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AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
This Agreement for Consultant Services (the "Agreement") is made and entered into this 23rd day of June, 2025, by and between THE CITY OF PACIFICA, a municipal corporation (hereinafter referred to as "CITY") and NCE a, corporation (hereinafter referred to as "CONSULTANT"). CITY and CONSULTANT may be referred to individually as “Party” and collectively as the “Parties.”
RECITALS
WHEREAS, CITY requires professional Design and Engineering Services related to the FY 2026-27 Pavement Resurfacing Project; and
WHEREAS, CONSULTANT is qualified to perform such services; and WHEREAS, CONSULTANT has agreed to provide CITY with such services on the terms and conditions set forth herein.
NOW, THEREFORE, for the considerations hereinafter set forth, CONSULTANT and CITY agree as follows:
ARTICLE 1 - SCOPE OF SERVICES
1.1. Scope of Work. CONSULTANT agrees to furnish the services set forth in Exhibit A, Scope of Work, which is attached hereto and incorporated herein (the "Services").
1.2. Compliance with Law. The Services shall be performed in accordance with all applicable federal, state and local laws, ordinances, rules, regulations and orders.
1.3. Time is of the Essence. CONSULTANT agrees to diligently prosecute the Services. In the performance of this Agreement, time is of the essence.
1.4. Professional Competence. CONSULTANT represents that it has the professional skills necessary to perform the Services and that it will perform the Services in a skillful and professional manner. CONSULTANT represents that it has all the necessary licenses to perform the Services and shall maintain them throughout the term of this Agreement.
CONSULTANT agrees that the Services shall be performed consistent with the professional skill and care ordinarily provided by Civil Design and Engineering Consultants practicing in the same or similar locality under the same or similar circumstances. CITY and CONSULTANT agree that CONSULTANT is in responsible charge of the Services. Acceptance by CITY of the Services does not operate as a release of CONSULTANT from professional responsibility for the Services performed.
1.5. Independent Contractor. CONSULTANT is an independent contractor and not an employee of CITY. CONSULTANT expressly warrants that it will not represent that it is an employee of CITY.
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1.6. Confidentiality. CONSULTANT agrees to maintain in confidence and not disclose to any person, firm, governmental entity, or corporation, without CITY's prior written consent, any trade secret or confidential information, knowledge or data relating to the products, process, or operation of CITY. CONSULTANT further agrees to maintain in confidence and not to disclose to any person, firm, governmental entity, or corporation any data, information, technology, or material developed or obtained by CONSULTANT during the performance of the Services. The covenants contained in this Section 1.6 shall survive the termination of this Agreement for whatever cause.
1.7. Ownership of Material. Any reports and other material prepared by or on behalf of CONSULTANT under this Agreement (collectively, the "Documents") and provided to the CITY shall be and remain the property of CITY. All Documents not already provided to CITY shall be delivered to CITY on the date of termination of this Agreement for any reason. The Documents may be used by CITY and its agents, employees, representatives, and assigns, in whole or in part, or in modified form, for all purposes CITY may deem appropriate without further employment of or payment of any compensation to CONSULTANT.
1.8. Documentation. CONSULTANT shall keep and maintain full and complete documentation and accounting records, employee time sheets, and correspondence pertaining to the performance of the Services, and CONSULTANT shall make such documents available for review and/or audit by CITY and CITY's representatives at all reasonable times for at least four years after the termination of this Agreement or completion of the Services.
1.9. Testimony. CONSULTANT agrees to testify at CITY's request if litigation is brought against CITY in connection with the Services. Unless the action is brought by CONSULTANT or is based upon CONSULTANT's negligence, CITY will compensate CONSULTANT for the preparation and the testimony at CONSULTANT's standard hourly rates.
ARTICLE 2 - COMPENSATION
2.1. Compensation. Compensation for the Services shall be in accordance with Exhibit B, Compensation, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $234,850.00 ("Cost Ceiling").
2.2. Invoices. CONSULTANT shall submit monthly invoices in a form satisfactory to CITY on or before the tenth day of each month for Services provided during the preceding month. CONSULTANT shall submit time and cost records as necessary to substantiate performance of the Services. Within 35 days after receipt of each such invoice, CITY shall verify the accuracy of the invoice, correct the charges where appropriate and as discussed and mutually agreed with CONSULTANT, and make payment to CONSULTANT in an amount equal to the amount of such invoice, as verified or corrected by CITY. No payment hereunder shall be construed as evidence of acceptance of any of CONSULTANT's work. CITY reserves the right to withhold payment from CONSULTANT on account of Services not performed satisfactorily, delays in 4866-2656-6648 v1 - 3 -
CONSULTANT's performance of Services, or other defaults hereunder. CONSULTANT shall not stop or delay performance of the Services under this Agreement on account of payment disputes with CITY.
2.3. Status Reports. Together with each monthly invoice, CONSULTANT shall submit a status report detailing the amount expended on the Services to that date and the remaining amount to be expended before the Cost Ceiling is reached. CONSULTANT shall notify CITY in writing when payments have reached 90 percent of the Cost Ceiling.
2.4. Withholding. In lieu of holding retention, CITY shall withhold CONSULTANT's final payment until the Services are complete and CITY has received all Documents.
CONSULTANT shall diligently continue and complete performance of the Services if the Services are not complete at the time CONSULTANT has performed services up to the Cost Ceiling.
ARTICLE 3 - TIME OF PERFORMANCE
3.1. Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until the Services are completed (the "Term"). CONSULTANT agrees to complete all services by December 31, 2026.
3.2. Termination. This Agreement may be terminated at any time by CITY upon written notice to CONSULTANT.
3.3. Final Payment. CONSULTANT shall be entitled to compensation for Services performed up to the time of such termination, it being understood that any payments are full compensation for the Services rendered under this Agreement.
3.4. Other Remedies. Nothing in this Article 3 shall be deemed to limit the respective rights of the parties to terminate this Agreement for cause or otherwise to exercise any rights or pursue any remedies which may accrue to them.
ARTICLE 4 - DESIGNATED CONTACTS
4.1. CITY Contact. CITY designates Roland Yip, PE, its DPW Deputy Director/City Engineer, as its contact who shall be responsible for administering and interpreting the terms and conditions of this Agreement, for matters relating to CONSULTANT's performance under this Agreement, and for liaison and coordination between CITY and CONSULTANT. In the event CITY wishes to make a change in CITY 's representative, CITY will notify CONSULTANT of the change in writing.
4.2. CONSULTANT Contact. CONSULTANT designates J. Ryan Shafer, its Principal as its contact, who shall have immediate responsibility for the performance of the Services and for all matters relating to performance under this Agreement. Any change in CONSULTANT's designated contact shall be subject to written approval by CITY. 4866-2656-6648 v1 - 4 -
ARTICLE 5 - INDEMNIFICATION AND INSURANCE
5.1. Indemnification. To the fullest extent allowed by law, CONSULTANT hereby agrees to defend, indemnify, and save harmless CITY, its Council, boards, commissions, officers, employees, directors, volunteers and agents, from and against any and all claims, suits, actions liability, loss, damage, expense, injury (including, without limitation, economic harm, injury to or death of any person, including an employee of CONSULTANT or its Subconsultants), cost (including, without limitation, costs and fees of litigation) of every nature, kind or description, at law or equity, which may be brought against, or suffered or sustained by, City of Pacifica, its Council, boards, commissions, officers, employees, directors, volunteers or agents that arise out of, pertain to, or relate to any negligence, recklessness, or willful misconduct of CONSULTANT, any Subconsultant, anyone directly or indirectly employed or retained by them, or anyone that they control. In the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the CONSULTANT shall meet and confer with other parties regarding unpaid defense costs.
The duty of CONSULTANT to indemnify and save harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code; provided, however, that nothing herein contained shall be construed to require CONSULTANT to indemnify City of Pacifica, its Council, boards, commissions, officers, employees and agents against any responsibility or liability in contravention of Section 2782 of the California Civil Code.
CONSULTANT’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.
The defense and indemnification obligations of this agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained within this Agreement.
If CONSULTANT is a “design professional,” as defined in California Civil Code Section 2782.8(c), CONSULTANT shall indemnify, defend, and hold the Indemnitees harmless against Liability only to the extent such Liability arises out of, pertains to, or relates to CONSULTANT’s negligence, recklessness, or willful misconduct. In such an event, the cost to defend charged to CONSULTANT shall not exceed CONSULTANT’s proportionate percentage of fault.
5.2. Health and Safety. CONSULTANT may perform part of the Services at sites which contain unknown working conditions and contaminated materials. CONSULTANT shall be solely responsible for the health and safety of CONSULTANT's employees during the performance of the Services.
5.3. Insurance. CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency shall procure, provide and maintain at all times during the performance of this Agreement, and for such additional periods as described herein, the 4866-2656-6648 v1 - 5 -
insurance listed below with insurers licensed to do business in the State of California and with a Best's rating of no less than A: VII.
A. Commercial Automobile Liability Insurance. Commercial Automobile Liability Insurance providing bodily injury liability and property damage, to protect against all liability arising out of the use of any owned, leased, passenger or commercial automobile at a minimum amount of $1,000,000 combined single limit and $2,000,000 aggregate. Coverage shall apply to hired and non-owned autos.
B. Commercial General Liability Insurance. Commercial General Liability Insurance, with limits providing a minimum amount of $1,000,000 combined single limit coverage for each occurrence, $2,000,000 general aggregate and $2,000,000 products/completed operations aggregate. The insurance shall cover all operations including but not limited to the following: (1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by CONSULTANT in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.
C. Professional Liability Insurance. Professional Liability Insurance protecting against liabilities arising out of or in connection with negligent acts, errors, or omissions of CONSULTANT and all of CONSULTANTS employees, subcontractors, consultants and other agency in connection with this Agreement, at a minimum amount of $1,000,000 combined single limit coverage and $1,000,000 aggregate, on a "claims made basis" with a continuation of coverage extension for liabilities for two years from the date the Services are substantially complete. Such professional liability policies shall include coverage for liability assumed by the CONSULTANT under this Agreement.
D. Workers Compensation Insurance. Workers Compensation insurance, occupational disease insurance and employer’s liability insurance shall be required with minimum limits as required by law, covering all workplaces involved in this Agreement.
E. Policy Terms. Concurrently with execution of this Agreement, CONSULTANT shall provide CITY with Certificates of Insurance evidencing that CONSULTANT has obtained or maintains the insurance required by this Section
5.3. The Certificates shall be on forms acceptable to CITY. CONSULTANT shall also furnish CITY with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after CITY shall have received written notification thereof from CONSULTANT by United States mail;
• Providing that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, 4866-2656-6648 v1 - 6 -
except with respect to the limits of the insurer's liability (cross-liability endorsement);
• Excepting CONSULTANT’S professional liability insurance, naming CITY, its City Council, boards, commissions, committees, officers, employees and agents as additional insureds (“Additional Insureds”); and • Providing that for any claims relating to CONSULTANT's services hereunder, CONSULTANT's insurance coverage shall be primary insurance with respect to CITY, its City Council, boards, commissions, committees, officers, employees and agents, and that any insurance or self-insurance maintained by CITY for itself, its City Council, boards, commissions, committees, officers, employees and agents shall be in excess of CONSULTANT's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance.
Furthermore, the requirements for coverage and limits shall be the greater of:
(a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.
F. Material Breach. If CONSULTANT fails to maintain insurance coverage or provided insurance documentation which is required pursuant to this Agreement, it shall be deemed a material breach of this Agreement. CITY, at its sole option, may terminate this Agreement and obtain damages from CONSULTANT resulting from said breach. Alternatively, CITY may purchase the required insurance coverage, and without further notice to CONSULTANT, may deduct from sums due to CONSULTANT any premium costs advanced by CITY for such insurance. These remedies shall be in addition to any other remedies available to CITY.
ARTICLE 6 - NOTICES
All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered or sent by facsimile or reputable overnight courier and shall be deemed received upon the earlier of: (1) if personally delivered, the date of delivery to the address of the person to receive such notice; (2) if delivered by Federal Express or other overnight courier for next business day delivery, the next business day; (3) if sent by facsimile, with the original sent on the same day by overnight courier, the date on which the facsimile is received, provided it is before 5:00 P.M. Pacific Time; or (4) if sent electronically, the date of delivery on the confirmed read receipt. Notice of change of address shall be given by written notice in the manner described in this Article 6. Rejection or other refusal to accept or the inability to deliver because of a change in address of which no notice was given shall be deemed to constitute receipt of the notice or communication sent. Unless changed in accordance herewith, the addresses for notices given pursuant to this Agreement shall be as follows:
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CITY: Kevin Woodhouse, City Manager
170 Santa Maria Avenue
Pacifica, CA 94044
Phone: (650) 738-7409
Facsimile: (650) 359-6038
Email: [email protected]
CONSULTANT: J. Ryan Shafer, Principal
1003 W. Cutting Blvd, Suite 110
Point Richmond, CA 94804
Phone: (510) 215-3620
Email: [email protected]
ARTICLE 7 - MISCELLANEOUS
7.1. Entire Agreement. This Agreement represents the entire understanding of CITY and CONSULTANT as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may only be modified by an amendment in writing signed by each party.
7.2. No Assignment. The Services are deemed unique and neither party shall assign, transfer, subcontract or otherwise substitute its interest in this Agreement or any of its obligations hereunder without the prior written consent of the other party. As limited by this Section
7.2, this Agreement is to be binding on the successors and assigns of the parties hereto.
7.3. Severability. If any part of this Agreement is determined to be unconstitutional, invalid or beyond the authority of either party, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.
7.4. Counterparts. This Agreement may be signed in counterparts and, when fully signed, such counterparts shall have the same effect as if signed in one document.
7.5. Choice of Law. This Agreement and all matters relating to it shall be governed by the laws of the State of California without reference to its choice of laws principles and venue shall be in the appropriate court in San Mateo County, California.
7.6. Waiver. No failure on the part of either Party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder. A waiver by either CITY or CONSULTANT of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other further breach.
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7.7. Mediation. In the event the parties are unable to resolve a dispute arising under this Agreement through good faith negotiations, the parties agree to submit the matter to mediation with a mutually agreeable mediator. Prior to the mediation, the parties shall exchange any documents reasonably necessary to resolve the matter to be mediated.
Interpretation. In the event this Agreement is ever construed in any dispute between the parties, it and each of its provisions shall be construed without regard to the party or parties responsible for its preparation and shall be deemed to have been prepared jointly by the parties.
The rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not be employed in interpreting this Agreement.
7.8. Authority. Each individual executing this Agreement on behalf of one of the parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms.
7.9. Third Parties. Nothing contained in this Agreement shall create a contractual relationship with, or cause of action in favor of, a third party against either the CITY or CONSULTANT. CONSULTANT’s Services hereunder are being performed solely for the benefit of CITY.
7.11 Entire Agreement. This Agreement, including Exhibits A, B and B1 comprise the entire Agreement.
[Signature on Next Page]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.
CITY OF PACIFICA
By: Date
Kevin Woodhouse, City Manager
ATTEST:
________________________________
Sarah Coffey, City Clerk
APPROVED AS TO FORM:
Michelle Marchetta Kenyon, City Attorney
Consultant: NCE
By: Date
J. Ryan Shafer, Principal
June 17, 2025
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EXHIBIT A
SCOPE OF WORK
City of Pacifica
Design and Engineering Services for the FY 2026-27 Pavement Resurfacing Project Page | 1
2. Proposal
Statement of Understanding and Approach
NCE has recently updated the FY 2025/26 to FY 2029/30 Work Plan with an average of $2.2 million annual paving budget and completed construction documents for City’s FY 2025/26 Pavement Resurfacing Project in early 2025. In the 5-year work plan, the City indicated that they wanted to use conventional and rubberized cape seals, double slurry seals, multi-layer seal with base repairs, or single-layer surface seal in lieu of more costly conventional overlays or reconstruction as a stop gap interim measure until additional funding sources can be identified. Cost-effective cape seal, double slurry seal, or multi-layer seal will be applied on residential and collector streets in generally fair to very poor condition and slurry seals will be applied to residential and collector streets in generally fair to good condition in an effort extend pavement life, address moderately cracked pavement, and improve ride quality. The City has applied rubber cape seal or multi-layer seal to streets in very poor condition (i.e. PCI less than 25) over the past 5 years. When combined with appropriate localized repairs, these surface treatments have performed well, showing minimal reflective cracking or localized damage along the treated streets. Before construction and current condition photos of Anza Drive are shown below. A rubber cape seal was applied to this section in 2021. While the surface seal has experienced some minor wear, the pavement remains in very good condition (PCI > 70) in 2025, with only limited reflective cracking observed along the edges of previous base repair areas.
The City would now like to complete the FY 2026/27 Pavement Resurfacing Project with a total construction cost of approximately $2.4 million, not including design, construction management or construction contingency. We understand that the City would like to begin the design and complete construction documents for bidding in early 2026 and begin construction in Summer 2026. Two (2) separated packages will be prepared: one for concrete improvements and one for pavement resurfacing. An optional task of professional service support is also included in the scope. We have collected pavement structure information over the past five years and had average existing material thicknesses in various neighborhoods throughout the City. Since all selected streets in FY 2026/27 projects are surface seal candidates without rehabilitation or reconstruction, pavement core samples will not be performed for this project. We have included one (1) day coring as an optional task (up to 8 core samples including 2 bulk samples) for sections with problematic subgrade issues identified in the pavement condition survey if needed. In addition, topography surveys on selected curb ramp locations on areas with steep slopes, complex grading conditions or potential drainage issues are also listed as an optional task in the scope.
Scope of Work
Task 1 – Project Management & Meetings
1A) Project Kick-off Meeting/Progress Meetings
NCE’s Project Manager will arrange a Kick-Off Meeting with the City to initiate work on the project. The objectives of the Kick-Off Meeting will be:
• Review of the Scope of Work
• Establish Lines of Communication
• Confirm Deadlines
• Establish Project Schedule and Milestones
• Define Design and Operation Criteria
Before Construction
(PCI < 10)
2021 Cape Seal
(2025 PCI > 70)
City of Pacifica
Design and Engineering Services for the FY 2026-27 Pavement Resurfacing Project May 29, 2025
Page | 2
Whether a simple preventive maintenance project or a complex reconstruction project, it is critical to establish effective lines of communication with, and coordination amongst, the various stakeholders from the start to ensure the delivery a high-quality project within budget and on schedule.
In addition to City staff (Engineering, Maintenance, etc.), NCE will research and coordinate, as-needed, with other agencies such as PG&E, AT&T, North Coast County Water District, Sewer and Stormwater, Schools, etc., to identify any potential conflicts, requirements, or design issues early to help minimize delays (and costs) later in the design process or during construction. At the Kick-Off Meeting, key deliverables for each Task and the Project Schedule would be reviewed and adjusted accordingly to meet City needs.
NCE is very sensitive to construction costs, particularly the volatile price of materials, which have affected the scope of many similar projects. In order to keep the City aware of overall project costs, NCE will begin developing Preliminary Engineering Cost Estimates as soon as we have developed our engineering design recommendations to closely monitor any potential funding issues, which may develop. During the course of the project, NCE will be seeking to develop the most appropriate and costeffective pavement surface seal alternatives as we completed in FY 2020/21 to FY 2025/26 pavement resurfacing program to stay within the planned project budget and schedule.
Throughout the project, NCE staff will be available to attend regularly scheduled progress meetings with the City, to maintain good communications for this project to offer up efficiency and reduce the number of design review and coordination meetings.
Therefore, we have assumed up to four (4) progress meetings for FY 2026/27 resurfacing project to be included in our scope.
The purpose of the progress meetings will be to identify and resolve any design or funding issues that may surface in a timely manner, present design alternatives and recommendations to City staff, and continue coordination with project stakeholders as necessary.
Deliverables
• Kick-off/Progress Meeting Agendas and Minutes
1B) Utility Coordination
NCE will coordinate with utility agencies early in the design process to help avoid potential construction delays and unnecessary disruptions to public services. Utility coordination will be a critical item to keep utility providers informed about the project and schedule. One of the first and earliest items that NCE will complete is sending notification letters to applicable utility providers with a preliminary project schedule for street surface seal in this project. This will allow for the earlier notification to allow utility providers to perform maintenance on their facilities prior to moratorium on the street paving area. NCE will also carefully document all utility coordination notifications, conversations, and meetings with utility contacts and information in a matrix format with dates of contacts and mailing detailed in this matrix. Follow-up calls will be made for each of the above notifications to confirm receipt.
NCE will also keep the City informed of any project delays related to utilities.
Deliverables
• Utility notification letters
Task 2 – Pavement Design
The scope of work we would perform under this task consists of the following:
2A) Pavement and Curb & Gutter Condition Survey
NCE will perform a pavement condition survey of each street. The surveys will generally cover the travel and parking lanes. Pavement condition surveys serve the purpose of further refining the appropriate pavement surface treatments.
This condition survey will generally note the presence of load related and environmental distresses, such as alligator cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions and depressions as they pertain to developing appropriate pavement treatments. In addition, potential spot/base repairs will be identified in the condition survey. Our scope of work and condition surveys do not address issues including but not limited to traffic, safety and road hazards, geometric issues, or short-term maintenance that should be performed (i.e. pothole that should be repaired).
A visual assessment of all curb and gutters will be included to identify areas where drainage or the adjacent pavement has been compromised. Our scope will limit repair recommendations to only those sections of curb and gutter that are damaged to the extent that they will affect pavement surface seals or cause ponding water or tripping hazard (i.e., tree root damage extending City of Pacifica
Design and Engineering Services for the FY 2026-27 Pavement Resurfacing Project May 29, 2025
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into pavement). If damaged curb and gutter areas are more extensive than anticipated, it may require additional time to complete, and we will notify the City if more time is required to complete these surveys.
We assume curb and gutter replacement criteria will remain the same as previous projects. NCE will meet with the City and establish updated condition criteria for assessment and replacement if needed. Based on the criteria established with the City, NCE will then determine what level of curb and gutter replacement will be pursued for design plans and documents. 2B) Pavement Design Recommendations
Based on a combination of existing pavement condition, construction consideration and City’s budget, NCE will perform pavement design analysis and design services, and develop pavement preventive maintenance recommendations for each street section.
No pavement core samples will be performed for this project. If sections with severe problematic subgrade are identified in the pavement condition survey and pavement rehabilitation is needed, NCE will discuss with the City and perform pavement coring as an optional task. NCE will next develop recommendations including, but not limited to, the following:
• Slurry Seal or Double Slurry Seal
• Rubber Cape Seal
• Multi-layer Surface Seal
• Locations and treatments of failed pavement sections
(base repairs or spot repairs)
NCE will then summarize its recommendations in a pavement design tables to the City that, at a minimum, will include street inventory, pavement structure thickness, base repair percentage, and recommended treatments.
NCE will submit the draft pavement design tables to the City for initial review. Upon receipt of any comments from the City, NCE will then prepare its final pavement design tables and submit to the City.
Task 2 Deliverables
• Draft & Final Pavement Design Tables
Task 3 – Plans, Specifications & Estimates
The work that will be performed during developing design PS&E are outlined in the subsequent Tasks. 3A) Design Data Gathering
NCE will review relevant available data and records from the City as listed in the previous section, public and private utility providers, and other sources that may be appropriate to support the preparation of project contract documents. These may include, but are not limited to, the City drainage structure inventory maps, aerial photographs of the City; as-built street improvement and infrastructure plans, striping and markings, as-built plans from utility providers, including any preliminary plans for future work that may conflict with this project. The gathered information will be compiled and included in the base map used for design. It shall be noted that available record data (e.g., utilities, right-of-way) used to prepare the base map for streets undergoing rehabilitation will only be shown in their approximate location and that the depth of utilities will not be indicated. Based on our review we will identify any data gaps or missing information and provide this information to the City for review and discussion. 3B) 60% PS&E
NCE will prepare the 60% PS&E for the planned surface seal street sections. The 60% plans for subject street sections will incorporate schematic design elements, localized spot/base repairs (digouts) quantities, striping quantities, curb and gutter repair schedules, and limits of work. On subject street sections to offer the most cost-effective approach, plans will only include vicinity maps delineating limits of treatment with accurate field inventories for bid quantities and appropriate detail sheets with exceptions noted under key assumptions. Plan sheets will include curb and gutter replacement and base repair schedules only but will not show individual locations on design plans. Base repair and curb repairs will be marked in the field on the pavement in white paint and numbered and verified prior to construction. Additionally, a table summarizing major work items (e.g. surface seal area, spot/base repair area, etc.) and their estimated quantities will be developed and included on the respective plan sheets. We find that this information is particularly useful to contractors when assembling construction bids and schedules, thus resulting in more competitive bids, and to the City for verifying pay quantities during construction.
NCE understands that the City will provide the “Front End” documents and Special Provisions. The technical specifications will be prepared in MS Word format and will follow the City’s formatting conventions. The technical specifications and details will reference the City’s standard provisions and Caltrans 2023 Standards (including subsequent updates). NCE will, however, recommend deviating from Caltrans standards where, from our experience, such changes will improve the likelihood of achieving a successful construction project without compromising the integrity of the design. NCE recognizes the value of incorporating Caltrans Standard Specifications in projects such as these, both because these specifications have been developed by an agency that designs and City of Pacifica
Design and Engineering Services for the FY 2026-27 Pavement Resurfacing Project May 29, 2025
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builds a vast amount of highway work, and because most contractors performing public works construction in Northern California are familiar with them. Caltrans, however, has the resources to administer projects quite differently than most local agencies, so NCE advocates modifying the Caltrans Standard Specifications to better fit the abilities, needs, and budgets of municipal agencies.
NCE also believes that an efficient, yet thorough Quality Control/Quality Assurance program is essential for getting the maximum value out of every dollar spent on construction. Projects designed by NCE therefore contain technical specifications that attempt to optimize the balance between using rigid, but time-tested, specifications and meeting local agency needs, with the ultimate goal of obtaining the very best value for its clients.
The Engineer’s Cost Estimate will be prepared in MS Excel format and will be based on the most recent construction cost data available to NCE for projects of this type. Because of NCE’s involvement in the design and construction of numerous similar projects throughout California, we are confident in our ability to estimate the construction cost of the City’s project. This initial estimate will then be updated and refined as the design effort progresses.
It is assumed that the City will require a 10-day review/comment period once the 60% PS&E package is submitted.
Deliverables
• One reproducible copy of 60% plans, technical specifications, and engineer’s estimate 3C) 90% PS&E
The 60% PS&E will be revised to incorporate comments received from the City. NCE will meet with the City to review these comments, from which the 90% PS&E will be prepared. NCE will provide a response to each comment that is included in a comment table provided by the City. The 90% PS&E will include additional design information and details typically expected at this stage of completion. The 90% PS&E will then be packaged and submitted similar to the 60% PS&E unless directed otherwise.
The technical specifications will be further refined and at this stage of the design. We will review and comment on the City’s Front End documents (bid and contract forms, General Provisions, Special Provisions, etc.), which the City will prepare and provide.
The Engineer’s Cost Estimate will also be updated to reflect the revised quantities of work depicted on the plans.
It is assumed that the City will require a 5-day review/comment period once the 90% PS&E package is submitted.
Deliverables
• One reproducible copy of 90% plans, technical specifications, and engineer’s estimate 3D) Final (100%) PS&E
The 90% PS&E will be revised to incorporate comments received from the City. NCE will again meet with the City to review these comments, from which the final (100%) PS&E will be prepared. NCE will provide a response to each comment that is included in a comment table provided by the City. The final (100%) PS&E will include all notes and details necessary for construction. One reproducible copy of the final (100%) PS&E will then be packaged and submitted similar to the 90% PS&E unless directed otherwise. It is assumed that the City will require a 5-day review/comment period once the final (100%) PS&E package is submitted.
Upon receipt of the City’s final review comments, the project documents will be finalized for bidding purposes.
A final quantity calculation will be tabulated, and this will be entered into the final Engineer’s Cost Estimate for the project. All final documents will be reviewed, stamped and signed by NCE’s registered civil engineer, and the final PS&E will be delivered to the City in both hard copy and electronic formats.
Deliverables
• One electronic file of the final plans, technical specifications, and engineer’s estimate. The electronic files for the final construction plans, specifications, and engineer’s estimate will be in AutoCAD 2024, Microsoft Word, and Microsoft Excel, respectively
Task 4 – Bidding and Construction Supports
4A) Bidding Support Services:
NCE will provide the City with assistance during the advertisement and bidding periods for surface seal bid package. This will include providing assistance to the City in attending the pre-bid conference, responding to questions received about the project design, and preparation of any addenda and/or clarifications to the PS&E that are deemed necessary. NCE can also assist the City in determining the responsiveness of bids received and with checking and tabulating bid results.
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4B) Construction Support Services:
NCE will provide support services to the City during construction of the project for each bid package. At a minimum, these services are anticipated to include attendance at the pre-construction conference, reviewing contractor submittals and responding to contractor requests for information, field verification of localized repair (or pavement digouts) areas, providing recommendations for any necessary construction changes due to unforeseen field conditions, assisting with the review of Contract Change Orders, and reviewing construction for acceptance. This task does not provide any field inspection services and we understand that all construction inspections will be provided by the City.
Task 5 – As Needed Professional Services (Optional)
5A) Pavement Coring:
NCE will collect pavement section core samples (4” – 8” diameter cores) on streets with problematic subgrade issues identified in pavement condition survey. All coring locations will be marked with white paint for utility locations by Underground Service Alert (USA). Our current fee estimate assumes up to 8 core locations (including up to 2 bulk samples) that we have allocated one (1) day to complete. For each core sample, NCE will measure and record the thickness and material type of each layer encountered in the pavement section, including the presence of any pavement reinforcing fabric. Bulk samples of subgrade will be obtained at up to two (2) locations. We will collect bulk samples of subgrade materials at the core locations for laboratory testing such as Rvalue, moisture content and Atterberg Limits (plasticity index) determinations. The thickness of aggregate base (AB) will be measured at the bulk sample location only and be estimated at remaining coring locations by Dynamic Cone Penetrometer (DCP) testing.
The core holes will penetrate through the pavement section and will then be backfilled with the excavated materials and capped with AC cold patch. NCE will then compile the coring and laboratory data and append it to its pavement design memorandum.
Each core sample will be logged and stored at NCE’s office and retained through the duration of the project including construction before they are disposed. Additionally, NCE will apply for and obtain a no-fee encroachment permit from the City prior to starting the coring and provide traffic control in accordance with the same standards discussed in pavement deflection testing.
Additional scope and fee for traffic control will be required for performing any coring activities and laboratory testing if bulk samples of subgrade are performed. NCE can provide additional scope and fee depending on the type of coring to be performed. 5B) Topography Survey for Curb Ramps and 3D Design:
NCE has identified approximately 28 locations for curb ramp improvements in this project based on preliminary field review in mid-May 2025. All curb ramps will be field verified to determine the appropriate standard case ramp and NCE will develop a detail for those that will require custom curb ramp locations. As an optional task, NCE will discuss with City to identify curb ramp locations that require topography survey to obtain more accurate measurements and elevations for 3D design. The survey effort will focus on areas with known or suspected steep slopes, complex grading conditions, or potential drainage issues that may impact ADA compliance or constructability. The survey will capture high-accuracy horizontal and vertical data within the project limits, including sidewalk and ramp areas, curb and gutter flowlines, pavement edges, existing ramps, driveways, and nearby drainage inlets.
Elevation data will be collected at sufficient intervals to support detailed 3D design and grading analysis. The collected topographic data will be used to develop ADA-compliant ramp designs and ensure proper surface drainage and tie-ins with adjacent infrastructure. Additional scope and fee will be provided when the final list of ramp locations for survey is finalized. We have assumed up to 28 curb ramp locations will require topography survey in the fee estimates. Grade and slope corrections within cross-walks or implied crossings are not included in our scope work, but should be confirmed with final pavement treatments as they apply to PROWAG requirements and the latest guidance from Caltrans Design Information Bulletins (e.g. DIB 82-06).
Preliminary Project Schedule
Similar to previous projects we completed for City’s Pavement Resurfacing Project since 2021, NCE will prepare the construction documents for bidding in 2025. Two separate packages for concrete repairs and resurfacing will be developed in this project.
Detailed design schedule will be provided in the kickoff meeting with the City.
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Company Information
Firm Profile
Founded in 1990, NCE is a client-focused professional consulting firm integrating the disciplines of engineering, science, and planning to address the infrastructure and resources challenges facing our communities today and in the future. Over 85% of NCE’s work is on public works projects with local public entities. This contract will be managed and primarily conducted from our Point Richmond office. Our Point Richmond office has 25 staff to help facilitate on various types of projects. In addition, NCE has over 130 employees available on an as-needed basis depending on service disciplines required from our Oakland, Sacramento, and Anaheim, California offices, as well as from our Reno (headquarters), Lake Tahoe, and Las Vegas, Nevada offices.
Complete Streets. We understand the importance of incorporating and designing complete streets elements, such as bulbouts, landscaping, green infrastructure (e.g., bioretention), bus transit improvements, lighting, restriping, road diet, buffered and separated bike lanes, and dedicated bike lanes, into street improvement projects – making them safe for multi-modal users, including transit riders, motorists, bicyclists, and pedestrians. We are currently working on complete street designs for the City of Alameda (Grand Street), City of Richmond, City of San Leandro, and City of South San Francisco as part of the many rehabilitation projects that we are leading including recently the MLK Junior Way Vision Zero Quick Build Project for safety improvements at 9 intersections. When rehabilitating or designing complete streets, NCE meets with our clients to discuss options to improve safety and overall user experience, whether it is crossing the street, bicycling to work, or calming/slowing traffic.
Civil Design. NCE’s civil and pavement design engineers and technicians are experienced in developing plans, specifications, and engineer’s cost estimates (PS&E) for many City, County, and State rehabilitation and complete street projects. The benefit of this experience to the City is that we thoroughly understand the cost and community impacts of our recommended designs. NCE staff pride themselves in thinking about how construction will impact a neighborhood, a busy arterial, or pedestrian bicycle traffic and access. Our civil engineers are well versed in civil design elements that include bike and pedestrian safety improvements, drainage improvements such as stormwater run-off reduction with bio-retention basins, landscape and planter improvements, ADA curb ramps and sidewalks, curb and gutter, traffic striping and signs, and utility relocation and have expertise in the latest guidelines from Caltrans, FHWA, and NACTO.
Pavement Design. Pavement design and PS&Es for maintenance, rehabilitation, and reconstruction are NCE’s specialty. We offer unrivaled experience and expertise with pavement treatment alternatives. We have designed thousands of roads and trails throughout California. Our expertise in pavement treatment alternatives includes, but is not limited to, cost saving, cutting edge, and green/sustainable paving technologies, such as multi-layer seal, warm mix asphalt and in-place recycling technologies. We consider many factors during pavement design, including cost, performance, future maintenance, traffic, access, pavement section properties, geometric constraints, and climate, including shaded areas and drip lines. NCE has comprehensive knowledge of both the Greenbook and Caltrans Standard Plans and Specifications, which are most commonly referenced throughout California towns and cities.
Pavement Management. NCE has extensive experience evaluating and implementing pavement management systems for numerous public agencies throughout California and the west coast. We are a nationally recognized pavement specialty firm, with broad capabilities and expertise in pavement management. We provide pavement management services and are proficient with most software currently in use, including PAVER™, StreetSaver®, and Cartegraph, which account for 76% of all California agencies. We have successfully implemented PMP for numerous cities and have assisted the City in the development of a multiJuly Aug Sep Oct Nov Dec Jan Feb Project Kickoff
Pavement Design
60% PS&E - Concrete Package
60% PS&E - Resurfacing Package
90% PS&E - Concrete Package
90% PS&E - Resurfacing Package
Final (100% PS&E) - Concrete Package
Final (100% PS&E) - Resurfacing Package
2025 2026 Task
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year capital improvement program more effectively. We are active in over 10 pavement-related (including pavement and asset management) committees at the Transportation Research Board, a national research organization. NCE’s prior project experience with hundreds of other cities on PMP and pavement design allows us to deliver accurate, reliable, consistent pavement data that may then be used by the City to develop pavement strategies and make future funding decisions.
Landscape Architecture. NCE’s staff of licensed landscape architects provide landscape architectural, urban design, presentation graphics, renderings, and planning services to our clients during the design phase, permitting, and construction.
NCE’s landscape staff specialize in complex urban projects that require patience, vision, and an ability to listen closely to the community, park users, funders, agency staff and elected officials combined with an extensive knowledge of the policies, building codes and legislation.
Green Infrastructure and Municipal Regional Stormwater Permit (MRP) 3.0. NCE’s Engineers and Landscape Architects incorporate Green Infrastructure elements into their projects to provide communities with healthier public spaces, visually appealing streetscapes, enhanced pedestrian experience, storm water quality/management, reduced impervious pavements and minimize the impacts of climate change. Specific techniques include the adaptive reuse of tires as a component of rubberized cape seals and hot mix asphalt, reducing heat island impacts with the use of light aggregate and replacing impervious pavements with permeable pavers within parkways. With an innovative approach, NCE’s landscape architects worked with South San Francisco on its 2021 Green Infrastructure Program to study opportunities to integrate a range of green infrastructure elements.
During our pavement and civil design, we will also consider the recent third reissuance of the San Francisco Bay MRP 3.0) and the new regulated project thresholds in Provision C.3 under the San Mateo Water Pollution Prevention Program (SMWPPP).
Hydrologic and Hydraulic Analysis. Our hydrologists and hydraulic engineers are practiced with the latest methods and modeling software and have assisted our clients with drainage analysis, hydraulic modeling, water quality modeling, infrastructure planning, and storm drain design. NCE has a depth of knowledge in performing hydrologic, hydraulic, and sediment transport analyses and modeling for the design and maintenance of storm drain and flood control improvements and systems, roadways, bridges, and culverts.
California Office Locations
This contract will be managed from the NCE Point Richmond office. NCE’s contact person is Mei-Hui Lee (T: (510) 520-5927; E:
[email protected]).
Point Richmond (contract to be managed from this office) Oakland 1003 West Cutting Blvd. Suite 110 1144 65th Street, Suite B Point Richmond, CA 94804 Oakland, CA 94608
(510) 215-3620 (510) 250-9189
Sacramento Southern California
8801 Folsom Blvd, Suite 265 2300 E. Katella Ave, Suite 125 Sacramento, CA 95826 Anaheim, CA 92806
(916) 388-5655 (657) 275-3018
Organization Type
Chartered
Auditing Standards Affirmative Statement
NCE is independent of the City as defined by generally accepted auditing standards the U.S. General Accounting Office's Government Auditing Standards (1994).
Litigation/Mediation/Arbitration Statement
NCE does not have any current or pending litigation, nor has NCE been involved in any related litigation within the last 5 years, that may affect our ability to perform services. In addition, there have not been any claims or disciplinary action taken against NCE or any of NCE’s key personnel within the past five years.
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Company Personnel
Staff Name and Title Phone Number License/Certification NCE
J. Ryan Shafer, PE, GE, Principal (510) 333-7684 CA Civil Professional Engineer #62349 CA Geotechnical Professional Engineer #2713
Mei-Hui Lee, PhD, PE, Associate Engineer (510) 520-5927 CA Civil Professional Engineer #87635 Franz Haidinger, PE, Principal, Chief Engineer (916) 996-4051 CA Civil Professional Engineer #64725 Victor Lemus, PE, Senior Engineer (209) 373-3176 CA Civil Professional Engineer #89769 Sampat Kedarisetty, PhD, EIT, Project Engineer (646) 881-6521 CA Engineer-in-Training #179078 Julia Shibko, EIT, Staff Engineer (916) 495-7961 CA Engineer-in-Training #181418 Samuel McGolpin, EIT, Staff Engineer (805) 455-1007 CA Engineer-in-Training #179018 Mountain Pacific Surveys
Steven Rohlfs, LS, Project Surveyor (707) 425-6234 CA Registered Professional Surveyor #9260 Chuck Brooks, Party Chief (707) 425-6234 N/A
NCE Roles and Responsibilities
Ryan Shafer, PE, GE | Principal-in-Charge, Client Sponsor Ryan Shafer, PE, GE, serving as Principal-in-Charge and Client Sponsor, will be the key person in any agreement with the City, will be responsible for overseeing the project through all phases and assist in the development of the scope, budget, planning, scheduling, and coordination of the projects. He will assist Mei-Hui Lee, PhD, PE, NCE’s proposed Project Manager, with ensuring the proper resources are available to successfully deliver the project. Ryan will also provide an increased access to the team beyond communication with Mei-Hui.
Mei-Hui Lee, PhD, PE | Project Manager
Mei-Hui Lee, PhD, PE, serving as Project Manager, will be the City’s point on the project, and maintain overall communication with the City and all NCE Team members. It will be her responsibility to share project status with the team and collect information to document monthly and year-to-date progress on individual activities. In consultation with the Principal/Client Liaison, J. Ryan Shafer, it will also be her responsibility to update the schedule, to develop action items to keep the project on schedule, and to examine cost-cutting measures that can be taken to streamline the project.
Franz Haidinger, PE | QA/QC Manager
Franz Haidinger, PE, will be responsible for implementing NCE’s quality assurance management program for the projects related to this on-call. He will address quality control and quality assurance procedures and expectations for each team member and will provide the quality assurance review and its documentation of the documents that will be submitted to the client.
Victor Lemus, PE | Engineering Technical Advisor
Victor Lemus, PE, will provide technical assistance to the project staff on design topics including concrete improvements, pavement design recommendations, ADA curb ramp and curb & gutter improvements, and other project elements. Victor's duties will also include providing assistance to developing the project plans, advising on the engineer's estimate unit costs based on previous experience, and developing technical specifications that are tailored to providing direction and clear measurement and payment clauses for the Contractor. Finally, Victor will assist Mei-Hui in managing changes to scope, cost, and schedule of project work.
Sampat Kedarisetty, PhD, EIT | Pavement Engineer
Sampat Kedarisetty, PhD, EIT, will be responsible for leading all pavement design and materials related aspects on this oncall, including the use of the latest economical treatment methods and materials, and review of technical specifications related to Hot Mix Asphalt (HMA) concrete, surface seals, and pavement recycling. This includes developing and implementing pavement investigations, marking spot repairs and base repairs on selected streets, and design scopes of work using both empirical and mechanistic design approaches.
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Julia Shibko, EIT | Project Engineer Lead
Julia Shibko, EIT, will be responsible for the civil design portion of the project including field data collection, plan preparation, quantity take-off, construction cost estimating, utility coordination, signing and striping, pedestrian crossing enhancements and bicycle facilities and addressing Requests for Information (RFIs) during bidding and construction, as well as Contractor submittal review. It will be Julia’s duty to assist the team in technical engineering matters. It will be Julia’s duty to assist the team in technical engineering matters.
Samuel McGolpin, EIT | Staff Engineer
Samuel McGolpin, EIT, will be a staff engineer and designer for the project. He will assist with the preparation of plans, specifications, and estimates, quantity take-offs, utility coordination, and conduct field measurements and investigations, and provide responses to RFIs. It will be Samuel’s duty to assist the team in technical engineering matters.
Subconsultant Roles and Responsibilities
Steven Rohlfs, LS (Mountain Pacific Surveys, MPS) | Project Surveyor Steven Rohlfs, LS, will be the Project Surveyor on this contract. He will be responsible for overall project management, scheduling of field crews, data research, coordination between Mountain Pacific Surveys and other team members, and final document production of mapping products associated with road infrastructure projects. The MPS team will provide topography survey on selected curb ramp improvement locations as needed, with a focus on areas with steep slopes or potential drainage issues.
Chuck Brooks (Mountain Pacific Surveys, MPS) | Certified Party Chief Chuck Brooks will be the primary Party Chief assigned to perform field surveying associated with any projects. As the on-site survey team member, his duties will be to establish a local survey control network, evaluate site conditions, and perform field data collection as field conditions and project requirements dictate. Of particular importance, Chuck is also the lead safety officer for the crew as Mountain Pacific Surveys executes their work on-site, with an equal responsibility to both the safety of the crew, as well as the public, as the work is executed.
Organization Chart
NCE brings a collaborative and innovative problemsolving mentality to address the technical challenges facing the City’s infrastructure-related, day-to-day
issues. As project manager, Mei-Hui Lee, PhD, PE, will
be the primary point of contact for the City. She serves as the project manager for pavement management and
design projects at NCE. She has the authority to
dedicate resources to City projects. She will work closely with the team and the City to apply cost-effective
pavement treatments and localized repair approach in
results gained to date from previous City Pavement
Resurfacing Projects from 2021 to 2025.
Mei-Hui will be supported by a team of professionals
with demonstrated experience providing services for
similar types of projects – people who will take an
outside of the box approach to problem-solving and who have the ability to draw upon established and new technologies to develop solutions. Our key personnel have worked together on dozens of projects, including recent Pacifica FY2025-26 Pavement Resurfacing Project and South San Francisco 2024 to 2025 Surface Seal Project.
Subconsultants
Mountain Pacific Surveys is a certified small-business professional survey services firm providing boundary surveying and mapping, design surveys, right-of-way engineering, construction surveys, environmental surveys, monitor surveys, and photogrammetric engineering services to the public and private sector. Established in 1992, the firm is a member in good standing with Operating Engineers Local 3 and Bay Counties Association, as well as active members of the California Land Surveyor’s Association (CLSA).
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Mountain Pacific Surveys will provide complete topographic surveys on streets with geometric changes related to grading/reconstruction, road diets, curb ramp, pedestrian and sidewalk areas, and drainage improvements if needed. Mountain Pacific Surveys is a trusted partner of NCE, working together collaboratively for over 15 years on various local roadway projects.
Mountain Pacific Surveys has provided design level topographic surveying and right-of-way (ROW) mapping for approximately 100 miles of street reconstruction and pavement repair projects for numerous public agencies.
Licensed Staff Affirmation Statement
NCE and all assigned key professional staff are properly licensed to practice in California.
Disclosure
NCE does not have any current or past business or personal relationships with any current Pacifica elected official, appointed official, City employee, or family member of any current Pacifica elected official, appointed official, or City employee. We understand any past or current business relationship may not disqualify NCE from consideration.
Experience and References
NCE works with many cities and counties in the San Francisco Bay Area. The following pages provide examples of recent, relevant projects successfully delivered by NCE and NCE key personnel, as well as subconsultants.
1. FY 2020/21to FY2025/26 Pavement Resurfacing and Concrete Improvement Projects, City of Pacifica, CA: NCE developed a 5-Year work plan for the City with surface seal and rehabilitation projects based on the City’s Senate Bill1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were designed on residential streets with a lower Pavement Condition Index to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, plans, specifications, estimates, and bidding and construction support services. NCE has provide design services and completed design packages for City’s street rehabilitation and resurfacing projects, supporting construction projects totaling over $8.0 million since 2011. NCE Key Personnel: Ryan Shafer, Mei-Hui Lee, Victor Lemus, Julia Shibko, Samuel McGolpin, Sampat Kedarisetty.
2. 2022 West of 101 Pavement Rehabilitation (st2107), City of South San Francisco, CA: NCE provided engineering and design services to facilitate a rehabilitation project of all eligible streets west of 101. The 2022 West of 101 Pavement Rehabilitation Project’s goal was to perform deferred maintenance west of 101, outside of the annual surface seal program. The City is responsible for the maintenance and repair of approximately 140 centerline miles, comprised of 33 arterial miles, 39 collector miles, and 68 residential miles. The City utilizes a program of slurry seals, overlays, and surface reconstruction as maintenance and rehabilitation strategies. West of US-101 there are approximately 123 centerline miles, comprised of 23 arterial miles, 35 collector miles, and 65 residential miles. Every two years the City surveys the streets and enters the data into the South San Francisco Pavement Management Program StreetSaver® database program. NCE is responsible for project management, pavement rehabilitation design, plans, specifications, and estimates, and bidding and construction support services.
NCE also completed City’s 2024 and 2025 Street Resurfacing Projects with a total construction cost of $4.1 million. NCE Key Personnel: Ryan Shafer, Mei-Hui Lee, Victor Lemus, Franz Haidinger, Samuel McGolpin, Sampat Kedarisetty.
3. 2025 Surface Seal Project, City of Millbrae, CA: NCE worked with the City on its 5-year work plan development in early 2024. The 5-year work plan was developed based on City’s budget, the desire to have a resurfacing project each year, grouping and aggregating by neighborhoods for efficiency of design, construction (less mobilization), future maintenance, and to be able to treat more streets with a limited pavement resurfacing annual budget. Costeffective rubberized cape seal or multi-layer surface seal will be applied on streets in generally very poor to fair condition without severe subgrade failure and slurry seals will be applied to streets in generally fair to good condition in an effort to extend pavement life, address moderately cracked pavement, City of Pacifica
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and improve ride quality. Mill and overlay or surface reconstruction will be utilized on streets with very poor to failed condition, high severity fatigue cracking and/or evidence of problematic subgrade. The City would now like to complete the 2025 Surface Seal Project with a total construction cost of approximately $0.9 million. The resurfacing street list includes the street sections, limits, and other pertinent street attributes. The project includes approximately 2.6 centerline miles of streets that will be surface sealed. The project will be constructed in 2025 construction season. NCE is currently working with the City to identify 2026 street candidates for next year’s surface seal project. the City would like to begin design and complete construction documents for bidding in early 2026. NCE Key Personnel: Ryan Shafer, Mei-Hui Lee, Samuel McGolpin, Sampat Kedarisetty.
4. 2016 Pavement Rehabilitation and 2022-2023 Street Resurfacing, City of Daly City, CA: NCE completed pavement and civil design services for the 2016 Street Resurfacing project. The City requested the most cost-efficient pavement rehabilitation strategies with a preference for more conventional paving materials (HMA) that the City has experience with based on limitation of City inspection staff resources. The construction cost for this project was approximately $2 million. The City expected the streets to be mostly candidates for mill and overlays. An optional task/item was included for ground penetrating radar to estimate utility alignments and depths for Geneva Avenue, as it had preliminary been identified as a surface reconstruct candidate. NCE recently developed a work plan for the City with surface seal and rehabilitation projects in 2022, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement condition and treatments to finalize the work plan. NCE met with City staff to discuss various surface seal applications and base repair criteria. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, PS&Es, and bidding and construction support services. NCE Key Personnel: Ryan Shafer, Victor Lemus, Mei-Hui Lee.
5. Citywide Surface Treatment Package 6-B, City of San Mateo, CA: NCE is providing engineering design services, including civil and pavement engineering, to support the Citywide Street Rehabilitation Package 6-B project. The majority of the street sections included in this project are located in the Hayward Park, North Central, and Shoreview areas as shown on the map to the left. The Project will resurface approximately 3.0 centerline miles of streets by employing conventional overlay methods or cost-effective recycling like FullDepth Reclamation (FDR) or Cold-in-Place Recycling (CIR) treatments with an estimated construction cost of $4.9 million; recommended by the City’s pavement management report. Pavement conditions of selected streets are generally in poor to failed conditions with pavement condition index (PCI) average less than 50 points. The scope of services includes evaluating the condition of the pavement of the street segments, conduct surveys, perform geotechnical investigations, and recommend pavement rehabilitation solutions. NCE will also prepare the basis of design report, preliminary and final design plans, specifications and estimates for City to advertise the project. NCE Key Personnel: Ryan Shafer, Victor Lemus, Samuel McGolpin, Sampat Kedarisetty.
6. Rumrill Boulevard Complete Streets and Green Infrastructure, City of San Pablo, CA: This project was funded by a variety of federal and state funding sources is under construction and modifies Rumrill Boulevard with a road diet and to add Class IV bikeways in both directions of travel, while reducing the number of through travel lanes in both directions and adding left or right turn pockets along the corridor. Related improvements include widened sidewalks, crosswalks with rapid flashing beacons, landscape buffers, widened bus stop landings with bus shelters, lighting, ADA access, drainage improvements, green infrastructure, landscaping, medians, asphalt regrading and reconstruction, buffered bike lanes, increasing parking, and video detection at traffic signals for vehicles and bicycles.
We also designed 14,000 sf of bioretention basins throughout the street corridor treating approximately 9 acres of development focused on reducing pollutants of concern including PCBs, mercury and trash to achieve targets set by the Municipal Regional Permit. The project also included significant tree plantings in accordance with the California Natural Resources Agency Urban Green grant. NCE was responsible for civil design, pavement design, hydraulic design, community outreach, bidding and construction support, and E-76 for construction including extensive ROW certification coordination with utility relocation. NCE Key Personnel: Ryan Shafer, Franz Haidinger, Victor Lemus, Mei-Hui Lee.
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Project Award: The City of San Pablo received the Northern California American Public Works Association (APWA) Project of the Year Award and for the project and recognized by APWA National for Transportation.
7. University/Marina/Spinnaker Street Improvement Project, City of Berkeley, CA: NCE completed civil design and environmental review and permitting for realignment of University Avenue just west of I-80 to move the eastbound lanes off the old Berkeley pier structure, a roundabout connection at Marina Boulevard, resurfacing of Marina Boulevard with parking improvements, reconstruction of Spinnaker Way using full-depth reclamation, with pedestrian circulation and safety enhancements (RRFB), sidewalks, green infrastructure, and pervious parking improvements to reduce stormwater runoff to the bay. The alignment is within a sensitive habitat corridor, and within San Francisco Bay Conservation and Development Commission jurisdiction, which NCE’s scientists and resource specialists assessed biological resources, sea level rise and resiliency, and cultural resources. NCE Key Personnel: Ryan Shafer, Franz Haidinger, Victor Lemus.
The City of Berkeley was awarded the Northern California APWA Project of the Year Award and the Public Works Officers Institute Outstanding Local Streets and Roads Project Award.
References
Provided below are three references, within the past five years of clients for whom services have been performed that are comparable in quality and scope to that specified in this RFP.
NCE
FY 2020/21to FY 2025/26 Pavement Resurfacing and Concrete Improvement (Project #1) Client: City of Pacifica, 1800 Francisco Blvd, Pacifica, CA 94044 Contact Name: Roland Yip, PE
Phone Number: (650) 738-3771
Email Address: [email protected]
Services Provided: Civil and Pavement Engineering Design Services Start/End Dates: 11/2020 to Present
2022 West of 101 Pavement Rehabilitation (Project #2)
Agency: City of South San Francisco, 400 Grand Ave, South San Francisco, CA 94080 Contact Name: Angel Torres, PE
Phone Number: (650) 829-6660
Email Address: [email protected]
Services Provided: Engineering and Design Services
Start/End Dates: 3/2021 to Present
2025 Surface Seal (Project #3)
Agency: City of Millbrae, 621 Magnolia Ave, Millbrae, CA 94030 Contact Name: Ahmad Haya
Phone Number: (650) 259-2462
Email Address: [email protected]
Services Provided: Pavement Engineering Design Services Start/End Dates: 11/2024 to Present
Education
MS, Geotechnical Engineering,
University of California, Berkeley,
1998
BS, Geological Engineering,
Colorado School of Mines, 1996
Registrations and
Certifications
Professional Engineer – Civil, CA
#62349
Professional Engineer –
Geotechnical, CA #2713
Affiliations
American Society of Civil
Engineers
American Public Works
Association
Joined NCE
2005
Total Years of Experience
25 years
J. Ryan Shafer, PE, GE
Principal-in-Charge
Ryan is an experienced Principal and Project Manager who is highly skilled in managing interdisciplinary teams of engineers, scientists, and planners for complex projects requiring civil engineering, geotechnical engineering, pavement engineering, structural engineering, transportation, and traffic engineering, hydrology and hydraulics, coastal engineering, regulatory permits, technical studies and resource assessments, and environmental documents. In addition, he has managed and provided civil and geotechnical engineering on a wide range of public and private projects, including vertical development, municipal roads, trails, drainage infrastructure, landfills, public transit, recreation areas, and parks, industrial facilities including refineries, and waterfront structures giving him an understanding of how to work with diverse project types. His clients provide feedback that NCE is an effective partner and steward, understanding what is important to each community.
Representative Projects
FY 2025/26 Pavement Resurfacing and Concrete Improvement Projects City of Pacifica, CA
Principal. NCE has developed a 5-Year work plan for the City with surface seal and rehabilitation projects based on the City’s Senate Bill1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were designed on residential streets with a lower Pavement Condition Index to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, plans, specifications, estimates, and bidding and construction support services. The City has requested NCE to complete the FY 2024/25 Pavement Resurfacing Project with a total construction cost of $1.7 million. The resurfacing includes street sections, limits, and other pertinent street attributes. 2025 Surface Seal Project
City of Millbrae, CA
Principal. NCE worked with the City on its 5-year work plan development in early 2024.
The 5-year work plan was developed based on City’s budget, the desire to have a resurfacing project each year, grouping and aggregating by neighborhoods for efficiency of design, construction (less mobilization), future maintenance, and to be able to treat more streets with a limited pavement resurfacing annual budget. Cost-effective rubberized cape seal or multi-layer surface seal will be applied on streets in generally very poor to fair condition without severe subgrade failure and slurry seals will be applied to streets in generally fair to good condition in an effort to extend pavement life, address moderately cracked pavement, and improve ride quality. Mill and overlay or surface reconstruction will be utilized on streets with very poor to failed condition, high severity fatigue cracking and/or evidence of problematic subgrade. The City would now like to complete the 2025 Surface Seal Project with a total construction cost of approximately $0.9 million. The resurfacing street list includes the street sections, limits, and other pertinent street attributes. The project includes approximately 2.6 centerline miles of streets that will be surface sealed. The City would like to begin design and complete construction documents for bidding in 2025 and begin construction in 2025 construction season.
J. Ryan Shafer, PE, GE
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Citywide Surface Treatment Package 6-B
City of San Mateo, CA
Principal. NCE is providing engineering design services, including civil and pavement engineering, to support the Citywide Street Rehabilitation Package 6-B project. The majority of the street sections included in this project are located in the Hayward Park, North Central, and Shoreview areas as shown on the map to the left. The Project will resurface approximately 3.0 centerline miles of streets by employing conventional overlay methods or cost-effective recycling like Full-Depth Reclamation (FDR) or Cold-inPlace Recycling (CIR) treatments with an estimated construction cost of $4.9 million; recommended by the City’s pavement management report. Pavement conditions of selected streets are generally in poor to failed conditions with pavement condition index (PCI) average less than 50 points. The scope of services includes evaluating the condition of the pavement of the street segments, conduct surveys, perform geotechnical investigations, and recommend pavement rehabilitation solutions. NCE will also prepare the basis of design report, preliminary and final design plans, specifications and estimates for City to advertise the Project.
2022 West of 101 Pavement Rehabilitation (st2107)
City of South San Francisco, CA
Staff Engineer. NCE is providing engineering and design services to facilitate a rehabilitation project of all eligible streets west of 101. The 2022 West of 101 Pavement Rehabilitation Project’s goal is to perform deferred maintenance west of 101, outside of the annual surface seal program. The City is responsible for the maintenance and repair of approximately 140 centerline miles, comprised of 33 arterial miles, 39 collector miles, and 68 residential miles. The City utilizes a program of slurry seals, overlays, and surface reconstruction as maintenance and rehabilitation strategies. West of US-101 there are approximately 123 centerline miles, comprised of 23 arterial miles, 35 collector miles, and 65 residential miles. Every two years the City surveys the streets and enters the data into the South San Francisco Pavement Management Program StreetSaver® database program. NCE is responsible for project management, pavement rehabilitation design, plans, specifications, and estimates, and bidding and construction support services.
Rumrill Boulevard Complete Streets Project
City of San Pablo, CA
Principal-in-Charge. Ryan was responsible for advising the project team, advocating for staff resources, and providing guidance on technical issues, project management, schedule, and budget. NCE is designing an approximately $15 million construction value, 2.5-mile-long complete streets project along Rumrill Boulevard. This is a community-based design process focused on transforming the street into a safe and friendly place for people and businesses by improving conditions for walking, bicycling, and transit. This street corridor will receive a road diet and Class IV bikeways in both directions of travel. Additional key project elements include landscape buffers, widened bus stop landings, increasing parking, and video detection at traffic signals for vehicles and bicycles. In addition, the project will include low impact development design and bioretention basins, landscaping improvements, curb extensions/bulbouts, sidewalk widening, crosswalk improvements with rectangular rapid flashing beacons, median refuges bus stop shelters, expanded street lighting, ADA concrete and roadway improvements (curb ramps, sidewalks, driveways, medians, and regrading pedestrian roadway crossings), storm drainage improvements, trail crossings, wayfinding signs, pedestrian and street lighting.
Grand Street OBAG 2 Rehabilitation
City of Alameda, CA
Project Manager. The NCE team has been working closely with the City of Alameda’s public works and planning staff to complete pavement and civil design and E-76 documents for the Grand Street Rehabilitation Project. This section of Grand Street from Encinal Avenue to Shoreline Drive is an important major collector street and serves as a north-south connector for neighborhood streets, schools, recreational sports fields, shoreline beach access, and South Shore Center. The project evolved into a very comprehensive complete streets project that includes parking-protected separated bike lanes and two-way cycle tracks, ADAcompliant curb ramps and pedestrian crossings, new lighted pedestrian crossings, minor drainage improvements, transit islands, and curb and gutter repairs. NCE has worked closely with City staff, presenting safety improvements to the local community, the Transportation Commission, and the City Council. As part of community outreach and presentations to the City Council and the Transportation Commission, NCE developed renderings and roll plot style graphics to support City staff and present project details to the public. The project details NCE focused on developing with the City included bike facilities to accommodate the vast range of users, including novice school-aged children and advanced commuter cyclists. The two-way cycle track design was developed to provide a separate path to the school while also accommodating traffic, transit, parking, and pedestrian access for other users Education
PhD, Civil Engineering, National
Taiwan University, Taiwan, 2009
MS, Civil Engineering, Columbia
University, New York, 2012
BS, Civil Engineering, National
Taiwan University, Taiwan, 2002
Registrations and
Certifications
Professional Engineer – Civil, CA
#87635
Affiliations
American Society of Civil
Engineers
Nevada Water Resources
Association
American Public Works
Association
Joined NCE
2014
Total Years of Experience
12 years
Mei-Hui Lee, PhD, PE
Project Manager
Dr. Mei-Hui Lee has a PhD in civil engineering and is experienced in pavement design, evaluation, and maintenance projects. Dr. Lee has abundant field experience at various international airfields, including runway design, pavement structure evaluation, and field surveys. She also has research experience at the Federal Aviation Administration National Airport Pavement Test Facility in runway design life extension and aircraft baking performance simulation projects. Currently, she serves as the project manager for pavement management and design projects at NCE. Her clients include the Counties of Sacramento, Trinity, Lake, and Mariposa, as well as multiple cities, including Sacramento, South San Francisco, Martinez, and Folsom. She is responsible for the analysis and quality control of pavement distress data collection, updating maintenance and rehabilitation decision trees and the treatment unit costs, and the development of budget scenarios and summary reports. She has developed cost-effective maintenance treatments and strategies, prepared custom multiple-year detailed street maintenance plans and budget option reports, and linked Geographic Information System maps with management sections in the client’s Pavement Management Program database.
Representative Projects
FY 2025/26 Pavement Resurfacing and Concrete Improvement Projects City of Pacifica, CA
Project Manager. NCE has recently updated the FY 2025/26 to FY 2029/30 Work Plan with an average of $2.2 million annual paving budget. The updated 5-year Work Plan was reviewed and approved by the City Council in early July 2024. The City would now like to complete the FY 2025/26 Pavement Resurfacing Project with a total construction cost of approximately $1.8 million, not including design, construction management or construction contingency. The resurfacing street list includes street sections, limits, and other pertinent street attributes. The City would like to begin the design and complete construction documents for bidding in early 2025 and begin construction in Summer 2025. NCE has collected pavement structure information over the past five years and had average existing material thicknesses in various neighborhoods throughout the City. Since all selected streets in the FY 2025/26 projects are surface seal candidates without rehabilitation or reconstruction, pavement core samples will not be performed. 2021-2022 Pavement Resurfacing Program
City of Pacifica, CA
Project Manager. NCE has developed a 5-Year work plan for the City with surface seal and rehabilitation projects based on the City’s Senate Bill1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were designed on residential streets with a lower Pavement Condition Index to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, plans, specifications, estimates, and bidding and construction support services.
2025 Surface Seal Project
City of Millbrae, CA
Project Manager. NCE worked with the City on its 5-year work plan development in early 2024. The 5-year work plan was developed based on City’s budget, the desire to have a resurfacing project each year, grouping and aggregating by neighborhoods for efficiency of design, construction (less mobilization), future maintenance, and to be able to treat more streets with a limited Mei-Hui Lee, PhD, PE
Page | 2
pavement resurfacing annual budget. Cost-effective rubberized cape seal or multi-layer surface seal will be applied on streets in generally very poor to fair condition without severe subgrade failure and slurry seals will be applied to streets in generally fair to good condition in an effort to extend pavement life, address moderately cracked pavement, and improve ride quality. Mill and overlay or surface reconstruction will be utilized on streets with very poor to failed condition, high severity fatigue cracking and/or evidence of problematic subgrade. The City would now like to complete the 2025 Surface Seal Project with a total construction cost of approximately $0.9 million. The resurfacing street list includes the street sections, limits, and other pertinent street attributes. The project includes approximately 2.6 centerline miles of streets that will be surface sealed. The City would like to begin design and complete construction documents for bidding in 2025 and begin construction in 2025 construction season. 2022 West of 101 Pavement Rehabilitation
City of South San Francisco, CA
Project Manager. Dr. Lee oversaw the project from start to finish and ensured the project met its objectives and stayed on schedule. NCE is providing engineering and design services to facilitate a rehabilitation project of all eligible streets west of Highway 101. The project’s goal is to perform deferred maintenance on all sections west of Highway 101 with poor or failed pavement conditions, outside of the annual surface seal program. The City is responsible for the maintenance and repair of approximately 140 centerline miles, comprised of 33 arterial miles, 39 collector miles, and 68 residential miles. The City utilizes a program of slurry seals, overlays, and surface reconstruction as maintenance and rehabilitation strategies. This project includes approximately 19 centerline miles of streets (15% of the entire City network) for rehabilitation and reconstruction with approximately $25 million in total project costs. Overall network Pavement Condition Index will improve to the high 80s upon completion of construction in 2022. On average approximately $2.0 million per year will be required to maintain the Pavement Condition Index at the 80s over the next 10 years within the City’s annual resurfacing program by zones, which represents a cost savings of $4.6 million per year from what the City is currently spending to maintain the network. NCE is responsible for project management, pavement rehabilitation design, plans, specifications, estimates, and bidding and construction support services. 2017-2022 Street Surface Seal and Pavement Rehabilitation City of South San Francisco, CA
Project Manager. NCE has completed pavement resurfacing, rehabilitation, and reconstruction projects for the City since 2017, which comprised 47.7 centerline miles of streets for resurfacing and 16.0 centerline miles of streets for rehabilitation. Every two years, the City surveys the streets and enters the data into the StreetSaver® database. This database assists staff in determining the Pavement Condition Index for each street segment and the street network overall. NCE assists the City in updating historical maintenance and rehabilitation records and conducting field reviews to identify candidate streets for the City’s annual surface seal and rehabilitation programs. Based on the City’s paving budgets and maintenance strategy, NCE has utilized the StreetSaver® database and field reviews to develop a multi-year work plan for the City in 2018, 2020, and 2022.
Rumrill Boulevard Complete Streets
City of San Pablo, CA
Pavement Engineer. Dr. Lee conducted field investigation, and pavement design and provided construction support for base repair verification. NCE is designing an approximately $15 million construction value, 2.5-mile-long complete streets project along Rumrill Boulevard. This is a community-based design process focused on transforming the street into a safe and friendly place for people and businesses by improving conditions for walking, bicycling, and transit. This street corridor will receive a road diet and Class IV bikeways in both directions of travel. Additional key project elements include landscape buffers, widened bus stop landings, increased parking, and video detection at traffic signals for vehicles and bicycles. In addition, the project will include low-impact development design and bioretention basins, landscaping improvements, curb extensions/bulbouts, sidewalk widening, crosswalk improvements with rectangular rapid flashing beacons, median refuges bus stop shelters, expanded street lighting, ADA concrete and roadway improvements (curb ramps, sidewalks, driveways, medians, and regrading pedestrian roadway crossings), storm drainage improvements, trail crossings, wayfinding signs, pedestrian and street lighting. 2025 Cape Seal
City of Vallejo, CA
Project Manager. NCE is currently working with City staff to develop a 10-year paving plan with potential bond measure funds for approximately $10 million per year on street network. NCE conducted a field review in late November to identify street candidates and a total of 8.1 centerline miles of streets with approximately $2.3 million construction cost are included in the project. NCE will develop construction documents for bidding in May/June 2025 to allow for construction in late Summer 2025. NCE is also providing bidding support and construction support services.
Education
DI (Diplom-Ingenieur), Civil
Engineering, University of Natural
Resources and Life Sciences,
Vienna, Austria (Equivalent of a
MS, Civil Engineering), 1997
Registrations and
Certifications
Professional Engineer – Civil, CA
#64725
Professional Engineer – Civil, NV
#19430
Nuclear Testing Equipment
Certified, Troxler Electronic
Laboratories #079039
Affiliations
American Society of Civil
Engineer
American Public Works
Association
Joined NCE
2004
Total Years of Experience
27 years
Franz Haidinger, PE
Quality Assurance/Quality Control Manager
Franz Haidinger is a licensed California Civil Engineer and is a Principal/Chief Engineer responsible for overseeing, managing, and developing designs and PS&Es for roadway improvement projects in addition to implementing sustainable pavement technologies and low-impact development features. He has over 25 years of expertise in pavement and roadway design, pavement rehabilitation, and complete streets projects. Franz provides QA/QC, develops engineering standards for NCE and oversees the firm’s QA program, critically reviews for constructability, and focuses on making construction documents practical and clear for bidding. Franz has served as Project Manager and Principal Engineer for a range of large and complex civil and pavement design projects throughout California.
Representative Projects
Pavement Rehabilitation
City of Davis, CA
Project Manager. NCE is providing pavement design and engineering services for the City’s 2024 pavement rehabilitation project with approximately 2.0 centerline miles of streets and 1.4 centerline miles of bike paths exported from the City’s 5-year work plan.
Street sections in the Village Homes neighborhood are in generally poor to failed condition with high percentage fatigue cracking and subgrade failure making those sections good candidates for mill and overlay or reconstruction. Bike paths along Covell Boulevard and in the Aspen neighborhood show evidence of tree root uplift and subgrade movement. Most of the bike paths in this project are thin mill and overlay or reconstruction candidates. The total construction budget for this project is approximately $2.5 million, and the City is planning to construct this project in the summer/fall of 2024. 2018-2023 Annual Overlay/Rehabilitation Pavement Design and Plans, Specifications, and Estimates
City of San Leandro, CA
Quality Assurance/Quality Control Manager. Franz provided quality control reviews of project submittals to be consistent with NCE’s Quality Assurance Management Program. The City selected NCE to prepare construction documents and pavement rehabilitation and reconstruction design for 23 arterial, collector, and residential streets (5 miles). NCE’s scope of work included pavement investigation and design and preparation of civil design plans, specifications, and estimates for construction.
Pavement design solutions included conventional and rubberized hot mix asphalt overlays, full-depth asphalt reconstruction, full-depth reclamation instead of more expensive conventional reconstruction, and a pilot project for cold central plant recycling on an arterial street based on recommendations provided by NCE. Visible drainage issues were addressed, such as localized ponding in the gutter pan, the design of over 100 Americans with Disabilities Act ramps, curb and gutter repairs, and improvements to striping and pavement markings with the addition of class II and class IV bike lanes.
NCE submitted and managed three encroachment permit applications with the California Department of Transportation as the project encroached on three state routes. NCE’s engineer’s estimate matched that of the winning contractor bid, indicating that NCE was able to anticipate the value of the scope of work and contractor climate.
Franz Haidinger, PE
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Spinnaker Way Pavement Rehabilitation and Drainage Improvements City of Berkeley, CA
Project Manager. NCE was retained by the City to provide engineering and design services for the reconstruction of Spinnaker Way, a roadway in the Berkeley Marina. The undulating pavement requires reconstruction and improvements to the roadway drainage. To mitigate the drainage issues, the roadway reconstruction uses full-depth reclamation, which allows existing road materials to be pulverized and regraded to fix drainage issues. In addition, the project includes pervious parking areas to capture and detain stormwater runoff, and a new system of drain inlets, manholes, and storm drainpipes to convey excess runoff to the Bay. NCE also provided permitting services for a San Francisco Bay Conservation and Development Commission permit and prepared the California Environmental Quality Act document for the project. The estimated construction cost is $2,700,000.
Pavement Rehabilitation/Maintenance and Bikeway Improvements Presidio of San Francisco, CA
Quality Assurance/Quality Control Manager/Principal Engineer. Franz is responsible for implementing NCE’s quality assurance management program for the project, performing quality control reviews on plans, specifications, and estimates, and providing design support. NCE was selected by the Presidio Trust to design their pavement rehabilitation and maintenance project. The scope of this project includes preparing plans, specifications, and cost estimates for bidding purposes. Design elements of the project include pavement design, a roundabout, modification to existing striping and markings to introduce class II and III bikeways and an advisory bike lane, roadway grading, drainage solutions and design, and a bus platform. NCE will incorporate the new bikeway facilities with careful consideration for the transit routes and stops that overlap with the project. Drainage issues the Trust is facing on a bike path with a steep grade; water seeping from uphill areas onto the path is causing safety concerns. NCE will evaluate design alternatives to alleviate the drainage issue by collecting water to create safer riding conditions for the path users. 5-Year Pavement Preservation Program/On-Call Pavement Management and Design Services City of Martinez, CA
Quality Assurance/Quality Control Manager. Franz is responsible for ensuring the NCE team has the resources necessary to successfully deliver services during the contract. He also assists the project manager in establishing budgets, and schedules, and monitors the adherence to terms of contract expectations. As part of its 5-year work plan developed by NCE, the City allowed for pavement rehabilitation and resurfacing to be designed in advance of construction and allowed for earlier bidding to obtain competitive bids. It was the City’s desire to have resurfacing and rehabilitation projects for each year, grouping and aggregating by neighborhoods for efficiency of design, construction (less mobilization), and future maintenance. More cost-effective cape seal on poor pavement condition or full depth reclamation under failed pavement condition with base material failure to help the City treat more streets within limited budgets. NCE worked with the City to update pavement strategies and conducted field reviews to verify pavement condition and design of treatments in different neighborhoods. NCE also supported City staff for Measure D workshops and City Council meetings. Currently, NCE is providing pavement and civil design services on 2023 street surface seal and rehabilitation projects (approximately $6 million construction costs) and updating the 5-year work plan with the City’s updated construction budget.
Measure M 2016 Pavement Rehabilitation
City of Berkeley, CA
Project Technical Lead and Quality Control Manager. For the development of pavement design and plans, specifications, and estimates for the second phase of a large pavement rehabilitation project, consisting of 15 rehabilitation and reconstruction street sections and 24 surface seal street sections, replacing/retrofitting nearly 150 curb ramps, replacement of curb/gutter, storm drains, intersection reconstruction and bike and pedestrian improvements Franz was the Technical Lead. The project was completed in a very tight time frame to allow for early bidding to complete construction in the summer of 2016 and required close communication with City staff, utilities, and stakeholders.
Education
PhD, University of California,
Davis, 2025
MTech, Transportation
Engineering,
Indian Institute of Technology,
Kharagpur, India, 2016
BTech, Civil Engineering, Bhilai
Institute of Technology, Durg,
India, 2014
Registrations and
Certifications
Engineer-in-Training, CA 179078
Metropolitan Transportation
Commission StreetSaver® Rater
Certification
Affiliations
American Society of Civil
Engineers
Joined NCE
2023
Total Years of Experience
8 years
Sampat Kedarisetty, PhD, EIT
Pavement Project Engineer
Sampat Kedarisetty, PhD, EIT, has extensive education and laboratory experience in pavement design, rehabilitation, and management. His master’s dissertation was focused on analyzing the use of rubber in pavements through exhaustive laboratory testing for rutting, cracking, and moisture damage. His PhD has been focused on using real-world distress data from cities and counties in California using StreetSaver® and RoadMatrix to analyze treatment performance. Sampat has used Caltrans’ Pavement Design program, CalME, extensively and created a full factorial design for various climate, traffic, and pavement conditions. He has also worked on creating strategies for pavement management using life cycle cost analysis.
Representative Projects
FY 2025/26 Pavement Resurfacing and Concrete Improvement Projects City of Pacifica, CA
Pavement Project Engineer. NCE has developed a 5-Year work plan for the City with surface seal and rehabilitation projects based on the City’s Senate Bill1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were designed on residential streets with a lower Pavement Condition Index to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, plans, specifications, estimates, and bidding and construction support services. The City has requested NCE to complete the FY 2024/25 Pavement Resurfacing Project with a total construction cost of $1.7 million. The resurfacing includes street sections, limits, and other pertinent street attributes.
FY 2024/25 Pavement Resurfacing Program
City of Pacifica, CA
Pavement Project Engineer. Sampat worked to review pavement conditions in the field, identified locations for localized repairs such as base repairs and spot repairs, attended field discussions with City officials to explain the relevance and applicability of different treatments being recommended, and provided final pavement designs. NCE has been working with the City on its 5-year work plan since 2020 and we have completed the FY 2020/21 to FY 2023/24 pavement resurfacing projects since then. The work plan for the City involves surface seal and rehabilitation projects based on the City’s SB1 funding, as well as pavement management database review and unit cost update. For the FY 2020/21 and 2023/24 projects, field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were designed on residential streets with a lower PCI to prevent water from damaging pavement and help resist reflective cracking. As part of these projects, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, plans, specifications, and estimates, and bidding and construction support services. The City has retained NCE to complete the FY 2024/25 Pavement Resurfacing project.
Sampat Kedarisetty, PhD, EIT
Page | 2
2025 Surface Seal Project
City of Millbrae, CA
Pavement Project Engineer. NCE worked with the City on its 5-year work plan development in early 2024. The 5-year work plan was developed based on City’s budget, the desire to have a resurfacing project each year, grouping and aggregating by neighborhoods for efficiency of design, construction (less mobilization), future maintenance, and to be able to treat more streets with a limited pavement resurfacing annual budget. Cost-effective rubberized cape seal or multi-layer surface seal will be applied on streets in generally very poor to fair condition without severe subgrade failure and slurry seals will be applied to streets in generally fair to good condition in an effort to extend pavement life, address moderately cracked pavement, and improve ride quality. Mill and overlay or surface reconstruction will be utilized on streets with very poor to failed condition, high severity fatigue cracking and/or evidence of problematic subgrade. The City would now like to complete the 2025 Surface Seal Project with a total construction cost of approximately $0.9 million. The resurfacing street list includes the street sections, limits, and other pertinent street attributes. The project includes approximately 2.6 centerline miles of streets that will be surface sealed. The City would like to begin design and complete construction documents for bidding in 2025 and begin construction in 2025 construction season.
Citywide Surface Treatment Package 6-B
City of San Mateo, CA
Pavement Project Engineer. NCE is providing engineering design services, including civil and pavement engineering, to support the Citywide Street Rehabilitation Package 6-B project. The majority of the street sections included in this project are located in the Hayward Park, North Central, and Shoreview areas as shown on the map to the left. The Project will resurface approximately
3.0 centerline miles of streets by employing conventional overlay methods or cost-effective recycling like Full-Depth Reclamation (FDR) or Cold-in-Place Recycling (CIR) treatments with an estimated construction cost of $4.9 million; recommended by the City’s pavement management report. Pavement conditions of selected streets are generally in poor to failed conditions with PCI average less than 50 points. The scope of services includes evaluating the condition of the pavement of the street segments, conduct surveys, perform geotechnical investigations, and recommend pavement rehabilitation solutions. NCE will also prepare the basis of design report, preliminary and final design plans, specifications and estimates for City to advertise the project.
Pavement Rehabilitation 2025 SB1
City of Sunnyvale, CA
Pavement Project Engineer. NCE provided pavement and civil engineering design for the rehabilitation of various residential, collector, and arterial street sections within the City for the 2016 and 2019 Street Rehabilitation Projects, and the City recently retained NCE for the 2025 contract. The projects include utility and outside agency coordination, pavement and curb/gutter condition survey, pavement coring, pavement design recommendations, traffic engineering for traffic signal modification, plans, specifications, estimates, bidding, and construction support services, and California Department of Transportation encroachment permitting. Typical design considerations included Americans with Disabilities Act-compliant curb ramps, striping and markers, spot milling and base repairs, milling, wedge grinds, crack sealing, existing utilities, and traffic loops. 2024 Pavement Rehabilitation
City of Davis, CA
Project Engineer. Sampat worked to review pavement conditions in the field that included city streets as well as bike paths, identified locations to perform pavement investigation through coring, and identified locations for localized base repairs. Performed pavement design for a 20-year design life using the R-value method, attended field discussions, and coordinated with City officials to explain the relevance and applicability of different treatments being recommended and provided final pavement designs. NCE is providing pavement design and engineering services for the City’s 2024 pavement rehabilitation project with approximately 2.0 centerline miles of streets and 1.4 centerline miles of bike paths exported from the City’s 5-year work plan. Street sections in the Village Homes neighborhood are generally in poor to failed condition with high percentage fatigue cracking and subgrade failure making those sections good candidates for mill and overlay or reconstruction. Bike paths along Covell Boulevard and in the Aspen neighborhood show evidence of tree root uplift and subgrade movement. Most of the bike paths in this project are thin mill and overlay or reconstruction candidates. The total construction budget for this project is approximately $2.5 million, and the City is planning to construct this project in the summer/fall of 2024.
Education
BS, Civil & Environmental
Engineering, University of
California, Davis, 2014
Registrations and
Certifications
Professional Engineer, Civil – CA
#89769
Affiliations
Chi Epsilon
Joined NCE
2014
Total Years of Experience
10 years
Victor Lémus, PE
Technical Lead
Victor Lémus, PE, is a high initiative, experienced Project Engineer that regularly assists with management of projects, is a task leader, and is recognized for his attention to detail and great follow-up. He is recognized for his ADA design expertise with curb ramp and bulbouts as part of significant roadway rehabilitation projects on streets throughout Northern California that often include difficult grades, utility issues, tight ROW constraints, and in some cases require consideration of design exceptions. Victor is also proficient at street layout plan and profile design, striping plans, and civil design details for street improvement projects. Victor has extensive field data experience and lead teams of engineers on field data collection on roadway for curb and gutters, sidewalk, digouts or base repairs, ADA curb ramps, crosswalks, striping, and drainage improvements.
Representative Projects
FY 2025/26 Pavement Resurfacing and Concrete Improvement Projects City of Pacifica, CA
Senior Civil Engineer. NCE has developed a 5-Year work plan for the City with surface seal and rehabilitation projects based on the City’s Senate Bill1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were designed on residential streets with a lower Pavement Condition Index to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, plans, specifications, estimates, and bidding and construction support services. The City has requested NCE to complete the FY 2024/25 Pavement Resurfacing Project with a total construction cost of $1.7 million. The resurfacing includes street sections, limits, and other pertinent street attributes.
FY 20/21 and FY 21/22 Pavement Resurfacing Program
City of Pacifica, CA
Project Engineer. Victor coordinated and led field data collection to produce bid documents for hundreds of resurfacings and rehabilitation street sections. He designed and reviewed the plans, specifications, and estimates elements such as curb ramps, concrete repairs, pavement treatments, and striping improvements. NCE has developed 5-year work plan for the City with surface seal and rehabilitation projects based on the City’s SB1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were designed on residential streets with a lower Pavement Condition Index to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, plans, specifications, and estimates, and bidding and construction support services.
Victor Lémus, PE
Page | 2
Four Priority Parks
City of Pacifica, CA
Senior Civil Engineer. Victor conducted initial park reconnaissance and field data collection to identify potential improvements and site constraints. Known for its natural beauty and small-town character, Pacifica is filled with numerous public open spaces that include hiking trails overlooking the ocean and many well-used neighborhood parks. As part of Fiscal Year 2021-22 improvement projects, the City selected NCE to lead and facilitate a community outreach and engagement process, create conceptual designs, and produce construction documents for the renovation of four priority parks (Skyridge, Imperial, Marvilla, and Brighton), strategically located across the City in a range of different neighborhoods. These projects are to modernize play equipment; meet safety standards and conform to the Americans with Disabilities Act; inform and engage adjacent residents; gain approval from the Public, Commissions and City Council; and create a unique identity for each park. The project required a multi-disciplinary team of landscape architects and civil engineers to coordinate cohesively on the design of roadway improvements and stormwater infrastructure.
Citywide Surface Treatment Package 6-B
City of San Mateo, CA
Senior Civil Engineer. NCE is providing engineering design services, including civil and pavement engineering, to support the Citywide Street Rehabilitation Package 6-B project. The majority of the street sections included in this project are located in the Hayward Park, North Central, and Shoreview areas as shown on the map to the left. The Project will resurface approximately 3.0 centerline miles of streets by employing conventional overlay methods or cost-effective recycling like Full-Depth Reclamation (FDR) or Cold-in-Place Recycling (CIR) treatments with an estimated construction cost of $4.9 million; recommended by the City’s pavement management report. Pavement conditions of selected streets are generally in poor to failed conditions with pavement condition index (PCI) average less than 50 points. The scope of services includes evaluating the condition of the pavement of the street segments, conduct surveys, perform geotechnical investigations, and recommend pavement rehabilitation solutions. NCE will also prepare the basis of design report, preliminary and final design plans, specifications and estimates for City to advertise the project.
Pavement Rehabilitation 2025 SB1
City of Sunnyvale, CA
Project Manager. NCE provided pavement and civil engineering design for the rehabilitation of various residential, collector, and arterial street sections within the City for the 2016 and 2019 Street Rehabilitation Projects, and the City recently retained NCE for the 2025 contract. The projects include utility and outside agency coordination, pavement and curb/gutter condition survey, pavement coring, pavement design recommendations, traffic engineering for traffic signal modification, plans, specifications, estimates, bidding, and construction support services, and California Department of Transportation encroachment permitting.
Typical design considerations included Americans with Disabilities Act-compliant curb ramps, striping and markers, spot milling and base repairs, milling, wedge grinds, crack sealing, existing utilities, and traffic loops.
Citywide Phase 4 and 5 Street Rehabilitation
City of San Mateo, CA
Civil Design Lead. Victor is the technical design lead and management of staff to complete the phase 4 and phase 5 citywide reconstruction project. Heavy utility coordination to allow construction of deep pavement sections and meetings with City and internal staff to deal with problematic subgrade under the streets to be improved. NCE is currently preparing construction documents and pavement rehabilitation and reconstruction design for the City’s Phases 4 and 5 of their Smooth Street Program, including 40 residential sections with poor to failed pavement conditions. NCE provided extensive pavement investigation and design, and preparation of civil design plans, specifications, and estimates for construction in the summer of 2023 and 2024.
Pavement design alternatives included conventional hot mix asphalt overlay, surface reconstruction paving, and full-depth reclamation to correct poor subgrade. NCE prepared a comprehensive presentation to discuss existing pavement conditions, structure thickness, subgrade material properties, and utility depth investigation with the City and recommended pavement treatment options. NCE is also coordinating street light relocation work with an electrical sub at the locations where full-depth reclamation is being proposed and these shallow conduits exist.
Education
BS, Civil Engineering,
California State University,
Sacramento, 2024
Registrations and
Certifications
Engineer-in-Training, #181418
Professional Engineer, Civil – CA
#TBD (anticipated 2026)
Joined NCE
2023
Total Years of Experience
3 years
Julia Shibko, EIT
Project Engineer Lead
Julia Shibko, EIT, recently graduated from California State University at Sacramento with a B.S. in Civil Engineering. She has performed field data collection, civil design development including street drainage improvements, intersection reconstruction, pavement resurfacing for the City of Martinez, Vallejo, Sunnyvale and agencies.
Representative Projects
Pavement Rehabilitation
Lake County, CA
Staff Engineer. NCE is providing pavement and civil design for the pavement rehabilitation of the selected roads within the County’s 2025 work plan, plus other roads added by the County for construction in 2024. There is a total of approximately 17 centerline miles with an estimated construction budget of $10 million. Some of the roads in the 2024 construction plan are in areas that were heavily damaged by the Valley Fire, and some residents are rebuilding their homes. The residential pavements in this plan generally exhibit a wide range of distress including significant load-related cracking and potholes, edge breakdown, patches, surface raveling and weathering, and overall are in poor condition. The major roads in the plan also exhibit a range of distress. The geometry of the roads will remain the same and no curb and gutter will be installed. The new striping will match the existing striping using the current Caltrans standard traffic striping details.
Pavement Rehabilitation 2025 SB1
City of Sunnyvale, CA
Staff Engineer. NCE provided pavement and civil engineering design for the rehabilitation of various residential, collector, and arterial street sections within the City for the 2016 and 2019 Street Rehabilitation Projects, and the City recently retained NCE for the 2025 contract. The projects include utility and outside agency coordination, pavement and curb/gutter condition survey, pavement coring, pavement design recommendations, traffic engineering for traffic signal modification, plans, specifications, estimates, bidding, and construction support services, and California Department of Transportation encroachment permitting. Typical design considerations included Americans with Disabilities Act-compliant curb ramps, striping and markers, spot milling and base repairs, milling, wedge grinds, crack sealing, existing utilities, and traffic loops.
FY 2023/24 Surface Seal and Rehabilitation
City of Martinez, CA
Staff Engineer. NCE has had the privilege of working with the City of Martinez (City) on developing the 5-Year Work Plan (5-year Plan) for pavement resurfacing and rehabilitation work since early 2022 and recently completed the 5-year Plan update for FY2023-24 to FY2027-28 earlier this year. The 5-year Plan was submitted to Measure D Committee and City Council for review and the final street list for FY2023-24 was approved in February 2023 by City Council. For the FY 2023-24 Surface Seal and Rehabilitation Project, the City with NCE’s help has programmed to surface seal 5.4 centerline miles of roadway (43 sections) and rehabilitate or reconstruct 2.9 centerline miles (15 sections) of streets with an approximate $6.0 million total budget for both projects (includes concrete work, striping, paving, sealing, and up-front soft costs). The Julia Shibko, EIT
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scope of work for pavement and civil design services included the necessary tasks to develop construction documents and support the City during bidding and construction phases.
FY 2024/25 Surface Seal and Rehabilitation
City of Martinez, CA
Staff Engineer. NCE has had the privilege of working with the City of Martinez (City) on developing the 5-Year Work Plan (5-year Plan) for pavement resurfacing and rehabilitation work since early 2022 and recently completed the 5-year Plan update for FY2024-25 to FY2028-29 and supported City with Franchise and Public Infrastructure Subcommittee meeting in January 2024.
The 5-year Plan was submitted to Measure D Committee and City Council for review and the final street list for FY2024-25 was approved in February 2024 by City Council. For the FY 2024-25 Surface Seal and Rehabilitation Project, the City with NCE’s help has programmed to surface seal 10.7 centerline miles of roadway (106 sections) and rehabilitate or reconstruct 3.6 centerline miles (40 sections) of streets in downtown area (Zone 3). The total budget is approximately $6.0 million for both projects (includes concrete work, striping, paving, sealing, and up-front soft costs). The construction budget is approximately $5.0 million.
Approximately 10 percent of City’s pavement network will be treated in this project. The scope of work for pavement and civil design services includes the necessary tasks to develop construction documents and support the City during bidding and construction phases.
2025 Cape Seal
City of Vallejo, CA
Staff Engineer. NCE is currently working with City staff to develop a 10-year paving plan with potential bond measure funds for approximately $10 million per year on street network. NCE conducted a field review in late November to identify street candidates for 2025 Cape Seal Project. A total of 8.1 centerline miles of streets with approximately $2.3 million construction cost are included in City’s 2025 Cape Seal Project. NCE will develop construction documents for bidding of the Project in May/June 2025 to allow for construction in late Summer 2025. NCE is also providing bidding support and construction support services.
Annual Paving Phase 43
City of Alameda, CA
NCE is providing civil, pavement, and traffic engineering services for the Annual Paving Phase 43 Project. The project includes a resurfacing program focused on Bay Farm with mostly slurry and cape seals and limited street sections that require mill and overlay and surface reconstruct type treatments. The City would like to complete the project with a total budget of approximately $4 million. For the surface seal street sections, NCE is evaluating the use of rubberized cape seals, slurry seals, microsurfacing, and possibly multi-layer seal with base repairs. Rehabilitation streets will consider a combination of conventional overlays and surface reconstructs, and if warranted or needed may also look at alternative recycle in-place technologies such as Full Depth Reclamation (FDR) and Cold In-place Recycling (CIR).
2022 West of 101 Pavement Rehabilitation (st2107)
City of South San Francisco, CA
Staff Engineer. NCE is providing engineering and design services to facilitate a rehabilitation project of all eligible streets west of 101. The 2022 West of 101 Pavement Rehabilitation Project’s goal is to perform deferred maintenance west of 101, outside of the annual surface seal program. The City is responsible for the maintenance and repair of approximately 140 centerline miles, comprised of 33 arterial miles, 39 collector miles, and 68 residential miles. The City utilizes a program of slurry seals, overlays, and surface reconstruction as maintenance and rehabilitation strategies. West of US-101 there are approximately 123 centerline miles, comprised of 23 arterial miles, 35 collector miles, and 65 residential miles. Every two years the City surveys the streets and enters the data into the South San Francisco Pavement Management Program StreetSaver® database program. NCE is responsible for project management, pavement rehabilitation design, plans, specifications, and estimates, and bidding and construction support services.
Education
MS, Business Administration,
San Jose State University, 2024
BS, Civil Engineering, San Jose
State University, 2022
Registrations and
Certifications
Engineer-in-Training, EIT
#179018
Affiliations
Chi Epsilon Honor Society
American Society of Civil
Engineers
San Jose State Club Rugby
Joined NCE
2024
Total Years of Experience
2 years
Samuel McGolpin, EIT
Staff Engineer
Samuel McGolpin joined NCE upon graduation, and since then, he has gained experience in preparing design drawings for pavement and curb ramp projects using Civil 3D. He also has experience with collecting field data to improve curb ramps, curb and gutters, base repairs, and existing utilities. His work includes designing roadways and roadway striping, improving curb ramps, creating cost estimates, preparing quantities, and analyzing project sites for existing utilities.
Representative Projects
FY25-26 Pavement Resurfacing and Concrete Improvement Project City of Pacifica, CA
Staff Engineer. NCE has developed a 5-Year work plan for the City with surface seal and rehabilitation projects based on the City’s Senate Bill1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were designed on residential streets with a lower Pavement Condition Index to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, plans, specifications, estimates, and bidding and construction support services. The City has requested NCE to complete the FY 2024/25 Pavement Resurfacing Project with a total construction cost of $1.7 million. The resurfacing includes street sections, limits, and other pertinent street attributes. 2021-2022 Pavement Resurfacing Program
City of Pacifica, CA
Staff Engineer. NCE has developed a 5-Year work plan for the City with surface seal and rehabilitation projects based on the City’s Senate Bill1 funding, as well as pavement management database review and unit cost update. Field reviews were performed to verify pavement conditions and treatments to finalize the work plan. NCE then scheduled a field calibration meeting with City staff to discuss various surface seal applications and base repair criteria. Cost-effective cape seals with leveling courses were designed on residential streets with a lower Pavement Condition Index to prevent water from damaging pavement and help resist reflective cracking. As part of this project, NCE civil and pavement engineering design services included pavement coring, curb/gutter replacement, utility coordination, curb ramp design, drainage improvements, pavement design recommendations, plans, specifications, estimates, and bidding and construction support services.
2025 Surface Seal Project
City of Millbrae, CA
Staff Engineer. NCE worked with the City on its 5-year work plan development in early 2024. The 5-year work plan was developed based on City’s budget, the desire to have a resurfacing project each year, grouping and aggregating by neighborhoods for efficiency of design, construction (less mobilization), future maintenance, and to be able to treat more streets with a limited pavement resurfacing annual budget. Cost-effective rubberized cape seal or multi-layer surface seal will be applied on streets in generally Samuel McGolpin, EIT
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very poor to fair condition without severe subgrade failure and slurry seals will be applied to streets in generally fair to good condition in an effort to extend pavement life, address moderately cracked pavement, and improve ride quality. Mill and overlay or surface reconstruction will be utilized on streets with very poor to failed condition, high severity fatigue cracking and/or evidence of problematic subgrade. The City would now like to complete the 2025 Surface Seal Project with a total construction cost of approximately $0.9 million. The resurfacing street list includes the street sections, limits, and other pertinent street attributes. The project includes approximately 2.6 centerline miles of streets that will be surface sealed. The City would like to begin design and complete construction documents for bidding in 2025 and begin construction in 2025 construction season.
FY 2024/25 Surface Seal and Rehabilitation
City of Martinez, CA
Staff Engineer. NCE has had the privilege of working with the City of Martinez (City) on developing the 5-Year Work Plan (5-year Plan) for pavement resurfacing and rehabilitation work since early 2022 and recently completed the 5-year Plan update for FY2024-25 to FY2028-29 and supported City with Franchise and Public Infrastructure Subcommittee meeting in January 2024.
The 5-year Plan was submitted to Measure D Committee and City Council for review and the final street list for FY2024-25 was approved in February 2024 by City Council. For the FY 2024-25 Surface Seal and Rehabilitation Project, the City with NCE’s help has programmed to surface seal 10.7 centerline miles of roadway (106 sections) and rehabilitate or reconstruct 3.6 centerline miles (40 sections) of streets in downtown area (Zone 3). The total budget is approximately $6.0 million for both projects (includes concrete work, striping, paving, sealing, and up-front soft costs). The construction budget is approximately $5.0 million.
Approximately 10 percent of City’s pavement network will be treated in this project. The scope of work for pavement and civil design services includes the necessary tasks to develop construction documents and support the City during bidding and construction phases.
Citywide Surface Treatment Package 6-B
City of San Mateo, CA
Staff Engineer. NCE is providing engineering design services, including civil and pavement engineering, to support the Citywide Street Rehabilitation Package 6-B project. The majority of the street sections included in this project are located in the Hayward Park, North Central, and Shoreview areas as shown on the map to the left. The Project will resurface approximately 3.0 centerline miles of streets by employing conventional overlay methods or cost-effective recycling like Full-Depth Reclamation (FDR) or Coldin-Place Recycling (CIR) treatments with an estimated construction cost of $4.9 million; recommended by the City’s pavement management report. Pavement conditions of selected streets are generally in poor to failed conditions with pavement condition index (PCI) average less than 50 points. The scope of services includes evaluating the condition of the pavement of the street segments, conduct surveys, perform geotechnical investigations, and recommend pavement rehabilitation solutions. NCE will also prepare the basis of design report, preliminary and final design plans, specifications and estimates for City to advertise the project.
2025 CDBG Concrete ADA Ramp Project
City of South San Francisco, CA
Staff Engineer. The City has approximately $800k of Community Development Block Grant (CDBG) funds for the construction contract of the 2025 CDBG Concrete ADA Ramp Project. The improvement locations will be within the block group area and the areas that overlap with the City’s upcoming resurfacing and rehabilitation projects. NCE is providing pre-design for ramp selection, topographic survey for Cypress and Pine Park, civil design for bid documents, and bidding support and construction support services to the City for the successful completion of the 2025 CDBG Concrete ADA Ramp Project. This project will design up to 80 concrete curb ramps and minor concrete throughout the City as well as an accessible pedestrian path to Cypress Park. The curb ramp locations will be determined during the pre-design task with City’s input. 4866-2656-6648 v1
EXHIBIT B
Compensation
CITY shall pay CONSULTANT for the Services on a cost reimbursement basis, up to the Cost Ceiling (as defined in Section 2.1 of the Agreement). CONSULTANT agrees to use appropriate methods to contain its fees and costs under this Agreement. Compensation shall include only the following costs, which shall all count toward the Cost Ceiling:
1. Direct Labor
Direct labor costs shall be the total number of hours worked on the job by each employee times the agreed hourly rate for such employee's labor as set forth on the attached Exhibit B-1. CITY will pay all personnel at their regular straight-time rate, including any work performed on overtime or on holidays or weekends.
2. Subconsultant Costs
Subconsultant services shall be billed at cost plus a 10 percent markup. CONSULTANT shall provide a copy of each subconsultant's invoice for which it seeks payment from CITY with any invoice in which such payment is requested.
3. Other Direct Costs
The following categories of costs are eligible for reimbursement, which shall be made at the actual cost to CONSULTANT without any additional mark-up:
a. Reasonable living and traveling expenses of employees when away from home office on business in its prosecution of the Services. CONSULTANT must have prior approval of CITY to be reimbursed for these expenses.
b. Automobile expenses for personal vehicle use, if necessary, at the IRS approved mileage rate.
c. Reproduction of drawings and specifications by CONSULTANT as required under this Agreement, at rates prevailing in this community for bulk reproduction or at other reasonable rates approved by CITY.
d. Special overnight delivery or messenger services.
Payments to CONSULTANT for reimbursable costs/expenses will be made only after the specific costs/expenses have been incurred and CONSULTANT has submitted substantiating documentation, such as copies of paid invoices or other documentation confirming that such costs/expenses have been incurred. 4866-2656-6648 v1
EXHIBIT B-1
City of Pacifica
Design and Engineering Services for the FY 2026-27 Pavement Resurfacing Project Page | 13
3. Price Proposal
NCE will provide the defined scope of work on a time-and-materials basis for an estimated fee of $168.500, not including the optional tasks for pavement coring and topography surveys. The price breakdown by task is shown in the detailed cost estimated as enclosed. Total compensation will not exceed the amounts set forth without receipt of prior written authorization from the City.
Task Description Principal
Project
Manager
Senior
Engineer
Project
Engineer
Staff
Engineer
Field
Technician Clerical
Labor
Expenses Coring
Traffic
Control
Laboratory
Testing
Topographic
Surveying
Reimbursable
Expenses* Total Cost
Rate $350 $280 $235 $200 $175 $130 $120
1. Project Management & Meetings
1A. Project Kick-off Meeting/Progress Meetings 4 16 6 4 7,770 $ $ 7,900 100 $ 1B. Utility Coordination 2 2 16 2 4,070 $ $ 4,200 100 $ Sub-Total 4 18 8 0 16 0 6 11,840 $ - $ - $ - $ - $ 200 $ 12,100 $
2. Pavement Rehabilitation Design
2A. Pavement and C & G Condition Survey 2 2 24 16 24 11,750 $ $ 12,200 400 $ 2B. Pavement Design Recommendations 8 2 16 4 7,260 $ $ 7,400 100 $ Sub-Total 8 4 2 40 20 24 0 19,010 $ - $ - $ - $ - $ 500 $ 19,600 $
3. Plans, Specifications & Estimates (PS&E)
3A. Design Data Gathering 2 24 56 15,160 $ $ 16,400 1,200 $ 3B. 60% PS&E 16 12 8 8 240 54,440 $ $ 54,500 100 $
3C. 90% PS&E 8 6 4 8 135 30,645 $ $ 30,700 100 $
3D. Final (100%) PS&E 4 4 4 8 56 2 15,100 $ $ 15,300 200 $ Sub-Total 28 24 16 48 487 0 2 115,345 $ - $ - $ - $ - $ 1,600 $ 116,900 $
4. Bidding and Construction Support
4A. Bidding Support Services 2 4 8 8 5,100 $ - $ - $ - $ - $ 100 $ 5,200 $ 4B. Construction Support Services 2 6 12 16 24 12 14,160 $ - $ - $ - $ - $ 500 $ 14,700 $ Sub-Total 4 10 20 16 32 12 0 19,260 $ - $ - $ - $ - $ 600 $ 19,900 $ Total 44 56 46 104 555 36 8 165,455 $ - $ - $ - $ - $ 2,900 $ 168,500 $
5. As Needed Professional Services (Optional) $ -
5A. Pavement Coring 2 86 8 $ 6,000 4,250 $ 2,310 $ 1,980 $ $ 400 $ 14,900 5B. Topographic Survey for Curb Ramps and 3D Design** 4 88 50 2 $ 15,400 14,510 $ $ 200 $ 30,100 Total With Optional Tasks 48 66 54 112 611 44 10 184,215 $ 6,000 $ 2,310 $ 1,980 $ 15,400 $ 3,500 $ 213,500 $ **Assume $550 per ramp of topography survey for curb ramp design provided by the subcontractor. Task 5B includes up to 28 curb ramp locations to be surveyed. A final list of curb ramp locations for a topography survey will be discussed and confirmed by the City. *Reimbursable expenses include travel cost, field data collection supplies, and other miscellaneous expenses related to the project.
City of Pacifica
FY 26/27 Pavement Resurfacing and Concrete Improvements Project Fee Estimate
May 29, 2025
Labor Hours