Agenda — Pacifica City Council, December 8, 2025 (part 2 of 2)

8.c
Packet Pg. 175 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Document Date
SP160309-1
11/13/2025
Sales Proposal
Expiration Date 12/31/2025
Project Name US288673 Brighton Park
Customer No. C0019356
No. Description Qty Unit Unit Price Discount % Net Price US-TFG-CANO-14-
01 EWF&FF/CFH 14'/12"comp. (Fibar) 2,096 Sq. Feet 1.85 10.00 3,489.84 EWF+1 LAYER OF FF/CFH 14'

EXTRA SALES

FREIGHT
Freight for EWF Surfacing 1 Pieces 2,134.00 2,134.00

INSTALL

SURFACING
Installation of EWF up to 12 inches & Mirafi 140
Filter Fabric
2,096 Sq. Feet 4.01 5.00 7,984.71
US-CUSTOMSUBBASE2,122 Sq. Feet 9.85 5.00 19,856.61
Supply & Install 4" of 3/4" drainage rock & 4"
perforated 40 PVC pipe, wrapped in geotext fabric
Adjusted around the footings of play equipment
US-PIP-50-50-
CUSTOM
26 Sq. Feet 40.00 10.00 936.00
Furnish & Install 26 sf Tot Turf TPV Supreme PIP
Surfacing
1-4mm TPV 50/50 Std Black/ Std Beige
Aliphatic Binder
10' CFH 5" System

MISCELLANEOUS
US-INSPECTION CPSI Inspection 1 Pieces 2,769.23 2,769.23 US-ENGSTAMPDRW-1Engineered Stamped Drawings 1 Pieces 2,700.00 2,700.00 EXTRAS Payment & Performance Bond 1 Pieces 4,929.31 4,929.31 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

Page 2 of 5 ends

8.c
Packet Pg. 176 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Document Date
SP160309-1
11/13/2025
Sales Proposal
Expiration Date 12/31/2025
Project Name US288673 Brighton Park
Customer No. C0019356
No. Description Qty Unit Unit Price Discount % Net Price NOTES
Please read attached General Assumptions and
Exclusion document for information on
Install/Sitework.

Excludes sitework, products, & services not listed.

Assumes site to be accessible & install ready.

Please allow 36 to 38 weeks for product delivery
upon order placement.

Concrete Curbing / containment by others.

Equipment is as per "Brighton Park " Site Plan
version, K1.0 - dated 08/22/25
Description Qty Retail Price Discount Net Price
No. of Products 3
Subtotal - Products 136,022.00 17,995.71 118,026.29
Subtotal - Surfacing 34,224.26 1,957.10 32,267.16
Subtotal - Installation 40,354.23 1,744.25 38,609.98
Subtotal - Freight 21,337.78 21,337.78
Total USD Excl. Tax 216,807.34
Estimated Tax rate 14,316.30
Total USD Incl. Tax 231,123.64
Business Agreement OMNIA Partners Contract
Payment Terms 50% Prepayment , 50% Net 30 days
Installation Site Address
Brighton Park
497 Brighton Rd
Pacifica, CA 94044
KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

Page 3 of 5 ends

8.c
Packet Pg. 177 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Document Date
SP160310-1
11/13/2025
Sales Proposal
Expiration Date 12/31/2025
Project Name US288675 Marvilla Park
Customer No. C0019356
No. Description Qty Unit Unit Price Discount % Net Price OMNIA Partners Contract #2017001135

EQUIPMENT
US-KRS-CUSTOM Small Adventure Strucutre 8200484 1 Pieces 33,172.00 13.23 28,783.34 KRS-CUSTOM Net Climbing 1 Pieces 57,196.00 13.23 49,628.97 In-ground
8201241
NRO104-0902 Multi Springer - Untreated 3 Pieces 3,990.00 13.23 10,386.37 Total CO₂ Emission 1,879.8 LB (626.6 LB/Pieces)
In-ground 90cm. Steel Footing.

US ROBINIA

SERVICE
Robinia Service Program included in sales price

INSTALLATION
INSTALL SPECIAL Installation of KOMPAN equipment 1 Pieces 35,866.67 5.00 34,073.34 *At Prevailing Wages*
EXTRAS Installation Floater 1 Pieces 1,180.91 1,180.91
The Installation Floater policy covers movable
property, such as building
materials while they are being installed or
incorporated by a contractor
(Kompan) during a construction project. The
coverage remains active until the
work is completed. It protects against theft or
other losses to the materials.

In the case of Kompan, the materials would be the
physical equipment being
installed while the installation project is underway.

FREIGHT Freight 1 Pieces 13,147.77 13,147.77

Page 1 of 5 ends

8.c
Packet Pg. 178 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

EXTRA SALES

FREIGHT
Freight for EWF Surfacing 1 Pieces 2,222.00 2,222.00

INSTALL

SURFACING
2,515 Sq. Feet 3.65 5.00 8,720.76
Installation of EWF up to 12 inches & Mirafi 140
Filter Fabric
US-PIP-50-50-
CUSTOM
48 Sq. Feet 58.74 10.00 2,537.57
Furnish & Install 48 sf Tot Turf TPV Supreme PIP
Surfacing
1-4mm TPV 50/50 Std Black/ Std Beige
Aliphatic Binder
10' CFH 5" System
US-CUSTOMSUBBASE2,563 Sq. Feet 10.14 5.00 24,689.38
Supply & Install 4" of 3/4" drainage rock & 4"
perforated 40 PVC pipe, wrapped in geotext fabric
Adjusted around the footings of play equipment

MISCELLANEOUS
US-INSPECTION CPSI Inspection 1 Pieces 2,769.23 2,769.23 US-ENGSTAMPDRW-1Engineered Stamped Drawings 1 Pieces 2,700.00 2,700.00 EXTRAS Payment & Performance Bond 1 Pieces 4,303.83 4,303.83 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

Page 2 of 5 ends

8.c
Packet Pg. 179 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Excludes sitework, products, & services not listed.

Assumes site to be accessible & install ready.

Please allow 34 to 36 weeks for product delivery
upon order placement.

Equipment is as per "Marvilla Park" K1.0 - dated
08/26/25
Description Qty Retail Price Discount Net Price
No. of Products 5
Subtotal - Products 102,338.00 13,539.32 88,798.68
Subtotal - Surfacing 42,640.84 2,505.66 40,135.18
Subtotal - Installation 41,335.90 1,793.33 39,542.57
Subtotal - Freight 15,369.77 15,369.77
Total USD Excl. Tax 189,330.94
Estimated Tax rate 12,186.20
Total USD Incl. Tax 201,517.14
Business Agreement OMNIA Partners Contract
Payment Terms 50% Prepayment , 50% Net 30 days
Installation Site Address
Marvilla Park
Arguello Blvd & Marvilla Pl
Pacifica, CA 94044
KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

Page 3 of 5 ends

8.c
Packet Pg. 180 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Document Date
SP160310-1
11/13/2025
Sales Proposal
Expiration Date 12/31/2025
Project Name US288675 Marvilla Park
Customer No. C0019356
Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled raw materials. Therefore, minor differences in the appearance and texture can occur.

Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability.

Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within this Master Agreement, which is hereby acknowledged.

Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative.

Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn.

Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance Bonds are needed, add 2.2% of the entire sales proposal.

This information required for order placement:

Accepted By (Please Print): __________________________________________________ Accepted By (Title): __________________________________________________________ Accepted By (signature): ____________________________________________________ Date: ________________________________________________________________________ Date Equipment needed on site: __________________________________ Bill To: _______________________________________________________ Ship To: ____________________________________________________________ Address: _____________________________________________________ Address: ___________________________________________________________ City, State, Zip: ______________________________________________ City, State, Zip: _____________________________________________________ Contact: _____________________________________________________ Contact: ____________________________________________________________ Contact Email: _______________________________________________ Contact Email: ______________________________________________________ Contact Phone (Office): _____________________________________ Contact Phone (Office): ____________________________________________ Contact Phone (Cell): ______________________________________________ SALES TAX EXEMPTION CERTIFICATE #: ____________________________________________________________ (PLEASE PROVIDE A COPY OF CERTIFICATE)
KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

Page 4 of 5 ends

8.c
Packet Pg. 181 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

EQUIPMENT
NRO200701-1021 Double Tower With Double Slide 1 Pieces 39,100.00 13.23 33,927.07 Total CO₂ Emission 2,372.0 LB (2,372.0 LB/Pieces)
Color - Wood In-Ground
NRO912-1101 Double Swing Combination - Untreated 1 Pieces 11,600.00 13.23 10,065.32 Total CO₂ Emission 996.7 LB (996.7 LB/Pieces)
In-ground 110cm
NRO834-1001 Tree Climber - Untreated 1 Pieces 22,100.00 13.23 19,176.17 Total CO₂ Emission 2,646.5 LB (2,646.5 LB/Pieces)
In-ground 100cm
NRO-CUSTOM Custom Parkour 1 1 Pieces 4,230.00 13.23 3,670.37 931686
In-ground
NRO810-1001 Wobble Bridge - Untreated 1 Pieces 5,520.00 13.23 4,789.70 Total CO₂ Emission 379.5 LB (379.5 LB/Pieces)
In-ground 100cm

US ROBINIA

SERVICE
Robinia Service Program included in sales price

Page 1 of 6 ends

8.c
Packet Pg. 182 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Document Date
SP160321-1
11/13/2025
Sales Proposal
Expiration Date 12/31/2025
Project Name US288674 Imperial Park
Customer No. C0019356
No. Description Qty Unit Unit Price Discount % Net Price INSTALL SPECIAL Installation of KOMPAN equipment 1 Pieces 57,583.33 5.00 54,704.16 *At Prevailing Wages*
EXTRAS Installation Floater 1 Pieces 972.10 972.10
The Installation Floater policy covers movable
property, such as building
materials while they are being installed or
incorporated by a contractor
(Kompan) during a construction project. The
coverage remains active until the
work is completed. It protects against theft or
other losses to the materials.

In the case of Kompan, the materials would be the
physical equipment being
installed while the installation project is underway.

FREIGHT Freight 1 Pieces 9,882.75 9,882.75

Page 2 of 6 ends

8.c
Packet Pg. 183 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Document Date
SP160321-1
11/13/2025
Sales Proposal
Expiration Date 12/31/2025
Project Name US288674 Imperial Park
Customer No. C0019356
No. Description Qty Unit Unit Price Discount % Net Price

SITEWORK & SURFACING
US-TFG-CANO-14-
01 EWF&FF/CFH 14'/12"comp. (Fibar) 5,417 Sq. Feet 1.85 10.00 9,019.30 EWF+1 LAYER OF FF/CFH 14'

INSTALL

SURFACING
5,417 Sq. Feet 3.65 5.00 18,783.45
Installation of EWF up to 12 inches & Mirafi 140
Filter Fabric
US-CUSTOMSUBBASE5,469 Sq. Feet 9.74 5.00 50,604.66
Supply & Install 4" of 3/4" drainage rock & 4"
perforated 40 PVC pipe, wrapped in geotext fabric.

Adjusted around the footings of play equipment.

EXTRA SALES

FREIGHT
Extra freight costs for EWF Surfacing 1 Pieces 3,284.00 3,284.00 US-PIP-50-50-
CUSTOM
52 Sq. Feet 55.10 10.00 2,578.68
Furnish & Install 52 sf Tot Turf TPV Supreme PIP
Surfacing
1-4mm TPV 50/50 Std Black/ Std Beige
Aliphatic Binder
10' CFH 5" System

MISC.

US-INSPECTION CPSI Inspection 1 Pieces 2,769.23 2,769.23 US-ENGSTAMPDRW-1Engineered Stamped Drawings 1 Pieces 2,700.00 2,700.00 EXTRAS Payment & Performance Bonds 1 Pieces 5,258.31 5,258.31

NOTES
Please read attached General Assumptions and
Exclusion document for information on
Install/Sitework.

Page 3 of 6 ends

8.c
Packet Pg. 184 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Assumes site to be accessible & install ready.

Please allow 13 to 15 weeks for product delivery
upon order placement.

Concrete curbing / containment by others.

Equipment is as per Imperial Park 2-5 & 5-12 Play
Areas Site Plan version, K1.0 - dated 08/26/25
Description Qty Retail Price Discount Net Price
No. of Products 5
Subtotal - Products 82,550.00 10,921.37 71,628.63
Subtotal - Surfacing 85,926.76 4,940.67 80,986.09
Subtotal - Installation 63,052.56 2,879.17 60,173.39
Subtotal - Freight 13,166.75 13,166.75
Total USD Excl. Tax 232,185.27
Estimated Tax rate 13,552.39
Total USD Incl. Tax 245,737.66
Business Agreement OMNIA Partners Contract
Payment Terms 50% Prepayment , 50% Net 30 days
Installation Site Address
Imperial Park
366 Imperial Dr
Pacifica, CA 94044
KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

Page 4 of 6 ends

8.c
Packet Pg. 185 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Document Date
SP160321-1
11/13/2025
Sales Proposal
Expiration Date 12/31/2025
Project Name US288674 Imperial Park
Customer No. C0019356
Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled raw materials. Therefore, minor differences in the appearance and texture can occur.

Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability.

Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within this Master Agreement, which is hereby acknowledged.

Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative.

Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn.

Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance Bonds are needed, add 2.2% of the entire sales proposal.

This information required for order placement:

Page 5 of 6 ends

8.c
Packet Pg. 186 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

EQUIPMENT
NRO912-1101 Double Swing Combination - Untreated 1 Pieces 11,600.00 13.23 10,065.32 Total CO₂ Emission 996.7 LB (996.7 LB/Pieces)
In-ground 110cm
PCMT-CUSTOM Two Towers with Climbing Net 1 Pieces 30,700.00 13.23 26,638.39 700984
In-ground
NRO816-1001 Six-Sided Climbing Structure - Untreated 1 Pieces 17,200.00 13.23 14,924.44 Total CO₂ Emission 1,761.5 LB (1,761.5 LB/Pieces)
In-ground 100cm

US ROBINIA

SERVICE
Robinia Service Program included in sales price
FREIGHT Freight 1 Pieces 6,611.00 6,611.00

INSTALLATION
INSTALL SPECIAL Installation of KOMPAN equipment 1 Pieces 33,116.67 5.00 31,460.84 *At Prevailing Wages*
KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

Page 1 of 5 ends

8.c
Packet Pg. 187 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Document Date
SP160189-2
11/11/2025
Sales Proposal
Expiration Date 12/31/2025
Project Name US288676 Skyridge Park
Customer No. C0019356
No. Description Qty Unit Unit Price Discount % Net Price EXTRAS Installation Floater 1 Pieces 637.17 637.17
The Installation Floater policy covers movable
property, such as building
materials while they are being installed or
incorporated by a contractor
(Kompan) during a construction project. The
coverage remains active until the
work is completed. It protects against theft or
other losses to the materials.

In the case of Kompan, the materials would be the
physical equipment being
installed while the installation project is underway.

SITEWORK & SURFACING
US-TFG-CANO-14-
01 EWF&FF/CFH 14'/12"comp. (Fibar) 3,274 Sq. Feet 1.85 10.00 5,451.21 EWF+1 LAYER OF FF/CFH 14'

INSTALL

SURFACING
Installation of EWF up to 12 inches & Mirafi 140
Filter Fabric
3,274 Sq. Feet 3.49 5.00 10,854.95
US-CUSTOMSUBBASESupply & Install 4" of 3/4" drainage rock & 4" perforated 40 PVC pipe, wrapped in geotext fabric
3,299 Sq. Feet 9.65 5.00 30,243.58
Adjusted around the footings of play equipment
US-PIP-50-50-
CUSTOM
Poured in Place 25 Sq. Feet 63.15 10.00 1,420.87
Furnish & Install 25sf Tot Turf TPV Supreme PIP
Surfacing
1-4mm TPV 50/50 Std Black/ Std Beige
Aliphatic Binder
10' CFH 5" System

MISCELLANEOUS
US-INSPECTION CPSI Inspection 1 Pieces 2,769.23 2,769.23 US-ENGSTAMPDRW-1Engineered Stamped Drawings 1 Pieces 2,500.00 2,500.00 EXTRAS Payment & Performance Bond 1 Pieces 3,345.46 3,345.46 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

Page 2 of 5 ends

8.c
Packet Pg. 188 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Excludes sitework, products, & services not listed.

Assumes site to be accessible & install ready.

Please allow 14 to 16 weeks for product delivery
upon order placement.

Concrete curbing /containment by others.

Equipment is as per "Skyridge Park" Site Plan, K1.0

8.27.25 Description Qty Retail Price Discount Net Price No. of Products 3
Subtotal - Products 59,500.00 7,871.85 51,628.15
Subtotal - Surfacing 50,897.26 2,926.65 47,970.61
Subtotal - Installation 38,385.90 1,655.83 36,730.07
Subtotal - Freight 6,611.00 6,611.00
Total USD Excl. Tax 146,922.46
Estimated Tax rate 9,127.36
Total USD Incl. Tax 156,049.82
Business Agreement OMNIA Partners Contract
Payment Terms 50% Prepayment , 50% Net 30 days
Installation Site Address
Skyridge Park
790 Claridge Dr,
Pacifica, CA 94044
KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail [email protected] | www.KOMPAN.us
SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786)

Page 3 of 5 ends

8.c
Packet Pg. 189 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Document Date
SP160189-2
11/11/2025
Sales Proposal
Expiration Date 12/31/2025
Project Name US288676 Skyridge Park
Customer No. C0019356
Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled raw materials. Therefore, minor differences in the appearance and texture can occur.

Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability.

Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within this Master Agreement, which is hereby acknowledged.

Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative.

Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn.

Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance Bonds are needed, add 2.2% of the entire sales proposal.

This information required for order placement:

Page 4 of 5 ends

8.c
Packet Pg. 190 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project)) City of Pacifica
1810 Francisco Blvd
Scott Leslie
Pacifica, CA 94044
Email
Sales Representative
[email protected]
Lorne Smith
Quote No.

Document Date
SP160309-1
11/13/2025
Sales Proposal
Expiration Date 12/31/2025
Project Name US288673 Brighton Park
Customer No. C0019356
Note that the color and texture of products and surfacing made with recycled content are subjected by the differences from the used recycled raw materials. Therefore, minor differences in the appearance and texture can occur.

Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability.

Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within this Master Agreement, which is hereby acknowledged.

Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative.

Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn.

Prevailing Wage and Payment & Performance Bonds are not included unless stated in body of Sales Proposal. If Payment & Performance Bonds are needed, add 2.2% of the entire sales proposal.

This information required for order placement:

Page 4 of 5 ends

8.c
Packet Pg. 191 Attachment: Kompan California, Inc - Sales Proposals (6088 : Award Playground Equipment Improvement Project (aka FY24-25 Priority Parks Project))

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/8/2025
1 SUBJECT:

Fourth Amendment to the Consultant Services Agreement between the City of Pacifica and Eisenberg, Olivieri & Associates Inc. for Commercial and Industrial Stormwater Inspections and Related Services
RECOMMENDED ACTION:

Adopt the Resolution entitled “A Resolution of the City Council of the City of Pacifica Approving Fourth Amendment to the Consultant Services Agreement between the City of Pacifica and Eisenberg, Olivieri & Associates Inc. for Commercial and Industrial Stormwater Inspections and Related Services and authorize the City Manager to execute all documents.

STAFF CONTACT:

Rey Gian Soriano, Assistant Civil Engineer
(650) 676-5608
[email protected]
Roland Yip, P.E., DPW Deputy Director
(650) 738-3771
[email protected]
Melissa Tigbao, P.E., DPW Director
(650) 738-3767
[email protected]
BACKGROUND/DISCUSSION:

Commercial and Industrial Stormwater Inspections is a requirement of the San Francisco Bay Municipal Regional Stormwater NPDES Permit Order No. R2-2022-0018 (MRP). Each permittee is required to conduct inspections, effective follow-up, and enforcement to abate potential and actual non-stormwater discharges. These efforts prevent the discharge of pollutants and impacts to beneficial uses of receiving waters.

On December 11, 2017, the City Council approved a Consultant Services Agreement with Eisenberg, Olivieri & Associates, Inc. (EOA) to perform Commercial and Industrial Stormwater Inspections and related services. Since then, the agreement has been periodically amended to extend its term and align with ongoing Municipal Regional Permit compliance cycles.

EOA has a long history of supporting both the City of Pacifica and the San Mateo Countywide Water Pollution Prevention Program (SMCWPPP) with the implementation of MRP Provision C.4 Industrial and Commercial Site Controls requirements. EOA has also developed many of the tools and guidance documents used by SMCWPPP member agencies to maintain compliance with the MRP.

To maintain consistency with the current MRP 3.0 permit term (2022-2027), the City anticipates 9 Packet Pg. 192
Pacifica City Council 2
December 08, 2025
continuing to amend this agreement annually through the end of the permit period. The proposed Fourth Amendment will extend the contract through July 30, 2026 to align with the duration of MRP 3.0.

The City Manager recommends adopting the resolution and approving the Fourth Amendment (Attachment 1) to the Consultant Services Agreement between the City of Pacifica and EOA.

ALTERNATIVE ACTION:

The Council may choose not to approve the amendment. This could result in the City not meeting Municipal Regional Stormwater Permit requirements. Staff does not recommend this alternative action.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
· Stewardship of City Infrastructure includes repairing/replacing outdated city facilities, improving streets, stormwater and wastewater infrastructure and responding to impacts of sea level rise and other effects of climate change
Approving the Consultant Services Amendment will provide needed inspections services that will continue to protect the environment and assist the City with MRP compliance.

FISCAL IMPACT:

Use of Funds
Inspection services $50,000.00
Total Use of Funds $50,000.00

Source of Funds
NPDES Fund 16 $50,000.00
Total Source of Funds $50,000.00
Fiscal Impact will be in the amount of $50,000 in contractual services and is offset by Stormwater Inspection fees.

ORIGINATED BY:

Engineering
ATTACHMENT LIST:

Amendment 4 to Business Inspection EOA RDD RS Final (PDF) 9 Packet Pg. 193
Pacifica City Council 3
December 08, 2025
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING

FOURTH AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF PACIFICA AND EISENBERG, OLIVIERI & ASSOCIATES INC. FOR

COMMERCIAL AND INDUSTRIAL STORMWATER INSPECTIONS AND RELATED SERVICES; AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS WHEREAS, Commercial and Industrial Stormwater Inspections is a requirement of the San Francisco Bay Municipal Regional Stormwater NPDES Permit Order No. R2-2022-0018 (MRP).; and
WHEREAS, on December 11, 2017, City Council approved the agreement with Eisenberg, Olivieri & Associates, Inc. (EOA) to conduct Commercial and Industrial Stormwater Inspections and Related Services and on April 5, 2022, City approved Amendment No. 1 for the agreement to remain in full force and effect through July 2023.; and WHEREAS, on August 18, 2023, City Council approved Amendment No. 2 for the agreement to remain in full force and effect through July 2024.; and WHEREAS, on January 27, 2025, City Council approved Amendment No. 3 for the agreement to remain in full force and effect through July 2025.; and WHEREAS, on December 8th, 2025, City Council approved Amendment No. 4 for the agreement to remain in full force and effect through July 2026.; and WHEREAS, EOA has a unique understanding of the City of Pacifica’s Commercial and Industrial Stormwater Control Program. EOA has been assisting the San Mateo Countywide Water Pollution Prevention Program (SMCWPPP) and its member agencies with implementation of the MRP Provision C.4 Industrial and Commercial Site Control for over 20 years.; and
WHEREAS, the City intends to continue extending the agreement with EOA annually, as necessary, to maintain compliance with MRP 3.0 through the end of the current permit term on June 30, 2027.

