CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
8/25/2025
1 SUBJECT:
Notice of Completion for the FY 2025-26 Sidewalk, Curbs, and ADA Ramps Improvement Project
RECOMMENDED ACTION:
Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the FY 2025-26 Sidewalk, Curbs, and ADA Ramps Improvement Project; and Authorize the City Manager to release the retention funds to the contractor.
STAFF CONTACT:
David Harvey, Assistant Civil Engineer
(650) 452-9664
[email protected]
Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Melissa Tigbao, P.E., DPW Director
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
On March 10, 2025, City Council Authorize the City Manager to Award and Execute a Construction Agreement and a Construction Management Agreement for the FY 2025-26 Concrete Improvement Project. The project installed 23 new ADA curb ramps, sidewalks, and other miscellaneous related work. The project was funded by Measure W funds.
There were two change orders issued to the contractor, John Boylan Engineering, Inc., during the course of construction, totaling $27,146.24. These change orders covered the addition of an ADA-compliant pathway connecting to the coastal trail along the beach, and the installation of a catch basin at an existing curb ramp to reroute water and address a ponding issue. With these changes, the final construction cost for the project was $362,044.84.
As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the City from claims against us for any nonpayment on the part of the contractor. The City withheld 5% of the final contract amount, $18,102.24, as retention to make sure that all Pacifica City Council 2
August 25, 2025
subcontractors and suppliers have been paid. The City will release the retention if no claims are received.
The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment 1) with the San Mateo County Recorder's Office.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution accepting completion of the project, but as the work has been satisfactorily completed, the contractor may file a claim against the City for nonpayment of retention, if there are no claims.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the Notice of Completion for the FY 2025-26 Concrete Improvement Project is consistent with the following Council adopted Goals:
• Maintaining a Safe Community: This project installed curb ramps, sidewalks and curb and gutters that will promote public health and safety.
FISCAL IMPACT:
There is no fiscal impact associated with the filing of the Notice of Completion. The total project Source and Use of Funds table is shown below. The project balance will remain in the Measure W/Fund 10.
Total Project Source and Use of Funds
Measure W $435,654.70
Total Source of Funds $435,654.70
Construction Cost ($362,044.84)
Total Use of Funds ($362,044.84)
Project End Balance $73,609.86
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
FY 2025-26 Concrete and Curb Ramp NOTICE OF COMPLETION (DOCX) Pacifica City Council 3
August 25, 2025
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ACCEPTING
COMPLETION AND DIRECTING THE CITY MANAGER TO FILE NOTICE OF COMPLETION FOR THE FY 2025-26 SIDEWALK, CURBS, AND ADA RAMPS IMPROVEMENT PROJECT RESOLVED by the City Council of the City of Pacifica, California, that WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, his Certificate as to the completion of all the work provided to be done under and pursuant to the contract between said City and John Boylan Engineering, Inc., on March 10, 2025, and WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to,
NOW, THEREFORE, it is ordered as follows:
1. That acceptance of completion of said work be, and it is hereby, made and ordered.
2. That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 25th day of August 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
CITY OF PACIFICA
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney