CITY OF PACIFICA
CONTRACT CHANGE ORDER NUMBER 11
PROJECT: Linda Mar Pump Station Upgrade Project
(C004)
ISSUANCE DATE: November 17, 2025
CONTRACTOR: Liffey Electric, Inc.
AMOUNT: $46,200
The Contract is changed as follows:
This Change Order amends the Contract dated October 28, 2021, between the City of Pacifica and the above-named contractor (Contractor) only as explicitly stated herein.
This contract change order includes the costs of material delays and cost increases related to the COVID-19 pandemic as well as a credit for shop drawing production as supplied by the design engineer. This change shall extend the contract duration by 399 days.
The City reserves the right to invoke Liquidated Damages if work occurs beyond the revised contract date below. Contractor agrees to furnish all labor, materials, equipment, and services to perform all work in accordance with the Contract Documents except as may be revised in this Change Order.
a) The Original Contract Price wasÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖ.Ö.ÖÖ$1,370,000.00 b) Net Change in the Contract Price by previously authorized change ordersÖÖÖÖ.Ö.Ö.Ö.$126,397.24 c) Contract Price before this Change OrderÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖ.Ö $1,496,397.47 d) Amount of this Change OrderÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖÖ$46,200.00 e) The Revised Contract Price including this Change Order isÖÖÖÖÖÖÖÖÖ..ÖÖÖÖ.$1,542,597.47 f) The Original Contract Time was .................................................................................... 360 Days g) Net change in Contract Time by previously authorized Change Orders ....................... 647 Days h) Contract Time before this Change Order ....................................................................... 1007 Days i) This Change Order increases the Contract Time ............................................................ 399 Days j) The Revised Contract Time is ........................................................................................ 1406 Days k) The new date for Completion as a result of this Change Order #11 is ÖÖÖ.....October 15, 2024 The adjustments to the Contract Price and Contract Time in this Change Order include all costs, including direct, indirect, incidental, consequential, and overhead (field and home office) costs, related to the change described above. By signing this Change Order, Contractor agrees to accept the Revised Contract Price as total compensation for the work performed under the Agreement, including the original Scope of Work as revised above and in any prior change orders, and further agrees to complete the work within the Revised Contract Time. All other terms of the Contract remain in effect and apply to the revised Scope of Work except as described in this and any prior change orders.
This Change Order is only valid when signed on behalf of the City of Pacifica. Acceptance is to be acknowledged by the signature of the Contractor.
The City of Pacifica:
By:
Contractor:
By:
Construction Manager:
By: _______________________________________________
1 CC: P.White
LIFFEY ELECTRIC, INC Phone: (415)-400-5182
3450 3rd St, Unit 4E, License No: 1023656 C10; A
San Francisco, CA 94124 DIR# 1000046677
October 27, 2025 Serial Letter No. 002.1 (Rev5)
Project: Linda Mar Pump Station Upgrade (C004B)
Attention: Daniel Patten – City of Pacifica- Department of Public Works Wastewater Division Subject: COR-003 - Time Impact Analysis – Contract Delays Mr. Patten,
In Liffey Change Order 003- Time Related Overheads for Contract Delays, we are requesting additional compensation for our contract being extended past our contractual 365 days as previously notified. Attached we provide the Time Impact Analysis Schedule per section 01 13 10 and 01 10 35, we provide the cost breakdown for each category and below we will summarize the schedule and explain the additional costs.
The Original Project had a scheduled substantial completion date of December 13th, 2022, and the anticipated completion date is scheduled to be 11/1/24; this is a contract increase of 689 days.
Due to reasons beyond Liffey’s control, we were unable to complete the work within the contractual durations. This is because of issues related fabrication delays from the sole sourced electrical equipment manufacturer, extended rain event periods, and additional change orders to name a few. We have provided the attached schedule documenting the progression of issues on this project.
In Liffey Electric Letter 001 dated March 2nd, 2022 “Notice of Potential Delay” we provide notification to the City that the electrical equipment has been delayed due to COVID related supply chain issues and logistics disruptions. The ultimate delivery of the temporary MCC was October 24th, 2022, and the Permanent MCC was delivered February 27th, 2023. This was delivered during the rainy season which we could not contractually work through and was extended to May 16th, 2023, due to significant rain events that season.
Other issues we encountered were related to the steel platform. We were unable to commence fabrication of the new steel platform until after the cutover of the Temporary MCC after the rainy season ended in early May 2023. Once the Temporary MCC was cutover it allowed for the removal of the existing MCC and platform and for Liffey to confirm the new platform dimensions 2 CC: P.White
and release it for fabrication. The subsequent delivery of the platform came in multiple phases.
The first part enabled Liffey to place the permanent MCC on the platform on June 29th, 2023, and the platform was completed later with the handrail welding occurring on August 3rd, 2023.
Following the permanent MCC being installed on the new platform, it was discovered that there was additional programming that was required for the new MCC which was city supplied. RFI #20 was issued on September 25th, 2023, from there a response was provided, a COR was negotiated and issued, and the city programming was not completed until April 11th, 2024. Other issues discovered during that time was CO#4 The Engine Governor Component, which was discovered on November 27th, 2023, and is expected to be completed at the estimated Substantial Completion Date of November 1st, 2024. CO #8 is a similar timeframe. On April 11th, 2024, the Ignition Controller issue was discovered, a COR was negotiated and executed, and work began on that COR. This is also expected to be completed at our expected Substantial Completion on November 1st, 2024.
