Palm Desert City Council - Regular Meeting - March 28, 2024
1. CALL TO ORDER - CLOSED SESSION - 3:30 P.M.
2. PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY
This time has been set aside for members of the public to address the City Council on items contained only on the Closed Session Agenda within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of this agenda.
3. RECESS TO CLOSED SESSION
4. CLOSED SESSION AGENDA
The following items will be considered in closed session:
4.a
Closed Session Meeting Minutes: March 14, 2024
Public Comments:
4.b
Conference with Real Property Negotiations pursuant to Government Code Section 54956.8 Public Comments:
4.b.1
Property Description: 73510 Fred Waring Drive and 74725 Hovley Lane E Attachments
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Public Comments
1. Non-Agenda Public Comment 2024-03-28.pdf
4.b.2
Property Description: 73710 Fred Waring Drive; 73520 Fred Waring Drive; and 44400 Town Center Way Attachments
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Public Comments
1. Post-Meeting Minutes - StudySession_Mar14_2024 - English.pdf
2. Post-Meeting Minutes - Palm Desert City Council - Regular Meeting_Mar14_2024 - English.pdf
4.c
Conference with Labor Negotiators pursuant to Government Code Section 54957.6 Attachments
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Public Comments
1. 2024.03.07 - Check_Register_by_Bank_ID_and_Date_W1_and_W3_.pdf
2. 2024.03.08 - Check_Register_by_Bank_ID_and_Date_W1.pdf
3. 2024.03.15 - Check_Register_by_Bank_ID_and_Date_W1.pdf
4. 2024.03.20 - Check_Register_by_Bank_ID_and_Date_W1_reissue.pdf
5. ROLL CALL - REGULAR MEETING - 4:00 P.M.
6. PLEDGE OF ALLEGIANCE
Councilmember Kelly
7. INSPIRATION
Mayor Pro Tem Harnik
8. REPORT OF CLOSED SESSION
City Attorney Shah
9. AWARDS, PRESENTATIONS, AND APPOINTMENTS
10. CITY MANAGER COMMENTS
11. MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION
12. NONAGENDA PUBLIC COMMENTS
1. Non-Agenda Public Comment 2024-03-28.pdf
This time has been set aside for the public to address the City Council on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the City Council to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting.
13. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the City Council for a separate discussion.
RECOMMENDATION:
To approve the consent calendar as presented.
13.a
APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY MINUTES
1. Post-Meeting Minutes - StudySession_Mar14_2024 - English.pdf
2. Post-Meeting Minutes - Palm Desert City Council - Regular Meeting_Mar14_2024 - English.pdf RECOMMENDATION:
Approve the Minutes of March 14, 2024.
13.b
APPROVAL OF WARRANT REGISTERS
1. 2024.03.07 - Check_Register_by_Bank_ID_and_Date_W1_and_W3_.pdf
2. 2024.03.08 - Check_Register_by_Bank_ID_and_Date_W1.pdf
3. 2024.03.15 - Check_Register_by_Bank_ID_and_Date_W1.pdf
4. 2024.03.20 - Check_Register_by_Bank_ID_and_Date_W1_reissue.pdf RECOMMENDATION:
Approve the warrant registers issued for the period 03/07/2024 to 03/20/2024.
13.c
ADOPTION OF ORDINANCE NO. 1409 A NOTICE OF EXEMPTION UNDER CEQA AND APPROVE CHANGE OF ZONE 24-0001 TO CHANGE ZONING DESIGNATION OF THE PROPERTIES LOCATED AT 73600 ALESSANDRO DRIVE FROM DOWNTOWN EDGE TRANSITION OVERLAY (DE-O) TO DOWNTOWN EDGE (DE)
1. 2nd Reading of Ordinance 1409.pdf
2. Ordinance 1409 - first reading.pdf
RECOMMENDATION:
Adopt Ordinance No. 1409 entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION PURSUANT TO THE STATE OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING A CHANGE OF ZONE FROM DE-O TO DE FOR THE PROPERTIES LOCATED AT 73600 ALESSANDRO DRIVE (ASSESSOR’S PARCEL NUMBERS 627-153-018, AND 627-153-019) CASE NO. CZ24-0001”
13.d
APPROVE CHANGE ORDER NO. 3 INCREASING CONTRACT NO. C41880 WITH MARIPOSA LANDSCAPES, INC., OF IRWINDALE, CALIFORNIA, IN AN ANNUAL AMOUNT NOT TO EXCEED $150,000 AND ADD MAINTENANCE SERVICES TO NON-LANDSCAPED AREAS (PROJECT NO. MLS00008)
1. Approve C41880 Change Order No. 3 to Mariposa Landscapes.pdf
2. 01 C41880 CO 3 - Marisposa Landscapes.pdf
3. 02 Rates.pdf
RECOMMENDATION:
Approve Change Order No. 3 to increase Contract No. C41880 with Mariposa Landscapes, Inc. of Irwindale, California, in an annual amount of $150,000 and add maintenance services to non-landscaped areas for a total annual contract amount of $661,408.56.
Increase irrigation, plant, and related extra work and services to an annual amount of $125,000.
Authorize the Finance Director to appropriate prorated funds in the amount of $75,000 from Unobligated General Fund to Account No. 1104310-4332000, R/M Streets for Fiscal Year 2023/24.
Authorize the City Manager to approve change orders and amendments associated with this contract based on staff’s recommendations.
Authorize the City Manager or designee to execute said change order.
13.e
AUTHORIZE AN AMENDMENT TO CONTRACT NO. A43790 WITH FG CREATIVE INCREASING COMPENSATION FOR PALM DESERT AQUATIC CENTER MARKETING SERVICES
1. Approve A43790 Amendment No. 2 to FG Creative.pdf
2. Draft A43790 - Amendment_No_2_PDAC.pdf
3. A43790 - Executed Amendment No. 1.pdf
4. 2024-03-28 QA Memo.pdf
RECOMMENDATION:
Authorize an amendment to Contract No. A43790 with FG Creative for Palm Desert Aquatic Center marketing services to increase compensation in the amount of $7,700.
Authorize the City Attorney to make any necessary nonmonetary changes to the agreement.
Authorize the City Manager to execute said agreement on behalf of the City.
13.f
AUTHORIZE AN AMENDMENT TO CONTRACT NO. C43370 TO INCREASE THE CITY'S CONTRACT WITH FG CREATIVE FOR EL PASEO PARKING & BUSINESS IMPROVEMENT DISTRICT MARKETING SERVICES
1. Approve C43370 Amendment No. 3 to FG Creative.pdf
2. 01 Amendment No 3 to Contract C43370 - FG Creative.pdf
3. 13f 2024-03-28 QA Memo.pdf
RECOMMENDATION:
Authorize an amendment to Contract C43370 with FG Creative in the amount of $15,000.
Authorize the City Attorney to make any necessary nonmonetary changes to the agreement.
Authorize the City Manager to execute said agreement on behalf of the City.
13.g
APPROVE CULTURAL ARTS COMMITTEE FISCAL YEAR 2024/25 WORK PLAN
1. Approve Cultural Arts Committee FY 2024-2025 Work Plan.pdf
2. 01 CAC Priorities FY 2024-2025 - Power Point Presentation.pdf RECOMMENDATION:
Approve the Cultural Arts Committee’s Fiscal Year 2024/25 Work Plan.
13.h
APPROVE A FINAL SETTLEMENT AGREEMENT WITH THE MILLENNIUM PALM DESERT HOMEOWNERS’ ASSOCIATION (GENESIS HOA) TO INSTALL PERIMETER LANDSCAPING AS REQUIRED IN THE ORIGINAL SUBDIVISION LANDSCAPE PLAN
1. Authorize Agreement with Millennium PD HOA.pdf
2. 01 Palm Desert - Genesis HOA Trees Landscaping Reimbursement Agreement-c1.pdf RECOMMENDATION:
Approve a Final Settlement Agreement No. C47330 with the Millennium Palm Desert HOA for a one-time reimbursement of the installation of 33 perimeter trees in an amount not to exceed $20,265.
