CITY OF PACIFICA
CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Christine Boles
Vice Mayor Greg Wright
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Mayra Espinosa
City Council Regular Meeting 1 June 22, 2026
SPECIAL and REGULAR MEETING
June 22, 2026 (MONDAY)
www.cityofpacifica.org
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PLEASE SILENCE CELL PHONES DURING MEETING
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The primary method for observing and participating in the meeting is in-person at the meeting location published in the meeting agenda. However, there are alternative ways to observe and participate:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • Watch on TV on Comcast channel 26
• Watch a Live Stream of the meeting by following https://www.cityofpacifica.org/LiveStream or www.pacificcoast.tv
• Live Remote Public Comments (offered on a pilot basis):
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
o Press * 6 to unmute when called upon to speak by the last 4-digits of your phone #. • When the Mayor announces the Agenda Item on which you would like to comment, raise your hand in Zoom. You will be called upon my screenname or last 4-digits of phone number if dialing in. Please mute any background sound and state your full name at the start of your comment.
Please note that Alternative platforms for participation are subject to underlying technology functionality and may be modified or interrupted at any time without notice. • Written Public Comments:
BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.
AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.
City Council Regular Meeting 2 June 22, 2026
4:30 PM - CLOSED SESSION
00a. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION, pursuant to Government Code section 54956.9(d)(1): City of Pacifica v. Tong, Case No. 18CIV05455. 00b. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION (Govt. Code section 54956.9(d)(1). Name of case: County of San Mateo, et al. v. State of California et al., San Francisco Superior Court, Case No. CPF-25-519270.
6:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.
Salute to the Flag led by Councilmember Beckmeyer
Closed Session Report
CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.
Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.
If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.
1. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the April 13, 2026 City Council Regular Meeting.
City Council Regular Meeting 3 June 22, 2026
2. Continuation of Proclamation of Local Emergency at the Pacifica Municipal Pier and the Order of Director of Emergency Services Relating to Temporary Closure of the Pier PROPOSED ACTION: Accept report and make a determination that conditions of a local emergency continue to exist at the Pacifica Municipal Pier.
3. Approval of 2026–2027 Lease Agreement with Pacifica School District for Use of School District Facilities for Extended Child Care Services
PROPOSED ACTION: Approve the Lease Agreement between the City of Pacifica and the Pacifica School District for the use of school facilities to provide extended child care services during the 2026-2027 school year and adopt the attached resolution authorizing the City Manager to execute the agreement.
4. Approval of First Amendment to Jean E. Brink Pool License Agreement Between the City of Pacifica and Pacifica Sea Lions Aquatics Club
PROPOSED ACTION: Adopt a Resolution approving the First Amendment to the Jean E. Brink Pool License Agreement between the City of Pacifica and the Pacifica Sea Lions Aquatics Club (“PSLAC”) extending the agreement term through December 31, 2026 and revising the monthly license fee.
5. Agreement Between the City of South San Francisco and the City of Pacifica for Police Communications Services
PROPOSED ACTION: Adopt a resolution approving the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services.
6. Approve the Microsoft Enterprise Agreement renewal between the City of Pacifica and CDW Government LLC
PROPOSED ACTION: Adopt the Resolution Authorizing Renewal of the Microsoft Enterprise Agreement for a three-year term through the reseller CDW Government LLC in the amount of $509,961.72 ($169,987.24 annually); and authorize the City Manager to execute all necessary documents related to this agreement.
7. Award of Construction Contract for the 1475 Rosita Road Slope and Sharp Park Road Erosion Repair Projects
PROPOSED ACTION: Adopt the Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract with W.R. Forde Associates in the amount of $608,600.00; Authorize a budget authority in the amount of $670,000.00, which includes contingencies in an amount of ten percent (10%) of the Construction Contract amount; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to sign Contract Documents related to the 1475 Rosita Road Slope and Sharp Park Road Erosion Repair Projects.”
8. Amendments to Consultant Services Agreements with Housing Endowment and Regional Trust of San Mateo County for Housing Consulting Services; Good City Company for On-Call Planning Services, and M-Group for On-Call Planning and Related Services.
PROPOSED ACTION:
City Council Regular Meeting 4 June 22, 2026
1) Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute a Second Amendment to a Consultant Services Agreement with the Housing Endowment and Regional Trust of San Mateo County for Housing Consulting Services; and
2) Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute an Eleventh Amendment to the Consultant Services Agreement With Good City Company for On-Call and Professional Planning and Related Services; and
3) Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute an Eighth Amendment to the Consultant Services Agreement with M-Group for On-Call Planning and Related Services.”
9. Authorize Execution of a Cooperation Agreement Amendment with San Mateo County for Participation in Housing and Community Development Programs PROPOSED ACTION: Authorize the City Manager to execute the Cooperation Agreement Amendment with San Mateo County for participation in Housing and Community Development Programs administered by the San Mateo County Department of Housing.
10. Consideration of a Resolution Calling and Giving Notice for Holding a General Municipal Election on Tuesday, November 3, 2026 for By-District Elections to Elect One Member of the City Council from Districts 2, 3, and 5, Each for a Full Four-Year Term; Requesting the Board of Supervisors of San Mateo County to Consent and Agree to the Consolidation of the City's General Municipal Election with the November 3, 2026 Statewide General Election and to Provide Election Services; Adopting Regulations Pertaining to the Candidates’ Statement of Qualifications; and Authorizing the City Manager to Execute the Service Agreement for the Provision of Election Services with the County of San Mateo.
PROPOSED ACTION: Adopt a Resolution of the City Council of the City of Pacifica Calling and Giving Notice for Holding a General Municipal Election on Tuesday, November 3, 2026 for By-District Elections to Elect One Member of the City Council from Districts 2, 3, and 5, Each for a Full Four-Year Term; Requesting the Board of Supervisors of San Mateo County to Consent and Agree to the Consolidation of the City's General Municipal Election with the November 3, 2026 Statewide General Election and to Provide Election Services; Adopting Regulations Pertaining to the Candidates’ Statement of Qualifications; and Authorizing the City Manager to Execute the Service Agreement for the Provision of Election Services with the County of San Mateo.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
City Council Regular Meeting 5 June 22, 2026
Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.
PUBLIC HEARINGS
11. Adoption of the Fiscal Year 2026-27 Annual Operating and Capital Budget including appropriations of $79,110 from the Roy Davies Trust Fund PROPOSED ACTION: Hold a public hearing, review, and move to adopt the following resolutions:
1. Adopt the resolution approving the FY 2026-27 Operating and Capital Budget;
2. Adopt the resolution establishing the GANN Appropriation Limit for FY 2026-27;
3. Adopt the resolution approving the Citywide Fee Schedule included as Exhibit A - Fee Schedule to the resolution;
4. Adopt the resolution approving the City's annual review of the Investment Policy included as Exhibit A - Investment Policy to the resolution;
5. Adopt the resolution approving the Purchasing Policy included as Exhibit A - Purchasing Policy to the resolution
CONSIDERATION
12. Consideration of appointing City Council Ad Hoc Subcommittees for (1) Collaboration with Jefferson Union High School District on possible options to continue the joint use of the Jean E Brink Pool at Oceana High School; and (2) the Temporary Safe Parking Program (TSPP).
PROPOSED ACTION: Consideration of Establishing City Council Ad Hoc Subcommittees consisting of two Councilmembers of limited duration specifically designated scope/focus for each of the following purposes: (1) Collaboration with Jefferson Union High School District on possible options to continue the joint use of the Jean E Brink Pool at Oceana High School; and (2) the Temporary Safe Parking Program (TSPP).
13. Adoption of a Technology Disruption Policy for City Council Meetings pursuant to Senate Bill 707 (SB 707) Brown Act Amendments effective July 1, 2026 PROPOSED ACTION:
1. Receive a report regarding Senate Bill 707 (SB 707) which enacts major amendments to the Ralph M. Brown Act.
2. Adopt the Resolution entitled, “A Resolution of the City Council of the City of Pacifica Adopting Policy for Disruption of Remote Access During Public Open Meetings of City Council Consistent with SB 707 (Administrative Policy No. 85)”.
COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.
STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.
City Council Regular Meeting 6 June 22, 2026
ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The City of Pacifica will provide assistance for disabled citizens upon at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to:
[email protected] if you need sign language assistance or written material printed in a larger font or taped, advance notice is necessary. All meeting rooms are accessible to the disabled.
The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);
HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:
Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at 170 Santa Maria Avenue, Pacifica.
View on the Internet:
Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:
Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 170 Santa Maria Ave.
Council meetings:
Agendas are available at the City Council meeting
HOW TO REACH YOUR GOVERNMENT OFFICIALS
• San Mateo County Supervisor Ray Mueller, District 3, 500 County Center, Redwood City CA 94063 (650) 363-4569
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congressman Sam Liccardo, 1117 Longworth House Office Building, Washington DC 20515 (202) 225-8104
• Senator Alex Padilla, 331 Hart Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Adam Schiff, SD-B40B Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Donald J. Trump, 1600 Pennsylvania Ave. NW, Washington DC 20500
CITY COUNCIL
• Mayor Christine Boles, [email protected]
• Vice Mayor Greg Wright, [email protected]
• Councilmember Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Mayra Espinosa, [email protected]
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Approval of Minutes
RECOMMENDED ACTION:
Move to approve the minutes for the April 13, 2026 City Council Regular Meeting.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Move to approve the minutes for the April 13, 2026 City Council Regular Meeting (Attachment A).
FISCAL IMPACT:
Within budgeted operational expenses.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (PDF) 1 Packet Pg. 7
CITY OF PACIFICA
CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Christine Boles
Vice Mayor Greg Wright
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Mayra Espinosa
City Council Regular Meeting 1 April 13, 2026
April 13, 2026 (MONDAY)
www.cityofpacifica.org
Mayor Christine Boles called the meeting to order on April 13, 2026 at 6:03 PM 6:00 PM OPEN SESSION
Call to Order
Mayor Boles called the meeting to order at 6:03 p.m.
Attendee Name Title Status Arrived
Christine Boles Mayor Present
Greg Wright Vice Mayor Present
Sue Beckmeyer Councilmember Present
Mary Bier Councilmember Present
Mayra Espinosa Councilmember Present
City Clerk Coffey took a verbal roll call.
Staff Present: Yulia Carter, Interim City Manager; Michelle Kenyon, City Attorney; Maria Sarasua, Police Chief; Marisol Gómez, Finance & Administrative Services Director; Melissa Tigbao, PW Director; Samantha Updegrave, Community Development Director; Scott Leslie, PB&R Director; Roland Yip, PW Dep. Director-Engineering; Bill Glasgo, Police Captain; Daniel Patten, Interim PW Dep. Director (Wastewater); Lucy Xie, Dep. Finance Director; Zach Harris, Human Resources Manager; Stephanie Douglas, PB&R Dep. Director; Stephanie Coy, Financial Analyst; Craig Wittner, Acting Fire Marshall; Sarah Coffey, City Clerk; Emily La, Dep.
City Clerk.
Reading of Land Acknowledgment
Mayor Boles read the Land Acknowledgment.
Salute to the Flag led by Councilmember Beckmeyer
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 2 April 13, 2026
SPECIAL PRESENTATIONS
A. Proclamation: Carole Tollefson (Retirement)
Mayor Boles read a proclamation honoring the retirement of Carol Tollefson as property clerk in the Police Department.
Police Chief Sarasua honored Ms. Tollefson by sharing the department’s respect for her dedication to the department and our community.
Ms. Tollefson appreciated working for 30 years and felt Pacifica’s Police Department was the best. She looked forward to volunteering and seeing everyone in Pacifica.
Councilmember Bier agreed that when we live in Pacifica, we love Pacifica and serve Pacifica and that is what Ms. Tollefson did. She appreciates all Ms. Tollefson did.
Vice Mayor Wright stated it is the dedication, sense of duty, and integrity that has helped make Pacifica the third safest city. We are lucky to benefit from the service of her last 30 years and he thanks her from the bottom of his heart for being there for all of us.
Councilmember Beckmeyer emphasized Ms. Tollefson’s grace and generosity. She thanked her for what she has given and will continue to give to our Police Department and our City.
Councilmember Espinosa thanked her for being a public servant for this community. She stated that 30 years speaks for itself and she thanked her on behalf of our community.
Mayor Boles saw at the retirement event that everyone loves her. She also said Ms. Tollefson’s husband must look forward to seeing her more after she retires and travels. She mentioned that Ms. Tollefson worked with eight police chiefs, going back to the Little Brown Church.
There were no public comments.
B. Proclamation: Volunteer Appreciation Month - April 2026 Mayor Boles read a proclamation honoring Volunteer Appreciation Month in April 2026.
PB&R Dep. Director Douglas thanked Council for this proclamation honoring all our volunteers across the City. She shared several of the adult and youth volunteer programs and shared gratitude for the impact volunteers make in our community.
Mayor Boles asked about details for the upcoming volunteers appreciation dinner coming up.
Dep. Director Douglas stated that PB&R has 120 volunteers and the special event for them is on April 29 at the Community Center.
Councilmember Bier stated that our City could not work without them and she thanked them so much. It is the heart of Pacifica and they see it everywhere.
Vice Mayor Wright stated that it is great that Pacifica is this way. It is people helping people, building community, and having the City able to help pull those people together to build that community that makes us stronger and better.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 3 April 13, 2026
Councilmember Espinosa knows they do not do what they do for recognition and she sees their work everywhere. She thought Pacifica would not be the same without them and all their work.
Council is always interviewing people for committees and commissions and sees so many with talent and willingness to put time into working for the City.
Councilmember Beckmeyer thought of volunteers as Pacifica’s superpower. She started with volunteering in her professional and political careers, and she suggested being mindful of the hours they are spending and what they are doing, and for all of us, the more we do, the more we learn, and the more we want to do and give to help.
Mayor Boles stated it is wonderful to interview everyone for our committees and commissions, and everyone wants to give back and is grateful to live in this beautiful community. She added that she, Vice Mayor Wright, and Interim City Manager Carter are planning an overall City volunteer appreciation picnic later in the year.
There were no public comments.
C. Presentation - The San Francisco Peninsula's 2025 - 2028 Strategic Plan Mayor Boles introduced John Hutar and Nova Maldonado who are making a presentation on the San Francisco Peninsula’s 2025-2028 Strategic Plan.
John Hutar, President and CEO of the San Mateo County Convention and Visitors Bureau, presented the San Francisco Peninsula’s 2025-2028 Strategic Plan.
Councilmember Espinosa asked for his thoughts on the best area of Pacifica for tourism.
Mr. Hutar stated that are so many stories to be told and referenced Pacifica’s proximity to San Francisco, long-established restaurants, and the pier.
Councilmember Beckmeyer referenced a phrase coined by former Councilmember Sue Digre:
“Our environment is our economy.” She considered Pacifica to be the recreation capital of San Mateo County with surfing, hiking, walking, swimming, pickleball and all the outdoor activities, including the golf course. She also thanked them for including historical resources, such as Sanchez Adobe, the Council Chambers, the Little Brown Church that is now the Coastside Museum and soon to be our railcar from the original Ocean Shore Railroad, and the Pedro Point Fire House. She also mentioned the murals in Pacifica. She thanked them for bringing attention to our community.
Mr. Hutar thanked her for all that feedback which they definitely will incorporate it.
Councilmember Bier thanked him, stating that any way we are able to partner and collaborate and work with them is very important. She thanked them for all the attention they are bringing to Pacifica. She stated that we have an Economic Development Committee and it would be great for them to understand the work SF Peninsula is doing.
Vice Mayor Wright thanked them so much for all they do and he sees them in our community actively promoting us all the time. He felt that it has been a pleasure to work with all of them.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 4 April 13, 2026
Mayor Boles thanked them for being here now and educating us all about the work they do for Pacifica and the rest of the peninsula. She stated that we will be getting a presentation from them later this year about our Hotel BID and the advertising as part of an official contract for that marketing and she thanked them for that work. She mentioned at a meeting with the Peninsula Healthcare District last week that they discussed blue zones as a way to build community health and longevity, etc., and she thinks Pacifica is a great example because of all we have to offer for health and wellness in our businesses, restaurants, trails, and other activities.
Mayor Boles opened public comment.
Sue Digre, Pacifica, shared her knowledge and past experiences with SF Peninsula members and expressed excitement at working with them.
Ron Maykel, Pacifica, thanked them for all the work they are doing. He thanked Sue Digre for her many comments that our environment is our economy, thanked Councilmember Beckmeyer mentioning the coastal trail, and added focus on the Bay Area Ridge trail.
Javier Chavarria, Pacifica, thanked SF Peninsula for their efforts, input, and improvements to Pacifica. He shared his positive work experiences with SF Peninsula members in the City.
Mayor Boles closed public comments.
CONSENT CALENDAR
Mayor Boles stated that she would pull the minutes and staff will review for corrections.
City Clerk Coffey confirmed that Item #2 will be continued to the next meeting.
City Clerk Coffey read a correction into the record regarding the resolution for Item #7, the Esplanade Full Trash Capture Device Project: The title should say “A Resolution of the City Council of the City of Pacifica Approving the Construction Services Agreement with GSW Construction, Inc., in the amount of $1,104,580.00, authorizing a budget authority in the amount of $1,270,267.00, which includes contingencies in an amount not to exceed fifteen percent (15%) of the Construction Contract amounts; authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and authorizing the City Manager to sign Contract documents related to the Esplanade Full Trash Capture Device Project”. The body should further be corrected to state “Now, Therefore, Be It Resolved […] authorizes a budget authority in the amount of $1,270,267.00 which includes contingencies in an amount not to exceed fifteen percent (15%) of the Construction Contract amounts…” (from 14% to 15%).
There were no public comments.
Vice Mayor Wright moved to approve the Consent Calendar, excluding Item #2, with Item #7 as amended; seconded by Councilmember Bier.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 5 April 13, 2026
APPROVE CONSENT CALENDAR (EXCLUDING ITEM #2, ITEM #7 AS AMENDED) RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Greg Wright, Vice Mayor
SECONDER: Mary Bier, Councilmember
AYES: Boles, Wright, Beckmeyer, Bier, Espinosa
1. Approval of Disbursements for 3/1/26 through 3/31/26 PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of March 2026.
2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the February 9, 2026 City Council Special and Regular Meeting.
3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
4. Continuation of Proclamation of a Local Emergency at the Sewer Mains Crossing Calera Creek in the Vallemar Neighborhood
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist at the Sewer Mains Crossing Calera Creek in the Vallemar Neighborhood.
5. Adoption of the Amended and Restated Joint Exercise of Powers Agreement for the Municipal Pooling Authority and Appointing Members to the Board of Directors.
PROPOSED ACTION: Adopt a Resolution:
1) Approving the Amended and Restated Joint Exercise of Powers Agreement for the Municipal Pooling Authority for providing Property, Workers' Compensation, Public Liability, and other insurance coverages, and authorizing the City Manager to execute the Agreement; and
2) Appointing the Primary and Alternate Members to the Board of Directors for Municipal Pooling Authority of Northern California.
6. Amendment to the Agreement with the County of San Mateo for Continued Provision of Animal Control Services for an Additional Three Years from July 1, 2026 through June 30, 2029
PROPOSED ACTION: Adopt a Resolution Authorizing the City Manager to Execute the Amendment to the Agreement with the County of San Mateo and twenty cities in the County for Continued Provision of Animal Control Services to extend the term of the Agreement for an additional three years from July 1, 2026 through June 30, 2029.
7. Award of Construction Contract for the Esplanade Full Trash Capture Device Project PROPOSED ACTION: Adopt the Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Services Agreement with GSW Construction, Inc. in the amount of $1,104,580.00; Authorize a budget authority in the amount of $1,270,267.00, which includes contingencies in an amount not to exceed fourteen percent (15%) of the Construction Contract amounts; Authorize staff to Execute
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 6 April 13, 2026
Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to sign Contract Documents related to the Esplanade Full Trash Capture Device Project.
8. Approval of Consultant Services for FY 2027-28 Pavement Resurfacing Project PROPOSED ACTION: Adopt the Resolution Approving the Consultant Services Agreement with NCE for Design and Engineering Services in the amount of $201,600 for the FY 2027-28 Pavement Resurfacing Project; approve budget authority in the amount of $222,000 which includes a 10% contingency and authorize the City Manager to execute all documents related to the project.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Joaquin Jimenez, Half Moon Bay, stated that he is the former mayor of Half Moon Bay and he was running for County Supervisor of District 3. He shared his reasons for running, including food production and food security on the coast.
Lynda Conlan, Pacifica, stated she is former Pilates instructor of Pacifica Beach Yoga Studio and shared her concerns about community safety and accountability due to hateful comments and legal violations done by her previous employer.
Kelli Sandoval, Pacifica, stated she is former Yoga teacher at Pacifica Beach Yoga Studio and shared her concerns about community safety and health and wellness due to hateful comments made by her previous employer.
Yanan Sun, Pacifica, stated she was representing Marbella Lane Corporation, a licensed operator at 1987 Beach Blvd. She stated that they have responded to every neighbor complaint received and have followed all rules in protecting the neighboring community and asked Council to address the harassment they have been experiencing.
Ron Maykel, Pacifica, stated he is following up on his previous comment on trails and shared his concerns about a safety issue along Highway One.
Cindy Abbott, Pacifica, shared positive benefits of the implementation of the STR ordinance, i.e., several STR homes have been put on sale for full-time residents. She also asked Council to work with Coastal Commission to expand the STR ordinance into the coastal zone.
Pete Adams, Pacifica, stated that they are the homeowners of 1989 Beach Blvd. and shared concerns about issues connected with 1987 Beach Blvd. He stated that several concerns had not been addressed by the neighboring STR and described difficulties living beside them.
Lyla Reinero, Pacifica, shared concerns about unhosted STRs in the City, including noise, constant visitors, lack of accountability, and loss of stability in neighborhoods. She expressed need for action now regarding 1987 Beach Blvd. and urged Council to work with Coastal Commission to expand the STR ordinance into the coastal zone.
Caitlin Quinn, Pacifica, described the constant problems that 1987 Beach Blvd. has caused in their neighborhood, including trespassing, removal of property, vandalism, illegal dumping, and defacement for the past four years.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 7 April 13, 2026
PUBLIC HEARINGS
9. Consideration of an appeal of the Planning Commission’s CEQA determination and approval of Site Development Permit PSD-838-18 and Tree Permit TP-4-24 for construction of an approximately 3,180-square foot single-family residence with an approximately 668-square foot attached three-car garage and associated improvements on an approximately 26,055-sf undeveloped lot located approximately 330 feet eastnortheast of the intersection of Rockaway Beach Avenue and Bay View Road (APN 022- 062-550). (1.5 hrs)
PROPOSED ACTION: Deny the appeal, affirm the Planning Commission’s approval of Site Development Permit PSD-838-18 and Tree Permit TP-4-24, and find the project exempt from the California Environmental Quality Act (CEQA) by adopting the attached resolution, including conditions of approval in Exhibit A to the resolution; and, incorporate all maps and testimony into the record by reference.
Community Development Director Updegrave presented the staff report.
Mayor Boles invited the appellant team to speak / present up to three minutes.
Vera Toth-Fejel, appellant, focused on summary of areas that have not been addressed by the applicant and builders, i.e., the driveway and code violation. The new rendering shows a strip of grass that puts more pressure onto 125 Bay View so they would request the applicant come back with a more appropriate rendering. They emphasized the need for the appropriate measure to ensure the drawings are accurate and the retaining walls are put up to Code.
Another area that has not been addressed is air quality and environmental standards, as well as the initial CEQA study that was requested but not done. The City has conducted no air quality analysis, no Bay Area quality measurement threshold, and no mitigation measures for air quality. She reiterated that they are not against the project and urged Council to send it back to Planning Commission for an appropriate legal review.
Mayor Boles invited applicant representative Javier Chavarria to speak / present for up to three minutes.
Javier Chavarria, applicant, stated he was speaking for applicants, Mr. Robert Benda and John Spenker. He stated that the renderings are visual aids, not construction documents, and are accurate from the topography and imagery point of view. They believe they have complied with all aspects required for the project and the project has been deemed adequate from multiple reputable sources. He understands and appreciates the concerns of the neighbors and shares those concerns of doing a project that will be beneficial for everyone and believes that the applicant has done everything they have been asked to do. He stated that they have prepared a set of documents that are ready to be moved forward to the building permit phase.
Mayor Boles invited Council questions of the applicant or appellant.
Mayor Boles thought there was confusion by the neighbors about the driveway and retaining wall on the right side of the driveway. She referred to the rendering and expressed that the neighbors were concerned that the construction of the driveway might affect some of the existing construction, either the path or the house. She asked Mr. Chavarria if he can speak to that in general and refer to his site sections.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 8 April 13, 2026
Mr. Chavarria stated there were no retaining walls on the right side of the driveway along the house, only a curb ranging between six inches and 12 inches in some sections to create a degree of separation between the driveway and adjacent property. The driveway starts getting lower than the grade as it goes further back so there is a 3 1/2 foot retaining wall at the very back of 125 Bay View where it intercepts the property at issue. Along the side of the existing residence, there is no retaining wall.
Mayor Boles concluded the driveway itself is at grade all along the house. There is no retaining wall in the driveway, just a curb to keep the wheels and water from going off. She appreciated him showing the windows in the house. She also asked Planning Commission Chair Hauser about whether the project needed CEQA review.
Planning Commission Chair Hauser stated that was one of the questions at the continued Planning Commission hearing and was one of the reasons they continued it. Staff and City Attorney did a full analysis on that and came back with information. Her understanding was that it was hard to say that this site has peculiar circumstances, based on our General Plan map, when everything surrounding it is an existing single-family home and this is the true definition of the type of exemption that staff analyzed was appropriate.
City Attorney Kenyon stated that it is correct that the single-family home is subject to a Category 3 exemption under CEQA, but the Planning Commission had originally asked if there was an exception to that exemption; that exception says if there are unusual circumstances, the exemption would not apply. They went through the analysis, provided confidential memos to both Planning Commission and Council outlining their analysis, and their analysis concluded that the unusual circumstances exception did not apply and the exemption applies. When the exemption applies, there is no CEQA review as it is categorically exempt.
Mayor Boles added that air quality would only be analyzed if CEQA review was required.
City Attorney Kenyon responded affirmatively.
Community Development Director Updegrave added that there are air quality requirements for construction, demolition, and earth work, so there is a standard condition of approval included in this project that the applicant will prepare the dust control plan per the State standards.
Mayor Boles concluded that there was some protection for the neighbors.
Community Development Director Updegrave responded affirmatively.
Mayor Boles referred to the site sections on page 372 and asked if Mr. Chavarria could explain the drawing on the top right where it shows the existing house to show where the driveway is in relation to the grade and curb.
Mr. Chavarria stated that there are curb sections and the first section is cut 17 feet from the curb. On the left side, they have a retaining wall that is approximately 3 feet high and that is facing the driveway to the left. To the right, there is a 6-inch retaining wall and a 6-inch curb.
As they are moving up the driveway, there is another section 3 feet up that is the same condition as the first one. The image on the right side is 80 feet from the curb, a little over the back of the existing house of 125 Bay View. At that point, the driveway meets the existing grade. The rear yard is where the grade starts going up a little bit. He stated the upper right side at the grade of the rear yard of 125 Bay View is a little taller than the proposed driveway
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 9 April 13, 2026
because the driveway is maintaining the slope that is required by the Fire Department. They have about an 18-inch retaining wall on the right side. At the rear property line of 125 Bay View, there is a 4-foot tall retaining wall between the neighbor’s yard and the proposed driveway. In no condition is the driveway higher than the existing grade. At all the specific areas, the driveway is equal to the existing grades or lower than the existing grades.
Mayor Boles concluded that there is nothing that undermines the house or construction next door because where they are building these taller retaining walls is the open space backyard.
She referred to packet page 370 and confirmed that 120 feet wide and 70 feet deep are the required dimensions by the Fire Department for those turnarounds.
Mr. Chavarria stated that the intent of the dashed line was to represent the dimensions of the fire turnaround. That area is going to be no parking area and the hatched area is a representation of the minimum requirement for a fire truck to turn around.
Mayor Boles stated, besides cars, there should not be construction that encroaches that. She referred to the existing chain link fence and stated the dash line going beyond the retaining wall is something to be adjusted in their construction drawings to meet this clearance requirement.
Mr. Chavarria agreed.
Mayor Boles wanted to get that in the record to make sure that the Fire Department was aware when they are reviewing these drawings in the final round. She then opened public comments.
Gregg Jones, Pacifica, shared his concerns regarding safety and construction on his project, including the required dimensions of the fire turnaround and the impact on the trees. He also shared past examples that argued driveways are structures as built on the ground and requires a 5-foot setback. He was also concerned about large trucks coming in and out during construction and asked who would be responsible for natural disasters.
Carol Fregly, Pacifica, shared her concerns on the history of this project and warned about potential safety hazards from trucks coming in and out during construction, possible lawsuits from property damage, etc.
Ron Maykel, Pacifica, stated his sympathy goes to the neighbors who may become collateral damage during the project construction.
Jon Honeth, Pacifica, shared his concerns regarding the specific classification of the project, stated the categorical exemptions would not apply to the project due to findings in the geotechnical report, and argued that the driveway was a structure.
Susan Woo, Pacifica, stated this house is not built right and will affect a lot of people, especially regarding trucks coming in and out during construction, and raised issues with the steepness and safety of the driveway.
Gigi Chow, Pacifica, asked if there are any soil runoffs or erosion issues from the construction if the applicant would be responsible and if there was documentation to show they will have sufficient funds in escrow to cover such costs.
Frances Flannery, Pacifica, shared her concerns about the setbacks between the project site and the southern house and wondered if someone can address that.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 10 April 13, 2026
Julie Vest, Pacifica, stated that she had two letters from neighbors of the project and read aloud their opposition to the project, including concerns of public safety and impact on open space and natural beauty.
Mayor Boles closed the public hearing.
Mayor Boles stated that Council has to review the appeal issues raised and any other concerns about the project under the de novo hearing. She referred to the appeal conditions starting on packet page 335. She asked if anyone has general questions.
Councilmember Espinosa stated she has a question about the setbacks because the Code does not say anything about driveways and it is like a loophole that does not address if a driveway is considered a structure. If it is, it will have to have the setbacks like the other one in the front, rear and side of whatever structure is put in. She would like to know where in the Code it excludes driveways from setbacks.
Community Development Director Updegrave stated that there are no setback requirements for driveways so parking access and design standards are in Article 28 which talks about the location of parking, the width of driveways, etc. The City does not apply setbacks to driveways.
Councilmember Espinosa feels the Code needs to be reviewed to address that. She thinks that is why this project is taking so long as everything is an exception and we do not have a clear understanding of what is the right thing to have. She stated she drove to this property and this driveway is right at the edge and there might be an encroachment there.
Community Development Director Updegrave stated there are no setback requirements for driveways, as it is not in the Code. In terms of the driveway width, the fire access standard is 20 feet. The Fire Code has provisions that allow for various exceptions. In exchange for the reduced width, they provided a hammer head turnaround.
Acting Fire Marshall Wittner stated, regarding the driveway, typically, the minimum fire apparatus access is 20 feet. In the jurisdictions throughout the state and country, it is routine to reduce those widths for single-family dwelling driveways because of the use of the space of a single-family dwelling lot and the lower hazard classification. If we look at the minimum construction standards for San Mateo County, it is common to reduce that minimum 20-foot width to less than 20. In this case, they felt like reduction to 18 feet was reasonable plus the applicants proposed and are going to provide a grooved concrete driveway at substantial expense with a full fire department hammer head turnaround which provides them adequate Code compliant access for the project.
Councilmember Espinosa wanted to make sure everyone understands that this is an exception to the 20 feet and we are making accommodations for this project.
Acting Fire Marshall Wittner reiterated that they make accommodations on a case-by-case basis on numerous projects. He stated that, once the plans are submitted officially for construction, these will not only be checked and reviewed for Code compliance thoroughly but also subject to field verification.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 11 April 13, 2026
Mayor Boles asked if Fire allowing a different driveway width that is reduced per the normal Code is not something we would approve as a variance as that is within the Fire Code, whereas variances are typically granted to Planning Code, Municipal Ccode, etc.
Acting Fire Marshall Wittner stated, in this case, they used what the law allows for in Chapter 1 of the California Fire Code, similar to the Building Code, state regulations on alternate means and methods. If you cannot comply with a prescriptive requirement of the Code, you are allowed to propose an alternative or performance-based method and, if that method is reviewed and determined to be an equivalent to, they would generally accept that.
Mayor Boles stated her understanding is that the distance between property line to the home at 125 Bay View is 4.75 feet. The retaining wall in the driveway can be built up to that 4.75 feet because that is all on their property.
Community Development Director Updegrave responded affirmatively.
Councilmember Bier stated the whole issue is the driveway and she would not want that driveway to be built next to her house. She questions why it would be built that way.
Mayor Boles stated that she looked at other cities’ Codes and even San Bruno requires a 5-foot setback for the driveway from the property line. She mentioned a lot of cleanup in our current codes and that is something they can consider. She thinks this is where we do not have something in the Code that we can point to that would prohibit that. She added that we made it clear in Council’s last deliberation that the fire access does need to be 18 feet wide, and that is part of what needs to be sorted out with the agreement and the easement. That was something between the applicant and that property owner at the other house.
Vice Mayor Wright referred to Tree No. 1, the magnolia tree at the bottom of the driveway on the neighbor’s property and asked Community Development Director Updegrave to speak to that.
Community Development Director Updegrave stated that Council discussed that tree at a prior hearing and added a Condition of Approval that would require, if it does need to be removed, that it be replaced at a 2-1 ratio consistent with our Tree Protection Ordinance.
Vice Mayor Wright asked, in terms of the liability piece for any potential damage caused by the construction project, how is that typically handled.
Community Development Director Updegrave stated that there is a standard Condition of Approval related to repair of roadways, sidewalks, etc., that are damaged. The Planning Commission added a condition requiring a video survey of the existing improvements in the area to provide visual documentation of the existing condition.
Vice Mayor Wright asked how many Conditions of Approval there are.
Community Development Director Updegrave believes 48.
Vice Mayor Wright asked if there are any community concerns that have not been addressed through conditions.
Community Development Director Updegrave stated she looks for Council to decide.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 12 April 13, 2026
Vice Mayor Wright thinks we have attempted to address each and every one of them through the conditioning of the project. In terms of legal liability, in the event we deny this appeal, what are the legal consequences.
City Attorney Kenyon thinks there are serious implications and legal exposure if Council moves forward with denial, but that is always within Council’s authority to deny.
Vice Mayor Wright asked if there were any objective standards.
Planning Commission Chair Hauser concluded the question referred to if the project comports with our Objective Design Standards. She thinks, by virtue of the fact that staff has recommended approval and Planning Commission has recommended approval, if there were any standards that were thought of as not being met, by definition, those would be subjective because there would be a disagreement between Council, staff, and Planning Commission.
She thinks case law supports that. For the Objective Design Standards, she thinks what is in the Municipal Code has been analyzed and the project comports with those standards.
Vice Mayor Wright thanked Planning Commission, staff, and the public for bringing all these issues to Council’s attention.
Councilmember Beckmeyer referred to the condition that Council placed regarding drainage.
Community Development Director Updegrave stated that it is Condition No. 45, and it was added by the Planning Commission to require an improvement agreement with the City to ensure that construction would not leave the site unprotected. In Condition No. 45, Council added the word “drainage” to ensure that it was included.
Councilmember Beckmeyer concluded that condition is about returning to the best of the ability if the project is abandoned. She referred to concerns regarding impact to other neighbors.
She asked if Chair Hauser can address from the Planning Commission’s standpoint and, with building projects like this, what is the insurance for the neighborhood.
Planning Commission Chair Hauser stated that an improvement agreement is something that is defined in our Municipal Code. It would be recorded on the property and would happen as a condition prior to any of the gradings and construction starting. The reason the Planning Commission thought this was an appropriate form of agreement is because of the securities required. There are bonds required in case construction stops or there is a safety concern where the City has to call the bonds and go in and complete the work. If you look in our Municipal Code, at the end of the work, those bonds are replaced with a warrantee bond and that warrantee bond is what lasts beyond to make sure, from a time standpoint, that the improvements are done properly. That is all in Section 10-1 of our Code under improvement securities.
Councilmember Beckmeyer stated that would address retaining walls and asked if it would address any improvements for site drainage.
Planning Commission Chair Hauser stated that it does with Council’s insertion of the word “drainage”.
Councilmember Beckmeyer asked if there is something Council missed. She knows 48 Conditions of Approval is a lot. She acknowledged that we cannot do a setback because it is
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 13 April 13, 2026
not part of that Code and cannot deal with the driveway any other way as it is not part of the Building Code but part of Fire Code.
Vice Mayor Wright referred to the trench drain at the bottom of the driveway where all the water rushing down the driveway and asked if it is collected up and put into the stormwater system, rather than shooting down the hill.
Mayor Boles stated another thing the Planning Commission widely added was maintenance of some of the drainage capturing devices. She stated that it is a steep site and she wants to professionally explain to everybody that, with a project like this, you have to hire a geotechnical engineer. Because she works in this profession, she explained that whenever they get a geotechnical engineer involved, these professionals have their own liability insurance and theirs are some of the highest around because of potential issues and liability. They tend to be conservative in the design criteria that they put on a project and you will find that the project will be very expensive to build because they are involved and because of the extra safety factor. It is not just how the project is designed but the geotechnical engineer has to be on site for inspections and has to sign off to the City. She is not worried about that and thinks the other caveat about the drainage is that it has to be less than it is now; it needs to be managed and disbursed and will hopefully help the drainage issues and cracks to retaining walls. She encouraged everyone to take pictures of everything they have on site now before the project starts so they have something to point to if they see changes. The architect engineer also has liability insurance and is usually a seven-year protection and the homeowners should have insurance if their property does damage to others. She added that it seems dangerous on these steep hillsides and we have a lot of rain coming this winter. She asked staff if there is typically a grading moratorium and grading work is not allowed to happen in the rainy season. If this is approved tonight, they still will need to get their building permit and how does the grading moratorium on such a steep site fit into actual start of construction.
PW Dep. Director Yip stated that the grading moratorium from the Chief Building Official occurs from October 1 through April. There are situations where the Chief Building Official may allow for a grading permit to still be issued and there are circumstances behind that, but if they were to try to start construction during this time for all the grading, it would not be allowed to try to progress through the entire grading activities throughout this time frame. It would be more like conducting grading all through the summer. There may be things we want to allow them to proceed in windows to button up the site to prepare for the winter. Even the applicant’s plan has shown that they want to do the grading, as there is a note on their plans saying that grading is to be conducted during the summer season.
Mayor Boles stated he mentioned that it is not typical to grant exceptions to the grading moratorium on steeper sites.
PW Dep. Director Yip agreed, adding, in general, that is not something that the City would want to do to grant a grading permit during the winter, even if it was flat. That would trigger all sorts of additional inspection fees from our inspectors. Instead of visiting the site once a week, they would be visiting the site almost every day and checking winter reports every week to see if they can proceed. It would be a permit granted for a week and will be revised every week or two.
Mayor Boles stated that the building permit plans now are not complete as there might be changes and will be changes with the Fire Department but those plans are available to the public for review as the construction documentation is finished and approved by our Building Officials if requested. She asked if that is correct.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 14 April 13, 2026
Community Development Director Updegrave stated that the approved building plans can be reviewed in-person only. They cannot be duplicated.
Mayor Boles concluded the neighbors can see what has finally been approved for construction.
Councilmember Beckmeyer asked PW Dep. Director Yip if he could help her understand how the location of the project relates to the area on Rockaway Beach Avenue where we have had ongoing continual drainage issues due to the spring. Her understanding was that the stormwater drains would be improved and wondered if the timing of that work would then have construction trucks driving up and down and undoing that work. She asked what the remedy is if that occurs.
Councilmember Bier added, in general, how are we going to plan around this.
PW Dep. Director Yip believes there is a Rockaway Beach Avenue natural spring in the Storm Drain Master Plan. This project, however, is not in the five-year CIP. In terms of prioritizations for storm drain projects, it is unlikely that we are going to do Rockaway soon because there are other storm drain projects which are likely a higher priority and there are also not allocated funds for storm drain projects. Storm drain projects are very difficult to fund, not like sewer or water in terms of wet utilities, which are like enterprise funds.
Councilmember Beckmeyer stated this was an enterprise fund project. It was not a storm drain project, but replacing a pipe of some kind through Wastewater.
PW Dep. Director Yip stated he would have to check on the project.
Councilmember Beckmeyer stated, to make it more general, assuming the project is going to happen and it gets done before the construction is complete or before it even starts, if the road has been fixed and repaired and cost has gone into doing that, and later private property construction damages that road, what is the remedy for the City.
PW Dep. Director Yip stated, if it was a sewer main improvement, it is only going to replace the width of the trench which is usually 18 inches and then another foot outside of that. It does not resurface the entire street. If it was a resurfacing done by the City in the five-year master plan, and if they do cut into brand new pavement within our moratorium period, which is three years, they will have to resurface the street from curb to curb and ten foot outside of their trenches.
Vice Mayor Wright asked what if the damage does more than surface damage.
PW Dep. Director Yip stated we could request pre-construction videos that would take care of all of the damages, but likely if it is below surface and outside of trucks or trenches, some of the things we could try to do, which is Council’s discretion, would be to install CCTV for the lines in the area. It has to be appropriate to the work, as a truck will not cause damage to storm drains.
Councilmember Beckmeyer understood, adding it has to be a nexus between what we are asking for and the likely possibility. She is concerned about the roads and safety. She asked what is the general approach with traffic management. She asked, when all those trucks are coming and going, how is the safety of the neighborhood in that vicinity protected by the project.
PW Dep. Director Yip stated that the applicant will have to submit traffic control plan for engineering review and will be part of their encroachment permit requirements. In addition, our
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 15 April 13, 2026
inspectors will visit the site and, if there are additional concerns from truck drivers or contractors, we can do some additional visits to ensure that people are properly using their truck rounds that have been approved. The City welcomes the residents to send videos, photos, etc. and staff will let the contractors know to have that corrected. They will follow the traffic control plan and they can put stop work notices on the project to make sure they follow the approved plans.
Councilmember Beckmeyer referred to the particular challenge on this street because of garbage trucks going in and out. She asked about the overlay with that happening with construction and is it timed in such a way that Recology is done before work is allowed to start.
PW Dep. Director Yip stated that can be a condition on the traffic control plan that they are only approved to do deliveries outside of a certain time. Typically, the sweeps are early but we can condition the traffic control plans and have any adjustments needed.
Councilmember Beckmeyer asked what point in time does that traffic control plan get determined with those specific conditions.
PW Dep. Director Yip stated that will before approving an encroachment permit and that will be submitted in order to get their encroachment permit.
Councilmember Beckmeyer asked how staff can assure that these concerns are put into the traffic control plan.
PW Dep. Director Yip stated he will make sure it happens. Major projects get assigned to specific engineers who work on it from beginning to the end. The engineer who will be working on this project has already reviewed all the previous meetings and, for continuity, that same engineer needs to review the building permit and the encroachment permit when it comes in.
Any project that goes through Planning entitlements is structured this way for continuity.
Planning Commission Chair Hauser was thinking about Condition No. 42, which adds the video survey, and for avoidance of doubt, she wondered about adding language similar to “If the city improves Bay View Road or Rockaway Beach Avenue at any time prior to acceptance of the improvements by the City, applicant shall redo the video survey and restore those roads to the City improved condition at the applicant’s expense.”
Councilmember Beckmeyer stated that she would be willing to propose that amendment.
Vice Mayor Wright asked about any potential fire issues during the course of construction.
Acting Fire Marshall Wittner stated that they will likely review the grading permit, particularly in summer. They will review that for potential ignition sources and comments, fire safety, and for compliance in Chapter 33. At no time will they allow any type of project to obstruct their access to structures.
Vice Mayor Wright is impressed with the Planning Commission and the way they deliberated on this and the conditions they put on it as well as they also had the community’s interest at heart and took that responsibility seriously.
Mayor Boles referred to the community’s comments about the HAA and the State forcing all those housing on us and cutting our ability to review projects the way we used to and that is
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what we are coming across now. Every year there are more and more laws that take away our ability to review projects. She stated that getting involved at the State level and complaining on all the housing units that the State is forcing us to plan for and build without giving us money for our staff and infrastructure improvements is a lot.
Vice Mayor Wright added antiquated Codes have stopped Council from having the ability to address them.
Mayor Boles agreed, adding that those are things that she knows Planning staff is working on as they are on the work plan. We are also going to be working on Objective Design Standards.
She wished she could deny this project, but she does not feel that she has a legal basis to deny it with how our hands have been tied. She does not know if everybody is going through the resolution and the appeal issues. She thinks staff did a good job addressing those.
Councilmember Espinosa would like to see that the driveway could be listed on our Code to say if it has a setback or not and to see that corrected on our Pacifica Code to make sure that we have a standard for all of the projects we get people to submit. Tonight she would like to see that we can correct that and include that on the setbacks for driveways.
Councilmember Bier stated that we cannot do that tonight.
Councilmember Espinosa understood it cannot be set tonight, but to put it in later as it is important to clean up the Code to make it simple and easy for everyone to understand.
Mayor Boles states she wished we could require story poles, as the whole coastside does. She knows the State is trying to make it easier to approve housing and limiting other things we can ask for, but that is something we can look into, especially for steep lots that are hard to understand the mapping and impacts on the land.
Councilmember Beckmeyer referred to the driveway and the issue of developing paper lots and paper streets and where there, in fact, is no street. She asked, as there are paper lots all around it, what is the likelihood or constraints around this driveway that it cannot become the street. She asked if there was any way to say that the driveway is for this property, not to develop the whole hillside into a neighborhood.
Councilmember Espinosa stated that the location of the property does not allow other properties, as it is half of the two properties.
Councilmember Beckmeyer stated that there are paper lots all around them and they have a huge retaining wall. She concluded that the likelihood of it is zero.
Mayor Boles referenced questions of, if this is being developed, does it make it easier to develop the other homes off Calera Terrace which is a paper street. Bay View already does not meet our standards so any major development is going to have a hard time.
Community Development Director Updegrave stated that there are a lot of practical difficulties in developing Calera Street.
Mayor Boles asked for the changes made in the Conditions of Approval.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 17 April 13, 2026
Community Development Director Updegrave stated that there was a change to Condition No. 42: “Prior to the issuance of any building permit, the applicant shall submit a pre-construction video survey documenting all existing site conditions and all in public improvement limits at Bay View Road and Rockaway Beach Avenue, including but not limited to pavement, curbs, gutters, sidewalks, driveways, drainage structures, utility boxes, adjacent landscaping and any other visible surface features. The video survey shall be submitted electronically to the City Engineer for review and acceptance prior to permit issuance. Any damage to Bay View Road and Rockaway Beach Avenue caused by the project shall be repaired by the applicant at the applicant’s expense. If the city improves Bay View Road or Rockaway Beach Avenue at any time prior to acceptance of the improvement by the city, the applicant shall redo the video survey and restore those roads to the city improved condition at the applicant’s expense.” Vice Mayor Wright referred to “repair of the road at the applicant’s expense” and asked who would do the repair to the road.
Planning Commission Chair Hauser stated it would typically be the applicant.
Vice Mayor Wright asked how that comports with our preferred union people.
City Attorney Kenyon stated that we cannot control private contracting.
Vice Mayor Wright stated that it is our public street.
Community Development Director Updegrave stated it would be subject to Public Works encroachment permit.
Vice Mayor Wright moved to adopt the resolution ratifying denial of the appeal of the Planning Commission’s decision and approval of Site Development Permit PSD-838-18 and Tree Removal Permit TP-4-24, subject to conditions for the construction of an approximately 3,180 square foot single family residence within approximately 668 square foot attached three-car garage and associated improvements, including as staff has amended for tonight; seconded by Councilmember Beckmeyer.
Councilmember Espinosa stated, for the record, she felt the driveway is a structure and structure means anything constructed or erected to use which requires location on the ground for attachment to something. She has a problem with the setback, hence why she is voting no.
Mayor Boles thanked everyone as she knows this has been hard. Council has tried to listen to the public’s concerns and conditioned the project to minimize the impact as any construction next to them will have impacts. She encourages them, knowing what has been approved, if they are seeing violations, damage to the street or their property, to report it. She appreciates everyone being here at this meeting.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 18 April 13, 2026
RESULT: ADOPTED AS AMENDED [4 TO 1]
MOVER: Greg Wright, Vice Mayor
SECONDER: Sue Beckmeyer, Councilmember
AYES: Boles, Wright, Beckmeyer, Bier
NAYS: Espinosa
CONSIDERATION
10. Fiscal Year 2026-27 Budget Planning Process, Timeline and Preliminary Budget Strategies (1 hr)
PROPOSED ACTION: Accept the report and provide additional policy direction for the preparation of the FY 2026-27 Budget.
Interim City Manager Carter and Finance & Administrative Services Director Gómez presented the staff report.
Councilmember Espinosa asked how each department is going to figure out what is needed and who will evaluate each department.
Interim City Manager Carter stated that the Executive Team is going to be working on this and department directors will review budget recommendations and services with their staff and management staff. That is something most cities would do in difficult budget times. She stated that the exercise staff are proposing here is that each department will be able to identify the services in three categories. We need this budget development process as the most collaborative process, which includes every department, division, and all management employees working together on this, is super critical because that will help us identify what this budget deficit means to all community services.
Finance & Administrative Services Director Gómez added that the Finance Department works with the departments one on one and this is a learning process for new managers or supervisors, but Finance tries to provide the resources to staff to help them review everything in this year as well as prior years so they have some history to be able to help with trend analysis.
Mayor Boles stated the biggest part of our budget is staff expenses. She asked if what is essential and what is not gets translated into people.
Interim City Manager Carter stated that it may, and as part of the strategy, staff will be reviewing vacancies. Some of the vacancies may translate into what service that the vacancy provides.
Staff will develop recommendations but there may be exceptions, i.e. the City would not implement a universal freeze because certain positions will still need to be filled. They will be looking at this from individual approach or basis. In general, Pacifica is a full service city and, in some cases, staff will have to look at vacancies and what services are provided.
Councilmember Bier asked if that includes the review of contracts and consultants.
Interim City Manager Carter agreed. She added that most of the expenses are divided into three categories: salaries and benefits of people doing the work, contractual services by outside consultants, and materials and supplies.
Mayor Boles opened public comments.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 19 April 13, 2026
Sue Digre, Pacifica, stated that they all know that revenue is where it is going to end, and she shared her thoughts on the issue, including the Visitor Bureau involvement, and she has faith in our ability to have revenue from within.
Kimberly Finale, Pacifica, shared her thoughts on pushing this item until the new City Manager is on board to participate in the entire process. She expressed concerns about current economic development plans to raise taxes, build housing or hotels, etc. are not enough.
Mayor Boles closed public comments.
Councilmember Beckmeyer referred to the budget calendar on packet page 430. She stated that our next session on this topic will be May 11 which will involve being presented with a 2026- 2027 base budget as well as an updated long-term financial outlook, including any new knowledge about ERAF, VLF or such, as well as our CIP budget. She stated, in terms of the calendar, our new City Manager starts on May 4. She added that, on May 11, we will also have the Strategic Plan and priorities and there is almost a month from the budget study session No. 2 until their review of what looks to be the final realistic budget scenario for FY 2026-2027.
Interim City Attorney Carter stated that Council’s decisions regarding reductions or enhancements of the services will happen on June 8.
Councilmember Beckmeyer and Mayor Boles discussed potential flexibility in the timeline.
Interim City Manager Carter emphasized budget adoption in June. She added that the reason for the budget calendar’s dates is that we need to account for time as it is the most collaborative project and the departments are working on this and there needs to be time for department heads and Finance to build the budget, build the recommendations, do the analysis, etc.
Councilmember Beckmeyer asked if on May 11 if each department head will talk specifically or if it will be combined into a presentation by the Finance Department.
Interim City Manager Carter stated that staff will take Council’s direction on this.
Councilmember Beckmeyer remembered in the past part of this process involved hearing from department heads about what they foresee their budget priorities are in their department and what the coming year involved.
City Clerk Coffey recalled that, in past years, there were built-in study sessions for some discussions by department heads on the budget process.
Councilmember Beckmeyer respected that executive staff needs to work out a process among the department heads. There will be an opportunity for our City Manager to give input, ask questions, give guidance, and participate in this process prior to Council approval of the budget.
Interim City Manager Carter stated that is how we have done it in the past as well. The process includes each department identifying the service level needs, whether it is reduction or increase in services. They are submitted to the City Manager’s review and prioritization citywide. The City Manager recommends the budget and it will come back to Council for the June 8 meeting.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 20 April 13, 2026
Financial & Administrative Services Director Gómez added that staff sent out the invitation for briefings with Council and expect that the incoming City Manager would attend those as well.
Councilmember Beckmeyer asked PB&R Director Scott Leslie, in light of the unacceptable impacts of Vehicle License Fee funds being withheld from the County of San Mateo, what, if any, impact to our human services do we anticipate for Meals on Wheels. She stated that we are one of few scratch cook food programs and our Meals on Wheels is supported by volunteers. She is looking at this VLF shortfall and fearful that something like that exemplary program we have could be threatened.
PB&R Director Leslie stated other funding sources in the City, County, State and federal government are always in flux. We are currently in the process of going through an RFP for the county for senior services and are asking for more money for more services with the idea that we can get some to support the program in general. From a childcare point of view, everything seems currently as steady as we can expect. In terms of PB&R funding and social services, outside funding seems to have stabilized this year, but there are a lot of factors that he cannot speak to. Meals on Wheels is supported by funding from the County and State, but there is General Fund in those programs and participant fees, so it is a mixture and a matter of where it is going to fall on our scale of the three buckets. Staff will go through all their programs and try their best to articulate how much in General Fund dollars, participant fees, and grant funding will go into it as part of their discussion.
Interim City Manager Carter added that this is exactly the example of how they look at the service level, i.e. looking at outside funding, cost recovery from outside funding, and General Fund level of support for that service need.
Mayor Boles stated that we recently lost $100,000 in federal funding for our senior programs and asked if there is more at risk now.
PB&R Director Leslie stated we have contracts reduced by $100,000 over several areas but ultimately $100,000 toward seniors. We are going through a process of asking for funding and our hope is to maintain our current levels but we will not know until the RFP is awarded. The hope is that it will at least be the same as it is now but are hopeful and are trying to put good strategies together to ask for additional dollars.
Mayor Boles added that the VLF impacts the County as well.
Financial & Administrative Services Director Gómez stated the presentation included the compounding impact for the County losing their funding because it supports community organizations that Pacificans take advantage of, and that is something to take into account.
Councilmember Beckmeyer referenced VLF amounts and that, in any given year, those dollars that should have come to us were from two years ago. Because of this deal from years back, part of the deal is that the State would withhold the money and give it to us later and we are constantly getting it in arrears. She concluded that VLF backfill potential loss is losses to Pacifica because the State is withholding the County’s money.
Financial & Administrative Services Director Gómez agreed.
Councilmember Beckmeyer stated every city’s number is going to be different.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 21 April 13, 2026
Vice Mayor Wright stated it is the City’s money, not the County’s money.
Councilmember Bier stated our allocations are paying fees.
Councilmember Beckmeyer reiterated that there is a countywide effort on the part of elected officials, the supervisors, staff, finance directors and everyone collectively, including a lawsuit against the State to get our funds given back to us.
Mayor Boles stated that part of the difficulty is it is just three counties in the state and everyone else is getting paid their fair share in other ways. She stated the State had not wanted to talk to legislators at the County at all but Supervisor Noelia Corzo mentioned that the State finance team finally did meet with County representatives and compensations are happening. They are under a confidentiality agreement now as negotiations are in process. Everyone is following this very closely and hopefully we will get this money back. We still have a $3.4 million deficit.
Councilmember Beckmeyer added due to lack of funds relative to expenses.
Councilmember Bier added that we are looking for a permanent solution, so it is not this backfill all the time.
Councilmember Beckmeyer added that last year we got two-thirds of the amount.
Mayor Boles would have liked to see that one-third added into what they owe us this year.
Councilmember Bier reminded everyone that we have been hearing about this for awhile. She thinks Pacifica has always dealt with this in one way or another and we need to put our heads together to see what we can do.
Councilmember Beckmeyer stated it has been a decades-long challenge. When our City voted to incorporate in 1957, a big issue was if we could afford to run a city, to maintain our own public spaces, and afford to do all the things that a city provides. It was not a landslide vote and there was debate in town about money. She stated it is not comforting, but it was consistent.
Councilmember Bier referenced pension obligations and skyrocketing benefits.
Mayor Boles stated the community was polled about potential revenue generation measures and asked at what point in the process Council has that discussion and a presentation and an opportunity for the community to comment.
Interim City Manager Carter stated that the last time when we had this discussion with Council, the direction of Council was to explore options for parcel tax and the results of the survey showed it was not feasible at this moment. Council may schedule a separate meeting to discuss this closer to June-July timeframe.
Councilmember Beckmeyer made a formal request to Mayor and Vice Mayor in terms of agenda planning that it is on their list.
Vice Mayor Wright stated retention is a problem and asked if we do any tracking on how much it costs us when we have that constant turnover.
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 22 April 13, 2026
Interim City Manager Carter stated that we track vacancies and retention rates and how often we do recruitments on specific positions. The cost includes recruiting, engaging, onboarding, background check, and training. She added redistribution of other work to other employees in the process of all this. She stated that we are a leanly staffed City and are about 21% below the average. In comparison to our neighbors in San Mateo County, that number is even greater, closer to 40% threshold.
Vice Mayor Wright asked when we talk about budget shortfall how staffing levels factor in.
Interim City Manager Carter stated that we are looking at the current level of services and compare to specific point in time. She stated that we are understaffed and under-resourced but even well-funded cities have CIPs that may not be covered.
Vice Mayor Wright suggested framing the conversation in a more realistic way may help our community better understand the challenges we are facing.
Interim City Manager Carter stated that we did that during the revenue generation study, i.e. what it would take to add 46 employees and what would it take to fund the CIPs. We can explore the ways we can educate the community and provide this information during the budget development process, maybe in some narrative discussion.
Vice Mayor Wright stated that we have been balancing our budgets on the backs of our employees, overworking them and underpaying them. That affects our retention, our training cost, etc. He asked what we do in terms of analysis to understand when we hire contractors and when we hire employees in order to maximize the most efficient use of funds.
Interim City Manager Carter stated that the time would be now as we go through the services and look at how the services are currently being provided, such as by consultants or City staff, and is the service essential, core service, or enhancement. Every time we provide recommendations to Council, we include some of this analysis, whether recommendation to increase the staffing or recommendation to fund contracts for specific projects. Each recommendation will have its own budget form, including what is being requested, what the impact of this request is going to be, and what alternatives you have to consider.
Vice Mayor Wright asked, in terms of having a number of different strategies here in terms of directions to try to save money, if she can put any rough numbers on what the potential is for each of those different strategies.
Interim City Manager Carter stated Director Gómez mentioned that ERAF for the current year is about $3.9 million and that is in General Fund. VLF funds is listed for next year as over $1 million. On the other strategies, it will be hard to put a number on it now. The User Fee Study will probably include some conservative analysis once we get information from the consultant on what the full recovery will look like and what kind of money we are talking about at 100% recovery. We know 100% will not happen because some of the services have private benefits and public benefits and it is a policy decision what kind of recovery it will be. We will conservatively assume something to include in the budget because, once Council adopts the user fees, we will generate some additional revenue throughout the year.
Financial & Administrative Services Director Gómez stated Finance worked with the departments to fill out their budget forms and, normally, they will have budget forms for service enhancements. This year, they might be having those budget forms for reductions, and they will
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 23 April 13, 2026
put a number to those specific by department service reductions that they will be presenting and provide that to Council in the next budget study session.
Vice Mayor Wright asked, in general, from a policy perspective, if there has been any analysis done on whether it is better to pay people the right amount of money and have less of them or better to have more of them and pay them less.
Interim City Manager Carter stated it all depends on the specific service, function, and need of the department. It is much easier to recruit when you are competitive and can attract talent. We have also invested a lot of time and culture building in this organization and bringing what money cannot buy, but there is a limit to this.
Vice Mayor Wright asked if we do any output tracking, such as do our employee groups that get paid closer to the average produce more.
Financial & Administrative Services Director Gómez stated not at this time, but we can explore trying to visualize some of that in our presentation as we go through the vacancy exercise with the department heads. Normally, we want to always tie something back to the strategic goals or service level review. Staff will try to visualize that in a different way.
Vice Mayor Wright stated, as an example, a good set of plans saves you money whereas a notso-good set of plans ends up costing you more money. That is what he is trying to figure out.
Interim City Manager Carter stated, as part of the service analysis, we will be looking at efficiencies. It is in the best interest of individual department to identify areas of efficiencies.
Staff may be asking for some additional allocation in order to achieve efficiency or return on investment.
Mayor Boles stated that staff have been doing some of that work, like updating finance software and planning software, as well as AI to help write staff reports.
Councilmember Espinosa stated that we should consider AI like for repetitive tasks.
Interim City Manager Carter stated we are using AI and rolling out workflows, such as PB&R.
Vice Mayor Wright asked, to the nearest 100 million, how deep is our capital improvement hole.
Interim City Manager Carter reported $371 million at the revenue generation study session.
Vice Mayor Wright thanked Interim City Manager Carter and Director Gómez for their diligence.
Mayor Boles referenced reviewing PG&E bills and what we can reduce, Community Finance Districts, and other money-saving measures.
Interim City Manager Carter concluded that Council is generally supportive of including the five strategies into the base budget and, as staff do that, that will reduce the deficit to some level before they start doing this analysis and analyze what this deficit translates to for departments.
RESULT: NO VOTE REQUIRED
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes) City Council Regular Meeting 24 April 13, 2026
COUNCIL COMMUNICATIONS
Councilmember Beckmeyer stated regarding VLF that the County’s lobbyist on this issue is going to hold a meeting in Sacramento as part of the City Leaders Summit (April 22-24).
Councilmember Bier hoped Council received the email from Supervisor Corzo about the Mayor’s Mental Health Initiative mental health training for electeds on Saturday, May 9. She is proud of it as they have been working since she was mayor on different strategies for mental health across the County and in our cities. It is important for them to take care of themselves and each other and our communities. She also shared a Youth Summit on April 25 at JUHSD District Office.
Vice Mayor Wright mentioned that he feels like they have been doing a better job working together and how much he appreciates that. It makes him feel more productive in all of the meetings he goes to. He thanked Councilmembers and appreciated every one of them.
Mayor Boles stated that he is everywhere and getting to know people all over and being a voice for Pacifica. She thanked him as it takes a lot of time and effort to build those relationships.
Councilmember Espinosa stated that she wanted to collaborate with him to bring more night life to Pacifica and make the money.
Mayor Boles stated both she and Vice Mayor Wright went to the Sustainable San Mateo County awards night and was lovely to see students from Oceana High School presenting their projects.
She reminded everyone that EcoFest is on Saturday and the Pacific Beach Coalition is organizing cleanups at all the beaches followed by the festival with all kinds of booths to learn about environmental things and there will be a special tour of the creek and the work happening at the creek. She added that Council asked some time ago about trying to get a coordinated calendar so we know all the different activities and who is going and hopefully Council and staff can coordinate and make sure all the different things are covered in our community and outside.
STAFF COMMUNICATIONS – NONE.
ADJOURN
Mayor Boles adjourned the meeting at 10:40 p.m.
Transcribed by Barbara Medina, Public Meeting Stenographer.
Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Christine Boles, Mayor
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Attachment: Attachment A: Minutes of 4-13-2026 City Council Regular Meeting (6239 : Approval of Minutes)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Continuation of Proclamation of Local Emergency at the Pacifica Municipal Pier and the Order of Director of Emergency Services Relating to Temporary Closure of the Pier RECOMMENDED ACTION:
Accept report and make a determination that conditions of a local emergency continue to exist at the Pacifica Municipal Pier.
STAFF CONTACT:
Sean Charpentier, City Manager
(650) 738-7409
[email protected]
Melissa Tigbao, P.E., Director of Public Works
(650) 501-6016
[email protected]
Roland Yip, P.E., Deputy Director of Public Works
(650) 738-3767
[email protected]
BACKGROUND/DISCUSSION:
On June 5, 2026, the City Manager, acting in his capacity as Director of Emergency Services, proclaimed the existence of a local emergency pursuant to PMC 4-2.05(a) and executed the "Proclamation of the Existence of a Local Emergency at the Pacifica Municipal Pier ("Proclamation"). On June 8, 2020, the City Council of the City of Pacifica adopted Resolution No. 33-2026 to ratify the Proclamation of local emergency due to Pacifica Munical Pier (Attachment 1). The City’s Proclamation was sent to San Mateo County Offices of Emergency Services and the California Governor’s Office of Emergency Services (CalOES) and allows the City to seek state and federal funds relating to the emergency.
This proclamation of local emergency was based on the following findings.
On Thursday, June 4, 2026, Public Works staff were notified of damages to the Pacifica Municipal Pier. Public Works Engineering and Field Services staff responded to the notification and inspected the Pacifica Municipal Pier and found cracking, separation, and displacement of the concrete walkway and structural elements near the abutment and Chit Chat Café (“Conditions”).
Public Works Field Services staff closed off the Pier and abutment area from public access due to the unstable and unsafe Conditions. The City’s Chief Building Official also issued a “red-tag” for the Chit Chat Café, as the restaurant is unsafe for occupancy. The utilities to Chit Chat Café have been cut and capped off. The preliminary structural engineering assessment from the 2 Packet Pg. 32
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June 22, 2026
City’s consultants revealed there is extensive damage which will likely require major reconstruction of the abutment. On June 9, 2026, the City demolished the Chit Chat Café due to the continued settling of the abutment to prevent the structure from falling into the ocean, resulting in significant environmental cleanup costs. The City began a short-term stabilization by placing rock revetment around the abutment. City is awaiting from the City’s structural engineers a design of a temporary brace around the first deck to stabilize the pier until a permanent solution can be found. The Pier will remain closed until it can be determined that the facility is safe for public use.
FISCAL IMPACT:
The fiscal impacts associated with the emergency are covered under the Disaster Accounting Fund and no additional budget authority is necessary as sufficient funds have been previously approved in the Disaster Accounting Fund to pay for the demolition and other associated projects. The continuation of the local emergency will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services (OES) and Federal Emergency Management Agency (FEMA) for costs incurred in preparation and/or response to the emergency
ORIGINATED BY:
Engineering
City Manager
ATTACHMENT LIST:
Attachment A: Resolution No. 33-2026 - Ratifying Proclamation of Local Emergency - Pacifica Municipal Pier (PDF)
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Attachment: Attachment A: Resolution No. 33-2026 - Ratifying Proclamation of Local Emergency - Pacifica Municipal Pier (6243 : Continuation
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Attachment: Attachment A: Resolution No. 33-2026 - Ratifying Proclamation of Local Emergency - Pacifica Municipal Pier (6243 : Continuation
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Attachment: Attachment A: Resolution No. 33-2026 - Ratifying Proclamation of Local Emergency - Pacifica Municipal Pier (6243 : Continuation
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Attachment: Attachment A: Resolution No. 33-2026 - Ratifying Proclamation of Local Emergency - Pacifica Municipal Pier (6243 : Continuation
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Attachment: Attachment A: Resolution No. 33-2026 - Ratifying Proclamation of Local Emergency - Pacifica Municipal Pier (6243 : Continuation
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Attachment: Attachment A: Resolution No. 33-2026 - Ratifying Proclamation of Local Emergency - Pacifica Municipal Pier (6243 : Continuation
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Approval of 2026–2027 Lease Agreement with Pacifica School District for Use of School District Facilities for Extended Child Care Services
RECOMMENDED ACTION:
Approve the Lease Agreement between the City of Pacifica and the Pacifica School District for the use of school facilities to provide extended child care services during the 2026-2027 school year and adopt the attached resolution authorizing the City Manager to execute the agreement.
STAFF CONTACT:
Scott Leslie, Parks, Beaches and Recreation Director
650-446-4683
[email protected]
BACKGROUND/DISCUSSION:
The City of Pacifica and the Pacifica School District have maintained a longstanding partnership to provide licensed extended child care services for Pacifica families. Through this partnership, the City operates before-school, after-school, holiday, vacation, and preschool programs at various Pacifica School District campuses, helping meet the community’s need for safe, affordable, and reliable child care services.
The current lease agreement expires on June 30, 2026. Staff has worked collaboratively with the District to develop a new one-year agreement that will continue the City’s child care operations at District facilities for the 2026-2027 school year.
Approval of the proposed agreement will allow the City to continue operating licensed child care services that support working families throughout Pacifica. These programs provide safe and enriching environments for children while helping parents maintain employment and access dependable year-round care. Program costs are fully supported through child care program revenues.
The proposed agreement includes use of facilities at the following school sites:
· Cabrillo School (601 Crespi Drive): Three portable classrooms totaling approximately 2,880 square feet. Pacifica School District has agreed to waive rent for July 2026 due to planned site construction activities that will limit the City’s use of the facility during that month.
· Sunset Ridge School (340 Inverness Drive): Two portable classrooms and one classroom totaling approximately 2,880 square feet.
· Vallemar School (377 Reina Del Mar Avenue): Five portable classrooms totaling approximately 4,800 square feet, plus Band Room F2, which provides an additional 1,151 square feet of licensed program space to support enrollment needs. 3 Packet Pg. 40
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June 22, 2026
Monthly lease costs are as follows:
School Site Monthly Rent
Cabrillo School $3,715.20 (July 2026 waived)
Sunset Ridge School $3,715.20
Vallemar School $7,676.79 less a monthly credit of $1,428.24 As part of the lease negotiations, Pacifica School District acknowledged a rent overcharge associated with the Vallemar facility during the 2025-2026 lease term. To address this issue, the District agreed to provide the City with a monthly rent credit of $1,428.24 throughout the 2026- 2027 agreement period.
The agreement maintains key provisions from prior years, including facility use requirements, maintenance responsibilities, insurance requirements, custodial obligations, utility responsibilities, internet access, and compliance with state child care licensing regulations. The agreement also continues the collaborative relationship between the City and District in support of Pacifica families.
ALTERNATIVE ACTION:
Do not approve the proposed Lease Agreement and direct staff to continue negotiations with Pacifica School District regarding lease terms and return to the City Council with a revised agreement for consideration.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
This action helps support youth services, which is a component of A Healthy and Compassionate Community.
FISCAL IMPACT:
The total annual cost of the lease agreement is $160,432.20. This cost will be funded through revenue generated by the City’s Child Care Services Program and is included within the Fiscal Year 2026-2027 Child Care Division operating budget.
ORIGINATED BY:
Parks, Beaches & Recreation Department
ATTACHMENT LIST:
2026-2027 PSD Lease Agreement (DOCX)
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June 22, 2026
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE 2026–2027 LEASE AGREEMENT WITH PACIFICA SCHOOL DISTRICT FOR CHILD
CARE SERVICES AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT
WHEREAS, the City of Pacifica (“City”) has a longstanding partnership with the Pacifica School District (“District”) to provide licensed before- and after-school child care and preschool services on District campuses; and
WHEREAS, the City and the District wish to continue this partnership for the 2026–2027 school year through a lease agreement that allows the City to use facilities at Cabrillo, Sunset Ridge, and Vallemar Schools for extended child care programming; and WHEREAS, the proposed agreement specifies lease terms, monthly rental fees, facility responsibilities, insurance requirements, and the scope of services to be provided by the City;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFICA THAT:
1. The City Council hereby approves the Lease Agreement between the City of Pacifica and Pacifica School District for the 2026–2027 school year, as presented.
2. The City Council authorizes the City Manager or designee to execute the agreement and any related documents necessary to implement this action. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ _________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 3 Packet Pg. 42
1 CONTRACT BETWEEN THE CITY OF PACIFICA AND THE
PACIFICA SCHOOL DISTRICT
ELEMENTARY SCHOOL SITES
FOR EXTENDED CHILD CARE SERVICES
This Contract is entered into July 1, 2026, by and between the Pacifica School District, hereinafter known as “DISTRICT”, and City of Pacifica, hereinafter known as “CONTRACTOR”, a municipal corporation.
RECITALS
WHEREAS, the DISTRICT desires certain extended child care services (“Services”), as more fully described in Exhibit “A”, and
WHEREAS, DISTRICT desires to engage CONTRACTOR, including its employees, if any, in providing the Services by reason of its qualifications and experience in performing such Services, and CONTRACTOR has offered to provide the Services on the terms and in the manner set forth herein; WHEREAS, the DISTRICT and CONTRACTOR desire to enter into this partnership to provide child care services to further educate and benefit the students of the District.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Contract, the parties agree:
SECTION 1. TERM
1.1 The term of this Contract shall be one (1) year, commencing on July 1, 2026, and terminating on June 30, 2027, unless terminated sooner as provided in this contract.
1.2 The obligation of CONTRACTOR to perform the Services will commence in accordance with the time schedule set forth in Exhibit “A”. Time is of the essence of this Contract.
1.3 Both parties may agree to extend the term of the contract for additional periods of one year, subject to all of the provisions of this Contract. Each party will notify each other by April 15th of the current year of its intent to renew this contract.
1.4 DISTRICT agrees to provide to CONTRACTOR the following collectively referred to as “PREMISES”:
A. At the Cabrillo School, located at 601 Crespi Drive, in Pacifica, California, DISTRICT shall provide to CONTRACTOR three DISTRICT-owned portable buildings which are habitable for occupancy and use for providing Services, and the land on which they are located, constituting approximately 2,880 square feet.
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 2 B. At the Sunset Ridge School, located at 340 Inverness Way in Pacifica, California, DISTRICT shall provide CONTRACTOR two DISTRICT-owned portable buildings and one classroom which are habitable for occupancy and use for providing Services, and the land on which they are located, constituting approximately 2,880 square feet, at a mutually agreed upon site.
C. At the Vallemar School, located at 377 Reina Del Mar, in Pacifica, California, DISTRICT shall provide CONTRACTOR five DISTRICT-owned portable buildings which are habitable for occupancy and use for providing Services, and the land on which they are located, constituting approximately 4,800 square feet, at a mutually agreed upon site. CONTRACTOR will also utilize Band Room F2 at Vallemar School which is an additional 1,151 square feet of program space.
D. In consideration for use of the above-mentioned space, CONTRACTOR shall compensate DISTRICT on a monthly basis as follows:
a. For the portion of the PREMISES described in Section 1.4 (a): $3715.20 b. For the portion of the PREMISES described in Section 1.4 (b): $3715.20 c. For the portion of the PREMISES described in Section 1.4 (c): $7676.79 E. In order to compensate the CONTRACTOR for overcharge during the 2025-2026 lease on the below listed spaces, DISTRICT shall reduce CONTRACTOR fees on a monthly basis as follows:
a. For the portion of the PREMISES described in Section 1.4 (c): $1428.24 b. The recalculated total of the compensation due for the portion of the PREMISES described in Section 1.4 (c): $6,248.55
SECTION 2. QUALIFICATIONS, STATUS, AND DUTIES OF CONTRACTOR
2.1 CONTRACTOR represents and warrants that it has the expertise and professional qualifications to furnish or cause to be furnished the Services. CONTRACTOR further represents and warrants that the project director and every individual charged with the performance of the Services under this Contract are duly licensed or certified by the State of California, to the extent such licensing or certification is required by law to perform the Services.
2.2 In reliance on the representation and warranty set forth in Section 2.1, the District retains CONTRACTOR to perform, and CONTRACTOR covenants and agrees that it will furnish or cause to be furnished, the Services.
2.3 CONTRACTOR will assign a site manager to have supervisory responsibility for the performance, progress, and execution of the services at each site.
2.4 CONTRACTOR represents and warrants that it will:
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 3 2.4.1 Procure all permits and licenses, pay all charges and fees, and give all notices, which may be necessary and incidents to the due and lawful prosecution of the Services.
2.4.2 Keep itself fully informed of all existing and future Federal, State of California, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Contract, any materials used in CONTRACTOR’S performance under this Contract, or the performance of the Services;
2.4.3 At all times observe and comply with, and cause its employees and contractors (and consultants), if any, who are assigned to the performance of this Contract to observe and comply with the laws, ordinances, regulations, orders, and decrees mentioned above; and
2.4.4 Report immediately to the DISTRICT Director of Financial Services, in writing, any discrepancy or inconsistency it discovers in the laws, ordinances, regulations, orders, and decrees mentioned above in relation to providing the Services.
2.5 CONTRACTOR will be responsible for employing or engaging all persons necessary to perform the Services. All employees of CONTRACTOR will be deemed to be directly controlled and supervised by CONTRACTOR, which will be responsible for their performance. If any employee of CONTRACTOR fails or refuses to carry out the provisions of this Contract or appears to be incompetent or to act in a disorderly or improper manner, the employee will be disciplined in an appropriate manner.
SECTION 3. DUTIES OF THE DISTRICT
3.1 The Superintendent will represent DISTRICT for all purposes under this Contract. The Director of Financial Services is designated as the project manager for the Superintendent. The project manager will supervise the performance, progress, and execution of the Services.
3.2 It shall be the responsibility of the project manager to establish general policies and guidelines, and mediate disputes among CONTRACTOR, parents, parent representatives, and the DISTRICT.
3.3 CONTRACTOR shall furnish to DISTRICT all data, statements, records, information, and reports reasonably necessary to DISTRICT to monitor, review, and evaluate the performance of CONTRACTOR’S services hereunder.
3.4 In the event DISTRICT should determine from any source, including but not limited to, information submitted by CONTRACTOR under this Contract or any evaluation report from any source, that there is a condition, which requires investigation or correction, the DISTRICT will meet formally with CONTRACTOR to discuss the condition. The DISTRICT may then forward to CONTRACTOR requests for corrective action. Such
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 4 requests shall indicate the nature of the issues which are to be reviewed to determine the need for corrective action and may include a recommendation as to the appropriate corrective action. Within thirty (30) days of DISTRICT’S request, CONTRACTOR shall submit its response, which shall include its views of the problems and proposed action, if any. Upon requests of either party, the parties shall meet to discuss any such request and response within the thirty (30) day period specified.
3.5 For DISTRICT owned buildings and portables, the DISTRICT shall be responsible for maintenance of roof, exterior doors, exterior walls, plumbing and electrical systems, flooring and heating systems (if operable at time PREMISES are leased), and foundations; unless damage to any of the items listed herein is caused in part or in whole by the act, neglect, fault or omission of any duty by CONTRACTOR, its employees, agents, invitees, licenses or contractors, in which case CONTRACTOR shall be responsible for the cost of such repairs. DISTRICT shall at all times maintain the PREMISES in good and safe condition. DISTRICT shall be responsible for all repairs required. DISTRICT shall provide facilities equipped with necessary amenities including, but not limited to, running water (hot and cold), sinks, toilets, playground structures, fenced yard as required by local laws, ordinances, regulations for CONTRACTOR to perform services stated in the contract.
3.6 CONTRACTOR shall pay for utility service to CONTRACTOR owned portable buildings. Contractor shall pay for garbage collection services for all premises.
3.7 DISTRICT shall pay for utility service to DISTRICT-owned buildings and portable buildings.
3.8 DISTRICT shall provide internet access for Vallemar, Sunset Ridge and Ocean Shore Schools.
3.9 CONTRACTOR shall pay for internet access for Cabrillo School.
3.10 The CONTRACTOR shall obtain written permission in advance from the DISTRICT for any physical modification of any interior or exterior space. This includes attachments to floors, ceilings, walls, doors, and any modification to electrical and mechanical systems or door locks.
SECTION 4. RESPONSIBILITIES OF CONTRACTOR
4.1 CONTRACTOR will furnish or cause to be furnished the specified services set forth in Exhibit “A” and such other information regarding its requirements as may be reasonably requested by DISTRICT. CONTRACTOR shall have sole discretion to determine the manner and method of provision of services.
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 5 4.2 CONTRACTOR shall ensure that all services offered under this Contract shall be secular in nature. CONTRACTOR shall further ensure that it shall refrain from offering religious instruction, worship, or other religious activities while providing child care services, in accordance with the provision of the California and United States Constitution.
4.3 CONTRACTOR shall make all arrangements for and pay for all custodial work required to maintain PREMISES in clean, orderly, and sanitary condition at all times during the term of this Contract.
4.4 If CONTRACTOR does not maintain PREMISES in clean, orderly, and sanitary condition, DISTRICT may, but shall not be obligated to, have the PREMISES cleaned and charge all costs associated with such cleaning to the CONTRACTOR.
4.5 For CONTRACTOR owned portables, the CONTRACTOR shall be responsible for maintenance of roof, exterior doors, exterior walls, plumbing and electrical systems, and heating systems (if operable at time PREMISES are leased), and foundations.
CONTRACTOR shall at all times maintain the PREMISES in good and safe condition.
CONTRACTOR shall be responsible for all repairs required.
4.6 DISTRICT will not be responsible for any loss, inconvenience, annoyance, or damage to CONTRACTOR because of such cleaning.
4.7 CONTRACTOR will be responsible for the security of the building space it uses and shall not hold the DISTRICT responsible for any theft or damage property. In addition, if DISTRICT property is damaged or stolen due to a negligent act of the CONRACTOR, its employees, agents, contractors, parents, and students, the CONTRACTOR shall be responsible for its repair or replacement.
4.8 CONTRACTOR shall provide the DISTRICT access to the property for maintenance and other inspection purposes.
4.9 The CONTRACTOR will obey all laws and policies that govern school district property including those laws and policies applying to possession and use of alcohol and tobacco (such as, for example, Board Policy 3513.3, Tobacco-Free Schools). The CONTRACTOR will follow all California Education Code and other local, state, and federal laws and policies that pertain to school property.
4.10 The CONTRACTOR acknowledges that this Lease and the rights granted herein may create a possessory interest in public property under California law, which is subject to property taxation. CONTRACTOR understands that the San Mateo County Assessor may assess property taxes on such possessory interest and shall be solely responsible for the payment of any possessory-interest taxes levied on CONTRACTOR’S interest and shall pay such taxes directly to the levying authority when due.
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 6 4.11 CONTRACTOR further acknowledges that the creation, renewal, extension, assignment, or other transfer of this lease may constitute a “change in ownership” of the possessory interest for property-tax purposes and may result in revaluation by the San Mateo County Assessor. CONTRACTOR agrees to timely comply with all reporting requirements under California Revenue & Taxation Code §480.5, including providing any information requested by the Assessor regarding the creation or transfer of a taxable possessory interest.
SECTION 5. COST OF SERVICES OFFERED BY CONTRACTOR
5.1 The CONTRACTOR shall at all times maintain a written schedule setting forth operating hours and operating procedures for each required and optional use provided on or from the PREMISES. A schedule of prices charged for all services related to the required and optional use of this CONTRACT shall be maintained. A copy of such written schedules or procedures shall be made available upon written request.
If DISTRICT or CONTRACTOR feels the other is not maintaining or meeting their obligation under this contract, there will be a meeting to resolve any issues.
If parties are unable to resolve the issue in that meeting, the matter shall be submitted to mediation by an independent third party.
SECTION 6. INDEMNITY
6.1 It is agreed that the CONTRACTOR shall defend, hold harmless and indemnify the DISTRICT, its officers, agents and/or employees from any and all liability, damage, cost, expense, and/or claims for injuries to persons and/or damage to property which arise from the CONTRACTOR’S use of the PREMISES (including ingress and egress to the PREMISES), and for such liability, damage, cost, expense, and/or claims arising from the negligent acts or omissions of the CONTRACTOR, its officers, agents and/or employees.
6.2 It is agreed that the DISTRICT shall defend, hold harmless and indemnify the CONTRACTOR, its officers, agents and/or employees from any and all liability, damage, cost, expense, and/or claims for injuries to persons and/or damage to property which arise from the DISTRICT’S use of the PREMISES (including ingress and egress to the PREMISES), and for such liability, damage, cost, expense, and/or claims arising from the negligent acts or omissions of the DISTRICT, its officers, agents and/or employees.
6.3 The duty to indemnify and hold harmless shall include the duty to defend set forth in California Civil Code Section 2778.
SECTION 7. WAIVERS
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 7 7.1 The waivers by either party of any breach or violation of any covenant, term, condition or provision of this Contract, or of the provisions of any ordinance or law, will not be deemed to be a waiver of any other term, covenant, condition provisions, ordinance or law, or of any subsequent breach or violation of the same or of any other term, covenant, condition, provision, ordinance or law. The subsequent acceptance by either party of any fee or other money, which may become due hereunder, will not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, condition or provision of this CONTRACTOR or of any applicable law or ordinance.
7.2 No payment, partial payment, acceptance, or partial acceptance by DISTRICT will operate as a waiver on the part of DISTRICT of any of its rights under this Contract.
SECTION 8. INSURANCE
8.1 CONTRACTOR, at its sole cost and expense, will obtain and maintain, in full force and effect during the term of this Contract, personal liability insurance coverage of not less than two million dollars ($2,000,000) insuring not only CONTRACTOR and its contractors, if any, but also, with the exception of workers’ compensation, employer’s liability, and professional liability insurance, naming DISTRICT as an additional insured concerning CONTRACTOR’S performance under this Contract. DISTRICT acknowledges that CONTRACTOR is self-insured and may fulfill the obligation of this Section through its self-insurance pool administrator.
8.2 Any and all contractors of CONTRACTOR retained to perform Services under this Contract will obtain and maintain, in full force and effect during the term of this Contract, identical insurance coverage, naming DISTRICT as an additional insured under such policies as required above.
8.3 Certificates of such insurance will be filed with DISTRICT concurrently with the execution of this Contract. The certificates will be subject to the approval of DISTRICT’S Director of Financial Services and will contain an endorsement stating that the insurance is primary coverage and will not be canceled or altered by the insurer except after filing with the DISTRICT’S Director of Financial Services thirty (30) days’ prior written notice of such cancellation or alteration, and that the Pacifica School District is named as an additional insured except in policies of workers’ compensation, employer’s liability, and professional liability insurance. Current certificates of such insurance will always be kept on file during the term of this Contract with the Director of Financial Services.
8.4 The procuring of such required policy or policies of insurance will not be construed to limit CONTRACTOR’S liability hereunder nor to fulfill the indemnification provisions of this Contract.
SECTION 9. WORKERS’ COMPENSATION
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 8 9.1 CONTRACTOR, by executing this contract, certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and certifies that it will comply with such provisions, as applicable, before commencing the performance of the Services.
SECTION 10. TERMINATION OR SUSPENSION OF CONTRACT OR SERVICES
10.1 The Superintendent may suspend the performance of the Services, in whole or in part, or terminate this Contract, with cause, by giving ninety (90) days’ prior written notice thereof to CONTRACTOR.
10.2 CONTRACTOR may terminate this Contract or suspend its performance of the Services by giving ninety (90) days’ prior written notice thereof to DISTRICT, but only in the event of a substantial failure of performance by DISTRICT or in the event DISTRICT indefinitely withholds or withdraws its request for the initiation or continuation of the Services to be performed or if the City of Pacifica ceases providing child care services.
SECTION 11. ASSIGNMENT
11.1 CONTRACTOR will not assign, transfer, convey or otherwise dispose of this Contract or any right, title, or interest in or to the same or any part thereof without the prior written consent of DISTRICT. A consent to one assignment will not be deemed to be a consent to any subsequent assignment. Any assignment made without the approval of the Superintendent will be void and, at the option of the Superintendent, this Contract may be terminated. This Contract will not be assignable by operation of law.
SECTION 12. NOTICES
12.1 All notices hereunder will be given in writing and mailed, postage prepared, by certified mail, and addressed as follows:
To DISTRICT: Office of the Superintendent
Pacifica School District
411 Oceana Blvd.
Pacifica, CA 94044
To CONTRACTOR: Tracy Gilbert, Supervisor of Child Care Services City of Pacifica
540 Crespi Drive
Pacifica, CA 94044
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 9 SECTION 13. CONFLICT OF INTEREST
13.1 In accepting this Contract, CONTRACTOR covenants that it presently has no interest, and will not acquire any interest, direct or indirect, financial, or otherwise, which would conflict in any manner or degree with the performance of the Services.
13.2 CONTRACTOR further covenants that, in the performance of this Contract, it will not employ any contractor or persons having such an interest. CONTRACTOR certifies that no person who has or will have any financial interest under this Contract is an officer or management employee of DISTRICT. This provision will be interpreted in accordance with the applicable provisions of the Government Code of the State of California.
SECTION 14. NONDISCRIMINATION
14.1 As set forth in DISTRICT Policy, no discrimination will be made in the employment of any person under this Contract because of the age, race, color, national origin, ancestry, religion, disability, sexual preference, or gender of that person. CONTRACTOR agrees to meet all requirements of the DISTRICT Policy pertaining to nondiscrimination in employment, including completing the requisite form furnished by DISTRICT.
14.2 If CONTRACTOR is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of Federal law or executive order in the performance of this Contract, it will be in default of this Contract.
Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer will constitute evidence of a breach of this Contract.
SECTION 15. MISCELLANEOUS PROVISIONS
15.1 CONTRACTOR and DISTRICT represents and warrants that it has knowledge of the requirements of the Americans with Disabilities Act of 1990, and the Government Code and the Health and Safety Code of the State of California, relating to access to public buildings and accommodations for disabled persons, and relating to facilities for disabled persons. CONTRACTOR and DISTRICT will comply with or ensure by its advice that compliance with such provisions will be effected in the performance of this Contract.
15.2 This Contract will be governed by the laws of the State of California, excluding its conflicts of law.
15.3 In the event that an action is brought, the parties agree that trial of such action will be vested exclusively in the state courts of California or in the United States District Court for the Northern District of California in the County of San Mateo, State of California.
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 10 15.4 The prevailing party in any action brought to enforce the provisions of this Contract may recover its reasonable costs and attorney’s fees expended in connection with that action.
15.5 This document represents the entire and integrated agreement between parties and supersedes all prior negotiations, representations, and contracts, either written or oral.
This document may be amended only by a written instrument, which is signed by the parties.
15.6 All provisions of this Contract, whether covenants or conditions, will be deemed to be both covenants and conditions.
15.7 The covenants, terms, conditions and provisions of this Contract will apply to, and will bind, the heirs, successors, executors, administrators, assignees, and contractors, as the case may be, of the parties.
15.8 If a court of competent jurisdiction finds or rules that any provision of this Contract or any amendment thereto is void or unenforceable, the unaffected provisions of this Contract and any amendments thereto will remain in full force and effect.
15.9 All exhibits referred to in this Contract and any addenda, appendices, attachments, and schedules which, from time to time, may be referred to in any duly executed amendment hereto are by such reference incorporated in this Contract and will be deemed to be a part of this Contract.
15.10 This Contract may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one and the same instrument.
IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives executed this Contract on the date first above written.
ATTEST
For DISTRICT
(Pacifica School District)
By:
Dr. Carisa J. Bowman Date
Superintendent
For CONTRACTOR
(City of Pacifica.)
By:
Title: Date
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 11 ATTACHMENTS:
EXHIBIT “A”: Scope of Services for Providers of Extended Child Care Services
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 12 EXHIBIT “A”
SCOPE OF SERVICES FOR PROVIDERS OF
EXTENDED CHILD CARE AND PRESCHOOL SERVICES AT
PACIFICA SCHOOL DISTRICT
ELEMENTARY SCHOOL SITES
2026-2027
SERVICES: Under this Agreement, The City of Pacifica shall provide extended childcare services to the child(ren) of families at Cabrillo, Ocean Shore, Sunset Ridge, and Vallemar School site(s), located on property owned by the Pacifica School District. Services shall be furnished as specified in this Exhibit “A”: Scope of Services for Providers of Extended Child Care and Preschool Services at Pacifica School District Elementary School Sites.
The extended child care program shall admit children currently enrolled in Grades Transitional Kindergarten through Grade Eight (8) in the Pacifica School District on a priority basis but may also admit others on a space available basis.
PROGRAM GOALS:
1. To offer affordable child care services to child(ren) of families enrolled in Pacifica School District elementary schools.
2. To provide parents with access to licensed child care services year-round including Pacifica School District school holidays, school vacations, and staff development days.
3. To provide a quality program which seeks to maintain standards set forth by the National Association for the Education of Young Children (NAEYC) and the National School Age Child Care Alliance.
PROGRAM SPECIFICATIONS:
1. Program Schedule.
Services rendered shall include before-and after-school care and preschool care. Program schedule shall be operable daily throughout the year, including school holidays and vacation periods except for holidays, which are recognized by the Pacifica School District. a. Regular School Days
The designated hours of operation for extended child care services on regular school days shall commence not earlier than 6:30 a.m. but not later than 7:30 a.m. and shall operate until the scheduled start of school at the site. The contractor shall reopen at the earliest scheduled end of the school day and shall remain open until at least 6:00 p.m. but not later than 6:30 p.m.
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 13 Regular school days are defined as Monday through Friday except holidays recognized by the Pacifica School District, PSD vacations, and PSD staff development days.
It is understood that the contractor shall have exclusive use of the site while child care programs are in session. When the site is not in use by the contractor, the DISTRICT, or its agents or assigns, may use the site for academic curriculum or other DISTRICT purposes upon reasonable notice to contractor. DISTRICT shall assume any and all liability for damages to property owned by contractor while using the facilities and shall indemnify and hold harmless contractor from injuries of any variety to all persons, which may occur while the facilities are in use by the DISTRICT or its personnel or agents. b. Holidays
Services shall be offered as outlined in this Exhibit “A”: Scope of Services for Extended Child Care Services at Pacifica School District Elementary School Sites, with the only exception being holidays recognized by the Pacifica School District. Contractor shall have the option to close all facilities for one week each summer. c. School Holidays
The designated hours of operation for extended child care services on school holidays (including winter and spring breaks and summer vacation) shall be 7:00 a.m. to 6:00 p.m. d. Consolidation of Services
The contractor may consolidate services with another licensed or legally exempt school age contractor during school vacations and summer periods when enrollment or attendance is low. Programs may close for the purpose of offering staff development or inservice training for child care staff. All such closings are subject to approval by the DISTRICT’S project manager.
e. Location of Summer Program
CONTRACTOR agrees that DISTRICT shall have the opportunity to designate the site or sites to be used for operation of the program during summer vacation. It is understood that the availability of facilities for the summer program shall, in part, be dependent upon the construction and modernization schedule of the DISTRICT. DISTRICT shall advise contractor no less than one hundred and twenty (120) days prior to the termination of each school year as to which facilities shall be available for use during the summer and the dates of their respective availability. DISTRICT shall have the option to provide for a change in location of facilities to be used during the course of the summer, provided, however, that no less than one hundred and twenty (120) days notice of a location change shall be provided to CONTRACTOR by DISTRICT. In complying with the requirements of this paragraph, DISTRICT and CONTRACTOR shall co-operate to ensure that the safety of all students is adequately insured and that the licensure requirements of DISTRICT and CONTRACTOR are complied with. f. Other Uses
The contractor may use the contracted space outside of the normal hours of operation for staff, parent, and/or student meetings.
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 14 2. Licensing and Exemptions
Services rendered shall include before- preschool care and after-school care for school age children in Grades Transitional Kindergarten through Grades Eight. Program schedule shall be operable daily throughout the year, including school holidays and vacation periods except for holidays, which are recognized by the Pacifica School District.
3. Licensing Reports
The contractor shall forward to the DISTRICT’S Project Manager, within ten (10) days of all licensing visits, copies of all licensing reports issued by the California Department of Social Services, Community Care Licensing Division.
4. Staffing Ratios and Requirements
The contractor shall meet or exceed the staffing ratios and requirements for school age children as specified in the licensing requirements of Title 22 of the California Code of Regulations.
5. Health and Safety Standards: Emergency Preparedness
The contractor shall enforce health and safety standards that are consistent with state regulations and Pacifica School District policies.
6. Staff Development
The contractor shall offer appropriate staff development activities on an ongoing basis, including staff training, in order to fully meet the child development needs of children enrolled in the program. Staff development activities related to literacy shall be designed in cooperation with the Pacifica School District Curriculum Department and Special Education Department.
7. Articulation Activities
The contractor shall attend occasional meetings with the elementary school staff. The purpose of these meetings is to articulate educational practices in the areas of literacy, numeracy, and support in the “homework” aspect of the program. These meetings can be faculty or grade-level meetings.
8. Written Schedules
The contractor shall at all times maintain a written schedule setting forth the operating hours and operating procedures for each required and optional use provided on or from the elementary school site. A fee schedule for prices charged for all services related to the required and optional uses set forth in this Contract shall be maintained.
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 15 9. Children with Special Needs
The contractor shall identify children with special needs at the time of enrollment to ensure adequate child care staffing levels. Children with special needs who require assistance during an emergency evacuation shall be accommodating special needs children shall be designed in cooperation with Pacifica School District Special Education Department.
If any students participating in the Before and After School Extended Day Program are referred for the “Student Study Team” process at the elementary school, a staff member, who is familiar with the student, will participate in the SST meeting, and upon request by the district, participate in any IEP meetings during the time the student is still a participant in the Before and After School Extended Day Program. It is understood that written education IEP goals apply to the school day only.
10. Equipment and Supplies
The contractor shall assume responsibility for program implementation, and shall provide furniture, equipment, and supplies except as otherwise agreed upon with the Pacifica School District.
11. Waiting Lists
The contractor shall maintain a current waiting list when program is a licensed capacity.
12. Annual Parent Survey
The contractor shall conduct an annual parent survey. Results of the parent survey shall be made available to the Project Manager as part of the DISTRICT’S annual site evaluation process.
13. Materials to be Kept on File
The contractor shall ensure that materials required by the DISTRICT, as more specifically outlined in this Contract and this Exhibit “A”: Scope of Services For Providers of Extended Child Care Services, be maintained on file with the DISTRICT’S Project Manager. Materials to be kept on file include:
Calendar of days open and closed
Current operating license
Emergency evacuation plan
Licensing reports issued by the California Department of Social Services Operating Procedures and Policies (Parent Handbook)
Summary sheet of annual parent evaluations
Tuition schedule
14 Annual Site Evaluation
The DISTRICT shall conduct an annual site evaluation of CONTRACTOR based on all data, statements and records reasonably necessary to evaluate the program. Results of the annual site evaluation shall be sent to the CONTRACTOR.
15. Reports to the DISTRICT
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027)) 16 All correspondence relating to this Exhibit “A”: Scope of Services for Providers of Extended Child Care Services at Pacifica School District Elementary School Sites shall be sent to the following address:
Pacifica School District
411 Oceana Blvd
Pacifica, CA 94044
Attention: Assistant Superintendent, Business Services
Business Services Department
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Attachment: 2026-2027 PSD Lease Agreement (6225 : Pacifica School District Child Care Lease Agreement (2026–2027))
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Approval of First Amendment to Jean E. Brink Pool License Agreement Between the City of Pacifica and Pacifica Sea Lions Aquatics Club
RECOMMENDED ACTION:
Adopt a Resolution approving the First Amendment to the Jean E. Brink Pool License Agreement between the City of Pacifica and the Pacifica Sea Lions Aquatics Club (“PSLAC”) extending the agreement term through December 31, 2026 and revising the monthly license fee.
STAFF CONTACT:
Scott Leslie, Parks, Beaches and Recreation Director
650-446-4683
[email protected]
BACKGROUND/DISCUSSION:
The City and PSLAC entered into the original Jean E. Brink Pool License Agreement effective July 1, 2021 for the use of the Jean E. Brink Pool located at Oceana High School. The agreement provides PSLAC with a non-exclusive license to utilize the facility for swim team practices, competitions, and related activities.
The agreement established operational requirements, maintenance responsibilities, insurance requirements, and monthly license fees associated with PSLAC’s use of the facility. The current agreement term expires on June 30, 2026.
City staff and PSLAC have discussed extending the current agreement on a short-term basis while the City continues evaluating future aquatics facility operations, partnership opportunities, and long-term agreement structures.
The proposed First Amendment would amend Section 4 (Term) of the original agreement to extend the expiration date from June 30, 2026 to December 31, 2026.
Additionally, the amendment would revise Section 5.1 (Monthly Rate) to establish a new monthly fee of $5,552.84 per month for the six-month extension period. The total amount payable during the extension period would be $33,317.05.
The proposed rate adjustment is intended to more closely align with the City’s direct operational costs associated with hosting PSLAC programming at the Jean E. Brink Pool, including staffing, maintenance, utilities, and facility operations.
The proposed extension allows PSLAC to continue uninterrupted operations at the Jean E.
Brink Pool while providing the City additional time to evaluate long-term aquatics facility operational and partnership considerations.
4 Packet Pg. 59
Pacifica City Council 2
June 22, 2026
All other provisions of the original agreement would remain in full force and effect.
ALTERNATIVE ACTION:
The City Council may choose not to approve the proposed First Amendment to the Jean E.
Brink Pool License Agreement. If the amendment is not approved, the existing agreement would expire on June 30, 2026, and PSLAC would no longer have authorization to utilize the Jean E.
Brink Pool facility under the current agreement structure. This could result in interruption or suspension of PSLAC programming and would require the City and PSLAC to negotiate a different agreement structure or discontinue use of the facility.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of this item supports the City Council’s goal of fostering a healthy and compassionate community by continuing to provide residents with access to a competitive swim team.
FISCAL IMPACT:
Approval of the proposed First Amendment would generate $33,317.05 in license fee revenue to the City during the six-month extension period from July 1, 2026 through December 31, 2026.
Revenue would be deposited into the Parks, Beaches and Recreation Department Aquatics budget.
The revised fee structure is intended to offset the City’s direct operational and facility-related costs associated with the agreement.
ORIGINATED BY:
Parks, Beaches & Recreation Department
ATTACHMENT LIST:
Attachment B: PSL-City License Agreement 6-18-21 FINAL (PDF) Attachment A: First Amendment to Agreement with PSLAC for Jean E. Brink Pool (PDF) 4 Packet Pg. 60
Pacifica City Council 3
June 22, 2026
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE CITY MANAGER TO EXECUTE A FIRST AMENDMENT TO THE JEAN E. BRINK POOL
LICENSE AGREEMENT WITH THE PACIFICA SEA LIONS AQUATICS CLUB WHEREAS, the Pacifica Sea Lions Aquatics Club (“PSLAC”) provides youth aquatics programming, swim training, and competitive swimming opportunities that benefit the Pacifica community through use of the Jean E. Brink Pool facility; and WHEREAS, the existing Jean E. Brink Pool License Agreement between the City of Pacifica and PSLAC will expire on June 30, 2026; and
WHEREAS, the City and PSLAC desire to extend the term of the License Agreement through December 31, 2026 and revise the monthly license fee as outlined in the First Amendment to the Jean E. Brink Pool License Agreement; and WHEREAS, the revised fee structure is intended to more closely align with the City’s direct operational costs associated with hosting PSLAC programming at the Jean E. Brink Pool, including staffing, maintenance, utilities, and facility operations; and WHEREAS, the extension of the License Agreement ensures continuity of community aquatics programming while allowing the City additional time to evaluate long-term aquatics facility operational and partnership considerations;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica that the City Council hereby approves the First Amendment to the Jean E. Brink Pool License Agreement with the Pacifica Sea Lions Aquatics Club and authorizes the City Manager to execute the First Amendment to the Agreement, in the form attached hereto, with minor revisions that may be approved by the City Attorney, and to execute any other necessary documents to effectuate the terms of the First Amendment.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ ________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 4 Packet Pg. 61
1 JEAN E. BRINK POOL LICENSE AGREEMENT BETWEEN THE
PACIFICA SEA LIONS AQUATICS CLUB
AND THE CITY OF PACIFICA
This License Agreement ("Agreement") is made and entered into as of July 1, 2021 (“Effective Date”) by and between the Pacifica Sea Lions Aquatics Club ("PSLAC"), a 501(c)(3) organization and the City of Pacifica, a California municipal corporation (the "City") for the use of the Jean E. Brink Pool located on the campus of Oceana High School at 401 Paloma Avenue, Pacifica, California. The City and PSLAC shall be referred to individually as “PSLAC” or “City” or collectively as “Parties”.
I. RECITALS
WHEREAS, the City maintains joint use with the Jefferson Union High School District of an indoor swimming pool, the Jean E. Brink Pool facility, located at 401 Paloma Avenue, Pacifica, California, more specifically described in the diagram attached hereto and hereinafter incorporated by reference as Exhibit A (the "Pool") pursuant to an MOU dated June 11, 2011; and WHEREAS, the Pacifica Sea Lions Swim Team was formed in 1964 under the auspices of the City of Pacifica’s Parks, Beaches and Recreation Department and the City has been responsible for collecting all revenue and was responsible for all expenses incurred by the PSLAC relating to the swim team; and
WHEREAS, in 1999, the Pacifica Sea Lions parent board established the PSLAC as a 501(c)(3) for the purpose of further supporting the efforts of the swim team; and WHEREAS, PSLAC and City desire that PSLAC should be responsible for collecting all revenue and all expenses incurred by the PSLAC and that the City no longer have any administrative role in the general operations of the swim team; and
WHEREAS, PSLAC desires to continue to use the Pool for training and inter team competitions for its swim team as well as storage of its swim equipment.
II. AGREEMENT
NOW, THEREFORE, based on and in consideration of the mutual promises and agreements contained herein and the recitals set forth above and incorporated in this Agreement, and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:
1. Recitals. The Parties agree that the foregoing recitals are true and correct and are hereinafter incorporated as terms of this Agreement.
2. License. The City issues to PSLAC a revocable, non-exclusive license (“License”) to utilize the Pool and all common areas of the Pool which are as follows: lobby, Men’s Locker Room, Women’s Locker Room and stairwells (Collectively the “Common Areas”) as well as the storage closet in mezzanine near bleachers above Women’s Locker Room, and one (1) storage shed located on the far side of the Pool (Common Areas, storage closet and shed shall be hereinafter collectively referred to as the “Licensed Area”) for swim team practices, team social/fundraising functions, and meets and no other purpose. The License for the Licensed Area is limited to the usage expressly allowed and described in this Agreement.
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 2 2.1 Operational Requirements. PSLAC acknowledges that the grant of the License is subject to the following conditions and PSLAC agrees to comply at all times with such conditions:
2.1.1 PSLAC may only use the Licensed Area for swim team practices (“Practices”) or inter team competitions (“Swim Meet”) during the Term of this Agreement on those dates and times agreed upon in advance by the Parties.
2.1.2 PSLAC shall only occupy the Licensed Area and shall not utilize any equipment or other non-common areas of the Pool, including the Office during Practices or Swim Meets. Team may utilize lobby computer and printer when available for emergency purposes only with prior approval of City staff.
2.1.3 PSLAC coaches, staff, team members and parents are not permitted to enter the Pool more than 45 minutes prior to a scheduled Practice or the evening before a scheduled Swim Meet.
2.1.4 PSLAC Practices may utilize all 10 lanes of the pool. Times for PSLAC Practices will normally be from 4 pm to 7 pm Monday through Friday (15 hours per week as available) except major holidays (as defined by the City of Pacifica). Should these times come into conflict with other activities hosted at the Pool by the City or any maintenance emergencies that may arise, the aquatics coordinator will contact PSLAC to arrange a make-up time for the practices missed subject to availability of the Pool.
2.1.5 PSLAC shall not permanently affix any equipment, machines, structures or signs without prior approval to the Licensed Area.
2.1.6 The permission authorized herein to utilize the Licensed Area may be revoked by the City at any time, pursuant to Section 6. No grant of an easement or other interest in land is intended by this Agreement.
3. City Provided Equipment and Maintenance. All lifesaving equipment such as rescue tubes, backboard, AED, bag valve mask, all first aid supplies, etc., shall be provided by the City of Pacifica. During the Term of this Agreement, the City shall maintain the Pool in good condition and provide custodial services and supplies. One City paid staff member shall be on the premises at all times during PSLAC scheduled Practices. PSLAC will ensure that at least one certified coach (as described in Section
8.1) is on the Pool deck at all times during Practice times. The City will not provide a lifeguard certified by the American Red Cross or American Lifeguard Association for PSLAC Practices unless specifically requested, two weeks prior to the Practice. If requested by PSLAC, PSLAC shall pay for the City lifeguard at the hourly rate based on the current Council approved Part Time Salary Schedule.
4. Term. Subject to the terms and conditions of this Agreement, the License granted pursuant to Section 2 above shall commence on the Effective Date and shall continue until and expire on the date, which is June 30, 2026 (the "Termination Date"), unless terminated prior to the Termination Date in accordance with Section 6.
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 3 5. Fees. PSLAC will pay the City of Pacifica for the Term of the Agreement as follows:
5.1 Monthly Rate. PSLAC shall pay the City $3,500 per month for the first 6 months of this Agreement and $3,900 per month for the remainder of the initial year. (“Base Monthly Rate”).
5.1.1 On July 1 of each year commencing on July 1, 2022 and every year thereafter, the Base Monthly Rate shall be increased by a percentage not to exceed 10%, which shall be based on the Consumer Price Index, San Francisco Area as reported by the United State Department of Labor, Bureau of Labor Statistics (“CPI Index”).
5.1.2 On and after July 1, 2022, PSLAC shall pay the Base Monthly Rate as increased annually by the CPI Index, in accordance with this Section every month for the duration of the Agreement or until the Agreement is terminated pursuant to Section 6.
5.2 Swim Meets. PSLAC shall pay the City at a rate of $125/hour for swim meets.
This fee is exclusive of the JUHSD swimmer impact fee.
5.3 Monthly Pool rental fee shall be paid within fifteen (15) days of the date of invoice issued by the City to the following address:
5.4 Any additional Pool usage is subject to the standard rental rates as dictated by the City’s Master Fee Schedule and will be invoiced accordingly.
5.5 Any request for a lifeguard is subject to the hourly rates as dictated by the City Council and will be invoiced accordingly.
5.6 All fees described herein shall be paid to the following:
City of Pacifica
Attention: Parks, Beaches and Recreation Department
Aquatics Division
170 Santa Maria Blvd
Pacifica, CA 94044
6. Termination. City may terminate this Agreement at any time, without cause, upon sixty (60) business days’ prior written notice to PSLAC of such intent. PSLAC may terminate this Agreement, at any time, without cause, upon ninety (90) calendar days with prior written notice of such intent.
7. Damage to Pool. PSLAC shall be responsible for and shall reimburse the City for the costs to repair any damage to the Pool caused by PSLAC or any affiliate of PSLAC, including teams or clubs competing at swim meets hosted by PSLAC.
8. Compliance with Safety Procedures. PSLAC shall ensure compliance with the following during the Term of this Agreement.
8.1 All applicable rules, regulations health and safety procedures of the Jean E.
Brink Pool and the City of Pacifica must be adhered to during use of the Pool
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 4 including, but not limited to, PSLAC’s hiring of all coaches, which must hold certified USA Swimming Coach certification, and a current certified lifeguarding certificate, which includes CPR/First Aid.
8.2 The occupancy of the Pool making sure that the entire facility does not exceed 637 persons during swim meets.
8.3 PSLAC will provide one parent volunteer to supervise the inside of the Restroom Facility during all swim meets.
8.4 Public Rules and Regulations for use of the Pool, which are attached hereto and hereinafter incorporated by reference as Exhibit B.
8.5 Any applicable COVID-19 guidelines or orders set by the State of California Health Department and/or the County of San Mateo for the remainder of the COVID-19 pandemic.
9. Miscellaneous. The City shall include one 1/4-page ad in the City of Pacifica Parks, Beaches and Beaches Activity Guide. Additional advertising is based on availability and can be purchased for an additional fee established by the City of Pacifica Parks, Beaches and Recreation Department.
10. Indemnity and Hold Harmless. PSLAC agrees to indemnify, defend, protect and hold harmless City and its respective officials, officers, employees, volunteers and agents (individually and collectively, “Indemnitees”) from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys’ fees and disbursements (collectively, “Claims”), which may arise from, or otherwise occur as a result of PSLAC’s use of the Licensed Area under this Agreement, including any injuries or death that may occur during PSLAC’s use of the Licensed Area, except to the extent that any such Claims are the result of the recklessness or willful misconduct of the City, its officers, agents, or employees.
The provisions of this section will survive the expiration or earlier termination of this Agreement.
10.1 Insurance. PSLAC shall procure and maintain at all times during the Term of this Agreement, a policy of general commercial liability insurance with insurers licensed to do business in the State of California and with a Best’s rating of no less than A: VII. Said liability policy shall have limits of not less than $1,000,000 single limit coverage and $5,000,000 aggregate coverage. The insurance shall cover all operations including but not limited to the following:
(1) premises, operations and mobile equipment liability; (2) completed operations and products liability; (3) contractual liability insuring the obligations assumed by PSLAC in this Agreement; (4) broad form property damage liability; (5) personal injury liability endorsement, including death; and (6) automobile bodily injury and property damage insurance, including all owned, hired and non-owned equipment.
10.2 Policy Terms. Concurrently with execution of this Agreement, PSLAC shall provide City with Certificates of Insurance evidencing that PSLAC has
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 5 obtained or maintains the insurance required by this Section. The Certificates shall be on forms acceptable to City. PSLAC shall also furnish City with original endorsements with the following documentation:
• Precluding cancellation or reduction in coverage before the expiration of thirty (30) days after City shall have received written notification thereof from PSLAC by United States mail;
• Providing that PSLAC's insurance shall apply separately to each insured against whom claim is made or suit is brought, and include a “separation of insureds” or “severability” clause which treats each insured separately, except with respect to the limits of the insurer's liability (cross-liability endorsement);
• Naming City, its City Council, boards, commissions,
committees, officers, employees and agents as well as Jefferson Union High School and its boards, commissions, committees, officers and employees as additional insureds (“Additional Insureds”); and
• Providing that for any claims relating to PSLAC, PSLAC's insurance coverage shall be primary insurance with respect to City and that any insurance or self-insurance maintained by City shall be in excess of PSLAC's insurance and shall not be contributory with it.
• It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverages requirements and/or limits shall be available to the Additional Insured, including but not limited to any umbrella or excess insurance. Furthermore, the requirements for coverage and limits shall be the greater of: (a) the minimum coverage and limits specified in this Agreement; or (b) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured.
11. Entire Agreement. This Agreement, including all exhibits, is the entire agreement between the parties hereto with respectto the subjectmatter hereof andsupersedes all prior agreements between the parties with respect to the matter contained in this Agreement. Any waiver, modification, consent, or acquiescence with respect to any provision of the Agreement shall be set forth in writing and duly executed by both parties. No waiver by any party or any breach hereunder shall be deemed a waiver of any other subsequent breach.
12. Assignment. PSLAC shall have no right to assign, sublicense, orotherwise transfer its rights hereunder.
13. Notices. All notices that may be or are required to be given by either party to the other hereunder shall be in writing. All notices hereunder shall be sufficiently given, made, or
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 6 delivered if served personally or by certified or registered mail, postage prepaid, addressed as follows:
Pacifica Sea Lions Aquatics Club
Attn: Club President
[email protected]
City of Pacifica:
Parks, Beaches and Recreation Dept.
Attn: Director of Parks, Beaches and Recreation
170 Santa Maria Avenue
Pacifica, CA 94044
14. Parking. This agreement does extend to the parking lot adjacent to the pool facility as available.
15. Authority to Execute. Each party represents and warrants that all necessary action has been taken by such party to authorize the undersigned to execute this Agreement and to bind it to the performance of its obligations.
16. Binding Effect. This Agreement is binding upon the heirs, executors, administrators, and successors of the parties.
17. Modification of Agreement. No amendment to or modification of this Agreement will be valid unless made in writing and approved by the Parties. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver will be void.
18. Interpretation. This Agreement will be interpreted, construed and governed according to the laws of the State of California. Each party has had the opportunity to review this Agreement with legal counsel. The Agreement will be construed simply, as a whole, and in accordance with its fair meaning. It will not be interpreted strictly for or against either party.
19. Severability. If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement will not be affected and the Agreement will be read and construed without the invalid, void or unenforceable provision.
20. Venue. In the event of litigation between the parties, venue in state trial courts will be in the County of San Mateo. In the event of litigation in a U.S. District Court, venue will be in the Northern District of California.
IN WITNESS WHEREOF, the parties have executed this Use Agreement as of the day and year first above written.
CITY OF PACIFICA:
A California Municipal Corporation:
Kevin Woodhouse
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 7 City Manager
PACIFICA SEA LIONS AQUATICS CLUB:
Jenson Wong
Board President
ATTEST:
Sarah Coffey, City Clerk
APPROVED AS TO FORM
Michelle Marchetta Kenyon, City Attorney
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 8 EXHIBIT A
[DIAGRAM OF POOL/LICENSED AREA]
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 9 EXHIBIT B
[RULES, REGULATIONS, HEALTH AND SAFETY PROCEDURES]
Code of Conduct for City of Pacifica
Jean E. Brink Pool
The City of Pacifica’s Parks, Beaches and Recreation Department is committed to ensuring that all visitors have a positive and safe experience when using the Jean E. Brink Pool. This policy is designed to ensure that the Jean E. Brink Pool serves its primary purpose, which is to create a safe environment for participants to enjoy a variety of aquatics programs and services. These programs are designed to foster the well-being of participants and promote health and wellness, recreation, and public safety. This policy may regulate illegal or disruptive behavior, noise, offensive odors, health, sanitation hazards, appropriate use of the pool facilities, and bringing possessions, materials, or objects into the pool which are likely to interfere with its use by others. This policy may not unfairly or unlawfully restrict access to the pool by any person or group. The Jean E. Brink Pool staff reserves the right to modify enforcement of the following provisions in order to accommodate an individual's reasonable needs or special circumstances.
BEHAVIORS THAT ARE NOT ACCEPTABLE AND/
OR ARE PROHIBITED BY LAW
1. Engaging in or threatening physical assault or engaging in abusive or threatening behavior; threatening or harassing other individuals, pool staff and/or volunteers.
2. Disruptive behavior or behavior that threatens the safety or comfort of others, including but not limited to: running, jumping, spitting, splashing, horseplay, bringing or throwing inappropriate materials or objects into the pool, loud conversations on cell phones or in person, or other disruptive noises.
3. Damage, destruction, or theft of City of Pacifica property or personal property of participants, staff or volunteers, tampering with computer hardware and/or software, and other illegal activities including but not limited to: graffiti, vandalism, smoking inside pool facilities.
4. Failing to follow lifeguard, program-instructor, staff or volunteer directions.
5. Removing items from and/or rummaging through belongings in lockers in the locker room occupied by other swimmers.
6. Possessing, consuming or being under the influence of illegal drugs or alcohol inside the Jean E. Brink Pool facilities.
7. Entering staff office areas without an invitation from staff.
8. Failing to wear swim attire designed for water sports while using the pool. Participants
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 10 with special needs or circumstances preventing them from wearing traditional swim attire may be given reasonable accommodations by the Jean E. Brink Pool staff. Young children not potty trained must wear an appropriate swim diaper.
9. Bringing animals or pets into the Jean E. Brink Pool. Service animals are accepted.
10. Using public internet access points, including wireless internet and city computers, for any illegal, inappropriate or offensive activity. The Jean E. Brink Pool adopts the City of Pacifica Wi-Fi User Agreement Policy in total. Any use of public internet points or computers is undertaken subject to the prohibitions and requirements of that policy including the prohibitions on storing, transmitting, viewing, or printing vulgar, illegal, lewd, pornographic, hateful, defamatory or objectionable images or content.
11. Solicitation within the Jean E. Brink Pool facilities.
Discipline Guidelines
When a participant violates this policy, staff may ask the participant to leave the Jean E. Brink Pool with or without warning, may contact law enforcement if necessary, and may suspend the participant from use of the pool. In addition, the City of Pacifica may pursue remedies under federal, state, or local law where applicable. Staff will consider guidelines to determine the length of any suspension. Threatening or violent behavior may result in a suspension even if it is the participant's first offense. All disciplinary actions are at the discretion of the City of Pacifica Parks, Beaches & Recreation Department Staff and City Administration. 1st Offense: Verbal Warning
Staff will give the participant a verbal warning, inform the participant of the relevant conduct policy, and warn the participant that continued violation of the policy may result in an extended suspension of pool privileges. For severe first violations, the participant may be asked to leave the Jean E. Brink Pool immediately. Staff will document this occurrence on an “Incident Report.”
2nd Offense: Written Warning
Participant will meet with the Aquatics Coordinator. Staff will provide a written warning to the participant and indicate that a future incident will result in a 30-day suspension from the Jean E. Brink Pool. Staff will record the second offense on an “Incident Report.” 3rd Offense: 30-Day Suspension
Participant will meet with the Aquatics Coordinator. A written notice of suspension of 30 days will be given to the participant outlining the incident(s) and the specific violation(s) of the Jean E. Brink Pool Participant Code of Conduct. Failure to meet with the Aquatics Supervisor will be grounds for a continued suspension. Staff will record the occurrence on an “Incident Report.”
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 11 4th Offense: Six-Month Suspension
Participant will meet with the Aquatics Coordinator and the Recreation Assistant Supervisor. A written notice of six-month suspension will be given to the participant explaining the incident(s) and the violation(s) of the Participant Code of Conduct, including the beginning and end dates of the six-month suspension. Suspension from activities within the Jean E. Brink Pool will not be lifted until the participant has met with the Aquatics Coordinator and the Recreation Assistant Supervisor. Staff will record the occurrence on an “Incident Report.” Appeal Process
Participants have the right to appeal the Aquatic Supervisor’s decision by requesting a meeting with the Department Director within 90 days of a reported incident. To request a meeting, the participant must provide a written request to the Parks, Beaches & Recreation Director’s office:
City of Pacifica
Parks, Beaches & Recreation Department
ATTN: Director of Parks, Beaches & Recreation
170 Santa Maria Blvd, Pacifica, CA 94044
After a thorough review, City Staff will schedule an appointment with the participant to discuss the situation. Any suspension will remain in effect until the appeal process is concluded or the period of suspension expires.
CITY OF PACIFICA
PARKS, BEACHES & RECREATION
LAP SWIMMING ETIQUETTE FOR ALL SWIMMERS
For the enjoyment and safety of all our lap swimmers, please be sure to follow these courtesy rules:
1. NO diving into the water! Enter feet first.
2. Swimmers need to share lanes when the pool becomes crowded and utilize the circle swimming method when there are three (3) or more swimmers per lane. If there are two (2) swimmers per lane, you should mutually agree to swim in a straight line using half a lane each. You must verbally coordinate and agree on a swimming method face to face with each swimmer when joining a lap lane.
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 12 3 or more swimmers,
Stay to the right of the center line
3. Swim full laps.
4. If you need to stop, stop at the walls, then move to the corner/side so others may continue swimming.
5. Be aware of other swimmers near you, on either side, or in front of you. It is your responsibility not to swim into, or into the feet of the person in front of you.
6. Staff should not have to be referees. We ask your cooperation so that a courteous and friendly attitude will continue to prevail during our Lap Swim Program.
7. During swimming lessons lap lanes will be reduced to one lane for All Access Members at 6:00pm.
SPECIFIC RULES GOVERNING THE USE OF THE JEAN E. BRINK POOL BY
PRIVATE GROUPS
1. All participants and spectators must abide by the pool rules as posted at the facility. • 1. Children 6 years and under and less than 48” tall must be accompanied by an adult.
• 2. Non swimmers must stay in shallow end of pool.
• 3. Running is not allowed at any place in the facility. • 4. Ramp is for entering and exiting the pool only.
• 5. Personal floating devices, life jackets, glass masks and snorkels are not allowed.
• 6. Rough play (pushing, shoving, wrestling, grabbing, and spitting) is not allowed.
Keep your hands and feet to yourself.
• 7. Keep off starting blocks.
• 8. No diving in shallow water. Enter feet first only. • 9. Do not hang on lane lines.
• 10. Lap lanes are for lap swimming only.
• 11. Gum and candy is not allowed in the water.
• 12. Glass containers are not allowed in the facility.
2. Tables, food and drink, will be allowed on the pool deck ONLY. (Arrangements need to be made in advance)
4. No alcoholic beverages are allowed in or around the facility.
5. No smoking is allowed in the facility.
6. User groups are responsible for clean-up at the end of their activity.
7. The Pool Manager, as supervisor of the facility, will have final say on settling any problems, should they arise.
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) 13 8. Children 6 & under or less than 48” tall need to be accompanied by an adult in the water.
9. No personal flotation devices are allowed.
10. NO BALLOONS! Our ventilation system could “inhale” the balloons which would cause a costly break down of the system.
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Attachment: Attachment B: PSL-City License Agreement 6-18-21 FINAL (6218 : Resolution - Pacifica Sea Lions Agreement Amendment) First Amendment to Agreement with PSLAC for Jean E. Brink Pool 4930-9466-3599 v.2.docx FIRST AMENDMENT TO JEAN E. BRINK POOL LICENSE AGREEMENT BETWEEN
THE PACIFICA SEA LIONS AQUATICS CLUB AND THE CITY OF PACIFICA This First Amendment to the Jean E. Brink Pool License Agreement between the Pacifica Sea Lions Aquatics Club and the City of Pacifica (“First Amendment”) is entered into as of June 22, 2026 (“Effective Date”) by and between the CITY OF PACIFICA, herein called the “City,” and the Pacifica Sea Lions Aquatic Club, a 501 (c)(3) organization, herein called the “PSLAC.” The City and PSLAC shall be referred to individually as “PSLAC” or “City” or collectively as “Parties.”
I. RECITALS
A. City and PSLAC entered into a License Agreement on July 1, 2021 for the use of the Jean E. Brink Pool located on the campus of Oceana High School at 401 Paloma Avenue, Pacifica California (“Original Agreement”).
B. The Original Agreement is set to expire on June 30, 2026 and the Parties desire to extend the term of the Original Agreement for an additional six months to December 31, 2026.
C. The Parties also desire to revise the fee to $5,552.84 per month, for a total amount of $33,317.05 to be paid during the period from July 1, 2026 to December 31, 2026.
II. AGREEMENT
NOW, THEREFORE, based on and in consideration of the mutual promises and agreements contained herein and the recitals set forth above and incorporated in this First Amendment, and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
1. Amendments to Original Agreement.
A. Section 4, Term, shall be amended to read as follows:
“4. Term. Subject to the terms and conditions of this Agreement, the License granted pursuant to Section 2 above shall commence on the Effective Date and shall continue until and expire on the date which is December 31, 2026 (the “Termination Date”), unless terminated prior to the Termination Date in accordance with Section 6.” B. Section 5.1. Monthly Rate, within Section 5, Fees, shall be amended to read as follows:
“5.1 Monthly Rate. PSLAC shall pay the City $5,552.84 per month (“Base Monthly Rate”).”
2. Agreement in Effect. All other provisions of the Original Agreement, as amended, shall remain in full force and effect.
[Signatures on Next Page]
Docusign Envelope ID: D89D6A85-B77E-8E26-8155-9E5A46BD17CA
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Attachment: Attachment A: First Amendment to Agreement with PSLAC for Jean E. Brink Pool (6218 : Resolution - Pacifica Sea Lions Agreement First Amendment to Agreement with PSLAC for Jean E. Brink Pool 4930-9466-3599 v.2.docx IN WITNESS WHEREOF, the City and PSLAC have executed this First Amendment as of the Effective Date written above.
CITY OF PACIFICA PSLAC
By:________________________ By: _____________________
Name: Sean Charpentier [NAME]
Title: City Manager [TITLE]
ATTEST:
By: __________________________
Sarah Coffey
City Clerk
APPROVED AS TO FORM:
By: ______________________
Michelle Marchetta Kenyon
City Attorney
Docusign Envelope ID: D89D6A85-B77E-8E26-8155-9E5A46BD17CA Board President
Pacifica Sea Lions Aquatic Club
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Attachment: Attachment A: First Amendment to Agreement with PSLAC for Jean E. Brink Pool (6218 : Resolution - Pacifica Sea Lions Agreement First Amendment to Agreement with PSLAC for Jean E. Brink Pool 4930 -9466-3599 v.2.docx
EXHIBITA
SCOPE OF AMENDMENT
Docusign Envelope ID: D89D6A85-B77E-8E26-8155-9E5A46BD17CA
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Attachment: Attachment A: First Amendment to Agreement with PSLAC for Jean E. Brink Pool (6218 : Resolution - Pacifica Sea Lions
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Agreement Between the City of South San Francisco and the City of Pacifica for Police Communications Services
RECOMMENDED ACTION:
Adopt a resolution approving the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services (included as Exhibit A).
STAFF CONTACT:
Bill Glasgo, Police Captain
650-738-7314
[email protected]
BACKGROUND/DISCUSSION:
On September 1, 2011, the City of South San Francisco and City of Pacifica entered into agreement whereby the City of South San Francisco agreed to provide police communication services to the City of Pacifica. Prior to this agreement, the Pacifica Police Department operated its own dispatch/911 communications center.
On January 23, 2014, the Pacifica City Council adopted a resolution accepting the First Contract Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services, extending the agreement through June 30, 2017.
On February 27, 2017, the Pacifica City Council adopted a resolution accepting the Second Contract Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services, extending the agreement through June 30, 2020.
On April 13, 2020, the Pacifica City Council adopted a resolution accepting the Third Contract Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services, extending the agreement through June 30, 2023.
On May 22, 2023, the Pacifica City Council adopted a resolution accepting the Fourth Contract Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communication Services, extending the agreement through June 30, 2026.
This agreement, which would become effective on July 1, 2026, follows 15 years of police communications services provided by the City of South San Francisco to the City of Pacifica.
The police communication services provided by the City of South San Francisco have been exemplary and in accordance with the initial agreement and three subsequent agreement amendments. In the 15 years of this agreement, the relationship between agencies has developed into a mutually beneficial one for both agencies. As our jurisdictions border each other, and radio communications operate from the same facility, there have been several 5 Packet Pg. 78
Pacifica City Council 2
June 22, 2026
notable occasions where this arrangement allowed for a quick response to each agency’s jurisdiction to provide critical assistance as a situation was developing and before an official request for assistance could be made. The in-house information technology expert utilized by the South San Francisco Police Department has provided advice to our agency regarding our radio system and records management system, as we share components of both systems. The ability to have access to this expert represents a cost savings as most agencies often must hire an expert or consultant to give appropriate advice or options when an issue arises.
The following represents the yearly cost of the agreements since inception in 2011. 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 $600,000 $612,000 $624,240 $620,000 $620,000 $620,000
2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 $632,400 $645,048 $657,949 $671,108 $684,530 $698,221
2023-2024 2024-2025 2025-2026
$719,168 $740,743 $762,965
The following table represents the costs for Police Communication Services for Fiscal Year 2026-2027 and in the event the contract is extended annually for additional 1-year terms, for a total of five years. The annual charges reflect a 3% increase for each additional year of the contract.
2026-2027 2027-2028 2028-2029 2029-2030 2030-2031
$785,854 $809,430 $833,713 $858,724 $884,486
Including the proposed agreement costs, at the conclusion of the agreement in 2031, the average increase per year over a 20-year period is 1.96%.
ALTERNATIVE ACTION:
Decline to approve the Agreement Between the City of South San Francisco and the City of Pacifica for Police Communications Services, and provide staff further direction.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Fiscal Sustainability: Continuing to contract with City of South San Francisco for communications services has proven to be a fiscally sound decision. Quality services are being provided with an average increase in costs of 1.96%, per year, over the 20- year life of this agreement, if the proposed agreement is approved.
Maintaining a Safe Community: During the 115 years the City of South San Francisco has provided communication services to the City of Pacifica, they have worked diligently to become a good partner for our department, and the community. They have developed knowledge of our community that is critical in serving the community and the officers of the Pacifica Police Department quickly, safely and effectively.
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Pacifica City Council 3
June 22, 2026
FISCAL IMPACT:
Approval of this Agreement between the City of South San Francisco and the City of Pacifica for Police Communication Services will provide a continued savings to the City in comparison to maintaining its own 911 communications center. The agreement will provide for a 3% per year increase in cost per year, over five years.
ORIGINATED BY:
Police
ATTACHMENT LIST:
Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (PDF) 5 Packet Pg. 80
Pacifica City Council 4
June 22, 2026
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE
AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND THE CITY OF
PACIFICA FOR POLICE COMMUNICATION SERVICES
WHEREAS, on September 1, 2011, the City of South San Francisco and City of Pacifica entered into agreement whereby the City of South San Francisco agreed to provide certain police communication services to the City of Pacifica; WHEREAS, on January 23, 2014, the City Council of the City of Pacifica adopted a resolution accepting the First Amendment to the Agreement Between the City of South San Francisco and City of Pacifica to provide certain police communication services to the City of Pacifica;
WHEREAS, on February 27, 2017, the City Council of the City of Pacifica adopted a resolution accepting the Second Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica to provide certain police communication services to the City of Pacifica;
WHEREAS, on April 13, 2020, the City Council of the City of Pacifica adopted a resolution accepting the Third Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica to provide certain police communication services to the City of Pacifica;
WHEREAS, on May 22, 2023, the City Council of the City of Pacifica adopted a resolution accepting the Fourth Amendment to the Agreement Between the City of South San Francisco and the City of Pacifica to provide certain police communication services to the City of Pacifica;
WHEREAS, the City of South San Francisco has provided competent police communication services in accordance with the agreement, and the agreement is set to expire on June 30, 2026;
WHEREAS, the City of South San Francisco and the City of Pacifica desire to enter into a new agreement, for one year with an additional option to extend the contract four additional years with a 3% increase each year, expiring on June 30, 2031; RESOLVED by the City Council of the City of Pacifica, California, that the City Manager of the City of Pacifica is authorized to execute on behalf of the City of Pacifica the attached hereto as Exhibit A, including any extensions or amendments thereof and any subsequent contract with the City of South San Francisco in relation thereto; • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026, by the following vote:
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Pacifica City Council 5
June 22, 2026
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
CITY OF PACIFICA
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 5 Packet Pg. 82
Pacifica City Council 6
June 22, 2026
EXHIBIT A
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1 AGREEMENT BETWEEN THE CITY OF SOUTH SAN FRANCISCO AND
THE CITY OF PACIFICA FOR POLICE COMMUNICATIONS SERVICES This Police Communications Services Agreement (“Agreement”) is entered into on ________________________, 2026, by and between the CITY OF SOUTH SAN FRANCISCO, hereinafter referred to as "SSF" and the CITY OF PACIFICA, hereinafter referred to as "PACIFICA." (together sometimes referred to as the “Parties”)
RECITALS
WHEREAS, SSF desires to furnish police communications services to PACIFICA through the utilization of SSF facilities and staff; and WHEREAS, SSF is willing to furnish said services to PACIFICA for a mutually agreed cost; and
WHEREAS, the Parties to this Agreement have determined that the computer-aided dispatch and records management systems belonging to the Parties are compatible and will be an effective method of communications and record keeping for both Parties; and WHEREAS, it is necessary and desirable that the parties enter into this Agreement as set forth below;
NOW, THEREFORE, in consideration of the recitals and mutual obligations contained herein, SSF and PACIFICA agree as follows:
1. Description of Services
(a) SSF shall provide PACIFICA with the following services: telephone answering and personnel notification, including status keeping, activity reporting and database inquiries in response to PACIFICA police operational needs. SSF will be responsible for answering PACIFICA’s non-emergency administrative telephone calls outside of normal weekday PACIFICA office hours which are defined as Monday, Tuesday, Thursday, Friday 8:30 am to 5:00 pm and Wednesday 8:30 am to 7:30 pm.
(b) SSF will provide PACIFICA with the services described in Paragraph (a) above 24-hours per day, 7-days per week, 365-days per year beginning on July 1, 2026.
(c) SSF shall cause all emergency and non-emergency telephone calls and two-way radio traffic related to PACIFICA to be recorded. The recordings shall be retained by SSF for a minimum of one hundred (100) days following the date of the call or message. SSF shall provide excerpts of these recordings to PACIFICA upon request.
(d) SSF shall provide and maintain computer hardware and system software at the SSF communications center to support PACIFICA computer aided dispatching and automated records management. PACIFICA, at its own expense, shall procure the necessary compatible application software for computer-aided dispatching and automated records management. Further, PACIFICA shall be
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Attachment: Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (6234 : Agreement with South San 2 responsible for paying any and all recurring software maintenance fees for all software that it has purchased and/or licensed in connection with this Agreement. (e) SSF shall provide and maintain sufficient telephone equipment to accommodate the PACIFICA E911, 7-digit emergency telephone lines, and administrative business lines.
(f) PACIFICA shall be responsible for the non-recurring and recurring cost of its telephone lines and any equipment required to extend its telephone lines to the SSF police communications center.
(g) SSF shall provide and maintain radio console equipment within the SSF police communications center to effect radio transmissions to and from the SSF police communications center to the PACIFICA field units.
(h) SSF shall provide recording equipment to log and record incoming and outgoing radio and telephone transmissions related to this Agreement. (i) SSF shall make the services of its telecommunications engineering and police technology team available to design the radio and telephone systems required to provide the services identified herein. If the telecommunications engineering and police technology team costs increase during this Agreement, the Parties will meet to agree upon an additional amount to be paid by Pacifica sufficient to cover the increased costs.
(j) PACIFICA and SSF shall jointly maintain and update a computerized geographic information file, with each party focusing on streets and premise data in its own jurisdiction.
(k) SSF shall complete all functions of the warrant process for PACIFICA. These duties include, but are not limited to, new warrant entries, warrant updates and warrant due diligence.
2. Operational Responsibilities
(a) The SSF Communications Center shall be under the direction and management control of SSF’s Chief of Police. Matters concerning communications procedures, operations, complaints, requests for changes and/or similar operational matters provided for under this Agreement and specifically related to PACIFICA shall be approved by PACIFICA’s Chief of Police and submitted to the SSF Chief of Police or his/her designee for consideration. (b) SSF shall provide sufficient working space and facilities at the SSF police communications center for SSF personnel and equipment to provide the services described in this Agreement. SSF, in its sole discretion, shall determine the quantity and classification of employees required to provide the services to PACIFICA contemplated under this Agreement.
(c) SSF shall, during the term of this Agreement, be the employer to all SSF personnel and shall be solely responsible for providing direction to personnel.
PACIFICA shall have no ability to direct or control SSF personnel as to the method which the Services are provided to PACIFICA. SSF shall be solely responsible for all compensation and benefits, including retirement benefits, owed to SSF personnel.
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Attachment: Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (6234 : Agreement with South San 3 3. Compensation for Services
(a) PACIFICA shall pay SSF $785,854 as compensation for services provided during the fiscal year beginning July 1, 2026, and ending on June 30, 2027. In the event of an extension of this Agreement pursuant to Section 4, PACIFICA shall pay SSF the amounts detailed below as compensation for services provided during extension periods. SSF shall invoice PACIFICA in advance on a quarterly basis beginning on July 1, 2026, in an amount equal to ¼ of annual amount due.
Pacifica shall remit in full within 45 days of receiving an invoice from SSF. 2027-2028 2028-2029 2029-2030 2030-2031
$809,430 $833,713 $858,724 $884,486
(b) In the event SSF and PACIFICA agree that additional employees must be hired by SSF in order to implement this Agreement and have agreed on the costs associated with those additional hires, PACIFICA shall pay SSF an amount equal to the cost of the additional employees hired by SSF to fulfill its obligations under this Agreement.
(c) Upon mutual agreement, PACIFICA may request SSF to provide additional police communications services for special events at the rate of $105 per hour per employee with a minimum of four (4) hours per event. The listed hourly rate is only valid for the 2026-2027 fiscal year and is subject to a 3% increase in every subsequent fiscal year. PACIFICA must schedule special events with SSF at least thirty (30) days in advance of the event date.
4. Term
SSF shall furnish the agreed-upon services as set forth above for an initial contract period of one (1) year, commencing July 1, 2026, and expiring June 30, 2027. This Agreement may be extended for up to four (4) one-year terms if mutually agreed by SSF and PACIFICA in writing.
5. Waiver/Immunities
(a) Waiver.
PACIFICA is responsible for damages to or loss of its property and waives its right to sue SSF for any damages to or loss of its property or injury to its personnel that may occur in responding to communication services pursuant to this Agreement, except for loss of PACIFICA’S property or injury to PACIFICA’S personnel that is caused by the gross negligence or willful misconduct of SSF.
(b) Immunities.
By entering into this Agreement, neither Party waives any of the immunities provided by the California Government Code or other applicable provisions of law.
6. Termination of Agreement
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Attachment: Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (6234 : Agreement with South San 4 This Agreement may be terminated in accordance with the following:
(a) Termination Without Cause
Notwithstanding any other provision of this Agreement, at any time and without cause, the Parties to this Agreement shall have the right, in their sole discretion, to terminate this Agreement by giving ninety (90) days' written notice to the other Party. (b) Termination for Cause
Notwithstanding any other provision of this Agreement, if either Party fails to perform or cure any of its obligations hereunder, within the time and in the manner herein provided, or otherwise violates any of the terms of this Agreement, the other Party may immediately terminate this Agreement by giving written notice of such termination, stating the reason for the termination. The termination shall become effective on the last day of the quarter in which the written notice of termination is provided.
(c) Ability to Cure
In the event of any alleged failure to perform any terms or conditions of this Agreement, the Party alleging such breach shall give the other Party notice in writing specifying the nature of the breach and the manner in which said breach or default may be satisfactorily cured, and the Party in breach shall have thirty (30) days following such notice ("Cure Period") to cure such breach. During the Cure Period, the Party charged shall not be considered in default for purposes of termination or institution of legal proceedings. The failure of any Party to give notice of any breach shall not be deemed to be a waiver of that Party's right to allege any other breach at any other time.
(d) Payment Upon Termination
Upon termination of this Agreement, PACIFICA shall, within thirty (30) days of termination, pay SSF any outstanding balance for services or materials provided by SSF.
7. Notices
All notices, demands, requests, consents, approvals, waivers, or communications ("Notices") that either party desires or is required to give to the other party or any other person shall be in writing and either personally served or sent by prepaid postage, first class mail. Notices shall be addressed as appears below for each party except if either party gives notice of a change of name or address, notices to the giver of that Notice shall thereafter be given as demanded in that Notice.
SSF: City of South San Francisco
City Manager
400 Grand Avenue
South San Francisco, CA 94080
PACIFICA: City of Pacifica
City Manager
170 Santa Maria Avenue
Pacifica, CA 94044
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Attachment: Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (6234 : Agreement with South San 5 8. Relationship of Parties
Both parties agree and understand that the services performed under this Agreement are performed as an independent contractor, and that neither party’s employees acquire any of the rights, privileges, powers, or advantages of the other party’s employees. No pension rights of PACIFICA or SSF employees will be affected by this Agreement.
9. Confidential Law Enforcement Information
PACIFICA shall provide SSF with proof of eligibility to access State and Federal automated criminal justice databases. PACIFICA shall provide SSF identifying information on its employees that require access to said databases to facilitate SSF maintaining computerized security tables that allow or prohibit access. SSF may restrict access from view by PACIFICA if SSF deems it necessary to protect the security of its employee information. SSF and PACIFICA shall be individually responsible for complying with State and Federal training requirements for employees related to criminal justice databases. PACIFICA shall be responsible for proper use of criminal justice information disseminated to it by SSF. PACIFICA agrees to indemnify and hold harmless SSF in the event of misuse of confidential information by PACIFICA users.
10. Hold Harmless, Indemnification
(a) PACIFICA shall defend, save harmless and indemnify SSF, its officers and employees from any and all claims which arise out of the terms and conditions of this Agreement and which result from the negligent acts or omissions of PACIFICA, its officers, employees and contractors.
(b) SSF shall defend, save harmless, and indemnify PACIFICA, its officers and employees from any and all claims for injuries or damage to persons and/or property which arise out of the terms and conditions of this Agreement and which result from the negligent acts or omissions of SSF, its officers, employees and contractors.
(c) In the event of concurrent negligence of SSF, its officers and/or employees, and PACIFICA, its officers and/or employees, then the liability for any and all claims for injuries or damage to persons and/or property which arise out of terms and conditions of this Agreement shall be apportioned according to the California theory of comparative negligence.
(d) This section shall include, without limitation, any actions, claims, suits, demands, and liability of every name, kind, and description brought for, or on account of injuries to or death of any person, including PACIFICA or SSF, or damage to property of any kind whatsoever and to whomsoever belonging. (e) The duty to indemnify and hold harmless as set forth herein shall include the duty to defend as set forth in Civil Code Section 2778.
11. Radio Systems
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Attachment: Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (6234 : Agreement with South San 6 PACIFICA shall own and operate its police radio system and be solely responsible for its procurement, maintenance, and replacement. This includes receivers, transmitters, voter/comparators, and associated equipment. PACIFICA shall maintain its radio equipment in a manner that will allow clear reception that is free from static and interference.
SSF shall own and operate its police communications dispatch equipment and be solely responsible for its procurement, maintenance, and replacement. This includes dispatch console electronic equipment, logging recorder, computer servers and associated equipment. SSF shall use this equipment to provide radio dispatch service to PACIFICA.
12. Ownership of Computerized Data
Both parties acknowledge that automated law enforcement records information for SSF and PACIFICA will be comingled in a single computer database owned and managed by SSF. SSF agrees to allow PACIFICA to electronically copy its records for the purpose of maintaining its own archive without additional cost to PACIFICA.
13. Assignability and Subcontracting
Neither party may assign the benefits nor delegate the duties set forth in this Agreement.
14. Insurance
Both parties shall maintain sufficient insurance, self-insurance, or a combination thereof to comply with the following requirements, and, if requested, each party shall furnish the other party with certificates of insurance evidencing the required coverage. Thirty (30) days' notice must be given, in writing as set forth in this Agreement of any pending change in the limits of liability or of any cancellation or modification of the policy. a) Worker's Compensation and Employer's Liability Insurance. Both parties shall have in effect during the entire life of this Agreement Worker’s Compensation and Employer's Liability Insurance, or an acceptable program of self-insurance providing full statutory coverage. In signing this Agreement, parties certify, as required by Section 1861 of the California Labor Code, that they are aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of the Code, and parties will comply with such provisions before commencing the performance of the work of this Agreement.
b) Liability Insurance. PACIFICA and SSF shall take out and maintain during the life of this Agreement such Bodily Injury Liability and Property Damage Liability Insurance as shall protect it while performing work covered by this Agreement from any and all claims for damages for bodily injury, including accidental death, as well as any and all claims for property damage which may arise from PACIFICA’s and SSF’s operations under this Agreement, whether such operation be by itself or by any subcontractor or by anyone directly or indirectly employed by either of them. Such insurance shall be combined single limit bodily injury and property damage for each occurrence and shall be not less than:
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Attachment: Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (6234 : Agreement with South San 7 1. Comprehensive General Liability . . . . . . . . . . . . . . . $ 2,000,000
2. Motor Vehicle Liability Insurance . . . . . . . . . . . . . . . $ 2,000,000
15. Non-Discrimination
No person shall, on the grounds of race, color, religion, ancestry, gender, age (over 40), national origin, medical condition (cancer), physical or mental disability, sexual orientation, pregnancy, childbirth or related medical condition, marital status, religious belief or political affiliation be denied any benefits or subject to discrimination under this Agreement.
PACIFICA and SSF shall ensure equal employment opportunity based on objective standards of recruitment, classification, selection, promotion, compensation, performance evaluation, and management relations for all employees under this Agreement. PACIFICA’s and SSF’s equal employment policies shall be made available to either party upon request.
16. Retention of Records
Each party agrees to provide to the other party, to any federal or state department having monitoring or reviewing authority, to SSF’s or PACIFICA’s authorized representatives and/or their appropriate audit agencies upon reasonable notice, access to and the right to examine and audit records and documents necessary to determine compliance with relevant federal, state, and local statutes, rules, and regulations, and this Agreement, and to evaluate the quality, appropriateness and timeliness of services performed. PACIFICA shall maintain and preserve all records relating to this Agreement for a period of five (5) years from the termination date of this Agreement, or until audit findings are resolved, whichever is greater. SSF shall maintain and preserve all records relating to this Agreement in accordance with SSF’s adopted records retention schedule.
17. Response to Public Records Act Requests, Subpoenas, and DOJ Audits PACIFICA and SSF shall be individually responsible for complying with requests for records under the California Public Records Act. SSF shall provide technical assistance to PACIFICA if the request involves incident records contained in SSF’s computer aided dispatch system.
The Parties agree for purposes of section 7921.505 of the California Government Code that any and all information exchanged between SSF and PACIFICA pursuant to this Agreement will be treated as confidential, that only persons authorized in writing by the SSF City Manager or the PACIFICA City Manager or their delegees shall be permitted to obtain such information, subject to all applicable laws and regulations, and that any and all information exchanged between SSF and PACIFICA pursuant to this Agreement will only be used for purposes consistent with existing law.
PACIFICA and SSF shall be individually responsible for responding to California Department of Justice audits related to the California Law Enforcement Telecommunications System (CLETS) and the Department of Justice Criminal Justice Information System (CJIS) databases. SSF shall provide technical assistance to PACIFICA to extract the necessary information from the computer-aided dispatch and records management systems when requested.
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Attachment: Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (6234 : Agreement with South San 8 18. Merger Clause
This Agreement, including any Exhibit(s) hereto constitutes the sole Agreement of the parties hereto and correctly states the rights, duties, and obligations of each party as of this document's date. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications shall be in writing and signed by the parties.
19. Controlling Law
The validity of this Agreement and of its terms or provisions, as well as the rights and duties of the parties hereunder, the interpretation, and performance of this Agreement shall be governed by the laws of the State of California.
20. Amendment
This Agreement may be amended at any time upon the written mutual approval of the Parties.
21. Severability
If any provision of this Agreement shall be held to be invalid, void or unenforceable, the validity, legality or enforceability of the remaining portions hereof shall not in any way be affected or impaired thereby.
22. Waiver
A waiver by either Party of the performance of any covenant or condition herein shall not invalidate this Agreement nor shall it be considered a waiver of any other covenant or condition, nor shall the delay or forbearance by either Party in exercising any remedy or right be considered a waiver of, or an estoppel against, the later exercise of such remedy or right.
23. Remedies Cumulative
Except as otherwise expressly stated in this Agreement, the rights and remedies of the Parties hereunder are cumulative, and the exercise or failure to exercise one or more of such rights or remedies by either Party shall not preclude the exercise by it, at the same time or different times, of any right or remedy for the same default or any other default.
Upon the occurrence of an event of default, the Parties may pursue all remedies at law or in equity which are not otherwise provided for in this Agreement, expressly including the remedy of specific performance of this Agreement.
24. Binding Effect
This Agreement shall be binding upon and inure to the benefit of the heirs, administrators, executors, successors in interest and assigns of each of the Parties hereto. Any reference in this Agreement to a specifically named Party shall be deemed to apply to any successor, heir, administrator, executor or assign of such Party who has acquired an interest in compliance with the terms of this Agreement, or under law.
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Attachment: Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (6234 : Agreement with South San 9 25. Attorneys' Fees
In any action at law or in equity, arbitration or other proceeding arising in connection with this Agreement, the prevailing party shall recover attorneys' fees and other costs, including, but not limited to court costs and expert and consultants' fees incurred in connection with such action, in addition to any other relief awarded, and such attorneys' fees and costs shall be included in any judgment in such action.
26. Captions; Interpretation
The captions used in this Agreement are for convenience only and are not intended to affect the interpretation or construction of the provisions herein contained. The Parties acknowledge that this Agreement is the product of negotiation and compromise on the part of both Parties, and the Parties agree, that since both Parties have participated in the negotiation and drafting of this Agreement, this Agreement shall not be construed as if prepared by one of the Parties, but rather according to its fair meaning as a whole, as if both Parties had prepared it.
27. Disputes
If a dispute arises between the Parties regarding performance of either Party under this Agreement, the Parties shall attempt to resolve such dispute informally by a meeting with representatives of each Party. If, after a good faith attempt by both Parties to resolve the dispute informally no resolution can be reached, the Parties may, at their sole and mutual discretion, agree to engage in mediation, the costs of which shall be divided equally between the Parties, unless otherwise agreed.
28. Counterparts
This Agreement may be executed in multiple counterparts, each of which shall be an original and all of which together shall constitute one agreement.
29. Further Assurances
The Parties agree to execute, acknowledge, and deliver to the other such other documents and instruments, and to undertake such actions, as either shall reasonably request or as may be necessary to carry out the intent of this Agreement.
30. Time is of the Essence
Time is of the essence and is a material term for all conditions and provisions contained in this Agreement.
31. Authority
Each person executing this Agreement on behalf of one of the Parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of such Party and that this Agreement is binding on such Party in accordance with its terms.
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Attachment: Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (6234 : Agreement with South San 10 IN WITNESS WHEREOF, the parties hereto by their duly authorized representatives have affixed their hands on the day and year in this Agreement first above written. __________________________ ___________________________________ City Manager City Manager
City of South San Francisco City of Pacifica
ATTEST By:
_______________________________ ___________________________________ ATTEST:
___________________________ _________________________________ 1665866.1
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Attachment: Exhibit A: Agreement w/ South San Francisco for Police Communication Services 2026 (6234 : Agreement with South San
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Approve the Microsoft Enterprise Agreement renewal between the City of Pacifica and CDW Government LLC
RECOMMENDED ACTION:
Adopt the Resolution Authorizing Renewal of the Microsoft Enterprise Agreement for a threeyear term through the reseller CDW Government LLC in the amount of $509,961 ($169,987 annually); and authorize the City Manager to execute all necessary documents related to this agreement.
STAFF CONTACT:
Marisol Gómez, Finance and Administrative Services Director (650) 501-0257
[email protected]
Harun Kiziltug, Information Systems and Technology Manager (650) 738-7394
[email protected]
BACKGROUND/DISCUSSION:
The City utilizes Microsoft software as the platform for the majority of technological functions throughout the organization. The most efficient and cost-effective method of maintaining software licenses is through an Enterprise Agreement (EA) in which all the licensing fees are combined into a single annual payment. The current three-year EA agreement is expiring on August 31, 2026.
The proposed purchase is being made through a cooperative purchasing agreement in accordance with Administrative Policy No. 76, Section 7.5, which authorizes the City to utilize contracts competitively procured by other public agencies when such procurement is determined to be in the City's best interest.
Microsoft offers a customized Enterprise Agreement to all government agencies within the State of California. Microsoft’s Enterprise Agreement is a volume perpetual licensing program that enables organizations the flexibility to purchase a complete suite of software licenses and updates under one agreement. Many government agencies throughout the State of California participate in a cooperative purchasing program known as the “Riverside EA” (Microsoft Enterprise Agreement No. 8084445) which originated from a request-for-proposal initiated by the County of Riverside. Participation in the Riverside EA allows the City to combine the City’s purchase of volume licenses with other government agencies to achieve the lowest cost possible. CDW Government LLC is an authorized reseller of this agreement (Attachment A). 6 Packet Pg. 94
Pacifica City Council 2
June 22, 2026
The Enterprise Agreement covers software licenses used by all City staff including but not limited to the Windows Desktop operating system, Windows Server operating system, Microsoft Office suite, Microsoft Exchange (E-mail), Microsoft Teams, Microsoft SharePoint, and other Microsoft products.
ALTERNATIVE ACTION:
Council may choose not to approve the Microsoft Enterprise Agreement and associated cost appropriations. However, this will put the City out of software compliance with Microsoft, and staff will risk losing access to critical software applications, including City E-mail. In addition, other penalties and liabilities may result. Staff does not recommend this alternate action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the agreement is consistent with the following Council adopted Goals:
· Improve and steward City Infrastructure: Approving the consultant agreement ensures the City is meeting its commitment to improve existing City infrastructure by keeping accurate computerized records.
FISCAL IMPACT:
The Microsoft Enterprise Agreement through CDW Government LLC will cost $509,961 over three years ($169,987 annually). There is no additional fiscal impact associated with this action, as this cost is already included in the FY 2026-27 Proposed Budget.
ORIGINATED BY:
Information Technology
ATTACHMENT LIST:
Attachment A - Riverside ITARC-00933 (PDF)
Attachment B - Pacifica - M365 EA Quote - 5.20.2026 (PDF) 6 Packet Pg. 95
Pacifica City Council 3
June 22, 2026
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA
AUTHORIZING THE CITY MANAGER TO EXECUTE THE MICROSOFT ENTERPRISE
AGREEMENT RENEWAL BETWEEN THE CITY OF PACIFICA AND CDW GOVERNMENT
LLC FOR A THREE-YEAR TERM
WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into an agreement with Dell Marketing L.P. for the City of Pacifica’s suite of software licenses and updates through a Microsoft Enterprise Agreement in August 2017; and
WHEREAS, the City Council authorized the renewal of a three-year Microsoft Enterprise Agreement with Dell Marketing L.P. in August 2023 for a term through August 2026; and WHEREAS, many government agencies throughout the State of California participate in a cooperative purchasing program known as the “Riverside EA”, which originated from a request-for-proposal initiated by the County of Riverside for the purchase of volume licenses with other government agencies to achieve the lowest cost possible; and WHEREAS, the City of Pacifica participates in the cooperative purchasing of software licenses as part of the Riverside EA utilizing the Agreement with CDW Government LLC as an authorized reseller of this agreement; and
WHEREAS, the City of Pacifica now desires to renew the Microsoft Enterprise Agreement through CDW Government LLC for a term of three years through August 2029.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager to execute the Microsoft Enterprise Agreement renewal for a threeyear term through the reseller CDW Government LLC in the amount of $509,961 ($169,987 annually), and execute all necessary documents related to this agreement. • • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
6 Packet Pg. 96
Pacifica City Council 4
June 22, 2026
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 97
AGREEMENT # ITARC'.009.]3
LICENSED SUPPORT PROVIDER (LSP)
AGREEMENT No. ITARC-00933
For
MICROSOFT PRODUCTS AND SERVICES
UNDER MICROSOFT EA NO.8084445
BETWEEN
COUNTY OF RIVERSIDE
And
CDW GOVERNMENT LLC
All Terms and Conditions of this Agreement No. ITARC-00933shall govem purchase of Microsoft products and services under Microsoft EA no. 8084445 by County through the LSP.
I
Period of Perfornrance:
This Agreement shall be effective from November 01.2024 and continues in effect through October 31,2027, with the option to renew for an additional three-year period expiring on October 31, 2030, with no obligation by the County ofRiverside to purchase any specified amount ofgoods or services.
In addition, the County may at any time choose to transfer the enrollment from one LSP to another LSP pursuant to the transfer terms set by Microsoft.
The period of performance for the enrollment with the LSP may be for up to a three-year term with the option to renew the enrollments wilh contracted LSP through the LSP contract expiration date.
3. Compensation
The COUNTY shall pay the LSP for products aI the cost as stated in Exhibit A, incuned in accordance with the terms of this Agreemenl. The COUNTY is not responsible for any fees or costs incurred above or beyond the contracted amount and shall have no obligation to purchase any specified amount of sewices or products.
Non-Appropriations: The COUNTY obligation for payment olthis Agreement beyond the current fiscal year end is contingenl upon and limited by the availability of COUNTY funding from which payment can be made, and invoices shall be rendered "monthly" in arrears. In the State olCalif-omia, Government agencies are not allowed to pay excess interest and late charges, per Govemment Codes, Section 926. 10. No legal liability on the pan of the COUNTY shall arise for payment beyond June 30 of each calendar year unless funds are made available for such payment- ln the event that such
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SEP 10 2024 3"u
This Agreement is entered between the COUNTY OF RIVERSIDE, a political subdivision of the State of Califomia, (herein refered to as "COI-rNTY"), and CDW Govemment LLC, an Illinois Limited Liability Company authorized to conducl business in the State of Califomia (herein refened to as "LSP") of Microsoft Licensing Solution Provider. effective from November 0l .2024 and continues in effect through October 31, 2027, based on LSP's response to RFQ no. ITARC-532 lor Microsoft products and services under Microsoft EA no. 8084445. The parties agree as follows:
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funds are not forthcoming lbr any reason. COUNTY shall imnrediately notii/ CONTI{ACTOR in writing; and this Agreement shall be deemed terminated, have no further force, and effect.
Hold Harmless/I ndemnifi cation :
4.1 LSP shall indemnily and hold harmless the County of Riverside, its Agencies. Districts, Special Districts and Depadments, their respective directors, officers, Board ol Supervisors, elected and appointed officials, employees, agents and representatives (individually and collectively hereinafter referred to as Indemnitees) from any liability, action, claim or damage whatsoever, based or asserted upon any services, or acts or omissions, of LSP, its officers, employees, subcontraclor, agents or represenlatives arising out of or in any way relating to this Agreement. including but not limited to property damage, bodily injury, or death or any other element ofany kind or nature. LSP shall defend the lndemnitees aI its sole expense including all costs and fees (including, but not limited, to attomey fees, cost of investigation, defense and seftlements or awards) in any claim or action based upon such acts, omissions or services.
4.2 With respect to any action or claim subject to indemnification herein by LSP. LSP shall, at their sole cost, have the right to use counsel oftheir own choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of County; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes LSP indemnification to lndemnitees as set forth herein.
4.3 LSP obligation hereunder shall be satisfied when LSP has provided to County the appropriate form of dismissal relieving county f'rom any liability for the action or claim involved.
Termination:
5.1 County may terminate this Agreement without cause upon thirty (30) days wrilten notice served upon the LSP stating the extent and effective date of termination.
5.2 County may, upon five (5) days written notice terminate this Agreement fbr LSP def'ault, if LSP refuses or fails to comply with the terms of this Agreement or fails to make progress that may endanger performance and does not immediately cure such failure. ln the event of such Iennination, the County may proceed with the work in any manner deemed proper by County.
5.3 LSP rights under this Agreemenl shall terminate (except for t'ees accrued prior to the date of termination) upon dishonesty or a willful or material breach ofthis Agreement by LSP; or in the event of LSP unwillingness or inability for any reason whatsoever to perfonn lhe tenns of this Agreement.
Alteration or Changes to the Agreement
The Board of Supervisors and the County Purchasing Agent and/or his designee is the only authorized County representatives who may at any time, by written order, alter this Agreement. If any such alteration causes an increase or decrease in the cost of, or the time required for the performance under this Agreemenl, an equitable adjustment shall be made in the Agreement price or delivery schedule, or both, and the Agreement shall be modified by written amendment accordingly.
2 5
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Attachment: Attachment A - Riverside ITARC-00933 (6216 : Microsoft Enterprise Agreement Renewal with CDW Government LLC) 7 ACREEMENl' # I1'ARC.OOg33
Notices
All correspondence and notices required or contemplated by this Agreement shall be delivered to the respective parlies at the addresses set fofth below and are deemed submitted two days after their deposit in the United States mail, postage prepaid:
LSP
CDW Govemment LLC
Attn: Brian Fisher
230 N. Milwaukee Ave
Vemon Hills. IL 6006 t
jordham(!cdwg.corn
8. Insurance
Without limiting or diminishing the LSP'S obligation to indemnify or hold the COUNTY harmless, LSP shall procure and maintain or cause to be maintained, at its sole cost and expense, the following insurance coverage's during the term of this Agreement. As respects to the insurance section only, the COLINTY herein refers Io the County of Riverside, its Agencies, Districts, Special Districts, and Departments, their respective directors, officers, Board of Supervisors, employees, elected or appointed officials. agents, or representatives as Additional Insureds.
A. Workers' Compcnsation:
Ifthe LSP has employees as defined by the State of Calilbrnia, the LSP shall maintain statutory Workers' Compensation Insurance (Coverage A) as prescribed by the laws of the State of Calitbrnia. Policy shall include Employers' Liability (Coverage B) including Occupational Disease with limits not less than $1.000,000 per person per accident, The policy shall be endorsed to waive subrogation in f'avor of The County of Riverside. Policy shall name the COUNTY as Additional Insureds.
B. Commercial Gcneral Liabilitv:
Commercial General Liability insurance coverage, including but not limited to, premises liability. unmodified contractual liability, products and compleled operations liability, personal and advenising injury, and cross liability coverage. covering claims which may arise f'rom or out of LSP'S perlbrmance of its obligations hereunder. Policy shall name the COUNTY as Additional Insured. Policy's limit of liability shall not be less than $2,000,000 per occurrence combined single lirnit. Ifsuch insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2)times the occurrence limit. Policy shall name the COUNTY as Additional lnsureds.
C. Insurance Requirements for IT Contractor Services:
COUNTY
Riverside County lnfbnnation Technology
Attn: Procurement Contract Specialist
3450 l41r'street
Riverside, CA 92501
3 Rc!rsiolr l/06/2021
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LSP shall procure and maintain ibr the duration ofthe contract insurance against claims fbr injuries to person or damages to property which may arise lrom or in connection with the perlbmance of the work hereunder by the LSP, its agents, representatives, or employees. LSP shall procure and maintain lor the duration ofthe contract insurance claims arising out oftheir services and including, but not limited Io loss, damage, theft or other misuse ofdata, infringement olintellectual propefty, invasion ofprivacy and breach ofdata.
Cyber Liability lnsurance, with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by LSP in this agreement and shall include, but not limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion ofprivacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations.
lf the LSP maintains broader coverage and/or higher limits than the minimums shown above, the Counly requires and shall be entitled to the broader coverage and/or higher limits rnaintained by the LSP. Any available insurance proceeds in excess of the specified minimum limits ofinsurance and coverage shall be available to the County. Policy shall name the COLINTY as Additional Insureds.
D. Gencral Insurance Provisions - All lines:
I ) Any insurance carrier providing insurance coverage hereunder shall be admitted to the State of Califomia and have an A M BEST rating of nol less than A: VIII (A:8) unless such requirements are waived. in writing^ by the County Risk Manager. lf the County's Risk Manager waives a requirement for a particular insurer such waiver is only valid tbr that specific insurer and only for one policy term.
2) The LSP must declare its insurance self-insured retention for each coverage required herein.
Ifany such self-insured relention exceeds $500,000 per occun'ence each such retention shall have the prior written consent of the County Risk Manager before the comnrencement of operations under this Agreement. Upon notilication of self-insured retention unacceptable to the COUNTY. and at the election of the Country's Risk Manager. LSP'S carriers shall either; l) reduce or eliminate such self-insured retention as respects this Agreement with the COUNTY, or 2) procure a bond which guarantees paymenl of losses and related investigations, claims administration, and defense costs and expenses. 3) LSP shall cause LSP'S insurance carrier(s) to fumish the County of Riverside with either I ) a properly executed original Certificate(s) of Insurance and certified original copies of Endorsenrents effecting coverage as required herein, and 2) if requested to do so orally or in writing by the County Risk Manager, provide original Certified copies of policies 4 Rcvjsi('n l/06/21)2 |
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including all Endorsements and all attachments thereto, showing such insurance is in full lbrce and effect. Further, said Certificate(s) and policies of insurance shall contain the covenant ofthe insurance carrier(s) that a minimum of thirty (30) days written notice shall be given to the County of Riverside prior to any material modification, cancellation, expiration or reduction in coverage of such insurance. If LSP insurance canier(s) policies does not meet the minimum notice requirement found herein, LSP shall cause LSP's insurance carrier(s) to fumish a 30 day Notice ofCancellation Endorsement. 4) ln the event of a material modification, cancellation, expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the County of Riverside receives, prior to such effective date, another properly executed original Certificate oflnsurance and original copies ol endorsements or certified original policies, including all endorsements and attachments thereto evidencing coverage's set forth herein and the insurance required herein is in full force and effect. LSP shall not commence operations until the COUNTY has been fumished original Cenificate (s) of lnsurance and certified original copies ofendorsements and ifrequested, certified original policies ofinsurance including all endorsements and any and all other attachments as required in this Section. An individual authorized by the insurance carrier to do so on its behalf shall sign the original endorsements for each policy and the Certificate of Insurance.
5) It is understood and agreed to by the pafties hereto that the LSP's insurance shall be construed as primary insurance, and the COUNTY'S insurance and/or deductibles and/or sell'-insured retention's or selt'-insured programs shalI not be construed as contributory. 6) Ii, during the tenn of this Agreement or any extension thereof, there is a material change in the scope of services; or, there is a material change in the equipment to be used in the performance olthe scope ofwork; or. the tenn ofthis Agreement, including any extensions thereol, exceeds five (5) years; the COUNTY reserves the right to adjust the types of insurance and the monelary limits of liability required under this Agreement, if in the County Risk Management's reasonable judgrnent, the amount or type of insurance carried by the LSP has become inadequale.
7) LSP shall pass down the insurance obligations contained herein to all tiers ofsubcontractors working under this Agrcement.
8) The insurance requirements contained in this Agreement may be rret with a program(s) of sell'-insurance acceptable to the COUNTY.
9) LSP agrees to notify COUNTY ofany claim by a third party or any incident or event that may give rise to a claim arising tiom the perfbrmance of this Agreement.
9. General:
9.1 This Agreernent. including any attachments or exhibits, conslilutes the entire agreement of the parties with respect to its subject matter and supersedes all prior and contemporaneous representations, proposals, discussions and communications, whether oral or in writing. This Agreement may be changed or modified only by a written amendment signed by authorized representatives of both parties.
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9.2 This Agreement shall be govemed by the laws of the State of Califomia. Any legal action related to the performance or interpretation of this Agreement shall be filed only in the Superior Court of the State of Califomia located in Riverside, California, and the parties waive any provision of law providing for a change of venue to another location. In the event any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.
9.3 The following documents are attached to and incorporated into this Agreement:
Exhibit A: Scope and pricing.
Exhibit B: LSP Reporting of Active Enrollments.
Exhibit C: Microsoft LSP Participation Form.
Exhibit D: Microsoft EA Benefits for Government Agencies.
Exhibit E: Microsoft Enterprise Agreements and Amendments.
El) Microsoft Enterprise Agreement No. 8084445.
E2) Microsofl Select Plus Agreement No. 7756479.
E3) Amendments No. l- EA Custom Terms CTM (Document No. CTM-CPT-OPT-FWK) E4) Amendments No.2- EA Custom Terms (Document No. CTM-FWK-CTC-ACR).
9.4 In the event of any conflict or inconsistency between the terms and conditions of this Agreement and any terms or conditions set forth in any of the attachments, purchase order(s), or other documenl relating to the transactions contemplated by this Agreement, the terms and conditions set fofth in this Agreement shall prevail.
6 Rcvisron I1061201I
AGREEMENI' # ITARC-00933
9.5 This Agreement may be execuled in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use ofelectronic signatures, such as digital signatures that meet the requirements ofthe Califbmia Unifbrm Electronic Transactions Acl (("CUETA") Cal. Civ. Code S$ 1633. I to 1633. I 7), for executing this Agreement. The parties lurther agree that the electronic signatures of the panics included in this Agreer:rent are intended to authenticate this writing and to have the same force and ef'fect as manual signatures. Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time.
The CUETA authorizes use of an electronic signature for transactions and contracts among parties in Califomia, including a govemment agency. Digital signature means an electronic identifler, created by computer, intended by the party using it to have the same lbrce and eff'ect as the use ofa manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of"electronic signature'' as defined in subdivision (i) ofSection 1633.2 of the Civil Code.
9.6 If the entitv is a comoration. the sisnatures of two comorate officers (the oresident. vice
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Packet Pg. 103 Attachment: Attachment A - Riverside ITARC-00933 (6216 : Microsoft Enterprise Agreement Renewal with CDW Government LLC) AGREEMENT # ITARC-00933
Financial Officer S ant treasurer
are required on the agreements. The signatures must be in the follow ing combination: president or vice president and secretary, treasurer or CFO. For example, the siqnatures ofa president and a vice sident would be insufficient. lf si b a c rate officer aco ()
corporation, is required. The corporate resolution musl authorize the signalory to sign agreemenls on behalf of the comoration.
If the entity is a limited liability company (LLC), the signatory is authorized signer as set forth in LLCs operating agreement.
IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to execute this Agreement.
nzln ffi e of the
COUNTY OF RIVERSIDE, a political
subdivision of the State oI Calilomia
By
Chuck ashington
Chair ofthe Board of Supervisors
Dated:
ATTEST:
Kimberly Rector
Clerk ofthe Board
By,
APPROVED AS TO FORM
Minh C. Tran
Co el
Paula cido
Deputy County Counsel
Dated: a (q(zu.
CDW GOVERNMENT LLC, an Illinois Limited
Liability Company authorized to conduct business
in the State of California.
By
Name: Anup V. Sreedharan
Title: 5r. Manager, Program & contract Management
g,a1""6. 07109124
7 Rcvision 1106/2021
sEP 10 2024 "f 12
il_
l ll[,'n't,'i
By'
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Packet Pg. 104 Attachment: Attachment A - Riverside ITARC-00933 (6216 : Microsoft Enterprise Agreement Renewal with CDW Government LLC) Date 5/20/26
Account Manager Androu Yutakis
for VSL Specialist Brent Cameron
Channel Price Sheet Month May
Unless otherwise noted, All Quotes expire upon current month's end Microsoft Part # Description Level Quantity Price Extended Price Extended Price Extended AAD-34700 M365 G3 Unified FSA Renewal GCC Sub Per User D 110 $361.13 $ 39,724.30 $ 361.13 $ 39,724.30 $ 361.13 $ 39,724.30 AAD-34704 M365 G3 Unified FUSL GCC Sub Per User D 240 $424.83 $ 101,959.20 $ 424.83 $ 101,959.20 $ 424.83 $ 101,959.20 AAL-48033 M365 G5 FSA Renewal GCC Sub Per User D 15 $598.47 $ 8,977.05 $ 598.47 $ 8,977.05 $ 598.47 $ 8,977.05 7MS-00001 Planner & Project P3 GCC Sub Per User D 7 $279.38 $ 1,955.66 $ 279.38 $ 1,955.66 $ 279.38 $ 1,955.66 LM9-00029 Teams Domestic Calling Plan GCC Sub Phone System Per User D 55 $84.48 $ 4,646.40 $ 84.48 $ 4,646.40 $ 84.48 $ 4,646.40 LK9-00003 Teams Phone Standard GCC Sub Per User D 47 $78.96 $ 3,711.12 $ 78.96 $ 3,711.12 $ 78.96 $ 3,711.12 NYH-00001 Teams AC with Dial Out US/CA GCC Sub Add-on D 288 $0.00 $ - $ - $ - $ - $ - D87-01159 Visio Professional ALng SA D 5 $112.67 $ 563.35 $ 112.67 $ 563.35 $ 112.67 $ 563.35 9EM-00270 Win Server Standard Core ALng SA 2L D 72 $21.79 $ 1,568.88 $ 21.79 $ 1,568.88 $ 21.79 $ 1,568.88 J5U-00004 AzureprepaymentG ShrdSvr ALNG SubsVL MVL Commit Provision D 1 $0.00 $ - $ - $ - $ - $ - M9T-00002 O365 Extra File Storage GCC Sub Add-on Extra Storage 1 GB D 3072 $2.24 $ 6,881.28 $ 2.24 $ 6,881.28 $ 2.24 $ 6,881.28 Year 1 Total $ 169,987.24 Year 2 Total $ 169,987.24 Year 3 Total $ 169,987.24 Three Year Total $ 509,961.72
No Tax Referenced
RIVERSIDE CONTRACT: ITARC-00933
Current Enrollment# 8462496
Agreement End Date: 8/31/2026
Terms and Conditions of sales and services projects are governed by the terms at:
http://www.cdwg.com/content/terms-conditions/product-sales.aspx Terms & Conditions
Year 1 Year 2 Year 3
Notes
CDW Government, LLC
Microsoft Enterprise 6.6 Agreement Pricing
Enterprise Quote
City of Pacifica
Budgetary M365 EA Quote
Customer to make three annual payments to CDW•G
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Award of Construction Contract for the 1475 Rosita Road Slope and Sharp Park Road Erosion Repair Projects
RECOMMENDED ACTION:
Adopt the Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract with W.R. Forde Associates in the amount of $608,600.00; Authorize a budget authority in the amount of $670,000.00, which includes contingencies in an amount of ten percent (10%) of the Construction Contract amount; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to sign Contract Documents related to the 1475 Rosita Road Slope and Sharp Park Road Erosion Repair Projects.”
STAFF CONTACT:
Bryan Bautista, Assistant Civil Engineer
(650) 898-2233
[email protected]
Roland Yip, P.E., DPW Deputy Director/City Engineer
(650) 738-3771
[email protected]
Melissa Tigbao, P.E., DPW Director
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
Between December 2022 through March 2023, the City of Pacifica was affected by severe winter storms, flooding, landslides, and mudslides. On January 14th, 2023, President Joe Biden declared that federal disaster assistance has been made to the state of California to supplement state, local, and tribal recovery efforts in the area affected by the severe storms. The declaration, FEMA-4683-DR-CA and FEMA-4699-DR-CA, has authorized individual assistance for several Counties throughout California, including San Mateo County.
On May 13, 2024, the City Council approved a Consultant Services Agreement with Cotton, Shires and Associates for geotechnical services related to the 2023 winter storm projects. There were various locations throughout the City affected by the storm and caused landslides including 31 Idlewild Court, Higgins Way & Adobe Drive, 601 Talbot Avenue, 1475 Rosita Road, and 500 Rockaway Beach Road. The existing landslide at the end of Sharp Park Road was also designed by the geotechnical engineers with this agreement. 1475 Rosita Road was the first of the sites to be obligated by FEMA, with Higgins Way & Adobe Drive and 601 Talbot Avenue in progress. The remaining sites were denied by FEMA as they do not pose an immediate threat to life or property. The project plans are available to view on the City's website at:
https://www.cityofpacifica.org/departments/public-works/engineering/capital-improvement7 Packet Pg. 106
Pacifica City Council 2
June 22, 2026
projects/14675-rosita-sharp-park-slope-stabilization-projects The 1475 Rosita Road Slope Stabilization Project includes stabilization of the existing hillside through construction of retaining walls, drainage improvements, erosion control measures, and associated site restoration work . The add alternate Sharp Park Road Erosion Repair consists of stabilization and rehabilitation of the existing concrete V-ditch system to improve stormwater conveyance and prevent further deterioration of the roadway drainage infrastructure.
The project was advertised on May 27th, 2026, and June 3rd, 2026, in accordance with the formal bid process. Thirty nine (39) companies downloaded plans and specifications, and one (1) company submitted a bid. On June 11th, 2026, the bid opening was held via Zoom by the City Clerk, and the result is as follows:
Company Bid
W.R. Forde Associates $363,600.00
The apparent low bidder is W.R. Forde Associates. with a base bid amount of $363,600.00 and add alternate of $245,000.00. Only one bid was received for the project. The bid amount was approximately 25% above the Engineer's Estimate, which staff attributes to the specialized nature of the work, including construction on a steep hillside, limited site access, and associated construction risks may have limited the number of bidders. All required documentation was submitted with their bid. W.R. Forde Associates has previously performed construction work for the City of Pacifica. Staff conducted reference checks and confirmed that the contractor has successfully completed a similar project for the City of San Bruno. Based on these references, staff have determined W.R. Forde Associates to be a responsive and responsible bidder. Given the ongoing slope instability and the need to address the landslide conditions before further deterioration occurs, staff recommend proceeding with award of the contract.
As there are sufficient project funds from FEMA reimbursements and the Disaster Accounting Fund, the City Manager recommends the award of contract to the apparent low bidder, W.R.
Forde. In addition, a 10% contingency is recommended to allow enough funding to handle any unforeseen conditions and/or additional work that are identified during construction and authorizing a budget authority for construction of the base contract and the add alternate in the amount of $670,000.00.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution and not approve the construction contract.
However, this will result in project delays, threat to City infrastructure, and possible increase in construction costs. Staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the consultant contract is consistent with the following Council adopted Goals:
· Improve and steward City infrastructure, streets and facilities: Approval of this action will improve the trash capture in the City’s stormwater infrastructure. 7 Packet Pg. 107
Pacifica City Council 3
June 22, 2026
FISCAL IMPACT:
The following is the source and use of funds for the project:
Total Project Source and Use of Funds
1475 Rosita Road Slope
FEMA 75% Cost $272,250.00
Fund 238 - Disaster Accounting Fund 25% Cost
Share
$90,750.00
Sharp Park Road Erosion Repair
Fund 238 - Disaster Accounting Fund (FY24-25) $60,000.00 Fund 238 - Disaster Accounting Fund (FY25-26) $125,000.00 Fund 238 - Disaster Accounting Fund (FY26-27) $85,000.00 1475 Rosita Road Project $ 363,000.00
Sharp Park Road Erosion Repair Project $ 245,000.00
Construction Contingency, 10% $ 60,860.00
Total Use of Funds $ 669,460.00
FEMA has obligated the 1475 Rosita Slope Project and will reimburse 75% of the cost. The remainder 25% will be funded by the Disaster Accounting Fund through additional budget appropriations in FY 2025-26. The Sharp Park Road Erosion Repair add alternate will be fully funded by the Disaster Accounting Fund as proposed in FY 2026-27. There is available fund balance in the Disaster Accounting Fund for these two projects.
ORIGINATED BY:
Engineering
ATTACHMENT LIST:
W.R. Forde Signed Agreement (PDF)
7 Packet Pg. 108
Pacifica City Council 4
June 22, 2026
RESOLUTION NO.__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CONSTRUCTION CONTRACT WITH W.R. FORDE ASSOCIATES IN THE AMOUNT OF $608,600.00; AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $670,000.00, WHICH INCLUDES CONTINGENCIES IN AN AMOUNT OF TEN PERCENT (10%) OF THE CONSTRUCTION CONTRACT AMOUNTS; AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS NOT TO EXCEED THE CONTINGENCY AMOUNT; AND AUTHORIZE THE CITY MANAGER TO SIGN CONTRACT DOCUMENTS RELATED TO THE 1475 ROSITA
ROAD SLOPE AND SHARP PARK ROAD EROSION REPAIR PROJECT
WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica advertised the Request for Bids on May 27, 2026, and June 3, 2026; and
WHEREAS, on June 11, 2026, the bid opening was held by the City Clerk; and WHEREAS, funding in the amount of $90,750 is requested to be appropriated from the Disaster Emergency Fund 238 as an amendment to FY 2025-26; and WHEREAS, the lowest responsive bidder was W.R. Forde Associates.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Pacifica Adopt a Resolution entitled A Resolution of the City Council of the City of Pacifica Approving the Construction Contract between the City of Pacifica and W.R. Forde Associates in the amount of $608,600.00; Authorize a budget authority in the amount of $670,000.00, which includes contingencies in an amount of ten percent (10%) of the Construction Contract amount; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to sign Contract Documents related to the 1475 Rosita Road Slope and Sharp Park Road Erosion Repair Project.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June, 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ 7 Packet Pg. 109
Pacifica City Council 5
June 22, 2026
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 7 Packet Pg. 110
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7.a
Packet Pg. 112 Attachment: W.R. Forde Signed Agreement (6237 : Construction Contract for Rosita & Sharp Park Erosion Repair Projects)
7.a
Packet Pg. 113 Attachment: W.R. Forde Signed Agreement (6237 : Construction Contract for Rosita & Sharp Park Erosion Repair Projects)
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Packet Pg. 114 Attachment: W.R. Forde Signed Agreement (6237 : Construction Contract for Rosita & Sharp Park Erosion Repair Projects)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Amendments to Consultant Services Agreements with Housing Endowment and Regional Trust of San Mateo County for Housing Consulting Services; Good City Company for On-Call Planning Services, and M-Group for On-Call Planning and Related Services.
RECOMMENDED ACTION:
1) Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute a Second Amendment to a Consultant Services Agreement with the Housing Endowment and Regional Trust of San Mateo County for Housing Consulting Services (Attachment A); and
2) Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute an Eleventh Amendment to the Consultant Services Agreement With Good City Company for On-Call and Professional Planning and Related Services (Attachment B); and
3) Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute an Eighth Amendment to the Consultant Services Agreement with M-Group for On-Call Planning and Related Services” (Attachment C)
STAFF CONTACT:
Samantha Updegrave, Community Development Director
650-738-7341
[email protected]
BACKGROUND/DISCUSSION:
Housing Endowment and Regional Trust of San Mateo County (HEART) Housing Endowment and Regional Trust of San Mateo County (“HEART”) is a Joint Powers Authority (“JPA”) established by the County and cities and towns within the County (“Member Agencies”) via the Joint Exercise of Powers Agreement dated May 13, 2003, as amended and superseded by the First Amended Joint Exercise of Powers Agreement dated September 9, 2008. HEART provides housing related services for the City.
Staff recommend entering into a new Consultant Services Agreement to expand the scope of work and update the terms, as detailed below. In early 2023, Member Agencies who are also part of the community collaborative 21 Elements, identified a need for staff to carry out new housing programs and efforts required by newly adopted Housing Elements. As HEART is a public, joint powers authority and Pacifica is one of the participating jurisdictions, City staff sought to waive the bid procedures and signed a sole source agreement with HEART on January 8, 2024. This agreement provided for 0.2 FTE (approximately 30 hours a month) for a term ending June 30, 2026, at a cost of $3,166.64 per month. A contract amendment was signed on July 1, 2025, to increase this monthly cost to $3,324.97. The contract will expire on June 30, 2026.
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Under the current agreement, HEART undertook several efforts, including:
• Working with City staff to update the City’s density bonus and inclusionary housing bonus ordinances (Articles 41 and 47 of the Municipal Code, respectively). • Managing the sale and resale of income restricted homeownership units, including a resale at 379 Sycamore and initial sale of four units at 801 Fassler. • Defining the cost to the developer of 801 Fassler of paying an in-lieu fee instead of providing units on-site. This process led to the decision to keep the units on-site. • Completing a grant application to the Partnership for the Bay’s Future (PBF) Policy Fund Fellowship program. This successful application has brought Alex Contreras, a PBF Fellow, to the City for 2025 and 2026.
• Initiated a Disparate Impact Analysis to support the implementation of the City’s local preference policy.
• Worked with City staff to identify opportunities to engage local residents on rights available under fair housing law.
Under the new agreement, the scope of work will also include, but will not be limited to:
• Passage of changes to Articles 41 and 47 of the Municipal Code, relevant to density bonuses and inclusionary housing.
• Produce a Below Market Rate policies and procedures manual that will implement these ordinances and ensure that Pacifica is adhering to best practices in the creation and monitoring of the resulting income-restricted units.
• Upon completion of the 21 Elements Grand Nexus study, work with the City to update the inclusionary housing in-lieu fee.
• Complete research on existing income restricted units to ensure that all units are properly monitored.
• Monitor existing income restricted units to ensure compliance with deed restrictions and best practices.
• Establish policies and procedures for resale and subordination requests related to BMR ownership units.
• Track all inclusionary housing activities including project status, marketing timelines, lease-ups, sales, and re-sales.
• Complete updates to the City website to provide more easily accessible information on housing resources.
• Help the City develop plans for use of any City affordable housing funds. • Facilitate production of affordable housing with an emphasis on affordable rental housing, workforce housing, and affordable home purchase opportunities. • Encourage maintenance and upgrades of housing units.
• Protect residents from displacement and preserve the affordability of existing affordable housing units.
• Upon completion of the Disparate Impact Analysis, adjust the Local Preference policy, if needed, to address fair housing concerns.
• Assist the City with efforts to strengthen tenant protections and address displacement pressures.
• Implement other Housing Element goals, as defined by the City.
The new agreement will also update some of the terms, including establishing a fixed monthly rate with annual increases for a set number of hours per year. When those allocated hours have been exceeded, any additional hours shall be paid for on an hourly basis. The agreement includes a not-to-exceed amount of $160,000 for the next three fiscal years to account for potential hours of service beyond the fixed amount.
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HEART provides a depth of experience with housing policies and programs that the City of Pacifica is unlikely to be able to maintain under its current staffing structure, and HEART’s multijurisdictional work assures that the City policies and procedures are aligned with other cities in the region. To ensure continuity of service and implementation of housing element programs, staff recommend adopting a resolution to approve the new agreement extending the agreement term through June 30, 2029 (Attachment A).
Good City Company
The Community Development Department (CDD) manages numerous development project applications along with several City Council priority and major long-range planning initiatives, including development and implementation of the 2023-2031 Housing Element. To support this work, the City has been engaged with Good City Company through an on-call planning services agreement that has been amended over time to match evolving workloads and State-driven timelines. On October 16, 2020, the City entered into an “Agreement for Consultant Services” (Agreement) with Good City Company. Under this Agreement, Good City provides its expertise in Housing Element implementation and provides technical assistance for City-initiated planning efforts. In addition, Good City provides special project services for applicant-funded private development projects, supporting the department’s ability to process these applications in accordance with state-mandated timelines.
Cost Ceiling Increases: CDD anticipates approximately $940,000 in Good City Company services in Fiscal year 2026-2027; and $925,000 in Fiscal year 2027-2028. CDD seeks to extend the contract until June 30, 2028 and increase the cost ceiling by a total of $1,440,627 over the next two fiscal years. Of that increase, $515,627 is for the Fiscal Year 2026-2027 and $925,000 is for Fiscal Year 2027-2028. Extending the duration of the contract and raising the cost ceiling would allow CDD to proceed with on-call current planning services as well as housing element programs and implementation under the Fiscal Year 2026-2027 budget, as approved by City Council. The increase related to the Fiscal Year 2027-2028 is based on estimates for both on-call current planning and continuation of housing element implementation.
Although these estimates for the following fiscal year are included in the overall cost ceiling, approval of the contract services agreement does not constitute authorization to proceed with projects the following fiscal year. In particular, new or continued housing element programs and implementation must be revisited for Fiscal Year 2027-2028 to ensure adequate availability of funds and/or Council consideration.
On-Call Current Planning: Since the last amendment, CDD’s project workload has grown, with staff simultaneously managing multiple planning efforts and responding to sustained development interest. Good City provides specialized technical reviews for complex projects, the costs of which are reimbursable through developer deposits or funded directly by applicants.
The allocation for this body of work would be significantly increased from approximately $73,000 per fiscal year to $250,000 per fiscal year for a total of $500,000 over the next two fiscal years.
This significant increase is due to ongoing, incredibly complex development project applications that require specialized review. These costs are fully reimbursable, with corresponding increases in revenue to recover the cost of services and is included in as Cost Reimbursable Contractual Services in the FY 2026-27 adopted budget.
Housing Element Implementation: Council also allocated Housing Action Fund resources for FY 2026-2027 toward three Housing Element implementation needs: (1) Housing Element Implementation, General ($80,000), (2) Zoning Modernization, Streamlining and Objective Design Standards, HE-I-2 ($270,000); and (3) Housing Opportunities on Public Sites, HE-I-3 ($150,000). The first allocation for Housing Element Implementation was intended to provide continuity and structural support for required implementation work, including mandatory 8 Packet Pg. 117
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reporting. The second allocation for Zoning Modernization, Streamlining, and Objective Design Standards (ODS) was intended to continue current efforts to align the Zoning Ordinance with the General Plan and state law, as well as develop ODS. The third allocation for Housing Opportunities on Public Sites provides funding to continue and make substantial progress on a multi-year effort to evaluate City-owned and other publicly owned lands for housing feasibility, conduct community engagement, coordination with partner agencies, and prepare early technical work such as conceptual test fits and feasibility analyses. Council’s decision to fund the continuation of Zoning Modernization and Streamlining and Public Sites, as well as the addition of ODS, for Fiscal Year 2026-2027 requires an additional $322,987 for a total of $680,000, a portion of which is funded through the Housing Action Fund as described above.
As noted above in Cost Ceiling Increases, while the contract services agreement includes estimated costs to continue these projects into the next fiscal year, approval of the agreement does not constitute authorization to proceed with projects, and funding must be revisited for Fiscal Year 2027-2028 to ensure adequate availability of funds and/or Council consideration.
To ensure continuity of service and implementation of critical housing element programs, staff recommend adopting the resolution to approve the Eleventh Amendment (Attachment B) increasing the cost ceiling by $1,440,627 for fiscal years 2026-2027 and 2027-2028, bringing the new total to $2,985,589, and extending the agreement term through June 30, 2028.
M-Group
CDD continues to manage a high volume of planning-related work, including both routine and complex development review and long-range initiatives that align with the City Council’s Strategic Plan. Key priorities include timely processing of development applications and ongoing support for the 2023-2031 Housing Element update, the Housing Element Rezoning Program, and the Local Coastal Program.
To meet these demands, the department may utilize special project services for applicantfunded private development projects, supporting the department’s ability to process these applications in accordance with state-mandated timelines. The Department relies on contracted planning support to maintain timely project review and compliance with CEQA requirements. MGroup, originally engaged in 2016 following a competitive RFP process, is one of the primary firms providing these services.
The existing contract with M-Group has been amended seven times, with the most recent amendment setting a not-to-exceed amount of $1,250,000.
To ensure continuity of service, staff recommends adopting the resolution to approve the Eighth Amendment (Attachment C) increasing the cost ceiling by $70,000, bringing the new total to $1,320,000, and extending the agreement term through June 30, 2027. This extension will allow M-Group to continue assisting with specialized services for application processing and CEQA compliance.
ALTERNATIVE ACTION:
Deny or modify the agreements and/or amendments.
Denying or modifying the amendments would: eliminate affordable housing professional support services; delay critical progress on Housing Element programs and implementation; reduce staff capacity for Council strategic priorities; have a negative impact on the quality and timeliness of development review; and impede the department’s ability to provide defensible environmental 8 Packet Pg. 118
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documents.
CEQA:
The approval of the contract service agreements and/or amendments are not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
The proposed contract service agreements and/or amendments supports the following City Council Strategic Plan goals:
• Goal 1: Enhance organizational and fiscal stability by providing critical expert consultant support that helps ensure CEQA requirements are met without diverting internal resources from broader departmental responsibilities and City priorities. • Goal 3: Prioritize protection and development of affordable housing by providing professional services and support for affordable housing in the City, and implementation of Housing Element programs; and enabling timely environmental review of housingrelated applications, including those tied to Housing Element implementation. • Goal 4: Pursue climate change adaptation and mitigation through continued environmental review of projects.
FISCAL IMPACT:
HEART: The agreement has a three fiscal year term through June 30, 2029, with a not-toexceed cost of $160,000 for three fiscal years.
Good City Company: Approval of the Amendment would increase the Good City Company Agreement cost ceiling by $1,440,627 for fiscal years 2026-2027 and 2027-2028, which would increase the total compensation under the Agreement to $2,985,589. On-call special project services for applicant-funded private development projects are fully reimbursable with a net zero impact on the General Fund. All Housing Element activities, including zoning modernization, ODS development, Housing Element reporting, and Public Sites work, are funded by the Housing Action Fund (Fund 221) for the Fiscal Year 2026-2027. Funding for specific projects beyond the 2026-2027 fiscal year will be subject to Departmental review and Council approval during the next budget cycle.
M-Group: Funding for the proposed amendment is included in the Community Development Department’s FY 2026-27 proposed budget for cost-recoverable contractual services. Costs associated with this agreement are for qualifying land use development projects and are 100 percent reimbursable through developer deposits or funded by applicants.
ORIGINATED BY:
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Community Development Department
ATTACHMENT LIST:
Attachment A - Resolution - New Agreement June 2026 - HEART (PDF) Attachment B - Resolution Good City_Amendment11 (PDF)
Attachment C - Resolution_M-Group_Amendment8 (PDF)
Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (PDF) Attachment E - GoodCity_Original Agreement_EXECUTED (PDF) Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (PDF) Attachment G - M-GROUP ORIGINAL AGREEMENT (PDF)
Attachment H + Exhibit - M-Group_On-call Planning Services_Amendment8 (PDF) 8 Packet Pg. 120
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE
CITY MANAGER TO EXECUTE A TO A CONSULTANT SERVICES AGREEMENT WITH THE
HOUSING ENDOWMENT AND REGIONAL TRUST OF SAN MATEO COUNTY (HEART) FOR
HOUSING RELATED SERVICES
______________________________________________________________________ WHEREAS, the Housing Endowment and Regional Trust of San Mateo County, known as HEART, is a Joint Powers Authority (“JPA”) established by the County and cities and towns within the County (“Member Agencies”) via the Joint Exercise of Powers Agreement dated May 13, 2003, as amended and superseded by the First Amended Joint Exercise of Powers Agreement dated September 9, 2008; and
WHEREAS, the City and other Member Agencies identified a need for professionals to carry out new housing programs and efforts required by newly adopted housing elements; and WHEREAS, City staff waived the bid procedures and signed a sole source agreement with HEART on January 8, 2024, for housing related services; and WHERAS, the First Amendment to the JPA Agreement Authorizes heart to facilitate and assist member agencies to operate regulate maintain and facilitate the planning and study of appropriate housing programs, projects and housing management projects; and WHEREAS, the City as a member agency engaged HEART to utilize their services to obtain assistance carrying out its housing programs by adopting Resolution No. 04-2024 on January 8, 2024, approving a consultant services agreement for housing related activities and assignments and related services through June 30, 2026 (“Original Agreement”), and authorizing the City Manager to execute the Agreement; and
WHEREAS, a First Amendment to the Original Agreement was signed on July 1, 2025, to increase the cost ceiling by 5 percent and, per the original Agreement, expires on June 30, 2026; and
WHEREAS, the City wishes to enter into a new agreement under the sole source exemption that provides a new scope of services and a new term of contract and replaces the Agreement and First Amendment; and
WHEREAS, the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve an Agreement for Consultant Services with HEART for housing related consultant services on June 22, 2026.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager, following adoption of the Fiscal Year 2026-2027 budget, to enter into an Agreement for Consulting Services with HEART for housing related services, not to exceed $160,000 over the fiscal years 2026-2027, 2027-2028, and 2028-2029, with a term of the agreement to June 30, 2029.
* * * * *
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026, by the following vote:
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Packet Pg. 121 Attachment: Attachment A - Resolution - New Agreement June 2026 - HEART (6240 : Community Development Contracs & Amendments:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
______________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney
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Packet Pg. 122 Attachment: Attachment A - Resolution - New Agreement June 2026 - HEART (6240 : Community Development Contracs & Amendments:
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE
CITY MANAGER TO EXECUTE AN ELEVENTH AMENDMENT TO THE CONSULTANT
SERVICES AGREEMENT WITH GOOD CITY COMPANY FOR ON-CALL AND PROFESSIONAL PLANNING AND RELATED SERVICES.
________________________________________________________________________ WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into an agreement with Good City Company for consulting services under the City Manager’s purchasing authority in October 2020; and WHEREAS the City Council authorized amendments to the City’s agreement with Good City Company for consulting services in November 2021, June 2022, September 2022, January 2023, August 2023, April 2024, June 2024, January 2025, May 2025 and November 2025; and WHEREAS the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve an additional amendment to the City’s agreement with Good City Company for consultant services;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Pacifica hereby authorizes the City Manager to execute the Eleventh Amendment to the Consultant Services Agreement with Good City Company to increase the cost ceiling by $1,440,627 and extend the agreement term through June 30, 2028.
