Understanding
The City of Pacifica, a General Law City incorporated in 1957, with a population of approximately 40,000, is located in San Mateo County just twelve (12) miles south of San Francisco. Roughly 12.6 square miles, approximately one-half is publicly owned open space with panoramic views while several miles of coastal and ridge top trails tie Pacifica to neighboring communities.
Sally Swanson Architects, Inc. (SSA) understands that the City of Pacifica seeks “a qualified entity or individual (“Company”) to provide ADA Self-Evaluation and Transition Plan services”. One firm will be selected by the City to perform the services.
Project scope includes identifying potential noncompliant items and other physical barriers at City Rights-of-Way, buildings, recreational facilities and parking lots. Selected consultant will assist the City in developing the procedure and forms needed to conduct a Self-Evaluation in accordance with the guidelines and requirements of the Americans with Disabilities Act (ADA). The Consultant will provide evaluation services for site and program accessibility compliance to provide the basis for identification, prioritization, budgeting, and implementation of plans.
It is further understood that the “updated ADA Transition Plan” will be used by the City of Pacifica in its continuing effort to comply with accessibility requirements as required by the ADA and State of California Access codes. Selected consultant will also aid the City in monitoring implementation progress and compliance in future projects.
Approach
The best projects are collaborations.
The City of Pacifica Scope of Services as outlined in the General Solicitation released on January 5, 2026 is quite clear and SSA will meet or exceed all requirements of the contract. The project approach is flexible and will be tailored precisely to fit the City’s needs and resources.
Critical Elements
Following are the elements and benefits of the City’s manageable and living ADA Self-Evaluation and Transition Plan document. The Access Compliance Assessment Survey will provide the City with:
• A list of existing accessibility barriers describing each barrier and recommendation of a removal solution
• A preliminary cost estimate for removal of each barrier • A priority assigned to each barrier
• A schedule for barrier removal
• Designation of a person responsible for barrier removal • The ability to “check-off” mitigated barriers
• The ability to easily demonstrate steps taken toward removal of all barriers to access.
The City of Pacifica project approach includes the following tasks:
Task 1. Project Management
a. Develop and maintain project schedule and budget
b. Project management tasks to include attending meetings, developing agendas, note-taking SECTION 7. VENDOR QUESTIONNAIRE
7.2.A Statement of Understanding and Approach
c. Assist the City in project data management, documentation, and record keeping d. Provide periodic progress reports and presentations for staff, stake holders, and/or City Council
e. Facilitate Kick-Off, Interim Progress & Final Completion Online Meetings Upon award of the contract, Sally Swanson Architects, Inc. (SSA) will begin planning, coordinating and scheduling a Project kick-off. Many project components discussed here regarding contacts, project schedule and communications will be agreed upon prior to an official project kick-off via email and phone conversations. SSA will manage its team including other administrative functions and overall Project activities consistent with the direction from the City of Pacifica in order to meet the Project schedule and budget during the course of services.
SSA will thoroughly review the City’s existing ADA Reports, municipal codes, master plans, programs, city contract language, and activities for compliance with ADA and Federal/State accessibility requirements.
SSA plans to attend at least four meetings with City staff, including an initial kick-off meeting; interim progress meetings will be at approximately 50%, 75%, and 90% completion. At the City’s direction, SSA will also attend and present the ADA Transition Plan to the City of Pacifica stakeholders and City Council at a separate public meeting. SSA will attend a kick-off meeting with the City to confirm the scope of work before advancing Tasks. SSA will coordinate and meet with the City, other government agencies and other affected parties as required throughout the duration of the Project. The SSA Project Team will arrange to meet via virtual conference technology, at the City’s discretion, with the City staff and other appropriate stakeholders to review, refine, and finalize the scope of work, programmatic evaluations, and completion schedules, as well as project communications, final deliverables and overall project strategies and goals.
Project Schedule
SSA will use Microsoft Project to develop schedules including critical tasks. SSA will prepare, monitor, and update progress schedule beginning at the kickoff meeting and ending at the City’s acceptance of the final report for the Project. Schedule will indicate significant milestones, targeted completion dates and the critical path for the Project. SSA will notify the City if there are delays in any phase or Task of the Project. In such cases, SSA will make up the schedule in subsequent Tasks of the Project. The schedule will be maintained and kept updated at all times and will be updated each time progress and milestones are changed. In addition, the progress schedule will be updated no less frequently than after each task is complete.
Invoicing
SSA will submit monthly invoice payments with a progress report summarizing partially or completed scope of work for processing. Any administrative time spent on invoicing shall be consumed by SSA’s overhead and not billed separately.
Quality Assurance, Quality Control, Challenges
QA/QC routines begin before the mission. It is the first management activity to ensure that a process, item, or service is of the quality expected by the user, as well as to create management controls thatddress planning, implementation and review of data collection activities. Subsequent QA/QC activities provide routines and consistency checks to ensure project integrity, correctness, and completeness.
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Major challenges are generally not an issue in the conducting and coordinating of ADA Self-Evaluation and Transition Plan projects. Rather, it is up to the consultant to communicate effectively with all stakeholders and assure that City of Pacifica staff is kept apprised of project status at timely intervals. SSA’s time-tested approach, honed over 46 years, ensures that stakeholders are fully informed.
Task 2. Conduct Self-Evaluation for City Policies, Programs, Services and Practices a. Thorough Review of City’s existing Policies, Plans, Reports, and Programs. b. Identify Programs and Services and Associated Policies and Procedures c. Selecting Key Personnel Including Orientation Meeting d. Staff Surveys Including Questionnaires
e. Draft Programmatic Self-Evaluation Survey Report
f. Final Programmatic Self-Evaluation Survey Report
SSA will identify and obtain all necessary documents and materials to conduct the audit process and survey. SSA will review existing City documentation, departmental and facility rules and regulations, planning documents and any other written policy documentation provided by the City and identified as relevant by SSA. SSA will assist the City in identifying the documents and materials needed for review that the City is to furnish and request such documents and materials from the City. The evaluation factors in current level of program accessibility, eligibility requirements, participation requirements, facilities used eligibility, staffing, transportation, communication, emergency procedures and grievance procedures for accessibility.
Selecting Key Personnel Including Orientation Meeting
SSA will coordinate with designated key City staff to orient staff with the Self-Evaluation process, including type of information that will be requested in staff surveys and how the information will be used for the Self-Evaluation. SSA will assist the City in identifying what staff/departments shall be considered as key staff to coordinate with. SSA meets with designated key City staff via virtual conference technology (at the City’s discretion) to orient staff on the Self-Evaluation process, including types of information that will be requested in staff surveys and how the information will be used for the Self-Evaluation. SSA understands that some survey respondents may not have in-depth knowledge of the ADA and accessibility concepts, and that some cities may have heightened sensitivity to this process. SSA ensures that, throughout the entire survey process, SSA is available to answer any questions, and work closely with the City to ensure maximum comfort and security with the process and results.
Example of Information Elicited and Reviewed
For example, SSA’s program access specialist reviews existing policies, procedures and practices pertaining to the City’s programs – both on-site and online – to ensure effective communication with members of the public, particularly individuals with disabilities. These recommendations and best practices will cover the appropriate types of auxiliary aids or services necessary to ensure effective communication with individuals with disabilities and will identify the most effective methods of:
• making aurally-delivered information available to individuals who are deaf or hard-of-hearing • making visually-delivered materials available to individuals who are blind or have low vision SSA will administer a staff survey to evaluate the level of program accessibility within each City department. SSA will be responsible to determine the format and contents of the survey in order to conduct a complete and comprehensive Self-Evaluation, however, it is anticipated that the staff survey will consider SECTION 7. VENDOR QUESTIONNAIRE
such information as eligibility requirements, participation requirements, and facilities used, staff training, transportation, communications, notifications, public meetings, use of contracted services, purchasing, maintenance of accessible features, and emergency procedures.
SSA will submit a draft of the survey for City review, allow for comments, and then prepare final survey documents.
SSA will present draft survey questionnaires and record feedback from the City Team. SSA will plan and facilitate review meetings via virtual conference technology (at the City’s discretion) with the City staff as required to ensure their familiarity with the draft survey questionnaires under the plan and address any questions or comments in a timely manner.
SSA will incorporate all comments and prepare final survey documents. SSA will be fully responsible for distributing and collecting the survey and results; City will only provide administrative support on an as-needed basis upon request. SSA will notify the City if there is no responsiveness or delays in receiving surveys from City staff. SSA will also discuss with each staff member their responses to the survey questions.
Draft Programmatic Survey Reports
SSA will present draft Programmatic survey reports and record feedback from the City team. SSA will plan and facilitate review meetings via virtual conference technology with the City staff as required to assure their familiarity with the draft reports developed under the plan and address any questions or comments in a timely manner.
Final Programmatic Survey Reports
SSA will incorporate all Comments and Prepare Final Programmatic Survey Reports Task 3. Conduct Comprehensive City Facilities, Parks and Parking Lots Surveys and Barrier Assessments
a. Inventory Review
b. Plans/Diagrams with ADA barriers marked and labeled
c. Physical Surveys of City Facilities, Parks and Parking Lots (per the list provided in Appendices C, D, E)
d. Draft Buildings, Parks and Parking Lots Access Compliance Assessment Reports e. Final Buildings, Parks and Parking Lots Access Compliance Assessment Reports Public Buildings and Facilities
SSA will conduct surveys of all Public Buildings and Facilities and their path-of-travel on the inventory list to identify and locate all physical barriers to access. SSA will be responsible for determining and identifying the applicable accessibility standards and codes under which features will be measured and confirm the standards and codes with the City prior to performing the surveys. SSA will determine specific features to be surveyed as required and as applicable under the accessibility standards and codes. Field surveys of public buildings and facilities (including interiors, accessible parking, passenger drop-off and loading zones, pedestrian pathways, restrooms, etc.) shall include the collection and precise documentation of field data for accessibility elements at each site identified in the scope of work.
Field surveys of public buildings and facilities (including interiors, accessible parking, passenger drop-off SECTION 7. VENDOR QUESTIONNAIRE
and loading zones, pedestrian pathways, restrooms, etc.) shall include the collection and precise documentation of field data for accessibility elements at each site identified in the scope of work. Field survey assessments will be done in the most unobtrusive manner possible to afford the least disruption to the City’s business. SSA field survey staff will use the applicable current code standards; the updated 2010 regulations of Title II of the ADA and the Americans with Disabilities Act Accessibility Guidelines (ADAAG).
Parks and Parking Lots
SSA will conduct surveys of all parks and parking lots on the inventory list to identify and locate all physical barriers to access. SSA will be responsible for determining and identifying the applicable accessibility standards and codes under which features will be measured and confirm the standards and codes with the City prior to performing the surveys. SSA will determine specific features to be surveyed as required and as applicable under the accessibility standards and codes. Field surveys of parks and parking lots will include the collection and precise documentation of field data for accessibility elements at each site identified in the scope of work. For City parks and parking lots SSA will conduct surveys to include paths, parking lots, restrooms, amenities, sport and play areas to identify and locate all physical barriers to access. SSA field survey staff will use the applicable current code standards; the updated 2010 regulations of Title II of the ADA and the Americans with Disabilities Act Accessibility Guidelines (ADAAG).
SSA will prepare and present the Draft Buildings, Parks and Parking Lots Access Compliance Assessment Reports for review and comment.
Once comments have been incorporated, the SSA will present the Final Buildings, Parks and Parking Lots Access Compliance Assessment Reports.
Task 4. Conduct Comprehensive County Public Right-of-Way (PROW) Survey and Barrier Assessments
a. Inventory Review (128 linear miles of sidewalk, approximately 420 curb ramps, 3 pedestrian signals, and 10 bus stops in the City)
b. Physical Surveys of County PROW (per the Appendix A and the Q&A issued by the City) c. Draft Public Right-of-Way Access Compliance Assessment Reports d. Final Public Right-of-Way Access Compliance Assessment Reports Public Right-of-Way
Prior to performing the physical survey of Public Right-of-Way (PROW), SSA will prepare a rating system for the non-compliant items to facilitate identifying and cataloging the type and severity of distress to be used in data collection, which will be approved by the City prior to beginning the survey. SSA’s Accessibility Surveyors will collect the required information for the Public Rights-of-Way throughout the City.
A data collection checklist, based on ADA and DOT requirements as well as PROWAG recommendations, will be pre-programmed into handheld data collectors. Using traditional measuring and smart-level equipment, Accessibility Surveyors will enter data directly into the data collectors. SSA will use handheld computers to input measurements in the field and identify the precise geographic location of the pedestrian features. Data collection, data validation, and linking to location and digital photo files will happen automatically as the Accessibility Surveyors enter data and move from point to point. The Accessibility Surveyors will access the data entry and validation forms and aerial photography along with SECTION 7. VENDOR QUESTIONNAIRE
right-of-way, utility, topographic, or other feature data sets pre-loaded on the data collectors for easy reference in the field. This is very important as the logistics for the day’s work will be identified on the map to keep the project on schedule and to minimize the possibility of missing an important feature in the field.
SSA will prepare and present the Draft Public Right-of-Way (PROW) Access Compliance Assessment Reports for review and comment.
Once comments are incorporated, then SSA will present the Final Public Right-of-Way (PROW) Access Compliance Assessment Reports.
Task 5. Community Engagement
a. Develop proposal and implementation timeline to engage the community in the ADA Transition Plan process
b. Specify the proposed number of meetings/workshops necessary to achieve a suitable engagement plan to meet the plan’s goals
c. Incorporate opportunities for public comment into phases of the planning process. Review and incorporate public comment and feedback into the Plan d. Specify other engagement tools and media that be utilized to implement community engagement
e. Develop public engagement materials including surveys, informational materials, and presentations
SSA will assist the City of Pacifica in hosting public outreach events, and soliciting input from stakeholders, per ADA §35.150(d)(1) during the development of the transition plan:
“…A public entity shall provide an opportunity to interested persons, including individuals with disabilities or organizations presenting individuals with disabilities, to participate in the development of the transition plan”
1. Administration Including Presentation, Agenda, Materials & Minutes Public Outreach Meeting Contingency Plan
While social distancing and sheltering in place have been the new normal, public vetting of the Self-Evaluation and Transition Plan is still required by law. Even if the world returns to ‘normal’ anytime soon, it’s likely that communities of people with disabilities may not want to attend in-person gatherings because they may be more susceptible to ongoing health issues.
In order to help the City to meet its legal obligations for public vetting of this Transition Plan, Sally Swanson Architects, Inc. (SSA) proposes the following Virtual Town Hall Contingency Plan that can be implemented at the City’s discretion. The City may prefer in-person gatherings and SSA will comply with the City’s directive.
SSA will host in-person or “virtual” Town Halls along with online surveys that can be noticed to the public through the City’s marketing channels (e.g., websites, newsletters, email blasts).
Virtual Town Hall
• Set up virtual town hall meetings via Zoom Webinar (Microsoft Teams, or technology of the City’s choice).
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• Anyone who wishes to participate will need to register (for security, to ensure participants can access, and to support subsequent follow-up if needed). • Zoom/Teams Town Hall meetings will feature ASL and live captioning provided by the City. • The City and SSA will co-facilitate the Town Halls, presenting an overview of Transition Plan findings and offering an opportunity for public comment. • SSA will moderate participation to ensure all questions are addressed, and all who wish to have an opportunity to comment are invited to do so.
• During Zoom Town Halls, participants will be invited to use video conference features such as:
o Raise hands (to make comments or ask questions).
o Chat box (to make comments or ask questions).
o Q&A.
• Meetings will be recorded and made available for later viewing, if the City wishes. • Anyone who is unable to attend may submit a public comment via email, in writing, or by phone.
• Meeting organizers document all comments made by participants Surveys
• SSA will develop a post-town halls survey to be sent out to participants after town halls, if the City wishes.
Pre-Town Hall Outreach
• SSA will assist the City in reaching out to community members via its marketing channels to inform the public of upcoming Town Halls.
• SSA will assist the City in reaching out to interested local community organizations, partners and affiliates.
• The City will provide a link to register for the Town Halls, as well as a link to the Transition Plan for public review.
Share the Results
• Create short reports with the data, results and input from the online surveys and virtual Town Halls input.
• Share reports with the public.
• Thank community members for their participation and ensure that their feedback will be part of the final reports.
2. Public Outreach In-person or Online Meeting
SSA will conduct a Public Outreach In-person or On-Line Meeting that fulfills the City’s directive regarding a virtual meeting format, or in-person meeting at the City’s discretion.
3. Attend One (1) City Council/City Manager Meeting (to be determined) At the request of the City, SSA will attend a City Council/City Manager Meeting (in-person or via virtual conference technology at the City’s discretion).
Task 6. ADA Self-Evaluation and Transition Plan
a. Methodology for the assessment of existing barriers to accessibility b. Executive Summary of the findings of the barrier assessment surveys c. Detailed recommendations of remedial measures to correct deficiencies and a methodology for the prioritization of barrier removal or remediation.
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d. Cost estimates of remediation measures and barrier removal plans e. An implementation schedule that includes milestones or measures of achievement for monitoring implementation
f. Procedures for periodically reviewing and updating the Transition Plan g. Procedures and forms for performing evaluations of additional barriers h. Procedures and forms for filing Requests for Accommodation. i. List of references and contact information for ADA and accessibility related resources j. Identification of the official(s) who will be responsible for implementation of the Transition Plan
k. Incorporate all City staff and stakeholders’ feedback and develop the Final ADA Transition Plan
Draft ADA Self-Evaluation and Transition Plan per Title II of the ADA SSA will identify any programmatic solutions to remove an existing barrier by providing equivalent facilitation in lieu of making physical alterations.
SSA will work with City staff to prioritize removal of architectural barriers at each building, park and parking lot. SSA will consider past and current City planning activities to incorporate the activities into the Transition Plan.
SSA will develop the Draft Self-Evaluation including questionnaire responses, grievance procedure and work plan.
SSA will develop the Draft Transition Plan including priorities, schedule, funding, standard drawings and implementation.
SSA will present the Draft ADA Transition Plan and record feedback from the City team.
SSA will plan and facilitate review meetings in person or via virtual conference technology (at the City’s discretion) with the City staff as required to assure their familiarity with the draft ADA Transition Plan developed under the plan and address any questions or comments in a timely manner Final ADA Self-Evaluation and Transition Plan per Title II of the ADA SSA will incorporate all changes and develop the final ADA Transition Plan including Executive Summary.
Task 7. Project Database and Mapping Setup
a. Final Excel Database for the ADA Transition Plan
b. Final Excel and GIS Database (Project Map) for all PROW barriers (i.e. sidewalks, curb ramps, ped signals, and bus stops) surveyed
Project Database
At the City’s discretion, once review of the field data is complete, SSA’s technical staff will handle the important task of data entry:
1. Draft Monitoring Survey Database in Excel or City Approved Software
2. Final Monitoring Survey Database in Excel or City Approved Software SSA has developed excellent computer-based tools, which provide a variety of accessibility functions.
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SSA’s BlueDAG (Facilities) FileMaker (PROW) databases are relational database programs that assemble, organize and maintain field survey data; maintain records of as-built conditions (actual measurements), code requirements (required measurements), conceptual cost estimates, and recommendations for solutions for the removal of non-compliant access barriers. The programs will also generate the access compliance survey report. The BlueDAG (Facilities) FileMaker (PROW) databases will list the identified barriers in a report format that cites all deviations from applicable accessibility requirements contained in the 1991 (revised in 1994) Americans with Disabilities Act Accessibility Guidelines and 2010 Americans with Disabilities Act Accessibility Standards and the International Building Code. The format will allow sorting of recorded information by location, type, severity, category, cost of identified barriers, etc.
Mapping
GIS will play a pivotal role in this project from data acquisition (organizing the data points generated during the survey) to creating a mapping interface for asset management, compliance monitoring and prioritizing improvements.
1. Draft City-Wide PROW GIS Reference Map
2. Final City-Wide PROW GIS Reference Map
The GIS process will result in a mapping interface that documents non-standard data points (code compliance deviations) related to City-wide Public Rights-of-Way: sidewalks and curb ramps, as well as locations of pedestrian signals, and exterior pedestrian elements serving the facilities, public buildings and parks. The resulting post-processed data will be posted to the project GIS geodatabase and made available for data analysis and prioritization. SSA will customize the data elements and analysis reports to facilitate the integration of the data into the City’s ArcGIS. The inventory database and GIS mapping will be submitted as a draft for City review and comment, and comments will be incorporated into the final version. The GIS maps will be completed in Excel in 11” x 17” format compiled in a binder.
Task 8. City Staff Training
a. Applicable government code, statutes and regulations; b. Performing field investigations and inspections;
c. Preparation of ADA Compliance Assessment Reports;
d. Using and maintaining the database
e. Using and maintaining the project map
f. Monitoring and updating the ADA Self Evaluation and Transition Plan SSA will conduct Training with designated City Staff on maintaining and updating the ADA Transition Plan Update (at the City’s discretion, this may be conducted via virtual conference technology).
This will be an educational experience for City staff.
a. On-line Training on Applicable Government Code, Statutes, Laws, and Regulations, Inspection, Report, Database, Mapping, and Monitoring Training will be conducted to include, but not limited to:
• Review Federal and/or State accessibility Government codes, statutes and regulations; • Preparation of ADA Compliance Assessment Reports;
• Using and maintaining the completed Self-Evaluation and Transition Plan • Using and maintaining the database;
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• Using and maintaining the project map;
• Monitoring and updating the ADA Self-Evaluation and Transition Plan.
SSA will provide the materials required to conduct the City Staff Training.
Final note on SSA’s Proposed Approach
The strength of any prospective approach is in the structure it provides. SSA’s process has proven to be immensely successful, but “one size may not fit all”. By this we mean we will tailor the specifics to serve the needs and resources of the City of Pacifica and its stakeholders, whether that means adapting the schedule to allow for unforeseen local circumstances, incorporating technical consulting, or fine-tuning ways to communicate the process with all concerned.
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ID Task Name Duration Start Finish
1 1. Project Management 284 days Mon 3/2/26 Thu 4/1/27 2 a. Develop and maintain project schedule and budget 284 days Mon 3/2/26 Thu 4/1/27 3 b. Project management tasks to include attending meetings, developing agendas, note-taking
284 days Mon 3/2/26 Thu 4/1/27
4 c. Assist the City in project data management, documentation, and record keeping
284 days Mon 3/2/26 Thu 4/1/27
5 d. Provide periodic progress reports and presentations for staff, stake holders, and/or City Council
284 days Mon 3/2/26 Thu 4/1/27
6 e. Facilitate Kick-Off, Interim Progress & Final Completion Online Meetings
284 days Mon 3/2/26 Thu 4/1/27
7 2. Conduct Self-Evaluation for City Policies, Programs, Services and Practices
147 days Mon 3/9/26 Tue 9/29/26
8 a. Thorough Review of City's existing Policies, Plans, Reports, and Programs.
6 days Mon 3/9/26 Mon 3/16/26
9 b. Identify Programs and Services and Associated Policies and Procedures
11 days Mon 3/16/26 Mon 3/30/26
10 c. Selecting Key Personnel Including Orientation Meeting 6 days Mon 3/30/26 Mon 4/6/26 11 d. Staff Surveys Including Questionnaires 45 days Tue 4/7/26 Mon 6/8/26 12 e. Draft Programmatic Self-Evaluation Survey Report 21 days Mon 6/29/26 Mon 7/27/26 13 f. Final Programmatic Self-Evaluation Survey Report 45 days Tue 7/28/26 Mon 9/28/26 14 3. Conduct Comprehensive City Facilities, Parks and Parking Lots Surveys and Barrier Assessments
121 days Mon 3/9/26 Mon 8/24/26
15 a. Inventory Review 6 days Mon 3/9/26 Mon 3/16/26 16 b. Plans/Diagrams with ADA barriers marked and labeled 116 days Mon 3/16/26 Mon 8/24/26 17 c. Physical Surveys of City Facilities, Parks and Parking Lots (per the list provided in Appendices C, D, and E)
c, C, and D)
66 days Mon 3/16/26 Mon 6/15/26
18 d. Draft Buildings, Parks and Parking Lots Access Compliance Assessment Reports
26 days Mon 6/15/26 Mon 7/20/26
19 e. Final Buildings, Parks and Parking Lots Access Compliance Assessment Reports
26 days Mon 7/20/26 Mon 8/24/26
20 4. Conduct Comprehensive City Public Right-of-Way (PROW) Survey and Barrier Assessments
191 days Mon 3/9/26 Mon 11/30/26
21 a. Inventory Review (128 linear miles of sidewalk, approximately 420 curb ramps, 3 pedestrian signals, and 10 bus stops in the City) 6 days Mon 3/9/26 Mon 3/16/26
22 b. Physical Surveys of City PROW (per the Appendix B and the Q&A issued by the City)
139 days Tue 3/17/26 Fri 9/25/26
23 c. Draft Public Right-of-Way Access Compliance Assessment Reports 22 days Fri 9/25/26 Mon 10/26/26 24 d. Final Public Right-of-Way Access Compliance Assessment Reports 26 days Mon 10/26/... Mon 11/30/26 25 5. Community Engagement 261 days? Mon 4/6/26 Mon 4/5/27 26 a. Develop proposal and implementation timeline to engage the community in the ADA Transition Plan process
11 days Mon 4/6/26 Mon 4/20/26
27 b. Specify the proposed number of meetings/workshops necessary to achieve a suitable engagement plan to meet the plan’s goals 11 days Mon 4/6/26 Mon 4/20/26
28 c. Incorporate opportunities for public comment into phases of the planning process. Review and incorporate public comment and feedback into the Plan
186 days Mon 4/20/26 Mon 1/4/27
29 d. Specify other engagement tools and media that be utilized to implement community engagement
90 days? Mon 4/6/26 Fri 8/7/26
30 e. Develop public engagement materials including surveys, informational materials, and presentations
107 days Fri 8/7/26 Mon 1/4/27
31 6. ADA Self-Evaluation and Transition Plan 86 days? Mon 11/2/26 Mon 3/1/27 32 a. Methodology for the assessment of existing barriers to accessibility 86 days Mon 11/2/26 Mon 3/1/27 33 b. Executive Summary of the findings of the barrier assessment surveys
86 days Mon 11/2/26 Mon 3/1/27
34 c. Detailed recommendations of remedial measures to correct deficiencies and a methodology for the prioritization of barrier removal or remediation.
86 days Mon 11/2/26 Mon 3/1/27
35 d. Cost estimates of remediation measures and barrier removal plans 86 days Mon 11/2/26 Mon 3/1/27
M A M J J A S O N D J F M A
Half 1, 2026 Half 2, 2026 Half 1, 2027
Task
Split
Milestone
Summary
Project Summary
External Tasks
External Milestone
Inactive Task
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
Progress
Deadline
City of Pacifica ADA Self-Evaluation and Transition Plan Project Timeline Date: Tue 1/27/26 S a l l y S w a n s o n A r c h i t e c t s Page 1 of 2 Project: City of PAcifica ADA Self-Evaluation and Transition Plan by SSA, Inc.
Project Timeline
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SSA Responsibilities & Tasks City of Pacifica ADA Self Evaluation and Transition Plan Fee Proposal by SSA, Inc.
Tasks Total
PIC / Project
Manager CASp QA/QC Policy
Specialist
Facility
Specialist
GIS/
Database
Specialist
Technical
Staff Operations
Sally
Swanson
Scott
Saddlemire,
CASp
Troy
Balthazor,
AIA
Don Salts,
CASp
Deniz Turan,
PhD Various Various Car
(Week)
Lodging
(month)
Meals &
Incidental
(Day)
$175.00 $150.00 $150.00 $150.00 $150.00 $90.00 $100.00 $400.00 $2,940.00 $79.00 1 Project Management
a. Develop and maintain project schedule and budget 2 2 2 2 8 $1,250.00 $1,250.00 b. Project management tasks to include attending meetings, developing agendas, note-taking 2 2 2 2 8 $1,250.00 $1,250.00 c. Assist the City in project data management, documentation, and record keeping 2 2 2 2 8 $1,250.00 $1,250.00 d. Provide periodic progress reports and presentations for staff, stake holders, and/or City Council 2 2 2 2 8 $1,250.00 $1,250.00 e. Facilitate Kick-Off, Interim Progress & Final Completion Online Meetings 10 10 10 10 40 $6,250.00 $6,250.00 Subtotal: 18 0 18 18 18 0 0 72 $11,250.00 $ - $ - $ - $ 11,250.00 2 Conduct Self-Evaluation for City Policies, Programs, Services and Practices a. Thorough Review of City's existing Policies, Plans, Reports, and Programs. 2 10 12 $1,850.00 $1,850.00 b. Identify Programs and Services and Associated Policies and Procedures 2 8 10 $1,550.00 $1,550.00 c. Selecting Key Personnel Including Orientation Meeting 2 12 14 $2,150.00 $2,150.00 d. Staff Surveys Including Questionnaires 2 30 32 $4,850.00 $4,850.00 e. Draft Programmatic Self-Evaluation Survey Report 2 22 24 $3,650.00 $3,650.00 f. Final Programmatic Self-Evaluation Survey Report 2 10 12 $1,850.00 $1,850.00 Subtotal: 12 0 92 0 0 0 0 104 $ 15,900.00 $ - $ - $ - $ 15,900.00 3 Conduct Comprehensive City Facilities, Parks and Parking Lots Surveys and Barrier Assessments a. Inventory Review 2 2 8 12 $1,850.00 $1,850.00
b. Plans/Diagrams with ADA barriers marked and labeled 24 24 $3,600.00 $3,600.00 c. Physical Surveys of City Facilities, Parks and Parking Lots (per the list provided in Appendices C, D, and E) 180 180 $27,000.00 $27,000.00 d. Draft Buildings, Parks and Parking Lots Access Compliance Assessment Reports 8 40 20 68 $9,000.00 $9,000.00 e. Final Buildings, Parks and Parking Lots Access Compliance Assessment Reports 2 8 20 12 10 52 $7,250.00 $7,250.00 Subtotal: 4 18 0 272 12 30 0 336 $ 48,700.00 $ - $ - $ - $ 48,700.00 4 Conduct Comprehensive City Public Right-of-Way (PROW) Survey and Barrier Assessments a. Inventory Review (128 linear miles of sidewalk, approximately 420 curb ramps, 3 pedestrian signals, and 10 bus stops in the City) 6 6 12 $1,440.00 $1,440.00
b. Physical Surveys of City PROW (per the Appendix B and the Q&A issued by the City) 180 70 250 $23,200.00 $23,200.00 c. Draft Public Right-of-Way Access Compliance Assessment Reports 40 20 60 $7,800.00 $7,800.00 d. Final Public Right-of-Way Access Compliance Assessment Reports 20 10 30 $3,900.00 $3,900.00 Subtotal: 0 0 0 0 66 216 70 352 $ 36,340.00 $ - $ - $ - $ 36,340.00 5 Community Engagement
a. Develop proposal and implementation timeline to engage the community in the ADA Transition Plan process 6 6 12 $1,950.00 $1,950.00 b. Specify the proposed number of meetings/workshops necessary to achieve a suitable engagement plan to meet the plan’s goals 4 6 10 $1,600.00 $1,600.00
c. Incorporate opportunities for public comment into phases of the planning process. Review and incorporate public comment and feedback into the Plan 4 4 4 12 $1,900.00 $1,900.00 d. Specify other engagement tools and media that be utilized to implement community engagement 4 4 4 4 16 $2,500.00 $2,500.00 e. Develop public engagement materials including surveys, informational materials, and presentations 4 6 2 6 18 $2,800.00 $2,800.00 Subtotal: 22 0 26 6 14 0 0 68 $ 10,750.00 $ - $ - $ - $ 10,750.00 6 ADA Self-Evaluation and Transition Plan
a. Methodology for the assessment of existing barriers to accessibility 2 2 2 2 2 10 $1,550.00 $1,550.00 b. Executive Summary of the findings of the barrier assessment surveys 2 6 8 $1,200.00 $1,200.00 c. Detailed recommendations of remedial measures to correct deficiencies and a methodology for the prioritization of barrier removal or remediation. 2 2 2 2 2 10 $1,550.00 $1,550.00 d. Cost estimates of remediation measures and barrier removal plans 2 2 2 2 2 10 $1,550.00 $1,550.00 e. An implementation schedule that includes milestones or measures of achievement for monitoring implementation 2 2 2 2 2 10 $1,550.00 $1,550.00 f. Procedures for periodically reviewing and updating the Transition Plan 2 2 2 2 2 10 $1,550.00 $1,550.00 g. Procedures and forms for performing evaluations of additional barriers 2 2 $300.00 $300.00 h. Procedures and forms for filing Requests for Accommodation. 2 2 $300.00 $300.00 i. List of references and contact information for ADA and accessibility related resources 2 2 4 $650.00 $650.00 j. Identification of the official(s) who will be responsible for implementation of the Transition Plan 2 4 6 $900.00 $900.00 k. Incorporate all City staff and stakeholders' feedback and develop the Final ADA Transition Plan 2 2 4 6 14 $2,150.00 $2,150.00 Subtotal: 14 10 20 20 22 0 0 86 $ 13,250.00 $ - $ - $ - $ 13,250.00 7 Project Database and Mapping Setup
a. Final Excel Database for the ADA Transition Plan 24 10 34 $4,500.00 $4,500.00 b. Final Excel and GIS Database (Project Map) for all PROW barriers (i.e. sidewalks, curb ramps, ped signals, and bus stops) surveyed 12 10 22 $2,700.00 $2,700.00
Subtotal: 0 0 0 0 36 20 0 56 $ 7,200.00 $ - $ - $ - $ 7,200.00 8 City Staff Training
a. Applicable government code, statutes and regulations; 4 4 4 12 $1,900.00 $1,900.00 b. Performing field investigations and inspections; 4 4 $600.00 $600.00 c. Preparation of ADA Compliance Assessment Reports; 2 2 4 $600.00 $600.00 d. Using and maintaining the database 2 2 4 $600.00 $600.00 e. Using and maintaining the project map 2 2 $300.00 $300.00 f. Monitoring and updating the ADA Self Evaluation and Transition Plan 2 2 2 6 $950.00 $950.00 Subtotal: 6 0 4 14 8 0 0 32 $ 4,950.00 $ - $ - $ - $ 4,950.00 Grand Total: 76 28 160 330 176 266 70 1106 $ 148,340.00 $ - $ - $ - $ 148,340.00 Notes: 1. If there is a significant increase to the scope of work outlined above, SSA reserves the right to renegotiate the services fee with the City.
2. Sally Swanson Architects, Inc. (SSA) guarantees that no additional fees will be charged prior written consent by the City.
3. All expenses are included, including reimbursable, if applicable.
4. All reports will be submitted in PDF format.
Task # Total Hours Total Labor
Costs
Sally Swanson Architects, Inc.
Total Fee
ODC's
Other Direct Costs
Task Description
1/2
Tasks handled by the city of Pacifica
• Making available relevant reports, programs, services, procedures • Select staff as part of the Self-Evaluation process
• Select staff for training as required by the RFP
• Review and comment on draft report
SECTION 7. VENDOR QUESTIONNAIRE
Innovative Solution for Data Collection
Digital Profiling of Sidewalk Inventory & GIS Integration SSA utilizes a walking sidewalk profiler developed by Surface, Systems and Instruments, Inc. (SSI), specifically to measure compliance with ADA criteria. The profiler offers a superior alternative to the traditional method of manual survey collection with a cost-effective proprietary technology in gathering field data within the public rights-of-way.
Comparing manual sidewalk collection (dots) vs profiler sidewalk collection (lines) At SSA, we ensure the survey data are accurate and precise. The profiler survey data in the below diagram (lines) collected by four different surveyors confirms the consistency of data and the repeated performance of identifying cross slopes greater than 2.0%. However, the manual data collection (dots) lacks the same consistency and fails to capture some areas where the cross slope is greater than 2.0%.
For these reasons, SSA uses the profiler for all sidewalk data collection to ensure our clients are given the most accurate and meaningful data.