Authorize the City Attorney to make any necessary non-monetary changes to the agreement.
Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.
13.i
REJECT THE PROPOSAL TO PURCHASE A DIESEL STREET SWEEPER AND APPROVE THE PROPOSAL TO PURCHASE A CNG STREET SWEEPER FROM PB LOADER CORPORATION TO IMPROVE CITYWIDE ROADWAY AND PARKING LOT MAINTENANCE
1. Purchase CNG Street Sweeper.pdf
2. 01 Vendor Quote.pdf
3. 02 Staff Report (February 15, 2024).pdf
RECOMMENDATION:
Reject previous request to purchase an Elgin Broom Bear Diesel Street Sweeper from Haaker Equipment Company of La Verne, California.
Authorize the purchase of a CNG Powered Street Chassis with XBroom (Street Sweeper) from PB Loader Corporation of Fresno, California, in the amount of $624,527.35.
Authorize the Director of Finance to set aside a contingency of $25,000 for any unforeseen fees and ancillary equipment.
Authorize the Finance Director to appropriate additional funds in the amount of $170,333.08 from unobligated Equipment Replacement Fund Balance to Account No. 5304310-4403000.
Authorize City Manager to approve the use of the contingency and any documents necessary to effectuate actions taken herewith.
13.j
ADOPT RESOLUTION NO. 2024-010 AUTHORIZING DESTRUCTION OF OBSOLETE RECORDS FROM THE FINANCE DEPARTMENT
1. Reso to destroy obsolete records in Finance Department .pdf
2. 01 Resolution - Obselete Records.pdf
3. 02 Exhibit A - Obsolete Records.pdf
RECOMMENDATION:
Adopt Resolution No. 2024-010 entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF PAPER RECORDS FROM THE FINANCE DEPARTMENT, AS INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED DECEMBER 15, 2022). RECORDS FROM 1988-2018 (EXHIBIT A)"
13.k
APPROPRIATE FUNDS FOR NEW LIBRARY FACILITY PROJECT AND AWARD ARCHITECT CONTRACT NO. C47340 TO RICHÄRD KENNEDY ARCHITECTS FOR CONCEPTUAL DESIGN SERVICES (PROJECT NO. CFA00027)
1. Transfer Funds for New Library Facility Project and Award Architect Contract.pdf
2. 01 Richard Kennedy Architects Proposal.pdf
3. 02 Library Design RFP - Evaluation Report.pdf
4. 03 Library Design RFP - Architect Selection Summary.pdf
5. 13k 2024-03-28 QA Memo.pdf
RECOMMENDATION:
Award Contract No. C47340 to Richärd Kennedy Architects for Conceptual Design of New Library Facility in an amount not to exceed $514,865 ($499,865 Basic Services + $15,000 reimbursables).
Authorize the Director of Finance to set aside a contingency amount of $128,000 for unforeseen circumstances.
Authorize the Director of Finance to set aside $157,135 for pre-construction services by other consultants still to be determined.
Authorize the Director of Finance to appropriate funds in the amount of $800,000 from Uncommitted General Fund Reserves to Account Number 1104199-4501000 Inter-Fund Transfers Out.
Authorize the Director of Finance to transfer funds to the Library Transfer-In Account No. 4520000-391000 and appropriate expenditure of funds to Capital Projects Account No. 4524136-4400100 for this purpose.
Authorize the City Manager to review and approve written contract change orders requests per Section 3.30.170 of the Palm Desert Municipal Code.
Authorize the City Attorney to make any necessary non-monetary changes to the agreement.
Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.
13.l
AWARD CONTRACT NO. C47350 TO CAL-STRIPE, INC., FOR ON-CALL CITYWIDE STREET AND BIKE LANE STRIPING IMPROVEMENTS IN AN ANNUAL AMOUNT NOT TO EXCEED $450,000 (MST00002)
1. Award Contract for On-Call Roadway and Parking Lot Striping.pdf
2. 01 Maintenance Services Agreement (Rev 01-24).pdf
3. 02 Exhibit A - Scope of Services.pdf
4. 03 Exhibit C - Compensation.pdf
5. 04 Payment and Performance Bonds.pdf
RECOMMENDATION:
Award a 27-month Contract No. C47350 to Cal-Stripe, Inc. for On-call Citywide Street and Bike Lane Striping Improvements in an annual amount not to exceed $450,000, with the option of two, one-year extensions.