BE IT FURTHER RESOLVED, the City Council hereby approves the Eleventh Amendment, in the form attached hereto, with minor revisions that may be approved by the City Manager and the City Attorney, and to execute any other necessary documents to effectuate the terms of the Eleventh Amendment to the Consultant Services Agreement. * * * * *
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
______________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney
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Packet Pg. 123 Attachment: Attachment B - Resolution Good City_Amendment11 (6240 : Community Development Contracs & Amendments: HEART, Good RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA
AUTHORIZING THE CITY MANAGER TO EXECUTE A EIGHTH AMENDMENT TO
THE CONSULTANT SERVICES AGREEMENT WITH M-GROUP FOR ON-CALL
PLANNING AND RELATED SERVICES
______________________________________________________________________ WHEREAS, consistent with the City of Pacifica’s Purchasing Policy (Administrative Policy No. 76), the City of Pacifica entered into an agreement with M-Group for consulting services under the City Manager’s purchasing authority in July 2016; and WHEREAS, the City Council authorized amendments to the City’s agreement with M-Group for consulting services in November 2016, January 2018, December 2018, January 2020, July 2021, June 2023, June 2025; and
WHEREAS, the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve an eighth amendment to the City’s agreement with M-Group for consultant services on June 22, 2026;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager to amend the agreement with M-Group for the purpose of increasing the cost ceiling amount by $70,000 with a total contract amount not to exceed $1,320,000 and to extend the term of the agreement two years to June 30, 2027. * * * * *
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_____________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _____________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney
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Packet Pg. 124 Attachment: Attachment C - Resolution_M-Group_Amendment8 (6240 : Community Development Contracs & Amendments: HEART, Good City,
CONSULTANT SERVICE AGREEMENT BETWEEN THE HOUSING
ENDOWMENT AND REGIONAL TRUST OF SAN MATEO COUNTY
AND THE CITY OF PACIFICA
This Consultant Services Agreement (“Agreement”) is made and entered into this 22nd day of June, 2026 (the “Effective Date”), by and between the Housing Endowment and Regional Trust of San Mateo County (hereinafter "HEART"), and the City of Pacifica (hereinafter "City") (HEART and City will be referred to collectively herein as the “Parties”).
RECITALS
WHEREAS, the Housing Endowment and Regional Trust of San Mateo County, known as HEART, is a Joint Powers Authority (“JPA”) established by the County and cities and towns within the County (“Member Agencies”) via the Joint Exercise of Powers Agreement dated May 13, 2003, as amended and superseded by the First Amended Joint Exercise of Powers Agreement dated September 9, 2008; and WHEREAS, the City and other Member Agencies identified a need for professionals to carry out new housing programs and efforts required by newly adopted housing elements; and WHEREAS, City staff waived the bid procedures and signed a sole source agreement with HEART on January 8, 2024, for housing related services; and
WHERAS, the First Amendment to the JPA Agreement Authorizes heart to facilitate and assist member agencies to operate regulate maintain and facilitate the planning and study of appropriate housing programs, projects and housing management projects; and WHEREAS, the City as a member agency engaged HEART to utilize their services to obtain assistance carrying out its housing programs by adopting Resolution No. 04-2024 on January 8, 2024, approving a consultant services agreement for housing related activities and assignments and related services through June 30, 2026 (“Original Agreement”), and authorizing the City Manager to execute the Agreement; and
WHEREAS, a First Amendment to the Original Agreement was signed on July 1, 2025, to increase the cost ceiling by 5 percent and, per the original Agreement, expires on June 30, 2026; and WHEREAS, the City wishes to enter into a new agreement under the sole source exemption that provides a new scope of services and a new term of contract and replaces the Agreement and First Amendment; and
WHEREAS, the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve this Agreement for Consultant Services with HEART for the specialized and unique housing related consultant services.
AGREEMENT
NOW, THEREFORE, the parties hereby agree as follows:
1. PROJECT COORDINATION/DESCRIPTION.
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Packet Pg. 125 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs & The HEART Executive Director, or appropriate designee, is hereby designated the Manager for HEART, and the Community Development Director or their designee, is hereby designated the City Project Manager for City. The City Project Managershall monitor, review, and approve the progress and execution of the work as described in the Scope of Work in Exhibit A of this Agreement. The Manager shall supervise all housing and housing related activities and assignments carried out under this Agreement by HEART staff.
2. HEART HOUSING STAFF.
A. HEART will assign to the City one or more HEART staff to provide the work and/or materials as generally described in the Scope of Services (the “Work”). In the event of a conflict or inconsistency between the text of the main body of this Agreement and Exhibit A, the text of the main body of this Agreement shall prevail.
B. Parties acknowledge and agree that HEART will endeavor to provide consistent weekly work progress on assignments, but parties acknowledge that the actual timing of Work will ebb and flow based on the City’s needs and the needs of other cities.
C. HEART will assign HEART staff to perform the Work under this Agreement, and may assign different individuals as it sees fit, subject to Paragraph E in this section and subject to the terms and notice requirements set forth below.
D. HEART staff shall perform the Work required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the types of work. HEART staff shall devote such time to the performance of the Work pursuant to this Agreement as may be reasonably necessary to meet the standard of performance described in Exhibit A.
HEART shall provide quarterly reports listing the major tasks worked on for the City and the total hours spent performing work for City.
E. Assignment of HEART staff to provide the Work is at the sole discretion of HEART. In the event that City or HEART, at any time during the term of this Agreement, desires the reassignment of staff, City and HEART shall meet and discuss in good faith to address the issue of concern, including but not limited to reassigning such person or persons. Manager will attempt to accommodate City’srequeststo assign, or to not assign,specific staff to certain projects. In the event the assigned employee’s employment with HEART ends or there is an extended leave of absence, HEART will endeavor to secure and assign a replacement employee to fill that role at the first opportunity.
F. At any time, HEART staff may be providing services to one or more cities concurrent with the Work being provided to City under this Agreement.
G. HEART staff assigned may require access to City’s computer systems and networks to complete the assigned Work. City shall provide access to these systems according to its policies for external consultants or provide other reasonable means of access necessary for the HEART staff to perform the Work being provided under this Agreement. HEART requires its employees to agree to appropriate system usage policies, which include a pledge not to use City’s electronic equipment for anything other than City work. The City may require the HEART staff to sign the City’s electronic technology use and confidentiality policies.
H. The parties agree to cooperate fully and to provide assistance to all relevant parties in the investigation and resolution of any complaints, claims, actions, or proceedings that may be
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Packet Pg. 126 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs & brought by or that may involve assigned employees providing Work under this Agreement.
I. HEART shall, at its sole expense, supply for its employees providing Work to City pursuant to this Agreement any and all benefits, such as worker’s compensation, disability insurance, vacation pay, sick pay, or retirement benefits; obtain and maintain all licenses and permits usual or necessary for performing the Work; pay any and all taxes incurred as a result of the employee(s) compensation, including employment or other taxes; and provide City with proof on demand.
3. COMPENSATION.
In consideration of the Work described in the Scope of Services, Town will pay HEART an amount not to exceed $160,000 for the three fiscal years shown in Table 1 below. Payments to HEART will be made based on a fixed monthly rate, which will pay for a set number of hours per year. When those allocated hours have been exceeded, any additional hours shall be paid for on an hourly basis.
The annual total payment, annual hours worked, and the monthly billing rate are outlined in Table
1. Table 1: Annual Hours and Costs
Fiscal Year(s) Annual
Hours
Worked
Annual Cost Monthly
Bill
2025/2026 &
2026/2027
338 $40,667 $3,388.92
2027/2028 341 $42,964 $3,557.83
2028/2029 340 $44,861 $3,738.42
HEART will invoice at the end of each month following the Effective Date of this agreement, based on the schedule above. The first end-of-month invoice shall be prorated based on the Effective Date asfollows: 30minus Effective Date divided by 30 [(30-Effective Date) / 30)].City agreesto pay allsuch invoices within 30 business days of receipt of invoice.
Each invoice will outline the number of hours used from the annual allocation, and how many hours are left. Once the annual allocation has been exceeded, the City will be billed for any additional hours based on the hourly rates in Table 2, below.
Table 2: Hourly Rates, by Fiscal Year
Position 2025/2026 &
2026/2027
2027/2028 2028/2029
Executive Director $222 $227 $233
Director $190 $196 $204
Senior Project Manager N/A $148 $162
Project Manager $127 $131 $133
Analyst $105 $114 $118
Fellow/Admin $86 $88 $92
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Packet Pg. 127 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs &
4. TERM OF AGREEMENT.
The Term of this Agreement will start from the Effective Date, and shall continue until June 30, 2029, or until terminated in accordance with Section 5, below.
5. TERMINATION.
A. Either party may terminate this Agreement for cause if a party materially breaches its obligations underthis Agreement, and such breach is not cured or corrected within fifteen (15) business days’ written notice to the reasonable satisfaction of the party giving such notice.
B. HEARTmay terminate theAgreement without causewith six-month notice toCity. HEART agrees to cooperate with theCity on the transfer of work toCity or a third party. Upon receipt of notice of termination by HEART, City shall incur additional obligations under the provision of this Agreement only with the prior written consent of City.
C. City may terminate this agreement without cause with one hundred twenty (120) days’ notice to HEART. Upon receipt of notice oftermination by City,City shall continue to incur financial obligations under the provision of this Agreement for one hundred twenty (120) days. This financial obligation may be waived by HEART if the HEART staff can be assigned to another city. Upon termination byCity, HEART will diligently attempt to assign the staff to another city.
6. INDEMNITY.
A. To the fullest extent permitted by law,City shall defend, hold harmless and indemnifyHEART, its elected and appointed officials, officers, agents, and/or employees from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage, or injury in law or equity for injuries to persons and/or damage to property, and/or economic damages which arise out of or in connection to the performance of this Agreement resulting from the willful misconduct or negligent acts or omissions of City, its officers, agents and/or employees, orthe failure to abide by any obligations under this Agreement.
B. To the fullest extent permitted by law, HEART shall defend, hold harmless and indemnify City, its elected and appointed officials, officers, agents and/or employees from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage, or injury in law or equity forinjuriesto persons and/ or damage to property, and/ or economic damages which arise out of or in connection to the performance of this Agreement resulting from the willful misconduct or negligent acts or omissions of HEART, its officers, agents, and/ or employees, or the failure to abide by any obligations under this Agreement.
C. In the event of the concurrent negligence of City, its officers, agents and/or employees, and HEART, its officers, agents and/ or employees, then the liability for any and all claimsfor injuries or damages which arise out of the performance of this Agreement shall be apportioned under California's Theory of Comparative negligence as presently established or may be hereafter modified.
D. The duty to indemnify and hold harmless as set forth by this Section 6 shall include the duty to defend as set forth in Section 2778 of the California Civil Code.
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Packet Pg. 128 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs &
7. NOTICES.
All notices permitted or required under this Agreement shall be given to the respective Parties in writing and will be delivered to and addressed as follows or to such other place as each Party may designate by subsequent written notice to the other Party. “Written notice” as used herein may include notice by email to the email addresses set forth below, in which case the sending of the email shall satisfy the noticing party’s obligations.
HEART: Housing Endowment and Regional Trust of San Mateo County Attn: Executive Director
2905 S. El Camino Real
San Mateo, CA 94403
By email to: [email protected]
With copy to: [email protected] and [email protected] City: City of Pacifica
Attention: Samantha Updegrave
540 Crespi Drive
Pacifica, CA 94044
By email to: Samantha Updegrave [email protected] With copy to: Michael Christensen,
[email protected]
Such notice shall be deemed made when personally delivered or when mailed by prepaid first class mail on the third day after it was deposited with the United States Postal Service. Notice by email transmission shall be deemed given upon verification of receipt if received before 5:00 p.m. on a regular business day or else on the next business day.
8. INDEPENDENT CONTRACTOR.
A. It is understood that this Agreement is solely for the benefit of the parties hereto and gives no right to any other party. No joint venture, agent-principal relationship or partnership is formed as a result of this Agreement. No employee or agents of one party or any of its contractors or subcontractors shall be deemed, or represent themselves to be, employees of the other party. HEART staff is not authorized to bind City to any contracts or other obligations.
B. HEART shall require employees providing Work under this Agreement to sign agreements acknowledging that they are not City employees and therefore are not entitled to holidays, vacations, disability benefits, insurance, pensions, or retirement plans, or any other benefits offered or provided by City to City employees.
C. For the purposes, and for the duration of this Agreement, the HEART Manager and any staff assigned to provide Work to City will act in the capacity of an Independent Contractor for City, and not as an employee of City.
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Packet Pg. 129 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs & D. The parties agree that HEART maintains the authority to direct and oversee the work performed by employees providing Work to City pursuant to this Agreement. City agrees that it shall report to HEART any and all staff issues relating to HEART’s employee(s) so that HEART may take any necessary or appropriate actions pursuant to its policies.
E. HEART represents and warrants that it will comply with all labor laws with respect to its employees providing Work to City under this Agreement.
9. NON-SOLICITATION OF HEART STAFF
During the term of the Agreement, including any extensions thereof, City shall not actively recruit, solicit, or hire any HEART employee assigned by HEART to perform Work for City for the period of this Agreement and for one year thereafter. This shall in no way, however, be construed to restrict, limit, or encumber the rights of any employee granted by law, nor shall it in any way restrict either party from hiring employees who respond to advertisements, or make independent inquiries, for employment.
10. INSURANCE
A. Prior to beginning the Work and continuing throughout the term of this Agreement, HEART shall, at HEART’ssole cost and expense, furnish City with certificates of insurance evidencing that HEART has obtained and maintains insurance in the following amounts:
i. Workers’ Compensation that satisfies the minimum statutory limits. The Workers’ Compensation coverage shall be endorsed with or include a waiver of subrogation in favor of City for all Work performed by HEART and its staff. ii. Commercial General Liability and Property Damage Insurance in an amount not less than ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence, ONE MILLION DOLLARS ($1,000,000) annual aggregate, for bodily injury, property damage, products, completed operations and contractual liability coverage. The policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by HEART and its staff.
iii. Comprehensive automobile insurance in an amount not less than THREE HUNDRED THOUSAND DOLLARS ($300,000) per occurrence for bodily injury and property damage including coverage for owned and non-owned vehicles.
B. Each of the following shall be included in the coverage or added as an endorsement:
i. City and its officers, employees, agents, and volunteers shall be covered as additional covered parties with respect to HEART’s general commercial, and automobile coverage for claims, demands, and causes of action arising out of or relating to HEART’s performance of this Agreement and to the extent caused by HEART’s negligent act, error, or omission.
ii. An endorsement to HEART’s general commercial and automobile coverages must state that coverage is primary with respect to City and its officers, officials, employees, and volunteers.
iii. All coverages shall be on an occurrence or an accident basis, and not on a claims-made basis.
C. HEART shall include all subcontractors as insureds under its coverage or shall furnish
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Packet Pg. 130 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs & separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
D. During the term of this Agreement, HEART may change the insurance program in which it participates. HEART will provide reasonable notice of any such change to City and replacement copies of Certificates of Coverage and endorsements.
E. The coverages stated herein shall be maintained throughout the term of this Agreement, and proof of coverage shall be available for inspection by City upon request.
F. In the event that any coverage required by this section is reduced, limited, or materially affected in any other manner, HEART shall provide written notice to City at HEART earliest possible opportunity and in no case later than five (5) business days after HEART is notified of the change in coverage.
11. MISCELLANEOUS
A. COMPLIANCE WITH ALL APPLICABLE LAWS; NONDISCRIMINATION.
HEART and its staff shall comply with all applicable local, state, and federal laws, regulations, and ordinances in the performance of this Agreement. HEART shall not discriminate in the provision of service or in the employment of persons engaged in the performance of this Agreement on account of race, color, national origin, ancestry, religion, gender, gender expression, gender identity, marital status, sexual orientation, age, physical or mental disability in violation of any applicable local, state, or federal laws or regulations.
B. VENUE, ATTORNEYS’ FEES.
Any suit or action initiated by either party shall be brought in San Mateo County, California. In that event each party shall incur its own attorney’s fees, costs, or other legal expenses to enforce provisions of this Agreement against the other party, regardless of whether any party shall be deemed the prevailing party.
C. RECORDS
i. All final versions of reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans,studies,specifications, records, files, or any other documents or materials, in electronic or any other form, that HEART prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of City. HEART hereby agrees to deliver those documents to City upon termination of the Agreement, if requested. It is understood and agreed that the documents and other materials, including but not limited to those described above, prepared pursuant to this Agreement are prepared specifically for City and are not necessarily suitable for any future or other use. ii. HEART shall hold any confidential information received from City in the course of performing this Agreement in trust and confidence and will not reveal such confidential information to any person or entity, either during the term of the Agreement or at any time thereafter. Upon expiration of this Agreement, or termination as provided herein, HEART shall return materials which contain any confidential information to City. For purposes of this paragraph, confidential information is defined as all information disclosed to HEART which relates to City past, present, and future activities, as well as activities under this Agreement, which information is not otherwise of public record under California law.
City shall notify HEART what information and documents are confidential and thussubject to this Section.
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Packet Pg. 131 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs & iii. HEART shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for Work or expenditures and disbursements charged to City under this Agreement for a minimum of 3 years, or for any longer period required by law, from the date of final payment under this Agreement. iv. Inspection and Audit of Records. Any records or documents that this Section requires HEART to maintain shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City.
D. ENTIRE AGREEMENT – AMENDMENTS.
i. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement.
ii. This written Agreementshallsupersede any and all prior agreements, oral or written, regarding the subject matter of this Agreement, including the Original Agreement and First Amendment.
iii. No other agreement, promise orstatement, written or oral,relating to the subjectmatter of this Agreement,shall be valid or binding, except by way of a written amendment to this Agreement.
iv. ThisAgreementmay be amended ormodified only bywrittenAgreementsigned by both Parties.
E. SEVERABILITY.
If any provisions of this Agreement are held invalid by a court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby if such remainder would continue to serve the purposes and objectives originally contemplated by the Parties.
F. REMEDIES, CHOICE OF LAW.
No remedy or election exercised hereunder shall be deemed exclusive but shall be cumulative with all other remedies at law or in equity. This Agreement shall be governed by the laws of the State of California.
G. MEDIATION.
Should any dispute arise out of this Agreement, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement isreached, neither party shall be deemed the prevailing party for purposes of the settlement, and each party shall bear its own legal costs.
H. WAIVER
No waiver of any defaultshall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractualrights by custom, estoppel or otherwise.
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Packet Pg. 132 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs & I. AUTHORITY TO ENTER AGREEMENT
Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement and bind each respective Party. [SIGNATURE CONTINUES NEXT PAGE]
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Packet Pg. 133 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs &
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Packet Pg. 134 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs & CITY:
CITY OF PACIFICA, a municipal corporation
By: ___________________________________
Name: Sean Charpentier
Its: City Manager
APPROVED AS TO FORM:
By:
Michelle Marchetta Kenyon
City Attorney
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Packet Pg. 135 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs & EXHIBIT A – Scope of Work
HEART and City will further refine the work plan and scope of services. Activities and services to be performed by HEART may include, but not be limited, to the following:
WORK PLAN DEVELOPMENT
• Consult with City to establish objectives, priorities and schedules for affordable housing programs and activities.
• Work with City to identify services and activities that will continue to be met through City staff and/or other contracted services/consultants.
• Establish monitoring and reporting systems to ensure the adequacy, quality, and timeliness of progress on housing programs and activities.
PROGRAM MANAGEMENT: INCLUSIONARY/BELOW MARKET RATE (“BMR”) HOUSING • Review existing City inclusionary housing ordinances and procedures and make recommendations for improvements that will help City meet production and fair housing goals set out in the Housing Element.
• Continue implementation of policies and procedures related to legal agreements, marketing, preferences, and lease-ups or sales that improve operations and the process for applicants and residents while also adhering to industry standards in terms of fair housing marketing principles and eligibility determinations.
• Establish systems to monitor BMR units for ongoing eligibility and affordability. • Establish procedures and systems to ensure the efficient leasing of BMR rental units upon turnover. • Continue the implementation of policies and procedures for resale and subordination requests related to BMR ownership units.
• Track all inclusionary housing activity including project status, marketing timelines, lease-ups, sales, and re-sales.
• Identify, solicit, recommend, and prepare contracts with consultants, as needed.
PROGRAM MANAGEMENT: 100% AFFORDABLE HOUSING DEVELOPMENTS • Review compliance activities, including the monitoring of regulatory agreements and performance of administrative tasks as requested by the City related to its affordable housing loan portfolio. • Recommend and prepare policies and procedures related to the use of local funds for the development of 100% affordable housing, including developer selection criteria. • Research and inform the City of affordable housing funding and financing sources, guidelines, and deadlines.
• Review and evaluate affordable housing proposals and make recommendations regarding project selection to the City Council.
• Assist City with disposition of City owned properties for the production of affordable housing, including selection of a developer, assistance with project approval, and assistance with funding applications, while assuring compliance with State laws related to property disposition. • Attend meetings and make presentations to City staff, City Council, administrators, and various private and community organizations to discuss project status, as necessary. • Review existing affordable housing agreements and assist the City with efforts to preserve existing income restricted housing threatened by rehabilitation needs or expiring affordability agreements.
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Packet Pg. 136 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs &
IMPLEMENTATION OF THE HOUSING ELEMENT
In consultation with City, HEART may undertake additional activities intended to implement the Housing Element and the City’s housing goals including, but not limited to:
• Assist City with the completion of State required Annual Progress Reports. • Asist with creation of any housing policies or programs called for in the Housing Element • Develop and begin implementation of monitoring procedures for Accessory Dwelling Units. • Advise City on the establishment of a fund to support housing production. • Advise City on the use of local funds for programs that support resident stability such as rental assistance, relocation assistance, eviction prevention, home repairs, and foreclosure prevention. • Assure that the City web site includes information on fair housing, housing resources, and services and recommend adding information as needed.
• Prepare and make information available to City residents on housing-related questions. • Implement other Housing Element goals, as defined by the City.
MEETING OTHER HOUSING REQUIREMENTS
HEART shall assist the City in meeting any additional housing policy and program requirements that may be established by the local, state, or federal government and quasi-governmental agencies.
MONITORING EVOLVING STATE AND FEDERAL GUIDELINES AND RESOURCES • Review and prepare memos on proposed Federal and State regulations and their prospective impact on local requirements and programs, and suggest alternative courses of action, as applicable. • Provide updates to City elected officials regarding details on State and Federal requirements. • Maintain an awareness of the availability, guidelines, and deadlines for federal and state affordable housing funding sources.
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Packet Pg. 137 Attachment: Attachment D - HEART-Pacifica Contract_2026-06-17_HEART Signature (6240 : Community Development Contracs & \\PAC-FILESVR\Planning\STAFF\Josh\CONTRACTS\GOOD CITY
Memorandum
Planning Department
TO: Kevin Woodhouse, City Manager
FROM: Tina Wehrmeister, Planning Director/ Acting Asst. City Manager Joshua Montemayor, Management Analyst II
DATE: October 20, 2020
SUBJECT: Consultant Services Agreement for
Planning Services with Good City Company
Background
The Planning Department has received a number of complex development project applications that exceed the capacity of current consultants. The Planning Department would like to engage Good City Company which has staff that are capable of assisting the Planning Department with highly complex development projects.
Fiscal Impact
The amount of the requested contract totals $50,000, and is included in the Fiscal Year 2020-2021 Planning Department Budget as a developer-reimbursed expenditure and requires no additional appropriation. Because the expense is reimbursed by project applicants, there is no net fiscal impact. the City Manager may approve purchases up to $50,000.
Attachment
1. Consultant Service Agreement with Good City Company
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Packet Pg. 138 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 139 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 140 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 141 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 142 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 143 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 144 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 145 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 146 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART, Good City Company can provide the City of Pacifica with the following on-call planning services:
Prepare initial project summaries and route to City departments for comment.
Analyze projects for compliance with the City's General Plan, zoning ordinance, Local Coastal Plan, Subdivision Map Act, Design Guidelines, specific plans, Municipal Regional Stormwater Permit (i.e.
C.3 requirements), and other policies.
Review projects and provide comments within timelines specified by the Permit Streamlining Act and the City (shorter timelines may be required for certain projects).
Prepare Initial Studies and CEQA documents or ability and expertise to work with a CEQA consultant.
Write staff reports, resolutions, conditions of approval, ordinances, and deliver oral presentations.
Draft detailed findings that withstand project appeals.
Attend Planning Commission and/or City Council meetings.
Conduct site visits.
Be available during regular business hours to answer questions by phone or email.
Meet at the Planning Department as needed to meet with staff and applicants (all meetings are conducted virtually during COVID-19 health protocols).
Interact with Coastal Commission North Central Coast District staff to coordinate project review.
Process development and redevelopment of environmentally sensitive sites, former industrial sites, and hotel projects.
Process annexation requests.
Review building permit applications for entitlement projects processed by consultant.
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Packet Pg. 147 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 148 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 149 Attachment: Attachment E - GoodCity_Original Agreement_EXECUTED (6240 : Community Development Contracs & Amendments: HEART,
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Packet Pg. 154 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
June 12, 2026
Samantha Updegrave
Director, Community Development Department
City of Pacifica
RE: Consultant Services Agreement Amendment Request
Dear Samantha,
Good City Company appreciates the opportunity to provide on-call planning services to the City of Pacifica for current planning, long-range planning, housing, and special projects support. We understand the City of Pacifica seeks assistance in review and coordination of active planning proposals, support for long-range planning initiatives including housing element implementation, and analysis and outreach support regarding planning for affordable housing on public land, zoning code modernization, and objective standards development.
Good City is grateful for the opportunity to support the City of Pacifica as reflected in the Consultant Services Agreement and amendments. We propose a modified scope and cost estimate to reflect the current goals articulated by the City. We propose a revised scope and cost estimate covering the period from July 2026 to June 2027. We also propose a high-level overview scope of work and cost estimate for the period from July 2027 to June 2028. Both documents are attached. It is assumed that work during Fiscal Year 2027-2028 would commence following approval of a more detailed scope of work and cost estimate.
We also propose a Consultant Services Agreement amendment to extend the term of the Consultant Services Agreement through June 2028 and to increase the overall cost ceiling from the current total of $1,632,351 by $1,440,627 to a new cost ceiling of $3,072,978. The proposed increase of $1,440,627 includes an increase of $500,627 for FY 2026-2027 (inclusive of an additional $25,000 for optional tasks as described below) and an increase of $940,000 to cover projected expenses throughout FY 2027-2028.
The overall project manager and primary point of contact will be Nicholas Hamilton. Stephanie BertolloDavis and Jacob Garcia will continue to serve as points of contact for current planning projects. Good City Company Principal Aaron Aknin will serve as Principal-in-Charge. Additional Good City team members may be available on an as needed basis.
Estimated Fees
The estimated monthly hours and fees for FY 2026-2027 and 2027-2028 are summarized below and described in greater detail in the attachments. Each attached cost estimate assumes staffing levels as indicated in the attachment for approximately twelve months. A 15% contingency, materials, and $75,000 in optional tasks is also included. The estimate summary below is based on 2026 billing rates,
8.f
Packet Pg. 155 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
which are generally increased on January 1st of each year in accordance with the Consultant Services Agreement (CSA). A copy of our 2026 billing rates is also attached. As the project evolves, we suggest checking in monthly to review the current expenses and projections.
Estimated Total Fees FY 2026-2027 and FY 2027-2028 *
Task Description
2026-2027
Proposed
Budget**
2027-2028
Proposed
Budget
1 Current Planning $250,000 $250,000
2-A Housing Element Implementation $50,000 $180,000
2-B Zoning Modernization $185,000 $90,000
2-C Annual Progress Report (2025 APR) $30,000 $30,000
2-D Public Sites Planning and Outreach $150,000 $100,000 2-E Objective Design Standards $85,000 -
2-F Mid-Cycle Review - $150,000
Subtotal $750,000 $800,000
15% contingency $112,500 $120,000
Materials $2,500 $5,000
Total $865,000 $925,000
Optional Tasks $75,000 -
Total Including Optional Tasks $940,000 $925,000
Grand Total for Both Fiscal Years 1,790,000
Grand Total for Both Fiscal Years
(Including Optional Tasks) 1,865,000
* Proposed budget reflects 2026 rates. Rates are subject to change in January of each year in accordance with the CSA.
** The proposed budget for FY 2026-2027 of increase of $940,000 reflects an increase of $500,627 to cover the additional projected expenses from July 2026-June 2027 as detailed in the attachment.
Optional Tasks
We propose engaging the services of an architectural firm such as Van Meter Williams Pollack to support the planning and outreach activities for the public sites planning and objective design standards work during FY 2026-2027. Depending on the final scope of work determined, this expense could range from $25,000-$75,000 per year.
Should you have any questions regarding this task outline, please do not hesitate to contact me at (415) 845-8344 or [email protected]. Thank you for your consideration. We look forward to the opportunity to continue to work with the City of Pacifica.
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Packet Pg. 156 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
Sincerely,
Aaron Aknin, Principal and Co-Owner
Good City Company
Attachments:
Proposed Scope of Work and Cost Estimate for July 2026-June 2027 – Revised Proposed Overview Scope of Work and Cost Estimate for July 2027-June 2028 Good City Company 2026 Billing Rates
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Packet Pg. 157 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
Proposed Scope of Work and Cost Estimate for
Planning Services for Jul 2026-Jun 2027 - Revised
City of Pacifica
June 12, 2026
The revised scope of work and cost estimate proposed below outlines our understanding of the services desired by the City of Pacifica throughout FY 2026-2027. The services are grouped into two proposed tasks.
Estimated Monthly Fees 2026-2027 *
Team Member Role Hourly
Rate
Monthly
Hours
Monthly
Fees
Aaron Aknin Principal $280 21 $5,903
Nicholas Hamilton Public Policy Lead $200 55 $10,933
Stephanie Bertollo-Davis Planning Mgr./Principal Planner $215 37 $7,955 Sabina Mora Econ Dev Lead $200 11 $2,250
Jacob Garcia & As Assigned Senior Planner $190 105 $20,013 Sandy Council & As Assigned Housing Specialist $185 23 $4,255 As Assigned Associate Planner $155 50 $7,750
As Assigned Assistant Planner $140 12 $1,680
As Assigned Graphic Designer $110 15 $1,613
Subtotal 329 $62,353
Contingency (15%) $9,353
Materials $208
Estimated total monthly fees $71,914
* Calculated using 2026 rates, rates subject to change in January of each year in accordance with the CSA. Additional staff can be assigned if required.
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Packet Pg. 158 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
Estimated Costs FY 2026-2027 by Task *
Task Description Original
Budget
Proposed
Change
Proposed
Budget
1 Current Planning** $72,360 $177,640 $250,000
2-A Housing Element Implementation $119,640 ($69,640) $50,000 2-B Zoning Modernization - $185,000 $185,000
2-C Annual Progress Report $14,775 $15,225 $30,000
2-D Public Sites Planning and Outreach $129,636 $20,364 $150,000 2-E Objective Design Standards - $85,000 $85,000
Subtotal $336,411 $413,589 $750,000
15% Contingency $50,462 $62,038 $112,500
Materials $2,500 - $2,500
Total $389,373 $475,627 $865,000
Optional Tasks $50,000 $25,000 $75,000
Total Including Optional Tasks $439,373 $500,627 $940,000 *Original budget was calculated using 2025 rates, proposed budget reflects 2026 rates, rates are subject to change in January of each year in accordance with the CSA. **Includes Coastal Crest
Task 1: Current Planning
Provide on-call staff to review development proposals through in-person or remote means. This support may include providing front-counter support, responding to public inquiries, processing a range of planning applications, design review, zoning clearances, coastal development permits, etc.
Stephanie Bertollo-Davis and Jacob Garcia, Senior Planner, will serve as project managers for this task.
Additional planners, including assistant and associate planners, may be assigned projects based on scope and availability. Project-specific scopes of work and cost estimates can be prepared when requested by the department.
• Evaluate project applications against the City’s Zoning Code, General Plan, and applicable design guidelines, specific plans, and state law. This support may also include coordinating interdepartmental reviews, preparation of completeness or compliance letters, preparation of staff reports and presentation of projects to decision makers at public meetings and hearings. • Throughout the project review Good City staff will provide project management services, organize regular check-in meetings, track time and costs, and document project timeline. • If applicable, we will also manage the projects compliance with the California Environmental Quality Act (CEQA), including engaging and selecting CEQA consultants to identify the appropriate level of environmental review via an RFP process or the city’s on-call environmental
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bench, coordinating data needs among the CEQA consultant and applicant, reviewing CEQA documents, and facilitating project alternatives development.
Task 1 Deliverables:
1.1 Project documentation may include staff reports, determination letters, and presentations.
Task 2-A: Housing Element Implementation
Good City Company will support the City in developing a Housing Element Implementation Plan. Good City will also conduct quarterly updates on the Housing Element Implementation Plan as the City’s progress, needs, resources, and priorities evolve over time. Good City will also support the City in developing and implementing content revisions to the current Plan Pacifica and Community Development Department websites and other public-facing external communication materials. Good City will also support additional Housing Element Implementation tasks as assigned. Nicholas Hamilton, Public Policy Lead, will serve as project manager for this task.
Optional Tasks:
Repeal or update Growth Management Ordinance
Task 2-A Deliverables:
2-A.1 Quarterly updates of the Housing Element Implementation Plan 2-A.2 Other Housing Element implementation tasks as assigned 2-A.3 Preparatory analysis for mid-cycle review and researching policy options Task 2-B: Zoning Modernization
Good City will support the City in modernizing its zoning ordinance. The project will focus primarily on General Plan alignment (including Housing Element), state & federal law compliance, the structural reorganization of Chapter 4 Zoning, and commercial zoning modernization to support economic development and implement residential-mixed use requirements. This work will also include making clarifications/simplifications (e.g. tables).
• Finalize and implement a targeted community engagement strategy (targeted community engagement activities will include a joint PC and CC Study Session kickoff, and project updates to be included in the City’s newsletter)
• Preparation of reorganized Zoning Code structure, including updated districts, use tables, and administrative procedures
• Align zoning districts with General Plan Land Use designations and Housing Element requirements
• Updates to definitions and include limited updates to development standards and measurement methodologies
• Establishment of simplified entitlement processes, including clear permit pathways, timelines, and review authorities
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Packet Pg. 160 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
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• Conduct development review process analysis, make recommendations for improvements, and create a development review handbook
• Text amendments to commercial zoning to support economic development and implement residential-mixed use requirements
• Targeted updates to ensure consistency with State housing laws • Targeted rezoning necessary to bring Zoning Code and Map in alignment with the General Plan, Housing Element and Sharp Park Specific Plan
• Support City staff in their management of CEQA analysis (analysis to be completed by others) Optional Tasks:
• Conduct additional community engagement activities (e.g. rezoning workshop or survey) Task 2-B Deliverables:
2-B.1 Participate in initial joint PC-CC study sessions to confirm project priorities 2-B.2 Develop draft zoning ordinance (admin and screen check) 2-B.3 Develop draft zoning ordinance (public review and final adoption language) 2-B.4 Develop draft rezoning and map revisions (admin and screen check) 2-B.5 Develop draft rezoning and map revisions (public review and final adoption language) 2-B.6 Prepare staff report and presentation materials
2-B.7 Participate in second joint PC-CC study session to receive feedback on draft 2-B.8 Attend one Planning Commission hearing and one City Council hearing 2-B.9 Prepare development review handbook
Task 2-C: Annual Progress Report (2026 Housing Element APR) Good City will support the City in developing its 2026 Housing Element APR. This task will involve compiling a final update on progress of all Implementation Actions of the 2023-2031 Housing Element.
It will also include gathering required statistics on permits and development prepared by City staff. The task will also include preparation of materials and presentation to the City Council. Sabina Mora, Economic Development Lead, will serve as project manager for this task.
Task 2-C Deliverables:
2-C.1 Housing Element Annual Progress Report for 2026 (final) 2-C.2 Participation in one City Council meeting
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Packet Pg. 161 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
Task 2-D: Public Sites Planning and Outreach
Good City Company will serve as a project manager to explore the potential for housing development on publicly owned sites and facilitate the development of housing on those sites. The activities below are intended to implement many of the implementation actions within Housing Element Program HE-I3. Nicholas Hamilton, Public Policy lead, will serve as project manager for this task. • City-owned sites: Good City Company will serve as a project manager, coordinating with the Community Development Department and City Managers Office, and support the City in determining the process under the SLA by which the City will propose to transfer each site. This may include a declaration that a site is exempt under the SLA or that the City plans to issue a Notice of Availability to transfer a site and, if appropriate, support the City in developing an RFP or RFQ for City-owned sites and support associated implementation activities. (Reference HE-I1.6 and HE-I-3.1.c).
Good City will support City staff in implementing a community engagement process to identify community vision and priorities for the site. This process would also include a study session with the City Council. Good City will also support the City in determining the process under the SLA by which the City will propose to transfer each site, which may include a declaration that a site is exempt under the SLA or that the City plans to issue a Notice of Availability to transfer a site and, if appropriate, support the City in developing an RFP or RFQ for City-owned sites. (Reference HE-I-1.6 and HE-I-3.1.c)
Draft Schedule of Site 24 Activities:
o Fall 2026: Additional stakeholder outreach (e.g. local affordable housing developers and local banks/lenders, library stakeholders: 4-8 interviews) o Summer 2026: Initial site concepts
o Fall 2026: Workshop
o Fall 2026: Joint PC-CC Study Session
o Fall 2026: Revise site concepts
o Fall 2026: Develop report and materials for CC
o Spring 2027: CC meeting to formalize (adopt/direct) objectives to be reflected in RFP; Implement SLA analysis and requirements
o Spring 2027: Support additional CC or PC meetings and/or additional workshops as required.
• District-owned sites: Serve as a project manager to facilitate proactive engagement with school districts on district-owned sites. Tasks would include conducting stakeholder meetings; providing early development support including SLA and RFP development, exploring if the City would take on being lead agency for CEQA, etc.; preparing documentation of findings and potential next steps; and supporting associated implementation activities. (Reference HE-I-3.1.a) • State-owned sites (Caltrans and Skyline Water Tank): Serve as a project manager to facilitate proactive engagement with Caltrans on State-owned sites; conduct stakeholder meetings;
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Packet Pg. 162 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
provide early-development support including SLA and RFP development, explore if City would take on being lead agency for CEQA, etc. and support associated implementation activities. (Reference HE-I-3.1.b)
• Corp Yard: Serve as project manager to pursue a partnership with Pacifica School District to explore the feasibility of an interagency partnership to use the City's current corporation yard for district offices, ideally including housing above, and consolidate City and Pacifica School District corporation yard functions at the existing Pacifica School District corporation yard at 375 Reina del Mar. This work is also anticipated to include support for initial implementation steps related to this site. (Reference HE-I-3.1.d)
• Other City-owned sites: Support City staff to continue to develop an inventory of publicly owned land within the City and draft memo summarizing findings and potential next steps. The project will include conducting approximately five additional stakeholder interviews and may also include implementation of additional actions on other City-owned sites to be defined during throughout the project (Reference HE-I-3.2)
Task 2-D Deliverables:
2-D.1 Meetings with external stakeholders
2-D.2 Staff report and presentation materials in support of recommended approaches 2-D.4 Participate in community engagement activities
2-D.5 Sanchez Library site fit study
Optional Tasks:
• Good City recommends engaging an architectural firm such as Van Meter Williams Pollack as a subconsultant to provide additional site-specific analysis as part of a fit study. This work can be prepared for $25-50k depending on number and level of analysis. .
Task 2-E: Objective Design Standards
Good City will support the City in developing Phase-1 Objective Design Standards (ODS). The project’s goal is to develop an initial set of Objective Design Standards tailored to multi-unit residential and residential-mixed use developments. The document will be intended to serve as an initial set of ODS to provide regulations in the near term. This would be an accelerated process operating on a 9-month timeline. This assumes the ODS will be either a standalone document or a special section in the Zoning Ordinance and not embedded within multiple chapters of the ZO.
Community Engagement:
• Prepare precedent images and draft framework for community engagement • Community-wide survey (visual preference and/or relative priorities survey – to prioritize which topics to address (Alternative: community open house)
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Packet Pg. 163 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
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》 Half-day workshop to develop and refine initial ODS using image-based exercises (Visual preference comparisons, review recently entitled and reviewed projects to identify what was received positively and negatively)
• Prepare memo summarizing community outreach findings
ODS Development and Public Meetings:
• Identify list of priority topics to be addressed in ODS o Also develop list of potential topics that may be addressed or deferred to a later phase • Initial draft ODS – staff
• Second draft ODS – Stakeholder workshop (advisory group?) • Third draft ODS – PC Study Session
• Fourth draft ODS – PC Hearing
• Fifth draft ODS – CC Hearing/as adopted
CEQA:
• Support City staff in the management of CEQA analysis (analysis to be completed by others) Task 2-E Deliverables:
2-E.1 Community-wide design priorities survey
2-E.2 Co-facilitate community workshop
2-E.3 Community outreach summary memo
2-E.4 Priority ODS topics list
2-E.5 Draft ODS
2-E.6 Staff report and presentation materials in support of recommended approaches 2-E.7 Attend one PC Study Session, one PC Hearing, and one CC Hearing.
Optional Tasks:
• VMWP test fits (Architectural test fits can also be prepared for $25-50k depending on number and level of analysis)
• Repeal Rockaway Beach Specific Plan
• Phase 2 ODS: 1-4 units/SB9
(Continues)
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Packet Pg. 164 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
Project Schedule
This scope of work is anticipated to be initiated in July 2026 and conclude in June 2027, with an option to extend or amend with written mutual agreement by the City and Good City Company.
Task Description 2026 2027
J A S O N D J F M A M J
1 Current Planning
2-A Housing Element Implementation
2-B Zoning Modernization
2-C Annual Progress Report (2025 APR)
2-C Public Sites Planning and Outreach
2-D Objective Design Standards
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Packet Pg. 165 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
Overview Scope of Work and Cost Estimate for
Planning Services for Jul 2027-Jun 2028
City of Pacifica
June 12, 2026
The overview scope of work and cost estimate proposed below outlines our understanding of the services desired by the City of Pacifica throughout FY 2027-2028. The services are grouped into two proposed tasks. It is assumed that work during this period would commence following approval of a more detailed scope of work and cost estimate.
Estimated Monthly Fees (2027-2028) *
Team Member Role Hourly
Rate
Monthly
Hours
Monthly
Fees
Aaron Aknin Principal $280 21 $5,857
Nicholas Hamilton Public Policy Lead $200 61 $12,267
Stephanie Bertollo-Davis Planning Mgr./Principal Planner $215 45 $9,568 Sabina Mora Econ Dev Lead $200 6 $1,250
Jacob Garcia & As Assigned Senior Planner $190 102 $19,380 Sandy Council & As Assigned Housing Specialist $185 50 $9,250 As Assigned Associate Planner $155 47 $7,285
As Assigned Assistant Planner $140 3 $467
As Assigned Graphic Designer $110 14 $1,540
Subtotal 349 $66,863
Contingency (15%) $10,029
Materials $417
Estimated total monthly fees $77,309
* Calculated using 2026 rates, rates subject to change in January of each year in accordance with the CSA. Additional staff can be assigned if required.
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Packet Pg. 166 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
Estimated Costs for FY 2027-2028 by Task*
Task Description Proposed Budget
1 Current Planning $250,000
2-A Housing Element Implementation $180,000
2-B Zoning Modernization $90,000
2-C Annual Progress Report $30,000
2-D Public Sites Planning and Outreach $100,000
2-E Objective Design Standards -
2-F Mid-Cycle Review $150,000
Subtotal $800,000
15% Contingency $120,000
Materials 5,000
Total $925,000
Optional Tasks -
Total Including Optional Tasks $925,000
*Proposed budget reflects 2026 rates, rates are subject to change in January of each year in accordance with the CSA.
Task 1: Current Planning
Provide on-call staff to review development proposals through in-person or remote means. This support may include providing front-counter support, responding to public inquiries, processing a range of planning applications, design review, zoning clearances, coastal development permits, etc.
Stephanie Bertollo-Davis and Jacob Garcia, Senior Planner, will serve as project managers for this task.
Additional planners, including assistant and associate planners may be assigned projects based on scope and availability. Project-specific scopes of work and cost estimates can be prepared when requested by the department.
Task 2-A: Housing Element Implementation
Good City Company will support the City in developing a Housing Element Implementation Plan. Good City will also conduct quarterly updates on the Housing Element Implementation Plan as the City’s progress, needs, resources, and priorities evolve over time. Good City will also support the City in developing and implementing content revisions to the current Plan Pacifica and Community Development Department websites and other public-facing external communication materials. Good City will also support additional Housing Element Implementation tasks as assigned. Nicholas Hamilton, Public Policy Lead, will serve as project manager for this task.
Task 2-B: Zoning Modernization
Good City will support the City in modernizing its zoning ordinance. The project will focus primarily on
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Packet Pg. 167 Attachment: Attachment F + Exhibit - Good City Co_11th Amendment_AA signed (6240 : Community Development Contracs & Amendments:
Good City Company | www.goodcityco.com
General Plan alignment (including Housing Element), state & federal law compliance, the structural reorganization of Chapter 4 Zoning, and commercial zoning modernization to support economic development and implement residential-mixed use requirements. This work will also include making clarifications/simplifications (e.g. tables).
Task 2-C: Annual Progress Report (2027 Housing Element APR) Good City will support the City in developing its 2027 Housing Element APR. This task will involve compiling a final update on progress of all Implementation Actions of the 2023-2031 Housing Element.
It will also include gathering required statistics on permits and development prepared by City staff. The task will also include preparation of materials and presentation to the City Council. Sabina Mora, Economic Development Lead, will serve as project manager for this task.
Task 2-D: Public Sites Planning and Outreach
Good City Company will serve as a project manager to explore the potential for housing development on publicly owned sites and facilitate the development of housing on those sites. The activities are intended to implement many of the implementation actions within Housing Element Program HE-I-3.
Nicholas Hamilton, Public Policy lead, will serve as project manager for this task.
Task 2-E: Objective Design Standards (Not Used in 2027-2028 Scope) Task 2-F: Mid-Cycle Review
Good City will support the City in conducting a mid-cycle review of Housing Element implementation.
This task will involve conducting an evaluation of progress toward all Housing Element implementation actions and housing unit permitting and construction during the first half of the Housing Element cycle.
It will also include developing potential recommendations regarding the implementation of any backup actions and additional policies or actions necessary to fulfil State requirements. Nicholas Hamilton, Public Policy lead, will serve as project manager for this task.
Project Schedule
This scope of work is anticipated to be initiated in July 2027 and conclude in June 2028, with an option to extend or amend with written mutual agreement by the City and Good City Company.
Task Description 2027 2028
J A S O N D J F M A M J
1 Current Planning
2-A Housing Element Implementation
2-B Zoning Modernization
2-C Annual Progress Report (2025 APR)
2-D Public Sites Planning and Outreach
2-E Not Used
2-F Mid-Cycle Review
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Attachment: Attachment G - M-GROUP ORIGINAL AGREEMENT (6240 : Community Development Contracs & Amendments: HEART, Good City,
EIGHTH AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES
This Eighth Amendment to Agreement for Consultant Services (the "Eighth Amendment") is made and entered into this 22nd day of June 2026, by and between THE CITY OF PACIFICA, a municipal corporation (hereinafter referred to as "CITY") and M-Group, a California Corporation (hereinafter referred to as "CONSULTANT").
RECITALS
WHEREAS, on July 22, 2016, CITY and Consultant entered into that certain agreement entitled “Agreement for Consultant Services” (“Agreement”) to provide on-call planning and related services; and
WHEREAS, on November 15, 2016, City and Consultant entered into a First Amendment to the Agreement; and
WHEREAS, on January 22, 2018, City and Consultant entered into a Second Amendment to the Agreement; and
WHEREAS, on December 4, 2018, City and Consultant entered into a Third Amendment to the Agreement; and
WHEREAS, on January 27, 2020, City and Consultant entered into a Fourth Amendment to the Agreement; and
WHEREAS, on July 12, 2021, City and Consultant entered into a Fifth Amendment to the Agreement; and
WHEREAS, on June 26, 2023, City and Consultant entered into a Sixth Amendment to the Agreement; and
WHEREAS, on June 9, 2025, City and Consultant entered into a Seventh Amendment to the Agreement; and
WHEREAS, City and Consultant now desire to enter into this Eighth Amendment to increase the Cost Ceiling in section 2.1 (“Compensation”) by $70,000 with a total amount not to exceed $1,320,000 and extend the completion date identified in section 3.1 (“Effective Date”) of the Agreement to June 30, 2027.
AGREEMENT
NOW, THEREFORE, for the considerations hereinafter set forth, the parties hereby amend the Agreement as follows:
1. Section 2.1 of the Agreement, “Compensation” is hereby amended to read as follows:
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Compensation. Rates charged for the Services shall be in accordance with Exhibit A, attached hereto and incorporated herein. It is agreed that the compensation for the Services shall not exceed $1,320,000 (“Cost Ceiling”).
1.1. Section 3.1 of the Agreement, “Effective Date” is hereby amended to read as follows:
Effective Date. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until the Services are completed (the “Term”). CONSULTANT agrees to complete all services by June 30, 2027.
2. Agreement in Effect. Except as amended by this Eighth Amendment, the Agreement shall remain in full force and effect.
3. Counterpart Signatures. This Eighth Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS WHEREOF, the parties have executed this Eighth Amendment as of the date set forth above.
CITY OF PACIFICA
By: Date
Sean Charpentier, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT
By: Date
Name:
Title:
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EXHIBIT A
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Packet Pg. 182 Attachment: Attachment H + Exhibit - M-Group_On-call Planning Services_Amendment8 (6240 : Community Development Contracs & M-Group 2026-2027 Hourly Rates 5/19/2026
M-GROUP| 2026 -2027 RATE SHEET
HOURLY RATES
M-GROUP STAFF 2026 2027
Admin Analyst
Environmental Tech
Planning Tech
Contract Administrator
$100 $105
Assistant Planner
Assistant Environmental Planner
Assistant Urban Designer
Social Media Coordinator
Document Specialist
$126 $130
Associate Planner
Associate Environmental Planner
Associate Urban Designer
GIS Services
Graphics Specialist
$158 $165
Historic Preservation Specialist
Public Art Specialist $173 $180
Senior Planner
Senior Project Manager
Senior Environmental Planner
Senior Urban Designer
$189 $195
Principal Planner
Principal Project Manager
Principal Environmental Planner
Principal Policy Planner
Director of Urban Design
$210 $220
Principal
Interim PM/CDD
$245 - $400 $245 - $400
1. M-Group will invoice the client by billable hours per month or percentage of task completed.
2. Hourly rates are subject to annual adjustment on January 1st.
3. M-Group adds a 10% administration fee to Subconsultant invoices.
4. Mileage costs of $0.75/mile may be charged for staff traveling beyond their Bay Area region (SF/South Bay, East Bay, North Bay).
5. Work over 8 hours per day, on holidays, or after business hours may be charged at 125% of the above-listed rates, upon client approval.
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Authorize Execution of a Cooperation Agreement Amendment with San Mateo County for Participation in Housing and Community Development Programs RECOMMENDED ACTION:
Authorize the City Manager to execute the Cooperation Agreement Amendment with San Mateo County for participation in Housing and Community Development Programs administered by the San Mateo County Department of Housing.
STAFF CONTACT:
Samantha Updegrave, Community Development Director
[email protected]
BACKGROUND/DISCUSSION:
The County of San Mateo (the County) receives funding allocations from the U.S. Department of Housing and Urban Development (HUD) under three programs: Community Development Block Grant (CDBG), HOME Investment Partnerships Program (HOME), and Emergency Solutions Grant (ESG) Program. The County Housing Department administers these programs for jurisdictions that have a population of less than 50,000 and therefore do not qualify to receive a direct allocation from HUD for these programs. These smaller cities are called “non-entitlement cities” and, in San Mateo County, include: Atherton, Belmont, Burlingame, Colma, East Palo Alto, Foster City, Half-Moon Bay, Hillsborough, Menlo Park, Millbrae, Pacifica, Portola Valley, San Bruno, San Carlos and Woodside.
In September 2017, San Mateo County and the City of Pacifica entered into a Cooperative Agreement whereby the City, a public entity which would not be eligible for CDBG funds on its own, could cooperate and participate in the San Mateo County Urban County Program to access CDBG funding. The Cooperation Agreement provides for automatic renewals every three years unless an amendment to the Agreement is required, which is the case for this program cycle.
Benefits of participation include eligibility to apply for CDBG funds through the Urban County’s annual CDBG funding cycle as well as participation in the Emergency Solutions Grant (ESG) and HOME Investment Partnership (HOME) programs. The CDBG Cooperative Agreement between the County of San Mateo and the City of Pacifica, requires renewal for Federal Fiscal Years 2027, 2028 and 2029.
In this qualification period, HUD updated the processing requirements to mandate Amendment approval by the governing body (City Council) and execution (signature) by the chief executive officer (City Manager). The two levels of authorization are now required for any updates to the Cooperative Agreement and will be mandatory henceforth. 9 Packet Pg. 184
Pacifica City Council 2
June 22, 2026
The deadline for submitting fully executed agreements to the County is July 15, 2026.
The Council is being asked to authorize execution of the attached Amendment to the Urban County Cooperation Agreement with the County, which has been reviewed by the City Attorney’s Office. The Agreement term is three years and can be automatically renewed in writing. The Agreement will not change existing obligations or expectations for the City.
ALTERNATIVE ACTION:
Do not authorize execution of the Cooperation Agreement Amendment. This alternative action is not recommended as it may disqualify Pacifica residents from receiving the assistance provided by these programs.
RELATION TO CITY COUNCIL GOALS AND STRATEGIC PLAN:
Participating in County Housing and Community Development programs will further the following Council goal identified in the City of Pacifica Strategic Plan 2023 to 2030:
· Goal #3: Prioritize protection and development of affordable housing.
FISCAL IMPACT
No significant impact. There may be some negligible staff time necessary to assist with reporting requirements for programs that the City is directly involved in. However, the significant benefit of the Cooperation Agreements is that smaller cities are able to be served by the CDBG, HOME, and ESG programs while also benefiting from economy of scale by having the County administer the federal grants including reporting requirements. Administration of these programs by each individual small city would not be efficient and would result in the direction of funds toward staff/overhead instead of the communities they are intended to serve.
ORIGINATED BY:
Community Development Department
ATTACHMENT LIST:
Resolution Authorizing Execution of the Cooperation Agreement Amendment (DOCX) Exhibit 1 - 2026 Cooperation Agreement Amendment (PDF)
Exhibit 2 - 2017 Cooperation Agreement w/ signed Resolution (PDF) 9 Packet Pg. 185
RESOLUTION NO. __________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE
CITY MANAGER TO EXECUTE A COOPERATION AGREEMENT WITH SAN MATEO COUNTY FOR PARTICIPATION IN THE COUNTY’S HOUSING AND COMMUNITY
DEVELOPMENT PROGRAMS
WHEREAS, the County of San Mateo (County) receives funding allocations from the U.S.
Department of Housing and Urban Development (HUD) under three programs: Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), and Emergency Solutions Grant (ESG) Program; and
WHEREAS, the County administers these programs for non-entitlement jurisdictions including Pacifica; and
WHEREAS, HUD notified the County of the need to make changes to the existing Cooperation Agreements and the County has elected to amend the Cooperation Agreements with each non-entitlement jurisdiction to ensure that all HUD requirements are met; and WHEREAS, staff recommends authorizing the Amendment to the Cooperative Agreement with San Mateo County to secure and award federal funds through the process of Community Development Block Grants (CDBG), Emergency Solutions Grant (ESG) to eligible public entities; and
WHEREAS, the Amendment to the Cooperation Agreement by and between City and County continues to establish the formal relationship to cooperate and co-participate and is specifically authorized under the provisions of Government Code Section 6502 and 26227; and WHEREAS, City has previously expressed its intent and desire to cooperate and participate with County in its plan application and to engage in housing and community development activities within its incorporated limits thereunder; and NOW THEREFORE BE IT RESOLVED that the City Council hereby authorizes the Amendment to the Cooperation Agreement, attached as Exhibit 1 to this resolution, with San Mateo County for participation in the County’s Housing and Community Development Programs including Community Development Block Grant (CDBG), HOME Investment Partnership Program (HOME), and Emergency Solutions Grant (ESG) Program; and BE IT FULRTHER RESOLVED that the City Manager is hereby authorized to execute documents necessary to effectuate the Amendment to the Cooperation Agreement with San Mateo County.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026, by the following vote:
AYES, Councilmembers:
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Packet Pg. 186 Attachment: Resolution Authorizing Execution of the Cooperation Agreement Amendment [Revision 1] (6236 : CDBG County Cooperation NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ _________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney
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Packet Pg. 187 Attachment: Resolution Authorizing Execution of the Cooperation Agreement Amendment [Revision 1] (6236 : CDBG County Cooperation
EXHIBIT
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Packet Pg. 188 Attachment: Resolution Authorizing Execution of the Cooperation Agreement Amendment [Revision 1] (6236 : CDBG County Cooperation County of San Mateo Cooperative Agreement Amendment
Cooperation Agreement dated September 20, 2017 Amendment Number: 2 (Second) Cooperation Agreement Amendment #1 dated July 2023
Agreement between the COUNTY OF SAN MATEO and the CITY OF PACIFICA
THE AGREEMENT IS CHANGED AS FOLLOWS
I. Witnesseth Section is hereby ☐ added ☒ amended as follows:
Adds the following emboldened, italicized phrase:
WHEREAS, the County of San Mateo has heretofore qualified as an urban county under the Act, the County again solicits the cooperation and co-participation of public entities such as the City in its application for federal assistance under the Act for Federal Fiscal Years 2027, 2028 and 2029 and one subsequent three-year period thereafter; and
II. Witnesseth Section is hereby ☐ added ☒ amended as follows:
Adds the following as a new Whereas provision:
WHEREAS, the City Executive of the City is authorized to execute this Amendment on the City’s behalf, and the County Executive is authorized to execute this Amendment on the County’s behalf.
III. Section 1 (Purpose) is hereby ☐ added ☒ amended as follows:
Replaces the first sentence with the following emboldened, italicized phrase:
“The County and City agree to cooperate to undertake, or assist in undertaking, essential community development and housing assistance activities in and for the benefit of the City, as approved or authorized between the parties in the CDBG Agreements, including the Consolidated Plan. This Agreement includes...” IV. Section 2 (Term), 1 is hereby ☐ added ☒ amended as follows:
Amends and restates the first paragraph in its entirety as follows:
“This Agreement shall remain in effect for the three-year program period of Federal Fiscal Years 2027, 2028 and 2029, and until funds granted and program income received during the three-year program period are expended and the funded activities completed. Neither the County nor the Municipality may terminate, withdraw, or be removed from the program during the three-year program period. The Agreement will renew automatically for participation in one successive three-year Urban County qualification period (Federal Fiscal Years 2030, 2031, and 2032), unless the Municipality or the County provide written notice to the other party that it elects not to participate in a new qualification period. The terminating party shall send a copy of the notice of termination to the HUD field office by the date specified on the HUD Exchange Urban Counties website. The County will notify the Municipality in writing of the Municipality’s right to make this election. A copy of the County’s notification must be sent to the HUD field office by the date specified on the HUD Exchange Urban Counties website.”
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Packet Pg. 189 Attachment: Exhibit 1 - 2026 Cooperation Agreement Amendment (6236 : CDBG County Cooperation Agreement Amendment) V. Section 3 (County’s Responsibilities as Applicant) is hereby ☐ added ☒ amended as follows:
Amends and restates Paragraphs 4 and 5 of Subsection a. in their entirety as follows:
“Therefore, the County and City agree to cooperate to undertake, or assist in undertaking, essential community development and housing assistance activities in and for the benefit of the City, as approved or authorized between the parties in the CDBG Agreements, including the Consolidated Plan. The County and City will also strictly adhere to the Consolidated Plan as approved and to all assurances and certifications provided to HUD, including taking all actions necessary to comply with the Urban County’s certifications under Section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, that the grant will be conducted and administered in conformity with:
• Title VI of the Civil Rights Act of 1964, implementing regulations at 24 CFR Part 1; and • the Fair Housing Act, and implementing regulations at 24 CFR Part 100 and will comply with the obligation to affirmatively further fair housing; and
• Section 109 of Title I of the Housing and Community Development Act of 1974, and the implementing regulations at 24 CFR Part 6, which incorporates: Section 504 of the Rehabilitation Act of 1973, and the • implementing regulations at 24 CFR Part 8; and
• Title II of the Americans with Disabilities Act of 1974, and the implementing regulations at 28 CFR Part 35; and
• the Age Discrimination Act of 1975, and the implementing regulations at 24 CFR Part 146; and • Section 3 of the Housing and Urban Development Act of 1968; and • Uniform Relocation and Real Property Policies Act of 1970 and the implementing regulations at 49 CFR Part 24; and
• Section 104(d) of the Housing and Community Development Act of 1974 and the implementing regulations at 24 CFR Part 42; and
• all other applicable laws and regulations.
The Parties acknowledge that the Urban County is a plaintiff in King County et al. v. Turner et al., 2:25-cv-00814- BJR (W.D. Wash.) and through this litigation has obtained a Preliminary Injunction against HUD. To the extent that this Agreement purports to impose terms or conditions that are enjoined pursuant to that Preliminary Injunction, the Urban County is not bound to those enjoined terms or conditions.
The Parties agree that Urban County funding in no event will be used for activities in, or in support of, any cooperating unit of general local government that impedes the County’s actions to comply with the County’s fair housing certification and duty to affirmatively further fair housing. This provision is required because noncompliance by a unit of general local government included in an urban county may constitute noncompliance by the grantee (i.e. the Urban County) that can, in turn, provide cause for funding sanctions or other remedial actions by the Department.”
VI. Section 3 (County’s Responsibilities as Applicant), is hereby ☐ added ☒ amended as follows:
Amends and restates Subsection c. in its entirety as follows:
“Parties to this Agreement understand and agree that they may not sell, trade, or otherwise transfer all or any portion of CDBG funds to a Municipality, Urban County, unit of general local government, or insular area that directly or indirectly receives CDBG funds in exchange for any funds, credits, or nonFederal considerations, but must use such funds for activities eligible under Title I of the Housing and Community Development Act of 1974, as amended.”
9.b
Packet Pg. 190 Attachment: Exhibit 1 - 2026 Cooperation Agreement Amendment (6236 : CDBG County Cooperation Agreement Amendment) VII. Section 5 is hereby ☐ added ☒ amended as follows:
Adds the following italicized and underlined language:
The City and County has each adopted and is enforcing:
a. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civilrightsdemonstrations; b. A policy ofenforcing applicable State and local laws against physically barring entrance to or exitfrom a facility or location which isthe subject ofsuchnon-violent civil rights demonstrations within jurisdictions.
VIII. Section 8 (County’s Responsibility to City), is hereby ☒ added ☐ amended as follows:
Adds the following new Subsection d.:
“d. The Urban County agrees that the CDBG funds that the Municipality is entitled to will be utilized to benefit the Municipality.”
IX. Section 10 (Program Income) is hereby ☐ added ☒ amended as follows:
Amends and restates Subsection e. in its entirety as follows:
“e. The County and Municipality shall not terminate or withdraw from the Agreement while it remains in effect. The County may transfer the program income to the Municipality, upon its termination of Urban County participation, provided that the Municipality begins participating as an independent CDBG Entitlement grantee and agrees to use the program income in its own CDBG Entitlement program.” X. Section 13 (Minor Amendments to the Agreement) is hereby ☐ added ☒ amended as follows Amends and restates Section 13 in its entirety as follows:
13. Amendments to the Agreement.
“The Parties agree to adopt amendment(s) to this Agreement as may be required by HUD to meet any new Urban County Qualification requirement(s), when applicable. Failure by either Party to adopt any such amendment, and to submit such amendment to HUD, will void the Agreement for such qualification period.” Other changes: None
I hereby certify that the requested changes are required per the United States Department of Housing and Urban Development.
________ June 4, 2026_____ Karen Coppock___________
Requestor Signature Date Requestor Name (please print)
County of San Mateo County of San Mateo
HCD Supervisor_____________
Requestor Title (please print)
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Packet Pg. 191 Attachment: Exhibit 1 - 2026 Cooperation Agreement Amendment (6236 : CDBG County Cooperation Agreement Amendment) This change is effective as of: July 1, 2027
ALL OTHER TERMS AND CONDITIONS OF THE AGREEMENT REMAIN UNCHANGED.
In witness of and in agreement with this Amendment’s terms, the Parties, by their duly authorized representatives, affix their respective signatures:
For City:
___________________________ ___________________ __________________________________ Signature Date Name (please print)
(City Manager)
For County:
____________________________ ____________________ _________ ______________________ Signature Date Name (please print)
(County Executive)
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Packet Pg. 192 Attachment: Exhibit 1 - 2026 Cooperation Agreement Amendment (6236 : CDBG County Cooperation Agreement Amendment)
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Attachment: Exhibit 2 - 2017 Cooperation Agreement w/ signed Resolution [Revision 1] (6236 : CDBG County Cooperation Agreement
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Attachment: Exhibit 2 - 2017 Cooperation Agreement w/ signed Resolution [Revision 1] (6236 : CDBG County Cooperation Agreement
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Attachment: Exhibit 2 - 2017 Cooperation Agreement w/ signed Resolution [Revision 1] (6236 : CDBG County Cooperation Agreement
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Attachment: Exhibit 2 - 2017 Cooperation Agreement w/ signed Resolution [Revision 1] (6236 : CDBG County Cooperation Agreement
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Attachment: Exhibit 2 - 2017 Cooperation Agreement w/ signed Resolution [Revision 1] (6236 : CDBG County Cooperation Agreement
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Attachment: Exhibit 2 - 2017 Cooperation Agreement w/ signed Resolution [Revision 1] (6236 : CDBG County Cooperation Agreement
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Attachment: Exhibit 2 - 2017 Cooperation Agreement w/ signed Resolution [Revision 1] (6236 : CDBG County Cooperation Agreement
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Attachment: Exhibit 2 - 2017 Cooperation Agreement w/ signed Resolution [Revision 1] (6236 : CDBG County Cooperation Agreement
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Consideration of a Resolution Calling and Giving Notice for Holding a General Municipal Election on Tuesday, November 3, 2026 for By-District Elections to Elect One Member of the City Council from Districts 2, 3, and 5, Each for a Full Four-Year Term; Requesting the Board of Supervisors of San Mateo County to Consent and Agree to the Consolidation of the City's General Municipal Election with the November 3, 2026 Statewide General Election and to Provide Election Services; Adopting Regulations Pertaining to the Candidates’ Statement of Qualifications; and Authorizing the City Manager to Execute the Service Agreement for the Provision of Election Services with the County of San Mateo.
RECOMMENDED ACTION:
Adopt a Resolution of the City Council of the City of Pacifica Calling and Giving Notice for Holding a General Municipal Election on Tuesday, November 3, 2026 for By-District Elections to Elect One Member of the City Council from Districts 2, 3, and 5, Each for a Full Four-Year Term; Requesting the Board of Supervisors of San Mateo County to Consent and Agree to the Consolidation of the City's General Municipal Election with the November 3, 2026 Statewide General Election and to Provide Election Services; Adopting Regulations Pertaining to the Candidates’ Statement of Qualifications; and Authorizing the City Manager to Execute the Service Agreement for the Provision of Election Services with the County of San Mateo.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Resolution Calling Election
On December 17, 2018, the City Council of the City of Pacifica adopted Ordinance No. 839- C.S., establishing a district-based system for the election of members of the City Council by five districts, establishing the boundaries and identification number of each district and establishing the election order of each district. This ordinance added Chapter 9 “District Elections” to Title 2 of the Pacifica Municipal Code. By this action, the City of Pacifica changed from an at-large election system to a by-district election system for the election of City Council members. The election sequence established by Ordinance No. 839-C.S. calls for the election of City Council members for Districts 1 and 4 in the general municipal election held in November 2020 and Districts 2, 3 and 5 in the general municipal election held in November 2022. On March 28, 2022, after having conducted public hearings for redistricting based on the 2020 U.S. Census data pursuant to California Elections Code 21600 et. seq., the City Council of the City of Pacifica adopted Ordinance No. 874-C.S., to repeal and replace Pacifica Municipal Code Section 2-9.02 “City Council Districts Established” and adopting City Council District map and boundaries in Council District Map 505b. There was no change made to district election sequencing.
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The City of Pacifica will conduct an election on November 3, 2026 for the purpose of electing one City Council member for a full term of four years to District 2, one City Council member for a full term of four years to District 3, and one City Council member for a full term of four years to District 5. This will be the second by-district elections in Districts 2, 3 and 5. Elections Code Section 10002 permits the City Council to request the County to provide election services and Elections Code Sections 10400 and 10403 permit the City Council to request that Pacifica's local election be consolidated with the Statewide General Election. Additionally, the County of San Mateo requires that the City enter into a “Service Agreement for the Provision of Election Services” with the County to provide election services to the City. The attached Resolution accomplishes these actions and authorizes the City Manager to execute the Election Services Agreement, subject to finalization by City Manager and City Attorney.
Pursuant to Elections Code section 13307 the governing body of any local agency must adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the Candidates’ Statement of Qualifications (SOQ) and that those regulations be provided to candidates. The proposed Resolution adopts such regulations in compliance with Elections Code section 13307.
The nomination period opens Monday, July 13, 2026, at 8:30 a.m. and closes at 1:30 p.m., on Friday, August 7, 2026. In the event an eligible incumbent does not file by 1:30 p.m. on August 7, the filing period will be extended to 5:00 p.m. on Wednesday, August 12, 2026.
ALTERNATIVE ACTION:
Staff does not recommend any alternative options.
FISCAL IMPACT:
An estimated cost of $95,000 to provide election services consolidated with the Statewide General Election for election of City Council members in three Districts. Additional costs related to publishing of election-related notices and inclusion of potential ballot measures for the November 3, 2026 general municipal election has been included in the Fiscal Year 2026-27 Proposed Budget. The total proposed budgeted expenses for Fiscal Year 2026-27 related to elections is $197,000.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: DRAFT Service Agreement for the Provision of Election Services with San Mateo County Chief Elections Officer & Assessor-County Clerk-Recorder (PDF) Attachment B: Ordinance No. 874-CS with City Council District Map (PDF) 10 Packet Pg. 203
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RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA (1) CALLING AND GIVING NOTICE FOR HOLDING A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 3, 2026
FOR BY-DISTRICT ELECTIONS TO ELECT ONE MEMBER OF THE CITY COUNCIL FROM DISTRICT 2, ONE MEMBER OF THE CITY COUNCIL FROM DISTRICT 3, AND ONE MEMBER OF THE CITY COUNCIL FROM DISTRICT 5, EACH FOR A FULL FOUR-YEAR TERM; (2)
REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN MATEO TO CONSENT AND AGREE TO THE CONSOLIDATION OF THE CITY’S GENERAL MUNICIPAL ELECTION WITH THE NOVEMBER 3, 2026 STATEWIDE GENERAL ELECTION AND TO PROVIDE ELECTION SERVICES; (3) ADOPTING REGULATIONS PERTAINING TO THE CANDIDATES’ STATEMENT OF QUALIFICATIONS; AND (4) AUTHORIZING THE CITY MANAGER TO EXECUTE THE SERVICE
AGREEMENT FOR THE PROVISION OF ELECTION SERVICES WITH THE COUNTY OF SAN MATEO
WHEREAS, in 2018, the City Council of the City of Pacifica adopted Ordinance No. 839-C.S., which established a by-district election process and established five districts pursuant to California Elections Code 10010 and California Government Code section 34886 for the election of each member of the City Council by the voters in the district in which the candidate resides; and
WHEREAS, on March 28, 2022, the City Council of the City of Pacifica adopted Ordinance No. 874-C.S., repealing and replacing Pacifica Municipal Code section 2-9.02 “City Council Districts Established” and adopting district boundary Map 505b following the 2020 U.S.
Census and making no change to district election sequencing; and WHEREAS, the City of Pacifica held its first district elections for City Council in November 2020 for two out of the five City of Pacifica districts (Districts 1 and 4), and the remaining three districts (Districts 2, 3 and 5) had their first district elections in November 2022; and
WHEREAS, under the provisions of the laws relating to General Law cities in the State of California, a General Municipal Election shall be held on November 3, 2026 for the election of Municipal Officers; and
WHEREAS, the County of San Mateo will be conducting a statewide general election in Pacifica on November 3, 2026; and
WHEREAS, it is in the best interest of the City of Pacifica to consolidate the City’s General Municipal Election with the Statewide General Election to be held on the same date and that within the city precincts, polling places (vote centers) and election officers of the two elections be the same, and that the County Elections Division of the County of San Mateo canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election; and
WHEREAS, pursuant to Section 10002 of the Elections Code of the State of California, the City Council of the City of Pacifica hereby requests the Board of Supervisors 10 Packet Pg. 204
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of San Mateo County to permit the County Election Department to provide election services that normally are provided to the City of Pacifica; and WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the Candidates’ Statement of Qualifications and that those regulations be provided to candidates.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PACIFICA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Pacifica hereby requests the consolidation of the General Municipal Election to be held on Tuesday, November 3, 2026, for election of the offices of one (1) Member of the City Council from District 2, one (1) Member of the City Council from District 3, and one (1) Member of the City Council from District 5, each with a full term of four (4) years with the Statewide General Election to be held on the same date.
Section 2. That pursuant to the requirements of the laws of the State of California relating to General Law cities, there is called and ordered to be held in the City of Pacifica, California, on Tuesday, November 3, 2026 a General Municipal Election for the purpose of electing certain Members of the City Council as follows:
Election of one (1) Member from District 2 for a full term of four years; Election of one (1) Member from District 3 for a full term of four years; and Election of one (1) Member from District 5 for a full term of four years.
Section 3. That the ballots to be used at the election shall be in form and content as required by law.
Section 4. That the City Clerk is authorized, instructed and directed to contract with the County of San Mateo Registrar-Recorder/County Clerk to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.
Section 5. That the vote centers for the election shall be open at seven o’clock a.m. on the day of the election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the vote centers shall be closed, pursuant to Elections Code section 10242, except as provided in sections 14212, 14401 of the Elections Code of the State of California.
Section 6. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections, including, but not limited to, Elections Code Section 10418.
Section 7. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.
Section 8. That pursuant to the requirements of section 10403 of the Elections Code, the Board of Supervisors of the County of San Mateo is hereby requested to consent and agree to the consolidation of the General Municipal Election with the Statewide General Election to be held on Tuesday, November 3, 2026 for the purpose of electing members of the 10 Packet Pg. 205
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offices as stated in Section 2.
Section 9. That the City of Pacifica requests the services of the Board of Supervisors of San Mateo County to permit the County Elections Official to conduct said General Municipal Election and to consolidate such election. The County Elections Official is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide election.
Section 10. That the Board of Supervisors is requested to issue instructions to the county election division to take any and all steps necessary for holding of the consolidated election.
Section 11. That the City of Pacifica shall reimburse the County for services performed when the work is completed and upon presentation to the City of a properly approved bill and the City Manager is hereby authorized to execute a service agreement for the provision of election services between the City of Pacifica and the County of San Mateo, subject to finalization by the City Manager and approval of the City Attorney.
Section 12. That the City Clerk is directed to forward without delay to the Board of Supervisors and the County Election Department, each a certified copy of this resolution.
Section 13. The following are regulations hereby adopted for candidates for elective office pertaining to candidate’s statements submitted to the voters at an election to be held on Tuesday, November 3, 2026 and at future elections:
A. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an election held in the City of Pacifica on November 3, 2026 and thereafter may voluntarily prepare a candidate’s statement of an appropriate form provided by the City Clerk.
The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.
B. FOREIGN LANGUAGE POLICY
A. Pursuant to the Federal Voting Rights Act, candidates’ statements will be translated into all languages required by the County of San Mateo. The County is required to translate candidate’s statements into the following languages:
Spanish, Chinese and Filipino.
B. The County will mail separate voter information guides and candidates’ statements in the languages specified in (B)(i) above to only those voters who are on the county voter file as having requested a voter information guide in a particular language. The County will make the voter information guides and candidates’ statements in the required languages available at all vote centers, on the County’s website, and in the Election Official’s Office.
C. PAYMENT
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a. The candidate shall be required to pay for the cost of translating the candidate’s statement into the foreign languages specified in (B) (i) above, pursuant to Federal and/or State law.
b. The candidate shall be required to pay for the cost of printing the candidate’s statement in the voter pamphlet, pursuant to Federal and/or State law. c. The City Clerk shall:
a. Require each candidate filing a statement to pay $300.00 (three hundred dollars) to the City of Pacifica at the time each candidate’s nomination papers are filed as a condition of having his or her statement included in the voter pamphlet. This sum represents each candidate’s estimated pro rata share of the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended).
b. Compute the actual costs of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended) and compute each candidate’s pro rata share of that total cost. c. The $300.00 estimated pro rata share is an approximation of the actual cost, which varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the clerk is not bound by the estimate. In the event of underpayment, the clerk may require the candidate to pay, on a pro rata basis, the balance of cost incurred. In the event of overpayment, the clerk shall pro rate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.
D. ADDITIONAL MATERIALS
No candidate will be permitted to include additional materials in the sample ballot package.
E. The City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.
Section 14. The City Clerk shall certify the passage and adoption of this resolution and enter into the book of original resolutions.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
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_________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
_________________________ _________________________
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 10 Packet Pg. 208
SERVICE AGREEMENT FOR THE PROVISION OF ELECTION SERVICES
BETWEEN THE CITY OF AND
SAN MATEO COUNTY CHIEF ELECTIONS OFFICER & ASSESSOR-COUNTY CLERK-RECORDER This Service Agreement for the Provision of Election Services (“Agreement”), entered into this _______ day of _______________, 20___, is by and between the City of (the “Municipality”) and San Mateo County Chief Elections Officer & Assessor – County Clerk – Recorder (the “Chief Elections Officer”); WHEREAS, it is necessary and desirable that the Chief Elections Officer be retained for the purpose of conducting an election, described in more detail below, for the Municipality; and WHEREAS, the Chief Elections Officer has been asked by the Municipality to conduct an election on , 20___ (the “Election”).
NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:
SERVICES TO BE PERFORMED BY THE MUNICIPALITY:
1) Within the time frame set by statute, the Municipality will request the Board of Supervisors, through the Chief Elections Officer, to conduct an election relating to the Municipality on , 20___ and will request the services of the Chief Elections Officer in relation to the Election. 2) The Municipality will timely publish the Notice of Election and the Notice to File Declarations of Candidacy for the offices to be voted on and/or the Notice to File Arguments For or Against any measure. 3) The Municipality will submit to the Chief Elections Officer the offices to be voted on and the measure ballot questions by no later than 88 days prior to the Election. The Municipality will submit to the Chief Elections Officer the names and ballot destinations of the candidates to appear upon the ballot by no later than 81 days prior to the Election.
4) The Municipality will timely prepare and deliver to the Chief Elections Officer the ballot pamphlet information containing, as applicable, candidate designations and statements, ballot measure(s), tax rate statement(s), impartial analyses, arguments for or against measures and rebuttals thereto. 5) The Municipality will, if applicable, timely review and sign off on the official ballot wording for ballot measures. 6) The Municipality will timely complete any other non-delegable tasks required by law in relation to the Election. 7) The Municipality shall maintain records/maps regarding the boundaries of the Municipality and will notify the Chief Elections Officer of any changes/additions to those boundaries by 125 days prior to the Election. 8) If a candidate for a Municipality office alleges to be indigent and unable to pay in advance the requisite fee for submitting a candidate statement, the Municipality, as the applicable local agency, shall be solely responsible for determining whether the candidate is indigent pursuant to Elections Code section 13309. The Municipality shall notify the candidate, and inform the Chief Elections Officer, of the Municipality’s indigency determination, in writing, by no later than 64 days prior to the Election. If the District determines that a candidate is indigent such that the candidate is eligible for an advanced candidate statement fee waiver under Elections Code section 13309, or if the Municipality fails to advise the Chief Elections Officer of its indigency determination by the specified deadline, then the Municipality shall be responsible for paying the candidate’s pro rata share of the cost of the candidate statement, which will be invoiced in accordance with the “Costs for Services” section of this agreement. Municipality’s payment of a candidate’s pro rata share of the cost of the candidate statement is without prejudice to the Municipality’s ability to recover such costs directly from the candidate after the election, as authorized by Elections Code section 13309(f).
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Packet Pg. 209 Attachment: Attachment A: DRAFT Service Agreement for the Provision of Election Services with San Mateo County Chief Elections Officer & SERVICES TO BE PERFORMED BY CHIEF ELECTIONS OFFICER:
1) The Chief Elections Officer will select the sample and official ballot printer(s) and translators. 2) The Chief Elections Officer will prepare and deliver all election information to the printers and translators. 3) The Chief Elections Officer will determine the appropriate translation and transliteration of all pertinent documents.
4) The Chief Elections Officer will issue, receive and process vote by mail ballots. 5) The Chief Elections Officer will set up ADA compliant Vote Centers, publish any required notices and conduct the Election.
6) The Chief Elections Officer will provide services for any official recount or election contest, if applicable. 7) The Chief Elections Officer will conduct all aspects of the Canvass of Votes Cast. Pursuant to Section 10262 of the Elections Code, the Chief Elections Officer will submit a Certificate of Chief Elections Officer to the Municipality’s governing body certifying the results of the Election. 8) The Chief Elections Officer will conduct other various and miscellaneous election-related activities directly required to conduct the Election itself. To the extent that the Municipality has obligations under law to perform various duties that relate to the Election beyond those directly involved with conducting the Election, those duties remain the responsibility of the Municipality. If the Municipality wishes to have any such duties performed by the Chief Elections Officer, the parties must mutually agree in advance in writing to have the Chief Elections Officer perform such duties. By way of example only, if the Municipality is required to send certain notices or adopt resolutions relating to the Election, those duties remain duties of the Municipality.
INDEMIFICATION AND DEFENSE OF CHIEF ELECTIONS OFFICER
To the fullest extent permitted by law, the Municipality shall indemnify, defend (with counsel reasonably acceptable to the County), and hold harmless the County of San Mateo, the Chief Elections Officer & Assessor–County Clerk– Recorder, and their respective officers, employees, and agents (collectively, the “County Indemnitees”) from and against any and all claims, actions, proceedings, writ petitions, lawsuits, damages, judgments, liabilities, costs, and expenses, including attorneys’ fees and litigation costs, arising out of or relating to:
(a) any challenge to the legality, validity, or enforceability of any Municipality ballot measure, tax measure, or proposition;
(b) any challenge to the qualification, nomination, eligibility, or election of any candidate for office; or (c) any act or omission of the Municipality, its governing board, officers, employees, or agents in connection with the calling, preparation, submission, or approval of materials for the Election, except to the extent such claim is finally determined by a court of competent jurisdiction to have been caused by the sole active negligence or willful misconduct of the Chief Elections Officer.
REAL PARTY IN INTEREST; INTERVENTION
In any action or proceeding described above in which the Chief Elections Officer or County Indemnitees are named as a respondent or defendant, the Municipality acknowledges that it is the real party in interest and agrees, upon request of the County, to promptly appear, intervene, or otherwise participate in such action as the real party in interest, and to assume responsibility for the defense of the Chief Elections Officer.
SURVIVAL
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Packet Pg. 210 Attachment: Attachment A: DRAFT Service Agreement for the Provision of Election Services with San Mateo County Chief Elections Officer & The provisions of this section shall survive termination or expiration of this Agreement and the completion of the Election.
TERMS:
This Agreement shall be in effect for the performance of all services incident to the preparation and conduct of the Election to be held on , 20___, including before and after said Election date.
In the event the Chief Elections Officer is unable to perform services required under this Agreement as a result of employer/employee relation conditions, vendor conditions, the unavailability of Federal, State, or County funds, and/or other conditions beyond the control of the Chief Elections Officer, the Chief Elections Officer will be relieved of all obligations under this Agreement. The Chief Elections Officer may terminate this Agreement after giving 72 hours written notice, at which time the Chief Elections Officer will be relieved of all obligations under this Agreement.
This Agreement can be terminated by the Municipality upon 30 days written notice.
COST FOR SERVICES
In consideration of the performance of services and supplies provided by the Chief Elections Officer, including 1) any and all costs incurred during a recount or election contest that are not reimbursed by the voter requesting the recount or filing the contest as specified in the Elections Code and 2) any other costs associated with the Election, such as return postage costs and costs for ensuring voter accessibility, the Municipality shall pay to the Chief Elections Officer a sum equal to the full cost of the Election, including all such services, supplies, and other costs.
The Chief Elections Officer shall send an itemized invoice to the Municipality for all services provided pursuant to this Agreement after the Election is conducted and all related costs are determined. Payment on the full amount of the invoice shall be due and the Municipality shall submit payment to the County of San Mateo within forty-five (45) days of the date of the invoice (the “Due Date”). If the amount is not paid in full within this time, interest shall accrue monthly at a rate of 0.25% per month (equivalent to 3% annually) on the unpaid balance starting at the Due Date.
Thereafter, invoices will be sent and shall be payable within thirty (30) days of the date of the invoice, with interest being added each month for any unpaid balance. The provisions of this section shall survive termination or expiration of this Agreement and the completion of the Election.
MUNICIPALITY
Signature: _____________________________________ Date:_____________ Print Name: _____________________________________
Title: _____________________________________
COUNTY
Signature: _____________________________________ Date: _____________ Print Name: _____________________________________
Title: _____________________________________
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Packet Pg. 211 Attachment: Attachment A: DRAFT Service Agreement for the Provision of Election Services with San Mateo County Chief Elections Officer & ORDINANCE NO. 874-C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PACIFICA AMENDING TITLE 2, CHAPTER 9, “DISTRICT ELECTIONS” BY REPEALING AND REPLACING SECTION 2-9.02, “CITY COUNCIL DISTRICTS ESTABLISHED” OF THE CITY OF PACIFICA MUNICIPAL CODE TO ADOPT CITY COUNCIL DISTRICT BOUNDARIES BASED ON 2020 CENSUS DATA
WHEREAS, the City Council adopted Ordinance No. 839-C.S. on December 17, 2018, to provide for the election of members of the City Council of the City of Pacifica bydistrict in five single-member districts and establish district boundaries for five City Council districts as defined in the voting district map 505b and set forth the election sequence of the five districts; and
WHEREAS, pursuant to California Elections Code 21601, following each federal decennial census for a city whose council is already elected using district-based elections, the council shall, by ordinance or resolution, adopt boundaries for all of the council districts of the city so that the council districts shall be substantially equal in population as required by the United States Constitution; and
WHEREAS, California Elections Code section 21600 et seq., requires, among other things, that following each decennial federal census, and using that census as a basis, the city council by ordinance or resolution, adopt boundaries for any or all of the council districts of the city so that the council districts shall be substantially equal in population as required by the United States Constitution (“redistricting”); and
WHEREAS, pursuant to California Elections Code 21607.1(a), at a regular meeting held on January 10, 2022, the City Council held a public hearing where the public was invited to provide input regarding the composition of the City’s voting districts before any draft maps were drawn; and
WHEREAS, thereafter, at regular meetings held on February 14, 2022 and February 28, 2022, the City Council held public hearings pursuant to California Elections Code 21607, where the public was invited to provide input regarding the content of the draft maps that had been released at least seven (7) days before each meeting, and the City Council considered and discussed the same; and
WHEREAS, at a regular meeting held on February 28, 2022, the City Council discussed the draft maps and selected the final voting district map; and WHEREAS, at a regular meeting held on March 14, 2022, the City Council affirmed the final voting district map and set forth the introduction of this Ordinance for a first reading; and
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Packet Pg. 212 Attachment: Attachment B: Ordinance No. 874-CS with City Council District Map (6219 : Resolution Calling and Giving Notice of Nov. 3, 2026 ORDINANCE NO. 874-C.S.
WHEREAS, in compliance with Elections Code section 21607.1(b)(c) and (d), all of the public hearings were commenced at a fixed time after 5:30 p.m., on a weekday, and were accessible to persons with disabilities; and
WHEREAS, in compliance with Elections Code section 21608(a), the Council took steps to encourage residents, including those in underrepresented communities and nonEnglish speaking communities, to participate in the redistricting public review process. These steps include, but are not limited to the following:
• Public Hearing Notice for the January 10, 2022 public hearing was posted at City Hall on January 4, 2022 and published in the Pacifica Tribune on January 5, 2022.
• Following the January 10, 2022 public hearing, public mapping kits in English and Spanish were posted to the City website and available at City Hall. • Public Hearing Notice for the February 14, 2022 Public Hearing #2 was posted at City Hall on January 21, 2022 and published in the Pacifica Tribune on January 26, 2022 and February 2, 2022.
• Public Hearing Notice for the February 28, 2022 Public Hearing #3 was posted at City Hall on February 11, 2022 and published in the Pacifica Tribune on February 16, 2022 and February 23, 2022, published in Spanish in El Reportero on February 25, 2022 and published in Chinese in the World Journal on February 24, 2022.
• Information on redistricting and soliciting public input and submission of draft maps for the redistricting process were published in the City of Pacifica’s “Connect With Pacifica” weekly e-newsletter and distributed by email on January 21, 2022, January 28, 2022 and February 4, 2022. • Information on redistricting and soliciting public input and submission of draft maps in reference to the February 14, 2022 Public Hearing was also published to the City’s NextDoor and Facebook social media feeds on February 2, 2022. • Draft maps for consideration at the February 28, 2022 Public Hearing were published on the City’s Redistricting webpage
(www.cityofpacifica.org/Redistricting) on February 20, 2022.
WHEREAS, pursuant to Elections Code section 21608(c), the City established a redistricting website which provided a schedule with the date, time, and location for any public hearing relating to redistricting on the internet at least five days before the hearing and also provided access to redistricting data and for the purposes of drawing draft maps and paper mapping tools; and
WHEREAS, a fourth public hearing is scheduled to be held at a regular meeting of the City Council on March 14, 2022, to review and consider additional public input related to the
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Packet Pg. 213 Attachment: Attachment B: Ordinance No. 874-CS with City Council District Map (6219 : Resolution Calling and Giving Notice of Nov. 3, 2026 ORDINANCE NO. 874-C.S.
selection of final district map and the introduction of this proposed ordinance with adoption of the ordinance anticipated to take place at a regular meeting on March 28, 2022; and WHEREAS, pursuant to Elections Code section 21608(d)(1), all draft maps considered by the Council were published on the City’s redistricting website at least seven days before being considered for adoption as a final map by the Council.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PACIFICA DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Recitals. The City Council hereby finds that the foregoing recitals are a true and accurate and are incorporated herein by reference.
Section 2. California Environmental Quality Act (CEQA) Determination.
Adoption of this Ordinance is exempt from environmental review as the adoption of this Ordinance does not qualify as a “project” pursuant to Public Resource Code section 21065 and CEQA Guidelines Sections 15320, 15378 and 15061(b)(3) since it can be seen with certainty that there is no possibility that adoption of the Ordinance would cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment.
Section 3. Code Amendment. Title 2, “Administration”, Chapter 9, “District Elections” is amended by repealing Section 2-9.02, “City Council Districts” in its entirety and replacing it to read as follows:
“2-9.02. - City Council Districts.
Five City Council districts are hereby adopted in the City of Pacifica. The boundaries and identifying number of each district for the City Council elections shall be as described on the Council District Map 505b included and incorporated below:
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Packet Pg. 214 Attachment: Attachment B: Ordinance No. 874-CS with City Council District Map (6219 : Resolution Calling and Giving Notice of Nov. 3, 2026 ORDINANCE NO. 874-C.S.
Section 4. Authorization for Technical Adjustments. The City’s demographer, National Demographics Corporation (NDC), is hereby authorized to make non-substantive technical
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Packet Pg. 215 Attachment: Attachment B: Ordinance No. 874-CS with City Council District Map (6219 : Resolution Calling and Giving Notice of Nov. 3, 2026 ORDINANCE NO. 874-C.S.
adjustments to Map 505b to finalize the Map as necessary and to prepare a GIS shapefile which identifies the Council district boundaries consistent with Map 505b as well as census blocks and tracts, as may be necessary, in a form approved by the City Clerk and City Attorney.
Section 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The Council of the City of Pacifica hereby declares that it would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable.
Section 6. Effective Date.
This Ordinance shall take effect thirty (30) days after adoption as provided by Government Code section 36937.
Section 7. Publication; Certification.
The City Clerk shall attest to the adoption of this Ordinance and cause the same to be published in accordance with State law. The City Clerk is also authorized and directed to file this Ordinance, Map 505b, the census blocks and tracts, the GIS shapefile, and any other documents, as may be necessary, to effectuate the adoption of Map 505b with the San Mateo County Clerk-Recorder-Assessor-Registrar of Voters. In the case of any parcels that are split across Council district boundaries, the County Clerk-Recorder-Assessor-Registrar of Voters shall apply a uniform methodology to adjust the boundary line to a border of the parcel without materially affecting the population within each affected district.
PASSED AND ADOPTED this 28th day of March 2022, by the following vote:
AYES, Councilmembers: Beckmeyer, Bier, Bigstyck, O’Neill, Vaterlaus.
NOES, Councilmembers: n/a
ABSENT, Councilmembers: n/a
ABSTAIN, Councilmembers: n/a
__________________________
Mary Bier, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ___________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney
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Packet Pg. 216 Attachment: Attachment B: Ordinance No. 874-CS with City Council District Map (6219 : Resolution Calling and Giving Notice of Nov. 3, 2026
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Adoption of the Fiscal Year 2026-27 Annual Operating and Capital Budget including appropriations of $79,110 from the Roy Davies Trust Fund RECOMMENDED ACTION:
Hold a public hearing, review, and move to adopt the following resolutions:
1. Adopt the resolution approving the FY 2026-27 Operating and Capital Budget;
2. Adopt the resolution establishing the GANN Appropriation Limit for FY 2026-27;
3. Adopt the resolution approving the Citywide Fee Schedule included as Exhibit A - Fee Schedule to the resolution;
4. Adopt the resolution approving the City's annual review of the Investment Policy included as Exhibit A - Investment Policy to the resolution;
5. Adopt the resolution approving the Purchasing Policy included as Exhibit A - Purchasing Policy to the resolution.
STAFF CONTACT:
Sean Charpentier, City Manager
[email protected]
650-738-7409
Yulia Carter, Assistant City Manager
[email protected]
650-738-7301
Marisol Gómez, Director of Finance and Administrative Services 650-501-0257
[email protected]
BACKGROUND/DISCUSSION:
This year's budget cycle launched on March 7, 2026, with the Council’s review of the City’s Strategic Plan and Priority-Setting workshop. The updated Strategic Plan was adopted on May 11, 2026. While departmental workplans are typically presented concurrently with Strategic Plan adoption, staff delayed finalization of the FY 2026-27 workplans until the following budget study session on June 8, 2026 to be presented together with the recommended programmatic budget reductions options to address the projected structural budget deficit. This approach allowed staff to better align workplan commitments with available funding, staffing capacity, and operational realities.
As part of this year’s outreach the City conducted a community survey to receive feedback on City service needs and priorities. In our tradition of transparency and engagement around the City’s budget process, the City is launching The Pacifica Discussion 2026 to ensure all residents have an opportunity to voice their priorities. Residents have identified community priorities such 11 Packet Pg. 217
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as maintaining public safety services, maintaining 911 police, fire and emergency medical response times, attracting and retaining experienced medical responders, preventing further deterioration of streets and roads by paving those in the worst conditions and qualifying for Pacifica’s fair share of matching funds from state and federal governments.
The City continues to work hard to ensure resident priorities are addressed but given the current structural budget deficit the City is facing, core city services will need to be reduced. Pacifica will be forced to reduce necessary city services, including public safety, public works, and community services. This could lead to fewer police officers and firefighters keeping our neighborhoods safe, popular community services, public works staff.
Despite the City’s best efforts, Pacifica still has among the worst-rated roads in the entire Bay Area, with only 28% of the City’s streets rated as at least “good” and 27% rated as “failed” to “very poor.” Pacifica has a backlog of $84 million in needed street and road repairs and maintenance needs, and without additional locally controlled funding, more than one-third of Pacifica’s streets will be rated as “failed” to “very poor” in five years, with repair costs becoming even more expensive and pushing the backlog up to $123 million in five years.
As for the City’s 911 emergency response and fire services, the current fire stations have no dedicated space for firefighters returning from calls to decontaminate and store personal protection equipment, which increases risk of exposure to carcinogens. Pacifica seeks to provide firefighters facilities that can reduce their risk of exposure to hazardous materials.
The City appreciates the community members who took the time to participate and share their perspectives thus far. This input is an important part of the City’s continuing engagement efforts to keep the community informed and involved as discussions about long term fiscal sustainability and potential funding options move forward.
Each year, the City of Pacifica adopts an annual operating budget that reflects the planned activities for the next fiscal year based on the best information available to the City Council and staff at the time of adoption. Then, at mid-year, staff revisits the projections and reports to the Council any changes needed to reflect new information and keep the City on track. These revised budget estimates help shape the development of the budget assumptions for the following year’s budget. The FY 2025-26 Mid-Year adjustments were presented to the Council on March 9, 2026.
The City’s Long-Term Financial Forecast (LTFF) was developed based on the FY 2025-26 midyear review and presented to Council on March 7, 2026, as part of the Strategic Planning Study Session. The preliminary forecast represented a “status quo” scenario at the current level of services and did not assume ongoing General Fund contributions to the Capital Improvement Program (CIP). At that time, even without additional contributions to CIP, the LTFF indicated that the City of Pacifica was facing an ongoing structural deficit at the current level of services, projected at $3.4 million for the upcoming FY 2026-27.
The LTFF has been updated with the proposed FY 2026-27 incorporating the program changes recommended by the City Manager and any Council direction provided, any one-time reductions made to balance FY 2026-27 were placed back into the projections starting with the following year. These projections do not include any contributions from the General Fund for the Pier, the emergency response is being funded by the Disaster Accounting Fund. The Pacifica Municipal Pier Emergency catastrophic event, and other failed infrastructure issues, create several ongoing risks to public health and safety. These events also deplete staff resources in order to mitigate further harm to residents or structures, and reduce the ability to spend time on supporting ongoing services.
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The updated forecast still shows that without additional revenue sources or budget balancing strategies and material structural service reductions, the City still has a structural deficit and the City’s reserves could fall below the GFOA-recommended two months of operating expenditures level as early as FY 2030-31 and could be fully depleted by FY 2032-33, with deficits reaching as high as $5.5 million in 2032.
The fiscal outlook reflects several ongoing fiscal pressures, including softening sales tax and cannabis revenues, reductions in Transient Occupancy Tax (TOT), business license and permit revenues associated with Short-Term Rental (STR) ordinance changes, Measure Y sunsetting in 2031, and continued uncertainty surrounding Vehicle License Fee (VLF) in-lieu backfill payments from the State in the upcoming years. The forecast included the revenue assumption for $1.06 million VLF backfill that is due to the City in FY 2026-27. The Senate and Assembly's two-party budget agreement includes approximately $76.95 million of reimbursement towards the FY 2024-25 VLF-related shortfalls. This is a welcome development, however, the amount is less than the VLF shortfall and the budget still has to be approved by the Governor. The City is continuing to engage in coordinated, countywide advocacy efforts to secure this funding. The LTFF and LTFF Assumptions are presented in the General Fund Section of the budget book.
The City Council held study sessions on November 10, 2025, and November 24, 2025, to review Pacifica’s long-term fiscal sustainability challenges and explore potential short and longterm strategies to address structural budget deficits, limited staffing capacity, and significant unfunded capital needs. These discussions established a shared understanding of the City’s fiscal baseline and identified a range of tools to address structural deficits, limited staffing capacity, and significant unfunded capital needs.
Consistent with the City’s multi-layered Fiscal Sustainability Framework, presented as a fivepiece puzzle requiring multiple strategies working together rather than a single solution, the discussion focused on a comprehensive set of interconnected short- and long-term approaches, including strengthening and diversifying revenue streams, maintaining appropriate organizational investment and staffing capacity, advancing economic development to revitalize commercial areas and opportunity sites, recognizing housing development as an economic driver, and leveraging community partnerships, grants, and financing tools to supplement local resources.
The Budget Study Session 1 was held on April 13, 2026, and staff presented the Narrative Budget report outlining the Budget planning process, methodology, timeline, and preliminary budget strategies from continued allocation of the Excess Educational Revenue Augmentation Funding (ERAF) to the General Fund, addressing uncertainties related to the Vehicle License Fee (VLF) in lieu backfill from the State by assigning the portion of the General Fund balance to completing the cost allocation plan and fee studies, as well as advancing economic development and revenue-generating strategies intended to strengthen the City’s long-term sustainability.
Collectively, the strategies outlined above are intended to help reduce the City’s structural deficit and improve long-term fiscal sustainability. However, while these actions are important and necessary, they will address only part of the challenge.
Even with successful implementation, the City will continue to face structural imbalance that will require broader evaluation of service levels and alignment of ongoing operating expenditures with available revenues. This process will require a thoughtful, measured, and transparent approach and will inevitably involve difficult choices beyond the upcoming year.
As part of these discussions, the City Council also provided direction in November to further evaluate long-term funding strategies, including the potential feasibility of future revenue 11 Packet Pg. 219
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measures related to public safety and infrastructure funding, and to engage professional services to support community outreach, public education, and community opinion research efforts and better understand community priorities, service expectations, and community perspectives regarding long-term fiscal sustainability and service priorities.
In response to that direction, the City initiated a community survey effort designed to provide additional insight into community priorities and service expectations. The survey results have since been published on the City’s website and shared through the City’s community newsletter.
The City appreciates the residents who took the time to participate and provide thoughtful feedback, which will continue to help inform ongoing fiscal sustainability and service-level discussions.
As part of the FY 2026-27 budget development process, the City also launched the “Pacifica Discussion” community engagement initiative to continue gathering resident input regarding City service needs, priorities, and potential tradeoffs. The outreach effort is intended to foster continued community dialogue during a challenging economic environment facing both the City and residents alike, while ensuring that future policy and budget discussions remain informed by community values and priorities.
Initial outreach and survey feedback has highlighted strong community interest in maintaining public safety services, preserving police, fire, and emergency medical response times, attracting and retaining experienced emergency responders, and addressing the City’s significant infrastructure needs, particularly the condition of local streets and roads.
As the City moves forward through this year’s budget development process, it will continue to prioritize transparency, public engagement, and ongoing communication with the community regarding long-term fiscal sustainability challenges, service priorities, and potential future funding strategies.
On May 11, 2026, the City Council conducted Budget Study Session #2, which included a review of the FY 2026-27 Base Budget, the preliminary FY 2026-31 Capital Improvement Program (CIP), long-term fiscal sustainability challenges, and the City’s projected structural budget deficit.
Staff presented an updated General Fund Base Budget reflecting current service levels and operations. Through the budget development process, and after applying council-approved preliminary budget balancing strategies and updated assumptions, staff was able to reduce the projected FY 2026-27 Base Budget structural deficit of approximately $2.3 million, with a targeted citywide reduction amount of approximately $2.8 million, or 5% of the operating budget, prior to consideration of additional recommended program reductions and revenue adjustments.
At the meeting, staff also presented the results of the initial citywide service categorization effort, which organized departmental services into Mandated/Public Health and Safety Services, Core/Essential Services, and Discretionary/Community Enhancement Services to guide future service-level discussions and budget decision-making. This framework became the foundation for evaluating potential service reductions and balancing strategies, ensuring that limited resources were prioritized toward legally mandated services, public health and safety responsibilities, and core community services.
The Council reviewed the City’s fiscal outlook, ongoing revenue uncertainties, including Vehicle License Fee (VLF) in-lieu backfill funding, and the City's continued reliance on a combination of expenditure controls, revenue strategies, and long-term fiscal sustainability initiatives to address structural imbalances. The Council also received an introduction to the FY 2026-31 Capital Improvement Program and the recommended list of non-discretionary projects supported by 11 Packet Pg. 220
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available funding sources, grant funding, regulatory requirements, or immediate public health and safety needs.
As clearly demonstrated in all three budget study sessions and reinforced in the long-term financial forecast, the City is crossing a tipping point. Without decisive action, including a shift toward strategic, revenue-generating development, economic development, and innovative special district financing mechanisms, the City will face increasingly difficult tradeoffs, including reductions to core services, further reliance on limited reserves, and diminished capacity to maintain infrastructure and service levels.
At the June 8, 2026 budget study session, staff presented the City Manager’s recommended program options for the FY 2026-27 Proposed Budget and received additional policy direction for any additional inclusions in, or changes to, the proposed budget.
Budget Study Session #3 was heavily attended by residents and non-residents of all ages, both in person and online, and generated over one hundred emailed comments, and over two hundred responses to a budget reduction survey as the reduction options presented included several service reductions with direct impacts on community programs, recreational opportunities, public services, and overall quality of life. These comments included support of raising fees for programs in order to lessen the General Fund’s subsidy to these programs, and further align with full cost recovery in order to support programs long term.
Among other actions, the City Council directed staff to reinstate funding for the aquatics program for the full year, instead of cutting this program in six months, and continue funding the Temporary Safe Parking Program (TSPP) for an additional two months while ad hoc committees evaluate longer-term policy options for both programs. The resulting FY 2026-27 Proposed Budget incorporates approximately $2.8 million in expenditure reductions, service adjustments, and organizational efficiencies intended to align expenditures with available revenues while preserving core municipal services. However, some of these actions, including a continued hiring freeze in critical public safety service areas, or the deferral of certain long-term financial obligations, unfunded liabilities, and organizational investments, are not sustainable permanent solutions and reinforce the need for ongoing structural budget solutions in future years.
Since the last meeting, staff has prepared the final Proposed FY 2026-27 Budget for all city funds based on the direction given at the Council meeting. The primary focus of today’s discussion is to provide the Council with the final Proposed FY 2026-27 Operating and Capital Budgets, presented in Attachments 6 and 7, for adoption.
DISCUSSION
The overarching goal of the budget process is to develop a balanced and sustainable budget by thoroughly analyzing the City's revenue structure and current service levels. This includes analysis of necessary service increases and or reduction options, which, when combined, will achieve a balanced and sustainable budget, This also involves making difficult decisions about where to invest limited resources and where to delay or scale back workplan items, while ensuring alignment with the City Council’s adopted Strategic Plan.
Budget Study Session #3 was heavily attended by residents and non-residents of all ages, both in person and online, and generated over one hundred emailed comments, and over two hundred responses to a budget reduction survey as the reduction options presented included several service reductions with direct impacts on community programs, recreational 11 Packet Pg. 221
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opportunities, public services, and overall quality of life.
In regard to the General Fund specific direction provided by the Council on June 8th, the agreement was unanimous to reinstate the aquatics program, as well as reduce Council’s budget for conferences, and support certain community organizations. The summarized list of changes incorporated in the General Fund’s final proposed budget is below:
· Reinstate the reduction of $154,462 to abandon the phase-out of the aquatics program.
Council provided further direction for staff to develop a Council Ad-hoc Committee to explore options to continue the joint use of the pool facilities. · Remove the $20k budget request for library outreach, and directed staff to utilize the remaining balance in the Library Fund.
· Reduce the Council conference budget by $1,500 for each of the five districts totaling $7,500.
· Provide support for certain community organizations:
o Fog Fest $25k
o OneShoreline $10k
o Pacifica Beach Coalition (PBC) $10k
o Pride $5k
The $100,000 contribution to Pacifica Resource Center (PRC) was moved to the Housing Fund and listed in the Other Funds section.
Budgetary Reserves and Fund Balance Structure
The Proposed FY 2026-27 Operating Budget is being presented as a balanced budget.
However, it is important to note that this is not a structurally balanced budget, meaning that the City’s operating expenditures exceed operating revenues. Even considering the program reduction options, the budget would not be balanced without the salary savings mechanism.
Although, cities use attrition and vacancy savings to offset costs, this has become an increasingly significant component of the City’s budget strategy. Reliance on ongoing vacancy savings is not a long-term sustainable solution, as it assumes positions remain unfilled and can contribute to increased workloads, service delivery challenges, employee burnout, recruitment and retention difficulties, and the deferral of organizational priorities. Addressing the City’s structural imbalance will ultimately require a combination of expenditure reductions, revenue enhancements, operational efficiencies, and policy decisions that align ongoing costs with recurring revenues.
The General Fund Proposed Budget revenues and transfers-in are projected at $53.9 million.
The total General expenditures and transfers-out are budgeted at $55.5 million, which includes a one-time General Fund contribution of $50,000 towards the FY 2026-27 CIP Budget for the Economic Development project.
The table below demonstrates the Net change to the General Fund Balance. 11 Packet Pg. 222
Pacifica City Council 7
June 22, 2026
After incorporating the City Manager’s budget recommendations and the Council’s policy directions from the last budget study session, the Proposed General Fund Budget will be balanced with no surplus. This balance is about 22% of the City’s Operating expenditures, in addition to the 10% or $5.5 million minimum policy reserve and complies with the Government Finance Officers Association of the US and Canada (GFOA) minimum standards of no less than two months of regular General Fund operating revenues or expenditures, which would be approximately $9.2 million for Pacifica in FY 2026-27.
The City’s Fund Balance Policy identifies fund balances (or reserves) that fall into the following categories: non-spendable items or portions of fund balance that cannot be liquidated, restricted amounts for use by outside agencies, committed amounts by Council action such as emergency /contingency reserves and assigned balances to pay off unfunded liabilities and to fund infrastructure improvements.
Under GASB Statement No. 54 requirements and the City policy, the Council established the following designations or contingencies of the General Fund Committed Balance.
Ø Budget Shortfall Policy Reserve of 10% of Expenditures ($5.5 million) Ø VLF Restriction Budget Strategy #2 ($1.06 million) - new strategy in FY 2025-26 Ø Facilities Maintenance & Replacement ($0.2 million)
Ø Compensated Absences Reserve ($0.2 million)
Ø Child Care Reserve ($0.5 million)
Ø Legal Reserves ($0.1 million)
While the City’s revenue includes the $1.06 million VLF backfill that is due to the City in FY 2026-27, this amount is currently not included in the Governor’s approved budget . Therefore, the Council approved Budget Strategy #2 accounts for this backfill amount in restricted fund balance in the event the final State budget still does not fulfill this obligation with the final adopted State budget. The City is continuing to engage in coordinated, countywide advocacy efforts to secure this funding.
The Recommended FY 2026-27 Budget is balanced and includes an undesignated General Fund Balance of $12.2 million in addition to the rest of the General Fund balances, as detailed in the table below.
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Pacifica City Council 8
June 22, 2026
Maintaining a sufficient level of the projected ending fund balance is necessary for the City’s fiscal and operational sustainability.
Other Funds
Staff used the same basic assumptions for all other funds to factor in the cost-of-living increase for most contract and professional services and materials and supply categories, as well as proposed program options, as discussed at the last meeting. The summary of Revenues, Expenditures, and Fund Balances for the City’s fund categories is shown in the table below and further described in Attachment 6. Revenues under expenditures for the Enterprise Fund reflect the uses of the available fund balance for one-time needs (e.g., capital investments in Wastewater infrastructure).
All adjustments to the City Manager recommended program options following the City Council’s discussion at the last budget study session were incorporated in their perspective funds.
Those adjustments to other funds are listed below:
· Library Fund 331 - appropriate $8k for consulting support 11 Packet Pg. 224
Pacifica City Council 9
June 22, 2026
· Housing Action Fund 221 -
o Fund the $100k in core services for Pacifica Resource Center (PRC) o Fund two months ($77k) of the Temporary Safe Parking Program (TSPP) · Roy Davies Fund 227 - Fund the $79k Throne Labs bathroom pilot program at Fairmont.
This requires 4/5 th’s vote.
· Disaster Accounting Fund 238 - Fund the $79k Throne Labs Municipal Pier emergency bathroom
Additional changes were included in the final proposed budget as follows:
· Disaster Accounting Fund 238 -
o $300k for contract engineer support for open and future emergencies given the pending vacancy in the City Engineer’s position and the evolving Municipal Pier emergency o $85k for the open Sharp Park Road Slope Erosion Repair emergency project to account for a recently completed bid process
Other Matters (Action Items):
GANN Appropriation Limit
The City is required by the State Constitution to annually establish and adhere to a limit on the amount of its appropriations. Such limit is prescribed by a State formula calculated by taking the prior year's limit and applying growth factors as appropriate. The growth factors are determined by 1) the change in population in either the City or the County and 2) the change in per capita income or non-residential new construction. For the Fiscal Year 2026-27, staff has calculated that the appropriations limit is $60.9 million. Per the Recommended FY 2026-27 Budget, the City expects to collect and has budgeted to appropriate $49.2 million, which is 19.23% or $11.7 million below the appropriations limit (Attachment 2).
Citywide Fee Schedule & Charges
The Citywide Fee Schedule, which includes all City user fees, charges for services, and business license tax rates, is revised annually, as required by Pacifica Administrative Policy No.2. The proposed Citywide Fee Schedule for FY 2026-27 is provided as Attachment 3 to this report.
Some fees charged for City services are set at a flat dollar amount meeting the consistency benchmark with the neighboring agencies and the community's needs (i.e., recreation class fees). At the same time, others may result from a comprehensive study and also depend on the amount of time spent on services (i.e., development review).
The last Cost Allocation Plan and Fee Study was last developed in 2013 and has been used as a budget baseline since then, adjusted annually via resolution No. 29-2013 by Consumer Price Index (CPI) or Construction Cost Index (CCI) where applicable. Since the Cost Allocation Plan, Development Impact Fees, and Citywide Fee Schedule project is yet to be concluded, there were no substantial changes to the Citywide Fee Schedule other than the annual increase by 11 Packet Pg. 225
Pacifica City Council 10 June 22, 2026
the CPI of 3.0% this year derived from the December 2025 Consumer Price Index from the U.S.
Bureau of Statistics for the Western Metropolitan Area (San Francisco-Oakland-Hayward). The CCI as of December 2025 derived from the Engineering News Record (ENR) was 0.6%, thus the fees subject to CCI were increased by that amount.
Investment Policy
In accordance with California Government Code Section 53646, staff is presenting the City’s Investment Policy for the City Council’s annual review and consideration. The Investment Policy is included as Attachment 4 to this report. Following the Council’s approval of Optimized Investment Partners (OIP) as the City’s investment advisor at mid-year, OIP conducted a review of the policy and recommended updates to align with current California Government Code requirements and the 2026 California Debt and Investment Advisory Commission (CDIAC) Local Agency Investment Guidelines.
Key revisions include clarifying investment roles and responsibilities, strengthening conflict-ofinterest provisions, updating authorized investment limits, removing certain investment vehicles that present unnecessary risk, and authorizing investment in the San Mateo County Investment Pool. The City’s independent auditors, Badawi & Associates, have reviewed the proposed changes and identified no issues.
Purchasing Policy
Staff conducted a comprehensive review of Administrative Policy No. 76, and worked with the City Attorney’s Office, to ensure it remains aligned with current operational practices, applicable laws, and procurement best practices. The review evaluated purchasing thresholds, approval authorities, contract administration procedures, consultant selection requirements, cooperative purchasing provisions, emergency procurement procedures, and public project contracting requirements. Staff also reviewed related administrative policies and identified opportunities to consolidate overlapping requirements into a single, more comprehensive procurement framework.
The revisions also incorporate the annual Consumer Price Index (CPI) adjustment methodology previously approved by the City Council, resulting in updated purchasing and contracting thresholds that reflect inflationary changes since the last policy revision.
Additional updates strengthen provisions related clarifying purchasing and contract approval authorities, strengthen provisions related to professional services procurement, contract renewals, change orders, cooperative purchasing, and emergency purchases, and provide additional guidance regarding public project-related procurements. In addition, the revisions incorporate relevant provisions from Administrative Policy No. 13, Contract (Agreement) Renewal, and Administrative Policy No. 54, Selection of Professional Consultants, allowing those policies to be rescinded. Consolidating these requirements into Administrative Policy No. 76 modernizes the City’s procurement practices, reduces duplication, improves administrative efficiency, and provides staff with a centralized source of guidance for purchasing, contracting, consultant selection, and contract administration activities. The Purchasing Policy is included in Attachment 5 to this report.
Conclusion
In conclusion, the FY2026-27 Proposed Budget is presented as a balanced, transparent, and prudent financial plan that reflects significant efforts to preserve and deliver critical programs and services for the Pacifica community.
While the budget is balanced for the coming year, the City continues to face long-term structural challenges, including the need for sustainable strategies to address future staffing levels, infrastructure investments, and service delivery. In response, the City needs to focus not only on 11 Packet Pg. 226
Pacifica City Council 11 June 22, 2026
maintaining fiscal discipline and operational efficiency, but also on pursuing strategic revenuegenerating initiatives, both in the upcoming fiscal year and over the longer term. These efforts will include evaluating potential funding tools, implementing appropriate fee structures, optimizing existing resources, and identifying new revenue opportunities to enhance the City’s financial resilience and sustainability. Staff look forward to collaborating with the City Council and the community to address these challenges and ensure that Pacifica remains a vibrant and desirable place to live, work, and play.
Following Council adoption of the FY 2026-27 Budget, staff will finalize the budget document for publication. Finalization may include revisions to formatting, organization, narrative descriptions, charts, schedules, and other non-substantive editorial updates to improve clarity, consistency, and usability.
ALTERNATIVE ACTION:
The City Council is being asked to adopt the FY 2026-27 Proposed Operating and Capital Improvement Program Budget, including appropriations of $79,110 from the Roy Davies Trust Fund, establish the GANN appropriation limit, and approve the Citywide Fee Schedule, Investment Policy, and Purchasing Policy. No alternative action is identified.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
A balanced budget is consistent with all City Council goals.
FISCAL IMPACT:
The FY 2026-27 Recommended Budget is balanced. The General Fund Operating Revenues Budget is $53.9 million and slightly exceeds the General Fund Operating Expenditures Budget of $55.5 million. General Fund capital expenditures consist of $50,000 in a one-time transfer toward the CIP program. The FY 2026-27, Other Funds revenues and expenditures total $55.7 million and $61.7 million, respectively, including appropriations of $79,110 from the Roy Davies Trust Fund, and include the FY 2026-27 Capital Improvement Plan (CIP) budget of $29.03 million, which is partially funded by one-time use of various fund reserves and outside funding sources.
ORIGINATED BY:
Administrative Services
ATTACHMENT LIST:
Attachment 1 Resolution Adopting the FY 2026-27 Operating and Capital Budget (PDF) Attachment 2 Resolution Establishing GANN Appropriation Limit for FY 2026-27 (PDF) Attachment 3 Resolution Approving the Citywide Fee Schedule for FY 2026-27 (PDF) Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (PDF) Attachment 4 Resolution Approving the City's Annual Review of the Investment Policy (PDF) Attachment 4 Exhibit A - Investment Policy (PDF)
Attachment 5 Resolution Approving the Purchasing Policy for FY 2026-27 (PDF) Attachment 5 - Exhibit A - Purchasing Policy(PDF)
Attachment 6 FY2026-27 Operating Budget (PDF)
Attachment 7 FY 2026-2031 Capital Improvement Program Budget (PDF) Attachment 8 Fund Balance Summary (PDF)
11 Packet Pg. 227
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ADOPTING THE FISCAL YEAR 2026-27 ANNUAL OPERATING AND CAPITAL BUDGET INCLUDING APPROPRIATIONS OF $79,110 FROM THE ROY DAVIES TRUST FUND WHEREAS, the City Council of the City of Pacifica has held public budget study sessions on April 13, 2026, May 11, 2026, and June 8, 2026, and a public hearing on June 22, 2026, for consideration of adoption of the Recommended Fiscal Year 2026-27 Operating and Capital Budget; and
WHEREAS, the recommended budget was prepared in accordance with governmental accounting standards and the financial policies of the City; and WHEREAS, the recommended budget is a balanced expenditure plan that ensures the maintenance of adequate reserves during Fiscal Year 2026-27; and WHEREAS, the City of Pacifica now desires to adopt the Operating and Capital Improvement Program Budgets for Fiscal Year 2026-27; and WHEREAS, expenditures from the Roy Davies Trust Fund are required to be approved by a 4/5 vote of the City Council, and the FY 2026-27 appropriation request includes $79,110 in expenditures from the Roy Davies Trust Fund; and WHEREAS, Sections 65400, 65401, and 65403 of the State Planning and Zoning Code require the Planning Commission to review Public Works capital projects for the next fiscal year to determine conformity with the adopted General Plan. The Planning Commission reviewed and approved the Capital Improvement Program Budget on June 1, 2026; and
WHEREAS, following adoption of the FY 2026–27 Budget, staff will complete the preparation and publication of the final budget document, including any necessary formatting, organizational, editorial, or clarifying revisions; and WHEREAS, such revisions shall be limited to non-substantive changes and shall not modify appropriations, authorized staffing levels, budget authority, or other matters requiring City Council approval;
NOW, THEREFORE, THE CITY COUNCIL HEREBY RESOLVES:
The City Council of the City of Pacifica hereby approves the Fiscal Year 2026-27 Operating and Capital Improvement Program Budgets with the citywide revenues and expenditures as follows:
11.a
Packet Pg. 228 Attachment: Attachment 1 Resolution Adopting the FY 2026-27 Operating and Capital Budget (6241 : FY 2026-27 Budget Adoption) Section 1. The summary balances shown above represent the Citywide Budget request for Fiscal Year 2026-27. Citywide revenues (including transfers) are budgeted at $109,624,748, and Citywide expenditures (including transfers) are budgeted at $117,251,773.
Section 2. The FY 2026-27 appropriation request includes $79,110 in expenditures from the Roy Davies Trust Fund.
11.a
Packet Pg. 229 Attachment: Attachment 1 Resolution Adopting the FY 2026-27 Operating and Capital Budget (6241 : FY 2026-27 Budget Adoption) Section 3. The Capital Improvement Program portion of the budget request totals $29.03 million.
Section 4. The Administrative Services Director shall be authorized to make all necessary budgetary and accounting entries.
Section 5. The City Manager shall be authorized to redistribute budgeted appropriations from one department to another or one capital project to another within the same fund. However, any transfers between the funds shall be approved by the City Council.
A copy of the Operating and Capital budgets is on file with the City Clerk and are hereby adopted.
The funds appropriated by this resolution are authorized to be expended as necessary and properly used for municipal purposes.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026.
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
Christine Boles, Mayor
APPROVED AS TO FORM: ATTEST
Michelle Marchetta Kenyon Sarah Coffey
City Attorney City Clerk
11.a
Packet Pg. 230 Attachment: Attachment 1 Resolution Adopting the FY 2026-27 Operating and Capital Budget (6241 : FY 2026-27 Budget Adoption) RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2026-2027 PURSUANT TO ARTICLE XIIIB OF
THE CALIFORNIA STATE CONSTITUTION
WHEREAS, Proposition 4 was adopted by voters on November 6, 1979, thereby adding Article XIIIB of the California State Constitution, and WHEREAS, it is the desire of the City Council of the City of Pacifica to establish the Appropriation Limit for fiscal year 2026-2027 pursuant to Article XIIB of the California State Constitution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFICA THAT:
1. the appropriations subject to limitations for the fiscal year 2026-2027 were $49,164,351;
2. the January 1, 2026 factors for the California per capita personal income increased by 4.95% and the population of the County of San Mateo decreased by 0.037%;
3. the Appropriation Limit for the fiscal year 2026-2027 totals $60,871,599; and BE IT FURTHER RESOLVED THAT $60,871,599 is hereby appropriated to “Reserve for General Operations.” The appropriations authorized by the adopted budget shall be chargeable to said account. Any unspent or unencumbered budget appropriations, and any balance of appropriations in the Reserve account shall not be expended without prior authorization from the City Council of the City of Pacifica; and
BE IT FURTHER RESOLVED that any revenues from proceeds of taxes and user fees in excess of costs received during the fiscal year 2026-2027 over and above the appropriated limit of $60,871,599 must be returned to the taxpayers of the City of Pacifica in accordance with the procedure to be adopted by the Council of the City of Pacifica when such amount of refund is determined.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June, 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
Christine Boles, Mayor
APPROVED AS TO FORM: ATTEST:
Michelle Marchetta Kenyon, City Attorney Sarah Coffey, City Clerk
11.b
Packet Pg. 231 Attachment: Attachment 2 Resolution Establishing GANN Appropriation Limit for FY 2026-27 (6241 : FY 2026-27 Budget Adoption) RESOLUTION NO. ________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA TO APPROVE AND
INCREASE CERTAIN USER FEES AND CHARGES AS DESCRIBED IN ADMINISTRATIVE POLICY NO. 2
WHEREAS, Administrative Policy 2 sets forth procedures for the review and approval of City fees and charges and
WHEREAS, on June 10, 2013, the City Council adopted Resolution No. 29-2013 amending Administrative Policy 2 to authorize annual adjustments to City fees and charges based on inflation and changes in labor costs in order to maintain cost recovery for City services; and
WHEREAS, it is City policy to establish fees and charges for City services which fully reimburse the City or maximize the City cost recovery for the associated services; and WHEREAS, all fees and charges shall be reviewed and updated annually in conjunction with the review of the City’s budget to ensure that they are adequate and to relate them to their associated program cost;
WHEREAS, the Assistant City Manager has requested City departments to review their fees and charges to utilize the previously performed fee study to ensure compliance with the City policy for full recovery of City costs; and
WHEREAS, regular review and modifications to fees and charges are necessary to ensure that they are adequate; and
WHEREAS, the City of Pacifica uses the San Francisco – Oakland – Hayward (Bay Area) Price Index for All Urban Consumers (CPI-U) in December of each year as a guideline for future annual increases, which was 3.0% in December 2025; and WHEREAS, where applicable the City of Pacifica uses the Engineering News Record (ENR) Construction Cost Index (CCI) in December of each year as a guideline for future annual increases, which was 0.6% in December 2025; and
WHEREAS, staff has modified fees and charges as is described in the Administrative Policy 2 attached hereto as Attachment “A”; and
NOW THEREFORE, THE PACIFICA CITY COUNCIL RESOLVES AS FOLLOWS:
BE IT RESOLVED that based on evidence in the record, the amounts recommended for fees and charges, including increases, do not exceed the reasonable cost of providing the services.
BE IT FURTHER RESOLVED THAT:
1. The modifications to fees and charges set forth as subject to regular CPI or CCI increase, and marked as such in Attachment A are hereby approved and become effective on July 1, 2026
11.c
Packet Pg. 232 Attachment: Attachment 3 Resolution Approving the Citywide Fee Schedule for FY 2026-27 (6241 : FY 2026-27 Budget Adoption)
2. All fees and charges listed in the Attachment A - City of Pacifica Fees & Charges Citywide Fee Schedule will become part of Administrative Policy 2. Any fees and charges that have been previously adopted by resolution and are not being modified in Attachment A are incorporated for ease of reference only and without modifying or amending such fees or the underlying approvals in any manner.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
Christine Boles, Mayor
APPROVED AS TO FORM: ATTEST:
Michelle Marchetta Kenyon, City Attorney Sarah Coffey, City Clerk
11.c
Packet Pg. 233 Attachment: Attachment 3 Resolution Approving the Citywide Fee Schedule for FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
City Council Agenda Packets
Photocopies
(per page; 8 1/2" x 11"/black) $0.25 $0.25
Storage Media Fee (CDs, thumb drives, etc.) $17.00 $17.00 Photocopies Per page Fee Per page Fee
8 1/2" x 11"; black (per page) $0.25 $0.25
8 1/2" x 11"; color (per page) $1.00 $1.00
8 1/2" x 14"; black (per page) $0.50 $0.50
8 1/2" x 14"; color (per page) $1.50 $1.50
11" x 17"; black (per page) $1.00 $1.00
11" x 17"; color (per page) $2.00 $2.00
Photocopies - Large Format Per Sq. Ft. Per Sq. Ft.
24" x 36" or larger; black (per Square Foot Fee) $3.00 $3.00 24" x 36" or larger; color (per Square Foot Fee) $4.00 $4.00 Appeals to the City Council $606.00 $624.00
Short-Term Rental - Appeal Notice of Violation,
Suspension or Revocation to Hearing Officer $606.00 $624.00 City Clerk Footnotes
[CC1] All debit or credit card payments will be subject to 3.0% service fees City Clerk
Department Page: https://www.cityofpacifica.org/departments/city-clerk
11.d
Packet Pg. 234 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Fireworks Permit
Part 1 (Per Booth due March 31) $882.00 $908.00
Part 2
8% of gross receipts due
September 1, 2025
8% of gross receipts due
September 1, 2026
Sidewalk Vendor Permit Fee $118.00 $122.00
Annual Cannabis Operation Registration Fee (PMC
Sec. 3-18.05(c)) $552.00 $569.00
Photocopies (per page) See City Clerk Page See City Clerk Page Storage Media Fee (CDs, thumb drives, etc.) $17.00 $18.00 On Website Free Free
Non-Sufficient Funds Charge $28.00 $29.00
Short Term Rental Application Fee $1,704.00 $1,755.00
Finance Footnotes
[F1
] All debit or credit card payments will be subject to 3.0% service fees Finance
Department Page: https://www.cityofpacifica.org/departments/administrative-services
11.d
Packet Pg. 235 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Operational Permits
Annual Fire Code Permits (Each) $286.00 $295.00
Permitted activities less than 90-days. Hourly charge. Temporary Permit Required. Per Hour - 1 hour minimum $202.00 $208.00
Plan Review New Construction and/or Tenant Improvements Base rate- all occupancies. New Construction, major changes, additions, or asbuilts Initial fee includes first hour, hourly charge thereafter. $336.00 $346.00 Plan Check Re-Submittals, minor changes, additions, or as-builts for approved plans ; initial fee includes first hour; hourly charge thereafter. $202.00 $208.00 Misc. items w/o sq. footage- e.g. Install hazardous material, storage tank, HVAC smoke detection, partition wall, etc. hourly charge. $202.00 $208.00 Additional Plan review beyond the first hour; per hour $202.00 $208.00 Subdivision map review; per hour fee. $215.00 $221.00
Construction Permits
Underground
Alteration/repair of existing underground pipe system. Includes hydro/flush, rough and final each - Flat Rate "Plan review fee may be required check with Fire Marshal" $493.00 $508.00
Commercial underground pipe system installations. Includes hydro/flush, rough and final each - Flat Rate $695.00 $716.00
Fire Suppression Systems
Fire Sprinklers and standpipes
New commercial & residential sprinkler installations. Includes hyrdro/flush, rough and final inspections. $.15 per square foot - Minimum $606.00 $624.00 New manufactured home sprinkler systems. Includes hyrdro/flush, rough and final inspections each - Flat Rate $647.00 $666.00
Standpipe system installation, includes hydro/flush, rough and hydro, flow test, and final inspections each - Flat Rate $848.00 $873.00 Tenant improvements. 9 or less sprinkler heads Unlimited head change-outs each - Flat Rate $193.00 $199.00
Tenant Improvements- installation/alteration of 10 or more heads. (Head change-outs are not included in count). $.15 per square foot - Minimum $350.00 $361.00 Plan Review and Field Inspection/ Acceptance $727.00 $749.00 Fire
Department Page: https://www.cityofpacifica.org/departments/fire
11.d
Packet Pg. 236 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Fire
Other Fire Protection Systems, New & Upgraded installations (Hood and Duct, FM 200, Fixed Extinguisher, Pre-engineered) each - Flat Rate $998.00 $1,028.00 Fire Alarms
Existing Fire Alarm Panel Upgrades. includes rough and final inspections. $.15 per square foot - Minimum $350.00 $361.00
Installation of additional devices on existing system, includes rough and final inspections - Minimum $548.00 $564.00
New installations. , includes rough and final inspections. $.15 per square foot - Minimum $647.00 $666.00
New installations-- Other Fire Protection Systems, includes rough and final inspections. $.15 per square foot - Minimum $606.00 $624.00 Fire alarms- repair or exchange devices and radio transmitters - Per Device $193.00 $199.00 Requested Services
All Other Reports. Cost per report. $51.00 $53.00
Digital Photographs- CD, plus 1 for CD cost. $91.00 $94.00 Digital Photographs- Print. Plus $1.40 per photo cost. $97.00 $100.00 Fire Code Variance Application - per request and none-refundable. $833.00 $858.00 Fire incident reports (per report charge) $51.00 $53.00 Non-Subpoenaed Fire Investigation Reports (per report) $51.00 $53.00 Pre-Inspection I Consultation for daycare facilities, construction projects, etc.
Initial $170.00 $175.00
Pre-Inspection of care facilities with 25 or fewer occupants. (Flat Fee) $170.00 $175.00 Pre-Inspection of care facilities with 26 or more occupants. (Flat Fee) $319.00 $329.00 Processed Photographs, plus cost of developing $103.00 $106.00 Site Inspections
Additional inspections beyond the first, Inspection for which no fee is indicated. $193.00 $199.00
Installation of hazardous materials storage tank $252.00 $260.00 Removal of hazardous material storage tank. Per tank charge. Temporary permit required. $193.00 $199.00
Replacement of hazardous material storage tank piping, dispensers. Per tank charge. If piping work is done as part of tank installation, there is no charge. $252.00 $260.00 Inspection Outside Normal Business Hours (Per hour, O.T. rate) O.T. Rate O.T. Rate Real Estate Disclosure/AB-38 Inspections (Includes 2 inpections). Hourly Rate of $202.00 for 3rd and subsequent inspections. $404.00 $416.00 Penalties
Unpermitted construction work fee plus 2 times fee
False Alarms- 1st Response $0.00 $0.00
False Alarms- 2nd Response $402.00 $414.00
False Alarms- 3rd Response $513.00 $528.00
False Alarms- 4th+ Response $733.00 $755.00
Annual Fire Safety Inspection & Re-inspections
A 1 -4 Assembly Occupancies $224.00 $231.00
11.d
Packet Pg. 237 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Fire
B Business Office Occupancies $129.00 $133.00
E Educational Occupancies $224.00 $231.00
F Factory Occupancies $224.00 $231.00
H Hazard Occupancies $224.00 $231.00
I Institutional (Nursing Homes) Occupancies $224.00 $231.00 M Mercantile Occupancies $168.00 $173.00
M Mercantile Occupancies (Motor Fuel Sales) $185.00 $191.00 R-1 Occupancies Hotels $224.00 $231.00
R-2 Residential 3 to 20 units $115.00 $118.00
R-2 Residential 21 - 40 Units $136.00 $140.00
R-2 Residential41- 70 Units $168.00 $173.00
R-2 Residential 71- 90 Units $203.00 $209.00
R-2 Residential 91 - 120 Units $265.00 $273.00
R-2 Residential Over 120 units $333.00 $343.00
R-3 Residential Care less than 24 hours $185.00 $191.00 R-3.1 Licensed Residential Care 24 hour 6 or less $224.00 $231.00 R-4 Residential care 6 or more $224.00 $231.00
S Storage Facilities $185.00 $191.00
U Utility Structures $185.00 $191.00
Fire Footnotes
[Fire1] All debit or credit card payments will be subject to 3.0% service fees
11.d
Packet Pg. 238 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Special Classes
General recreation class fees will be adjusted as required to insure that program revenues fund 100% of total program costs. The non-resident fee is $5.00 more than the resident fee. All registration transactions have a $7.00 administrative fee. Senior Discount: 10% at age 60.
Please contact 738-7381 for
more information
Please contact 738-7381 for
more information
Recreational Facilities Rental other than the Pacifica Community Center The following rental charges shall apply for the use of recreational buildings or portions thereof. Rates are per hour and shall not be prorated for part of an hour. If additional City personnel are needed to assist with rental, the additional amount will be actual cost of salary, plus administrative charges.
Community Picnic Areas
Frontierland Park – Small Group Picnic Area $84.00 $87.00 Frontierland Park – Large Group Picnic Area $275.00 $283.00 Fairmont/Oddstad Park $111.00 $114.00
4th of July - info/craft booth $55.00 $65.00
4th of July - food booth $72.00 $74.00
Inflatable Bounce House Fee $31.00 $32.00
Aquatic Classes
Evening - 8 lessons/30 min. per lesson:
Semi-Private $143.00 $147.00
Private $221.00 $228.00
Little Bobbers and Tiny Tots $80.00 $82.00
Preschool Levels I, II, III $88.00 $91.00
Learn to Swim Levels I - III $88.00 $91.00
Learn to Swim Levels IV - VI $88.00 $91.00
Daytime - (summer only):
Semi-Private $90.00 $93.00
Private $137.00 $141.00
Little Bobbers and Tiny Tots $49.00 $50.00
Preschool Levels I, II, III $54.00 $56.00
Learn to Swim Levels I - VI $54.00 $56.00
Oceana Pool Rental
Swim meets $189.00/hour $194.00/hour
PSL swim team (home team) $138.00 $142.00
Pool Party Program $189.00/hour $194.00/hour
Parks, Beaches & Recreation
Department Page: https://www.cityofpacifica.org/departments/parks-beaches-recreation
11.d
Packet Pg. 239 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Parks, Beaches & Recreation
Recreation Swim, Water Aerobics, Lap Swim
Youth (17 and younger) $5.00 $5.00
Adults (18 to 59) $6.00 $6.00
Senior Citizens (60 & over) $5.00 $5.00
All Access Pass: Adults $75/mo, $215/qrt., or $795/yr. $75/mo, $215/qrt., or $795/yr.
All Access Pass: Seniors 60+ $65/mo, $185/qtr., or $715/yr. $65/mo, $185/qtr., or $715/yr.
Swim Pass (20 swims) - Adults $110.00 $113.00
Swim Pass (20 swims) - Children/Senior Citizens $93.00 $96.00 Swim Pass (10 swims) - Adults $60.00 $62.00
Swim Pass (10 swims) - Children/Senior Citizens $49.00 $50.00 Water Polo Drop In $6.00 $6.00
Recreation Playground Program
Membership Fee: September thru June $302.00 $311.00
Membership Fee: July/August $302.00 $311.00
J-Teen Center/Afterschool Program
Membership Fee: September-May $386.00 $405.00
NEW -Membership Fee: January-May $275.00 $289.00
LITE (Leadership in Training Education) $75.00/week $80.00/week Special Interest Classes
For special interest classes where no fee has been charged because instructor volunteers his/her time, a $5.00 per student fee will be assessed to cover program administration costs.
Please contact 738-7381 for
more information
Please contact 738-7381 for
more information
Senior Programs
Annual membership (includes monthly newsletter and additional costs for special events) $30.00 $35.00
Replacement Membership or CaR Card $5.00 $5.00
Child Care Services
Child care registration fees:
One-time, non-refundable fee per child at the time of entry into full cost program (pre-school and school age). $80/ child $80/ child Late Pick-up: for pick-up after 6:01 p.m. or other designated closing time. $2.00 per minute $2.00 per minute
11.d
Packet Pg. 240 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Parks, Beaches & Recreation
Preschool Monthly Rates -- Per Child:
Per Month Per Month
Flat rate. (includes field trips.) 7a.m. -6 p.m. $1,005.00 $1,195.00 Preschool ½ day (Ocean Shore School) $445.00 $460.00
State Preschool ½ day (Fairmont Park & Sunset Ridge School) $665.00 $680.00 Kindergarten/School‐age School Year (September‐June) Monthly Rates Per Child
Per Month Per Month
Annex Program: Before school and includes additional time during breaks and June after school ends. $295.00 $295.00
Annex Program: Before and/or after school-School age. Includes school breaks and last two weeks in June. $590.00 $590.00
State Sponsored Child Care Program: Before and/or after school, School-age.
Includes school breaks and last two weeks in June. $670.00 $670.00 Kindergarten/School-age Summer Rates (July-August) Monthly Rates Per Child
Per Month Per Month
Annex Summer Program: Flat rate per month for families who are currently enrolled in the year-round program, includes field trips. $595.00 $610.00 Beach Parking
Annual Beach Parking Pass $76.00 $76.00
Daily Parking
0 - 4 hours $7.00 $7.00
5 - 8 hours $9.00 $9.00
[PBR2] Pacifica Beach Resource Parking Pass (annual) $26.00 $26.00 Beach Use (not including surf events): Contest/beach event - (small beach events with 50 or fewer participants and spectators). Fees based on city staff time required for general review, administrative duties and approval. $220/day/event $220/day/event
11.d
Packet Pg. 241 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Parks, Beaches & Recreation
Surf Events/Skatepark Events - (security/cleaning deposit required) Whole skatepark contest
$388/day plus cleaning deposit
of $251
$397/ day plus cleaning deposit
of $251
Half day skatepark
$235 / day plus cleaning
deposit of $125
$240 / day plus cleaning
deposit of $125
Surf event for local surf clubs, local businesses and non-profit groups. $380 per day $385 per day Out of town and commercial groups per surf contest/event with. Maximum participants are 150. An event with vendors, demonstrations, major sponsors, expo-like environment, fees based on city staff time required for general review, administrative duties and approval, as well as impact on public works department and police department.
$840 per day (Additional fees
MAY be determined based on
impact on the area and staff
FOR ALL EVENTS.)
$866 per day (Additional fees
MAY be determined based on
impact on the area and staff
FOR ALL EVENTS)
Skate Park Camp Fee $104 per hour $107 per hour
Surf Camps
Small Camp (maximum 12 students) & Large Camp (maximum 25 students) for a facility use permit per year, covers all camps in a calendar year. Camp operators must have a Pacifica business license, insurance and adhere to Parks, Beaches and Recreation surf camp requirements. Rates change each January. [PBR3] Small Camp $1,205.00 $1,120.00
[PBR3] Large Camp $1,442.00 $1,340.00
[PBR3] Community Access Partner Permit/Non-profit (25 students) $205.00 $200.00 Film/Photo Shoots
Per Day Per Day
Student/amateur rate/non-profit; Students must show current student ID and non-profits must submit non-profit status letter. $104 $107.00 Commercial filming (less than 3 support vehicles) $630 $649.00 Major commercial filming. (Additional fees may be determined based on vehicles/additional staff time/impact on area.) $1,261 $1,299.00 Weddings/Ceremonies/Races on Beaches, Pier, Trails or in Parks Per Day Per Day
99 or fewer participants $262 $270.00
100 or more participants (maximum 150) $368 $379.00
Recreation Trail Use $183 per day/event $188 per day/event
11.d
Packet Pg. 242 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Parks, Beaches & Recreation
[PBR4] Community Center Rentals - Weekdays (per hour)
Pacifica Community Center Rental
All rates are hourly. Warming Kitchen ($100.00 flat fee with rental of Auditorium) and additional rooms may be added for an additional fee.
Please contact 738-7381 for
more information
Please contact 738-7381 for
more information
Group Designations referenced are defined in Admin. Policy No. 3 Group 1: Municipal Use - Weekdays Per Hour Per Hour
Auditorium No Fee No Fee
Dance Studio No Fee No Fee
Card Room No Fee No Fee
Portola Room No Fee No Fee
Craft Room No Fee No Fee
Ceramics Room No Fee No Fee
Game Room No Fee No Fee
Art Gallery No Fee No Fee
Meeting Room No Fee No Fee
Group 2: Pacifica Residents & Businesses - Weekdays Per Hour Per Hour Auditorium $66.00 $68.00
Dance Studio $49.00 $50.00
Card Room $44.00 $45.00
Portola Room $44.00 $45.00
Craft Room $38.00 $39.00
Ceramics Room $22.00 $23.00
Game Room $22.00 $23.00
Art Gallery $22.00 $23.00
Meeting Room $22.00 $23.00
Group 3: Local Non-Profit Organizations - Weekdays Per Hour Per Hour Auditorium $38.00 $39.00
Dance Studio $27.00 $28.00
Card Room $22.00 $23.00
Portola Room $22.00 $23.00
Craft Room $16.00 $17.00
Ceramics Room $16.00 $17.00
Game Room $16.00 $17.00
Art Gallery $16.00 $17.00
Meeting Room $16.00 $17.00
Group 4: Non-Residents, Non-Local Non-Profits, Businesses not located within City of Pacifica - Weekdays Per Hour Per Hour
Auditorium $110.00 $113.00
Dance Studio $66.00 $68.00
Card Room $49.00 $50.00
Portola Room $49.00 $50.00
Craft Room $44.00 $45.00
Ceramics Room $27.00 $28.00
Game Room $27.00 $28.00
Art Gallery $27.00 $28.00
Meeting Room $27.00 $28.00
11.d
Packet Pg. 243 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Parks, Beaches & Recreation
[PBR4] Community Center Rentals - Weekends (per hour)
Group 1: Municipal Use - Weekends Per Hour Per Hour
Auditorium No Fee No Fee
Dance Studio No Fee No Fee
Card Room No Fee No Fee
Portola Room No Fee No Fee
Craft Room No Fee No Fee
Ceramics Room No Fee No Fee
Game Room No Fee No Fee
Art Gallery No Fee No Fee
Meeting Room No Fee No Fee
Group 2: Pacifica Residents & Businesses - Weekends Per Hour Per Hour Entire Building $230.00 $237.00
Auditorium $110.00 $113.00
Dance Studio $88.00 $91.00
Card Room $83.00 $85.00
Portola Room $83.00 $85.00
Craft Room $71.00 $73.00
Ceramics Room $54.00 $56.00
Game Room $54.00 $56.00
Art Gallery $54.00 $56.00
Meeting Room $54.00 $56.00
Group 3: Local Non-Profit Organizations - Weekends Per Hour Per Hour Entire Building $215.00 $221.00
Auditorium $83.00 $85.00
Dance Studio $66.00 $68.00
Card Room $61.00 $63.00
Portola Room $49.00 $50.00
Craft Room $49.00 $50.00
Ceramics Room $49.00 $50.00
Game Room $49.00 $50.00
Art Gallery $49.00 $50.00
Meeting Room $49.00 $50.00
Group 4: Non-Residents, Non-Local Non-Profits, Businesses not located within City of Pacifica - Weekends Per Hour Per Hour
Entire Building $302.00 $311.00
Auditorium $186.00 $192.00
Dance Studio $132.00 $136.00
Card Room $88.00 $91.00
Portola Room $88.00 $91.00
Craft Room $83.00 $85.00
Ceramics Room $60.00 $62.00
Game Room $60.00 $62.00
Art Gallery $60.00 $62.00
Meeting Room $60.00 $62.00
11.d
Packet Pg. 244 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Parks, Beaches & Recreation
[PBR5] City Council Chambers Rental
Council Chambers is unavailable for rentals Monday, Tuesday, or Wednesday.
All rates are hourly for availability Thursday, Friday, Saturday & Sunday.
Please contact 738-7381 for
more information
Please contact 738-7381 for
more information
Group Designations referenced are defined in Admin. Policy No. 3 Per Hour Per Hour
Group 1: Municipal Use (Thursday - Sunday) No Fee No Fee Group 2: Pacifica Residents & Businesses (Thursday - Sunday) $110.00 $113.00 Group 3: Local Non-Profit Organizations (Thursday - Sunday) $83.00 $85.00 Group 4: Non-Residents, Non-Local Non-Profits, Businesses not located within City of Pacifica (Thursday - Sunday) $165.00 $170.00
Civic Center Rentals - Monday through Friday (Per Hour) All rates are hourly.
Group Designations referenced are defined in Admin. Policy No. 3 Please contact 738-7381 for
more information
Please contact 738-7381 for
more information
Per Hour Per Hour
Group 1: Municipal Use (weekdays Monday - Friday) No Fee No Fee Small Conference Room or 1/2 of the Large Conference Room No Fee No Fee Large Conference Room No Fee No Fee
Civic Center Plaza Park (must be an Add-on) No Fee No Fee Group 2: Pacifica Residents & Businesses (weekdays Monday - Friday) Per Hour Per Hour Small Conference Room or 1/2 of the Large Conference Room $41.00 $42.00 Large Conference Room $56.00 $58.00
Civic Center Plaza Park (must be an Add-on) $51.00 $53.00 Group 3: Local Non-Profit Organizations (weekdays Monday - Friday) Per Hour Per Hour Small Conference Room or 1/2 of the Large Conference Room $26.00 $27.00 Large Conference Room $36.00 $37.00
Civic Center Plaza Park (must be an Add-on) $51.00 $53.00 Group 4: Non-Residents, Non-Local Non-Profits, Businesses not located within City of Pacifica (weekdays Monday - Friday) Per Hour Per Hour Small Conference Room or 1/2 of the Large Conference Room $51.00 $53.00 Large Conference Room $67.00 $69.00
Civic Center Plaza Park (must be an Add-on) $51.00 $53.00 Civic Center Rentals - Saturday & Sunday (Per Hour)
All rates are hourly.
Group Designations referenced are defined in Admin. Policy No. 3 Please contact 738-7381 for
more information
Please contact 738-7381 for
more information
Per Hour Per Hour
Group 1: Municipal Use (weekends Saturday & Sunday) No Fee No Fee Small Conference Room or 1/2 of the Large Conference Room No Fee No Fee Large Conference Room No Fee No Fee
Civic Center Plaza Park (must be an Add-on) No Fee No Fee Group 2: Pacifica Residents & Businesses (weekends Saturday & Sunday) Per Hour Per Hour Small Conference Room or 1/2 of the Large Conference Room $61.00 $63.00 Large Conference Room $92.00 $95.00
Civic Center Plaza Park (must be an Add-on) $51.00 $53.00
11.d
Packet Pg. 245 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Parks, Beaches & Recreation
Group 3: Local Non-Profit Organizations (weekends Saturday & Sunday) Per Hour Per Hour Small Conference Room or 1/2 of the Large Conference Room $41.00 $42.00 Large Conference Room $72.00 $74.00
Civic Center Plaza Park (must be an Add-on) $51.00 $53.00 Group 4: Non-Residents, Non-Local Non-Profits, Businesses not located within City of Pacifica (weekends Saturday & Sunday) Per Hour Per Hour Small Conference Room or 1/2 of the Large Conference Room $72.00 $74.00 Large Conference Room $102.00 $105.00
Civic Center Plaza Park (must be an Add-on) $51.00 $53.00 Parks, Beaches & Recreation Footnotes
[PBR1] All debit or credit card payments will be subject to 3.0% service fees [PBR2
] Eligibility - income is 80% or less of the median income level (of where they reside in California) determined by the Pacifica Resource Center [PBR3
] Fees set and approved by the California Coastal Commission [PBR4
] Community Center Rental fees updated by City Council on November 12, 2024; see Resolution No. 98-2024 [PBR5
] Fees established by City Council on November 12, 2024; see Resolution No. 98-2024
11.d
Packet Pg. 246 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
False Alarms
First Response No Charge No Charge
Second through fifth responses $168.00 $173.00
Six or more responses $263.00 $271.00
False Alarms without permit
First Response No Charge No Charge
Second through fifth responses $263.00 $271.00
Six or more responses $263.00 $271.00
Photograph (digital)
Disc of photos $91.00 $94.00
Audio/Video Request
Audio/Video Request $106.00 $109.00
Audio/Video Request with Redaction Required (per hour) $199.00 $205.00 Arcade Permit
Annual Renewal Fee $68.00 $70.00
Application Fee $40.00 $41.00
Block Party Permits $69.00 $71.00
Masseur/Masseuse
New - Non-State Certified (Non-Practicioner) $436.00 $449.00 Non-State Certified Live Scan (Plus DOJ & FBI Fee) $37.00 $38.00 New - State Certified (Owner-Practicioner) $69.00 $71.00 Renewal $36.00 $37.00
Amendment to City Registration Certificate $36.00 $37.00 Administrative Fee for Firearms (Per Penal Code 12021.3Jl) For release to owner $442.00 $455.00
Taxi Cab Operation
Permit / Background Investigation $171.00 $176.00
Taxi Cab Permit Live Scan (Plus DOJ & FBI Fee) $37.00 $38.00 Vehicle Inspection $132.00 $136.00
General
Case Reports (Per Public Records Act) No Charge No Charge Good conduct letter for Visa (record review) $72.00 $74.00 Bingo Permit: New $41.00 $42.00
Bingo Permit: Annual Renewal Fee $41.00 $42.00
Second Hand Dealers $172.00 $177.00
Tow Service Contract $260.00 $268.00
Tow Driver Live Scan (Plus DOJ & FBI Fee) $37.00 $38.00 Alarm Permit $111.00 $114.00
Alarm Permit Renewal $57.00 $59.00
Police
Department Page: https://www.cityofpacifica.org/departments/police AB 413 - Daylighting Law: https://www.cityofpacifica.org/departments/police/vehicles-traffic/ab-413
11.d
Packet Pg. 247 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Police
Subpoena Deuces Tecum for Records (1563(b)(6) CA Evidence Code $15.00 $15.00
Fortune Telling $77.00 $79.00
Private Property abatement $295.00 $304.00
Vehicle Release Administrative Costs (all but victims) $177.00 $182.00 Franchise Tow Fee $51.00 $53.00
General Research (per hour) $105.00 $108.00
Storage of Property (Per Civil Code 2080.1(b) 1.00/Per Day 1.00/Per Day Tobacco Retailer License $105.00 $108.00
Police Officer Subpoena (Per G.C. 68097.2) $312.00 $321.00 Ink Roll Fingerprinting $33.00 $34.00
Live Scan Fingerprinting $33.00 $34.00
San Mateo County Booking Fee
Based on Current County
Fee
Based on Current County
Fee
DUI with Incident Cost of hours and car Cost of hours and car Tape Transaction Cost of Outside Service Cost of Outside Service Cost of Outside Service Dance Permit $81.00 $83.00
Repossession Fee (Per G.C. 26751) $15.00 $15.00
Temporary Recreational Vehicle Loading/Unloading Permit $16.00 $16.00 Municipal Code Violations
4-10.118(a)(5) Parked in Unmarked Parking $45.00 $46.00 4-10.304(a) Parking w/o Valid Permit $45.00 $46.00
4-10.304(a) Parking w/o Valid Permit (Pacifica State Beach) $50.00 $52.00 4-7.1101(a) Parked in Posted No Parking Zone $45.00 $46.00 4-7.1102(a) Making Repairs on Roadway $45.00 $46.00
4-7.1104(b) Parking Where Prohibited $45.00 $46.00
4-7.1106(b) No Parking on Narrow Street-Where Posted $43.00 $44.00 4-7.1108(b) Parking in Violation of Temporary No parking Sign $45.00 $46.00 4-7.1109(a) Parked the Wrong Way on One-Way Street $45.00 $46.00 4-7.1109(b) Parked the Wrong Way on Divided Highway $45.00 $46.00 4-7.1110(b) Improper Angle-Marked Angle Parking (Not within Marks) $45.00 $46.00
4-7.1111 Failed to Curb Wheel – 3% Grade $45.00 $46.00
4-7.1112 Trailer Parked over 12 Hours $80.00 $82.00
4-7.1113(a) Selling from Vehicle without Permit $45.00 $46.00 4-7.1114(b) Occupied Motorhome on Public Property $55.00 $57.00 4-7.1201 Parked in Excess of Posted Limit $45.00 $46.00 4-7.1203(2) Restricted parking (Council Chambers) $45.00 $46.00 4-7.1204(c) Unlawful Parking of Oversized Vehicle $80.00 $82.00 4-7.1302(b) Red Curb $45.00 $46.00
11.d
Packet Pg. 248 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Police
4-7.1306(d) No Stopping/Standing/Parking in Bus Zone $45.00 $46.00 4-7.1403 Operate vehicle on Fassler/Sharp Park Rd. with Weight over 14,000 GVWR $45.00 $46.00
4-7.1404 Parking Commercial Vehicle in Commercial Area
(0200-0600) 10,000 GVWR $80.00 $82.00
5-1.13 Abandon Vehicle $205.00 $211.00
5-2.03(a) Vehicle Parked over 72 Hours $45.00 $46.00
5-13.03 Operate Vehicle - Private Property without written Permission $55.00 $57.00
5-18.03 Operate/Park/Stand Vehicle Off Road (Beach Area) $55.00 $57.00 9-4.2808(a) Parking on Residential Property (other than driveway) $45.00 $46.00
9-4.2809(a) Parking Commercial in Residential Area Anytime (10,000 GVWR) $80.00 $82.00
9-4.2809(b) No Parking in Vacant Lot $45.00 $46.00
9-4.2809(e) Parking on Commercial Property. Not in
Conjunction with Business $80.00 $82.00
9-4.2801(a) Repairing Vehicle on Vacant Lot $45.00 $46.00 Administrative Violations
4.3.202(a) Sale, Use, or Discharge of dangerous Fireworks $1,000.00 $1,000.00 4-3.202(b) Possession of 25 pounds or less of dangerous fireworks* $1,000.00 $1,000.00
4-3.203(a) Discharge of "safe and sane" fireworks during prohibited hours $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.203(b) Discharge of "safe and sane" fireworks at prohibited location $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.203(c) Prohibited discharge of "safe and sane" by minors (under 18 years of age) $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4.3204(a) Sale of "safe and sane" fireworks without a valid permit $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.204(b) Sale of "safe and sane" fireworks outside of approved stand $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.204(c) Sales of "safe and safe" fireworks duirng prohibited hours $200.00 $200.00
Second Offense $400.00 $400.00
11.d
Packet Pg. 249 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Police
Third Offense $100.00 $100.00
4-3.204(d) Sales of "safe and sane" fireworks to minors $200.00 $200.00 Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
4-3.209 (a) Adult responsible for minor strictly liable for dangerous fireworks violation $1,000.00 $1,000.00
4-3.209(a) Adult responsible for minor strictly liable for "safe and sane" fireworks violation $200.00 $200.00
Second Offense $400.00 $400.00
Third Offense $1,000.00 $1,000.00
[PD2]
4-3.209(b) Social Host strictly liable for dangerous fireworks violation $1,000.00 $1,000.00
5-28.04(b) Social Host-allow minor to be in possession, consume or served alcohol, alcoholic beverage, cannabis, or controlled substance at any gathering.** $1,000.00 $1,000.00 5-28.05 Allow a loud or unruly gathering after a first response warning has been issued** $500.00 $500.00
Second Offense** $750.00 $750.00
Third Offense** $1,000.00 $1,000.00
Cannabis Public Safety License Fee - Phase 1 (Plus Background Fee) $425.00 $425.00
Cannabis Public Safety License Fee - Phase 2 $787.00 $787.00 Cannabis Operation - Employee Background : Live Scan (Plus DOJ & FBI Fee) $31.00 $31.00
Cannabis Operation- Owner/Operator Background: Live Scan (Plus DOJ & FBI Fee) and Consultant
Background Fee (Payable to City Consultant) $364.00 $375.00 Cannabis Public Safety License Fee - Yearly License Renewal $25,984.00 $26,764.00 Police Footnotes
[PD1] All debit or credit card payments will be subject to 3.0% service fees [PD2
] In addition to the fine, the citee shall be assessed and shall be liable for the payment of the actual costs associated with the collection, transportation, and disposal of any seized fireworks.
11.d
Packet Pg. 250 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Planning Division
Planning / Engineering Hourly Rate $263.00 $271.00
Planning entitlements /development applications shall require a deposit based on estimated number of staff hours to process an application (including materials, postage, etc.). The deposit will be expended during application processing according to the adopted hourly rate, billed at each quarter hour. Additional funds may be requested if necessary. Remaining deposit will be returned at project completion.
Deposit based on estimated
number of staff hours.
Deposit based on estimated
number of staff hours,
calculated at: $11,924 plus
$813 for each additional
entitlement
(estimated 44 hours plus 3
hours for each additional
entitlement)
SB 330 Preliminary Application for Housing Development Project shall require a deposit based on estimated number of staff hours to process a preliminary application. The deposit will be expended during application processing according to the adopted hourly rate, billed at each quarter hour. Additional funds may be requested if necessary.
Remaining deposit will be returned at project completion N/A Deposit based on estimated
number of staff hours,
calculated at: $1,626
(estimated 6 hours)
City Attorney's Review of Projects and Permits - If necessary, an additional deposit amount will be required for City Attorney review of projects and permits.
Deposit based on estimated
number of attorney hours.
Hourly cost of Contract Attorney
Deposit based on estimated
number of attorney hours.
Hourly cost of Contract
Attorney
Study Sessions - payment of deposit and staff hourly rate as stipulated above.
Payment of deposit and staff
hourly rate as stipulated above
Payment of deposit and staff
hourly rate as stipulated above
Request for extension of Development Application permits $788.00 $812.00 Applicant shall pay CEQA document filling fees adopted by the San Mateo County Clerk and California Department of Fish and Wildlife.
These fees are pass through to other agencies and amounts are not controlled by the City of Pacifica. See Planning Division staff for current fee schedules or visit
https://www.wildlife.ca.gov/Conservation/CEQA/Fees
Fees as adopted by State of
California and San Mateo County
Clerk.
Fees as adopted by State of
California and San Mateo
County Clerk.
Specialized Planning Services inc. Environmental Document Preparation with Supporting Technical Studies
Applicant shall pay full consultant cost. Full Contract amount Full Contract amount General Planning Fees
General Research Fee
$263.00/hr, plus actual material
cost
$271.00/hr, plus actual
material cost
Business License request for zoning consistency (half-hourly rate) $131.00 (half hour of staff time)
New fee required if License is
denied and resubmitted
$135.00 (half hour of staff
time)
New fee required if License is
denied and resubmitted
Home Occupation Permits $131.00 $135.00
Department Page: https://www.cityofpacifica.org/departments/community-development Community Development
11.d
Packet Pg. 251 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Community Development
Tree Permit (removal, encroachment, or substantially trim) not associated with a building permit; hourly rate (PMC Title 4, Chapter 12) $256.00 $264.00 Tree Permit (removal, encroachment, or substantially trim) associated with a building permit application; hourly rate $263.00 $271.00 Tree Permit Appeal Fee $461.00 $475.00
Other Administrative Permits; hourly rate plus actual material cost $263.00/hr $271.00/hr Appeal of Planning Director/Zoning Adminstrator administrative approvals and zoning interpretations $577.00 $577.00
General Plan maintenance fee
See Building Division section of
schedule
See Building Division section of
schedule
Review of Building Permit (hourly rate) $263.00/hr $271.00/hr Zoning verification letter $131.00 $135.00
Biennial Wireless Communications Facility Certification (PMC 9-4.2608(a)(7) $263.00/hr $271.00/hr
Banner /Temporary Signage Requests (private property) $131.00/hr $135.00/hr Requests for Public Necessity and Convenience Determinations for ABC License $263.00 $271.00
Special Events on Private Property $263.00 $271.00
Pumpkin /X-Mas Tree Lots
$790.00, plus $500 refundable
deposit
$814.00, plus $500 refundable
deposit
Requests for Address Assignment/Change $263.00 $271.00
Housing In-Lieu Fee See Resolution No. 24-2007 See Resolution No. 24-2007 Growth Management Allocations pursuant to PMC Title 9, Chapter 5 $263.00 $271.00 Mobile Home Fair Return Adjustment Requests
Deposits and payment of actual
costs based on estimated
number of staff hours, Hearing
Officer costs, and City Attorney
costs.
Deposits and payment of
actual costs based on
estimated number of staff
hours, Hearing Officer costs,
and City Attorney costs.
General
Planning Agenda Packets, Planning Related Documents, and oversized plan sets Actual Cost of Reproduction Actual Cost of Reproduction Code Books or Other Technical Manuals
Publisher's Cost + 10% Handling
Fee
Publisher's Cost + 10%
Handling Fee
Building Division
[CDD2] Building Permit Fee (Based on Dollar Valuation)
$1.00 to $500 $75.00 $77.00
$501 to $2,000
$75.00 for the first $500 plus
$4.00 for each additional $100
or franction thereof.
$77.00 for the first $500 plus
$4.00 for each additional $100
or franction thereof.
11.d
Packet Pg. 252 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Community Development
$2,001 to $25,000
$137.00 for first $2,000 plus
$19.00 for each additional
$1,000 or fraction thereof.
$141.00 for first $2,000 plus
$19.00 for each additional
$1,000 or fraction thereof.
$25,001 to $50,000
$597.00 for first $25,000 plus
$17.00 for each additional
$1,000 or fraction thereof.
$615.00 for first $25,000 plus
$17.00 for each additional
$1,000 or fraction thereof.
$50,001 to $100,000
$1,044.00 for first $50,000 plus
$9.00 for each additional $1,000
or fraction thereof.
$1,075.00 for first $50,000 plus
$9.00 for each additional
$1,000 or fraction thereof.
$100,001 to $500,000
$1,516.00 for first $100,000 plus
$8.00 for each additional $1,000
or fraction thereof.
$1,561.00 for first $100,000
plus $8.00 for each additional
$1,000 or fraction thereof.
$500,001 to $1,000,00
$4,878.00 for first $500,000
plus $6.00 for each additional
$1,000 or fraction thereof.
$5,024.00 for first $500,000
plus $6.00 for each additional
$1,000 or fraction thereof.
$1,000,000 and above
$8,030.00 for first $1,000,000
plus $5.00 for each additional
$1,000 or fraction thereof.
$8,271.00 for first $1,000,000
plus $5.00 for each additional
$1,000 or fraction thereof.
Plan Check and Other Building Permit and Inspection Fees Building Division Plan Check fee 65% of Permit Fee 65% of Permit Fee Building Standards Administrative Fee
$1– 25,000 valuation = $1 fee
$25,001 – 50,000 valuation = $2 fee
$50,001 – 75,000 valuation = $3 fee
$75,001 – 100,000 valuation = $4 fee
Every $25,000 or fraction thereof above $100,000 Add $1 Fees shall be calculated at a rate
of $4 per $100,000 of permit
valuation, but not less than one
dollar, with appropriate
fractions thereof, as shown to
the left.
Fees shall be calculated at a
rate of $4 per $100,000 of
permit valuation, but not less
than one dollar, with
appropriate fractions thereof,
as shown to the left.
Education Fee $2 per permit $2 per permit
General Plan Maintenance 0.252% of construction value 0.252% of construction value Archive Fee
$15 plus one dollar per plan
page for sheets larger than
11x17
$15 plus one dollar per plan
page for sheets larger than
11x17
Certified Assess Specialist Consultation Fee
Actual Consultant Cost + 10%
Administrative Fee
Actual Consultant Cost + 10%
Administrative Fee
Hourly plan check fee - Planning, Engineering, Wastewater, etc. $263.00 $271.00 Swimming Pools and Spas
Building Permit fee based on
contract valuation. All other
applicable fees apply
Building Permit fee based on
contract valuation. All other
applicable fees apply
11.d
Packet Pg. 253 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Community Development
Inspections outside normal business hours
For contracted positions, fee is
actual consultant cost. For inhouse City employee positions, fee is time and a half, two hour
minimum
For contracted positions, fee is
actual consultant cost. For inhouse City employee positions, fee is time and a half, two hour
minimum
Grading Permits Actual Time and Materials Actual Time and Materials Changes to existing permits
Hourly plan review fees based
on rates for all Departments
required to review revised
permit. Additional Building
Permit fees may apply if
valuation is affected by
modification.
Hourly plan review fees based
on rates for all Departments
required to review revised
permit. Additional Building
Permit fees may apply if
valuation is affected by
modification.
Inspection Fee. Hourly rate with a minimum 30 minutes.
For contracted positions, fee is
actual consultant cost. For inhouse City employee positions, fee is time and a half, two hour
minimum
For contracted positions, fee is
actual consultant cost. For inhouse City employee positions, fee is time and a half, two hour
minimum
Building without Permit Double Building Permit Fee Double Building Permit Fee See Engineering for other encroachment, plan check, drainage fee, and other applicable fees
Solar Photovoltaic System, pursuant to Government Code Section 66015
Residential
$263 flat fee, plus $15 per
kilowatt (kw) above 15 kw.
State required SMIP and
Building Standards Fee based on
valuation will be applied.
$271 flat fee, plus $15 per
kilowatt (kw) above 15 kw.
State required SMIP and
Building Standards Fee based
on valuation will be applied.
Commercial
$394 flat fee up to 50 kw, plus
$7 per kw between 51-250 kw
and plus $5 per kw above
250kw. State required SMIP and
Building Standards Fee based on
valuation will be applied.
$406 flat fee up to 50 kw, plus
$7 per kw between 51-250 kw
and plus $5 per kw above
250kw. State required SMIP
and Building Standards Fee
based on valuation will be
applied.
Solar Thermal System, pursuant to Government Code Section 66015 Residential
$263 flat fee, plus $15 per
kilowatt thermal (kwth) above
10 kwth. State required SMIP
and Building Standards Fee
based on valuation will be
applied.
$271 flat fee, plus $15 per
kilowatt thermal (kwth) above
10 kwth. State required SMIP
and Building Standards Fee
based on valuation will be
applied.
11.d
Packet Pg. 254 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Community Development
Commercial
$394 flat fee up to 30 kwth, plus
$7 per kwth between 31-260
kwth and plus $5 per kw above
260kwth. State required SMIP
and Building Standards Fee
based on valuation will be
applied.
$405 flat fee up to 30 kwth,
plus $7 per kwth between 31-
260 kwth and plus $5 per kw
above 260kwth. State required
SMIP and Building Standards
Fee based on valuation will be
applied.
Strong-Motion Instrumentation Program (SMIP) Fees pursuant to California Codes, Public Resources Code Section 2700-2709.1 SMIP (All other structures) 0.00028 times valuation 0.00028 times valuation SMIP (Residential up to three stories) 0.00013 times valuation 0.00013 times valuation Electrical Permit Fees
Private Swimming Pools $87.00 $90.00
Nonresidential Appliances; cost for each $7.00 $7.00
Temporary Power Service; cost for each $44.00 $45.00
(N) Residential Bldg.; cost per square foot $0.15 $0.15 Electrical Services (<=200 AMP); cost for each $54.00 $56.00 Electrical Services (<200 to 1000 AMP); cost for each $113.00 $116.00 Electrical Services (<1000 AMP); cost for each $226.00 $233.00 Residential Appliances; cost for each $7.00 $7.00
(N) Multi-Family Bldg.; cost per square foot $0.14 $0.14 Signs, Outline Lighting and Marquees; cost for each $31.00 $32.00 Misc. Apparatus, Conduits and Conductors; cost for each $35.00 $36.00 Light Fixtures (First 20 fixtures); cost for each $1.00 $1.00 Light Fixtures (Additional fixtures); cost for each $1.00 $1.00 Power Apparatus (Up to and including 1) $7.00 $7.00
Power Apparatus (Over 1 and not over 10) $23.00 $24.00
Power Apparatus (Over 10 and not over 50) $45.00 $46.00 Power Apparatus (Over 50 and not over 100) $90.00 $93.00 Power Apparatus (Over 100) $135.00 $139.00
Receptacles, Switch & Light Outlets (First 20 fixtures); cost for each $1.00 $1.00 Receptacles, Switch & Light Outlets (Additional fixtures) $1.00 $1.00 Electrical Permit Issuance; cost for each $45.00 $46.00 Electrical Permit Issuance (Special Cases) $16.00 $16.00 Mechanical Permit Fees
Furnace (<=100k BTU) $30.00 $31.00
Furnace (>100k to 500k BTU) $39.00 $40.00
Appliance Vents $15.00 $15.00
Boilers, Compressors, and Absorption Systems (<=3hp or 100k BTU) $28.00 $29.00 Boilers, Compressors, and Absorption Systems (<=15hp or 500k BTU) $52.00 $54.00 Boilers, Compressors, and Absorption Systems (<=30hp or 1000k BTU) $73.00 $75.00 Boilers, Compressors, and Absorption Systems (<=50hp or 1750k BTU) $106.00 $109.00 Boilers, Compressors, and Absorption Systems (>=50hp or 17500k BTU) $106.00 $109.00
11.d
Packet Pg. 255 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Community Development
Hood $23.00 $24.00
Air Handlers (<=10k CFM) $23.00 $24.00
Air Handlers (>10k CFM) $37.00 $38.00
Evaporative Cooler $23.00 $24.00
Vent Fan (Single Duct) $15.00 $15.00
Vent System $23.00 $24.00
Incinerators (Residential) $23.00 $24.00
Incinerators (Comm) $23.00 $24.00
Miscellaneous Mechanical $23.00 $24.00
Mechanical Permit Issuance $45.00 $46.00
Mechanical Permit Issuance (Special Cases) $16.00 $16.00 Plumbing Permit Fees
Fixtures & Vents; $16.00 $16.00
Fixtures & Vents (Repair/Alteration) $16.00 $16.00
Cesspool $21.00 $22.00
Sewage Disposal System $77.00 $79.00
Grease Interceptors $14.00 $14.00
Rainwater systems $21.00 $22.00
Water Piping $21.00 $22.00
Water heater $21.00 $22.00
Public Spa $118.00 $122.00
Gas Piping $9.00 $9.00
Public Pool $178.00 $183.00
Private Pool $118.00 $122.00
Private Spa $118.00 $122.00
Sewer $30.00 $31.00
Backflow $21.00 $22.00
Backflow device over 2" $21.00 $22.00
Miscellaneous Plumbing $21.00 $22.00
Plumbing Permit Issuance; cost for issuing each permit. $45.00 $46.00 Plumbing Permit Issuance (Special Cases). For issuing each supplemental permit for which the original permit has not expired, been cancelled or finalized. $17.00 $18.00
New Construction Development Impact Fees (calculated by Public Works, Engineering Division)
In-Lieu Park Dedication Fee (PMC 10-1.803 and 8-19.02)
Contact Engineering Division for fee calculation
Oceana/Manor/Palmetto Mitigation Fee (PMC8-18.04)
Contact Engineering Division for fee calculation
See Engineering Section for other encroachment, plan check, drainage fee, and other applicable fees
Capital Improvement Fee
As required by Pacifica
Municipal Code Title 7, Chapter
4. As required by Pacifica
Municipal Code Title 7, Chapter
4. Sewer Connection, Inspection, and Plan Check Fees
See Wastewater Treatment
Plant Section of Master Fee
Schedule
See Wastewater Treatment
Plant Section of Master Fee
Schedule
Code Enforcement
Administrative Citations (PMC1-6.06)
11.d
Packet Pg. 256 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Community Development
First Violation $100.00 $100.00
Second Violation $200.00 $200.00
Third Violation $500.00 $500.00
Misdemeanor Citation $1,000.00 $1,000.00
Late Fees - Failure to pay a civil fine within 10 calendar days of citation issuance, or within 10 calendar days following decision on an appeal to uphold the citation when a hardship waiver has been granted for the appeal hearing shall result in the following late charge. 50% of fine, plus full fine
amount
50% of fine, plus full fine
amount
Public Nuisance Abatement Assessment
Actual abatement cost - 100% to
property owner plus 10%
administrative fee
Actual abatement cost - 100%
to property owner plus 10%
administrative fee
Community Development Footnotes
[CDD1] All debit or credit card payments will be subject to 3.0% service fees [CDD2
] Building Valuation Data is published by the ICC. Construction cost valuation is adjusted by the Building Cost Index (BCI) in the San Francisco Bay Area, published in the Engineering News Record (ENR) by McGraw-Hill Publishing Company.
11.d
Packet Pg. 257 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Adopted
2025-2026
Proposed
2026-2027
Encroachment permits and inspection; hourly charge rate basis $263.00 $271.00
Sidewalk repair and street openings by private contractor; hourly charge rate basis $263.00 $271.00
Penalties
Unpermitted construction work Double Engineering Permit Cost Double Engineering Permit
Cost
Publication vending machine permit $567.00 $584.00
City Maps 24" x 36'
Printed: 24" x 36" or larger; $3/sq ft - black; $4/sq ft - color Per Square Foot Fee Per Square Foot Fee Electronic Copy on CD $17.00 $17.00
Electronic Copy on USB Portable Thumb Drive $51/4MB Drive $51/4MB Drive Photocopies Per page Fee Per page Fee
8 1/2" x 11"; black (per page) $0.25 $0.25
8 1/2" x 11"; color (per page) $1.00 $1.00
8 1/2" x 14"; black (per page) $0.50 $0.50
8 1/2" x 14"; color (per page) $1.50 $1.50
11" x 17"; black (per page) $1.00 $1.00
11" x 17"; color (per page) $2.00 $2.00
Photocopies - Large Format Per Sq. Ft. Per Sq. Ft.
24" x 36" or larger; black (per Square Foot Fee) $3.00 $3.00 24" x 36" or larger; color (per Square Foot Fee) $4.00 $4.00 Engineering Standard Drawing
Picked up Per page fee Per page fee
Mailed (Regular mail -Series 100) Per page fee + Mailing Per page fee + Mailing Mailed (Regular mail -Series 200) Per page fee + Mailing Per page fee + Mailing Mailed (Regular mail -Series 300) Per page fee + Mailing Per page fee + Mailing Street Excavation Handbook $41.00 $42.00
Public Works
Fee Description
Department Page: https://www.cityofpacifica.org/departments/public-works
11.d
Packet Pg. 258 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Adopted
2025-2026
Proposed
2026-2027
Public Works
Fee Description
$263.00 $271.00
$263.00 $271.00
$5,000 initial deposit; charged at
the rate of $263/hour and for
Contract or consultant services
$5,000 initial deposit; charged
at the rate of $271/hour and for
Contract or consultant services
$5,000 initial deposit; charged at
the rate of $263/hour and for
Contract or consultant services
$5,000 initial deposit; charged
at the rate of $271/hour and for
Contract or consultant services
$263.00 $271.00
$5,000 initial deposit; charged at
the rate of $263/hour and for
Contract or consultant services
$5,000 initial deposit; charged
at the rate of $271/hour and for
Contract or consultant services
Contract amount plus 10% admin
fee
Contract amount plus 10%
admin fee
$2/Barricade +$50 deposit $2/Barricade +$50 deposit
$263.00 $271.00
$263.00 $271.00
$263.00 $271.00
General
General Engineering Development Application Reviews; hourly charge Residential and non-residential public improvement plan checking and Final Subdivision Map Checking. Staff may require an initial deposit equivalent to 20 hours minimum. All costs for contract or consultant services including legal shall be charged separately to the applicant as additional cost and may require additional deposit. 10 hours minimum and contract or consultant services including legal shall be charged separately to the applicant as Certificate of Compliance, notices of violation, property mergers, parcel map waivers, minor boundary line adjustments, reversions to acreage, and parcel map checking; hourly charge. Staff may require an initial deposit equivalent to 20 hours minimum and contract or consultant services including legal shall be charged separately to the applicant as additional cost. Total $5,000 initial Street/curb openings by utilities; hourly charge
Subdivision Improvement Plan check and construction inspection, hourly charge. Staff may require an initial deposit equivalent to 20 hours minimum and contract or consultant services including legal shall be charged separately to the applicant as additional cost. Total $5,000 initial deposit. Applicant shall pay full consultant services cost plus 10% of contract amount for Applicant shall pay full consultant services cost plus 10% of contract amount for administration
Barricade Rentals for Block Party (8 Barricades Minimum) Surface Mining and Reclamation Annual Inspection Fee; hourly charge Surface Mining Violation (found during inspection)
Paint Driveway Curb Tips
Pollution Prevention Inspection Fee, Hourly charge, Per Municipal Code Sec. 6-
11.d
Packet Pg. 259 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Adopted
2025-2026
Proposed
2026-2027
Public Works
Fee Description
New Construction Development Impact Fees
Highway 1 Improvement Fee (PMC 8-15.04)
As required by Pacifica Municipal
Code PMC 8-15.04
As required by Pacifica
Municipal Code PMC 8-15.04
A) Primary impacting area (south of Sharp Park) Fee Fee 1) New residential units: $6,675 per unit $6,715 per unit 2) New second residential units: $3,291 per unit $3,311 per unit 3) New commercial units: $2.68 per sq. ft. $2.70 per sq. ft.
B) Secondary impacting area (north of Sharp Park) Fee Fee 1) New residential units: $2,229 per unit $2,242 per unit 2) New second residential units: $1,135 per unit $1,142 per unit 3) New commercial units: $0.85 per sq. ft. $0.86 per sq. ft.
In-Lieu Park Dedication Fee (PMC 10-1.803)
As required by Pacifica Municipal
Code PMC 10-1.803 and 8-19.02,
and updated by Ordinance 878-
C.S., adopted May 9, 2022.
As required by Pacifica
Municipal Code PMC 10-1.803
and 8-19.02, and updated by
Ordinance 878-C.S., adopted
May 9, 2022.
Number of Bedrooms Fee Fee
0 $11,139 $11,206.00
1 $13,062 $13,140.00
2 $19,954 $20,074.00
3 $24,201 $24,346.00
4 $27,646 $27,812.00
5 $31,373 $31,561.00
Each after 5 $4,327 $4,353.00
Park Facilities Impact Fee (PMC 8-19.02)
As required by Pacifica Municipal
Code PMC 10-1.803 and 8-19.02,
and updated by Ordinance 878-
C.S., adopted May 9, 2022.
As required by Pacifica
Municipal Code PMC 10-1.803
and 8-19.02, and updated by
Ordinance 878-C.S., adopted
May 9, 2022.
Park Improvements
Number of Bedrooms Fee Fee
0 $9,777 (new construction)
$0 (addition)
$9,836 (new construction)
$0 (addition)
1 $11,466 (new construction)
$1,688 (addition)
$11,534 (new construction)
$1,698 (addition)
2 $17,515 (new construction)
$6,049 (addition)
$17,620 (new construction)
$6,085 (addition)
3 $21,243 (new construction)
$3,728 (addition)
$21,371 (new construction)
$3,751 (addition)
4 $24,268 (new construction)
$3,025 (addition)
$24,413 (new construction)
$3,043 (addition)
5 $28,066 (new construction)
$3,799 (addition)
$28,235 (new construction)
$3,821 (addition)
Each after 5 $3,799 (new construction)
$3,799 (addition)
$3,821 (new construction)
$3,821 (addition)
11.d
Packet Pg. 260 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Adopted
2025-2026
Proposed
2026-2027
Public Works
Fee Description
Parkland Acquisitions
Number of Bedrooms Fee Fee
0 $11,139 (new construction)
$0 (addition)
$11,206 (new construction)
$0 (addition)
1 $13,062 (new construction)
$1,923 (addition)
$13,141 (new construction)
$1,935 (addition)
2 $19,953 (new construction)
$6,891 (addition)
$20,073 (new construction)
$6,933 (addition)
3 $24,200 (new construction)
$4,247 (addition)
$24,346 (new construction)
$4,273 (addition)
4 $27,646 (new construction)
$3,446 (addition)
$27,812 (new construction)
$3,466 (addition)
5 $31,973 (new construction)
$4,327 (addition)
$32,165 (new construction)
$4,353 (addition)
Each after 5 $4,327 (new construction)
$4,327 (addition)
$4,353 (new construction)
$4,353 (addition)
Oceana/Manor/Palmetto Mitigation Fee (PMC8-18.04) As required by Pacifica Municipal Code PMC8-18.04
As required by Pacifica
Municipal Code PMC8-18.04
New Development Type Fee Fee
1) Single-family home: 10 trips per day per home $487 per trip x 10 TPD $490 per trip x 10 TPD 2) Second residential unit: 5 trips per day per unit $487 per trip x 5 TPD $490 per trip x 5 TPD 3) Condominium unit: 7 trips per day per unit $487 per trip x 7 TPD $490 per trip x 7 TPD 4) Other residential: __ trips per day per unit $487 per trip $490 per trip 5) Office commercial: 17.7 TPD per KSF floor area $487 per trip x 40% $490 per trip x 40% 6) Other commercial: __ TPD per KSF floor area $487 per trip x 40% $490 per trip x 40% Capital Improvement Fee
As required by Pacifica Municipal
Code Title 7, Chapter 4.
As required by Pacifica
Municipal Code Title 7, Chapter
4. Primary impacting area Fee Fee
1) For each bedroom in each new dwelling unit $329 $331 2) For each hotel or motel unit $164 $165
3) For each other new structure, an amount equal to one percent of the permit valuation. 2.0039% of the valuation 2.0159% of the valuation
11.d
Packet Pg. 261 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Adopted
2025-2026
Proposed
2026-2027
Public Works
Fee Description
Subdivision Drainage Fee (PMC 7-4.101)
As required by Pacifica Municipal
Code PMC 7-4.101
As required by Pacifica
Municipal Code PMC 7-4.101
Area # and Watershed Title Per Per Acre Per Per Acre
1 Globe $0 $0
2 Edgemar $7,245 $7,288
3 Pacific Manor $7,052 $7,094
4 Salada Beach $7,052 $7,094
5 Brighton $8,416 $8,467
6 Fairway Park $15,730 $15,825
7 Vallemar $11,145 $11,212
8 Rockaway Beach $20,760 $20,884
9 Lower Linda Mar $0 $0
10 Linda Mar $7,443 $7,487
11 San Pedro Terrace $26,340 $26,498
[PW2],
[PW3]
Rockaway Beach Specific Plan Parking In‐Lieu Fee (PMC
3‐13.02(d)(6), Updated by Resolution 22‐2020) $46,404.00 $46,682.00 [PW2],
[PW3]
Sharp Park Specific Plan Parking In‐Lieu Fee (Established by Resolution 25‐2020) $46,404.00 $46,682.00
Construction Vehicle Impact Fee
Residential Unit / Multi-Family Fee $1.19 / sq. ft. $1.20 / sq. ft.
Residential Unit / Multi-Family & Non-Residential Unit Fee $1.28 / sq. ft. $1.29 / sq. ft. [PW4] Utility Pavement Cut Fee
Functional Class Age Group
<10% of Section Area ≥10% of Section Area
Arterials/Collectors <10 years $2.57 $4.11
≥10 years $1.55 $2.57
Residential <10 years $1.55 $3.08
≥10 years $1.03 $2.57
Accessory Dwelling Units (ADU): Construction Vehicle Impact Fees shall not be charged for any ADU that is under 750 square feet or an ADU of any size when the ADU is being constructed at the same time, under the same permit, as a new main residential unit or an expansion of the main unit that make payment of the fees as required.
Accessory Dwelling Units (ADU): Utility Pavment Cut Fee shall not be charged for any ADU that is under 750 square feet or an ADU of any size when the ADU is being constructed at the same time, under the same permit, as a new main residential unit or an expansion of the main unit that make payment of the fees as required.
Partial or Full Credit Utility Cut Fees for Developments with Pavement Improvements: A credit my be applied against the Utility Cut Fees for completing frontage roadway paving.
Reduced Utility Cut Fees Related to Sewer Lateral Repairs Not Requiring a Lateral Compliance Certificate: A minimal fee of $500 will be charged for pavement cuts fees related to fixing a sewer lateral not requiring a Sewer Lateral Compliance Certificate.
Public Works Footnotes
[PW1
] All debit or credit card payments will be subject to 3.0% service fees [PW2
] Per Parking Space. (Fee adjusted each year based on CCI as of July 1st as required by Pacifica Municipal Code PMC 7-4.02.) [PW3
] Due to CCI rate set at (-.07%) for FY2025-26, fees subject to CCI indexing were not reduced but kept the same as the previous fiscal year [PW4
] Proposed FY2026-2027 Unit Cost Cut Area as required by Pacifica Municipal Code PMC 7-2.214; Previous year's adopted fees can be found in the FY2025-26 City-Wide Fee Schedule Proposed 2026-2027
Unit Cost Cut Area (Percent Section Area)
11.d
Packet Pg. 262 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Adopted
2025-2026
Proposed
2026-2027
[PW-WW4]
Water Meter Size Cost Cost
1" $12,497 $12,572
1 1/2" $24,994 $25,144
2" $39,990 $40,230
3" $74,982 $75,432
4" $124,970 $125,720
6" $249,941 $251,440
8" $372,674 $374,910
Water Meter Size Cost Cost
1"
$12,497 x Commercial Strength
Factor
$12,572 x Commercial
Strength Factor
1 1/2"
$24,994 x Commercial Strength
Factor
$25,144 x Commercial
Strength Factor
2"
$39,990 x Commercial Strength
Factor
$40,230 x Commercial
Strength Factor
3"
$74,982 x Commercial Strength
Factor
$75,432 x Commercial
Strength Factor
4"
$124,970 x Commercial
Strength Factor
$125,720 x Commercial
Strength Factor
6"
$249,941 x Commercial
Strength Factor
$251,440 x Commercial
Strength Factor
8"
$372,674 x Commercial
Strength Factor
$379,910 x Commercial
Strength Factor
Cost Per DFU $658 $662
Cost Per ADU Total DFU x $658 Total DFU x $662
Inspection and Plan Review Fee
Plan review and
inspection; hourly
charge rate basis
$257 $259
Wastewater Treatment Plant
Division Page: https://www.cityofpacifica.org/departments/public-works/wastewater-treatment Fee Description
DEVELOPMENT CONNECTION FEES
(Account No. 518450-46406)
Connection Fees (Sec. 6-11.102)
Residential Units (Single, Town, Condo)
and Multi-Family Dwellings
Commercial Units
Cost will be based on the Total Drainage Fixture Unit "DFU" as defined in the latest Uniform Plumbing Code Table 702.1
Multiply by Cost Per DFU
Accessory Dwelling Unit "ADU"
11.d
Packet Pg. 263 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Adopted
2025-2026
Proposed
2026-2027
Wastewater Treatment Plant
Fee Description
[PW-WW2]
Annual Sewer Service Charges
(Sec. 6-6.401 to 6-6.408) Measurement Period March 2025 to February 2026 March 2026 to February 2027 Annual Minimum
Service Charge
$1,036.28 (48 Annual Units of
Water Consumption x
$21.58919)
$1,072.55 (48 Annual Units of
Water Consumption x
$22.34481)
Annual Service
Charge
Actual Annual Units of Water
Consumption x 90% x
$21.58919
Actual Annual Units of Water
Consumption x 90% x
$22.34481
Commercial Annual Service
Charge
Actual Annual Units of Water
Consumption x $21.58919 x
strength factor
Actual Annual Units of Water
Consumption x $22.34481 x
strength factor
[PW-WW3]
1. BOD = Biochemical Oxygen Demand
2. TSS = Total Suspended Solids
Residential: 1 Gymnasium: 0.9
Cleaners: 1.2 Car washes: 0.9
Restaurants with functioning grease traps: 1.6 Laundromats: 0.75 Restaurants without functioning grease
traps:
1.8 Any Other Business: 1
Sewer Service Charges
(Account No. 518450-42430)
Residential
Public Works - Wastewater Treatment Plant Footnotes
[PW-WW1] All debit or credit card payments will be subject to 3.0% service fees [PW-WW2
] Sewer Service Charges are established through a sewer rate study and not subject to the annual CPI-U increase [PW-WW3
] Drainage Fixture Unit Values are based on the latest Uniform Plumbing Code Table 702.1 [PW-WW4
] Due to CCI rate set at (-.07%) for FY2025-26, fees subject to CCI indexing were not reduced but kept the same as the previous fiscal year or Calculated Value whichever is higher
Strength Multiplier / Factor = 44% + (28% x (BOD + TSS)/175) Typical Strength Multiplier/Factor
11.d
Packet Pg. 264 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Animal License Fees - DOGS
Unaltered Dog: 1-year License $56.00 $58.00
Unaltered Dog: 3-year License $164.00 $169.00
Unaltered Dog - Senior Pet Owner (over 60 yrs.): 1-year License $24.00 $25.00 Unaltered Dog - Senior Pet Owner (over 60 yrs.): 3-year License $66.00 $68.00 Altered Dog: 1-year License $26.00 $27.00
Unaltered Dog: 3-year License $72.00 $74.00
Altered Dog - Senior Pet Owner (over 60 yrs.): 1-year License $10.00 $10.00 Altered Dog - Senior Pet Owner (over 60 yrs.): 3-year License $26.00 $27.00 Misc. Dog Fees
Late Fee (Dog License) $20.00 $21.00
Duplicate Tag (Dog) $10.00 $10.00
Animal License Fees - CATS
Unaltered Cat: 1-year License $20.00 $21.00
Unaltered Cat: 3-year License $56.00 $58.00
Unaltered Cat - Senior Pet Owner (over 60 yrs.): 1-year License $12.00 $12.00 Unaltered Cat - Senior Pet Owner (over 60 yrs.): 3-year License $32.00 $33.00 Altered Cat: 1-year License $8.00 $8.00
Altered Cat: 3-year License $19.00 $20.00
Altered Cat- Senior Pet Owner (over 60 yrs.): 1-year License $5.00 $5.00 Altered Cat - Senior Pet Owner (over 60 yrs.): 3-year License $12.00 $12.00 Redemption Charges
Type A & B (large or medium size animals - horses, cows, hogs, sheep, etc.)
Impound Cost $102.00 $105.00
Board Cost per Day $31.00 $32.00
Trailering Cost (per use) $102.00 $105.00
Animal Control and Licensing Fees
Ordinance Page: https://library.municode.com/ca/pacifica/codes/code_of_ordinances?nodeId=TIT6SAHE_CH1ANCO
11.d
Packet Pg. 265 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Animal Control and Licensing Fees
Type C (dogs and cats)
Impound Costs - First Impound:
Altered - licensed, wearing tag $41.00 $42.00
Unaltered - licensed, wearing tag $67.00 $69.00
Altered - unlicensed, no tag $56.00 $58.00
Unaltered - unlicensed, no tag $87.00 $90.00
Impound Costs - Second Impound:
Altered - licensed, wearing tag $92.00 $95.00
Unaltered - licensed, wearing tag $128.00 $132.00
Altered - unlicensed, no tag $108.00 $111.00
Unaltered - unlicensed, no tag $143.00 $147.00
Impound Costs - Third Impound:
Altered - licensed, wearing tag $138.00 $142.00
Unaltered - licensed, wearing tag $159.00 $164.00
Altered - unlicensed, no tag $159.00 $164.00
Unaltered - unlicensed, no tag $184.00 $190.00
Impound Costs - Fourth Impound:
Altered - licensed, wearing tag $184.00 $190.00
Unaltered - licensed, wearing tag $220.00 $227.00
Altered - unlicensed, no tag $205.00 $211.00
Unaltered - unlicensed, no tag $246.00 $253.00
Impound Costs - Fifth Impound and Up:
Altered - licensed, wearing tag $230.00 $237.00
Unaltered - licensed, wearing tag $266.00 $274.00
Altered - unlicensed, no tag $251.00 $259.00
Unaltered - unlicensed, no tag $292.00 $301.00
Board Charges (per day):
Altered - dogs $26.00 $27.00
Unaltered - dogs $36.00 $37.00
Altered - cats $16.00 $16.00
Unaltered - cats $23.00 $24.00
Type D (small size animals, e.g. birds, hamsters, or other) Impound cost $20.00 $21.00
Board cost $10.00 $10.00
11.d
Packet Pg. 266 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Animal Control and Licensing Fees
Surrender, Euthanasia and DOA (Dead on Arrival) Disposal Fees Dog - Licensed or unlicensed:
Surrender $61.00 $63.00
Euthanasia $51.00 $53.00
DOA Disposal $31.00 $32.00
Cat - Licensed or unlicensed:
Surrender $61.00 $63.00
Euthanasia $51.00 $53.00
DOA Disposal $31.00 $32.00
Rabbit / Small Animal:
Surrender $41.00 $42.00
Euthanasia $31.00 $32.00
DOA Disposal $15.00 $15.00
Litter of Three or More:
Surrender $51.00 $53.00
Euthanasia $41.00 $42.00
DOA Disposal $20.00 $21.00
Bird / Fowl:
Surrender $20.00 $21.00
Euthanasia $15.00 $15.00
DOA Disposal $20.00 $21.00
All Other Companion Animals (Reptiles, Amphibians, etc.):
Surrender $26.00 $27.00
Euthanasia $26.00 $27.00
DOA Disposal $20.00 $21.00
Farm Animals:
Surrender $61.00 $63.00
Euthanasia: Under 100 pounds $61.00 $63.00
Euthanasia: Over 100 pounds $128.00 $132.00
DOA Disposal: Under 100 pounds $31.00 $32.00
DOA Disposal: Over 100 pounds $102.00 $105.00
11.d
Packet Pg. 267 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) Fee Description
Adopted
2025-2026
Proposed
2026-2027
Animal Control and Licensing Fees
Other Animal Control Fees:
Quarantine Fee $61.00 $63.00
Dangerous Animal Permit (DAP) Fee $307.00 $316.00
Dangerous Animal Permit (DAP) Inspection Fee $102.00 $105.00 Dangerous Animal Permit (DAP) Signage $15.00 $15.00
Field Retrieval / Return Fee $41.00 $42.00
Breeding Permit Fee $154.00 $159.00
Fancier Permit and/or Exotic Pet Fee $102.00 $105.00
Return Check Fee $26.00 $27.00
Service Dog Application Processing Fee $51.00 $53.00
Spay/Neuter Fee in addition to impound fee upon redemption of impounded unaltered animal (PMC Sec. 6-1.228) $102.00 $105.00 Administrative Citation Fines - Animal Control Program
(PMC Sec. 6-1.224):
First Citation $102.00 $105.00
Second Citation for Same Violation within One-Year Period $205.00 $211.00 Each Additional Citation for Same Violation within One-Year Period $512.00 $527.00
Animal Control and Licensing Fees Footnotes
[AC1] All debit or credit card payments will be subject to 3.0% service fees [AC2
] Fees as established by City of Pacifica Ordinance No. 895-C.S.; Animal Control and Licensing Program is administered by the County of San Mateo
11.d
Packet Pg. 268 Attachment: Attachment 3 Exhibit A - Citywide Fee Schedule FY 2026-27 (6241 : FY 2026-27 Budget Adoption) RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ACCEPTING ANNUAL REVIEW OF THE CITY’S THE INVESTMENT POLICY AND ADOPTING THE INVESTMENT POLICY FOR FISCAL YEAR 2026-27
WHEREAS, California Code Section 53646 (a) (2) requires City Council annual review and approval of the Investment Policy; and
WHEREAS, the City Council adopted the City's Investment Policy in August 2017 and has conducted periodic reviews and updates thereafter; and WHEREAS, staff has reviewed the investment policy to ensure any necessary updates have been incorporated; and
WHEREAS, proposed revisions are shown in redline format for ease of review; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica that it hereby approves the City of Pacifica’s Investment Policy with changes for FY 2026-27 as contained in Exhibit A attached hereto.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June 2026.
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
Christine Boles, Mayor
APPROVED AS TO FORM: ATTEST
Michelle Marchetta Kenyon Sarah Coffey
City Attorney City Clerk
11.e
Packet Pg. 269 Attachment: Attachment 4 Resolution Approving the City's Annual Review of the Investment Policy (6241 : FY 2026-27 Budget Adoption)