Using Surface Profilers with a Geographical Information System (GIS) is a cost-effective solution to record and map ADA barriers within pedestrian infrastructures.
SECTION 7. VENDOR QUESTIONNAIRE
Prioritize Barriers
Barriers are prioritized based on their proximity to several criteria, such as popular attractors, schools, hospitals, transit stops, population, and main traffic routes. Layers of information are compiled and integrated into GIS. Barriers with heavy pedestrian activity are assigned a higher activity score, which determines their priority for upgrades and help the clients prepare ahead of time. Knowing the prioritization scores allows fitting the scope of work to existing budgets.
Generate Reports
The sidewalk inventory data is stored in a database which then is translated into a detailed report in an organized format that can be adjusted according to the client’s needs.
Benefits
A detailed inventory of pedestrian infrastructure meets the basic requirement of the law and serve as a tracking tool for future planning and construction needs.
7.2.B Company Information
Firm Name: Sally Swanson Architects, Inc.
Years in Business: 46 years
Address: 582 Market Street, Suite 1007
San Francisco, CA 94104
T 415-445-3045
M 415-308-6555 (Sally Swanson’s Cell)
Firm Website: www.swanarch.com
Main Contact: Sally Swanson, AIA, as CEO and Founding Principal Type of Organization: Private Company, California Corporation Incorporated Nov. 19, 2001 Name of Owner: Founder/Principal-in Charge Sally Swanson, AIA CA Architect License: #C12746
San Francisco Business Registration Certificate: #379994 Burbank Business Tax Registration Certificate: BT - 1014190 Los Angeles Tax Registration Certificate: #0002958322-0001-8 Firm Certifications:
• CA Department of General Services: Small Business Enterprise - SB(Micro) • San Francisco Municipal Transportation Agency (SFMTA): Disadvantaged Business Enterprise (DBE) Federal Tax I.D.: 01-0600856
CA Secretary of State Entity Number: #2275182
Scope of Services: Founded in 1980, Sally Swanson Architects, Inc. has two practice specialties:
1. ADA Access Compliance
2. Educational and Civic Architectural Design
Firm History and Organization: For over 46 years, Sally Swanson Architects has been a pioneering firm dedicated to creating accessible environments by pairing deep expertise in ADA compliance with strong, place-making design. The firm collaborates closely with clients to navigate California ADA code requirements while mitigating barriers across a broad range of project types, and has never failed or refused to complete a contract. SSA’s expertise includes preparing ADA Guidance Documents for the Division of the State Architect now used statewide, employing surface-profiling technology that collects sidewalk data six times faster than traditional methods, and developing Universal Design and Accessibility Guidelines for multiple Olympic and Paralympic Games, including Sochi 2014, PyeongChang 2018, and Tokyo 2020.
Statement of Auditor Independence: Sally Swanson Architects, Inc. (SSA) attests that “it is independent of the City as required by generally accepted auditing standards and specifically defined by the U.S.
General Accounting Office’s Government Auditing Standards (1994)” Litigation, Claims, and Disciplinary History: Sally Swanson Architects, Inc. (SSA) attests that the firm has no “litigation, mediation, or arbitration, regarding the performance of any services similar to the Services, in which the Company (SSA) has been involved in the past five (5) years”. As the Services require a license or certification (which it does regarding Certified Access Specialists), the Proposal submitted by SSA indicates the following: SSA has had no “claims or disciplinary action taken against Company (SSA) or any of Company’s (SSA) key personnel within the past five years”.
SECTION 7. VENDOR QUESTIONNAIRE
SECTION 7. VENDOR QUESTIONNAIRE
7.2.C Company Personnel
Principal In Charge/
Project Manager
Sally Swanson, AIA
GIS and Database
Specialist ADA Policy Specialist
ADA Facilities Specialist
Dr. Deniz Turan, Ph.D.
Don Salts, CASp
City of Pacifica
Key Project Team
Quality Assurance
+ Quality Control Specialist
Scott Saddlemire, CASp
Principal In Charge/
Project Manager
Sally Swanson, AIA
GIS and Database
Specialist
ADA Facilities Specialist
Dr. Deniz Turan, Ph.D.
Don Salts, CASp
Quality Assurance
+ Quality Control Specialist
Scott Saddlemire, CASp
Troy Balthazor &
Jana Burke Ph. D., ADAC
Sally Swanson Architects, Inc. attests that “key personnel will be available to the extent proposed for the duration of the project” and acknowledges “that no person designated as “key” to the project will be removed or replaced without the prior written concurrence of the city”.
Access Surveyor
Ezra Banks & Gopal Bhusal
Principal-In-Charge/Project Manager
License:
Architect, CA, 1982,
#C12746
Education:
Columbia University
M.A. in Urban Design &
Planning
University of Illinois
B.A. in Architecture
University of Washington
Environmental Studies
Cities: Los Angeles, Santa
Barbara, Rancho Cordova,
Chowchilla, Bellflower,
Vernon, Yorba Linda,
Montebello, Rialto,
Mariposa, Madera,
Oakley, Woodland,
Richmond,Alameda, San
Francisco, Los Banos,
Porterville, Winters
Counties: San Bernardino,
Humboldt, Sacramento,
Kings, Kern, Marin,
Mendocino, Placer, San
Mateo, Santa Barbara,
Sonoma, Stanislaus, San Luis
Obispo, Brown County, WI
and St. Louis County, MO
Higher Education: Sonoma
County Junior College
District, Cerritos CCD,
University of California
Davis, San Diego CCD
ADA
EXPERIENCE
P R O F I L E
Ms. Swanson, Founding Principal and CEO, of Sally
Swanson Architects, Inc. (SSA) has 46 years of experience in architecture, planning and accessible design and has managed her own award– winning firm since 1980.
Ms. Swanson and the SSA team have delivered countless
facility modernizations, new construction projects, as well as ADA Transition Plans, and Self-Evaluations, for public & private sector clients, including schools, community
colleges, universities, correctional facilities, cities,
SWANSON,AIA
SALLY
BACKGROUND
San Mateo County Harbor District - 2016-2017
ADA Transition Plan
Santa Clara Valley Open Space District - 2022-2023
ADA Self-Evaluation and Transition Plan
City of Porterville , CA - 2023-2024
ADA Self-Evaluation and Transition Plan
City of Winters, CA - 2023-2025
ADA Self-Evaluation and Transition Plan
City of San Pablo, CA - 2025
ADA Self-Evaluation and Transition Plan
City of Santa Barbara, CA - 2023-2024
ADA Accessibility Reviews
City of Los Banos, CA - 2024-2025
ADA Self-Evaluation and Transition Plan
City of Madera, CA - 2021
ADA Self-Evaluation and Transition Plan
NOTABLE WORK EXPERIENCE
SECTION 7. VENDOR QUESTIONNAIRE
The proposer affirms that the firm and assigned key professional staff are properly licensed to practice in the State of California.
P R O F I L E
Mr. Salts brings an extensive background in Code
Enforcement, Interpretation, and Construction Inspection.
As a Certified Access Specialist (CASp) Inspector he has performed Accessibility Assessments for dozens of clients throughout California. in accordance with ADA, California Building Code and Certified Accessibility Specialist
Compliance Audit (CRASCA) Standards. Mr. Salts has a
broad array of project management skills, is detail-oriented and a fast learner who understands the importance of
keeping schedule and budget on track.
ADA Facilities Specialist
SALTS, CASp
DON
License:
Certified Access Specialist
(CASp) – Issued by DSA #669
Building Inspector – ICC
Electrical Inspector – ICC
Plans Examiner – ICC
Mechanical Inspector – ICC
Plumbing Inspector – ICC
Combination Inspector – ICC
Education:
Butte College, Oroville, CA
Building Inspection
Technology
Diablo Valley College
Associate’s Degree, Building
Inspection Technology
State of California, Berkeley
Resident Engineers Academy
Counties: Sacramento, Contra
Costa, Marin, California
Cities: Winters, Martinez, Los
Banos, Los Angeles, California
Types of Facilities Surveyed:
Pools, Parks, Playgrounds,
Nature Trails, Golf Corses,
Theaters, Schools,
Evacuation Shelters,
Retail, Office Buildings,
Historic Buildings, Stadiums,
Restaurants.
ADA
EXPERIENCE
BACKGROUND
City of Winters,CA – 2023-2025
ADA Self-Evaluation and Transition Plan
City of San Pablo, CA - 2025
ADA Self-Evaluation and Transition Plan
City of Los Banos, CA - 2024-2025
ADA Self-Evaluation and Transition Plan
State of Hawaii Department of Public Safety – 2020-2024 ADA Compliance Settlement Agreement
Borough-Based Jails (New York City, New York) –
2020-Present
ADA Plan Review
City of Los Angeles, CA - 2020-Present
ADA Self Evaluation and Transition Plan
Sacramento County Department of Airports - 2023-2028
ADA Self-Assessment and Transition Plan
NOTABLE WORK EXPERIENCE
SECTION 7. VENDOR QUESTIONNAIRE
The proposer affirms that the firm and assigned key professional staff are properly licensed to practice in the State of California.
SADDLEMIRE,CASp
SCOTT
P R O F I L E
ADA
EXPERIENCE
BACKGROUND
License:
Certified Access
Specialist (CASp #677)
Division State Architect
Project Inspector Cert
#5893
Education:
Four-year apprenticeship
through IBEW/NECA
Cities: Santa Barbara,
Madera, Yorba Linda,
Montebello and Rialto,
CA
Counties: Sonoma, CA,
San Bernardino, CA
Higher Education:Solano
Community College
District
Quality Assurance and Quality Control Specialist
Mr. Saddlemire is a Certified Access Specialist (CASp) with Sally Swanson Architects, Inc. (SSA).
Mr. Saddlemire’s responsibilities include comprehensive Quality Assurance and Quality Control management of Americans with Disabilities Act (ADA) projects
where his role includes developing and producing detailed reports. He serves as a very hands-on Quality Assurance and Quality Control Specialist.
City of Porterville,CA – 2023-2024
ADA Self-Evaluation and Transition Plan
City of Los Banos, CA - 2024-2025
ADA Self-Evaluation and Transition Plan
County of San Bernardino,CA – 2013-Present
ADA Accessibility Compliance Services
City of Santa Barbara,CA – 2023
ADA Accessibility Reviews
NOTABLE WORK EXPERIENCE
SECTION 7. VENDOR QUESTIONNAIRE
The proposer affirms that the firm and assigned key professional staff are properly licensed to practice in the State of California.
G I S & D a t a b a s e S p e c i a l i s t
TURAN, Ph.D.
DR. DENIZ
P R O F I L E
Dr. Turan has been utilizing GIS services since her
undergraduate years. On every project Ms. Turan was
assigned on her path to achieving a Ph.D. in Hydrology
as well as her work beyond university, Ms. Turan found it increasingly helpful to present her findings on a GIS-based map with an embedded interactive database including
every detailed element of information belonging to that project. License:
Geographic Information
Systems Specialization
Coursera 2019
Education:
Ph.D., Hydrology from
Rutgers University
M.Sc., Hydrogeology
from Middle East
Technical University
B.S., Geological
Engineering from Middle
East Technical University
Counties: Sacramento
County Department
of Airports ADA SelfAssesssment and Transition
Plan, County of Merced
ADA Transition Plan, County
of Sonoma ADA Transition
Plan, County of Mariposa
ADA Transition Plan
Cities: City of Porterville,
City of Winters, City of Los
Banos City of Montebello
ADA Transition Plan, City
of Madera ADA Transition
Plan, City of Rialto Transition
Plan
ADA
EXPERIENCE
BACKGROUND
Santa Clara Valley Open Space Authority - 2022-2023
ADA Self-Evaluation and Transition Plan
City of Winters, CA - 2023-2025
ADA Self-Evaluation and Transition Plan
City of Porterville – 2023-2024
ADA Self-Evaluation and Transition Plan
City of San Pablo, CA - 2025
ADA Self-Evaluation and Transition Plan
City of Los Banos, CA - 2024-2025
ADA Self-Evaluation and Transition Plan
City of Montebello, CA - 2021-2024
ADA Self-Evaluation and Transition Plan
City of Rialto, CA - 2022-2024
ADA Self-Evaluation and Transition Plan
County of Sonoma - 2023-2024
ADA Act Title II, Self-Evaluation Transition Plan Phase II For Rural Unincorporated Areas
NOTABLE WORK EXPERIENCE
SECTION 7. VENDOR QUESTIONNAIRE
The proposer affirms that the firm and assigned key professional staff are properly licensed to practice in the State of California.
Services for Independent
Living -1998-2005
ADA and Fair Housing
Specialist
Great Plains ADA
Center -2005-2017
ADA Specialist
Great Plains ADA
Center -2022-2025
Director and Principal
Investigator
Cities: Garner,Kansas
;Kirksville, Missouri
Education:
University of Missouri
B.A English - 1993
Masters in Special
Education -2011
Professional Memberships:
Board of Directors –
PedNet Coalition (Now
LocalMotion) President 2015
Columbia Disabilities
Commission – Member
Boone County Basic Needs
Coalition – Past President
Legal Services of Eastern
Missouri Board of Directors –
Past President
Balthazor
Troy
P R O F I L E
WORK EXPERIENCE
ADA
EXPERIENCE
BACKGROUND
ADA Policy Specialist
Troy Balthazor brings extraordinary professional
qualifications to his role as ADA Policy Specialist. He has provided Americans with Disabilities Act (ADA) and
Universal Design consulting services to businesses both domestic and international. Assisted government entities in creation and implementation of ADA Self-Evaluations
and Transition Plans. Troy has also collaborated and
coordinated with subject specialists to provide best in class services to their clients.
Previously, Troy was the Director and Principal Investigator at the Great Plains ADA Center where he led one of ten
Regional ADA Centers within a four-state service area. He also developed and hosted the National ADA Symposium
annually, attracting 700-1000 attendees. Tray was
responsible to collaborate and coordinate with Federal
enforcement agencies such as DOJ, HUD, etc. where he
managed a one million dollar annual budget; managed
and continually grew a 1.5 million dollar income account, and developed training, technical assistance, research
and knowledge translation services for the agency.
Within the Great Plains ADA Center, Troy also had
leadership responsibilities as an Americans with Disabilities Act (ADA) Specialist where he provided training and
technical assistance to consumers regionally and
nationally; developed training programs and modules
for the Center; taught “inclusive Recreation” to classes of up to 175 students at the University of Missouri, and developed training core curriculum to augment the ADA
Coordinator Training Certification Program
He also consulted with business and governmental
entities on compliance with the ADA and other laws and
regulations.
NOTABLE SSA WORK EXPERIENCE
City of McMinnville, OR – 2025
ADA Transition Plan
SECTION 7. VENDOR QUESTIONNAIRE
The proposer affirms that the firm and assigned key professional staff are properly licensed to practice in the State of California.
SECTION 7. VENDOR QUESTIONNAIRE
Education:
Capella Unversity
Doctor of Philosophy (PhD),
Organization & Management
2007
Regis Unversity
Master of Arts (MA), Nonprofit
Management
The Colorado College
BA, English ,
Minor:Women's Studies
Professional Memberships:
ADA Coordinator Training
Certification Program (ACTCP) -
member
Association for Talent
Development - member
Society for Disability Studies
-member
Society for Human Resource
Management - member
American Public Health
Association- member
National Association of
Rehabilitation Research &
Training Centers (NARRTC) —
Former President and Board
Officer
Ph.D.,ADAC
Jana Burke
P R O F I L E
WORK EXPERIENCE
BACKGROUND
ADA Policy Specialist
Dr. Jana L. Burke, ADAC, is a nationally recognized ADA and disability law expert with over 20 years of experience helping public, private, and nonprofit organizations
achieve practical compliance while advancing disability inclusion. As President of Mariposa Professional Services and an ADA Consultant to the Region 7 Great Plains ADA
Center, she provides strategic planning, training, research, and technical assistance focused on employment,
government services, and accessible communications. Dr.
Burke has led federally funded ADA initiatives, authored widely used disability toolkits, served as an expert witness in complex civil rights litigation, and delivered more than 500 ADA-related trainings nationwide, making her a trusted
advisor on disability rights, organizational readiness, and inclusive practices.
Mariposa Professional Services
President
Present
Region 7 Great Plains ADA Center
ADA Consultant
2021 – Present
Meeting the Challenge, Inc. (MTC)
Director of Research & Development
2002 – 2013
Rocky Mountain ADA Center (Managed by MTC)
Project Director & Principal Investigator
2007 – 2013
The proposer affirms that the firm and assigned key professional staff are properly licensed to practice in the State of California.
SECTION 7. VENDOR QUESTIONNAIRE
Spatial Pattern Analysis and
Research Lab: UCSB Geography
Research Intern -
Jan. 2025- Jul. 2025
Bike Counter/MechanicOct. 2023 - Jun. 2024
UCSB Ecology, Evolution and
Marine Biology: GIS Research
Research AssistantOct. 2022 - Dec. 2022
MKThink/Roundhouseone
Technical Research Intern -
Jun. 2022-Sep. 2022
Education:
University of California, Santa
Barbara - 2021-2025
Geography (emphasis on
GIS)
Minor: Architecture and
Urban History
Banks
Ezra
P R O F I L E
WORK EXPERIENCE
EXPERIENCE
BACKGROUND
Access Surveyor
Mr. Banks is a recent graduate from UC Santa Barbara
with a degree in Geography and an emphasis in GIS. As
an Access Surveyor, he is responsible for collecting on site ADA compliance information such as slope, cross slope
and public right-of-way access generally. Furthermore,
he processes this data and formats it into a GIS format for clients.
Mr. Banks has experience in the fields of GIS/spatial data analysis and architecture. Recently, he worked on a
research project focused on evaluating the feasibility of using open source GIS data for informing pedestrian and cyclist infrastructure policy decisions. Before that, his work at another architectural firm included a combination of data analysis and design tasks.
He possess skills in ArcGIS, Python, SQL, Microsoft Office, and Adobe Creative Cloud. Additionally speaks Spanish.
SKILLS
Languages: English (native),
Spanish (advanced)
Systems: GIS, Microsoft
Office, Python, Tableau,
AWS, Adobe Creative Cloud,
Jira Confluence
The proposer affirms that the firm and assigned key professional staff are properly licensed to practice in the State of California.
City of San Pablo, CA - 2025
ADA Transition Plan - Update 2025
City of Los Banos, CA - 2024-2025
ADA Self-Evaluation and Transition Plan
City of McMinnville, OR - 2025
ADA Transition Plan
NOTABLE WORK EXPERIENCE
SECTION 7. VENDOR QUESTIONNAIRE
Saint Louis University
Graduate Research Assistant:
Bo’s Fluvial Geomorphology Lab
Aug. 2024 - May 2025
Graduate Research Assistant:
Geospatial Integrated Earth
Surface Research (GIESR) Lab
Group
Aug. 2023 - Jul. 2024
National Atmospheric Resource
and Environmental Research
Laboratory (NARERL)
Junior Researcher
Dec. 2019 - Jul. 2022
Education:
Saint Louis University
M.S Geographic Information
Science - May 2025
Tribhuvan University
M.S in Physics - Dec 2019
B.S in Physics - Jul 2017
Bhusal
Gopal
P R O F I L E
WORK EXPERIENCE
EXPERIENCE
BACKGROUND
Access Surveyor
Mr. Bhusal is a GIS professional with a Master’s degree in Geographic Information Science from Saint Louis
University. His work focuses on geospatial data collection, field surveying, and spatial analysis to support accessibility and infrastructure mapping projects. With strong skills in ArcGIS Pro, ArcGIS Online, and GPS-based field
data acquisition, he ensures accurate and consistent
integration of survey data into GIS environments for
effective project planning and visualization.
His responsibilities at SSA include conducting field
surveys using GPS and profiler equipment to collect
accessibility data on curb ramps, pedestrian signals,
and related infrastructure. He will process and analyze field data in ArcGIS to ensure spatial accuracy, support Quality Assurance and Quality Control workflows, and
assists in creating GIS-based maps and datasets for ADA compliance and transition planning. His role emphasizes precision, field coordination, and the delivery of highquality spatial products for client and internal use.
SKILLS
GIS & Remote Sensing: ArcGIS
Pro, QGIS, ArcGIS Online, ENVI,
SNAP, Google Earth Engine,
LiDAR, SAR/InSAR
Programming & Databases:
Python, JavaScript (with Leaflet),
SQL, PostgreSQL/PostGIS
Field Equipment & Data
Collection:
RTK GPS, Survey123, Acoustic
Doppler Current Profiler (ADCP)
The proposer affirms that the firm and assigned key professional staff are properly licensed to practice in the State of California.
City of San Pablo, CA - 2025
ADA Transition Plan - Update 2025
City of Los Banos, CA - 2024-2025
ADA Self-Evaluation and Transition Plan
City of McMinnville, OR - 2025
ADA Transition Plan
NOTABLE WORK EXPERIENCE
Location: 17 Johnson Pier, Half Moon Bay, CA 94019
Date of Project: 2016-2017
Key SSA Staff: Sally Swanson, AIA, Principal-in-Charge
Client Contact: John Moren
Director of Operations
San Mateo County Harbor District
504 Avenue Alhambra, 2nd Floor
P.O. Box 1449, El Granada, CA 94018
(650)-583-4400
[email protected]
Services/Scope:
• ADA Transition Plan
Project Description:
SSA provided ADA Transition Plan Services for the San
Mateo County Harbor District (SMCHD). Locations included the Pillar Point Harbor/Admin Office in Half Moon Bay and the Oyster Point Marina. SSA conducted an evaluation of all relevant public facilities, including research, field
data collection and data analysis.
Project Value: $160,140.00
San Mateo County Harbor District
ADA Transition Plan
7.2.E Experience and References
SSA has no past or current business and personal relationships with any current Pacifica elected official, appointed official, City employee, or family member of any current Pacifica elected official, appointed official, or City employee.
SECTION 7. VENDOR QUESTIONNAIRE
7.2.D Disclosure
Santa Clara Valley Open Space Authority
ADA Self Evaluation and Transition Plan
Location: Santa Clara Valley, CA (three preserves, 20 miles of trails Services: ADA Assessment, Prioritization, Access Compliance Type of Project: ADA Self Evaluation and Transition Plan Project Value: $80,122
Date of Project: 2022-2023
Key SSA Staff: Sally Swanson, AIA, Principal-in-Charge and Project Manager
Chris Sircello, CASp Facilities Specialist
Deniz Turan, PHD, GIS/Database Specialist
Primary Contact: Jennifer Peth
Associate Open Space Planner
Santa Clara Valley Open Space Authority
408.224.7476;
[email protected]
Description:
Sally Swanson Architects, Inc. (SSA) conducted a comprehensive evaluation of the Santa Clara Valley Open Space Authority’s facilities, programs, activities, services, and communications for compliance with the Americans with Disabilities Act (ADA) and State of California access codes.
The Authority is an independent special district created on February 1, 1993, by an act of the Legislature and is governed by a seven-member elected board of directors. The Authority has preserved over 28,000 acres, that includes three preserves with over 20 miles of trail.
Among the objectives for the ADA Self-Evaluation and Transition Plan were that it provides the following:
• Identify physical obstacles in the public entity’s facilities that limit the accessibility of its programs or activities to individuals with disabilities.
• Describe in detail the methods that will be used to make the facilities accessible.
• Project cost estimates for each of the recommendations shall be included in the Transition Plan to assist with capital improvement plans to bring facilities into compliance.
The Self-Evaluation identifies any programmatic and physical barriers limiting the accessibility of the Authority’s programs, activities, services, or facilities.
SECTION 7. VENDOR QUESTIONNAIRE
City of Winters
ADA Self-Evaluation and Transition Plan
Location: Winters, California
Type of Project: ADA Accessibility Compliance
Date of Project: December 2023 – January 2025
Key SSA Staff:
Sally Swanson, Principal-in-Charge and Project Manager
Don Salts, CASp, ADA Facilities Specialist
Dr. Deniz Turan, PhD., GIS and Database Specialist
Client Contact:
Eric Lucero, Director of Operations & Maintenance
City of Winters Public Works Department
318 First Street
City of Winters, CA 95694
Phone: (530)-795-4910 #115
Email: [email protected]
Project Description:
The City of Winters selected Sally Swanson Architects,
Inc. (SSA) to update the City’s 2018 Transition Plan Update. A new and comprehensive Transition Plan update was prompted as the City had acquired new property,
built and opened new facilities and needed to ensure that City facilities are accessible to the public.
SSA evaluated the City’s current ADA Transition Plan,
conducting inspections of City buildings, parks, public street rights-of-way (curb cuts), identifying improvements required throughout the City in order to comply with ADA standards and completed a comprehensive update to the
existing Transition Plan. A public meeting was scheduled to assess the public’s concerns and community outreach
will be conducted to resources and organizations serving persons with disabilities. SSA Certified Access Specialists are included as part of the dedicated and specialized inhouse project team.
Project Value: $87,445
SECTION 7. VENDOR QUESTIONNAIRE
Location: Porterville, CA
Date of Project: November 2023 - December 2024
Key SSA Staff:
Sally Swanson,Principal-in-Charge/Project Manager,
Scott Saddlemire, CASp, ADA Facilities Specialist,
Deniz Turan, Ph.D. GIS/Database Specialist,
Client Contact: Javier Sanchez
Engineering and Program Management
Director, City of Porterville
291 N. Main Street, Porterville, CA 93257
(559)-782-7462,
[email protected]
Services/Scope:
• ADA Self-Evaluation and Transition Plan
• ADA Surveys:
• Facilities
• Parks
• Parking Lots
• Streets
• Intersections
• Sidewalks
• Self-Evaluation:
• Policies
• Programs
• Services
• Public Outreach
• Database/GIS
• Staff Training
• Transition Plan
Project Description:
Sally Swanson Architects, Inc. (SSA) was engaged by the City of Porterville to compile and implement a comprehensive Americans with Disabilities Act (ADA) Self-Evaluation and Transition Plan for City programs, policies, facilities, parks, parking lots, streets, intersections and sidewalks. The scope of work also includes Public Outreach, Database, GIS, and Staff Training.
Project Value: $196,500
Size: City-wide
City of Porterville
ADA Self-Evaluation and Transition Plan
SECTION 7. VENDOR QUESTIONNAIRE
City of San Pablo
ADA Transition Plan - 2025 Update
Location: San Pablo, California
Date of Project: May 2025-Present
Key SSA Staff:
Sally Swanson, AIA, Principal-in-Charge/Project Manager Scott Saddlemire, CASp: QA + QC
Don Salts, CASp: Facilities Specialist
Dr. Deniz Turan, Ph.D.: GIS/Database Specialist
Ezra Banks, Access Surveyor
Gopal Bhusal, Access Surveyor
Client Contact:Matthew Brown, P.E., Senior Civil Engineer City of San Pablo, City Clerk’s Office
1000 Gateway Avenue
San Pablo, CA 94806
Phone: 510-215-3061
Email: [email protected]
Services/Scope: Facilities Survey, PROW Survey, Transition Plan Update
Project Value: $165,525
Project Description:
The City of San Pablo awarded Sally Swanson Architects, Inc. (SSA) the ADA Transition Plan – 2025 Update (Project No. 0001). San Pablo is located in West Contra Costa County, with a population of about 32,000 in an area of approximately two and one-half square miles, it is historically one of the oldest Spanish settlements in the region.
SSA was contracted by the City of San Pablo to complete the following tasks:
a. Project Management
b. Perform site inspections and measurements with
documentation.
c. Prepare a written report identifying deficiencies.
d. Prepare maps/drawings/diagrams of facilities
inspected.
e. Prepare spreadsheets summarizing each facility
inspected and findings.
f. Prepare cost estimates for recommended
improvements.
The project Scope of Work requires the preparation of a report evaluating compliance with the Americans with Disabilities Act (ADA) for the exterior of all City-owned facilities including buildings, parks, and roadways. Within the City Boundary, the project excludes State right-of-way related to Interstate Highway
80. The project is currently on track to meet its contracted budget.
SECTION 7. VENDOR QUESTIONNAIRE
SECTION 7. VENDOR QUESTIONNAIRE
City of Pacifica ADA Self Evaluation and Transition Plan Fee Proposal by SSA, Inc.
Tasks Total
PIC / Project
Manager CASp QA/QC Policy
Specialist
Facility
Specialist
GIS/
Database
Specialist
Technical
Staff Operations
Sally
Swanson
Scott
Saddlemire,
CASp
Troy
Balthazor,
AIA
Don Salts,
CASp
Deniz Turan,
PhD Various Various Car
(Week)
Lodging
(month)
Meals &
Incidental
(Day)
$175.00 $150.00 $150.00 $150.00 $150.00 $90.00 $100.00 $400.00 $2,940.00 $79.00 1 Project Management
a. Develop and maintain project schedule and budget 2 2 2 2 8 $1,250.00 $1,250.00 b. Project management tasks to include attending meetings, developing agendas, note-taking 2 2 2 2 8 $1,250.00 $1,250.00 c. Assist the City in project data management, documentation, and record keeping 2 2 2 2 8 $1,250.00 $1,250.00 d. Provide periodic progress reports and presentations for staff, stake holders, and/or City Council 2 2 2 2 8 $1,250.00 $1,250.00 e. Facilitate Kick-Off, Interim Progress & Final Completion Online Meetings 10 10 10 10 40 $6,250.00 $6,250.00 Subtotal: 18 0 18 18 18 0 0 72 $11,250.00 $ - $ - $ - $ 11,250.00 2 Conduct Self-Evaluation for City Policies, Programs, Services and Practices a. Thorough Review of City's existing Policies, Plans, Reports, and Programs. 2 10 12 $1,850.00 $1,850.00 b. Identify Programs and Services and Associated Policies and Procedures 2 8 10 $1,550.00 $1,550.00 c. Selecting Key Personnel Including Orientation Meeting 2 12 14 $2,150.00 $2,150.00 d. Staff Surveys Including Questionnaires 2 30 32 $4,850.00 $4,850.00 e. Draft Programmatic Self-Evaluation Survey Report 2 22 24 $3,650.00 $3,650.00 f. Final Programmatic Self-Evaluation Survey Report 2 10 12 $1,850.00 $1,850.00 Subtotal: 12 0 92 0 0 0 0 104 $ 15,900.00 $ - $ - $ - $ 15,900.00 3 Conduct Comprehensive City Facilities, Parks and Parking Lots Surveys and Barrier Assessments a. Inventory Review 2 2 8 12 $1,850.00 $1,850.00
b. Plans/Diagrams with ADA barriers marked and labeled 24 24 $3,600.00 $3,600.00 c. Physical Surveys of City Facilities, Parks and Parking Lots (per the list provided in Appendices C, D, and E) 180 180 $27,000.00 $27,000.00 d. Draft Buildings, Parks and Parking Lots Access Compliance Assessment Reports 8 40 20 68 $9,000.00 $9,000.00 e. Final Buildings, Parks and Parking Lots Access Compliance Assessment Reports 2 8 20 12 10 52 $7,250.00 $7,250.00 Subtotal: 4 18 0 272 12 30 0 336 $ 48,700.00 $ - $ - $ - $ 48,700.00 4 Conduct Comprehensive City Public Right-of-Way (PROW) Survey and Barrier Assessments a. Inventory Review (128 linear miles of sidewalk, approximately 420 curb ramps, 3 pedestrian signals, and 10 bus stops in the City) 6 6 12 $1,440.00 $1,440.00
b. Physical Surveys of City PROW (per the Appendix B and the Q&A issued by the City) 180 70 250 $23,200.00 $23,200.00 c. Draft Public Right-of-Way Access Compliance Assessment Reports 40 20 60 $7,800.00 $7,800.00 d. Final Public Right-of-Way Access Compliance Assessment Reports 20 10 30 $3,900.00 $3,900.00 Subtotal: 0 0 0 0 66 216 70 352 $ 36,340.00 $ - $ - $ - $ 36,340.00 5 Community Engagement
a. Develop proposal and implementation timeline to engage the community in the ADA Transition Plan process 6 6 12 $1,950.00 $1,950.00 b. Specify the proposed number of meetings/workshops necessary to achieve a suitable engagement plan to meet the plan’s goals 4 6 10 $1,600.00 $1,600.00
c. Incorporate opportunities for public comment into phases of the planning process. Review and incorporate public comment and feedback into the Plan 4 4 4 12 $1,900.00 $1,900.00 d. Specify other engagement tools and media that be utilized to implement community engagement 4 4 4 4 16 $2,500.00 $2,500.00 e. Develop public engagement materials including surveys, informational materials, and presentations 4 6 2 6 18 $2,800.00 $2,800.00 Subtotal: 22 0 26 6 14 0 0 68 $ 10,750.00 $ - $ - $ - $ 10,750.00 6 ADA Self-Evaluation and Transition Plan
a. Methodology for the assessment of existing barriers to accessibility 2 2 2 2 2 10 $1,550.00 $1,550.00 b. Executive Summary of the findings of the barrier assessment surveys 2 6 8 $1,200.00 $1,200.00 c. Detailed recommendations of remedial measures to correct deficiencies and a methodology for the prioritization of barrier removal or remediation. 2 2 2 2 2 10 $1,550.00 $1,550.00 d. Cost estimates of remediation measures and barrier removal plans 2 2 2 2 2 10 $1,550.00 $1,550.00 e. An implementation schedule that includes milestones or measures of achievement for monitoring implementation 2 2 2 2 2 10 $1,550.00 $1,550.00 f. Procedures for periodically reviewing and updating the Transition Plan 2 2 2 2 2 10 $1,550.00 $1,550.00 g. Procedures and forms for performing evaluations of additional barriers 2 2 $300.00 $300.00 h. Procedures and forms for filing Requests for Accommodation. 2 2 $300.00 $300.00 i. List of references and contact information for ADA and accessibility related resources 2 2 4 $650.00 $650.00 j. Identification of the official(s) who will be responsible for implementation of the Transition Plan 2 4 6 $900.00 $900.00 k. Incorporate all City staff and stakeholders' feedback and develop the Final ADA Transition Plan 2 2 4 6 14 $2,150.00 $2,150.00 Subtotal: 14 10 20 20 22 0 0 86 $ 13,250.00 $ - $ - $ - $ 13,250.00 7 Project Database and Mapping Setup
a. Final Excel Database for the ADA Transition Plan 24 10 34 $4,500.00 $4,500.00 b. Final Excel and GIS Database (Project Map) for all PROW barriers (i.e. sidewalks, curb ramps, ped signals, and bus stops) surveyed 12 10 22 $2,700.00 $2,700.00
Subtotal: 0 0 0 0 36 20 0 56 $ 7,200.00 $ - $ - $ - $ 7,200.00 8 City Staff Training
a. Applicable government code, statutes and regulations; 4 4 4 12 $1,900.00 $1,900.00 b. Performing field investigations and inspections; 4 4 $600.00 $600.00 c. Preparation of ADA Compliance Assessment Reports; 2 2 4 $600.00 $600.00 d. Using and maintaining the database 2 2 4 $600.00 $600.00 e. Using and maintaining the project map 2 2 $300.00 $300.00 f. Monitoring and updating the ADA Self Evaluation and Transition Plan 2 2 2 6 $950.00 $950.00 Subtotal: 6 0 4 14 8 0 0 32 $ 4,950.00 $ - $ - $ - $ 4,950.00 Grand Total: 76 28 160 330 176 266 70 1106 $ 148,340.00 $ - $ - $ - $ 148,340.00 Notes: 1. If there is a significant increase to the scope of work outlined above, SSA reserves the right to renegotiate the services fee with the City.
2. Sally Swanson Architects, Inc. (SSA) guarantees that no additional fees will be charged prior written consent by the City.
3. All expenses are included, including reimbursable, if applicable.
4. All reports will be submitted in PDF format.
Task # Total Hours Total Labor
Costs
Sally Swanson Architects, Inc.
Total Fee
ODC's
Other Direct Costs
Task Description
1/28
7.3 Price Proposal