Authorize the City Manager to review and approve written contract amendment and change order requests for unanticipated conditions per Section 3.30.170 of the Palm Desert Municipal Code.
Authorize the City Attorney to make any necessary non-monetary changes to the agreement.
Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.
14. ACTION CALENDAR
The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda.
14.a
APPROVE AN EMERGENCY GRANT PROGRAM IN AN AGGREGATE AMOUNT NOT TO EXCEED $1,500,000 FOR COMMERCIAL PROPERTY OWNERS AND HOMEOWNERS ASSOCIATIONS LOCATED ALONG INTERSTATE 10 AND AFFECTED BY TROPICAL STORM HILARY
1. Grants for Properties Affected by Tropical Storm Hilary (Adjacent to Interstate 10).pdf
2. 01 Grant Program Boundary Map.pdf
3. 02 Program Guidelines.pdf
4. Grant Program SR 03-28-2024.pdf
RECOMMENDATION:
Approve emergency grant program in an aggregate amount not to exceed $1,500,000 for commercial property owners and homeowners associations located along Interstate 10 and impacted by Tropical Storm Hilary.
Authorize the Finance Director to appropriate funds in the amount of $1,500,000 from General Fund Emergency Reserves to Account No. 1104159-4219100.
Authorize the City Attorney to prepare all necessary documents and make any non-monetary changes to the agreement.
Authorize City Manager to execute agreements and any documents necessary to effectuate actions taken herewith.
14.b
APPROVE REPLACEMENT OF A BRONZE PLAQUE AT THE DESERT HOLOCAUST MEMORIAL
1. Holocaust Memorial Plaque Replacement .pdf
2. 01 Photo of Current Holocaust Memorial Plaque.pdf
RECOMMENDATION:
Approve replacement of a bronze plaque at the
Desert Holocaust Memorial
.
14.c
APPROVE PLACEMENT OF PEACE POLE AT THE COMMUNITY ROSE GARDEN IN CIVIC CENTER PARK
1. Peace Pole Placement at the Community Rose Garden.pdf
2. 1. Written Request for Peace Pole Installation.pdf
3. 2. Sample Photos of Peace Poles.pdf
4. 3. Photos of Community Rose Garden.pdf
RECOMMENDATION:
Approve Placement of Peace Pole at the Community Rose Garden in Civic Center Park.
14.d
RESOLUTION NO. 2024-011 ESTABLISHING PROCEDURES FOR THE SELECTION OF THE MAYOR AND MAYOR PRO TEM
1. Mayor and MPT Appointment Policy.pdf
2. 01 Resolution - Mayor and Mayor Pro Tem.pdf
3. 14d 2024-03-28 QA Memo.pdf
4. Mayor and MPT Rotation PPT.pdf
RECOMMENDATION:
Adopt Resolution No. 2024-011 entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ESTABLISHING PROCEDURES FOR THE SELECTION OF THE MAYOR AND MAYOR PRO TEM.”
15. PUBLIC HEARINGS
The public may comment on individual Public Hearing Items within the three-minute time limit. The applicant or appellant will be provided up to five minutes to make their presentation. Speakers may utilize one of the three options listed on the first page of this agenda.
None.
16. INFORMATION ITEMS
17. ADJOURNMENT
18. PUBLIC NOTICES
Agenda Related Materials:
Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov
by clicking “
Council Agenda
” at the top of the page.
Americans with Disabilities Act:
It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible.
AFFIDAVIT OF POSTING
I, Níamh M. Ortega, Assistant City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board and City website www.palmdesert.gov
no less than 72 hours prior to the meeting.
/S/ Níamh M. Ortega
Assistant City Clerk