 539.50 3042 04/18/2025 PRINTED 000781 TEAMSTERS LOCAL #350 924.00 3053 04/24/2025 PRINTED 001260 ACCESS MASTERS INC. 20,120.00 3054 04/24/2025 PRINTED 000055 AD BRAKES 573.92
3055 04/24/2025 PRINTED 000062 ALERT PEST CONTROL COMPAN 133.00 3056 04/24/2025 PRINTED 000074 AMAZON.COM SALES, INC. 3,580.33 3057 04/24/2025 PRINTED 000075 AMERICAN FIDELITY ADMINIS 640.30 3058 04/24/2025 PRINTED 001314 ANDERSONS SWIM & SCUBA 225.64 3059 04/24/2025 PRINTED 001104 ANVIL BUILDERS 387,125.00 3060 04/24/2025 PRINTED 000945 AQUATIC INFORMATICS, INC 5,228.73 3061 04/24/2025 PRINTED 000108 VWR INTERNATIONAL 1,879.11 3062 04/24/2025 PRINTED 000130 BEARING AGENCIES INC 4,735.56 3063 04/24/2025 PRINTED 000147 BLUE RIBBON SUPPLY COMPAN 4,297.34 3064 04/24/2025 PRINTED 000150 BOB GRAF 203.00
3065 04/24/2025 PRINTED 000178 NAF SERVICES, INC. 1,006.80 3066 04/24/2025 PRINTED 000190 CALIFORNIA DIESEL & POWER 23,103.78 3067 04/24/2025 VOID 001277 CENTER HARDWARE AND SUPPL 2,569.87 3068 04/24/2025 PRINTED 000201 CHILDCARE CAREERS 1,018.80 3069 04/24/2025 PRINTED 000002 CITY 0F BRISBANE 195.00
3070 04/24/2025 PRINTED 000011 CITY OF DALY CITY 5,774.00 3071 04/24/2025 PRINTED 000224 COMCAST 378.70
3072 04/24/2025 PRINTED 001013 CONSENSUS CLOUD SOLUTIONS 121.13 3073 04/24/2025 PRINTED 000931 CORODATA RECORDS MANAGEME 506.85 3074 04/24/2025 PRINTED 000240 COTTON, SHIRES & ASSOCIAT 2,275.00 3075 04/24/2025 PRINTED 001319 CRITICAL REACH 560.00
3076 04/24/2025 PRINTED 000248 CSG CONSULTANTS, INC. 9,610.00 3077 04/24/2025 PRINTED 001122 CUMMINS SALES AND SERVICE 656.25 3078 04/24/2025 PRINTED 000253 C.W.E.A. 121.00
3079 04/24/2025 PRINTED 001326 JOHN PAUL DA ROZA 100.00 3080 04/24/2025 PRINTED 001266 DEVELOPMENT ADVISORY SERV 13,200.00 3081 04/24/2025 PRINTED 000270 DE VERA, ARTHUR 700.00
3082 04/24/2025 PRINTED 000291 DRYCO CONSTRUCTION, INC. 109,359.25 3083 04/24/2025 PRINTED 000292 DU-ALL SAFETY, LLC 2,670.00 3084 04/24/2025 PRINTED 000293 DUBOCE JANITORIAL SERVICE 1,400.00 3085 04/24/2025 PRINTED 000296 DUNN-EDWARDS CORPORATION 98.98 3086 04/24/2025 PRINTED 001061 EAST PENN MANUFACTURING C 375.40 3087 04/24/2025 PRINTED 000309 ECS IMAGING, INC. 14,858.25 3088 04/24/2025 PRINTED 001324 ELIZABETH SOLIS 132.13
3089 04/24/2025 PRINTED 000332 EXPERIAN 100.00
3090 04/24/2025 PRINTED 000335 FASTRAK VIOLATION PROCESS 12.00 3091 04/24/2025 PRINTED 000335 FASTRAK INVOICE PROCESSIN 56.00 3092 04/24/2025 PRINTED 000339 FEDEX 47.21
3093 04/24/2025 PRINTED 001041 FERGUSON ENTERPRISES 634.06 3094 04/24/2025 PRINTED 001238 GOLDEN STATE EMERGENCY VE 117.75 3095 04/24/2025 PRINTED 000377 GRAINGER 1,425.05
3096 04/24/2025 PRINTED 000380 GRANITE ROCK COMPANY #265 3,358.66 3097 04/24/2025 PRINTED 000390 HACH COMPANY 101.67
3098 04/24/2025 PRINTED 000952 HARDY DIAGNOSTICS 499.26 3099 04/24/2025 PRINTED 000399 HERC RENTALS INC. 939.75 3100 04/24/2025 PRINTED 000392 HALF MOON BAY BUILDING & 1,134.22
1.a
Packet Pg. 13
Attachment: Disbursements -FY 24-25 - 4-01 to 4-30-25 (5932 : Disbursements - Dated 4/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 05/07/2025 12:43
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 3101 04/24/2025 PRINTED 000406 HOME DEPOT CREDIT SERVICE 3,744.04 3102 04/24/2025 PRINTED 000411 HEART OF SAN MATEO COUNTY 3,166.64 3103 04/24/2025 PRINTED 001284 HUNTER MCGRAW 860.94
3104 04/24/2025 PRINTED 000434 JAMES FORD, INC. 6,782.21 3105 04/24/2025 PRINTED 001328 JEREMY STAFFORD 450.00
3106 04/24/2025 PRINTED 001322 JORGE HERNANDEZ 209.00
3107 04/24/2025 PRINTED 000457 KBA DOCUSYS 183.67
3108 04/24/2025 PRINTED 000462 KIMBALL MIDWEST 4,519.27 3109 04/24/2025 PRINTED 000481 LEAGUE OF CALIFORNIA CITI 500.00 3110 04/24/2025 PRINTED 000487 LEXIPOL LLC 6,142.43
3111 04/24/2025 PRINTED 000492 CAPITAL ONE TRADE CREDIT 1,402.05 3112 04/24/2025 PRINTED 000999 LUBE SQUAD OF SFO, LLC 1,736.03 3113 04/24/2025 PRINTED 000519 MC MASTER-CARR SUPPLY COM 1,625.94 3114 04/24/2025 PRINTED 000525 MOORE IACOFANO GOLTSMAN, 29,777.31 3115 04/24/2025 PRINTED 000534 MISSION VALLEY FORD TRUCK 50.69 3116 04/24/2025 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 109.92 3117 04/24/2025 PRINTED 000015 NORTH COAST COUNTY WATER 8,291.64 3118 04/24/2025 PRINTED 001083 NATIONAL DRIVING SCHOOL, 2,500.00 3119 04/24/2025 PRINTED 001321 NICHOLAS RUBIO 261.00
3120 04/24/2025 PRINTED 000592 O'REILLY AUTO PARTS 1,726.87 3121 04/24/2025 PRINTED 000585 ANKAR CYCLES, INC. 36,986.68 3122 04/24/2025 PRINTED 000587 OFFICE DEPOT 21.37
3123 04/24/2025 PRINTED 000602 OMMM PACIFICA 4,743.20
3124 04/24/2025 PRINTED 999998 Jodie Rinck 2,000.00
3125 04/24/2025 PRINTED 999998 Mahdi Ashktorab 2,000.00 3126 04/24/2025 PRINTED 000603 PACIFIC MANOR HARDWARE, I 29.66 3127 04/24/2025 PRINTED 000605 PACIFIC OFFICE AUTOMATION 294.75 3128 04/24/2025 PRINTED 000605 PACIFIC OFFICE AUTOMATION 402.64 3129 04/24/2025 PRINTED 000636 PEERY & ASSOCIATES INCORP 550.00 3130 04/24/2025 PRINTED 000645 PETERSON TRUCKS,INC. 483.68 3131 04/24/2025 PRINTED 000645 PETERSON TRUCKS 33.79
3132 04/24/2025 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 197,269.00 3133 04/24/2025 PRINTED 000666 PRINT COPY XPRESS 412.09 3134 04/24/2025 PRINTED 001095 PRO-WEST & ASSOCIATES, IN 12,500.00 3135 04/24/2025 PRINTED 000670 PROFORCE LAW ENFORCEMENT 13,822.28 3136 04/24/2025 VOID 000678 QUARTZ LAMPS, LNC. 25.91
3137 04/24/2025 PRINTED 000679 QUILL CORPORATION 753.02 3138 04/24/2025 PRINTED 000680 R & H WHOLESALE SUPPLY, I 4.29 3139 04/24/2025 PRINTED 000683 RANEY PLANNING AND MANAGE 2,768.53 3140 04/24/2025 PRINTED 001050 RANGER PIPELINES 906,358.90 3141 04/24/2025 PRINTED 001070 REBECCA COLLIER 415.80
3142 04/24/2025 PRINTED 000691 RICE LAKE WEIGHING SYSTEM 1,419.07 3143 04/24/2025 PRINTED 000982 S.R. ROSE ENGINEERING, IN 6,553.60 3144 04/24/2025 PRINTED 000021 SAN MATEO COUNTY TAX COLL 1,787.00 3145 04/24/2025 PRINTED 000021 SAN MATEO COUNTY SHERIFF' 2,635.00 3146 04/24/2025 PRINTED 000717 SAN MATEO DAILY JOURNAL 1,008.00 3147 04/24/2025 PRINTED 001035 SARAH COFFEY 44.00
3148 04/24/2025 PRINTED 000730 SERRAMONTE FORD INC. 1,048.00 3149 04/24/2025 PRINTED 000731 SERVICE PRESS, INC. 259.94 3150 04/24/2025 PRINTED 000735 SFO MEDICAL CLINIC 200.00 3151 04/24/2025 PRINTED 000739 SHOE DEPOT INC 211.64
3152 04/24/2025 PRINTED 000745 HADRONEX INC. 9,374.84
1.a
Packet Pg. 14
Attachment: Disbursements -FY 24-25 - 4-01 to 4-30-25 (5932 : Disbursements - Dated 4/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 05/07/2025 12:43
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 3153 04/24/2025 PRINTED 000025 SAN MATEO COUNTY MOSQUITO 72.23 3154 04/24/2025 PRINTED 000993 SOUTHWEST STRATEGIES LLC 1,772.50 3155 04/24/2025 PRINTED 000791 TERMINIX PROCESSING CENTE 185.00 3156 04/24/2025 PRINTED 000793 THATCHER COMPANY INC 8,746.50 3157 04/24/2025 PRINTED 000802 THOMSON WEST 445.12
3158 04/24/2025 PRINTED 000009 TOWN OF COLMA 1,650.00
3159 04/24/2025 PRINTED 000827 TYLER TECHNOLOGIES 1,332.00 3160 04/24/2025 PRINTED 000829 UNIVERSAL BUILDING SERVIC 27,723.97 3161 04/24/2025 PRINTED 000846 USA BLUE BOOK 965.27
3162 04/24/2025 PRINTED 000855 VERIZON WIRELESS 2,763.23 3163 04/24/2025 PRINTED 000855 VERIZON WIRELESS SERVICES 1,202.22 3164 04/24/2025 PRINTED 000874 UPS STORE 1468 364.94
3165 04/24/2025 PRINTED 000879 WEX HEALTH, INC. 113.75
3166 04/24/2025 PRINTED 000885 WINTZELL YLVA 7,467.60
430 CHECKS CASH ACCOUNT TOTAL 4,724,136.74 .00
1.a
Packet Pg. 15
Attachment: Disbursements -FY 24-25 - 4-01 to 4-30-25 (5932 : Disbursements - Dated 4/1/2025 through City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 05/07/2025 12:43
User: 5234lxie
Program ID: apchkrcn
UNCLEARED CLEARED
430 CHECKS FINAL TOTAL 4,724,136.74 .00
** END OF REPORT - Generated by Lucy Xie **
1.a
Packet Pg. 16
Attachment: Disbursements -FY 24-25 - 4-01 to 4-30-25 (5932 : Disbursements - Dated 4/1/2025 through
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/12/2025
1 SUBJECT:
Approval of Minutes
RECOMMENDED ACTION:
Move to approve the minutes for the April 14, 2025 City Council Special and Regular Meeting.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Move to approve the minutes for the April 14, 2025 City Council Special and Regular Meeting (Attachment A).
FISCAL IMPACT:
Within budgeted operational expenses.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (PDF) 2 Packet Pg. 17
CITY OF PACIFICA
CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Sue Beckmeyer
Mayor pro Tem Christine Boles
Councilmember Mary Bier
Councilmember Mayra Espinosa
Councilmember Greg Wright
City Council Regular Meeting 1 April 14, 2025
SPECIAL AND REGULAR MEETING
April 14, 2025 (MONDAY)
www.cityofpacifica.org
Mayor Sue Beckmeyer called the meeting to order on April 14, 2025 at 5:30 PM 5:30 PM - CLOSED SESSION
00a. CONFERENCE WITH LABOR NEGOTIATORS - Government Code section 54957.6 - Agency designated representatives: Mark Wilson, Allison Hernandez of Burke, Williams, and Sorenson; Employee organizations: Fire Battalion Chiefs, IAFF Local 2400; Fire Fighters, IAFF Local 240; Management Unit, Teamsters Local 350 ; Miscellaneous Employee, Teamster Local 856; Pacifica Police Officers Association; Police Mgmt. & Police Supervisors; Wastewater Treatment Plant Teamsters Local 856
7:00 PM OPEN SESSION
Call to Order
Mayor Beckmeyer reconvened the meeting at 7:03 p.m.
Attendee Name Title Status Arrived
Sue Beckmeyer Mayor Present
Christine Boles Mayor pro Tem Present
Mary Bier Councilmember Present
Mayra Espinosa Councilmember Present
Greg Wright Councilmember Present
City Clerk Coffey took a verbal roll call.
Staff Present: Kevin Woodhouse, City Manager; Denise Bazzano, Asst. City Attorney; Yulia Carter, Asst. City Manager; Samantha Updegrave, Community Development Director; Maria Sarasua, Police Chief; Louis Sun, PW Interim Director; Roland Yip, PW Dep. Director (Field Services/Engineering); Scott Leslie, PB&R Director; Marisol Gómez, Finance & Administrative Services Director; Tara Schiff, Economic Development Manager; Zach Harris, Human Resources Manager; Sarah Coffey, City Clerk; Emily La, Dep. City Clerk.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 2 April 14, 2025
Reading of Land Acknowledgment
Mayor Beckmeyer read the Land Acknowledgment.
Salute to the Flag led by Councilmember Bier
Closed Session Report
Asst. City Attorney Bazzano stated that there was no reportable action.
Mayor Beckmeyer stated that, for Agenda Item #5, the appellant has requested a continuance and the public hearing will be continued to the April 28 Council Meeting. She stated that they will need a motion by Council to move that item to the April 28 City Council meeting.
Councilmember Wright moved to continue Agenda Item #5 to the April 28 City Council meeting; seconded by Mayor pro Tem Boles.
CONTINUE AGENDA ITEM #5 TO APRIL 28 CITY COUNCIL MEETING RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Wright, Councilmember
SECONDER: Christine Boles, Mayor pro Tem
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
Mayor Bier requested to move Council Communications to the end of the agenda.
Council agreed.
SPECIAL PRESENTATIONS
A. Proclamation: Earth Day / PelicanFest April 26, 2025 Mayor Beckmeyer read a proclamation in honor of Earth Day/Pelican Fest. She then invited Margo Meiman as a member of the Pacific Beach Coalition (PBC) to accept the proclamation.
Margo Meiman stated that she moved to Pacifica 20 years ago and volunteered for PBC and now works for PBC part-time. She stated that all their volunteers are site captains. She thanked Council for this proclamation. They are pleased to have a strong partnership of many years with Pacifica. She invited the community to Linda Mar State Beach on April 26 and invited all to take action on behalf of the earth. People who wish to learn about the locations to for earth action or sign up can go to Pacific Beach Coaltion’s website.
Mayor pro Tem Boles thanked her for being present. She stated that it is a mixed emotion knowing that it is President Lynn Adam’ last year as leadership. She is proud of all the work they do, not just cleaning the beaches, but educating our youth and inspiring a love of the ocean and responsibility for keeping our beaches clean. She referred to a book by Ayana Elizabeth Johnson, an ocean scientist and policymaker, called What If We Get it Right? Visions of a Climate Future. She stated that we all love the ocean and the fact that PBC provides the work as well as an outlet for everyone to make a difference is huge.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 3 April 14, 2025
Councilmember Bier thanked everyone from PBC. She stated that she has beautiful memories attached to Earth Day and there are beautiful ways we can to participate with layers of people that the Beach Coalition has touched in many different ways and she appreciates that.
Mayor Beckmeyer thanked Lynn Adams and PBC for all the effort that goes into the education piece and creating the tools sent to their schools each year and creating a personal connection.
She is proud of the work that was done last year by Cabrillo School group at the beach. She thanked PBC for the opportunities that they give us.
Councilmember Wright stated that PBC has acted as a community conscience in terms of building a respect for the beach, ocean, and environment, and for each other in the way they pull people together to help serve that common goal of maintaining our pristine environment the way we have it. He sees them everywhere working on it and it is an impressive feat for anyone to take on and he has so much respect for them in what they do.
Councilmember Espinosa stated volunteering for PBC is one of her favorite activities. She cannot imagine Pacifica without all the work they do. She feels that she accomplishes so much during the beach cleanups and she thanks them for what they do.
Mayor Beckmeyer opened public comments.
Suzanne Moore, Pacifica, thanked PBC, the site captains, and volunteers for everything they do for our coast and beaches and long live pelicans.
Mayor Beckmeyer closed public comments.
Lynn Adams, President of the Pacific Beach Coalition, stated it is a very big group effort. She thanked Pacifica for its sponsorship and supporting them. She stated that financial support is also important and she thanked the City for supporting them with time, effort, participation, and sponsorship. They look forward to seeing everyone at the Pelican Fest.
B. Proclamation: Volunteer Appreciation Month - April 2025 Mayor Beckmeyer asked all committee and commission members in the audience to stand near the podium, including Pacific Beach Coalition volunteers and CERT volunteers, as they are essential to the ongoing work of the City. She then read the proclamation honoring Volunteer Appreciation Month. She then thanked everyone in the room including all the volunteers engaging with Council and helping the City grow.
Councilmember Bier thanked all the volunteers and encouraged people to keep applying for committees and commissions.
Mayor pro Tem Boles stated there are so many ways people volunteer and give back. She has never been in a place with this level of community and service from all walks of life. She shared a quote from Desmond Tutu: “Do your little bit of good where you are; it's those little bits of good put together that overwhelm the world.” She stated everyone has different skills and capacities but we do what we can to help each other and our City. She also thanked former Councilmember Tygarjas Bigstyck as councilmembers volunteer at a level of service.
Councilmember Espinosa stated that she also used to volunteer for the Beautification Committee which did so much work. She thanked the volunteers for what they do.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 4 April 14, 2025
Councilmember Wright stated that volunteers are inspirational and represent what the spirit of Pacifica is. He thanked them for all the hard work they do to make our community better for each and every one of us.
Mayor Beckmeyer stated there are growing generations of continued volunteerism in Pacifica and they are the muscle that keeps Pacifica going. She called for a 10-minute break and then reconvened the meeting.
CONSENT CALENDAR
Mayor Beckmeyer opened public comments and, seeing no one, closed public comments.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Christine Boles, Mayor pro Tem
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
1. Approval of Disbursements for 03/01/25 through 03/31/25.
PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of March 2025.
2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the March 1, 2025 City Council Special Meeting / Study Session and the March 10, 2025 City Council Special and Regular Meeting.
3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
4. Resolution to Approve Rockaway Pump Station Rehabilitation and Repair Project C006 PROPOSED ACTION: Adopt a Resolution: (A) Approving the Construction Contract with Blocka Construction, Inc. in an amount of $488,00; (B) Approving a Task Order No. 2 with Hazen and Sawyer in an amount of $53,310; (C) Authorizing a budget authority in the amount of $646,906.50, which includes contingencies in an amount not to exceed twenty percent (20%) of the Construction Contract amount and fifteen percent (15%) of the Engineering Services During Construction Amounts; (E) Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and (F) Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Rockaway Pump Station Rehabilitation and Repair Project C006.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Clif Lawrence, Pacifica, referred to the Quarry Site SB 330 Preliminary Application by the owner of the quarry and he eagerly awaited more details. He shared a suggestion that they work with the indigenous community to come up with something agreeable to both.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 5 April 14, 2025
Ken Miles, Pacifica, stated he moved to Vallemar approximately 50 years ago and shared his concerns of losing trees in the area and lack of proper notice in the process. He recommended PG&E underground their utilities and replant trees.
Lynn Adams, Pacifica, invited everyone to come and enjoy the day with the community at Earth Day and Pelican Fest on April 26.
Brendan Berman, Pacifica, stated he is a member of the Pacifica Pride planning committee and shared information on the Pacifica Pride Festival on June 7 at Ingrid B. Lacey School.
Suzanne Moore, Pacifica, stated people on NextDoor are questioning the parked RVs on Oceana and Milagra, which are allotted spots for the Temporary Safe Parking Program (TSPP).
She praised the success of TSPP and the City’s financial support to extend the program and address the barriers to achieving our goals. She also shared next steps regarding TSPP.
Summer Lee, Pacifica, referred to Mr. Lawrence’s public comment regarding the new quarry plan, and she asked that Council, staff, and the community think of a new model that is not environment versus affordable housing. She encouraged everyone to join hands in finding a way for Pacifica to be healthy.
Mike Wahlman, Pacifica, referred to the Pacifica Pride announcement and stated that they will also be hosting a pet adoption event across the street from IBL on that same date. He referred to the quarry housing possibility and he would like to hear more about it.
COUNCIL COMMUNICATIONS
Mayor pro Tem Boles announced an event taking place on April 29 at Council Chambers called "Offshore Reef Proposal," where a group of engineers and coastal scientists would host a panel to discuss an offshore reef design idea for protection of Sharp Park.
STAFF COMMUNICATIONS
City Manager Woodhouse had no critical staff communications.
PUBLIC HEARINGS
5. Consideration of an appeal of the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025, issued to Seaweed Holistics, LLC., located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640)
PROPOSED ACTION: Move to adopt the attached Resolution to DENY the appeal submitted by Ana Leaňo-Williams (Appellant) and UPHOLD the City’s Notice of Expiration of Cannabis Public Safety License/Termination of Cannabis Activity Permit and Cessation of Operations dated March 19, 2025, issued to Seaweed Holistics, LLC., located at 450 Dondee Street, Unit #2, Pacifica, CA 94044 (APN 022-021-640) Following the Closed Session Report, Mayor Beckmeyer stated that, for Agenda Item #5, the appellant has requested a continuance and the public hearing will be continued to the April 28 Council Meeting. Councilmember Wright made a motion to continue Agenda Item #5 to the April 28 City Council meeting, which was seconded by Mayor pro Tem Boles. The motion passed unanimously.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 6 April 14, 2025
RESULT: TABLED [UNANIMOUS] Next: 4/28/2025 7:00 PM
MOVER: Greg Wright, Councilmember
SECONDER: Christine Boles, Mayor pro Tem
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
6. Continuation of deliberations following the February 24, 2025, Public Hearing on a proposed ordinance repealing and replacing Article 49 of Title 9, Chapter 4 of the City of the Pacifica Municipal Code (“Short-Term Rentals”); making certain amendments to Article 29 of Title 9, Chapter 4, Section 9-4.2904 (“Exempted Signs”) of the Pacifica Municipal Code; and finding the adoption of the Ordinance exempt from the California Environmental Quality Act (CEQA).
PROPOSED ACTION: Continue deliberations from the adjourned Public Hearing held on February 24, 2025, provide final direction to the City Manager for revisions to the draft Ordinance, and direct the City Manager to refer revisions back to the Planning Commission for review and a recommendation.
Mayor Beckmeyer reopened public comments on the continuation of deliberations following the February 24, 2025 public hearing on a proposed ordinance repealing and replacing Article 49, Title 9, Chapter 4 of the City’s municipal code on short-term rentals (STRs).
Clif Lawrence, Pacifica, asked that Council lower the maximum number of unhosted nights from 90 to 60 and require hosted STRs to have operators on-site from 10 pm to 8 am.
Mayor Beckmeyer closed public comments.
Community Development Director Updegrave presented the staff report. She concluded by stating that Council would address the following: maximum rental nights, allowing ADUs to be the primary residence for hosted STRs, occupancy limits, and complaint response time. She confirmed that staff received direction on the following: STR inspections to include life safety issues, inspections for all STRs (hosted and unhosted), platform accountability using the City of Santa Monica’s ordinance as a model, and parking requirements for one off-street space per legally permitted bedroom rented as an STR citywide.
Councilmember Wright asked what happens after deliberations and how long before we have an enforceable ordinance.
Community Development Director Updegrave stated, because some changes directed are substantive, staff will take final direction, make revisions to the ordinance, return to the Planning Commission for review and a vote, and then bring it back to Council. Staff would reintroduce the ordinance to Council with a new public hearing and have a second reading for adoption.
Councilmember Wright asked about Coastal Commission.
Community Development Director Updegrave stated, for the Coastal Commission, we will need to submit an LCP amendment after Council adopts an ordinance.
Councilmember Wright asked if that LCP amendment has any effect on avoiding any future Builder’s Remedy applications.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 7 April 14, 2025
Community Development Director Updegrave stated that it should not.
Mayor Beckmeyer mentioned that there was a question from Council to staff regarding adding a question to the application about HOAs. She stated that we had given direction asking for that to be included in the application and confirmed that will be done. She would like to discuss the issue of hosted STR and the host’s presence on-site during the time. She also wanted to clarify operators versus owners.
Mayor pro Tem Boles stated it was important to have a definition of “natural person,” “operator,” and “responsible party” (clarifying hosted and unhosted). She would also like to talk about signage and the content required on the sign, insurance requirements, the website and the maps and what Council was looking for, suggested language from Better Neighbors LA regarding “private right of action,” and noise monitors and minimum DBA.
Mayor Beckmeyer referred to the website and map. She realized the nature of STRs is not static and she would like to hear from staff on exactly what the issues are regarding creating a map. She stated she is willing to dive into the issue of max rental nights.
Mayor Beckmeyer referred to the question of 60 nights versus 90 nights for max rental night.
City Manager Woodhouse stated that there have been comments made that Coastal Commission staff was recommending 60 nights and he reiterated that this was in the previous report expressing Coastal Commission staff’s position; that is not true, as Coastal Commission staff said 60 or 90 is up to the City and they want to know the rationale for how the decision was made. He reminded Council that a decision about 60 nights versus 90 nights has a direct financial impact to the program.
Councilmember Espinosa does not live next to a rental but she can see the pain of someone living next to a STR. She stated that parking is an issue at all of the locations and she thinks 60 nights are plenty.
Councilmember Wright stated, while he is in favor of the 60 nights, to offer our citizens a much deserved relief, it is incumbent upon Council to make that decision that we have a financial responsibility to fix the financial side of that problem.
Councilmember Bier agreed. She first thought 60 nights was fine, but we are making a lot of cuts and changes to this program and we do not know what that will look like. We have not implemented any of it and we do not know what the effects are going to be budgetarily or how it will play out in our community. She thinks we need to be careful with this, specifically because of the budget, and is it safe to try 90 nights and, if it is not working for the community, can we go back and change it.
Mayor Beckmeyer asked, if we were to allow 90 nights, go forward with that, and later want to adjust, what would the process look like for both coastal zone and out of coastal zone.
City Manager Woodhouse stated, generally, with the program and because it will take some time for approval from the Coastal Commission for the LCP amendment, once that goes into effect, we would have time monitoring the program and see how it is working and, at some future year, there might be not only that issue but other issues that we will want to tweak in the program and bring the ordinance back for additional revisions and we go through the same process again. He stated to change the ordinance while it is pending before the Coastal
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 8 April 14, 2025
Commission would not be productive to do but would be possible.
Mayor Beckmeyer asked what his assessment is of what the Coastal Commission staff thinks our rationale is now regarding this issue.
City Manager Woodhouse stated that his assessment is that we do not know what Coastal Commission staff is going to say about the whole package in the end and recommend to the Coastal Commission as they do not know the extent of all the restrictions being put in place on this program. Coastal Commission has concerns about housing supply and options for visitors who are visiting the coastal zone. He stated that it will be a very specific analysis and they will want specific data from the City in order to conduct their analysis and recommendation to the Coastal Commission. Given all the parking restrictions and primary residents, they may look at those and think there are not very many rental nights available in the coastal zone any longer in Pacifica and we are suggesting 60 nights instead of 90 nights. He thought maybe 90 nights makes more sense as it increases the number of visitor rental nights in the coastal zone. He stated that he is surmising and cannot speak for Coastal Commission staff, but that is often how they would think about things.
Mayor pro Tem Boles stated that it was clear from the Coastal Commission when they talked about our cap, as they asked why we were not considering a smaller number and wanted us to restrict things. She stated that we do not know what they are going to say. Her concern with doing something we think might need changing is how much time we are losing. She is torn on this as she is the one who suggested 90 nights as a compromise to start with; part of her reasoning for that was that one of the key things was making sure it is not profitable to buy a house and use it as a STR versus a long-term rental, in essence limiting the number of days so profit margins are not as much as having a full-time tenant. She stated that her analysis at the time was based on some San Francisco data from a few years ago but we have public comment submitted today stating that even three months was worth it.
Mayor Beckmeyer recalled looking at that analysis and the assumptions behind the calculation were at peak price. She is not sure she agrees with that, but the point was taken and the point has been made by others regarding that profitability issue. She thinks Mayor pro Tem Boles’ last point on that is correct, and that is the dividing line between is it a house for people to live in or not. She stated that, on that basis, she is landing on 60 nights.
Councilmember Wright asked if it was possible to put flexible language to say that it is 90 nights, but Council can, with 60 days’ notice, reduce that number.
Asst. City Attorney Bazzano stated no, that would be fairly vague, so it is better to put a certain number; the way we would change that number is through an amendment to the ordinance.
Councilmember Wright stated that would require another year of suffering by part of our citizens and whatever time it takes to do it and that puts more pressure on this decision today.
Councilmember Bier stated that this deliberation answered her question of is it safe to do 90 nights. She stated that we all answered that question and she will go with 60 nights.
Asst. City Attorney Bazzano heard a majority of Council indicating they want 60 nights.
Mayor Beckmeyer agreed and suggested we move on. She mentioned occupancy limits with children. She wanted there to be an option for people with young children to be able to afford to
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 9 April 14, 2025
come and stay at the coast if they live far away. She wanted her colleagues to think about something like “unlimited for children under the age of five,” even though it may be difficult to enforce. She wants people to be able to come and enjoy the coast and build memories.
Mayor pro Tem Boles saw that Sonoma County has similar restrictions and they say children under three. She agreed that it is different with small children where the parents are more responsible in keeping an eye on the kids and taking care of them versus 12-year-olds.
Councilmember Bier asked what the limit would be.
Mayor Beckmeyer stated her vision was two people per bedroom but young children under the age of five do not count toward that, but an older child or adult does. She is not comfortable with a toddler counting the same as an adult. She equates it more to a family unit.
Councilmember Wright asked if we are concerned about commotions caused by sports teams.
Mayor Beckmeyer stated that was the case from public comment.
Councilmember Wright stated, if that is the case, our goal is to try to prohibit that.
Mayor pro Tem Boles stated they can come but they count as a person for the occupancy limit.
Councilmember Espinosa stated that it should be a limit because of health and safety. She stated every place has a limit for the amount of people in the room. She thinks there should be a number.
Councilmember Wright suggested two people per room and kids under X do not count.
Mayor Beckmeyer asked if X was five or three.
Councilmember Espinosa stated that it should be at least five.
There was Council consensus for occupancy limits to include two people per room and children under age five do not count.
Asst. City Attorney Bazzano confirmed that the revision would read, “It shall not exceed two short-term renters per legally permitted bedroom. Children under the age of 5 shall not count towards the occupancy limits.”
Councilmember Wright asked if Council is presenting something unenforceable.
City Manager Woodhouse stated that is un-enforceable. He wanted to clarify if it is under five or under six, i.e., five and under. He stated that currently it says “under the age of 12”.
There was Council consensus for “under the age of 6”.
Mayor Beckmeyer stated that we can now talk about ADUs.
Councilmember Bier referred to the hosted STR arrangement in which a host primary resident is an ADU and the main house is the STR. She stated that, per the ADU work we have been doing to provide affordable housing for community, she would say no to that.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 10 April 14, 2025
Mayor Beckmeyer thought Community Development Director Updegrave was bringing forward an interpretation of ADU state law. She stated, regarding what is enforceable, we are trying to avoid people bouncing back and forth between the house and the ADU, effectively removing it as affordable housing.
Community Development Director Updegrave clarified that we checked with HCD and the state ADU law does not regulate how it is used and HCD did not have a comment on that. She thinks the requirement would be for the person to have the ADU as their primary residence, which is not the same as having the main dwelling as the primary residence; that is the distinction currently in the definition for the hosted. Someone can have an ADU as their primary residence, which does not include swapping back and forth.
Mayor Beckmeyer asked how does someone apply on application, i.e. for an unhosted STR, you have to say what your primary residence is as to the applicant and owner.
Community Development Director Updegrave agreed, adding that we will need documentation of the primary residence as well once this goes into effect; part of the implementation is they will need to provide documentation of their primary residence. She stated all STRs will be required to be within a primary residence under the draft ordinance. She stated, to get an STR permit, an applicant would have to provide documentation that the STR is within the primary residence.
Councilmember Wright asked if a corporation could buy a house with an ADU and rent out both.
Asst. City Attorney Bazzano stated there can only be one ADU per site and you could not rent out both.
Community Development Director Updegrave reiterated you cannot have an STR in an ADU.
Mayor pro Tem Boles confirmed that she said you cannot have an STR in an ADU.
Asst. City Attorney Bazzano responded affirmatively. She stated that the primary residency could be in the ADU, if that is what we are proposing.
Mayor pro Tem Boles stated that is allowing an STR in an ADU.
Asst. City Attorney Bazzano stated no, the operator would be in the ADU.
Mayor pro Tem Boles stated we are talking about renting the main house when they are living in the ADU.
Asst. City Attorney answered affirmatively.
Mayor pro Tem Boles stated it is not a primary residence anymore if they are living in the ADU.
Councilmember Espinosa stated that we are going to lose one unit if the homeowner uses the the ADU as a rental. She stated that we need more housing.
Mayor pro Tem Boles suggested, as our rules say that you cannot use ADUs for STRs, and even if it is your primary residence, you cannot use it as a STR.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 11 April 14, 2025
Mayor Beckmeyer stated that you are not going to because you live in the ADU but you are using the big house on the same property as the STR.
Mayor pro Tem Boles stated that is not your primary residence so you cannot rent it out.
Councilmember Espinosa asked, if you do live in the primary residence and you have an ADU that you want to rent out as an STR.
Mayor pro Tem Boles stated that you cannot as it is against local and state law. She stated that staff was thinking we wanted this option to allow someone who built an ADU to live in the ADU and rent out the whole house as a STR but she does not think that was Council’s intention.
Mayor Beckmeyer asked how to remove the option from the ordinance.
Asst. City Attorney Bazzano stated we would need to go through and revise it. She stated we would need to be clear that the primary residence on the site could not be an ADU and that operators who had an ADU could not operate the STR from the ADU; if it is hosted, it would have to be hosted from the primary residence, not the ADU. She thinks it would require revisions in a few places, but it sounded like the majority of Council wanted to eliminate it. She stated that it is currently allowed now, although not explicit in the ADU ordinance, but we can revise the proposed ordinance to be explicit that it would prohibited.
Mayor Beckmeyer thought that would be preferable. She stated we would move onto complaint response time.
Councilmember Bier stated prior direction from Council was to require a 24/7 responsible party who must respond to complaints within 30 minutes by phone or in person.
Mayor Beckmeyer stated the responsible party needs to be a natural person that can get to the house. In the case of a noise complaint, that person can get there in 30 minutes and take care of business, up to including evicting the people if they have to. She does not mean every noise complaint has to be responded to in person; however, if it escalates, they have to take care of it.
Councilmember Bier agreed 24/7 responsible parties must respond to complaints within 30 minutes and to strike out “by phone”.
Mayor pro Tem Boles thinks staff will always try to reach them by phone first but we need to be able to have someone be there in 30 minutes so that means they may have to hire someone who is local who can provide that response time if they are traveling.
Mayor Beckmeyer stated that, if they just blow it off, that is a strike and we have to make clear what it is that we expect. She felt, if it says “by phone or in person,” it leaves it open to the option of the responsible party to say they called and did their duty. She stated that it is leaving the discretion to the person but we want them to be able to go over there and take care of it.
Asst. City Attorney Bazzano stated that the problem she sees with that is that there may be a number of times where getting in the car and getting over there is not necessary or warranted.
She thinks there has to be some discretion to the operator. If there are violations because of what is going on there and they do not personally attend to it, there will be other methods of enforcement to address that issue. To mandate in the ordinance that they have to go over and respond in person in 30 minutes seems unnecessary for a majority of the complaints.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 12 April 14, 2025
Mayor Beckmeyer asked how we tighten the language so that it does not leave it open to the judgment of the responsible party that they fulfilled their duty by making a phone call. If the conditions persist, that responsible party needs to do a next level intervention.
Asst. City Attorney Bazzano stated one option would be to say “the responsible party shall, within 30 minutes of a complaint, determine the response necessary to the complaint and respond in person if appropriate or by telephone call if it is not a substantial or significant issue”.
Councilmember Wright suggested “resolve the issue within 30 minutes”.
Asst. City Attorney Bazzano agreed and stated, “if the issue can be resolved within 30 minutes, the responsible party does not need to appear in person”.
Mayor pro Tem Boles referred to a public comment by Cindy Abbott: for hosted STRs, “the operator shall be the host and responsible party […] for unhosted STRs, the responsible party may be the property owner, operator, or the operator’s agent. In all cases, the responsible party shall be a local contact person who shall meet all of the following minimal qualifications: 1) be available 24 hours per day and seven days a week when the short-term vacation rental is in operation and 2) be accessible and able to respond in person at the short-term vacation rental within a reasonable time of 30 minutes to any complaint regarding condition, operation, or conduct of occupants of the dwelling and 3) be responsive to take remedial action necessary to resolve any violation of the requirements of this section”.
City Manager Woodhouse asked about a situation where an STR host receives a call in the middle of an event but cannot respond in 30 minutes. He thought the issue can be resolved by phone, but there are scenarios like this that are not enforceable, which Council should consider.
Mayor pro Tem Boles thought we should set expectations so people know that they have to have someone who is available.
Asst. City Attorney Bazzano asked if a majority of Council wants to use the language read by Mayor pro Tem Boles.
Councilmember Wright asked the City Attorney to review it to make it appropriate.
There was Council consensus to include the cited language regarding complaint response time.
Mayor Beckmeyer moved on to hosted STR presence on-site.
Mayor pro Tem Boles asked how are we defining when a host is there and the public comments suggested requiring nighttime hours. She thinks that is hard, as someone could work nights.
She stated that they may need to spend part of every day that they are hosting. She stated that will be impossible to enforce, but the expectation is that you cannot say that you are having a hosted rental and you go out of town for the weekend.
Councilmember Bier added that you could not respond within 30 minutes.
Mayor pro Tem Boles stated that you can have somebody do it for you.
Mayor Beckmeyer stated that is specifically with a hosted rental. She stated that some of the
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public comment stated that they have to be there 24 hours a day during the time that the hosted rental is occupied by rental guests, and she thinks that is unrealistic. She thinks other public comments put a finer point to it which is at night when the disturbances are happening. She is favoring the night time and setting the expectation either in our application or somewhere. She stated, generally speaking, you should not get to be a hosted STR and not be there at night.
Asst. City Attorney Bazzano stated that is generally why there is that responsible party requirement. If there is a complaint or issue, somebody has to be available 24/7.
Community Development Director Updegrave stated that the responsible party is required for both hosted and unhosted.
Councilmember Espinosa stated that it is okay because, if you are at work and you are hosting the STR and something happens, somebody has to be there or do something.
Mayor pro Tem Boles stated that there can be a loophole where somebody says that they are doing something hosted and it is not. She stated that is up to enforcement and neighbors to call in if they are not complying with the terms of their permit.
Councilmember Espinosa asked if we will leave the 24 hours for both.
Mayor Beckmeyer stated yes to a responsible party responding but explicitly stating that the host who lives in that house has to be there 24 hours the whole time is not reasonable.
Mayor pro Tem Boles thinks we can let this one go and if it comes back with something we can address later. She did not think this is as important as we have responsible parties that are going show up, whether it is the host or somebody they hired if they are unavailable, and that takes care of the issue.
Mayor Beckmeyer reiterated that the concern expressed was about nighttime parties.
Councilmember Bier stated we have made many changes and felt that one we can let go.
Councilmember Wright stated that there is nothing stopping Council from changing it again if we continue to have problems.
Mayor Beckmeyer understands that we would have to send to the Coastal Commission and asked that to close all the loopholes and fix the problems this time.
Councilmember Wright asked staff if there was any way that we can fine operators for any cost to the City regarding responses to complaints for STRs.
Asst. City Attorney Bazzano stated, for loud and unruly gatherings, there is a process in place and we can charge host of parties and social hostings for cost of response time.
Councilmember Wright asked if we can put something in the application process that would forewarn operators of this being a possibility.
Asst. City Attorney Bazzano thinks staff can include that, as there are already provisions in the ordinance referring to the loud and unruly gatherings in the social host ordinance.
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There was Council consensus to leave the language as is for hosted STR presence on-site.
Mayor Beckmeyer would like to include a definition of a natural person in the list of definitions.
Mayor pro Tem Boles agreed, adding “a living human being”.
Mayor Beckmeyer referred to signage and content of signs, insurance requirement, website and map, and noise.
Mayor pro Tem Boles stated we listed a few things before, including “operator”.
Mayor Beckmeyer agreed, stating that is why she wants to have a definition of a natural person.
She stated that, in the distinction between operator and owner, there is a legal definition that we cannot change in the country and state. She stated that the way of addressing that is by stating the operator must have proof of residency and another piece of documentation related to the fact that they are a person, but we did not have a definition of “person” or “natural person” anywhere in our definition list, hence why she wants it included.
Mayor pro Tem Boles stated that the definition of “operator” now means “the person who has applied,” but she thinks the question is whether that can say “natural person”. Therefore, the owner can be a corporation, etc., but the operator must be a natural person.
Asst. City Attorney Bazzano stated that the ordinance is not focused on ownership issues. The operator is a person who has applied for a STR permit or has been issued a STR permit by the City. The person definition includes a natural person and other legal entities. She stated that the operator must get permission from the owner if the operator is not the owner of the property.
Mayor pro Tem Boles thinks that is what we were trying to get to be a natural person, understanding that the ownership can be a corporation, but she knows that is not the recommendation.
Mayor Beckmeyer asked if it was okay to add that definition to their definition list. She is not saying supplanting the other definitions.
Asst. City Attorney Bazzano stated she is fine with adding the definition of “natural person”.
Councilmember Bier would like to add “composting” to the trash and recycling requirement in Section 9-4.
Councilmember Wright and Mayor Beckmeyer agreed.
Asst. City Attorney Bazzano stated that there are already requirements that they comply with trash and recycling requirements for the City, which would include composting requirements for any residents.
Councilmember Bier and Mayor Beckmeyer thought it did not explicitly state composting.
Asst. City Attorney Bazzano stated it does not, as that is mixed in to the trash and recycling requirements. She stated we can add it, but it would be the same requirements that is whatever is currently imposed on multifamily dwelling units or single family residential.
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There was Council consensus to add “composting” to the trash and recycling requirement in Section 9-4.
Mayor pro Tem Boles stated the definition of “operator” means “the person who has applied for a STR permit or has been issued a STR permit by the City”. She wanted to confirm it is not “natural person” but just “person” for that. She stated that there is no way around that. She stated that we could define owner, too, as “a person who has the legal or rightful title to the property or has written consent from the property to be operated”.
Councilmember Wright asked what if the owner is a property manager for somebody.
Mayor pro Tem Boles stated that was a natural person. She stated that the issue we were talking about before is that the City Attorney was having issues with the corporation counting as person. She stated that corporations can own STRs but they still have to have a primary residency requirement and that would be helpful if that was in the definition of operator.
Mayor Beckmeyer agreed.
Asst. City Attorney Bazzano stated we have a primary residency requirement, not in the definition.
Mayor pro Tem Boles understood. She stated that the suggestion she has says “operator” means “a natural person who has primary residency and who has applied for a STR permit”.
Councilmember Bier stated that it says “natural person” in the definition of “responsible party” and thought it could also say “natural person” in “operator”.
Mayor Beckmeyer and Mayor pro Tem Boles agreed.
Asst. City Attorney Bazzano stated that staff have made their recommendations to Council.
She stated that the Council can do what the Council desires to do. It is up to Council what is contained in the ordinance.
Mayor Beckmeyer stated that Council have asked for a definition of “natural person,” and Mayor pro Tem Boles was asking for the insertion of the word “natural” in front of the word “person” in the part that describes the “operator”.
Asst. City Attorney Bazzano stated if that is the desire of Council.
Mayor Beckmeyer stated that her concern is that, legally, corporations are people, and so may AI. She thinks we need to be explicit to avoid loopholes, even if there are risks.
Councilmember Bier stated the definition underneath it says “person means natural person” among other things. She agreed that we should add it.
Mayor Beckmeyer and Councilmember Espinosa agreed.
Councilmember Wright stated he is having a hard time with it, as it seems like what we are doing is saying there are no unhosted; if there is a primary residence requirement, there can be no unhosted STRS.
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Mayor pro Tem Boles stated that is not true, as primary residency requirement is for owning an STR, but you can still go away for 60 days, which is the definition of unhosted.
Councilmember Wright asked if that was the intent of what we are asking for.
Mayor pro Tem Boles stated that this is different. This is saying that operators are not a corporation but are real persons.
Councilmember Wright asked how that makes any difference in anything.
Councilmember Espinosa stated that it does, as now we have AI agents that can answer any question you want.
Councilmember Wright asked if the operator or the agent needs to show up within a half hour.
Mayor pro Tem Boles stated the point is about running businesses and having corporations take over our housing stock to run STRs as businesses.
Councilmember Wright stated, if this may accomplish that, he is for it.
Asst. City Attorney Bazzano wanted to point out that the change to requiring the operator be a natural person will not eliminate corporations from coming in and applying as a natural person.
She does not see this as addressing what Council is seeking to address. She stated that what we do have in the ordinance as proposed now are ways to address the concerns that are mentioned: a primary residency requirement, a prohibition on having multiple STRs, and many other regulations that address the concerns that Council has raised about corporations having multiple STRs in Pacifica. She isn’t sure that adding “natural” to the definition of “operator” addresses those particular concerns and, in fact, may create more concerns.
Councilmember Wright stated he is okay as the only dissenting vote but clarified he is not in favor of corporations.
Mayor pro Tem Boles thinks it will take multiple steps to try to peel back our housing from corporations that have taken over. She stated that there are corporations that buy them and corporations that are just managing them. She thought every bit can help.
There was Council consensus to insert the word “natural” in front of the word “person” in the definition of “operator”.
Mayor Beckmeyer proceeded to insurance requirements.
Councilmember Wright stated he has a question for Asst. City Attorney Bazzano about insurance requirements.
Mayor pro Tem Boles noticed this in other city ordinances, i.e. Half Moon Bay’s ordinance states, “The operator shall file a certificate of insurance showing the maintenance of insurance and the amount appropriate to cover any liability of the operator for property damage and injuries to persons in connection with short-term vacation rental activities.” She stated that the point is you have house insurance and that covers you living there but you need a different kind of policy if you are renting it out as a business. She did not think we need to get into the specifics, just that they have to provide, along with their application, a copy of their certificate of
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insurance; in doing so, they partly notify their insurance company that they are running a business and they have the right insurance and cover if someone is hurt or a neighbor’s property is damaged so there is some recourse.
Mayor Beckmeyer stated that we are presently not addressing that.
Mayor pro Tem Boles responded affirmatively. She stated it was on her list but she did not get to it the last time.
Councilmember Wright understood. He asked the Asst. City Attorney if there was any possibility of Council including either in the licensing process to request that the operators indemnify the City from any potential lawsuits arising out of their operation of their STR or would it be a better idea to insist that the City be additionally insured on their policy.
Asst. City Attorney Bazzano stated that there are statutory immunities that would apply to the City. Issuing the permit does not necessarily expose the City to liability because there are immunities that the City could claim. The City does, for land use, have applications that require indemnity and defense because the City could be sued as a result of the project. She does not know if we have any sort of indemnity language on the application now but it is something we can look at. She stated that his second question is about additional insurance to cover those legal expenses. She stated that the problem with generally requiring insurance is that there could be a false sense of security in that the insurance is not renewed, the insurance certificate was insufficient, alongside the possibility that the insurance declaration said they prohibit any commercial use of the residential property and the City would have to track that it is identified that there is a policy and the policy identifies the City as an additional insured and the City would be able to collect on the insurance policy if there was an instant that occurred. She stated it would be a lot of work. She stated indemnifying the City from potential lawsuits due to the STR operations would likely not be necessary with these types of permits but we can look into that and see what language is in the application if any. She stated this is completely different from insurance, as an indemnity provision would be some language we put in the application or in the permit saying that the City is not liable for anything.
Mayor pro Tem Boles and Councilmember Bier thought we should have insurance requirements.
Councilmember Wright asked if this meant having an insurance certificate on file with the City.
Mayor Beckmeyer thought we are asking too much at this point. She referred to Asst. City Attorney Bazzano stating that we have to go through and verify it.
Councilmember Wright stated that was different, as it was if we were additionally insured.
Councilmember Bier stated we have to have our own insurance when we rent IBL’s cafeteria.
Asst. City Attorney Bazzano stated that we can have a general insurance requirement but she asked if the Council wants specific limits of any type of policies.
Councilmember Espinosa thought the provider would tell them what they need to get covered.
Mayor pro Tem Boles stated that the language she read talked about what insurance it is, not auto insurance: “The operator shall file a certificate of insurance showing the maintenance of
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insurance and the amount appropriate to cover any liability of the opera tor for property damage and injuries to persons in connection with short-term vacation rental activities.” Councilmember Wright mentioned we could ask them to make sure they file the fact that they did that with their mortgage holder as well. He stated that it may be very different if they are claiming it as a primary residence and using it as something other than that, if real intent is to get away from corporations.
Mayor pro Tem Boles stated her real intent here is to make sure we are protected and the neighbors are protected if something goes wrong and that there is a place to collect money.
City Manager Woodhouse would like to make it clear that, if Council is going to support the insurance requirement, it will add a significant workload to staff who will be in the business of verifying insurance and establishing the coverages.
Mayor pro Tem Boles stated we do not need to verify the coverage, only ask for a certificate of insurance.
City Manager Woodhouse asked how we know that certificate is valid.
Mayor pro Tem Boles stated it is in the application and, if something happens, then they have violated their application by not having proper insurance, and that is a strike.
Mayor Beckmeyer stated that we do not know it is a strike unless we are verifying it.
Mayor pro Tem Boles states that we do not know if it is a strike unless something comes up.
She stated that we will not be able to verify everything on the application.
Councilmember Espinosa asked if they can bring it when they apply. She stated that the insurer will give them a document that shows that the City is insured.
Mayor pro Tem Boles thought attaching it to their application is enough.
Mayor Beckmeyer concluded it is part of the application.
City Manager Woodhouse stated that can be done but it is not enforceable.
Community Development Director Updegrave believes the concern is whether staff has the ability to verify whether that is a valid document.
Mayor pro Tem Boles stated to just have it in the file. If something happens to a neighbor’s house, we can tell them what appears as their insurance company. They might still have to sue them, and that is the other language.
Councilmember Wright asked if we are allowed to release that information to the public.
Asst. City Attorney Bazzano stated it would be a public record so she thinks it will be something that could be released, unless an exemption applies.
Councilmember Wright did not see any harm in including it, unverified, in the application.
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Mayor pro Tem Boles stated that it is putting them on notice that they need to talk to their insurance company, as they are running a business from their home.
Asst. City Attorney Bazzano added that Community Development Director Updegrave mentioned that the certificate itself is not a document that is typically relied on as it does not have any of the exclusions or policy coverages. Any information related to the policy itself is not on the certificate, just the coverage limits.
Councilmember Wright asked what is the document we rely on.
Asst. City Attorney Bazzano stated we should look at the policy itself, which will have all the limitations of the policy.
City Manager Woodhouse stated that one difference is we can ask the applicants to attach documents to the application but it is not a condition of being granted the permit, as we are not taking any action to verify the insurance.
Mayor pro Tem Boles stated that it is like asking to provide the HOA letter.
Councilmember Espinosa thinks it is better to have the document there than not having insurance, even if it is not verifiable.
Asst. City Attorney Bazzano asked if a majority of Council would like to require the insurance with the certificate.
There was Council consensus to include submission of a certificate of insurance with the application.
Mayor Beckmeyer referred to the signage and content of signs.
Councilmember Wright stated he would prefer that we have them mail out information for doing complaints to 500 feet around their place as opposed to having signage in front of them.
Mayor Beckmeyer stated he preferred notification instead of signage.
Councilmember Espinosa stated that, with signage, people do not want to have a phone number in front of the property that anybody can call. She thinks the best is to give the phone number to each neighbor on each side of the house as they will be the ones complaining.
Mayor Beckmeyer concluded that it is a notification issued to neighbors, more than a sign in front of the house. She asked if there was recommendation from the Planning Commission about signs or sizes of the signs.
Mayor pro Tem Boles stated that there was in a lot of detail. She asked what is currently on the sign, the size, and the QR code and what it covers.
Community Development Director Updegrave stated that the current draft ordinance says, “Each STR site shall be identified with signage with a single weatherproof exterior sign, not more than 2 square feet in total area, posted either at the front of the site and visible from the right of way for single family dwelling and on a door if it is hosted multi-family or condominium […] needs a STR permit number, a QR code with a minimum size, and it would have the
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operator’s name and contact information, responsible party’s name and contact information is different and a link to the City’s code enforcement website.” Mayor pro Tem Boles stated there were comments from some of the operators that were worried about their privacy if their contact information was included.
Councilmember Espinosa stated that they should have signage so people know it is a STR and for complaints to the City.
Mayor Beckmeyer thought the issue was the purpose of the sign. It is calling attention to the fact that it is a STR.
Mayor pro Tem Boles thought it should link to the website that has all the rules and the list of valid STRs, which is part of the website they talked about. She agreed that there must be a way for someone to be able to contact a responsible party at least.
Community Development Director Updegrave stated that we will likely have a template they can use so that the signs are uniform. She stated the Planning Commission asked to add “on a form approved by the administrator,” hence the staff-made template.
Asst. City Attorney Bazzano stated that these signs would be exempt from a permit requirement for the signs.
Councilmember Wright asked if there was any liability to the City by requiring them to put a sign in front of their house declaring they may not be home.
Asst. City Attorney Bazzano responded negatively.
Councilmember Bier stated she does feel hesitant about having contact information. She asked if the purpose of the QR code was to have the operators’ information there or to get more information about STRs.
Mayor Beckmeyer thought it was brought forward as a request because people wanted a clear way to complain if there is an issue with the operation of that STR.
Councilmember Bier thought the information can go to Code Enforcement for them to submit a complaint about the address. She did not like having the operator’s name and information.
Councilmember Wright also did not like having the operator’s information there, but he would like to see it mailed out to the immediate neighbors so they know how to get ahold of them in the event there is a problem in order to try to cut down on the amount of responses from PD if it can be resolved with a phone call to the operator.
Mayor pro Tem Boles stated that we talked about some neighbor notification before and staff was pushing back on that as another big work item.
Councilmember Wright asked if staff can remind them of that.
City Manager Woodhouse stated neighborhood notification is a significant staff undertaking. If we put it on the operator to do the mailing, how do we verify that. He thought that was an unenforceable action and how frequently is it, i.e. every year when the permits are renewed. If
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that were for every permitted STR, that would be a significant staff undertaking.
Mayor Beckmeyer thought that was the intent to avoid that.
Councilmember Wright stated he did not want to put additional burden on staff for this.
Mayor pro Tem Boles stated that we should encourage STR operators to get the information to the neighbors. She saw the issue with putting an owner’s name and number, but a responsible party could be someone you are hiring to do the job so it is not necessarily a personal contact.
Councilmember Espinosa stated nothing will happen. Her number is out there, as she is a listed agent, and she gets calls like everyone else.
Mayor pro Tem Boles thinks they need to have someone that they can call if there is a complaint and not necessarily have to bother police.
Community Development Director Updegrave stated, to the City Manager’s point, putting that on staff would be an additional lift in time, materials, etc. If we have a well-defined neighbor notification parameters, we could require certified mail as part of the application to prove neighbor notice with the information for the responsible party.
Councilmember Wright stated he hears that as a win-win solution.
Mayor pro Tem Boles asked if there could be a notice sent by certified mail and we define it like three houses on either side, three in the back, three in the front.
Mayor Beckmeyer asked how they get the addresses and is it staff looking it up for them.
Community Development Director Updegrave stated that often they probably would be requesting addresses from staff.
Mayor pro Tem Boles suggested keeping the sign and the number for the responsible party.
Councilmember Espinosa agreed.
Mayor Beckmeyer concluded the sign, responsible party, and contact information for Code Enforcement.
Councilmember Wright stated for code enforcement, as he is in favor of responsible party and not putting someone’s phone number on it.
Councilmember Espinosa stated then someone in the City has to deal with that.
Mayor pro Tem Boles stated she was talking to some people in Sharp Park and they have the name of the owner and they call him regularly because they do not want to burden staff. She stated however we can give people the opportunity to make that connection and not having to burden staff is a win for everybody.
Councilmember Wright asked why it is our responsibility and not the owner’s responsibility. He thought they can do that by sharing their phone number with their neighbor.
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Mayor pro Tem Boles stated we do not know they will do that and we cannot verify that.
Mayor Beckmeyer stated that the only way we can verify it is if we make staff do it which is a workload. She does not want that to happen anymore.
Mayor pro Tem Boles stated that all this was reviewed at the Planning Commission meeting and they were going to include the numbers. She brought it up because of concern by three operators about showing their private numbers.
Mayor Beckmeyer stated what she is hearing is to go with the Planning Commission recommendations, even though there are some operators that have concerns about it.
There was Council consensus to go with Planning Commission recommendation to include operator contact.
Mayor Beckmeyer moved on to the map on the City’s website of where the STRs are located.
Mayor pro Tem Boles thought it is okay to list of addresses alphabetically by street names.
Mayor Beckmeyer stated like we do for the oversized vehicles.
Mayor pro Tem Boles stated if that is easier to maintain instead of something graphic.
Mayor Beckmeyer recalled staff had concern about this as a workload issue, as it would be changing all the time and it would not be constantly updated. She thinks it could be if there was a dynamic list. She thought there could a disclosure that says it is updated as of a certain date.
She thinks people should have access to information about where the STRs are.
Councilmember Bier agreed.
Councilmember Wright thought there might be an axillary benefit of helping find unlicensed STRs.
Mayor Beckmeyer does not know how staff wants to create the list or the map or post it on the website, but that is the request.
Councilmember Wright asked how much this would cost in terms of estimated staff time.
Community Development Director Updegrave stated that, at this time, we do not have a publicfacing GIS and she thinks it would be challenging to implement this in a map format, but we could create a list. She stated that it is a matter of staff time to maintain and update it.
Mayor pro Tem Boles asked if HdL updated these lists regularly.
Community Development Director Updegrave stated she would need to look into how their information is maintained but a list would be more manageable, as we should be able to draw from HDL’s information and publish that.
Councilmember Bier thinks a list of addresses is fine.
Councilmember Wright was not clear on how much cost it takes to make and maintain the list.
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Mayor pro Tem Boles stated that HdL does the list already, as shown in our staff report.
Community Development Director Updegrave stated it was a matter of getting it into a format where we can place it on the public webpage and have regular updates, whether monthly or quarterly or with every permit, and we have to see how that would work. She stated that a majority of their permits will come in at the same time with the renewal and dating that list.
Councilmember Espinosa stated that we need an AI agent for that.
Mayor Beckmeyer stated we are going to have a public-facing GIS someday and it is very close.
Asst. City Attorney Bazzano reminded Council that the addition of the platform accountability language from City of Santa Monica will require a list that has to be cross-checked by the platforms, so City staff will need to maintain a very current list so the platforms can cross-check.
Mayor Beckmeyer stated that the easiest way to get that available to the public is what we want on the website.
There was Council consensus to include on the City website a list of STR addresses to be maintained by the City.
Mayor Beckmeyer moved onto noise.
Councilmember Wright believed that staff’s response was that our noise ordinance already covers it and we should not be wasting our time on this.
Councilmember Bier and Mayor pro Tem Boles agreed with that. Mayor pro Tem added that an example she found in one city was very complicated.
There was Council consensus not to include decibels in the STR ordinance.
Mayor pro Tem Boles referred to “private right of action,” which suggested by Better Neighbors LA. She read “including a private right of action would provide residents with the ability to pursue legal action against host and platforms that violate the regulations. This takes some of the enforcement burden off of the City. Cities like Santa Monica, West Hollywood and San Francisco have already adopted this enforcement mechanism.” Asst. City Attorney Bazzano stated that a private right of action is included in some regulatory programs. She is not familiar with it being included in zoning ordinances, but they would need to research and see if that is appropriate. She believes it would be appropriate, but they want research to confirm. She stated that the challenge with private rights of action is that a lot of people do not want to initiate a lawsuit against their neighbor and would rather have the City enforce the regulations. She agreed it could provide some relief but is unlikely that people will take advantage of that; most people would just prefer to have the city enforce the regulations.
Mayor pro Tem Boles thought that is the preference but knows there has been trouble with enforcement.
Asst. City Attorney Bazzano stated that they can sue their neighbors now for private nuisance or even public nuisance and there is nothing that prevents them from doing it.
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Mayor Beckmeyer is not clear on why we need to put this in there.
Mayor pro Tem Boles does not know what the difference is.
Asst. City Attorney Bazzano stated that the difference would be that they would sue on a Municipal Code rather than a public or private nuisance.
Mayor Beckmeyer concluded that they can only do that if it says that in our ordinance. She stated it was like we are giving the public permission to sue on the basis of our ordinance.
Asst. City Attorney Bazzano answered affirmatively, stating that the City is the only entity that can enforce its laws generally.
Mayor Beckmeyer thought that makes sense, especially for egregious bad actors.
Asst. City Attorney Bazzano stated that, to be clear, the City would probably necessarily be involved in that lawsuit as they would want the City to say whether or not they are interpreting the laws correctly or whether or not the City did play any role in enforcement. It is not negating the potential that the City would be named as a party in that lawsuit but allowing them to initiate the lawsuit.
Councilmember Wright asked if the person with the STR would have to pay for our lawyers because of the indemnification discussed earlier.
Asst. City Attorney Bazzano stated possibly. She would want to do research to confirm that this is an appropriate approach in a zoning ordinance. If direction from Council is to research and potentially include that if possible, we can do that.
There was Council consensus to perform research into private right of action in relation to the STR ordinance.
Mayor Beckmeyer called for a break and then reconvened the meeting.
RESULT: NO VOTE REQUIRED
CONSIDERATION
7. Approve the updated City of Pacifica 2023 to 2030 Strategic Plan Mission, Vision, Values, Goals and Strategies
PROPOSED ACTION: Approve the updated City of Pacifica 2023 to 2030 Strategic Plan Mission, Vision, Values, Goals and Strategies (Attachment A).
City Manager Woodhouse and Consultant Greg Larson presented the staff report.
Mayor Beckmeyer wanted to clarify Item B of “1. Enhance organizational and fiscal stability” would read “pursue possible tax, bond and other revenue opportunities”.
Consultant Larson answered affirmatively
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Mayor pro Tem Boles asked for Item C of “4. Pursue climate change adaptation and mitigation” if we should update to “Certify and begin implementation of Pacifica’s Local Coastal Plan and continue collaborations with the Coastal Commission”.
There was Council consensus to add “begin implementation” to the above.
Mayor pro Tem Boles stated for the workplan items there was one particular item like the tree ordinance that was off-track and staff’s answer was that we will not be able to work on that this year. She thought it was important to communicate when things are slipping more as we do not have any dates to know whether the work is continuing immediately or being pushed off.
City Manager Woodhouse agreed. He stated the intention and best practice of the system, and why we are using AchieveIt is to have quarterly updates that are publicly facing about the progress on all of these projects and the explanations for why things are taking longer, whether in or not our control.
Mayor pro Tem Boles hopes staff can describe if some things that are listed on the workplan that are not intended to be on staff’s work plan for this coming year.
City Manager Woodhouse stated that some of the work plan items can span multiple years, and that the staff-level work plan is detailed on how we will get this work done. Council focus is on the why and what of the work done to achieve the strategic plan and staff is being transparent about details about how this can get done. If Council has specific questions about timeline, staff can answer those at this point in time, if possible; otherwise, those are evolving timelines.
Mayor Beckmeyer asked if Mayor pro Tem Boles was referring to packet pages 394 to 395:
Task 4.2 “Bring preservation ordinance back to City Council for modification as necessary” and Task 4.2.4 “Phase 2 tree program work to develop urban forestry management plan”.
Mayor pro Tem Boles added Task 4.2.1.1, “Work on process for a streamlined implementation” which says it is off track, as it was supposed to be done in 2024. She thinks it is good to know.
Mayor Beckmeyer agreed as Council may be thinking and the public may be thinking that work is happening on that but, when it is off-track, it is not happening. Staff are working on figuring out how to track the new due date or the current due date without losing track of what the original intention was for accountability and follow through. She would like the idea of a quarterly update of the entire plan or a section of the plan to refresh periodically throughout the year where we are so that we can all understand it and have an opportunity to ask questions rather than going through a whole year later when we do Strategic Planning updates. She thinks it is important to be clear so the public understands and Council understands. She stated that being clearer with the language and having an opportunity to have a more robust discussion so we can get public input and explain what we are doing exactly and people have a better understanding of what that is. She stated that this raised questions with regard to the Sanchez Art Center site. She thought we need to explore this further and provide more clarity on what steps we see happening with regard to this specific site. She stated that Task 3.3.4, on packet page 394, is all related to the Housing Element section that has to do with city-owned property. She stated that is why the Sanchez Library and Sanchez Art Center sites are called out because they are in the Housing Element and her understanding is that this was because of the requirements of Housing and Community Development Department under our Housing Element requirement and we need to address the possibility of building housing on City-owned property. In order to do that, we need to start with a fitness of what kind of housing might work
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on that site. She asked if that is what is referenced as the RFP, where it says “release RFPs for Sanchez Library and Sanchez Art Center,” “identify consultant to conduct test fits,” and “prepare RFPs for Sanchez Library and Sanchez Art Center”.
City Manager Woodhouse stated the way a large project like this would work is study sessions with Council to identify what all of the components are if Council is interested in fitting on the site, i.e. Art Center, playing fields, housing, theater, among other things, and that defines the scope of the RFP for the fit study and any actions taken after that.
Mayor Beckmeyer stated that those are the items that Council will be working with when brought forward at a Council meeting; we will have an opportunity for input prior to release of the RFP.
It is already called out in the Housing Element document itself, referencing maintaining the Sanchez Art Center on that whole site. She thinks it is important that we are clear and detailed in explaining what we are doing with the sites and what the next steps are going to be.
Councilmember Bier thinks being clear about how we are including the community in these conversations was important, but she wonders if that discussion is for after public comment.
Mayor pro Tem Boles had thoughts to add about this item after public comments as well.
Councilmember Wright clarified that Council still has the ability, because they are City-owned properties, to condition these RFPs at their discretion.
City Manager Woodhouse agreed. He added that he wanted to be clear that this seven-year Strategic Plan with tasks and subtasks that fulfill all the strategies for the five Council goals is not intended to be the detailed project level work plan for any of these projects. He mentioned that there is a work plan item in there to implement the STR ordinance, but we do not detail all of the intense staff work that will be necessary for implementation and enforcement of the STR ordinance; that is not the goal of this work plan. Those kinds of details come out when staff is presenting the project, kicking it off in study session with Council, and getting community input.
He wants to make sure that it is not Council’s expectation that this Strategic Plan work plan would be so detailed it would become massively untenable.
Councilmember Wright moved to extend the meeting to 12:00 AM; seconded by Mayor pro Tem Boles.
EXTEND MEETING TO 12:00 AM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Greg Wright, Councilmember
SECONDER: Christine Boles, Mayor pro Tem
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
Consultant Larson completed the staff report.
Mayor Beckmeyer opened public comments.
Kimberly Finale, Pacifica, stated she is speaking as a private citizen on behalf of Pete DeJarnett. She read his handwritten comment regarding his approval of the Pacifica Climate Action Report and creation of a Pacifica Environmental Commission.
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Margo Meiman, Pacifica, expressed her surprise that staff considered the Sustainability Commission would be infeasible without reprioritization. She felt strongly that the Sustainability Commission was important as part of implementation for the Climate Action and Adaptation Plan and emphasized that the City needed volunteers in some form to move the Plan forward.
Monica Meagher, Pacifica, stated she is the chair of the Climate Action and Adaptation Plan Task Force and posed three items: 1) The FTE support for Pacifica’s committees/commissions, 2) Benefits of the Sustainability Commission, and 3) Follow through with the Task Force and implementation of the Climate Action and Adaptation Plan. She urged City Council to reject staff’s recommendation and to move forward with creation of new Environmental Commission.
Cindy Abbott, Pacifica, stated she is here as the Director of the Sanchez Art Center and she appreciated the clarification about the timelines in the work plan and hoped the conversations about a fit test for the site would involve the community and take place soon.
Gail Benton Shoemaker, Pacifica, read a letter from Tree City Pacifica regarding three requests related to the Strategic Plan: 1) Tree City Pacifica agrees that Arbor Day should be designated as an official City-sponsored event, 2) Tree City Pacifica recommended the Adopt-aTree Program become part of a City Commission/Committee, and 3) Tree City Pacifica requested that the CAAP Task Force be transformed into an ongoing committee or commission focused on implementation of the CAAP.
Lyla Reinero, Pacifica, supported everything Ms. Abbott said.
Mike Wahlman, Pacifica, stated he enjoyed the productive session on March 1 and emphasized the importance of bringing closure to tasks, specifically relating to a State-approved housing development plan.
Mayor Beckmeyer closed public comments.
Councilmember Bier thought the following were on-track: Task 1.3.4.5 “Blues and Brews Annual Event” and Task 1.3.5.4 “Conducting RFP to solicit the non-profit organization to manage the PTMD and complete the transition”.
Asst. City Manager Carter stated Task 1.3.5.4 was originally on the work plan last year and the dates need to be re-calibrated. It is currently listed as off-track because we did not form the district last year, but it is on track.
Asst. City Manager Carter stated it is important to understand the items that have been carried along from the previous year that have not been achieved yet and need to be added to the new work plan. Once it is there, the intent is to change the date with the new date.
Councilmember Bier referred to the E-bikes and Bike/Ped Conflicts on the Bike Rack items. The C/CAG Bicycle and Pedestrian Advisory Committee recently had a presentation about E-bike safety; it is a complex issue and there is work going on regionally. She thinks her role in the Ebike discussion is to bring as much information to City staff as she can on what is going on regionally. She thinks it will be important to look at the regional work going on, pay attention to the county ordinances, and try to work towards those. She agreed it should be on the Bike Rack. However, she wants the community to understand that there is work going on and Pacifica is part of that work and conversation and will continue to be. Regarding the Sustainability Environmental Commission, she believed that is the most important work we can
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be doing. She suggested looking at OSPAC and then expanding it in some way to be the Sustainability Environmental Commission and have OSPAC be a branch of that commission.
She believes that Open Space and Parkland are part of our CAAP. She wondered about the PB&R Commission or BAC’s capacity to discuss Adopt-a-Tree and create a work group to take that on. She mentioned the curated art in the Council Chambers’ community art corner and having a community art program where different community groups could put things in that corner. She stated it does not have to be curated art across the whole city.
Mayor pro Tem Boles stated Blues and Brews is being worked on by the Economic Development Committee now but she was surprised to see it on the work plan as a commitment for 2025-2026. She knows there was some dissent among the committee and merchants last year and she thought we may need an evaluation and reporting before we decide that this something that we want to continue.
Councilmember Bier stated Economic Development Committee is having those conversations.
Mayor pro Tem Boles asked, generally, where is Council’s direction to the committees and are there other projects we might want them working on but they cannot because they are working on that and is that the best use of their time. She thinks it is important for Council to have that conversation to get some feedback and not just within that committee. She was surprised to see that it is a staff commitment. She understands the committee’s commitment but this is committing staff and City resources to it. On Task 1.3.11, “promoting housing as economic infrastructure,” she stated that we are having less to say about housing projects with State law and asked if there is something we need to do for some marketing reasons.
City Manager Woodhouse stated that ties into what was discussed at the Strategic Planning workshop. Building housing is an economic driver in the community and for the City it brings people to restaurants and he thinks that is what that work item is getting at.
Asst. City Manager Carter stated that the intent behind this item is to emphasize the need for the economic development side, in addition to the community development; thus, we are tying the two programs together to advocate for and build on the Housing Element and all initiatives.
Economic Development division is working on this as well.
Mayor pro Tem Boles referred to Task 1.5.5, the zoning ordinance, which says with no substantial edits, and described several non-substantive and minor zoning code amendments from last year to be added: 1) Definition of height of buildings and 2) Clarification in 9-4-2502 regarding height of retaining walls. She noted the Manor Overcrossing Project was missing.
She also stated that the work plan is somewhat vague on the Housing Element but then specific on certain things like Sanchez. It was confusing to her as there were some important things, such as dates we promised HCD for particular things, and she wants to make sure those do not get missed, as some of them are important to our affordable housing goals. Starting with Sanchez, HE-I-3, she stated that particular item talked about master planning for the public sites and talked about the two Sanchez properties and the Public Works corp yard; she asked if it was intentional to be left off. She stated that the corp yard and the library are both core sites, but the Sanchez Art Center is a buffer site, and she asked why.
Community Development Director Updegrave stated the corp yard has a later implementation date in 2027 when that work would be due. Part of developing our work plan at this level is to look at what are the things we are going to be able to initiate and get started in the coming fiscal year. The Housing Element directs that work on the city-owned sites to begin this year and that
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is why those have been included, to look at the test fits for those sites and why we have not incorporated the corp yard yet.
Mayor pro Tem Boles asked about moving the Sanchez Art Center down a year or two.
Community Development Director Updegrave stated that is up to Council.
Councilmember Bier suggested while we do visioning with the community.
Mayor pro Tem Boles thought that is fine. She looked at the Housing Element agenda and stated a higher priority item than these sites (due by June 2025) was to begin the decertification process for Caltrans or other state-owned lands.
Community Development Director Updegrave stated she can look into those. She stated that they will have a detailed project level Housing Element implementation plan that will be looking at all of the programs, but we did not come to that level of detail with this. We are trying to identify some of those core projects that will require staff time.
Mayor pro Tem Boles referred to the task of “fund the Housing Action Fund,” which said between 2024 and 2026. Next on the agenda we are talking budget-wise about cutting the Housing Action Fund and she is concerned about that in terms of what that looks like for HCD and, if we are cutting that, it will take a while to come up with ordinances to find other sources of money. She would like some consideration to be given to that part of the work plan. She stated that the other one she noted was the “substantial renovation eviction notice” which was supposed to be done by June 2025. She stated that it is an issue that people are being evicted without permits.
Community Development Director Updegrave stated we are currently in conversation with HEART of San Mateo and looking at areas where they can help us develop our affordable housing policies and some of the other programmatic things and ordinances.
Mayor pro Tem Boles agreed with Councilmember Bier’s remarks on the community art corner and would be happy to serve on an ad hoc committee for that. She stated that Council pay could be done, and she suggested, as the City Attorney told them last year at goal setting that the work had already been done, that this can happen next year as it will be part of an election year; therefore, she asked if that was helpful to take it off for this year. She referred to the Ebike sites and thought, if we want to pursue this now, she thought it might be helpful to consider assigning it to PB&R Commission as something they can research. She stated that it is the same for the food truck ordinance and asked if that is something the Economic Development Committee would consider looking into. She thought the Sustainability Commission is the most important thing. She agreed some of OSPAC’s goals being tied to that but she thought there was more technical stuff about the CAAP that is not just about open space. She knows OSPAC’s agendas are fairly full for their meetings. She suggested continuing with the committee we have now and have them draft up what a more permanent committee would be and what the charter could look like. She recalled, at the CivicWell conference, there was a great presentation from the Vice Mayor of Pico Rivera, a suburb of LA, on water sustainability issues; he said completing their CAP and having a sustainability committee was the key to them being able to find all the money for their flooding projects and water reuse projects, etc., and that turned around the city’s capability to do projects and hire more staff because of the money with these grants. She stated the State has committed a ton of money to climate adaptation and greenhouse gas reductions and we need to be in line to get that money.
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Councilmember Wright referred to the budgetary challenges we are facing and how to address bringing in more renewable revenue, which he sees all over the Strategic Plan. He thought that Council has a fiduciary responsibility to the City to keep that as the primary focus of what we need to do. He asked the City Manager to address our budget challenge and where we are trying to address additional renewable revenue sources.
City Manager Woodhouse stated the long-term budget forecast indicated an ongoing structural deficit of millions of dollars and not enough operating revenue to cover the operating expenditures; that does not factor in where the employees are in the marketplace and the number of employees Pacifica has compared to our competitor agencies. We have basic staffing resource challenges in addition to hundreds of millions of dollars of infrastructure needs.
He stated that is different money than the ongoing operating money, as capital money is the one-time money and we need to save operating revenue to pay for or a bond. The Strategic Plan identifies a few items, and in the budget strategies in the next item, such as an emphasis at additional voter-approved tax revenue measures as one way of raising a significant amount of revenue for a city; the other two most significant ways is property tax revenue, Pacifica’s largest source of revenue, and hotel tax revenue or TOT. Property tax revenue, assessed value in the City, does not go up unless we build things, and TOT does not happen unless we build hotels.
He stated those are the two major revenue sources, and the data he provided in the Strategic Planning workshop was, if we were facilitated the building of our RHNA requirement over the next 5 years, that would amount to about $3.5 million more dollars annually of operating revenue via property tax. He stated that those are the numbers that will help Pacifica avoid the death spiral of local government failing because of not having enough revenue. He stated Goal 1 has strategies related to tax increment financing districts that would help with capital dollars and researching other potential voter-approved measures, emphasizing redevelopment of the Council Chambers site for hotel use, and facilitating the building of housing in Pacifica.
Councilmember Wright stated it would also lead into more economic development and generate more revenue, jobs, opportunities, and options for Pacificans. He stated his rough understanding of those numbers is that we are between 30 and 40 employees short, between $8 million and $12 million short yearly on a revenue basis, and our capital shortcomings are in excess of $200 million. He stated Council‘s responsibility is to meet that challenge and address our No. 1 goal as stated in our Strategic Plan.
City Manager Woodhouse answered affirmatively.
Councilmember Wright stated that is why he wants to refocus on Goal No. 1. He asks what Council’s role is in addressing this renewable revenue issue in a Strategic Plan and what do we need to do to help staff address that hole.
City Manager Woodhouse stated that Council has a difficult task in balancing all of the policy decisions they need to make and the community interests and the organizational interests and needs, etc. It is a matter of being very mindful about the limited staff resources that the City has and how those need to remain laser-focused on endeavors that are going to help revenue generation in Pacifica, which is what helps deliver and maintain services for the community. He stated, if we spend our staff time on talented, limited, professional expertise that is limited in bandwidth, and we spend that time on items that do not relate completely to our financial sustainability into the future, then we are not spending them on the more strategic economic opportunity items that we need to be focused on. He stated that it is a tricky balancing act and we need to be able to focus on those priorities.
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Councilmember Wright referred to the committees and commissions, and he agreed that we have a lot more needs. He also agreed we have the ability to reorganize some of our committees as suggested by other councilmembers, and we may have a way of re-tasking some of our committees to incorporate some of these tasks, projects, and ideas. He then referred to talking about updates on the Strategic Plan itself, and he asked how much staff time goes into the idea of updating a document of this size on a quarterly basis.
City Manager Woodhouse stated he cannot provide a number for that but the goal in having a more automated program like AchieveIt is that it is each department director and staff managing those projects updating in the program so there should not be a lot of work to do that.
Councilmember Wright asked if there would not be too much benefit doing it three times a year or only twice a year in order to try to save staff time to be more focused on revenue generation.
City Manager Woodhouse stated that twice a year is great to see how the system develops and how the reporting works out. He stated Council is getting updates on projects all year, every month, and every time staff bring an item to them; however, as a whole comprehensive strategic plan update, we can aspire to quarterly, but regular updates is the goal.
Councilmember Wright would be interested to know what staff’s opinion is on the best way to integrate these new committees and commissions with the existing committees we have or is that something staff need to ruminate on and get back to Council on.
City Manager Woodhouse stated that would require more rumination and research.
Mayor Beckmeyer moved to extend the meeting to 12:30 AM; seconded by Councilmember Wright.
EXTEND MEETING TO 12:30 AM
RESULT: ADOPTED [4-1]
MOVER: Sue Beckmeyer, Mayor
SECONDER: Greg Wright, Councilmember
AYES: Beckmeyer, Boles, Espinosa, Wright
NOES: Bier
Mayor Beckmeyer was concerned about what she is approving tonight.
City Manager Woodhouse clarified that Council is being asked to adopt the Strategic Plan, the mission, vision, goals and values, and strategies, and not the staff work plan. He stated the staff work plan implements the strategies; the dates will be refined and will change when Council gives different direction about the direction of project needs to take during that time, but it is best practice to transparently say what staff is going to do every day on top of all the ordinary day-to-day work do in order to deliver this Strategic Plan. He stated that Council is not being asked to approve this, but he is asking for direction about the Bike Rack items, i.e. if some of those are going to be added, what else is going to be removed from the work plan and what tasks or strategies are we not going to pursue.
Mayor Beckmeyer agreed that E-bikes are happening on many levels, including county and state, and her view is that the place to start with that is PB&R Commission. She thinks there
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are crossovers with OSPAC. She feels it is becoming a significant issue. She is asking for the committees and commissions to discuss it and she wants to make this a Council referral for them to take it up and discuss and look at what impact they see as an informational exploratory item, not writing an ordinance but a precursor to that. She referred to food trucks and would like this to be something that EDC takes up in this coming year’s work plan, i.e. is this an economic strategy we want to pursue. She emphasized having committees and commissions that are volunteers who are skilled professionals look at some of this and bring it back to Council in the form of a report. She also believed we should not lose the momentum we have going with the CAAP Task Force. She stated that the reality is that some of the items in that Plan are exactly the things we need to be doing with our Coastal Development Plan under our Local Coastal Land Use Plan, i.e. tree canopy. She wanted to ask the CAAP Task Force to help us figure out how to do it. She wanted to put the art on the wall and we have a public art subcommittee under the BAC who may look at what those regulations say to figure out how we keep that in place. She agreed that funding is our No. 1 priority and supported bringing in funding through the CAAP.
Councilmember Wright stated that it is not General Fund dollars.
Mayor pro Tem Boles stated it is money that helps capital improvements projects.
Councilmember Wright stated it is not General Fund money that is going to solve our employee and staff problem.
Mayor pro Tem Boles stated we have many problems.
Mayor Beckmeyer agreed with Councilmember Wright and we need to find ongoing sustainable dollars. She believed the property tax is coming, but we still have to patch ourselves.
Councilmember Wright agreed.
Mayor Beckmeyer thought we need to immediately accept the recommendation regarding Arbor Day and request to have PB&R Commission continue working in concert with what PW is already doing and Tree City Pacifica on the Arbor Day issue and formalize that. Regarding the Adopt-a-Tree program, she thinks it is more detailed than it is being positioned, and she would like to get us through the pilot we are doing in West Sharp Park and see if we can do another pilot and see how that goes. She wants to let that be a success before we create a whole thing that we have not tried out yet.
City Manager Woodhouse would like to get Council decisions on the Bike Rack items, as he needs to understand what is the very limited scope that is going to be added or what is going to come off of the Strategic Plan in order to accomplish that.
Councilmember Bier asked what it means to give committees and commissions some of these projects for staff’s Strategic Plan.
City Manager Woodhouse agreed, adding that he needs for Council to be very clear about what is being referred to a committee or commission. For example, with E-bikes, if Council assigns that to the PB&R Commission, are they going to do the legal research, the public safety or police research that this issue invokes, and/or trail usage surveys. He stated that there is a breadth of professional items as a full-blown item on the Strategic Plan that the City staff would be researching, such as what is the problem; the status of all state laws and regional laws that
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are being worked on; and the technologies, public safety issues, and enforcement issues. If Council has an expectation on that example and that staff is going to support the PB&R Commission in researching all that, then something else needs to come off the work plan. If Council is saying PB&R Commission have a conversation about E-bikes, do what research they might do and then write something up and then send it back to Council, eventually he also needs to know if it is Council’s intention that it will lead to a future staff work plan item; if so, at that point in time, he will need to ask what we are dropping in order to pick this up. He stated that the same goes for food trucks, i.e., will EDC do the CEQA compliance, the Coastal Commission LCP research, all of the legal research that food trucks invoke, and convene a meeting to hear from the Seaside Merchants who have already expressed opposition to food trucks. He asked what kind of research EDC would do, which is what staff would do to formulate a professional opinion about a very significant policy matter before it comes to Council. If Council’s intention on these larger Bike Rack items is to throw it out there and ask committees and commissions to give their thoughts, then that is fine, as there is no staff work involved in that. If Council’s intention is that there should be staff work that supports when a commissioner asks about the City’s public safety ordinance that applies to this, then it is a different matter.
Mayor Beckmeyer thought it was a discussion and research endeavor for the committee or commission. If they cannot figure it out and do it themselves, we do not do it. She stated Council gave CAAP a clear task and they did it. She recognized that they did not do it all by themselves, as there was staff support.
City Manager Woodhouse stated there was significant staff support (1 1/2 FTE) and the CAAP force did great work and came back for additional revenue request to complete the report.
Mayor Beckmeyer stated that her intent in referring it is for them to agendize it, discuss it, make a subcommittee about it, do research, figure it out, and bring it back.
Mayor pro Tem Boles suggested to think about whether it is possible or a good idea.
Mayor Beckmeyer added to realize that this is complicated and provide a recommendation to move and not move forward with a project.
City Manager Woodhouse suggested going through each of the six Bike Rack items and getting clear direction. He referred to the Council Chambers art program, and he stated in the report that a streamlined program should be feasible. We still have to develop guidelines or policy but will rely heavily on implementation of this running through the Sanchez Art Center or some other community group if they were not interested. He asked if that is the scope that Council envisions for that if they want it in the work plan.
Councilmember Bier thought an art program is a great idea but possibly not this year.
Mayor Beckmeyer suggested to make ad hoc subcommittee to work on it.
Councilmember Bier agreed.
Mayor Beckmeyer stated that the ad hoc subcommittee will bring back a recommendation.
City Manager Woodhouse concluded that would be the scope of that.
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There was Council consensus for the ad hoc committee approach to the art program.
City Manager Woodhouse referenced Council pay.
There was Council consensus to move Council pay to the next year.
City Manager Woodhouse stated, for Arbor Day, he was saying that PW is already significantly involved with PB&R and Tree City, and the City-sponsored portion of Arbor Day is something that would be feasible. The Adopt-a-Tree program is not feasible for the City to take on.
Mayor Beckmeyer stated to continue the pilot and evaluate at the end of that on how it is going.
City Manager Woodhouse stated he does not know enough about that specifically whether it is a pilot for an Adopt-a-Tree program or just implementation of the trees and there are some that are volunteering to water for this specific project in Sharp Park.
Mayor Beckmeyer stated that specific project in Sharp Park is a pilot of what could be a fullblown Adopt-a-Tree program all over the place in the City.
Mayor pro Tem Boles added it will eventually save PW time and money and save more trees.
There was Council consensus that the scope related to Adopt-a-Tree is continue with that and revisit it in the future.
Councilmember Bier does not think anybody is ready to take on E-bikes and Bike/Ped conflicts yet so we need to wait and see what is happening regionally.
Councilmember Wright asked what Councilmember Bier thinks about Council writing a letter to some of our regional and state representatives to suggest that we would like to support them taking on this issue.
Councilmember Bier thought that was always helpful.
Mayor pro Tem Boles stated it is a huge thing to PB&R Commission if Council is telling them to do it. She does not know what else is on their work plan.
Mayor Beckmeyer thought PB&R Commission should talk about it.
City Manager Woodhouse stated that Council can refer that issue to a committee/commission, and he clarified it is not a report that staff is going to prepare, as the PB&R Commission can discuss it, self-assign research, and do some of the work.
Councilmember Bier assumed that they can choose to and vote on that.
Mayor Beckmeyer stated that they have to agendize it and talk about it. She knows this is a concern and it fits in her view with that commission.
City Manager Woodhouse explained Council is assigning this to a commission to have them work on this and tell Council what they find out; he added that it is exploratory and staff is not available to them to support research and analysis on this issue. It is work that they have to do as commissioners. He asked if that is the direction from Council.
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Councilmember Wright suggested reframing to empower them.
Councilmember Bier agreed, adding Council is harnessing them.
There was Council consensus on referring E-bikes for discussion and potential addition to the work plan for the PB&R Commission.
Mayor Beckmeyer moved onto food trucks.
Mayor pro Tem Boles thought EDC wanted to look at it but not that particular year.
Mayor Beckmeyer thought there was a mixed response to that.
Councilmember Bier agreed.
Mayor pro Tem Boles suggested having them talk about whether they would like to talk about it and if they think there are other priorities that would bring in more money.
Mayor Beckmeyer added where the issues and conflicts are with existing businesses and where it should or should not be located and if they also believe they should or should not discuss it.
Council agreed it would be committee or commission work and not work given to staff.
City Manager Woodhouse reiterated that Council wanted EDC to investigate this issue and report back. He would want to specify being careful that what Council is directing the committee or commission to do is that we want to know all the potential policy issues involved in this issue, not only that a majority of EDC may want to have food trucks, but what are the implications, what have they learned from brick and mortar businesses regarding this issue, what have they learned from visitors, etc. He stated Council is saying for the committee or commission to do staff work before reporting back. He stated that would be the expectation.
Councilmember Wright stated their preliminary feasibility study.
Mayor pro Tem Boles stated there is the option to not be interested in working on it at all.
Councilmember Bier agreed, as they have to vote on it.
There was Council consensus referring food trucks for discussion to EDC.
City Manager Woodhouse referred to Sustainability Commission options.
Mayor Beckmeyer stated, as a place to start, as we have the opportunity for the Task Force to continue working, she thought we should do that.
Mayor pro Tem Boles stated they can come back Council with a recommendation and then Council can decide what the next step is.
Mayor Beckmeyer stated, as we went through the plan as presented, there were some various lengths of projects. She stated bringing back a recommendation about how that can be accomplished is what Council is looking for.
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Mayor pro Tem Boles thought some of the tasks could be given to a different committee, but she thinks it is important to have one committee that is overseeing everything, reporting and monitoring the process.
Mayor Beckmeyer added having an understanding of what they are already doing.
Councilmember Wright asked if she is envisioning this as a new committee or a subdivision of an existing committee.
Mayor pro Tem Boles thought continuing the existing committee so we are not starting something new.
Councilmember Wright stated, if we were to continue the existing committee, what kind of impact would that have on staff and, considering other adjustments, would that be feasible now.
City Manager Woodhouse thought it would be a continuation of the existing resources that are supporting it, as a Management Analyst and a part-time employee are supporting it.
Community Development Director Updegrave stated that we will need to check. She would have to look into the contract for the part-time staff’s employment.
City Manager Woodhouse reiterated that the direction regarding Sustainability Commission for now is that it will stay with the CAAP Task Force who is still working on bringing the Plan back to Council for adoption.
Mayor pro Tem Boles moved to extend the meeting to 12:45 AM; seconded by Councilmember Wright.
EXTEND MEETING TO 12:45 AM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Christine Boles, Mayor pro Tem
SECONDER: Greg Wright, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
Mayor pro Tem Boles moved to approve the updated City of Pacifica 2023 to 2030 Strategic Plan Mission, Vision, Values, Goals and Strategies (Attachment A) as Amended as stated in the Council’s discussion and consensus; seconded by Councilmember Wright.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Christine Boles, Mayor pro Tem
SECONDER: Greg Wright, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
8. Fiscal Year 2025-26 Budget Planning Process, Timeline and Preliminary Budget Strategies
PROPOSED ACTION: Accept the report and provide additional policy direction for the preparation of the FY2025-26 Budget.
Asst. City Manager Carter and Finance & Administrative Services Director Gómez presented
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the staff report.
Councilmember Bier moved to extend the meeting to 1:00 AM; seconded by Councilmember Wright.
EXTEND MEETING TO 1:00 AM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mary Bier, Councilmember
SECONDER: Greg Wright, Councilmember
AYES: Beckmeyer, Boles, Bier, Espinosa, Wright
Mayor Beckmeyer opened public comments.
Brendan Berman, Pacifica, asked Council to consider renewing their financial support of local LGBTQ+ organizations and shared his support on Coast Pride’s work in the community.
Clif Lawrence, Pacifica, thought the budget was the most complicated thing we deal with in Pacifica and asked if the City would be able to provide details about the budget in a manner suitable for public consumption to promote understanding and transparency.
Mike Wahlman, Pacifica, stated that the City needs to generate more property tax revenue and encouraged the City to approve proposed developments, etc.
Mayor Beckmeyer closed public comments.
Mayor pro Tem Boles stated that, on the VLF last year, we wanted to show that income as part of lobbying of our state officials. She questions whether we will show it or have it as backup.
Asst. City Manager Carter stated it is general reserves; we still rely on those revenues, considering our financial situation. Staff is proposing setting money aside in the General Fund reserves so, if the State does not follow through on its obligations, we can still survive the year.
Councilmember Wright stated it was a line of credit.
Asst. City Manager Carter agreed, but the money will be used from the General Fund reserves.
The budget will technically not be balanced, but this is a strategy to fill the hole for the year.
City Manager Woodhouse stated this strategy was one that Council approved last year as well.
Councilmember Espinosa asked is the money going back to the original account or do we just put it in the General Fund to spend it and we do not have the money in the account that it is supposed to be.
Asst. City Manager Carter stated that what will happen is that we will budget the revenue source, and that will help balance the budget; but if the revenues are not received, then we will take money from the reserve and we set this money aside in the reserves to plug in the hole.
She stated that is how we will operate one year at a time. She stated that it is accounting for this holistically in the General Fund: We will balance the budget but, at the same time, we will look carefully at reserves to see if we can allocate these funds. She stated, when we look on unassigned reserves, it is still compliant with GFOA recommendations.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 38 April 14, 2025
Mayor Beckmeyer asked if we will be harming our credit rating or going lower than the recommended reserve limits by doing this strategy.
Asst. City Manager Carter stated it was very unlikely that we will go below the recommended reserves. She stated the reserves are not that big of an issue for the City balancing the budget on a day-to-day basis. Staff presented to Council a structural deficit we are struggling with, but we have been applying prudent financial policies to make sure the reserves remain healthy.
Mayor Beckmeyer referred to ERAF strategy one, as she knows that we do not want to use onetime money and put it into ongoing expenses. She stated that it was not clear that there was an articulated goal to not do that. She knows we have had that goal and been moving in that direction and now it is falling back. She wished we were not, but she supported the strategy.
Councilmember Wright thought it was important to make it clear to the public that we are using emergency reserves and measures because we have such a fiscal challenge. He thinks the main point is we need to make some changes in order to stay sustainable.
Councilmember Espinosa stated she would like to see City Council being more involved and having the budget in more detail.
Asst. City Manager Carter stated more information is coming. At the next meeting we will be talking on details of base budget assumptions and we will see what assumptions we are putting into revenues and expenditures and how it balances out at the base budget level to see if they are looking at a surplus or deficit.
Councilmember Espinosa asked if we have an outside auditor.
Asst. City Manager Carter stated yes, we do an independent audit every year.
Councilmember Wright referred to a graph showing $2 million and asked if it did not include the 30-40 staff members that we are short.
Asst. City Manager Carter stated that the graph is based on the current level of services. She stated that, if nothing changes in the service level, that is what we are looking at.
Councilmember Wright concluded that it did not include the 30-40 staff members or how we are underpaying all our staff.
Mayor Beckmeyer stated that it does not.
Asst. City Manager Carter stated it is just the base budget, the current level of services at tomorrow’s cost. Even if we do not change the services, the cost will still go up.
Mayor pro Tem Boles stated she had a couple of questions about the ERAF. She was concerned about the Disaster Accounting and Affordable Housing Funds. The problem is that we are using Disaster Accounting for capital improvements and we keep taking out of that in the course of the year that is not budgeted. She thought we need to make sure we have enough for that for a disaster and how much money we need in that fund. She stated that, regarding the Affordable Housing Development, she is worried about HCD seeing that we are cutting the fund when that is a priority item we are working on.
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes) City Council Regular Meeting 39 April 14, 2025
Mayor Beckmeyer thought we are not funding the fund as opposed to cutting the fund.
Mayor pro Tem Boles stated we are supposed to come up with an action for funding the fund this year.
Councilmember Bier stated that is what we are going to be working on with HEART. She stated that there are strategies and she thinks HCD or whoever will see that.
RESULT: NO VOTE REQUIRED
ADJOURN
Mayor Beckmeyer stated a stalwart from our community, Clorinda Campagna, passed away on April 4. Ms. Campagna was a very important member of our community for a very long time and her service to our Historical Society is the tip of the iceberg. Mayor Beckmeyer adjourned the meeting at 1:00 a.m. in her memory.
Transcribed by Barbara Medina, Public Meeting Stenographer.
Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Sue Beckmeyer, Mayor
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Attachment: Attachment A: Minutes of 4-14-2025 Special and Regular City Council Meeting (5933 : Approval of Minutes)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/12/2025
1 SUBJECT:
Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard.
RECOMMENDED ACTION:
Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
STAFF CONTACT:
Roland Yip, Deputy Director of Public Works/City Engineer 650-738-3767
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• Failure of the sea wall and promenade on Beach Blvd. (in the vicinity of Santa Maria Avenue), which have been repaired, from the January 22, 2016 storm. • The 300 & 400 block of Esplanade experience episodic bluff erosion. In recent years (2016-2018), the bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• Undermining of a eight-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean in the vicinity of 700 Palmetto Avenue from the January 22, 2016, storm. The project was completed on April 24, 2023. • A failure of the seawall and promenade on Beach Blvd. in the vicinity of Santa Rosa Avenue and the Pier was discovered on December 16, 2020. Ocean waves, king tides, and high swells undermined a portion of the sea wall and created a large void (25’x25”) between the pier abutment seawall connection, affecting the sidewalk and promenade.
City staff and contractors stabilized and repaired the large void on January 22, 2021.
The sidewalk and promenade restoration were completed on February 22, 2021.
Monitoring of the repaired area is on-going.
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• On December 29, 2020, another failure of the seawall occurred approximately 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. A void, approximately 10’ deep by 15’ long, was found behind the seawall and was repaired with geotextiles and concrete slurry on January 5, 2021. Full restoration of this section was complete in February 2021. Monitoring of the repaired area is on-going. • On January 14, 2021, a combination of high tides and large waves damaged a forty-foot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. Following this event, the Pier was closed due to safety concerns. City staff requested a structural engineering assessment of the above deck pier elements and a proposed repair and associated cost from a local engineering consultant. This information was provided to the City at the end of March 2021. The pier was reopened on April 2, 2021, but the damaged portion was fenced off for safety reasons. The City is currently moving forward with a repair project and is designing the repair. Construction will be funded by grant money provided through a Senate Bill 129. The City Council approved a resolution on December 13, 2021, to approve the application of the state grant funds for the repair of the pier and the application has been sent to the State Department of Parks and Recreation for processing. On May 13, 2022, the City received a Coastal Development Permit waiver from the California Coastal Commission to perform this work. A bid opening for the repair was held on June 9, 2022, and the City received one bid, which was $2 million above the project budget. Council rejected the bid and authorized the project to be rebid. The rebid for replacing the guardrails in need of immediate repair came in over $1.4 million and all of the guardrails at $4 million. As the project was beyond what had been funded for the project, the City pivoted to do further inspections on the pier before a sizable investment is made in fixing the guardrails, since it was prudent for the City to understand the full needs of the pier. The 2023 Pier Condition Assessment Report has been finalized and is able to be viewed at www.cityofpacifica.org/pier. In summary, the 2023 report notes that the end of the main pier and L-section of the pier is in serious condition and should be fixed within the next two years. The remaining area of the main pier is considered in poor condition and should be repaired within four years. This report does not include the new damage sustained during the Dec. 28, 2023, high tide/big wave event. The structural engineers determined there was additional damage to the piles, handrails, and deck. The structural engineers recommended limiting public access on the pier to approximately half of the main pier deck until a complete assessment be made after the winter storms. • In November of 2023, a failure behind the seawall was discovered at the intersection of Beach Blvd. and Salada Ave. A void approximately 40’ long and 12’-15’ deep (2’-7’ in width) was found behind the seawall and was repaired with concrete and cement slurry.
The final sidewalk replacement was completed at the end of December 2023. • On Friday, December 29, 2023, another failure behind the seawall was discovered at Beach Blvd. and San Jose Ave. and was temporarily plugged. The final repair was completed on January 3, 2024, with the final sidewalk section and wall completed a week later. The total repair area was approximately 300 sf. This also caused damage to the Milagra storm drain outfall and left substantial sand deposits on the Beach Boulevard Prominade and on the southern Beach Boulevard rock revetment. • In Mach of 2024, City staff received an Emergency Coastal Development Permit (ECDP) from the California Coastal Commission (CCC) for removal of the substantial sand deposits left on Beach Boulevard Promenade and southern rock revetment as well as for the repair of the damage to the Milagra outfall. Repair to the outfall and removal of the sand on the Beach Boulevard Promenade was completed in late March/April 2024. 3 Packet Pg. 58
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Removal of the sand from the southern Beach Boulevard Rock Revetment is expected to be completed by mid-May 2024, with work starting on May 9, 2024. • In May 2024, a sink hole (approx. 5’ w x 25’ l) was discovered behind the seawall on Beach Blvd. to the north of Santa Maria. The hole was repaired through an emergency contractor.
• In November 2024 a new sink hole (approx. 8’ w x 30’ l) was discovered behind the seawall on Beach Blvd. between Carmel Ave and Santa Maria Ave. The hole is currently being repaired through an emergency contractor. We anticipate the repairs will be completed by December 16, 2024
The City Council first ratified this proclamation (Attachment 1) at its regular meeting of January 25, 2016. Since that date, additional damage had occurred along Beach Boulevard and Esplanade Avenue as noted above.
Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff has brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with April 14, 2025, being the most recent.
The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.
