Palm Desert City Council - Regular Meeting - March 14, 2024
1. CALL TO ORDER - CLOSED SESSION - 3:30 P.M.
2. PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY
This time has been set aside for members of the public to address the City Council on items contained only on the Closed Session Agenda within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of this agenda.
3. RECESS TO CLOSED SESSION
4. CLOSED SESSION AGENDA
4.a
Closed Session Meeting Minutes: February 7 and February 15, 2024 Public Comments:
4.b
Conference with Real Property Negotiations pursuant to Government Code Section 54956.8 Public Comments:
4.b.1
Property Description: Assessor's Parcel Number 637-300-023 Public Comments:
5. ROLL CALL - REGULAR MEETING - 4:00 P.M.
6. PLEDGE OF ALLEGIANCE
Mayor Quintanilla
7. INSPIRATION
Councilmember Kelly
8. REPORT OF CLOSED SESSION
City Attorney Shah
9. AWARDS, PRESENTATIONS, AND APPOINTMENTS
9.a
PRESENTATION - VISIT GREATER PALM SPRINGS UPDATE
1. VGPS Presentation.pdf
9.b
PRESENTATION - CELEBRATE CV EVENT
1. 09b Celebrate CV 2023.pdf
10. CITY MANAGER COMMENTS
10.a
SHERIFF DEPARTMENT UPDATE
10.b
PARTY IN THE PARK RECAP
1. 10b Event Budget FINAL.pdf
2. 10b Party in the Park PPT.pdf
10.c
FORMER COUNCILMEMBER PLAQUE UPDATE
11. MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION
12. NONAGENDA PUBLIC COMMENTS
This time has been set aside for the public to address the City Council on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the City Council to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting.
13. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the City Council for a separate discussion.
RECOMMENDATION:
To approve the consent calendar as presented.
13.a
APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MINUTES
1. Post-Meeting Minutes - StudySession_Feb07_2024 - English.pdf
2. Post-Meeting Minutes - StudySession_Feb15_2024 - English.pdf
3. Post-Meeting Minutes - Palm Desert City Council - Regular Meeting_Feb15_2024 - English.pdf RECOMMENDATION:
Approve the Minutes of February 7 and February 15, 2024.
13.b
APPROVAL OF WARRANTS
1. 02-08-2024_Check_Register_by_Bank_ID_and_Date.pdf
2. 02-15-2024_Check_Register_by_Bank_ID_and_Date.pdf
3. 02-23-2024 _Check_Register_by_Bank_ID_and_Date.pdf
4. 02-29-2024_Check_Register_by_Bank_ID_and_Date_.pdf
RECOMMENDATION:
Approve the warrants issued for the period 2/8/2024 to 2/29/2024.
13.c
ACCEPTANCE OF A RESIGNATION FROM THE MARKETING COMMITTEE
1. Acceptance of a Resignation from the Marketing Committee.pdf RECOMMENDATION:
With regret, accept the resignation of Jeffrey Norman from the Marketing Committee.
13.d
APPROVAL OF PARK ORDINANCE WAIVERS FOR APRIL 18, 2024, CONCERT IN THE PARK
1. Approval of Park Ordinance Waivers for an April 18 Concert in the Park.pdf
2. Administrative Policy for Use of City Owned Facilities.pdf
3. 13d 2024-03-14 QA Memo.pdf
RECOMMENDATION:
Approve temporary waiver of the following Palm Desert Municipal Code (PDMC) sections for a bonus Concert in the Park on April 18, 2024:
11.01.20 (Hours of Use in City Parks)
11.01.140 (Amplified Sound in City Parks)
11.01.080 O (Placement of Advertising Signage in City Parks)
11.01.080 Q (Vendor Sales in City Parks)
11.01.080 W (Possession/Consumption of Alcohol in City Parks) pursuant to PDMC 9.58.040
13.e
APPROVE THE 2024 HOMELESSNESS TASKFORCE ANNUAL WORK PLAN
1. Approve the 2024 Homelessness Taskforce Annual Work Plan.pdf RECOMMENDATION:
Approve the 2024 Homelessness Taskforce Annual Work Plan.
13.f
HOUSING AUTHORITY: AUTHORIZE AN INCREASE TO THE NOT TO EXCEED AMOUNT FOR HD SUPPLY FACILITIES MAINTENANCE, LTD., SERVICE FIRST, LLC., AND CURTIS ALLAN FLOOR COVERING FOR FISCAL YEAR 2023/24
1. Authorize increase for HD Supply, Service First, and Curtis Allan for FY 2023-24.pdf
2. 01 HA39040 Amendment 2 Service First.pdf
3. 02 HA38930 Amendment 3 - Curtis Allan.pdf
RECOMMENDATION:
Authorize an increase of $60,000 to the not to exceed amount of HD Supply Facilities Maintenance in Fiscal Year 2023/24 for an aggregate amount of $310,000.
Authorize an increase of $15,000 to the not to exceed amount of additional services for Service First, LLC in Fiscal Year 2023/24 for an aggregate amount of $50,000.
Authorize an increase of $35,000 to the not to exceed amount of Curtis Allan Floorcovering, Inc., in Fiscal Year 2023/24 for an aggregate amount of $285,000.
Appropriate $110,000 from the Housing Authority’s Unobligated 871 Fund Balance to the FY 2023/24 operating budget in the appropriate account for each of the 15 Housing Authority Properties.
Authorize the Executive Director or his designee to take any necessary actions to facilitate execution of amended agreements with Curtis Allan and Service First and any documents necessary to effectuate the actions taken herewith.
13.g
AUTHORIZE OUT-OF-STATE TRAVEL FOR THE BUSINESS ENTERPRISE SYSTEMS ADMINISTRATOR TO ATTEND LASERFICHE EMPOWER 2024 ANNUAL CONFERENCE ON APRIL 22 THROUGH APRIL 25, 2024, IN LAS VEGAS, NEVADA
1. Out-of-State Travel Authorization.pdf
RECOMMENDATION:
Authorize out-of-state travel for the Business Enterprise Systems Administrator to attend Laserfiche Empower Annual Conference on April 22 through April 25, 2024, in Las Vegas, Nevada.
13.h
ADOPT A RESOLUTION AMENDING AND UPDATING THE CITY’S EMERGENCY MEDICAL SERVICES BILLING PROGRAM FEE SCHEDULE AND RELATED WRITE-OFF POLICY
1. Resolution Amending and Updating the City's Emergency Medical Services Billing Program Fee Schedule and Write Off Policy.pdf
2. 01 Resolution.pdf
3. 13h 2024-03-14 QA Memo.pdf
RECOMMENDATION:
Adopt a resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND UPDATING THE CITY’S EMERGENCY MEDICAL SERVICES BILLING PROGRAM FEE SCHEDULE AND RELATED WRITE-OFF POLICY.”
13.i
ADOPT RESOLUTION APPROVING FINAL PARCEL MAP NO. 38751
1. Approve Final Parcel Map No. 38751.pdf
2. 01 RESOLUTION NO 2024-___.pdf
3. 02 Planning Commission Reso 2842.pdf
4. 03 Affidavit Regarding Tenant Occupancy.pdf
5. 04 Tentative Parcel Map 38751.pdf
6. 05 Final Parcel Map 38751.pdf
7. 06 El Camino - Vicinity Map.pdf
RECOMMENDATION:
Adopt a resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING THE FINAL SUBDIVISION MAP OF FINAL PARCEL MAP NO. 38751”.
13.j
AWARD A CONTRACT TO HR GREEN PACIFIC, INC., FOR INSPECTION AND CONSTRUCTION MANAGEMENT SERVICES OF THE FIRECLIFF GREENS/TEE BOX RENOVATION AND TURF REDUCTION PROJECT AT DESERT WILLOW GOLF RESORT IN THE AMOUNT OF $199,645 (PROJECT NO. MLS00005)
1. Award Contract to HR Green for DW Firecliff Greens and Tee Box.pdf
2. 01 Professional Services Agreement.pdf
3. 02 DW Mgmt Proposal.pdf
RECOMMENDATION:
Award a Contract to HR Green Pacific, Inc., to provide inspection and construction management services of the Firecliff Golf Course Greens/Tee Box Renovations and Turf Reduction at Desert Willow Golf Resort (DWGR) in the amount not to exceed $199,645.
Authorize the Finance Department to set aside a contingency in the amount of $20,000 for unforeseen circumstances.
Authorize the City Manager to review and approve written contract change orders requests per Section 3.30.170 of the Palm Desert Municipal Code.
Authorize the City Attorney to make any necessary non-monetary changes to the agreement.
Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.
13.k
RATIFY A LETTER OF SUPPORT FOR THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS’ GRANT APPLICATION FOR THE ADDRESSING CLIMATE CHANGE, EMERGENCIES, AND SAND STORMS (ACCESS) INDIAN CANYON DRIVE PROJECT
1. Letter of Support for CVAG Indian Canyon Project.pdf
2. 01 Letter of Support - CVAG Indian Canyon ACCESS.pdf
3. 02 ACCESS Indian Canyon Fact Sheet.pdf
4. 13k Public Comment.pdf
RECOMMENDATION:
Ratify a letter of support for the Coachella Valley Association of Governments (CVAG) grant application to the Southern California Association of Government (SCAG) for the ACCESS Indian Canyon Drive Project.
13.l
RATIFY PREQUALIFIED VENDOR LIST SUBMISSIONS THROUGH FEBRUARY 29, 2024
1. Ratify Prequalified Vendor List Submissions through February 29, 2024.pdf
2. 01 Prequalified Vendor List (Q1,Q2,Q3) through February 29, 2024.pdf
3. 02 Prequalified Vendor List (Combined) through February 29, 2024.pdf
4. 13l 2024-03-14 QA Memo.pdf
RECOMMENDATION:
Ratify prequalified vendor list submissions received through February 29, 2024, for the City of Palm Desert, Successor Agency to the Palm Desert Redevelopment Agency, Palm Desert Housing Authority, and Desert Willow Golf Resort.
13.m
RATIFY A LETTER OF SUPPORT FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS’ GRANT APPLICATION FOR U.S. DEPARTMENT OF TRANSPORTATION’S REBUILDING AMERICAN INFRASTRUCTURE WITH SUSTAINABILITY AND EQUITY (RAISE) GRANT PROGRAM
1. SCAG RAISE Grant Application - Support Letter.pdf
2. 01 Letter of Support.pdf
RECOMMENDATION:
Ratify a letter of support for the Southern California Association of Governments (SCAG) Grant Application for the “Southern California Comprehensive Sustainable Freight Plan” to the U.S. Department of Transportation.
13.n
APPROVAL OF THE VISIT GREATER PALM SPRINGS SECOND AMENDED AND RESTATED JOINT POWERS AGREEMENT
1. VGPS JPA Agreement.pdf
2. 01 VGPS 2nd Amended and Restated Agreement - Redline.pdf
3. 02 VGPS 2nd Amended and Restated Agreement.pdf
4. 03 Exhibit A - Territory Map.pdf
RECOMMENDATION:
Approve the Visit Greater Palm Springs Second Amended and Restated Joint Powers Agreement with the cities of Cathedral City, Coachella, Desert Hot Springs, Indian Wells, Indio, La Quinta, Palm Desert, Palm Springs, Rancho Mirage and the County of Riverside.
Authorize the Mayor and City Manager to execute all necessary documents to effectuate this action.
13.o
AUTHORIZE APPROPRIATION OF FACILITY RESERVE FUND FOR SPECIAL COMMUNITY SERVICES PROJECTS
1. Approve Appropriation of Reserve Funds.pdf
2. 13o 2024-03-14 QA Memo.pdf
RECOMMENDATION:
Authorize appropriation in the total amount of $1,810,317 from General Fund Facility Reserves to the various Capital Projects Accounts listed for facility and park improvements.
Authorize the addition of the Ironwood Park Improvements Project to the FY 2023-24 Capital Improvement Project (CIP) List.
13.p
APPROVE AMENDMENT NO. 8 AND 9 TO CONTRACT NO. C41690 WITH HR GREEN FOR CDR00004 SECTION 29 PROJECT AND ADDITIONAL SERVICES RELATED TO THE BROADBAND FEASIBILITY AND MASTER PLAN STUDY
1. Approve HR Green Amendment Nos. 8 and 9 - Section 29 and Broadband.pdf
2. 01 HR Green Amendment No 8 with HR Green Proposal.pdf
3. 02 Request for Expression of Interest Proposal.pdf
4. 03 HR Green Amendment No 9 re Broadband Feasibility Study.pdf
5. 13p 2024-03-14 QA Memo.pdf
RECOMMENDATION:
Approve Amendment No. 8 and 9, respectively, to Contact No. C41690 with HR Green Pacific (HR Green) for CDR00004 Section 29 Project in an amount of $66,000 and for additional services related to the Broadband Feasibility and Master Plan Study in the amount of $8,496.
Authorize the City Manager to execute the amendments and documents necessary to effectuate the actions taken herein.
14. ACTION CALENDAR
The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda.
14.a
AUTHORIZE CITY MANAGER TO AWARD LIBRARY FURNITURE, FIXTURES, FINISHES, AND EQUIPMENT CONTRACTS TO MULTIPLE VENDORS TO OUTFIT THE NEW LIBRARY LOCATED AT 73-300 FRED WARING DRIVE IN AN AMOUNT NOT TO EXCEED $650,000
1. Authorize City Manager to award library furniture contracts.pdf
2. Library Furniture PPT.pdf
RECOMMENDATION:
Pursuant to PDMC Section 3.30.160(I), authorize the City Manager to review and reject bids, waive any minor irregularities, and award contracts to qualified furniture, fixture, and equipment (FF&E) vendors for the library located at 73-300 Fred Waring Drive in an aggregate amount not to exceed $650,000, pursuant to the terms of the agreement(s).
Authorize the Director of Finance to reallocate funds, if necessary, from the Library Services Fund (252) to the Library Capital Projects Account No. 4524136-4400100.
Authorize the City Manager to execute any agreements, amendments and all other documents necessary to effectuate this action.
Authorize the City Attorney to make any necessary non-monetary changes to the agreement.
15. PUBLIC HEARINGS
The public may comment on individual Public Hearing Items within the three-minute time limit. The applicant or appellant will be provided up to five minutes to make their presentation. Speakers may utilize one of the three options listed on the first page of this agenda.
15.a
INTRODUCTION OF AN ORDINANCE TO ADOPT A NOTICE OF EXEMPTION UNDER CEQA AND APPROVE CHANGE OF ZONE 24-0001 TO CHANGE ZONING DESIGNATION OF THE PROPERTIES LOCATED AT 73600 ALESSANDRO DRIVE FROM DOWNTOWN EDGE TRANSITION OVERLAY (DE-O) TO DOWNTOWN EDGE (DE)
1. CZ24-0001 73600 Alessandro Drive .pdf
2. 01 Ordinance.pdf
3. 02 Planning Commission Resolution No 2855.pdf
4. 03 Planning Commission Staff Report.pdf
5. 04 Notice of Exemption.pdf
6. 05 Change of Zone Exhibit.pdf
7. 06 Public Hearing Notice.pdf
8. 15a Public Comment.pdf
9. 15a Change of Zone - 73600 Alessandro.pdf
RECOMMENDATION:
Introduction of an Ordinance entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION PURSUANT TO THE STATE OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING A CHANGE OF ZONE FROM DE-O TO DE FOR THE PROPERTIES LOCATED AT 73600 ALESSANDRO DRIVE (ASSESSOR’S PARCEL NUMBERS 627-153-018, AND 627-153-019).”
15.b
INTRODUCTION OF AN ORDINANCE TO ADOPT A NOTICE OF EXEMPTION UNDER CEQA AND ADOPT A ZONING ORDINANCE AMENDMENT TO IMPLEMENT RESIDENTIAL AND MIXED-USE OBJECTIVE DESIGN STANDARDS
1. ZOA24-0001 Objective Design Standards .pdf
2. 01 Ordinance(1).pdf
3. 02 Planning Commission Staff Report.pdf
4. 03 Planning Commission Errata Sheet.pdf
5. 04 Palm Desert Multifamily and Mixed-Use Objective Design Standards.pdf
6. 05 Public Hearing Notice.pdf
7. 15b 2024-03-14 QA Memo 02.pdf
8. 15b Objective Design Standards.pdf
9. PD ODS Comment.pdf
RECOMMENDATION:
Introduction of an Ordinance entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING THE PALM DESERT MUNICIPAL CODE TO ADD CHAPTER 25.42 – MULTIFAMILY AND MIXED-USE OBJECTIVE DESIGN STANDARDS AND AMENDING OTHER CHAPTERS OF THE ZONING ORDINANCE.”
16. INFORMATION ITEMS
17. ADJOURNMENT
18. PUBLIC NOTICES
Agenda Related Materials:
Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov
by clicking “
Council Agenda
” at the top of the page.
Americans with Disabilities Act:
It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible.
AFFIDAVIT OF POSTING
I, Níamh M. Ortega, Assistant City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board and City website www.palmdesert.gov
no less than 72 hours prior to the meeting.
/S/ Níamh M. Ortega
Assistant City Clerk