Agenda packet, regular meeting — Palm Desert City Council, December 14, 2023 (part 3 of 5)

6 qualified historic property, or Owner failed to maintain and preserve the Historic Property in accordance with the terms of this Agreement. If this Agreement is cancelled, under this paragraph, Owner shall pay a cancellation fee to the Office of the Auditor for the County of Riverside as required by Government Code section 50286.

C. Alternative Remedies. As an alternative to cancellation of this Agreement for Owner’s breach of any condition, City may bring an action in court necessary to enforce this Agreement including, but not limited to, an action to enforce this Agreement by specific performance, injunction, or receivership.

9. Destruction of Property; Eminent Domain; Cancellation. If the Historic Property is destroyed by earthquake, fire, flood, or other natural disaster such that in the opinion of the City Building Official more than sixty percent (60%) of the original fabric of the structure must be replaced, this Agreement shall be cancelled because the historic value of the structure will have been destroyed. If the Historic Property is acquired in whole or in part by eminent domain or other acquisition by any entity authorized to exercise the power of eminent domain, and the acquisition is determined by the City Council to frustrate the purpose of this Agreement, this Agreement shall be cancelled. No cancellation fee pursuant to Government Code section 50286 shall be imposed if the Agreement is cancelled pursuant to this Section.

10. Waiver. City does not waive any claim of default by Owner if City does not enforce or cancel this Agreement. All other remedies at law or in equity which are not otherwise provided for in this Agreement or in City’s regulations governing historic properties are available to the City to pursue in the event that there is a reach of this Agreement. No waiver by City of any breach or default under this Agreement shall be deemed to be a waiver of any other subsequent breach thereof or default hereunder.

11. Binding Effect of Agreement. Owner hereby subjects the Historic Property to the covenants, conditions, and restrictions set forth in this Agreement. City and Owner hereby declare their specific intent that the covenants, conditions, and

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7 restrictions set forth herein shall be deemed covenants running with the land and shall inure to and be binding upon Owner’s successors and assigns in title or interest to the Historic Property. Each and every contract, deed or other instrument herein after executed, covering or conveying the Historic Property, or any portion thereof, shall conclusively be held to have been executed, delivered and accepted subject to the covenants, reservations and restrictions are set forth in such contract, deed or other instrument.

12. Covenants Run with the Land. City and Owner hereby declare their understanding and intent that the burden of the covenants, reservations and restrictions set forth herein touch and concern the land in that it restricts development of the Historic Property. City and Owner hereby further declare their understanding and intent that the benefit of such covenants, reservations and restrictions touch and concern the land by enhancing and maintaining the cultural and historical characteristics and significance of the Historic Property for the benefit of the public and the Owner.

13. Notice. Any notice required to be given by the terms of this Agreement shall be provided at the address of the respective parties as specified below or at any other address as may be later specified by the parties hereto:

City: City of Palm Desert
Planning Division
73-510 Fred Waring Drive
Palm Desert, CA 92260
Owner: GEORGE LYNN LASHBROOK AND ELIZABETH ANN

LASHBROOK
1796 NW 17th CT.,
GRESHAM, OR 97030

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8 14. Effect of Agreement. None of the terms, provisions or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and any of their heirs, successors or assigns, nor shall such terms, provisions or conditions cause the parties to be considered joint venturers or members of any joint enterprise.

15. Indemnity of City. Owner shall defend, indemnify, and hold harmless City and its elected officials, officers, agents and employees from any actual or alleged claims, demands, causes of action, liability, loss, damage, or injury to property or persons, including wrongful death, whether imposed by a court of law or by administrative action of any federal, state or local governmental agency, arising out of or incident to (i) the direct or indirect use operation, or maintenance of the Historic Property by Owner or any contractor, subcontractor, employee, agent, lessee, licensee, invitee, or any other person; (ii) Owner’s activities in connection with the Historic Property; and (iii) any restrictions on the use or development of the Historic Property, from application or enforcement of Title 29 of the City’s Municipal Code, or from the enforcement of this Agreement. This indemnification includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorneys’ fees, and related costs or expenses, and the reimbursement of City, its elected officials, employees, and/or agents for all legal expenses and costs incurred by each of them.

Owner’s obligation to indemnify shall survive the termination, cancellation, or expiration of this Agreement and shall not be restricted to insurance proceeds, if any, received by City, its elected officials, employees, or agents.

16. Binding Upon Successors. All of the agreements, rights, covenants, reservations and restrictions contained in this Agreement shall be binding upon and shall inure to the benefit of the parties herein, their heirs, successors, legal representatives, assigns and all persons acquiring any part or portion of the Historic Property, whether by operation of law or in any manner whatsoever.

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9 17. Legal Costs. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, conditions or restrictions contained herein, or to determine the rights and duties of any party hereunder, the prevailing party in such proceeding may recover all reasonable attorneys’ fees to be fixed by the court, in addition to court costs and other relief ordered by the court.

18. Severability. In the event that any of the provisions of this Agreement are held to be unenforceable or invalid by any court of competent jurisdiction, or by subsequent preemptive legislation, the validity and enforceability of the remaining provisions, or portions thereof, shall not be affected thereby.

19. Recordation. No later than twenty (20) days after the Effective Date, City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Riverside.

20. Amendments. This Agreement may be amended, in whole or in part, only by written recorded instrument executed by the parties hereto.

21. Governing Law and Venue. This Agreement shall be construed and governed in accordance with the laws of the State of California. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court of competent jurisdiction in the County of Riverside, State of California, and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county.

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10 IN WITNESS WHEREOF, City and Owner have executed this Agreement on the day and year first above written.

Dated: _______________ CITY OF PALM DESERT
By ______________________

KATHLEEN KELLY, MAYOR
ATTEST:

By ________________________________
ANTHONY J. MEJIA, CITY CLERK

CITY OF PALM DESERT, CALIFORNIA

APPROVED AS TO FORM
___

ISRA SHAH

CITY ATTORNEY
Dated: ________________ OWNER

By: ___________________________

GEORGE LYNN LASHBROOK,
OWNER
By: ___________________________

ELIZABETH ANN LASHBROOK,
OWNER

Page 354 of 1057 ends

11 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of ___________________ }
} SS.

County of __________________ }
On , 2023 , before me,____________________, a Notary Public, personally appeared__________________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature

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12 Exhibit “A”

LEGAL DESCRIPTION OF HISTORIC PROPERTY
The following described property in the City of Palm Desert, County of Riverside, State of California:

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13 Exhibit “B”
Property Maintenance Minimum Standards

1. The Historic District Property shall comply with all regulations of Title 8 and Title 9 of the Palm Desert Municipal Code, including the definition of “Good Repair” as outlined in Section 29.20 and 29.60.160;

2. The Historic Property shall continue to be maintained in a manner consistent with the level of maintenance that has customarily been employed at the property and consistent with the typical condominium development in the Palm Desert Area.

3. The Historic Property shall not have non-operational vehicles or portions of them in public view.

4. The Historic Property Shall not have stagnant or standing water.

5. The Historic Property Shall not have overgrown or decaying landscaping. All landscape features should be maintained including, but not limited to, grass, trees, and any plantings.

6. The Historic Property shall prominently display and properly maintain its City Landmark plaque.

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14 Exhibit “C”
Exterior Photographs of Historic Property

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16 Exhibit “D”
10-Year Improvement Plan

10 Year Project Improvement Plan 382 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA
Per
Homeowner
1 (2023- 1.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

1.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1,800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

1.12 Reserve Expenditures
Asphalt - Seal Coat 2,296.79 95.70 ● Seal coat all asphalt (13,117 SF), incl. Pitahaya St. parking area.

Grounds - Common Area 3,605.00 150.21 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Grounds - Mailboxes 3,605.00 150.21 ● Replace two (2) mailboxes Irrigation - System Renovation, Phase 2 19,570.00 815.42 ● Major renovation to irrigation system in four (4) phases Painting - Wrought Iron 4,635.00 193.13 ● Paint the perimeter fencing and (13) light poles.

Pool Area - Extras 515.00 21.46 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 34,226.79 1,426.12
Subtotal (HOA) 68,042.84 4,261.23

1.2 Specific Homeowner Projects
Patio terrazzo refurbishing N/A 1,000.00 ● External patio HVAC maintenance N/A 150.00 ● HVAC servicing
Subtotal (Homeowner) N/A 1,150.00
Total 5,411.23
Address 382 Sandpiper St. Palm Desert, CA 92260
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2023-24 fiscal year (07/01-06/30)
Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2023-24 fiscal year (07/01-06/30) 10 Year Project Improvement Plan 382 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA
Per
Homeowner
2 2.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

2.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1,800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

2.12 Reserve Expenditures
Grounds - Common Area 3,713.15 154.71 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Irrigation - System Renovation, Phase 3 21,218.00 884.08 ● Major renovation to irrigation system in four (4) phases Pool Area - Extras 530.45 22.10 ● Misc pool/pool area related repair (eg. pool mastic) Pool Area - Pool, Replaster 27,695.86 1153.99 ● Replaster the pool and replace the tile.

Subtotal 53,157.46 2,214.89
Subtotal (HOA) 121,200.30 5,050.01

2.2 Specific Homeowner Projects
HVAC maintenance N/A 150.00 ● HVAC servicing
Subtotal (Homeowner) N/A 150.00
Total 5,200.01
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2024-25 fiscal year (07/01-06/30)
Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2024-25 fiscal year (07/01-06/30) Page 360 of 1057 17 10 Year Project Improvement Plan 382 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA
Per
Homeowner 3 3.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

3.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1,800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

3.12 Reserve Expenditures
Grounds - Common Area 3,824.54 159.36 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Grounds - Entry Gates, Wrought Iron 7,430.54 309.61 ● Replace the wrought iron entry gates and locks Irrigation - System Renovation, Phase 4 21,854.54 910.61 ● Major renovation to irrigation system in four (4) phases Pool Area - Extras 546.36 22.77 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 33,655.98 1,402.33
Subtotal (HOA) 101,698.82 4,237.45

3.2 Specific Homeowner Projects
HVAC maintenance N/A 150.00 ● HVAC servicing
Subtotal (Homeowner) N/A 150.00
Total 4,387.45
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2025-26 fiscal year (07/01-06/30)
Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2025-26 fiscal year (07/01-06/30)
10 Year Project Improvement Plan 382 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA
Per
Homeowner 4 4.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

4.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1,800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

4.12 Reserve Expenditures
Grounds - Common Area 3,939.28 164.14 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Grounds - Shuffleboard 1,575.71 65.65 ● Resurface the shuffleboard court.

Grounds - Surveillance System 7,315.81 304.83 ● Replace surveillance system (four dome cameras and one DVR) Pool Area - Extras 562.75 23.45 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 13,393.55 558.06
Subtotal (HOA) 81,436.39 3,393.18

4.2 Specific Homeowner Projects
HVAC maintenance 150 ● HVAC servicing
New foam roof 6,500.00 ● Roof
Subtotal (Homeowner) N/A 6,650.00
Total 10,043.18
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2026-27 fiscal year (07/01-06/30)
Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2026-27 fiscal year (07/01-06/30) Page 361 of 1057 18 10 Year Project Improvement Plan 382 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA
Per
Homeowner 5 5.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

5.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1,800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

5.12 Reserve Expenditures
Grounds - Common Area 4,057.46 169.06 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Painting - Trim 11,685.48 486.90 ● Paint the wood and metal trim of the units Painting - Wrought Iron 5,216.73 217.36 ● Paint the perimeter fencing and (13) light poles.

Pool Area - Extras 579.64 24.15 ● Misc pool/pool area related repair (eg. pool mastic) Pool Area - Pool, Heater 4,173.39 173.89 ● Replace the Raypack pool heater Subtotal 25,712.70 1,071.36
Subtotal (HOA) 93,755.54 3,906.48

5.2 Specific Homeowner Projects
Pull off outdoor siding and replace on South side N/A 1,500.00 ● Siding HVAC maintenance N/A 150.00 ● HVAC servicing
Subtotal (Homeowner) N/A 1,650.00
Total 5,556.48
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2027-28 fiscal year (07/01-06/30)
Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2027-28 fiscal year (07/01-06/30) 10 Year Project Improvement Plan 382 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA
Per
Homeowner 6 6.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

6.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1,800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

6.12 Reserve Expenditures
Asphalt - Seal Coat 2,662.61 110.94 ● Seal coat all asphalt (13,117 SF), incl. Pitahaya St. parking area.

Grounds - Common Area 4,179.18 174.13 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Irrigation - Controllers (2017) 1,910.48 79.60 ● Replace the five (2) controllers installed in 2017 Pool Area - Extras 597.03 24.88 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 9,349.30 389.55
Subtotal (HOA) 77,392.14 3,224.67

6.2 Specific Homeowner Projects Window glazing and caulking replaced N/A 1,500.00 ● Windows HVAC maintenance N/A 150.00 ● HVAC servicing
Subtotal (Homeowner) N/A 1,650.00
Total 4,874.67
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2028-29 fiscal year (07/01-06/30)
Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2028-29 fiscal year (07/01-06/30) Page 362 of 1057 19 10 Year Project Improvement Plan 382 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA
Per
Homeowner 7 7.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

7.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1,800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

7.12 Reserve Expenditures
Grounds - Common Area 4,304.56 179.36 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Pool Area - Extras 614.94 25.62 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 4,919.50 204.98
Subtotal (HOA) 72,962.34 3,040.10

7.2 Specific Homeowner Projects
HVAC maintenance N/A 150.00 ● HVAC servicing
Patio terrazzo refurbishing N/A 1000.00 ● Patio flooring Subtotal (Homeowner) N/A 1,150.00
Total 4,190.10
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2029-30 fiscal year (07/01-06/30)
Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2029-30 fiscal year (07/01-06/30) 10 Year Project Improvement Plan 382 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA
Per
Homeowner 8 8.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

8.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1,800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

8.12 Reserve Expenditures
Grounds - Common Area 4,433.70 184.74 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Painting - Pool Cabana 3,800.31 158.35 ● Painting of pool cabana walls, beams, sunflaps Pool Area - Extras 633.39 26.39 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 8,867.40 369.48
Subtotal (HOA) 76,910.24 3,204.59

8.2 Specific Homeowner Projects
HVAC maintenance N/A 150.00 ● HVAC servicing
Subtotal (Homeowner) N/A 150.00
Total 3,354.59
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2030-31 fiscal year (07/01-06/30)
Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2030-31 fiscal year (07/01-06/30) Page 363 of 1057 20 10 Year Project Improvement Plan 382 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA
Per
Homeowner 9

9.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

9.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1,800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

9.12 Reserve Expenditures
Grounds - Common Area 4,566.71 190.28 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Painting - Wrought Iron 5,871.48 244.65 ● Paint the perimeter fencing and (13) light poles.

Pool Area - Extras 652.39 27.18 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 11,090.58 462.11
Subtotal (HOA) 79,133.42 3,297.23

9.2 Specific Homeowner Projects
HVAC maintenance N/A 150.00 ● HVAC servicing
Subtotal (Homeowner) N/A 150.00
Total 3,447.23
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2031-32 fiscal year (07/01-06/30)
Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2031-32 fiscal year (07/01-06/30) 10 Year Project Improvement Plan 382 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA
Per
Homeowner
10 10.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

10.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1,800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

10.12 Reserve Expenditures
Grounds - Common Area 4,703.71 195.99 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Painting - Trim 13,546.68 564.45 ● Paint the wood and metal trim of the units Painting - Units, Stucco & Trim 54,159.83 2256.66 ● Paint residential units exteriors Pool Area - Extras 671.96 28.00 ● Misc pool/pool area related repair (eg. pool mastic) Pool Area - Pool, Pump 2,217.46 92.39 ● Replace the Pentair Intelle-Flo variable speed pool pump Subtotal 75,299.64 3,137.49
Subtotal (HOA) 143,342.48 5,972.60

10.2 Specific Homeowner Projects
HVAC maintenance 150 ● HVAC servicing
Foam roof resurfacing N/A 2,500.00 ● Roof
Flashing repair/replacement N/A 1,500.00 ● Roof flashing on sunflaps Subtotal (Homeowner) N/A 4,150.00
10,122.60
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2032-33 fiscal year (07/01-06/30)
Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2032-33 fiscal year (07/01-06/30) Page 364 of 1057 RESOLUTION NO. 2023-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,

CALIFORNIA, APPROVING A MILLS ACT AGREEMENT BETWEEN THE CITY AND THE OWNER OF THE PROPERTY LOCATED AT 381

SANDPIPER STREET
CASE NOS. MILLS23-0008
WHEREAS, the City Council of the City of Palm Desert is authorized by California Government Code § 50280 et seq. (known as “the Mills Act”) to enter into contracts with the owners of qualified historical properties to provide for appropriate use, maintenance, and rehabilitation such that these historic properties retain their historic characteristics; and WHEREAS, the City Council of the City of Palm Desert has adopted Resolution No. 9136 (2000 Series), establishing the Mills Act Historic Property Tax Incentive Program as an ongoing historic preservation program to promote the preservation, maintenance, and rehabilitation of historic resources through financial incentives; and WHEREAS, the City Council of the Palm Desert has designated this property as a historic resource of the City of Palm Desert pursuant to the policies in the Title 29 of the Palm Desert Municipal Code; and
WHEREAS, Carlos M Nistal is the owner of that certain qualified real property, together with associated structures and improvement thereon, located on Assessor’s Parcel Number 640-260-021, located at 381 Sandpiper Street, in the City of Palm Desert, California; and
WHEREAS, the City and the Owners, for their mutual benefit, now desire to enter into an agreement to limit the use of the property to prevent inappropriate alterations and to ensure that character-defining features are preserved and maintained in an exemplary manner, and repairs and improvements are completed as necessary to carry out the purposes of California Government Code, Chapter 1, Part 5 of Division 1 of Title 5, Article 12, Sec. 50280 et seq., and to qualify for an assessment of valuation pursuant to Article 1.9, Sec. 439 et. seq. of the Revenue and Taxation Code; and
WHEREAS, the City Council conducted a public hearing in the Council Chamber of City Hall, 73510 Fred Waring Drive, Palm Desert, California, on December 14, 2023, for the purpose of considering approval of the historic property preservation agreement, and has duly considered all evidence and testimony of the applicant and interested parties, and the evaluation and recommendation by staff, present at said hearing; and WHEREAS, notices of said public hearings were made at the time and in the manner required by law.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows:

SECTION 1. Findings. Based upon all the evidence, the City Council makes the following findings:

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a) Environmental Resources Element Program 6.9.4 and 6.9.5 states that the City will require sites with significant cultural resources and structures to be preserved.
b) The subject property, located at 381 Sandpiper Street, has been recognized as a historic asset in the community by its designation as a Contributing Assess to a Historic District by the City Council by Resolution No. 2022-08 on February 10, 2022. As such, maintaining the structure will meet the City’s goals for historic preservation listed in policies 6.9.4 and 6.9.5 of the Environmental Resources Element.

SECTION 2. Environmental Determination. The City Council has determined that the above actions do not constitute a project, as defined in California Environmental Quality Act Guidelines § 15378 and are not subject to environmental review.

SECTION 3. Historic Property Preservation Agreement Approved. The City Council hereby approves the Mills Act Agreement between the City of Palm Desert and the Owner of the Historic Property Located at 381 Sandpiper Street, to be entered into by the City and the property owner, Carlos M Nistal.

SECTION 4. City Manager Authorized to Sign Agreement for City. The City Council hereby authorizes the Community Development Director to execute said agreement on behalf of the Council of the City of Palm Desert.

SECTION 4. Custodian of Records. The documents and materials that constitute the record of proceedings on which these findings are based are located at the City’s office at 73510 Fred Waring Drive, Palm Desert, CA 92260. Anthony J. Mejia, MMC, the City Clerk of the City of Palm Desert is the custodian of the record of proceedings.

SECTION 6. Effective Date. This Resolution shall become effective immediately upon its adoption.

ADOPTED ON December 14, 2023.

KATHLEEN KELLY
MAYOR
ATTEST:

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ANTHONY J. MEJIA

CITY CLERK

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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM DESERT )
I, Anthony J. Mejia, City Clerk of the City of Palm Desert, California, DO HEREBY CERTIFY that the foregoing Resolution No. 23-__ was duly adopted by the City Council of the City of Palm Desert at a regular meeting held on the ___ day of November, 2023 by the following vote of the Council:

AYES:

NOES:

ABSENT:
(SEAL)
_________________________
ANTHONY J. MEJIA

CITY CLERK

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RECORDING REQUESTED BY, AND
WHEN RECORDED, MAIL TO:

City Clerk’s Office
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578

FOR THE BENEFIT OF THE

CITY OF PALM DESERT
- NO FEE -
6103 OF THE GOVT. CODE
(This Space for Recorder’s Use Only)

Historic Property Preservation Agreement
(“Mills Act Contract”)
Between
City of Palm Desert, California
a Municipal Corporation “City”
and

CARLOS M NISTAL
“Owner”
Legal Description of Property
APN (640-260-0021)
381 SANDPIPER ST, PALM DESERT, CA 92260-3420
Dated: December 14, 2023
(Resolution No. 2022-08 – Case No. CRPC22-01
Approved at the Palm Desert City Council Meeting of February 10, 2022) ____________________________________________________________________________________________________________ MILLS ACT CONTRACT APPROVED BY RESOLUTION NO. 2023-
(Title of Document)

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2 HISTORIC PROPERTY PRESERVATION AGREEMENT
(“MILLS ACT CONTRACT or Agreement”)
This agreement is made this December 14, 2023, by and between the City of Palm Desert, a municipal corporation (“City”) and CARLOS M NISTAL (“Owner”).

RECITALS

1. California Government Code section 50280, et. seq. allows cities the discretion to enter into contracts with the owners of qualified historic properties, as that term is defined in Government Code section 50280.1, for the purpose of providing for the use, maintenance, protection, and restoration of such historic property so as to retain its characteristics as property of historic significance.

2. Owner holds fee title in and to that certain real property, together with associated structures and improvements thereon, generally located at the street address 381 SANDPIPER ST Palm Desert, California (“Historic Property”). A legal description of the Historic Property is attached hereto as Exhibit “A,” and incorporated herein by this reference.

3. On February 10, 2022, the Cultural Resources Preservation Committee and/or the City Council designated the Historic Property as an historic resource pursuant to the terms and provisions of Title 29 of the Palm Desert Municipal Code.

4. City and Owner desire to enter into this Agreement for the purpose of protecting and preserving the characteristics of historical significance of the Historic Property that help provide the community with its own unique civic identity and character.

5. Owner, in consideration for abiding by the terms of this Agreement, shall be entitled to qualify for a reassessment of valuation of the Historic Property, pursuant to the provisions of Chapter 3, Part 2, of Division 1 of the California Revenue and Taxation Code, and any corresponding adjustment in property taxes resulting therefrom.

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3 TERMS NOW, THEREFORE, the City and Owner in consideration of mutual covenants and conditions set forth herein, do hereby agree as follows:

1. Effective Date and Term of Agreement. This Agreement shall be effective and commence on December 14, 2023, (“Effective Date”) and shall remain in effect for a term of ten (10) years thereafter.

2. Yearly Renewal. Each year upon the anniversary of the Effective Date (“Renewal Date”), an additional one (1) year shall automatically be added to the remaining term of the Agreement unless a notice of nonrenewal is delivered as provided in Section 3 of this Agreement.

3. Nonrenewal. If either the Owner or City desires in any year not to renew this Agreement, Owner or City shall serve a written notice of nonrenewal upon the party in advance of the Renewal Date (“Notice of Nonrenewal”). The Notice of Nonrenewal shall be effective only if served by Owner upon City at least ninety (90) days prior to the Renewal Date, or if served by City upon Owner, the Notice of Nonrenewal shall be effective only if served upon Owner at least sixty (60) days prior to the Renewal Date. If either City or Owner serves a Notice of Nonrenewal in any year, this Agreement shall remain in effect for the balance of the term then remaining.

4. Owner Protest of City Nonrenewal. Within fifteen (15) days of Owner’s receipt of the Notice of Nonrenewal from City, Owner may file with City a written protest of the Notice of Nonrenewal. Upon receipt of the written protect, the City Council shall set a hearing prior to the expiration of the Renewal Date of this Agreement. Owner may furnish the City Council with any information which Owner deems relevant and shall furnish the City Council with any information it may require.

The City Council may, at any time prior to the annual Renewal Date, withdraw its Notice of Nonrenewal.

5. Standards for Historical Property. During the term of this Agreement, the Historic Property shall be subject to the following conditions, requirements, and restrictions:

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4 A. Owner shall preserve and maintain the characteristics of the cultural and historical significance of the Historic Property. Attached hereto as Exhibit “B,” and incorporated herein by this reference, is a list of the minimum standards and conditions for maintenance, use, protection, and preservation of the Historic Property, which shall apply to the Historic Property and be complied with by Owner throughout the term of this Agreement. In addition, Owner shall comply with the terms of the City’s Cultural Resources Ordinance 1168 (Title 29 of the Palm Desert Municipal Code), and shall obtain any applicable permits necessary to protect, preserve, restore, and rehabilitate the Historic Property so as to maintain its historical and cultural significance.

B. Owner shall, where necessary, repair, maintain, restore, and rehabilitate the Historic Property according to the rules and regulations of the Office of Historic Preservation of the State Department of Parks and Recreation and the City of Palm Desert. The condition of the exterior of the Historic Property on the effective date of this Agreement is documented in photographs attached as Exhibit “C” and incorporated herein by this reference. At a minimum, Owner shall continually maintain the exterior of the Historic Property in the same condition as documented in Exhibit “C.”
C. Owner shall carry out specific restoration, repair, maintenance, and/or rehabilitation projects on the Historic Property, as outlined in the attached Exhibit “D,” which is incorporated herein by this reference. All such projects shall be undertaken and completed in accordance with the Secretary of Interior Standards for Rehabilitation and the City of Palm Desert design guidelines.

D. Owner shall not be permitted to block the view corridor with any new structure, such as walls, fences, or shrubbery, so as to prevent the viewing of the Historic Property from the public right-of-way.

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5 6. Periodic Examinations. Upon reasonable advance notice, Owner shall allow reasonable periodic examinations of the interior and exterior of the Historic Property by representatives of the County Assessor, the State Department of Parks and Recreation, the State Board of Equalization and/or City, as may be necessary to determine Owner’s compliance with the terms and provisions of this Agreement. City shall inspect Historic Property prior to entering into this Agreement and at least every five years thereafter to determine Owner’s continued compliance with Agreement.

7. Provision of Information of Compliance. Owner hereby agrees to furnish City with any and all information requested by City, which City deems necessary or advisable to determine eligibility of the Historic Property and compliance with the terms and provisions of this Agreement.

8. Breach of Agreement; Remedies.

A. Notice of Breach; Opportunity to Cure. If Owner breaches any provision of this Agreement, City may give written notice to Owner by registered or certified mail detailing Owner’s violations. If such violation is not corrected to the reasonable satisfaction of City within thirty (30) days after the date of notice of violation, or within such a reasonable time as may be required to cure the violation (provided the acts to cure the violation are commenced within thirty (30) days and thereafter diligently pursued to completion), the City may, without further notice, declare Owner to be in breach of this Agreement. Upon City’s declaration of Owner’s breach, City may pursue any remedy available under local, state, or federal law, including those specifically provided for in this section.

B. Remedy - Cancellation. City may cancel this Agreement if City determines, following a duly noticed public hearing in accordance with Government Code section 50286, that Owner breached any of the conditions of the Agreement, Owner allowed the Historic Property to deteriorate to the point that it no longer meets the standards for a

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City: City of Palm Desert
Planning Division
73-510 Fred Waring Drive
Palm Desert, CA 92260
Owner: CARLOS M NISTAL
15845 LASSEN STREET
NORTH HILLS, CALIFORNIA 91343

14. Effect of Agreement. None of the terms, provisions or conditions of this Agreement shall be deemed to create a partnership between the parties hereto and

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8 any of their heirs, successors or assigns, nor shall such terms, provisions or conditions cause the parties to be considered joint venturers or members of any joint enterprise.

17. Legal Costs. In the event legal proceedings are brought by any party or parties to enforce or restrain a violation of any of the covenants, conditions or restrictions contained herein, or to determine the rights and duties of any party

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9 hereunder, the prevailing party in such proceeding may recover all reasonable attorneys’ fees to be fixed by the court, in addition to court costs and other relief ordered by the court.

19. Recordation. No later than twenty (20) days after the Effective Date, City shall cause this Agreement to be recorded in the office of the County Recorder of the County of Riverside.

20. Amendments. This Agreement may be amended, in whole or in part, only by written recorded instrument executed by the parties hereto.

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10 IN WITNESS WHEREOF, City and Owner have executed this Agreement on the day and year first above written.

Dated: _______________ CITY OF PALM DESERT
By ______________________

KATHLEEN KELLY, MAYOR
ATTEST:

By ________________________________
ANTHONY J. MEJIA, CITY CLERK

CITY OF PALM DESERT, CALIFORNIA

APPROVED AS TO FORM
___

ISRA SHAH

CITY ATTORNEY
Dated: ________________ OWNER

By: ___________________________

CARLOS M NISTAL,
OWNER

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State of ___________________ }
} SS.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature

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12 Exhibit “A”

LEGAL DESCRIPTION OF HISTORIC PROPERTY
The following described property in the City of Palm Desert, County of Riverside, State of California:

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13 Exhibit “B”
Property Maintenance Minimum Standards

3. The Historic Property shall not have non-operational vehicles or portions of them in public view.

4. The Historic Property Shall not have stagnant or standing water.

5. The Historic Property Shall not have overgrown or decaying landscaping. All landscape features should be maintained including, but not limited to, grass, trees, and any plantings.

6. The Historic Property shall prominently display and properly maintain its City Landmark plaque.

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14 Exhibit “C”
Exterior Photographs of Historic Property

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15 Exhibit “D”
10-Year Improvement Plan

10 Year Project Improvement Plan 381 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA Per
1 1.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

1.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

1.12 Reserve Expenditures
Asphalt - Seal Coat 2,296.79 95.70 ● Seal coat all asphalt (13,117 SF), incl. Pitahaya St. parking area.

Pool Area - Extras 515.00 21.46 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 34,226.79 1,426.12
Subtotal (HOA) 68,042.84 2,835.12

1.2 Specific Homeowner Projects
Exterior structure repair and repaint N/A 5,140.00 ● Exterior unit sanding, repairs and repainting Subtotal (Homeowner) N/A 5,140.00
Total 9,401.23
Address 381 Sandpiper St. Palm Desert, CA 92260
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2023-24 fiscal year (07/01-06/30) Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2023-24 fiscal year (07/01-06/30) 10 Year Project Improvement Plan 381 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA Per
2 2.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

2.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

Subtotal 53,157.46 2,214.89
Subtotal (HOA) 121,200.30 5,050.01

2.2 Specific Homeowner Projects
Foam Roof Respraying N/A 2500.00 ● Foam Roof Respraying Subtotal (Homeowner) N/A 2,500.00
Total 7,550.01
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2024-25 fiscal year (07/01-06/30) Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2024-25 fiscal year (07/01-06/30) Page 383 of 1057 16 10 Year Project Improvement Plan 381 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA Per 3 3.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

3.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

3.12 Reserve Expenditures
Ground common area 3,824.54 159.36 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Grounds - Entry Gates, Wrought Iron 7,430.54 309.61 ● Replace the wrought iron entry gates and locks Irrigation - System Renovation, Phase 4 21,854.54 910.61 ● Major renovation to irrigation system in four (4) phases Pool Area - Extras 546.36 22.77 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 33,655.98 1,402.33
Subtotal (HOA) 101,698.82 4,237.45

3.2 Specific Homeowner Projects
Skylight replace or repair N/A 1,000.00 ● Skylight replace or repair N/A
Subtotal (Homeowner) N/A 1,000.00
Total 5,237.45
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2025-26 fiscal year (07/01-06/30) Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2025-26 fiscal year (07/01-06/30) 10 Year Project Improvement Plan 381 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA Per 4 4.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

4.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

4.2 Specific Homeowner Projects
Exterior siding repair or replacement N/A 4,200.00 ● Exterior siding repair or replacement Subtotal (Homeowner) N/A 4,200.00
Total 7,593.18
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2026-27 fiscal year (07/01-06/30) Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2026-27 fiscal year (07/01-06/30) Page 384 of 1057 17 10 Year Project Improvement Plan 381 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA Per 5 5.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

5.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

5.2 Specific Homeowner Projects
Exterior screen repair or replacements N/A 500.00 ● Replace water heater Subtotal (Homeowner) N/A 500.00
Total 4,406.48
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2027-28 fiscal year (07/01-06/30) Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2027-28 fiscal year (07/01-06/30) 10 Year Project Improvement Plan 381 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA Per 6 6.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

6.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

6.12 Reserve Expenditures
Asphalt - Seal Coat 2,662.61 110.94 ● Seal coat all asphalt (13,117 SF), incl. Pitahaya St. parking area.

6.2 Specific Homeowner Projects
Vent duct cleaning N/A 1,500.00 ● Vent duct cleaning or repair Subtotal (Homeowner) N/A 1,500.00
Total 4,724.67
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2028-29 fiscal year (07/01-06/30) Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2028-29 fiscal year (07/01-06/30) Page 385 of 1057 18 10 Year Project Improvement Plan 381 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA Per 7 7.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

7.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

7.12 Reserve Expenditures
Grounds - Common Area 4,304.56 179.36 7
Pool Area - Extras 614.94 25.62 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 4,919.50 204.98
Subtotal (HOA) 72,962.34 3,040.10

7.2 Specific Homeowner Projects
Roof foam resurfacing N/A 5,000.00 ● Roof spray foam (multi coat) Subtotal (Homeowner) N/A 5,000.00
Total 8,040.10
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2029-30 fiscal year (07/01-06/30) Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2029-30 fiscal year (07/01-06/30) 10 Year Project Improvement Plan 381 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA Per 8 8.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

8.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

8.12 Reserve Expenditures
Grounds - Common Area 4,433.70 184.74 ● Misc. reserve expenditures (fans, trash recepticles and gates, carports) Painting - Pool Cabana 3,800.31 158.35 ● x
Pool Area - Extras 633.39 26.39 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 8,867.40 369.48
Subtotal (HOA) 76,910.24 3,204.59

8.2 Specific Homeowner Projects
Updated security system N/A 1,500.00 ● Updated exterior security system Subtotal (Homeowner) N/A 1,500.00
Total 4,704.59
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2030-31 fiscal year (07/01-06/30) Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2030-31 fiscal year (07/01-06/30) Page 386 of 1057 19 10 Year Project Improvement Plan 381 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA Per 9

9.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

9.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

Pool Area - Extras 652.39 27.18 ● Misc pool/pool area related repair (eg. pool mastic) Subtotal 11,090.58 462.11
Subtotal (HOA) 79,133.42 3,297.23

9.2 Specific Homeowner Projects
Paint Exterior N/A 3,500.00 ● Service vintage sliding doors Subtotal (Homeowner) N/A 3,500.00
Total 6,797.23
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2031-32 fiscal year (07/01-06/30) Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2031-32 fiscal year (07/01-06/30) 10 Year Project Improvement Plan 381 Sandpiper St. Palm Desert, CA 92260 Year Projects/Areas
HOA Per
10 10.1 HOA Annual Maintenance/Repairs Pro-rata share of HOA budget/homeowner (1 of 24 homeowners)

10.11 Operating Expenditures
GL Acct Code
7080 Landscape Contract 43,200.00 1800.00 ● Maintain and improve current landscape incl. ad hoc irrigation repairs 7091 Seed, Fertlizer, Plants 4,320.01 180.00 ● Replace and care for turf and plants 7100 Landscape Repairs & Maint 3,235.03 134.79 ● Repairs and replacement to landscape elements 7120 Irrigation Repairs 2,940.43 122.52 ● Repairs to 60 year old Irrigation system which covers 3 acres 7121 Lighting Repairs & Maint 1,973.76 82.24 ● Maintain historic lighting infrastructure 7130 Pool Contract 3,900.00 162.50 ● Cleaning & upkeep to ensure proper chemical levels to preserve pool 7140 Pool & Spa Repairs 1,450.00 60.42 ● Specific pool and pool equipment related repairs 7150 Pest Control 1,985.98 82.75 ● Prevent pest infestation/damage to buildings, structures and fixtures 7190 Tree Trimming 3,585.00 149.38 ● Palm tree trimming to ensure healthand appearnance of plants 7210 Common Area Repairs 1,452.63 60.53 ● Ad hoc repairs to cabana, fence, sidewalks, electrical and lighting Subtotal 68,042.84 2,835.12

10.2 Specific Homeowner Projects
Sunflap and post replacement N/A 5,000.00 ● Sunflap and post replacement Subtotal (Homeowner) N/A 5,000.00
Total 10,972.60
Est. Annual Cost Notes/Comments
The amounts show are from 2021 Sandpiper 3 on El Paseo HOA ("Circle 3") GL transaction records for areas specific to Mills Act; will be updated with GL actuals over City 2032-33 fiscal year (07/01-06/30) Forecasted reserve expenditures by year from April 2022 Reserve Analysis Report - select categories specific to Mills Act; will be updated with actual expenditures over City 2032-33 fiscal year (07/01-06/30) Page 387 of 1057

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Shelby Goodwin, Special Events Coordinator REQUEST: RECEIVE AND FILE INFORMATIONAL REPORT FOR ROAD CLOSURES SCHEDULED TO OCCUR FOR THE 2024 PALM DESERT HALF
MARATHON AND 5K EVENT
RECOMMENDATION:

1. Receive and file informational report for road closures associated with the Palm Desert Half Marathon and 5K event scheduled for Sunday, February 18, 2024.

2. Authorize the City Manager to execute any documents that may be necessary to facilitate the event.

BACKGROUND/ANALYSIS:

Southland Events, LLC is requesting to hold the 9th annual Palm Desert Half Marathon and 5K on Sunday, February 18, 2024. Last year’s event saw approximately 1,000 participants and was successful in raising money for several organizations that provided volunteers to assist with the event.

The event will start and end at the Palm Desert Civic Center Park where pre/post activities will take place. Scheduled pre/post activities include DJ/prerecorded music and an award ceremony (both of which require amplified sound), as well as a lifestyle expo focusing on recreation and fitness (vendor sales). In addition, the event producer is requesting permission to have a gated beer garden which, if approved, will require a permit from the Department of Alcohol and Beverage Control (ABC) for the sale of alcohol.

Provided below are pertinent details relative to the courses, public safety, and traffic control for the event.
 Half Marathon Course: The half marathon course will begin and end at the Palm Desert Civic Center Park and will require full closure of Magnesia Falls Drive from Portola Avenue to Monterey Avenue. The course will also require closure of the lane adjacent to the curb at the following locations: northbound Monterey Avenue from Magnesia Falls to Gerald Ford Drive, eastbound Gerald Ford Drive to Gateway, northbound Gateway to Dick Kelly Drive, eastbound Dick Kelly Drive to Dinah Shore Drive, southeast bound Dinah Shore Drive to Portola Avenue, and southbound Portola Avenue to Magnesia Falls Drive.  5K Course: The 5K course will begin and end at the Palm Desert Civic Center Park and will include use of Magnesia Falls Drive between the entrance to the Palm Desert Aquatic Center to Monterey Avenue and San Pablo Avenue from Magnesia Falls Drive to Fred

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City of Palm Desert
2024 PALM DESERT HALF MARATHON AND 5K EVENT

Page 2 of 2 ends

Waring Drive. This will require full closure of San Pablo Avenue between Magnesia Falls Drive and Fred Waring Drive.
 Public Safety: Extensive police services are required for this event to ensure public safety on the road. In previous years, the Palm Desert Citizens on Patrol (COPS) volunteers were utilized along the course to help offset the cost of public safety services.

Staff will work with the event producer and the police and fire departments to ensure that an appropriate level of traffic control and public safety services are planned for the event.  Traffic Control/Impacts: Staff will work with the event producer and appropriate City departments to ensure approval of a finalized traffic control plan. Additionally, staff will ensure that arrangements are made with the College of the Desert and SunLine Transit Agency due to respective impacts of the event. Businesses and residents along the half marathon course will experience short periods of delays as runners pass through the area. However, where possible, the road closures/barricades setup along the course will allow residents/drivers to proceed through with the assistance of a designated public safety officer/COPS volunteer. In addition, traffic control cleanup will follow the last runner to ensure that roads open in a timely manner.

Legal Review:

This report has been reviewed by the City Attorney’s office.

Strategic Plan:

The Palm Desert Half Marathon and 5K addresses the following priorities outlined in the 2013- 2033 Strategic Plan, Envision Palm Desert – Forward Together:
 Parks and Recreation Priority 3: Make recreational and exercise opportunities available in all public spaces.
 Economic Development Priority 3: Create and attract entertainment and events to enhance and expand the Palm Desert economy and lifestyle.  Tourism and Marketing Priority 2: Grow existing events and develop new events to enhance the desirability of Palm Desert as a year-round destination.

FINANCIAL IMPACT:

As part of the FY 2023/24 Budget, the City Council approved a sponsorship in the amount of $10,000 for this annual event. Permit fees are not expected to exceed $500. There will be no additional impact to the General Fund associated with this event.

ATTACHMENTS:

1. Palm Desert Half Marathon and 5K Route

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Half Marathon
5K
Palm Desert Half Marathon and 5K
Loma Linda University, City of Palm Desert, County of Riverside, Bureau of Land Management, Esri, HERE, Garmin, GeoTechnologies, Inc., USGS,

METI/NASA, NGA, EPA, USDA
0 0.45 0.9 1.8 mi
0 0.75 1.5 3 km
1:64,701

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Deborah Glickman, Management Analyst
REQUEST: APPROVE A ONE (1) YEAR LEASE AGREEMENT WITH ONE (1) EXTENSION OF ONE (1) YEAR WITH ADAM DRAKE FOR THE

OPERATION OF A REMOTE CONTROLLED RACETRACK ON VACANT
CITY-OWNED PARCEL WITH ASSESSOR’S PARCEL NO. 640-091-010 RECOMMENDATION:

1. Approve a one (1) year lease agreement with one (1) extension of one (1) year with Adam Drake for the operation of a remote controlled racetrack (RC) on vacant City-owned parcel with Assessor’s Parcel No. (APN) 640-091-010.

2. Authorize the City Attorney to make any necessary, non-monetary changes.

3. Authorize the City Manager to execute the lease and any and all related documents.

BACKGROUND/ANALYSIS:

The Raceway is established on a vacant City lot located on Painters Path behind Desert Crossing Shopping Center (APN# 640-091-010, see attached vicinity map). Since 2013, the Palm Desert City Council has authorized lease agreements with the owners of the Palm Desert RC Raceway at an annual lease rate of one dollar ($1) per year. The operators have continued to successfully operate the raceway providing a location for RC enthusiasts to enjoy their hobby in a location that does not present a public nuisance for commercial or residential property owners. On January 5, 2023, Mr. Adam Drake, the current tenant, took over the lease from the previous lease holder in order to continue the traditional community RC racing events that are not only recreational in nature, but educational.

The lease for the raceway has expired and staff is requesting a new lease with Mr. Drake for one (1) year with one (1) extension of one (1) year for one dollar ($1) per year.

The lease holder is responsible for the upkeep and maintenance of the racetrack, all required insurances, being open a minimum of fifteen (15) hours per month and producing a minimum of one (1) signature event per year.

In 2024, the City will install a restroom to service the Bump and Grind Trail and RC Raceway.

Once the restroom is installed, the City will be responsible for providing and paying for the water utility, which is estimated at three hundred dollars ($300) annually.

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City of Palm Desert
RC Raceway Lease

Page 2 of 2 ends

Legal Review:

This report has been reviewed by the City Attorney’s office.

FINANCIAL IMPACT:

The lease agreement calls for the payment of one dollar ($1) to the City annually.

Once the restroom is installed, the City will be responsible for the water utility, estimated at three hundred ($300) dollars annually. Additionally, there will be minimal costs associated with staff time to facilitate the agreement and observe the operation of the facility. Funds for the water are available in the Public Works Landscape budget. There are no additional costs to the General Fund.

ATTACHMENTS:

1. Lease Agreement

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Contract No. ___________
1 CITY OF PALM DESERT

LEASE AGREEMENT
This Lease Agreement (“Lease”) is made and entered into as of this 14th day of December 2023, by and between the City of Palm Desert, a Municipal Corporation (Landlord) and Adam Drake (“Tenant”) with a principal place of business at 35003 Nicklaus Nook, Beaumont, CA 92223, with reference to the following facts:

1. Description of the Leased Premises. Landlord leases to Tenant, and Tenant leases from Landlord, for the term and upon the terms and conditions in this Lease, the Premises (Exhibit A).

2. Term. The term of this Lease shall be for one (1) year, commencing on December 14, 2023 (the “Term Commencement Date”). The term will be automatically extended for an additional one (1) year unless either party gives thirty (30) days written notice of termination prior to the expiration of the then current term.

3. Date of Lease and Legal Effect. The terms, covenants and conditions of this Lease shall become legally binding on the Term Commencement Date.

4. Rent. During the term of this Lease and any extension thereof, Tenant shall pay Landlord one dollar ($1.00) per year as minimum yearly rent.

5. Utilities & Maintenance: Improvements: Condition of Premises.

A. Provided by Landlord. Landlord shall provide neither services nor maintenance for the Premises. Landlord shall pay for and provide water utility service to the Premises. This water utility service shall be limited to reasonable water usage in connection to the Premises only.

Tenant take all necessary actions to transfer water utility services provided to Premises from Tenant to Landlord. Notwithstanding the foregoing, Landlord shall provide no other service or maintenance for the Premises.

B. Provided by Tenant. Except as otherwise provided in this Lease, Tenant shall pay any and all expenses required and keep and maintain the Premises and every part thereof in and about the Premises in good order, condition and repair, normal wear and tear excepted. Tenant shall be responsible for general upkeep of the Premises and shall provide service therefore.

Tenant shall also inspect and provide reasonable upkeep for the grounds of which the Premises are a part, to the extent that such areas are used by Tenant. Tenant shall not make or cause to be made any alterations, additions, or improvements to or of the Premises or any part thereof without the prior written consent of Landlord. Tenant shall keep the Premises free and clear of any liens or encumbrances which may arise from such work, materials furnished or obligates incurred by or for Tenant.

C. As-Is Condition. Tenant warrants and agrees that Tenant has inspected the Premises.

Tenant agrees to take possession of the Premises in an AS-IS condition (which exists on the Term Commencement Date) and Tenant further agrees that Landlord shall have no responsibility for any repairs or improvements to the Premises, prior to, or as a condition of, Tenant’s occupation of the Premises. Landlord makes no representations regarding the condition, status, compliance with laws or suitability for a particular purpose for Tenant’s use.

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Contract No. ___________
2 D. Condition Upon Surrender. Upon expiration or sooner termination of this Lease, Tenant shall surrender the Premises to Landlord in as good condition as when received, ordinary wear and tear and damage by fire, earthquake, or act of God excepted, and including any repairs or improvements made by Tenant. The Tenant shall, at its sole cost and expense, remove from the Premises all of its movable trade fixtures and equipment, and such other items the Tenant has installed or placed on the Premises, and the Tenant shall repair all damage to the improvements resulting from such removal. If Tenant fails to maintain the Premises in good order and repair, after thirty (30) days prior written notice, Landlord may, at its option, make such repairs, and Tenant shall pay the reasonable cost thereof additional rent hereunder within ten (10) days after receipt of a written statement therefor. In the event the giving of thirty (30) days prior notice may result in additional damage to the Premises, Landlord may make such repairs, at Tenant’s expense, within thirty (30) days prior written notice.

6. Taxes.

A. Landlord Taxes. Landlord shall have no responsibility for payment of any real property taxes and assessments levied and assessed against the land of which the Premises are a part.

B. Tenant Taxes. Tenant agrees to pay, before delinquent, all real and personal property taxes levied or assessed on Tenant’s property located on the Premises, at Tenant’s sole cost and expenses, if any.

C. Revenue & Taxation Code Section 107.6, Possessory Interest Tax. Tenant recognizes and understands that this Lease may create a possessory interest subject to property taxes and that, in the event that a possessory interest is created, Tenant shall be responsible for payment of any taxes levied against such possessory interest.

7. Insurance and Indemnification.

A. Landlord’s Insurance. Landlord shall obtain and maintain, at Landlord’s sole cost and expense, insurance in such coverages and in such amounts as Landlord determines, in Landlord’s sole discretion.

B. Tenant’s Insurance. Tenant shall obtain and maintain, at Tenant’s sole cost and expense, broad-form comprehensive public liability insurance with limits not less than One Million Dollars ($1,000,000) per person and One Million Dollars ($1,000,000) each occurrence, insuring any and all liability of Tenant with respect to the Premises, and property damage liability insurance with a limit not less than One Million Dollars ($1,000,000) each accident or Two Million Dollars ($2,000,000) combined single limit, Tenant shall name Landlord as an additional insured, at Tenant’s sole cost and expense.

C. Indemnification. Except for the sole negligence of Landlord, Tenant shall defend, indemnify and keep and hold Landlord, including Landlord’s officers, officials, agents, employees and volunteers, their successors and assigns, harmless from any and all costs, liability, damage or expense (including costs of suit and fees and expenses of legal services) claimed by anyone by reason of injury to or death of persons, or damage to or destruction of property, including property of Tenant, sustained in, on or about the Premises or arising out of Tenant’s use or occupancy thereof.

D. Assumption of Risk. To the extent permitted by law, Tenant assumes any and all risk of loss, damage or injury of any kind to any person or property which is in, on or about the Premises.

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Contract No. ___________
3 Tenant’s assumption of risk shall include without limitation loss or damage caused by defects within the Premises or any fixture therein, accident, fire or other casualty on the Premises. To the extent permitted by law, Tenant hereby waives all claims and demands against Landlord, its respective officials, officers, employees, volunteers and agents for injury to persons or damage to property arising for any reason.

E. Waiver of Claims. Tenant has been advised by its legal counsel concerning the content and effect of California Civil Code Section 1542, which provides:

A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE CREDITOR OR

RELEASING PARTY DOES NOT KNOW OR SUSPECT TO EXIST IN HIS OR HER FAVOR AT

THE TIME OF EXECUTING THE RELEASE AND THAT, IF KNOWN BY HIM OR HER, WOULD

HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE DEBTOR OR RELEASED PARTY.

Tenant hereby waives the benefit of California Civil Code Section 1542 and all other State or federal statutes or judicial decisions of similar effect. The provisions of this Section shall survive the termination of this Lease.

8. Permitted Use;Compliance with Laws.

A. Tenant shall use the Premises solely for the purpose of operating a remote controlled car racetrack. Tenant is responsible for compliance with all local, State, and Federal laws. The only vehicles permitted on the site are small remote controlled vehicles on the racetrack. Tenant will take necessary measures to ensure that dust is not generated on the site that is blown onto adjoining property.

B. Tenant is responsible for compliance with all local, State, and Federal laws.

C. Tenant shall cause the Premises to be open a minimum of fifteen (15) hours per month and produce a minimum of one (1) signature event per year.

9. Hazardous Materials. Tenant shall not cause or permit any Hazardous Materials, as defined below to be brought upon, kept, used, discharged, deposited or leaked in or about the Premises by Tenant or any of Tenant’s agents or by anyone in the Premises (other than Landlord or its agents, employees, or contractors). If Tenant breaches the obligations stated in this preceding sentence, or if the presence of any Hazardous Material on the Premises caused or suffered or permitted by Tenant or any of Tenant’s agents or by anyone in the Premises (other than Landlord or its agents, employees, or contractors) results in contamination of the Premises, or if contamination of the Premises by any Hazardous Material otherwise occurs for which Tenant is equally liable, then Tenant shall indemnify, defend and hold Landlord harmless from any and all claims, damages, costs, liabilities and expenses (including, without limitation, diminution in value or use of the Premises, attorney’s fees, consultant fees and expert fees) which arise during or after the term as a result of such contamination. This indemnification shall include, without limitation costs incurred in connection with any investigation of site conditions or any clean-up remedial, removal or restoration work on or under the Premises. “Hazardous Material” means any material or waste which is or becomes regulated by any State or Federal governmental authority or by common law decisions, including without limitation (i) all chlorinated solvents, (ii) petroleum products or by-products, (iii) asbestos and (iv) polychlorinated biphenyls.

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Contract No. ___________
4 10. Landlord’s Right to Enter Premises. Landlord reserves, and shall at any and all times have, the right to enter the Premises upon reasonable notice to Tenant to inspect same, to submit the Premises to prospective tenants, to post notices of non-responsibility, and to repair the Premises.

11. Assignment and Subleasing. Tenant shall not assign, mortgage, or hypothecate this Lease in whole or in part, nor sublet all or any part of the Premises, without the prior written consent of Landlord in each instance, which consent may be withheld, reasonably or otherwise, in Landlord’s sole and absolute discretion.

12. Termination. Either party hereto may terminate this Lease at any time upon thirty (30) days prior written notice to the other party.

13. Reporting and Accounting Requirements. At all times during the term of this lease, Tenant shall maintain books and records sufficient to evaluate the revenue generation of the facility, Tenant shall make available to City such books and records upon request.

14. No Waiver of Breach. No failure of either Landlord or Tenant to insist upon the strict performance by the other of any covenant, agreement, term or condition of this Lease or to exercise any right or remedy consequent upon a breach thereof, shall constitute a waiver of any such breach of such covenant, agreement, term or condition. No waiver of any breach shall affect or alter this Lease, but each and every covenant, condition, agreement, and term of this Lease shall continue in full force and effect with respect to any other then existing or subsequent breach.

15. Time is of the Essence. Time is of the essence of this Lease and of each provision.

16. Notices. All notices and other communication hereunder shall be in writing and shall be delivered in person or sent by registered or certified mail, postage prepaid commercial overnight courier (Such as Express Mail, Federal Express, etc.) with written verification of receipt or by facsimile or email. A notice shall be deemed given: (a) when delivered by personal delivery (as evidenced by the receipt); (b) three (3) days after deposit in the mail if sent by registered or certified mail; (c) one (1) business day after having sent by commercial overnight courier mail; (c) one business day after having been sent by commercial overnight courier as evidenced by the written verification of receipt; (d) on the date of confirmation if faxed or emailed.

If to Landlord: City of Palm Desert
Attention: City Manager
73510 Fred Waring Drive
Palm Desert, CA 92260
If to Tenant: Adam Drake
35003 Nicklaus Nook
Beaumont, CA 92223
Any party may change its address for receiving notice by written notice given to the other named above.

17. Entire Agreement/Amendment. This Lease contains the entire agreement of the parties with respect to the matters covered by this Lease, and not other agreements, statements, or promise made by any party, or to any employee, officer, or agent of any party, which is not

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Contract No. ___________
5 contained in this Lease shall be binding or valid. This Lease may not be modified except by written instrument duly executed by the parties hereto or their successors in interest.

18. Survival of Indemnities. The obligations of the indemnifying party under each and every indemnification and hold harmless provision contained in this Lease shall survive the expiration or earlier termination of this Lease to and until the last to occur of (a) the last date permitted by law for the bringing of any claim or action with respect to which indemnification may be claimed by the indemnifying party against the indemnifying party under such provision or (b) the date on which any claim or action of or which indemnification may be claimed under such provision is fully and finally resolved, and if applicable, any compromise thereof or judgment or award thereon is paid in full by the indemnifying party and the indemnified party in compromise thereof or upon judgment or award thereon and in defense of such action or claim, including reasonable attorney’s fees incurred.

19. Heading. The subject headings of the section and paragraphs of this Lease are included for purposes of convenience only and shall not affect the construction or interpretation of any of its provisions.

20. Attorney’s Fees. Should either party commence any legal action or proceeding against the other based on this Lease, the prevailing party shall be entitled to an award of attorney’s fees.

21. Counterparts. This Agreement may be executed in any one or more counterparts, and all so executed shall constitute one and the same instrument.

22. Governing Law. Venue. This agreement shall be construed and governed by the laws of the State of California. If any action is brought to interpret or enforce any term of this Lease, the action shall be brought in a state or federal court situation in the County of Riverside, State of California.
[SIGNATURES ON NEXT PAGE]

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Contract No. ___________
6 In WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized representatives on the date first above written.

LANDLORD:

Dated: By:

Name: L. Todd Hileman
Its: City Manager
TENANT:

Dated: By:

Name: Adam Drake
Its:

Approved as to form:

By:

Best Best & Krieger LLP
City Attorney
QC:

Insurance:

Initial Review
Final Approval

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Contract No. ___________
7 Exhibit A

DESCRIPTION OF PREMISES
APN No. 640-091-010, vacant property behind the Desert Crossings Shopping Center on Painters Path as delineated below on the map, but excluding that portion of the property indicated by the shaded area designated as “Project Location” on the map.

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Christina Canales, Land Development Technician REQUEST: RELEASE MAINTENANCE BOND FOR PORTA VIA PROJECT LOCATED AT 73100 EL PASEO.

RECOMMENDATION:

Release maintenance bond in the amount of $8,026.18 for the Porta Via Restaurant located at 73100 El Paseo.

BACKGROUND/ANALYSIS:

The Porta Via Restaurant (Project) is located at 73100 El Paseo, on the northeast corner of El Paseo and Ocotillo Drive (APN: 627-192-014). The Project included a façade modification for a tenant improvement to convert the existing retail space into a 3,600 square-foot restaurant and added a 1,100 square-foot dining terrace. Additionally, the Project modified the existing driveway on El Paseo, installed Americans with Disabilities Act (ADA) compliant curb returns, and tree wells within the public right-of-way. The applicant was required to post bonds for public improvements prior to issuance of a grading permit (PG21-0017).

On December 15, 2022, the City Council accepted offsite public improvements and authorized the release of faithful performance and labor and material bonds and accepted the Maintenance Bond in the amount of $8,026.18 submitted by the applicant as a cash deposit. Pursuant to the Palm Desert Municipal Code Section 26.28.140, the City of Palm Desert requires the submittal of a Maintenance Bond (or cash deposit) to be held for a one-year period after completion of improvements.

The cash deposit in the amount of $8,026.18 is eligible for release at the full amount posted, therefore, staff recommends that the City Council authorize the release of the maintenance obligation.

LEGAL REVIEW:

This report has been reviewed by the City Attorney’s Office.

STRATEGIC PLAN:

This action has no impact on the Strategic Plan
FINANCIAL IMPACT:

The public improvements for this project are incorporated in the Public Works maintenance schedule. There is no additional anticipated cost to the General Fund for these improvements.

ATTACHMENTS:

1. Vicinity Map

2. Maintenance Bond (cash deposit)

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VICINITY MAP
N
PORTA VIA RESTAURANT Page 405 of 1057

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DESCRIPTION ACCOUNT STATUS PAID
PermitTRAK
PG21-0017 Address: 73100 EL PASEO DR APN: 627192014
MAINTENANCE BOND GL-6100000-2280100 ORIGINAL $ 8,026.18 TOTAL FEES PAID BY RECEIPT: R52671 $ 8,026.18
Printed: Monday, November 28, 2022 3:32 PM
Date Paid: Monday, November 28, 2022
Paid By: EL PASEO COLLECTION NORTH
Pay Method: CHECK 4569
1 of 1
Cashier: RML
Cash Register Receipt
City of Palm Desert
Receipt Number
R52671
Item 1P-37

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Page 1 of 2 ends

PALM DESERT HOUSING AUTHORITY

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Celina Cabrera, Management Analyst
REQUEST: RESOLUTION TO AUTHORIZE THE DESTRUCTION OF OBOSOLETE

RECORDS OF THE HOUSING AUTHORITY
RECOMMENDATION:

Adopt a resolution entitled, “A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY

SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF RECORDS OF THE PALM DESERT HOUSING AUTHORITY FROM 1988-2021 (AS IDENTIFIED ON EXHIBIT “A”), AS INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED BY THE PALM DESERT HOUSING AUTHORITY ON JULY 13, 2023).”
BACKGROUND/ANALYSIS:

The Authority adopted on July 13, 2023, by Resolution No. HA-117, the City of Palm Desert’s (“City”) records retention program, which was adopted by the City on December 15, 2022, by Resolution No. 2022-98 (the “Retention Program”). The Retention Program established retention periods for all records and provides for the systematic destruction of obsolete records.

The Retention Program permits the destruction of Authority records with the written consent of the Authority Attorney and approval by the Authority Board.

In accordance with the Retention Program, attached is Exhibit “A” the Records Destruction Certificate, which lists the records submitted for destruction. The Certificate will be reviewed and signed by the Authority Attorney as well as the Secretary prior to the destruction of all records.

Legal Review:

This report has been reviewed by the Authority’s Attorney and City Attorney’s office.

Appointed Body Recommendation:

The Housing Commission will review this recommendation at its regular meeting on December 13, 2023. Upon request, a verbal report will be provided at the Authority’s regular meeting on December 14, 2023
FINANCIAL IMPACT:

Destroying obsolete records reduces the costs associated with offsite document storage and records management.

ATTACHMENTS:

1. Housing Authority Resolution

2. Exhibit “A”- Records Destruction Certificate

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City of Palm Desert
(Replace with a brief description of the staff report)

Page 2 of 2 ends

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RESOLUTION NO. HA - ____

A RESOLUTION OF THE PALM DESERT HOUSING AUTHORITY SETTING

FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF
RECORDS OF THE PALM DESERT HOUSING AUTHORITY FROM 1988-2021 (AS IDENTIFIED ON EXHIBIT “A”), AS INDICATED ON THE RECORDS

RETENTION SCHEDULE (ADOPTED BY THE PALM DESERT HOUSING
AUTHORITY ON JULY 13, 2023)
WHEREAS, the Palm Desert Housing Authority in the City of Palm Desert, California has records that have met or exceeded the applicable retention period for the official files, records, exhibits, and other documents of said office pursuant to the Retention Schedule set forth on City Council Resolution 2022-98 (as adopted by the Palm Desert Housing Authority pursuant to Resolution No. HA 117); and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or audit and are no longer required by the Palm Desert Housing Authority.

NOW, THEREFORE, BE IT RESOLVED by the Housing Authority Board as follows:

Section 1. That the above recitations are true and correct and constitute the findings of the Housing Authority Board in this matter.

Section 2. That it does hereby approve the destruction of all documents and records from files as set forth in Exhibit “A,” attached hereto, which have met or exceeded their retention period.

Section 3. That the documents mentioned on Exhibit “A” from the Palm Desert Housing Authority Records from 1988 to 2021 have exceeded their retention period and are no longer required. These paper records will be destroyed and are not electronically captured.

ADOPTED ON _________, 2023.
____________________________

KATHLEEN KELLY

CHAIRMAN
ATTEST:
________________________________
ANTHONY J. MEJIA

SECRETARY

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RESOLUTION NO. HA 2023-
2 I, Anthony J. Mejia, Secretary of the Palm Desert Housing Authority, hereby certify that Resolution No. HA-___ is a full, true, and correct copy, and was duly adopted at a regular meeting of the Authority Board on ______, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

IN WITNESS WHEROF, I have hereunto set my hand and affixed the official seal of the Palm Desert Housing Authority, in the City of Palm Desert, California, on __________________, 2023.
________________________________
ANTHONY J. MEJIA

SECRETARY

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EXHIBIT A

PALM DESERT HOUSING AUTHORITY

AUTHORITY TO DESTROY OBSOLETE RECORDS
Dept. Retention
No.

Description
of Record
Years
Cover
ed
Retention
Period
Shred
or
Discard
City
Clerk CC-015
Unsuccessful
Proposals for
Property
Management RFP
issued in 1997
1997 2 Years Shred
City
Clerk CC-015
Unsuccessful
Proposals for
Property
Management RFP
issued in 2016
2016 2 Years Shred
City
Wide CW-025
Routine
Correspondence
with RPM
1998-
2012 2 Years Shred
City
Wide CW-025
Country Village Tax
Bill Correspondence
with Riverside
County
2001-
2002 2 Years Shred
City
Wide CW-025 Working / Admin File for R13771 1999 2 Years Shred City
Wide CW-025
Hovely Gardens
Working File for
DDA
2001 2 Years Shred

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City
Wide CW-025 Admin File re: Flag Display at Property 2002 2 Years Shred City
Wide CW-025 Memo re: Property Vandalism 2004 2 Years Shred City
Wide CW-025
Working File for
Housing Project
Status Update
Report
2005-
2009 2 Years Shred
City
Wide CW-025
Working File RDA
Annual Report
(Housing Element)
2005 2 Years Shred
Public
Works PW-005
Laguna Palms
Admin file re: Utility
Underground
(R24710)
Completed 8/30/06
2005-
2006 Completion + 10 Years Shred
City
Wide CW-025
Palm Village Admin
File: PDRA vs
Taylor
2008 2 Years Shred
City
Wide CW-025
Catalina / Pueblos
Community Room
Admin File Claim:

Diversified
Commercial
Settlement vs PDRA
2008 2 Years Shred
City
Wide CW-025
Country Village
Correspondence re:
termination of cable
service
2008 2 Years Shred
City
Wide CW-025
Admin File re:

Capital
Replacement Study
2009 2 Years Shred

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City
Wide CW-025
Admin File re:

Senior Property Age
Restrictions
2012 2 Years Shred
City
Wide CW-025 Admin File re: Smoking Policy 2014 2 Years Shred City
Wide CW-025
Admin File for
Rental Rate Policy
HA-62
2014 2 Years Shred
City
Wide CW-028
Drafts and
Correspondence re:

Fair Housing Plan
2017 No Longer Needed Shred
City
Wide CW-047
Country Village
Estates Property
Appraisal
1994 5 Years Shred
City
Wide CW-047
Updated Property
Appraisal for
Country Club
Estates
2001 5 Years Shred
City
Wide CW-049 Property Brochures 2007-2008 2 Years Shred
City
Wide CW-049
January - December
Newsletters of the
Properties
2011-
2012 2 Years Shred
City
Wide CW-053
Property
Management (RPM)
Policy Manual
1998 10 Years Shred
City
Wide CW-053
Riverside County
Housing Authority
Subsidy Analysis
1995 10 Years Shred

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City
Wide CW-054
Property
Management (RPM)
Payroll Procedures
2004 10 Years Shred
City
Wide CW-025
Working fie for
Housing Project
Status Update
Report
2005-
2009 10 Years Shred
City
Wide CW-053
Property
Management (RPM)
Procedure Manual
2008 10 Years Shred
City
Wide CW-053 Country Village Relocation Plan 2008 10 Years Shred City
Wide CW-057 Survey Re: RPM Performance
2006-
2008 2 Years Shred
Finance FN-015 Vendor Invoices and
Backup
1998-
2018 5 Years Shred
Finance FN-016 Accounts
Receivable
2010-
2014 5 Years Shred
Finance FN-017
Bank Receipts,
Bank Statements,
Trustee Statements,
NSF
2001-
2014 5 Years Shred
Finance FN-021
Cash Receipts,
Daily Cash
Summaries, Cashier
Reports, Treasurer
Receipt
2005-
2012 5 Years Shred
Finance FN-022 Warrant Register 2010-
2013 10 Years Shred
Finance FN-023
Checks / Warrants
(Cashed/Deposited)
for AP and AR
2008-
2013 5 Years Shred

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I consent to the destruction of these obsolete records according to accepted policies and procedures.

Secretary Date City Attorney Date
Approved by Authority Board:

Original: City Clerk’s Office
Copy: Housing Division
Housing HS-022
Canceled
Prospective Tenant
Applications
1998-
2020
3 years after application
withdrawn or cancelled or
applicant determined
ineligible and expiration of
appeal period and
conclusion of appeal, if
filed
Shred
Housing HS-027 Rates- Rent Setting 1998-
2019 4 Years Shred
Housing HS-029 Service Requests
(by Tenant)
1998-
2021 2 Years Shred
Housing HS-030 Tenant/ Participant
Files - Clients
1988-
2018
5 years after termination
of lease or subsidy,
whichever is later and
expiration of appeal period
and conclusion of appeal,
if filed
Shred
Housing HS-032 Prospective Tenant
Wait List
2007-
2010 2 Years Shred

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Page 1 of 2 ends

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Veronica Chavez, Director of Finance
Martin Alvarez, Director of Public Works
Jess Culpeper, Director of Capital Projects
REQUEST: TROPICAL STORM HILARY RECOVERY UPDATE
RECOMMENDATION:

Receive and file update on the August 2023 Weather Event Storm Recovery and Redevelopment.

BACKGROUND/ANALYSIS:

On August 20, 2023, Tropical Storm Hillary wreaked havoc on the Coachella Valley. An emergency declaration was immediately put in place within the City of Palm Desert. Under the direction of the City Manager, staff took immediate action to procure needed services to protect life and property as authorized by the emergency declaration. City staff worked tirelessly to ensure the community endured minimal impact. Part of that work included engaging various vendors to provide necessary supplies and services in support of emergency operations, in addition to costs anticipated to be incurred as a result of the response to the weather event.

To date, the City Council has approved appropriations totaling $5,050,000 to cover the initial emergency response, Mid Valley Channel infrastructure, as well as any immediate anticipated recovery costs. City staff will be providing updates in order to facilitate expeditious response to provide an efficient recovery, as well as prepare for future storms by redeveloping and shoring up infrastructure weaknesses identified as a result of Hillary.

Below is the most recent Hilary update:

Description General
Disaster
Freedom
Park
Spanish
Walk
Combined
Total
Mid Valley
Channel
Aug-Oct Appropriations $1,171,455 $1,242,651 $300,894 $2,715,000 $2,000,000 This Request $
Invoices to date $500,415 $20,135 $199,145 $719,695 $0.00 Balance Remaining $671,040 $1,222,516 $101,749 $1,995,305 $2,000,000 Anticipated Costs $671,040 $1,222,516 $101,749 $1,995,305 $2,000,000 Balance Remaining $0 0 0 $0 0
Legal Review:

This report has been reviewed by the City Attorney’s office.

FINANCIAL IMPACT:

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City of Palm Desert

12.14.23 Tropical Hilary Recovery Update

Page 2 of 2 ends

To date staff has requested a total of $5,050,000 be appropriated to Account No. 1104159- 4309000 from committed Emergency Reserve Funds. As studies are completed and infrastructure identified as necessary components to storm recovery and/or preparedness, additional appropriations may be necessary. 20% of the 2023-24 Budgeted General Fund Revenues ($15,110,893) have been reserved and set aside for this purpose. Additional monies are identified in both the Facilities Reserve $19M (infrastructure, parks, etc.) and CIP Reserve $14M categories and may be used at City Council’s direction, for this purpose.

In terms of any reimbursements for the financial outlay required with storm recovery efforts, City staff is working closely with representatives from the CJPIA to identify losses that are eligible for reimbursement under our insurance policies. In addition, now that President Biden has declared the area eligible for FEMA assistance, staff is working with our partners at CAL-OES and Townsend Consulting to maximize reimbursement opportunities. The City Council will be kept up to date with these efforts.

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Page 1 of 3 ends

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Chris Escobedo, Assistant City Manager
Ryan Lamb, Senior Project Manager
REQUEST: APPROVE CITY HALL FURNITURE, FIXTURE, AND EQUIPMENT

REPLACEMENT PROJECT AND REASSIGN FUNDS FROM

COMPLETED PROJECT SAVINGS
RECOMMENDATION:

1. Approve the addition of the City Hall Furniture, Fixture, and Equipment Replacement Project.

2. Award an agreement to Quality Office Furnishings, Inc., for cubicle furnishings in the amount of $280,840.71.

3. Authorize the Director of Finance to set aside a contingency amount of $30,000 for unforeseen circumstances.

4. Authorize the City Manager to award a contract for improvements in the Development Services Building for an amount not to exceed $250,000.

5. Reassign funds from Account No. 4504161-4400100 in the amount of $560,840.71 from projects identified in the Financial Impact Section of the report to this project.

6. Authorize the City Manager to execute the agreement, change orders and any documents necessary to effectuate the actions taken herewith.

7. Authorize the City Attorney to make any necessary non-monetary changes to the agreement.

BACKGROUND/ANALYSIS:

The Palm Desert City Hall is a 45,000-square-foot facility built in 1983. At that time, the facility was fitted with all new furniture, fixtures, and equipment to comply with safety requirements and provide a high-quality workspace for employees. In Fiscal Year 2007/2008, about 25 years later, the City began replacing cubicles due to parts no longer being available and they had fallen into disrepair. However, only the Finance Department and City Manager’s Office were upgraded at the time. The remaining departments where they are now located including Public Works, Development Services, Capital Projects, and Economic Development did not have the cubicles replaced and have been using those existing in Fiscal Year 2007/2008 putting them now at 36 years of use. The City’s facilities team continues to struggle with finding parts for the equipment, has needed to significantly retrofit them to accommodate electrical and data needs, and take parts from other cubicles to provide a workstation. Attachment 1 includes recent photos of the cubicles.

Over the last 9 months, the City’s executive team has engaged in extensive space planning conversations to relocate employees to better support Department needs. Additionally, the space planning effort has identified areas to accommodate work areas for additional staff as the City grows. In these reviews, the executive team concluded that the existing cubicles have exceeded their use life. With this project, the goals are:

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City of Palm Desert
Approve City Hall Furniture, Fixtures, & Equipment Replacement Project & Re-assign Funds

Page 2 of 3 ends

 Relocate staff as needed for efficient departmental operations;  Standardize cubicle workstations;
 Address safety concerns; and
 Phase the work over 18 months to not disrupt services to the public.

The 18-month phasing schedule will include procuring cubicles, creating temporary workspaces for employees as their areas planned work areas, and moving the staff to the planned location.

Attachment 2 shows the planned workstation locations and schedule.

Request for Proposals
The full project includes purchasing cubicles and space improvements, including paint and carpeting to make the areas uniform with the recently completed Development Services Lobby Renovation.

Cubicles
Staff originally solicited quotes from three vendors for supply of new cubicle furnishings in the Economic Development and Special Programs area of the Development Services Building, and received the following:

Vendor Located Cost
Quality Office Furnishings, Inc. Yorba Linda, CA $55,890.72 Corporate Business Interiors Pasadena, CA $79,330.14
Desert Business Interiors Palm Desert, CA $74,670.75
Based on the quotes received for this portion of the project, the number of furnishings needed for the entire Development Services Building and potential savings garnered through economies of scale, staff concluded that it was in the best interest of the City to solicit quotes for all remaining areas of the Development Services Building (Planning, Code Compliance, Permit Center, Building Inspectors, Public Works Inspectors and Public Works PMs and Admin. Staff) only from Quality Office Furnishings. Staff recommends moving forward with the purchase of furnishings from Quality Office Furnishings.

Space Improvements
Following approval of this project, staff will issue a Request for Proposals for the space improvements in various departments for an amount not to exceed $250,000. Improvements will include, but are not limited to, carpet replacement, painting, wall removals, and construction of new meeting and office spaces.

Following the completion of this phase of the project, staff will review the furniture and improvement needs for the North Wing areas (Finance and City Manager’s office) and submit it for City Council approval in Fiscal Year 2024-25.

Legal Review:

This report has been reviewed by the City Attorney’s office.

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City of Palm Desert
Approve City Hall Furniture, Fixtures, & Equipment Replacement Project & Re-assign Funds

Page 3 of 3 ends

FINANCIAL IMPACT:

The approved Capital Improvement Project (CIP) List for Fiscal Year 2023-24 includes a total of $724,000 in Account No. 4504161-4400100 for projects that have been completed or rescheduled. Staff intends to use a total of $560,840.71 to fund the costs of this project and minimize the impact on the general fund. The balance of $153,159.29 will be utilized as needed for other CIP projects.

The project breakdown:

Savings From Completed Projects Justification Budget Expenses City Hall Roof Improvements Completed in FY 22/23 $250,000.00 Civic Center Photovoltaic Rescheduled for FY 24/25 $250,000.00 Civic Center Complex Improvements Available funds for planned minor cubicle replacement
$75,000.00
Development Services Lobby
Renovation
Project Savings $149,000.00
*Cubicle Furnishings New cubicles throughout
Development Services Building
$280,840.71
*Cubicle Contingency $30,000.00
*Development Srvs Improvements Contractor Scope of Work (Pending RFP)
$250,000.00
Total Cost Estimated Project Cost $560,840.71
Total Available Budget $724,000.00
Expenses to date (NV5 – Photovoltaic) $10,000.00
Remaining Budget (budget minus expenses) $153,159.29
ATTACHMENTS:

1. Photos of existing cubicles

2. Area plan and schedule

3. Furnishings Quotes

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1 DAMAGED CUBICLES

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2 INCONSISTENT WORK

STATIONS

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3 INCONSISTENT WORK

STATIONS

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4 INCONSISTENT WORK

STATIONS

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5 INCONSISTENT
CARPET

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6 INCONSISTENT
CARPET

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7 INCONSISTENT
CARPET

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8 INCONSISTENT
CARPET

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9 CARPET STAINS/AGE

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10 CARPET STAINS/AGE

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11 CARPET STAINS/AGE

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IT FINANCE
CITY

MANAGER'S
OFFICE VISITOR CENTER HUB HOUSING 11.27.2023 Page 437 of 1057 Phase 4 - PW Inspectors
Use as temp. swing space for Phase 2 work Phase 3 - Bldg. Inspectors Phase 5 - Public Works
Use as temp. swing space for Phase 3 work
Revised space usage TBD
Use as temp. swing space for Phase 5 work
Traffic
Control
Center
BLDG.

INSPECTORS
PUBLIC
WORKS
PW
INSPECTORS 11.27.2023 Page 438 of 1057
Phase 1 - Development Services
Phase 2 - Econ. Dev. & Special Programs
Use "Inspectorville" as temp. swing space
Development
Services
Lobby 11.27.2023
ECON. DEVELOPMENT
& SPECIAL PROGRAMS PLANNING CODE
PERMIT
CENTER Page 439 of 1057
Operations Planning
Finance/
Admin. Logistics
Safety
Off.

EOC
Mgr.

EOC
Supplies
EOC
Mgr.

EOC
Mgr.

EOC
Director
Liaison
Officer
Council
Liaison
Legal
Officer
Public
Information
Office Pop-up Emergency Operations Center
Food &
Beverage
Distribution 11.27.2023 Page 440 of 1057
ID ID Task Name Status Comments Duration Start Finish Predecessors Successors 1 1 Project Duration FY 23/24 169 days Fri 10/27/23 Wed 6/19/24 2 2 Phase 1 - Development Services 104 days Fri 10/27/23 Wed 3/20/243 3 Floor Tile Removal 4 days Fri 10/27/23 Wed 11/1/234 4 Staff Move 2 days Mon 11/6/23 Tue 11/7/235 5 Development Services Lobby Open 0 days Wed 11/8/23 Wed 11/8/236 6 Carpet - Permit Center 2 days Mon 11/13/23 Tue 11/14/23 7 7 7 (2) Temp. cubicles Relocate from Econ. Dev. 1 day Fri 11/17/23 Fri 11/17/23 6 88 8 Staff Move 1 day Mon 11/20/23 Mon 11/20/23 7 9 9 New Cubicles - Vendor Contract 20 days Mon 12/18/23 Fri 1/12/24 10 10 10 New Cubicles - Procurement 45 days Mon 1/15/24 Fri 3/15/24 9 1511 11 Setup Temporary Swing Space 2 days Mon 3/4/24 Tue 3/5/24 1212 12 Remove Existing Cubicles & Furniture Moves 2 days Wed 3/6/24 Thu 3/7/24 11 1313 13 Remove Walls 2 days Fri 3/8/24 Mon 3/11/24 12 1414 14 Carpet - Code & Planning 3 days Tue 3/12/24 Thu 3/14/24 13 1515 15 Install New Cubicles 2 days Mon 3/18/24 Tue 3/19/24 10,14 1616 16 Staff Move-In 1 day Wed 3/20/24 Wed 3/20/24 15 17 17 Phase 2 - Econ. Development & Special Program
s 116 days Fri 10/27/23 Fri 4/5/24
18 18 Floor Tile Removal 4 days Fri 10/27/23 Wed 11/1/2319 19 New Cubicles - Vendor Contract 20 days Mon 12/18/23 Fri 1/12/24 20 20 20 New Cubicles - Procurement 45 days Mon 1/15/24 Fri 3/15/24 19 2421 21 Remove Existing Cubicles & Furniture Moves Move to temp. Swing Space 4 days Thu 3/21/24 Tue 3/26/24 2222 22 Carpet 2 days Wed 3/27/24 Thu 3/28/24 21 2323 23 Paint 2 days Fri 3/29/24 Mon 4/1/24 22 2424 24 Install New Cubicles 2 days Tue 4/2/24 Wed 4/3/24 23,20 2525 25 Staff Move-In 2 days Thu 4/4/24 Fri 4/5/24 24 26 26 Phase 3 - Building Inspectors 98 days Mon 12/18/23 Wed 5/1/2427 27 New Cubicles - Vendor Contract 20 days Mon 12/18/23 Fri 1/12/24 28 28 28 New Cubicles - Procurement 45 days Mon 1/15/24 Fri 3/15/24 27 29 29 Remove Existing Cubicles & Furniture Moves Move to temp. Swing Space 4 days Mon 4/8/24 Thu 4/11/24 30 30 30 Office Build Out / Carpet / Paint 10 days Fri 4/12/24 Thu 4/25/24 29 3131 31 Install New Cubicles 2 days Fri 4/26/24 Mon 4/29/24 30 3232 32 Staff Move-In 2 days Tue 4/30/24 Wed 5/1/24 31 33 33 Phase 4 - Public Works & Landscape Inspectors 114 days Mon 12/18/23 Thu 5/23/2434 34 New Cubicles - Vendor Contract 20 days Mon 12/18/23 Fri 1/12/24 35 35 35 New Cubicles - Procurement 45 days Mon 1/15/24 Fri 3/15/24 34 3736 36 Furniture Moves 10 days Mon 5/6/24 Fri 5/17/24 3737 37 Install New Cubicles 2 days Mon 5/20/24 Tue 5/21/24 35,36 3838 38 Staff Move-In 2 days Wed 5/22/24 Thu 5/23/24 37 39 39 Phase 5 - Capital Projects & Public Works 133 days Mon 12/18/23 Wed 6/19/2440 40 New Cubicles - Vendor Contract 20 days Mon 12/18/23 Fri 1/12/24 41 41 41 New Cubicles - Procurement 45 days Mon 1/15/24 Fri 3/15/24 40 4442 42 Remove Existing Cubicles & Furniture Moves 4 days Mon 5/27/24 Thu 5/30/24 4343 43 Mtg. Space Build Out / Carpet / Paint 10 days Fri 5/31/24 Thu 6/13/24 42 4444 44 Install New Cubicles 2 days Fri 6/14/24 Mon 6/17/24 43,41 4545 45 Staff Move-In 2 days Tue 6/18/24 Wed 6/19/24 44 46 46 Project Duration FY 24/25 261 days Mon 7/1/24 Mon 6/30/2547 47 Phase 6 - City Manager's Office 261 days Mon 7/1/24 Mon 6/30/2548 48 Phase 7 - North Wing 261 days Mon 7/1/24 Mon 6/30/25 11/8

O N D J F M
A

M J J A S O N D J F M
A
M J
2024 20
TaskSplitMilestoneSummary
Project SummaryExternal TasksExternal MilestoneInactive Milestone Inactive SummaryManual TaskDuration-onlyManual Summary Rollup Manual SummaryStart-onlyFinish-onlyExternal Tasks
External MilestoneProgressDeadline
City Hall Space Planning
1 of 1
Date: Fri 11/17/23

Page 441 of 1057 ends

Page 442 of 1057 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2344-CPD
Kandee Mathews Net 30
PRESENTED TO:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]
Project Name / Location - TAG

BUILDING INSPECTORS
RFQ / BID #

AS REQUESTED - RYAN LAMB
DELIVERY / INSTALLATION LOCATION:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]

ESTIMATED LEAD TIME
5-6 WEEKS ARO

PROJECTED INSTALL DATE

ON RECEIPT
REVISION #
WIP 2

DESIGNER
Abril Reyes
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
Orders MUST be made out to
The HON Company c/o Servicing Dealer
Remit-to Information
The HON Company
c/o Quality Office Furnishings
PO Box 404422
Atlanta, GA 30384-4422
Please make sure your PO includes the following
contract information:

CMAS: California Multiple Awards Schedule
4-13-71-0017d
1 18.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: BLDG INS.
2 $ 142.57 $ 2,566.26

18.00 Hon
HETC36 $(P1) .LOFT
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.LOFT = Loft
-- TAG/LOCATION: BLDG INS.
3 $ 20.63 $ 371.34

6.00 Hon
HEC65PLN $(P1) .LOFT
65H L CONNECTOR POST
$(P1) = P1 Paint Opts
4 $ 49.99 $ 299.94

Page 1 of 5 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2344-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
.LOFT = Loft
-- TAG/LOCATION: BLDG INS.

6.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: BLDG INS.
5 $ 5.55 $ 33.30

2.00 Hon
HEC65PTN $(P1) .LOFT
65H T CONNECTOR POST
$(P1) = P1 Paint Opts
.LOFT = Loft
-- TAG/LOCATION: BLDG INS.
6 $ 48.14 $ 96.28

2.00 Hon
HECST

T CONNECTOR STRAP
-- TAG/LOCATION: BLDG INS.
7 $ 7.94 $ 15.88

5.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: BLDG INS.
8 $ 7.41 $ 37.05

8.00 Hon
HEFEC65P $(P1) .LOFT
PANEL FINISHED END COVERS 65H
$(P1) = P1 Paint Opts
.LOFT = Loft
-- TAG/LOCATION: BLDG INS.
9 $ 22.75 $ 182.00

3.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: BLDG INS.
10 $ 80.14 $ 240.42

5.00 Hon
HH871036
ELECTRICAL PASS-THRU W/O POWER BLOCK36IN3-1&2-2
-- TAG/LOCATION: BLDG INS.
11 $ 42.06 $ 210.30

5.00 Hon
HH871236
ELECTRICAL POWER HARNESS 36W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: BLDG INS.
12 $ 71.68 $ 358.40

Page 2 of 5 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2344-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

5.00 Hon
HH871501 .LOFT
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: BLDG INS.
13 $ 15.34 $ 76.70

5.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: BLDG INS.
14 $ 15.34 $ 76.70

5.00 Hon
HWR2472P $(L1STD) .LKI1 .KI .Q
SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND 24D X 72W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: BLDG INS.
15 $ 179.60 $ 898.00

5.00 Hon
HCTL242 $(P1) .Q
24D Cantilever One Pair
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: BLDG INS.
16 $ 29.10 $ 145.50

5.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: BLDG INS.
17 $ 16.40 $ 82.00

5.00 Hon
HLSLZ5SC60 .P
48W EXTERNAL STIFFENER
.P = Black
-- TAG/LOCATION: BLDG INS.
18 $ 52.72 $ 263.60

5.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
19 $ 287.41 $ 1,437.05

Page 3 of 5 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2344-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: BLDG INS.

10.00 Hon
HRVOH36FM $(P1) .Q .X
ABOUND OVERHEAD-METAL FLIPPER DOOR 36IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.X = Omit Lock
-- TAG/LOCATION: BLDG INS.
20 $ 195.99 $ 1,959.90

10.00 Hon
HH870924
TASKLIGHT 24W
-- TAG/LOCATION: BLDG INS.
21 $ 77.50 $ 775.00

3.00 Hon
HF23C .X101E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X101E = KEY NUMBER: 101E
-- TAG/LOCATION: BLDG INS.
22 $ 23.34 $ 70.02

3.00 Hon
HF23C .X102E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X102E = KEY NUMBER: 102E
-- TAG/LOCATION: BLDG INS.
23 $ 23.34 $ 70.02

3.00 Hon
HF23C .X103E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X103E = KEY NUMBER: 103E
-- TAG/LOCATION: BLDG INS.
24 $ 23.34 $ 70.02

3.00 Hon
HF23C .X104E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X104E = 104E
-- TAG/LOCATION: BLDG INS.
25 $ 23.34 $ 70.02

3.00 Hon
HF23C .X105E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X105E = KEY NUMBER: 105E
-- TAG/LOCATION: BLDG INS.
26 $ 23.34 $ 70.02

Page 4 of 5 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2344-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HMVR-3672G-NS .N $(L1STD) .LKI1 .KI .C $(P1) .LOFT

MOTIVATE RECT TABLE
.N = No Grommets
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.C = Caster
$(P1) = P1 Paint Opts
.LOFT = Loft
-- TAG/LOCATION: BLDG INS.
27 $ 755.62 $ 1,511.24

DELIVERY & INSTALLATION - PREVAILING WAGE
Normal Business Hours M-F
Delivery and Installation based on project being completed at one time.

Clean - Clear Area
Includes Power Runs through the panels - Does not include power connection to the building
Does not include Data Runs
Includes Truck Charges and Trash Removal
28 WE ARE PLEASED TO QUOTE THE FOLLOWING ITEMS FOR YOUR APPROVAL. THESE ITEMS ARE SUBJECT TO THE TERMS AND CONDITIONS OF THE SALE WHICH ARE PART OF THIS AGREEMENT. THE MERCHANDISE WILL BE ORDERED UPON RECEIPT OF THIS SIGNED CONTRACT AND DEPOSIT. THIS OFFER WILL EXPIRE 30 DAYS FROM THE QUOTATION DATE. THIS QUOTATION, WHEN ACCEPTED IS A CONTRACT BINDING ON BOTH PARTIES AND IS NOT SUBJECT TO CHANGE OR CANCELLATION EXCEPT BY WRITTEN CONSENT BY BOTH PARTIES.

SUBTOTAL $11,986.96
FREIGHT $0.00
DELIVERY/SET-UP $2,310.00
SALES TAX (7.75%) $928.99
TOTAL $15,225.95
x Date 11/17/23
Kandee Mathews
Quality Office Furnishings
x Date
Title

CITY OF PALM DESERT

Page 5 of 5 ends

Page 447 of 1057 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
PRESENTED TO:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]
Project Name / Location - TAG

DEVELOPMENT SERVICES
RFQ / BID #

AS REQUESTED
DELIVERY / INSTALLATION LOCATION:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]

ESTIMATED LEAD TIME
5-6 WEEKS ARO

PROJECTED INSTALL DATE

ON RECEIPT
REVISION #
WIP 5

DESIGNER
Abril Reyes
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE
Orders MUST be made out to
The HON Company c/o Servicing Dealer
Remit-to Information
The HON Company
c/o Quality Office Furnishings
PO Box 404422
Atlanta, GA 30384-4422
Please make sure your PO includes the following
contract information:

CMAS: California Multiple Awards Schedule
4-13-71-0017d
1 Area A
2 Area A

3.00 Hon
HETP5024FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
3 $ 114.27 $ 342.81

Page 1 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

3.00 Hon
HETP5036FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
4 $ 121.14 $ 363.42

6.00 Hon
HETP5048FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
5 $ 144.05 $ 864.30

8.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
6 $ 155.50 $ 1,244.00

8.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area A
7 $ 95.95 $ 767.60

3.00 Hon
HES3024G $(P1) .Q .Q
GLASS STACKER 30H X 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Light Gray
-- TAG/LOCATION: Area A
8 $ 206.15 $ 618.45

Page 2 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

3.00 Hon
HES3036G $(P1) .Q .Q
GLASS STACKER 30H X 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Light Gray
-- TAG/LOCATION: Area A
9 $ 241.52 $ 724.56

6.00 Hon
HES3048G $(P1) .Q .Q
GLASS STACKER 30H X 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Light Gray
-- TAG/LOCATION: Area A
10 $ 287.59 $ 1,725.54

3.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
11 $ 12.98 $ 38.94

3.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
12 $ 19.85 $ 59.55

14.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
13 $ 22.65 $ 317.10

4.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
14 $ 52.94 $ 211.76

Page 3 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: Area A
15 $ 5.34 $ 21.36

4.00 Hon
HEC80PTN $(P1) .Q
80H T CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
16 $ 51.15 $ 204.60

4.00 Hon
HECST

T CONNECTOR STRAP
-- TAG/LOCATION: Area A
17 $ 7.64 $ 30.56

7.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: Area A
18 $ 7.13 $ 49.91

6.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
19 $ 24.43 $ 146.58

3.00 Hon
HESDMK36 $(P1) .Q
ACCELERATE SLIDING DOOR FRAME 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
20 $ 59.04 $ 177.12

Page 4 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

3.00 Hon
HH18042SD $(P1) .Q
ABOUND SLIDING DOOR 80H X 42W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
21 $ 962.01 $ 2,886.03

1.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: Area A
22 $ 77.11 $ 77.11

1.00 Hon
HH871048
ELECTRICAL PASS-THRU W/O POWER BLOCK48IN3-
1&2-2
-- TAG/LOCATION: Area A
23 $ 41.74 $ 41.74

4.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area A
24 $ 46.06 $ 184.24

3.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area A
25 $ 72.79 $ 218.37

3.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: Area A
26 $ 14.76 $ 44.28

Page 5 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

3.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: Area A
27 $ 14.76 $ 44.28

3.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D

EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: Area A
28 $ 210.73 $ 632.19

6.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q

SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND
24D X 48W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: Area A
29 $ 132.34 $ 794.04

6.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
30 $ 28.00 $ 168.00

3.00 Hon
HCTL241L $(P1) .Q
LEFT-HAND CANTILEVER 24 IN D
$(P1) = Select P1 Paint
.Q = Light Gray
-- TAG/LOCATION: Area A
31 $ 15.27 $ 45.81

Page 6 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

3.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
32 $ 15.78 $ 47.34

3.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock: Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
33 $ 287.41 $ 862.23

3.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area A
34 $ 320.63 $ 961.89

6.00 Hon
HRVOH48FM $(P1) .Q .X
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.X = Lock: Omit Lock
-- TAG/LOCATION: Area A
35 $ 207.42 $ 1,244.52

6.00 Hon
HH870930
TASKLIGHT 30W
-- TAG/LOCATION: Area A
36 $ 75.59 $ 453.54

4.00 Hon
HF23C .X101E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X101E = KEY NUMBER: 101E
-- TAG/LOCATION: Area A
37 $ 17.92 $ 71.68

Page 7 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HF23C .X102E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X102E = KEY NUMBER: 102E
-- TAG/LOCATION: Area A
38 $ 17.92 $ 71.68

4.00 Hon
HF23C .X103E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X103E = KEY NUMBER: 103E
-- TAG/LOCATION: Area A
39 $ 17.92 $ 71.68
Area A Subtotal: $ 16,828.81
Area B
40 Area B

2.00 Hon
HETP5024FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
41 $ 114.27 $ 228.54

2.00 Hon
HETP5036FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
42 $ 121.14 $ 242.28

Page 8 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HETP5048FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
43 $ 144.05 $ 288.10

1.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
44 $ 121.14 $ 121.14

1.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
45 $ 137.18 $ 137.18

14.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
46 $ 155.50 $ 2,177.00

1.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area B
47 $ 72.28 $ 72.28

Page 9 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area B
48 $ 83.73 $ 83.73

14.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area B
49 $ 95.95 $ 1,343.30

2.00 Hon
HES3024G $(P1) .Q .Q
GLASS STACKER 30H X 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Light Gray
-- TAG/LOCATION: Area B
50 $ 206.15 $ 412.30

2.00 Hon
HES3036G $(P1) .Q .Q
GLASS STACKER 30H X 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Light Gray
-- TAG/LOCATION: Area B
51 $ 241.52 $ 483.04

2.00 Hon
HES3048G $(P1) .Q .Q
GLASS STACKER 30H X 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Light Gray
-- TAG/LOCATION: Area B
52 $ 287.59 $ 575.18

3.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
53 $ 12.98 $ 38.94

Page 10 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

3.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
54 $ 19.85 $ 59.55

16.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
55 $ 22.65 $ 362.40

8.00 Hon
HEC80PLN $(P1) .Q
80H "L" Connector Post
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
56 $ 52.94 $ 423.52

8.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: Area B
57 $ 5.34 $ 42.72

2.00 Hon
HEC80PTN $(P1) .Q
80H "T" Connector Post
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
58 $ 51.15 $ 102.30

2.00 Hon
HECST

T CONNECTOR STRAP
-- TAG/LOCATION: Area B
59 $ 7.64 $ 15.28

Page 11 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

8.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: Area B
60 $ 7.13 $ 57.04

6.00 Hon
HEFEC80P $(P1) .Q
Panel Finished End Covers 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
61 $ 24.43 $ 146.58

3.00 Hon
HESDMK36 $(P1) .Q
ACCELERATE SLIDING DOOR FRAME 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
62 $ 59.04 $ 177.12

3.00 Hon
HH18042SD $(P1) .Q
ABOUND SLIDING DOOR 80H X 42W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
63 $ 962.01 $ 2,886.03

2.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: Area B
64 $ 77.11 $ 154.22

1.00 Hon
HH871048
ELECTRICAL PASS-THRU W/O POWER BLOCK48IN3-
1&2-2
-- TAG/LOCATION: Area B
65 $ 41.74 $ 41.74

Page 12 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

5.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area B
66 $ 46.06 $ 230.30

4.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area B
67 $ 72.79 $ 291.16

3.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: Area B
68 $ 14.76 $ 44.28

3.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: Area B
69 $ 14.76 $ 44.28

3.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D

EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: Area B
70 $ 210.73 $ 632.19

6.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q

Page 13 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

6.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
72 $ 28.00 $ 168.00

3.00 Hon
HCTL241L $(P1) .Q
LEFT-HAND CANTILEVER 24 IN D
$(P1) = Select P1 Paint
.Q = Light Gray
-- TAG/LOCATION: Area B
73 $ 15.27 $ 45.81

6.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
74 $ 15.78 $ 94.68

3.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock: Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
75 $ 287.41 $ 862.23

3.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area B
76 $ 320.63 $ 961.89

6.00 Hon
HRVOH48FM $(P1) .Q .X
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.X = Lock: Omit Lock
-- TAG/LOCATION: Area B
77 $ 207.42 $ 1,244.52

Page 14 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

6.00 Hon
HH870930
TASKLIGHT 30W
-- TAG/LOCATION: Area B
78 $ 75.59 $ 453.54

4.00 Hon
HF23C .X104E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X104E = 104E
-- TAG/LOCATION: Area B
79 $ 17.92 $ 71.68

4.00 Hon
HF23C .X105E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X105E = KEY NUMBER: 105E
-- TAG/LOCATION: Area B
80 $ 17.92 $ 71.68

4.00 Hon
HF23C .X106E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X106E = KEY NUMBER: 106E
-- TAG/LOCATION: Area B
81 $ 17.92 $ 71.68
Area B Subtotal: $ 16,753.47
Area C
82 Area C

12.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
83 $ 121.14 $ 1,453.68

Page 15 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

10.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
84 $ 155.50 $ 1,555.00

12.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area C
85 $ 72.28 $ 867.36

10.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area C
86 $ 95.95 $ 959.50

12.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
87 $ 12.98 $ 155.76

10.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
88 $ 22.65 $ 226.50

8.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
89 $ 52.94 $ 423.52

Page 16 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

8.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: Area C
90 $ 5.34 $ 42.72

2.00 Hon
HEC80PTN $(P1) .Q
80H T CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
91 $ 51.15 $ 102.30

2.00 Hon
HECST

T CONNECTOR STRAP
-- TAG/LOCATION: Area C
92 $ 7.64 $ 15.28

7.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: Area C
93 $ 7.13 $ 49.91

8.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
94 $ 24.43 $ 195.44

3.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: Area C
95 $ 77.11 $ 231.33

Page 17 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HH871024
ELECTRICAL PASS-THRU W/O POWER BLOCK 24IN3-3
& 2-2
-- TAG/LOCATION: Area C
96 $ 40.47 $ 80.94

2.00 Hon
HH871124
ELECTRICAL PASS-THRU CABLE 25-1/2W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area C
97 $ 43.77 $ 87.54

3.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area C
98 $ 46.06 $ 138.18

4.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area C
99 $ 72.79 $ 291.16

4.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: Area C
100 $ 14.76 $ 59.04

4.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: Area C
101 $ 14.76 $ 59.04

Page 18 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D

EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: Area C
102 $ 210.73 $ 842.92

4.00 Hon
HWR2424P $(L1STD) .LKI1 .KI .Q
SYSTEMS RECT WORKSURFACE EDGEBAND 24D X
24W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: Area C
103 $ 100.27 $ 401.08

4.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q

2.00 Hon
HCTL241L $(P1) .Q
LEFT-HAND CANTILEVER 24 IN D
$(P1) = Select P1 Paint
.Q = Light Gray
-- TAG/LOCATION: Area C
105 $ 15.27 $ 30.54

2.00 Hon
HCTL241R $(P1) .Q
RIGHT-HAND CANTILEVER 24 IN D
$(P1) = Select P1 Paint
.Q = Light Gray
-- TAG/LOCATION: Area C
106 $ 15.27 $ 30.54

Page 19 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

8.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
107 $ 28.00 $ 224.00

4.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
108 $ 15.78 $ 63.12

4.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock: Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
109 $ 287.41 $ 1,149.64

4.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area C
110 $ 320.63 $ 1,282.52

8.00 Hon
HRVOH48FM $(P1) .Q .X
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.X = Lock: Omit Lock
-- TAG/LOCATION: Area C
111 $ 207.42 $ 1,659.36

8.00 Hon
HH870930
TASKLIGHT 30W
-- TAG/LOCATION: Area C
112 $ 75.59 $ 604.72

Page 20 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HF23C .X107E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X107E = 107E
-- TAG/LOCATION: Area C
113 $ 17.92 $ 71.68

4.00 Hon
HF23C .X108E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X108E = KEY NUMBER: 108E
-- TAG/LOCATION: Area C
114 $ 17.92 $ 71.68

4.00 Hon
HF23C .X109E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X109E = KEY NUMBER: 109E
-- TAG/LOCATION: Area C
115 $ 17.92 $ 71.68

4.00 Hon
HF23C .X110E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X110E = KEY NUMBER: 110E
-- TAG/LOCATION: Area C
116 $ 17.92 $ 71.68
Area C Subtotal: $ 14,098.72
Area D
117 Area D

1.00 Hon
HETP5036FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
118 $ 121.14 $ 121.14

Page 21 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HETP5048FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 50H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
119 $ 144.05 $ 288.10

3.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
120 $ 121.14 $ 363.42

2.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
121 $ 137.18 $ 274.36

14.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
122 $ 155.50 $ 2,177.00

3.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area D
123 $ 72.28 $ 216.84

Page 22 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

2.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area D
124 $ 83.73 $ 167.46

14.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area D
125 $ 95.95 $ 1,343.30

1.00 Hon
HES3036G $(P1) .Q .Q
GLASS STACKER 30H X 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Light Gray
-- TAG/LOCATION: Area D
126 $ 241.52 $ 241.52

2.00 Hon
HES3048G $(P1) .LOFT .Q
GLASS STACKER 30H X 48W
$(P1) = P1 Paint Opts
.LOFT = Loft
.Q = Clear
-- TAG/LOCATION: Area D
127 $ 287.59 $ 575.18

3.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
128 $ 12.98 $ 38.94

3.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
129 $ 19.85 $ 59.55

Page 23 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

16.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
130 $ 22.65 $ 362.40

8.00 Hon
HEC80PLN $(P1) .Q
80H "L" Connector Post
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
131 $ 52.94 $ 423.52

8.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: Area D
132 $ 5.34 $ 42.72

2.00 Hon
HEC80PTN $(P1) .Q
80H "T" Connector Post
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
133 $ 51.15 $ 102.30

2.00 Hon
HECST

T CONNECTOR STRAP
-- TAG/LOCATION: Area D
134 $ 7.64 $ 15.28

8.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: Area D
135 $ 7.13 $ 57.04

Page 24 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

6.00 Hon
HEFEC80P $(P1) .Q
Panel Finished End Covers 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
136 $ 24.43 $ 146.58

3.00 Hon
HESDMK36 $(P1) .Q
ACCELERATE SLIDING DOOR FRAME 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
137 $ 59.04 $ 177.12

3.00 Hon
HH18042SD $(P1) .Q
ABOUND SLIDING DOOR 80H X 42W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
138 $ 962.01 $ 2,886.03

2.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: Area D
139 $ 77.11 $ 154.22

5.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area D
140 $ 46.06 $ 230.30

3.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area D
141 $ 72.79 $ 218.37

Page 25 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

3.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: Area D
142 $ 14.76 $ 44.28

3.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = Loft
-- TAG/LOCATION: Area D
143 $ 14.76 $ 44.28

3.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D

EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: Area D
144 $ 210.73 $ 632.19

6.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q

6.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
146 $ 28.00 $ 168.00

3.00 Hon
HCTL241L $(P1) .Q
LEFT-HAND CANTILEVER 24 IN D
$(P1) = Select P1 Paint
.Q = Light Gray
-- TAG/LOCATION: Area D
147 $ 15.27 $ 45.81

Page 26 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

6.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
148 $ 15.78 $ 94.68

3.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock: Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
149 $ 287.41 $ 862.23

3.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area D
150 $ 320.63 $ 961.89

6.00 Hon
HRVOH48FM $(P1) .Q .X
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.X = Lock: Omit Lock
-- TAG/LOCATION: Area D
151 $ 207.42 $ 1,244.52

6.00 Hon
HH870930
TASKLIGHT 30W
-- TAG/LOCATION: Area D
152 $ 75.59 $ 453.54

4.00 Hon
HF23C .X111E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X111E = 111E
-- TAG/LOCATION: Area D
153 $ 17.92 $ 71.68

Page 27 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HF23C .X112E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X112E = 112E
-- TAG/LOCATION: Area D
154 $ 17.92 $ 71.68

4.00 Hon
HF23C .X113E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X113E = 113E
-- TAG/LOCATION: Area D
155 $ 17.92 $ 71.68
Area D Subtotal: $ 16,243.19
Area E
156 Area E

2.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
157 $ 121.14 $ 242.28

1.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
158 $ 137.18 $ 137.18

Page 28 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

3.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
159 $ 155.50 $ 466.50

2.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area E
160 $ 72.28 $ 144.56

1.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area E
161 $ 83.73 $ 83.73

3.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: Area E
162 $ 95.95 $ 287.85

2.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
163 $ 12.98 $ 25.96

Page 29 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
164 $ 19.85 $ 19.85

3.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
165 $ 22.65 $ 67.95

1.00 Hon
HEWS80P .~
WALL STARTER KIT FOR PANELS 80H
.~ = Undecided PAINT Option
-- TAG/LOCATION: Area E
166 $ 39.70 $ 39.70

2.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
167 $ 52.94 $ 105.88

2.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: Area E
168 $ 5.34 $ 10.68

3.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: Area E
169 $ 7.13 $ 21.39

Page 30 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
170 $ 24.43 $ 24.43

1.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: Area E
171 $ 77.11 $ 77.11

1.00 Hon
HH871136
ELECTRICAL PASS-THRU CABLE 36W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area E
172 $ 43.77 $ 43.77

2.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2

SYSTEMS
-- TAG/LOCATION: Area E
173 $ 46.06 $ 92.12

1.00 Hon
HH871501 .LOFT
Duplex Receptacle Circuit 1 3-1 & 2-2 Systems
.LOFT = PAINT: Loft
-- TAG/LOCATION: Area E
174 $ 14.76 $ 14.76

1.00 Hon
HH871504 .LOFT
Duplex Receptacle Circuit 4 3-1 & 2-2 Systems
.LOFT = PAINT: Loft
-- TAG/LOCATION: Area E
175 $ 14.76 $ 14.76

Page 31 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

1.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D

EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: Area E
176 $ 210.73 $ 210.73

1.00 Hon
HWR2424P $(L1STD) .LKI1 .KI .Q
SYSTEMS RECT WORKSURFACE EDGEBAND 24D X
24W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: Area E
177 $ 100.27 $ 100.27

1.00 Hon
HWR2436P $(L1STD) .LKI1 .KI .Q

SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND
24D X 36W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: Area E
178 $ 113.51 $ 113.51

1.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q

SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND
24D X 48W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: Area E
179 $ 132.34 $ 132.34

3.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
180 $ 28.00 $ 84.00

Page 32 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
181 $ 15.78 $ 63.12

1.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: Area E
182 $ 287.41 $ 287.41

1.00 Hon
H872 .L $(P1) .LOFT
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.LOFT = Loft
-- TAG/LOCATION: Area E
183 $ 320.63 $ 320.63

1.00 Hon
HRVOH36FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 36IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: Area E
184 $ 193.67 $ 193.67

2.00 Hon
HRVOH48FM $(P1) .Q .L
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.L = Lock
-- TAG/LOCATION: Area E
185 $ 212.51 $ 425.02

3.00 Hon
HH870930
TASKLIGHT 30W
-- TAG/LOCATION: Area E
186 $ 75.59 $ 226.77

Page 33 of 34 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/09/23 2316-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

5.00 Hon
HF23C .X114E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X114E = 114E
-- TAG/LOCATION: Area E
187 $ 17.92 $ 89.60
Area E Subtotal: $ 4,167.53

DELIVERY & INSTALLATION - PREVAILING WAGE
Normal Business Hours M-F
Delivery and Installation based on project being completed at one time.

Clean - Clear Area
Includes Power Runs through the panels - Does not include power connection to the building
Does not include Data Runs
Includes Truck Charges and Trash Removal
188
WE ARE PLEASED TO QUOTE THE FOLLOWING ITEMS FOR YOUR APPROVAL. THESE ITEMS ARE SUBJECT TO THE TERMS AND CONDITIONS OF THE SALE WHICH ARE PART OF THIS AGREEMENT. THE MERCHANDISE WILL BE ORDERED UPON RECEIPT OF THIS SIGNED CONTRACT AND DEPOSIT. THIS OFFER WILL EXPIRE 30 DAYS FROM THE QUOTATION DATE. THIS QUOTATION, WHEN ACCEPTED IS A CONTRACT BINDING ON BOTH PARTIES AND IS NOT SUBJECT TO CHANGE OR CANCELLATION EXCEPT BY WRITTEN CONSENT BY BOTH PARTIES.

SUBTOTAL $68,091.72
FREIGHT $0.00
DELIVERY/SET-UP $12,152.00
SALES TAX (7.75%) $5,277.11
TOTAL $85,520.83
x Date 11/09/23
Kandee Mathews
Quality Office Furnishings
x Date
Title

CITY OF PALM DESERT

Page 34 of 34 ends

Page 481 of 1057 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
10/17/23 2309-CPD
Kandee Mathews Net 30
PRESENTED TO:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]
Project Name / Location - TAG

ECONOMIC DEVELOPMENT
RFQ / BID #

PER REQUEST - RYAN LAMB
DELIVERY / INSTALLATION LOCATION:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]

ESTIMATED LEAD TIME
5-6 WEEKS ARO

PROJECTED INSTALL DATE

ON RECEIPT
REVISION #
WIP 3

CMAS: California Multiple Awards Schedule
4-13-71-0017d
1 WORKSTATIONS
2 WORKSTATIONS

4.00 Hon
HETP5048FP $(A) .CU 03 $(P1) .Q
Tackable Panel w/o TC 50H x 48W
$(A) = Gr A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
3 $ 144.05 $ 576.20

Page 1 of 9 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
10/17/23 2309-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

9.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Gr A Fabric
.CU = FABRIC: Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
4 $ 121.14 $ 1,090.26

9.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Gr A Fabric
.CU = FABRIC: Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
5 $ 137.18 $ 1,234.62

34.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Gr A Fabric
.CU = FABRIC: Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
6 $ 155.50 $ 5,287.00

9.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Gr A Fabric
.CU = Centurion
03 = Fog
7 $ 72.28 $ 650.52

9.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
$(A) = Gr A Fabric
.CU = Centurion
03 = Fog
8 $ 83.73 $ 753.57

Page 2 of 9 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
10/17/23 2309-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

34.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Gr A Fabric
.CU = Centurion
03 = Fog
9 $ 95.95 $ 3,262.30

4.00 Hon
HES3048G $(P1) .Q .Q
Clear Glass Stacker 30H x 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
.Q = Glass: Clear
10 $ 287.59 $ 1,150.36

9.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
11 $ 12.98 $ 116.82

9.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
12 $ 19.85 $ 178.65

38.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
13 $ 22.65 $ 860.70

8.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
14 $ 52.94 $ 423.52

Page 3 of 9 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
10/17/23 2309-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

8.00 Hon
HECSL

L CONNECTOR STRAP
15 $ 5.34 $ 42.72

12.00 Hon
HEC80PTN $(P1) .Q
80H T CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
16 $ 51.15 $ 613.80

12.00 Hon
HECST

T CONNECTOR STRAP
17 $ 7.64 $ 91.68

1.00 Hon
HEC80PXN $(P1) .Q
80H X CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
18 $ 49.37 $ 49.37

1.00 Hon
HECSX

X CONNECTOR STRAP
19 $ 8.91 $ 8.91

18.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
20 $ 24.43 $ 439.74

Page 4 of 9 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
10/17/23 2309-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

19.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
21 $ 7.13 $ 135.47

2.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
22 $ 77.11 $ 154.22

6.00 Hon
HH871048
ELECTRICAL PASS-THRU W/O POWER BLOCK48IN3-
1&2-2
23 $ 41.74 $ 250.44

18.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2

SYSTEMS
24 $ 46.06 $ 829.08

9.00 Hon
HH871501 .LOFT
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
25 $ 14.76 $ 132.84

9.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
26 $ 14.76 $ 132.84

Page 5 of 9 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
10/17/23 2309-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

9.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D

EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
27 $ 210.73 $ 1,896.57

18.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q

SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND
24D X 48W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
28 $ 132.34 $ 2,382.12

18.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
29 $ 28.00 $ 504.00

18.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
30 $ 15.78 $ 284.04

9.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock: Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
31 $ 287.41 $ 2,586.69

9.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
32 $ 320.63 $ 2,885.67

Page 6 of 9 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
10/17/23 2309-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

9.00 Hon
HGRMTUSB2 .X
3IN GROMMET WITH USB
.X = Standard Color is Black
33 $ 76.35 $ 687.15

18.00 Hon
HRVOH48FM $(P1) .Q .X
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.X = Lock: Omit Lock
34 $ 207.42 $ 3,733.56

18.00 Hon
HH870930
TASKLIGHT 30W
35 $ 75.59 $ 1,360.62

4.00 Hon
HF23C .X101E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X101E = KEY NUMBER: 101E
36 $ 17.92 $ 71.68

4.00 Hon
HF23C .X102E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X102E = KEY NUMBER: 102E
37 $ 17.92 $ 71.68

4.00 Hon
HF23C .X103E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X103E = KEY NUMBER: 103E
38 $ 17.92 $ 71.68

Page 7 of 9 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
10/17/23 2309-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HF23C .X104E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X104E = KEY NUMBER: 104E
39 $ 17.92 $ 71.68

4.00 Hon
HF23C .X105E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X105E = KEY NUMBER: 105E
40 $ 17.92 $ 71.68

4.00 Hon
HF23C .X106E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X106E = KEY NUMBER: 106E
41 $ 17.92 $ 71.68

4.00 Hon
HF23C .X107E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X107E = KEY NUMBER: 107E
42 $ 17.92 $ 71.68

4.00 Hon
HF23C .X108E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X108E = KEY NUMBER: 108E
43 $ 17.92 $ 71.68

4.00 Hon
HF23C .X109E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X109E = KEY NUMBER: 109E
44 $ 17.92 $ 71.68

Page 8 of 9 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
10/17/23 2309-CPD
Kandee Mathews Net 30
ITEM # QTY IMAGE PRODUCT UNIT PRICE EXT. PRICE

9.00 Hon
HH18042SD $(P1) .LOFT
ABOUND SLIDING DOOR 80H X 42W
$(P1) = P1 Paint Opts
.LOFT = Loft
45 $ 962.01 $ 8,658.09

9.00 Hon
HESDMK36 $(P1) .LOFT
ACCELERATE SLIDING DOOR FRAME 36W
$(P1) = P1 Paint Opts
.LOFT = Loft
46 $ 59.04 $ 531.36
WORKSTATIONS Subtotal: $ 44,620.62

DELIVERY & INSTALLATION - PREVAILING WAGE
Normal Business Hours M-F
Delivery and Installation based on project being completed at one time.

Clean - Clear Area
Includes Power Runs through the panels - Does not include power connection to the building
Does not include Data Runs
Includes Truck Charges and Trash Removal
47 WE ARE PLEASED TO QUOTE THE FOLLOWING ITEMS FOR YOUR APPROVAL. THESE ITEMS ARE SUBJECT TO THE TERMS AND CONDITIONS OF THE SALE WHICH ARE PART OF THIS AGREEMENT. THE MERCHANDISE WILL BE ORDERED UPON RECEIPT OF THIS SIGNED CONTRACT AND DEPOSIT. THIS OFFER WILL EXPIRE 30 DAYS FROM THE QUOTATION DATE. THIS QUOTATION, WHEN ACCEPTED IS A CONTRACT BINDING ON BOTH PARTIES AND IS NOT SUBJECT TO CHANGE OR CANCELLATION EXCEPT BY WRITTEN CONSENT BY BOTH PARTIES.

SUBTOTAL $44,620.62
FREIGHT $0.00
DELIVERY/SET-UP $7,812.00
SALES TAX (7.75%) $3,458.10
TOTAL $55,890.72
x Date 10/17/23
Kandee Mathews
Quality Office Furnishings
x Date
Title

CITY OF PALM DESERT

Page 9 of 9 ends

Page 490 of 1057 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2345-CPD
Kandee Mathews Net 30
PRESENTED TO:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]
Project Name / Location - TAG

PUBLIC WORKS INSPECTORS
RFQ / BID #

AS REQUESTED - RYAN LAMB
DELIVERY / INSTALLATION LOCATION:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]

ESTIMATED LEAD TIME
5-6 WEEKS ARO

PROJECTED INSTALL DATE

ON RECEIPT
REVISION #
WIP 2

CMAS: California Multiple Awards Schedule
4-13-71-0017d
1 9.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Gr A Fabric
.CU = FABRIC: Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
2 $ 121.14 $ 1,090.26

9.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Gr A Fabric
.CU = FABRIC: Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
3 $ 137.18 $ 1,234.62

Page 1 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2345-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

42.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
4 $ 155.50 $ 6,531.00

9.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Gr A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: PW INS.
5 $ 72.28 $ 650.52

9.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
$(A) = Gr A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: PW INS.
6 $ 83.73 $ 753.57

42.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: PW INS.
7 $ 95.95 $ 4,029.90

9.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
8 $ 12.98 $ 116.82

9.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
9 $ 19.85 $ 178.65

Page 2 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2345-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

42.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
10 $ 22.65 $ 951.30

12.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
11 $ 52.94 $ 635.28

12.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: PW INS.
12 $ 5.34 $ 64.08

12.00 Hon
HEC80PTN $(P1) .Q
80H T CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
13 $ 51.15 $ 613.80

12.00 Hon
HECST

T CONNECTOR STRAP
-- TAG/LOCATION: PW INS.
14 $ 7.64 $ 91.68

21.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
-- TAG/LOCATION: PW INS.
15 $ 7.13 $ 149.73

18.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
16 $ 24.43 $ 439.74

9.00 Hon
HESDMK36 $(P1) .Q
ACCELERATE SLIDING DOOR FRAME 36W
17 $ 59.04 $ 531.36

Page 3 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2345-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.

9.00 Hon
HH18042SD $(P1) .Q
ABOUND SLIDING DOOR 80H X 42W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
18 $ 962.01 $ 8,658.09

3.00 Hon
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: PW INS.
19 $ 77.11 $ 231.33

9.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: PW INS.
20 $ 46.06 $ 414.54

9.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: PW INS.
21 $ 72.79 $ 655.11

9.00 Hon
HH871502 .LOFT
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: PW INS.
22 $ 14.76 $ 132.84

9.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: PW INS.
23 $ 14.76 $ 132.84

9.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: PW INS.
24 $ 210.73 $ 1,896.57

Page 4 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2345-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

18.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q
SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND 24D X 48W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: PW INS.
25 $ 132.34 $ 2,382.12

18.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
26 $ 28.00 $ 504.00

18.00 Hon
HCTL241L $(P1) .Q
LEFT-HAND CANTILEVER 24 IN D
$(P1) = Select P1 Paint
.Q = Light Gray
-- TAG/LOCATION: PW INS.
27 $ 15.27 $ 274.86

18.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
28 $ 15.78 $ 284.04

9.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock: Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
29 $ 287.41 $ 2,586.69

9.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW INS.
30 $ 320.63 $ 2,885.67

Page 5 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2345-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

18.00 Hon
HRVOH48FM $(P1) .Q .X
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.X = Lock: Omit Lock
-- TAG/LOCATION: PW INS.
31 $ 207.42 $ 3,733.56

18.00 Hon
HH870930
TASKLIGHT 30W
-- TAG/LOCATION: PW INS.
32 $ 75.59 $ 1,360.62

4.00 Hon
HF23C .X101E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X101E = KEY NUMBER: 101E
-- TAG/LOCATION: PW INS.
33 $ 17.92 $ 71.68

4.00 Hon
HF23C .X102E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X102E = KEY NUMBER: 102E
-- TAG/LOCATION: PW INS.
34 $ 17.92 $ 71.68

4.00 Hon
HF23C .X103E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X103E = KEY NUMBER: 103E
-- TAG/LOCATION: PW INS.
35 $ 17.92 $ 71.68

4.00 Hon
HF23C .X104E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X104E = 104E
-- TAG/LOCATION: PW INS.
36 $ 17.92 $ 71.68

4.00 Hon
HF23C .X105E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X105E = KEY NUMBER: 105E
-- TAG/LOCATION: PW INS.
37 $ 17.92 $ 71.68

4.00 Hon
HF23C .X106E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X106E = KEY NUMBER: 106E
38 $ 17.92 $ 71.68

Page 6 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2345-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: PW INS.

4.00 Hon
HF23C .X107E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X107E = 107E
-- TAG/LOCATION: PW INS.
39 $ 17.92 $ 71.68

4.00 Hon
HF23C .X108E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X108E = 108E
-- TAG/LOCATION: PW INS.
40 $ 17.92 $ 71.68

4.00 Hon
HF23C .X108E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X108E = 108E
-- TAG/LOCATION: PW INS.
41 $ 17.92 $ 71.68

3.00 Hon
HMVR-3672G-NS .N $(L1STD) .LKI1 .KI .C $(P1) .LOFT

DELIVERY & INSTALLATION - PREVAILING WAGE
Normal Business Hours M-F
Delivery and Installation based on project being completed at one time.

Clean - Clear Area
Includes Power Runs through the panels - Does not include power connection to the building
Does not include Data Runs
Includes Truck Charges and Trash Removal
43

Page 7 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2345-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
WE ARE PLEASED TO QUOTE THE FOLLOWING ITEMS FOR YOUR APPROVAL. THESE ITEMS ARE SUBJECT TO THE TERMS AND CONDITIONS OF THE SALE WHICH ARE PART OF THIS AGREEMENT. THE MERCHANDISE WILL BE ORDERED UPON RECEIPT OF THIS SIGNED CONTRACT AND DEPOSIT. THIS OFFER WILL EXPIRE 30 DAYS FROM THE QUOTATION DATE. THIS QUOTATION, WHEN ACCEPTED IS A CONTRACT BINDING ON BOTH PARTIES AND IS NOT SUBJECT TO CHANGE OR CANCELLATION EXCEPT BY WRITTEN CONSENT BY BOTH PARTIES.

SUBTOTAL $47,107.17
FREIGHT $0.00
DELIVERY/SET-UP $7,812.00
SALES TAX (7.75%) $3,650.81
TOTAL $58,569.98
x Date 11/17/23
Kandee Mathews
Quality Office Furnishings
x Date
Title

CITY OF PALM DESERT

Page 8 of 8 ends

Page 498 of 1057 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2346-CPD
Kandee Mathews Net 30
PRESENTED TO:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]
Project Name / Location - TAG

PUBLIC WORKS PM'S & ADMIN STAFF
RFQ / BID #

AS REQUESTED - RYAN LAMB
DELIVERY / INSTALLATION LOCATION:

Ryan Lamb

CITY OF PALM DESERT
73510 Fred Waring Drive
Palm Desert, CA 92260-2524
PH: 760-776-6416
C: 760-832-3035
[email protected]

ESTIMATED LEAD TIME
5-6 WEEKS ARO

PROJECTED INSTALL DATE

ON RECEIPT
REVISION #
WIP 2

CMAS: California Multiple Awards Schedule
4-13-71-0017d
1 11.00 Hon
HETP6524FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 24W
$(A) = Gr A Fabric
.CU = FABRIC: Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
2 $ 121.14 $ 1,332.54

11.00 Hon
HETP6536FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 36W
$(A) = Gr A Fabric
.CU = FABRIC: Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
3 $ 137.18 $ 1,508.98

Page 1 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2346-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

42.00 Hon
HETP6548FP $(A) .CU 03 $(P1) .Q
TACKABLE PANEL W/O TC 65H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
4 $ 155.50 $ 6,531.00

11.00 Hon
HES1524F $(A) .CU 03
FABRIC STACKER 15H X 24W
$(A) = Gr A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: PW-PM & ADM.
5 $ 72.28 $ 795.08

11.00 Hon
HES1536F $(A) .CU 03
FABRIC STACKER 15H X 36W
$(A) = Gr A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: PW-PM & ADM.
6 $ 83.73 $ 921.03

42.00 Hon
HES1548F $(A) .CU 03
FABRIC STACKER 15H X 48W
$(A) = Grd A Fabric
.CU = Centurion
03 = Fog
-- TAG/LOCATION: PW-PM & ADM.
7 $ 95.95 $ 4,029.90

11.00 Hon
HETC24 $(P1) .Q
PANEL TOP CAP 24W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
8 $ 12.98 $ 142.78

11.00 Hon
HETC36 $(P1) .Q
PANEL TOP CAP 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
9 $ 19.85 $ 218.35

Page 2 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2346-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

42.00 Hon
HETC48 $(P1) .Q
PANEL TOP CAP 48W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
10 $ 22.65 $ 951.30

8.00 Hon
HEC80PLN $(P1) .Q
80H L CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
11 $ 52.94 $ 423.52

8.00 Hon
HECSL

L CONNECTOR STRAP
-- TAG/LOCATION: PW-PM & ADM.
12 $ 5.34 $ 42.72

12.00 Hon
HEC80PTN $(P1) .Q
80H T CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
13 $ 51.15 $ 613.80

12.00 Hon
HECST

T CONNECTOR STRAP
-- TAG/LOCATION: PW-PM & ADM.
14 $ 7.64 $ 91.68

3.00 Hon
HEC80PXN $(P1) .Q
80H X CONNECTOR POST
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
15 $ 49.37 $ 148.11

3.00 Hon
HECSX

X CONNECTOR STRAP
-- TAG/LOCATION: PW-PM & ADM.
16 $ 8.91 $ 26.73

22.00 Hon
HSCKTPS .X

STRAIGHT CONNECTOR KIT
.X = No Option
17 $ 7.13 $ 156.86

Page 3 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2346-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
-- TAG/LOCATION: PW-PM & ADM.

22.00 Hon
HEFEC80P $(P1) .Q
PANEL FINISHED END COVERS 80H
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
18 $ 24.43 $ 537.46

11.00 Hon
HESDMK36 $(P1) .Q
ACCELERATE SLIDING DOOR FRAME 36W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
19 $ 59.04 $ 649.44

11.00 Hon
HH18042SD $(P1) .Q
ABOUND SLIDING DOOR 80H X 42W
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
20 $ 962.01 $ 10,582.11

2.00 Hon
HECPP156 $(P1) .Q
INTEGRATED POWER POLE 13H 2IN X 2IN
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
21 $ 223.45 $ 446.90

2.00 Hon
HH871918
CEILING IN-FEED CABLE BASE 216IN LONG SEPARATE
-- TAG/LOCATION: PW-PM & ADM.
22 $ 104.09 $ 208.18

13.00 Hon
HH871148
ELECTRICAL PASS-THRU CABLE 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: PW-PM & ADM.
23 $ 46.06 $ 598.78

12.00 Hon
HH871248
ELECTRICAL POWER HARNESS 48W 3-1 & 2-2 SYSTEMS
-- TAG/LOCATION: PW-PM & ADM.
24 $ 72.79 $ 873.48

11.00 Hon
HH871502 .LOFT
25 $ 14.76 $ 162.36

Page 4 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2346-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
DUPLEX RECEPTACLE CIRCUIT 2 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: PW-PM & ADM.

11.00 Hon
HH871504 .LOFT
DUPLEX RECEPTACLE CIRCUIT 4 3-1 & 2-2 SYSTEMS
.LOFT = PAINT: Loft
-- TAG/LOCATION: PW-PM & ADM.
26 $ 14.76 $ 162.36

11.00 Hon
HWC4824P $(L1STD) .LKI1 .KI .Q
SYSTEMS CORNER WORKSURFACE 48WX24D EDGEBAND CURVED
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
27 $ 210.73 $ 2,318.03

22.00 Hon
HWR2448P $(L1STD) .LKI1 .KI .Q
SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND 24D X 48W
$(L1STD) = Grd L1 Standard Laminates
.LKI1 = Kingswood Walnut
.KI = EDGE: Kingswood Walnut
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
28 $ 132.34 $ 2,911.48

22.00 Hon
HCTL242 $(P1) .Q
24D CANTILEVER ONE PAIR
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
29 $ 28.00 $ 616.00

22.00 Hon
HWSB2 $(P1) .Q

WORKSURFACE BRACKET KIT
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
30 $ 15.78 $ 347.16

11.00 Hon
HVFB23R .L $(P1) .Q
BOX/BOX/FILE 28H X 22 7/8D X 15W
.L = Lock: Lock
$(P1) = P1 Paint Opts
31 $ 287.41 $ 3,161.51

Page 5 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2346-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.

11.00 Hon
H872 .L $(P1) .Q
BRIGADE 800 SERIES LATERAL FILE 2 DRAWER 30W
.L = Standard Random Key Lock
$(P1) = P1 Paint Opts
.Q = Light Gray
-- TAG/LOCATION: PW-PM & ADM.
32 $ 320.63 $ 3,526.93

22.00 Hon
HRVOH48FM $(P1) .Q .X
ABOUND OVERHEAD-METAL FLIPPER DOOR 48IN
$(P1) = P1 Paint Opts
.Q = Light Gray
.X = Lock: Omit Lock
-- TAG/LOCATION: PW-PM & ADM.
33 $ 207.42 $ 4,563.24

22.00 Hon
HH870930
TASKLIGHT 30W
-- TAG/LOCATION: PW-PM & ADM.
34 $ 75.59 $ 1,662.98

4.00 Hon
HF23C .X101E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X101E = KEY NUMBER: 101E
-- TAG/LOCATION: PW-PM & ADM.
35 $ 17.92 $ 71.68

4.00 Hon
HF23C .X102E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X102E = KEY NUMBER: 102E
-- TAG/LOCATION: PW-PM & ADM.
36 $ 17.92 $ 71.68

4.00 Hon
HF23C .X103E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X103E = KEY NUMBER: 103E
-- TAG/LOCATION: PW-PM & ADM.
37 $ 17.92 $ 71.68

4.00 Hon
HF23C .X104E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X104E = 104E
-- TAG/LOCATION: PW-PM & ADM.
38 $ 17.92 $ 71.68

Page 6 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2346-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE

4.00 Hon
HF23C .X105E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X105E = KEY NUMBER: 105E
-- TAG/LOCATION: PW-PM & ADM.
39 $ 17.92 $ 71.68

4.00 Hon
HF23C .X106E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X106E = KEY NUMBER: 106E
-- TAG/LOCATION: PW-PM & ADM.
40 $ 17.92 $ 71.68

4.00 Hon
HF23C .X107E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X107E = 107E
-- TAG/LOCATION: PW-PM & ADM.
41 $ 17.92 $ 71.68

4.00 Hon
HF23C .X108E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X108E = 108E
-- TAG/LOCATION: PW-PM & ADM.
42 $ 17.92 $ 71.68

4.00 Hon
HF23C .X109E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X109E = 109E
-- TAG/LOCATION: PW-PM & ADM.
43 $ 17.92 $ 71.68

4.00 Hon
HF23C .X110E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X110E = 110E
-- TAG/LOCATION: PW-PM & ADM.
44 $ 17.92 $ 71.68

4.00 Hon
HF23C .X111E

LOCK CORE REPLACEMENT KIT BRUSHED CHROME
.X111E = 111E
-- TAG/LOCATION: PW-PM & ADM.
45 $ 17.92 $ 71.68

DELIVERY & INSTALLATION - PREVAILING WAGE
Normal Business Hours M-F
Delivery and Installation based on project being completed at one time.

Clean - Clear Area
46

Page 7 of 8 ends

QUALITY OFFICE FURNISHINGS, INC.
23825 Via Del Rio
Yorba Linda, CA, 92887
T: (714) 278-9801 F:

Email [email protected]
Quality Office Furnishings is a woman owned, small business

PROPOSAL
DATE PROPOSAL #

ACCOUNT MGR PAYMENT TERMS
11/17/23 2346-CPD
Kandee Mathews Net 30
ITEM # QTY PRODUCT UNIT PRICE EXT. PRICE
Includes Power Runs through the panels - Does not include power connection to the building
Does not include Data Runs
Includes Truck Charges and Trash Removal
WE ARE PLEASED TO QUOTE THE FOLLOWING ITEMS FOR YOUR APPROVAL. THESE ITEMS ARE SUBJECT TO THE TERMS AND CONDITIONS OF THE SALE WHICH ARE PART OF THIS AGREEMENT. THE MERCHANDISE WILL BE ORDERED UPON RECEIPT OF THIS SIGNED CONTRACT AND DEPOSIT. THIS OFFER WILL EXPIRE 30 DAYS FROM THE QUOTATION DATE. THIS QUOTATION, WHEN ACCEPTED IS A CONTRACT BINDING ON BOTH PARTIES AND IS NOT SUBJECT TO CHANGE OR CANCELLATION EXCEPT BY WRITTEN CONSENT BY BOTH PARTIES.

SUBTOTAL $52,051.26
FREIGHT $0.00
DELIVERY/SET-UP $9,548.00
SALES TAX (7.75%) $4,033.97
TOTAL $65,633.23
x Date 11/17/23
Kandee Mathews
Quality Office Furnishings
x Date
Title

CITY OF PALM DESERT

Page 8 of 8 ends

Page 506 of 1057 ends

Page 1 of 3 ends

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Gary Shaffer, Director of Library Services REQUEST: PURCHASE AND APPROPRIATION FOR A CUSTOMIZED LOW-SPEED

ELECTRIC VEHICLE FOR MOBILE LIBRARY OUTREACH
RECOMMENDATION:

1. Authorize the purchase of a customized electric low-speed utility vehicle for library outreach from Valero Services in an amount not to exceed $73,116.84, plus CA sales tax.

2. Authorize Director of Finance to set aside a 20% contingency in the amount of $15,756.68.

3. Authorize Director of Finance to appropriate funds to Equipment Replacement Fund in General Government Capital Autos/Vehicles Account Number .5304195-4403000 in the amount of $94,540.07.

4. Authorize Director of Finance to make an interfund transfer from the Library Services Fund Account No. 2524199-4501000 to the Equipment Replacement Fund Account No. 5300000- 3910000 in the amount of $94,540.07 to accommodate this request.

5. Authorize the City Attorney to make any necessary non-monetary changes to the agreement.

6. Authorize the City Manager to execute all documents necessary to effectuate this action.

BACKGROUND/ANALYSIS:

The City is taking over local library services from the County of Riverside and its library operator LSS, beginning July 1, 2024. The City’s Library Task Force requests that library staff conduct mobile library outreach beginning May 1, 2024, two months ahead of the planned opening. The mobile library will continue to be well used after July 1, 2024 to provide outreach and direct library services throughout Palm Desert.

Two Southern California cities, Monrovia and Whittier, have recently taken delivery of this type of bookmobile (pictures attached), both using GEM Cars model el XD, and both customized by the same vendor, Valero Services of Delmont, PA. The GEM car was chosen because it is the only vehicle that has the appropriate weight capacities for the desired customization, outreach supplies, and physical books that will be on the vehicle and available for checkout when it travels throughout the City. The Monrovia Library has had their vehicle on the road since 2021 and has experienced little to no issues.

The GEM car is an electric vehicle (EV) engineered for local streets. GEM cars are street legal on most roads 35 mph or less. It can travel at a maximum speed of 25 mph. Additionally, GEM Cars are engineered to exceed low-speed vehicle (LSV) federal safety standards and include three-point safety belts, headlights, taillights, reflectors, turn signals, speedometer, mirror, horn, fenders, and a windshield. The GEM Car also features regenerative braking, back-up warning signals, an integrated back-up camera, and a certified Occupant Protection System (OPS).

Page 507 of 1057 ends

City of Palm Desert
Purchase of a library outreach vehicle

Page 2 of 3 ends

Staff proposes the customization be performed by Valero Services of Delmont, PA, as they are the only known vendor to do this kind of customization to GEM Cars. At this report’s writing, Valero Services has identified an available GEM Car that meets the City’s needed specifications.

They are ready to complete the customization work, should the vehicle remain available, wrap the vehicle with marketing messages the City designs, and ship it to the City ahead of the target May 1, 2024, launch-date of the vehicle.

Research:

Staff contacted two local golf cart vendors (JR Thomas Golf Cars and Cart Mart) Cart Mart sells GEM Cars, but is not able to meet staff’s desired timeline.

Staff reached out to two additional customizers, both of whom were not interested in bidding on the project.

Pursuant to Section 3.30.160 (J) of the Purchasing Ordinance, the City Manager may determine there is only one source that provides the needed equipment and may procure in the best interest of the City. As such, staff recommends approval of this request.

Legal Review:

This report has been reviewed by the City Attorney’s office.

Appointed Body Recommendation:

Two Library Task Force subcommittees, that met in late November, recommended Palm Desert launch this mobile library outreach vehicle, in their individual meetings.

FINANCIAL IMPACT:

Funds are available in the Library Services Fund and may be transferred to Equipment Replacement Fund for this purpose. The following appropriations are necessary to accommodate this request:

Valero Quote $73,116.84
Sales Tax 5,666,56
Total Purchase Price $78,783.40
20% Contingency $15,756.68
NTE Budget Request for Library Mobile $94,540.07
Appropriations Necessary Amount
2524199-4501000 (Transfer Out) $94,540.07
5300000-3910000 (Transfer In) $94,540.07
5304195-4403000 (Expense) $94,540.07
Due to supply chain issues, and concern that this vehicle may no longer be available upon approval, staff is recommending a 20% contingency to accommodate any necessary changes to the purchase.

Page 508 of 1057 ends

City of Palm Desert
Purchase of a library outreach vehicle

Page 3 of 3 ends

ATTACHMENTS:

1. Photos of the Cities of Monrovia and Whittier GEM Car Bookmobiles, both customized by Valero Services.

2. Palm Desert Valero Services Quote.

Page 509 of 1057 ends

Page 510 of 1057 ends

City of Monrovia Mobile Library

Page 511 of 1057 ends

City of tŚŝƫĞƌ Mobile Library

Page 512 of 1057 ends

VALERO SERVICE, INC.
2718 Route 66
Delmont, PA 15626
Phone: (724) 468-1010 Fax: (724) 468-8873
November 16, 2023
Palm Desert Library
73510 Fred Waring Drive
Palm Desert, CA 92260
Attention: Gary Shaffer
Dear Gary,
Valero Service, Inc. is pleased to offer our quote to build a Mobile Library Truck on your new Gem Car. Valero Service will supply and install the following.

1.) Mobile library body constructed from aluminum to custom fit Polaris Gem Car.

2.) Custom built, full-size side doors with gas strut assist for easy opening.

3.) Solid mounted bookshelves on both sides to accommodate book specs sent to Valero.

4.) Body to be painted with lmron paint for durability.

5.) RV style rear entrance door for internal storage.

6.) Internal storage area built to accommodate small table and folding chairs.

7.) All exterior LED lighting to be DOT approved.

TOTAL PRICE FOR BODY: $34,398.84
GEM CAR:

Doors; Recessed Bed; Hinged Tailgate; Box Sides;
Bumpers; Hubcaps; Tilt-Power Steering; Visors & Mats;
AGM Batteries; Heater; Rear Window w/ F&R Defrost
VIN: 7SXG2DEA9P5507538
SHIPPING/TRANSPORT:

Shipping from Delmont, PA to Palm Desert, CA
$29,018.00
$ 4,900.00

Page 513 of 1057 ends

Page 514 of 1057 ends

Page 1 of 1 ends

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Daniel Hurtado, Emergency Services Coordinator REQUEST: RESOLUTION DESIGNATING THE CITY MANAGER, ASSISTANT CITY

MANAGER AND CITY TREASURER TO BE AUTHORIZED AGENTS AS

REQUIRED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY

AND THE STATE OF CALIFORNIA GOVERNERS OFFICE OF

EMERGENCY SERVICES FOR DISASTER AID
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM

DESERT, CALIFORNIA, DESIGNATING THE CITY MANAGER, ASSISTANT CITY MANAGER,

AND CITY TREASURER TO BE THE AUTHORIZED AGENTS TO PROVIDE REQUIRED

ASSURANCES AND EXECUTE AGREEMENTS FOR THE PURPOSES OF OBTAINING

FINANCIAL ASSISTANCE FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND THE STATE OF CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES (CalOES) FOR DISASTER AID.”
BACKGROUND/ANALYSIS:

The California Office of Emergency Services requires that non-state agencies such as the City of Palm Desert submit a CalOES “Form 130” every three years. The form documents the City Council’s authorization of an agent(s) to act on behalf of the City for purposes of receiving disaster assistance from state and federal agencies, including the Federal Emergency Management Agency (FEMA).

Approving this document will enable the City to efficiently apply for and request public assistance, The “Form 130” will be applicable to the California Hurricane Hilary emergency, as well as any other disaster over the next three years. Staff is proposing that the City Council designate the City Manager, Assistant City Manager and City Treasurer as the City’s authorized agents.

Legal Review:

This report has been reviewed by the City Attorney’s office.

FINANCIAL IMPACT:

There is no fiscal impact for approving the resolution. Designating authorized agents may have a positive fiscal impact because it will enable the City to request public assistance from federal and state agencies to seek recovery of costs related to the California Hurricane Hilary emergency and future disaster incidents.

ATTACHMENTS:

1. Resolution No. 2023 FEMA

2. OES Form 130

Page 515 of 1057 ends

Page 516 of 1057 ends

RESOLUTION NO. 2023-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM

DESERT, CALIFORNIA, DESIGNATING THE CITY MANAGER,

ASSISTANT CITY MANAGER, AND CITY TREASURER TO BE THE

AUTHORIZED AGENTS TO PROVIDE REQUIRED ASSURANCES AND

EXECUTE AGREEMENTS FOR THE PURPOSES OF OBTAINING

FINANCIAL ASSISTANCE FROM THE FEDERAL EMERGENCY

MANAGEMENT AGENCY (FEMA) AND THE STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES (CalOES) FOR
DISASTER AID.

WHEREAS, the City of Palm Desert seeks to apply for Federal Emergency Management (FEMA) and California reimbursement for costs incurred for its ongoing emergency response and damages related to the California Hurricane Hilary and any future disaster incidents; and
WHEREAS, the California Governor's Office of Emergency Services (CalOES) administers the state and Federal reimbursement process and grant programs for emergency and disaster relief; and
WHEREAS, CalOES “Form130” requires the City of Palm Desert to designate agents to engage with FEMA and CalOES regarding assistance and grants applied for by the City; and
WHEREAS, City staff recommends that the form designate agents by position, instead of specific names, and be effective for all open and future disasters declared by the state or federal government up to three years following the date of approval, so as to expedite the processing of requests in the future; and
WHEREAS, the City of Palm Desert desires to ensure that “Form 130” makes the city eligible to apply for disaster relief for the California Hurricane Hilary, as well as future disaster incidents for three years.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that it:

1. Hereby designates the City Manager, Assistant City Manager, and City Treasurer as the City’s agents to provide required assurances and execute agreements for the purposes of obtaining financial assistance from FEMA and CalOES for disaster aid; and

2. Approves CalOES Form 130, attached to the Resolution as “Exhibit A,” and authorizes the City Manager to file the CalOES “Form 130” with CalOES and submit all related documentation.

Page 517 of 1057 ends

Resolution No. 2022-____ Page 2
IT IS HEREBY FURTHER RESOLVED AND ORDERED that this Resolution shall become effective immediately upon passage and adoption.

ADOPTED ON ________________, 20__.

KATHLEEN KELLY
MAYOR
ATTEST:

ANTHONY J. MEJIA

CITY CLERK

Page 518 of 1057 ends

Resolution No. 2022-____ Page 3
I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Resolution No. 2022-__ is a full, true, and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Desert on _______________________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on ______________, 20__.

ANTHONY J. MEJIA

CITY CLERK

Page 519 of 1057 ends

Page 520 of 1057 ends

City Council City of Palm Desert
City Manager
Assistant City Manager
City Treasurer
City of Palm Desert
City of Palm Desert
" EXHIBIT A "

Page 521 of 1057 ends

14 December 23
Kathleen Kelly, Mayor
the City of Palm Desert
City Council
City of Palm Desert 14 December 23

Page 522 of 1057 ends

Page 1 of 1 ends

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Anthony J. Mejia, City Clerk
REQUEST: APPOINTMENT TO THE JOSLYN COVE SENIOR CENTER BOARD RECOMMENDATION:

Appoint Michael Plante to The Joslyn Cove Senior Center Board to a term ending June 30, 2025.

BACKGROUND/ANALYSIS:

On October 12, 2023, the City Council accepted the resignation of Peggy Leo from the Joslyn Cove Senior Center Board after four years of service. Due to this resignation occurring after the spring recruitment and interviews, the position has remained vacant.

The Joslyn Center executive staff have informed the City that Michael Plante is an active participant and would bring outstanding qualities to the Board. The City Council Subcommittee on Boards and Commissions (Mayor Kelly and Councilmember Harnik) recommend appointment of Mr. Plante to the Board for the unexpired term ending June 30, 2025.

Legal Review:

This report has been reviewed by the City Attorney’s office.

FINANCIAL IMPACT:

There is no fiscal impact associated with this matter.

ATTACHMENT:

1. Application – Michael Plante

Page 523 of 1057 ends

Page 524 of 1057 ends

Submit Date: Nov 30, 2023
First Name Middle Initial Last Name
Email Address
Home Address
City State Postal Code
Primary Phone Alternate Phone
City of Palm Desert
Boards, Commissions & Committees Application
Profile
Registered to vote in the City of Palm Desert since:
2021
Committees and Commissions
Which Boards would you like to apply for?
Joslyn Cove Senior Center: Submitted
Are you currently serving on a board, committee or commission? (If yes, please list below) no
Interests & Experiences
Why are you interested in serving on a board or commission? I have been volunteering at the Joslyn Center for the past 2+ years since my retirement. I am very impressed with what the organization does for the Palm Desert, Rancho Mirage and Indian Wells communities. I am confident that my background and skill sets can offer a much more productive result in this position than my current volunteer role. Additionally, the leadership of the Joslyn Center have approached me to see my interest and that is how I am aware of the position.

Education
Michigan State University- Marketing
Michael P Plante
Palm Desert CA 92260
Mobile:

Michael P Plante

Page 525 of 1057 ends

Upload a Resume
Experience
Tiffany & Co. - New York, NY - Market Vice President (2016 - 2021) - Group Director (2014 - 2016) Cole Haan - New York, NY - Director of Retail Stores (2010 - 2013) - District Manager (2007 - 2010) Balance of career supplied upon request
Your personal statement of qualifications.

In my career I have had the responsibility of developing and driving $270M of sales revenue through leading teams of 330 employees. My responsibilities also included community involvement and partnership, strategic sales development, driving accountability and establishing highly functional teams.

In my last position as VP at Tiffany & Co. I also had the responsibility of building teams in 16 stores over 4 states. I believe that the skills I have been able to develop in my leadership roles will translate to strong results in this role. ALSO NOTE THAT MY LAST POSITION WITH TIFFANY & CO. ARE NOT ON THE RESUME I AM SUPPLYING. THIS WAS THE MARKET VICE PRESIDENT FOR THE SOUTHWEST ROLE. I AM RETIRED AND FOR SOME REASON WHEN I WENT TO UPDATE MY RESUME, MY COMPUTER WASN'T SAVING THE UPDATE.

Have you ever served on any City committee or commission before? If yes, describe:

No
Local residents who are qualified to comment on your capabilities (preferably not someone connected with the City of Palm Desert):

Sheryl Autran - Store Director for Tiffany & Co. Monica Davis - Former GM at Indian Wells Country Club By submitting your application, you understand that:

All applications are subject to public disclosure. If selected to serve on a Board, Commission or Committee, all appointees are subject to financial disclosure, including sources of income, property, investments, and gifts. Appointees must also complete a two hour State-mandated ethics training course following their appointment, and every two years thereafter. Board, Commission and Committee members serve without compensation for their services, but may receive reimbursements for necessary travel and other expenses incurred for official duty when such expenditures have been authorized.

I Agree
Michael P Plante

Page 526 of 1057 ends

Page 1 of 2 ends

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Erika Castellano, Assistant to the City Council REQUEST: APPROVAL OF THE 2024 CITY COUNCIL LIAISON AND SUBCOMMITTEE

ASSIGNMENTS AND APPOINTMENT OF REPRESENTATIVES TO

EXTERNAL ORGANIZATIONS
RECOMMENDATION:

Approve the 2024 City Council liaison and subcommittee assignments and appointment of representatives to external organizations.

BACKGROUND/ANALYSIS:

The City Council has formed a wide variety of Boards, Commissions, Committees, and Taskforces (“appointed bodies”). These appointed bodies enlist the expertise and guidance of Palm Desert residents and community volunteers, and members of the City Council are appointed by the Mayor to serve as liaisons.

In accordance with the Palm Desert Municipal Code 2.34.060(E), a City Council liaison facilitates communication between the City Council and the appointed body. The City Council liaison is not a member nor an advocate of the appointed body and does not give direction or influence decisions but can assist and provide information.

The 2024 City Council Assignments and Appointments List was developed by the incoming Mayor in consultation with the incoming Mayor Pro Tem. When a Primary Attendee/Liaison(s) and Alternate(s) are unavailable, the Primary Attendee/Liaison(s) may designate another Councilmember to attend said meeting in their absence, on a case-by-case basis.

The following ad hoc subcommittees were established in 2023 and are included in this year’s list of assignments:
 Downtown Zoning Subcommittee
 Library Subcommittee
 Palm Desert Aquatic Center Subcommittee
It is recommended that the following ad hoc subcommittee be deleted as it is no longer necessary:
 Elections Subcommittee (related to districting)
Additionally, provided for your reference is a copy of the current (January 2023) Fair Political Practices Commission’s (FPPC) Form 806 – Agency Report of Public Official Appointments. The form, required by the FPPC since 2012, and posted on the City website, provides the public with information about stipends paid to public officials for their service on other local and regional

Page 527 of 1057 ends

City of Palm Desert
2024 City Council Assignments and Appointments

Page 2 of 2 ends

boards beyond what is provided as an elected Palm Desert City Councilmember. Posting it, in lieu of Councilmembers abstaining from the vote on specific appointments to these stipendpaying bodies, has been the City’s practice since the rule was imposed. Once action is taken to approve the City Council Assignments and Appointments Roster, the City Clerk’s Office will update the FPPC Form 806 and post it to the City website accordingly.

Legal Review:

This report has been reviewed by the City Attorney’s office.

FINANCIAL IMPACT:

There is no fiscal impact associated with this action.

ATTACHMENTS:

1. 2024 Council Assignments and Appointments Roster

2. Form 806 – Agency report of Public Official Appointments dated January 10, 2023.

Page 528 of 1057 ends

GROUP 2024 PROPOSED

ATTENDEE(S)
2024 PROPOSED

ALTERNATE(S) STAFF LIAISON MEETING DAY/TIME/LOCATION
Annexation/Two x Two North Sphere -Merged (Mayor & MPT) Quintanilla,Harnik Nestande, Councilmembers Richard/Rosie As needed C V W D Water Issues 2x2 Committee (“H20
2 ") Kelly,Nestande Harnik, Councilmembers Martin As scheduled Cal Cities Annual Conf. - Voting Delegate & Alternate Trubee Quintanilla, Councilmembers Anthony October 16-18, 2024 California Joint Powers Ins. Authority Trubee Rsk Mgr/City Treas/Council Amber 4 th Wed. - 5:30 p.m., CJPIA Ofc., LaPalma
Chamber of Commerce Bd. of Directors Quintanilla Nestande, Councilmembers Eric 4 th Tuesday - 7:30 a.m., Chamber Ofc.

Children’s Discovery Museum of the Desert Trubee Nestande, Councilmembers Veronica 2nd Wednesday - 4:00 p.m.

City Selection Committee Quintanilla Kelly, Councilmembers Anthony As needed Civic Engagement Committee (Palm Desert-2 Cncl) Quintanilla, Kelly Trubee, Councilmembers Ryland 3rd Tuesday, quarterly (Jan., April, July, Oct.) Coachella Valley Animal Campus Quintanilla Trubee/Councilmembers Richard/Pedro Quarterly 1st Thursday - 9:30 a.m.

Coachella Valley Economic Partnership Bd. of Dir. (CVEP) Amy Lawrence Eric Ceja Amy/Eric 3 rd Wednesday - 8:00 a.m.

Coachella Valley Mountains Conservancy Trubee Kelly/Councilmembers Martin Bimonthly 2nd Monday - 3:00 p.m.

Cove Communities Public Safety Cmssn. (2-Cncl.) Quintanilla,Trubee Nestande, Councilmembers Chris As scheduled Cultural Arts Committee (Palm Desert) Quintanilla Nestande, Councilmembers Erica/Amy 2 nd Wednesday - 9:00 a.m., DSCR
Cultural Resources Preservation Committee (Palm Desert) Kelly Quintanilla, Councilmembers Richard/Rosie Last Tuesday - 9:00 a.m.

CVAG Energy & Sustainability Committee Nestande Trubee, Councilmembers Martin 2 nd Thursday - 12:00 p.m.

CVAG Executive Committee Kelly Harnik, Councilmembers Last Monday - 4:30 p.m. (Gen. Assy. 6/24/24, 6 pm) CVAG Homelessness Committee Kelly, Quintanilla Nestande, Councilmembers Chris 3 rd Wednesday - 10:00 a.m.

CVAG Personnel Committee (if applicable) Kelly Nestande, Councilmembers Andrea As needed - Last Monday CVAG Public Safety Committee Quintanilla Trubee, Councilmembers Chris 2 nd Monday - 9:00 a.m.

CVAG Transportation Committee Harnik Kelly, Councilmembers Maritn 1st Monday - 10:00 a.m.

CVAG-Coachella Valley Conservation Commission Trubee Kelly, Councilmembers Martin 2 nd Thursday - 10:30 a.m.

CVAG Desert Community Energy Board Veronica Chavez Kelly, Councilmembers Chris 3 rd Monday - CVAG Office - 2:30 p.m. (Dec-Dark)
Desert Library Zone Committee Nestande Trubee, Councilmembers Veronica/John As needed Desert Willow President’s Committee Harnik Kelly, Councilmembers Veronica/John 3 rd Tuesday - 10:00 a.m.

El Paseo Business Improvement District Board (Palm Desert) Harnik Nestande, Councilmembers Thomas 3 rd Thursday - 8:00 a.m., ACR
Finance Committee (Palm Desert) (Mayor & MPT) Quintanilla, Harnik Kelly, Councilmembers Veronica Bimonthly 4th Tuesday - 10:00 a.m., NWCR Historical Society (Palm Desert) Kelly Nestande, Councilmembers Richard/Rosie 3 rd Tuesday - 5:30 p.m.

Homelessness Taskforce (Palm Desert) Kelly, Quintanilla Nestande, Councilmembers Jason Austin Bimonthly 1st Monday - 9:00 a.m., North Wing Housing Commission (Palm Desert) Kelly Quintanilla, Councilmembers Jessica 2nd Wednesday - 3:30 p.m., NWCR Joslyn Center Board of Directors Liaison Kelly Harnik/Councilmembers Jason Austin 4 th Tuesday - 4:00 p.m.

Library Taskforce (Palm Desert)/Desert Library Zoning Com. Trubee, Harnik Nestande, Councilmembers Gary/Chris As needed Living Desert Board of Trustees Advisory Council (Mayor as rotating position) Quintanilla Kelly, Councilmembers Martin 4 th Friday - 12:00 p.m. - 3 meetings/year - January, April, November Marketing Committee Harnik, Quintanilla Kelly,Councilmembers Thomas Bimonthly-1st Tues. - 3:00 p.m., ACR McCallum Theatre Board Harnik Kelly, Councilmembers 3
rd Monday - 9:30 a.m.

McCallum Theatre Education Policy Committee Quintanilla Nestande/Councilmembers Jan, March May, 3pm - 4:30pm Outside Agency Fundg. Cmte.(PD) (Mayor & MPT) Quintanilla, Harnik Kelly, Councilmembers Veronica As needed Palm Desert Recreational Facils. Corp. Nestande Trubee, Councilmembers Veronica 2 nd Monday in June, C/M Office
Palm Desert Sister Cities Foundation Quintanilla Kelly, Councilmembers Luis Monthly - 2nd Tues. - 3:00 p.m., NWCR Palm Springs Art Museum Board *DELETED*
Parks & Recreation Commission (Palm Desert) Trubee Nestande, Councilmembers Kevin Swartz/Shawn Muir 1 st Tuesday - 8:30 a.m., ACR
Public Safety Commission (Palm Desert) Trubee Quintanilla, Councilmembers Chris 2 nd Tuesday - 3:30 p.m., ACR
Regional Access Project (RAP) Foundation Board of Directors Quintanilla Trubee, Councilmembers Veronica 4th Wednesday - 9:00 a.m.

Resource Preservation and Enhancement Committee Harnik Trubee, Councilmembers Amy/Luis Quarterly – 3:00 p.m., ACR Riverside County Overlay Zone Kelly Harnik, Councilmembers As needed Riverside County Transportation Commissn Harnik Kelly, Councilmembers Martin 2 nd Wednesday - 9:30 a.m.

SCAG (So. Cal. Assn. of Govts.) Gen. Assy. Deleg. Kelly Trubee, Councilmembers Martin/Randy Chavez Regional Conf. & Gen. Assy.

SunLine Transit Agency Board Kelly Harnik, Councilmembers Martin 4 th Wednesday - 12:00 p.m.

Two x Two Committee (City Council & CVWD) Nestande, Kelly Harnik, Councilmembers Todd As needed Two x Two Committee (City Council & DSUSD Board) Quintanilla, Nestande Harnik, Councilmembers Todd As needed University Planning and Development Committee Quintanilla, Harnik Kelly, Councilmembers Eric Quarterly Visit Greater Palm Springs Harnik Quintanilla, Councilmembers Thomas 3rd Friday - 8:00 a.m.

Y M C A Board Liaison (Ex-Officio) Trubee Nestande, Councilmembers Martin 3rd Thursday - Noon Where "Councilmember" is noted as an Alternate option, Primary Attendee(s) may designate another Cncl. Alternate on a case-by-base basis throughout the year when the assigned alternate is not available.

The following have been redirerected to Adhoc:

Santa Rosa & San Jacinto National Monument Committee
Jaqueline Cochran Airport
Palm Desert-Rancho Mirage Corridor Committee
C:\Users\ecastellano\Desktop\Final Council Assignments 2024 Page 529 of 1057 Ad Hoc Subcommittee 2024 Proposed
Attendee
2024 Proposed
Alternate Contact Participants Department Status
4th Fire Station Planning Subcommittee Harnik, Nestande Kelly Chris Escobedo/Veronica Chavez Administrative Services Active Transportation Program (ATP) Project Comm Harnik, Kelly Trubee Martin Alvarez Community Dev Affordable Housing Policy Subcommittee Quintanilla, Kelly Harnik Jessica Gonzalez Community Dev Cannabis Regulation Subcommittee Quintanilla, Trubee Nestande Richard Cannone Community Dev Committee/Commission Review Subcommittee Quintanailla, Kelly Nestande Anthony Mejia City Manager Downtown Zoning Subcommittee Kelly, Quintanilla Richard Cannone Development Services Economic Development Subcommittee Harnik, Quintanilla Nestande Eric Ceja Economic Dev Jacqueline Cochran Regnl Airport Auth. [Thermal] Harnik Trubee Veronica Chavez Finance Legislative Committee Mayor/MPT Kelly Todd Hileman/Anthony Mejia City Manager Library Subcommittee Harnik, Trubee Nestande Chris Escobedo City Manager Litigation Subcommittee Quintanilla, Harnik Kelly City Manager BBK, Eric C City Manager Palm Desert Aquatic Center Subcommittee Harnik, Trubee Nestande Shawn Muir Public Works Palm Desert iHUB Harnik, Quintanilla Kelly Eric Ceja Economic Dev Palm Desert-Rancho Mirage Corridor Cmte. (Mayor) Quintanilla Todd Hileman/Anthony Mejia City Manager Santa Rosa & San Jacinto Mtns. Natl. Monmt. Cmte. Trubee Nestande Martin Alvarez Community Dev School District Boundary Review Committee *DELETED*
Seasonal Lighting and Décor Committee Harnik, Trubee Nestande Martin Alvarez/Randy Chavez Public Works Short Tem Rentals Subcommittee Trubee, Nestande Richard Cannone Development Services Utility Underground Subcommittee Harnik, Trubee Kelly Martin Alvarez Public Works

Page 530 of 1057 ends

Agency Report of:

Public Official Appointments

1. Agency Name

CITY OF PALM DESERT
lvlslon, Department, or Region ( IfApplicable)

CITY CLERK
ontact ( Name, Title)

ANTHONY MEJIA
Area Co e/ hone Number E-ma
760- 346- 0611 AMEJIA@CITYOFPALMDESERT. ORG

2. Appointments
Agency Board• and Na1111 ofAppointed P1raon
Conwnl11lona
California Joint Powers
Insurance Authority
Trubee, Evan
Name
le,tHt(/
Alternate. ifany
Other Councilmembers
fl.NI~
Coachella Valley
Association of
Trubee, Evan
Governments ( CVAG) Name
ll~"'"'
Coachella Valley
Conservation Commission
Alta te
II
Kelly/ Councilmembers
ma , any
I.NlmU
CVAG Executive
Committee N Kelly, Kathleen
ame
IU> l - J
Alternate, ~ any Harnik, Jan /
1,IUt_,
CVAG Energy &
Environmental Resources Name Nestande, Gina
Committee l:iM/FnlJ
Al if Kelly/ Councilmembers
temata. any
r,..JtF,,tAJ

3. Verification
I
A Public Document
California 806
Form
For Offio:&I Uae Only
Date Posted:

Page _ 1 _ of _4 _ 01/ 10/ 2023
Month Day, \' wllj
ApplDate and
P11 MIiting/ Ann uel Selary/ Stlpend LengthofT1rm
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on 18702.5. I have verified Illarthe 11ppointment and inform11tion ldenlrfiad above Is tru11 to the be 5t ofmy information andbe.~•f.

Anthony Mejia City Clerk 01/ 10/ 2022
Prin/ N-/ Molllh, Olly, Year,
Comment: _________________________________________ _
Print Clear
FPPC Fonn 806 (1118)
FPPC Toll-Free Helpllne: 866/ASK- FPPC ( 866/ 275- 3772) I

Page 531 of 1057 ends

Agency Report of:

Public OfficialAppointments
Continuation Sheet

1. Agency Name

CITY OF PALM DESERT

2. Appointments
Agency Boards and
Commlaalons
CVAG Homelessness
Committee
CVAG Personnel
Committee
CVAG Public Safety
Committee
CVAG Transportation
Committee
Greater Palm Springs

CVA/ CVB
Jacqueline Cochran
Regional AirportAuthority
Name ofAppointed Pel'9on
Name Quintanilla, Karina
lu.FlntJ CouncilmerrAJtemate, Kelly, Kathleen/ If any ( wt,FlntJ
Name Kelly, Kathleen
Ml.Finl)
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A Public Document
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01/ 10/2022
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FPPC Toll- Free Helpline: 866/ ASK- FPPC ( 866/ 275- 3772)

Page 532 of 1057 ends

Agency Report of:

Public OfficialAppointments
Continuation Sheet

1. Agency Name

CITY OF PALM DESERT

2. Appointments
Agency Board• and
I
CommlHlona
Riverside County
Transportation
Commission
Sunline Transit Agency
Board
Palm DesertHousing
Authority
Palm Desert Housing
Authority
Palm DesertHousing
Authority
Palm DesertHousing
Authority
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J
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01/10/ 2023
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FPPC Toll-Free Helpline: 866/ASK-FPPC ( 866/ 275-3772)

Page 533 of 1057 ends

Agency Report of:

Public Official Appointments
Continuation Sheet

1. Agency Name

CITY OF PALM DESERT

2. Appointments
Agency Boards and
Name ofAppointed Peraon CommlHlon
Palm Desert Housing
Authority
Name
Trubee, Evan
tt•u .nli':IIJ
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Page 534 of 1057 ends

Page 1 of 2 ends

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Daniel Hurtado, Public Safety Analyst
REQUEST: APPROVE AMENDMENT NO. 2 TO CONTRACT NO. C43220 WITH FLOCK SAFETY FOR PHASE 3 OF A FIXED LOCATION AUTOMATED

LICENSE PLATE RECOGNITION (ALPR) SYSTEM
RECOMMENDATION:

1. Approve Amendment No. 2 to Contract No. C43220 with Flock Safety for Phase 3 of a fixed location Automated License Plate Recognition system in the amount of $40,000 in the first year and $33,000 each year thereafter, subject to annual budget appropriation.

2. Authorize the City Attorney to make necessary, non-monetary changes to the Agreement.

3. Authorize the City Manager to execute the Agreement and any documents necessary to effectuate the actions taken herewith.

BACKGROUND/ANALYSIS:

On June 9, 2022, the City Council awarded a contract to Flock Safety for the deployment of 49 ALPR cameras. This award included Flock Safety participating in a Request for Proposal (RFP) process and being reviewed and recommended by a committee comprised of Council, Public Safety Commissioners, Riverside County Sheriff’s Department, and City staff.

On March 23, 2023, the City Council approved Contract No. C43220 with Flock Safety for phase 2 of a fixed location ALPR system in the amount of $151,050 in the first year and $132,500 each year thereafter.

Flock Safety contracts with over 1,000 cities and 1,500 law enforcement agencies across the country. They currently contract with the Riverside County Sheriff’s Department together with 20 out of 28 cities within the county, including Indian Wells, Palm Springs, and Rancho Mirage.

The system became operational in October 2022. Since that time, it has proven to be an effective force multiplier for the Riverside County Sheriff’s Department (RCSD) leading to the apprehension of criminals faster, quicker closure of cases, and being able to help RCSD solve cases that they could not without this technology. Palm Desert's ALPR system has supported RCSD in the following examples:
• RCSD apprehended an individual suspected of committing credit card fraud. The suspect was located and tracked down using the ALPR cameras, which aided the deputies in their investigation and ultimately led to the arrest.
• Ulta Beauty in Palm Desert experienced multiple Organized Retail Thefts. The suspect vehicles were located using the ALPR system in which all suspects were arrested. • Six suspects involved in the Brandon Boswell Jewelers robbery on El Paseo were arrested after an extensive investigation that relied heavily on ALPR technology.

Page 535 of 1057 ends

City of Palm Desert
Amendment for Phase 3 ALPR System

Page 2 of 2 ends

Phase 3 of the ALPR system will be deployed specifically to enhance the coverage and safety of the El Paseo business district. With the recent criminal activity in this area, the Sheriff’s Department has evaluated ways to enhance its safety, which includes installation of additional ALPR cameras. ALPR has assisted in the quick apprehension of criminals from activity in this area and additional ALPR cameras will aid in that effort.

FINANCIAL IMPACT:

This project will be paid from the anticipated savings of the lower rate for professional services from the police service contract in account number 1104210-4304000.

ALPR
Year 1 Each Year Thereafter # of Cameras
Phase 1 $140,050 $ 126,000 49
Phase 2 $151,050 $ 132,500 53
Phase 3 $40,000 $33,000 11
Total $331,100 $291,500 113
ATTACHMENT:

1. Amendment No. 2 to the Agreement

2. Flock quote

Page 536 of 1057 ends

Contract No. ___________

Page 1 of 3 ends

Revised 08-2023
BBK 72500.00001\32445060.1
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT, C43220 BETWEEN THE CITY OF PALM DESERT AND FLOCK GROUP, INC.

1. Parties and Date.

This Amendment No. 2 to the made and entered into as of this 14th day of December 2023, by and between the City of Palm Desert (“City”) and Flock Group, Inc., a Corporation, with its principal place of business at 1170 Howell Mill Road NW Suite 210, Atlanta GA 30318 ("Consultant"). The City and Vendor are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. Recitals.

2.1 Agreement. The City and Consultant have entered into an agreement entitled “Professional Services Agreement” dated July 1, 2022 (“Agreement” or “Contract”) for the purpose of retaining the services of Consultant to provide automatic license plate detection services and equipment.

2.2 Amendment No. 1. The City and Consultant amended the Agreement to add an additional 11 cameras and additional compensation for these services.

2.2 Amendment No. 2. The City and Consultant desire to amend the Agreement to add an additional 11 cameras and additional compensation for these services.

2.3 Amendment Authority. This Amendment No. 2 is authorized pursuant to Section

3.6.13 Amendment; Modification of the Agreement.

3. Terms.

3.1 Scope of Services and Term. Section 3.1.1 of the Agreement is hereby amended in its entirety to read as follows:

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the services necessary for the Project ("Services").

The Services are more particularly described in Exhibit " A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations
Exhibit A is hereby amended to include its entirety Exhibit “A-1” attached hereto and incorporated herein by reference.”

3.2 Compensation. Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:

3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "A" attached hereto and incorporated herein by reference. The total compensation shall not exceed Three Hundred

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Contract No. ___________

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Revised 08-2023
BBK 72500.00001\32445060.1
Thirty-one Dollars and No Cents ($331,100.00) during the first year of the term and Two Hundred Ninety-one Thousand Five Hundred Dollars and No Cents($ 291,500.00) for each subsequent year without written approval of the City Council or City Manager, as applicable
Phase Year 1 Each Year
Thereafter
# of
Cameras
Phase 1 $140,050 $126,000 49
Phase 2 $151,050 $132,500 53
Phase 3 $40,000 $33,000 11
Total $331,100 $291,500 113

3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 2. From and after the date of this Amendment No. 2, whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 2.

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2.

3.4 Severability. If any portion of this Amendment No. 2 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5 Counterparts. This Amendment No. 2 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]

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Contract No. ___________

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Revised 08-2023
BBK 72500.00001\32445060.1
SIGNATURE PAGE FOR AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT, C43220 BETWEEN THE CITY OF PALM DESERT

AND FLOCK SAFETY, INC
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 2 to the PROFESSIONAL SERVICES AGREEMENT as of the day and year first above written.

CITY OF PALM DESERT
By:

L. Todd Hileman
City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Best Best & Krieger LLP
City Attorney

FLOCK GROUP, INC
By:

Its:

Printed Name:

By:

Its:

Printed Name:

QC: _____
Insurance:
_____
Initial Review
_____
Final Approval

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From: Tonia Crump
To: Chris Escobedo
Cc: Porras, Daniel; Daniel Hurtado; [email protected] Subject: Re: City of Palm Desert + Flock Discussion
Date: Wednesday, December 6, 2023 10:33:57 AM
Attachments: image001.png
image002.png
Here it is:

Year One:
11 Falcons = $33,000 ($3000/camera)
Standard Implementation = $7150 ($650/camera for standard Flock pole) Year Two:
11 Falcons = $33,000 ($3000/camera)
Let me know if you need anything else.

Tonia Crump
Customer Success Manager, Major Accounts
404-932-9942 flocksafety.com
Immediate Assistance: [email protected]
" Exhibit A-1"

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Ryan Gayler, Capital Projects Manager
REQUEST: APPROVE CHANGE ORDER NO. 1 FOR THE HAYSTACK ROAD AT HIGHWAY 74 INTERSECTION MODIFICATIONS
RECOMMENDATION:

1. Approve Change Order No. 1 in the amount of $159,762.49 to Contract No. C43350 with Crosstown Electrical and Data, Inc., for the Haystack Road at Highway 74 Intersection Modifications (Project No. CST00003).

2. Appropriate $175,000 to Project Account 2134250-5000904 from unobligated Measure A.

BACKGROUND/ANALYSIS:

Crosstown Electrical and Data, Inc. was awarded a contract to construct intersection modifications at two intersections, including Haystack Road at Highway 74. Shortly after awarding the contract, the City learned of flaws with the vehicle detection system that was to be installed as part of the project. In addition, ADA compliance issues were missed with the original design of the intersection modifications. The City requested that the design engineer revise the plans to include a more reliable vehicle detection system and address the ADA deficiencies at the intersection. The engineer made the changes, and the City Engineer signed the revised plans. The contractor provided a detailed change order request to construct the additional improvements in the amount of $159,762.49. The Capital Projects division sent the change order request to the engineer to review the dollar value and he found the amount to be in line with the scope of work and current pricing. Staff is recommending an appropriation of $175,000 to cover the change order amount plus an additional $15,000 of funding for soils and material testing.

Legal Review:

This report has been reviewed by the City Attorney’s office.

FINANCIAL IMPACT:

There is no fiscal impact beyond the change order amount.

DESCRIPTION AMOUNT
Budget - Construction Allocation 234,783.00
Contract (213,483.00)
Contingency (21,300.00)
Balance of Construction Allocation -0-
Change Order No. 1 (159,762.49)

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City of Palm Desert
Approve Change Order No. 1 to the Haystack at Highway 74 Intersection Improvements

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Additional Appropriation 175,000.00
Funds Available 15,237.51
ATTACHMENTS:

1. Change Order No. 1 to Contract C43350

2. Vicinity map

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CITY OF PALM DESERT

CONTRACT CHANGE ORDER
Justification:

Contract No / P.O. #:

Change Order No.:

Contingency: YES NO
Account No.:

Project No.:

Vendor No.:

Description of Changes Decrease
In Contract Price
Increase
In Contract Price
Totals:

Net Change in Contract Price:

Original Contract Amount: +
Contingency: +
Total Budget Amount:

Less: Expend. / Encumb. To Date: -
Less: This Change Order Amount: -
Remaining for Project:

Contingency: +
Less: Prior Change Order(s): -
Less: This Change Order: -
Remaining of Contingency:
__________________________________________________________ dollars and ___/100 (___________) Revised Contract Total: ___________________________
Contractor shall construct, furnish all supervision, labor, services, equipment, and materials, and perform all work necessary or required to fully complete the changes to the Contract described in this Change Order for the amount agreed upon between the Contractor and the City of Palm Desert (“City”).

Contract Purpose:

Contractor Name:

C43350 P116072 1
✔
2134250-5000904 CST00003 V0013067 Intersection improvements at Haystack/Highway 74 and Monterey/Fred Waring Crosstown Electrical and Data, Inc. Modifications to the plans for the intersection of Haystack Road at Highway 74 $ 159,762.49 Modification include changing vehicular detection to loop detectors and upgrading curb ramps and cross walks to comply with ADA requirements $ 0.00 $ 159,762.49 $ 159,762.49 $ 159,762.49 $ 159,762.49 Modifying the vehicle detection system will improve signal timing, and upgrading the curb ramp and crosswalks is required under ADA rules.
$ 213,483.00 $ 21,300.00 $ 234,783.00 $ 21,300.00 $ 213,483.00 -$ 138,462.49 $ 0.00 -$ 138,462.49 The amount of the contract will be increased by the sum of: One hundred fifty-nine thousand seven hundred sixty-two 49 $ 159,762.49 $ 373,245.49

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Continued from Front
Contract No. _________ Contract Change Order No. ___
Contract Time Extension: __________________________
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the City from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the work covered by this Change Order. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the work under the Contract. This Change Order will become a supplement to the Contract and all provisions will apply hereto.

1. REQUESTED BY: ______________________
Department Director 2. ACCEPTED BY: ______________________Contractor

3. CERTIFIED FUNDS

AVAILABLE
______________________
Finance Director 4. APPROVED BY: ______________________City Manager NOTE: No payments will be made prior
to City Manager or Council approval
QC: _____
C43350 1
N/A

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: December 14, 2023
PREPARED BY: Lucero Leyva, Project Manager
REQUEST: AWARD CONTRACT TO THE VAN DYKE CORPORATION AND APPROPRIATE FUNDS FOR THE SECTION 29 RETENTION BASIN
IMPROVEMENTS AND EXPANSION (PROJECT CDR0004) IN THE
AMOUNT NOT TO EXCEED $4,630,291.40.

RECOMMENDATION:

1. Make a finding that the project is categorically exempt from further review under the California Environmental Quality Act guidelines, Class 2 of section 15302, and authorize the consultant to submit a Notice of Exemption.

2. Award Contract No. C46150 in the amount of $4,630,291.40 to The Van Dyke Corporation of Twentynine Palms, CA, for the Section 29 Retention Basin Improvements and Expansion (Project CDR00004).

3. Authorize the Director of Finance to set aside a contingency in the amount of $463,029.14 for unforeseen conditions.

4. Authorize the Director of Finance to appropriate $3,000,000 from Benefit Assessment District No. 1 (Section 29) unobligated fund balance to Account No. 2894374-5000455, as well as an additional $1,900,000 from the Restricted Capital Project fund balance to Account No. 4514374-5000455.

5. Authorize the City Manager to review and approve written requests for the use of contingency per Section 3.30.170 B of the Palm Desert Municipal Code.

6. Authorize the City Attorney to make any necessary, nonmonetary changes to the agreement.

7. Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.

8. Authorize the City Manager to execute the Notice of Completion (NOC) and the City Clerk to file the NOC upon satisfactory completion of the Project.

BACKGROUND/ANALYSIS:

On March 25, 2022, Staff engaged HR Green to complete an assessment of the Section 29 Retention Basin. That analysis concluded that based on the current physical capacity of the retention basin of 45.4 ac-ft, an additional 16.3 ac-ft of retention volume was needed to reduce the threat of overflow and provide the full storage needed for the 100-year storm event.

HR Green’s contract was expanded to include the design of the improvements and expansion of the Section 29 Retention Basin. The HR Green team provided staff with three alternative designs, which included anticipated timelines and estimated costs. Staff reviewed the design and shared it with other City departments like Public Works and Planning before proceeding with the current design as it best fits the City’s budget and timeline.

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City of Palm Desert
Award Contract C46150 to Van Dyke Corporation (Project No. CDR0004)

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CEQA Exemption:

Terra Nova is the City’s CEQA consultant on this project and it has been determined that the project is categorically exempt from CEQA under Class 2 (Section 15302, “Replacement or Reconstruction”) under the CEQA guidelines as the project involves maintenance of existing capacity while providing a connection to the mid-valley channel at the eastern end and the improvements of the channel and both eastern ponds are within the boundaries of the Millenium Palm Desert Specific Plan (adopted 2015). Staff recommends the City Council approve these findings.

Request for Bids:

City Staff advertised the project on November 6, 2023, via OpenGov and received the following bids by the December 4, 2023, deadline:

Contractor Location Total Bid
Contera Construction Corporation Temecula, CA $4,967,073.98 Empire Equipment Services, Inc Mira Loma, CA $5,150,462.06 Granite Construction Company Indio, CA $6,289,000.00
I E General Engineering Inc Beaumont, CA $6,668,257.50
Ortiz & Son, Inc. Buena Park, CA $5,657,490.50
Riverside Construction Company, Inc. Riverside, CA $6,498,440.00 The Van Dyke Corporation Twentynine Palms, CA $4,630,291.40 Tri-Star Contracting II, Inc. Desert Hot Springs, CA $5,788,606.00 The engineer’s estimate for construction is $4,500,000. Staff reviewed the bids received and determined Van Dyke Corporation was the lowest responsible bidder. References were contacted, and they confirmed the contractor has successfully completed projects of similar scope, within budget and schedule.

Staff recommends awarding the contract to the Van Dyke Corporation in an amount no to exceed $4,630,291.40.

FINANCIAL IMPACT:

The funding breakdown for the project is as follows:

Fund Account Number Approved
Budget
Additional Budget
Request
Drainage Facility 2324370-2000455 $500,000
BAD No. 1 (Sec 29) 2894374-5000455 $3,000,000
Restricted Capital Project 4514374-5000455 $1,900,000
Total Combined Budget: $5,400,000
Contract Award: ($4,630,291)
Contingency: ($463,029)
Remaining Budget: $306,680

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City of Palm Desert
Award Contract C46150 to Van Dyke Corporation (Project No. CDR0004)

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ATTACHMENTS:

1. Agreement and Bonds

2. Contractor’s Proposal

3. Vicinity Map

4. CEQA-Notice of Exemption

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72500.00001\32656428.1
-1- CONTRACT & BOND FORMS

CONTRACT FOR CONSTRUCTION
This Contract for Construction (“Contract”), No. C46150, is made and entered into this 14th day of December, 2023, by and between City of Palm Desert, a Charter City and municipal corporation, organized under the laws of the State of California, with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260, sometimes hereinafter called the “City” and the Van Dyke Corporation, sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

ARTICLE 1. SCOPE OF WORK.

The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:

SECTION 29 RETENTION BASIN IMPROVEMENTS AND EXPANSION
PROJECT NO. CDR00004
The scope of work consists of making improvements to the existing section 29 retention basin, mid-valley channel, and adding additional storage on parcel APN 694-120-031. The project will include mobilization, pond and channel earthwork, erosion contral, demolition of the existing bubbler system and storm drain, install two overflow weirs, four box culverts, headwalls, wingwalls rip rap, and sign with cable railing.

Contractor is an independent contractor and not an agent of the City. The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION.

Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 180 Working Days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE.

The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of FOUR MILLION SIX HUNDRED THIRTY THOUSAND TWO HUNDRED NINETY-ONE DOLLARS AND 40/100 DOLLARS ($4,630,291.40). Payment shall be made as set forth in the General Conditions. The City will pay to Contractor compensation based upon the prices set forth in the Bid Schedule.

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72500.00001\32656428.1
-2- CONTRACT & BOND FORMS
ARTICLE 4. LIQUIDATED DAMAGES.

Contractor acknowledges that the City will sustain actual damages for each and every Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the City’s actual damages. Accordingly, in accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $1,000.00 for each and every Day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not exclude recovery of other damages specified in the Contract Documents.

Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT.

The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Forms
Bid Acknowledgement
Bid Schedule
Bid Guarantee
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor DIR Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Contract for Construction
General Conditions
Special Conditions
Specifications
Addenda
Construction Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9
Standard Plans of the City of Palm Desert, latest edition Standard Plans for Public Works Construction, latest edition Caltrans Standard Specifications, latest edition, Except Division 1 Caltrans Standard Plans, latest edition
California Manual on Traffic Control Devices for Streets and Highways (CAMUTCD), latest edition
Work Area Traffic Control Handbook, latest edition
Reference Specifications
Approved and fully executed Change Orders

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Palm Desert City CouncilDecember 14, 2023

Palm Desert City Council
December 14, 2023