Amendment Template Version May 2021
AMENDMENT TO AGREEMENT
BETWEEN THE COUNTY OF SAN MATEO AND the Cities
THIS AMENDMENT TO THE AGREEMENT, entered into this ___________. 20___, by and between the COUNTY OF SAN MATEO, hereinafter called "County," and Atherton, Belmont, Brisbane, Burlingame, Colma, Daly City, East Palo Alto, Foster City, Half Moon Bay, Hillsborough, Menlo Park, Millbrae, Pacifica, Portola Valley, Redwood City, San Bruno, San Carlos, San Mateo, South San Francisco, and Woodside, each hereinafter individually called a “City” and collectively called "Cities".
W I T N E S S E T H:
WHEREAS, such agreements are authorized and provided for by Section 51300, et seq. of the California Government Code and under the Parties respective police powers; WHEREAS, the Cities and County, hereinafter collectively called "Parties", entered into an Agreement for animal care and control, shelter services and animal licensing, in which the County agrees to facilitate provision of and the Cities agree to reimburse the County for the costs of specified animal care and control, shelter services, and animal licensing hereinafter set forth, as they have done for over 70 years with the current Agreement expiring on June 30, 2021; and
WHEREAS, in order to facilitate coordinated countywide system of animal care and control, shelter services, and animal licensing as desired by Cities, County is agreeable to facilitating the provision of such services on the terms and conditions as hereinafter set forth; and
WHEREAS, On June 6, 2021, the Cities entered into an agreement with the County to facilitate and coordinate animal control and licensing on a countywide basis on behalf of the Cities and County for a term of 5 years ending on June 30, 2026.
WHEREAS, the Cities and County wish to amend the Agreement to extend the term up to June 30, 2029.
NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:
1. Section 2 Definitions under 2.3 Animal Control Program of the agreement is amended to read as follows:
2.3 Animal Control Program: The program within the County Health, or County’s designated contract agent, or both, or such other agency as the County of San Mateo Board of Supervisors may designate, which is specifically charged with regulating and enforcing laws dealing with animal control within the territorial limits of the County.
Section 2 Definitions under 2.6 Animal Licensing Service of the agreement is amended to read as follows:
2.6 Animal Licensing Program: The program within the San Mateo County Health, or County‘s designated contract agent, or both, or such other agency as the County of San Mateo Board of Supervisors may designate, which is specifically charged with regulating and enforcing laws dealing with animal licensing within its jurisdiction
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Section 2 Definitions under 2.9 Holidays of the agreement is amended to read as follows:
2.9 Holidays: Federally designated holidays with the addition of Easter and exclusion of Columbus Day/Indigenous Peoples' Day, in accordance with the Animal Control Contractor’s and Animal Licensing Contractor’s existing labor contracts
Section 3 Each City's Responsibilities under 3.3 Designation of Animal Control & License Revenue Collector of the agreement is amended to read as follows:
3.3 Designation of Animal Control & License Revenue Collector. Each City hereby designates County Health or County’s designated contractor as the entity authorized to collect, at Cities’ cost, animal control and licensing revenue on the part of each City
Section 4 County Responsibilities under 4.1.a of the agreement is amended to read as follows:
4.1.a The County will pay Animal Control Contractor the following agreed-to amounts. These costs are to be reimbursed by the Cities as provided in Section 3.7 above.
Fiscal Year Amount
2021-22 $6,189,290.95
2022-23 $6,327,480.28
2023-24 $6,499,455.67
2024-25 $6,674,024.00
2025-26 $6,858,739.01
2026-27 $7,037,138.11
2027-28 $7,220,177.44
2028-29 $7,407,977.72
Section 4 County Responsibilities under 4.1.b of the agreement is amended to read as follows:
4.1.b The County will pay Animal Licensing Contractor the following agreed-to amounts. These costs are to be reimbursed by the Cities as provided in Section 3.7 above (the table in 4.2 includes the payment for the contract Petdata for approximately $1,096,827 for five years, which is $219,365 yearly and which will end on June 30, 2027).
Current Contract
2016-2021
Amount
One year license $4.28 per license
Multi-year license $4.28 for the first year and $2 for each additional year Late fees collected $2.50 collection service fee for each license Replacement tags $4.28 per tag
Bank and supply fees Actual cost
Section 4 County Responsibilities under 4.2 of the agreement is amended to read as follows:
4.2 The County shall provide the administrative services as outlined in this Agreement for the following estimated amounts to be charged to and paid by the Cities. Costs may vary as labor negotiations and internal service charges are negotiated at a Countywide level. Cities will only be invoiced for the actual costs Amendment Template Version May 2021 Page | 2
to provide said services as outlined in this Agreement and are to be reimbursed by the Cities as provided in Section 3.7 above.
Fiscal Year Amount
2021-22 $790,835
2022-23 $790,375
2023-24 $814,086
2024-25 $822,227
2025-26 $846,894
2026-27 $872,301
2027-28 $898,470
2028-29 $925,424
Section 4 County Responsibilities under 4.3.j of the agreement is amended to read as follows:
Section 4 County Responsibilities under 4.3.j has been removed from the agreement.
Section 5 General Provisions under 5.8 Term and Termination of the agreement is amended to read as follows:
5.8 Term and Termination. Subject to compliance with all terms and conditions, the term of this Agreement shall be from July 1, 2021 through June 30, 2029.
Except as otherwise provided by this section, this Agreement may not be terminated by any party during the effective period from July 1, 2021 through June 30, 2026. Each City is responsible for its annual percentage share under this Agreement for the entire term of this Agreement.
In the event any City fails to pay its percentage share as set forth in this Agreement and Exhibit B, every other City shall promptly pay its Proportionate Share of Cost of the non-payment, unless and until the County is able to recover the non-payment from the late or non-paying City.
This Agreement shall automatically terminate in the event of termination of the Animal Control Services Agreement. Upon termination, the County shall have no further obligation to provide, facilitate or coordinate services specified herein or in the Animal Control Services Agreement or Animal Licensing Services Agreement. Each City shall promptly pay its Proportionate Share of Cost as set forth in Exhibit B for all services rendered prior to termination.
Section 5 General Provisions under 5.15 Notices of the agreement is amended to read as follows:
5.15 Notices. Any notice, request, demand, or other communication required or permitted under this Agreement shall be deemed to be properly given when both: (1) transmitted via facsimile to the telephone number listed below or transmitted via email to the email address listed below; and (2) sent to the physical address listed below by either being deposited in the United States mail, postage prepaid, or deposited for overnight delivery, charges prepaid, with an established overnight courier that provides a tracking number showing confirmation of receipt.
Any notices required by or given pursuant to this Agreement to any City shall be in writing and shall be delivered to the Clerk of that City at the address of the principal business offices of the respective City listed Amendment Template Version May 2021 Page | 3
in the introduction of this Agreement or at such other address as any City may specify in writing to the County.
In the case of County, to:
Name/Title: Lori Morton-Feazell, Program Manager of Animal Control and Licensing Address: 1600 W. Hillsdale Blvd San Mateo, CA 94402
Telephone: 650.573.2623
Email: [email protected]
4. All other terms and conditions of the agreement dated [Enter information here], between the County and Contractor shall remain in full force and effect.
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IN WITNESS WHEREOF, the Board of Supervisors of the County of San Mateo has authorized and directed the Health System Chief to execute this Agreement for and on behalf of the County of San Mateo. The Cities of Atherton, Belmont, Brisbane, Burlingame, Colma, Daly City, East Palo Alto, Foster City, Half Moon Bay, Hillsborough, Menlo Park, Millbrae, Pacifica, Portola Valley, Redwood City, San Bruno, San Carlos, San Mateo, South San Francisco, and Woodside have caused this Agreement to be subscribed by its duly authorized officer and attested by its Clerk.
For County:
COUNTY OF SAN MATEO
By:
President, Board of Supervisors, San Mateo County
Date:
ATTEST:
By:
Clerk of Said Board
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_____________________________
Dated:
ATTEST:
_____________________________
Town of Atherton, Clerk
TOWN OF ATHERTON
___________________________
by
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_____________________________
Dated:
ATTEST:
_____________________________
City of Belmont, Clerk
CITY OF BELMONT
___________________________
by
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_____________________________
Dated:
ATTEST:
_____________________________
City of Brisbane, Clerk
CITY OF BRISBANE
___________________________
by
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_____________________________
Dated:
ATTEST:
_____________________________
City of Burlingame, Clerk
CITY OF BURLINGAME
___________________________
by
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_____________________________
Dated:
ATTEST:
_____________________________
Town of Colma, Clerk
TOWN OF COLMA
___________________________
by
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_____________________________
Dated:
ATTEST:
_____________________________
City of Daly City, Clerk
CITY OF DALY CITY
___________________________
by
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Dated:
ATTEST:
_____________________________
City of East Palo Alto, Clerk
CITY OF EAST PALO ALTO
___________________________
by
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_____________________________
Dated:
ATTEST:
_____________________________
City of Foster City, Clerk
CITY OF FOSTER CITY
___________________________
by
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_____________________________
Dated:
ATTEST:
_____________________________
City of Half Moon Bay, Clerk
CITY OF HALF MOON BAY
___________________________
by
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Dated:
ATTEST:
_____________________________
Town of Hillsborough, Clerk
TOWN OF HILLSBOROUGH
___________________________
by
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_____________________________
Dated:
ATTEST:
_____________________________
City of Menlo Park, Clerk
CITY OF MENLO PARK
___________________________
by
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_____________________________
Dated:
ATTEST:
_____________________________
City of Millbrae, Clerk
CITY OF MILLBRAE
___________________________
by
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_____________________________
Dated:
ATTEST:
_____________________________
City of Pacifica, Clerk
CITY OF PACIFICA
___________________________
by
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Dated:
ATTEST:
_____________________________
Town of Portola Valley, Clerk
TOWN OF PORTOLA VALLEY
___________________________
by
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Dated:
ATTEST:
_____________________________
City of Redwood City, Clerk
CITY OF REDWOOD CITY
___________________________
by
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Dated:
ATTEST:
_____________________________
City of San Bruno, Clerk
CITY OF SAN BRUNO
___________________________
by
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Dated:
ATTEST:
_____________________________
City of San Carlos, Clerk
CITY OF SAN CARLOS
___________________________
by
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Dated:
ATTEST:
_____________________________
City of San Mateo, Clerk
CITY OF SAN MATEO
___________________________
by
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Dated:
ATTEST:
_____________________________
City of South San Francisco, Clerk
CITY OF SOUTH SAN FRANCISCO
___________________________
by
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Dated:
ATTEST:
_____________________________
Town of Woodside, Clerk
TOWN OF WOODSIDE
___________________________
by