Liffey is therefore asking for a 696 contract day extension to the new substantial completion date of November 1st, 2024.
Additionally, this work has also had significant cost increases for us in the following ways:
1) Craft Labor Escalation
2) Overheads and Field Office Staff
3) Insurance
4) Material Escalation
These costs and their reasoning are described below.
This project was bid on October 20th, 2021, at bid time, Liffey assumed 2022 rates for the crews, understanding that the contract is 365 days from NTP as stated in section 00 08 00 “Time Allowed for Completion”. However, their union rates increase yearly. The yearly rate increases from 2022 to 2024 could not have been known at bid time, and therefore Liffey is requesting a rate increase for the craft hours worked from 2022 to 2024. Please note that most of the hours in this timeframe are from 2023, so to fairly request additional compensation Liffey is only asking for the different in rate from 2022 to 2023, and not the additional cost increase from 2023-2024. Liffey has pulled actual hours incurred from our accounting program, and we have estimated the hours remaining to complete the work and are requesting $7,723.91 (Section A1) from the attached calculations.
From there, we used those hours and an anticipated crew size to determine how many full 8 hour contract days were spent working on the project. This came up with about 89 full contract days our overhead would have been utilized (section A2).
We then took the average daily cost of the project management staff, and summarized their daily overhead costs and multiplied their rates by their individual utilization for the project. We summed those costs up and came up with $207.55 per day (Section B). We took this daily rate and multiplied it by 89 work days (Section A2), to come up with an adjusted staff cost of 3 CC: P.White
$18,471.99 (Section B).
We also had to extend our insurance several times. Those costs are provided at $3,853.00 (Section C)
Finally, we had a significant material cost increase for the steel platform. Our original bid price was $63,500 but the actual cost of the platform was $88,451.10 which is an increase of $ 24,951.10 (Section D). The cost increase is due to several factors such as COVID, the increase of steel pricing from 2021 to 2023, and the increase in labor rates from 2021 to 2023. Liffey is only asking for this material escalation cost. Other costs, such as cable cost increases, conduit cost increases, and lighting cost increases have been absorbed by Liffey in an effort to partner with the city to bring this to an amicable conclusion.
Therefore, we are asking for (Section A+B+C+D) of $55,000.00 less the credit for Beecher Engineering ($8,800) for a revised amount of $46,200 and 689 contract days to be added to our schedule.
Thank you for your consideration on this issue and we look forward to speaking with you on this in the future. Please feel free to contact me at (415) 871-1463, should you have any questions or comments.
Regards,
Paddy White
President, Liffey Electric, Inc.
COR-003 Time Related Overheads for Contract Delays
163 -Pacifica -Linda Mar Pump Stations
Did Date 10/20/2021
Original Completion Date 12/5/2022
Actual Completion Date 7/31/2024
Contract Days Over 604
Section A- Craft Labor Escalation
Position No Hrs Incurred No Hrs Expected 2022 Rates 2023 Rates Difference #People #Days( Full Days Assumed) Electrical FM 631.425 29 154.46 160.79 6.33 $ 4,180.49 1 79 Electrical JM 704.025 58 134.64 139.29 4.65 $ 3,543.42 2 89 A- Subtotal Labor Escalation $ 7,723.91 A1 89 A2
XX YY
Section B Part 2- Overheads - Field Office Staff- Adjusted for Usage Added 11/16 Added 11/16 Name
Daily Overhead
Rate Daily Equipment Daily Phone Subtotal Daily
Utilized On
Project
Applied
Daily Rate A2*YY=ZZ ZZ/XX=DAYS
Project Manager $ 638.25 $ 149.02 1.64 788.91 5% $ 39.45 $ 3,510.65 4.45 Project Engineer $ 638.25 $ 149.02 1.64 788.91 10% $ 78.89 $ 7,021.30 8.90 Field Scheduling and Management $ 695.23 $ 149.02 1.64 845.90 5% $ 42.29 $ 3,764.24 4.45 Superintendent $ 718.03 $ 218.71 1.64 938.38 5% $ 46.92 $ 4,175.81 4.45 $ 207.55 B- Staff Cost$ 18,471.99 22.25
Subtotal B Overheads - Field Office Staff- Adjusted for Usage B- Staff Cost per Day $ 207.55
# 8 Hour Work Days based on actual and projected hours 89 Work Days (A2) Subtotal B1* A2 Overheads - Field Office Staff- Adjusted for Usage $ 18,471.99 B- Subtotal Overhead Field and Office Extension $ 18,471.99 Section C
Section C - One Time Costs
Additional One Time Costs #Units UOM Cost/ Ea Subtotal
Insurance (Installation Floater) 1 YR $ 2,569.00 $ 2,569.00 COR-003 Files Insurance Extension 6 Months 1 EA $ 1,284.00 $ 1,284.00 COR-003 Files A-Average Daily OH Cost $ 3,853.00 C- One Time Costs
Section D
Material Escalation
Description QTY UOM Original Cost Actual Cost Cost Increase Steel Platform 1 LS $ 63,500.00 $ 88,451.10 $ 24,951.10 D- Subtotal $ 24,951.10
Section A- Labor Escalation Subtotal $ 7,723.91
Section B- Overhead Field and Office Extension $ 18,471.99 Section C- Insurance $ 3,853.00
Section D- Material Cost Increases $ 24,951.10
Credit - Beecher Engineering, Inc (Interconnect Drawings) $ (8,800.00) Time Related Overheads Extension Cost $ 46,200.00