The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
FISCAL IMPACT:
None.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (PDF)
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"ATTACHMENT 1"
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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5922 : Continuation of "ATTACHMENT 1"
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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (5922 : Continuation of
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/12/2025
1 SUBJECT:
Adopt a list of projects for Fiscal Year 2025-26 funded by SB 1: Road Repair and Accountability Act of 2017.
RECOMMENDED ACTION:
Adopt the Resolution of the City Council of the City of Pacifica Adopting a list of projects for Fiscal Year 2025-26 funded by SB 1: Road Repair and Accountability Act of 2017.
STAFF CONTACT:
Roland Yip, P.E., DPW Deputy Director/City Engineer
(650) 738-3771
[email protected]
Louis Sun, P.E., Interim DPW Director
(650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:
On April 28, 2017, the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017).
To address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and road system, SB 1 increases per gallon fuel excise taxes, increases diesel fuel sales taxes and vehicle registration fees, and provides for inflationary adjustments to tax rates in future years.
The State Controller (Controller) deposits various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding will be apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.
SB 1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, to be eligible for RMRA funding, statute requires cities and counties to annually provide basic project reporting to the Commission for projects anticipated for and funded through the RMRA. The City will receive approximately $1,014,708.00 for street rehabilitation for 2025-26.
The Streets and Highways Code requires that prior to receiving an apportionment of RMRA funds from the Controller in a fiscal year, all eligible cities or counties shall submit to the California Transportation Commission (Commission) a list of projects proposed to be funded with these funds pursuant to an adopted resolution by the applicable City Council or County Board of Supervisors at a regular public meeting. The attached resolution is in the strict format provided by the Commission and includes a list of all streets that are eligible for SB1 funding.
These streets are part of the City’s 5-Year Street Maintenance program for FY 2025-26. 4 Packet Pg. 62
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This year, the City Manager recommends the following project for SB1 funding for Fiscal Year 2025-26. The project will follow the City’s approved 5-year street maintenance program and resurface approximately 8.13 miles of City pavement and the overall project scope will include rubber cape seals, double slurry seals, slurry seals, asphalt concrete grinding and paving, microsurfacing base repairs, pavement striping and markings and other miscellaneous related work.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution and it will result in the City not meeting statutory requirements for the SB1 Funds. Therefore, staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the resolution is consistent with the following Council adopted Goals:
• Enhance organizational and fiscal stability: SB1 Funding will provide vital financing mechanism to improve City infrastructure.
• Improve and steward City infrastructure, streets and facilities: Adopting the resolution and approving the Proposed Project List meets statutory requirements that will allow the City to repair City infrastructure.
FISCAL IMPACT:
There is no Fiscal Impact associated with the Adoption the Resolution. Separate Council action is required for appropriation of funds for each of the projects listed.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Pacifica FY25-26 Resurfacing Street List (PDF)
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RESOLUTION NO. ____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Pacifica are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of Pacifica must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of Pacifica, will receive an estimated $1,014,708.00 in RMRA funding in Fiscal Year 2025-26 from SB 1; and
WHEREAS, this is the nineth year in which the City of Pacifica is receiving SB 1 funding and will enable the City of Pacifica to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of Pacifica has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City of Pacifica used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities’ priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City of Pacifica maintain and rehabilitate several streets/roads throughout the City of Pacifica this year and other similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City of Pacifica streets and roads are in an “poor” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “at risk” condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete street 4 Packet Pg. 64
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infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Pacifica, State of California, as follows:
1. The foregoing recitals are true and correct.
2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues:
Project Title: FY 2025-26 Pavement Resurfacing Project
Project Description: The project will resurface approximately 8.13 miles of City pavement and the overall project
scope will include rubber cape seals, double
slurry seals, slurry seals, asphalt concrete
grinding and paving, microsurfacing base
repairs, pavement striping and markings and
other miscellaneous work.
Project Location: Various Streets and Roads, See Attachment A.
Estimated Project Schedule: July 2025 – December 2026
Estimated Project Useful Life: 5 to 20 Years
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 12th day of May, 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 4 Packet Pg. 65
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ATTACHMENT A
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Attachment A
Street Name From To Field Treatment
BLACKBURN TERRACE KENT RD DEAD END DOUBLE SLURRY
LA MIRADA WAY CRESPI DR
DEAD END NORTH OF ALTA
VISTA
DOUBLE SLURRY
CORONA DRIVE DEAD END NORTHEAST OF ESCALERO ESCALERO AVE DOUBLE SLURRY
CORONA DRIVE ESCALERO AVE CUL DE SAC DOUBLE SLURRY
CORDOVA COURT CORONA DR CUL DE SAC DOUBLE SLURRY
STANLEY AVENUE KENT RD LIVINGSTON AVE DOUBLE SLURRY
ORTEGA COURT LADERA WAY CUL DE SAC MULTI-LAYER
POINT REYES WAY PARK PACIFICA AVE CUL DE SAC RUBBER CAPE SEAL
HUMBOLT COURT YOSEMITE DR CUL DE SAC RUBBER CAPE SEAL
YELLOWSTONE WAY PARK PACIFICA AVE CUL DE SAC RUBBER CAPE SEAL
BRYCE CANYON WAY PARK PACIFICA AVE CUL DE SAC RUBBER CAPE SEAL PARK PACIFICA AVENUE HOUSE #943 ODDSTAD BLVD RUBBER CAPE SEAL
PARK PACIFICA AVENUE ODDSTAD BLVD YOSEMITE DR RUBBER CAPE SEAL
BIG BEND DRIVE GRAND TETON DR ODDSTAD BLVD RUBBER CAPE SEAL
BIG BEND DRIVE ODDSTAD BLVD GLACIER AVE RUBBER CAPE SEAL
BIG BEND DRIVE GLACIER AVE PRAIRIE CREEK DR RUBBER CAPE SEAL
BIG BEND DRIVE PRAIRIE CREEK DR CUL DE SAC RUBBER CAPE SEAL
PRAIRIE CREEK DRIVE RAINIER AVE GLACIER AVE RUBBER CAPE SEAL
PRAIRIE CREEK DRIVE GLACIER AVE BIG BEND DR RUBBER CAPE SEAL
GLACIER AVENUE BIG BEND DR PRAIRIE CREEK DR RUBBER CAPE SEAL
GLACIER AVENUE PRAIRIE CREEK DR ST LAWRENCE DR RUBBER CAPE SEAL
GLACIER AVENUE ST LAWRENCE DR CAPE BRETON DR RUBBER CAPE SEAL ST. LAWRENCE COURT GLACIER AVE CUL DE SAC RUBBER CAPE SEAL ST. LAWRENCE DRIVE ODDSTAD BLVD GLACIER AVE RUBBER CAPE SEAL
PARK PACIFICA AVENUE YOSEMITE DR BIG SUR WAY RUBBER CAPE SEAL
PARK PACIFICA AVENUE BIG SUR WAY EVERGLADES DR RUBBER CAPE SEAL
ATHENIAN WAY GRAND AVE DEAD END/DRIVEWAY SLURRY SEAL
KATHLEEN COURT PARK PACIFICA CUL DE SAC SLURRY SEAL
Street List
City of Pacifica
FY 2025-26 Pavement Resurfacing Project
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Attachment: Pacifica FY25-26 Resurfacing Street List (5909 : Resolution Adopting List of projects for FY25-26 funded by SB 1: Road Repair & Attachment A
Street List
City of Pacifica
FY 2025-26 Pavement Resurfacing Project
GRAND TETON DRIVE BIG BEND DR
PARK PACIFICA AVE (NORTH
INT.) SLURRY SEAL
GRAND TETON DRIVE
PARK PACIFICA AVE (SOUTH
INT.) BIG BEND DR SLURRY SEAL
BIG SUR WAY PARK PACIFICA AVE CUL DE SAC SLURRY SEAL
ASPEN DRIVE TERRA NOVA BLVD PARK PACIFICA AVE SLURRY SEAL
YOSEMITE DRIVE PARK PACIFICA AVE ODDSTAD BLVD SLURRY SEAL
SEQUOIA WAY ODDSTAD BLVD CUL DE SAC SLURRY SEAL
PARK PACIFICA AVENUE CUL DE SAC JUDSON PL SLURRY SEAL
ROBERTS ROAD 692 FT W/O FASSLER DR FASSLER DR SLURRY SEAL ROBERTS ROAD CRESPI DR 692 FT W/O FASSLER DR SLURRY SEAL
ESCALERO AVENUE CRESPI DR CORONA DR SLURRY SEAL
ESCALERO AVENUE CORONA DR CORONA DR SLURRY SEAL
OLYMPIAN WAY GRAND AVE #304 OLYMPIAN WAY SLURRY SEAL
YOSEMITE DRIVE ODDSTAD BLVD HOUSE #945 SLURRY SEAL
YOSEMITE DRIVE HOUSE #945 CUL DE SAC SLURRY SEAL
KINGS CANYON WAY YOSEMITE DR CUL DE SAC SLURRY SEAL
BROOKS PLACE LINCOLN PL CUL DE SAC SLURRY SEAL
MUIR WAY ODDSTAD BLVD CUL DE SAC SLURRY SEAL
CRATER LAKE WAY ODDSTAD BLVD CUL DE SAC SLURRY SEAL
TIOGA WAY ODDSTAD BLVD CUL DE SAC SLURRY SEAL
LINCOLN BOULEVARD PARK PACIFICA AVE BROOKS PL SLURRY SEAL
BARTON PLACE LINCOLN PLACE CUL DE SAC SLURRY SEAL
RANDOLF PLACE LINCOLN PL CUL DE SAC SLURRY SEAL
WOODROW PLACE LINCOLN PL CUL DE SAC SLURRY SEAL
CARLETON PL PARK PACIFICA AVE CUL DE SAC SLURRY SEAL
JUDSON PLACE PARK PACIFICA AVE CUL DE SACS SLURRY SEAL
CRESPI DRIVE ST HWY 1 LADERA WAY SLURRY SEAL
LINCOLN BOULEVARD BROOKS PL CUL DE SAC SLURRY SEAL
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Attachment: Pacifica FY25-26 Resurfacing Street List (5909 : Resolution Adopting List of projects for FY25-26 funded by SB 1: Road Repair &
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/12/2025
1 SUBJECT:
Ninth Amendment to Consultant Services Agreement for On-Call Planning Services Between the City of Pacifica and Consulting Firm Good City Company RECOMMENDED ACTION:
Move to adopt the attached resolution to approve the Ninth Amendment to the Agreement for Consultant Services between the City of Pacifica and Good City Company, by increasing the contract amount by $130,000 with a total amount of $802,500 and, to authorize the City Manager to execute the amendment.
STAFF CONTACT:
Elizabeth Brooks, Management Analyst II
650-738-7341
[email protected]
Samantha Updegrave, Community Development Director
650-738-7341
[email protected]
BACKGROUND/DISCUSSION:
The Community Development Department manages numerous development project applications and City Council priority initiatives, including the General Plan and Housing Element. To support these efforts, the department engages consulting firms such as Good City Company for project reviews and California Environmental Quality Act (CEQA) analyses. Costs for these services are typically applicant-funded for private development projects, while Cityinitiated activities rely on other funding sources, such as the General Fund or grants.
In September 2022, the City Council approved funding to begin the Housing Element update.
Since that time, ongoing collaboration with the California Department of Housing and Community Development (HCD) has necessitated additional analysis and refinements to ensure the City’s Housing Element complies with state law. This extended engagement with HCD has required multiple amendments to the agreement with Good City Company over the past several years to extend the agreement term and increase the budget as needed.
While the Housing Element is now nearing completion, the dialogue with HCD remains active and continues to require staff and consultant resources for final adjustments and coordination to achieve certification. Good City is assisting the City with the preparation of the Housing Element-related Rezoning Program, which includes General Plan Amendments, Rezoning, and Objective Development Standards. As part of these Housing Element implementation efforts required to achieve substantial compliance with state law and receive certification, Good City provided consulting services to support a “Test Fits” project, evaluating the feasibility of achieving the Housing Element’s assigned housing sites inventory through conceptual 5 Packet Pg. 69
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May 12, 2025
development scenarios. This work, completed under the consultant’s on-call services, was not anticipated within the original scope and exceeded the initial budget estimates for those services. These services are interdependent for adoption and certification, and both are anticipated to be presented to the City Council by the end of the current fiscal year.
Separately, Good City continues to provide important project review services for applicantfunded private development projects, supporting the department’s ability to process these applications in a timely manner.
Given the continued Housing Element coordination with HCD, preparation of the associated EIR certification, the completion of the Test Fits project, and ongoing private development project reviews, staff recommend approval of an additional $130,000 to the existing agreement with Good City Company to ensure sufficient funding is available to complete these critical tasks and advance City Council priority initiatives.
ALTERNATIVE ACTION:
Deny, or authorize a different amount for the proposed amendment to the Agreement.
Authorization of a reduced amount will require Community Development Department staff to shift direct staff resources to the Housing Element update and away from other City Council priority initiatives.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Good City Company’s support of the Housing Element furthers City Council Strategic Goal 3:
Prioritize protection and development of affordable housing; Strategy A: Complete the Housing Element Update.
FISCAL IMPACT:
Staff has identified $130,000 within the FY 2024-25 adopted budget for Community Development Department consultant services that can be allocated for this purpose.
ORIGINATED BY:
Community Development Department
ATTACHMENT LIST:
Attachment A: Good City Company Agreement to Provide On-Call Planning Services (PDF) Attachment B: Ninth Amendment to Good City Company Agreement to Provide On-Call Planning Services (PDF)
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Pacifica City Council 3
May 12, 2025
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE
CITY MANAGER TO EXECUTE A NINTH AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH GOOD CITY COMPANY FOR PROFESSIONAL PLANNING AND
RELATED SERVICES
________________________________________________________________________ WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into an agreement with Good City Company for consulting services under the City Manager’s purchasing authority in October 2020; and WHEREAS the City Council authorized amendments to the City’s agreement with Good City Company for consulting services in November 2021, June 2022, September 2022, January 2023, August 2023, April 2024, June 2024, and January 2025; and WHEREAS the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve a ninth amendment to the City’s agreement with Good City Company for consultant services;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager to amend the agreement with Good City Company a ninth time for the purpose of increasing the cost ceiling amount by $130,000 with a total contract amount of $802,500.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 12th day of May 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 5 Packet Pg. 71
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Attachment: Attachment A: Good City Company Agreement to Provide On-Call Planning Services (5929 : Good City Company Ninth Scope of Work
Good City Company can provide the City of Pacifica with the following on-call planning services:
• Prepare initial project summaries and route to City departments for comment. • Analyze projects for compliance with the City's General Plan, zoning ordinance, Local Coastal Plan, Subdivision Map Act, Design Guidelines, specific plans, Municipal Regional Stormwater Permit (i.e.
C.3 requirements), and other policies.
• Review projects and provide comments within timelines specified by the Permit Streamlining Act and the City (shorter timelines may be required for certain projects). • Prepare Initial Studies and CEQA documents or ability and expertise to work with a CEQA consultant. • Write staff reports, resolutions, conditions of approval, ordinances, and deliver oral presentations. • Draft detailed findings that withstand project appeals. • Attend Planning Commission and/or City Council meetings. • Conduct site visits.
• Be available during regular business hours to answer questions by phone or email. • Meet at the Planning Department as needed to meet with staff and applicants (all meetings are conducted virtually during COVID-19 health protocols).
• Interact with Coastal Commission – North Central Coast District staff to coordinate project review. • Process development and redevelopment of environmentally sensitive sites, former industrial sites, and hotel projects.
• Process annexation requests.
• Review building permit applications for entitlement projects processed by consultant.
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Attachment: Attachment A: Good City Company Agreement to Provide On-Call Planning Services (5929 : Good City Company Ninth Good City Company | Statement of Qualifications 29
Good City prides itself on being a cost-effective solution for public sector agencies. Staff retains detailed timesheets and works efficiently to ensure the client is getting the best value for the services. • Director/Principal $225/hour
• Principal Planner
• Senior Planner
• Associate Planner
• Assistant Planner
• Planning Technician $80/hour
• Administrative Assistant $60/hour
Subconsultant Contracts Direct Billing + 10% oversight fee * Rates subject to adjustment January 1st of each year (typically 3-5% increases) Exhibit B: Compensation (Billing rates)
$195/hour
$160/hour
$125/hour
$100/hour
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Attachment: Attachment A: Good City Company Agreement to Provide On-Call Planning Services (5929 : Good City Company Ninth
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:
PRODUCER
(A/C, No, Ext): PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR WVDADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
10/16/2020
James E. McGovern, Inc.
1625 El Camino Real
Belmont, CA 94002 650-593-8216 x103 650-594-9130
www.jemins.com Sentinel Insurance Company, Ltd. A+ XV 11000 Evanston Insurance Company A XV 35378
A 57 SBA RI0706 7/6/2020 7/6/2021 2,000,000.
1,000,000.
✓
10,000.
✓
2,000,000.
4,000,000.
4,000,000.
Deductible 500.
A 57 SBA RI0706 7/6/2020 7/6/2021 2,000,000.
✓ ✓
Deductible 500.
B Professional Liability MPL1401718-20 1/5/2020 1/5/2021 Aggregate Limit: $2,000,000.
Each Claim: $2,000,000.
Steve Suissa
MaryAnn Worman
[email protected]
✓
Good City Company
2165 Carmelita Drive
San Carlos CA 94070
58185572
*30 day written Notice of Cancellation, except for non-payment of premium which is 10 days.
City of Pacifica
1800 Francisco Boulevard
Pacifica CA 94044
RE: Verification of Insurance
58185572 | MARTI-L | 20/21 GL, PL | MaryAnn Worman | 10/16/2020 2:30:45 PM (PDT) | Page 1 of 1
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Attachment: Attachment A: Good City Company Agreement to Provide On-Call Planning Services (5929 : Good City Company Ninth 4891-5659-1477 v1 1
NINTH AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This Ninth Amendment to Agreement for Consultant Services (the "Ninth Amendment") is made and entered into this 12th day of May 2025, by and between THE CITY OF PACIFICA, a municipal corporation (hereinafter referred to as "CITY") and Good City Company, a California Corporation (hereinafter referred to as "CONSULTANT").
RECITALS
WHEREAS, on October 16, 2020, CITY and CONSULTANT entered into that certain agreement entitled “Agreement for Consultant Services” (“Agreement”) to provide on-call planning services and related services; and
WHEREAS, on February 1, 2022, the City Council authorized CITY and CONSULTANT to enter into a First Amendment to that Agreement to increase the Cost Ceiling and extend the Term under the Agreement; and
WHEREAS, on June 27, 2022, the City Council authorized CITY and CONSULTANT to enter into a Second Amendment to that Agreement to increase the Cost Ceiling and extend the Term under the Agreement; and
WHEREAS, on October 5, 2022, the City Council authorized CITY and CONSULTANT to enter into a Third Amendment to that Agreement to increase the Cost Ceiling and extend the Term under the Agreement; and
WHEREAS, on January 9, 2023, the City Council authorized CITY and CONSULTANT to enter into a Fourth Amendment to that Agreement to increase the Cost Ceiling of the Agreement; and
WHEREAS, on August 14, 2023, the City Council authorized CITY and CONSULTANT to enter into a Fifth Amendment to that Agreement to restate the Scope of Work and to increase the Cost Ceiling of the Agreement; and
WHEREAS, on April 8, 2024, the City Council authorized CITY and CONSULTANT to enter into a Sixth Amendment to that Agreement to increase the Cost Ceiling; and WHEREAS, on June 10, 2024, the City Council authorized CITY and CONSULTANT to enter into a Seventh Amendment to that Agreement to extend the Term under the Agreement; and
WHEREAS, on January 12, 2025, the City Council authorized CITY and CONSULTANT to enter into an Eighth Amendment to that Agreement to increase the Cost Ceiling of the Agreement; and
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Attachment: Attachment B: Ninth Amendment to Good City Company Agreement to Provide On-Call Planning Services (5929 : Good City 4891-5659-1477 v1 2
WHEREAS CITY and CONSULTANT now desire to enter into this Ninth Amendment to increase the Cost Ceiling in section 2.1 (“Compensation”) of the Agreement.
AGREEMENT
NOW, THEREFORE, for the considerations hereinafter set forth, the parties hereby amend the Agreement as follows:
1. Section 2.1 of the Agreement, "Compensation" is hereby amended to read as follows:
Compensation. Rates charged for Services shall be in accordance with Exhibit A, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $802,500 (“Cost Ceiling”).
2. Agreement in Effect. Except as amended by this Ninth Amendment, the Agreement shall remain in full force and effect.
3. Counterpart Signatures. This Ninth Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS WHEREOF, the parties have executed this Ninth Amendment as of the date set forth above.
CITY OF PACIFICA
By: Date:
Kevin Woodhouse, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT
By: Date
Aaron Aknin, AICP
Principal Planner and Co-Owner
Good City Company
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Attachment: Attachment B: Ninth Amendment to Good City Company Agreement to Provide On-Call Planning Services (5929 : Good City
BILLING
RATES
Good City prides itself on being a cost-effective solution for public sector agencies. Staff retains detailed timesheets and works efficiently to ensure the client is getting the best value for the services.
TITLE
2025 Hourly
Rate
Principal/Partner $270
» Planning Director $240
» Principal Planner/Planning Manager/Lead $205
» Economic Development Director $240
» Public Policy Manager $225
» Chief Building Official $180
» Senior Planner/Project Manager $176
» Senior Economic Development Planner $176
» Housing Services Consultant $176
» Associate Planner $150
»
»
Economic Development Associate
Assistant Planner
$150
$135
» Planning Technician $105
» Marketing Specialist/Graphic Designer $105
» Administrative Specialist $95
Billing rates subject to annual cost of living increase Subconsultant Contracts Direct Billing + 10% oversight fee.
EXHIBIT
A
4891-5659-1477 v1
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/12/2025
1 SUBJECT:
First Amendment to Consultant Services Agreement for Professional Planning and Related Services Between the City of Pacifica and Consulting Firm MIG RECOMMENDED ACTION:
Move to adopt a resolution to approve the First Amendment to the Agreement for Consultant Services between the City of Pacifica and MIG, Inc., by increasing the contract amount by $75,000 with a total amount of $150,000 and, to authorize the City Manager to execute the amendment.
STAFF CONTACT:
Elizabeth Brooks, Management Analyst II
650-738-7341
[email protected]
Samantha Updegrave, Community Development Director
650-738-7341
[email protected]
BACKGROUND/DISCUSSION:
The Community Development Department (CDD) is responsible for managing a range of current and long-range planning activities, including the review of development applications, implementation of recently adopted ordinances and policies, and advancement of City Council priority initiatives such as the Housing Element and the Climate Action and Adaptation Plan. In recent years, increased project activity, state-mandated planning efforts, and internal staffing transitions have placed sustained demands on the Department’s resources.
To address these needs, the City solicited bids for temporary on-site staffing augmentation services and, in December 2024, selected MIG, Inc. and entered into an agreement for those services on December 20, 2024 (“Agreement”)(Attachment A). Under this Agreement, MIG has supplied experienced planning professionals to assist in office with development application processing, counter support, and other planning services at the direction of City staff. This arrangement has allowed the Department to maintain service levels, meet statutory review deadlines, and continue advancing long-range planning initiatives.
When the Agreement was initially executed, it was anticipated that the need for augmentation services would be temporary and would not extend beyond the original cost ceiling of $75,000.
However, due to continued staffing fluctuations and sustained project volumes, services have remained necessary longer than originally expected. As a result, an amendment is needed at this time to increase the agreement’s cost ceiling to cover additional anticipated costs through June 2025 that exceed the original Agreement amount.
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May 12, 2025
Given the ongoing demands of private development project processing, implementation of City Council priority initiatives, and the need for on-site, reliable, on-call planning services, staff recommend approval of an additional $75,000 to ensure the Department can maintain service levels, meet statutory review deadlines, and continue advancing long-range planning initiatives.
ALTERNATIVE ACTION:
The City Council may choose not to approve the proposed amendment to the agreement with MIG, or may authorize a reduced funding amount. Denial or authorization of a reduced amount would require the Community Development Department to reprioritize available resources, which could result in delays to planning services, project processing, or other City Council priority initiatives.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
The proposed First Amendment supports City Council Strategic Goal 1: Enhance organizational and fiscal stability by augmenting internal staffing resources to maintain service levels and manage rising workloads. It also advances Goal 3: Prioritize protection and development of affordable housing, including completion of the Housing Element Update and implementation of Housing Element programs, and Goal 4: Pursue climate change adaptation and mitigation through continued support for adoption and implementation of the Climate Action and Adaptation Plan.
FISCAL IMPACT:
Funding for the proposed First Amendment is available within the Community Development Department’s FY 2024-25 adopted budget for consultant services. Costs will continue to accrue through June 2025 and are anticipated to exceed the original agreement’s $75,000 cost ceiling The additional costs are not anticipated to exceed an additional $75,000, bringing the total FY 2024-25 amount to $150,000.
ORIGINATED BY:
Community Development Department
ATTACHMENT LIST:
Attachment A: MIG Agreement for Consulting Services (PDF) Attachment B: First Amendment to MIG Agreement for Consultant Services (PDF) 6 Packet Pg. 87
Pacifica City Council 3
May 12, 2025
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE
CITY MANAGER TO EXECUTE THE FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH MIG, INC. FOR PROFESSIONAL PLANNING AND
RELATED SERVICES
________________________________________________________________________ WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into an agreement with MIG, Inc. for on-call planning consulting and related services under the City Manager’s purchasing authority on December 20, 2024; and
WHEREAS the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve a first amendment to the City’s agreement with the Consultant; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to approve the First Amendment to the Agreement attached hereto, to amend the agreement with MIG, Inc. for the purpose of increasing the contract amount by $75,000 with a total amount of $150,000 and authorizing the City Manager to execute the First Amendment. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 12th day of May, 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 88
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OAK #4834-8257-2833 v1
05620-0129
FIRST AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This First Amendment to Agreement for Consultant Services (“First Amendment”) is made and entered into this 12th of May, 2025, by and between THE CITY OF PACIFICA, a municipal corporation (hereinafter referred to as "CITY") and MIG, Inc., a California corporation (hereinafter referred to as "CONSULTANT").
