CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
3/23/2026
1 SUBJECT:
Award Construction Contract for FY 2026-27 Pavement Resurfacing Project RECOMMENDED ACTION:
Adopt the Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract with American Pavement Systems, Inc. in the amount of $1,451,059.88; Authorize a budget authority in the amount of $1,670,000.00, which includes contingencies in an amount not to exceed fifteen percent (15%) of the Construction Contract amounts; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to sign Contract Documents related to the FY 2026-27 Pavement Resurfacing Project.”
STAFF CONTACT:
Rey Soriano, Assistant Civil Engineer
(650) 676-5608
[email protected]
Roland Yip, P.E., DPW Deputy Director/City Engineer
(650) 738-3771
[email protected]
Melissa Tigbao, P.E., DPW Director
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
At the July 8, 2024 City Council meeting, staff discussed a new 5-year Street Maintenance Program for years 2025 through 2029 (Attachment A). At this meeting, the City Council approved the new 5-year Street Maintenance Program with identified streets for rehabilitation and resurfacing. The goal of this current 5-year Street Maintenance program is to prevent streets from falling into more expensive repair categories. The City’s approved program does this by using slurry seal treatments to keep good streets in the good condition category (which is the least expensive way to maintain streets and considered best practice) and using a stopgap cape seal treatment on suitable residential and collector streets in the poorer condition categories. The cape seal, along with localized pavement repairs, will provide significant protection to the street surface of these poorer condition category streets for a period of seven to ten years preventing further deterioration of the street surface. This will allow time for the City to identify other pavement funding sources for street rehabilitation. In addition to slurry seal and cape seal treatments, the program will continue to assign overlay and reconstruction treatments to a limited number of arterial, collector and residential streets based on the extent of pavement deterioration and/or traffic volumes.
The FY 2026-27 Pavement Resurfacing Project will resurface approximately 7.28 miles of City pavement and follows the Council approved 5-year Street Maintenance Program. The project Pacifica City Council 2
March 23, 2026
will resurface various streets in the Fairmont and Edgemar neighborhoods in Pacifica. The type of treatments used generally follow the 5-year pavement program with the exception of value engineering changes made by the pavement consultant to allow for project cost savings. These value engineering changes will allow the City to treat all the streets identified under the City’s FY 2026-27 pavement program. These changes include using two coats of slurry seal in place of a cape seal on appropriate streets and using a spot treatment called microsurfacing (similar to a thick slurry seal) to address areas of pavement distress. The overall project scope will include rubber cape seals, double slurry seals, slurry seals, multi-layer surface treatments, asphalt concrete grinding and paving, microsurfacing spot repairs, pavement striping and markings and other miscellaneous related work.
The project will be funded by money the City receives from Street Improvement (fund 213), SB 1 (Fund 210), and Measure W (Fund 211).
On June 23, 2025, the City Council approved a Consultant Services Agreement between the City of Pacifica and NCE for Design and Engineering Services related to the FY 2026-27 Pavement Resurfacing Project. The project will resurface various streets in Pacifica (see Attachment Project Plans). The project plans are also available to view on the City's website at:
https://www.cityofpacifica.org/departments/public-works/engineering/capital-improvementprojects/fy-2026-27-resurfacing-project The Project was advertised on January 14, 2026, and January 21, 2026, in accordance with the formal bid process. forty-two (42) companies downloaded plans and specifications, and five (5) companies submitted bids. On February 4, 2026, the bid opening was held via Zoom by the City Clerk, and the result is as follows:
Company Bid
American Pavement Systems, Inc. $1,451,059.88
Pavement Coatings Co. $1,500,295.95
VSS International, Inc. $1,517,325.00
DRYCO Construction, Inc. $1,535,288.47
American Asphalt Repair & Resurfacing Co., Inc. $1,635,563.49 The apparent low bidder is American Pavement Systems, Inc. with a base bid amount of $1,451,059.88. This is approximately 3% below the Engineer’s Estimate. All required documentation was submitted with their bid. American Pavement Systems, Inc. has performed resurfacing work in previous City’s projects, and their work has been satisfactory. As there are sufficient project funds from SB1, Measure W and Street Improvement Fund 13, the Interim City Manager recommends waiving minor bidding irregularity and awarding of contract (Attachment "A") to the apparent low bidder, American Pavement Systems, Inc. In addition, a 15% contingency is recommended to allow enough funding to handle any additional improvements that are identified during construction. Staff recommends authorizing a budget authority for construction in the amount of $1,670,000.00, which includes contingencies in an amount not to exceed fifteen percent (15%) of the Construction Services Agreement amount for any unforeseen conditions and/or additional street work required.
ALTERNATIVE ACTION:
Council may choose not to approve the construction contract. However, this will result in project delays and a possible increase in future construction costs. Staff does not recommend this Pacifica City Council 3
March 23, 2026
alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goals:
• Improve and Steward City Infrastructure, Streets and Facilities: FY 2026-27 Pavement Resurfacing Project will improve various city streets in Pacifica.
ORIGINATED BY:
Public Works
FISCAL IMPACT:
The following is the source and use of funds for the project:
Total Project Source and Use of Funds
Measure W (Fund 211) $100,000
SB1 (Fund 210) $950,000
Street Improvements (Fund 213) $618,718.86
Total Source of Funds $1,670,000.00
FY 2025-26 Pavement Resurfacing Project $1,451,059.88
Project Contingency, 15% $218,940.12
Total Use of Funds $1,670,000.00
Any unused funds will go back to Street Improvements Fund 13 to fund future pavement resurfacing projects.
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Attachment A - 5-Year Street Maintenance Program (PDF)
Attachment B - American Pavement Systems Contract signed (PDF) Pacifica City Council 4
March 23, 2026
RESOLUTION NO. ____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CONSTRUCTION CONTRACT WITH AMERICAN PAVEMENT SYSTEMS, INC. IN THE AMOUNT OF $1,451,059.88; AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $1,670,000.00, WHICH INCLUDES CONTINGENCIES IN AN AMOUNT NOT TO EXCEED FIFTEEN PERCENT (15%) OF THE CONSTRUCTION CONTRACT AMOUNTS; AUTHORIZE
STAFF TO EXECUTE FUTURE CHANGE ORDERS NOT TO EXCEED THE CONTINGENCY AMOUNT; AND AUTHORIZE THE CITY MANAGER TO SIGN CONTRACT DOCUMENTS RELATED TO THE FY 2026-27 PAVEMENT RESURFACING PROJECT
WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica advertised the Request for Bids FY 2026-27 Pavement Resurfacing Project on January 14, 2026, and January 21, 2026; and WHEREAS, on February 4, 2026, the bid opening was held by the City Clerk; and WHEREAS, the lowest responsive bidder was American Pavement Systems, Inc; and WHEREAS, funding for the FY 2026-27 Pavement Resurfacing Project is available in Funds 210, 211, and 213 as detailed in the staff report, and this action authorizes the associated budget appropriations; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Pacifica Adopt a Resolution entitled A Resolution of the City Council of the City of Pacifica Approving the Construction Contract between the City of Pacifica and American Pavement Systems, Inc. for the FY 2026-27 Pavement Resurfacing Project in an amount not to exceed $1,451,059.88; Authorize a budget authority in the amount of $1,670,000.00 which includes contingencies in an amount not to exceed fifteen percent (15%) of the Construction Contract amounts; Authorize staff to Execute Future Change Orders and Task Orders not to exceed the contingency amount; and Authorize the City Manager to Sign Contract Documents to the Project. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 23rd day of March 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney