CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
10/27/2025
1 SUBJECT:
Contracts with the California Department of Education, California Department of Social Services and the San Mateo County Superintendent of Schools for the purpose of providing Child Care and development services for fiscal year 2025-26, Continued Funding Applications and all related contract documents.
RECOMMENDED ACTION:
Adopt the Resolution Approving Agreements with the California Department of Education, the California Department of Social Services and the San Mateo County Superintendent of Schools for the Purpose of Providing Child Care and Development Services and to Authorize the Designated Personnel to Sign Contract Documents for Fiscal Year 2025/26.
STAFF CONTACT:
Scott Leslie, Director, Parks, Beaches and Recreation
(650) 738-7387
[email protected]
Tracy Gilbert, Recreation Supervisor, Child Care
(650) 738-7388
[email protected]
BACKGROUND/DISCUSSION:
The City regularly enters into agreements with the California Department of Education, the California Department of Social Services and the San Mateo County Office of Education for the purpose of receiving certain funding for providing Child Care and development services.
The City must enter into written agreements with the California Department of Education, the California Department of Social Services and the San Mateo County Office of Education and consent to the general terms and conditions, the general child care and development program requirements in order to receive state funding for the program. Through these agreements, the City is obligated to provide certain child care and development services including, but not limited to, the following:
• The City will be required to indemnify the State and County in accordance with the applicable indemnification obligations;
• Conduct a Preschool part-day and/or full-day program for children ages three to fiveyears-old prior to Kindergarten entry which conforms to the California State Preschool Program Funding Terms and Conditions (FT&C) and philosophies and complies with various enrollment criteria;
• Participate in providing family literacy activities to Title V families based on the annual Program Self-Evaluation plan approved by the California Department of Education, Early Learning and Care Division;
• Maintain records for program review, evaluation, audit and/or other purposes and make Pacifica City Council 2
October 27, 2025
them available to persons authorized by the State, including the County; • Send Department of Social Services, Child Care licensing annual reports and any violations issued during a CCLD visit within three days of receiving the report to the SMCOE for reporting to California Department of Education; • Determine the eligibility of families for child development services and keep eligibility documentation based on California State Preschool Program FT&C; and • Inform parents of the right to appeal adverse eligibility determinations to the Delegate Agency’s Board.
The term of the Agreements is from July 1, 2025 through June 30, 2026.
The California Department of Education, the California Department of Social Services, and the San Mateo County Office of Education request a Council resolution approving the 2025- 26 contract documents, continued funding applications and all related contract documents and naming an authorized representative. The proposed resolution identifies City Manager Kevin Woodhouse, Parks and Recreation Director Scott Leslie and current Recreation Services Supervisor Tracy Gilbert. Once authorized, these representatives may process the annual reapplication, submission of monthly/quarterly requests for reimbursement, attending semi-annual and annual training sessions, authorizing families to receive subsidized care and ongoing communications with the state representative of the Early Education and Support Division and the San Mateo County Superintendent of Schools.
ALTERNATIVE ACTION:
Do not approve the agreement and provide staff with alternative direction.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
This action helps to support youth services, which is a component of A Healthy and Compassionate Community.
FISCAL IMPACT:
The annual contract with the California Department of Social Services for providing subsidized Child Care at Sunset Ridge, Vallemar, and Cabrillo, are the General Child Care contract in the amount of $1,204,006. The contract with the California Department of Education for early education services providing subsidized child care at Fairmont West in the amount of $341,014, and the contract with the San Mateo County Superintendent of School sunder a California State Preschool Program Grant in the amount of $443,134. The expenditures and revenues related to these contracts were included in the Fiscal Year 2025-2026 budget. No additional budget authority is needed.
ORIGINATED BY:
Parks, Beaches & Recreation Department
ATTACHMENT LIST:
2025-26 CSPP DIRECT CONTRACT (PDF)
2025-26 SMCOE CSPP CONTRACT (PDF)
2025-26_CCTR CONTRACT (PDF)
Pacifica City Council 3
October 27, 2025
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING
AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF EDUCATION, THE
CALIFORNIA DEPARTMENT OF SCOIAL SERVICES AND THE SAN MATEO COUNTY
SUPERINTENDENT OF SCHOOLS FOR THE PURPOSE OF PROVIDING CHILD CARE AND
DEVELOPMENT SERVICES AND TO AUTHORIZE THE DESIGNATED PERSONNEL TO SIGN CONTRACT DOCUMENTS FOR FISCAL YEAR 2025-26.
WHEREAS, the City regularly enters into agreements with the California Department of Education, the California Department of Social Services and the San Mateo County Office of Education for the purpose of receiving certain funding for providing Child Care and development services; and
WHEREAS, The City must enter into written agreements with the California Department of Education, the California Department of Social Services and the San Mateo County Office of Education and consent to the general terms and conditions, the general child care and development program requirements in order to receive state funding for the program; and WHEREAS, the California Department of Education, the California Department of Social Services, and the San Mateo County Office of Education request a Council resolution approving the 2025-26 contract documents, continued funding applications and all related contract documents and naming an authorized representative.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Pacifica hereby approves the agreements with the California Department of Education, the California Department of Social Services and the San Mateo County Superintendent of Schools for the purpose of providing Child Care and development services.
BE IT FURTHER RESOLVED, that the City Manager is authorized to execute the agreements, attached hereto, in a form approved by the City Attorney, with minor amendments that may be approved by the City Manager and City Attorney.
BE IT FURTHER RESOLVED, person/s who are listed below, are authorized to sign the contract for the Governing Board.
NAME TITLE SIGNATURE
Kevin Woodhouse City Manager __________________________ Scott Leslie Parks, Beaches and __________________________ Pacifica City Council 4
October 27, 2025
Recreation Director
Mindy Tiet Recreation Supervisor __________________________ • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 27th day of October, 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney