CITY OF PACIFICA
CITY COUNCIL AGENDA
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Christine Boles
Vice Mayor Greg Wright
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Mayra Espinosa
City Council Regular Meeting 1 July 13, 2026
SPECIAL and REGULAR MEETING
July 13, 2026 (MONDAY)
www.cityofpacifica.org
Off-street parking is allowed by permit for attendance at official public meetings.
Vehicles parked without permits are subject to citation. You should obtain a permit from the rack in the lobby and place it on the dashboard of your vehicle in such a manner as is visible to law enforcement personnel.
PLEASE SILENCE CELL PHONES DURING MEETING
Observe and Participate in the Meeting: This meeting is held in-person at the meeting location published in the meeting agenda and includes the following remote access options to observe and participate:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • Watch on TV on Comcast channel 26
• Watch a Live Stream of the meeting by following https://www.cityofpacifica.org/LiveStream or www.pacificcoast.tv
• Live Remote Public Comments:
• Join Zoom Webinar: https://pacifica-gov.zoom.us/j/81156158241 • OR Dial-in: 1-669-900-6833 | Webinar ID: 811 5615 8241 o Press * 9 to raise your hand to request to speak.
o Press * 6 to unmute when called upon to speak by the last 4-digits of your phone #. • When the Mayor announces the Agenda Item on which you would like to comment, raise your hand in Zoom. You will be called upon my screenname or last 4-digits of phone number if dialing in. Please mute any background sound and state your full name at the start of your comment.
Please note that remote access platforms for participation are subject to underlying technology functionality; any disruption of the remote access will be addressed pursuant to Administrative Policy No. 85, a copy of which is available on the City’s website at https://www.cityofpacifica.org/government/citycouncil/city-council-agendas . • Written Public Comments:
BEFORE THE MEETING: Written public comments may be submitted in advance by 12:00 p.m. on the meeting date by email to: [email protected]. Written public comments submitted by email should adhere to the following:
• Clearly indicate the Agenda Item No. or specify “Public Comment on Item Not on Agenda” in the Subject Line
• Include the submitter’s full name
Written public comments received by 12:00 p.m. on the meeting date will be provided in their entirety to the City Council and posted to the City’s website prior to the meeting but will not be read verbally at the meeting.
City Council Regular Meeting 2 July 13, 2026
AT THE MEETING: Materials in writing provided at the meeting should provide seven (7) copies to provide for each Councilmember, City Clerk and City staff.
NOTE: Anyone requiring assistance or reasonable accommodations pursuant to the Americans with Disabilities Act for access to the meeting, related materials and/or ability to comment should provide at least 24 hours advance notice to the City Manager’s Office (650) 738-7301, or send request via email to: [email protected]. All meeting rooms are accessible to the disabled.
4:30 PM - CLOSED SESSION
00a. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION. Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 and paragraph (1) of subdivision (e) of Section 54956.9: One Case. 6:00 PM OPEN SESSION
Call to Order
Roll Call
Reading of Land Acknowledgment
The City of Pacifica acknowledges that we occupy the unceded ancestral homeland of the Ramaytush Ohlone peoples, who are the original inhabitants of the San Francisco Peninsula. We honor the Ramaytush Ohlone peoples for their enduring commitment to Mother Earth. As the Indigenous protectors of this land and in accordance with their traditions, the Ramaytush Ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. We affirm their sovereign rights as First Peoples and wish to pay our respects to the ancestors, elders, and relatives of the Ramaytush Ohlone peoples.
Salute to the Flag led by Councilmember Bier
Closed Session Report
SPECIAL PRESENTATIONS
A. Proclamation: Roland Petersen in Honor of 100th Birthday B. Proclamation: Parks and Recreation Month - July 2026
CONSENT CALENDAR
Persons wishing to address the Council on any Consent Calendar item may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any item listed on the agenda should submit a speaker card to the City Clerk.
City Council Regular Meeting 3 July 13, 2026
Public meetings are a limited public forum, meaning that there are rules for commenting at these meetings. Comments on consent agenda items must relate to that specific item.
If comments do not relate to a specific agenda item, then City will provide you with an initial warning to stay on topic. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Items on the consent calendar will be adopted by one motion unless a Councilmember requests, before the vote on the motion, to have an item discussed. Time limit on comments is three minutes or less.
1. Approval of Disbursements for 06/01/2026 through 06/30/2026 PROPOSED ACTION: Receive and file the Monthly Check Register Report for the month of June 2026
2. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the April 27, 2026 City Council Special and Regular Meeting.
3. Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard
PROPOSED ACTION: Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
4. Continuation of Proclamation of Local Emergency at the Pacifica Municipal Pier and the Order of Director of Emergency Services Relating to Temporary Closure of the Pier PROPOSED ACTION: Accept report and make a determination that conditions of a local emergency continue to exist at the Pacifica Municipal Pier
5. Resolution Accepting the Report of Sewer Service Charges for Fiscal Year 2026-2027 and Directing the Filing of Charges for Collection by the County Controller.
PROPOSED ACTION: Adopt the Resolution titled, "Resolution of the City Council of the City of Pacifica accepting the report of Sewer Service Charges for Fiscal Year 2026-2027, and directing the filing of charges for collection by the County Controller" to place the assessment charges on the County of San Mateo Property Tax Roll.
6. Approval of Agreement with Pacifica School District for After School Education and Safety (ASES) Childcare for the 2026–2027 School Year
PROPOSED ACTION: Adopt the Resolution Approving the Agreement between the City of Pacifica and the Pacifica School District for the provision of After School Education and Safety (ASES) childcare services during the 2026-2027 school year, and authorize the City Manager to execute the agreement.
7. Notice of Completion for the Ultraviolet Disinfection System Replacement Project (P034) PROPOSED ACTION: Adopt the Resolution accepting completion and directing the City Manager to file Notice of Completion for the Ultraviolet Disinfection System Replacement Project; and authorize the City Manager to release the retention funds to the contractor.
City Council Regular Meeting 4 July 13, 2026
8. Notice of Completion for the Calera Creek Water Recycling Plant Admin Building Elevator Modernization Project P0039
PROPOSED ACTION: Adopt the Resolution accepting completion and directing the City Manager to file Notice of Completion for the Calera Creek Water Recycling Plant Admin Building Elevator Modernization Project; and authorize the City Manager to release the retention funds to the contractor.
9. Approval of Annual Agreements for the Department of Public Works - Wastewater Division for FY 2026-2027 - 2028-2029 for Polydyne, Inc. for $240,000 and Synagro West, LLC for $180,000 for FY 2026-2027.
PROPOSED ACTION: Move to adopt the following resolutions to approve Annual Agreements for the Department of Public Works - Wastewater Division for FY 2026- 2027:
1. Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute Purchase Agreement with Polydyne, Inc. In The Amount Of $720,000 For the Calera Creek Water Recycling Plant’s FY 2026-27, 2027-2028 and 2028-2029 Annual Supplies of Polymer.
2. Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute Amendment 2 for Master Agreement for Biosolids Services and Task Order No. 3 with Synagro West, LLC In the Amount Of $180,000 For the Calera Creek Water Recycling Plant’s FY 2026-27 Annual Biosolids Hauling and Disposal.
10. Task Order Number 3 and Amendment 1 with Luhdorff Scalmanini Consulting Engineers for Wastewater Capital Improvements Program Funding
PROPOSED ACTION: Adopt the Resolution Approving Task Order Number 3 and Amendment 1 with Luhdorff Scalmanini Consulting Engineers (LSCE) for Funding Services For Wastewater Capital Improvements Program Funding.
11. Authorize the Purchase of a New 6-Inch Prime Emergency Bypass Trailer Pump from Flo-Line Technology, Inc.
PROPOSED ACTION: Adopt the Resolution to Authorize the Purchase of a New 6-Inch Emergency Bypass Trailer Pump from Flo-Line Technology, Inc. in the amount of $130,000.00; and authorize the City Manager to sign the purchase contract.
12. Approve Lower Linda Mar- Alta Vista Groundwater Seepage Project C005 PROPOSED ACTION: Adopt a Resolution:
A. Approving the Construction Contract with Casey Construction, Inc. in an amount of $68,790.00.
B. Authorizing a budget authority in the amount of $85,987.50, which includes contingencies in an amount not to exceed twenty percent (25%) of the Construction Contract amount.
D. Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and
E. Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Alta Vista Groundwater Project C005.
City Council Regular Meeting 5 July 13, 2026
13. Resolution Appointing Raymund Donguines as Interim Deputy Director of Public Works – Field Services and Engineering / City Engineer Pursuant to Government Code Section 21221(h)
PROPOSED ACTION: Adopt a Resolution appointing Raymund Donguines as Interim Deputy Director of Public Works - Field Services and Engineering/City Engineer as a CalPERS retired annuitant pursuant to Government Code Section 21221(h), effective July 13, 2026, while the City completes recruitment for the permanent position.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
This portion of the Agenda is available for the public to address the City Council on any issue that is not on the Agenda. Any person wishing to address the Council shall be recognized by the Mayor during this time, provided, however, that only items not on the Agenda for that meeting may be addressed. Comments on non-agendized items must address matters within the subject matter jurisdiction of the City. If comments do not address matters within the subject matter jurisdiction of the City, the City will provide you with an initial warning to stay within the subject matter jurisdiction of the City. If the warning is not followed, the Mayor will direct the City Clerk to cut off the microphone.
Councilmembers shall not enter into debate with speakers under Public Comments on Items Not on the Posted Agenda. A maximum of three minutes will be allowed for any speaker.
PUBLIC HEARINGS - NONE.
CONSIDERATION
14. Annual Report and Presentation from the Measure Y Citizens' Oversight Committee PROPOSED ACTION: Receive and file the Annual Report and Presentation from the Measure Y Citizens' Oversight Committee.
15. Cancellation of July 27, 2026 Regular City Council Meeting and August 10, 2026 Regular City Council Meeting
PROPOSED ACTION: Move to approve cancellation of the July 27, 2026 regular City Council meeting and the August 10, 2026 regular City Council meeting.
COUNCIL COMMUNICATIONS
The purpose of Council Communications is for Councilmembers to inform each other of items of potential interest to other Councilmembers, such as interagency meetings.
STAFF COMMUNICATIONS
The purpose of Staff Communications is for the City Manager to offer announcements as appropriate.
ADJOURN
NOTICE: If you challenge a city's zoning, planning or other decision in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public City Council Regular Meeting 6 July 13, 2026
hearing. Judicial review of any city administrative decision may be had only if a petition is filed with the court not later than the 90th day following the date upon which the decision becomes final. Judicial review of environmental determinations may be subject to a shorter time period for litigation, in certain cases 30 days following the date of the final decision The Pacifica Municipal Code is available online at the City’s website (www.cityofpacifica.org/municode);
HOW TO OBTAIN CITY COUNCIL AGENDAS
Posted agendas:
Agendas are posted no later than Friday prior to the City Council meeting date, at the entrance to the City Hall location at 170 Santa Maria Avenue, Pacifica.
View on the Internet:
Follow the link to Council agenda, at www.cityofpacifica.org E-mail subscription:
Send a request to Sarah Coffey, at [email protected] City Clerk’s Office/City Manager’s Office
City Hall, 170 Santa Maria Ave.
Council meetings:
Agendas are available at the City Council meeting
HOW TO REACH YOUR GOVERNMENT OFFICIALS
• San Mateo County Supervisor Ray Mueller, District 3, 500 County Center, Redwood City CA 94063 (650) 363-4569
• Governor Gavin Newsom, State Capitol Building, Sacramento CA 95814 (916) 445-2841 • State Senator Josh Becker, 1528 So. El Camino Real, Suite 303, San Mateo CA 94402 (650) 212-3313 • Assembly Member Marc Berman, 721 Colorado Ave, Suite 101, Palo Alto CA 94303 (650) 324-0224 • Congressman Sam Liccardo, 1117 Longworth House Office Building, Washington DC 20515 (202) 225-8104
• Senator Alex Padilla, 331 Hart Senate Office Building, Washington DC 20510 (202) 224-3553 • Senator Adam Schiff, SD-B40B Dirksen Senate Office Building, Washington DC 20510 (202) 224-3841 • President Donald J. Trump, 1600 Pennsylvania Ave. NW, Washington DC 20500
CITY COUNCIL
• Mayor Christine Boles, [email protected]
• Vice Mayor Greg Wright, [email protected]
• Councilmember Sue Beckmeyer, [email protected]
• Councilmember Mary Bier, [email protected]
• Councilmember Mayra Espinosa, [email protected]
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Approval of Disbursements for 06/01/2026 through 06/30/2026 RECOMMENDED ACTION:
Receive and file the Monthly Check Register Report for the month of June 2026 STAFF CONTACT:
Lucy Xie, Deputy Finance Director
(650) 501-6014
[email protected]
BACKGROUND/DISCUSSION:
Staff has submitted the following Monthly Check Register Report per California Government Code, Title 4, Division 3, Part 3, Chapter 3, Section 41004:
• Disbursements dated 06/1/26 through 06/30/20 are in the amount of $2,079,031.21 (Attachment 1).
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of Monthly Check Register Report is consistent with the following Council adopted Goals:
· Enhance organizational and fiscal stability: Preparation of the Monthly Check Register Report supports sound financial oversight, transparency, and adherence to adopted fiscal controls.
· Broaden public communications and collaboration: Filing of the Monthly Check Register Report promotes transparency and accountability in City financial operations.
FISCAL IMPACT:
There is no fiscal impact associated with acceptance of the Monthly Check Register Report.
The report is provided for informational and transparency purposes only and does not authorize any new expenditures or budget appropriations. The disbursements reflected in the report have already been processed in accordance with the City's adopted budget and established financial controls.
1 Packet Pg. 7
Pacifica City Council 2
July 13, 2026
ORIGINATED BY:
Finance Department
ATTACHMENT LIST:
Monthly Check Register Report June 2026 (PDF)
1 Packet Pg. 8
City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 07/06/2026 11:13
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8020 06/05/2026 PRINTED 000074 AMAZON.COM SALES, INC. 387.40 8021 06/05/2026 PRINTED 000096 AT&T 30.76
8022 06/05/2026 PRINTED 000096 AT&T 173.00
8023 06/05/2026 PRINTED 000166 BURKE WILLIAMS AND SORENS 20,581.03 8024 06/05/2026 PRINTED 000203 CINTAS CORPORATION #464 2,253.48 8025 06/05/2026 PRINTED 000222 COLORPRINT 7,939.39
8026 06/05/2026 PRINTED 000224 COMCAST 40.13
8027 06/05/2026 PRINTED 000245 CRIME SCENE CLEANERS, INC 130.00 8028 06/05/2026 PRINTED 001368 DAYLIGHT FOODS LLC 108.00 8029 06/05/2026 PRINTED 000281 DISCOUNT SCHOOL SUPPLY 5,573.19 8030 06/05/2026 PRINTED 001585 III INTERACTIVE, LLC 7,500.00 8031 06/05/2026 PRINTED 000291 DRYCO CONSTRUCTION, INC. 1,400.00 8032 06/05/2026 PRINTED 000320 ENID ANSGARIUS 156.80
8033 06/05/2026 PRINTED 000335 FASTRAK VIOLATION PROCESS 22.00 8034 06/05/2026 PRINTED 000335 FASTRAK INVOICE PROCESSIN 8.50 8035 06/05/2026 PRINTED 001041 FERGUSON ENTERPRISES 168.70 8036 06/05/2026 PRINTED 001130 FISHER ROSEMOUNT SYSTEM I 2,288.58 8037 06/05/2026 PRINTED 000350 FLYERS ENERGY, LLC 13,781.88 8038 06/05/2026 PRINTED 001559 FUAD YAKUBOV 370.00
8039 06/05/2026 PRINTED 000369 GOLDEN GATE TRUCK CENTER 663.58 8040 06/05/2026 PRINTED 001129 GOVERNMENT FINANCE SERVIC 4,550.00 8041 06/05/2026 PRINTED 000377 GRAINGER 2,761.38
8042 06/05/2026 PRINTED 000380 GRANITE ROCK COMPANY #265 4,147.00 8043 06/05/2026 PRINTED 001273 HAZEN AND SAWYER 20,852.25 8044 06/05/2026 PRINTED 000430 IPS GROUP INC. 799.77
8045 06/05/2026 PRINTED 000462 KIMBALL MIDWEST 1,490.67 8046 06/05/2026 PRINTED 000474 LAKESHORE LEARNING MATERI 2,845.34 8047 06/05/2026 PRINTED 000492 CAPITAL ONE TRADE CREDIT 6,950.66 8048 06/05/2026 PRINTED 000513 KERMANI CONSULTING GROUP 5,426.25 8049 06/05/2026 PRINTED 001583 MCCI, LLC 15,198.66
8050 06/05/2026 PRINTED 000519 MC MASTER-CARR SUPPLY COM 493.41 8051 06/05/2026 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 126.80 8052 06/05/2026 PRINTED 000547 MUNICIPAL RESOURCE GROUP, 15,360.00 8053 06/05/2026 PRINTED 000551 MUSCIO SECURITY 285.00
8054 06/05/2026 PRINTED 001407 NORTH LIGHT COLOR INC. 48.64 8055 06/05/2026 PRINTED 000592 O'REILLY AUTO PARTS 30.75 8056 06/05/2026 PRINTED 999997 Gabrielle DeLavallade 22.19 8057 06/05/2026 PRINTED 999998 Rubi Sugia 500.00
8058 06/05/2026 PRINTED 999998 Verena Prescher 565.50
8059 06/05/2026 PRINTED 000603 PACIFIC MANOR HARDWARE, I 132.28 8060 06/05/2026 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 14,800.00 8061 06/05/2026 PRINTED 000972 PLAN JPA 35,536.82
8062 06/05/2026 PRINTED 000683 RANEY PLANNING AND MANAGE 1,365.00 8063 06/05/2026 PRINTED 001500 REDWOOD ENGINEERING CONST 78,246.85 8064 06/05/2026 PRINTED 000021 SAN MATEO COUNTY TAX COLL 22,931.00 8065 06/05/2026 PRINTED 000717 SAN MATEO DAILY JOURNAL 4,619.69 8066 06/05/2026 PRINTED 001024 SCHAAF & WHEELER 3,025.00 8067 06/05/2026 PRINTED 000731 SERVICE PRESS, INC. 384.46 8068 06/05/2026 PRINTED 001532 SAN FRANCISCO BASEBALL AS 925.00 8069 06/05/2026 PRINTED 000993 BODEWELL GROUP LLC 4,291.25 8070 06/05/2026 PRINTED 000004 DEPARTMENT OF SOCIAL SERV 1,210.00 8071 06/05/2026 PRINTED 000029 SWRCB 6,500.00
1.a
Packet Pg. 9
Attachment: Monthly Check Register Report June 2026 (6251 : Disbursements) City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 07/06/2026 11:13
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8072 06/05/2026 PRINTED 001558 MIKE J MANCE 74.23
8073 06/05/2026 PRINTED 001584 SUTRO CONSULTANTS LLC 7,812.50 8074 06/05/2026 PRINTED 000805 T-MOBILE CORPORATION 16.00 8075 06/05/2026 PRINTED 000805 T-MOBILE CORPORATION 506.07 8076 06/05/2026 PRINTED 000778 TRAFFIC AND PARKING CONTR 50.00 8077 06/05/2026 PRINTED 000827 TYLER TECHNOLOGIES 666.00 8078 06/05/2026 PRINTED 000829 UNIVERSAL BUILDING SERVIC 105,801.30 8079 06/05/2026 PRINTED 000834 UNITED RENTALS (NORTH AME 5,246.53 8080 06/05/2026 PRINTED 000837 UNIVAR SOLUTIONS USA INC 1,472.05 8081 06/05/2026 PRINTED 000844 US FOODS, INC 1,990.28
8082 06/05/2026 PRINTED 000855 VERIZON WIRELESS 2,800.00 8083 06/05/2026 PRINTED 001212 VIMA MANGIBIN 167.08
8084 06/05/2026 PRINTED 000863 CALTEST ANALYTICAL LAB 587.00 8085 06/05/2026 PRINTED 001145 WEST MARINE PRODUCTS, INC 960.25 8086 06/05/2026 PRINTED 001376 WGF NATIONAL TITLE INSURA 800.00 8087 06/05/2026 PRINTED 000897 SERRA YELLOW CAB 10,840.33 8088 06/12/2026 PRINTED 000052 ALAMEDA COUNTY SHERIFFS O 1,296.00 8089 06/12/2026 PRINTED 000056 ADAM-HILL COMPANY, THE 65.27 8090 06/12/2026 PRINTED 000074 AMAZON.COM SALES, INC. 2,538.55 8091 06/12/2026 PRINTED 000096 AT&T 30.80
8092 06/12/2026 PRINTED 000096 AT&T OF CALIFORNIA 4,125.00 8093 06/12/2026 PRINTED 000098 ATLAS PLUMBING & ROOTER I 2,400.00 8094 06/12/2026 PRINTED 000114 BARTLE WELLS ASSOCIATES 7,480.00 8095 06/12/2026 PRINTED 001373 BLUE TRITON BRANDS INC 32.97 8096 06/12/2026 PRINTED 000151 BOLANDER & SONS, L. PH. 840.54 8097 06/12/2026 PRINTED 000177 CALIFORNIA SEWER ENGINEER 2,400.00 8098 06/12/2026 PRINTED 000184 TOLTECMEDIA 3,550.00
8099 06/12/2026 PRINTED 000213 CLEA 896.00
8100 06/12/2026 PRINTED 000213 CALIFORNIA ASSN OF PROFES 59.00 8101 06/12/2026 PRINTED 000203 CINTAS CORPORATION #464 191.20 8102 06/12/2026 PRINTED 000011 CITY OF DALY CITY 607.86 8103 06/12/2026 PRINTED 000217 COAST COUNTIES TRUCK & EQ 263.94 8104 06/12/2026 PRINTED 000248 CSG CONSULTANTS, INC. 3,422.95 8105 06/12/2026 PRINTED 000280 DISCOUNT PLUMBING, INC. 17,350.00 8106 06/12/2026 PRINTED 000281 DISCOUNT SCHOOL SUPPLY 2,978.77 8107 06/12/2026 PRINTED 000335 FASTRAK INVOICE PROCESSIN 103.50 8108 06/12/2026 PRINTED 001271 FOLGERGRAPHICS, INC 6,721.56 8109 06/12/2026 PRINTED 000013 FRANCHISE TAX BOARD 200.00 8110 06/12/2026 PRINTED 000013 FRANCHISE TAX BOARD 100.00 8111 06/12/2026 PRINTED 000013 FRANCHISE TAX BOARD 100.00 8112 06/12/2026 PRINTED 001078 GOOD CITY COMPANY 69,684.00 8113 06/12/2026 PRINTED 000382 CALIFORNIA'S GREAT AMERIC 3,482.80 8114 06/12/2026 PRINTED 001588 HARUN KIZILTUG 309.90
8115 06/12/2026 PRINTED 000434 JAMES FORD, INC. 197.54
8116 06/12/2026 PRINTED 000457 KBA DOCUSYS 330.24
8117 06/12/2026 PRINTED 000462 KIMBALL MIDWEST 97.35
8118 06/12/2026 PRINTED 000468 KONE, INC. 714.90
8119 06/12/2026 PRINTED 000523 METROPOLITAN PLANNING GRO 11,795.00 8120 06/12/2026 PRINTED 001569 MIKE MOLINA 605.40
8121 06/12/2026 PRINTED 001135 MUNICIPAL INFORMATION TEC 130.00 8122 06/12/2026 PRINTED 000551 MUSCIO SECURITY 105.00
8123 06/12/2026 PRINTED 000015 NORTH COAST COUNTY WATER 55,149.10
1.a
Packet Pg. 10
Attachment: Monthly Check Register Report June 2026 (6251 : Disbursements) City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 07/06/2026 11:13
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8124 06/12/2026 PRINTED 000587 OFFICE DEPOT 2,891.53
8125 06/12/2026 PRINTED 000587 OFFICE DEPOT 44.20
8126 06/12/2026 PRINTED 999998 Dana Clark 3,750.00
8127 06/12/2026 PRINTED 999998 Energuy 232.00
8128 06/12/2026 PRINTED 001167 PACIFIC BEACH COALITION 10,000.00 8129 06/12/2026 PRINTED 000603 PACIFIC MANOR HARDWARE, I 65.89 8130 06/12/2026 PRINTED 000016 PACIFICA SCHOOL DISTRICT 13,750.00 8131 06/12/2026 PRINTED 000638 PENINSULA UNIFORMS & EQUI 1,393.98 8132 06/12/2026 PRINTED 001333 PERRY THORWALDSON 3,400.00 8133 06/12/2026 PRINTED 000642 PET FOOD EXPRESS 414.96
8134 06/12/2026 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 3,600.00 8135 06/12/2026 PRINTED 000616 PACIFICA POLICE OFFICERS 840.00 8136 06/12/2026 PRINTED 000679 QUILL CORPORATION 314.94 8137 06/12/2026 PRINTED 000681 R & S ERECTION NORTH PENI 5,845.19 8138 06/12/2026 PRINTED 000683 RANEY PLANNING AND MANAGE 1,591.72 8139 06/12/2026 PRINTED 001050 RANGER PIPELINES 59,726.25 8140 06/12/2026 PRINTED 000684 SAN MATEO COUNTY RESOURCE 2,104.74 8141 06/12/2026 PRINTED 000717 SAN MATEO DAILY JOURNAL 720.00 8142 06/12/2026 PRINTED 000019 SAN MATEO COUNTY FORENSIC 3,353.75 8143 06/12/2026 PRINTED 000750 SNELL & CO J 697.60
8144 06/12/2026 PRINTED 000759 ST. FRANCIS ELECTRIC, INC 10,506.60 8145 06/12/2026 PRINTED 000760 STANDARD PLUMBING SUPPLY 184.90 8146 06/12/2026 PRINTED 000787 TELEDYNE INSTRUMENTS, INC 755.94 8147 06/12/2026 PRINTED 000802 THOMSON REUTERS WEST 476.28 8148 06/12/2026 PRINTED 000829 UNIVERSAL BUILDING SERVIC 1,557.70 8149 06/12/2026 PRINTED 000854 VERITIV OPERATING COMPANY 1,220.39 8150 06/12/2026 PRINTED 000879 WEX HEALTH, INC. 109.00
8151 06/12/2026 PRINTED 000887 WITMER-TYSON IMPORTS, INC 3,592.57 8152 06/19/2026 PRINTED 000915 ASSOCIATION OF BAY AREA G 18,029.20 8153 06/19/2026 PRINTED 000062 ALERT PEST CONTROL COMPAN 310.00 8154 06/19/2026 PRINTED 000063 ALEXANDER WILLIAM GREENWO 6,600.00 8155 06/19/2026 PRINTED 000074 AMAZON.COM SALES, INC. 3,674.94 8156 06/19/2026 PRINTED 001490 ANEL MEYER 4,698.96
8157 06/19/2026 PRINTED 001023 ANGELA BOELDT 404.32
8158 06/19/2026 PRINTED 000089 ONE WATER LLC 5,904.00
8159 06/19/2026 PRINTED 000096 AT&T 675.01
8160 06/19/2026 PRINTED 000096 AT&T OF CALIFORNIA 12,375.00 8161 06/19/2026 PRINTED 000110 BAAQMD 563.00
8162 06/19/2026 PRINTED 000110 BAAQMD 568.00
8163 06/19/2026 PRINTED 000110 BAAQMD 1,267.00
8164 06/19/2026 PRINTED 000913 BENEFIT COORDINATORS CORP 12,313.43 8165 06/19/2026 PRINTED 000130 BEARING AGENCIES INC 342.80 8166 06/19/2026 PRINTED 000137 BCC BENEFIT COORDINATORS 31,984.85 8167 06/19/2026 PRINTED 001590 BLUE FORCE GEAR, INC 1,039.20 8168 06/19/2026 PRINTED 001373 BLUE TRITON BRANDS INC 244.28 8169 06/19/2026 PRINTED 000160 BROADMOOR LANDSCAPE SUPPL 1,707.90 8170 06/19/2026 PRINTED 000178 NAF SERVICES, INC. 3,164.40 8171 06/19/2026 PRINTED 000192 CDW GOVERNMENT, INC. 22,920.22 8172 06/19/2026 PRINTED 001277 CENTER HARDWARE AND SUPPL 270.35 8173 06/19/2026 PRINTED 000201 CHILDCARE CAREERS 5,028.80 8174 06/19/2026 PRINTED 000203 CINTAS CORPORATION #464 3,207.44 8175 06/19/2026 PRINTED 000203 CINTAS 1,919.86
1.a
Packet Pg. 11
Attachment: Monthly Check Register Report June 2026 (6251 : Disbursements) City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 07/06/2026 11:13
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8176 06/19/2026 PRINTED 001593 CINTAS CORPORATION NO. 2 72.94 8177 06/19/2026 PRINTED 000011 CITY OF DALY CITY 8,928.44 8178 06/19/2026 PRINTED 001564 COASTWEST FIRE PROTECTION 3,000.00 8179 06/19/2026 PRINTED 000224 COMCAST 2.90
8180 06/19/2026 PRINTED 000248 CSG CONSULTANTS, INC. 15,764.37 8181 06/19/2026 PRINTED 000265 DAVEY TREE EXPERT COMPANY 11,005.00 8182 06/19/2026 PRINTED 001368 DAYLIGHT FOODS LLC 237.60 8183 06/19/2026 PRINTED 001587 MICHAEL MCARDLE 2,074.00 8184 06/19/2026 PRINTED 000277 DIAL GLASS AND WINDOW CO 1,082.00 8185 06/19/2026 PRINTED 000281 DISCOUNT SCHOOL SUPPLY 186.16 8186 06/19/2026 PRINTED 000293 DUBOCE JANITORIAL SERVICE 1,400.00 8187 06/19/2026 PRINTED 001592 EAST BAY RESTAURANT SUPPL 11,345.71 8188 06/19/2026 PRINTED 000335 FASTRAK VIOLATION PROCESS 13.50 8189 06/19/2026 PRINTED 000335 FASTRAK INVOICE PROCESSIN 10.75 8190 06/19/2026 PRINTED 000339 FEDEX 34.83
8191 06/19/2026 PRINTED 000346 FISHER SCIENTIFIC 357.58 8192 06/19/2026 PRINTED 001423 FLEETROCK, LLC 721.50
8193 06/19/2026 PRINTED 000013 FRANCHISE TAX BOARD 200.00 8194 06/19/2026 PRINTED 000013 FRANCHISE TAX BOARD 100.00 8195 06/19/2026 PRINTED 000013 FRANCHISE TAX BOARD 100.00 8196 06/19/2026 PRINTED 001191 FRANK L VELEZ 660.24
8197 06/19/2026 PRINTED 000377 GRAINGER 6,525.74
8198 06/19/2026 PRINTED 000380 GRANITE ROCK COMPANY #265 1,022.36 8199 06/19/2026 PRINTED 001556 HERITAGE LANDSCAPE SUPPLY 220.50 8200 06/19/2026 PRINTED 000399 HERC RENTALS INC. 1,119.25 8201 06/19/2026 PRINTED 000402 HILTON IRENE 500.08
8202 06/19/2026 PRINTED 000947 K.F. HOWELL ELECTRIC, INC 450.00 8203 06/19/2026 PRINTED 000425 INTERNATIONAL DIOXIDE. IN 9,980.89 8204 06/19/2026 PRINTED 000427 INTERSTATE TRAFFIC CONTRO 465.94 8205 06/19/2026 PRINTED 000438 JEFFERSON UNION HIGH SCH 10,863.75 8206 06/19/2026 PRINTED 000462 KIMBALL MIDWEST 435.61
8207 06/19/2026 PRINTED 000463 KING, KATHLEEN 93.80
8208 06/19/2026 PRINTED 001581 KNOX ASSOCIATES, INC. 587.84 8209 06/19/2026 PRINTED 000480 LIEBERT CASSIDY WHITMORE 6,470.00 8210 06/19/2026 PRINTED 001025 MATT KELLY 211.40
8211 06/19/2026 PRINTED 000519 MC MASTER-CARR SUPPLY COM 2,515.83 8212 06/19/2026 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 8,222.61 8213 06/19/2026 PRINTED 000549 WILLDAN FINANCIAL SERVICE 19,360.00 8214 06/19/2026 PRINTED 000015 NORTH COAST COUNTY WATER 59,211.32 8215 06/19/2026 PRINTED 001407 NORTH LIGHT COLOR INC. 1,038.30 8216 06/19/2026 PRINTED 000582 NPFBA 423.00
8217 06/19/2026 PRINTED 000587 OFFICE DEPOT 341.60
8218 06/19/2026 PRINTED 999998 Eduardo Barba 2,000.00
8219 06/19/2026 PRINTED 999998 Helen Valness 2,000.00
8220 06/19/2026 PRINTED 999998 Joyce HoltHaus 2,000.00
8221 06/19/2026 PRINTED 999998 Matt Haynes 2,000.00
8222 06/19/2026 PRINTED 999998 Salvador and Lana Gomez 1,200.00 8223 06/19/2026 PRINTED 000612 PACIFICA FIREFIGHTERS-LTD 390.00 8224 06/19/2026 PRINTED 000612 PACIFICA FIREFIGHTERS UNI 708.13 8225 06/19/2026 PRINTED 000612 PACIFICA FIREFIGHTERS UNI 708.13 8226 06/19/2026 PRINTED 000612 SMC FIREFIGHTERS IAFF Loc 1,579.83 8227 06/19/2026 PRINTED 000612 SMC FIREFIGHTERS IAFF Loc 1,579.83
1.a
Packet Pg. 12
Attachment: Monthly Check Register Report June 2026 (6251 : Disbursements) City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 07/06/2026 11:13
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8228 06/19/2026 PRINTED 000612 SMC FIREFIGHTERS IAFF L24 77.70 8229 06/19/2026 PRINTED 000612 SMC FIREFIGHTERS IAFF L24 77.70 8230 06/19/2026 PRINTED 000016 PACIFICA SCHOOL DISTRICT 12,266.00 8231 06/19/2026 PRINTED 001596 PERHAM, SCOTT 250.00
8232 06/19/2026 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 65,075.00 8233 06/19/2026 PRINTED 000617 PACIFICA POLICE OFFICERS 210.00 8234 06/19/2026 PRINTED 000617 PACIFICA POLICE OFFICERS 210.00 8235 06/19/2026 PRINTED 000616 PACIFICA POLICE OFFICERS 840.00 8236 06/19/2026 PRINTED 000620 PACIFICA POLICE SUPERVISO 420.00 8237 06/19/2026 PRINTED 000620 PACIFICA POLICE SUPERVISO 420.00 8238 06/19/2026 PRINTED 000679 QUILL CORPORATION 32.38
8239 06/19/2026 PRINTED 001509 RECOLOGY OF THE COAST 1,561.35 8240 06/19/2026 PRINTED 000692 RICE TRUCKING SOIL FARM 1,016.33 8241 06/19/2026 PRINTED 001437 RICHARD SHERROD 1,234.80 8242 06/19/2026 VOID 001551 ROBERT MILLS 290.80
8243 06/19/2026 PRINTED 001296 ROXANNE MARIE SELIGER 869.40 8244 06/19/2026 PRINTED 001553 SALLY SWANSON 25,482.00
8245 06/19/2026 PRINTED 000021 SAN MATEO COUNTY CONTROLL 8,135.10 8246 06/19/2026 PRINTED 000021 SAN MATEO COUNTY INFORMAT 164.51 8247 06/19/2026 PRINTED 000739 SHOE DEPOT INC 212.61
8248 06/19/2026 PRINTED 000762 STANLEY ERHART 450.00
8249 06/19/2026 PRINTED 000004 CALIFORNIA STATE OF JUSTI 864.00 8250 06/19/2026 PRINTED 000781 TEAMSTERS LOCAL #350 990.00 8251 06/19/2026 PRINTED 000782 TEAMSTERS LOCAL #856 2,709.00 8252 06/19/2026 PRINTED 000782 TEAMSTERS LOCAL #856 2,709.00 8253 06/19/2026 PRINTED 000788 TELSTAR INSTRUMENTS 1,704.00 8254 06/19/2026 PRINTED 000796 NATASIA SCHIBINGER 1,050.00 8255 06/19/2026 PRINTED 001589 TPC MIDCO CORP 2,590.00
8256 06/19/2026 PRINTED 000824 TURBO DATA SYSTEMS, INC. 2,451.46 8257 06/19/2026 PRINTED 000829 UNIVERSAL BUILDING SERVIC 2,922.57 8258 06/19/2026 PRINTED 000830 ULINE SHIPPING SUPPLY SPE 5,686.46 8259 06/19/2026 PRINTED 000834 UNITED RENTALS (NORTH AME 277.31 8260 06/19/2026 PRINTED 000837 UNIVAR SOLUTIONS USA INC 1,472.05 8261 06/19/2026 PRINTED 000844 US FOODS, INC 6,060.29
8262 06/19/2026 PRINTED 000854 VERITIV OPERATING COMPANY 886.49 8263 06/19/2026 PRINTED 000855 VERIZON WIRELESS 161.24
8264 06/19/2026 PRINTED 000879 WEX HEALTH, INC. 132.75
8265 06/19/2026 PRINTED 000885 WINTZELL YLVA 3,857.70
8266 06/19/2026 PRINTED 000890 WOODARD & CURRAN, INC. 12,270.00 8267 06/19/2026 PRINTED 000900 ZEP SALES & SERVICE 1,071.81 8268 06/26/2026 PRINTED 000056 ADAM-HILL COMPANY, THE 518.09 8269 06/26/2026 PRINTED 000062 ALERT PEST CONTROL COMPAN 551.00 8270 06/26/2026 PRINTED 000074 AMAZON.COM SALES, INC. 451.94 8271 06/26/2026 PRINTED 001341 ANGEL CASTRO 84.24
8272 06/26/2026 PRINTED 000089 ONE WATER LLC 2,952.00
8273 06/26/2026 PRINTED 000945 AQUATIC INFORMATICS, INC 5,751.61 8274 06/26/2026 PRINTED 000096 AT&T LONG DISTANCE 30.57 8275 06/26/2026 PRINTED 000096 AT&T 1,424.52
8276 06/26/2026 PRINTED 000106 AUTOMATIONDIRECT.COM, INC 531.79 8277 06/26/2026 PRINTED 001599 BADGER METER, INC 1,642.03 8278 06/26/2026 PRINTED 001595 BOGDANOV LLC 10,000.00
8279 06/26/2026 PRINTED 000160 BROADMOOR LANDSCAPE SUPPL 955.91
1.a
Packet Pg. 13
Attachment: Monthly Check Register Report June 2026 (6251 : Disbursements) City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 07/06/2026 11:13
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8280 06/26/2026 PRINTED 001561 CAPITAL RIVERS INC 3,500.00 8281 06/26/2026 PRINTED 000194 CENTRISYS 604.99
8282 06/26/2026 PRINTED 001424 CHEMTRADE CHEMICALS CORPO 8,081.11 8283 06/26/2026 PRINTED 000203 CINTAS CORPORATION #464 2,182.48 8284 06/26/2026 PRINTED 000203 CINTAS 653.19
8285 06/26/2026 PRINTED 001593 CINTAS CORPORATION NO. 2 2,733.88 8286 06/26/2026 PRINTED 000011 CITY OF DALY CITY 8,225.33 8287 06/26/2026 PRINTED 000008 CITY OF EAST PALO ALTO 200.00 8288 06/26/2026 PRINTED 000224 COMCAST 83.11
8289 06/26/2026 PRINTED 000224 COMCAST 1,105.00
8290 06/26/2026 PRINTED 000238 CORE & MAIN LP 85.30
8291 06/26/2026 PRINTED 001012 CORE & MAIN LP 3,017.44
8292 06/26/2026 PRINTED 000248 CSG CONSULTANTS, INC. 13,250.40 8293 06/26/2026 PRINTED 000253 C.W.E.A. 160.00
8294 06/26/2026 PRINTED 001587 MICHAEL MCARDLE 5,642.00 8295 06/26/2026 PRINTED 000280 DISCOUNT PLUMBING, INC. 31,600.00 8296 06/26/2026 PRINTED 000281 DISCOUNT SCHOOL SUPPLY 6,819.16 8297 06/26/2026 PRINTED 000282 DISH 68.01
8298 06/26/2026 PRINTED 000287 DOOLEY ENTERPRISES, INC. 671.21 8299 06/26/2026 PRINTED 001061 EAST PENN MANUFACTURING C 611.00 8300 06/26/2026 PRINTED 000323 EOA INC 7,184.88
8301 06/26/2026 PRINTED 000332 EXPERIAN 102.48
8302 06/26/2026 PRINTED 000335 FASTRAK INVOICE PROCESSIN 8.50 8303 06/26/2026 PRINTED 000350 FLYERS ENERGY, LLC 28.86 8304 06/26/2026 PRINTED 000377 GRAINGER 9,764.96
8305 06/26/2026 PRINTED 000390 HACH COMPANY 846.46
8306 06/26/2026 PRINTED 001273 HAZEN AND SAWYER 34,204.75 8307 06/26/2026 PRINTED 001202 HENRY TRAN 970.00
8308 06/26/2026 PRINTED 001556 HERITAGE LANDSCAPE SUPPLY 47.96 8309 06/26/2026 PRINTED 000399 HERC RENTALS INC. 456.30 8310 06/26/2026 PRINTED 000406 HOME DEPOT CREDIT SERVICE 1,693.79 8311 06/26/2026 PRINTED 000430 IPS GROUP INC. 642.34
8312 06/26/2026 PRINTED 000431 IRVINE & JACHENS INC. 1,383.59 8313 06/26/2026 PRINTED 001293 JESUS ARANDA 678.00
8314 06/26/2026 PRINTED 000446 JOHN THE SIGN GUY LLC 600.00 8315 06/26/2026 PRINTED 000457 KBA DOCUSYS 217.33
8316 06/26/2026 PRINTED 000457 KBA DOCUSYS 297.07
8317 06/26/2026 PRINTED 000462 KIMBALL MIDWEST 1,724.38 8318 06/26/2026 PRINTED 000474 LAKESHORE LEARNING MATERI 8,463.75 8319 06/26/2026 PRINTED 000497 LARRY WALKER ASSOCIATES 2,675.25 8320 06/26/2026 PRINTED 000519 MC MASTER-CARR SUPPLY COM 4,097.80 8321 06/26/2026 PRINTED 000530 MILLER, BONNIE 79.08
8322 06/26/2026 PRINTED 000536 MUNICIPAL MAINTENANCE EQU 1,438.00 8323 06/26/2026 PRINTED 001001 METROPOLITAN TRANSPORTATI 6,341.00 8324 06/26/2026 PRINTED 000549 WILLDAN FINANCIAL SERVICE 4,020.00 8325 06/26/2026 PRINTED 000015 NORTH COAST COUNTY WATER 1,287.68 8326 06/26/2026 PRINTED 000561 NICHOLS CONSULTING ENGINE 41,012.71 8327 06/26/2026 PRINTED 000592 O'REILLY AUTO PARTS 190.18 8328 06/26/2026 PRINTED 999998 Colleen Golden 2,000.00
8329 06/26/2026 PRINTED 999998 Diana Fort 2,000.00
8330 06/26/2026 PRINTED 999998 Ellie Cundiff 2,000.00
8331 06/26/2026 PRINTED 999998 Galina Osachly 2,000.00
1.a
Packet Pg. 14
Attachment: Monthly Check Register Report June 2026 (6251 : Disbursements) City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 07/06/2026 11:13
User: 5234lxie
Program ID: apchkrcn
FOR CASH ACCOUNT: 101 10001 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 8332 06/26/2026 PRINTED 999998 Jimmie Wilson 2,000.00
8333 06/26/2026 PRINTED 999998 Tim Tiernan 2,000.00
8334 06/26/2026 PRINTED 000603 PACIFIC MANOR HARDWARE, I 30.19 8335 06/26/2026 PRINTED 001334 PETER LOEB 750.00
8336 06/26/2026 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 142.93 8337 06/26/2026 PRINTED 000647 PACIFIC GAS & ELECTRIC CO 22,000.00 8338 06/26/2026 PRINTED 000653 AIR EXCHANGE INC 1,057.21 8339 06/26/2026 PRINTED 000666 PRINT COPY XPRESS 2,860.08 8340 06/26/2026 PRINTED 000679 QUILL CORPORATION 305.39 8341 06/26/2026 PRINTED 000692 RICE TRUCKING SOIL FARM 1,069.43 8342 06/26/2026 PRINTED 001339 SALVADOR MENDEZ 1,145.81 8343 06/26/2026 PRINTED 001024 SCHAAF & WHEELER 1,412.50 8344 06/26/2026 PRINTED 000728 SEAN'S QUALITY FLOORS 5,850.00 8345 06/26/2026 PRINTED 000729 SEAVIEW TIRE & BRAKE CENT 1,622.54 8346 06/26/2026 PRINTED 001598 SLC, INC 1,200.00
8347 06/26/2026 PRINTED 000755 SOUTH CITY LUMBER 190.72 8348 06/26/2026 PRINTED 000993 BODEWELL GROUP LLC 996.25 8349 06/26/2026 PRINTED 000769 STEWART AUTOMOTIVE GROUP 296.15 8350 06/26/2026 PRINTED 000778 TRAFFIC AND PARKING CONTR 3,355.20 8351 06/26/2026 PRINTED 000791 TERMINIX PROCESSING CENTE 926.88 8352 06/26/2026 PRINTED 001142 THE CONSULTING TEAM, LLC 5,083.90 8353 06/26/2026 PRINTED 001594 TOLBERT, LANEA 20.30
8354 06/26/2026 PRINTED 001021 TOWNSEND PUBLIC AFFAIRS, 5,000.00 8355 06/26/2026 PRINTED 000824 TURBO DATA SYSTEMS, INC. 1,051.58 8356 06/26/2026 PRINTED 000827 TYLER TECHNOLOGIES 8,400.00 8357 06/26/2026 PRINTED 000830 ULINE SHIPPING SUPPLY SPE 3,467.67 8358 06/26/2026 PRINTED 000837 UNIVAR SOLUTIONS USA INC 1,361.55 8359 06/26/2026 PRINTED 000838 UNLIMITED TOOL REPAIR AND 544.20 8360 06/26/2026 PRINTED 000844 US FOODS, INC 80.36
8361 06/26/2026 PRINTED 000855 VERIZON WIRELESS 3,017.74 8362 06/26/2026 PRINTED 000872 WEST COAST FRAME & COLLIS 2,250.00 8363 06/26/2026 PRINTED 000890 WOODARD & CURRAN, INC. 125,877.42 8364 06/26/2026 PRINTED 000897 SERRA YELLOW CAB 5,569.87 8365 06/26/2026 PRINTED 001033 YULIA CARTER 52.47
8366 06/26/2026 PRINTED 000925 ZARA CONSTRUCTION, INC 312,217.50 347 CHECKS CASH ACCOUNT TOTAL 2,079,031.21 .00
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Packet Pg. 15
Attachment: Monthly Check Register Report June 2026 (6251 : Disbursements) City of Pacifica
AP CHECK RECONCILIATION REGISTER
Report generated: 07/06/2026 11:13
User: 5234lxie
Program ID: apchkrcn
UNCLEARED CLEARED
347 CHECKS FINAL TOTAL 2,079,031.21 .00
** END OF REPORT - Generated by Lucy Xie **
1.a
Packet Pg. 16
Attachment: Monthly Check Register Report June 2026 (6251 : Disbursements)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Approval of Minutes
RECOMMENDED ACTION:
Move to approve the minutes for the April 27, 2026 City Council Special and Regular Meeting.
STAFF CONTACT:
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
Move to approve the minutes for the April 27, 2026 City Council Special and Regular Meeting (Attachment A).
FISCAL IMPACT:
Within budgeted operational expenses.
ORIGINATED BY:
City Clerk
ATTACHMENT LIST:
Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (PDF) 2 Packet Pg. 17
CITY OF PACIFICA
CITY COUNCIL MINUTES
Council Chambers
2212 Beach Blvd
Pacifica, CA 94044
Mayor Christine Boles
Vice Mayor Greg Wright
Councilmember Sue Beckmeyer
Councilmember Mary Bier
Councilmember Mayra Espinosa
City Council Regular Meeting 1 April 27, 2026
SPECIAL AND REGULAR MEETING
April 27, 2026 (MONDAY)
www.cityofpacifica.org
Mayor Christine Boles called the meeting to order on April 27, 2026 at 4:00 PM 4:00 PM - CLOSED SESSION
Mayor Boles called the meeting to order at 4:00 p.m.
00a. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION. Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 and paragraph (1) of subdivision (e) of Section 54956.9: Two Cases. 6:00 PM OPEN SESSION
Call to Order
Mayor Boles reconvened the meeting at 6:05 p.m.
Attendee Name Title Status Arrived
Christine Boles Mayor Present
Greg Wright Vice Mayor Present
Sue Beckmeyer Councilmember Present
Mary Bier Councilmember Present
Mayra Espinosa Councilmember Present
City Clerk Coffey took a verbal roll call.
Staff Present: Yulia Carter, Interim City Manager; Denise Bazzano, Asst. City Attorney; Maria Sarasua, Police Chief; Melissa Tigbao, PW Director; Scott Leslie, PB&R Director; Samantha Updegrave, Community Development Director; Marisol Gómez, Finance & Administrative Services Director; Gretchen Heckman, Economic & Housing Development Manager; Zach Harris, Human Resources Manager; Roland Yip, PW Dep. Director-Engineering (Zoom); James Lin, Senior Planner; Sarah Coffey, City Clerk, Emily La, Dep. City Clerk.
Reading of Land Acknowledgment
Mayor Boles read the Land Acknowledgment.
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Packet Pg. 18
Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 2 April 27, 2026
Salute to the Flag led by Councilmember Bier
Closed Session Report
SPECIAL PRESENTATIONS
A. Pacifica Open Space & Parkland Advisory Committee Preservation Award 2026 to Russ Hartman
Mayor Boles invited Open Space & Parkland Advisory Committee (OSPAC) Chair Arlene Patton to present the award.
OSPAC Chair Patton stated she and several OSPAC members were present to celebrate a local hero, Russ Hartman, with the annual Preservation Award. This is the first time they had one individual nominated by three separate local service groups: Pacifica Land Trust, Pacific Beach Coalition and Pacifica Garden Club. She then read the proclamation.
Mayor Boles open public comments.
John Keener, Pacifica, stated he was representing the Linda Mar Water Coalition and San Pedro Creek Watershed Coalition, one of the groups that nominated Russ Hartman for his award. He shared some details on his activities and felt he was most the deserving honoree.
Lynn Adams, Pacifica, stated she was honored to be here and shared details of Mr. Hartman’s contributions with Pacific Beach Coalition.
Steve Diers, Pacifica, stated he was with the Pacifica Land Trust. He is a retired ranger and works with volunteers and had the opportunity to meet Russ Hartman who has volunteered at Pedro Point for 17 years.
Mayor Boles closed public comments.
Councilmember Bier thanked Russ Hartman for all the work he has done. She thanked OSPAC for making sure volunteers like him are awarded and celebrated in our community. She thanked all the organizations that put in his name. She congratulated him.
Vice Mayor Wright stated Pacifica is very fortunate in the number of people volunteering for our community as they help build a fabric of a community and Russ Hartman is one of the beginners in doing that. He thinks it is contagious and is a large part of what makes Pacifica a special place.
Councilmember Espinosa thanked Mr. Hartman for making Pacifica beautiful by doing all the work he does to keep it clean. She is happy that we have people like him serving our community and making it more beautiful and she thanks him for that.
Councilmember Beckmeyer thanked Russ Hartman for doing work that many citizens do not know needs to be done and he continues doing it, like moving the native plant nursery from Pedro Point to Pacifica Garden. She took Vice Mayor Wright there recently for the first time and she thought it was inspiring what has been done there because of volunteers like him.
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Packet Pg. 19
Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 3 April 27, 2026
Mayor Boles stated when she saw Mr. Hartman this weekend, they were talking about what our connections are to the planet and what we leave about the earth and how it motivates our work.
She stated that his comment was that he just loves to weed and not that it is just a chore. She stated that there is something wonderful about freeing up a native plant being overcome with weeds. She stated that he needs help and all who want to know him better can join him on the trail. They unveiled the sign for the Lynn Adams Trail on Friday morning and Russ Hartman was there as part of that. He brought his shovel with him and, after they were done, he was on the hill digging out more weeds. She thanked him for his dedication and inspiration to others.
Russ Hartman, Pacifica, thanked everyone, especially those who nominated him and the Open Space and Parkland Advisory Committee. He agreed with John Keener that he has never met a weed he liked. He enjoyed volunteering which was therapy for him. He worked a lot by himself but what he does is not all his efforts as there are lots of volunteers in Pacifica who do the same thing. He thanked all of them.
B. Proclamation: Mental Health Month - May 2026
Mayor Boles read the proclamation in recognition of Mental Health Month.
Frankie Anguiano, Community Engagement Counselor at Peninsula Suicide Prevention, shared details of their goals i.e., wellness and recovery, enhancing public awareness, acknowledging mental health and substance use conditions, and eliminating stigma. She thanked Pacifica for this proclamation for Mental Health Month and shared national goals as well and invited everyone to share knowledge about mental health.
Councilmember Bier thanked her for coming out to their youth event. She stated 25% of our young people are chronically sad and 25% or more have considered suicide. This is important to talk about and not be afraid to talk about it. She is blessed to be around young people who are always talking about mental health and they are looking to what strategies they can use; she loved that it is so normalized as it helps the young people get through the day and sometimes that is all they can do is get through the day, and doing it together, they can make it through and see love and support along the way. She reminded elected officials that they are having a mental health training specifically for local elected officials on Saturday, May 9. She is passionate about this because of what she has experienced serving in this role and it is an honor to bring folks together and have an opportunity to talk about things affecting us while trying to serve our community.
Vice Mayor Wright thanked Councilmember Bier for all her work in this area. He stated it is such an important topic especially in light of COVID-19 and how isolating that was particularly for our youth community to be putting it out on the bigger stage to continue reinforce the message that it is okay to need a little help. He thanked them for taking up that.
Councilmember Espinosa stated, as a Latina in our community, people do not ask for mental health and were taught to stay strong. She knows this is true for many immigrants, and she wanted to tell them that mental health is help and it is healthy to ask.
Councilmember Beckmeyer thanked her for the work they do, adding that she had the benefit to learn more about 988 and get an update on how well it is doing. It is the Suicide Prevention line which is available 24/7, 365 days, in multiple languages. She thanks them for the ongoing work as it is important that they had this mental health focus for several years.
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Packet Pg. 20
Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 4 April 27, 2026
Mayor Boles thanked Ms. Anguiano for being here and she thanked Councilmember Bier for all her leadership on these issues. She agreed that mental health is as important as physical health. She encourages people to get the help as there are always difficult times in our lives.
She asked if there are some emergency numbers to share.
Ms. Anguiano stated that 988 is definitely the go-to. It is 24/7, free and available to everyone, in all languages and, if you need someone to talk to, there is chat, text and over the phone. All their counselors are trained to support for anything. They also have follow up, and if they need ongoing support, they can give them a call and follow up with them to see how they are doing.
Councilmember Bier followed up that there are amazing agencies in North San Mateo County and all over the coastside to help. They have Youth Point Health, for young people ages 5 to 25 and their families; Asian American Recovery Services; Daly City Partnership; El Centro; and many different agencies.
CONSENT CALENDAR
Mayor Boles asked if any Councilmember wanted to pull an item off of Consent Calendar.
There were none.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Beckmeyer, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Boles, Wright, Beckmeyer, Bier, Espinosa
1. Approval of Minutes
PROPOSED ACTION: Move to approve the minutes for the February 9, 2026 City Council Special and Regular Meeting.
PUBLIC COMMENTS ON ITEMS NOT ON THE POSTED AGENDA
Cindy Abbott, Pacifica, as Exec. Director of Sanchez Art Center, informed the community on details of exciting events, the 2026 Left Coast Annual Juried Exhibition and the 2025 LCA Award Shows, as well as extended hours and open studios.
Anita Rees, Pacifica Resource Center, shared updates on some of their programs, such as grocery pantry visits, grocery distribution, their annual Volunteer Appreciation Lunch, and Unhoused on the Coast.
Martin Anaya, Pacifica, shared details on some of the programs covered by PCT, such as the debate at the golf course, Pacific Beach Coalition, PCT forum, Coastside Live, etc. He also shared contact information in case the City wished for PCT to cover any specific events and introduced their interns.
Joaquin Jiminez, Half Moon Bay, stated he is running for San Mateo County Supervisor in District 3 and shared his goals to help his constituents.
Lynn Adams, Pacifica, thanked Pacifica and Public Works for everything they do, thanked the Pacific Beach Coalition leaders and volunteers for making that trail so special, and thanked everyone for the success of Earth Day.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 5 April 27, 2026
Suzanne Moore, Pacifica, as a PRC board member, shared details on how to celebrate parents and those we love in May through a personalized gift through the PRC.
Jessica Sheppard, Pacifica, encouraged Council to think about the safest way for housing accessibility and affordability.
PUBLIC HEARINGS
2. Consideration of rezoning, development plan, and a specific plan to allow for single family residential use for currently existing residential use and uses consistent with single family residential use, in order to obtain a grading permit for the unpermitted grading that was subject to the Notice of Violation and a 400 square foot detached carport at 650 Cape Breton Drive (APN 018-170-060, 022-320-200) (File No. 2022-037).
PROPOSED ACTION: Staff recommends that Council conduct the public hearing and consider this report and select either option 1 or option 2 below:
1. Adopt a Resolution determining that the grading in an already developed area that was subject to the Notice of Violation is not “development” subject to the requirements of Articles 22 and 22.5 of Title 9, Chapter 4 of the Pacifica Municipal Code, and that applicant is thus not required to rezone to Planned Development with a development plan and specific plan in order to obtain a grading permit pursuant to Title 8 of the Municipal Code. This action would be statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15268, 15270, 15378(c); or
2. Introduce an Ordinance entitled “An Ordinance of the City Council of the City of Pacifica approving Rezoning RZ211-22 and Development Plan DP-87-22 to establish a Planned Development (P-D) zoning district with development plan;” adopt a Resolution to approve Specific Plan SP-180-22 at 650 Cape Breton Drive (APN 018-170-060, 022- 320-200); and find the approval of the project exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15301(Class 1-“Existing Facilities”), 1504 (Class 4-“Minor Alteration to Land”) and 15061(b)(3) (Common Sense Exemption)
Community Development Director Updegrave stated that Sr. Planner James Lin will be making staff’s presentation.
Sr. Planner Lin presented the staff report.
Asst. City Attorney Bazzano stated that, before we open up for public comment, Mayor Boles should check with the applicant if he wants to make a presentation.
Sr. Planner Lin believes on the applicant side Raymond Frank and their legal representative, Margaret Cruz, should be available virtually.
Mayor Boles asked the applicants if they want to make a presentation.
Mr. Frank stated that they do not have anything to present tonight.
Vice Mayor Wright asked Asst. City Attorney if the applicant will have three minutes to rebut anything heard in public comment.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 6 April 27, 2026
Asst. City Attorney Bazzano stated, with an abundance of caution, we should offer that to them.
Mayor Boles stated that it is after public comment.
Asst. City Attorney Bazzano agreed, if they want to respond.
Mayor Boles opened the public hearing.
Lori Yap, Pacifica, shared her concerns on rezoning this property as one of Council’s options at this meeting and requested that there be no loopholes that adversely affect the community’s concerns and Council consider all comments on this issue before voting.
Lisa Funkhauser, Pacifica, shared her concerns on lack of notice to residents on the options proposed at this meeting and lack of clarity on what is being proposed. She added that she categorically opposed Option 2 and commented on other concerns she has in the document.
Clif Lawrence, Pacifica, shared his concerns, such as not giving residents enough notice, and asked that Council pass the first option, not the rezoning option.
Mayor Boles asked if Mr. Frank would like to rebut anything he heard.
Applicant representative Mr. Frank stated that they have no comments.
Mayor Boles closed the public hearing. She asked if Asst. City Attorney Bazzano would speak to unintended consequences. She confirmed that the grading work done was still illegal and nothing we are voting on today counteracts that.
Asst. City Attorney Bazzano agreed, adding that if Council chooses Option 1, the applicant will still need to get a grading permit pursuant to the City’s Building Code and will need to have that grading conducted pursuant to the grading permit requirements.
Mayor Boles asked if Asst. City Attorney Bazzano sees any loopholes in what they are approving today that would allow them to do grading elsewhere or other work without permit.
Asst. City Attorney Bazzano stated that the decision by Council today would be specific to correcting the illegal grading that occurred on the property and staff tried to include language in the proposed resolution that would be specific to the issue at hand and also included language that was on the slide that the determination that Council could make would be specific to this project and Council reserved this right to analyze future projects located within the HPD, based on the specific facts and determinations relative to each project. To answer Mayor Boles’ question, she thinks this language helps preserve Council’s and City’s authority to enforce Articles 22 and 22.5 in the future going forward.
Mayor Boles referred to the question about the notice to the public and asked if there was any requirement to explain further in the mailed notice what the options were coming before Council.
Asst. City Attorney Bazzano stated that, for Option 1, there is no legal requirement that it be included in the notice. The notice requirements are specific to Option 2.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 7 April 27, 2026
Community Development Director Updegrave stated that we are still considering the application so the actual project was the content of the notice. Staff were legally required to still include the project description for the application that is under review.
Mayor Boles stated that, if Option 1 was the only one presented to Council, it would not have required notice because it was not a Planning-related decision.
Community Development Director Updegrave thinks the only reason that option is here is because we have a planning application; otherwise, that might not be coming.
Mayor Boles asked when the agenda was posted.
Community Development Director Updegrave stated Council agenda was posted on Wednesday, April 22, which is the City’s standard practice.
Mayor Boles asked if we also send emails to interested parties who have been involved.
City Clerk Coffey stated that the agenda, when posted, was sent to regular City Council agenda distribution list and there is not a specific list sent regarding this issue at Cape Breton.
Vice Mayor Wright stated that, at the last hearing, there was a representation by the church and he was wondering if they would consider and reach out to the neighboring property that was damaged. He asked if it was okay to ask if they followed up on that.
Asst. City Attorney Bazzano stated that the public hearing is closed, but if the Mayor wants to reopen the public hearing and ask the applicant, that would be at her discretion. The applicant can also choose not to respond.
Vice Mayor Wright would like to request to reopen the public hearing.
Mayor Boles reopened the public hearing,
Vice Mayor Wright stated that, during their last hearing, there was a representation made that they would consider reaching out to a neighbor who had been damaged through some action of theirs and he was wondering if they had a chance to follow through on that.
Mr. Frank believed the person representing the church has spoken to the neighbor but he does not have any further information at this time.
Mayor Boles closed the public hearing.
Vice Mayor Wright asked if Council is allowed to condition this to also ask them to put it back.
Asst. City Attorney Bazzano stated, if Option 1 is selected, this would be a resolution providing specific language about the determination of Council and is being done primarily so this is an identifiable document easily and readily available to Council, public, staff, etc., going forward. It is not an approval or discretionary action by Council in terms of approving a permit so there is no ability to condition the resolution.
Vice Mayor Wright asked if she could clarify more to understand why we cannot ask them to undo what they did. He personally sees that they took the soil out of the arena for a reason
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 8 April 27, 2026
without a permit. To him, the soil not being in the arena is a benefit and he is concerned about setting that same precedence that you can derive a benefit from doing something wrong.
Asst. City Attorney Bazzano stated it is up to Council to select an option but the resolution is not a permit or entitlement that can have conditions of approval attached to them. There is nothing that is binding to it on the applicant. It would be a determination of Council simply stating that they believe that their interpretation is that, for this particular scenario, the grading that occurred is not considered development. If not considered development, then the requirement would be that the applicant should go to the Building Department and get a grading permit.
Vice Mayor Wright asked, upon issuance of that permit, if Council would be allowed to condition that permit that they put the soil back.
Community Development Director Updegrave stated that building permits are not discretionary and we have no conditioning authority over a building permit absent a discretionary approval.
Vice Mayor Wright asked, if they were appealed, would there be an opportunity.
Asst. City Attorney Bazzano stated no, adding that their building permits are ministerial and a grading permit would be under that umbrella of ministerial approval. It is not a permit that is appealable, like a use permit, but an appeal could be made to the Building Board of Appeals.
Those appeals are specific to if there is a disagreement with the interpretation of the Building Official, rather than an issue of the issuance of the permit itself.
Mayor Boles emphasized that the use of the arena is still limited, as she believes they originally wanted to grade it to hold services but that is not a legal use that is permitted. She asked to clarify what the uses are that are permitted.
Community Development Director Updegrave stated the agreement that was reached after the Notice of Violation sets forth that the area can only be used for specific occupancies.
Asst. City Attorney Bazzano stated the occupancy classification is Class U and that is utility and miscellaneous. A Group U category includes buildings and structures of an accessory character and miscellaneous structures not classified in any specific occupancy, including but not limited to agricultural buildings. The occupancy classification does not allow any gatherings of persons for civic, social or religious functions.
Mayor Boles understood that, if you were to have a gathering and you have over 49 people, that is a different occupancy classification; even for those uses, you could only limit it to 49 people.
Asst. City Attorney Bazzano stated they could have certain events related to agricultural use.
Mayor Boles agreed but thought it was still limited to less than 49 or else it triggers an A occupancy in the Building Code.
Asst. City Attorney Bazzano does not know the limitation on the number of occupants but she wants to make it clear that they could have events related to agricultural under the U classification and that any determination Council makes does not change that classification.
Mayor Boles stated, to Vice Mayor Wright’s point, if he wanted them to put the soil back, that would be a new permit which is grading and disturbance.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 9 April 27, 2026
Vice Mayor Wright stated his ultimate goal was not to change the zoning and to put the soil back. He would love to hear from Planning Commission representative to gain some insight.
Commissioner Davis stated Planning Commission felt very strongly about not rezoning, not rewarding bad behavior. She understands Mayor Boles’ line of thinking that we are trying to put this to bed with this retroactive approval of this grading or permitting of the grading, and trying to ask them to take another action to potentially start it all over again is concerning.
Councilmember Beckmeyer added to what Vice Mayor Wright was saying about the language and effort that staff went to at the behest of Planning Commission and Council. She also acknowledged and thanked the community for making it very clear what their needs are. That is why it has been four times that the community has received seemingly same notices with slight wording changes. She stated that this has been a long and arduous process. It is her understanding that, if we choose Option 1, that will mean there is no rezoning and the interpretation of the grading that was done and referred to in the notice of violation is not development. The applicant would need to apply to the Building Department for a retroactive permit to correct the record. It is not a permit to do anything, according to what Vice Mayor Wright was suggesting. She asked if it is correct that the permit they would receive would be the permit they should have gotten in the first place, effectively.
Asst. City Attorney Bazzano agreed, adding that they would finish the grading work that had started. There is a grading plan that was submitted as part of the applicant’s proposal and they would proceed with that grading plan.
Councilmember Beckmeyer assumed that the plan includes waddles to keep the drainage from getting plugged up with mud. She asked if that is accurate.
Community Development Director Updegrave stated that is correct.
Councilmember Bier thought that was a huge part and she thanked her for bringing that up.
She wanted to thank the community, specifically Lori Yap, for her continuous years of respectful, thoughtful communication.
Vice Mayor Wright would like a little more clarification on this is specific to just this one event that happened in the past and in no way applicable to any other parcel.
Asst. City Attorney Bazzano stated that the resolution is certainly specific to this project but the resolution includes language that specifies that Council has discretion in the determination of the term development and for this particular case Council is reserving its right to analyze future projects based on those specific facts relating to that project. If Council wants to add any language or further clarify, that is within their discretion. As she mentioned, staff did try to make this very specific to this project as it is unique and has circumstances that are not duplicated in other projects.
Mayor Boles asked staff to pull up the language that was proposed and not in the agenda. She stated this is something she asked for to specify even further. It is not that they are saying that grading may not be development in other cases, but saying that this grading under this roof that was already disturbed. She stated that the second to the last “be it further resolved” in the resolution states the development does not involve any residential or structural development and will not have any detrimental affect on the land within HPD. She wonders if they need
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 10 April 27, 2026
something a little stronger there too as she wants to make sure grading does count as development and we are not weakening that.
Asst. City Attorney Bazzano stated it can be added. She thinks these are unique circumstances that are identified in the resolved language that targets this particular project and she thinks it would be difficult to apply this determination to something else. She thinks the language she read is accurate and there is not a structure that is involved in this particular scenario.
Vice Mayor Wright suggested that, instead of underneath “a,” we said underneath “this,” so it is specific to this one location.
Mayor Boles suggested adding “as it does not involve any residential or structural development or grading that is considered development”. She wants to make sure that there is not a weakness because that last “be it further resolved” talks about residential or structural development. She stated that HPD is very clear that grading and land disturbance is also generally considered and we are making the exception here because it is under this roof.
Councilmember Espinosa thought it was important to clarify what is grading considered.
Asst. City Attorney Bazzano stated grading, as defined in the building permit, is very broad.
She can pull up the definition but she does not think it will be much help determining or narrowing the scope of the application of this resolution. In the second to last resolved paragraph, if we say “as the movement of soil from a previously disturbed location does not involve any residential or structural development”.
Mayor Boles wondered if we should take the language on packet page 59, second to the last “further resolved” and take out “as it does not involve any residential or structural development”.
We could just say “as it would not have any detrimental effect on land within HPD or create any potential hazardous conditions particular to hillsides”.
Asst. City Attorney Bazzano stated that is fine if she wants to take that language out. She stated that we are talking about, in the second to last resolved paragraph, simply removing the second to last portion of the sentence that says “as it does not involve any residential or structural development and”. That resolved paragraph would be, “that the City Council hereby determines that the application for the project does not require the application of rezoning development plan and specific plan because of relocation of soil sand from the covered arena does not constitute development that would be subject to the requirements of the Hillside Preservation District in Articles 22 and 22.5 of Chapter 4, Title 9 of the Municipal Code and would not have any detrimental effect on the land within the HPD or create any potentially hazardous conditions particular to hillsides”.
Vice Mayor Wright asked to add one more word: “because the resolution of ‘this’ soil sand”.
Mayor Boles stated that is fine with her and asked for Council’s thoughts.
Councilmember Beckmeyer agreed and asked if that is a paragraph we are inserting here so there are 3 “be it further resolved”.
Asst. City Attorney Bazzano agreed, adding that is what staff recommended.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 11 April 27, 2026
Vice Mayor Wright stated, for further clarification, it seems to him that some erosion control methods are required if the soil is not to be put back underneath the covered arena and, once we issue this permit, what lets us know that the erosion control measures will be maintained.
Community Development Director Updegrave stated that part of the grading permit will look at what is proposed for the soil that has been relocated which will include looking at if there are any kind of erosion control measures that need to be put in place. Once that is inspected and finalized, it is just like any other grading permit where it would be a code enforcement issue if there were problems.
Vice Mayor Wright concluded, in that scenario, staff would feel comfortable that we are in no way creating a problem further down the line.
Community Development Director Updegrave would defer to the Building Official in their review and approval of the grading permit and the inspection to final the permit.
Mayor Boles asked how long the erosion control measures stay in place.
Community Development Director Updegrave does not know the specifics, but it would be required based on their proposal. Staff did go out to the site prior to Planning Commission hearing last year and confirmed that the measures required under the agreement from the NOV were in place and were still functional to the satisfaction of the City Engineer.
Mayor Boles stated that was in November or so, before most of our rains. She thought it might be nice if the Building Official goes back and has a look.
Community Development Director Updegrave stated that will be part of their review and finalizing the grading permit.
Mayor Boles thinks she sees consensus and asked for a motion.
Asst. City Attorney Bazzano stated that the motion would need to just say “as amended and discussed by Council”. She stated on this proposed language, Vice Mayor Wright wanted to add “this soil”. She stated that we are essentially adding three changes: We are adding this language, changing “’the” to “this,” and revising the second to last resolved paragraph to remove that provision Council discussed.
Councilmember Beckmeyer so moved; seconded by Councilmember Bier.
RESULT: ADOPTED AS AMENDED [UNANIMOUS]
MOVER: Sue Beckmeyer, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Boles, Wright, Beckmeyer, Bier, Espinosa
3. AB 2561 Compliance – Vacancy Rate and Workforce Planning Public Hearing PROPOSED ACTION: Conduct a Public Hearing in accordance with Government Code Section 3502.3 (AB 2561) to present the status of vacancies and recruitment and retentions efforts in advance of the adoption of an annual budget.
HR Manager Harris presented the staff report.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 12 April 27, 2026
Vice Mayor Wright referred to the number of employees when referring to retention and he asked if those numbers are based on the average number of employees per thousand people or based on our current staffing levels.
HR Manager Harris stated it was based on our current budgeted FTE positions.
Vice Mayor Wright asked if it was safe to say that, if we were 15% understaffed, you would not see that in these numbers; we would be 15% understaffed as a baseline and then 13% below that.
HR Manager Harris stated, without checking the numbers in that specific situation, it is safe to say that this does not recognize any staffing deficiencies that may be in place.
Vice Mayor Wright asked if it was also to say that we do not pay the average wage across the county as well.
HR Manager Harris stated that, as of our last compensation study, we were not at the average.
Vice Mayor Wright asked if that makes his job harder to attract qualified candidates.
HR Manager Harris stated that it keeps him busy.
Vice Mayor Wright concluded that both those factors do make it more challenging. He stated that we do more with less in Pacifica than anywhere he has ever been.
Councilmember Espinosa asked which department has the most critical vacancies and what is the impact of unfulfilled positions on the budget.
HR Manager Harris stated that Public Works has more bodies and, if you look at their vacancy rates, they are at 12%. He pointed out that Public Works has the highest FTE count of vacancies and we also have made movement on those vacancies since this snapshot in time.
During this snapshot, we had vacancies they were working through active recruitments on and, since this time, there has been three filled positions, bringing them down to 4.5 in Public Works.
He agrees that there is impact to services. In this particular instance, all of those vacancies were concentrated in one portion of Public Works, and it is very tough on scheduling staff and potentially leaning on each other to make ends meet. When you have a concentrated batch of vacancies in one area, it can hit a small city hard. We made good movement, specifically in Public Works, since this recruitment but we do get waves of this. It is not abnormal or something unique to Pacifica. He stated that she asked where the biggest impact was and he thinks it is in Police staffing, as staffing is difficult in PD just by the nature of shift work. Having five FTs vacant at one time with a smaller Police Department does impact shift work overtime and a few other factors, such as morale in general.
Councilmember Espinosa stated, regarding job posting, she would like to see more Pacificans get to know where those jobs are, maybe posting at the Civic Center. She would like to see more Pacificans hired as she knows they are going to stay here. She would like to post all over Pacifica so they can see the jobs.
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Mayor Boles stated that we have not had public comments and should not be deliberating now as it is question time. She asked, when people leave, do we always do exit interviews to find out what might be drawing them somewhere else.
HR Manager Harris stated that, the majority of time, we will do an exit interview but depends on the circumstance or reason someone is leaving. There is a lot of valuable data that we glean from exit interviews, specifically around culture and why someone would choose to leave. He does keep track of trends, especially there are waves, and when he has something like that, he wants to check if there is something underneath that needs to be addressed.
Mayor Boles stated that when he did his snapshot the vacancy rate was 13% and she asked if we know what the average is in the county or other cities around us.
HR Manager Harris does not have the county average available but he can look into that and bring it back at another date. He stated that 13% is a decent spot at the end and anything below 10% would be considered great. Just being below 15% is good. He stated that we are well within the average and he would say we are doing better than most.
Interim City Manager Carter added that we have reduced the vacancy over the last several years. During the last two rounds of labor negotiation, it was much higher percentage, around 17%. She felt bringing it down to 13% was great.
There were no public comments.
Vice Mayor Wright stated to reiterate one more time, that is 13% on top of the already understaffed rate so a more accurate representation is compared to the average city, we are well into the 20%.
HR Manager Harris stated, without an organizational assessment on hand, he would not quote that, but if you look at how many positions should be aligned to a population of our size, he is sure it would be higher than 13%.
Vice Mayor Wright took the police as the example as he cited, and he believes that we are 18% under from where we once were as an example.
Mayor Boles stated that she knows the police is hard because of having to do a lot of overtime shifts and that gets to be too much for someone.
HR Manager Harris stated that it feeds into itself as it is a bit of a loop to where you are being overworked and you start feeling under-appreciated and you start looking elsewhere.
Councilmember Bier asked how many interns he has in HR.
HR Manager Harris stated there are two HR interns and six other interns across the City in various departments.
Councilmember Bier stated she will take his strategy of allowing outgoing interns to onboard the new ones.
Mayor Boles stated, regarding interns, right now we are only doing them over the summer and sometimes having an intern is more work for staff. She asked if the City would consider looking
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at interns during the school year or more long-term year-round. She had some conversations with San Francisco State, particularly the climate-related people, and they are always trying to place people and she thinks they even have some money available as part of that.
HR Manager Harris stated we would be happy to review it. There are CalPERS items to consider and limiting work hours but, as long as there is a structure put in place, it seems that would be worthwhile to look into. We use engineering interns now year-round and that has been a good pipeline for our engineering roles. We have had success in having an engineering intern transition into an assistant engineer and still with the City.
Mayor Boles thanked him for all his work and programs he is doing to make this an even better place to live and work.
RESULT: NO VOTE REQUIRED
CONSIDERATION
4. Economic Development Committee and Parks, Beaches, and Recreation Commission Annual Accomplishments and FY 2026–2027 Work Plans
PROPOSED ACTION: Receive presentations on the Economic Development Committee (EDC) and Parks, Beaches, and Recreation (PB&R) Commission accomplishments and provide feedback on their respective FY 2026-2027 Work Plans.
Mayor Boles stated this item is the work plans of the Economic Development Committee and the Parks, Beaches and Recreation Commission.
Interim City Manager Carter stated that on this item, staff suggests that Council take EDC first and then have two sets of public comments.
Mayor Boles then invited Economic & Housing Development Manager Heckman and EDC Chair Berman up.
EDC Chair Berman presented the staff report.
Mayor Boles stated, in the staff report, there was the work plan discussion and discussion of City resources and capacity for things on the work plan. She asked if someone wants to speak to that and she thinks other issues brought up by EDC Chair Berman were not discussed and analyzed as part of the staff report.
E&HD Manager Heckman stated that the way that EDC came up with its work plan items is based on staff work plan for the coming year; we tried to strategically look at what might be able to be accomplished in the next 12 months, what could be a good fit for the EDC in terms of the type of work they would be completing and what would support City staff in completing its own work plan. When we went through the staff resources section of the staff report on this item, we wanted to be as conservative and transparent as possible about the amount of time that City staff can spend with the EDC in moving these items forward. Staff support the EDC’s work plan as it was created in close coordination with our work plan and has a lot of faith in this committee’s ability to move its work plan items forward without a tremendous amount of staff oversight or involvement. There are certain items that cost money and will require such as Public Work staff’s ability to possibly install additional way finding signs; there are limitations to
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what they will be able ask on the City side to be able to contribute to getting some of the work plan items moved forward.
Mayor Boles thought that would be more detail as the year progresses. She stated that installing the signs is one thing, but there was a recommendation that Public Works come up with a standard design.
E&HD Manager Heckman stated that EDC members wanted to weave in the observations and discussions that they had been having over this past year and probably prior years, in addition to the formal work plan accomplishments from last year and what they are planning on working on this coming year. The style guide is a topic of discussion that has come up repeatedly in their meetings and is not on the work plan specifically for this coming year. There are topics that will continue to be discussed and potentially make it to a future work plan in coming years.
Mayor Boles asked what is the current budget of the EDC on the yearly basis.
Interim City Manager Carter stated it was about $7,000 for the current year.
Vice Mayor Wright asked what percentage of this work plan represents staff time and what percentage represents committee work.
EDC Chair Berman stated that they designed it such that every item represents work that the EDC members themselves can actively focus on. As E&HD Manager Heckman mentioned, there are multiple items that would benefit from support from City staff. He stated, in identifying and applying for grants, the EDC members can look for and start progress on grants but they would not want to submit or lose a lot of work in coordination necessary with city staff to complete any of those applications. The food truck program is an item where they have been doing investigation analysis but they are not experts on how to put a food truck program ordinance in place and need to work with City staff to help guide and focus the study.
E&HD Manager Heckman thought it was 80% EDC working on their own and 20% staff support.
Vice Mayor Wright asked if the EDC’s thought is that they are there to support staff or staff is there to support them.
EDC Chair Berman agreed with the first point but stated that staff do support them a lot. He thinks that EDC are excited and got feedback on this work plan and future years and what initiatives they can focus on that would advance the City’s initiatives.
Vice Mayor Wright asked if it would be helpful to have a certain amount of staff time budgeted to them as we face budget challenges in the future and may need to allocate staff time in other places, or what is the best way to collaboratively figure that out so staff can address the needs of Council and the City and still prioritize some of their challenges as well.
EDC Chair Berman does not know that he could put forth a solution. There are a lot of dynamic needs from the city that staff has to focus on, and he would be hesitant to ask for a set amount of resources.
Vice Mayor Wright asked if the current system is working.
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E&HD Manager Heckman thinks this coming year is going to be important in figuring out how to answer his question. She thinks it is the first time where we are coordinated in work plan items and thinks that can be a goal for next year’s report by reporting out on how it went and what improvements or changes could be made.
Interim City Manager Carter complimented the committee in working this out. She stated that what was unique this year was that we brought the ED work plan to come first and was a good base document that was shared with the committee and having this conversation to say here is their work plan and where the committee can help them. She stated that, in the staff report, they identified areas of complete alignment, like place making and others. There were areas where they were misaligned because it is not on staff’s work plan like additional signage; those projects tend to take a lot of staff resources from multiple departments. Overall, she wanted to say this year was different and more aligned than in previous years.
Vice Mayor Wright asked, in the event they do not have time to get to something, if they keep a record of that so the following year they may get to it.
EDC Chair Berman stated that they will take that advice to make sure they keep track of areas where they do not have time, and they are happy to be working well and have gaps identified.
He thinks most of the committee’s frustrations have been where there are many departments that need to collaborate to achieve a goal, i.e., wayfinding signage. It can be challenging when there is not a clear responsible party to achieve a set goal. In EDC’s work plan, they want to achieve a pilot program and they have to coordinate across multiple departments and committees; when there is not assigned staff resources, that is where it leads to frustrations. It is hard when there are independent groups that need to coordinate and there is no plan for that.
Councilmember Bier asked if EDC had their final vote on the work plan already.
EDC Chair Berman stated that the EDC is going to approve the work plan that he shared.
E&HD Manager Heckman added that the point of coming to Council was to present it to them and see if there was any feedback.
There were no public comments.
Councilmember Espinosa thanked them, stating that they nailed everything we need. She asked what are the most important three items that they can address and do something about.
EDC Chair Berman thinks placemaking initiatives, general infrastructure in business districts and downtown areas, supporting business operations, helping local businesses continue to operate and be successful, and focusing on the digital and marketing strategies to level up Pacifica and marketing campaigns to invite more out-of-town visitors. A lot of this work is things that can be accomplished through volunteer time, but digital marketing is one that requires a budget.
Mayor Boles added that he stated $2500 over the holidays and that would quickly eat up the budget if they were doing that 2-3 times a year. She asked if there is an opportunity, since the businesses have value in it, that they can contribute to some of this as well.
EDC Chair Berman agreed, adding that the businesses run their own campaigns in parallel and believe there is value and are investing an amount they thought was appropriate, but the
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challenges of operating a business here as budgets are tight for all local businesses. It would be great to invest in advertising, but you need to pick and choose where you spend your dollars as a local business. If the City can step in and try to help every business, that would be viewed favorably and provides measurable ROI.
Mayor Boles stated, if there was a request to be made for more money, she assumed that would come in coordination with Manager Heckman working with Interim City Manager Carter to bring up a proposal as part of our upcoming budget discussions.
E&HD Manager Heckman agreed.
Vice Mayor Wright asked how the chain of communication works.
EDC Chair Berman didn’t think there was a single chain of communication that they always follow. At some point in the past, it has been a referral to talk to a specific person with an introductory email and in other situations others will communicate on their behalf about something with other departments.
E&HD Manager Heckman stated that the goal would be to have everything come through ED staff who would be the liaison if there needed to be coordination with other departments.
Vice Mayor Wright thought that would be the most effective way to do it and asked if that was working for EDC.
EDC Chair Berman responded affirmatively.
Councilmember Bier was interested in understanding what the members of committees and commissions think are important information for Council to know. She wanted to understand more information about the vacancy. She also thinks the branding of the signs is important.
She thought the year-round campaigns is important and we should be some money put behind that. She stated, regarding digital strategies like the short form videos and social media, it has to happen or the information will not reach our younger crowds. There could be opportunities to engage our local youth who are doing media now and would love to come in and do some media for the City. She felt that last part of the presentation was the most important and what made her excited as there is a lot of information that Councilmembers can learn from which will help move strategies forward as they move forward themselves. She stated that we can always ask for information about food truck policies and get examples from other communities.
Councilmember Beckmeyer asked that he share the presentation with Council. She asked about wayfinding, and she thought she heard him say their goal originally was for two areas in town but only got to one. She asked what the second area was.
EDC Chair Berman stated that there is a draft plan for Manor, as well as Sharp Park.
Councilmember Beckmeyer asked if that was something the committee was talking about doing or is it running into the challenge of coordination and funding.
Interim City Manager Carter stated that this is one area where she would say that the ratio is not 80:20 but probably the other way around. EDC provided recommendations for the pilot program and, realistically, Public Works was heavily involved in this process, as well as Economic Development staff and City Manager’s Office. She stated, for wayfinding signs, this would be a
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 18 April 27, 2026
City project and it is great that the committee kicked it off and brought awareness in alignment with the city’s businesses, but typically it would be a Capital Improvement Project for the City to roll out at the City’s pace and the budget when the budget becomes available. There are reasons why the Sharp Park before Manor specifically.
Councilmember Beckmeyer heard from merchants in Rockaway as well with concerns about wayfinding and signage. She thinks the pilot was successful, especially their image at the beginning of that one sign at the bottom of Sharp Park Road. She would favor finding a way to get, in any way you can, a prioritized list in moving through the different parts of town to get a consistent look and feel. She also wonders about the opportunity for overlap or cross-pollination with OSPAC. She asked if there has been an opportunity for joint meetings.
EDC Chair Berman stated that we have not had a joint meeting but had some cross pollination where members attended each other’s meetings and some discussions on the Ahni trail sign.
He would love to deepen that collaboration and there are a lot of places throughout the City where they could benefit from introducing trail head signage.
Vice Mayor Wright wondered how they foresee working with staff on vacancies.
EDC Chair Berman thinks they decided to not put anything into their work plan for next year other than maintaining a list of vacancies because they felt it would be very challenging to figure out the right ownership model. For food truck program, that requires a lot of deep knowledge about how to think about code and ordinances. Vacancies and blight would be even more challenging and difficult. Next year, they will begin to learn more about that and, in the 2027-28 fiscal year, they might have an item on their work plan to discuss that.
Vice Mayor Wright stated one of the things he heard that concerned him is the effect of a vacant store front next to an active store front.
EDC Member Paige Miller stated that he has been actively tracking the vacancies list. He had discussion with Manager Heckman on how to best utilize this. When he started doing the tracking for the real estate, it was something he was doing prior to in response to understanding the business environment around his own business. Over time, they started seeing that this is a form of data that they should be collecting and the City should be aware of, not only in regard to vacancies but how some of the landlords are advertising their properties. What they discussed is that they want, for the next year, to at least drill down on collecting the data and seeing what other trends they can pull out of that before making any formal recommendation regarding anything the City may regard doing fines or implementing programs to help property owners alleviate some of their distressed properties.
Vice Mayor Wright added seeking some redevelopment developers to redevelop the property and do something more conforming with the Sharp Park Specific Plan.
EDC Member Miller agreed, and he thought that was something that was already under Manager Heckman’s staff purview, i.e., trying to recruit and work with business owners. He thinks one of the things that has come to light is that a lot of the vacancies in town have been for a long period of time without any economic revenue being generated by those and property owners do not seem motivated to do anything with those properties. He would love to do something immediately but he thinks the prudent thing would be to continue to collect data.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 19 April 27, 2026
Councilmember Beckmeyer thinks this might be something they want to pursue offline in more detail. She wants to check with ED staff about their goals and priorities in this arena as well.
Mayor Boles appreciated the spreadsheets Mr. Miller put together and she looked at it in terms of the commercial office tenant with the City trying to find an appropriate space. It was helpful to know more details than you would find out in a quick ad, etc., about what the space holds, even like electrical service, capacity, exact square footage, etc. She knows we have too much retail fees and retailers are struggling everywhere but, what came out of those conversations with that potential start up that was looking to move here was that we did not have adequate office space. All they were looking for was 6,000 square feet. She thought it would be interesting to keep that on their radar, such as what are the demands for higher quality business and professional offices. She knows Half Moon Bay has blight ordinances, and if there is an empty storefront, some of the adjacent businesses might put up some signs or some other product so it looks nicer. She thinks the signage they did looks great and do we need to study what it should look like, or does it look fine and they can just use that. She stated it looks like an official sign that Caltrans would put in. She thinks we need a bigger look at our whole signage ordinance as she knows there are issues with that in other places. She is not sure that EDC is where that set. She asked if there is anything else they want specifically want feedback on.
EDC Chair Berman thanked them for all their feedback thus far.
Mayor Boles moved on to the PB&R Commission.
PB&R Director Leslie, as the liaison to the PB&R Commission, introduced Chair Gail Benton Shoemaker.
PB&R Chair Benton Shoemaker presented the Commission’s work plan.
PB&R Director Leslie stated that Chair Benton Shoemaker did a good job representing the whole Commission. Many of these items would require leg work from the Commission but some would involve the PB&R and other departments. We want to set expectations for the Commission and staff moving forward on expectations and some may generate work plan staff items we would need to come to as well and the want to make sure this is the right direction, making sure it aligns with Council’s wishes.
Mayor Boles thinks this is described in more detail with staff input, starting on packet page 97.
Vice Mayor Wright understands that this is a once-a-year opportunity and some of the demands on staff time changes through the year, and not in a necessarily predictable way. He wants to make sure we allow for the event that there is more staff time to address these things or potentially less and being open to tell each other that. He is hoping we can encourage staff to have that open dialogue in a collegial collaborative way.
PB&R Director Leslie explained part of the reason he was trying to be as explicit as possible in describing staff resources. The Commission has always been very thoughtful and smart about putting things together, but also ambitious and wanting to do a lot of great things for the community. A lot of discussion is based on current staffing levels. He also wanted to call out that there is a lot of requirements for some of these projects from Public Works and E-Bikes, as well as other departments. He can speak very well for his department and their capacity but there are a lot of areas outside of his purview.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 20 April 27, 2026
Mayor Boles thought, if we are considering adding things that are not currently fully analyzed for staff, maybe that is something comes back to Council.
Interim City Manager Carter stated there are no actions with this agenda item, so they are not approving or adding anything to the work plan. Staff will take directions if Council feels strongly that one of those areas that PB&R Director Leslie identified that require multi-department involvement should remain on the work plan for the coming year, then staff will have to estimate what it will take when we bring our work plan to Council on June 8 meeting. That item will potentially bump out some other items in the work plan. She stated that we will take directions now to receive feedback and the Commission wants to receive feedback as well.
Mayor Boles assumed we will have a harder discussion later about total capacity.
Interim City Manager Carter stated that the staff report now is showing what the limitations are and if Council feels strongly about taking it on, then we need to know that as we plan our work plan, we will have to prioritize this over others if that is Council’s direction.
Mayor Boles stated that the ongoing assignments were nine different things, starting on packet pages 95 and 96, and those seem to include standard current staffing levels.
Interim City Manager Carter stated all these assumptions are current level of staff.
Mayor Boles understood and acknowledged we might need to lay staff off.
Interim City Manager Carter stated that it does not take into account the budget deficit we are facing and what services will be reduced.
Vice Mayor Wright asked if it would be helpful if Council were to give staff a prioritized list.
Interim City Manager Carter wanted to clarify that none of these items are currently on the City’s work plan. All of this will be added to the work plan as it is now.
PB&R Commission Chair Benton Shoemaker stated that the Commission voted to have these on the PB&R work plan.
Mayor Boles thought some of them like the Priority Parks Project are on the work plan.
Interim City Manager Carter agreed but not the E-Bikes or ordinance revision for the staff workplan (not the Commission’s workplan).
PB&R Director Leslie clarified that the ongoing assignments are essentially things staff continue to do and are within current purview and are comfortable with and some of the new items that were brought forth by the Commission are are additions with different focuses than staff currently are looking at.
Mayor Boles suggested going through each one. She referred to Task 1, the Priority Parks Project, and that is something they are already doing; what is new here is engaging in community outreach and grand openings.
PB&E Director Leslie thought we would be doing that under all conditions but we want to point out that it is a slight addition.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 21 April 27, 2026
Councilmember Beckmeyer stated that we are not cutting ribbons on parks every single year.
Mayor Boles stated we would want to celebrate all the good work that PB&R and Public Works have done and let the community know those are there for them. She stated all PB&R Commission is asking now is to be able to present that to Council. The discussion of recommendations from that is a harder discussion and she asked if that is the same for the EBikes to be able to have them present the information they’ve gathered.
PB&R Director Leslie stated that there are two parts, one is the presentation or working with Council and whatever is decided may involve more bandwidth. The Parks review was a lot of effort by the Commission and they did an excellent job. He thinks that effort should be looked at.
PB&R Commission Chair Benton Shoemaker stated they already created a presentation on the Parks review with those eight recommendations.
Vice Mayor Wright asked how much time should they budget for the presentation.
Councilmember Bier stated that is something she would like to talk about. Council is going to look at a charter review and she thinks one thing we do not have a lot of opportunity to do is have time with the full Commission where we can talk through these things. Maybe as part of the charter review, it can be in a study session and combine that. It also gives our Commissioners the opportunity to let Council know what is going on, how they are feeling about things and what they would like to do.
PB&R Commission Chair Benton Shoemaker asked if Council is talking about combining the parks and beaches review with the charter discussion.
Councilmember Bier stated not necessarily the review but the general study session and opportunity to sit with the commissioners and talk through these things.
Mayor Boles asked if the Parks review needs the full Commission.
PB&R Commission Chair Benton Shoemaker stated that the whole Commission went through the whole parks review and went through each recommendation and discussed and voted on it, and the Commission is represented in the Parks review. She does not think there needs to be the whole Commission attending in order to discuss that.
Councilmember Beckmeyer referred to Task 3, Beach Accessibility. She wondered if it could play into their coastal access requirement of the LCLUP. She stated that it is tangentially related but it is improving access and she sees that as an action that can conceivably be aligned with that.
Mayor Boles stated it would require Planning input in terms the best locations and Public Works.
Councilmember Beckmeyer stated that plan is going to be evolving over the next year and she is very intrigued by this and it is really aligned with the age-friendly initiative.
PB&R Commissioner Abbott stated that they have begun research on this in partnership with the Age-Friendly Community Coalition and they have already looked and measured out some
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 22 April 27, 2026
sites. What they are doing now is documenting where the tide comes for two locations in Linda Mar that have a way that people with walkers, strollers, wheelchairs, etc. can get onto the beach. She felt it was in an exploratory phase now and they are also looking at grant opportunities. Ultimately, if this became approved, it would be something that Public Works would be involved with. It is a flexible surface and not permanent. It is approved by the Coastal Commission in Southern California and other areas. They are exploring what might be possible to do this and, yes, it greatly increases accessibility for people of all ages. It allows them to get onto the beach and they are being very cognizant and looking at 100-foot paths so they are staying away from the tide. She stated that, after years of being on the Commission, they are talking to Council tonight about a 2026-2027 work plan and all of their projects have taken longer. She thinks it is important to consider that these projects take time to do the research and flesh out. When they are talking about the immediate year’s budget, she wants to be sure they are talking about this year exploring the possibilities and locations and then figure out when it is possible to do them.
Mayor Boles reiterated that PB&R Commission would be presenting their initial findings and this was on the work plan. At this point, it is not something that they see needing a lot of staff input.
PB&R Commissioner Abbott stated that they were doing this with the Age-Friendly Community Coalition and the PB&R Commission to bring information forward for a decision on what the possibilities are and how to plan it out. She stated that in the past Councilmembers have talked about ways to utilize their volunteer Commission and Committee members that they have appointed to help do some of this leg work.
Mayor Boles stated that the next item is the PB&R Commission charter review and asked if that was on the work plan for this year.
Interim City Manager Carter responded affirmatively.
Mayor Boles stated that the next one is the Tree Subcommittee helping to meet the Annual Tree City Pacifica reporting requirement and collaborate on Arbor Day celebration.
PB&R Commission Chair Benton Shoemaker stated Pacifica is a Tree City USA and annually sends in a reapplication to continue being a Tree City USA, including proclamation and celebration of Arbor Day. There needs to be photographs, numbers of volunteers and information correlated to send in that report and they can help as the subcommittee to gather that information for the annual report and help with the celebration of Arbor Day.
Mayor Boles stated it sounds like things the PB&R are already doing along with PW.
Councilmember Bier thinks there is tree work happening in some other committees and commissions. She thought there might be an opportunity to have others participate. She stated that this is where study sessions come in handy.
PB&R Commissioner Chair Benton Shoemaker agreed, adding that PB&R is good at doing events and PW is good at the infrastructure of purchasing the right trees, digging holes, etc. and it is already a collaborative event.
Councilmember Beckmeyer referred to E-Bikes.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 23 April 27, 2026
Vice Mayor Wright stated that they just spent four days in Sacramento and 15-20% of the bills they were advocating for were E-Bike bills.
Councilmember Beckmeyer stated that C/CAG allocated funds to do this same work, but it is not starting until June.
Vice Mayor Wright stated that the county is advocating for us to pass specific things across the County so there is so much effort. There is a recognition statewide that this is a huge problem and how to address it is the question. He is thankful that they have a committee in Pacifica to address it from a municipal level.
Councilmember Beckmeyer thinks it similarly is a report for the subcommittee to present to the Council. She asked what the status of this is now.
PB&R Commission Chair Benton Shoemaker stated the subcommittee brought a lot of information to the Commission and, as a Commission, they voted on ten recommendations and the report is coming back to the entire Commission at their next meeting to then go to Council.
PB&R Commissioner Abbott stated that they voted on ten recommendations which they broke into categories, such as signage, education, etc. That is not necessarily solved by legislation and what the Commission has been looking at in partnership with the subcommittee as a member of the Commission is what is actionable for Pacifica. One of the recommendations is tracking legislation. At their next meeting, they are going over the final report. They pulled out information and what they found out in the process was some of the things in the initial report had to do with bicycles overall and not bicycles but safety for bikes and pedestrians; they are trying to align and follow up on what is the City’s approved Bicycle and Pedestrian Plan. They look at it as two separate things which is why they have the separate task of making sure that they are meeting regularly as a Bike and Pedestrian Advisory Committee. They are trying to daylight that plan, check in on where their status is, and collaborate with other committees.
They want to be sure they are doing this in partnership and following the legal requirements and if grant opportunities come up that they are reviewed by BPAC within a process. They are being mindful of staff time, putting recommendations of who will be involved, i.e., what committees, what staff, and they recognized that it could be worked by multiple people.
Councilmember Bier stated that those are two very big opportunities for the Commission to come to Council and asked how to set time aside to hear from the Commission.
Councilmember Beckmeyer thinks they turn to the Mayor and Vice Mayor with agenda planning and find that time. She recommends not during budget preparation.
City Clerk Coffey reminded the Mayor that it is 10:08 p.m.
There was Council consensus that Council would be complete the meeting by 11:00 p.m.
Mayor Boles stated staff did not have capacity to research the E-Bikes so it was pushed back last year. She appreciates the research that has been done. She thought it would be helpful to hear a presentation and thought it gives an opportunity to advocate for legislators.
PB&R Commission Chair Benton Shoemaker stated that PB&R review is ready anytime and it is recommendations for Council consideration. She stated that the E-Bike presentation is not
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 24 April 27, 2026
quite ready but they should have the report approved by their next Commission meeting next month.
Councilmember Beckmeyer agreed with Mayor Boles’ point to think about educating ourselves with specific thoughts about Pacifica. We know our town and hearing about legislation, what is happening on the BPAC at the County level, is different than what potentially needs to happen.
Mayor Boles asked how the schools are involved in this.
PB&R Commissioner Chair Benton Shoemaker stated that is a discussion and one of the recommendations they will be talking about, as it is not just the schools but the Office of Education. They can create a resolution for the loophole language, if Council likes, and they hope it will happen soon that the PB&R review would come to Council in the near future and then E-Bikes after that.
Mayor Boles knows the loophole language discussion is also on the climate action draft work plan. That was something from goal setting. She stated that it is helpful to have the PB&R Commission and others deeply involved the tree ordinance to start with to put a draft together.
She stated it sounds like Council wants the Commission to do everything on their list and she is worried about staff. From what she is hearing, in this initial phase, it is mostly additional work that the Commission is doing and not additional work for staff.
PB&R Commission Chair Benton Shoemaker stated it depends on how Council goes on these specific recommendations.
Vice Mayor Wright stated we can always add the caveat when it comes up “as staff time allows”.
There were no public comments.
Mayor Boles asked if there were last words from staff, specific concerns about any of those things on the list that will take more time than being talked about.
PB&R Director Leslie thought it would be appreciated if they could spread them out a little bit as it is based on current staffing levels.
Mayor Boles stated that Council would ask the Commission members to work that as well on their own agendas so it is not too much at any one time.
PB&R Commission Chair Benton Shoemaker appreciated their attention.
RESULT: NO VOTE REQUIRED
5. Approval of Consultant Services Agreement between the City of Pacifica and GHD, Inc. for Design and Engineering Services related to the Pacifica Pier Rehabilitation Project.
PROPOSED ACTION: Adopt a Resolution Authorizing a Consultant Services Agreement with GHD, Inc. for design and engineering services in the amount of $656,533.00 in connection to the Pacifica Pier Rehabilitation Project; approve budget authority in the amount of $788,000.00 which includes 20% contingency and authorize the City Manager to execute all documents related with the project.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 25 April 27, 2026
PW Dep. Director Yip presented the staff report.
Councilmember Beckmeyer asked Dep. Director Yip to explain a little bit about the phasing.
PW Dep. Director Yip stated we would like to have the first phase to be able to work on the most critically damaged sections of the pier which would allow to reopen the pier back to 100%. That is the goal but we do not have any of those technical analyses and he would defer to GHD to determine what is their design and seeing how much the exact dollar amount would be for phase one. They will continue to move on to the median and least critical damage areas.
Vice Mayor Wright asked if he can explain how that is going to work in concert with the current BBIRP plans for rebuilding the sea wall.
PW Dep. Director Yip stated that there is a portion of the pier which ties together with the BBIRP project a little bit. In terms of how they tie together exactly in terms of timing, as each project can work in isolation of each other. We can work on other projects individually and move forward independently.
Vice Mayor Wright assumed there will not be any loss of benefit or any weaknesses created by not doing them together.
PW Dep. Director Yip stated that there should not be.
Mayor Boles referred to packet page 108 where it says the study done at the end of 2023 said some of the work should be done within two years which was last year and some of the work should be done within four years which is 2027. She asked if he sees some risks in not meeting these dates that were part of the recommendation.
PW Dep. Director Yip stated that this was discussed very thoroughly with GHD and the reason why half the pier is closed to mitigate for this risk. Most of the severely damaged areas are at that section which is parallel to the shoreline. Most of the risk is mitigated now with a 50% closure and most of the damaged areas need to get repaired within 2-4 years are within those areas. That is why the annual inspections are needed; if they have another major storm, they do annual inspections and may need to close off more of the pier.
Mayor Boles asked if it was possible that further damage could separate the pier. She asked what happens if there is substantial damage in the interim.
PW Dep. Director Yip stated that, as far as risk to the public, it is minimal: where we are aware when these high tide events occur, we will shut down the pier and close it off to the public but there is a possibility we have something damaging it so severely that the pier could get closed.
Mayor Boles stated that he mentioned that $11 million was before the more recent storms. She vaguely remembers, from City Manager Woodhouse, a number of $19 million was what we needed and she asked if that is roughly what he is thinking now. She does not know if that was design and construction.
PW Dep. Director Yip stated that the $19 million included the design, as well as construction management and all the project management time that is needed to carry it through construction. It is going to cost more to phase it out in three phases and to do $11 million work at once due to the remobilization.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 26 April 27, 2026
Mayor Boles opened public comments.
Paige Miller, Pacifica, stated that he owns a business in Sharp Park and lived on Palmetto so was very familiar with Sharp Park and the pier. He shared his concerns and thoughts about the project becoming so big and taking so long as he loves the pier.
Mayor Boles closed public comments.
Vice Mayor Wright agreed but also understood that, if we do not take care of what we have, it is going to end up costing us more to not take care of it. He agrees that the sea wall is a big deal and the natural mitigation measures, and so is the artificial reef.
Mayor Boles understands from Dep. Director Yip that all this money is coming from a federal grant that we have obtained and she asked if he can clarify if that grant is specific for the pier or could it be used for a different project.
PW Dep. Director Yip stated that this grant is specific to the pier from the National Oceanic and Atmosphere Administration (NOAA).
Mayor Boles stated it is free money to us and the harder conversation is about the money that we will spend will come later.
Councilmember Espinosa asked if we have to match a certain amount.
PW Dep. Director Yip stated that there is no match with this grant.
Vice Mayor Wright asked if there was a $38,000 General Fund expenditure.
PW Dep. Director Yip stated it is correct and it may have been allocated for some of the structural inspections and is left in the project at this point. There was some other funding sources, California State grant, as well as a Coastal Conservancy grant which would have possibly funded the railing replacement before. We no longer have the Coastal Conservancy grant because the grant’s timeframes have expired.
Councilmember Beckmeyer moved to adopt a Resolution Authorizing a Consultant Services Agreement with GHD, Inc., for design and engineering services in the amount of $656,533.00 in connection to the Pacifica Pier Rehabilitation Project; approve budget authority in the amount of $788,000.00 which includes 20% contingency and authorize the City Manager to execute all documents related with the project; seconded by Councilmember Bier.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sue Beckmeyer, Councilmember
SECONDER: Mary Bier, Councilmember
AYES: Boles, Wright, Beckmeyer, Bier, Espinosa
COUNCIL COMMUNICATIONS
Councilmember Bier stated she would like to adjourn the meeting in honor of Nancy McGee who passed away today.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 27 April 27, 2026
Councilmember Espinosa stated that Imperial Park and Skyridge Park are closed because we are doing reconstruction of the parks. She stated that construction hours are 8:00 to 5:00, Monday through Friday, and other parks are Fairmont and Edgemar that are available.
Vice Mayor Wright expressed appreciation to Councilmember Beckmeyer for all the time she spent this weekend with him going to Sacramento. It was a pleasure to see her in action there advocating and representing Pacifica and she taught him so much about what work he hopes he can carry forward into the future.
Councilmember Beckmeyer stated that they are all a team. She was sorry they were not able to be here for the EcoFest. She thought the Progress Seminar was time well-spent. Sacramento was a week of advocacy. She had the opportunity to testify for Assembly Bill 2373 which, if it passes through the Senate, would put into statute the neighborhood approach that we used with our Local Coastal Land Use Plan. It was great to have opportunities to support legislation and work with our colleagues.
Mayor Boles stated she had the best two weeks because it was all around Earth Day and EcoFest was fantastic. She, Councilmember Espinosa, and incoming City Manager Sean Charpentier took a VIP tour of the creek. She got to present the Clean California award that the Beach Coalition was awarded from Caltrans. She attended the funeral for Rob Caughlin. She attended a couple of climate week events, which is something San Francisco started doing a few years ago, one through Peninsula Clean Energy on right sizing; the idea is that there is more technology and products out there that reduce the load demand. There was another one put on by ICF on sea level rise adaptation and a regional approach to resilience. She wants to let people know about the Pacifica Land Trust presentation which is on May 2; they received a grant from the Coastal Conservancy to look at opportunities for nature-based solutions to provide more resilience on our coastline and they had some ideas for 20 different sites in town.
She added that, at EcoFest, the poet laureate wrote a poem just for that and had another event at Chit Chat. There is a big VLF meeting in Sacramento tomorrow that Diane Pappan is bringing to the floor for discussion and she will be going to that and representing Pacifica, as will Vice Mayor Wright.
STAFF COMMUNICATIONS – NONE.
ADJOURN
Mayor Boles asked if Councilmember Bier wanted to say something about Nancy McGee.
Councilmember Bier stated that unfortunately Nancy McGee passed away. She was the County Superintendent of Schools and a fierce advocate for all things in education. Over the years, Ms.
McGee was also a housing advocate and she sat on the HEART Board. It is a big loss but she knows she has been sick for quite a while and she was such a strong, witty, funny person. She is going to miss her and is sad that she went through what she had to go through but she left everything on the table for education in San Mateo County. She did a fantastic job for us.
Councilmember Beckmeyer agreed, mentioning all the Big Five safety protocols in light of so many increased school shootings across the country. Her first job with the County office was as the library coordinator as she was also a librarian. She is sad that Nancy McGee is gone but grateful that she is at peace.
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes) City Council Regular Meeting 28 April 27, 2026
Mayor Boles added happy birthday to Councilmember Beckmeyer today.
Mayor Boles then adjourned the meeting at 10:49 p.m. in honor of Nancy McGee.
Transcribed by Barbara Medina, Public Meeting Stenographer.
Respectfully Submitted,
Sarah Coffey, City Clerk
__________________________
Christine Boles, Mayor
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Attachment: Attachment A: Minutes of 4-27-2026 City Council Special and Regular Meeting (6253 : Approval of Minutes)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Continuation of Proclamation of Local Emergency of the Pacifica Coastline from Westline Drive to the End of Beach Boulevard
RECOMMENDED ACTION:
Accept report and make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
STAFF CONTACT:
Ethan Maro, Assistant Civil Engineer
650-418-4297
[email protected]
Melissa Tigbao, P.E., Director of Public Works
650-501-6016
[email protected]
Sarah Coffey, City Clerk
650-738-7307
[email protected]
BACKGROUND/DISCUSSION:
On January 22, 2016, the Director of Emergency Services proclaimed the existence of a local emergency along the Pacifica coastline from Westline Drive to the end of Beach Boulevard due to El Nino storm activity. Extreme wave heights for extended periods of time caused top-of-bluff retreat at several locations along the Pacifica coast and damage to City infrastructure. Since this date, the Director of Emergency Services has proclaimed the existence of other local emergencies along this same stretch of coastline. These emergencies are described below:
• The January 22nd, 2016 storm caused a failure of the Beach Blvd. seawall near Santa Maria Avenue, which has been repaired.
• The January 22nd, 2016 storm also caused the undermining of an eight-foot diameter storm drain outfall and concrete headwall for the discharge of Milagra Creek into the Pacific Ocean near 700 Palmetto Avenue from the. The project was completed on April 24, 2023.
• During the 2016-2018 storms, the 300 & 400 blocks of Esplanade Avenue experienced episodic bluff erosion. The bluff erosion has progressed to a point where the erosion is now threatening public infrastructure and utilities.
• On December 16th, 2020, a failure of the Beach Blvd. seawall near Santa Rosa Avenue and the Pier created a large void (approx. 25’ w x 25’ l ). The repairs were completed by February 22, 2021.
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• On December 29th, 2020, another void ( approx. 10’ w x 15’ l) around 150-200 feet north of the intersection of Beach Blvd. and Santa Rosa Avenue. The repairs were completed by February 2021.
• On January 14th, 2021, a combination of high tides and large waves damaged a fortyfoot section of the Pacifica Municipal Pier’s west facing deck and concrete railing. The railing repair was beyond what had been funded for the project, the City pivoted to do further inspections on the pier before a sizable investment is made in fixing the rails, since it was prudent for the City to understand the full needs of the pier. The 2023 Pier Condition Assessment Report has been finalized and is able to be viewed at www.cityofpacifica.org/pier. A rough order of magnitude of up to $20 million for the repairs is for design and permitting. The structural engineers recommended limiting public access on the pier to approximately half of the main pier deck until repairs to the more severely damaged areas.
• In November of 2023, a failure behind the seawall was discovered at the intersection of Beach Blvd. and Salada Ave. A void (approx. 2’-7’ w x 40’ l) was found behind the seawall and was repaired with concrete and cement slurry. The repairs were completed by the end of December 2023.
• On December 29th, 2023, another failure (approx. 300 sf) behind the seawall was discovered at Beach Blvd. and San Jose Ave. and was temporarily plugged. The repairs were completed by January 10, 2024. This also caused damage to the Milagra storm drain outfall and left substantial sand deposits on the Beach Boulevard Prominade and on the southern Beach Boulevard rock revetment.
• In March of 2024, City staff received an Emergency Coastal Development Permit (ECDP) from the California Coastal Commission (CCC) for removal of the substantial sand deposits left on Beach Boulevard Promenade and southern rock revetment as well as for the repair of the damage to the Milagra outfall. Repairing the outfall and removal of the sand on the Beach Boulevard Promenade and removal of the sand from the southern Beach Boulevard Rock Revetment was completed by mid-May of 2024. • In May 2024, a sink hole (approx. 5’ w x 25’ l) was discovered behind the seawall on Beach Blvd. to the north of Santa Maria. The hole was repaired through an emergency contractor.
• In November 2024, a new sink hole (approx. 8’ w x 30’ l) was discovered behind the seawall on Beach Blvd. between Carmel Ave and Santa Maria Ave. The hole was repaired through an emergency contractor by December 16, 2024. • On November 13th, 2025, two sink holes (approx. 3’ w x 16’ l and 8’ w x 10’ l) were discovered behind the seawall on Beach Blvd and between Santa Maria Avenue and San Jose Avenue. Another sink hole (approx. 12’ w x 16’ l) was discovered behind the seawall near Chit Chat Cafe while making repairs to the first 2 sink holes. All sinkholes were repaired through an emergency contractor by December 16, 2025. Revetment 300' south of the Chit Chat Cafe had moved and left the seawall exposed. The restacking of the revetment was performed by an emergency contractor by February 9th, 2026. • On June 4th, 2026, observed cracking, separation, and displacement of the concrete walkway and structural elements near the abutment and Chit Chat café located on the Pier required immediate shutdown of both the café and Pier. Due to increased separation, the Pier is now closed until further notice. Due to the likelihood of collapse, 3 Packet Pg. 47
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Chit Chat café was demolished on June 9th, 2026. The City began short-term stabilization by placing rock revetment around the abutment.
The City Council first ratified this proclamation (Attachment A) at its regular meeting of January 25, 2016. Since that date, additional damage has occurred along Beach Boulevard and Esplanade Avenue as noted above.
Pursuant to Government Code section 8630(c), the City Council must review the need for continuing the local emergency at least every 60 days until the City Council terminates the local emergency. Conditions of local emergency still exist since the City Council first acted to declare a local emergency on January 25, 2016, and since that time staff have brought the continuance of Proclamation confirming the existence of local emergency exists within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard every 30 days with June 8th, 2026 being the most recent.
The City is using a combination of city staff, contractors, and consultants to manage the discussed emergency work. Staff will bring recommendations to the Council to end the emergency designation for projects on the list once conditions stabilize and the projects are no longer in need of the emergency designation.
The City Manager recommends that the City Council make a determination that conditions of local emergency continue to exist within the Pacifica Coastline from Westline Drive to the end of Beach Boulevard.
FISCAL IMPACT:
None.
ORIGINATED BY:
Engineering
ATTACHMENT LIST:
Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (PDF)
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"ATTACHMENT 1"
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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (6238 : Continuation of "ATTACHMENT 1"
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Attachment: Proclamation of Local Emergency Regarding Pacifica Coastline from Westline Drive to End of Beach Blvd. (6238 : Continuation of
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Continuation of Proclamation of Local Emergency at the Pacifica Municipal Pier and the Order of Director of Emergency Services Relating to Temporary Closure of the Pier RECOMMENDED ACTION:
Accept report and by motion, make a determination that conditions of a local emergency continue to exist at the Pacifica Municipal Pier
STAFF CONTACT:
Sean Charpentier, City Manager
(650) 738-7409
[email protected]
Melissa Tigbao, P.E., Director of Public Works
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
On June 5, 2026, the City Manager, acting in his capacity as Director of Emergency Services, proclaimed the existence of a local emergency pursuant to PMC 4-2.05(a) and executed the "Proclamation of the Existence of a Local Emergency at the Pacifica Municipal Pier ("Proclamation"). On June 8, 2026, the City Council of the City of Pacifica adopted Resolution No. 33-2026 to ratify the Proclamation of local emergency due to Pacifica Municipal Pier (Attachment 1). The City’s Proclamation was sent to San Mateo County Offices of Emergency Services and the California Governor’s Office of Emergency Services (CalOES) and allows the City to seek state and federal funds relating to the emergency.
This proclamation of local emergency was based on the following findings.
On Thursday, June 4, 2026, Public Works staff were notified of damages to the Pacifica Municipal Pier. Public Works Engineering and Field Services staff responded to the notification and inspected the Pacifica Municipal Pier and found cracking, separation, and displacement of the concrete walkway and structural elements near the abutment and Chit Chat Café (“Conditions”).
Public Works Field Services staff closed off the Pier and abutment area from public access due to the unstable and unsafe Conditions. The City’s Chief Building Official also issued a “red-tag” for the Chit Chat Café, as the restaurant is unsafe for occupancy. The utilities to Chit Chat Café were cut and capped off. The preliminary structural engineering assessment from the City’s consultants revealed there was extensive damage which would likely require major reconstruction of the abutment. On June 9, 2026, the City demolished the Chit Chat Café due to the continued settling of the abutment to prevent the structure from falling into the ocean, which would have resulted in insignificant environmental cleanup costs. The City began a short-term 4 Packet Pg. 51
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stabilization by placing rock revetment around the abutment. City is working with the City’s structural engineers to determine a suitable stabilization plan until a permanent solution can be found. The Pier will remain closed until it can be determined the facility is safe for public use.
Since declaring the local emergency, the City has taken the following steps to stabilize the Pier:
The City completed placement of temporary rock revetment around the pier abutment to provide temporary support and slow its continued settlement. The City continues to monitor the condition of the Pier and is pursuing additional emergency stabilization measures intended to provide interim support for the abutment and first deck of the Pier.
The abutment and first deck of the Pier remain structurally unstable, and the Pier continues to be unsafe for public access. Additional emergency stabilization work remains necessary to reduce the risk of further structural movement.
The conditions that caused the local emergency continue to exist and therefore Staff and the City Manager (Director of Emergency Services) recommend the continuation of the local emergency.
FISCAL IMPACT:
The fiscal impacts associated with the emergency are covered under the Disaster Accounting Fund and no additional budget authority is necessary as sufficient funds have been previously approved in the Disaster Accounting Fund to pay for the demolition and other associated projects. The continuation of the local emergency will facilitate the ability for the City to request resources including financial support and reimbursement from the State Office of Emergency Services (OES) and Federal Emergency Management Agency (FEMA) for costs incurred in preparation and/or response to the emergency
ORIGINATED BY:
Public Works
ATTACHMENT LIST:
Attachment A: Resolution No.33-2026 and Proclamation of Local Emergency Regarding the Pacifica Municipal Pier (PDF)
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Attachment: Attachment A: Resolution No.33-2026 and Proclamation of Local Emergency Regarding the Pacifica Municipal Pier (6248 :
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Attachment: Attachment A: Resolution No.33-2026 and Proclamation of Local Emergency Regarding the Pacifica Municipal Pier (6248 :
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Attachment: Attachment A: Resolution No.33-2026 and Proclamation of Local Emergency Regarding the Pacifica Municipal Pier (6248 :
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Resolution Accepting the Report of Sewer Service Charges for Fiscal Year 2026-2027 and Directing the Filing of Charges for Collection by the County Controller.
RECOMMENDED ACTION:
Adopt the Resolution titled, "Resolution of the City Council of the City of Pacifica accepting the report of Sewer Service Charges for Fiscal Year 2026-2027, and directing the filing of charges for collection by the County Controller" to place the assessment charges on the County of San Mateo Property Tax Roll.
STAFF CONTACT:
Marisol Gómez, Director of Finance and Administrative Services 650-501-0257
[email protected]
Melissa Tigbao, P.E., Director of Public Works
(650) 738-3767
[email protected]
Desmond Barca, Interim Deputy Director of Public Works - Wastewater 650-446-4704
[email protected]
Daniel Patten, P.E., Engineering Manager – Wastewater
650-922-7248
[email protected]
BACKGROUND/DISCUSSION:
On May 9, 2022, the City Council approved Ordinance 879-C.S., which established a methodology for the collection of sewer service charges and enacted a new five-year rate structure with a maximum annual rate increase for the City’s Wastewater Program service charges from Fiscal Years 2022-23 through 2026-27. A second reading of the ordinance was conducted and approved at the May 23, 2022, meeting. The Ordinance amended sections 6-6.403 through 6-
6.408 of Chapter 6 Title 6 (Sewer Charges) of the Pacifica Municipal Code to reflect the new rate structure. The revenues generated by this rate structure are the main source of revenue for the City’s Wastewater Program to address its future capital and operating needs as detailed below:
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Table 1 - Summary of Residential Rate Modifications
Maximum Rate
2022-23 2023-24 2024-25 2025-26 2026-27
Percent Increase 3.5% 3.5% 3.5% 3.5% 3.5%
Rate* $19.47221 $20.15374 $20.85912 $21.58919 $22.34481 Minimum Annual
Rate
$934.66 $967.38 $1001.24 $1036.28 $1072.55
*Unit calculated by multiplying total use by a factor of 0.9 Table 2 - Summary of Commercial Rate Modifications
Maximum Rate
2022-23 2023-24 2024-25 2025-26 2026-27
Percent Increase 3.5% 3.5% 3.5% 3.5% 3.5%
Rate* $19.47221 $20.15374 $20.85912 $21.58919 $22.34481 Minimum Annual
Rate
$934.66 $967.38 $1001.24 $1036.28 $1072.55
* Unit calculated by total use multiplied by strength factor (see Table 3) Table 3 - City of Pacifica Proposed Commercial Strength Factors Customer Class Current
Car Washes 0.9
Cleaners 1.2
Laundromats 0.75
Restaurants with Grease Traps 1.6
Restaurants without Grease Traps 1.8
Gymnasiums 0.9
All Other Commercial Use 1.0
This resolution implements the sewer service charges for Fiscal Year 2025-2026 (see Attachment A) and reflects a rate increase of 3.5% above the 2025-26 rates. As previously presented in the Sewer Rate Study this 3.5% increase is based on the following:
• Anticipated 2026-2027 expenditures for the operations, maintenance, repair, and management of the City’s Wastewater Program;
• Maintaining a reserve for contingencies which funds operations and maintenance costs for 90 days;
• Construction of wastewater capital projects;
• Providing the Wastewater Enterprise Fund with the appropriate debt service coverage (net operating revenue over debt service payments).
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The new rate structure and the 2026-27 rate proposal are supported by a detailed rate study conducted by Bartle Wells Associates dated January 26, 2022. The Proposition 218 review/process is not required for this resolution since the City adhered to this process as part of the approval of the 5-year rate cycle approved on May 23, 2022. The City has selected Bartle Wells Associates on April 15, 2025, through a qualification-based selection process to work on the Sewer Rate Study for FY2027-2032, and the new study may impact future rates.
The charges presented in this report have been calculated in accordance with the amended Municipal Code Section 6-6.404. A list of sewer charges applied to each parcel is kept in the Finance Department at City Hall and public inspection and verification can be arranged by appointment.
ALTERNATIVE ACTION:
The City Council may elect not to adopt the resolution approving the sewer service charges for FY 2026-27 and defer rate increases or lower the rates from what is being proposed. This will result in a significant decrease in Wastewater revenues and may result in insufficient wastewater treatment services and delays in the implementation of the Capital Improvement Projects included in the rate study assumptions.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Adopting the resolution approving the sewer service charges for FY 2026-27 is consistent with the following Council adopted Goals:
• GOAL #1 “Enhance organizational and Fiscal Stability” and GOAL # “Improve and Steward City Infrastructure, streets and facilities”
FISCAL IMPACT:
The Finance Department reviewed water usage per assessor's parcel number (APN) by meter type for the timeframe of March 2025 through February 2026 and applied the proposed rates in order to calculate the sewer charges that will be submitted to the County for the tax roll. Other considerations are factored in such as leakages reported to North Coast County Water District (NCCWD), businesses that have opened and or closed, and parcel changes reported by the San Mateo County Assessor's Office within the timeframe reviewed. The Finance Department continues to work with PCF, the City's sewer parcel management system, NCCWD, and the County to incorporate any feedback prior to submitting the final list for the property tax roll. The proposed 3.5% rate increase is expected to generate approximately $0.2 million in additional revenue, bringing total Wastewater Fund revenues to a maximum of $20.7 million as included in the FY 2026-27 Budget. This increase will enable the Fund to meet projected expenditures.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Sewer Service Charges FY 2026-27 - Attachment A(PDF)
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RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA ACCEPTING THE REPORT OF SEWER SERVICE CHARGES FOR FISCAL YEAR 2026-2027 AND DIRECTING
THE FILING OF CHARGES FOR COLLECTION BY THE COUNTY CONTROLLER WHEREAS, pursuant to Section 6-6.502 of the Pacifica Municipal Code and Section 5473 of the California Health & Safety Code, the City has received a report of sewer charges for Fiscal Year 2026-27, computed in conformity with the City’s schedule of sewer charges (“Report”) on file in the Office of the City Clerk and available for public inspection, and is incorporated herein by reference; and
WHEREAS, the City Council desires to approve the Report and to submit the charges described therein to the San Mateo County Controller for collection on the 2026-2027 tax roll; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the Report as submitted; and
BE IT FURTHER RESOLVED that the City Clerk hereby adopts the FY 2026-2027 sewer service charges to a maximum of $20.7 million and directs staff to file the necessary documents with the Controller to ensure that the said fees are included on the County of San Mateo Property Tax Roll for Tax Year 2026-2027.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of July, 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 5 Packet Pg. 62
SEWER SERVICE CHARGES FY 2026-27
Adopted FY 2023-24 $20.15374/100 cubic feet of water consumption (Increase of 3.5%) Adopted FY 2024-25 $20.85912/100 cubic feet of water consumption (Increase of 3.5%) Adopted FY 2025-26 $21.58919/100 cubic feet of water consumption (Increase of 3.5%) Proposed FY 2026-27 $22.34481/100 cubic feet of water consumption (Increase of 3.5%) Sewer Charge:
FY 2026-27
FY 2025-26
FY 2024-25
FY 2023-24
FY 2022-23
$22.34481/100 cubic feet of water consumption (Increase of 3.5%) $21.58919/100 cubic feet of water consumption (Increase of 3.5%) $20.85912/100 cubic feet of water consumption (Increase of 3.5%) $20.15374/100 cubic feet of water consumption (Increase of 3.5%) $19.47221/100 cubic feet of water consumption (Increase of 3.5%) FY 2021-22 $18.81373/100 cubic feet of water consumption (Increase of 7.0%) FY 2020-21 $17.58293/100 cubic feet of water consumption (Increase of 7.0%) FY 2019-20 $16.43264/100 cubic feet of water consumption (Increase of 8.0%) FY 2018-19 $15.21541/100 cubic feet of water consumption (Increase of 8.0%) FY 2017-18 $14.08834/100 cubic feet of water consumption (Increase of 8.0%) FY 2016-17 $13.04476/100 cubic feet of water consumption (Increase of 4.28%) FY 2015-16 $12.50867/100 cubic feet of water consumption (Increase of 2.94%) FY 2014-15 $12.15128/100 cubic feet of water consumption (Increase of 2.9%) CFOWC = Cubic Feet of Water Consumption
FY 2013-14 $11.81632/100 CFOWC. FY 2006-07 $7.33488/100 CFOWC. FY 1999-00 $4.37985/100 CFOWC.
FY 2012-13 $11.81632/100 CFOWC. FY 2005-06 $6.94083/100 CFOWC. FY 1998-99 $3.96437/100 CFOWC.
FY 2011-12 $10.63211/100 CFOWC. FY 2004-05 $6.47862/100 CFOWC. FY 1997-98 $3.89008/100 CFOWC.
FY 2010-11 $10.28208/100 CFOWC. FY 2003-04 $5.38619/100 CFOWC. FY 1996-97 $3.52/100 CFOWC.
FY 2009-10 $9.75568/100 CFOWC. FY 2002-03 $4.69754/100 CFOWC. FY 1995-96 $3.38/100 CFOWC.
FY 2008-09 $9.51463/100 CFOWC. FY 2001-02 $4.67424/100 CFOWC. FY 1994-95 $3.07/100 CFOWC.
FY 2007-08 $8.01056/100 CFOWC. FY 2000-01 $4.27433/100 CFOWC. FY 1993-94 $2.87/100 CFOWC.
CALCULATION YEAR FY 2026-27
(March of the previous year thru February of the current year):
March 2025 thru February 2026
MEASUREMENT PERIOD FOR RESIDENTIAL CUSTOMERS:
Water billings from March 2025 thru February 2026
RESIDENTIAL CALCULATOIN:
Actual Annual Water Consumption x 90% x $22.34481 = Sewer Service Charge MINIMUM SEWER SERVICE CHARGE:
48 Annual Units of Water Consumption x $22.34481 = $1,072.56 Prior year minimum charge = $1,036.28
MEASUREMENT PERIOD FOR COMMERCIAL CUSTOMERS:
Actual Annual Water Consumption.
COMMERCIAL CALCULATION:
Actual Annual Water Consumption x $22.34481 x strength factor = Sewer Service Charge.
COMMERCIAL STRENGTH FACTORS:
Car Washes 0.90
Cleaners 1.20
Laundromats 0.75
Restaurants with functioning grease traps 1.60
Restaurants without functioning grease traps 1.80
Gymnasiums 0.90
Any other commercial use 1.00
Section 6-6.401 through 6-6.407 of the Pacifica Municipal Code addresses the assessment of Sewer Service Charges including the rate and the measurement periods for both residential and commercial customers.
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Attachment: Sewer Service Charges FY 2026-27 - Attachment A (6233 : Filing of 2026-27 Sewer Charges)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Approval of Agreement with Pacifica School District for After School Education and Safety (ASES) Childcare for the 2026–2027 School Year
RECOMMENDED ACTION:
Adopt the Resolution Approving the Agreement between the City of Pacifica and the Pacifica School District for the provision of After School Education and Safety (ASES) childcare services during the 2026-2027 school year, and authorize the City Manager to execute the agreement.
STAFF CONTACT:
Scott Leslie, Parks, Beaches & Recreation Director
650-446-4683
[email protected] <mailto:[email protected]>
BACKGROUND/DISCUSSION:
The City of Pacifica Parks, Beaches & Recreation (PB&R) has partnered with the Pacifica School District (District) for many years to provide licensed before- and after-school childcare services at District elementary school campuses. These established programs provide safe, enriching, and affordable childcare opportunities while supporting the needs of working families throughout the community.
The District recently received State After School Education and Safety (ASES) grant funding to expand after-school learning opportunities for eligible students. Following discussions between City and District staff, the agencies developed a partnership model that integrates ASES-funded participants into the City’s existing licensed childcare programs rather than creating a separate stand-alone after-school program.
The Pacifica School District Board of Trustees approved the agreement at its June 24, 2026 meeting. The agreement is now before the City Council for approval and authorization for the City Manager to execute the agreement on behalf of the City.
The proposed agreement would be between the City of Pacifica and the Pacifica School District for the 2026-2027 school year.
Under the agreement, the District will reserve twenty (20) childcare spaces within PB&R’s existing licensed before- and after-school childcare programs for students participating in the ASES program. The annual contract amount is $146,400, fully funded through the District’s ASES grant at a rate of $7,320 per student.
ASES participants will be integrated into PB&R’s existing licensed childcare programs located at:
· Cabrillo School
· Sunset Ridge / Ocean Shore School
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· Vallemar School
Students enrolled through the Agreement will receive homework assistance, academic support, literacy activities, STEM enrichment, arts and crafts, recreation and sports, leadership development, social-emotional learning opportunities, outdoor play, enrichment workshops, supervised transitions, and daily nutritional snack service.
Rather than creating a separate after-school program, this Agreement utilizes the City’s existing licensed childcare facilities, trained staff, administrative systems, registration processes, attendance tracking, and family communication systems. This collaborative approach maximizes public resources, avoids duplication of services, and provides a seamless experience for participating families.
Under the agreement, the City will be responsible for:
· Childcare program operations
· Program staffing and supervision
· Enrichment programming
· Attendance tracking
· Family communication
· Snack purchasing and distribution
· Compliance with childcare licensing requirements
The Pacifica School District will be responsible for:
· Administration of the ASES grant
· Student eligibility determination
· Program compliance and State reporting
· Audit requirements
· Nutritional standards and approved snack guidance
· Overall program oversight
The agreement term is July 1, 2026 through June 30, 2027. The District will reimburse the City through monthly payments totaling up to $146,400 over the contract term.
This Agreement strengthens the longstanding relationship between the City and the Pacifica School District while expanding access to affordable after-school childcare and enrichment opportunities for Pacifica families. By leveraging existing City infrastructure and State grant funding, the agreement provides an efficient and cost-effective model for delivering expanded learning opportunities without creating duplicate programs or administrative systems.
ALTERNATIVE ACTION:
Do not approve the Agreement and provide direction to staff.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of this item supports the City Council's goal of fostering a healthy and compassionate community by expanding access to quality after-school childcare and enrichment opportunities for Pacifica youth.
FISCAL IMPACT:
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Pacifica City Council 3
July 13, 2026
The agreement provides $146,400 in child care registration fees to cover up to twenty (20) ASES enrollment slots, as part of the City’s Child Care Division during Fiscal Year 2026-2027.
Funding is provided entirely through the Pacifica School District’s ASES grant and requires no additional General Fund appropriation.
The reimbursement from the grant through the Pacifica School District will offset personnel, program supplies, nutritional snack service, and operational costs associated with providing childcare and enrichment services for participating students. Because the program utilizes existing licensed childcare facilities and staffing, the partnership improves operational efficiency while expanding services to Pacifica families. Staff will review actual enrollment at midyear to evaluate program performance and adjust staffing, expenditures, and budget projections as needed at that time.
CEQA:
The approval of this of Agreement with Pacifica School District for After School Education and Safety (ASES) Childcare for the 2026-2027 School Year is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment.
ORIGINATED BY:
Parks, Beaches & Recreation Department
ATTACHMENT LIST:
PSD and COP Agreement_ASES_2026-27 (PDF)
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Pacifica City Council 4
July 13, 2026
RESOLUTION NO. ____-2026
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING AN
AGREEMENT WITH THE PACIFICA SCHOOL DISTRICT FOR AFTER SCHOOL EDUCATION AND SAFETY (ASES) CHILDCARE SERVICES FOR THE 2026–2027 SCHOOL
YEAR AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT WHEREAS, the City of Pacifica (“City”) has a longstanding partnership with the Pacifica School District (“District”) to provide licensed before- and after-school childcare services that support Pacifica children and families; and WHEREAS, the Pacifica School District was awarded State After School Education and Safety (ASES) grant funding to expand after-school programming opportunities for eligible students; and
WHEREAS, City and District staff developed an Agreement utilizing the City’s existing licensed childcare programs to provide ASES services, thereby maximizing public resources, expanding access to quality after-school care, and avoiding duplication of programs and administrative systems; and
WHEREAS, under the proposed agreement, the District will reserve twenty (20) childcare spaces within the City’s licensed childcare programs for the 2026–2027 school year at an annual contract amount of $146,400, fully funded through the District’s ASES grant; and
WHEREAS, the agreement identifies the respective responsibilities of the City and District related to childcare operations, staffing, grant administration, program oversight, compliance, reporting, and financial obligations; and
WHEREAS, the Pacifica School District Board of Trustees approved the agreement on June 24, 2026, and the agreement is now presented to the City Council for approval and authorization for execution on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PACIFICA THAT:
1. The City Council hereby approves the Agreement between the City of Pacifica and the Pacifica School District for the provision of After School Education and Safety (ASES) childcare services for the 2026–2027 school year.
2. The City Council authorizes the City Manager, or designee, to execute the Agreement, attached hereto, and any related documents necessary to implement the Agreement.
• • • • •
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July 13, 2026
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of July 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 6 Packet Pg. 68
Agreement No. 2027-008
Pacifica School District
Agreement with Independent Contractor
Contractor Name and Contact Information
(“Contractor”):
Name of Company: City of Pacifica Parks, Beaches & Recreation Name of Primary Contact Person: Scott Leslie
Address: 540 Crespi Drive, Pacifica, CA 94044
Telephone Number: (650) 446-4683
Email address: [email protected]
Upon completion of work or agreed-upon work periods, mail invoice with above Agreement Number to:
Pacifica School District
Attention: Business Office
411 Oceana Blvd.
Pacifica, CA 94044
It is agreed between the Pacifica School District (“District”), and Contractor as follows:
1. Services to be Performed by Contractor. In consideration of the payments hereinafter set forth, Contractor shall perform services for the DISTRICT in accordance with the terms, conditions, and specifications set forth herein and in Exhibit A, attached hereto.
2. Contract Term. The term of this Agreement shall be from 07/01/2026, to 06/30/2027, unless terminated earlier pursuant to Section 10.
3. Payments. In consideration of the services rendered in accordance with all terms, conditions, and specifications set forth herein and any Exhibit(s) or attachment(s) attached hereto, the DISTRICT shall make payment to Contractor in the manner specified herein and in Exhibit A. In the event that the DISTRICT makes any advance payments, Contractor agrees to refund any amounts in excess of the amount owed by the DISTRICT at the time of contract termination. The DISTRICT reserves the right to withhold payment if the DISTRICT determines that the quantity or quality of the work performed is unacceptable. In no event shall total payment for services under this Agreement exceed ONE HUNDRED FOURTY SIX THOUSAND FOUR HUNDRED dollars ($146,400).
4. Relationship of the Parties. Contractor agrees and understands that the work/services performed under this Agreement are performed as an Independent Contractor and not as an employee of the DISTRICT and that neither Contractor nor its employees/agents acquires any of the rights, privileges, powers, or advantages of DISTRICT employees.
5. Insurance Requirements. Contractor shall procure and maintain for the duration of this contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, its agents, representatives, employees or subcontractors.
A. Per Insurance Requirements in Contract:
Type of Coverage: Minimum Requirements
Commercial General Liability Insurance, including Bodily Injury
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Personal injury, Property Damage, Advertising Injury, and Medical Payments Each Occurrence $ 2,000,000
General Aggregate $ 4,000,000
Automobile Liability Insurance – Any Auto
Each Occurrence $ 1,000,000
General Aggregate $ 2,000,000
Professional Liability Insurance (if applicable) $ 1,000,000 Workers’ Compensation Insurance Statutory Limits
Employer’s Liability Insurance $ 1,000,000
Abuse and Molestation Insurance
Each Occurrence $ 1,000,000
General Occurrence $ 2,000,000
Instructors – including teachers, coaches, childcare, etc Each Occurrence $ 1,000,000
General Aggregate $ 2,000,000
A. Other Insurance Provisions
i. Additional Insured Status - DISTRICT, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). ii. Primary Coverage - For any claims related to this contract, the Contractor’s insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the DISTRICT, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the DISTRICT, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it. iii. Sexual Abuse and Molestation Insurance - In any Scope of Work where direct or incidental contact with students in or out of the classroom setting is likely to take place, Contractor must provide coverage for sexual abuse and molestation which covers bodily injury, emotional distress or mental anguish related to any claim, cause of action or liability associated with child molestation or sexual abuse, with limits no less than $1,000,000 per wrongful act and $2,000,000 aggregate. This coverage may be provided as an endorsement to the Commercial General Liability policy or under a separate policy and must be written on an “occurrence” and not on a claims made or claims made and reported basis. Coverage for such claims must not be subject to any exclusion, restriction, or sub-limit. DISTRICT, its board of trustees, employees, agents, and volunteers must be named as additional insureds with respect to sexual abuse and molestation claims. The coverage must contain a severability of interests/cross liability clause or language stating that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. iv. Notice of Cancellation - Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the DISTRICT.
v. Waiver of Subrogation - Contractor hereby grants to DISTRICT a waiver of any right to subrogation which any insurer of said Contractor may acquire against the DISTRICT by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation,
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but this provision applies regardless of whether or not the DISTRICT has received a waiver of subrogation endorsement from the insurer.
vi. Self-Insured Retentions - Self-insured retentions must be declared to and approved by the DISTRICT. The DISTRICT may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or DISTRICT.
vii. Acceptability of Insurers - Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the DISTRICT. viii. Claims Made Policies - If any of the required policies provide claims-made coverage:
a. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.
b. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Contractor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work. ix. Verification of Coverage - Contractor shall furnish the DISTRICT with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to DISTRICT before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The DISTRICT reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
x. Special Risks or Circumstances - DISTRICT reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
6. Indemnification. Contractor shall indemnify and hold harmless DISTRICT, its officers, agents, and employees from all claims, suits or actions of every name, kind, or description brought for or on account of injuries to or death of any person or damage to property resulting from performance of any work required under this Agreement by Contractor, its officers, agents, employees and/or servants.
The duty of Contractor to indemnify and hold harmless, as set forth herein, shall include the duty to defend as set forth in Section 2778 of the California Civil Code; provided, however, that nothing herein shall be construed to require Contractor to indemnify DISTRICT, its officers, agents, and employees against any responsibility or liability in contravention of Section 2782 of the Civil Code.
The indemnification and hold harmless set forth above includes, but is not limited to, Contractor’s agreement at its sole expense to indemnify DISTRICT, its officers, agents and employees from and defend or settle any claim or action brought against DISTRICT to the extent that it is based on a claim that any services furnished hereunder infringed a patent, copyright, trademark, service mark, trade secret, or other legally protected intellectual property rights. Contractor shall pay all costs, fees (including attorneys’ fees) and other damages which may be incurred by DISTRICT, its officers, agents and employees for any such claim or action or settlement thereof.
7. Confidentiality. All data produced or compiled by Contractor shall be considered confidential unless it can be obtained as public record and shall not be shared with a third party without the prior written consent of the DISTRICT. All financial, statistical, personal, technical, and other data and information relating to the DISTRICT’s operations which is made available to Contractor in order to carry out this Agreement shall be presumed to be confidential. Contractor shall protect said data and information from unauthorized
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use and disclosure by the observance of the same or more effective procedures as the DISTRICT requires of its own personnel.
Contractor shall not, however, be required by this Section to keep confidential any data or information which is or becomes publicly available, is already rightfully in Contractor’s possession, is independently developed by Contractor outside the scope of the Agreement, or is rightfully obtained from third parties. The requirements of this Section shall survive termination of this Agreement.
8. Live Screen Criminal Background Check Requirements: Contractor, at its sole cost and expense, and as necessary to satisfy the requirements of Education Code (EC) section 45125.1 and 45125.2 or DISTRICT policy, will ensure that all required criminal background checks are timely conducted. If required by EC section 45125.1, Contractor must provide for the completion of a Fingerprint Certification form, in the DISTRICT’s required format, prior to any of the Contractor's employees, or those of any other subcontractors, who are anticipated to come into contact with DISTRICT’s students. Contractor further acknowledges that other fingerprinting requirements may apply, as set forth in Education Code section 45125 et seq., and that Contractor will comply with any such requirements. Contractor further acknowledges and agrees that no Contractor or subcontractor employees, agents or representatives shall come into contact with students if they have been convicted of a violent felony listed in Penal Code section 667.5(c) or a serious felony listed in Penal Code section 1192.7(c). Notwithstanding anything to the contrary herein, if Contractor is an individual operating as a sole proprietor, if required by Education Code section 45125.1(k), it shall be the responsibility of the DISTRICT to prepare and submit that individual’s fingerprints to the Department of Justice.
9. Non-Assignability. Contractor shall not assign this Agreement or any portion thereof to a third party without the prior written consent of the DISTRICT, and any attempted assignment without such prior written consent in violation of this Section shall automatically give the DISTRICT the option to terminate this Agreement without notice.
10. Termination of Agreement. The DISTRICT may, at any time after execution of this Agreement, terminate this Agreement, in whole or in part, for the convenience of the DISTRICT by giving written notice specifying the effective date and scope of such termination. Termination shall be effective on a date not less than thirty (30) days from said notice. In the event of termination, all finished or unfinished documents, data, studies, maps, photographs, reports, and materials prepared by Contractor under this Agreement shall become the property of the DISTRICT and shall be promptly delivered to the DISTRICT. In the event of termination, Contractor shall be paid for all work satisfactorily performed through the date of termination except where the contracting department determines the quality or quantity of the work performed is unacceptable. Such payment shall be that portion of the full payment which is determined by comparing the work/services completed to the work/services required by the Agreement. The DISTRICT may immediately terminate this Agreement based upon unavailability of Federal, State, or local funds by providing written notice to Contractor as soon as is reasonably possible after DISTRICT learns of said unavailability of funding.
11. Payment of Permits/Licenses. Contractor bears responsibility to obtain any license, permit, or approval required from any agency for work/services to be performed under this Agreement at Contractor’s own expense prior to commencement of said work/services.
Failure to do so will result in forfeit of any right to compensation under this Agreement.
12. Retention of Records. Contractor shall maintain all records related to this Agreement for no fewer than three years after the DISTRICT makes final payment or after termination of this Agreement and all other pending matters are closed. All records shall be subject to the examination and/or audit by agents of the DISTRICT, the State of California, other regulatory agencies, and/or Federal grantor agencies.
13. Compliance with State, Federal, and Local Laws, Regulations, and Ordinances. Contractor and all subcontractors shall ensure compliance with all state, federal, and local laws, regulations, or rules applicable to performance of the work required under this Agreement and shall execute all necessary certifications of compliance therewith.
14. Merger Clause. This Agreement, including all exhibits/attachments attached hereto, which are incorporated herein by this reference, constitutes the sole agreement of the parties hereto and correctly states the rights, duties, and obligations of each party as of this document’s date. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications shall be in writing and signed by the Superintendent or his/her designee. In the event that any term, condition, provision, requirement or specification set forth in the body of this Agreement conflicts with or is
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Attachment: PSD and COP Agreement_ASES_2026-27 (6246 : ASES Childcare Agreement (2026–2027)) Agreement No. 2027-008
inconsistent with any term, condition, provision, requirement or specification in any exhibit and/or attachment to this Agreement, the provisions of the body of this Agreement shall prevail.
15. Governing Law. This Agreement, including any exhibits, and any disputes arising out of this Agreement shall for all purposes be deemed subject to the laws of the State of California without regard to its choice of law rules, and any lawsuit concerning or arising out of this Agreement shall be venued in the County of San Mateo.
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Attachment: PSD and COP Agreement_ASES_2026-27 (6246 : ASES Childcare Agreement (2026–2027)) Agreement No. 2027-008
Exhibit A
Agreement between the Pacifica School District and City of Pacifica Parks, Beaches & Recreation
1. Description of Services to be Performed by Contractor In consideration of the payments set forth in Section 2, Amount and Method of Payment, Contractor shall provide the following:
ASES Childcare Partnership reserves 20 slots at a cost of $7320 per student-Sunset Ridge/Ocean Shore, Cabrillo and Vallemar School Students enrolled through the ASES partnership will participate in homework assistance, academic support, literacy activities, STEM enrichment, arts and crafts, recreation and sports, leadership development, socialemotional learning activities, outdoor play, enrichment workshops, supervised transitions, and daily snack service.
2. Amount and Method of Payment : $146,400 – monthly periodic installments In consideration of the services provided by Contractor pursuant to Section 1, Description of Services to be Performed by Contractor, and subject to the terms of the Agreement, the District shall pay Contractor based on the following schedule and terms:
Net 30 upon completion of work.
2.1Term and frequency of payment.
Contractor shall invoice the PSD upon completion of each deliverable(s) or upon execution of agreement / completion of services, described in Section I.
2.2 Invoice due dates.
Invoices are due to the PSD by the 15th of each month for the previous month’s service. Due to the PSD’s year-end process, invoices for June services are due by July 7; or Invoice is due no later than 10 days after completion of deliverable as shown in Section 1.
2.3 Backup documentation.
Contractor will submit performance reports with the invoice. Payment is dependent on submission of supporting documentation. Payment may be delayed if supporting documentation is not received.
3. Warranties
Besides warranties required elsewhere in the contract documents, the warrant of the work shall be one year from the date of completion and acceptance of the above mentioned project by the Pacifica School district, unusual abuse or neglect excepted. The undersigned agrees to repairing assembly or installation that may prove to be defective in material and workmanship within a period of 1 (one) year.
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Attachment: PSD and COP Agreement_ASES_2026-27 (6246 : ASES Childcare Agreement (2026–2027)) Agreement No. 2027-008
4. Acceptance of service shall be authorized by: Dr. Carisa Bowman, Superintendent
5. Board Approval Date: 06/24/2026
6. Fund: 01-6010-0-1139-1000-5825-009-0112
THIS CONTRACT IS NOT VALID UNTIL SIGNED BY ALL PARTIES.
For Contractor:
______ __________
Contractor Signature Date Contractor Name (please print) Tax ID or SS#
For the District:
______
Pacifica School District Date Name (please print)
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Attachment: PSD and COP Agreement_ASES_2026-27 (6246 : ASES Childcare Agreement (2026–2027)) Agreement No. 2027-008
Fingerprint and Criminal Background Check Certification In accordance with the Department of Justice (DOJ) fingerprint and criminal background investigation requirement of Education Code section 45125.1 et seq.
With respect to the Agreement between the Pacifica School District (“District”) and the individual, company or contractor named (“Contractor”) for provision of services.
PLEASE CHECK ALL THAT APPROPRIATE BOXES AND SIGN BELOW:
REQUIREMENTS SATISFIED:
□ Contractor hereby certifies to the District’s governing board that it has completed the criminal background check requirements of Education Code (EC) section 45125.1 and that none of its employees that may come into contact with District students have been convicted of a violent felony listed in Penal Code section 667.5(c) or a serious felony listed in Penal Code section 1192.7(c).
List below, or attach, all employee(s) names that have successfully completed the fingerprinting and criminal background check clearance in accordance with the law. (Attach and sign additional pages as needed)
~~OR~~
WAVER JUSTIFICATION
Contractor qualifies for a waiver of the Department of Justice (DOJ) fingerprint and criminal background investigation for the following reason (s) permitted by Education Code section 45125.1 et seq. □ Contractor and its employees will have NO CONTACT with pupils. (No school-site services will be provided.) □ Contractor and its employees will have LIMITED CONTACT with pupils. (Attach information about length of time on school grounds, proximity of work area to pupil areas; whether Contractor/its employees will be working by themselves or with others, and any other factors that substantiate limited contact.) [EC 45125.1©] □ Contractor and its employees will have more than LIMITED CONTACT with pupils, but will assure that ONE OR MORE of the following methods are utilized to ensure pupil safety.[EC 45125.2 (a)] --check all methods to be used:
1) Installation of a physical barrier at the worksite to limit contact with students 2) Continual supervision and monitoring of all employees of the Contractor by an employee of the Contractor who has not been convicted of a serious or violent felony as ascertained by the DOJ 3) Surveillance of employees of the Contractor by school personnel □ The Services provided by Contractor are for an “EMERGENCY OR EXCEPTIONAL SITUATION,” such as when pupil health or safety is endangered or when repairs are needed to make school facilities safe and habitable.” [EC 45125.1(b)] By signing below, under penalty of perjury, I certify that the information contained on this certification form and attached employee list(s) is accurate. I understand that it is Contractor’s sole responsibility to maintain, update, and provide the District with current “Fingerprint and Criminal Background Check Certification,” along with the employee list, throughout the duration of the Contractor-provided services.
Authorized VENDOR signature Printed Name Title Date
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Tuberculosis Certification
In accordance with the tuberculosis (“TB”) certification requirements of Education Code section 49406.
With respect to the Agreement between the Pacifica School District (“District”) and the individual, company or contractor named (“Contractor”) for provision of services.
PLEASE CHECK ALL THAT APPROPRIATE BOXES AND SIGN BELOW:
REQUIREMENTS SATISFIED:
□ Contractor and its employees will have NO CONTACT with pupils. (No school-site services will be provided.) □ The following employees of Contractor shall have more than limited contact (as determined by District) with District students during the Term of this Agreement and, at no cost to District, have received a TB test in full compliance with the requirements of Education Code section 49406 and have been found free from active TB:
(Attach and sign additional pages as needed)
Contractor shall maintain on file the certificates showing that the individuals have been TB tested.
Authorized VENDOR signature Printed Name Title Date
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Attachment: PSD and COP Agreement_ASES_2026-27 (6246 : ASES Childcare Agreement (2026–2027))
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Notice of Completion for the Ultraviolet Disinfection System Replacement Project (P034) RECOMMENDED ACTION:
Adopt the Resolution accepting completion and directing the City Manager to file Notice of Completion for the Ultraviolet Disinfection System Replacement Project; and authorize the City Manager to release the retention funds to the contractor.
STAFF CONTACT:
Daniel Patten, P.E. Engineering Manager
(650) 922-7248
[email protected]
Melissa Tigbao, P.E., Director of Public Works
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
On August 23, 2022, City Council authorized the City Manager to Award and Execute a Master Agreement for Consultant Services for Engineering Design of the Ultraviolet Disinfection System Replacement Project. The authorized project budget for Consultant and Design Services was $920,000.00 and utilized the Enterprise Fund (Fund 518) as its source.
On May 28, 2024, City Council authorized the City Manager to Award and Execute a Construction Agreement for the Ultraviolet Disinfection System Replacement Project. The project included replacing the existing single channel ultraviolet disinfection system with an upgraded dual channel system to improve energy efficiency and operation and maintenance issues. The project was financed through the California Infrastructure Bank $21 Million Installment Sale Agreement which was approved by Council on May 8, 2023. This Agreement financed wastewater system improvement projects including the Ultraviolet Disinfection System Replacement Project. The equipment cost of $1,1250,264.13 from Trojan Technologies was transferred to Anvil Builders Inc. after the award of bid and paid under Anvil Builder’s Inc.’s total cost. The authorized project budget for construction and design services during construction was $8,815,573.80 and utilized the Enterprise Fund (Fund 518) as its source.
The combined authorized budget for consultant engineering design services and construction was $9,768,696.
There were seven construction change orders issued to the contractor Anvil Builders Inc. during the course of construction in the amount of $91,577.25 or 1.59% or the contract value. The change orders included scope to demolish additional concrete and repair portions of the original channel. There was also added scope to integrate ultraviolet system electronics with supervisory control and data acquisition (SCADA) tags during a concurrent plantwide SCADA upgrade to facilitate operational controls. There were also a few changes removing some unneeded scope and equipment costs. With the change orders final contractor construction cost 7 Packet Pg. 78
Pacifica City Council 2
July 13, 2026
for the project was $5,859,203.
As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the City from claims against us for any nonpayment on the part of the contractor. The City withheld 5% of the contract amount, $488,435.79, as retention to make sure that all subcontractors and suppliers have been paid. The City will release the retention if no claims are received.
The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment 1) with the San Mateo County Recorder's Office.
FISCAL IMPACT:
There is no fiscal impact associated with the filing of the Notice of Completion. The total project Source and Use of Funds table is shown below. The project balance will remain in Fund 518- Enterprise Fund. We plan to utilize the project fund balance to complete operational startup and project close out with the design team including; sampling, testing, and reporting analysis. The construction work under the contractor's scope of services has been completed, and staff is requesting authorization to file a Notice of Completion. Separate work related to project design and post-construction services remains ongoing under the design consultant's (Carollo Engineer's) agreement and is not part of the contractor's scope of work.
Total Project Source and Use of Funds
Enterprise Fund (Fund 518) $9,768,696
Total Source of Funds $9,768,696
Construction Cost - Anvil Builders Inc. $5,832,677.48
Construction Management Cost- Kennedy Jenks
Consultants
$936,668.15
Engineering Services Design & During ConstructionCarollo Engineers $1,252,192.40 Total Use of Funds $8,021,538.03
Project End Balance $1,747,157.97
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution accepting completion of the project, but as the work has been satisfactorily completed, the contractor may file a claim against the City for nonpayment of retention, if there are no claims.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the Notice of Completion for the Ultraviolet Disinfection System Replacement Project is consistent with the following Council adopted Goals:
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July 13, 2026
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as infrastructure, city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
UV Disinfection System Replacement Project - Notice of Compeltion (PDF) 7 Packet Pg. 80
Pacifica City Council 4
July 13, 2026
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA
ACCEPTING COMPLETION AND DIRECTING THE CITY MANAGER TO FILE
NOTICE OF COMPLETION FOR THE
ULTRAVIOLET DISINFECTION SYSTEM REPLACEMENT PROJECT (P034) WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, his Certificate as to the completion of all the work provided to be done under and pursuant to the contract between said City and Anvil Builders INC., on July 13, 2026, and WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pacifica as follows:
1.That acceptance of completion of said work be, and it is hereby, made and ordered.
2.That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of July 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
CITY OF PACIFICA:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 7 Packet Pg. 81
NOTICE OF COMPLETION
CITY OF PACIFICA FOR THE UV DISINFECTION SYSTEM REPLACEMENT
PROJECT
NOTICE IS HEREBY GIVEN, pursuant to Section 3093 of the Civil Code of the State of California, by Melissa Tigbao, Public Works Director of the City of Pacifica, California, that the contract awarded to Anvil Builders Inc. on May 28, 2024 has been completed in accordance with the plans and specifications for said work filed with the City Clerk, and approved by the City Council of said City.
That said work and improvements were actually completed on the 10 th day of March 2026
and that acceptance of completion of said work was ordered by the City Council of said City, adopted on the 13th day of July, 2026, and that the name of the surety on the contractor's bond for labor and materials on said project is Western Surety Company.
That said work consists generally, of replacing the existing Calera Creek Treatment Plant UV Disinfection System with a new more efficient and effective system to improve quality and energy consumption while also allowing the city to provide better maintenance to the system without interruption.
Name and address of Owner: City of Pacifica
170 Santa Maria Ave
Pacifica, California 94044
____________
Melissa Tigbao
DPW Director
VERIFICATION
The undersigned states that he is the Deputy Director of the City of Pacifica and that he makes this verification on behalf of said entity; that he has read the foregoing, and knows the contents thereof, and that the facts stated therein are true. ______
Melissa Tigbao
DPW Director
Executed in Pacifica, California, on July 13, 2026.
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Attachment: UV Disinfection System Replacement Project - Notice of Compeltion (6231 : Resolution - Ultraviolet Disinfection System
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Notice of Completion for the Calera Creek Water Recycling Plant Admin Building Elevator Modernization Project P0039
RECOMMENDED ACTION:
Adopt the Resolution accepting completion and directing the City Manager to file Notice of Completion for the Calera Creek Water Recycling Plant Admin Building Elevator Modernization Project; and authorize the City Manager to release the retention funds to the contractor.
STAFF CONTACT:
Naomi Fuson, Assistant Engineer - Wastewater Division
(650) 291-9167
[email protected]
Matt Kelly, Project Manager - Wastewater Division
(650) 730-0212
[email protected]
Melissa Tigbao, P.E., Director of Public Works
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
On June 22, 2023, during the FY 2023-24 Capital Improvements Program (CIP) budget approval process, the Council approved funding for the CCWRP Admin Building Elevator Assessment Project. This Project was created to assess the current condition of the building elevator and determine the best improvements for modernization. The Project has been renamed to CCWRP Admin Building Elevator Modernization Project.
On August 11th, 2025, City Council authorized the City Manager to Award and Execute a Construction Agreement for the CCWRP Admin Building Elevator Assessment Project. The project included replacing electrical fixtures, fire life safety upgrades, and replacing the hydraulic power unit. The project was financed through the Enterprise Fund (Fund 518 Sewer Utility).
In addition to KONE’s contracted work, the City was able to utilize the project funds to replace damaged flooring in the cab interior which would have failed state inspection, install a required emergency fire key box for the Calera Creek Water Recycling Plant, and have a standby technician for the electrical shutdown to test running the elevator system on emergency power.
As the project is now complete and staff is satisfied with the contractor’s work on the project as well as passing the state and building inspection, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for 8 Packet Pg. 83
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payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the City from claims against us for any nonpayment on the part of the contractor. The City withheld 10% of the contract amount, $20,530, as retention to make sure that all subcontractors and suppliers have been paid. The City will release the retention if no claims are received.
The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment 1) with the San Mateo County Recorder's Office.
FISCAL IMPACT:
There is no fiscal impact associated with the filing of the Notice of Completion. The total project Source and Use of Funds table is shown below. The project balance will remain in Fund 518- Enterprise Fund.
Total Project Source and Use of Funds
Enterprise Fund (Fund 518) $219,000
Total Source of Funds $219,000
Construction Actual Cost - KONE Inc. $209,467.84
Total Use of Funds $209,467.84
Project Fund End Balance $9,532.16
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution accepting completion of the project, but as the work has been satisfactorily completed, the contractor may file a claim against the City for nonpayment of retention, if there are no claims.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the Notice of Completion for the Calera Creek Water Recycling Plant Admin Building Elevator Modernization Project is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as infrastructure, city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. This construction project will improve the existing wastewater treatment facility through the upgrade of the elevator system located inside the admin building.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
CCWRP Elevator Modernization Project- NOTICE OF COMPLETION (PDF) 8 Packet Pg. 84
Pacifica City Council 3
July 13, 2026
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA
ACCEPTING COMPLETION AND DIRECTING THE CITY MANAGER TO FILE
NOTICE OF COMPLETION FOR THE
CALERA CREEK WATER RECYCLING PLANT ADMIN BUILDING ELEVATOR MODERNIZATION PROJECT (P0039)
WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, his Certificate as to the completion of all the work provided to be done under and pursuant to the contract between said City and Kone INC., on July 13, 2026 and WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pacifica as follows:
1.That acceptance of completion of said work be, and it is hereby, made and ordered.
2.That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of July, 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
CITY OF PACIFICA:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 8 Packet Pg. 85
NOTICE OF COMPLETION
CITY OF PACIFICA FOR THE CALERA CREEK WATER RECYCLING PLANT ADMIN BUILDING ELEVATOR MODERNIZATION PROJECT (P0039)
NOTICE IS HEREBY GIVEN, pursuant to Section 3093 of the Civil Code of the State of California, by Melissa Tigbao, Public Works Director of the City of Pacifica, California, that the contract awarded to KONE Inc. on August 11, 2025 has been completed in accordance with the plans and specifications for said work filed with the City Clerk, and approved by the City Council of said City.
That said work and improvements were actually completed on the 2nd day of June 2026 and that acceptance of completion of said work was ordered by the City Council of said City, adopted on the 13th day of July, 2026, and that the name of the surety on the contractor's bond for labor and materials on said project is Fidelity and Deposit Company of Maryland.
That said work consists generally, of modernizing the elevator in the admin building at the Calera Creek Water Recycling Plant to fix the various maintenance issues and get the electric and fire life safety systems up to city and state code.
Name and address of Owner: City of Pacifica
170 Santa Maria Ave
Pacifica, California 94044
_______________________
Melissa Tigbao
DPW Director
VERIFICATION
The undersigned states that he is the Deputy Director of the City of Pacifica and that he makes this verification on behalf of said entity; that he has read the foregoing, and knows the contents thereof, and that the facts stated therein are true. ______________________
Melissa Tigbao
DPW Director
Executed in Pacifica, California, on July 13, 2026.
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Attachment: CCWRP Elevator Modernization Project- NOTICE OF COMPLETION (6244 : Resolution - CCWRP Admin Building Elevator
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Approval of Annual Agreements for the Department of Public Works - Wastewater Division for FY 2026-2027 - 2028-2029 for Polydyne, Inc. for $240,000 and Synagro West, LLC for $180,000 for FY 2026-2027.
RECOMMENDED ACTION:
Move to adopt the following resolutions to approve Annual Agreements for the Department of Public Works - Wastewater Division for FY 2026-2027:
1. Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute Purchase Agreement with Polydyne, Inc. In The Amount Of $720,000 For the Calera Creek Water Recycling Plant’s FY 2026-27, 2027- 2028 and 2028-2029 Annual Supplies of Polymer.
2. Adopt the Resolution titled, “A Resolution of the City Council of the City of Pacifica Authorizing the City Manager to Execute Amendment 2 for Master Agreement for Biosolids Services and Task Order No. 3 with Synagro West, LLC In the Amount Of $180,000 For the Calera Creek Water Recycling Plant’s FY 2026-27 Annual Biosolids Hauling and Disposal.
STAFF CONTACT:
Dan Patten, P.E. Engineering Manager
(650) 922-7248
[email protected]
Desmond Barca, Interim Deputy Director of Public Works (Wastewater) (650) 446-4704
[email protected]
Melissa Tigbao, P.E., Director of Public Works
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
During the FY 2026-27 budget approval process, the Council approved funding for Department of Public Works - Wastewater Division (WW) Operations and Maintenance Expenditures (Fund 18). The Council approved funding for the WW chemical expenses for the purchase of the polymer supply, and the WW Sludge Hauling expense for biosolids hauling and disposal services.
Each fiscal year, WW estimates the quantity of services, equipment, supplies and materials that will be needed for recurring maintenance, repairs, and operations during the fiscal year. Items that are proprietary and sold only through the manufacturer, have only one authorized distributor in the area, or have proven to be the only product/service acceptable are sole-sourced. 9 Packet Pg. 87
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The following are supplies, materials or services that were deemed by staff to be sole source procurement, or the least cost compared to known vendors:
Polymer Chemical Supply:
Polymer is used in gravity belt thickeners and centrifuges at the Calera Creek Water Recycling Plant (Plant) to thicken and dewater sludge during the wastewater treatment process. It is imperative that the polymer dosed in the centrifuge reacts well with the wet sludge to produce a clear centrate (wastewater liquid and polymer byproduct) that goes back to the Plant’s headworks to be retreated. Having a clear centrate is an indication that the sludge has been dewatered well, thus producing a dryer bio-solid cake. Moreover, the centrate should be clear of solids prior to going back to the headworks for retreatment so as not to clog and/or damage the pumps and other equipment.
Up to the late 2009, the Plant used various types of polymers but ended up clogging the pumps, and the biosolids produced were not the desired dryness. Because of constant equipment breakdowns more manpower was needed to keep the Plant in operation. These on-going issues prompted staff to invite polymer manufacturer representatives to run their polymer through our system. Clarifloc WE-2123 (Clarifloc) polymer supplied by Polydyne, Inc. and Zetag 8818 (Zetag) supplied by Kubwater have similar and excellent performance. However, the cost of Zetag is $2.18 per pound or $5,014 per tote while the cost of Clarifloc is $1.75 per pound or $4,186 per tote - a net saving of $828 per tote or $37,260 annually for 45 totes if Clarifloc is used. Based on Clarifloc being the lesser cost per pound, a Purchase Order with Polydyne is recommended.
Approval of the Purchase Agreement with Polydyne, Inc. in the amount of $720,000 is recommended and will cover the polymer chemical expenditure for WW for Fiscal Years 2026- 2027, 2027-2028 and 2028-2029 as projected by staff. The agreement provides for a three-year term at an annual cost of approximately $240,000, for a total contract amount not to exceed $720,000. Funding for the first year is included in the adopted Fiscal Year 2026-27 budget. Staff anticipates requesting funding for the subsequent years through the City's annual budget process, subject to future appropriations and City Council approval.
Synagro West LLC Biosolids Hauling and Disposal Services:
Biosolids are nutrient-rich organic materials resulting from the treatment of domestic sewage in a treatment facility. When treated and processed, theseresiduals can be recycled and applied as fertilizer to improve and maintain productive soils and stimulate plant growth.
The Plant is required to manage the disposal of the biosolids according to EPAStandard 40 CFR Part 503, which says that biosolids that are to be land applied must meet these strict regulations and quality standards. The Part 503 rule governing the use and disposal of biosolids contains numerical limits, for metals in biosolids, pathogen reduction standards, site restriction, crop harvesting restrictions and monitoring, record keeping and reporting requirements for land applied biosolids as well as similar requirements for biosolids that are surface disposed or incinerated. Most recently, standards have been proposed to include requirements in the Part 503 Rule that limit the concentration of dioxin and dioxin like compounds in biosolids to ensure safe land application. Due to the complexities and specialized knowledge needed to manage the program, a third party with this expertise is needed. The third party must also keep up with current regulations and know how to direct biosolids into clean and safe materials for land applications. Synagro West, LLC has such expertise to provide biosolids hauling and management services.
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The following are reasons why Synagro West LLC have been determined to be Sole Source services:
• Synagro provides turnkey residuals management services that includes hauling, agronomic management, permitting and monitoring, which other haulers don't provide.
Their proprietary Residuals Management System sets the industry standards for tracking, monitoring and compliance activities.
• Because of Synagro's unique expertise in biosolids disposal, the Plant is able to divert its biosolids to land application, composting and to landfill as a last resort. During 2025, the Plant produced 1,229.24 wet tons (346.26 dry tons) of biosolids which were land applied in farms in Sacramento County.
• This is proven to be the most cost-effective way to remove this biohazardous material from the City's property and to meet mandated environmental requirements.
Approval of Amendment 2 for Master Agreement for Biosolids Services and Task Order No. 3 in the amount of $180,000 with Synagro West, LLC are recommended and will cover the biosolid disposal expenditure for WW for Fiscal Year 2026-2027, as projected by staff.
For the above reasons, the City Manager is recommending the approval of the Purchase Agreement with Polydyne, Inc. in the amount of $720,000; $240,000 for each FY 2026-2027, 2027-2028 and 2028-2029, and approval of the Amendment 3 for Master Agreement for Biosolids Services and Task Order No. 4 with Synagro West, LLC in the amount of $180,000; for FY 2026-2027 for a total of $900,000 from Fund 518.
ALTERNATIVE ACTION:
The Council may choose not to approve the Annual Agreements; however, doing so would delay the treatment of wastewater and is likely to violate the Plant’s National Pollutant Discharge Elimination System (NPDES) permit. The City Manager does not recommend this alternate action.
RELATION TO CITY GOALS AND WORK PLAN:
Approval of the Annual Agreements is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure, streets and facilities: this includes repairing/replacing outdated city facilities such as city hall, libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. The Annual Purchase Agreement for the polymer, biosolids dewatering and disposal, and centrifuge services will ensure continuous treatment of wastewater at the Calera Creek Water Recycling Plant and compliance with its NPDES permit.
FISCAL IMPACT:
The Source and Use of Funds spreadsheet is shown below:
Vendor Total Use of
Funds
Funds Total
Project
Source per
Year
Total
Project
Source per
3 Year
Estimated
Project End
Balance
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Term
Polydyn
e
$720,000 Enterprise Fund (Fund 518)
52342-518451-52607
$320,233 $960,699 $240,699
Synagro $180,000 Enterprise Fund (Fund 518)
52402-518451-52602
$180,000 N/A $-
Total $900,000 $500,233 $960,699
No additional budget authority for FY 2026-27 is necessary as sufficient funds have been allocated in the Wastewater Enterprise Fund FY 2026-27 budget for these purchases. Additional funds of $240,000 shall be requested in FY 2027-28 and 2028-29 each for a total of $480,000.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Purchase Agreement Polydyne FY 2026-27 - 2029-30 (PDF)
CCON_Pacifica, CA_Biosolids MSA_AMD 3_SIGNED (PDF)
CCON_Pacifica, CA_Biosolids_Task Order 4_SIGNED (PDF)
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RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE AGREEMENT WITH POLYDYNE, INC.
IN THE AMOUNT OF $720,000 FOR THE CALERA CREEK WATER RECYCLING PLANT’S FY 2026-27, 2027-2028 AND 2028-2029 ANNUAL SUPPLIES OF POLYMER WHEREAS, each fiscal year, Wastewater Division estimates the quantity of services, equipment, supplies and materials that will be needed for recurring maintenance, repairs, and operations during the fiscal year. Items that are proprietary and sold only through the manufacturer, have only one authorized distributor in the area, or have proven to be the only product/service acceptable are sole-sourced; and
WHEREAS, during the FY 2026-27 budget approval process, the Council approved sufficient funding for Department of Public Works - Wastewater Division (WW) Operations and Maintenance Expenditures (Fund 518) that includes these purchases; and WHEREAS, funds will be requested for FY 2027-28 and 2028-29 budget approval processes to include polymer supplies for these Fiscal Years; WHEREAS, consistent with the City of Pacifica Administrative Policy #76, Purchasing Policy, section 7.4, authorizes the City Manager to waive bidding requirements for sole source purchases if he/she determines sufficient justification exist; and WHEREAS, the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve the Purchase Agreement with Polydyne, Inc. in the amount of $720,000 for the Calera Creek Water Recycling Plant’s FY 2026-27, 2027-28 and 2028-2029 annual supplies of polymer;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager to execute the Purchase Agreement with Polydyne, Inc. in the amount of $720,000 for the Calera Creek Water Recycling Plant’s FY 2026-27 annual supply of polymer.
• • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of July 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
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______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 9 Packet Pg. 92
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RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT 3 FOR MASTER AGREEMENT FOR BIOSOLIDS SERVICES AND TASK ORDER NO. 4 WITH SYNAGRO WEST, LLC IN THE AMOUNT OF $180,000 FOR THE CALERA CREEK WATER RECYCLING PLANT’S FY 2026-27 ANNUAL BIOSOLIDS HAULING AND DISPOSAL
WHEREAS, each fiscal year, Wastewater Division estimates the quantity of services, equipment, supplies and materials that will be needed for recurring maintenance, repairs, and operations during the fiscal year. Items that are proprietary and sold only through the manufacturer, have only one authorized distributor in the area, or have proven to be the only product/service acceptable are sole-sourced; and
WHEREAS, during the FY 2026-27 budget approval process, the Council approved sufficient funding for Department of Public Works - Wastewater Division (WW) Operations and Maintenance Expenditures (Fund 518) that includes these purchases; and WHEREAS, consistent with the City of Pacifica Administrative Policy #76, Purchasing Policy, section 7.4, authorizes the City Manager to waive bidding requirements for sole source purchases if he/she determines sufficient justification exist; and WHEREAS, the City Council of the City of Pacifica has considered the City Manager’s recommendation to approve the Amendment 3 for Master Agreement for Biosolids Services and Task Order No. 4 with Synagro West, LLC In the Amount Of $180,000 for the Calera Creek Water Recycling Plant’s FY 2026-27 Annual Biosolids Hauling and Disposal; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Pacifica to authorize the City Manager to execute the Amendment 3 for Master Agreement for Biosolids Services and Task Order No. 4 with Synagro West, LLC In the Amount Of $180,000 for the Calera Creek Water Recycling Plant’s FY 2026-27 Annual Biosolids Hauling and Disposal. • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of July 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 9 Packet Pg. 93
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4886-5025-1256 v1
PURCHASE AGREEMENT
CITY OF PACIFICA
DEPARTMENT OF PUBLIC WORKS
PURCHASE ORDER NO.
Seller (Vendor): Buyer:
Name: Polydyne, Name: City of Pacifica
Address: 1 Chemical Plant Road Address: 170 Santa Maria Avenue City, State Zip: Riceboro, GA 31323 City, State, ZIP: Pacifica, CA 94044 Attn: Cathy Huynh Attn: Desmond Barca
Phone: 916-200-6465 Fax: N/A Phone: 650-446-4704
Fax:
E-mail:
[email protected]
E-mail:
Project Information (If Applicable): Ship To:
Charge to Calera Creek Water Recycling Plant
Acct#: WWTP Chemical Expense 518451 52607 700 Pacific Coast Highway Pacifica, CA 94044
Order Date Ship Via Payment Terms
FY 2026 – 27 through 2029 - 30 Delivery Net 30 days of invoice Upon Receipt of Equipment Delivery
Buyer and Seller agree as follows:
MATERIAL AND/OR EQUIPMENT TO BE PROVIDED: Seller shall furnish the materials or equipment described below in strict compliance with Quotation from Polydyne, Inc. dated 5-21-2026 (Attachment 1) as attached at the price set forth opposite each item and within the times stated below in accordance with the terms and provisions of this Purchase Agreement, including the attached Terms and Conditions, which are incorporated into and made a part of this Agreement:
Item
No.
Item Description Budget
Acct No.
Quantity Unit Price Extension Delivery
Date
1 Polymer: Clarifloc WE2123
(1 tote = 2,300 lbs.)
518451 52607 2,300 lbs. $1.84/Lb. $4,232 per
tote
Quote Total: $720,000 /
$240,000 per Fiscal Year
Special Terms and Conditions
Shipping: Show Purchase Order number on all packages and invoices.
All purchases are F.O.B Pacifica unless otherwise specified on Purchase Order.
Charges: All transportation charges must be prepaid and shown separately on all invoices.
City of Pacifica is exempt from Federal Excise Tax.
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Attachment: Purchase Agreement Polydyne FY 2026-27 - 2029-30 (6217 : Resolution to Approve Annual Agreements for DPW-WW FY 2026-27) Page | 2
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Purchase between $40,001-$75,000
(Must be approved by the City Manager and bids must conform to the formal bidding procedures in Article 5 of the Purchasing Policy)
Approved: _______________________
Name: SEAN CHARPENTIER
City Manager
Purchase above $75,000
(must be approved by the City Council)
Date City Council Approved: July 13, 2026
Buyer: CITY OF PACIFICA
Authorized Signature: _______________________
Name: SEAN CHARPENTIER
Title: City Manager
Vendor:
Authorized Signature: _______________________
Name: Boyd Stanley
Title: Sr. Vice-President
Purchase up to $15,000 (Must be approved
By Department Supervisor)
Purchase between $25,001-$40,000 (Must be
approved by the Assistant City Manager after
solicitation of 3 bids and must conform to the
formal bidding procedures in Article 5 of the
Purchasing Policy)
Approved: _______________________
Name: MELISSA TIGBAO
Title: Director of Public Works
Purchase between $15,000.01 and $25,000
(Must be approved by the Department Head
after solicitation of 3 bids and must conform to
informal procedures set forth in Article 4 of the
Purchasing Policy)
Approved: _______________________
Name: YULIA CARTER
Title: Assistant City Manager
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If Seller is located in the City of Pacifica, does Seller have a current business license? Yes No
PURCHASE ORDER TERMS AND CONDITIONS
DEFINITIONS: The term "Buyer" as used in this Purchase Order means the City of Pacifica, and the term "Seller" means the person, firm, or corporation from whom the material or equipment described in the purchase order is ordered.
ACCEPTANCE: The attached Acceptance Copy shall be signed and returned by the Seller within ten (10) calendar days after it is received by the Seller. The receipt by the Buyer of the signed Acceptance Copy or the initiation of performance under this Purchase Order by the Seller shall constitute acceptance of the Purchase Order by the Seller, including all of the terms and conditions herein. Acceptance is limited to the terms stated herein. Any additional or different terms and conditions proposed by the Seller are rejected unless expressly agreed to in writing by City Purchasing Agent or authorized agent.
COMPLETE AGREEMENT: This Purchase Order, including all applicable terms, conditions and specifications, shall constitute the sole and exclusive agreement between the parties. This Purchase Order supersedes all other writings and negotiations, written or oral. The City of Pacifica will not be responsible for goods delivered without a Purchase Order properly signed by the City Purchasing Agent or authorized agent. When this Purchase Order covers a purchase rendered over a stated period of time, Seller must obtain a new order upon expiration of the time period to authorize the purchase for an additional period of time.
DEFAULT: The Buyer may terminate the whole or any part of the purchase in any one of the following circumstances: (1) If the Seller fails to make delivery or fails to perform within the time specified herein or any extension thereof; or (2) If Seller delivers nonconforming goods; or (3) If Seller fails to perform in accordance with the material provisions of this agreement, or so fails to make progress as to endanger performance of this Purchase Order in accordance with its terms. In the event of any such failure Buyer will provide Seller with written notice of the default and Buyer's intention to terminate for default if Seller fails to cure the default to Buyer's satisfaction within seven (7) calendar days of Buyer' notice. If Seller fails to cure or correct the default within seven days, the Buyer may, without further notice to Seller, procure upon such terms and in such manner as the Buyer may deem appropriate, items similar to those terminated, and the Seller shall be liable to the Buyer for any excess costs of such similar items; however, the Seller shall continue the performance of this Purchase Order to the extent not terminated. The rights and remedies of the Buyer provided in this clause shall not be exclusive, and are in addition to any other rights and remedies provided by law or under this Purchase Order.
CHANGES: Buyer may direct in writing changes, including additions to or deletions from the quantities originally ordered, or in the specifications or drawings. If any such change causes a material increase or decrease in the cost of, or the time required for, performance hereunder, an equitable adjustment shall be made in the price or schedule. Any claims for adjustment which
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Seller believes result from any change directed by Buyer shall be asserted in writing by Seller no later than ten (10) days from the date of Seller's receipt of any such direction. Equitable adjustments for any claims or changes under this agreement, including claims arising from terminations or suspensions directed under DEFAULT above, of this agreement, will be made by written Change Order. Nothing contained herein shall excuse Seller from proceeding with the change as directed prior to negotiation of any adjustment. Whether made pursuant to this clause or by mutual agreement, changes shall not be binding upon the Buyer, except when confirmed in writing by a member of the Buyer’s Purchasing Department.
INVOICES: Seller shall send Buyer a separate invoice for each shipment. Invoices shall not be issued prior to delivery of items. Payment shall not be made prior to receipt of items and an invoice. Credit and discount periods will be computed from the date of receipt of the invoice to the date the Buyer’s check is mailed. Unless freight and other charges are itemized, the discount will be taken on the full amount of the invoice. Payment will be made within thirty (30) days after approval of the invoice by the Buyer.
TITLE AND RISK OF LOSS: All prices shall be F.O.B. Factory. The Seller shall be responsible for safe and adequate packing of the items, which shall conform to the carriers’ requirements. The Seller shall separately number all cases and packages, showing the corresponding numbers on the invoices. An itemized packing slip bearing this Purchase Order number shall be placed in each container. No extra charge shall be made for packaging or packing materials unless authority therefore is set forth in this Purchase Order. Seller shall assume and pay for any and all loss or damage to the merchandise from any cause whatsoever until delivered to Buyer at the specified destination.
DELIVERY: Timely performance and deliveries are essential to this Purchase Order. The Buyer reserves the right to refuse deliveries made in advance of the delivery schedule. Over shipment allowances, if authorized, will be applied to the entire order. If the Buyer agrees to accept deliveries after the date of delivery has passed, the Buyer shall have the right to direct the Seller to make shipment to the delivery point set forth in this Purchase Order by the most expeditious means, and the total cost of such expedited shipment and handling shall be borne by the Seller.
Acceptance of late deliveries shall not be deemed a waiver of the Buyer’s right to hold the Seller liable for any loss or damage resulting therefrom, nor shall it act as a modification of the Seller’s obligation to make future deliveries in accordance with the delivery schedule.
DELAYS: Seller will not be liable for delays in performing its obligations to the extent the delay is caused by an unforeseeable condition which is beyond Seller’s reasonable control and without Seller's fault or negligence. Acts of God, such as storms or floods, as well as government priorities, acts of civil or military authorities, fires, strikes, epidemics, war or riot are examples of events which will be excusable for being beyond Seller's reasonable control, only upon fulfillment of the following conditions: (a) within seven (7) days of the commencement of any excusable delay, Seller shall provide Buyer with written notice of the cause and extent thereof as well as a request for a schedule extension for the estimated duration thereof, and (b) within seven (7) days of the cessation of the event causing delay Seller shall provide Buyer with written notice of the actual delay incurred, upon receipt of which, the date of promised delivery shall be extended for the time actually lost by reason of an excusable delay.
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Attachment: Purchase Agreement Polydyne FY 2026-27 - 2029-30 (6217 : Resolution to Approve Annual Agreements for DPW-WW FY 2026-27) Page | 5
4886-5025-1256 v1
May 28, 2026
INSPECTION AND APPROVAL: All items are subject to final inspection and approval after delivery to Buyer. If any items are defective in material or workmanship or otherwise not in conformity with the requirements of this Purchase Order, the Buyer shall have the right to require Seller to correct or replace them. Final acceptance or rejection shall be made by the Buyer as promptly as practicable after delivery. Final acceptance shall be conclusive except with respect to latent defects, fraud or such gross mistakes as amount to fraud, or with respect to the Buyer’s rights under the “Warranty” clause.
WARRANTIES-GUARANTEES: The Seller warrants that the items, at time of delivery, shall conform to the Buyer’s specifications, the requirements of this Purchase Order, approved sample or samples, if any, and are free from defects in design, material and workmanship. This warranty shall remain in effect for a ONE (1) year period after delivery or start-up or for such period of time as the item is normally warranted or the manufacturer’s warranty if greater than one year (See Attached Manufacturer’s Warranty). At the Buyer’s option, the Seller shall promptly either repair or replace defective items after receipt of the Buyer’s written notice of a defect.
Transportation charges for the return and redelivery of defective items shall be borne by the Seller.
Seller also warrants that said merchandise is free and clear of all liens and encumbrances whatsoever and the Seller has good and marketable title to same, and Seller agrees to indemnify, defend and hold the City of Pacifica, its officers, agents and employees free and harmless against any and all claimants to said merchandise.
SAFETY: All equipment and materials shall comply with all Federal, State and local safety rules and regulations including OSHA. Where applicable, materials must be labeled in accordance with Section 5194, Title 8, of the California Administrative Code. The Seller is required to include a Material Safety Data Sheet prepared in accordance with Section 5194(9) with each shipment of all such materials to the City.
EQUAL OPPORTUNITY EMPLOYER: It is the policy of the City of Pacifica that in connection with all materials furnished or work performed under this Purchase Order, there be no discrimination against employees because of race, religion, color, sex or national origin, and therefore the Seller agrees to comply with applicable Federal and California laws including, but not limited to, the California Fair Employment Practices Act.
TAXES: Unless prohibited by law, Seller shall pay and has included in the prices of this Purchase Order any federal, state or local tax, transportation tax, or other tax which is required to be imposed upon the items ordered hereunder, or by reason of their sale or delivery.
TERMINATION FOR CONVENIENCE: Buyer shall have the right to terminate this Purchase Order in whole or in part at any time, and from time to time, by written notice effective upon receipt by Seller of such notice, even though Seller is not in breach of any obligation hereunder.
Upon receipt of notice of termination, Seller shall immediately discontinue performance and shall comply with Buyer’s instructions concerning disposition of completed and partially completed items, work in progress and materials acquired pursuant to this Purchase Order. In the event of such termination, Seller shall be paid an amount in settlement to be mutually agreed upon by the parties which shall cover Seller’s reasonable costs of performance incurred prior to termination in
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4886-5025-1256 v1
May 28, 2026
connection with the items for which this Purchase Order is terminated plus a reasonable profit based upon such costs. However, said payment shall not exceed the price specified herein for such items. Seller shall advise the Buyer, in writing, of Seller’s claim, if any, for termination costs within ten (10) days after receipt of the notice of termination. Termination in accordance with this article shall not affect Buyer’s obligation to pay for items accepted by Buyer prior to such termination.
GOVERNING LAW; VENUE; DEFINITIONS: The definition of terms used, interpretation of this Purchase Order and rights of all parties hereunder shall be construed under and governed by the laws of the State of California. Any litigation with respect to this Purchase Order shall be brought and conducted in San Mateo County, California.
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Attachment: Purchase Agreement Polydyne FY 2026-27 - 2029-30 (6217 : Resolution to Approve Annual Agreements for DPW-WW FY 2026-27) Page |
7 May 28, 2026
4886-5025-1256 v1
ATTACHMENT 1
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Packet Pg. 100 Attachment: Purchase Agreement Polydyne FY 2026-27 - 2029-30 (6217 : Resolution to Approve Annual Agreements for DPW-WW FY 2026-27) polydyneinc.com
Polydyne Inc. • 1 Chemical Plant Road • Riceboro, GA 31323 USA • Tel 800.848.7659 Emailed to: [email protected]
May 21, 2026
Daniel Patten
Engineering Manager
City of Pacifica
700 Pacific Coast Highway
Pacifica, CA 94044
SUBJECT: Contract Renewal Proposal for Calera Creek Water Recycling Plant FY 26/27
Dear Mr. Patten,
The subject contract between Polydyne Inc. and the City of Pacifica will expire as of June 30, 2026. At this time, Polydyne Inc. is pleased to offer the City an extension of the referenced contract for an additional three years. The product and price will remain unchanged and is as follows:
PRODUCT UNIT PRICE PACKAGE
CLARIFLOC WE-2123 $1.84/LB. DELIVERED* 2300 LB. TOTE
*Above quoted price is exclusive of any applicable state and local taxes. All applicable taxes will appear as a separate line item on invoices.
The renewal Contract term will be July 01, 2026 through June 30, 2029.
All other terms and conditions will remain the same.
We thank you for your business and look forward to continuing our valued partnership. If this proposal is acceptable to the City, please email [email protected]. If you have any questions or need any additional information, please feel free to contact Cathy Huynh, Technical Sales Representative at (916) 200-6465 or by email to [email protected].
Sincerely,
Boyd Stanley
Sr. Vice-President
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Packet Pg. 101 Attachment: Purchase Agreement Polydyne FY 2026-27 - 2029-30 (6217 : Resolution to Approve Annual Agreements for DPW-WW FY 2026-27)
MASTER AGREEMENT FOR BIOSOLIDS SERVICES
AMENDMENT NO. 3
This AMENDMENT NUMBER 3 is entered into as of the 13th day of July 2026 (“Amendment No. 3”), by and between the CITY OF PACIFICA, herein called the “City,” and SYNAGRO WEST LLC. hereinafter called the “Consultant.” City and Consultant may be referred to individually as “Party” and collectively as “Parties”.
RECITALS
A. WHEREAS, City and Consultant entered into a Master Agreement for Biosolids Services on August 14th, 2023 for providing Biosolids Services; and B. WHEREAS the Master Agreement identified an end of term date in Section 3.1 as C. WHEREAS the Amendment No. 1 was entered on August 12, 2024; and D. WHEREAS the Amendment No. 2 was entered on July 14, 2025; and E. WHEREAS, the Parties desire to extend that date to December 31, 2028.
AGREEMENT
A. Amendment. The Parties agree that the Master Agreement shall be amended as set forth below.
1. Section 3.1 “Effective Date”. This Agreement shall become effective upon execution of the second signature and shall remain in full force and effect until December 31, 2028 (the “Term”).
2. Agreement in Effect. All other provisions of the original Master Agreement, except as amended herein, shall remain in full force and effect. [Signatures on Next Page]
Biosolids Services Agreement
SYNAGRO WEST LLC
Amendment No.3
OAK #4817-6120-9406 v3
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Packet Pg. 102 Attachment: CCON_Pacifica, CA_Biosolids MSA_AMD 3_SIGNED (6217 : Resolution to Approve Annual Agreements for DPW-WW FY 2026-27) IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No.3 as of the date first written above.
CITY OF PACIFICA
By:
______________________________ Date
Sean Charpentier, City Manager
Attest:
By:
______________________________ Date
Sarah Coffey, City Clerk
Approved As To Form:
By: ______________________________ Date
Michelle Marchetta Kenyon, City Attorney
CONSULTANT: SYNAGRO WEST LLC.
By: ______________________________ Date
Rhylee Callan, Contract Manager
Biosolids Services Agreement
SYNAGRO WEST LLC
Amendment No.3 Page 2
OAK #4817-6120-9406 v3
7/2/2026
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Packet Pg. 103 Attachment: CCON_Pacifica, CA_Biosolids MSA_AMD 3_SIGNED (6217 : Resolution to Approve Annual Agreements for DPW-WW FY 2026-27) TASK ORDER NO. ___4____
CITY OF PACIFICA
AND
SYNAGRO WEST, LLC
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct SYNAGRO WEST, LLC. to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Biosolids Services between the City of Pacifica (“CITY”) and SYNAGRO WEST, LLC (“CONSULTANT”) hereto dated August 15, 2023 (“MASTER AGREEMENT”) SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” – Scope of Services, which is attached hereto and incorporated by this reference.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment “B” – Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed One Hundred Eighty Thousand Dollars ($180,000) (“Cost Ceiling”).
SECTION 4 – TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed by December 31, 2028 or as extended in writing by the City Manager.
SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect.
Approved this ___13__ day of July 13, 2026.
[Signatures on Next Page]
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Packet Pg. 104 Attachment: CCON_Pacifica, CA_Biosolids_Task Order 4_SIGNED (6217 : Resolution to Approve Annual Agreements for DPW-WW FY 2026-27)
CITY OF PACIFICA
By: Date
Sean Charpentier, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT
SYNAGRO WEST, LLC
By: Date
Rhylee Callan, Contract Manager
7/2/2026
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Packet Pg. 105 Attachment: CCON_Pacifica, CA_Biosolids_Task Order 4_SIGNED (6217 : Resolution to Approve Annual Agreements for DPW-WW FY 2026-27)
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Task Order Number 3 and Amendment 1 with Luhdorff Scalmanini Consulting Engineers for Wastewater Capital Improvements Program Funding
RECOMMENDED ACTION:
Adopt the Resolution Approving Task Order Number 3 and Amendment 1 with Luhdorff Scalmanini Consulting Engineers (LSCE) for Funding Services For Wastewater Capital Improvements Program Funding.
STAFF CONTACT:
Dan Patten, P.E. Engineering Manager
(650) 922-7248
[email protected]
Desmond Barca, Interim Deputy Director of Public Works (Wastewater) (650) 446-4704
[email protected]
Melissa Tigbao, P.E., Director of Public Works
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
The City entered into an agreement with the California Infrastructure and Economic Development Bank (IBank) for funding May 9, 2023, and this Installment Sales Agreement (ISA) was used to finance the recently completed Lower Linda Mar Rehabilitation and Repair Project and the UV Disinfection System Replacement Project in the amount of approximately $20.6 million. At the same time, the City also identified the U.S. Environmental Protection Agency’s (USEPA) Water Infrastructure Financing and Innovation Act (WIFIA) Program for the Collection System Rehabilitation & Replacement Projects: Vallemar and Rockaway Beach Avenue. The City submitted a Letter of Interest (LOI) to the WIFIA Program on June 27, 2024, and was invited to apply to the program on July 22, 2024. The City approved a resolution to apply for the WIFIA program on August 25, 2025, and will bring the loan agreement to Council when finalized (anticipated 2026 Q4).
Task Orders 1 and 2 with Luhdorff & Scalmanini Consulting Engineers (LSCE) included funding support to complete the WIFIA, LOI, loan application, and development of the loan agreement.
LSCE supported the City’s IBank ISA development, approval and servicing of the loan agreement. Thus, LSCE has unique experience in providing funding support for the Wastewater Division’s Capital Improvements Program (CIP) and experience. Due to LSCE’s institutional knowledge of the WIFIA program and the Wastewater Division’s CIP, staff recommend sole sourcing LSCE for CIP funding support services per Administrative Policy #76, Section 7.4. If the City does not enter the WIFIA loan agreement with the USEPA, the City will discontinue work under this agreement.
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Pacifica City Council 2
July 13, 2026
LSCE’s work under Task Order 3 during the WIFIA loan development and implementation periods will include coordinating with the City and the USEPA to establish the funding agreement and terms. Once the loan is implemented and the Collection System Rehabilitation & Replacement Projects: Vallemar and Rockaway Beach Avenue project is under construction, LSCE will work with the City to process monthly disbursements for project work. This will ensure a steady cashflow during project delivery. LSCE will produce the final project report and checklist items to close out the project with the USEPA as construction is completed. The breakdown of Task Order #3 is as follows:
• Task 1 - Project Management
• Task 2 - WIFIA Loan Support - Through WIFIA Agreement Execution • Task 3 - WIFIA Loan Support - Monthly Reimbursement Processing • Task 4 - WIFIA Loan Agreement - Project Completion Report • Task 5 - WIFIA Loan Support - Final Check List Items
ALTERNATIVE ACTION:
The Council may choose not to adopt the Resolution approving Task Order 3, however this may delay the award and servicing of the WIFIA loan once awarded.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Adoption of the Resolution is consistent the these adopted City Goals:
• Stewardship of City Infrastructure and Maintaining a Safe Community: Adoption of the Resolution is the first step to ensuring sufficient funding for the Collection System Rehabilitation & Replacement Projects: Vallemar and Rockaway Beach Avenue. • Enhancing Organizational and Fiscal Sustainability: The adoption of the Resolution will allow for securing funding with the USEPA sooner, as construction costs continue to escalate.
FISCAL IMPACT:
The Source and Use of Funds spreadsheet is shown below:
Use of Funds
Task Order 3 $185,000
Contingency (10%) $18,500
Total Use of Funds $203,500
Project Fund Source
Enterprise Fund (Fund 518)
Account 518452 51206 C0050 $203,500
Total Project Fund Source $203,500
Estimated Project Fund End Balance $0
No additional budget authority is necessary as sufficient funds have been allocated in the Wastewater Enterprise Fund FY 2026-27 budget for this purchase.
ORIGINATED BY:
Public Works - Wastewater Division
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July 13, 2026
ATTACHMENT LIST:
Agreement_Luhdorff_Scalmanini_Consulting_Engineers_20260713_TaskOrderNo3_Profession al Services(1) (PDF)
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Pacifica City Council 4
July 13, 2026
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING TASK ORDER NUMBER 3 AND AMENDMENT 1 WITH LUHDORFF SCALMANINI CONSULTING
ENGINEERS (LSCE) FOR WASTEWATER CAPITAL IMPROVEMENTS PROGRAM
FUNDING
WHEREAS, the City entered into a Master Agreement, and Task Order 1 with Luhdorff Scalmanini Consulting Engineers on August 21st 2023, and Task Order 2 on September 19, 2025 for Wastewater Capital Improvements Program Funding Services; and WHEREAS, LSCE supported the City in it application and servicing of its Installment Sales Agreement with the California Infrastructure and Economic Development Bank; and WHEREAS, LSCE has been supporting the City’s Water Infrastructure Financing and Innovation Act (WIFIA) loan application; and
WHEREAS, services to continue funding support, and servicing the approved WIFIA loan will be required during the lifecycle of the WIFIA loan will be required; and WHEREAS, LSCE has institutional knowledge of the WIFIA loan application and their City’s CIP program, and
WHEREAS, sole sourcing LSCE is recommended to provide Wastewater Capital Improvements Program Funding per Administrative Policy 76, Purchasing Policy, Section
7.4 NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica, California, to approve Task Order number 3 and Amendment 1 with LSCE for wastewater capital improvements program funding for the amount of $185,000 and a 10% contingency of $18,500 for a total amount of $203,500.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of July 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM
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Pacifica City Council 5
July 13, 2026
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 10 Packet Pg. 110
TASK ORDER NO. 3
CITY OF PACIFICA
AND
LUHDORFF AND SCALMANINI CONSULTING ENGINEERS
SECTION 1 – PURPOSE
The purpose of this Task Order is to authorize and direct Luhdorff & Scalmanini Consulting Engineers to proceed with the work specified in SECTION 2 below, in accordance with the provisions of the Master Agreement for Consultant Services between the City of Pacifica (“CITY”) and Luhdorff & Scalmanini Consulting Engineers (“CONSULTANT”) hereto dated August 21, 2023 (“MASTER AGREEMENT”)
SECTION 2 – SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment “A” – Scope of Services, which is attached hereto and incorporated by this reference.
SECTION 3 – COMPENSATION AND PAYMENT
Compensation shall be as provided in the MASTER AGREEMENT. Compensation for services as set forth in SECTION 2 shall be as set forth in Attachment “B” – Compensation, which is attached hereto and incorporated by this reference. Total compensation for all services provided under this Task Order shall not exceed one hundred and eighty-five thousand dollars ($185,000) (“Cost Ceiling”).
SECTION 4 – TIME OF PERFORMANCE
The services described in SECTION 2 of this Task Order shall be completed by March 31, 2029, or as extended in writing by the City Manager.
SECTION 5 – ITEMS AND CONDITIONS
All terms and conditions contained in the MASTER AGREEMENT are incorporated by reference and remain in full force and effect. Approved this ___ day of July, 2026. [Signatures on Next Page]
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Packet Pg. 111 Attachment: Agreement_Luhdorff_Scalmanini_Consulting_Engineers_20260713_TaskOrderNo3_Professional Services(1) (6230 : Approval of
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Packet Pg. 112 Attachment: Agreement_Luhdorff_Scalmanini_Consulting_Engineers_20260713_TaskOrderNo3_Professional Services(1) (6230 : Approval of
CITY OF PACIFICA
By: Date
Sean Charpentier, City Manager
Approved As To Form
By:
Michelle Marchetta Kenyon, City Attorney
CONSULTANT
LUHDORFF AND SCALMANINI CONSULTING ENGINEERS
By: Date
Scott Lewis, PG
President
June 17, 2026
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Packet Pg. 113 Attachment: Agreement_Luhdorff_Scalmanini_Consulting_Engineers_20260713_TaskOrderNo3_Professional Services(1) (6230 : Approval of June 1, 2026
File No. 25-1-159
Mr. Daniel Patten, PE
Engineering Services Manager
City of Pacifica
700 Pacific Coast Highway
Pacifica, CA 94044
SUBJECT: Scope Amendment #2 for City of Pacifica Wastewater CIP Funding Plan Proposal — Task Order 3 Funding Services For Wastewater CIP Project Implementation
Dear Mr. Patten:
Luhdorff and Scalmanini, Consulting Engineers (LSCE) was hired on August 18, 2023, through the executed Master Agreement and Task Order 1 to support the development and implementation of the wastewater CIP funding project to design and construct necessary wastewater improvement projects to reduce future infrastructure risk while maintaining reasonable wastewater rates. LSCE assisted the City establish an overall funding strategy involving the use of IBank ($21M) and WIFIA ($20M) loans to complete these projects with minimal impact to City sewer rates. To date LSCE has assisted the City with IBank loan approval, agreement execution, and completion of the Lower Linda Mar and UV Disinfection Projects with the final IBank funding reimbursement submitted in May 2026. Additionally, LSCE has assisted the City with WIFIA loan approval and is in the agreement execution phase of the project with construction to follow. The City’s WIFIA funding application was approved to secure up to $20M to complete the sewer R&R project in the Vallemar and Rockaway areas identified as high priority sewer replacement projects. Task Order #2 was approved authorizing LSCE to support the City with additional work to ensure approval of the WIFIA funding application which was accomplished in April 2026 to achieve long-term wastewater system benefits the Project can provide once implemented. LSCE has prepared this scope amendment (No. 2) for providing WIFIA loan support services during the project implementation period (July 1, 2026, through March 31, 2029) to complete timely reimbursement of the $20M WIFIA loan amount to the City as work is completed.
The additional scope of work was presented to City staff based on LSCE’s expertise in the WIFIA funding program, success with achieving City funding support services to date, and agreed to as cost effective to provide necessary support services during the project implementation period as summarized below.
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Packet Pg. 114 Attachment: Agreement_Luhdorff_Scalmanini_Consulting_Engineers_20260713_TaskOrderNo3_Professional Services(1) (6230 : Approval of Mr. Patten
June 1, 2026
City of Pacifica-LSCE Engineering Services Contract - Executed August 18, 2023, Amendment No. 2 For Additional WIFIA Support Services Through March 31,2029 Task # Scope Description
Original
Contract +
Amendment
No. 1
Amendment
No. 2
Reason for Additional
Scope of Work
1 IBank Quarterly Reports and
Reimbursement Requests $20,000 $0
2 WIFIA LOI Application Preparation
and Submittal $10,000 $0 -
3a.
WIFIA Application Prep. &
Submittal $45,000 $0
3b. WIFIA Loan Support Services $185,000
WIFIA Loan Support
Services Through
March.31, 2029
Total $75,000 $185,000
Scope purpose was to implement City’s $41M wastewater CIP funding project to complete necessary sewer rehabilitation and replacement projects using I-Bank and WIFIA funding as the preferred funding sources.
LSCE’s WIFIA loan support work will assist the City to recover eligible project cost expenditures in a timely manner coordinating with the WIFIA funding program during the duration of the project implementation period (July 1, 2026 through March 31, 2029 including final check list items) for the City’s approved $20M WIFIA loan completing reimbursement requests for priority City wastewater system improvements. The WIFIA funding will allow the City to achieve the long-term benefits of improved wastewater infrastructure and complete the construction of the Vallemar and Rockaway Beach area wastewater CIP projects.
Contract Summary Total Contract
Amount
Remaining
Amount as of
06/30/2026
Comment
Original Contract +
Amendment #1
$75,000 $0
I-Bank and WIFIA funding
approvals and support.
Scope Amendment #2 $185,000 $185,000
Additional cost for WIFIA loan
support services through 3.31.29.
Revised Contract $260,000 $0 Includes Amendment #1 & #2.
We appreciate the opportunity to provide you with this amended scope and budget and look forward to our continued work supporting implementation of high priority wastewater CIP projects.
Sincerely,
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Packet Pg. 115 Attachment: Agreement_Luhdorff_Scalmanini_Consulting_Engineers_20260713_TaskOrderNo3_Professional Services(1) (6230 : Approval of Mr. Patten
June 1, 2026
LUHDORFF AND SCALMANINI
CONSULTING ENGINEERS
Eddy Teasdale, PG, CHG Jacques DeBra
Principal Hydrogeologist Supervising Water Resources Planner Enclosures:
Original Contract and Amendment No. 1
Attachment 1: LSCE WIFIA Support Scope of Services Summary LSCE 2026 Fee Schedule
City IBank-WIFIA Project Funding Budget Summary
City WIFIA Loan Draw Schedule
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Packet Pg. 116 Attachment: Agreement_Luhdorff_Scalmanini_Consulting_Engineers_20260713_TaskOrderNo3_Professional Services(1) (6230 : Approval of City of Pacifica
Wastewater CIP Implementation Project
Attachment 1 – Scope of Services
LSCE Amendment No. 2 – WIFIA Funding Support Services Summary A summary of WIFIA funding support services to be provided by LSCE during the project implementation period (July 1, 2026, through March 31, 2029) including deliverables is summarized below.
Task Task Description Task Budget
1 Project Management
Deliverables:
Regular meetings with City Project Manager
Periodic Progress Reports - Updates
WIFIA Submittals – copies to City
Loan Disbursements Summary – updated regularly
Shared Folder System – for City access to all documents Provide support for City meetings and updates
Monthly Invoicing
$25,000
2 WIFIA Loan Support – through agreement execution
Deliverables:
Attend project meetings
Provide materials and information to WIFIA as requested Review City WIFIA documents
$5,000
3 WIFIA Loan Support – monthly reimbursement processing Deliverables:
Review and compile City project monthly invoices
Prepare Monthly WIFIA Loan Reimbursement submittals
Provide WIFIA Coordination and Communication
$130,000
4 WIFIA Loan Agreement – Project Completion Report
Deliverables:
Draft Project Completion Report – for City review
Final Project Completion Report – for submittal to WIFIA $20,000
5 WIFIA Loan Support - Final Check List Items (1st Qu. 2029) Deliverables:
Provide WIFIA with all project completion documentation Coordinate with City on final reimbursement request
$5,000
Total Amendment No. 2 Costs $185,000
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Packet Pg. 118 Attachment: Agreement_Luhdorff_Scalmanini_Consulting_Engineers_20260713_TaskOrderNo3_Professional Services(1) (6230 : Approval of Woodland-Roseville-Chico-Daly City-Boise, ID
Professional*
Senior Principal .......................................................................................... $297/hr.
Principal Professional ................................................................................. $269/hr.
Supervising Professional ............................................................................ $258/hr.
Senior Professional ..................................................................................... $230/hr.
Project Professional ................................................................................... $206/hr.
Staff Professional ....................................................................................... $181/hr.
Technical
Data Management Specialist ..................................................................... $181/hr.
Senior GIS Analyst ...................................................................................... $181/hr.
GIS Specialist .............................................................................................. $130/hr.
Engineering Asst/Scientist ................................................................................ $125/hr.
Project Admin Support
Word Processing, Clerical ........................................................................... $110/hr.
Digital Communications Specialist .............................................................. $125/hr.
Project Administrator ................................................................................. $125/hr.
Professional or Technical Testimony 200% of Regular Rates Technical Overtime (if required) 150% of Regular Rates
Outside Services/Rentals Cost Plus 15%
Services by Associate Firms Cost Plus 15%
Prevailing Wage Rate $215/hr
Vehicle Use $0.73/mi (or curr. IRS rate)
Subsistence Cost Plus 15%
Copies $0.20 ea.
Field Equipment Rental
Pressure Transducer $10/day
Ultrasonic Flow Meter $150/day
Multiparameter Sonde $125/day
Field Materials As-Incurred
* Engineer, Geologist, Hydrogeologist, and Hydrologist
Send invoice payments to Accounts Receivable, 500 1st Street, Woodland, CA 95695 or [email protected] 2026 SCHEDULE OF FEES
ENGINEERING AND RELATED FIELD SERVICES
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Packet Pg. 119 Attachment: Agreement_Luhdorff_Scalmanini_Consulting_Engineers_20260713_TaskOrderNo3_Professional Services(1) (6230 : Approval of Draw # Date Amount ($)
1 Jan-27 $100,000
2 Feb-27 $200,000
3 Mar-27 $300,000
4 Apr-27 $500,000
5 May-27 $1,400,000
6 Jun-27 $1,400,000
7 Jul-27 $1,400,000
8 Aug-27 $1,400,000
9 Sep-27 $1,400,000
10 Oct-27 $800,000
11 Nov-27 $400,000
12 Dec-27 $200,000
13 Jan-28 $100,000
14 Feb-28 $200,000
15 Mar-28 $300,000
16 Apr-28 $500,000
17 May-28 $1,600,000
18 Jun-28 $1,600,000
19 Jul-28 $1,600,000
20 Aug-28 $1,600,000
21 Sep-28 $1,600,000
22 Oct-28 $800,000
23 Nov-28 $400,000
24 Dec-28 $200,000
Total $20,000,000
City of Pacifica - WIFIA Loan Draw Schedule
Basis For LSCE Amendment No. 2 Scope of Services
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Packet Pg. 120 Attachment: Agreement_Luhdorff_Scalmanini_Consulting_Engineers_20260713_TaskOrderNo3_Professional Services(1) (6230 : Approval of
CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Authorize the Purchase of a New 6-Inch Prime Emergency Bypass Trailer Pump from Flo-Line Technology, Inc.
RECOMMENDED ACTION:
Adopt the Resolution to Authorize the Purchase of a New 6-Inch Emergency Bypass Trailer Pump from Flo-Line Technology, Inc. in the amount of $130,000.00; and authorize the City Manager to sign the purchase contract.
STAFF CONTACT:
Rey Mendez, Collections System Manager
(650) 522-0346
[email protected]
Desmond Barca, Interim Wastewater Deputy Director
(650) 738-4660
[email protected]
Melissa Tigbao, Director of Public Works
(650) 738-4660
[email protected]
BACKGROUND/DISCUSSION:
Pacifica has an aging sanitary sewer system including our Pump Stations with identified improvement needs that require constant maintenance to avoid the release of wastewater from a Sanitary Sewer Spill (SSS) into the environment. The 6-Inch Trailer Pump is a vital piece of equipment in the Wastewater Division that is used for the maintenance and repairs of sanitary sewer lines, pump stations and treatment plant projects; more importantly it is used as the emergency bypass pump capable of bypassing our pump stations in case of emergency and is listed as one of our contingency plans in our Spill Emergency Response Plan (SERP).
Pacifica’s existing 6-Inch Trailer Pump for the Public Works Wastewater Division is over 20 years old, out of warranty, and needed constant repair because of age related problems. These constant repairs and performance issues lead to frequent down time, which increases the risk of maintenance activities falling behind schedule and SSS occurrences. A new 6-Inch Emergency Bypass Trailer Pump would address these issues. Other benefits of a new Trailer Pump include:
1) In the past, when our pump was down, PW-WW staff had to rent this specific Prime Trailer Pump capable of handling the pumping curves needed to move high head pressure to complete pump station bypasses for pump station and treatment plant maintenance and hope it was available when needed.
11 Packet Pg. 121
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July 13, 2026
2) The new trailer pump has better starting abilities so in an emergency not only will it be more dependable, but we will also be able to set up a faster emergency response with a trailer that is more efficient in every way.
3) Our existing pump station contingency plans at Dave Davis and Rockaway consist of valves, and 6-Inch cam lock coupling systems on our hoses and set connective points. This new pump will fit with our existing equipment; and will allow us to develop similar emergency bypass systems with other wastewater structures.
4) Other improvements with the new Prime Trailer Pump will include better metering and diagnostic systems, with a display screen for accurate flow monitoring. This new data acquisition feature will allow us to document trends and be better prepared with more specified trainings. Improved data acquisition and documentation abilities will allow Wastewater to be better prepared for routine maintenance and more efficiently address unscheduled repairs situations.
ALTERNATIVE ACTION:
Council may choose to not approve the 6-Inch Prime Emergency Bypass Trailer Pump; however, this will result in potential increased risk of SSS occurrences at said pumpstations and the inability to remediate any other spill requiring an emergency bypass; Therefore, staff does not recommend this alternate action.
RELATION TO CITY GOALS AND WORK PLAN:
Adoption of the Resolution is consistent the these adopted City Goals:
Stewardship of City Infrastructure and Maintaining a Safe Community: Adoption of the Resolution to purchase this emergency equipment will assist with emergency response to protecting public health and safety from sewer system overflows, allowing the safe bypass of damaged sewer mains, and will facilitate preventative and corrective maintenance and repairs to the City sewer collection system and would help reduce Inflow & Infiltration and potential for permit violating overflows. It will also allow Wastewater Collections to support preventative and corrective maintenance activities and capital improvement projects at the Calera Creek Water Recycling Plant, facilitating the continuous, uninterrupted, reliable wastewater treatment in protection the ocean and wetland habitats.
FISCAL IMPACT:
Three Equipment Quotes
Herc Rentals $124,755.00
PumpTech, Inc. $119,520.00
Flow-Line, Inc. $110,304.00
The Source and Use of Funds spreadsheet is shown below:
Use of Funds
6-Inch Trailer Pump $110,304.00
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Pacifica City Council 3
July 13, 2026
Sales Tax (9.875%) $10,892.52
Shipping $5,000.00
Contingency (3.45%) $3,803.48
Total Use of Funds $130,000.00
Project Fund Source: Enterprise Fund (Fund 518)
Account 518452 51215 $130,000.00
No additional budget authority is necessary as sufficient funds have been allocated in the Wastewater Enterprise Fund 158 in FY 2026-27 budget for this purchase. Any unused shipping and contingency amounts will return to Fund 518452 51215.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Emergency Trailer Pump Purchase Agreement Final 7.4.26 - signed (PDF) 11 Packet Pg. 123
Pacifica City Council 4
July 13, 2026
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA AUTHORIZING THE PURCHASE OF A NEW 6-INCH PRIME EMERGENCY BYPASS TRAILER PUMP FROM FLO-LINE TECHNOLOGY, INC. TO REPLACE THE OLD PUMP THAT HAS REACH THE
END OF ITS SERVICE LIFE AND IS LONGER IN SUITABLE CONDITION TO BE RELIED
UPON IN AN EMERGENCY
WHEREAS, the City entered into a Purchase Agreement with Flo-Line Technology, Inc on July 13th, 2026; and
WHEREAS, Flo-Line Technology Inc. furnished the most responsive and lowest bid; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pacifica, California, to authorize the Purchase of a new 6-Inch Prime Emergency Bypass Trailer Pump from Flo-Line Technology for the Amount of $130,000.00 which includes the 6-Inch Emergency Trailer Pump for the amount of $110,304.00, Sales Tax of $10,892.52, and Shipping in the amount of $5,000.00.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of July 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
CITY OF PACIFICA:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 11 Packet Pg. 124
PURCHASE AGREEMENT
CITY OF PACIFICA - WASTEWATER DIVISION
PURCHASE ORDER
Seller <Vendor): Buyer:
Name Flo-Line Technology, Inc.
Address 11822 Kemper Rd.
City, State Zip: Auburn Ca, 95603 Attn:
Matt Starkey
Phone: 530-887-2240 Fax:
E-mail: matt@flolin .com Fed. Tax I.D.:
Name: City of Pacifica
Address: 170 Santa Maria Avenue
City, State, ZIP: Pacifica, CA 94044
Phone: 650-522-0346 Fax:
E-mail: [email protected]
Project Information (If Applicable): Shio To:
Charge to
Acct#: 518452-51215 Vehicle Equipment Maintenance
For the 6" Emergency Trailer Pump
Calera Creek Water Recycling Plant
700 Pacific Coast Highway
Pacifica, CA 94044
Order Date Ship Via Payment Terms
FY 2025-26 - Net 30 days of invoice Upon Receipt of
Equipment Deliverv
Buyer and Seller agree as follows:
MATERIAL AND/OR EQUIPMENT TO BE PROVIDED: Vendor shall furnish the materials or equipment described below in strict compliance with the Quotation from Trojan Technologies dated 04-23-2025 (Attachment 1) at the price or prices set forth opposite each item and within the times stated below in accordance with the terms and provisions of this Purchase Agreement, including the attached Terms and Conditions, which are incorporated into and made a part of this Agreement:
Item
No.
Item Description Budget
Acct No.
Quantity
(Approximate)
Unit Price Extension Delivery
Date
1 6" Emergency Trailer Pump #518452 51215 1 $110,304.00 $110,3 4.00 2 Weeks 2 3
4 5
6 7
TOTAL
(Approx.)
$126,196.52
Sales Tax (9.875%): $10,892.52
Shipping: $ 5,000.00
P.O. Total: $ 130,000.00
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Packet Pg. 125 Attachment: Emergency Trailer Pump Purchase Agreement Final 7.4.26 - signed (6255 : Authorize the Purchase of a New 6-Inch Prime Special Terms and Conditions
Purchase up to $26,368 (must be approved
by Department Head or authorized signature)
Approved:
Name: MELISSA TIGBAO
Title: Director of Public Works
Purchase between $42,189 and $79,104
(must be approved by the City Manager)
Approved:
Name: SEAN CHARPENTIER
City Manager
Purchase above $79,104
(must be approved by the City Council)
Purchase between $25,000.01 and $42,188
(must be approved by the Assistant City
Manager)
Approved:
Name: YULIA CARTER
Title: Assistant City Manager
Date City Council Approved:
Buyer: CITY OF PACIFICA
Authorized Signature:
Name:
Title:
SEAN CHARPENTIER
City Manager
Vendor: FLO-LINE TECHNOLOGY, INC.
Authorized Signature:
Name:
Title:
If Seller is located in the City of Pacifica, does Seller have a current business license? Yes No
Shipping: Show Purchase Order number on all packages and invoices.
All purchases are F.O.B Pacifica unless otherwise specified on Purchase Order.
Charges: All transportation charges must be prepaid and shown separately on all invoices.
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Packet Pg. 126 Attachment: Emergency Trailer Pump Purchase Agreement Final 7.4.26 - signed (6255 : Authorize the Purchase of a New 6-Inch Prime
PURCHASE ORDER TERMS AND CONDITIONS
DEFINITIONS: The term "Buyer" as used in this Purchase Order means the City ofPacifica, and the term "Seller" means the person, firm, or corporation from whom the material or equipment described in the purchase order is ordered.
ACCEPTANCE: The attached Acceptance Copy shall be signed and returned by the Seller within ten (10) calendar days after it is received by the Seller. The receipt by the Buyer of the signed Acceptance Copy or the initiation of performance under this Purchase Order by the Seller shall constitute acceptance of the Purchase Order by the Seller, including all of the terms and conditions herein. Acceptance is limited to the terms stated herein. Any additional or different terms and conditions proposed by the Seller are rejected unless expressly agreed to in writing by City Purchasing Agent or authorized agent.
COMPLETE AGREEMENT: This Purchase Order, including all applicable terms, conditions and specifications, shall constitute the sole and exclusive agreement between the parties. This Purchase Order supersedes all other writings and negotiations, written or oral. The City of Pacifica will not be responsible for goods delivered without a Purchase Order properly signed by the City Purchasing Agent or authorized agent. When this Purchase Order covers a purchase rendered over a stated period of time, Seller must obtain a new order upon expiration of the time period to authorize the purchase for an additional period of time.
DEFAULT: The Buyer may terminate the whole or any part of the purchase in any one of the following circumstances: (1) If the Seller fails to make delivery or fails to perform within the time specified herein or any extension thereof; or (2) If Seller delivers nonconforming goods; or (3) If Seller fails to perform in accordance with the material provisions of this agreement, or so fails to make progress as to endanger performance of this Purchase Order in accordance with its terms. In the event of any such failure Buyer will provide Seller with written notice of the default and Buyer's intention to terminate for default if Seller fails to cure the default to Buyer's satisfaction within seven (7) calendar days of Buyer' notice. If Seller fails to cure or correct the default within seven days, the Buyer may, without further notice to Seller, procure upon such terms and in such manner as the Buyer may deem appropriate, items similar to those terminated, and the Seller shall be liable to the Buyer for any excess costs of such similar items; however, the Seller shall continue the performance of this Purchase Order to the extent not terminated.
The rights and remedies of the Buyer provided in this clause shall not be exclusive, and are in addition to any other rights and remedies provided by law or under this Purchase Order.
CHANGES: Buyer may direct in writing changes, including additions to or deletions from the quantities originally ordered, or in the specifications or drawings. If any such change causes a material increase or decrease in the cost of, or the time required for, performance hereunder, an equitable adjustment shall be made in the price or schedule. Any claims for adjustment which Seller believes result from any change directed by Buyer shall be asserted in writing by Seller no later than ten (10) days from the date of Seller's receipt of any such direction. Equitable adjustments for any claims or changes under this agreement, including claims arising from terminations or suspensions directed under DEFAULT above, of this agreement, will be made by written Change Order. Nothing contained herein shall excuse Seller from proceeding with the change as directed prior to negotiation of any adjustment. Whether made pursuant to this clause
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Packet Pg. 127 Attachment: Emergency Trailer Pump Purchase Agreement Final 7.4.26 - signed (6255 : Authorize the Purchase of a New 6-Inch Prime or by mutual agreement, changes shall not be binding upon the Buyer, except when confirmed in writing by a member of the Buyer's Purchasing Department.
INVOICES: Seller shall send Buyer a separate invoice for each shipment. Invoices shall not be issued prior to delivery of items. Payment shall not be made prior to receipt of items and an invoice. Credit and discount periods will be computed from the date of receipt of the invoice to the date the Buyer's check is mailed. Unless freight and other charges are itemized, the discount will be taken on the full amount of the invoice. Payment will be made within thirty (30) days after approval of the invoice by the Buyer.
TITLE AND RISK OF LOSS: All prices shall be F.O.B. Factory. The Seller shall be responsible for safe and adequate packing of the items, which shall conform to the carriers' requirements. The Seller shall separately number all cases and packages, showing the corresponding numbers on the invoices. An itemized packing slip bearing this Purchase Order number shall be placed in each container. No extra charge shall be made for packaging or packing materials unless authority therefor is set forth in this Purchase Order. Seller shall assume and pay for any and all loss or damage to the merchandise from any cause whatsoever until delivered to Buyer at the specified destination.
DELIVERY: Timely performance and deliveries are essential to this Purchase Order. The Buyer reserves the right to refuse deliveries made in advance of the delivery schedule.
Overshipment allowances, if authorized, will be applied to the entire order. If the Buyer agrees to accept deliveries after the date of delivery has passed, the Buyer shall have the right to direct the Seller to make shipment to the delivery point set forth in this Purchase Order by the most expeditious means, and the total cost of such expedited shipment and handling shall be borne by the Seller. Acceptance of late deliveries shall not be deemed a waiver of the Buyer's right to hold the Seller liable for any loss or damage resulting therefrom, nor shall it act as a modification of the Seller's obligation to make future deliveries in accordance with the delivery schedule.
DELAYS: Seller will not be liable for delays in performing its obligations to the extent the delay is caused by an unforeseeable condition which is beyond Seller's reasonable control and without Seller's fault or negligence. Acts of God, such as storms or floods, as well as government priorities, acts of civil or military authorities, fires, strikes, epidemics, war or riot are examples of events which will be excusable for being beyond Seller's reasonable control, only upon fulfillment of the following conditions: (a) within seven (7) days of the commencement of any excusable delay, Seller shall provide Buyer with written notice of the cause and extent thereof as well as a request for a schedule extension for the estimated duration thereof, and (b) within seven (7) days of the cessation of the event causing delay Seller shall provide Buyer with written notice of the actual delay incurred, upon receipt of which, the date of promised delivery shall be extended for the time actually lost by reason of an excusable delay.
INSPECTION AND APPROVAL: All items are subject to final inspection and approval after delivery to Buyer. If any items are defective in material or workmanship or otherwise not in conformity with the requirements of this Purchase Order, the Buyer shall have the right to require Seller to correct or replace them. Final acceptance or rejection shall be made by the Buyer as promptly as practicable after delivery. Final acceptance shall be conclusive except with Page4
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Packet Pg. 128 Attachment: Emergency Trailer Pump Purchase Agreement Final 7.4.26 - signed (6255 : Authorize the Purchase of a New 6-Inch Prime respect to latent defects, fraud or such gross mistakes as amount to fraud, or with respect to the Buyer's rights under the "Warranty" clause.
WARRANTIES-GUARANTEES: The Seller warrants that the items, at time of delivery, shall conform to the Buyer's specifications, the requirements of this Purchase Order, approved sample or samples, if any, and are free from defects in design, material and workmanship. This warranty shall remain in effect for a ONE (1) year period after delivery or start-up or for such period of time as the item is normally warranted. At the Buyer's option, the Seller shall promptly either repair or replace defective items after receipt of the Buyer's written notice of a defect. Transportation charges for the return and redelivery of defective items shall be borne by the Seller. Seller also warrants that said merchandise is free and clear of all liens and encumbrances whatsoever and the Seller has good and marketable title to same, and Seller agrees to indemnify, defend and hold the City of Pacifica, its officers, agents and employees free and harmless against any and all claimants to said merchandise.
SAFETY: All equipment and materials shall comply with all Federal, State and local safety rules and regulations including OSHA. Where applicable, materials must be labeled in accordance with Section 5194, Title 8, of the California Administrative Code. The Seller is required to include a Material Safety Data Sheet prepared in accordance with Section 5194(9) with each shipment of all such materials to the City.
EQUAL OPPORTUNITY EMPLOYER: It is the policy of the City of Pacifica that in connection with all materials furnished or work performed under this Purchase Order, there be no discrimination against employees because of race, religion, color, sex or national origin, and therefore the Seller agrees to comply with applicable Federal and California laws including, but not limited to, the California Fair Employment Practices Act.
TAXES: Unless prohibited by law, Seller shall pay and has included in the prices of this Purchase Order any federal, state or local tax, transportation tax, or other tax which is required to be imposed upon the items ordered hereunder, or by reason of their sale or delivery.
TERMINATION FOR CONVENIENCE: Buyer shall have the right to terminate this Purchase Order in whole or in part at any time, and from time to time, by written notice effective upon receipt by Seller of such notice, even though Seller is not in breach of any obligation hereunder.
Upon receipt of notice of termination, Seller shall immediately discontinue performance and shall comply with Buyer's instructions concerning disposition of completed and partially completed items, work in progress and materials acquired pursuant to this Purchase Order. In the event of such termination, Seller shall be paid an amount in settlement to be mutually agreed upon by the parties which shall cover Seller's reasonable costs of performance incurred prior to termination in connection with the items for which this Purchase Order is terminated plus a reasonable profit based upon such costs. However, said payment shall not exceed the price specified herein for such items. Seller shall advise the Buyer, in writing, of Seller's claim, if any, for termination costs within ten (10) days after receipt of the notice of termination.
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GOVERNING LAW; VENUE; DEFINITIONS: The definition of terms used, interpretation of this Purchase Order and rights of all parties hereunder shall be construed under and governed by the laws of the State of California. Any litigation with respect to this Purchase Order shall be brought and conducted in San Mateo County, California.
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CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Approve Lower Linda Mar- Alta Vista Groundwater Seepage Project C005 RECOMMENDED ACTION:
Adopt a Resolution:
A. Approving the Construction Contract with Casey Construction, Inc. in an amount of $68,790.00.
B. Authorizing a budget authority in the amount of $85,987.50, which includes contingencies in an amount not to exceed twenty percent (25%) of the Construction Contract amount.
D. Authorizing staff to Execute Future Change Orders not to exceed the contingency amount; and
E. Authorizing the City Manager and Designated Personnel to Sign Contract Documents related to the Alta Vista Groundwater Project C005.
STAFF CONTACT:
Matt Kelly, Project Manager - Wastewater Division
(650) 730-0212
[email protected]
Daniel Patten, P.E. Engineering Manager - Wastewater Division (650) 922-7248
[email protected]
Melissa Tigbao, PW Director
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
On March 3rd, 2026, the city was notified by a resident on Alta Vista drive of groundwater seepage in front of their house. The city contacted the civil engineer (Schaaf & Wheeler) who was involved in the Lower Linda Mar R&R project to investigate. After a few site meetings with the civil engineer and geotechnical consultant, the city received project recommendations. The city contacted five local contractors on June 3, 2026 to provide proposals per the informal bid process.
The city received four (4) proposals by June 12, 2026. The city waste water engineering department reviewed all proposals on Monday June 15, 2026 and the result is as follows:
Company Total Bid
Casey Construction $68,790.00
Westland Contractors $89,250.00
Grey Lake Construction $116,000.00
12 Packet Pg. 132
Pacifica City Council 2
July 13, 2026
Ranger Pipelines Inc. $185,720.00
The apparent low bidder is Casey Construction, Inc. with a bid amount of $68,790.00. Casey Construction, Inc. has performed satisfactory work on wastewater and public works projects around the Bay Area. As there are sufficient project funds, the City Manager recommends the award of contract (Attachment "1") to the apparent low bidder, Casey Construction, Inc. Staff recommends authorizing a budget authority for construction in the amount of $85,987.50, which includes contingencies in an amount not to exceed twenty five percent (25%) of the Construction Services Agreement amount for any unforeseen conditions and/or additional work required.
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution and not approve the construction contract.
However, this will result in project delays, possible increase in construction cost, and will subject the City to possible regulatory violations at the pump station and wastewater treatment facility.
Staff does not recommend this alternative action.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the construction contract is consistent with the following Council adopted Goals:
• Stewardship of City Infrastructure, streets and facilities: includes repairing/replacing outdated city facilities such as city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise. This construction project will improve existing the groundwater seepage from damaging existing pavement.
FISCAL IMPACT:
The following is the source and use of funds for the project:
Use of Funds
Construction Contract- Casey Construction, Inc. $68,790.00 Contingency (25%) $17,197.50
Total Use of Funds $85,987.50
Project Fund Source
Enterprise Fund (Fund 518)
Account No 518452-51206-C0005 $85,987.50
Total Project Fund Source $85,987.50
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
Construction Services Agreement - Casey Construction (PDF) 12 Packet Pg. 133
Pacifica City Council 3
July 13, 2026
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA APPROVING THE CONSTRUCTION CONTRACT WITH CASEY CONSTRUCTION INC. IN AN AMOUNT OF $68,790.00; AUTHORIZE A BUDGET AUTHORITY IN THE AMOUNT OF $85,987.50, WHICH
INCLUDES CONTINGENCIES IN AN AMOUNT NOT TO EXCEED TWENTY FIVE PERCENT (25%) OF THE CONSTRUCTION CONTRACT AMOUNT; AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS NOT TO EXCEED THE CONTINGENCY AMOUNT; AND
AUTHORIZE THE CITY MANAGER AND DESIGNATED PERSONNEL TO SIGN CONTRACT
DOCUMENTS RELATED TO THE LOWER LINDA MAR- ALTA VISTA GROUNDWATER SEEPAGE PROJECT C005.
WHEREAS, consistent with the City of Pacifica’s Bidding Procedures for Public Projects (Municipal Code Title 3 Chapter 15) the City of Pacifica Requested Bids for Lower Linda MarAlta Vista Groundwater Seepage Project C005 on June 3, 2026; and WHEREAS, the low bidder was Casey Construction Inc.;
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Pacifica to Approve the Construction Agreement between the City of Pacifica and Casey Construction Inc., in the amount of $68,790.00; and Authorize a budget authority in the amount of $85,987.50, which includes contingencies in an amount not to exceed twenty five percent (25%) of the Construction Contract amount; and authorize the City Manager to execute all documents related to the project.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of July, 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney 12 Packet Pg. 134
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:
PRODUCER
(A/C, No, Ext): PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR WVDADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
6/18/2026
Inszone Insurance Services, LLC
2721 Citrus Road, Suite A
Rancho Cordova, CA 95742
Certificate Team 877-308-9663 916-400-2625 [email protected] License#: 0F82764 Everest Premier Insurance Company 16045 CASECON-07 Casey Construction, Inc.
619 Sylvan Way
Emerald Hills, CA 94062
187974462
A Y 7600009947251 10/1/2025 10/1/2026
X
1,000,000 1,000,000 1,000,000
RE: Project Name: Alta Vista Groundwater Project- RFP
Waiver of Subrogation on the Workers Compensation.
The aforementioned coverage is provided to the extent in the attached forms for: City of Pacifica City of Pacifica 170 Santa Maria Ave
Pacifica, CA 94044
12.a
Packet Pg. 164 Attachment: Construction Services Agreement - Casey Construction (6245 : Resolution to Approve Lower Linda Mar- Alta Vista Groundwater POLICY NUMBER: 7600009947251 12.a
Packet Pg. 165 Attachment: Construction Services Agreement - Casey Construction (6245 : Resolution to Approve Lower Linda Mar- Alta Vista Groundwater 06/01/2026
Neilson & Phillips Insurance
5900 King Rd
Ste 204
Loomis CA 95650
(916) 380-5952
Financial Pacific Insurance CO
Palomar Excess & Surplus Insurance Company
Casey Construction Inc. Westchester Surplus Lines Insurance Company 619 Sylvan Way
Emerald Hills CA 94062-
31453
16754
10172
Cindy Hales
[email protected]
(000) 000-000-
X
X
X GL BI/PD Deductible
X $5,000 per occur
X
A X 60545307 12/19/2025 09/01/2026 1,000,000
100,000
5,000
1,000,000
2,000,000
2,000,000
Y
X
A X 60545307 09/01/2025 09/01/2026 1,000,000
Y
X
X
X X 0
B X PES-XS-01-7625 12/19/2025 09/01/2026 5,000,000
Y 5,000,000
C Contractors Pollution Liability G27984125010 09/01/2025 09/01/2026 Ea Pollution Cond Limit $1,000,000 Aggregate Limit $2,000,000
Deductible $5,000
Project Name: Alta Vista Groundwater Project- RFP
The certifixate holder is hereby named as additional insured per the attached endorsements. *A 30 day NOC will be given except for non-=pymt of premium a 10 day NOC will be given.
AI 142266
170 Santa Maria Ave
Pacifica CA 94044-
City of Pacifica
ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F : POLICY NUMBER
POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS AUTOMOBILE LIABILITY UMBRELLA LIAB
EXCESS LIAB WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $ DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $
MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG $ OTHER: $ COMBINED SINGLE LIMIT $ (Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $ $ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $
If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
CERTIFICATE OF LIABILITY INSURANCE
12.a
Packet Pg. 166 Attachment: Construction Services Agreement - Casey Construction (6245 : Resolution to Approve Lower Linda Mar- Alta Vista Groundwater Policy #60545307 12.a
Packet Pg. 167 Attachment: Construction Services Agreement - Casey Construction (6245 : Resolution to Approve Lower Linda Mar- Alta Vista Groundwater
COMMERCIAL AUTO
CA 71 09 01 17
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CA 71 09 01 17 Includes copyrighted material of Insurance Services Office, Inc., with its permission. Page 1 of 7
BUSINESS AUTO ULTRA ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
COMMON POLICY CONDITIONS
COVERAGE INDEX
DESCRIPTION PAGE
Temporary Substitute Auto Physical Damage 2
Broad Form Insured 2
Employee as Insureds 2
Additional Insured Status by Contract, Agreement or Permit 2 Bail Bond Coverage 3
Loss of Earnings Coverage 3
Amended Fellow Employee Coverage 3
Towing and Labor 3
Physical Damage Additional Transportation Expense Coverage 3 Extra Expense - Theft 3
Rental Reimbursement and Additional Transportation Expense 4 Personal Effects Coverage 4
Personal Property of Others 4
Locksmith Coverage 4
Vehicle Wrap Coverage 5
Airbag Accidental Discharge 5
Audio, Visual and Data Electronic Equipment Coverage 5
Auto Loan/Lease Total Loss Protection 5
Glass Repair – Deductible Amendment 5
Amended Duties in the Event of Accident, Claim, Suit or Loss 6 Waiver of Subrogation Required by Contract 6
Unintentional Failure to Disclose 6
Hired, Leased, Rented or Borrowed Auto Physical Damage 6 Mental Anguish 7
Extended Cancellation Condition 7
The COVERAGE INDEX set forth above is informational only and grants no coverage.
Terms set forth in are likewise for information only and by themselves shall be deemed to grant no coverage.
3ROLF\45307
Waiver ofSubrogation Required byContract
Additional Insured Status byContract, Agreement or Permit
12.a
Packet Pg. 168 Attachment: Construction Services Agreement - Casey Construction (6245 : Resolution to Approve Lower Linda Mar- Alta Vista Groundwater