CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/23/2025
1 SUBJECT:
Approval of Consultant Services Agreement between the City of Pacifica and NCE for Design and Engineering Services related to the FY 2026-27 Pavement Resurfacing Project RECOMMENDED ACTION:
Adopt the Resolution Approving the Consultant Services Agreement with NCE for Design and Engineering Services in the amount of $213,500 for the FY 2026-27 Pavement Resurfacing Project; approve budget authority in the amount of $234,850 which includes a 10% contingency and authorize the City Manager to execute all documents related to the project.
STAFF CONTACT:
Bryan Bautista, Assistant Civil Engineer
(650) 738-3769
[email protected]
Roland Yip, P.E., Deputy Director of Public Works/City Engineer (650) 738-3771
[email protected]
Melissa Tigbao, P.E., Director of Public Works
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:
The City of Pacifica is responsible for maintaining over 90 centerline miles of street pavement.
In order to complete this street maintenance, the City identifies a budget every year for annual street maintenance projects as part of the Capital Improvement Program (CIP). It is important for the City to complete the annual street maintenance projects each year to prevent City streets from falling into more expensive repair categories. One year missed in completing the City’s annual street maintenance projects can escalate the decline of the City’s overall Pavement Condition Index (PCI) and increase the ongoing cost of maintenance.
At the July 8, 2024 City Council meeting, Council approved the new 5-year Street Maintenance Program with identified streets for rehabilitation and resurfacing. The goal of the 5-year Street Maintenance program is to prevent streets from falling into more expensive repair categories.
The City’s approved program does this by using slurry seal treatments to keep good streets in the good condition category (which is the least expensive way to maintain streets and considered best practice) and using a stopgap cape seal treatment on suitable residential and collector streets in the poorer condition categories. The cape seal, along with localized pavement repairs, will provide significant protection to the street surface of these poorer condition category streets for a period of seven to ten years preventing further deterioration of the street surface. This will allow time for the City to identify other pavement funding sources for street rehabilitation. In addition to slurry seal and cape seal treatments, the program will continue to assign overlay and reconstruction treatments to a limited number of arterial, Pacifica City Council 2
June 23, 2025
collector and residential streets based on the extent of pavement deterioration and/or traffic volumes. The FY 2026-27 Pavement Resurfacing Project will resurface various street segments in Edgemar Pacific Manor, Westview Pacific Highlands, Fairmont neighborhoods in Pacifica.
See Attachment 2 for a map and complete list.
Due to the condition of the City’s pavement, it is necessary to choose a consultant who is knowledgeable in specialized pavement design and rehabilitation for the cost-effective stop gap pavement treatments. Therefore, staff from the Engineering Division issued a Request for Proposal for the Design and Engineering Services related to the FY 2026-27 Pavement Resurfacing Project. Eight (8) companies on the approved Qualified On-call Consultant list for Civil Engineering were invited to participate and five (5) companies submitted proposals.
1. Bellecci & Associates (dba Sanbell)
2. BKF Engineers
3. CSG Consultants, Inc.
4. NCE
5. Wilsey Ham
Consultant proposal evaluations were conducted by staff from the Engineering Division. The proposals were scored based upon the consultants’ quality of proposal and responses to specific questions included in the RFP, experience of the proposer conducting similar work in California, relevant qualifications of key personnel assigned to this project, accessibility of key personnel to the City’s staff during the project, understanding of the City’s objectives and reasonableness of fees and cost proposal.
Based upon the above criteria’s, NCE was selected by staff to proceed with the FY 2026-27 Pavement Resurfacing Project. The cost estimate for the project is $213,500. Staff recommends including a 10% contingency of $21,350 for any additional or unforeseen work needed.
NCE has been working in the Bay Area since 1990 and is highly regarded for their expertise in pavement design and rehabilitation, for their work with the pavement research branch of the Federal Highways Administration and for their work with the various pavement resurfacing projects throughout San Mateo County and northern California. NCE has completed several City projects in the past and their work has been satisfactory.
ALTERNATIVE ACTION:
Council may choose not to authorize design and engineering of the FY 2026-27 Pavement Resurfacing Project. However, this will result in continued deterioration of the City’s pavement network. Staff does not recommend this alternate action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the Master Agreement and Task Order is consistent with the following Council adopted Goals:
· Improve and steward City infrastructure, streets and facilities: The FY 2026-27 Pavement Resurfacing Project will improve various city streets in Pacifica.
FISCAL IMPACT:
The contract will be a total of $213,500 with a budget authority of $234,850, which includes a 10% contingency that could be used for additional design needs, such as field work. Measure A funds from Fund 09 will cover the cost of the design and engineering. $2.2M of yearly funding Pacifica City Council 3
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was identified for the new 5-year Street Maintenance Program, including the NCE design work, with $1M allocated from SB1 funds, $650K from Measure W funds, and the remaining funds coming from Measure A and the City’s heavy vehicle impact fees and pavement cut fees.
ORIGINATED BY:
Public Works
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Pacifica Consultant Services Agreement with NCE (PDF)
Pacifica FY26-27 Resurfacing Street List (PDF)
Pacifica City Council 4
June 23, 2025
RESOLUTION NO. ____-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE
CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF PACIFICA AND NCE FOR DESIGN AND ENGINEERING SERVICES IN THE AMOUNT OF $213,500 FOR THE FY 2026-27 PAVEMENT RESURFACING PROJECT; APPROVE BUDGET AUTHORITY IN THE AMOUNT OF $234,850 WHICH INCLUDES CONTINGENCIES IN AN AMOUNT NOT TO EXCEED 10% AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS
RELATED TO THE PROJECT
WHEREAS, the City desires to move forward with the design and engineering of the FY 2026- 27 Pavement Resurfacing Project using a portion of funds allocated to street maintenance; and
WHEREAS, the City issued a Request for Proposal for the Design and Engineering Services related to the FY 2026-27 Pavement Resurfacing Project; and WHEREAS, the City evaluated proposal from five companies, and selected NCE to complete the work and have been satisfied with their services on past City projects; THEREFORE, BE IT RESOLVED that the City Council of the City of Pacifica authorizes the City Manager to execute the Agreement for Professional Consultant Services with NCE for design and engineering services in the amount of $213,500 for the FY 2026-27 Pavement Resurfacing Project and approve a budget authority in the amount of $234,850 that includes a contingency of 10% and authorize the City Manager to execute all documents related to the project.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 23rd day of June, 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney