CITY OF PACIFICA
COUNCIL AGENDA SUMMARY REPORT
7/13/2026
1 SUBJECT:
Notice of Completion for the Ultraviolet Disinfection System Replacement Project (P034) RECOMMENDED ACTION:
Adopt the Resolution accepting completion and directing the City Manager to file Notice of Completion for the Ultraviolet Disinfection System Replacement Project; and authorize the City Manager to release the retention funds to the contractor.
STAFF CONTACT:
Daniel Patten, P.E. Engineering Manager
(650) 922-7248
[email protected]
Melissa Tigbao, P.E., Director of Public Works
(650) 501-6016
[email protected]
BACKGROUND/DISCUSSION:
On August 23, 2022, City Council authorized the City Manager to Award and Execute a Master Agreement for Consultant Services for Engineering Design of the Ultraviolet Disinfection System Replacement Project. The authorized project budget for Consultant and Design Services was $920,000.00 and utilized the Enterprise Fund (Fund 518) as its source.
On May 28, 2024, City Council authorized the City Manager to Award and Execute a Construction Agreement for the Ultraviolet Disinfection System Replacement Project. The project included replacing the existing single channel ultraviolet disinfection system with an upgraded dual channel system to improve energy efficiency and operation and maintenance issues. The project was financed through the California Infrastructure Bank $21 Million Installment Sale Agreement which was approved by Council on May 8, 2023. This Agreement financed wastewater system improvement projects including the Ultraviolet Disinfection System Replacement Project. The equipment cost of $1,1250,264.13 from Trojan Technologies was transferred to Anvil Builders Inc. after the award of bid and paid under Anvil Builder’s Inc.’s total cost. The authorized project budget for construction and design services during construction was $8,815,573.80 and utilized the Enterprise Fund (Fund 518) as its source.
The combined authorized budget for consultant engineering design services and construction was $9,768,696.
There were seven construction change orders issued to the contractor Anvil Builders Inc. during the course of construction in the amount of $91,577.25 or 1.59% or the contract value. The change orders included scope to demolish additional concrete and repair portions of the original channel. There was also added scope to integrate ultraviolet system electronics with supervisory control and data acquisition (SCADA) tags during a concurrent plantwide SCADA upgrade to facilitate operational controls. There were also a few changes removing some unneeded scope and equipment costs. With the change orders final contractor construction cost Pacifica City Council 2
July 13, 2026
for the project was $5,859,203.
As the project is now complete and staff is satisfied with the contractor’s work on the project, it is appropriate to record the formal Notice of Completion with the San Mateo County Recorder's Office. This recorded document is the legal notice that the City considers the project complete and that we intend to pay the contractor for the full and complete contract price. This also puts all subcontractors and suppliers on notice that if they have any claims for payment from the contractor, they have 30 days to file claims for payment against the City. This provision of contract law protects subcontractors from contractors who may not pay them properly. It also protects the City from claims against us for any nonpayment on the part of the contractor. The City withheld 5% of the contract amount, $488,435.79, as retention to make sure that all subcontractors and suppliers have been paid. The City will release the retention if no claims are received.
The City Manager is recommending the adoption of the attached resolution accepting completion of the project and the filing of the Notice of Completion (Attachment 1) with the San Mateo County Recorder's Office.
FISCAL IMPACT:
There is no fiscal impact associated with the filing of the Notice of Completion. The total project Source and Use of Funds table is shown below. The project balance will remain in Fund 518- Enterprise Fund. We plan to utilize the project fund balance to complete operational startup and project close out with the design team including; sampling, testing, and reporting analysis. The construction work under the contractor's scope of services has been completed, and staff is requesting authorization to file a Notice of Completion. Separate work related to project design and post-construction services remains ongoing under the design consultant's (Carollo Engineer's) agreement and is not part of the contractor's scope of work.
Total Project Source and Use of Funds
Enterprise Fund (Fund 518) $9,768,696
Total Source of Funds $9,768,696
Construction Cost - Anvil Builders Inc. $5,832,677.48
Construction Management Cost- Kennedy Jenks
Consultants
$936,668.15
Engineering Services Design & During ConstructionCarollo Engineers $1,252,192.40 Total Use of Funds $8,021,538.03
Project End Balance $1,747,157.97
ALTERNATIVE ACTION:
Council may choose not to adopt the resolution accepting completion of the project, but as the work has been satisfactorily completed, the contractor may file a claim against the City for nonpayment of retention, if there are no claims.
RELATION TO CITY COUNCIL GOALS AND WORK PLAN:
Approval of the Notice of Completion for the Ultraviolet Disinfection System Replacement Project is consistent with the following Council adopted Goals:
Pacifica City Council 3
July 13, 2026
• Stewardship of City Infrastructure: includes repairing/replacing outdated city facilities such as infrastructure, city hall, the libraries, fire stations, etc., improving streets, and responding to impacts of sea level rise.
ORIGINATED BY:
Public Works - Wastewater Division
ATTACHMENT LIST:
UV Disinfection System Replacement Project - Notice of Compeltion (PDF) Pacifica City Council 4
July 13, 2026
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PACIFICA
ACCEPTING COMPLETION AND DIRECTING THE CITY MANAGER TO FILE
NOTICE OF COMPLETION FOR THE
ULTRAVIOLET DISINFECTION SYSTEM REPLACEMENT PROJECT (P034) WHEREAS, the City Engineer of the said City has filed with the City Clerk of said City, his Certificate as to the completion of all the work provided to be done under and pursuant to the contract between said City and Anvil Builders INC., on July 13, 2026, and WHEREAS, it appears to the satisfaction of this Council that said work under said contract has been fully completed as provided in said contract and the plans and specifications therein referred to,
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Pacifica as follows:
1.That acceptance of completion of said work be, and it is hereby, made and ordered.
2.That the City Manager is directed to file for record with the County Recorder of the County of San Mateo, Notice of Completion thereof, pursuant to Section 3093 of the Civil Code of the State of California.
• • • • •
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Pacifica, California, held on the 13th day of July 2026, by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
CITY OF PACIFICA:
_________________________________
Christine Boles, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ _________________________________ Sarah Coffey, City Clerk Michelle Kenyon, City Attorney