CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
6/22/2026
1 SUBJECT:
Award of Construction Contract for the 1475 Rosita Road Slope and Sharp Park Road Erosion Repair Projects
RECOMMENDED ACTION:
Adopt the Resolution entitled "A Resolution of the City Council of the City of Pacifica Approving the Construction Contract with W.R. Forde Associates in the amount of $608,600.00; Authorize a budget authority in the amount of $670,000.00, which includes contingencies in an amount of ten percent (10%) of the Construction Contract amount; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to sign Contract Documents related to the 1475 Rosita Road Slope and Sharp Park Road Erosion Repair Projects.”
STAFF CONTACT:
Bryan Bautista, Assistant Civil Engineer
(650) 898-2233
[email protected]
Roland Yip, P.E., DPW Deputy Director/City Engineer
(650) 738-3771
[email protected]
Melissa Tigbao, P.E., DPW Director
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
Between December 2022 through March 2023, the City of Pacifica was affected by severe winter storms, flooding, landslides, and mudslides. On January 14th, 2023, President Joe Biden declared that federal disaster assistance has been made to the state of California to supplement state, local, and tribal recovery efforts in the area affected by the severe storms. The declaration, FEMA-4683-DR-CA and FEMA-4699-DR-CA, has authorized individual assistance for several Counties throughout California, including San Mateo County.
On May 13, 2024, the City Council approved a Consultant Services Agreement with Cotton, Shires and Associates for geotechnical services related to the 2023 winter storm projects. There were various locations throughout the City affected by the storm and caused landslides including 31 Idlewild Court, Higgins Way & Adobe Drive, 601 Talbot Avenue, 1475 Rosita Road, and 500 Rockaway Beach Road. The existing landslide at the end of Sharp Park Road was also designed by the geotechnical engineers with this agreement. 1475 Rosita Road was the first of the sites to be obligated by FEMA, with Higgins Way & Adobe Drive and 601 Talbot Avenue in progress. The remaining sites were denied by FEMA as they do not pose an immediate threat to life or property. The project plans are available to view on the City's website at:
https://www.cityofpacifica.org/departments/public-works/engineering/capital-improvement- Pacifica City Council 2
June 22, 2026
projects/14675-rosita-sharp-park-slope-stabilization-projects The 1475 Rosita Road Slope Stabilization Project includes stabilization of the existing hillside through construction of retaining walls, drainage improvements, erosion control measures, and associated site restoration work . The add alternate Sharp Park Road Erosion Repair consists of stabilization and rehabilitation of the existing concrete V-ditch system to improve stormwater conveyance and prevent further deterioration of the roadway drainage infrastructure.
The project was advertised on May 27th, 2026, and June 3rd, 2026, in accordance with the formal bid process. Thirty nine (39) companies downloaded plans and specifications, and one (1) company submitted a bid. On June 11th, 2026, the bid opening was held via Zoom by the City Clerk, and the result is as follows:
Company Bid
W.R. Forde Associates $363,600.00
The apparent low bidder is W.R. Forde Associates. with a base bid amount of $363,600.00 and add alternate of $245,000.00. Only one bid was received for the project. The bid amount was approximately 25% above the Engineer's Estimate, which staff attributes to the specialized nature of the work, including construction on a steep hillside, limited site access, and associated construction risks may have limited the number of bidders. All required documentation was submitted with their bid. W.R. Forde Associates has previously performed construction work for the City of Pacifica. Staff conducted reference checks and confirmed that the contractor has successfully completed a similar project for the City of San Bruno. Based on these references, staff have determined W.R. Forde Associates to be a responsive and responsible bidder. Given the ongoing slope instability and the need to address the landslide conditions before further deterioration occurs, staff recommend proceeding with award of the contract.
As there are sufficient project funds from FEMA reimbursements and the Disaster Accounting Fund, the City Manager recommends the award of contract to the apparent low bidder, W.R.
Forde. In addition, a 10% contingency is recommended to allow enough funding to handle any unforeseen conditions and/or additional work that are identified during construction and authorizing a budget authority for construction of the base contract and the add alternate in the amount of $670,000.00.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution and not approve the construction contract.
However, this will result in project delays, threat to City infrastructure, and possible increase in construction costs. Staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the consultant contract is consistent with the following Council adopted Goals:
· Improve and steward City infrastructure, streets and facilities: Approval of this action will improve the trash capture in the City’s stormwater infrastructure.
Pacifica City Council 3
June 22, 2026
FISCAL IMPACT:
The following is the source and use of funds for the project:
Total Project Source and Use of Funds
1475 Rosita Road Slope
FEMA 75% Cost $272,250.00
Fund 238 - Disaster Accounting Fund 25% Cost
Share
$90,750.00
Sharp Park Road Erosion Repair
Fund 238 - Disaster Accounting Fund (FY24-25) $60,000.00 Fund 238 - Disaster Accounting Fund (FY25-26) $125,000.00 Fund 238 - Disaster Accounting Fund (FY26-27) $85,000.00 1475 Rosita Road Project $ 363,000.00
Sharp Park Road Erosion Repair Project $ 245,000.00
Construction Contingency, 10% $ 60,860.00
Total Use of Funds $ 669,460.00
FEMA has obligated the 1475 Rosita Slope Project and will reimburse 75% of the cost. The remainder 25% will be funded by the Disaster Accounting Fund through additional budget appropriations in FY 2025-26. The Sharp Park Road Erosion Repair add alternate will be fully funded by the Disaster Accounting Fund as proposed in FY 2026-27. There is available fund balance in the Disaster Accounting Fund for these two projects.
ORIGINATED BY:
Engineering
ATTACHMENT LIST:
W.R. Forde Signed Agreement (PDF)
Pacifica City Council 4
June 22, 2026
RESOLUTION NO.__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CONSTRUCTION CONTRACT WITH W.R. FORDE ASSOCIATES IN THE AMOUNT OF $608,600.00; AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $670,000.00, WHICH INCLUDES CONTINGENCIES IN AN AMOUNT OF TEN PERCENT (10%) OF THE CONSTRUCTION CONTRACT AMOUNTS; AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS NOT TO EXCEED THE CONTINGENCY AMOUNT; AND AUTHORIZE THE CITY MANAGER TO SIGN CONTRACT DOCUMENTS RELATED TO THE 1475 ROSITA
ROAD SLOPE AND SHARP PARK ROAD EROSION REPAIR PROJECT
WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica advertised the Request for Bids on May 27, 2026, and June 3, 2026; and
WHEREAS, on June 11, 2026, the bid opening was held by the City Clerk; and WHEREAS, funding in the amount of $90,750 is requested to be appropriated from the Disaster Emergency Fund 238 as an amendment to FY 2025-26; and WHEREAS, the lowest responsive bidder was W.R. Forde Associates.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Pacifica Adopt a Resolution entitled A Resolution of the City Council of the City of Pacifica Approving the Construction Contract between the City of Pacifica and W.R. Forde Associates in the amount of $608,600.00; Authorize a budget authority in the amount of $670,000.00, which includes contingencies in an amount of ten percent (10%) of the Construction Contract amount; Authorize staff to Execute Future Change Orders not to exceed the contingency amount; and Authorize the City Manager to sign Contract Documents related to the 1475 Rosita Road Slope and Sharp Park Road Erosion Repair Project.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 22nd day of June, 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Pacifica City Council 5
June 22, 2026
Sarah Coffey, City Clerk Michelle Kenyon, City Attorney