RECITALS
WHEREAS, on December 20, 2024, CITY and CONSULTANT entered into that certain agreement entitled “Agreement for Consultant Services” (“Agreement”) to provide on-call planning services and related services; and
WHEREAS CITY and CONSULTANT now desire to enter into this First Amendment to increase the Cost Ceiling in section 2.1 (“Compensation”) of the Agreement.
AGREEMENT
NOW, THEREFORE, for the considerations hereinafter set forth, the parties hereby amend the Agreement as follows:
1. Section 2.1 of the Agreement, "Compensation" is hereby amended to read in its entirety as follows:
Compensation. Rates charged for Services shall be in accordance with Exhibit A, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $150,000 ("Cost Ceiling").
2. Agreement in Effect. Except as amended by this First Amendment, the Agreement shall remain in full force and effect.
3. Counterpart Signatures. This First Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement. [signatures on the following page]
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OAK #4834-8257-2833 v1
05620-0129
IN WITNESS WHEREOF, the parties have executed this First Amendment as of the date set forth above.
CITY OF PACIFICA
By: Date:
Kevin Woodhouse, City Manager
APPROVED AS TO FORM
By: Date:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT
By: Date:
Daniel Iacofano, President and Chief Executive Officer
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OAK #4834-8257-2833 v1
05620-0129
EXHIBIT A
SCOPE OF WORK
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OAK #4834-8257-2833 v1
05620-0129
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OAK #4834-8257-2833 v1
05620-0129
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OAK #4834-8257-2833 v1
05620-0129
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/12/2025
1 SUBJECT:
Adoption of Ordinance Amending Sections 3-15.02, 3-15.03 and 3-15.08 and adding a new section 3-15.11, “Adjustment of dollar amounts to conform to Public Contract Code” within Chapter 15, “Bidding Procedures for Public Projects” of Title 3, “Finance” of the Pacifica Municipal Code relating to public bidding procedures and award of contracts for public projects.
RECOMMENDED ACTION:
Move to waive the second reading and adopt by title only “An Ordinance of the City Council of the City of Pacifica Repealing and Replacing Sections 3-15.02, 3-15.03, and 3-15.08 and Adding a New Section 3-15.11, ‘Adjustment Of Dollar Amounts To Conform To Public Contract Code’ Within Chapter 15, ‘Bidding Procedures For Public Projects’ Of Title 3, ‘Finance’ Relating To Public Bidding Procedures And Award Of Contracts For Public Projects”; and finding introduction of Ordinance not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378.
STAFF CONTACT:
Roland Yip, P.E., Deputy Director/City Engineer
(650) 738-3767
[email protected]
Louis Sun, P.E., Interim Public Works Director
(650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:
This ordinance was introduced at the regular meeting of the City Council on April 28, 2025 and is now in order for adoption.
Under Assembly Bill 2192, which went into effect as of January 1, 2025, cities that have elected to become subject to the California Uniform Public Construction Cost Accounting Act (CUPCCAA) may increase their bidding thresholds for public projects. AB 2192 authorizes public projects of $75,000 or less to be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order; authorizes public projects of $220,000 or less to be let to contract by informal procedures; and requires public projects of more than $220,000 to be let to contract by formal bidding procedures.
The City elected to become subject to CUPCCAA and follow the provisions of Public Contracts Code Section 22000 et seq., with the adoption of Ordinance No. 680, which became effective on October 11, 2000. The CUPCCAA public project bidding limits and procedures set forth in Public Contracts Code section 2032 are also set forth in the Pacifica Municipal Code, Chapter 15 “Bidding Procedures for Public Projects” within Title 3, “Finance”. Specifically, Pacifica 7 Packet Pg. 106
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May 12, 2025
Municipal Code section 3-15.02 (Award of contract) reads as follows:
Sec. 3-15.02. - Award of contract.
A. Public projects up to Sixty Thousand and no/100ths ($60,000.00) Dollars may be performed by City employee force account, by negotiated contract, or by purchase order.
B. Public projects up to Two Hundred Thousand and no/100ths ($200,000.00) Dollars may be let to contract by informal procedures as set forth in this chapter.
C. Public projects of more than Two Hundred Thousand and no/100ths ($200,000.00) Dollars shall, except as otherwise provided in this chapter, be let to contract by formal bidding procedure, including without limitation, those procedures contained within Public Contract Code Section 22037.
CUPCCAA previously authorized public projects of $60,000 or less to be performed by the employees of a public agency; authorized public projects of $200,000 or less to be let to contract by informal bidding procedures; and required public projects of more than $200,000 to be let to contract by formal bidding procedures.
With the enactment of AB 2192, the CUPCCAA limits in Public Contract Code 22032 have been amended to increase the thresholds for public projects of $75,000 or less to be performed by the employees of a public agency; authorizes public projects of $220,000 or less to be let to contract by informal bidding procedures; and requires public projects of more than $220,000 to be let to contract by formal bidding procedures. In the event that all bids received for the performance of a public project are in excess of $220,000, the governing body of a public agency may award the contract at $235,000 or less to the lowest responsible bidder if it determines the cost estimate of the public agency was reasonable. Nothing in the recommended amendment to the Purchasing Policy would preclude the City Council from choosing to engage in a full formal bid process for any project.
Given the changes effected by AB 2192, staff is recommending that the bidding limits in Chapter 15 be updated. The proposed amendments to Sections 3-15.02 will help streamline the Public Works bidding process for the City while maintaining an appropriate level of transparency and accountability. Further, language has been added to allow all purchasing levels to automatically follow the limits allowed under state law for all thresholds should the thresholds in Public Contract Code section 22032 be revised in the future.
Staff is also recommending that section 3-15.03 (Award of contracts by City Manager) also be amended to conform to the revisions to section 3-15.02 so that the City Manager can award contracts up to the informal bidding limit ($220,000). An amendment is also necessary to update section 3-15.08 (Acceptance of informal bids in excess of $175,000.00) to conform to the new informal bid limits of $220,000 and the new limits in Public Contract Code section 2034(f).
A new section 3-15.11 is included in the proposed ordinance to specify that if the legislature amends the dollar thresholds in Public Contract Code section 22032, then the bidding limits in Pacifica Municipal Code section 3-15.02 will automatically adjust.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
This item is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal.
Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is an ordinance that will make administrative changes and does not authorize any construction and is therefore not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment. 7 Packet Pg. 107
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ALTERNATIVE ACTION:
The Council may choose not to amend sections 3-15.02 and 3-15.03 of Chapter 15 Bidding Procedures for Public Projects, Title 3 Finance of the Pacifica Municipal Code; however, that would leave the lower bidding limits in place and the City would not gain the benefit of operational efficiency in the City's procurement process.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Adoption of Ordinance of the City Council of the City of Pacifica amendments Sections 3-15.02 and 3-15.03 of Chapter 15 Bidding Procedures for Public Projects, Title 3 Finance of the Pacifica Municipal Code:
• Improve and Steward City Infrastructure, Streets and Facilities: This Adoption of the Ordinance of Chapter 15 Bidding Procedures for Public Projects is necessary to ensure City achieve better operational efficiency under current economic conditions while still maintaining a high level of accountability and transparency in the City's procurement process.
FISCAL IMPACT:
There is no fiscal impact associated with these amendments to the City’s Ordinance Sections 3-
15.02 and 3-15.03 of Chapter 15 Bidding Procedures for Public Projects, Title 3 Finance of the Pacifica Municipal Code. Adoption of the proposed amendments will ensure the City is consistent with State law and Public Contracts Code. In addition, it will help the City achieve better operational efficiency under current economic conditions while still maintaining a high level of accountability and transparency in the City's procurement process.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Attachment 1-RedlineCHAPTER_15.___BIDDING_PROCEDURES_FOR_PUBLIC_PROJECTS (DOCX) 7 Packet Pg. 108
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ORDINANCE NO. (ID # 5931)
ORDINANCE NO. XXX-C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFICA REPEALING AND REPLACING SECTIONS 3-15.02, 3-15.03, AND 3-15.08 AND ADDING A NEW SECTION 3-
15.11, “ADJUSTMENT OF DOLLAR AMOUNTS TO CONFORM TO PUBLIC CONTRACT CODE” WITHIN CHAPTER 15, “BIDDING PROCEDURES FOR PUBLIC PROJECTS” OF TITLE 3, “FINANCE” RELATING TO PUBLIC BIDDING PROCEDURES AND AWARD OF
CONTRACTS FOR PUBLIC PROJECTS
WHEREAS, the City elected to become subject to the California Uniform Public Construction Cost Accounting Act (CUPCCAA) and follow the provisions of Public Contracts Code Section 22000 et seq., with the adoption of Ordinance No. 680, which became effective on October 11, 2000; and
WHEREAS, since that time, staff has periodically brought to City Council recommended updates as necessary; and
WHEREAS, the public project bidding limits and procedures are set forth in the Pacifica Municipal Code, Chapter 15 “Bidding Procedures for Public Projects” within Title 3, “Finance”; and
WHEREAS, Assembly Bill 2192 went into effect as of January 1, 2025 and provides that cities that have elected to become subject to CUPCCAA may increase their bidding thresholds for public projects to $75,000 or less to be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order; $220,000 or less to be let to contract by informal procedures; $220,000 or more to be let by formal bidding procedures.
NOW, THEREFORE, the City Council of the City of Pacifica does ordain as follows:
Section 1. Recitals. The City Council of the City of Pacifica does hereby find that the above referenced recitals are true and correct and material to the adoption of this Ordinance.
Section 2. Amendment. Sections 3-15.03, “Award of contract”, 3-15.04, “Award of contracts by City Manager,” and 3-15.08, “Acceptance of informal bids in excess of $175,000” within Chapter 15, “Bidding Procedures for Public Projects” of Title 3, “Finance” shall be repealed and replaced in their entirety to read as follows:
“Sec. 3-15.02. - Award of contract.
Public projects, as defined by California Public Contract Code Section 22000 et seq., may be let to contract by informal procedures as set forth in Public Contract Code Section 22032 et seq., with dollar amounts as may be automatically adjusted pursuant to section 3-15.11.
A. Public projects of amounts equaling the limit for informal bidding as set forth California Public Contract Code Section 22032(a), as may be amended from time to time, or less may be performed by the employees of a public agency by force account, by negotiated 7 Packet Pg. 109
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contract, or by purchase order.
B. Public projects of amounts equaling the limit for informal bidding as set forth California Public Contract Code Section 22032(b), as may be amended from time to time, or less may be let to contract by informal procedures as set forth in Public Contract Code Section 22032 et seq.
C. Public projects of amounts greater than the limit for informal bidding as set forth California Public Contract Code Section 22032(c), as may be amended from time to time, shall, except as otherwise provided in Public Contract Code Section 22032 et seq., be let to contract by formal bidding procedure.
Sec. 3-15.03. - Award of contracts by City Manager.
A. The City Council does hereby delegate to the City Manager, or their designated representative, the authority to award or reject contracts under section 3-15.02 (A) of this chapter.
B. The City Council does hereby delegate to the City Manager, or their designated representative, the authority to award or reject contracts under section 3-15.02(B) of this chapter.
C. The City Council may delegate to the City Manager, or their designated representative, the authority to award or reject contracts under section 3-15.02(C) of this chapter. Delegation of authority pursuant to this subsection (C) shall be through a resolution of the Council.”
…
Sec. 3-15.08. Acceptance of informal bids in excess of $220,000.
If all informal bids received are in excess of two hundred twenty thousand dollars ($220,000), the governing body of the public agency may, by adoption of a resolution by a four-fifths vote, award the contract, at two hundred thirty-five thousand dollars ($235,000) or less, to the lowest responsible bidder, if it determines the cost estimate of the public agency was reasonable.”
Section 3. Amendment. A new section 3-15.11, “Adjustment of dollar amounts to conform to Public Contracts Code” is hereby added to Chapter 15, “Bidding Procedures for Public Projects” of Title 3, “Finance” to read as follows:
“3-15.11 - Adjustment of dollar amounts to conform to Public Contract Code.
If the legislature amends the dollar amounts in Section 22032 of the Public Contract Code, or any successor statute, regarding projects eligible to use informal bid procedures and projects that may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order, the thresholds referenced in Section 3-15.02 shall be automatically adjusted to conform to the revisions to state law.” Section 4. Compliance with CEQA. The City Council hereby finds that the action to adopt this Ordinance is not subject to the provisions of the California Environmental Quality Act (CEQA), pursuant to the CEQA Guidelines (14 Cal. Code Regs. 15000 et seq.), including without limitation under Section 15061(b)(3) of the CEQA Guidelines because it can be seen with certainty that there is no possibility the adoption of this Ordinance may have a significant effect on the environment.
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Section 5. Severability. If any section, subsection, sentence, clause, or phase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentence, clauses or phrases be declared unconstitutional.
Section 6. Publication. The City Clerk is hereby ordered and directed to certify to the passage of this Ordinance by the City Council of the City of Pacifica, California, and cause the same to be published in accordance with State law.
Section 7. Effective Date. This Ordinance shall be in full force and effective thirty (30) days after its adoption and shall be published and posted as required by law. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 12th day of May, 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 7 Packet Pg. 111
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* * * * *
(ID # 5931) at 5/12/2025 7:00 PM City Council Regular Meeting 7 Packet Pg. 112
TITLE 3. - FINANCE
CHAPTER 15. BIDDING PROCEDURES FOR PUBLIC PROJECTS
4912-9018-5008 v1
Pacifica, California, Code of Ordinances Created: 2025-03-19 10:32:54 [EST] (Supp. No. 57)
CHAPTER 15. BIDDING PROCEDURES FOR PUBLIC PROJECTS
Sec. 3-15.01. California Uniform Construction Cost Accounting Procedure.
The City Council of the City of Pacifica does hereby elect to become subject to the California Uniform Construction Cost Accounting Procedure referred to in the Uniform Public Construction Cost Accounting Act (California Public Contract Code Sections 22000 et. seq., as may be amended). The terms referred to herein shall have the meanings assigned to them in the Uniform Public Construction Cost Accounting Act. (§ 1, Ord. 680-C.S., eff. October 11, 2000)
Sec. 3-15.02. Award of contract.
Public projects, as defined by California Public Contract Code Section 22000 et seq., may be let to contract by informal procedures as set forth in Public Contract Code Section 22032 et seq., with dollar amounts as may be automatically adjusted pursuant to section 3-15.11.
A. Public projects of amounts equaling the limit for informal bidding as set forth California Public Contract Code Section 22032(a), as may be amended from time to time, or less may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order.
B. Public projects of amounts equaling the limit for informal bidding as set forth California Public Contract Code Section 22032(b), as may be amended from time to time, or less may be let to contract by informal procedures as set forth in Public Contract Code Section 22032 et seq.
C. Public projects of amounts greater than the limit for informal bidding as set forth California Public Contract Code Section 22032(c), as may be amended from time to time, shall, except as otherwise provided in Public Contract Code Section 22032 et seq., be let to contract by formal bidding procedure.
A. Public projects up to Sixty Thousand and no/100ths ($60,000.00) Dollars may be performed by City employee force account, by negotiated contract, or by purchase order.
B. Public projects up to Two Hundred Thousand and no/100ths ($200,000.00) Dollars may be let to contract by informal procedures as set forth in this chapter.
C. Public projects of more than Two Hundred Thousand and no/100ths ($200,000.00) Dollars shall, except as otherwise provided in this chapter, be let to contract by formal bidding procedure, including without limitation, those procedures contained within Public Contract Code Section 22037. (§ 1, Ord. 680-C.S., eff. October 11, 2000, § 3(Exh. A), Ord. 804-C.S., § 3(Exh. A), eff. February 10, 2016; § 2, Ord. 868-C.S., eff. October 27, 2021)
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Created: 2025-03-19 10:32:54 [EST]
(Supp. No. 57)
Sec. 3-15.03. Award of contracts by City Manager.
A. The City Council does hereby delegate to the City Manager, or their designated representative, the authority to award or reject contracts under Section 3-15.02(A) of this chapter.
B. The City Council does hereby delegate to the City Manager, or their designated representative, the authority to award or reject contracts under Section 3-15.02(B) of this chapter.
C. The City Council may delegate to the City Manager, or their designated representative, the authority to award or reject contracts under Section 3-15.02(C) of this chapter. Delegation of authority pursuant to this subsection (C) shall be through a resolution of the Council.
A. The City Council does hereby delegate to the City Manager, or their designated representative, the authority to award or reject contracts under Section 3-15.02(A) of this chapter, up to Sixty Thousand and no/100ths ($60,000.00) Dollars.
B. The City Council does hereby delegate to the City Manager, or their designated representative, the authority to award or reject contracts under Section 3-15.02(B) of this chapter, up to the value of Seventy-five Thousand and no/100ths ($75,000.00) Dollars.
C. The City Council may delegate to the City Manager, or their designated representative, the authority to award or reject contracts under Section 3-15.02(B) and (C) of this chapter, over Seventy-five Thousand and no/100ths ($75,000) Dollars. Delegation of authority pursuant to this subsection (C) shall be through a resolution of the Council.
(§ 1, Ord. 680-C.S., eff. October 11, 2000, § 3(Exh. A), Ord. 804-C.S., § 3(Exh. A), eff. February 10, 2016; § 3, Ord. 868-C.S., eff. October 27, 2021)
Sec. 3-15.04. Development, maintenance and use of list of qualified contractors for informal contracts.
The City Manager or his or her designated representative shall develop and maintain a list of qualified contractors eligible to submit bids on informal contracts awarded by the City. Said list shall meet with the requirements of the California Uniform Construction Cost Accounting Commission ("CUCCAC"). Such contractors shall be identified according to categories of work.
(§ 1, Ord. 680-C.S., eff. October 11, 2000)
Sec. 3-15.05. Bidding procedures for informal contracts.
A. All contractors on the list for the category of work being bid and/or all construction trade journals specified by the CUCCAC shall be sent a notice inviting informal bids unless the product or service is proprietary.
Additional contractors and/or construction trade journals may be notified at the discretion of the City Manager.
B. All notices to contractors and construction trade journals inviting informal bids shall be sent via e-mail, fax or mail not less than ten (10) days before bids are due.
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Created: 2025-03-19 10:32:54 [EST]
(Supp. No. 57)
C. The notice inviting informal bids shall describe the project in general terms, explain how prospective bidders may obtain more detailed information about the project, and state the time and place for the submission of bids.
(§ 1, Ord. 680-C.S., eff. October 11, 2000)
Sec. 3-15.06. Bidding procedures for formal contracts.
A. At least twenty-one (21) days before bids are opened, notice inviting formal bids shall be sent to the list of contractors and/or trade journals specified in Section 3-15.05A of this chapter.
B. Notice inviting formal bids shall be published at least fourteen (14) calendar days before the date of bid opening in a newspaper of general circulation serving the City of Pacifica.
C. The notice inviting formal bids shall state the time and place for the receiving and opening of sealed bids and distinctly describe the "project."
(§ 1, Ord. 680-C.S., eff. October 11, 2000; § 4, Ord. 868-C.S., eff. October 27, 2021) Sec. 3-15.07. Opening of informal bids and awarding of contract.
At the time provided in the notice inviting informal bids, all bids timely received shall be opened by the City Clerk, or their designee, evaluated and, unless all bids are rejected, the contract may be awarded by the City Manager to the lowest responsive responsible bidder. If two (2) or more bids are lowest, the contract shall be awarded by drawing lots. If no bids are received, at the discretion of the City Manager the project may be performed by employees of the City by force account or negotiated contract. The City Manager may, in their discretion, reject all bids presented, in which event he shall state the reasons for the rejection and follow one of the options specified in Public Contract Code Section 22038(a). (§ 1, Ord. 680-C.S., eff. October 11, 2000, § 3(Exh. A), Ord. 804-C.S., § 3(Exh. A), eff. February 10, 2016; § 5, Ord. 868-C.S., eff. October 27, 2021)
Sec. 3-15.08. Acceptance of informal bids in excess of $175,000.00$220,000.
If all informal bids received are in excess of two hundred twenty thousand dollars ($220,000), the governing body of the public agency may, by adoption of a resolution by a four-fifths vote, award the contract, at two hundred thirty-five thousand dollars ($235,000) or less, to the lowest responsible bidder, if it determines the cost estimate of the public agency was reasonable.
If all informal bids received are in excess of One Hundred Seventy-five Thousand and no/100ths ($175,000.00) Dollars, the City Council may, by passage of a resolution by a four-fifths vote, award the contract at One Hundred Eighty-seven Thousand Five Hundred and no/100ths ($187,500.00) Dollars or less to the lowest responsive responsible bidder if it determines the cost estimate prepared by the City Engineer was reasonable. (§ 1, Ord. 680-C.S., eff. October 11, 2000, § 3, Ord. 804-C.S., § 3(Exh. A), eff. February 10, 2016) Sec. 3-15.09. Emergencies.
A. In cases of emergency when repair or replacements are necessary, the City, under direction of the City Manager, may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice for bids to let contracts. The work may be done by day labor
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Created: 2025-03-19 10:32:54 [EST]
(Supp. No. 57)
under the direction of the City Manager or his or her representative, by contractor, or by a combination of the two.
B. In case of emergency, if notice for bids to let contracts will not be given, the City shall comply with the provisions of Public Contract Code Section 22050.
(§ 1, Ord. 680-C.S., eff. October 11, 2000)
3-15.10. Federal procurement.
Any public project made pursuant to a federal award or subject to reimbursement, in whole or in part, with federal funds shall comply with the federal procurement policies set forth in Article 12, "Federal Procurement" of City Administrative Policy No. 76, as may be amended by the City Council from time to time. (§ 4, Ord. 850-C.S., eff. November 27, 2019)
3-15.11 - Adjustment of dollar amounts to conform to Public Contract Code.
If the legislature amends the dollar amounts in Section 22032 of the Public Contract Code, or any successor statute, regarding projects eligible to use informal bid procedures and projects that may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order, the thresholds referenced in Section 3-15.02 shall be automatically adjusted to conform to the revisions to state law.
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/12/2025
1 SUBJECT:
Fiscal Year 2025-26 Base Budget and Introduction of the 2025-30 Capital Improvement Program.
RECOMMENDED ACTION:
Accept the report and provide feedback and direction on the proposed Fiscal Year 2025-26 Base Budget, and introduction of the FY 2025-30 Capital Improvement Program.
STAFF CONTACT:
Marisol Gómez, Director of Finance and Administrative Services 650-501-0257
[email protected]
Yulia Carter, Assistant City Manager
650-738-7301
[email protected]
Kevin Woodhouse, City Manager
650-738-7409
[email protected]
BACKGROUND:
Each year, the City of Pacifica adopts an annual operating budget that reflects the planned activities for the next fiscal year based on the best information available at the time of adoption.
Then, at mid-year, staff revisits the projections and reports to the Council any changes needed to reflect new information and keep the City on track. The FY 2024-25 Mid-Year adjustments were presented to the Council on March 24, 2025.
The Budget Study Session 1 was held on April 14, 2025, and staff presented the Narrative Budget report outlining the Budget planning process, methodology, timeline, and preliminary budget strategies. As part of the presentation, staff introduced the preliminary Long-Term Financial Forecast (LTFF) which highlighted the City’s ongoing structural deficit ranging from $2.1 million in the upcoming year to as high as $5.5 million in future years. If this deficit is left unaddressed, the forecast indicates that the City’s reserves could fall below the Government Finance Officers Association (GFOA)-recommended two months of operating expenditures reserves as early as FY2026-27.
The Council reviewed and supported incorporating the following budget strategies into the budget development process:
1. Modify the allocation of Excess Educational Revenue Augmentation Funding (ERAF) to ensure they remain in the General Fund to help address the projected budget deficit.
The Council may provide further direction on whether a portion of these revenues 8 Packet Pg. 117
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should continue to be allocated to the Disaster Accounting and Housing Action funds.
2. Address Financial Uncertainties Related to Vehicle License Fee In-Lieu Backfill Payments from the State by assigning a portion of the General Fund reserves as assigned fund balance designation to offset the potential loss.
3. Prioritize Revenue-Generating Development to Strengthen the City's Long-Term Financial Base and address the ongoing structural deficit.
DISCUSSION:
This report presents the FY 2025-26 Base Budget reflecting the current level of services and operations and the Introduction of recommended non-discretionary FY 2025-26 Capital Improvement Plan projects included with the Base Budget.
Specific budget options and recommendations will be presented as part of the Recommended Budget at the next budget meeting on June 9th, preceding the final Budget adoption hearing on June 23rd.
A summary of the FY 2025-26 budget schedule is presented below:
FY 2025-26 BASE BUDGET
The goal of the budget process is to develop a sustainable City Budget through a comprehensive analysis of the City's revenue and service level expenditures to identify necessary service enhancements and/or reduction options, which, when combined, will maintain a balanced budget and ensure fiscal responsibility and alignment with the Council’s strategic priorities.
Staff formulated various revenue and expenditure assumptions to construct the base budget for FY 2025-26. These assumptions were based on known projections and economic conditions and reflect the budget adjustments made by the Council during the mid-year budget review.
The resulting structural surplus or deficit at the base budget level is critical, as it informs discussions about departmental or other program funding beyond the baseline to accomplish identified priorities for the upcoming year.
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1. FY 2025-26 GENERAL FUND BASE BUDGET
The General Fund is the City's primary operating fund and is used to account for most day-today activities. It receives unrestricted revenues, and the City's general administrative services, public safety, and community development-related activities such as planning, building, and engineering are budgeted in the General Fund. Revenue sources include but are not limited to property tax, sales tax, transient occupancy tax (TOT), business license tax, and current fees for services. The FY 2025-26 General Fund Base Revenue budget is developed based on the current economic conditions and current projections of the City’s revenue base.
The City's FY 2025-26 General Fund Base Expenditure budget reflects the current level of services and operations. The base budget is not an exact duplication of the prior year's adopted Budget because of actions that the Council may have taken that modified the Budget over the course of the year and, most notably, because of the FY 2025-26 budget assumptions used to develop the base budget further described below.
This report presents the FY 2025-26 General Fund Base Revenue Budget of $49.8 million and Base Expense Budget of $53.0 million, resulting in a $3.2 million deficit between operating revenues and expenditures. This reflects an increase from a $2.1 million deficit in the longterm financial forecast presented in Budget Study Session 1 primarily due to more detailed analysis and updated projections related to the worker’s compensation premium and the PERS Unfunded Accrued Liability (UAL).
The summaries of the General Fund Base Budget Revenues and Expenditures are provided in Attachments 1 and 2. In coordination with other city departments, Finance developed the FY 2025-26 Base Budget assumptions to include all items previously approved by the City Council and factor in inflationary conditions.
Below are some key assumptions applied to the FY 2025-26 Base Budget.
FY 2025-26 Base Budget General Fund Revenues Assumptions Revenue estimates have been modified based on the most current information available from department feedback, external sources, and further analysis.
The following revenues are projected to reflect significant changes over FY 2025-26:
• Property Tax is the City's largest revenue source. Historically, Pacifica's property tax base has shown slower growth compared to some other Bay Area cities. For the FY 2025-26 Budget, property taxes comprise approximately 35% of City General Fund revenues. Both secured and unsecured property taxes are levied based on the assessed real property valuation (the basis for property tax levy) as of January 1, 2025.
The FY 2025-26 property tax revenues are conservatively projected at $17.5 million or $0.5 million (3%) above the FY 2024-25 Mid-Year Revised Budget of $16.9 million based on the information provided by the County and HdL, the City's property tax consultant.
• Charges for Services are the second largest revenue category, comprising about 15% of the total General Fund revenue budget. They include building, planning, other permits, recreation revenues, rentals, fines, and reimbursements. This revenue category reflects a modest increase of $0.1 million or 1% due to standard annual cost adjustments.
• Vehicle License Fee (VLF) in Lieu is the third largest revenue category that accounts for 11% of the General Fund revenues. The challenges around the VLF in Lieu revenues have been discussed at length during the mid-year budget review. There has 8 Packet Pg. 119
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been insufficient ERAF to fund the VLF in Lieu allocation for the past six years, resulting in a shortfall of revenue in the funding source the state traditionally used to cover its in-lieu obligations to cities and counties, and this gap is projected to continue going forward. In the past, the State has backfilled the VLF shortfall, but the State's payment lagged two years behind the shortfall year. Combined with the County estimates of the VLF base of $5.9 million, the City has consistently budgeted for the current year’s projected shortfall (-$2.8 million in FY2025-26) and the FY 2023-24 backfill of $2.3 million that is due to the City in the upcoming year, which brings FY2025-26 net VLF to $5.4 million, which is an overall increase of $789,902 or 17% from the prior year net VLF of $4.6 million. As indicated with budget strategy #2, staff will assign a portion of the General Fund reserves as assigned fund balance designation to offset the potential loss of the backfill if the State does not follow through on its obligations in the FY2025-26.
• Sales Tax is the City's fourth-largest revenue category. At the midyear budget review, staff reported that the sales tax revenues were down, resulting in a nearly $0.2 million reduction. Based on the most recent discussions with HdL, the City's sales tax advisor, and their sales tax projections, the local sales activities forecast is expected to slightly increase, projecting only a 3% or $0.1 million increase over the already reduced FY2024-25 Budget, leaving the sales tax revenues of $3.3 million essentially at the same level as the Revised FY 2024-25 Budget.
• Measure Y is a ½ cent Transaction & Use Tax that was passed by the voters in the City of Pacifica in November 2022 and went into effect April 1, 2023. Consistent with the sales tax category above, HdL projects this revenue to slightly increase over the reduced mid-year level and back to $2.5 million in FY 2025-26. • Other Taxes project normal inflationary increases consistent with historical averages, economic trends, and the prior year's returns. This includes the following:
• Utility Users Tax (UUT) is projected to increase by 3% or $70,000 to $2.87 million;
• Transient Occupancy Tax (TOT) revenue is projected to decline as a result of new Short-Term Rental (STR) Ordinance changes, with staff estimating a $1.3 million reduction over the next three years. Staff previously reported an immediate projected TOT revenue loss of $580k for FY2025-26 assuming the new ordinance would take effect in the non-coastal zone during the October, 2025 permit renewal cycle. Staff revised this assumption to reflect additional Council-approved restrictions, further reducing FY 2025-26 TOT revenues by $620k or 21%, which adds to the structural deficit previously reported at the April 12th Budget Study Session 1;
• Cannabis Operations Tax is estimated to stay flat at this time. However, staff will be closely monitoring this assumption due to reported decreases in cannabis sales tax revenues by HdL and potential changes to cannabis operators; • Business License Tax is projecting a 2% increase to a total of $0.58 million based on continuing compliance efforts provided by HdL; • Franchise Tax is estimated to increase by 4% or $52,550 to $1.35 million. • Intergovernmental revenues comprise state and federal government reimbursements for the City’s childcare program, estimated at $3.2 million. However, this category is always reviewed at the midyear budget review following the completion of the audit and reimbursement filings.
• Operating Transfers In include transfers from the Gas Tax and Street Construction Fund to cover a portion of the Public Works street maintenance staff budgeted in the General Fund. While the position allocation remains consistent with previous years, the increased transfer amount (up by $56,800 from the prior year) represents higher personnel costs due to increased pension and health benefits cost. 8 Packet Pg. 120
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FY 2025-26 Base Budget General Fund Expenditures Assumptions Total General Fund Base Budget expenditures are projected at $53.0 million at the Base Budget level, $5.3 million, or 11% more than the FY 2024-25 Revised Budget.
Operating expenses are set to remain consistent with the prior year's actuals and mid-year revised budget adjustments. This includes removing one-time budget allocations from last year and accounting for expected inflationary increases.
Attachment 2 demonstrates the General Fund expenditure estimates for FY 2025-26 at the Base Budget level. Below are the key base budget expenditure assumptions:
• Salary and Benefits projections include funding for 200.75 full-time equivalents (FTE) positions citywide and include all current MOU provisions. Funding for overtime and part-time positions remains consistent with the prior year's allocation. • Vacant positions are budgeted at the top step with the "employee family" cafeteria plan assumption for health benefits. Projections also incorporate all current Memorandum of Understanding (MOU) provisions, including merit increases for eligible staff members on their performance anniversary dates.
• FY 2025-26 PERS retirement rates are budgeted as provided by CalPERS for classic miscellaneous and safety members and Public Employees' Pension Reform Act (PEPRA) rates for miscellaneous and safety employees without prior municipal experience or those who have had a break in public service. • PERS Unfunded Accrued Liability (UAL) payment is budgeted at $6.3 million for Safety and Miscellaneous employees, which is a $0.6 million or 11% increase from FY2024-
25. The Base Budget continues to align with the Pension Funding Policy adopted last year, which commits the City to making an additional annual contribution to the Section 115 Trust administered by Public Agency Retirement Services (PARS). The goal is to accumulate reserves equal to 1.5% of the accrued pension liability by FY 2044-45. In compliance with this policy, the FY 2025-26 contribution to the trust has increased from $167,500 to $214,700 to support long-term pension obligations. The Base Budget also includes a continuing contribution to PARS in the amount of $283,750, which represents the funding of the Actuarily Determined Contribution (ADC) per the most recent Actuarial Valuation to fund Other Post Employment Benefits (OPEB) unfunded liability, consistent with the Council funding strategy approved in 2022. Attachment 6 provides additional insight into the City’s funding policy. • Most Professional Services contractual obligations were increased by 2% over the FY 2024-25 Revised Budget to account for regular inflationary increases unless further cost increases were noted and factored into the Budget by operating departments. The category also shows a reduction of $0.4 million or (-4.5)%, primarily due to the reductions in the previously approved one-time requests that are not part of the base budget assumptions.
• Similarly, most of the Material, Supplies, and Maintenance category assumes a modest 1% inflationary increase from the FY 2024-25 Mid-Year Revised Budget but removing one-time requests that are not part of base budget assumptions and keeping training and memberships category flat, leaving the Base Budget allocation for this category at $4.3 million or a (-10.5)% decrease over mid-year.
• Risk Management Premium Increase. The FY 2025-26 general liability and worker’s compensation premiums both increased substantially. The 6% or $135k increase in 8 Packet Pg. 121
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General liability is due to a combination of a challenging insurance market, particularly in property coverage, and the City’s past claims history. After a few favorable years when the City experienced a reduction in the workers’ compensation premium, the upcoming year showed a significant increase of nearly $0.4 million or 34% primarily driven by a spike in new claims involving extended injury-related leaves that remain open. These open claims have adversely affected the City’s claims history and renewal rates. Staff will continue to closely monitor active claims to bring them to resolution and will continue implementation of the Injury and Illness Prevention Program (IIPP) citywide to help prevent this from becoming a recurring trend. • Maintained the “status quo” for annual funding of non-profit organizations as directed by Council last year for PRC ($100,000) Pacific Beach Coalition ($10,000) and removed the one-time allocations for Fog Fest ($25,000), and Pride ($5,000). • The Operating Transfers Out Category accounts for a transfer to the Debt Service Fund to fund Pension Obligation Bonds and other debt service obligations, as well as transfers to the Internal Service Funds for Risk Management programs, Motor Pool operations, and Fire Equipment replacements, totaling $3.9 million. This category reflected a $1.9 million increase over the prior year’s one-time reduction in debt service transfers. Last year, the Debt Fund was able to cover the debt obligations from the fund balance; this year shows a return to the normal debt service level supported by a transfer from the General Fund.
• The Capital Transfers Out Category includes an allocation of $50,000 for the Annex Lighting project, which is further described in the Capital Improvement Program section of this report. This is the only CIP project that the General Fund contributed to this year.
As previously demonstrated in the financial forecast, the General Fund does not have the means to fund an ongoing CIP Program.
Projected Fund Balance Structure - General Fund
After factoring in the Base Budget assumptions and prior to including the reallocation of Excess ERAF as the General Fund revenues, the FY 2025-26 Base budget would have a projected deficit of approximately $3.2 million. After factoring in the Excess ERAF revenues the Base Budget will project a modest projected surplus of $0.55 million, barely enough to fund the FY 2025-26 workplan priority items. As mentioned above, this also represents the policy change that reallocates all Excess ERAF revenues to the General Fund, leaving no dedicated revenue source for the Disaster Accounting or Housing Action funds.
While Excess ERAF has remained stable in recent years, it is traditionally categorized as one8 Packet Pg. 122
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time funding and should not be considered a reliable long-term revenue source. The City has seen firsthand how the State’s shifting fiscal policies, such as un-funding the VLF backfill obligations, can impact local revenues. Excess ERAF remains vulnerable to similar policy changes, particularly as the State faces its own ongoing budget challenges. As noted in the Government Finance Officers Association (GFOA) best practices, “there is a major distinction between a balanced budget that is balanced on the uses of one-time resources and a structurally balanced budget.” Without addressing the City’s ongoing structural deficit, the annual shortfalls may eventually exceed the capacity of internal resource reallocations or reserves, requiring the Council to consider reductions in services and/or staffing levels.
FY 2025-26 therefore represents a tipping point, a year in which Pacifica may largely maintain existing service levels and avoid deeper cuts, but only with potentially unstable revenue source like Excess ERAF. In this context, the City’s focus on economic development initiatives that prioritize revenue-generating development (Budget Strategy #3) to achieve additional ongoing revenue becomes even more critical. Expanding the City’s ongoing revenue base is essential to achieving long-term fiscal sustainability and advancing Strategic Plan priorities without compromising core services.
Again, the numbers presented in this report only reflect the current Base Budget level of services and include funding for non-discretionary capital projects. It does not consider all budget strategies and other recommendations by the City Manager that will be brought forward at future budget meetings for a more in-depth discussion of the proposed budget and the Council's direction on how to reach a balanced and sustainable budget at the desirable level of services.
CAPITAL IMPROVEMENT PROGRAM
As reported previously, the City does not have a designated funding source to fund the robust Capital Improvement Program at the desired level. Due to the City's financial limitations and limited staff capacity to manage major capital projects, the FY 2025-26 CIP Program recommendations are only limited to projects with available grant funding sources, legally mandated projects, or projects that pose an immediate threat to public health and safety. These projects are considered non-discretionary.
Below is a preliminary list of new non-discretionary projects proposed for FY 2025-26 funding included with the Base Budget:
General Capital Projects:
1. Annual Pavement Striping & Marking Refresh Project $75k (Fund 213) - This annual project will refresh centerlines, bicycle lanes, edge lines, crosswalks, stop bars, and more striping on City roads.
2. FY 2025-26 Pavement Resurfacing Project $1.8m (Funds 209 and 210) - Project will rehabilitate the pavement along roads designated in the 5-year paving plan. It will also include pavement grinding for base repair as well as installation of thermoplastic traffic striping, markings and pavement markers. The project was previously approved on March 24th, 2025. The allocation of funds between various street funds have changed as reflected in Attachment 5.
3. FY 2025-26 Concrete and ADA Improvement Project $436k (Fund 211) - Improvement of ADA curb ramps in the vicinity of the yearly resurfacing project and associated sidewalk sections.
4. Esplanade Full Trash Capture Device $1.6m (Fund 216) - Installation of Full Trash Capture device to improve stormwater quality and meet NPDES permit requirements. The project captures runoff from a 31.4-acre tributary area, including Caltrans roadways.
Caltrans will be contributing $1.44m and the City is responsible for design, construction, 8 Packet Pg. 123
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and long-term maintenance.
5. Annex Lighting $50k (General Fund 101) - Install solar street lights on poles at the old Wastewater Treatment Plant Yard to provide lighting for field vehicles at night.
6. Sharp Park Road Slope Erosion Repair $125k (Fund 238) - This project will repair slope erosion due to storm damage at Sharp Park Road.
Wastewater Projects (funded by Enterprise Sewer Utility Fund 518):
7. CCWRP Parking Lot Restoration $100k - Repaving the CCWRP parking lot.
8. CCWRP Photovoltaic System Improvement Project $150k - Replacing aging solar panels, and identify areas for additional panel coverage.
9. Crespi to Anza Sewer Replacement Project $500k - Replacing the sewer main from the Equalization Basin to the Pacifica State Beach Lot A.
10. Pump Station & CCWRP Condition Assessment Update $450k - Updating condition assessments and providing a roadmap for future capital improvement projects.
11. Anza and Linda Mar Storm Water Pump Station SCADA Connection and Improvements $100k - Improve communication and connections to the City’s stormwater pump stations.
12. Calera Creek Water Recycling Plant Piping Improvements Project $625k - Replacing sludge pipelines, utility water and plumbing at the CCWRP.
13. Easement R&R Projects $600k - Replacing key sewer mains along easements.
14. Sequencing Batch Reactor (SBR) Improvements Feasibility Study $100k - Identifying improvements to improve performance and reduce energy and maintenance cost of the Calera Creek Water Recycling Plant’s SBRs.
15. Calera Creek Water Recycling Plant Permit Update $30k - Updating the Calera Creek Water Recycling Plant's Notice of Pollutant Discharge Elimination System (NPDES) permit.
The following continuing non-discretionary Projects that are currently underway and will require additional funding in FY 2025-26:
General Capital Projects: None at this time
Wastewater Projects (funded by Enterprise Sewer Utility Fund 518):
16. San Pedro Creek and Pacifica State Beach Total Maximum Daily Load (TMDL), Monitoring Plan and Best Management Plan $105k - The San Francisco Regional Water Quality Control Board requires through the Total Maximum Daily Load (TMDL), the development and implementation of a bacteria water quality monitoring and best management plan for San Pedro Creek and Pacifica State Beach bacteria.
17. Collection System Projects $500k - Various projects to repair and/or replace the aging sewer mainlines around the City. Location will be determined and evaluated annually.
18. Digesters - ATAD Modification Phase 3 $100k - This Project will upgrade the existing nozzle configuration in each of the 4 ATAD tanks.
19. CCWRP Pump Replacement $50k - On-going purchase to replace aging pumps, valves and motors for the Calera Creek Water Recycling Plant.
20. Calera Creek and Wetlands Maintenance $100k - On-going Maintenance and Monitoring requirements for the restored Calera Creek wetlands and frog ponds.
21. CCWRP Blower Replacement $50k - On-going purchase to replace aging blowers and motors for the Calera Creek Water Recycling Plant.
22. CCWRP R&R Project $100k - The CCWRP is more than 20 years old and a Condition Assessment has identified equipment and processes in need of replacement, rehabilitation or enhancement.
23. Lateral Grant Assistance $200k - Incentives to residents to replace privately-owned sewer laterals.
24. Ultraviolet Disinfection System Upgrade $4.57m - CCWRP is now more than 20 years 8 Packet Pg. 124
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old and the ultraviolet System is nearing the end of its useful lives. This project will perform Feasibility Study of different new technology on Ultra-Violet disinfection system to replace or enhance the existing system at CCWRP. The Project also includes design, UV equipment purchase, construction which will also include temporary UV.
25. CCWRP Process Optimization Project $50k - Continuous treatment improvements at Calera Creek Water Recycling Plant.
26. CCWRP Electrical Condition Assessment and Improvements $50k - The Plant electrical system has been updated as needed but is aging with some existing replacement parts no longer available. The purpose of the project is to conduct a condition assessment of electrical systems including backup generation to identify improvements for future CIP Projects. Several critical projects were identified, and City will proceed with.
27. CCWRP Headworks Feasibility and Improvements $4.75m - This Project will evaluate adding bar screening facilities at the Plant, rehabilitating or repairing grit removal equipment, and providing a backup influent pipe or channel.
28. Forcemain Condition Assessment - $75k - Assessing the force main connecting the Sharp Park, Rockaway and Linda Mar Pump Stations with the Calera Creek Water Recycling Plant.
29. Linda Mar Pump Station R&R Project $250k - Completing engine pump, electrical and controls improvements to the Linda Mar Pump Station.
30. Rockaway Pump Station R&R Project $375k - The existing generator is nearing the end of its useful life and will be replaced with a portable temporary emergency generator.
31. Sharp Park Pump Station R&R Project $179k - Improvements to the Sharp Park Pump Station which include but not limited to odor control, sanitary sewer mainline relocation and wet well improvements.
32. Collection System Rehabilitation & Replacement Projects: Vallemar and Rockaway Beach Avenue $4.215m - Work includes the replacement of approximately 30,000 LF sewer main and appurtenant work in the Vallemar neighborhood.
33. CCWRP Admin Building Elevator Assessment $120k - Repair the Administration Building Elevator and make improvements to meet current industry standards.
34. Linda Mar Peralta Project $100k - Improvements along Linda Mar and Peralta Blvds, including pipe bursting approximately 1000' and open trench replacement (approximately 500 feet) of sanitary sewers.
Staff have identified probable funding sources for these projects as listed in Attachment 4.
These include Federal and State Grants, County contributions, Gas Tax, and various other tax measures. Other projects are funded from available fund balances of various capital and special revenue funds, including Measure A, Measure W, Roy Davies, and Disaster Accounting Funds. All capital transfers and appropriations for projects referenced above and in Attachment 4 have already been included in the Base Budget. However, once the Council provides additional direction regarding this list or other CIP projects, staff will incorporate the final FY 2025-26 CIP Budget recommendations in the complete five-year CIP program.
Other Previously Approved active CIP projects that are non-discretionary ongoing projects not requesting funding, rollover projects that were not started last year due to staffing constraints, unfunded discretionary projects, and projects awaiting FEMA review are included in Attachment
4. Additionally, Attachment 5 provides information on the currently unfunded projects and estimates the funding needed to address the City’s infrastructure needs totaling over $172 million within the next five years.
The Pacifica Discussion initiative completed last year, served as an important platform for community engagement and dialogue on various municipal matters, including the City’s diverse infrastructure needs. Given the ongoing funding constraints within the Capital Improvement 8 Packet Pg. 125
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Program (CIP), along with limited financial and staff capacity to manage major capital projects the City is forced to take a strategic approach to prioritizing the City’s capital needs to those with secured grant funding, legal mandates, or immediate public health and safety concerns.
OTHER FUNDS - BASE BUDGET
The Base Budget revenue and expenditure for all other funds have also been updated and are summarized in Attachment 3. This includes all the Special Revenue, Debt Service, Enterprise, and Internal Service Funds. The full budget discussion will include "All Funds," which we typically divide into the General Fund (the majority in terms of dollars and completely discretionary) and Other Funds (largely designated for specific purposes) as well as the Capital Budget (significant projects expected to begin or continue in 2025-26). The Base Budget figures include the CIP budget allocations.
Staff used the same basic assumptions for all other funds to factor in a 2% cost of living increase for the contract services category and 1% for material, supplies, and maintenance.
Enterprise Funds consist of Sewer/Wastewater and Beach Parking funds. Enterprise funds are used for services that are financed and operated as a private business enterprise. The FY 2025-26 total enterprise funds base expense budget is $37.9 million, which is 35% of the City's overall Budget. Sewer funds are used to account for sewage collection, treatment, major replacements, and maintenance and protection improvements to the sewer system. Sewer charges of $22.3 million are based on a 3.5% rate increase in FY 2025-26. The sewer operating expenditures include the same inflationary base budget assumptions. The Salaries and Benefits costs of approximately $5.8 million are based on 30 FTE allocated to the Sewer Fund and include all current MOU provisions. The Beach Parking Fund is used to account for parking services to residents and visitors. The Beach Parking revenues have declined in recent years and no longer fully cover the staffing and operating costs allocated to the fund. Staff will be conducting additional analysis of this fund as part of the upcoming cost allocation study to ensure the fund remains balanced and financially sustainable in future years. The combined Enterprise Funds revenues are projected at $22.8 million.
Special Revenue and Capital Funds are used to account for specific revenue sources or financial resources for which expenditures are restricted by law or administrative action for specific purposes. This Category includes Gas Tax and Streets Funds, General Capital, Drainage, Housing Action, Housing Successor, Housing in-lieu, Parking in-Lieu, Park in-Lieu, PB&R Special Revenue and Roy Davies Trust, Disaster Accounting, and other funds. The FY 2025-26 expenditures of $7.0 million for this Category represent around 6.5% of the City's total Budget.
Internal Service Funds serve the City’s needs and are used to account for Citywide services on a cost-reimbursement basis. These funds accommodate the motor pool, employee selfinsured dental benefits, and risk management needs of the City and are supported by the funds that receive benefits. The FY 2025-26 budget for this Category is $6.5 million, which is 6% of the City's Budget.
Debt Service Fund is used to account for long-term debt obligations. The FY 2025-26 budget for the debt service category is based on the updated debt service schedule and includes a new debt service payment of $125k for the new Fire Truck lease purchase approved last year.
The total budget for this Category is $2.6 million, representing 2.4% of the City's Budget.
NEXT STEPS
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At the next budget meeting on June 9, 2025, staff will be presenting the proposed FY 2025-26 Operating budget. All departments are currently working on their budget recommendations for service-level changes that will be submitted to the City Manager in order of department priorities. Over the next few weeks, the City Manager will meet with each department to review and discuss their requests and ultimately formulate a plan for the balanced FY 2025-26 budget.
Given the City’s limited financial and organizational capacity, FY 2025-26 marks a transitional year for Pacifica. While the City may only maintain current service levels, this is made possible largely by uncertain revenue sources like Excess ERAF. As such, any new service requests must be weighed against reductions elsewhere to stay within the City's organizational capacity and preserve progress on Strategic Plan priorities.
The City Manager’s final FY 2025-26 Budget recommendations will be based on many factors, including the Council's strategic vision and service-level impact on the overall City operations and services provided to the community.
FISCAL IMPACT:
There is no action associated with this item; this is an informational presentation only with Council comments being sought to help guide the preparation of the Proposed Budget for future Council consideration.
ORIGINATED BY:
Finance Department
ATTACHMENT LIST:
Attachment 1 – FY 2025-26 General Fund Baseline Budget Revenue Summary (PDF) Attachment 2 – FY 2025-26 General Fund Baseline Budget Expenditures Summary (PDF) Attachment 3 – FY 2025-26 Fund Balance Summary (PDF)
Attachment 4 – FY 2025-26 Recommended Non-Discretionary CIP Budget (PDF) Attachment 5 - List of Unfunded CIP Projects (PDF)
Attachment 6 - Unfunded Pension and OPEB Liability Funding Strategy (PDF) 8 Packet Pg. 127
Attachment 1
Description
FY 2023-24
Actuals
FY 2024-25
Revised Budget
FY 2025-26
Base Budget
as of 5/12/25
% of
FY 2025-26
Budget
$ Change
Base over
Prior Year
Revised
Taxes $ 34,555,567 $ 35,762,490 $ 36,696,482 74% $ 933,992 Property Tax 16,457,779 16,958,000 17,466,700 35% 508,700 Sales Tax 3,199,915 3,134,490 3,241,230 7% 106,740
Measure Y 2,566,255 2,456,000 2,505,100 5% 49,100
Transient Occupancy Tax 2,930,387 2,978,000 2,358,000 5% (620,000) Franchise Tax 1,324,720 1,300,000 1,352,550 3% 52,550
Business License Tax 579,529 570,000 582,000 1% 12,000
Utility Users Tax 2,673,871 2,800,000 2,870,000 6% 70,000 Vehicle License Fees 3,871,397 4,621,000 5,410,902 11% 789,902 Cannabis Tax 846,714 800,000 800,000 2% -
Excess ERAF 105,000 145,000 110,000 0% (35,000)
Intergovernmental 3,499,064 2,790,077 3,214,624 6% 424,547 Investment Earnings 991,841 953,100 972,100 2% 19,000
Charges for Services 7,446,801 7,312,000 7,419,000 15% 107,000 Transfers In 1,291,900 1,422,000 1,478,800 3% 56,800
Total $ 47,785,173 $ 48,239,667 $ 49,781,006 100% $ 1,541,339 City of Pacifica
General Fund Revenue Detail
FY2025-26 Proposed Base Budget
8.a
Packet Pg. 128 Attachment: Attachment 1 – FY 2025-26 General Fund Baseline Budget Revenue Summary (5935 : Fiscal Attachment 2
Expenditures By Category FY 2023-24
Actual
FY 2024-25
Revised Budget
FY 2025-26
Base Budget
as of 5/12/25
$ Change
Base over
Prior Year
Revised
Salaries & Benefits $ 30,593,590 $ 32,104,298 $ 36,447,944 $ 4,343,646 Contract Services 6,520,281 8,727,300 8,336,700 (390,600) Material/Supplies/Maintenance 4,101,115 4,824,873 4,320,603 (504,270) Transfers/Allocations Out 3,376,200 1,939,600 3,868,579 1,928,979 Transfers Out - Capital 1,338,000 75,000 50,000 (25,000) Total $ 45,929,185 $ 47,671,071 $ 53,023,826 $ 5,352,755 City of Pacifica
General Fund Expenditures
FY2025-26 Proposed Base Budget
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Packet Pg. 129 Attachment: Attachment 2 – FY 2025-26 General Fund Baseline Budget Expenditures Summary (5935 :
Attachment 3
Fund Name
Projeced
Fund Balance
6/30/2025
Revenues &
Transfers-In
Proposed Budget
Expenditures &
Transfers-Out
Proposed
Budget
Revenue Over
(Under)
Expenditures
Projected Fund
Balance 6/30/2026
101 GENERAL FUND $ 19,309,046 $ 49,781,006 $ 53,023,826 $ (3,242,820) $ 16,066,226
SPECIAL REVENUE FUNDS
207 Supplemental Law Enf Serv 450,410 150,000 79,900 70,100 520,510 209 Measure A 892,696 1,491,000 2,382,873 (891,873) 823 210 Gas Tax (128,922) 2,495,064 2,136,430 358,634 229,712 211 Measure W (303,058) 739,058 436,000 303,058 -
213 Street Improvement 869,905 655,000 305,858 349,142 1,219,047 216 NPDES Stormwater 110,452 210,700 461,100 (250,400) (139,948) 221 Housing Action Fund 2,924,870 - 481,500 (481,500) 2,443,370 224 Housing In-Lieu 265,702 - - - 265,702
225 Parking In-Lieu 146,465 5,161 - 5,161 151,626
227 Davies Trust 2,297,661 - - - 2,297,661
228 PB&R 1,813,538 - 43,497 (43,497) 1,770,041
229 Tree Replacement (51,167) - - - (51,167)
238 Disaster Accounting 6,744,680 - 125,000 (125,000) 6,619,680 293 Housing Successor 372,513 - - - 372,513
312 Highway 1 Improvement 617,542 5,000 38,966 (33,966) 583,576 314 Manor Drive Improvement** (391,178) - - - (391,178) 315 Aircraft Noise Project 448 - - - 448
319 Planned Local Drainage 332,685 25,000 2,100 22,900 355,585 322 General Capital Improvmnt 111,493 545,000 496,226 48,774 160,267 323 Frontierland Remediation 214,997 75,000 - 75,000 289,997 326 Parks and Playfield 344,458 100,000 - 100,000 444,458 331 Pacifica Library 53,363 - - - 53,363
Total Special Revenue & Capital Funds $ 17,689,553 $ 6,495,983 $ 6,989,450 $ (493,467) $ 17,196,086
DEBT SERVICE FUNDS
440 Debt Service Fund 618,360 2,568,546 2,573,945 (5,399) 612,961 Total Debt Service Funds $ 618,360 $ 2,568,546 $ 2,573,945 $ (5,399) $ 612,961 ENTERPRISE FUNDS*
518 Sewer Utility 20,560,734 22,263,040 37,312,263 (15,049,223) 5,511,511 535 Beach Parking 43,576 525,000 590,000 (65,000) (21,424) Total Enterprise Funds $ 20,604,310 $ 22,788,040 $ 37,902,263 $ (15,114,223) $ 5,490,087 INTERNAL SERVICE FUNDS*
665 Self Insurance - Dental Plan 349,787 302,616 302,616 - 349,787 666 Self Ins - Workers Comp 1,022,526 1,457,211 1,457,211 - 1,022,526 667 Self Ins - General Liability 626,389 3,317,713 3,317,713 - 626,389 671/2 Motor Pool 1,228,593 1,269,030 1,269,030 - 1,228,593 674 Fire Equip Replacement 207,852 125,000 125,000 - 207,852 Total Internal Service Funds $ 3,435,147 $ 6,471,570 $ 6,471,570 $ - $ 3,435,147 Total Other Funds $ 42,347,370 $ 38,324,139 $ 53,937,228 $ (15,613,089) $ 26,734,281 Total All Funds $ 61,656,416 $ 88,105,145 $ 106,961,054 $ (18,855,909) $ 42,800,507 *Enterprise Funds and Internal Service Funds include capital investments and depreciation, the above does not represent cash balance **Fund 314 received $1.2 million in grant funding after the mid-year review, which would adjust 6/30/2026 ending fund balance to $784k City of Pacifica
FY2025-26 Proposed Base Budget
Summary of Fund Balances
8.c
Packet Pg. 130 Attachment: Attachment 3 – FY 2025-26 Fund Balance Summary (5935 : Fiscal Year 2025-26 Base Budget and Introduction of the 2025-30 City of Pacifica
Tyler Fund Number 101 209 210 211 213 216 518 238
Project Project Number Exp. Fund FY 25-26 Rollover Funds FY 2025-26 Allocation Total Available Funding Fund 1 - GF Fund 9 - Measure A Fund 10 - SB1/HUD Fund 11 - Measure W Fund 13 - Street Improvement Fund 16 - NPDES Fund 34 -WWTP Fund 38 - Disaster Acct. Grants, Revenues, and Insurance Reimb Non-Discretionary New/Yearly Projects requesting Funding in FY 25-26Annual Pavement Striping & Marking Refresh Project TBD F13 $45 $75 $120 $75 FY 2025-26 Pavement Resurfacing Project
TBD
F9, F10, F11, F13 $0 $1,825 $1,825 $825 $1,000
FY 2025-2026 Concrete & ADA Improvement Project
TBD F11 $0 $436 $436 $436
Esplanade Full Trash Capture Device TBD Grant $0 $1,609 $1,609 $169 $1,440 Annex Lighting TBD F1 $0 $50 $50 $50
Sharp Park Road Slope Erosion Repair TBD F22 $60 $125 $185 $125 CCWRP Parking Lot Restoration TBD F34 $0 $100 $100 $100 CCWRP Photovoltaic System Improvement Project TBD F34 $0 $150 $150 $150 Crespi to Anza Sewer Replacement Project TBD F34 $0 $500 $500 $500 Pump Station & CCWRP Condition Assessment Update TBD F34 $0 $450 $450 $450 Anza and Linda Mar Storm Water Pump Station SCADA Connection and Improvements TBD F34 $0 $100 $100 $100 Calera Creek Water Recycling Plant Piping Improvements Project TBD F34 $0 $625 $625 $625 Easement R&R Projects TBD F34 $0 $600 $600 $600
Sequencing Batch Reactor Improvements Feasibility Study TBD F34 $0 $100 $100 $100 Calera Creek Water Recycling Plant Permit Update TBD F34 $0 $30 $30 $30 Attachment 4
Proposed Capital Projects 2025-26Budget numbers in the 1000's
8.d
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Attachment: Attachment 4 – FY 2025-26 Recommended Non-Discretionary CIP Budget (5935 : Fiscal Year 2025-26 Base Budget and Introduction Tyler Fund Number 101 209 210 211 213 216 518 238
Project Project Number Exp. Fund FY 25-26 Rollover Funds FY 2025-26 Allocation Total Available Funding Fund 1 - GF Fund 9 - Measure A Fund 10 - SB1/HUD Fund 11 - Measure W Fund 13 - Street Improvement Fund 16 - NPDES Fund 34 -WWTP Fund 38 - Disaster Acct. Grants, Revenues, and Insurance Reimb Non-Discretionary On-going Project Requesting FY 25-26 AllocationSan Pedro Creek and Pacifica State Beach Total Maximum Daily Load (TMDL), Monitoring Plan and Best 351, P028 F16, F34 $122 $105 $227 $65 $40 Collection System Projects C005 F34 $200 $500 $700 $500 Digesters - ATAD Modification Phase 3 P002 F34 $523 $100 $623 $100CCWRP Pump Replacement P004 F34 $150 $50 $200 $50Calera Creek and Wetlands Maintenance P011 F34 $150 $100 $250 $100CCWRP Blower Replacement P024 F34 $100 $50 $150 $50CCWRP R&R Project P033 F34 $200 $100 $300 $100Lateral Grant Assistance C032 F34 $480 $200 $680 $200Ultraviolet Disinfection System Upgrade P034 F34 $6,418 $4,570 $10,988 $4,570 CCWRP Process Optimization Project P034 F34 $150 $50 $200 $50CCWRP Electrical Condition Assessment and Improvements P037 F34 $875 $50 $925 $50CCWRP Headworks Feasibility and Improvements P040 F34 $750 $4,750 $5,500 $4,750Forcemain Condition Assessment C0045 F34 $0 $75 $75 $75Linda Mar Pump Station R&R Project (Formerly LMPS Upgrade C004B) C004 F34 $1,115 $250 $1,365 $250 Rockaway Pump Station R&R Project (Formerly PS Upgrade) C006 F34 $300 $375 $675 $375Sharp Park Pump Station R&R Project (Formerly Sharp Park PS Facility Improvements Project) C008 F34 $80 $179 $259 $179Collection System Rehabilitation & Replacement Projects: Vallemar and Rockaway Beach Avenue TBD F34 $557 $4,215 $4,772 $4,215CCWRP Admin Building Elevator Assessment P039 F34 $100 $120 $220 $120 Linda Mar Peralta Project C0051 F34 $0 $100 $100 $100
Total $ 12,375 $ 22,714 $35,089 $50 $825 $1,000 $436 $75 $234 $18,529 $125 $1,440 Attachment 4
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Attachment: Attachment 4 – FY 2025-26 Recommended Non-Discretionary CIP Budget (5935 : Fiscal Year 2025-26 Base Budget and Introduction ATTACHMENT 4
Other Previously Approved Active CIP Projects:
Non-Discretionary On going Projects Not Requesting FY 24-25 Funding Manor Drive O/P Improvements
Beach Boulevard Infrastructure Resiliency Project
Esplanade & Palmetto Bicycle Lane Project
The Sharp Park Priority Development Area (PDA) Access Pedestrian Improvement Pier Handrail Repair Project
Corp Yard Vehicle Storage Project
Police Department Radio Infrastructure Improvement
Fairmont/Fairmont West Site Improvements
Parks, Beaches and Trail Signage Improvements
San Pedro Creek Bank Pathway and Bank Repair (Formerly San Pedro Creek Bank Stabilization Project)
Community Center HVAC Upgrade
Civic Center Generator
City Facility Photovoltaic Infrastructure
City Facility Electric Vehicle Infrastructure
Linda Mar Peralta Project
Community Center Improvements
Painting of Fire Station 72
WasteWater
CCWRP Centrifuges
CCWRP Roof Improvements
CCWRP Process Optimization Projects
CCWRP Environmental Compliance Project
Linda Mar Stormwater Pump Station Rehabilitation Project CCWRP Grit System R&R (Renamed)
CCWRP Sand Filter Upgrade (Renamed)
Relocation of Sewer Mainline at SF RV Park
CCWRP Laboratory Room Improvement
CCWRP Security & Gate System
Sewer System Master Plan Update Phase 2 (New Development Data) CCWRP SCADA and PLC Upgrade
Lower Linda Mar Rehabilitation and Repair Project (Renamed) Pump Stations SCADA and PLC Upgrade
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Packet Pg. 133 Attachment: Attachment 4 – FY 2025-26 Recommended Non-Discretionary CIP Budget (5935 : Fiscal Year 2025-26 Base Budget and CCWRP Admin Building Elevator Assessment
Rollover Projects Not Started Last Year Due to Staffing Constraints - Not Started
Oddstad Park Building Maintenance
City Facilities Network Upgrade
IT Infrastructure
Urban Forest, Land, and Vegetation Management Plans
ADA Transition Plan Update
Needs Assessment for City Facilities
Storm Drain Master Plan Phase II Inspections
Beach Boulevard Public Plaza Project
Projects Waiting on FEMA Review / Funding – May move up on the priority list
Westline Drive Storm Drain Project
San Pedro Creek Bank Stabilization and Pathway Repair
Misc. Asphalt Repairs
Beach Blvd. Benches and Trash Can replacements/repairs and sand clean up Landslide Repairs (Belfast, Rockaway)
Misc. Storm Drain Repairs
Linda Mar Pump Station Repairs
EQ Basin Repair
ATTACHMENT 4
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Packet Pg. 134 Attachment: Attachment 4 – FY 2025-26 Recommended Non-Discretionary CIP Budget (5935 : Fiscal Year 2025-26 Base Budget and City of Pacifica Attachment 6
Unfunded Capital Projects
Budget Numbers in 1000's
Project Unfunded
Lower Linda Mar Storm Drain project $5,200
Santa Rosa Avenue Outfall Improvements $250
New Pacifica Library $55,000
Sharp Park Road Slope Erosion Repair $125
Pier Handrail Repair Project $20,000
Terra Nova Boulevard and Oddstad Boulevard Pedestrian Crossing Improvements $45 Rockaway Beach Avenue Drainage Improvement $300
Fire Station 71 and Station 72 Replacement $33,000
Clarendon Road Drainage Improvements $1,200
Montecito Avenue Storm Drain System Improvements $200
West Linda Mar Storm Drain Improvement Project $1,920
Monterey Road Drainage Improvements $575
Crespi Canal Repair Project $100
Calera Creek Culvert Pipe Replacement $125
Adobe Bridge Reconstruction $1,600
Fire Station 71 & 72 Modernization $950
Station 72 Pavement Rehabilitation $250
Palmetto Ave. Street Amenities $1,360
Oddstad Park Parking Rehabilitation & Drainage Improvements $250 Rockaway to Pacifica State Beach Trail Rehabilitation $350 Rockaway Beach Parking Structure $10,215
Rockaway Parking Area $4,330
400 Esplanade Multi-Purpose Trail $1,250
Fairmont West Field Improvements $1,500
Ahni (Cattle Hill) Trail Improvements $2,000
Sanchez Field and Park Improvements $2,500
San Pedro Headlands Multi-Purpose Trail $8,250
Frontierland Lower Park Expansion $5,000
Frontierland Upper Park Reno/Expansion $2,500
Cattle Hill Trailhead Park Construction $5,000
Beach Boulevard Promenade Park Improvements $2,500
Various City Trail Improvements $4,500
Total $172,345
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Packet Pg. 135 Attachment: Attachment 5 - List of Unfunded CIP Projects (5935 : Fiscal Year 2025-26 Base Budget and Introduction of the 2025-30 Capital ATTACHMENT 6
CITY OF PACIFICA UNFUNDED PENSION AND OPEB LIABILITY FUNDING STRATEGY This section of the report aims to provide a refresher and an overview of the City's strategy for managing Pension and Other Post Employment Benefit liabilities. As a best practice in Government finance, it is prudent to develop a funding strategy for pension and OPEB plans.
Over the last few years the City has setup such a structure. The City has pension plans with the California Public Employees Retirement System (Cal PERS) and a trust fund with the Public Agency Retirement Services (PARS). The City also participates in the Cal PERS medical program known as Other Post-Employment Benefits (OPEB) Plan.
CalPERS Pension Plans:
Miscellaneous
Safety Police
PEPRA Safety Police
Safety Fire
PEPRA Safety Fire
CalPERS OBEB
Cal PERS OPEB medical program is an agent multiple employer defined benefit retiree healthcare plan.
PARS Pension Plan
The City has an Agent Multiple-Employer PARS Retirement Enhancement Plan (REP) that was implemented July 1, 2003, and is now closed to new participants hired after January 1, 2012. There are 20 inactive employees or beneficiaries receiving benefits and zero active employees in the plan. The REP is administered by PARS.
All these plans accumulate assets that will be used to pay future benefits. An actuary prepares a report for each of these plans. They determine the market value of the assets and the accrued liability (present value of the amount needed to pay future benefits). The difference between the plan assets and the plan liability is the Unfunded Accrued Liability (UAL; also known as the Unfunded Actuarily Accrued Liability (UAAL). They determine the amount the City needs to pay each year, which has two components: 1) Normal Cost and 2) UAL. The Normal cost rate is a rate to cover current member's future benefits. The UAL will fluctuate based on assumptions and market conditions each year. The following is a table of plans Assets, Liability, UAL, and other information taken from the most current actuarial reports.
Both Employee and employer contributions to this plan are required under state law. As mentioned, the required employer contributions are comprised of two components. The "normal Actuarial Values as of June 30, 2023 Annual Contribution Employer Plan Assets Liability UAL
Funded
Status
Covered
Payroll
FY 2025-26
Normal
Cost Rate
Amortization
of UAL
Miscellaneous $ 97,367,995 $122,607,809 $25,239,814 79.4% $11,183,451 12.58% $ 2,112,886 PEPRA Safety Fire 1,369,509 1,578,683 209,174 86.8% 1,037,398 13.99% 11,517 PEPRA Safety Police 2,671,682 3,107,308 435,626 86.0% 1,922,604 13.99% 23,835 Safety Fire 36,523,518 54,876,320 18,352,802 66.6% 2,004,831 24.40% 1,562,440 Safety Police 58,304,363 89,593,590 31,289,227 65.1% 2,161,517 27.38% 2,582,010 $196,237,067 $271,763,710 $75,526,643 72.2% $18,309,801 $ 6,292,688 Total Cal PERS
Pension Plans
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Packet Pg. 136 Attachment: Attachment 6 - Unfunded Pension and OPEB Liability Funding Strategy (5935 : Fiscal Year 2025-26 Base Budget and Introduction cost" represents the cost attributable to services earned during the current fiscal period and are expressed as a percentage of pensionable payroll. The second component is a flat dollar amount representing the "UAL Contribution" which is an amortization of outstanding individual UAL bases (layers). The method and maximum term of the UAL amortization is dictated by the CalPERS policy, but the repayment of the UAL can be accelerated and/or restructured at the employer's discretion. Together, the two employer components represent the total required employer contribution. The sum of the required employer and employee contributions is called the Actuarial Determined Contribution (ADC).
Due to the frequent volatility in the total required employer contribution rate, the City has opted to utilize an Internal Revenue Code (IRC) §115 trust as a buffer against future expected volatility investing in a manner consistent with the long-term nature of pension liabilities and the City's tolerance for investment risk.
How Can a 115 Trust Be Structured?
An additional contribution to the 115 Trust of $214,700 is included in the budget to help fund the City's pension obligations in accordance to the Pension Funding Policy introduced in FY 2024-25 with the goal to accumulate an amount equal to 1.5% of the City's accrued pension liability over 20 years or by FY 2044-45 (1.5% x $271,763,710 = $4.08 million). This trust fund account will serve as a "rainy day fund" or buffer against future pension cost volatility.
Similarly, a continuing contribution to the PARS trust is budgeted at $283,750 to fund OPEB unfunded liability, consistent with the Council funding strategy approved in April 2022. This FY 2025-26 allocation will provide additional contributions toward the Actuarial Determined Contribution (ADC) in addition to the pay-as-you-go payment strategy, which was historically the only budget mechanism of this unfunded liability in years prior 2022. Because the City closed the OPEB pool to all new members, unlike pensions, the actuarial liability will gradually go away. By prefunding this liability through PARS, the City will be able to significantly reduce the Net OPEB liability reported annually in the Annual Comprehensive Financial Report (ACFR). The most current actuarial report shows the OBEB unfunded liability balance of $4,810,477 as of June 30, 2024 report date.
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Packet Pg. 137 Attachment: Attachment 6 - Unfunded Pension and OPEB Liability Funding Strategy (5935 : Fiscal Year 2025-26 Base Budget and Introduction
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
5/12/2025
1 SUBJECT:
Appointments to the Beautification Advisory Committee; Measure Y Citizens' Oversight Committee; Open Space and Parkland Advisory Committee; and Parks, Beaches and Recreation Commission
RECOMMENDED ACTION:
Move to appoint:
A) one (1) applicant to the Beautification Advisory Committee for a partial term to expire March 2027;
B) up to three (3) applicants to the Measure Y Citizens' Oversight Committee for full 4-year terms to expire May 2029;
C) three (3) applicants to the Open Space and Parkland Advisory Committee for full 4-year terms to expire May 2029; and
D) one (1) applicant to the Parks, Beaches and Recreation Commission for a full 4-year term to expire May 2029.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
The City has recruited applicants for the Beautification Advisory Committee; Measure Y Citizens' Oversight Committee; Open Space and Parkland Advisory Committee; and Parks, Beaches and Recreation Commission due to vacancies and terms expiring in May 2029:
1) one (1) position on the Beautification Advisory Committee for a partial term to expire March 2027;
2) up to three (3) positions on the Measure Y Citizens' Oversight Committee for full 4-year terms to expire May 2029;
3) three (3) positions on the Open Space and Parkland Advisory Committee for full four-year terms to expire May 2029; and
4) one (1) position on the Parks, Beaches and Recreation Commission for a full four-year term to expire May 2029.
Recruitment notices were posted on the City website on March 27, 2025, and published in the San Mateo Daily Journal on April 2, 2025, and April 9, 2025. These recruitments were also advertised in the City's weekly Connect With Pacifica e-newsletter and the City's social media accounts.
The application deadline of April 18, 2025, was extended one time to April 25, 2025. Applicant 9 Packet Pg. 138
Pacifica City Council 2
May 12, 2025
interviews were conducted by the City Council at a Special City Council Meeting held on May 5, 2025.
The City received one (1) timely application for the Beautification Advisory Committee; three (3) timely applications for the Measure Y Citizens' Oversight Committee; six (6) timely applications for the Open Space and Parkland Advisory Committee; and three (3) timely applications for the Parks, Beaches and Recreation Commission. One applicant for the Open Space and Parkland Advisory Committee subsequently withdrew their application, resulting in five (5) eligible applicants for consideration for the Open Space and Parkland Advisory Committee. The lists of applicants under consideration for each committee and commission are attached.
Pacifica Municipal Code Section 2-2.103 (Membership: Eligibility) sets forth guidelines for City Commissions and Committees membership eligibility as follows:
2-2.103(a) Membership on the commissions provided for in this chapter shall represent a broad cross-section of the entire community.
2-2.103(b) To be eligible for appointment to any commission or committee, a person shall be a qualified elector of the City, except for the following persons:
(1) Members who are under the age of eighteen (18) years at the time of their appointment; provided, however, they shall be residents of the City; and (2) Members of committees who are not qualified electors or residents of the City but who may be appointed by the Council where they are deemed to be able to provide expertise or where they may be representative of a section of the community (i.e., commercial).
Selection Process
Lists of all applicants under consideration for each committee / commission are attached for Beautification Advisory Committee (Attachment A); Measure Y Citizens' Oversight Committee (Attachment B); Open Space and Parkland Advisory Committee (Attachment C); and Parks, Beaches and Recreation Commission (Attachment D).
Council may choose to deliberate as to the candidates that they would support to nominate for appointments to each of the open Committee or Commission seats. Council should then make a formal motion to appoint named applicants to each committee / commission. Each formal motion should specify which named individual(s) are nominated for appointment to full terms and which named individual(s) are nominated for appointment to a partial term of specified duration, if there are multiple positions of differing terms to be filled.
FISCAL IMPACT:
None associated with this item.
ORIGINATED BY:
9 Packet Pg. 139
Pacifica City Council 3
May 12, 2025
City Clerk
ATTACHMENT LIST:
Attachment A: List of Applicants Beautification Advisory Committee (PDF) Attachment B: List of Applicants Measure Y Citizens' Oversight Committee (PDF) Attachment C: List of Applicants Open Space and Parkland Advisory Committee (PDF) Attachment D: List of Applicants Parks, Beaches and Recreation Commission (PDF) 9 Packet Pg. 140
CITY COUNCIL REGULAR MEETING
MAY 12, 2025
APPOINTMENT TO
BEAUTIFICATION ADVISORY COMMITTEE
NEED 1:
1 partial term to expire March 2027
Applicant
Taylor Seabaugh
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Packet Pg. 141 Attachment: Attachment A: List of Applicants Beautification Advisory Committee (5928 : Appointments to City Committees / Commissions:
CITY COUNCIL REGULAR MEETING
MAY 12, 2025
APPOINTMENT(S) TO
MEASURE Y CITIZENS’ OVERSIGHT COMMITTEE
NEED UP TO 3:
Up to 3 full 4-year terms to expire May 2029
Applicant
David Griesbach
Nicholas Humann
Carrie Schmizzi
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Packet Pg. 142 Attachment: Attachment B: List of Applicants Measure Y Citizens' Oversight Committee (5928 : Appointments to City Committees /
CITY COUNCIL REGULAR MEETING
MAY 12, 2025
APPOINTMENTS TO
OPEN SPACE AND PARKLAND ADVISORY COMMITTEE
NEED 3:
3 full 4-year terms to expire May 2029
Applicant
Mark Hubbell
John Kontrabecki
Aaron Reif
James "Seamus" Whitley
Erica Woll
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Packet Pg. 143 Attachment: Attachment C: List of Applicants Open Space and Parkland Advisory Committee (5928 : Appointments to City Committees /
CITY COUNCIL REGULAR MEETING
MAY 12, 2025
APPOINTMENT TO
PARKS, BEACHES AND RECREATION COMMISSION
NEED 1:
1 full 4-year term to expire May 2029
Applicant
Jay Gangi
Cody Wakenight
Michael Watkins
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Packet Pg. 144 Attachment: Attachment D: List of Applicants Parks, Beaches and Recreation Commission (5928 : Appointments to City Committees /