NOW, THEREFORE BE IT RESOLVED that the Governing Board of the City of Pacifica authorizes the City Manager to execute Amendment No. 4 for the Governing Board. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 8
th day of December, 2025, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:
9 Packet Pg. 194
Pacifica City Council 4
December 08, 2025
ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 9 Packet Pg. 195
4878-2719-3724 v1 Page 1
OAK #4849-6631-0203 v1

FOURTH AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This Fourth Amendment to Agreement for Consultant Services (the "Fourth Amendment") is made and entered into this 8th day of December, 2025, by and between THE CITY OF PACIFICA, a municipal corporation (hereinafter referred to as "CITY") and EOA, INC., a California corporation (hereinafter referred to as "CONSULTANT").

RECITALS
WHEREAS, on December 11, 2017, CITY and Consultant entered into that certain agreement entitled “Agreement for Consultant Services” (“Agreement”) to provide Commercial and Industrial Stormwater Inspection and Related services; and WHEREAS, on April 5, 2022, CITY and Consultant entered into that certain First Amendment to extend the term of the Agreement.

WHEREAS, on August 14, 2023, CITY and Consultant entered into that certain Second Amendment to extend the term of the Agreement.

WHEREAS, on January 27, 2025, CITY and Consultant entered into that certain Third Amendment to extend the term of the Agreement.

WHEREAS, City and Consultant now desire to enter into this Fourth Amendment to extend the term of the Agreement.

AGREEMENT
NOW, THEREFORE, for the considerations hereinafter set forth, the parties hereby agree as follows:

1. Amendment to Section 3.1. The second and third sentences of Section 3.1 of the Agreement are hereby amended to read as follows:

CONSULTANT agrees to complete all services by July 31, 2026. This Agreement may be renewed annually until the end of the MRP 3.0 period in 2027.

2. Agreement in Effect. Except as amended by this Fourth Amendment, the Agreement shall remain in full force and effect.

3. Counterpart Signatures. This Fourth Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.
[SIGNATURES ON NEXT PAGE]

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Packet Pg. 196 Attachment: Amendment 4 to Business Inspection EOA RDD RS Final (6090 : Resolution - Fourth Amendment to EOA Stormwater Inspection 4878-2719-3724 v1 Page 2
OAK #4849-6631-0203 v1

CITY OF PACIFICA
By: _______________________ Date ________
Kevin Woodhouse, City Manager

CONSULTANT
By: _______________________ Date ________
Ray Goebel, Vice President
Attest:

By: _______________________ Date _______
Sarah Coffey, City Clerk
Approved As To Form:

By: _______________________ Date ________
Michelle Marchetta Kenyon, City Attorney

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Packet Pg. 197 Attachment: Amendment 4 to Business Inspection EOA RDD RS Final (6090 : Resolution - Fourth Amendment to EOA Stormwater Inspection

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/8/2025
1 SUBJECT:

Amendment No. 1 to the Consultant Services Agreement between the City of Pacifica and Cotton, Shires and Associates, Inc. (CSA) for Geotechnical Services for Landslide Repair and FEMA related projects
RECOMMENDED ACTION:

Adopt the Resolution entitled “A Resolution of the City Council of the City of Pacifica Approving Amendment No. 1 to the Consultant Services Agreement between the City of Pacifica and Cotton, Shires and Associates, Inc. (CSA) for Geotechnical Services for landslide repair and FEMA related projects in an amount of $71,680.00, increasing the budget authority with a 10% contingency to $313,438.00 and authorize the City Manager to execute all document related to the Geotechnical Services.”
STAFF CONTACT:

Bryan Bautista, Assistant Civil Engineer
(650) 898-2233
[email protected]
Roland Yip, P.E., Deputy Director of Public Works/City Engineer (650) 738-3771
[email protected]
Melissa Tigbao, P.E., Director of Public Works
(650) 738-3770
[email protected]
BACKGROUND/DISCUSSION:

On May 13, 2024, the City of Pacifica approved a Master Consultant Services Agreement and Task Order No. 1 with Cotton Shires and Associates (CSA) to initiate preliminary studies, including topographic surveying and geotechnical and slope stability analyses, for multiple landslide sites within the City. Following recent FEMA and Cal OES obligation of four of these landslide repair projects, staff recommends approval of a budget amendment to the CSA contract in the amount of $71,680.00 to complete the Plans, Specifications, and Estimates (PS&E) necessary to prepare the projects for construction. With this amendment, the total CSA contract amount would increase to $291,460.00.

The proposal from CSA includes preparation of Plans, Specifications, and Estimates (PS&E) for the landslide repair projects located at 1475 Rosita Road and along Sharp Park Road. In addition, CSA will revise the existing designs and complete the PS&E for the Adobe Drive and Higgins Way retaining wall project and the 601 Talbot Avenue sewer pipeline replacement project. During the winter storms in 2023, at 1475 Rosita Ave, a landslide of approximately 50 feet in length and 5 feet in height slid into the Adobe Creek and left the resident’s backyard unstable and CSA’s design calls to replace with a keyway and fill and compact to match what was existing prior to the storm damages. At 601 Talbot, a landslide of approximately 100 feet 10 Packet Pg. 198
Pacifica City Council 2
December 08, 2025
wide, 25 feet high, and 25 feet deep crushed the sewerline that serves several houses on Talbot Ave and CSA’s design calls to trench through the compacted debris and replace the whole line.

On the corner of Adobe & Higgins, the retaining wall in the City’s right of way was damaged by the major storms and caused about 65 feet wide of the wall to collapse and CSA is designing to replace the entire 100 foot wide retaining wall. At Sharp Park Road, the hillside gradually eroded over several years and CSA is working with a structural engineer to design a new retaining wall/v-ditch at the top of the hillside.

The City Manager recommends approval of Amendment No. 1 with Cotton, Shires and Associates, Inc.

ALTERNATIVE ACTION:

The Council may choose not to approve the amendment and agreement. Staff does not recommend this alternative action.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
· Improve and steward City infrastructure, streets and facilities: The repair of the storm damage will improve the areas and prevent further damage.

FISCAL IMPACT:

The original contract of $219,780.00 was from the Disaster Accounting Fund 38. The Talbot Avenue and Rosita Road has been approved by Federal Emergency Management Agency (FEMA), and Adobe Drive is in the last approval stage. Staff is requesting reimbursement from the Federal Emergency Management Agency (FEMA) for the geotechnical services.

The funds for Sharp Park Road was approved from Disaster Accounting Fund 38 as part of the FY 25-26 budget for the Sharp Park Road Slope Erosion Repair Project.

ORIGINATED BY:

Engineering
ATTACHMENT LIST:

Amendment No. 1 for Consultant Services Agreement CSA signed(PDF) Agreement_Cotton Shires_20240513_MA & Task Order1_GeotechnicalSvcs_recvd

7.8.24_EXECUTED (PDF)
CSA Geotechnical Sites (PDF)
10 Packet Pg. 199
Pacifica City Council 3
December 08, 2025
RESOLUTION NO. _____-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING AMENDMENT NO. 1 TO THE CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF PACIFICA AND COTTON, SHIRES AND ASSOCIATES, INC. (CSA) FOR GEOTECHNICAL SERVICES FOR LANDSLIDE REPAIR AND FEMA RELATED PROJECTS;

AND AUTHORIZE THE CITY MANAGER TO EXECUTE ALL DOCUMENTS WHEREAS, the City would like to continue the design services for geotechnical plans, specification, and estimates for four landslides after approvals from the Federal Emergency Management Agency (FEMA) and
WHEREAS, the City evaluated Cotton, Shires and Associates, Inc.’s is satisfied they can successfully complete the work and has been satisfied with their services on past City projects and these current projects; and
NOW, THEREFORE BE IT RESOLVED that the Governing Board of the City of Pacifica authorizes the City Manager to execute Amendment No. 1 to the Consultant Services Agreement between the City of Pacifica and Cotton, Shires and Associates, Inc. for landslide repair and FEMA related projects, in an amount of $71,680.00, increasing the budget authority to $291,460.00, and authorize the City Manager to execute all documents related to the amendment.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 8
th day of December, 2025, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 10 Packet Pg. 200
4889-9005-8232 v1

CONSULTANT SERVICES AGREEMENT AMENDMENT
NO. 1
This AMENDMENT NUMBER 1 is entered into as of the 8th of December 2025 by and between the CITY OF PACIFICA, herein called the “City,” and Cotton, Shires and Associates, Inc., herein called the “Consultant.”

RECITALS
A. City desired to obtain Geotechnical Services in connection with the sever winter storms between 2022 and March 2023, and for that purpose entered into an agreement with Consultant dated 27th day of June, 2024 (“Original Agreement”).

B. Consultant hereby warrants to the City that Consultant is skilled and able to provide such services described in this Amendment No. 1.

C. City desires to authorize Consultant to provide the additional services described in this Amendment No. 1.

AGREEMENT

1. Scope of Services. The services to be provided are as outlined in the proposed Amendment No.1 provided to City by Consultant, dated October 22, 2025, and attached hereto as Exhibit A “Scope of Amendment No. 1 and incorporated by reference (“Additional Work”). Consultant shall perform such Additional Work as requested by City through its staff from time to time.

2. Time of Performance. The services of Consultant are to commence upon direction to proceed from City staff and shall be undertaken and completed by June 25, 2026 for the City to comply with requirements imposed upon by the City.

3. Compensation and Method of Payment.

A. Compensation. The compensation to be paid to Consultant, including both payment for professional services and reimbursable expenses, shall be at the rate and schedules set forth in the Original Agreement and this Amendment [ ]. However, in no event shall the amount of Consultant’s compensation for the Additional Work exceed an additional $71,680.00. The total combined compensation for the Original Agreement and this Amendment No. 1 shall not exceed $291,460.00. Payment by City under the Original Agreement, as amended, shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment. The 5% retention does not apply to Consultant’s compensation.

B. Method of Payment. [DESCRIBE PAYMENTS – EXAMPLE BELOW] i. Monthly Statements. As a condition precedent to any payment to Consultant under the Original Agreement, as amended, Consultant shall submit monthly to

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the City a statement of account that clearly sets forth the designated items of work for which the billing is submitted. Each statement of account shall also include a detailed record of the month's actual reimbursable expenditures. ii. Timing of Payment. City shall review and approve Consultant's monthly statement and pay Consultant for services rendered hereunder if acceptable to the satisfaction of the City at the rates and in the amounts provided hereunder on a monthly basis in accordance with the approved monthly statements.

C. Changes in Compensation. Consultant shall not undertake any work on the Additional Work that will incur costs in excess of the amount of $71,680.00 or any work under the Original Agreement, as amended by this Amendment No. 1 D. in excess of the amount of $291,460.00 without further written amendment to the Original Agreement.

4. Agreement in Effect. All other provisions of the Original Agreement, as amended, shall remain in full force and effect.

IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No.1 as of the date first written above.

CITY OF PACIFICA CONSULTANT
Cotton, Shires and Associates, inc.

By: ________________________ By: _____________________
Kevin Woodhouse David T Schier
City Manager CEO
ATTEST:

By: __________________________
Sarah Coffey
City Clerk
APPROVED AS TO FORM:

By: ______________________
Michelle M. Kenyon
City Attorney

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Packet Pg. 202 Attachment: Amendment No. 1 for Consultant Services Agreement CSA signed (6087 : Amendment No. 1 to the Consultant Services Agreement between the 4889
-9005-8232 v1

EXHIBITA

SCOPE OF AMENDMENT

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Packet Pg. 203 Attachment: Amendment No. 1 for Consultant Services Agreement CSA signed (6087 : Amendment No. 1 to the Consultant Services Agreement

Northern California Office Central California Office Southern California Office 646 University Avenue 6417 Dogtown Road 699 Hampshire Road, Suite 102 Los Gatos, CA 95032 San Andreas, CA 95249‐9640 Thousand Oaks, CA 91361‐2352 (408) 354‐5542 (209) 736‐4252 • Fax (209) 736‐1212 (805) 370‐8710

www.cottonshires.com

COTTON, SHIRES AND ASSOCIATES, INC.

CONSULTING ENGINEERS AND GEOLOGISTS
October 22, 2025
E6314
By Email ([email protected])
Mr. Bryan Bautista
Assistant Civil Engineer

CITY OF PACIFICA
Public Works Department
151 Milagra Drive
Pacifica, California 94044
SUBJECT: Proposal For Supplemental Geotechnical and Civil Services RE: CITY OF PACIFICA
Adobe Drive (opposite 1580/1590 Higgins), Sewer at 601 Talbot Avenue, 1475 Rosita Road, and Sharp Park Road
Pacifica, California
Dear Mr. Bautista:

Cotton, Shires and Associates, Inc. (CSA) is pleased to provide the City of Pacifica (City) with this proposal for supplemental geotechnical and civil services. It is our understanding that the City would like CSA to prepare civil drawings and technical specifications for two landslide impacted sites which CSA previously mapped and evaluated including 1475 Rosita Road, and Sharp Park Road. We also understand that the City would like CSA to revise previously prepared civil plans and specifications to address anticipated City comments for a retaining wall replacement at Adobe Drive (opposite 1580/1590 Higgins), and a sewer pipeline replacement downslope of 601 Talbot Avenue.

We propose the following Scope of Work, Cost and Budget Breakdown and Schedule to perform the requested geotechnical and civil services for each of the selected four sites.

SCOPE OF WORK
We have organized the proposed scope of work for each of the four sites in the following section.

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Page 2 ends

COTTON, SHIRES AND ASSOCIATES, INC.
1475 ROSITA ROAD
It is our understanding that the City would like CSA to prepare plans and technical specifications to restore the slope damaged by a landslide located above a shotcrete wall along the southern bank of San Pedro Creek, adjacent to the backyard at 1475 Rosita Road.

We also anticipate that the slope restoration will include a geogrid, reinforced engineered slope, a backdrain, and removal of trees. CSA previously prepared a topographic map, drilled borings, completed laboratory testing, prepared a cross section, completed slope stability analysis, and developed mitigation alternatives. We understand that the City has selected the grading alternative to restore the slope. We also understand that the homeowner requests a roughly 6‐ to 7‐foot wide level or gently slopeed area beyond their fence.

We propose to prepare plans and technical specifications using the previously prepared topographic map as a base.

I. Complete Design, Prepare Draft and Final Plans and Technical Specification
A. We will prepare a draft set of plans and technical specifications for City comments.

B. We will respond to City comments and prepare a final set of plans and technical specifications
II. Project Management
A. Project Management – We will provide Project Management throughout the project.

B. Site Visits – We will complete two site visits to confirm site conditions and suitability of design.

C. Quantities and Engineer’s Cost Estimate – We will calculate construction quantities and develop an engineer’s construction cost estimate using unit costs from previous bids.

SHARP PARK ROAD
It is our understanding that the City would like CSA to prepare plans and technical specifications to support the portions of the concrete lined V‐ditch undermined by a recent

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Page 3 ends

COTTON, SHIRES AND ASSOCIATES, INC.
landslide located on a slope above Sharp Park Road. We previously mapped the site and provided the City with two alternatives to address the undermined V‐ditch. We recommend that the City replace the undermined section of V‐ditch with a new V‐ditch section that is designed as a retaining wall to span an unsupported 15‐foot section.

We propose to prepare plans and technical specifications using the previously prepared topographic map as a base.

I. Complete Design, Prepare Draft and Final Plans and Technical Specification
A. We will consult with a Structural Engineer to assist us with the V‐ ditch retaining wall design.

B. We will prepare a draft set of plans and technical specifications for City comments.

C. We will respond to City comments and prepare a final set of plans and technical specifications
II. Project Management
A. Project Management – We will provide Project Management throughout the project.

B. Site Visits – We will complete two site visits to confirm site conditions and suitability of design.

C. Quantities and Engineer’s Cost Estimate – We will calculate construction quantities and develop an engineer’s construction cost estimate using unit costs from previous bids.

ADOBE DRIVE (OPPOSITE 1580/1590 HIGGINS)
It is our understanding that the City would like CSA to revise the previously prepared plans and technical specification to incorporate City comments, and to revise the engineers cost estimate.

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COTTON, SHIRES AND ASSOCIATES, INC.

I. Prepare Final Plans and Technical Specification
A. We will respond to City comments and prepare a final set of plans and technical specifications
II. Project Management
A. Project Management – We will provide Project Management throughout the project.

B. Site Visits – We will complete two site visits to confirm site conditions and suitability of design.

C. Quantities and Engineer’s Cost Estimate – We will update our calculated construction quantities and develop an engineer’s construction cost estimate using updated unit costs from previous bids.
601 TALBOT AVENUE ‐ SEWER PIPELINE DOWNSLOPE
It is our understanding that the City would like CSA to revise the previously prepared plans and technical specification to incorporate City comments, and to revise the engineers cost estimate.

B. Site Visits – We will complete two site visits to confirm site conditions and suitability of design.

C. Quantities and Engineer’s Cost Estimate – We will update our calculated construction quantities and develop an engineer’s

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COTTON, SHIRES AND ASSOCIATES, INC.
construction cost estimate using updated unit costs from previous bids.

COST AND BUDGET BREAKDOWN
We have included a Project Involvement and Budget Spreadsheet for each of the four landslides in the Appendix.

Site CSA Fees Direct Costs
(Outside)
Total Project
Budget
Adobe Drive $10,330 $70 $10,400
601 Talbot Avenue $10,330 $70 $10,400
1475 Rosita Road $23,070 $70 $23,140
Sharp Park $23,070 $4,670 $27,740

Total of all four sites: $71,680
We understand that there is remaining budget from our previous contract, which the City plans to carry over to this one.

SCHEDULE
We understand that the City plans to go out for bid in February of 2026, and we are confident that we can make that schedule, provided the City provides CSA with timely revisions to the drawings.

We anticipate that draft drawings for 1475 Rosita Road and Sharp Park can be prepared before February 2026, provided that we receive authorization to proceed prior to November 20, 2025; however, the Sharp Park schedule is dependent on the Structural Engineer’s schedule.

Please note that David Schrier has a vacation planned for 3 weeks in December 2025.

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COTTON, SHIRES AND ASSOCIATES, INC.

AGREEMENT
If you agree with the Scope of Work, Schedule, and Fee outlined above, as well as the attached Schedule of Charges, Project Involvement and Project Budget, please issue a revised agreement/change order. Receipt of the revised agreement will constitute authorization for us to proceed. We look forward to providing the City with the professional services discussed above. If you have any questions, or need additional information, please contact us.

Very truly yours,
COTTON, SHIRES AND ASSOCIATES, INC.

David T. Schrier
Principal Geotechnical Engineer, GE 2334
Reviewed By:

Andrew Mead, Principal Engineering Geologist
AM:DTS:st
Attachment: Schedule of Charges, Project Involvements, and Project Budgets

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SCHEDULE OF CHARGES
January 2025
Personnel Charges
Senior Principal Engineer/Geologist/Geophysicist $ 360/hr.

Principal Geologist/Engineer $ 305/hr.

Supervising Geologist/Engineer $ 245/hr.

Senior Geologist/Engineer $ 220/hr.

Senior GIS Specialist $ 200/hr.

Senior Staff Geologist/Engineer $ 190/hr.

Staff Geologist/Engineer $ 170/hr.

Field/Laboratory Technician $ 145/hr.*
Clerical/Accounting $ 105/hr.

Equipment, Mileage and Copying Charges
Downhole/Culvert Camera Inspection Equipment $ 300/day
Drone System $ 245/day
Inclinometer System $ 245/day
Piezometer Data Acquisition System $ 130/day
Total Station Surveying Equipment $ 370/day
GPS Surveying Equipment $ 475/day
Compaction Testing Moisture/Unit Weight Gauge $ 180/day Rope Climbing Safety Equipment $ 305/day
Multi-Channel Seismograph System and ReMi $ 360/day
NearMap Aerial Photographs $ 220/site
Vehicle Mileage (or Current IRS Approved Rate) $ 0.70/mi.

Aircraft Mileage (or Current GSA Approved Rate) $1.75/mi.

Photocopying (B&W-Color) $0.25-0.60/copy
Engineering (Large Format) Copier $ 0.65/ft.2
Computer Assisted Color Plotting $ 16/sq.ft.

Expert Witness Consultation Charges
Expert witness testimony for court appearances and binding arbitrations shall be charged on a daily basis (minimum one-half day increments) at a rate of $4,960 per day. Deposition testimony shall be charged at a rate of $620 per hour (minimum one-hour charge). Preparation time for depositions or court appearances shall be charged on a time-and-expenses basis in accordance with the Personnel, Equipment, Mileage, Copying and Expense charges listed herein.

Laboratory Testing and Geophysical Services Charges
Laboratory testing and geophysical services shall be charged on a time-andexpenses basis in accordance with the Personnel, Equipment, and Expense charges listed herein. Outside testing/services shall be charged at cost plus 15%.

Laboratory samples shall be stored for 60 days after the date of final report submittal unless special arrangements and fees are agreed upon for longer storage.

Prevailing Wage Charges
* Please contact Cotton, Shires and Associates, Inc. (CSA) to discuss the use of CSA field and/or laboratory personnel on public works or other projects subject to Prevailing Wage requirements. Higher hourly rates may apply.

Expense Charges (Receipted Costs Plus 15%)
• Travel expenses including air fare, lodging, vehicle rental, etc. (either actual receipted costs plus 15% for meals or a flat subsistence charge of $85 per diem for overnight stay shall be charged in addition to the lodging cost)
• Excavation subcontractors, outside laboratory testing and expendable field supplies (inclinometer casing, piezometers, stakes, paint, etc.). • Reproduction of drawings
• Photograph printing
• Special fees, permits, insurance, etc.
• Special mail service (air, electronic, courier, etc.) • Special equipment rental
• Special consultant fees

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Date: October 22, 2025PROJECT INVOLVEMENT
Personnel Hours by Task Subtask Cost
David T.

Schrier
Andrew Mead
Cody Sanford
Alex Noorzad
Sam Nolan
CSA Field Staff
Task I - Complete Design, Prepare Draft + Final Plans and Tech Specifications -Prepare Draft Plans and Specifications for City Review 32 6 13,350.00 $ Revise Drawings and Prepare Final Plans and Technical Specifications for Construction 6 2,160.00 $ Task II - Project Management -Project Management 8 2,880.00 $ Site Visit in October 2025 3 1,080.00 $ Site Visit to Observe Existing Conditions Once Tarp is Removed and Draft Plans Prep. 4 1,440.00 $ Calculate Quantities and Engineers Cost Estimate 6 2,160.00 $ Totals 59 0 0 0 6 0 $23,070.00 Principal
Geotechnical
Engineer P.E., G. E. Principal
Engineering
Geologist, P.G.,
C.E.G.

Senior Staff
Geologist
Staff Geologist
Principal
Geotechnical
Engineer, P.E., G.E.

Field
Engineer/Geologist
Project Name: 1475 Rosita Rd, PacificaProject Number: E6481 Task

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Attachment: Amendment No. 1 for Consultant Services Agreement CSA signed (6087 : Amendment No. 1 Cotton, Shires and Associates
I. Personnel Costs
Professional Staff Hours Rate Total
David T. Schrier 59 360.00 $ $21,240.00
Andrew Mead 0 305.00 $ $0.00
Cody Sanford 0 190.00 $ $0.00
Alex Noorzad 0 170.00 $ $0.00
Sam Nolan 6 305.00 $ $1,830.00
CSA Field Staff 0 145.00 $ $0.00
Subtotal $23,070.00
II. Direct Costs Units/Miles Rate
Travel 100 0.70 $ $70.00
Driller $ $0.00 4,300.00
Structural Engineer $ $0.00 5,500.00
Laboratory Testing $ $0.00 1,100.00
Utility Locator $ $0.00 950.00
Pix4D Drone Data Processing $ $0.00 700.00
Drilling Permit 1,200.00 $ $0.00
Piezometers 600.00 $ $0.00
Slope Inclinometer Material 1,200.00 $ $0.00
Subtotal: $70.00
III. Total Budget $23,140.00
Project Number: E6481
Project Name: 1475 Rosita Rd, Pacifica

PROJECT BUDGET ESTIMATE
Date: October 22, 2025

10.a
Packet Pg. 212 Attachment: Amendment No. 1 for Consultant Services Agreement CSA signed (6087 : Amendment No. 1 to the Consultant Services Agreement Cotton, Shires & Associates
Date: October 22, 2025PROJECT INVOLVEMENT
Personnel Hours by Task Subtask Cost
David T.

Schrier
Andrew Mead
Cody Sanford
Alex Noorzad
Sam Nolan
CSA Field Staff
Task I - Complete Design, Prepare Draft + Final Plans and Tech Specifications -Prepare Draft Plans and Specifications for City Review 32 6 13,350.00 $ Revise Drawings and Prepare Final Plans and Technical Specifications for Construction 6 2,160.00 $ Task II - Project Management -Project Management 8 2,880.00 $ Site Visit in November 2025 3 1,080.00 $ Site Visit Prior to Bid, After Draft Plans Prep. 4 1,440.00 $ Calculate Quantities and Engineers Cost Estimate 6 2,160.00 $ Totals 59 0 0 0 6 0 $23,070.00 Principal
Geotechnical
Engineer P.E., G. E. Principal
Engineering
Geologist, P.G.,
C.E.G.

Senior Staff
Geologist
Staff Geologist
Principal
Geotechnical
Engineer, P.E., G.E.

Field
Engineer/Geologist
Project Name: Sharp Park Rd
Project Number: E6481
Task

10.a
Packet Pg. 213
Attachment: Amendment No. 1 for Consultant Services Agreement CSA signed (6087 : Amendment No. 1 Cotton, Shires and Associates
I. Personnel Costs
Professional Staff Hours Rate Total
David T. Schrier 59 360.00 $ $21,240.00
Andrew Mead 0 305.00 $ $0.00
Cody Sanford 0 190.00 $ $0.00
Alex Noorzad 0 170.00 $ $0.00
Sam Nolan 6 305.00 $ $1,830.00
CSA Field Staff 0 145.00 $ $0.00
Subtotal $23,070.00
II. Direct Costs Units/Miles Rate
Travel 100 0.70 $ $70.00
Driller $ $0.00 4,300.00
Structural Engineer 1 4,000.00 $ $4,600.00
Laboratory Testing $ $0.00 1,100.00
Utility Locator $ $0.00 950.00
Pix4D Drone Data Processing $ $0.00 700.00
Drilling Permit 1,200.00 $ $0.00
Piezometers 600.00 $ $0.00
Slope Inclinometer Material 1,200.00 $ $0.00
Subtotal: $4,670.00
III. Total Budget $27,740.00
Project Number: E6481
Project Name: Sharp Park Rd

PROJECT BUDGET ESTIMATE
Date: October 22, 2025

10.a
Packet Pg. 214 Attachment: Amendment No. 1 for Consultant Services Agreement CSA signed (6087 : Amendment No. 1 to the Consultant Services Agreement Cotton, Shires & Associates
Date: October 22, 2025PROJECT INVOLVEMENT
Personnel Hours by Task Subtask Cost
David T.

Schrier
Andrew Mead
Cody Sanford
Alex Noorzad
Sam Nolan
CSA Field Staff
Task I - Revise Drawings -Revise Drawings and Prepare Final Plans and Technical Specifications for Construction 6 2 2,770.00 $ Task II - Project Management -Project Management 8 2,880.00 $ Site Visit in November 2025 3 1,080.00 $ Site Visit Prior to Bid, After Draft Plans Prep. 4 1,440.00 $ Calculate Quantities and Engineers Cost Estimate 6 2,160.00 $ Totals 27 0 0 0 2 0 $10,330.00 Principal
Geotechnical
Engineer P.E., G. E. Principal
Engineering
Geologist, P.G.,
C.E.G.

Senior Staff
Geologist
Staff Geologist
Principal
Geotechnical
Engineer, P.E., G.E.

Field
Engineer/Geologist
Project Name: Adobe Higgins
Project Number: E6481
Task

10.a
Packet Pg. 215
Attachment: Amendment No. 1 for Consultant Services Agreement CSA signed (6087 : Amendment No. 1 Cotton, Shires and Associates
I. Personnel Costs
Professional Staff Hours Rate Total
David T. Schrier 27 360.00 $ $9,720.00
Andrew Mead 0 305.00 $ $0.00
Cody Sanford 0 190.00 $ $0.00
Alex Noorzad 0 170.00 $ $0.00
Sam Nolan 2 305.00 $ $610.00
CSA Field Staff 0 145.00 $ $0.00
Subtotal $10,330.00
II. Direct Costs Units/Miles Rate
Travel 100 0.70 $ $70.00
Driller $ $0.00 4,300.00
Structural Engineer $ $0.00 4,000.00
Laboratory Testing $ $0.00 1,100.00
Utility Locator $ $0.00 950.00
Pix4D Drone Data Processing $ $0.00 700.00
Drilling Permit 1,200.00 $ $0.00
Piezometers 600.00 $ $0.00
Slope Inclinometer Material 1,200.00 $ $0.00
Subtotal: $70.00
III. Total Budget $10,400.00
Project Number: E6481
Project Name: Adobe Higgins

PROJECT BUDGET ESTIMATE
Date: October 22, 2025

10.a
Packet Pg. 216 Attachment: Amendment No. 1 for Consultant Services Agreement CSA signed (6087 : Amendment No. 1 to the Consultant Services Agreement Cotton, Shires & Associates
Date: October 22, 2025PROJECT INVOLVEMENT
Personnel Hours by Task Subtask Cost
David T.

Senior Staff
Geologist
Staff Geologist
Principal
Geotechnical
Engineer, P.E., G.E.

Field
Engineer/Geologist
Project Name: Talbot Ave Sewer
Project Number: E6481
Task

10.a
Packet Pg. 217
Attachment: Amendment No. 1 for Consultant Services Agreement CSA signed (6087 : Amendment No. 1 Cotton, Shires and Associates
I. Personnel Costs
Professional Staff Hours Rate Total
David T. Schrier 27 360.00 $ $9,720.00
Andrew Mead 0 305.00 $ $0.00
Cody Sanford 0 190.00 $ $0.00
Alex Noorzad 0 170.00 $ $0.00
Sam Nolan 2 305.00 $ $610.00
CSA Field Staff 0 145.00 $ $0.00
Subtotal $10,330.00
II. Direct Costs Units/Miles Rate
Travel 100 0.70 $ $70.00
Driller $ $0.00 4,300.00
Structural Engineer $ $0.00 4,000.00
Laboratory Testing $ $0.00 1,100.00
Utility Locator $ $0.00 950.00
Pix4D Drone Data Processing $ $0.00 700.00
Drilling Permit 1,200.00 $ $0.00
Piezometers 600.00 $ $0.00
Slope Inclinometer Material 1,200.00 $ $0.00
Subtotal: $70.00
III. Total Budget $10,400.00
Project Number: E6481
Project Name: Talbot Ave Sewer

PROJECT BUDGET ESTIMATE
Date: October 22, 2025

10.a
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82 101
1 92
82 380
1 COURT CRAGMONT

DRIVE NORFOLK

INVERNESS DRIVE

HICKEY BOULEVARD

CATALINA AVENUE BEACHVIEW AVENUE CRESTMOOR CIRCLE

FOOTHILL DRIVE

FOREST LAKE DRIVE

HEATHCLIFF DRIVE

MANOR DRIVE

GLASGOW DRIVE GLENCOURT WAY LORRY LANE

BROOKHAVEN COURT

HAMILTON COURT MELROSE COURT

RUTLAND DRIVE

DRIVE CORAL RIDGE

FIRECREST AVENUE

HORIZON WAY

IDLEWILD COURT

HICKEY BOULEVARD FARALLON AVENUE

BEACHVIEW AVENUE

KAVANAUGH WAY LOMOND DRIVE

MONTEREY ROAD

HICKEY BOULEVARD

INVERNESS DRIVE

MINA LANE SKYLINE BOULEVARD

SKYLINE BOULEVARD

MANOR DRIVE LOCKHAVEN DRIVE

MANOR DRIVE MANOR DRIVE

LEWIS LANE OCEANA BOULEVARD OCEANA BOULEVARD

COURT HEATHER CLARIDGE DRIVE

SOUTHMOOR DRIVE

BANCROFT WAY

LANE BANCROFT

FREMONT AVENUE

WATERFORD STREET

HESTER PLACE ROAD BEAUMONT

BANCROFT WAY

NELSON AVENUE HIBBERT COURT NELSON AVENUE NORFOLK DRIVE

JOHNSON AVENUE DEL MAR AVENUE FREMONT AVENUE PERRY AVENUE VISTA MAR AVENUE

JOHNSON AVENUE DEL MAR AVENUE FREMONT AVENUE

PERRY AVENUE VISTA MAR AVENUE

EDGEMAR AVENUE MILLER AVENUE

CRAGMONT COURT AVALON DRIVE ARROYO DRIVE EDGEMAR AVENUE

EDGEMAR AVENUE EDGEMAR AVENUE

MILAGRA DRIVE MILAGRA DRIVE MILAGRA DRIVE

COURT CONCHITA
COURT HACIENDA BRUCE STREET McKINNEY AVENUE McKINNEY AVENUE MILLER AVENUE

BOULEVARD OCEANA

ROAD MONTEREY

MONTEREY ROAD MONTEREY ROAD

INVERNESS DRIVE

HICKEY BOULEVARD

CATALINA AVENUE

BEACHVIEW AVENUE CRESTMOOR CIRCLE

FOOTHILL DRIVE

HEATHCLIFF DRIVE

MANOR DRIVE

GLASGOW DRIVE GLENCOURT WAY

LORRY LANE

MONTEREY ROAD

BROOKHAVEN COURT HAMILTON COURT MELROSE COURT

RUTLAND DRIVE

HORIZON WAY

IDLEWILD COURT

FOREST LAKE DRIVE

MONTEREY ROAD
DRIVE

LOCKHAVEN

EDGEMAR AVENUE
1 BANCROFT WAY

NELSON AVENUE

MANOR DRIVE

AVALON DRIVE

ARROYO DRIVE

MILAGRA DRIVE
EDGEMAR AVENUE McKINNEY AVENUE

BOULEVARD HICKEY

COURT HACIENDA

COURT CONCHITA

STREET BRUCE

JOHNSON AVENUE DEL MAR AVENUE

FREMONT AVENUE PERRY AVENUE

VISTA MAR AVENUE MILLER AVENUE

EDGEMAR AVENUE

COURT CRAGMONT COURT HIBBERT

LEWIS LANE

FREMONT AVENUE
HESTER
PLACE

OCEANA BOULEVARD

NORFOLK DRIVE

SKYLINE BOULEVARD

KAVANAUGH WAY

LOMOND DRIVE MINA LANE

CLARIDGE DRIVE

DRIVE SOUTHMOOR

OCEANA BOULEVARD

MANOR DRIVE

AVENUE MILLER

EDGEMAR AVENUE

JOHNSON AVENUE DEL MAR AVENUE

FREMONT AVENUE

PERRY AVENUE AVENUE

VISTA MAR

COURT HEATHER
12 2023/24 PAVEMENT

RESURFACING PROJECT
151 MILAGRA DRIVE
PACIFICA, CA 94044
501 Canal Blvd., Suite I
Pt. Richmond, CA 94804
(510) 215-3620 * Fax (510) 215-2898
1 G1

TITLE SHEET
DATE:

ISSUED FOR FINAL PLANS

BIDDING
01/31/2023

CITY OF PACIFICA
2023/24 PAVEMENT RESURFACING PROJECT

LOCATION MAP
1"=10,000'

VICINITY MAP
1"=550'

ENGINEER
501 Canal Blvd., Suite I
Richmond, Ca. 94804
(510) 215-3620 * Fax (510) 215-2898
151 MILAGRA DRIVE
PACIFICA, CA 94044
Tel. (650) 738-3767 | Fax. (650) 738-3003

CITY OF PACIFICA
OWNER

PROJECT AREA
DRAWING C5
-GLASGOW DRIVE
-GLENCOURT WAY
-HEATHCLIFF DRIVE
-INVERNESS AVENUE
-LORRY LANE
-MANOR DRIVE:

FROM MONTEREY ROAD

TO SKYLINE BOULEVARD
DRAWING C4
-CRAGMONT COURT
-HIBBERT COURT
-LEWIS LANE
-MANOR DRIVE:

FROM CRAGMONT COURT

TO MONTEREY ROAD
-MONTEREY ROAD
-NORFOLK DRIVE
DRAWING C3
-ARROYO DRIVE
-CONCHITA COURT
-EDGEMAR AVENUE:

FROM AVALON AVENUE

TO MILAGRA DRIVE (AT

MILLER AVENUE)
-HACIENDA COURT
-MILAGRA DRIVE
-MILLER AVENUE:

FROM MILAGRA DRIVE TO

AVALON DRIVE
DRAWING C2
-AVALON DRIVE

STREETS FROM AVALON
DRIVE TO MANOR DRIVE:
-DEL MAR AVENUE
-EDGEMAR AVENUE
-FREMONT AVENUE
-JOHNSON AVENUE
-MILLER AVENUE
-PERRY AVENUE
-VISTA MAR AVENUE
DRAWING C1
-MANOR DRIVE:

FROM EDGEMAR AVENUE

TO CRAGMONT COURT
-NELSON AVENUE

STREETS FROM MANOR

DRIVE TO NELSON
AVENUE:
-DEL MAR AVENUE
-FREMONT AVENUE
-JOHNSON AVENUE
-PERRY AVENUE
-VISTA MAR AVENUE

10.c
Packet Pg. 278 Attachment: CSA Geotechnical Sites (6087 : Amendment No. 1 to the Consultant Services Agreement between the City of Pacifica and Cotton, Shires) 280
82 101
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82 380
1 COURT CRAGMONT

DRIVE NORFOLK

INVERNESS DRIVE

HICKEY BOULEVARD

CATALINA AVENUE BEACHVIEW AVENUE CRESTMOOR CIRCLE

FOOTHILL DRIVE

FOREST LAKE DRIVE

HEATHCLIFF DRIVE

MANOR DRIVE

GLASGOW DRIVE GLENCOURT WAY LORRY LANE

BROOKHAVEN COURT

HAMILTON COURT MELROSE COURT

RUTLAND DRIVE

DRIVE CORAL RIDGE

FIRECREST AVENUE

HORIZON WAY

IDLEWILD COURT

HICKEY BOULEVARD FARALLON AVENUE

BEACHVIEW AVENUE

KAVANAUGH WAY LOMOND DRIVE

MONTEREY ROAD

HICKEY BOULEVARD

INVERNESS DRIVE

MINA LANE SKYLINE BOULEVARD

SKYLINE BOULEVARD

MANOR DRIVE LOCKHAVEN DRIVE

MANOR DRIVE MANOR DRIVE

LEWIS LANE OCEANA BOULEVARD OCEANA BOULEVARD

COURT HEATHER CLARIDGE DRIVE

SOUTHMOOR DRIVE

BANCROFT WAY

LANE BANCROFT

FREMONT AVENUE

WATERFORD STREET

HESTER PLACE ROAD BEAUMONT

BANCROFT WAY

NELSON AVENUE HIBBERT COURT NELSON AVENUE NORFOLK DRIVE

JOHNSON AVENUE DEL MAR AVENUE FREMONT AVENUE PERRY AVENUE VISTA MAR AVENUE

JOHNSON AVENUE DEL MAR AVENUE FREMONT AVENUE

PERRY AVENUE VISTA MAR AVENUE

EDGEMAR AVENUE MILLER AVENUE

CRAGMONT COURT AVALON DRIVE ARROYO DRIVE EDGEMAR AVENUE

EDGEMAR AVENUE EDGEMAR AVENUE

MILAGRA DRIVE MILAGRA DRIVE MILAGRA DRIVE

COURT CONCHITA
COURT HACIENDA BRUCE STREET McKINNEY AVENUE McKINNEY AVENUE MILLER AVENUE

BOULEVARD OCEANA

ROAD MONTEREY

MONTEREY ROAD MONTEREY ROAD

INVERNESS DRIVE

HICKEY BOULEVARD

CATALINA AVENUE

BEACHVIEW AVENUE CRESTMOOR CIRCLE

FOOTHILL DRIVE

HEATHCLIFF DRIVE

MANOR DRIVE

GLASGOW DRIVE GLENCOURT WAY

LORRY LANE

MONTEREY ROAD

BROOKHAVEN COURT HAMILTON COURT MELROSE COURT

RUTLAND DRIVE

HORIZON WAY

IDLEWILD COURT

FOREST LAKE DRIVE

MONTEREY ROAD
DRIVE

LOCKHAVEN

EDGEMAR AVENUE
1 BANCROFT WAY

NELSON AVENUE

MANOR DRIVE

AVALON DRIVE

ARROYO DRIVE

MILAGRA DRIVE
EDGEMAR AVENUE McKINNEY AVENUE

BOULEVARD HICKEY

COURT HACIENDA

COURT CONCHITA

STREET BRUCE

JOHNSON AVENUE DEL MAR AVENUE

FREMONT AVENUE PERRY AVENUE

VISTA MAR AVENUE MILLER AVENUE

EDGEMAR AVENUE

COURT CRAGMONT COURT HIBBERT

LEWIS LANE

FREMONT AVENUE
HESTER
PLACE

OCEANA BOULEVARD

NORFOLK DRIVE

SKYLINE BOULEVARD

KAVANAUGH WAY

LOMOND DRIVE MINA LANE

CLARIDGE DRIVE

DRIVE SOUTHMOOR

OCEANA BOULEVARD

MANOR DRIVE

AVENUE MILLER

EDGEMAR AVENUE

JOHNSON AVENUE DEL MAR AVENUE

FREMONT AVENUE

PERRY AVENUE AVENUE

VISTA MAR

COURT HEATHER
12 2023/24 PAVEMENT

RESURFACING PROJECT
151 MILAGRA DRIVE
PACIFICA, CA 94044
501 Canal Blvd., Suite I
Pt. Richmond, CA 94804
(510) 215-3620 * Fax (510) 215-2898
1 G1

TITLE SHEET
DATE:

ISSUED FOR FINAL PLANS

BIDDING
01/31/2023

CITY OF PACIFICA
2023/24 PAVEMENT RESURFACING PROJECT

LOCATION MAP
1"=10,000'

VICINITY MAP
1"=550'

ENGINEER
501 Canal Blvd., Suite I
Richmond, Ca. 94804
(510) 215-3620 * Fax (510) 215-2898
151 MILAGRA DRIVE
PACIFICA, CA 94044
Tel. (650) 738-3767 | Fax. (650) 738-3003

CITY OF PACIFICA
OWNER

PROJECT AREA
DRAWING C5
-GLASGOW DRIVE
-GLENCOURT WAY
-HEATHCLIFF DRIVE
-INVERNESS AVENUE
-LORRY LANE
-MANOR DRIVE:

FROM MONTEREY ROAD

TO SKYLINE BOULEVARD
DRAWING C4
-CRAGMONT COURT
-HIBBERT COURT
-LEWIS LANE
-MANOR DRIVE:

FROM CRAGMONT COURT

TO MONTEREY ROAD
-MONTEREY ROAD
-NORFOLK DRIVE
DRAWING C3
-ARROYO DRIVE
-CONCHITA COURT
-EDGEMAR AVENUE:

FROM AVALON AVENUE

TO MILAGRA DRIVE (AT

MILLER AVENUE)
-HACIENDA COURT
-MILAGRA DRIVE
-MILLER AVENUE:

FROM MILAGRA DRIVE TO

AVALON DRIVE
DRAWING C2
-AVALON DRIVE

STREETS FROM AVALON
DRIVE TO MANOR DRIVE:
-DEL MAR AVENUE
-EDGEMAR AVENUE
-FREMONT AVENUE
-JOHNSON AVENUE
-MILLER AVENUE
-PERRY AVENUE
-VISTA MAR AVENUE
DRAWING C1
-MANOR DRIVE:

FROM EDGEMAR AVENUE

TO CRAGMONT COURT
-NELSON AVENUE

STREETS FROM MANOR

DRIVE TO NELSON
AVENUE:
-DEL MAR AVENUE
-FREMONT AVENUE
-JOHNSON AVENUE
-PERRY AVENUE
-VISTA MAR AVENUE

10.c
Packet Pg. 279 Attachment: CSA Geotechnical Sites (6087 : Amendment No. 1 to the Consultant Services Agreement between the City of Pacifica and Cotton, Shires)

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/8/2025
1 SUBJECT:

Agreement with The San Francisco Peninsula for Management of Pacifica Tourism Marketing District (PTMD)
RECOMMENDED ACTION:

Adopt Resolution Authorizing the City Manager to execute the agreement with The San Francisco Peninsula for Management of Pacifica Tourism Marketing District (PTMD).

STAFF CONTACT:

Yulia Carter, Assistant City Manager
(650) 501-6004
[email protected]
BACKGROUND/DISCUSSION:

Pacifica’s lodging industry has participated in a formal tourism assessment district since 2004, when the Pacifica Hotel Business Improvement District (PHBID) was formed under the Parking and Business Improvement Area Law of 1989 (“’89 Law”). The PHBID established a $1-perroom-night assessment to fund marketing and promotion efforts for local hotels.

Over time, as industry best practices shifted statewide toward the Property and Business Improvement District Law of 1994 (“’94 Law”), the framework used by most modern Tourism Marketing Districts, Pacifica’s hotel operators expressed interest in transitioning to a more flexible and industry-governed model.

In early 2024, the City and lodging partners began exploring modernization of the district by forming a new Tourism Marketing District under the Property and Business Improvement District Law of 1994 (“’94 Law”). The ’94 Law provides a more flexible structure and enables assessment revenues to be directed to a nonprofit entity governed by the assessed businesses, an industry-standard approach widely used throughout California.

Following industry outreach, financial analysis, and the required statutory noticing and protest procedures, the Pacifica Tourism Marketing District (PTMD) was formally established on April 28, 2025, for a five-year term beginning July 1, 2025.

The PTMD includes all existing and future hotels and short-term vacation rentals within the city and levies a 0.5% assessment on gross room revenue, excluding stays over 30 days and federally exempt guests. The former PHBID expired on June 30, 2025, and PTMD operations and assessment collection commenced July 1, 2025.

Management and Administration
Under the ’94 Law, PTMD assessment revenues must be administered by a nonprofit organization responsible for implementing the Management District Plan (MDP). To select a 11 Packet Pg. 280
Pacifica City Council 2
December 08, 2025
qualified entity, the City issued a Request for Proposals (RFP) on June 3, 2025. Three proposals were received and evaluated based on demonstrated experience with tourism districts, regional marketing capacity, understanding of Pacifica’s visitor market, and ability to implement the MDP effectively. Based on the initial evaluation, only two out of three proposers, The San Francisco Peninsula (SFP), and Peninsula Chinese Business Association, were determined to be qualified under the ’94 Law and were invited to participate in interviews with the PTMD subcommittee.

Following the interview process, the PTMD Advisory Board recommended The San Francisco Peninsula (SFP) as the preferred contractor. In addition to its strong destination marketing capabilities, SFP currently manages the San Mateo County Tourism Business Improvement District, of which Pacifica hotels are already members. Aligning management of the local PTMD with the countywide BID enhances coordination, creates a unified marketing platform, and allows Pacifica to leverage existing regional campaigns, media relationships, and travel trade networks that already feature Pacifica properties.

Under the proposed contract, SFP will be responsible for implementing the MDP, including executing marketing campaigns, maintaining Pacifica’s tourism webpage, managing digital and print advertising, coordinating public relations, and supporting lodging partners through sales initiatives and regional partnerships.

The recommended contract will be for an initial one-year term based on the attached preliminary scope of work, which may be refined prior to the full execution of the contract. The agreement will include options to extend for up to two additional years based on performance and mutual agreement between SFP and the PTMD Advisory Board. The annual cost of $40,000 will be fully funded by PTMD assessments. Before the contract goes into effect, the District will also need to revamp the Visit Pacifica website to ensure it meets the technical and marketing capabilities required for SFP’s use. This work is currently underway and is expected to be completed in the next few weeks. Staff is requesting Council authorization for the City Manager, or his designee, to finalize and execute the contract with the SFP once website upgrade work is completed.

RELATION TO CITY COUNCIL GOALS AND WORK PLAN:

This item advances the Council’s goal of "Enhancing Organizational and Fiscal Sustainability" by strengthening the City’s tourism economy, supporting local businesses, and investing in economic development and marketing that will directly benefit the hospitality industry and improve the local economy.

FISCAL IMPACT:

There is no fiscal impact associated with this action. The City collects no fee for administering the district assessments at this time, and once it is transferred to the selected non-profit agency, the administration of the district will be fully covered by the assessments.

ORIGINATED BY:

City Manager's Office
ATTACHMENT LIST:

Attach1-PrelimSOW (DOCX)
11 Packet Pg. 281
Pacifica City Council 3
December 08, 2025
RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE

CITY MANAGER TO EXECUTE AN AGREEMENT BETWEEN THE PACIFICA TOURISM

MARKETING DISTRICT, AND THE SAN FRANCISCO PENINSULA FOR MANAGEMENT

SERVICES
WHEREAS, on April 28, 2025, the City Council of the City of Pacifica formed the Pacifica Tourism Marketing District (PTMD) pursuant to the Property and Business Improvement District Law of 1994; and
WHEREAS, the PTMD was established to fund marketing, sales, and promotional activities that increase overnight visitation and support Pacifica’s hotels and short-term vacation rentals; and
WHEREAS, the Property and Business Improvement District Law of 1994 requires that a nonprofit organization administer the activities and expenditures of the District as outlined in the adopted Management District Plan (MDP); and
WHEREAS, the City issued a competitive Request for Proposals (RFP) on June 3, 2025, and received three proposals to manage the PTMD’s marketing and promotional programs; and WHEREAS, after a thorough evaluation process and recommendation by the Pacifica Hotel Business Improvement District Advisory Board, The San Francisco Peninsula (SFP) was selected as the most qualified organization based on its experience, regional expertise, and successful management of other tourism marketing districts; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica, California, that the City Council hereby authorizes the City Manager to execute an agreement between the Pacifica Tourism Marketing District, and The San Francisco Peninsula for management services for a one-year term with the option to extend for up to two additional years, at an annual cost of $40,000 funded entirely through PTMD assessments.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 8
th day of December, 2025, by the following vote:

AYES, Councilmembers:

NOES, Councilmembers:

ABSENT, Councilmembers:

ABSTAIN, Councilmembers:
_________________________________
Sue Beckmeyer, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ 11 Packet Pg. 282
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Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 11 Packet Pg. 283

SCOPE OF WORK
With the goals of driving demand for overnight stays, increasing visitation, and engaging local businesses, The San Francisco Peninsula (SFP) shall provide comprehensive destination marketing and management services on behalf of the Pacifica Tourism Marketing District (PTMD). The SFP’s duties will include, but are not limited to, the following:

Website Management
• Maintain, update, and optimize Visit Pacifica’s website to ensure accuracy, accessibility, visual appeal, and search engine optimization (SEO).
• Develop and manage website content including lodging, dining, events, itineraries, and visitor guides.
• Implement tracking tools (Google Analytics, etc.) to monitor engagement and conversions to lodging partner websites.
• Ensure the website reflects current campaigns and aligns with PTMD marketing objectives.

Digital Advertising and Media Management
• Develop and execute an annual paid digital media strategy designed to increase overnight stays and visitation to Pacifica.
• Manage digital ad buys across platforms such as Google, Meta, and other relevant media outlets.
• Produce campaign creative assets and oversee ad placement, optimization, and performance tracking.
• Provide performance reports detailing impressions, reach, engagement, click-through rates, conversions, and ROI.

Social Media Program
• Manage Visit Pacifica’s social media channels, including content planning, posting, and community engagement.
• Develop an annual social content calendar to promote seasonal offerings, events, and local businesses.
• Curate and produce engaging photo and video content that highlights Pacifica’s attractions, lodging, and visitor experiences.
• Leverage user-generated content and collaborate with influencers or media partners to expand Pacifica’s reach.

11.a
Packet Pg. 284 Attachment: Attach1-PrelimSOW (6107 : SFP Contract for Pacifica Tourism Marketing District (PTMD)) • Monitor and report on social performance metrics such as audience growth, engagement rate, and referral traffic to the website.

Marketing Budget and Financial Reporting
• Manage the annual marketing budget approved by PTMD, ensuring transparency and accountability for all expenditures.
• Negotiate and manage contracts with third-party vendors (designers, photographers, ad platforms, etc.) as needed.
• Provide regular budget tracking reports summarizing planned vs. actual expenditures and campaign performance outcomes.
• Optimize use of available funds to maximize marketing impact and measurable results.

Tourism Consultant Coordination
• As needed, oversee or collaborate with additional consultants retained by the City of Pacifica or PTMD for specialized projects (e.g., SEO, web development, creative production).
• Ensure all external consultants work in alignment with PTMD’s marketing strategy, branding, and messaging.
• Provide quality control, coordination, and integration of deliverables into the overall marketing program.

Strategic Planning and Stakeholder Engagement
• Develop and maintain an annual Pacifica Tourism Marketing Plan outlining key objectives, target markets, campaigns, and performance measures. • Conduct ongoing evaluation of Pacifica’s competitive positioning, market trends, and visitor demographics to inform marketing strategies.
• Facilitate communication and engagement with local lodging partners, restaurants, attractions, and retail businesses to support cooperative marketing opportunities. • Represent PTMD and the City of Pacifica at regional tourism and hospitality meetings or industry events as appropriate.

Creative Development and Content Production
• Create and maintain a library of professional photography, video, and other creative assets for Pacifica’s marketing use.
• Ensure all creative materials are consistent with Pacifica’s brand identity and appeal to key target audiences.

11.a
Packet Pg. 285 Attachment: Attach1-PrelimSOW (6107 : SFP Contract for Pacifica Tourism Marketing District (PTMD)) • Produce or coordinate production of marketing collateral, promotional videos, and digital storytelling assets as needed to support campaigns.

REGULAR REPORTING
To ensure transparency, alignment, and continuous improvement, the SFP will provide structured performance reporting and meet regularly with PTMD representatives and stakeholders. • Quarterly Reporting:
o Meet quarterly with the PTMD designee to review program results, identify future opportunities, and recommend adjustments to strategy.
o Provide written quarterly reports summarizing:
▪ Website analytics and visitor traffic trends
▪ Social media performance metrics (reach, engagement, audience growth) ▪ Digital advertising campaign outcomes and ROI
▪ Budget expenditures and allocation updates
▪ Notable partnerships, earned media, and community engagement activities • Stakeholder Meetings:
o Host at least two meetings per year with hotel and lodging stakeholders to share results, gather feedback, and coordinate upcoming campaigns. o Prepare presentation materials summarizing marketing outcomes, insights, and proposed initiatives for stakeholder review.
• Annual Summary:
o At the end of each fiscal year, provide a comprehensive annual report detailing key achievements, metrics, lessons learned, and recommendations for the next year’s strategy.
• Ongoing Communication:
o Maintain open communication with the City of Pacifica and PTMD representatives through email updates, calls, and ad hoc meetings as needed to address emerging opportunities or issues.

11.a
Packet Pg. 286 Attachment: Attach1-PrelimSOW (6107 : SFP Contract for Pacifica Tourism Marketing District (PTMD))

CITY OF PACIFICA

COUNCIL AGENDA SUMMARY REPORT
12/8/2025
1 SUBJECT:

Selection of Mayor and Vice Mayor in Accordance with City Council Rules and Code of Ethics, Section 9
RECOMMENDED ACTION:

Move to select a Councilmember as new Mayor through December 2026 and a Councilmember as new Vice Mayor through December 2026 in accordance with Section 9 “Selection of Mayor and Vice Mayor” of the City Council Rules and Code of Ethics.

STAFF CONTACT:

Sarah Coffey, City Clerk
(650) 738-7307
[email protected] <mailto:[email protected]>
Kevin Woodhouse, City Manager
(650) 738-7409
[email protected] <mailto:[email protected]> BACKGROUND/DISCUSSION:

At the regular meeting of the City Council on October 27, 2025, the City Council adopted Resolution No. 94-2025 amending the City Council Rules and Code of Ethics to add guidelines for the annual selection of Mayor and Vice Mayor in Section 9. An excerpt of adopted City Council Rules and Code of Ethics with the relevant Section 9 is included as Attachment A.

Pursuant to Section 9, the goal of the policy is to encourage the rotation of Mayor and Vice Mayor positions to create a diverse and inclusive process for all the elected officials who represent the whole city.

General Process
Pursuant to Section 9-4, the City Clerk will inform eligible Councilmembers prior to the Agenda release of their eligibility for the Mayor / Vice Mayor positions based on the eligibility criteria set forth in the policy.

An eligible member may decline the nomination for any reason with no requirement to state a reason for declining the nomination; if declining, the member must make a statement on the dais prior to any motion being made and the declination cannot be rescinded. If declining the nomination, that member cannot be considered for nomination for the same role in the immediately following year. An eligible member may defer the nomination for any reason with no requirement to state a reason; if deferring, the member must make a statement on the dais prior to any motion being made and, once made, a deferral cannot be rescinded. A Councilmember may not defer the nomination two years in a row.

Prior to any vote on selection of Mayor or Vice Mayor, the City Council shall allow public 12 Packet Pg. 287
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comment, then shall deliberate on the appointment of Mayor or Vice Mayor, and a formal vote on the selection by majority vote of seated Councilmembers following a formal motion and second of the motion.

The current Mayor will preside as Chair over the process of selection of Mayor until a new Mayor is appointed. The newly selected Mayor will become the presiding Chair for the selection of the Vice Mayor. The selection of Vice Mayor will occur following the selection of Mayor.

Eligibility and Selection of Mayor
Pursuant to Section 9-2 “Eligibility Criteria for Mayor and Vice-Mayor” of the Council Rules and Code of Ethics, a member of the City Council will be eligible to be considered for Mayor if they have served as Vice Mayor in the preceding year.

If a Councilmember deferred the nomination for Mayor in the immediately preceding year, they may be considered for nomination in the subsequent year. If a Councilmember declined the nomination for Mayor in the immediately preceding year, they cannot be considered for nomination in the subsequent year.

There were no deferrals or declinations for Mayor in the immediately preceding year.

Based on the above, the following Councilmembers served as Vice Mayor in the preceding year and are eligible to be considered for the role of Mayor:
• Christine Boles (currently serving as Vice Mayor)
• Mary Bier (served as Mayor pro Tem Dec. 9, 2024 through February 10, 2025) Although eligible for Mayor according to the Council-adopted criteria, Councilmember Bier informed the City Manager and City Clerk, upon being informed of her eligibility, that while she is happy to be eligible, she would decline were she nominated. Mayor Beckmeyer as the presiding Chair will call for any Councilmember questions or statements by eligible Councilmembers, then will open Public Comments regarding selection of Mayor. Following close of Public Comments, Councilmembers will deliberate to reach a formal motion. The motion must be seconded. The Mayor will call for any further debate of the motion prior to calling for vote. A majority vote is required to approve the selection of Mayor.

Eligibility and Selection of Vice Mayor
Pursuant to Section 9-2 “Eligibility Criteria for Mayor and Vice-Mayor” of the Council Rules and Code of Ethics, a member of the City Council will be eligible to be considered for Vice Mayor if they have served at least 11 months on City Council and they are not serving in the final year of their second term on City Council.

If a Councilmember deferred the nomination for Vice Mayor in the immediately preceding year, they may be considered for this nomination in the subsequent year. If a Councilmember declined the nomination for Vice Mayor in the immediately preceding year, they cannot be considered for this nomination in the subsequent year.

There were no deferrals or declinations for Vice Mayor in the immediately preceding year.

Based on the above, the following Councilmembers have served at least 11 months on City 12 Packet Pg. 288
Pacifica City Council 3
December 08, 2025
Council and are not serving in the final year of their second term on City Council, thus are eligible to be considered for the role of Vice Mayor:
• Christine Boles
• Mayra Espinosa
• Greg Wright
Sue Beckmeyer and Mary Bier will be serving in the final year of their second term on City Council, so would not be eligible for consideration for Vice Mayor under this policy.

The newly selected Mayor will serve as the presiding Chair and will call for any Councilmember questions or statements by eligible Councilmembers, then will open Public Comments regarding selection of Vice Mayor. Following close of Public Comments, Councilmembers will deliberate to reach a formal motion. The motion must be seconded. The Mayor will call for any further debate of the motion prior to calling for vote. A majority vote is required to approve the selection of Vice Mayor.

ALTERNATIVE ACTION:

The City Council may decide to deviate from the rules set forth in Section 9 or the Council Rules and Code of Ethics, as summarized above, by a super-majority votes of the Councilmembers present.

FISCAL IMPACT:

There is no fiscal impact related to this item.

ORIGINATED BY:

City Clerk
ATTACHMENT LIST:

Attachment A: Excerpt from City Council Rules and Code of Ethics, including Section 9 “Selection of Mayor and Vice Mayor” (PDF)
12 Packet Pg. 289

2. Motions defined.

The following motions may be made by the City Council:

A. The main motion.

A main motion is a motion on the issue before the Council. It needs a second, is amendable and is debatable.

B. Fix the time to which to adjourn the meeting to another date.

A motion to fix the time to which to adjourn requires a second, is amendable and is debatable only at the time to which the meeting is adjourned. The purpose is to set a time for continuation of the meeting to another date.

C. Motion to raise a question of personal privilege.

The right of a Councilmember to address the council on a question of personal privilege shall be limited to cases in which the Councilmember’s integrity, character or motives are directly questioned by another Councilmember during debate. The maker of the motion may interrupt another speaker if the Mayor recognizes the “privilege”. The motion does not require a second, is not amendable and is not debatable.

D. Motion to lay on the table.

The purpose is to interrupt discussion of the item at hand for more urgent business or to end consideration of an item without action. A motion to lay on the table requires a second, is not amendable and is not debatable. It shall preclude all amendments or debate of the subject under consideration. If the motion prevails, and the subject is tabled, the matter may be taken from the table at any time prior to the end of the meeting. Any Councilmember can agendize the subject of a tabled matter for a later City Council meeting.

E. Motion to call the question.

The purpose of this motion is to close debate on the pending motion. A motion to call the question requires a second, is not debatable and is not amendable.

It applies to all previous motions on the subject unless otherwise specified by the maker of the motion. If the motion fails, debate is reopened; if the motion passes, then the City Council votes on the pending motion. A motion to call the question requires a majority vote of those Councilmembers present and voting.

F. Motion to continue to a certain time.

A motion to continue to a certain time is amendable and is debatable as to propriety of postponement and time set. Purpose is to continue the matter to another specified time.

12.a
Packet Pg. 290 Attachment: Attachment A: Excerpt from City Council Rules and Code of Ethics, including Section 9 “Selection of Mayor and Vice Mayor” (6106 G. Motion to refer to a City Commission, Committee, officer or City Council ad-hoc subcommittee.

A motion to refer requires a second, is amendable, and is debatable only as to the propriety of referring. Purpose of the motion is to send subject to another city agency, body, committee, board, commission or officer for further study and report back to council, at which time subject is fully debated.

H. Motion to amend or substitute.

A motion to amend a motion or to substitute one motion for another requires a second, is amendable, and is debatable only if the motion to which it applies is debatable. A motion to amend an amendment is also in order. An amendment can modify a motion but should not raise an entirely different or independent question. An amendment must be relevant to the main motion.

Section 9. SELECTION OF MAYOR AND VICE MAYOR
The City Council desires to encourage the rotation of Mayor and Vice Mayor positions to create a diverse and inclusive process for all the elected officials who represent the whole city.

1. Timing for Selection of Mayor and Vice Mayor
The City Council selects the Mayor and Vice Mayor among its membership annually at the first regular meeting in December or a special meeting in December. In those years of a General Municipal Election the City Council meeting at which the selection of the Mayor and Vice Mayor occurs will be held as soon as practical after the election results are certified by the County Clerk.

2. Eligibility Criteria for Mayor and Vice-Mayor
A member of the City Council will be eligible to be considered for Mayor if they have served as Vice Mayor in the preceding year. A member of the City Council will be eligible to be considered for Vice Mayor if they have served at least 11 months on City Council and they are not serving in the final year of their second full term on City Council. If a Councilmember deferred the nomination for Mayor or Vice-Mayor in the immediately preceding year, they may be considered for nomination for the same appointment in the subsequent year. However, a Councilmember who has declined the nomination for Mayor or Vice-Mayor in the immediately preceding year, cannot be considered for nomination for the same role until the second year following declination.

3. Presiding over Selection of Mayor and Vice-Mayor
The currently seated Mayor will be the presiding Chair for the process of the selection of Mayor. The newly selected Mayor will become the presiding Chair for the selection of the Vice-Mayor. The selection of Vice-Mayor will occur following the selection of Mayor. In an election year, the selection of Mayor and Vice-Mayor will occur

12.a
Packet Pg. 291 Attachment: Attachment A: Excerpt from City Council Rules and Code of Ethics, including Section 9 “Selection of Mayor and Vice Mayor” (6106 following the oath of office being taken by newly elected Councilmembers and the new Councilmembers being seated at the dais. If the Mayor is an outgoing Councilmember, the Vice-Mayor will preside as Chair for the process of the selection of Mayor.

4. Selection Process for Mayor and Vice-Mayor
Based on the Eligibility Criteria for Mayor and Vice-Mayor, the City Clerk will determine which Councilmembers are eligible for consideration as Mayor and ViceMayor. As a courtesy, the City Clerk will inform eligible Councilmembers of their eligibility prior to the release of the Agenda Packet for the City Council meeting at which the selection of Mayor and Vice Mayor will be agendized. The Agenda Staff Report will include the names of Councilmembers eligible for consideration for Mayor and Vice-Mayor based on the eligibility criteria and will include any information regarding prior year’s deferrals or declining of nominations, if applicable. Prior to any vote on selection of Mayor or Vice-Mayor, the City Council shall allow public comment, deliberate on the appointment of Mayor or Vice-Mayor, and then vote on selection of Mayor or Vice-Mayor by majority vote of seated Councilmembers.

5. Declining Nomination for Mayor or Vice Mayor
A member of City Council who is eligible for nomination for Mayor or Vice Mayor may decline the nomination for any reason. The Councilmember must make a statement declining the nomination prior to any motion being made for the appointment of Mayor or Vice-Mayor. There is no requirement for the Councilmember to state a reason for declining the nomination. However, once a member declines the nomination for Mayor or Vice Mayor the declination cannot be rescinded and that member cannot be considered for nomination in the immediately following year.

6. Deferring a Nomination for Mayor or Vice Mayor
A member of City Council who is eligible for nomination for Mayor or Vice- Mayor may defer the nomination for any reason. There is no requirement to state a reason for deferring the nomination. If a Councilmember defers the nomination for Mayor or Vice Mayor, they may be considered for nomination for that role in the immediately following year. The Councilmember must make a statement deferring the nomination prior to any motion being made for the appointment of Mayor or Vice-Mayor and once made a deferral cannot be rescinded. A Councilmember may not defer the nomination for Mayor or Vice-Mayor two years in a row.

7. Vacancies and Partial Terms
The City Council may select a new Mayor or Vice Mayor outside of the annual process as a result of vacancies or City Council discretion. If the role of Mayor becomes vacant, the Vice Mayor will serve as the Mayor in the interim until the City Council appoints a new Mayor. If there is a vacancy for Vice Mayor during their year of

12.a
Packet Pg. 292 Attachment: Attachment A: Excerpt from City Council Rules and Code of Ethics, including Section 9 “Selection of Mayor and Vice Mayor” (6106 service, the City Council shall appoint a new Vice Mayor in accordance with this Section 9 SELECTION OF MAYOR AND VICE-MAYOR.

8. Supermajority Vote Required to Deviate from Policy
Any deviation from the rules in this Section 9 SELECTION OF MAYOR AND VICEMAYOR must be made by a supermajority vote of the Councilmembers present.

Section 10. CLOSED SESSIONS

1. Purpose.

It is the policy of the City Council to conduct its business in public to the greatest extent possible. However, the City Council recognizes that, in certain limited circumstances, public discussion jeopardizes the public interest, compromises the City’s position, and could cost the taxpayers of Pacifica a significant amount of money. Therefore, these rules provide for strict confidentiality of City Council discussion in certain circumstances allowed by law.

2. Rule of Confidentiality.

The City Council recognizes that breaches in confidentiality can severely prejudice the City’s position in litigation, labor relations and real estate negotiations. Further, breaches of confidentiality can create a climate of distrust among Councilmembers and can harm the Council’s ability to communicate openly in closed sessions, thereby impairing the Council’s ability to perform its official duties.

The City Council further recognizes that confidentiality of discussions and documents are at the core of a closed session. Confidentiality is essential if the closed session is to serve its purpose. Therefore, the City Council will adhere to a strict policy of confidentiality of closed sessions.

In accordance with the Brown Act, the City Council agenda will contain a brief general description of the items to be discussed at the closed session. City Councilmembers will keep all written materials and verbal information provided to them in closed session in complete confidence to ensure that the City’s position is not compromised.

No mention of information in these materials will be made to anyone other than Councilmembers, the City Attorney or City Manager, except where authorized by a majority of the City Council or otherwise required by law.

3. Breach of Confidentiality.

No person who attends a closed session may disclose any statements, discussions, documents or votes made in a closed session except where specifically authorized by these rules. Any authorized disclosure will be in strict compliance with these rules

12.a
Packet Pg. 293 Attachment: Attachment A: Excerpt from City Council Rules and Code of Ethics, including Section 9 “Selection of Mayor and Vice Mayor” (6106 and the Ralph M. Brown Act. Violation of this rule shall be considered a breach of this rule of confidentiality and subject to penalties as described in Item 8 below.

4. Permissible Topics.

All closed sessions will be held in strict compliance with the Brown Act.

5. Scheduling Closed Sessions.

Subject to the advice of the City Attorney, a closed session may be called by the Mayor, by the City Attorney or by the City Manager.

6. Persons Permitted to Attend.

The City Council, City Manager and City Attorney, or their designees, may attend closed sessions unless it is necessary to excuse them for conflict of interest. Only such additional staff or attorneys shall attend as are necessary. The department head whose department is most directly affected by the topic of the closed session may also attend.

7. Rules of Decorum.

The same high standard of respect and decorum as applied to regular meetings shall apply to closed sessions. There shall be courtesy, respect and tolerance for all viewpoints and for the right of Councilmembers to disagree. Councilmembers shall strive to make each other feel comfortable that it is safe to express their points of view.

All Councilmembers have the right to insist upon strict adherence to this rule.

8. Penalties.

In addition to any penalties applicable under the Brown Act, violation of these confidentiality rules may be punishable by resolution of the Council censoring the person or persons responsible for the disclosure.

Section 11. CITY COUNCIL RELATIONSHIP WITH CITY STAFF

1. City staff acknowledge that the Councilmembers are the City’s policy makers and the City Council acknowledges that staff administers the Council’s policies. The Council is the overall policy body and holds the City Manager responsible for the administration of the City departments.

The overall internal administration by the City Manager is necessary in order to assure efficient and economic operations of the various departments pursuant to the Council’s direction. The practices of each department are subject to review and approval by the City Manager.

2. The Council will direct staff only through the City Manager. If a written report or research from staff is requested, Council should go through the City Manager.

3. The City Manager shall inform all Councilmembers when written informational material has been requested by a Councilmember. Copies are not necessary unless requested by a

12.a
Packet Pg. 294 Attachment: Attachment A: Excerpt from City Council Rules and Code of Ethics, including Section 9 “Selection of Mayor and Vice Mayor” (6106

Pacifica City CouncilDecember 8, 2025

Pacifica City Council
December 8, 2025