CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/14/2025
1 SUBJECT:
Second Amendment to Consultant Services Agreement for Professional Planning and Related Services Between the City of Pacifica and Consulting Firm MIG RECOMMENDED ACTION:
Move to adopt a resolution approving the Second Amendment to the Agreement for Consultant Services between the City of Pacifica and MIG, Inc., to extend the agreement term through December 31, 2025, and authorize the City Manager to execute the Amendment.
STAFF CONTACT:
Elizabeth Brooks, Management Analyst II
650-738-7341
[email protected]
Samantha Updegrave, Community Development Director
650-738-7341
[email protected]
BACKGROUND/DISCUSSION:
The City of Pacifica entered into an agreement with MIG, Inc. on December 20, 2024 (Attachment A - MIG Agreement for Consulting Services), to provide professional planning and related services through on-site staffing augmentation. MIG has supported the Community Development Department with ongoing planning needs, including development review, counter support, and implementation of City Council priority initiatives.
On May 12, 2025, the City Council approved Resolution No. 35-2025 authorizing the First Amendment to the Agreement (Attachment B - First Amendment to MIG Agreement for Consultant Services), which increased the contract amount to a not-to-exceed total of $150,000 to address continued staffing fluctuations and sustained workload demand.
The Department’s reliance on MIG’s on-call planning support remains essential, particularly in maintaining service levels, meeting state-mandated timelines, and advancing the Housing Element and Climate Action and Adaptation Plan efforts. To ensure uninterrupted support, staff recommends adoption of the Second Amendment (Attachment C - Second Amendment to MIG Agreement for Consultant Services) to extend the term of the agreement from its original end date to December 31, 2025.
No increase in funding is proposed with this Second Amendment. This action solely authorizes a time extension.
ALTERNATIVE ACTION:
Pacifica City Council 2
July 14, 2025
The City Council may choose not to approve the Second Amendment, which would result in the expiration of the Agreement and a reduction in available planning support. This may impact the City’s ability to process development applications and deliver on key initiatives in a timely manner.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
This Second Amendment supports City Council Strategic Goal 1: Enhance organizational and fiscal stability by preserving critical contract staffing to manage workloads and maintain service delivery. It also advances Goal 3: Prioritize protection and development of affordable housing, and Goal 4: Pursue climate change adaptation and mitigation.
FISCAL IMPACT:
There is no fiscal impact associated with the Second Amendment. Sufficient funds remain within the previously approved $150,000 contract limit, and the extension does not authorize any additional expenditure.
ORIGINATED BY:
Community Development Department
ATTACHMENT LIST:
Attachment A - MIG Agreement for Consulting Services (PDF) Attachment B - First Amendment to MIG Agreement for Consultant Services (PDF) Attachment C - Second Amendment to MIG Agreement for Consultant Services (PDF) Pacifica City Council 3
July 14, 2025
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF APPROVING THE SECOND AMENDMENT TO THE AGREEMENT WITH MIG, INC. FOR PROFESSIONAL PLANNING SERVICES TO EXTEND THE TERM TO DECEMBER 31, 2025.
________________________________________________________________________ WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into an agreement with MIG, Inc. for on-call planning consulting and related services under the City Manager’s purchasing authority on December 20, 2024; and
WHEREAS, on May 12, 2025, the City Council adopted Resolution No. 35-2025, authorizing the First Amendment to the Agreement to increase the contract’s cost ceiling to $150,000;
WHEREAS, the City and Consultant now desire to further amend the Agreement to extend the term of services to December 31, 2025;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica as follows:
1. The above recitals are true and correct and material to this Resolution.
2. The City Council hereby approves the Second Amendment to the Agreement for Consultant Services between the City of Pacifica and MIG, Inc., which extends the term of the Agreement to December 31, 2025. All other terms of the Agreement, as amended, remain in full force and effect.
3. The City Manager is authorized to execute the Second Amendment and any related documents necessary to implement the intent of this Resolution.
4. This Resolution shall take effect immediately upon its adoption. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 14th day of July, 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney