CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
10/27/2025
1 SUBJECT:
Notice of Completion for the Sharp Park PDA Pedestrian Improvements Project RECOMMENDED ACTION:
Move to Adopt the Resolution of the City Council of the City of Pacifica accepting completion and directing the City Manager to file Notice of Completion for the Sharp Park PDA Pedestrian Improvements Project; and Authorize the City Manager to release the retention funds to the contractor.
STAFF CONTACT:
Bryan Bautista, Assistant Civil Engineer
(650) 898-2233
[email protected]
Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Melissa Tigbao, Director of Public Works
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
On January 13, 2025, City Council authorized the City Manager to Award and Execute a Construction Agreement for the Sharp Park PDA Pedestrian Improvements Project. The Sharp Park Priority Development Area (PDA) Pedestrian Improvement Project closed sidewalk gaps, improved sidewalks to current ADA standards, installed new ADA compliant driveways and corner curb ramps, installed curb and gutter to improve storm water management, removed and replaced failed pavement, installed Bicycle Boulevard (Paloma) and pedestrian crossing striping, and resurfaced roads with slurry seal along Paloma Avenue, Carmel Avenue and Santa Maria Avenue from Francisco Boulevard to Beach Boulevard. The new driveways and sidewalks provided an ADA compliant path of travel in the project area and provided a vital link for pedestrians and bicyclists from the eastern residential neighborhood of Pacifica to the Sharp Park district, Palmetto business area, Pacifica Civic Center, two schools, the Sharp Park Library, and the popular Sharp Park Beach, and Pacifica Pier. The project was funded by the One Bay Area Grant 2, Measure M Grant, and Measure W (Fund 11).
There were 25 change orders issued to the contractor, JJR Construction, Inc., over the course of construction. The total change order amount was $390,360.13 and included additional sidewalk, driveways, curb & gutter, and curb ramps, additional work for removal and planting of 3 additional trees, relocation of water meters, and additional resurfacing and striping Pacifica City Council 2
October 27, 2025
improvements. The final contractor construction cost for the project was $2,029,838.34.
As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the City from claims against us for any nonpayment on the part of the contractor. The City withheld 5% of the contract amount, $101,491.92, as retention to make sure that all subcontractors and suppliers have been paid. The City will release the retention if no claims are received. The project plans are also available to view on the City's website at:
https://www.cityofpacifica.org/departments/public-works/engineering/capital-improvementprojects/sharp-park-pda-pedestrian-improvement-project.
The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment 1) with the San Mateo County Recorder's Office.
FISCAL IMPACT:
There is no fiscal impact associated with the filing of the Notice of Completion. The total project Source and Use of Funds table is shown below. The project balance will remain in the Fund 11 - Measure W.
Total Project Source and Use of Funds
One Bay Area Grant 2 $1,000,000.00
Measure M $1,258,247.00
Fund 11 - Measure W $188,737.05
Total Source of Funds $2,446,984.05
Construction $2,029,838.34
Design Consultant $213,517.93
Arborist $12,088.89
Total Use of Funds $2,255,445.16
Project End Balance $191,538.89
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution accepting completion of the project, but as the work has been satisfactorily completed, the contractor may file a claim against the City for nonpayment of retention, if there are no claims.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the Notice of Completion for the Sharp Park PDA Pedestrian Improvements Project is consistent with the following Council adopted Goals:
Pacifica City Council 3
October 27, 2025
- Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level.
ORIGINATED BY:
Engineering
ATTACHMENT LIST:
NOTICE OF COMPLETION (DOCX)
Pacifica City Council 4
October 27, 2025
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA
ACCEPTING COMPLETION AND DIRECTING THE CITY MANAGER TO FILE
NOTICE OF COMPLETION FOR THE
SHARP PARK PDA PEDESTRIAN IMPROVEMENTS PROJECT
RESOLVED by the City Council of the City of Pacifica, California, that WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, his Certificate as to the completion of all the work provided to be done under and pursuant to the contract between said City and JJR Construction, Inc., on January 13, 2025, and WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to,
NOW, THEREFORE, it is ordered as follows:
1. That acceptance of completion of said work be, and it is hereby, made and ordered.
2. That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 27h day of October 2025, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
CITY OF PACIFICA
By: _______________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney