Palm Desert City Council
March 28, 2024

PALM DESERT CITY COUNCIL

MEETING AGENDA

Thursday, March 28, 2024
3:30 p.m.

Council Chamber, City Hall
73-510 Fred Waring Drive
Palm Desert, California

This is a joint meeting of the Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, and the Palm Desert Housing Authority. Pursuant to Assembly Bill 2449, this meeting may be conducted as a hybrid meeting allowing public access via teleconference or in person, and up to two Councilmembers may attend remotely.

WATCH THE MEETING LIVE: Watch the City Council meeting live at the City’s website:
www.palmdesert.gov under the “Council Agenda” link at the top of the homepage, or on the City’s YouTube Channel.

OPTIONS FOR PARTICIPATING IN THIS MEETING:

If unable to attend the meeting in person, you may choose from the following options:

OPTION 1: VIA EMAIL
Send your comments by email to: [email protected].

Emails received prior to 10:00 a.m. on the day of the City Council meeting will be made part of the record and distributed to the City Council. Emails will not be read aloud at the meeting.

OPTION 2: LIVE VIA ZOOM
Access via palmdesert.gov/zoom or zoom.us, click “Join Meeting” and enter Webinar ID 833 6744 9572.

1. OPTION 3: LIVE VIA TELEPHONE

1. (213) 338-8477 and enter Meeting ID 833 6744 9572 followed by #.

2. Indicate that you are a participant by pressing # to continue.

During the meeting, press *9 to add yourself to the queue and wait for the Mayor or City Clerk to announce your name/phone number. Press *6 to unmute your line and limit your comments to three minutes.

3. Pages

1. CALL TO ORDER - CLOSED SESSION - 3:30 P.M.

2. PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY
This time has been set aside for members of the public to address the City Council on items contained only on the Closed Session Agenda within the threeminute time limit. Speakers may utilize one of the three options listed on the first page of this agenda.

3. RECESS TO CLOSED SESSION

4. CLOSED SESSION AGENDA
The following items will be considered in closed session:

4.a Closed Session Meeting Minutes: March 14, 2024

4.b Conference with Real Property Negotiations pursuant to Government Code Section 54956.8

4.b.1 Property Description: 73510 Fred Waring Drive and 74725 Hovley Lane E
Agency: City of Palm Desert
City Negotiator: Todd Hileman/Chris Escobedo/Eric Ceja
Negotiating Parties: Crown Castle
Under Negotiation: Price and Terms

4.b.2 Property Description: 73710 Fred Waring Drive; 73520 Fred Waring Drive; and 44400 Town Center Way
Agency: City of Palm Desert
City Negotiator: Todd Hileman/Chris Escobedo/Eric Ceja
Negotiating Parties: N/A
Under Negotiation: Price and Terms

4.c Conference with Labor Negotiators pursuant to Government Code Section 54957.6
Agency designated representatives: Todd Hileman/Chris Escobedo/Andrea Staehle
Employee organization: Palm Desert Employees Organization

5. ROLL CALL - REGULAR MEETING - 4:00 P.M.

6. PLEDGE OF ALLEGIANCE
Councilmember Kelly

7. INSPIRATION
Mayor Pro Tem Harnik

8. REPORT OF CLOSED SESSION
City Attorney Shah

9. AWARDS, PRESENTATIONS, AND APPOINTMENTS

10. CITY MANAGER COMMENTS

11. MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION City Council Meeting

12. NONAGENDA PUBLIC COMMENTS 11
This time has been set aside for the public to address the City Council on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the City Council to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting.

13. CONSENT CALENDAR
All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the City Council for a separate discussion.

RECOMMENDATION:

To approve the consent calendar as presented.

13.a APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND

HOUSING AUTHORITY MINUTES
65 RECOMMENDATION:

Approve the Minutes of March 14, 2024.

13.b APPROVAL OF WARRANT REGISTERS 77
RECOMMENDATION:

Approve the warrant registers issued for the period 03/07/2024 to 03/20/2024.

13.c ADOPTION OF ORDINANCE NO. 1409 A NOTICE OF EXEMPTION UNDER CEQA AND APPROVE CHANGE OF ZONE 24-0001 TO

CHANGE ZONING DESIGNATION OF THE PROPERTIES LOCATED AT
73600 ALESSANDRO DRIVE FROM DOWNTOWN EDGE TRANSITION

OVERLAY (DE-O) TO DOWNTOWN EDGE (DE)
105
RECOMMENDATION:

Adopt Ordinance No. 1409 entitled “AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A

NOTICE OF EXEMPTION PURSUANT TO THE STATE OF CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING A CHANGE

OF ZONE FROM DE-O TO DE FOR THE PROPERTIES LOCATED AT
73600 ALESSANDRO DRIVE (ASSESSOR’S PARCEL NUMBERS 627-
153-018, AND 627-153-019) CASE NO. CZ24-0001”
City Council Meeting

13.d APPROVE CHANGE ORDER NO. 3 INCREASING CONTRACT NO.

C41880 WITH MARIPOSA LANDSCAPES, INC., OF IRWINDALE,
CALIFORNIA, IN AN ANNUAL AMOUNT NOT TO EXCEED $150,000

AND ADD MAINTENANCE SERVICES TO NON-LANDSCAPED AREAS
(PROJECT NO. MLS00008)
111
RECOMMENDATION:

Approve Change Order No. 3 to increase Contract No. C41880 with Mariposa Landscapes, Inc. of Irwindale, California, in an annual amount of $150,000 and add maintenance services to nonlandscaped areas for a total annual contract amount of $661,408.56.

1. Increase irrigation, plant, and related extra work and services to an annual amount of $125,000.

2. Authorize the Finance Director to appropriate prorated funds in the amount of $75,000 from Unobligated General Fund to Account No. 1104310-4332000, R/M Streets for Fiscal Year 2023/24.

3. Authorize the City Manager to approve change orders and amendments associated with this contract based on staff’s recommendations.

4. Authorize the City Manager or designee to execute said change order.

5. 13.e AUTHORIZE AN AMENDMENT TO CONTRACT NO. A43790 WITH FG

CREATIVE INCREASING COMPENSATION FOR PALM DESERT

AQUATIC CENTER MARKETING SERVICES
117
RECOMMENDATION:

Authorize an amendment to Contract No. A43790 with FG
Creative for Palm Desert Aquatic Center marketing services to increase compensation in the amount of $7,700.

1. Authorize the City Attorney to make any necessary nonmonetary changes to the agreement.

2. Authorize the City Manager to execute said agreement on behalf of the City.

3. 13.f AUTHORIZE AN AMENDMENT TO CONTRACT NO. C43370 TO

INCREASE THE CITY'S CONTRACT WITH FG CREATIVE FOR EL

PASEO PARKING & BUSINESS IMPROVEMENT DISTRICT MARKETING

SERVICES
133
RECOMMENDATION:

Authorize an amendment to Contract C43370 with FG Creative in the amount of $15,000.

1. Authorize the City Attorney to make any necessary nonmonetary changes to the agreement.

2. Authorize the City Manager to execute said agreement on behalf of the City.

3. City Council Meeting

13.g APPROVE CULTURAL ARTS COMMITTEE FISCAL YEAR 2024/25

WORK PLAN
143
RECOMMENDATION:

Approve the Cultural Arts Committee’s Fiscal Year 2024/25 Work Plan.

13.h APPROVE A FINAL SETTLEMENT AGREEMENT WITH THE
MILLENNIUM PALM DESERT HOMEOWNERS’ ASSOCIATION
(GENESIS HOA) TO INSTALL PERIMETER LANDSCAPING AS

REQUIRED IN THE ORIGINAL SUBDIVISION LANDSCAPE PLAN
149
RECOMMENDATION:

Approve a Final Settlement Agreement No. C47330 with the Millennium Palm Desert HOA for a one-time reimbursement of the installation of 33 perimeter trees in an amount not to exceed $20,265.

1. Authorize the City Attorney to make any necessary non-monetary changes to the agreement.

2. Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.

3. 13.i REJECT THE PROPOSAL TO PURCHASE A DIESEL STREET

SWEEPER AND APPROVE THE PROPOSAL TO PURCHASE A CNG

STREET SWEEPER FROM PB LOADER CORPORATION TO IMPROVE

CITYWIDE ROADWAY AND PARKING LOT MAINTENANCE
193
RECOMMENDATION:

Reject previous request to purchase an Elgin Broom Bear Diesel Street Sweeper from Haaker Equipment Company of La Verne, California.

1. Authorize the purchase of a CNG Powered Street Chassis with XBroom (Street Sweeper) from PB Loader Corporation of Fresno, California, in the amount of $624,527.35.

2. Authorize the Director of Finance to set aside a contingency of $25,000 for any unforeseen fees and ancillary equipment.

3. Authorize the Finance Director to appropriate additional funds in the amount of $170,333.08 from unobligated Equipment
Replacement Fund Balance to Account No. 5304310-4403000.

4. Authorize City Manager to approve the use of the contingency and any documents necessary to effectuate actions taken herewith.

5. 13.j ADOPT RESOLUTION NO. 2024-010 AUTHORIZING DESTRUCTION OF

OBSOLETE RECORDS FROM THE FINANCE DEPARTMENT
201
RECOMMENDATION:

Adopt Resolution No. 2024-010 entitled, "A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING

FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF

PAPER RECORDS FROM THE FINANCE DEPARTMENT, AS

INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED
DECEMBER 15, 2022). RECORDS FROM 1988-2018 (EXHIBIT A)" City Council Meeting

13.k APPROPRIATE FUNDS FOR NEW LIBRARY FACILITY PROJECT AND AWARD ARCHITECT CONTRACT NO. C47340 TO RICHÄRD KENNEDY
ARCHITECTS FOR CONCEPTUAL DESIGN SERVICES (PROJECT NO.

CFA00027)
207
RECOMMENDATION:

Award Contract No. C47340 to Richärd Kennedy Architects for Conceptual Design of New Library Facility in an amount not to exceed $514,865 ($499,865 Basic Services + $15,000
reimbursables).

1. Authorize the Director of Finance to set aside a contingency amount of $128,000 for unforeseen circumstances.

2. Authorize the Director of Finance to set aside $157,135 for preconstruction services by other consultants still to be determined.3.

Authorize the Director of Finance to appropriate funds in the amount of $800,000 from Uncommitted General Fund Reserves to Account Number 1104199-4501000 Inter-Fund Transfers Out.

4. Authorize the Director of Finance to transfer funds to the Library Transfer-In Account No. 4520000-391000 and appropriate
expenditure of funds to Capital Projects Account No. 4524136- 4400100 for this purpose.

5. Authorize the City Manager to review and approve written contract change orders requests per Section 3.30.170 of the Palm Desert Municipal Code.

6. Authorize the City Attorney to make any necessary non-monetary changes to the agreement.

7. Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.

8. 13.l AWARD CONTRACT NO. C47350 TO CAL-STRIPE, INC., FOR ON-CALL

CITYWIDE STREET AND BIKE LANE STRIPING IMPROVEMENTS IN AN ANNUAL AMOUNT NOT TO EXCEED $450,000 (MST00002)
289
RECOMMENDATION:

Award a 27-month Contract No. C47350 to Cal-Stripe, Inc. for Oncall Citywide Street and Bike Lane Striping Improvements in an annual amount not to exceed $450,000, with the option of two, one-year extensions.

1. Authorize the City Manager to review and approve written contract amendment and change order requests for unanticipated
conditions per Section 3.30.170 of the Palm Desert Municipal Code.

2. Authorize the City Attorney to make any necessary non-monetary changes to the agreement.

3. Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.

4. City Council Meeting

14. ACTION CALENDAR
The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda.

14.a APPROVE AN EMERGENCY GRANT PROGRAM IN AN AGGREGATE AMOUNT NOT TO EXCEED $1,500,000 FOR COMMERCIAL PROPERTY

OWNERS AND HOMEOWNERS ASSOCIATIONS LOCATED ALONG
INTERSTATE 10 AND AFFECTED BY TROPICAL STORM HILARY
333
RECOMMENDATION:

Approve emergency grant program in an aggregate amount not to exceed $1,500,000 for commercial property owners and
homeowners associations located along Interstate 10 and impacted by Tropical Storm Hilary.

1. Authorize the Finance Director to appropriate funds in the amount of $1,500,000 from General Fund Emergency Reserves to
Account No. 1104159-4219100.

2. Authorize the City Attorney to prepare all necessary documents and make any non-monetary changes to the agreement.

3. Authorize City Manager to execute agreements and any documents necessary to effectuate actions taken herewith.

4. 14.b APPROVE REPLACEMENT OF A BRONZE PLAQUE AT THE DESERT

HOLOCAUST MEMORIAL
347
RECOMMENDATION:

Approve replacement of a bronze plaque at the Desert Holocaust Memorial.

14.c APPROVE PLACEMENT OF PEACE POLE AT THE COMMUNITY ROSE

GARDEN IN CIVIC CENTER PARK
351
RECOMMENDATION:

Approve Placement of Peace Pole at the Community Rose Garden in Civic Center Park.

14.d RESOLUTION NO. 2024-011 ESTABLISHING PROCEDURES FOR THE

SELECTION OF THE MAYOR AND MAYOR PRO TEM
361
RECOMMENDATION:

Adopt Resolution No. 2024-011 entitled “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA,

ESTABLISHING PROCEDURES FOR THE SELECTION OF THE MAYOR
AND MAYOR PRO TEM.”

15. PUBLIC HEARINGS
The public may comment on individual Public Hearing Items within the threeminute time limit. The applicant or appellant will be provided up to five minutes to make their presentation. Speakers may utilize one of the three options listed on the first page of this agenda.

None.

City Council Meeting

16. INFORMATION ITEMS

17. ADJOURNMENT
City Council Meeting

18. PUBLIC NOTICES
Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov by clicking “Council Agenda” at the top of the page.

Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the city will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible.

AFFIDAVIT OF POSTING
I, Níamh M. Ortega, Assistant City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board and City website www.palmdesert.gov no less than 72 hours prior to the meeting.
/S/ Níamh M. Ortega
Assistant City Clerk
City Council Meeting

1 Study Session of the Palm Desert City Council (CC), Successor Agency to the Palm Desert Redevelopment Agency (SARDA), and Housing Authority (HA) Minutes
March 14, 2024, 3:00 p.m.

Present: Mayor Pro Tem Jan Harnik, Councilmember Kathleen Kelly, Councilmember Gina Nestande, Councilmember Evan Trubee, and Mayor Karina Quintanilla
Pursuant to Assembly Bill 2449, this meeting was conducted by teleconference and there was in-person public access to the meeting location.

1. CALL TO ORDER - STUDY SESSION
A Study Session of the Palm Desert City Council was called to order by Mayor Quintanilla on Thursday, March 14, 2024, at 3:00 p.m. in the Council Chamber, City Hall, located at 73-510 Fred Waring Drive, Palm Desert, California.

2. STUDY SESSION TOPICS

2.a STUDY SESSION: TRAFFIC ASSESSMENT STUDIES OF EL PASEO RAISED

MID-BLOCK CROSSINGS AND UNIVERSITY DOG PARK PARKING OPTIONS Senior Project Manager AL-Beitawi narrated a PowerPoint presentation regarding traffic assessment studies of El Paseo Raised Mid-block Crossings and University Dog Park parking options, and responded to City Council inquiries.

3. ADJOURNMENT
The City Council adjourned the Study Session at 3:39 p.m.

Respectfully submitted,
_________________________
Níamh M. Ortega
Assistant City Clerk/Assistant Secretary
_________________________
Anthony J. Mejia, MMC
City Clerk/Secretary

Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Housing Authority
Regular Meeting Minutes
March 14, 2024, 3:30 p.m.

Present: Mayor Pro Tem Jan Harnik, Councilmember Kathleen Kelly, Councilmember Gina Nestande, Councilmember Evan Trubee, and Mayor Karina Quintanilla

1. CALL TO ORDER - CLOSED SESSION - 3:30 P.M.

A Regular Meeting of the Palm Desert City Council was called to order by Mayor Quintanilla on Thursday, March 14, 2024, at 3:40 p.m. in the Council Chamber, City Hall, located at 73- 510 Fred Waring Drive, Palm Desert, California.

2. PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY

3. RECESS TO CLOSED SESSION

4. CLOSED SESSION AGENDA

4.a Closed Session Meeting Minutes: February 7 and February 15, 2024

4.b Conference with Real Property Negotiations pursuant to Government Code Section 54956.8

4.b.1 Property Description: Assessor's Parcel Number 637-300-023

5. ROLL CALL - REGULAR MEETING - 4:00 P.M.

6. PLEDGE OF ALLEGIANCE
Mayor Quintanilla led the Pledge of Allegiance.

7. INSPIRATION
Councilmember Kelly provided words of inspiration.

8. REPORT OF CLOSED SESSION
City Attorney Shah stated that no reportable actions were taken.

9. AWARDS, PRESENTATIONS, AND APPOINTMENTS

9.a PRESENTATION - VISIT GREATER PALM SPRINGS UPDATE
Visit Greater Palm Springs representatives Scott White, Colleen Pace and Davis Meyer narrated a PowerPoint presentation and responded to City Council inquiries.

9.b PRESENTATION - CELEBRATE CV EVENT
LocalIQ representative Nathan Truesdell narrated a PowerPoint presentation and responded to City Council inquiries.

10. CITY MANAGER COMMENTS

Palm Desert City Council Meeting Minutes
March 14, 2024
2 10.a SHERIFF DEPARTMENT UPDATE
Lt. Porras provided an update on the Blue Envelope Program and other matters of the Sheriff's Department and responded to City Council inquiries.

10.b PARTY IN THE PARK RECAP
Deputy Director of Economic Development Lawrence narrated a PowerPoint presentation and responded to City Council inquiries.

10.c FORMER COUNCILMEMBER PLAQUE UPDATE
Public Works Deputy Director Chavez provided an update and responded to City Council inquiries.

11. MAYOR/COUNCILMEMBER REPORTS AND REQUESTS FOR ACTION Councilmembers reported on their attendance at various meetings and events.

12. NON­AGENDA PUBLIC COMMENTS
Barbara Wasserkrug, Palm Desert resident, spoke in opposition to the economic recovery plan known as The Great Reset Initiative.

Daryl Terrell, Moreno Valley resident, opined that AB 641 regarding automobile dismantlers and catalytic converter theft was not restrictive enough, and urged the City Council to adopt an ordinance that would further restrict the number of catalytic converters an individual could possess.

Rebecca, Palm Desert resident, requested assistance from the City with an ongoing issue with the legal system and the removal of her children from her home.

13. CONSENT CALENDAR
Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
To approve the consent calendar as presented.

Motion Carried (5 to 0)

13.a APPROVAL OF CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING

AUTHORITY MINUTES
Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
Approve the Minutes of February 7 and February 15, 2024.

Motion Carried (5 to 0)

Palm Desert City Council Meeting Minutes
March 14, 2024
3 13.c ACCEPTANCE OF A RESIGNATION FROM THE MARKETING COMMITTEE Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
With regret, accept the resignation of Jeffrey Norman from the Marketing Committee.

Motion Carried (5 to 0)

13.d APPROVAL OF PARK ORDINANCE WAIVERS FOR APRIL 18, 2024, CONCERT IN

THE PARK
Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
Approve temporary waiver of the following Palm Desert Municipal Code (PDMC) sections for a bonus Concert in the Park on April 18, 2024:
a. 11.01.20 (Hours of Use in City Parks)
b. 11.01.140 (Amplified Sound in City Parks)
c. 11.01.080 O (Placement of Advertising Signage in City Parks) d. 11.01.080 Q (Vendor Sales in City Parks)
e. 11.01.080 W (Possession/Consumption of Alcohol in City Parks) pursuant to PDMC 9.58.040
Motion Carried (5 to 0)

13.e APPROVE THE 2024 HOMELESSNESS TASKFORCE ANNUAL WORK PLAN Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
Approve the 2024 Homelessness Taskforce Annual Work Plan.

Motion Carried (5 to 0)

13.f HOUSING AUTHORITY: AUTHORIZE AN INCREASE TO THE NOT TO EXCEED AMOUNT FOR HD SUPPLY FACILITIES MAINTENANCE, LTD., SERVICE FIRST, LLC., AND CURTIS ALLAN FLOOR COVERING FOR FISCAL YEAR 2023/24 Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee

1. Authorize an increase of $60,000 to the not to exceed amount of HD Supply Facilities Maintenance in Fiscal Year 2023/24 for an aggregate amount of $310,000.

2. Authorize an increase of $15,000 to the not to exceed amount of additional services for Service First, LLC in Fiscal Year 2023/24 for an aggregate amount of $50,000.

3. Authorize an increase of $35,000 to the not to exceed amount of Curtis Allan Floorcovering, Inc., in Fiscal Year 2023/24 for an aggregate amount of $285,000.

Palm Desert City Council Meeting Minutes
March 14, 2024
4 4. Appropriate $110,000 from the Housing Authority’s Unobligated 871 Fund Balance to the FY 2023/24 operating budget in the appropriate account for each of the 15 Housing Authority Properties.

5. Authorize the Executive Director or his designee to take any necessary actions to facilitate execution of amended agreements with Curtis Allan and Service First and any documents necessary to effectuate the actions taken herewith.

Motion Carried (5 to 0)

13.g AUTHORIZE OUT-OF-STATE TRAVEL FOR THE BUSINESS ENTERPRISE SYSTEMS ADMINISTRATOR TO ATTEND LASERFICHE EMPOWER 2024 ANNUAL CONFERENCE ON APRIL 22 THROUGH APRIL 25, 2024, IN LAS

VEGAS, NEVADA
Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
Authorize out-of-state travel for the Business Enterprise Systems Administrator to attend Laserfiche Empower Annual Conference on April 22 through April 25, 2024, in Las Vegas, Nevada.

Motion Carried (5 to 0)

13.h ADOPT A RESOLUTION AMENDING AND UPDATING THE CITY’S EMERGENCY

MEDICAL SERVICES BILLING PROGRAM FEE SCHEDULE AND RELATED

WRITE-OFF POLICY
Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
Adopt Resolution No. 2024-008 entitled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM DESERT, CALIFORNIA, AMENDING AND UPDATING THE CITY’S EMERGENCY MEDICAL SERVICES BILLING PROGRAM FEE SCHEDULE AND RELATED WRITE-OFF POLICY.”
Motion Carried (5 to 0)

13.i ADOPT RESOLUTION APPROVING FINAL PARCEL MAP NO. 38751 Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
Adopt Resolution No. 2024-009 entitled, “A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF PALM DESERT, CALIFORNIA, APPROVING THE FINAL SUBDIVISION MAP OF FINAL PARCEL MAP NO. 38751”.

Motion Carried (5 to 0)

Palm Desert City Council Meeting Minutes
March 14, 2024
5 13.j AWARD A CONTRACT TO HR GREEN PACIFIC, INC., FOR INSPECTION AND

CONSTRUCTION MANAGEMENT SERVICES OF THE FIRECLIFF GREENS/TEE

BOX RENOVATION AND TURF REDUCTION PROJECT AT DESERT WILLOW GOLF RESORT IN THE AMOUNT OF $199,645 (PROJECT NO. MLS00005) Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee

1. Award Contract No. C44200C to HR Green Pacific, Inc., to provide inspection and construction management services of the Firecliff Golf Course Greens/Tee Box Renovations and Turf Reduction at Desert Willow Golf Resort (DWGR) in the amount not to exceed $199,645.

2. Authorize the Finance Department to set aside a contingency in the amount of $20,000 for unforeseen circumstances.

3. Authorize the City Manager to review and approve written contract change orders requests per Section 3.30.170 of the Palm Desert Municipal Code.

4. Authorize the City Attorney to make any necessary non-monetary changes to the agreement.

5. Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.

Motion Carried (5 to 0)

13.k RATIFY A LETTER OF SUPPORT FOR THE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS’ GRANT APPLICATION FOR THE ADDRESSING CLIMATE

CHANGE, EMERGENCIES, AND SAND STORMS (ACCESS) INDIAN CANYON

DRIVE PROJECT
Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
Ratify a letter of support for the Coachella Valley Association of Governments (CVAG) grant application to the Southern California Association of Government (SCAG) for the ACCESS Indian Canyon Drive Project.

Motion Carried (5 to 0)

13.l RATIFY PREQUALIFIED VENDOR LIST SUBMISSIONS THROUGH FEBRUARY 29, 2024
Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
Ratify prequalified vendor list submissions received through February 29, 2024, for the City of Palm Desert, Successor Agency to the Palm Desert Redevelopment Agency, Palm Desert Housing Authority, and Desert Willow Golf Resort.

Motion Carried (5 to 0)

Palm Desert City Council Meeting Minutes
March 14, 2024
6 13.m RATIFY A LETTER OF SUPPORT FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS’ GRANT APPLICATION FOR U.S.

DEPARTMENT OF TRANSPORTATION’S REBUILDING AMERICAN

INFRASTRUCTURE WITH SUSTAINABILITY AND EQUITY (RAISE) GRANT

PROGRAM
Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee
Ratify a letter of support for the Southern California Association of Governments (SCAG) Grant Application for the “Southern California Comprehensive Sustainable Freight Plan” to the U.S. Department of Transportation.

Motion Carried (5 to 0)

13.n APPROVAL OF THE VISIT GREATER PALM SPRINGS SECOND AMENDED AND

RESTATED JOINT POWERS AGREEMENT
Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee

1. Approve the Visit Greater Palm Springs Second Amended and Restated Joint Powers Agreement with the cities of Cathedral City, Coachella, Desert Hot Springs, Indian Wells, Indio, La Quinta, Palm Desert, Palm Springs, Rancho Mirage and the County of Riverside.

2. Authorize the Mayor and City Manager to execute all necessary documents to effectuate this action.

Motion Carried (5 to 0)

13.o AUTHORIZE APPROPRIATION OF FACILITY RESERVE FUND FOR SPECIAL

COMMUNITY SERVICES PROJECTS
Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee

1. Authorize appropriation in the total amount of $1,810,317 from General Fund Facility Reserves to the various Capital Projects Accounts listed for facility and park improvements.

2. Authorize the addition of the Ironwood Park Improvements Project to the FY 2023-24 Capital Improvement Project (CIP) List.

Motion Carried (5 to 0)

Palm Desert City Council Meeting Minutes
March 14, 2024
7 13.p APPROVE AMENDMENT NO. 8 AND 9 TO CONTRACT NO. C41690 WITH HR GREEN FOR CDR00004 SECTION 29 PROJECT AND ADDITIONAL SERVICES

RELATED TO THE BROADBAND FEASIBILITY AND MASTER PLAN STUDY Motion by: Mayor Pro Tem Harnik
Seconded by: Councilmember Trubee

1. Approve Amendment No. 8 and 9, respectively, to Contact No. C41690 with HR Green Pacific (HR Green) for CDR00004 Section 29 Project in an amount of $66,000 and for additional services related to the Broadband Feasibility and Master Plan Study in the amount of $8,496.

2. Authorize the City Manager to execute the amendments and documents necessary to effectuate the actions taken herein.

Motion Carried (5 to 0)

CONSENT ITEMS HELD OVER

13.b APPROVAL OF WARRANTS
Motion by: Councilmember Kelly
Seconded by: Mayor Pro Tem Harnik
Approve the warrants issued for the period 2/8/2024 to 2/29/2024.

Motion Carried (5 to 0)

14. ACTION CALENDAR

14.a AUTHORIZE CITY MANAGER TO AWARD LIBRARY FURNITURE, FIXTURES,

FINISHES, AND EQUIPMENT CONTRACTS TO MULTIPLE VENDORS TO OUTFIT THE NEW LIBRARY LOCATED AT 73-300 FRED WARING DRIVE IN AN AMOUNT NOT TO EXCEED $650,000 (CONTRACT NOS. C47240 A-Z)
Director of Library Services Shaffer narrated a PowerPoint presentation and responded to City Council inquiries.

Motion by: Councilmember Kelly
Seconded by: Mayor Pro Tem Harnik

1. Pursuant to PDMC Section 3.30.160(I), authorize the City Manager to review and reject bids, waive any minor irregularities, and award contracts to qualified furniture, fixture, and equipment (FF&E) vendors for the library located at 73- 300 Fred Waring Drive in an aggregate amount not to exceed $650,000, pursuant to the terms of the agreement(s).

2. Authorize the Director of Finance to reallocate funds, if necessary, from the Library Services Fund (252) to the Library Capital Projects Account No. 4524136-4400100.

3. Authorize the City Manager to execute any agreements, amendments and all other documents necessary to effectuate this action.

4. Authorize the City Attorney to make any necessary non-monetary changes to the agreement.

Motion Carried (5 to 0)

Palm Desert City Council Meeting Minutes
March 14, 2024
8 15. PUBLIC HEARINGS

15.a INTRODUCE ORDINANCE NO. 1409 TO ADOPT A NOTICE OF EXEMPTION UNDER CEQA AND APPROVE CHANGE OF ZONE 24-0001 TO CHANGE ZONING DESIGNATION OF THE PROPERTIES LOCATED AT 73600 ALESSANDRO DRIVE

FROM DOWNTOWN EDGE TRANSITION OVERLAY (DE-O) TO DOWNTOWN

EDGE (DE)
Mayor Quintanilla opened the public hearing.

Principal Planner Melloni narrated a PowerPoint presentation and responded to City Council inquiries.

Sean Krejci, Palm Desert resident, expressed concern about the types of use permitted other than commercial space under the zoning change. Staff confirmed that the proposed change does not directly affect the land use classification and allows uses that are of constructive occupancy of the building.

Mayor Quintanilla closed the public hearing, there being no other member of the public wishing to speak.

Motion by: Councilmember Kelly
Seconded by: Mayor Pro Tem Harnik
Introduction of Ordinance No. 1409 entitled “AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, ADOPTING A NOTICE

OF EXEMPTION PURSUANT TO THE STATE OF CALIFORNIA ENVIRONMENTAL

QUALITY ACT (CEQA) AND APPROVING A CHANGE OF ZONE FROM DE-O TO DE FOR THE PROPERTIES LOCATED AT 73600 ALESSANDRO DRIVE (ASSESSOR’S PARCEL NUMBERS 627-153-018, AND 627-153-019).”
Motion Carried (5 to 0)

Palm Desert City Council Meeting Minutes
March 14, 2024
9 15.b INTRODUCE ORDINANCE NO. 1410 TO ADOPT A NOTICE OF EXEMPTION

UNDER CEQA AND ADOPT A ZONING ORDINANCE AMENDMENT TO

IMPLEMENT RESIDENTIAL AND MIXED-USE OBJECTIVE DESIGN STANDARDS Mayor Quintanilla opened the public hearing.

Principal Planner Melloni and John Kaliski and Amee Bhatt, of JK Architects, narrated a PowerPoint presentation summarizing the proposed residential and mixed-use objective design standards (ODS).

Mayor Quintanilla closed the public hearing, there being no one wishing to speak.

During the course of discussion, the City’s consultant and staff responded to inquiries as follows:
• There is a process, such as review by the Architectural Review Commission, in which a developer who wishes to propose a project which does not conform to the ODS may seek an exception.
• There is a need to establish ODS as the State has restricted the City’s ability to apply subjective standards on certain residential and mixed-use housing projects.
• Explained that a “sense of quality” as referenced in the ODS refers to the idea that the City Council, through the creation of ODS, will ensure a sense of quality in future projects.
• A landscaping expert will be consulted regarding the appropriateness of hybrid Palo Verde trees being included in the acceptable plant palate and will report back to the City Council.

Following discussion, it was agreed that the ODS should be modified as follows:
• Chapter 3, Passive and Active Amenities: Create consistent “number of dwelling units” categories for both passive and active amenities and amend Table 3.9.3. to increase number of required active amenities. • Chapter 3, Landscape and Open Space: Explicitly prohibit any invasive, noxious, and nuisance plant species, inclusive of the Washingtonia robusta. • Chapter 4: Building Architecture: Revise language so that no building wall shall exceed 250 feet in length.
• Chapter 4. Building Architecture: Revise language so that a 40-foot open-tothe-sky building breaks shall be provided between resulting structures. • Chapter 4, Building Architecture: Revise language so that a minimum of four out of the 11 options for building modulation must be utilized. • Chapter 5, Parking: Remove language that prohibits surface parking lots in the frontage setback or between buildings and the public street. If someone were to place a surface parking lot in this area, they would be required to provide a fence, wall, or 10’ landscape buffer.
• Chapter 6, ODS Compliance Checklist: Correct the Multifamily Compliance Checklist reference to “ODS 3.14” to “ODS 3.5.2.”

Palm Desert City Council Meeting Minutes
March 14, 2024
10 Motion by: Councilmember Kelly
Seconded by: Councilmember Nestande
Introduction of Ordinance No. 1410 entitled “AN ORDINANCE OF THE CITY

COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING THE PALM DESERT MUNICIPAL CODE TO ADD CHAPTER 25.42 – MULTIFAMILY AND MIXEDUSE OBJECTIVE DESIGN STANDARDS AND AMENDING OTHER CHAPTERS OF THE ZONING ORDINANCE”, as amended.

Motion Carried (5 to 0)

16. INFORMATION ITEMS
None.

17. ADJOURNMENT
The City Council adjourned at 6:15 p.m.

Respectfully submitted,
_________________________
Níamh M. Ortega, CMC
Assistant City Clerk/Assistant Secretary
_________________________
Anthony J. Mejia, MMC
City Clerk/Secretary

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 00001445 03/07/2024 BEST BEST & KRIEGER LLP 1104121 4301500 LIBRARY LGL SVC 1/24 986868 9,981.60 W1 00001445 03/07/2024 BEST BEST & KRIEGER LLP 1104121 4301500 ADDT'L MONTHLY LGL THRU 1/24 986868 46,589.80 W1 00001445 03/07/2024 BEST BEST & KRIEGER LLP 1104121 4301500 Bravo LGL SVC 1/24 986871 1,023.00 W1 00001445 03/07/2024 BEST BEST & KRIEGER LLP 1104121 4301500 Article 34 LGL SVC 1/24 986871 593.20 W1 00001445 03/07/2024 BEST BEST & KRIEGER LLP 2524662 4309000 FORMATION NONPROFIT LGL 1/24 987963 3,515.00 W1 00001445 03/07/2024 BEST BEST & KRIEGER LLP 5104195 4369601 PARKVIEW LGL 1/24 986868 71.20 W1 00001445 03/07/2024 BEST BEST & KRIEGER LLP 8734195 4301500 HAF LGL 1/24 986871 679.20 W1 00001446 03/07/2024 BURRTEC 6100000 2282600 Tax Roll Payment INV-02-23-2024 2,007,178.97 W1 00001446 03/07/2024 BURRTEC 6100000 2282600 Franchise Fee INV-02-23-2024 -80,287.16 W1 00001446 03/07/2024 BURRTEC 6100000 2282600 Admin Fee INV-02-23-2024 -30,613.44 W1 00001446 03/07/2024 BURRTEC 6100000 2282600 Recycle Fee INV-02-23-2024 -107,864.22 W1 00001446 03/07/2024 BURRTEC 6100000 2282600 Vehicle Impact Fee INV-02-23-2024 -82,294.34 W1 00001446 03/07/2024 BURRTEC 6100000 2282600 Tax Roll Payment INV-08-09-2023 138.70 W1 00001446 03/07/2024 BURRTEC 6100000 2282600 Franchise Fee INV-08-09-2023 -5.55 W1 00001446 03/07/2024 BURRTEC 6100000 2282600 Admin Fee INV-08-09-2023 -2.77 W1 00001446 03/07/2024 BURRTEC 6100000 2282600 Recycle Fee INV-08-09-2023 -8.89 W1 00001446 03/07/2024 BURRTEC 6100000 2282600 Vehicle Impact Fee INV-08-09-2023 -5.69 W1 00001447 03/07/2024 CBRE INC 1104430 4309000 Real Estate Brokerage, Jan '24 2023-273215-002 5,000.00 W1 00001447 03/07/2024 CBRE INC 1104430 4309000 Real Estate Brokerage, Feb '24 2023-273215-003 5,000.00 W1 00001448 03/07/2024 CDW LLC 5304190 4404000 FY2324 Computer Replacement PV50823 5,502.10 W1 00001448 03/07/2024 CDW LLC 5304190 4404000 FY2324 TV Replacement PV94468 587.24 W1 00001448 03/07/2024 CDW LLC 5304190 4404000 FY2324 Phone Case Replacement PW31716 40.07 W1 00001449 03/07/2024 CITY EMPLOYEES ASSOCIATES LLC 1100000 2161300 PDEO DUES through 02/2024 PDEA022024 1,590.00 W1 00001450 03/07/2024 DESERT PUBLICATIONS INC 1104417 4322200 City of Palm Desert promotiona 99949 3,125.00 W1 00001451 03/07/2024 ESCRIBE SOFTWARE LTD. 1104190 4362001 Agenda Management Software 5840 17,640.00 W1 00001452 03/07/2024 FEDERAL EXPRESS CORP. 1104110 4366000 LOCC Lead. Sum. Quint. Reg Chk 841768420 20.60 W1 00001452 03/07/2024 FEDERAL EXPRESS CORP. 1104422 4366000 HDL Biz Lic Renewals 8-410-63956 35.86 Report Date 03/31/2024 Page 1
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 00001453 03/07/2024 HIGH TECH IRRIGATION INC. 1104159 4219100 R/M IRRIGATION - FREEDOM 783192 513.09 W1 00001453 03/07/2024 HIGH TECH IRRIGATION INC. 1104159 4219100 R/M IRRIGATION - FREEDOM 783193 718.34 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2734680 4332000 FB24 LMA 7 DESERT MIRAGE 6679 516.65 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2734682 4332000 FB24 LMA 7 PRIMEROSE II 6679 325.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754643 4332000 FB24 LMA 7 DIAMONDBACK 6679 112.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754680 4332000 FB24 LMA MONTEREY MEADOWS 6679 141.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754681 4332000 FB24 LMA 7 THE GLEN 6679 291.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754682 4332000 FB24 LMA 7 HOVLEY ESTATES 6679 145.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754683 4332000 FB24 LMA 7 SONATA I 6679 339.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754684 4332000 FB24 LMA 7 SONATA II 6679 466.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754685 4332000 FB24 LMA 7 HOVLEY COLLECTION 6679 366.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754686 4332000 FB24 LMA 7 LA PALOMA I 6679 154.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754687 4332000 FB24 LMA 7 LA PALOMA II 6679 154.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754693 4332000 FB24 LMA 7 LA PALOMA III 6679 137.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754694 4332000 FB24 LMA 7 SANPIPER COURT 6679 166.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754695 4332000 FB24 LMA 7 SANPIPER COURT WEST 6679 166.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754696 4332000 FB24 LMA 7 HOVLEY COURT WEST 6679 235.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2754697 4332000 FB24 LMA 7 PALM COURT 6679 112.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2774373 4332000 FB24 LMA 7 PRES PLAZA 1 / II 6679 2,245.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2784374 4332000 FB24 LMA 7 VINEYARDS 6679 225.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2794374 4332000 FB24 LMA 7 WARING COURT 6679 208.25 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2804374 4332000 FB24 LMA 7 PALM GATE 6679 125.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2814374 4332000 FB24 LMA 7 THE GROVE 6679 487.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2824373 4332000 FB24 LMA 7 PRES PLAZA III 6679 526.60 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2834374 4332000 FB24 LMA 7 PORTOLA PLACE 6679 208.25 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2854374 4332000 FB24 LMA 7 KAUFMAN N BROAD 6679 958.25 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2864374 4332000 FB24 LMA 7 CANYON CREST 6679 279.00 Report Date 03/31/2024 Page 2
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2874374 4332000 FB24 LMA 7 COLLEGE VIEW EST II 6679 300.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2874680 4332000 FB24 LMA 7 THE BOULDERS 6679 500.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2874681 4332000 FB24 LMA 7 SUNDANCE WEST 6679 270.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2874682 4332000 FB24 LMA 7 PETUNIA I 6679 350.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2874683 4332000 FB24 LMA 7 SUNDANCE EAST 6679 150.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2874684 4332000 FB24 LMA 7 COLLEGE VIEW EST I 6679 270.50 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 1104614 4337001 EXTRA WORK - OVERFLOW LOTS 6685 720.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 1104614 4337001 FB24 LANDS MAINT - DW PRKG LOT 6678 1,548.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 2994374 4332000 FB24 LMA 7 PALM DESERT CC 6679 500.00 W1 00001454 03/07/2024 HORIZON PROFESSIONAL LANDSCAPE 4414195 4332000 FB24 LANDS MAINT - DW 6678 9,100.00 W1 00001455 03/07/2024 IDEA PEDDLER LLC 1104417 4309000 Ad Campaign Photo Shoot Comple 2370 40,000.00 W1 00001456 03/07/2024 MARIPOSA LANDSCAPES INC 1104614 4337001 EXTRA WORK - LMA 9 MEDIANS 104248 3,149.06 W1 00001457 03/07/2024 OPENGOV INC 1100000 1430100 Prepaid - FY24/25 Jul-Dec INV12362 19,420.00 W1 00001457 03/07/2024 OPENGOV INC 1100000 1430100 Prepaid FY24/25 Jul-Dec INV12298 12,028.00 W1 00001457 03/07/2024 OPENGOV INC 1104190 4362001 Operating & Capital Budgeting INV12362 19,420.00 W1 00001457 03/07/2024 OPENGOV INC 1104190 4362001 Opengov Procurement 2024 INV12298 12,028.00 W1 00001458 03/07/2024 OTIS ELEVATOR CO 4254430 4331000 R/M SEARS - PERMIT COMPLIANCE SD18925001 2,595.00 W1 00001458 03/07/2024 OTIS ELEVATOR CO 4254430 4331000 R/M SEARS - PERMIT COMPLIANCE SD19059001 11,600.00 W1 00001459 03/07/2024 PRICE'S NURSERY & GARDEN 4364650 4309200 Prof - Contracting 00030595 809.20 W1 00001460 03/07/2024 PRO-CRAFT CONSTRUCTION INC 2304220 4331000 PLUMBING SRV - FIRE STATION 33 23121-23 1,970.96 W1 00001460 03/07/2024 PRO-CRAFT CONSTRUCTION INC 2304220 4331000 PLUMBING SRV - FIRE STATION 71 23121-22 1,167.61 W1 00001461 03/07/2024 PUB Construction Inc 1104159 4219100 TO004969-Lift to Rise- SDS0000 305137 98,808.33 W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 1104330 4309000 JA24 WATER DISPS - CORPYARD 1628142 223.05 W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 1104330 4309000 FB24 WATER DISPS - CORPYARD 1650533 223.05 W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 1104340 4309000 JA24 WATER DISPS - CITY HALL 1628142 223.05 W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 1104340 4309000 FB24 WATER DISPS - CITY HALL 1650533 223.05 W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 1104340 4331000 FB24 LATE FEES 1650533 416.00 Report Date 03/31/2024 Page 3
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 1104344 4309000 JA24 WATER DISPS - PORTOLA CC 1628142 74.35 W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 1104344 4309000 FB24 WATER DISPS - PORTOLA CC 1650533 74.35 W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 2304220 4331000 JA24 WATER DISPS - FIRE STAT 1628142 223.05 W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 2304220 4331000 FB24 WATER DISPS - FIRE STAT 1650533 223.05 W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 5104195 4369500 1 WATER DISPENSER - SHERIFF SS 1592518 74.35 W1 00001462 03/07/2024 PURE WATER PARTNERS LLC 5104195 4369500 1 WATER DISPENSER - SHERIFF SS 1615545 74.35 W1 00001463 03/07/2024 RAY LOPEZ ASSOCIATES 4414195 4809200 DW PERIMETER LDNSCP RENO PH 3 24_0222-PD-1 15,600.00 W1 00001464 03/07/2024 SAME DAY EXPRESS 2424549 4331101 POOL ART RESTOR - PDAC 013024 1,715.48 W1 00001465 03/07/2024 SIGNARAMA 5104195 4369601 VINYL REMOVAL - PARKVIEW BLDG INV-121349 175.00 W1 00001465 03/07/2024 SIGNARAMA 5104195 4369601 BLDG SIGNS - PARKVIEW BLDG INV-121370 188.35 W1 00001466 03/07/2024 SINATRA & COOK PROJECT LLC 4254430 4345000 iHUB Rent - Month 50 out of 84 MNTH50APR2024 17,632.81 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104300 4211000 OFFICE SUPPLIES - CITY HALL 3560315022 39.32 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104300 4211000 OFFICE SUPPLIES - CITY HALL 3560315021 56.34 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104330 4219000 OFFICES SUPPLIES 3557016643 98.24 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104330 4219000 OFFICE SUPPLIES 3557959653 58.33 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104330 4219000 OFFICE SUPPLIES 3558910928 71.09 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104300 4211000 OFFICE SUPPLIES - CITY HALL 3559417813 193.94 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104300 4211000 OFFICE SUPPLIES - CITY HALL 3559884728 272.24 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104300 4211000 OFFICE SUPPLIES - CITY HALL 3558911023 104.44 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104300 4211000 OFFICE SUPPLIES - CITY HALL 3558911020 41.34 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104300 4211000 OFFICE SUPPLIES - CITY HALL 3558911026 270.13 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104300 4211000 OFFICE SUPPLIES - CREDIT 3559884726 -107.74 W1 00001467 03/07/2024 STAPLES BUSINESS ADVANTAGE 1104300 4211000 OFFICE SUPPLIES - CITY HALL 3559884727 360.04 W1 00001468 03/07/2024 TJKM TRANSPORTATION CONSULTANTS 2134317 5000908 Jan24 Svcs 0055075 342.99 W1 00001469 03/07/2024 VINTAGE ASSOCIATES 2764374 4332100 LMA 16 EXTRA WORK - HAYSTACK 231876 1,274.14 W1 00001469 03/07/2024 VINTAGE ASSOCIATES 1104610 4332001 LMA 17 EXTRA WORK - CC PARK 232065 3,817.35 W1 00001469 03/07/2024 VINTAGE ASSOCIATES 1104610 4337100 EXTRA WORK - SPORTS FIELDS 232065 1,470.10 Report Date 03/31/2024 Page 4
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 00001469 03/07/2024 VINTAGE ASSOCIATES 1104611 4332001 LMA 16 EXTRA WORK - PARKS 231876 620.79 W1 00001469 03/07/2024 VINTAGE ASSOCIATES 1104611 4332001 CREDIT MEMO REF#00001163 53341 -4,571.85 W1 00001469 03/07/2024 VINTAGE ASSOCIATES 1104611 4391000 LMA 16 EXTRA WORK - COMM GAR 231876 162.00 W1 00001469 03/07/2024 VINTAGE ASSOCIATES 1104159 4219100 August '23 Weather Event: Park 232051 1,647.83 W1 00001470 03/07/2024 VISUAL EDGE IT INC 1104190 4342000 Usage&supplies 2TX101725 FEB24 24AR1564611 129.69 W1 00001470 03/07/2024 VISUAL EDGE IT INC 1104190 4342000 Usage and supplies 1/24-2/24 24AR1564935 2,199.41 W1 00001470 03/07/2024 VISUAL EDGE IT INC 1104190 4342000 Usage&supplies 3TX403772 FEB24 24AR1564936 163.39 W1 00001471 03/07/2024 WILLDAN FINANCIAL SERVICES 3124350 4309000 Series 2003 ACD 010-57643 1,600.00 W1 00001471 03/07/2024 WILLDAN FINANCIAL SERVICES 3154350 4309000 2004-02 Sect 29 ACD 010-57643 1,600.00 W1 00001471 03/07/2024 WILLDAN FINANCIAL SERVICES 3534394 4309000 2005-1 U-Park ACD 010-57643 1,600.00 W1 00001471 03/07/2024 WILLDAN FINANCIAL SERVICES 3544394 4309000 2021-1 U-Park ACD 010-57643 1,600.00 W1 00001472 03/07/2024 WILLIS TOWERS WATSON NORTHEAST INC1104800 4388500 PSAM Art Insurance 17433W24/000001 10,381.00 W1 00001473 03/07/2024 WINGED SOLUTIONS INC 1104610 4332001 CC PARK BIRD MITIGATION WS013124CP 1,674.00 W1 00001474 03/07/2024 ZARTICO INC 1104190 4362001 Zartico2024 Payment #1 0001179 17,500.00 W1 02002237 03/07/2024 ACCURATE FIRST AID SERVICES 1104340 4219000 FIRST AID SUPPLIES - CITY HALL C-2361 261.99 W1 02002238 03/07/2024 ALEX VASQUEZ 1100000 1150100 CEC ADV LODGING A. VASQUEZ ADV LDG 0324AV 870.55 W1 02002238 03/07/2024 ALEX VASQUEZ 1100000 1150100 CEC ADV MILEAGE A. VASQUEZ ADV MILE 0324AV 94.47 W1 02002238 03/07/2024 ALEX VASQUEZ 1100000 1150100 CEC ADV PER DIEM A. VASQUEZ ADV PD 0324AV 407.00 W1 02002238 03/07/2024 ALEX VASQUEZ 1100000 1150100 CEC ADV PARKING A. VASQUEZ ADV PARK 0324AV 75.00 W1 02002239 03/07/2024 ALTA PLANNING + DESIGN INC 2134300 5000910 PD VISION ZERO STRATEGY 304.0002023.2671 5,408.75 W1 02002240 03/07/2024 APWA 1104300 4363000 2024 ANNUAL DUES - APWA 252114 2,482.50 W1 02002241 03/07/2024 BECK OIL INC 1104331 4217000 SUPPLY OF GAS AND DIESEL FUEL 98240 3,997.55 W1 02002241 03/07/2024 BECK OIL INC 1104331 4217000 SUPPLY OF GAS AND DIESEL FUEL 100000 5,452.13 W1 02002242 03/07/2024 BURRTEC 2774373 4351800 TRASH PICKUP SRV PP East 433101-03/24 8,439.96 W1 02002242 03/07/2024 BURRTEC 2774373 4351800 TRASH PICKUP SRV PP West 433104-03/24 6,970.28 W1 02002242 03/07/2024 BURRTEC 5104195 4369601 73710 FW TRASH PICKUP SRV 208162-03/24 482.75 W1 02002242 03/07/2024 BURRTEC 5104195 4369602 73720 FW TRASH PICKUP SRV 208189-03/24 350.87 Report Date 03/31/2024 Page 5
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002243 03/07/2024 CASC ENGINEERING AND 1104300 4309000 MS4 / NPDES SUPPORT 0050595 4,357.25 W1 02002244 03/07/2024 CHARTER COMMUNICATIONS 2424549 4365000 FB23 73571 MAGNESIA FALLS-PDAC 0525504021724 265.71 W1 02002245 03/07/2024 CITY OF INDIAN WELLS 2304220 4304201 Patton Door Repair-FS #55 19-84 105.00 W1 02002245 03/07/2024 CITY OF INDIAN WELLS 2304220 4304201 Circuit Install-FS #55 19-85 784.80 W1 02002246 03/07/2024 CITY OF PALM DESERT 4414195 4809200 ELEC23-0119 INSPECTION FEES INV-3772 - RI 453.00 W1 02002246 03/07/2024 CITY OF PALM DESERT 4414195 4809200 TRASH ENCLOSURE PERMIT FEES INV-3727 - RI 290.00 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104310 4351000 FEB24 TOWN CENTER WAY 307113813150FB24 25.41 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104330 4351000 FEB24 26 CONSTRUCTION METER 306823768022FB24 140.92 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104340 4351000 44911 Cabrillo Avenue 712257390932FB24 75.07 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104340 4351000 72880 Hwy 111 - Fire Meter 800643444692JN24 76.07 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104340 4351000 72880 Hwy 111 - Fire Meter 800643444692FB24 75.98 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104340 4351000 45656 Mountain View 788901403140FB24 31.13 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104611 4351000 74735 Hovley Lane E - Soccer P 127363385426FB24 101.13 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104611 4351000 1131 HOVLEY SOCCER PARK 315303847830FB24 886.41 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104611 4351000 10049 FREEDOM PARK 315491848018FB24 1,119.12 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104611 4351000 72440 Painters Path - Bump and 681389846188FB24 26.64 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104611 4351000 Nichols Dr 822075444102FB24 161.22 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104611 4351000 74350 College Dr 762703889274FB24 18.26 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104614 4351000 1089 MEDIANS 315239847766FB24 2,333.12 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104614 4351000 1149 ST MEDIANS NORTH 586651849912FB24 177.25 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104614 4351000 1150 WASHINGTON & I-10 587615849914FB24 348.70 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 1104614 4351000 Portola Ave - Landscape 805025629618FB24 59.96 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2304220 4351000 44400 Town Ctr - FS 33 163253444356FB24 144.63 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2304220 4351000 73200 Mesa View Dr FS 67 176281476314FB24 276.11 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2304220 4351000 73995 Country Club FS71 122335377974FB24 236.59 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2734680 4351000 D. 1088 Desert Mirage (Cook) 315237847764FB24 37.65 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2774373 4351000 Larkspur Ln - Fire Meter 797761405428FB24 86.99 Report Date 03/31/2024 Page 6
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2774373 4351000 Portola Ave - Fire Meter 797755405410FB24 86.99 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2774373 4351000 San Luis Rey Ave - Fire Meter 797759405418FB24 86.99 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2774373 4351000 San Luis Rey Ave - Fire Meter 797757405414FB24 86.99 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2854374 4351000 C. 1088 Kaufman / Broad (Heath 315237847764FB24 43.80 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2874374 4351000 H. 1088 College View Estates I 315237847764FB24 101.88 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2874680 4351000 F. 1088 The Boulders (Shepherd 315237847764FB24 32.73 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2874681 4351000 B. 1088 Sundance W (Kokopelli) 315237847764FB24 35.19 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2874682 4351000 E. 1088 Petunia Place 1 (Petun 315237847764FB24 59.31 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2874683 4351000 A. 1088 Sundance E. (Shepherd 315237847764FB24 59.31 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 2874684 4351000 G. 1088 College View Estates I 315237847764FB24 99.42 W1 02002247 03/07/2024 COACHELLA VALLEY WATER DIST. 4254430 4351000 72780 HWY 111 (Sears) 815043444678FB24 5.41 W1 02002248 03/07/2024 COMMERCIAL TRANSPORTATION SVC 1104310 4312000 CLASS A DR TRAINING - ERIC V 3920 7,217.18 W1 02002249 03/07/2024 COVE COMMUNITIES SENIOR ASSOCIATION1104800 4306201 City Spons Evnt Joslyn Bloom 041224JIB-01 1,500.00 W1 02002250 03/07/2024 DESERT FIRE EXTINGUISHER 5104195 4369602 R/M FIRE SYSTEM - STATE BLDG 12476688 278.97 W1 02002251 03/07/2024 DOKKEN ENGINEERING 2134359 4400100 Oct thru Dec Svcs 45197 5,055.00 W1 02002252 03/07/2024 DRAGON'S EXTERMINATOR 1104610 4331000 FB24 PEST CONTROL - CC PARK 89235295 50.00 W1 02002252 03/07/2024 DRAGON'S EXTERMINATOR 1104611 4331000 FB24 PEST CONTROL - PARK BLDGS 89235295 180.00 W1 02002252 03/07/2024 DRAGON'S EXTERMINATOR 1104611 4391000 FB24 PEST CONTROL - COMM GRDNS 89235295 10.00 W1 02002253 03/07/2024 FIESTA FORD 1104331 4334000 R/M VEHICLE #556 - CITY-OWNED 546310 327.49 W1 02002254 03/07/2024 FIND FOOD BANK 2364195 4309000 FIND Food Bank Food recovery p 381268 2,887.50 W1 02002254 03/07/2024 FIND FOOD BANK 2364195 4309000 FIND Food Bank to provide SB 1 381269 4,166.66 W1 02002255 03/07/2024 FOSTER GARDNER INC. 1104610 4332001 FERTILIZER - CC PARK 275896 1,995.32 W1 02002255 03/07/2024 FOSTER GARDNER INC. 1104610 4332001 FERTILIZER - CC PARK 275994 426.85 W1 02002256 03/07/2024 FULTON DISTRIBUTING 1104611 4219000 TRASHCAN LINERS - PARKS 626709 1,981.42 W1 02002256 03/07/2024 FULTON DISTRIBUTING 2424549 4219000 JANITORIAL SUPPLIES - PDAC 626708 684.83 W1 02002257 03/07/2024 GALLS LLC 1104422 4214000 VARIOUS UNIFORM PIECES 026923546 260.89 W1 02002258 03/07/2024 GLS US 1104111 4366000 Blair Armstrong 5231219 4.87 Report Date 03/31/2024 Page 7
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002258 03/07/2024 GLS US 1104111 4366000 Hard Rock Hotel-CCMC 5235829 7.04 W1 02002258 03/07/2024 GLS US 1104150 4366000 Off. District Attorney 5231219 3.80 W1 02002258 03/07/2024 GLS US 1104150 4366000 Falkenberg/Gilliam Assoc. 5231219 7.60 W1 02002259 03/07/2024 Inland Empire Health Plan 2300000 3412400 EMS (02/22/24) RUN (471427) 2023110538 115.22 W1 02002260 03/07/2024 ISA 1104300 4363000 MEMBERSHIP RENEWAL - R CHAVEZ 84065-RC2024 195.00 W1 02002261 03/07/2024 JON'S FLAGS & POLES INC 1104340 4219000 FLAGS - CITY HALL F89210 770.41 W1 02002261 03/07/2024 JON'S FLAGS & POLES INC 1104340 4219000 FLAGS - CITY HALL F89230 627.28 W1 02002262 03/07/2024 JUNK EXPRESS LLC, THE 1104422 4305500 ABATE CASE #24-1087 24021 485.00 W1 02002262 03/07/2024 JUNK EXPRESS LLC, THE 1104422 4305500 ABATE CASE #24-1114 24022 300.00 W1 02002263 03/07/2024 KIMBALL MIDWEST 1104310 4219000 R/M STREET SUPPLIES 101540434 1,387.06 W1 02002263 03/07/2024 KIMBALL MIDWEST 1104310 4219000 R/M STREET SUPPLIES 101559441 646.04 W1 02002264 03/07/2024 KINCAID INDUSTRIES INC 1104610 4331000 R/M PLUMBING - CC PARK 5352 337.85 W1 02002264 03/07/2024 KINCAID INDUSTRIES INC 1104611 4331000 R/M PLUMBING - FREEDOM PARK 5355 543.70 W1 02002264 03/07/2024 KINCAID INDUSTRIES INC 5104195 4369500 R/M PLUMBING - SHERIFF CTR 5349 468.00 W1 02002265 03/07/2024 KUNA-FM 1104114 4309000 Redistricting Radio Adv. 663244-4 265.00 W1 02002266 03/07/2024 LOCK SHOP INC. 5104195 4369500 DOOR LOCK SRVS - SHERIFF A135703 199.12 W1 02002266 03/07/2024 LOCK SHOP INC. 1104340 4331000 DOOR LOCK SRVS - CITY HALL A135725 162.27 W1 02002266 03/07/2024 LOCK SHOP INC. 5104195 4331000 DOOR LOCK SRV - STATE BLDG A135721 309.71 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104340 4219000 SAFETY SUPPLIES - CITY HALL 985885-020624 69.56 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104611 4219000 TOOLS - FREEDOM PARK 994423-020924 54.21 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104611 4219000 TOOLS - HOVLEY SOCCER 995633-022024 35.93 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104614 4219000 SMALL TOOLS - PARKS 971196-021224 162.76 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104614 4219000 BLDG MATERIAL - EL PASEO 996721-022024 4.48 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 5104195 4369601 MOVING BOXES - PARKVIEW 972608-012224 30.39 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104250 4219000 HAND TOOLS AND SAFETY GLASSES 982755-020524 87.35 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104310 4219000 R/M STREET SUPPLIES 968352-012224 232.80 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104310 4332000 R/M STREET SUPPLIES 971395-011124 272.68 Report Date 03/31/2024 Page 8
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104310 4332000 R/M STREET SUPPLIES 982966-020524 164.28 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104310 4391502 GRAFFITI SUPPLIES 971539-020124 277.35 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 4004330 4400100 CORPYARD BLDG IMPROVEMENTS 92300-013024 795.36 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 4004330 4400100 CORPYARD BLDG IMPROVEMENTS 92301-013024 795.36 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 4004330 4400100 CORPYARD BLDG IMPROVEMENTS 93162-013024 795.36 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 4004330 4400100 CEILING FANS - CORPYARD IMPROV 982962-020524 736.95 W1 02002267 03/07/2024 LOWE'S HOME CENTERS INC. 1104159 4219100 BACKSTOPS - FREEDOM 994418-020924 801.34 W1 02002268 03/07/2024 MAGER, VANESSA 1104110 4309000 Tea - Coffee with the Mayor VANESSA REIM 59.50 W1 02002268 03/07/2024 MAGER, VANESSA 1104110 4309000 Tea w Mayor Ralphs VANESSA REIM 13.07 W1 02002268 03/07/2024 MAGER, VANESSA 1104110 4309000 Tea w Mayor Albertsons VANESSA REIM 32.08 W1 02002268 03/07/2024 MAGER, VANESSA 1104110 4309000 Tea w Mayor Smart & Final VANESSA REIM 18.99 W1 02002268 03/07/2024 MAGER, VANESSA 1104417 4312500 Lupine Plaza - pastries VANESSA REIM 17.83 W1 02002269 03/07/2024 Mark Moore 1100000 1150100 CEC ADV LODGING M. MOORE ADV LDG 0324MM 870.55 W1 02002269 03/07/2024 Mark Moore 1100000 1150100 CEC ADV MILEAGE M. MOORE ADV MILE 0324MM 73.70 W1 02002269 03/07/2024 Mark Moore 1100000 1150100 CEC ADV PER DIEM M. MOORE ADV PD 0324MM 407.00 W1 02002269 03/07/2024 Mark Moore 1100000 1150100 CEC ADV PARKING M. MOORE ADV PARK 0324MM 75.00 W1 02002270 03/07/2024 MAXWELL SECURITY SERVICES 1104340 4309000 02/24 AFTER-HOURS ALARM RESP 2402181 400.00 W1 02002271 03/07/2024 MERCHANTS BUILDING 1104330 4331000 FB24 JANITORIAL - CORP YARD 783262 2,667.98 W1 02002271 03/07/2024 MERCHANTS BUILDING 1104340 4332600 FB24 JANITORIAL - CITY HALL 783262 8,569.46 W1 02002271 03/07/2024 MERCHANTS BUILDING 1104344 4331000 FB24 JANITORIAL - PORTOLA CC 783262 1,347.88 W1 02002271 03/07/2024 MERCHANTS BUILDING 4254430 4395000 FB24 JANITORIAL - iHUB 783262 2,028.71 W1 02002271 03/07/2024 MERCHANTS BUILDING 5104195 4369500 FB24 JANITORIAL - SHERIFF CTR 783262 6,572.34 W1 02002271 03/07/2024 MERCHANTS BUILDING 5104195 4369601 FB24 JANITORIAL - PARKVIEW B 783262 7,943.77 W1 02002271 03/07/2024 MERCHANTS BUILDING 5104195 4369602 FB24 JANITORIAL - STATE BLDG 783262 5,984.70 W1 02002271 03/07/2024 MERCHANTS BUILDING 5104195 4369800 FB24 JANITORIAL - HENDERSON 783262 988.10 W1 02002271 03/07/2024 MERCHANTS BUILDING 1104340 4332600 EXTRA JANITORIAL SRVS 784829 720.00 W1 02002272 03/07/2024 MOLINA, AMBER 1104154 4309501 Prof-Emp Recog Program 02/29/24 435.00 Report Date 03/31/2024 Page 9
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002273 03/07/2024 MOLLER'S GARDEN CENTER 1104610 4332001 PLANT MATERIAL - ROSE GARDEN 571378 178.25 W1 02002274 03/07/2024 MUNIZ, RAFAEL 1104310 4311500 0124WOC-FR MILEAGE 0124WOC-RM 346.48 W1 02002274 03/07/2024 MUNIZ, RAFAEL 1104310 4312000 0124WOC-RM MEALS 0124WOC-RM 379.50 W1 02002274 03/07/2024 MUNIZ, RAFAEL 1104310 4312000 0124WOC-RM LODGING 0124WOC-RM 872.78 W1 02002274 03/07/2024 MUNIZ, RAFAEL 1104310 4312000 0124WOC-RM PARKING 0124WOC-RM 188.00 W1 02002275 03/07/2024 NANCE, MICHELLE 1104111 4311500 M.Nance Mileage CMC 2.20-2.23 2.29.24 126.09 W1 02002275 03/07/2024 NANCE, MICHELLE 1104111 4312000 M.Nance M&IE CMC 2.16-2.23.24 2.29.24 259.00 W1 02002275 03/07/2024 NANCE, MICHELLE 1104111 4312000 M.Nance LDG CMC 2.20-2.23 2.29.24 413.22 W1 02002276 03/07/2024 PALM DESERT ACE HARDWARE 1104610 4219000 PARK SUPPLIES - FREDOM 244793 48.46 W1 02002276 03/07/2024 PALM DESERT ACE HARDWARE 5104195 4369500 BLDG SUPPLIES - SHERIFF CTR 244556 86.81 W1 02002276 03/07/2024 PALM DESERT ACE HARDWARE 1104330 4219000 R/M STREET SUPPLIES 244466 43.08 W1 02002277 03/07/2024 PALMER ELECTRIC 2814374 4332100 ELECT REPAIRS - THE GROVE 5118 119.92 W1 02002278 03/07/2024 PAUL HOBSON STUDIO 2424549 4331101 ART RESTORATION - PDAC 013124 1,912.00 W1 02002279 03/07/2024 PPG ARCHITECTURAL FINISHES 1104310 4391502 GRAFFITI REMOVAL SUPPLIES 972220001121 98.83 W1 02002279 03/07/2024 PPG ARCHITECTURAL FINISHES 1104310 4391502 GRAFFITI SUPPLIES 972220001103 62.84 W1 02002280 03/07/2024 PROPET DISTRIBUTORS 1100000 2070200 7.75% SALES TAX 144727 -48.40 W1 02002280 03/07/2024 PROPET DISTRIBUTORS 1104611 4219000 DOG BAG DISP - HOMME ADAMS 144727 672.90 W1 02002281 03/07/2024 QUINN COMPANY 2304220 4331000 TEMP PORTABLE GENERATOR - FS33 E2926303 3,708.40 W1 02002281 03/07/2024 QUINN COMPANY 2304220 4331000 TEMP PORTABLE GENERATOR - FS71 E2828613 6,038.98 W1 02002282 03/07/2024 QUINTANILLA, KARINA 1104110 4311500 Quintanilla 2.2024 Mile Rmbrs. K. QUINT 3.1.24 187.33 W1 02002283 03/07/2024 SECURITY SIGNAL DEVICES INC. 5104195 4369602 R/M FIRE ALARM - STATE BLDG S-01119848 606.11 W1 02002284 03/07/2024 SELBERT PERKINS DESIGN INC 2134300 5000910 WAYFINDING MASTER PLAN 20240200 600.00 W1 02002285 03/07/2024 SKYLINE SAFETY AND SUPPLY 1104310 4219000 R/M STREET SUPPLIES 8177 1,122.63 W1 02002286 03/07/2024 SNM IMAGING LLC 8734195 4309000 Off Site Scanning Services 2084 4,263.08 W1 02002287 03/07/2024 SO CAL GAS 1104330 4351200 74605 42nd Ave SHOP 05382896149-JA24 79.84 W1 02002287 03/07/2024 SO CAL GAS 1104344 4351200 45480 Portola Avenue 16752512422-FB24 195.86 W1 02002287 03/07/2024 SO CAL GAS 2304220 4351200 44400 Town Ctr Wy - FS#33 06242756002-FB24 323.20 Report Date 03/31/2024 Page 10
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002287 03/07/2024 SO CAL GAS 2304220 4351200 73995 Country Club Dr - FS#71 13562662000-FB24 86.13 W1 02002287 03/07/2024 SO CAL GAS 2304220 4351200 73200 Mesa View Dr. - FS#67 05412483009-FB24 149.13 W1 02002287 03/07/2024 SO CAL GAS 2424549 4351200 73751 Magnesia Falls - POOL 13149517933-FB24 11,554.24 W1 02002287 03/07/2024 SO CAL GAS 5104195 4369800 72559 Hwy 111-Henderson 08946430827-FB24 14.30 W1 02002288 03/07/2024 SOROPTIMIST INTERNATIONAL 1104800 4388600 Jan Harnik 60th Award Banquet 1003 60.00 W1 02002289 03/07/2024 SOUTHERN CALIFORNIA ASSOC. 1104430 4312000 SCAG Conf - A Law - Registrtn GA24-022024-0036 400.00 W1 02002290 03/07/2024 SOUTHERN CALIFORNIA EDISON 1104340 4351400 44911 Cabrillo Avenue 700471509061FB24 150.49 W1 02002290 03/07/2024 SOUTHERN CALIFORNIA EDISON 1104340 4351400 45656 Mountain View Ave 700749685964FB24 43.29 W1 02002290 03/07/2024 SOUTHERN CALIFORNIA EDISON 1104614 4351400 43556 1/2 San Pablo 700654070741FB24 244.72 W1 02002290 03/07/2024 SOUTHERN CALIFORNIA EDISON 2304220 4351400 FIRESTATION 33, 67, 71 700028290904FB24 3,694.87 W1 02002290 03/07/2024 SOUTHERN CALIFORNIA EDISON 4254430 4351400 72880 Highway 111 Sears Bldg 700780412029FB24 2,240.71 W1 02002291 03/07/2024 SOUTHWEST AQUATICS 1104610 4332001 FEB24 LAGOON - CC PARK 02-21535 4,114.00 W1 02002291 03/07/2024 SOUTHWEST AQUATICS 1104614 4392101 FEB24 - WATER FEATURE ENTRADA 02-21535 1,030.00 W1 02002292 03/07/2024 T-MOBILE USA INC 1104331 4334000 FEB24 VEHICLE GPS MONITORING 978220384-27 1,503.39 W1 02002293 03/07/2024 UNIFIRST CORPORATION 1104310 4214000 INDUSTRIAL UNIFORM RENTAL 2200094360 11.21 W1 02002293 03/07/2024 UNIFIRST CORPORATION 1104310 4214000 INDUSTRIAL UNIFORM RENTAL 2200094360 182.21 W1 02002294 03/07/2024 UNITED STATES POSTAL SERVICE 1104417 4302600 AISV Delivery Statistics Ret 1010514 155.00 W1 02002295 03/07/2024 US BANK 1100000 3799999 Jan24 PDRFC US Bank Fees N112280 216.44 W1 02002296 03/07/2024 VECTORUSA 1104190 4336000 Network Drops in back HUB 99852 3,586.80 W1 02002297 03/07/2024 VERITEXT LLC 1100000 1430100 Court Reporter Services DEPOSIT 032224 2,500.00 W1 02002298 03/07/2024 WATERLINE TECHNOLOGIES INC 2424549 4211100 CHEMICALS - AQUATIC CENTER 5666698 616.76 W1 02002298 03/07/2024 WATERLINE TECHNOLOGIES INC 2424549 4211100 CHEMICALS - AQUATIC CENTER 5670972 1,479.19 W1 02002299 03/07/2024 WAXIE 1104340 4219000 JANITORIAL SUPPLIES 82226627 683.98 W1 02002299 03/07/2024 WAXIE 1104340 4219000 JANITORIAL SUPPLIES 82266566 312.48 W1 02002300 03/07/2024 WEST COAST ARBORISTS INC 1104610 4332001 MISC TREE WORK - CC PARK 210295 1,659.50 W1 02002300 03/07/2024 WEST COAST ARBORISTS INC 1104614 4337001 MISC TREE WORK - MEDIANS 210295 6,193.90 W1 02002300 03/07/2024 WEST COAST ARBORISTS INC 2754681 4332100 TREE REMOVAL - Haystack 210616 829.75 Report Date 03/31/2024 Page 11
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002300 03/07/2024 WEST COAST ARBORISTS INC 2854374 4332100 TREE REMOVAL - K/B 210449 829.75 W1 02002301 03/07/2024 XPRESS GRAPHICS 1104417 4361000 PD Timeline Booklet 24-60163 528.38 W1 02002301 03/07/2024 XPRESS GRAPHICS 1104611 4219000 COMM OUTREACH - CAHUILLA PARK 24-59596 870.98 Examined and Approved Total For Bank ID - W1
2,332,203.59 City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
Report Date 03/31/2024 Page 12
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/7/2024 - 3/31/2024
City of Palm Desert
Account Number
W3 00002527 03/07/2024 IS PALM DESERT LP 7034121 4374000 MAR2024 Sewer Rent Payment MAR2024 11,639.40 Examined and Approved Total For Bank ID - W3
11,639.40 City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
Report Date 03/31/2024 Page 13
DocuSign Envelope ID: 3D75471D-2954-4372-AB9E-4A975FE4E11E

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/8/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1100000 1150300 Dental Arthur Cabrera BE005847149 43.47 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1100000 1150300 Dental Cora Gaugush BE005847149 81.96 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1100000 1150300 Dental R. Trupiano BE005847149 43.47 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1100000 1150300 Dental Monica O'Reilly BE005847149 81.96 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1100000 2160900 Delta Dental Premium 01/2024 BE005847149 13,446.81 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104130 4112400 Dental M Esqueda for 12/2023 BE005847149 -276.78 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104134 4112400 Dental T. Cechin for 12/2023 BE005847149 -43.47 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104150 4112400 Dental C Ortega for 12/2023 BE005847149 -38.49 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104417 4112400 Dental Barbara Blythe BE005847149 21.73 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104421 4112400 Dental R McKeown for 12/2023 BE005847149 -56.43 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104422 4112400 Dental Paul Villanueva BE005847149 43.47 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104470 4112400 Dental Niko Romaidis BE005847149 43.47 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104470 4112400 Dental Arvin Ocampo BE005847149 21.73 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104614 4112400 Dental Miguel G. BE005847149 21.73 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1100000 1150300 Dental M. Esqueda 12/2023 BE005800251 138.39 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1100000 1150300 Dental Terry Cechin 12/2023 BE005800251 43.47 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1100000 2160900 Delta Dental Premium 12/2023 BE005800251 13,390.36 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104130 4112400 Dental G. Shaffer 12/2023 BE005800251 43.47 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104134 4112400 Dental R. Lamb for 12/2023 BE005800251 138.39 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104421 4112400 Dental R. McKeown 12/2023 BE005800251 163.92 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104422 4112400 Dental P. Villanueva 12/2023 BE005800251 -43.47 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104470 4112400 Dental N. Romaidis for 12/2023 BE005800251 21.74 W1 00001475 03/08/2024 DELTA DENTAL OF CALIFORNIA 1104614 4112400 Dental E. Bohlin for 12/2023 BE005800251 43.47 W1 00001476 03/08/2024 HARTFORD LIFE AND ACCIDENT 1100000 2160700 LTD Premium 12/2023 463789907416 4,144.60 W1 00001476 03/08/2024 HARTFORD LIFE AND ACCIDENT 1100000 2161000 Life and AD&D Premium 12/2023 463789907416 2,249.43 W1 00001476 03/08/2024 HARTFORD LIFE AND ACCIDENT 1100000 2161800 STD Premium 12/2023 463789907416 2,009.41 W1 00001476 03/08/2024 HARTFORD LIFE AND ACCIDENT 1104150 4112200 LTD,LF,AD,STD Rounding 12/2023 463789907416 60.97 Report Date 03/31/2024 Page 1
City and Housing
DocuSign Envelope ID: D3B75133-2336-461E-9B13-1CBB3E19BAC3

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/8/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 00001476 03/08/2024 HARTFORD LIFE AND ACCIDENT 1100000 2160700 LTD Premium 1/2024 463782076532 4,117.90 W1 00001476 03/08/2024 HARTFORD LIFE AND ACCIDENT 1100000 2161000 Life and AD&D Premium 01/2024 463782076532 2,244.83 W1 00001476 03/08/2024 HARTFORD LIFE AND ACCIDENT 1100000 2161800 STD Premium 1/2024 463782076532 2,061.24 W1 00001476 03/08/2024 HARTFORD LIFE AND ACCIDENT 1104150 4112200 LTD,LF,AD,STD Rounding 1/2024 463782076532 56.58 W1 00001477 03/08/2024 PYRO-SPECTACULARS INC 1100000 1430100 7/4/2024 Fireworks Deposit 400 24,920.00 W1 00001478 03/08/2024 VISION SERVICE PLAN INC. 1100000 1150300 VSP A. Cabrera 01/2024 819473815 31.81 W1 00001478 03/08/2024 VISION SERVICE PLAN INC. 1100000 1150300 VSP C. Gaugush 01/2024 819473815 31.81 W1 00001478 03/08/2024 VISION SERVICE PLAN INC. 1100000 1150300 VSP M. OReilly 01/2024 819473815 31.81 W1 00001478 03/08/2024 VISION SERVICE PLAN INC. 1100000 1150300 VSP R. Trupiano 01/2024 819473815 31.81 W1 00001478 03/08/2024 VISION SERVICE PLAN INC. 1100000 2161400 VSP Premium 01/2024 819473815 3,992.17 W1 00001478 03/08/2024 VISION SERVICE PLAN INC. 1104340 4112400 VSP B. Blythe 01/2024 819473815 15.90 W1 00001478 03/08/2024 VISION SERVICE PLAN INC. 1104470 4112400 VSP A. Ocampo 01/2024 819473815 15.90 W1 00001478 03/08/2024 VISION SERVICE PLAN INC. 1104614 4112400 VSP M. Garcia 01/2024 819473815 15.90 Examined and Approved Total For Bank ID - W1
73,406.44 City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
Report Date 03/31/2024 Page 2
City and Housing
DocuSign Envelope ID: D3B75133-2336-461E-9B13-1CBB3E19BAC3

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/15/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 00001480 03/15/2024 AMS CONNECT 1104340 4331000 R/M ALARM - CITY HALL 4343783 283.00 W1 00001481 03/15/2024 AVENU MUNISERVICES LLC 1104159 4309000 SUTA SVC ending 9.30.23 INV06-018270 711.51 W1 00001482 03/15/2024 C V A G 6100000 2282500 FEBRUARY 2024 TUMF PDTUMF022024 24,470.00 W1 00001483 03/15/2024 CANVUS INC 2364195 4219000 RECYCLED BENCHES INV-3931 14,710.87 W1 00001483 03/15/2024 CANVUS INC 2364195 4219000 7.75% SALES TAX INV-3931 1,140.09 W1 00001484 03/15/2024 CBRE INC 1104130 4309000 Appraisal #CB24US001765-1 date 001765-2-24 4,500.00 W1 00001484 03/15/2024 CBRE INC 1104130 4309000 Appraisal #CB24US001765-1 date 001652-10-24 4,500.00 W1 00001484 03/15/2024 CBRE INC 1104430 4309000 Real Estate Services - Feb '24 2023-273215-004 5,000.00 W1 00001485 03/15/2024 CDW LLC 1104190 4212000 5 Diff Color Toners PZ29132 633.33 W1 00001485 03/15/2024 CDW LLC 1104190 4212000 4 Diff Color Ink PZ49475 436.40 W1 00001485 03/15/2024 CDW LLC 1104190 4362001 Bluebeam Core Sub2024 PX55503 2,601.00 W1 00001485 03/15/2024 CDW LLC 1104190 4362001 Acrobat Pro PT85387 688.00 W1 00001485 03/15/2024 CDW LLC 5304190 4404000 FY2324 Headset Replacement PX75104 126.78 W1 00001485 03/15/2024 CDW LLC 5304190 4404000 FY2324 HDD Replacement PZ84390 95.84 W1 00001486 03/15/2024 Circuit Transit Inc 1104416 4368100 Courtesy Carts March '24 3015 24,847.62 W1 00001487 03/15/2024 COACHELLA VALLEY CONSERVATION 6100000 2280800 FEBRUARY 2024 MSHCP PDMSHCP022024 14,625.00 W1 00001487 03/15/2024 COACHELLA VALLEY CONSERVATION 6100000 2280800 LESS1% ADMIN FEE PDMSHCP022024 -146.25 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1100000 3411700 Licensing Credit-JAN 24 AN0000002867 -3,316.00 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1100000 3411700 Licensing Credit-DEC 23 AN0000002849 -1,546.00 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1104230 4309000 Animal Control Officer-JAN 24 AN0000002867 22,760.40 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1104230 4309000 Animal Control OT-JAN 24 AN0000002867 1,650.46 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1104230 4309000 Shelter Care-JAN 24 AN0000002867 4,066.70 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1104230 4309000 License Admin Fee-JAN 24 AN0000002867 2,235.95 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1104230 4309000 Ops & Maint-JAN 24 AN0000002867 323.64 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1104230 4309000 Animal Control Officer-DEC 23 AN0000002849 22,760.40 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1104230 4309000 Animal Control OT-DEC 23 AN0000002849 2,058.82 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1104230 4309000 Shelter Care-DEC 23 AN0000002849 4,235.60 Report Date 03/31/2024 Page 1
City and Housing
DocuSign Envelope ID: 63906E8C-DAD5-4993-87CB-18F9E264C585

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/15/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1104230 4309000 License Admin Fee-DEC 23 AN0000002849 805.85 W1 00001488 03/15/2024 COUNTY OF RIVERSIDE ANIMAL SERVICES1104230 4309000 Ops & Maint-DEC 23 AN0000002849 250.56 W1 00001489 03/15/2024 ENTERPRISE HOLDINGS INC 1104210 4304200 FY 23/24 car rentals for Rivco 35238381 1,078.52 W1 00001490 03/15/2024 FG CREATIVE INC 2714491 4321500 Monthly Agency Fee: Feb 10211 3,250.00 W1 00001490 03/15/2024 FG CREATIVE INC 2714491 4321500 Print Ads/Graphic Design: Feb 10211 1,000.00 W1 00001490 03/15/2024 FG CREATIVE INC 2714491 4321500 Content Capture: Feb 10211 1,500.00 W1 00001490 03/15/2024 FG CREATIVE INC 2714491 4321500 Facebook Campaign: Feb 10211 180.00 W1 00001490 03/15/2024 FG CREATIVE INC 2714491 4321500 Content Capture: Feb for merch 10211 1,500.00 W1 00001490 03/15/2024 FG CREATIVE INC 2714491 4321500 Social Media Monthly Services 10211 2,200.00 W1 00001490 03/15/2024 FG CREATIVE INC 2714491 4321500 Oversee local PR efforts with 10211 750.00 W1 00001490 03/15/2024 FG CREATIVE INC 2714491 4321500 Merchant Relations: monthly ou 10211 2,000.00 W1 00001490 03/15/2024 FG CREATIVE INC 2714491 4321500 First Fridays: Oversee store 10211 750.00 W1 00001491 03/15/2024 HORIZON PROFESSIONAL LANDSCAPE 2774373 4332100 TRASH ENCL CLEANUP - PPI-II 6684 1,600.00 W1 00001492 03/15/2024 IDEA PEDDLER LLC 1104417 4309000 Creative Services & Branding 2404 3,000.00 W1 00001492 03/15/2024 IDEA PEDDLER LLC 1104417 4309000 Creative Services & Branding 2405 5,000.00 W1 00001492 03/15/2024 IDEA PEDDLER LLC 1104417 4309000 CS & B: Hero Video Ads 2403 4,000.00 W1 00001493 03/15/2024 IMPRESSION DESIGN 1104422 4214000 Code Jackets 15184 64.64 W1 00001493 03/15/2024 IMPRESSION DESIGN 1104422 4214000 Code Ladies Polo 15271 183.12 W1 00001494 03/15/2024 KEYSER MARSTON ASSOCIATES INC 1104159 4309000 Econ Toolbox - Jan '24 0038502 4,262.50 W1 00001494 03/15/2024 KEYSER MARSTON ASSOCIATES INC 1104159 4309000 Econ Toolbox Feb '24 0038561 9,655.00 W1 00001495 03/15/2024 KIMLEY-HORN AND ASSOCIATES INC. 2134250 5000907 TRAFFIC OPERATION - AMEND 2 27298323 20,873.11 W1 00001496 03/15/2024 MARIPOSA LANDSCAPES INC 1104614 4337001 FEB24 LMA 9 MAINT - MEDIAN 106656 24,745.40 W1 00001496 03/15/2024 MARIPOSA LANDSCAPES INC 1104614 4337001 FEB24 LMA 1 MONTHLY LANDSCAPE 106593 41,125.38 W1 00001496 03/15/2024 MARIPOSA LANDSCAPES INC 1104614 4392101 FEB24 LMA 9 MAINT - ENTRADA 106656 5,040.80 W1 00001497 03/15/2024 PFM ASSET MANAGEMENT LLC 1104159 4309000 Investment Mgmt JAN24 14113196 3,835.29 W1 00001498 03/15/2024 PURE WATER PARTNERS LLC 1104340 4309000 LATE FEE CITY HALL 1604465 104.00 W1 00001498 03/15/2024 PURE WATER PARTNERS LLC 2304220 4331000 LATE FEE - FIRE STATIONS 1604465 104.00 Report Date 03/31/2024 Page 2
City and Housing
DocuSign Envelope ID: 63906E8C-DAD5-4993-87CB-18F9E264C585

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/15/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 00001498 03/15/2024 PURE WATER PARTNERS LLC 5104195 4369500 LATE FEES - SHERIFF SUBSTATION 1639183 20.00 W1 00001498 03/15/2024 PURE WATER PARTNERS LLC 5104195 4369500 LATE FEES - SHERIFF SS 1664155 40.00 W1 00001498 03/15/2024 PURE WATER PARTNERS LLC 1104330 4309000 DEC23 3 WATER DISPENSERS - CY 1604465 223.05 W1 00001498 03/15/2024 PURE WATER PARTNERS LLC 1104340 4309000 DEC23 3 WATER DISPENSERS - CH 1604465 223.05 W1 00001498 03/15/2024 PURE WATER PARTNERS LLC 1104344 4309000 DEC23 1 WATER DIS - PORTOLA CC 1604465 74.35 W1 00001498 03/15/2024 PURE WATER PARTNERS LLC 2304220 4331000 DEC23 3 WATER DISP - FIRE STAT 1604465 223.05 W1 00001498 03/15/2024 PURE WATER PARTNERS LLC 5104195 4369500 JAN24 1 WATER DISP -SHERIFF SS 1639183 74.35 W1 00001498 03/15/2024 PURE WATER PARTNERS LLC 5104195 4369500 FEB24 1 WATER DISP- SHERIFF SS 1664155 74.35 W1 00001499 03/15/2024 SANT MADE 1104190 4362001 Website Hosting & Maintenance 2869 700.00 W1 00001500 03/15/2024 STAPLES BUSINESS ADVANTAGE 1104159 4211000 Blk Sharpies/Red Pens/Ruler 3560315009 39.16 W1 00001501 03/15/2024 TILDEN-COIL CONSTRUCTORS INC 4500000 2060000 REL RET P115697/C42400 REL RET-CFA00014 102,185.09 W1 00001502 03/15/2024 US BANK 1104159 4309000 Admin Fee PA#1 11/23-1/24 14147666 125.00 W1 00001502 03/15/2024 US BANK 1104159 4309000 Admin Fee PA#2 11/23-1/24 14147666 125.00 W1 00001502 03/15/2024 US BANK 1104159 4309000 Admin Fee PA#3 11/23-1/24 14147666 125.00 W1 00001502 03/15/2024 US BANK 1104159 4309000 Admin Fee PA#4 11/23-1/24 14147666 125.00 W1 00001502 03/15/2024 US BANK 1104159 4309000 Admin Fee City 11/23-1/24 14147666 875.00 W1 00001502 03/15/2024 US BANK 1104159 4309000 Admin Fee PA#1 08/23-10/23 14019534 135.00 W1 00001502 03/15/2024 US BANK 1104159 4309000 Admin Fee PA#2 08/23-10/23 14019534 135.00 W1 00001502 03/15/2024 US BANK 1104159 4309000 Admin Fee PA#3 08/23-10/23 14019534 135.00 W1 00001502 03/15/2024 US BANK 1104159 4309000 Admin Fee PA#4 08/23-10/23 14019534 135.00 W1 00001502 03/15/2024 US BANK 1104159 4309000 Admin Fee City 08/23-10/23 14019534 875.00 W1 00001503 03/15/2024 VERIZON WIRELESS SERVICES LLC 1104210 4304200 Sheriff Tower Dump-241308710 9022348619 75.00 W1 00001503 03/15/2024 VERIZON WIRELESS SERVICES LLC 1100000 2289950 Verizon Jan24-Feb23 9957411959 5,069.33 W1 00001503 03/15/2024 VERIZON WIRELESS SERVICES LLC 1100000 2289950 Verizon MIFI Jan29-Feb28 9957793417 1,073.80 W1 02002304 03/15/2024 ADVANTEC CONSULTING ENGINEERS 2134385 5000911 DESIGN SRVS - COOK TRAFFIC SIG 9803-0277-07 3,580.00 W1 02002305 03/15/2024 AT&T 1104210 4304200 Sheriff LEA Tracking-3849649 497295 95.00 W1 02002306 03/15/2024 BARBARA SINATRA CHILDREN'S 1104800 4388600 Harnik Champ. Hon. Lunch 2024 CHMP HON 3/26/24 150.00 Report Date 03/31/2024 Page 3
City and Housing
DocuSign Envelope ID: 63906E8C-DAD5-4993-87CB-18F9E264C585

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/15/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002307 03/15/2024 BIO TOX LABORATORIES 1104210 4390400 FY 23/24 Blood and urine analy 45533 370.50 W1 02002307 03/15/2024 BIO TOX LABORATORIES 1104210 4390400 FY 23/24 Blood and urine analy 45534 1,316.90 W1 02002308 03/15/2024 BMW MOTORCYCLE OF RIVERSIDE 1104210 4334000 FY 23/24 Maintenance and repai 6035290 851.17 W1 02002309 03/15/2024 C A C E O 1104422 4312000 Webinar 3.6.24 P. Rodriguez 200028706 60.00 W1 02002310 03/15/2024 CALIFORNIA BUILDING OFFICIALS 1104421 4312000 Webinar Permit Techs 5/9/24 17275 320.00 W1 02002310 03/15/2024 CALIFORNIA BUILDING OFFICIALS 1104421 4312000 Webinar Permit Techs 6/5/24 17276 320.00 W1 02002311 03/15/2024 CASL INTERPRETING 1104114 4309000 On-Call ASL Interpreter Servic 1807651A 190.00 W1 02002312 03/15/2024 CHARTER COMMUNICATIONS 5104195 4369601 MR24 73710 FW Parkview 229561901030124 142.97 W1 02002313 03/15/2024 CHRISTOPHER GERRY 1104154 4312101 Fall2023 Tuition Reimbursement CGERRY 12.29.23 1,869.00 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 4254430 4395000 iHUB CVWD (1/11 - 2/12) 720041309104FB24 61.33 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 1104330 4351000 1052 CORPORATION YARD 315177847704FB24 595.03 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 1104340 4351000 (A) 1057 City Hall 315187847714FB24 249.43 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 1104344 4351000 (B) 1057 Portola CC 315187847714FB24 398.07 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 1104610 4351000 248 RAC WELL RMT BY LAKE 332429853174FB24 777.24 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 1104610 4351000 1093 CIVIC CENTER PARK 315245847772FB24 3,080.01 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 1104611 4351000 1054 CITY PARKS 315181847708FB24 1,278.55 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 1104611 4351000 10364 HOVLEY SOCCER PARK 316695849222FB24 717.39 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 1104614 4351000 1051 ST MEDIANS "4" 315175847702FB24 1,841.29 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 1104614 4351000 1055 ST MEDIANS "5" 315183847710FB24 4,030.42 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 1104614 4351000 10528 Entrada /Eric Johnson 317287849814FB24 318.99 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2424549 4351000 1141 AQUATIC CENTER 512541849896FB24 629.12 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2734682 4351000 13 1050 Primrose II 315173847700FB24 29.04 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754643 4351000 1 1050 Diamondback 315173847700FB24 36.42 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754680 4351000 18 1050 Monterey Meadows 315173847700FB24 47.69 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754681 4351000 17 1050 The Glen 315173847700FB24 46.26 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754682 4351000 2 1050 Hovley Estates 315173847700FB24 29.04 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754682 4351000 15 1050 Hovley Estates 315173847700FB24 30.27 Report Date 03/31/2024 Page 4
City and Housing
DocuSign Envelope ID: 63906E8C-DAD5-4993-87CB-18F9E264C585

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/15/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754683 4351000 20 1050 Sonata II 315173847700FB24 70.26 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754683 4351000 22 1050 Sonata I 315173847700FB24 54.04 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754685 4351000 16 1050 Hovley Collection 315173847700FB24 37.65 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754685 4351000 21 1050 Hovley Collection 315173847700FB24 29.04 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754686 4351000 5 1050 La Paloma I 315173847700FB24 31.50 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754686 4351000 19 1050 La Paloma I 315173847700FB24 30.27 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754687 4351000 6 1050 La Paloma II 315173847700FB24 60.54 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754693 4351000 3 1050 La Paloma III 315173847700FB24 42.67 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754694 4351000 7 1050 Sandpiper 315173847700FB24 70.38 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754695 4351000 8 1050 Sandpiper 315173847700FB24 61.77 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754696 4351000 4 1050 Hovley Court West 315173847700FB24 59.79 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2754697 4351000 14 1050 Palm Court 315173847700FB24 36.42 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2764374 4351000 10560 HAYSTACK 330551849952FB24 955.33 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2764374 4351000 10561 HAYSTACK 330559849954FB24 973.37 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2774373 4351000 (3) 1056 Presidents Plaza 315185847712FB24 1,997.80 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2774373 4351000 (5) 1056 Presidents Plaza 315185847712FB24 128.28 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2784374 4351000 (1) 1056 Vineyards 315185847712FB24 37.82 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2784374 4351000 (7) 1056 Vineyards 315185847712FB24 42.74 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2794374 4351000 12 1050 Waring Court 315173847700FB24 35.19 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2804374 4351000 11 1050 Palm Gate 315173847700FB24 32.73 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2814374 4351000 (4) 1056 The Grove 315185847712FB24 136.37 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2824373 4351000 (2) 1056 Presidents Plaza 3 315185847712FB24 59.79 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2824373 4351000 (8) 1056 Presidents Plaza 3 315185847712FB24 59.96 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2834374 4351000 (6) 1056 Portola Place 315185847712FB24 40.28 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2864374 4351000 10 1050 Canyon Crest 315173847700FB24 41.34 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 2994374 4351000 9 1050 PDCC 315173847700FB24 176.00 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 5104195 4369601 (1) 1161 - 73710 FW 652499886934FB24 100.28 Report Date 03/31/2024 Page 5
City and Housing
DocuSign Envelope ID: 63906E8C-DAD5-4993-87CB-18F9E264C585

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/15/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 5104195 4369601 (3) 1161 - 73710 FW FP 652499886934FB24 86.99 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 5104195 4369602 (2) 1161 - 73720 FW 652499886934FB24 71.72 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 5104195 4369800 (4) 1161 - 72559 Hwy 111 652499886934FB24 72.95 W1 02002314 03/15/2024 COACHELLA VALLEY WATER DIST. 5104195 4369800 (5) 1161 - 72559 Hwy 111 FP 652499886934FB24 40.65 W1 02002315 03/15/2024 COUNTY OF RIVERSIDE SHERIFF 1104210 4217000 FY 23/24 Burglary Suppression SH0000044998 909.20 W1 02002315 03/15/2024 COUNTY OF RIVERSIDE SHERIFF 1104210 4217000 FY 23/24 Burglary Suppression SH0000045003 872.47 W1 02002316 03/15/2024 CROSSTOWN ELECTRICAL 2134385 5000911 VITALIA / GF IMPROVEMENTS 5110-001 13,700.00 W1 02002317 03/15/2024 DESERT AIR CONDITIONING INC. 1104340 4331000 HVAC PM - CITY HALL / HS / PDC 246087 6,834.00 W1 02002317 03/15/2024 DESERT AIR CONDITIONING INC. 1104344 4331000 HVAC PM - PORTOLA CC 246087 388.00 W1 02002317 03/15/2024 DESERT AIR CONDITIONING INC. 1104800 4388500 HVAC PM - ARTISTS COUNCIL 246087 1,456.00 W1 02002317 03/15/2024 DESERT AIR CONDITIONING INC. 2424549 4331101 HVAC PM - AQUATIC CTR 246087 391.00 W1 02002317 03/15/2024 DESERT AIR CONDITIONING INC. 5104195 4369500 HVAC PM - SHERIFF SUBSTATION 246087 6,983.00 W1 02002317 03/15/2024 DESERT AIR CONDITIONING INC. 5104195 4369601 HVAC PM - PARKVIEW OFFICE COMP 246087 1,806.00 W1 02002317 03/15/2024 DESERT AIR CONDITIONING INC. 5104195 4369602 HVAC PM - STATE BUILDING 246087 1,130.00 W1 02002317 03/15/2024 DESERT AIR CONDITIONING INC. 5104195 4369800 HVAC PM - HENDERSON BLDG 246087 843.00 W1 02002318 03/15/2024 DESERT ARC 1104111 4309000 6 in office Shred Bins Shreddi 8969 175.00 W1 02002319 03/15/2024 DESERT RECREATION DISTRICT 1104344 4309000 JAN24 PARKS / REC SRVS - PCC 3602 9,578.64 W1 02002319 03/15/2024 DESERT RECREATION DISTRICT 1104610 4309200 JAN24 PARK SRVS - CC PARK 3601 41,156.31 W1 02002320 03/15/2024 DESERT VALLEYS BUILDERS 1104430 4312500 Unlsh Your Buis Potntl 3/14/24 DVBA03142024 48.00 W1 02002321 03/15/2024 ESPINOZA, EFREN 1104300 4391500 01-24BOOTREIM-EE 01-24BOOTREIM-EE 235.06 W1 02002322 03/15/2024 FOUNDING CHAPTER OF SOUTHERN 2364195 4312000 WRS Conference- Amy Lawrence SWANA-1948300 950.00 W1 02002323 03/15/2024 FOUNDING CHAPTER OF SOUTHERN 2364195 4312000 WRS Conference-Luis Montezuma SWANA-1971441 550.00 W1 02002324 03/15/2024 GLOBAL CTI GROUP INC. 1104190 4336000 Troubleshooting for Mitel 169788 75.00 W1 02002325 03/15/2024 GOVERNMENT SOCIAL MEDIA LLC 1104417 4312000 GSMCON2024 2024-210016780 449.00 W1 02002326 03/15/2024 GREATER COACHELLA VALLEY 1104430 4363000 2024 - 2025 Mmrship dues 25510 360.00 W1 02002327 03/15/2024 GREATER COACHELLA VALLEY 1104430 4312500 State of IndWells 4/23/2024 50181 59.00 W1 02002328 03/15/2024 HORIZON LIGHTING INC. 5104195 4369601 R/M ELECT/LIGHT - PARKVIEW 341450 867.01 Report Date 03/31/2024 Page 6
City and Housing
DocuSign Envelope ID: 63906E8C-DAD5-4993-87CB-18F9E264C585

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/15/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 S/W COR CC WSH 50155642-FB24 164.30 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 S/W COR CC WSH 50155645-FB24 24.84 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 40996 WASH ST TRF SIGNAL 50524526-FB24 118.23 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 Dinah Shore Dr/Shopper 50087402-FB24 52.31 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 Dinah Shore Dr/Miriam 50087411-FB24 51.90 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 72800 Dinah Shore Drive 50087423-FB24 75.00 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 Dinah Shore Dr/Monterrey 50087432-FB24 94.58 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 Dinah Shore Dr/Monterey 50087443-FB24 53.77 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 Dinah Shore Dr/Miriam 50087452-FB24 80.62 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 37998 Gerald Ford Dr 50514026-FB24 46.48 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 37996 Gerald Ford Dr Signal LT 50514028-FB24 71.46 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 75396 Frank Sinatra Dr 50540835-FB24 53.97 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 75394 Frank Sinatra Dr St Ligh 50540839-FB24 37.32 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 75398 Frank Sinatra Dr 50540840-FB24 58.97 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104250 4351400 33108 Mont Safety Lt (Prv50650 50887764-FB24 157.14 W1 02002329 03/15/2024 IMPERIAL IRRIGATION DISTRICT 1104614 4351400 34249 Monterey Ave 50488446-FB24 12.55 W1 02002330 03/15/2024 INSTITUTE OF TRANSPORTATION 1104300 4363000 ITE 2024 Membership Dues BA 1023713-BA2024 345.00 W1 02002331 03/15/2024 INTERNATIONAL CODE COUNCIL 1104420 4312000 '21 IBC Book 1001836314 155.16 W1 02002331 03/15/2024 INTERNATIONAL CODE COUNCIL 1104420 4312000 '21 IRC Book & Tabs 1001842542 368.51 W1 02002332 03/15/2024 JACOBSSON ENGINEERING 4410000 2060000 Retentions Payable RTNT-348-002 -10,728.50 W1 02002332 03/15/2024 JACOBSSON ENGINEERING 4414195 4809200 DW PARKING IMPROVEMENTS 348-002 214,570.00 W1 02002333 03/15/2024 JENNIFER RAISER 4364650 4312500 Local Meetings 42424 500.00 W1 02002334 03/15/2024 JUNK EXPRESS LLC, THE 1104430 4309000 Mountain View Case#24-743 24016 1,095.00 W1 02002335 03/15/2024 JUNK EXPRESS LLC, THE 1104422 4305500 ABATE CASE #24-1254 24031 475.00 W1 02002336 03/15/2024 LOCK SHOP INC. 5104195 4369500 R/M LOCKS - SHERIFF CENTER CC00000027 2,058.30 W1 02002337 03/15/2024 LSL CPAs 1104151 4302000 23 Gov & Successor Agency Audi 61384 5,721.00 W1 02002338 03/15/2024 MAGER, VANESSA 1104430 4311500 CSUSB 1st Qtr Legislative Brie MILE02072024 99.16 Report Date 03/31/2024 Page 7
City and Housing
DocuSign Envelope ID: 63906E8C-DAD5-4993-87CB-18F9E264C585

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/15/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002339 03/15/2024 MERCHANTS BUILDING 5104195 4369500 EXTRA JANITORIAL - SHERIFF CTR 778148 380.00 W1 02002339 03/15/2024 MERCHANTS BUILDING 5104195 4369601 FEB24 PARKVIEW - SUITE 120 783263 2,532.06 W1 02002340 03/15/2024 MULTI W SYSTEMS INC 2424549 4331101 R/M PUMPS - AQUATIC CENTER 32430118 11,344.62 W1 02002341 03/15/2024 PALMER ELECTRIC 1104611 4332501 ELECT REPAIRS - FREEDOM PARK 5250 333.88 W1 02002341 03/15/2024 PALMER ELECTRIC 1104611 4332501 ELECT REPAIRS - HOVLEY PARK 5303 359.76 W1 02002342 03/15/2024 PARK CONSULTING GROUP INC. 1104190 4390000 Feb24 Advisory & Impl Services 392 33,320.00 W1 02002342 03/15/2024 PARK CONSULTING GROUP INC. 1104190 4390000 Jan24 Advisory & Impl Services 364 33,320.00 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 1104330 4309000 FEB24 PEST CONTROL - CORPYARD 303125 104.50 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 1104330 4309000 FEB24 PEST CONTROL - CORPYARD 303126 49.50 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 1104340 4309000 FEB24 PEST CONTROL -HISTORICAL 303128 49.50 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 1104340 4309000 FEB24 PEST CONTROL - CITY HALL 303129 137.50 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 1104344 4309000 FEB24 PEST CONTROL -PORTOLA CC 303127 74.50 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 1104800 4388500 FEB24 PEST CONTROL - PSAM 303137 99.00 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 2304220 4331000 FEB24 PEST CONTROL - FS #33 303134 88.00 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 2304220 4331000 FEB24 PEST CONTROL - FS #67 303135 71.50 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 2304220 4331000 FEB24 PEST CONTROL - FS #71 303136 71.50 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 5104195 4369500 FEB24 PEST CONTROL - SHERIFF S 303132 88.00 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 5104195 4369601 FEB24 PEST CONTROL - PARKVIEW 303130 82.50 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 5104195 4369602 FEB24 PEST CONTROL- STATE BLDG 303131 88.00 W1 02002343 03/15/2024 POWERFUL PEST MANAGEMENT 5104195 4369800 FEB24 PEST CONTROL -HENDERSON 303133 132.00 W1 02002344 03/15/2024 POWERS AWARDS 1104211 4306001 COPS Badges 157455 14.01 W1 02002345 03/15/2024 PROFORMA SOCAL 1104154 4219000 Business Cards BH49004261A 123.85 W1 02002346 03/15/2024 PROPER SOLUTIONS INC. 1104111 4300400 Full time Temporary Employee 15667 1,401.20 W1 02002346 03/15/2024 PROPER SOLUTIONS INC. 1104111 4300400 Full time Temporary Employee 15641 1,120.96 W1 02002347 03/15/2024 QUADIENT LEASING USA INC 1104159 4342000 3.20.24-6.19.24 Lease N2108232 Q1208382 1,173.36 W1 02002348 03/15/2024 RAP Foundation 1104110 4312500 Quintanilla State of the 4th STATEOFTHE4TH 85.00 W1 02002349 03/15/2024 RIVERSIDE COUNTY DEPUTY 1104800 4306201 RSA 2024 Golf Tourney Tee Spon RSA 2024 GOLF TO 1,000.00 Report Date 03/31/2024 Page 8
City and Housing
DocuSign Envelope ID: 63906E8C-DAD5-4993-87CB-18F9E264C585

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/15/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002350 03/15/2024 SO CAL GAS 1104330 4351200 74605 42nd Ave SHOP 05382896149-MR24 75.41 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 1104250 4351400 42991 1/2 San Pablo 700653799848MR24 118.66 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 1104250 4351400 42993 1/2 San Pablo 700653808235MR24 14.04 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 1104614 4351400 43980 1/2 San Pablo Rd 700339281893MR24 7,780.50 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 1104614 4351400 Street Power PEDESTALS 700019019320FB24 2,695.39 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 1104614 4351400 43556 1/2 San Pablo 700654070741MR24 238.76 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 1104614 4351400 73296 Alessandro WW 700646851517FB24 354.02 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 1104800 4388500 72567 Highway 111 Artist Ctr 700773993861FB24 1,850.74 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2734680 4351000 (3) Desert Mirage (38601 Cook) 700017585033FB24 19.64 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2734682 4351000 (4) Primrose (75530 Hovley) 700017585033FB24 15.23 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754680 4351000 (21) Monterey Meadows (73100 H 700017585033FB24 15.41 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754681 4351000 (20) The Glen (40730 M) 700017585033FB24 15.41 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754682 4351000 (18) Hovley Estates (40962 C / 700017585033FB24 35.03 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754683 4351000 (19) Sonata I (40794) 700017585033FB24 15.82 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754684 4351000 (5) Sonata II (73500 Hovley) 700017585033FB24 16.08 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754685 4351000 (7) Hovley Collection (73145 H 700017585033FB24 30.82 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754686 4351000 (8) La Paloma I (40970 A/73625 700017585033FB24 32.65 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754687 4351000 (10) La Paloma II (40970 Rosar 700017585033FB24 15.41 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754693 4351000 (14) La Paloma III (40741 Sola 700017585033FB24 15.41 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754694 4351000 (11) Sandpiper (40751 / 40972) 700017585033FB24 30.82 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754695 4351000 (12) Sandpiper West (40753 / 4 700017585033FB24 31.49 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2754696 4351000 (13) Hovley West (40762 Hov) 700017585033FB24 14.67 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2764374 4351000 (1) Canyon Cove (Calliandra) 700017585033FB24 34.48 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2774373 4351400 (22) Presidents Plaza E/W 700017585033FB24 647.60 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2784374 4351000 (2) Vineyards (43430 Stony) 700017585033FB24 15.41 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2814374 4351000 (6) The Grove (44225 Deep Cyn) 700017585033FB24 33.51 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2824373 4351400 (15) Presidents Plaza III (731 700017585033FB24 709.63 Report Date 03/31/2024 Page 9
City and Housing
DocuSign Envelope ID: 63906E8C-DAD5-4993-87CB-18F9E264C585

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/15/2024 - 3/31/2024
City of Palm Desert
Account Number
W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2824373 4351400 (23) Presidents Plaza III (731 700017585033FB24 82.88 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2834374 4351000 (17) Portola Place (44221) 700017585033FB24 15.41 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2854374 4351000 (9) Kaufman/Broad (73502 FS) 700017585033FB24 16.35 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 2994374 4351000 (16) Palm Desert CC (77925 Sta 700017585033FB24 27.22 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 5104195 4351400 73710 FW Dr Ste 116 700339417188MR24 105.14 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 5104195 4351400 73720 FW STE 100A 700066496069MR24 881.68 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 5104195 4369800 72559 Hwy 111 Unit A 700044643888FB24 781.74 W1 02002351 03/15/2024 SOUTHERN CALIFORNIA EDISON 4254430 4395000 iHUB SCE (2/2 - 3/4) 700423102627MR24 1,026.41 W1 02002352 03/15/2024 T-MOBILE USA INC 1104210 4304200 Sheriff Tower Dump-T240110037 9559945587 50.00 W1 02002353 03/15/2024 TOWNSEND PUBLIC AFFAIRS INC 1104159 4309000 Grant Management Svcs 2/24 21186 9,000.00 W1 02002353 03/15/2024 TOWNSEND PUBLIC AFFAIRS INC 1104159 4309000 Grant Management Svcs 3/24 21343 9,000.00 W1 02002354 03/15/2024 UNIVERSITY OF CALIFORNIA 1104159 4309300 CPD Townhall Reservation Fee 1522775 488.00 W1 02002355 03/15/2024 WASHINGTON CHARTER SCHOOL 1104211 4309201 2 Crossing Grds - 08/23-12/23 WC00000024 9,987.50 W1 02002356 03/15/2024 WASHINGTON CHARTER SCHOOL 1104800 4388600 Quintanilla Wash. Chart. Gala GALA 3.16.24 95.00 W1 02002357 03/15/2024 WITTMAN ENTERPRISES LLC 2304220 4309000 FEB24 Consultant Services 24020547 16,836.00 W1 02002358 03/15/2024 ZERO WASTE USA 1104611 4219000 DOG LITTER BAGS - PARKS 593606 2,979.07 Examined and Approved Total For Bank ID - W1
894,847.86 City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
Report Date 03/31/2024 Page 10
City and Housing
DocuSign Envelope ID: 63906E8C-DAD5-4993-87CB-18F9E264C585

Bank ID Check Number Check Date Vendor Name
Check Register
Transaction Desc Invoice Amount Paid
3/20/2024 - 3/20/2024
City of Palm Desert
Account Number
W1 00001504 03/20/2024 Amazon Capital Services Inc. 1104111 4306300 Planning Com. Water Bottle 1443L9QPJ7Y9 17.86 W1 02002359 03/20/2024 QUINTANILLA, KARINA 1100000 1150100 Env. Policy 3.22.24 K. Quintan ADV MEI 3.22.24 111.00 W1 02002359 03/20/2024 QUINTANILLA, KARINA 1100000 1150100 Env. Pol. 3.22.24 K. Quintanil ADV LDG 3.22.24 288.00 W1 02002359 03/20/2024 QUINTANILLA, KARINA 1100000 1150100 Env. Pol. 3.22.24 K. Quintanil ADV MILE 3.22.24 180.90 W1 02002360 03/20/2024 QUINTANILLA, KARINA 1100000 1150100 Env. Policy 3.22.24 K. Quintan ADV MEI 3.22.24 111.00 W1 02002360 03/20/2024 QUINTANILLA, KARINA 1100000 1150100 Env. Pol. 3.22.24 K. Quintanil ADV LDG 3.22.24 288.00 Examined and Approved Total For Bank ID - W1
996.76 City Manager
Examined and Approved
Mayor or Mayor Pro-Tem
Audited and Found Correct
Director of Finance
Report Date 03/20/2024 Page 1
City and Housing
DocuSign Envelope ID: 53B5E3CA-E860-4ADB-99E1-829853FD7833

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: March 28, 2024
PREPARED BY: Michelle Nance, Deputy Clerk I
REQUEST: ADOPTION OF ORDINANCE NO. 1409 A NOTICE OF EXEMPTION UNDER CEQA AND APPROVE CHANGE OF ZONE 24-0001 TO CHANGE ZONING DESIGNATION OF THE PROPERTIES LOCATED AT 73600

ALESSANDRO DRIVE FROM DOWNTOWN EDGE TRANSITION

OVERLAY (DE-O) TO DOWNTOWN EDGE (DE)
RECOMMENDATION:

Adopt Ordinance No. 1409 entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF PALM DESERT, CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION PURSUANT TO

THE STATE OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING A CHANGE OF ZONE FROM DE-O TO DE FOR THE PROPERTIES LOCATED AT 73600 ALESSANDRO DRIVE (ASSESSOR’S PARCEL NUMBERS 627-153-018, AND 627-153-019) CASE NO. CZ24-0001”
BACKGROUND/ANALYSIS:

On March 14, 2024, the City Council unanimously introduced Ordinance No. 1409 for first reading. This report provides for the City Council to waive further reading and adopt the ordinance. The ordinance shall be effective 30 days from adoption.

FINANCIAL IMPACT:

There is no direct financial impact with this action.

ATTACHMENT:

Ordinance No. 1409

ORDINANCE NO. 1409

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM

DESERT, CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION

PURSUANT TO THE STATE OF CALIFORNIA ENVIRONMENTAL

QUALITY ACT (CEQA) AND APPROVING A CHANGE OF ZONE FROM
DE-O TO DE FOR THE PROPERTIES LOCATED AT 73600
ALESSANDRO DRIVE (ASSESSOR’S PARCEL NUMBERS 627-153-018, AND 627-153-019) CASE NO. CZ24-0001
WHEREAS, Linda C. Biggi (“Applicant”), submitted a request to change the zoning designation of a 1.46-acre property located at 73600 Alessandro Drive generally located at the northeast corner of San Carlos Avenue and Alessandro Drive in Palm Desert, which is comprised of two parcels also known as Assessor’s Parcel Numbers 627-153-018, and 627-153-019 (“Project site”) to Downtown Edge (DE); and WHEREAS, the Project site has a land use designation of City Center/Downtown per the Palm Desert General Plan adopted on November 10, 2016, and a zoning designation of Downtown Edge Transition Overlay (DE-O); and WHEREAS, the Project site has been developed with existing improvements, which generally consist of a multi-tenant commercial building and related parking lot and landscaping; and
WHEREAS, the Project site is adequately served by existing public utilities and services; and
WHEREAS, under Section 21067 of the Public Resources Code, Section 15367 of the State California Environmental Quality Act (CEQA) Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) and the City of Palm Desert’s (“City’s”) Local CEQA Guidelines, the City is the lead agency for the Project; and
WHEREAS, under Palm Desert Municipal Code Chapter 25.02 establishes that the City Center/Downtown General Plan land use designation can be implemented by the DE zoning designation and therefore is consistent with the 2016 Palm Desert General Plan; and
WHEREAS, the proposed Change of Zone will not render the existing improvements on the site or land uses nonconforming with any applicable Palm Desert Zoning Ordinance standards; and
WHEREAS, under Section 21067 of the Public Resources Code, Section 15367 of the State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.), and the City of Palm Desert’s (“City’s”) Local CEQA Guidelines, the City is the lead agency for the Project; and
WHEREAS, the Project has complied with the requirements of the "City of Palm Desert Procedure for Implementation of CEQA” Resolution No. 2019-41, in that the

Ordinance No. 1409 Page 2
2 Director of Development Services has determined that the Project will not have a foreseeable significant impact on the environment and that the Project is eligible for an exemption exempt Section 15061(b)(3) General Rule of the CEQA Guidelines; therefore, no further environmental review is necessary at this time; and WHEREAS, the Planning Commission of the City of Palm Desert, California, did on the 20th day of February 2024, hold a duly noticed public hearing to consider the request by the Applicant for approval of the above-noted Project request and did adopt Resolution No. 2855 recommending approval to the Palm Desert City Council; and WHEREAS, the City Council of the City of Palm Desert, California, did on the 14 th
day of March 2024, hold a duly noticed public hearing to consider the request by the Applicant for approval of the above-noted Project request; and WHEREAS, at the said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, the City Council did find the following facts and reasons exist to justify approval of said request:

WHEREAS, all other legal prerequisites to the presentation of this Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA DOES ORDAIN AS FOLLOWS:

SECTION 1. Adoption of Recitals. The City Council hereby finds that the foregoing recitals are true and correct and are incorporated herein as substantive findings of this Ordinance.

SECTION 2. The Change of Zone is identified in “Exhibit A”.

SECTION 3. General Plan Consistency. The City Council hereby finds that the proposed zone change to Downtown Edge (DE) for Assessor’s Parcel Numbers 627-153- 018 and 627-153-019 is consistent with the City of Palm Desert General Plan.

SECTION 4. CEQA. The application has complied with the requirements of the “City of Palm Desert Procedure for Implementation of CEQA” Resolution No. 2019-41, in that the City Council finds that the Project is an exemption from CEQA per Section 15061(b)(3) of the CEQA guidelines as the Project is a determination on whether a use that is not listed shall be deemed a conditional use. No direct, foreseeable impact on the environment can be identified at this time.

SECTION 5. Severability. If any section, subsection, clause or phrase of this Ordinance or any part thereof is for any reason held to be invalid, unconstitutional, or unenforceable by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of the Ordinance. The City Council declares that it would have passed each section, subsection, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more section, subsection, sentence, clause or phrase would be declared invalid, unconstitutional or unenforceable.

Ordinance No. 1409 Page 3
3 SECTION 6. Publication. The City Clerk of the City of Palm Desert, California, is hereby directed to publish this Ordinance in the Desert Sun, a newspaper of general circulation, published and circulated in the City of Palm Desert, California, and shall be in full force and effective thirty (30) days after its adoption.to the Commission shall attest and certify to the passage and adoption thereof.

ADOPTED ON ______________, 2024.

KARINA QUINTANILLA
MAYOR
ATTEST:

ANTHONY J. MEJIA

CITY CLERK
I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Ordinance No. 1398 is a full, true, and correct copy, and was introduced at a regular meeting of the City Council of the City of Palm Desert on March 14, 2024, and adopted at a regular meeting of the City Council held on _________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on ____________________________.

ANTHONY J. MEJIA

CITY CLERK

Ordinance No. 1409 Page 4
4

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: March 28, 2024
PREPARED BY: Randy Chavez, Deputy Director of Public Works REQUEST: APPROVE CHANGE ORDER NO. 3 INCREASING CONTRACT NO.

C41880 WITH MARIPOSA LANDSCAPES, INC., OF IRWINDALE,
CALIFORNIA, IN AN ANNUAL AMOUNT NOT TO EXCEED $150,000 AND

ADD MAINTENANCE SERVICES TO NON-LANDSCAPED AREAS
(PROJECT NO. MLS00008)
RECOMMENDATION:

1. Approve Change Order No. 3 to increase Contract No. C41880 with Mariposa Landscapes, Inc. of Irwindale, California, in an annual amount of $150,000 and add maintenance services to non-landscaped areas for a total annual contract amount of $661,408.56.

2. Increase irrigation, plant, and related extra work and services to an annual amount of $125,000.

3. Authorize the Finance Director to appropriate prorated funds in the amount of $75,000 from Unobligated General Fund to Account No. 1104310-4332000, R/M Streets for Fiscal Year 2023/24.

4. Authorize the City Manager to approve change orders and amendments associated with this contract based on staff’s recommendations.

5. Authorize the City Manager or designee to execute said change order.

BACKGROUND/ANALYSIS:

On October 14, 2021, the City Council awarded Contract No. C41880 to Mariposa Landscapes, Inc., of Irwindale, California (Mariposa) for a term of 56 months. Contract No. C41880 is referred to as Landscape Maintenance Area No. 1 (LMA 1) and set to expire June 30, 2026. LMA 1 consists of maintaining citywide landscape medians and parkways throughout the City. The predominant activities include weed abatement, litter removal, pruning, raking, irrigation repairs.

Due to recent rain events, there has been a proliferation of weeds throughout the city, including City Rights-of-Way and non-landscaped medians. Unchecked, unsightly weeds encroach into bike and vehicular travel lanes, so there has been an increase in calls related to nuisance sand and debris. These areas are normally maintained by City Street maintenance staff. High frequency maintenance activities include weed abatement, litter removal, pruning of encroaching plant material, illegal dumping removal, and sidewalk cleaning.

In addition, Street staff perform time-sensitive activities such as, street and sidewalk repairs, Citywide special projects, catch basin and culvert cleaning, graffiti removal, and emergency and vehicle accident response.

City of Palm Desert
Mariposa Landscapes, Inc. C41880 Change Order No. 3

At times, when there are prolonged wind or rain events or other emergency calls, staff must prioritize work activities. Unfortunately, tasks such as litter removal and weed abatement are given a low priority.

To sustain maintenance continuity, on March 5, 2024, staff requested an estimate from Mariposa to perform as needed weed abatement, litter removal, sidewalk cleaning, and other ancillary work on city-maintained Rights-of-Way, fallow medians, drainage channels, and areas historically maintained by City staff. The type of work needed is similar in scope to the work Mariposa is currently performing under their current agreement.

The intent is to support staff during busy maintenance periods, giving them time to focus on priority tasks. Since Mariposa has performed their contractual obligations satisfactorily, Staff recommends approving Change Order No. 3, which will ensure the City’s Rights-of-Way and other infrastructure are maintained at the highest level.

Due to the increase in labor and materials costs, staff also requests to increase the irrigation, plant, and related extra work and services allowable annual amount from $100,000 to $125,000.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

Contract No. C41880 funding for LMA 1 is budgeted in Landscape Medians Account Number 1104614-4337001, as follows:

Action Date Account
Number
2023/24
Budget
2023/24
Expenses
Balance
C41880 – Mariposa Landscape 10/14/21 1104614-4337001 $500,000.00 $483,828.00 Allowable Extra Work 10/14/21 1104614-4337001 $100,000.00 $100,000.00 CO#1 – CPI increase 07/01/22 1104614-4337001 $9,676.56
CO#2 – New Areas 10/24/23 1104614-4337001 $17,904.00
*CO#3 – Street Maint Svc 03/28/24 1104310-4332000 $75,000.00 *Add allowable extra work 03/28/24 1104614-4337001 $40.000.00 $25,000.00 Total $640,000.00 $711,408.56 ($71,408.56)
Appropriation Requested $75,000.00 0 $75,000.00
Revised Total $715,000.00 $711,408.56 $3,591.44
*Current request
Change Order No. 3 increases the annual contract amount by $150,000 specifically for street maintenance; however, no funds were included for this activity in Fiscal Year 2023-24. To immediately address unsightly areas and bring them up to City standards, staff requests appropriating a prorated amount of $75,000 to Account No. 1104310-4332000 for the remainder of the fiscal year. Funding for future years will be budgeted accordingly during each budget approval process.

ATTACHMENTS:

1. Change Order

2. Mariposa Estimate

CITY OF PALM DESERT

CONTRACT CHANGE ORDER
Justification:

Contract No / P.O. #:

Change Order No.:

Contingency: YES NO
Account No.:

Project No.:

Vendor No.:

Description of Changes Decrease
In Contract Price
Increase
In Contract Price
Totals:

Net Change in Contract Price:

Original Contract Amount: +
Contingency: +
Total Budget Amount:

Less: Expend. / Encumb. To Date: -
Less: This Change Order Amount: -
Remaining for Project:

Contingency: +
Less: Prior Change Order(s): -
Less: This Change Order: -
Remaining of Contingency:
__________________________________________________________ dollars and ___/100 (___________) Revised Contract Total: ___________________________
Contractor shall construct, furnish all supervision, labor, services, equipment, and materials, and perform all work necessary or required to fully complete the changes to the Contract described in this Change Order for the amount agreed upon between the Contractor and the City of Palm Desert (“City”).

Contract Purpose:

Contractor Name:

C41880 P115894 3
✔
1104310-4332000 MLS00008 V0012617 Landscape Maintenance Area No. 1 (LMA 1) Project Mariposa Landscapes, Inc. As-needed weed abatement, litter removal, sidewalk cleaning, and other ancillary work on City-maintained Rights-of-Way, fallow medians, drainage channels, and areas historically maintained by City staff $ 150,000.00 $ 0.00 $ 150,000.00 $ 150,000.00 $ 150,000.00 $ 150,000.00 The intent of this project is to support staff during busy maintenance periods, giving them time to focus on priority tasks.

Since Mariposa has performed their contractual obligations satisfactorily, Staff recommends approving Change Order No. 3 which will ensure the City’s Rights-of-Way and other infrastructure are maintained to the highest level. $ 483,828.00 $ 0.00 $ 483,828.00 $ 0.00 $ 511,408.56 -$ 177,580.56 $ 27,580.56 -$ 177,580.56 The amount of the contract will be increased by the sum of: One-Hundred and Fifty Thousand 00 $ 150,000.00 $ 661,408.56

Continued from Front
Contract No. _________ Contract Change Order No. ___
Contract Time Extension: __________________________
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the City from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the work covered by this Change Order. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the work under the Contract. This Change Order will become a supplement to the Contract and all provisions will apply hereto.

1. REQUESTED BY: ______________________
Department Director 2. ACCEPTED BY: ______________________Contractor

3. CERTIFIED FUNDS

AVAILABLE
______________________
Finance Director 4. APPROVED BY: ______________________City Manager NOTE: No payments will be made prior
to City Manager or Council approval
QC: _____
C41880 3
N/A

TEL 800 • 794 • 9458 • FAX 626 • 960 • 8477 • www.mariposa-ca.com 6232 SANTOS DIAZ ST., IRWINDALE, CA 91702 • CA CONTRACTOR’S LIC # 592268 A, C-27, D-49 Our Core Values – Safety • Teamwork • Quality • Integrity March 5, 2024
Randy Chavez - Deputy Director of Public Works
City of Palm Desert
73510 Fred Waring Drive
Palm Desert, CA 92260
Phone: 760 776-6462 Email: [email protected]
RE: RATES FOR WEED ABATEMENT AND SPRAYING FOR THE CITY OF PALM DESERT RIGHT-AWAYS.

Description Hourly Rate/Unit Cost Mark up
Supervisor $75.00
Spray tech $70.00
Foreman $63.00
Laborer $43.00
Traffic Control Cost 15%
Materials Cost 15%
Equipment Rentals Cost 15%
Dump Fees Cost 15%
Note: Hourly Rates Includes Pickup Truck, Minor Traffic Control, and Hand Tools.

Respectfully submitted,
Luis Valenzuela – Landscape Maintenance Division Manager Mariposa Landscapes, Inc.
[email protected]
Cell: (626) 705-0622 Email: [email protected]

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: March 28, 2024
PREPARED BY: Thomas Soule, Public Affairs Manager
REQUEST: AUTHORIZE AN AMENDMENT TO CONTRACT NO. A43790 WITH FG

CREATIVE INCREASING COMPENSATION FOR PALM DESERT

AQUATIC CENTER MARKETING SERVICES
RECOMMENDATION:

1. Authorize an amendment to Contract No. A43790 with FG Creative for Palm Desert Aquatic Center marketing services to increase compensation in the amount of $7,700.

2. Authorize the City Attorney to make any necessary nonmonetary changes to the agreement.

3. Authorize the City Manager to execute said agreement on behalf of the City.

BACKGROUND/ANALYSIS:

The original Fiscal Year 2023-24 Palm Desert Aquatic Center (PDAC) budget of $40,000 was approved by the City Council on June 22, 2023. The contract for these services was awarded to FG Creative through a competitive bid process. As the City has become more directly involved with marketing the Aquatic Center, the City has requested that FG Creative provide additional services that were not incorporated into the original scope of work, including:
 Conducting a SWOT Analysis exercise and creating a new marketing plan for the center.  Coordinating a photo shoot for new PDAC advertising collateral.  Redesigning the PDAC website using the new collateral.

These additional services require that an additional $7,700 be added to the contract.

FINANCIAL IMPACT:

This request has no impact on the General Fund. Funds in the amount of $7,700 are available in the Marketing Prof-Other Account No. 1104417-4309000.

ATTACHMENT:

1. A43790 – Amendment No. 2 PDAC

2. A43790 – Executed Amendment No. 1

Contract No. ___________

Revised 08-2023
BBK 72500.00001\32445060.1
AMENDMENT NO. 2 TO THE TO THE PROFESSIONAL CONSULTANT
SERVICES AGREEMENT, A43790 FOR MARKETING SERVICES BETWEEN THE CITY OF

PALM DESERT AND FG CREATIVE

1. Parties and Date.

This Amendment No. 2 to the made and entered into as of this 28th day of March 2024, by and between the City of Palm Desert (“City”) and FG CREATIVE, a Corporation, with its principal place of business at 19725 Driscoll Road, Desert Hot Springs, CA 92241 ("Vendor").

The City and Vendor are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. Recitals.

2.1 Agreement. The City and FG Creative have entered into an agreement entitled “Professional Services Agreement for Marketing Services, No. A43790” dated July 1, 2022 (“Agreement” or “Contract”) for the purpose of retaining the services of retaining the services of Consultant to provide Marketing Services for the Palm Desert Aquatic Center.

2.2 Amendment. The City and FG Creative entered into Amendment No.1 to extend the term for an additional year performance period of July 1, 2023, to June 30, 2024.The Parties have heretofore entered into Amendment No. 1 dated July 1, 2023

2.3 Amendment. The City and FG Creative desire to amend the Agreement to update scope of services and increase compensation during the period of July 1, 2023 through June 30, 2024.

2.5 Amendment Authority. This Amendment No. 2 is authorized pursuant to Section

3.6.14 Amendment; Modification of the Agreement.

3. Terms.

3.1. Section Compensation. Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total
compensation shall not exceed Forty-Seven Thousand Seven Hundred Dollars and Zero Cents ($47,700.00) without written approval of the City Council or City Manager, as applicable. “Exhibit A and Exhibit C are hereby deleted in its entirety and replaced with Exhibit A-I and Exhibit C-1 attached hereto and incorporated herein by reference.”

Contract No. ___________

Revised 08-2023
BBK 72500.00001\32445060.1

3.3 Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 2. From and after the date of this Amendment No. 2, whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 2.

3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2.

3.5 Severability. If any portion of this Amendment No. 2 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6 Counterparts. This Amendment No. 2 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]

Contract No. ___________

Revised 08-2023
BBK 72500.00001\32445060.1
SIGNATURE PAGE FOR AMENDMENT NO. 2 TO THE PROFESSIONAL MARKETING

SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT

AND FG CREATIVE
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 2 to the Professional Marketing Services Agreement as of the day and year first above written.

CITY OF PALM DESERT
By:

L. Todd Hileman
City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney
FG CREATIVE, a Corporation
By:

Its: CEO
Printed Name:

By:

Its: CFO
Printed Name:

QC: _____
Insurance:
_____
Initial Review
_____
Final Approval

Contract No. ___________

Revised 08-2023
BBK 72500.00001\32445060.1
EXHIBIT "A-I"

SCOPE OF SERVICES
 Brand Development/Update
o Develop and Approve Marketing Plan & Budget based on SWOT Exercise conducted with key stakeholders.
o Facilitate Photo Shoot to Create New PDAC Advertising Assets. o Design all brand elements = New Website and all Graphic Design o Ship graphics and assets as needed.
 Earned Media
o Meet with partners (COPD/CVB/Others) Develop Editorial Calendar. o Pitch story ideas/coordinate with media & staff.
o Review social media efforts for synergy and shared success.  Advertising
o Research and Select Mediums.
o Negotiate and secure contracts.
 Outdoor
 Online Digital
 Radio
 Execute monthly efforts; Ship assets.
 Manage all aspects:
o Placements
o Billing
o Budgets
 Course Correction
o Prepare reports, review analytics, discuss changes and effect course corrections as needed.

Contract No. ___________

Revised 08-2023
BBK 72500.00001\32445060.1
EXHIBIT “C-I”

COMPENSATION
Account Services $9,400
SWOT Analysis & Marketing Plan $2,500
Public Relations $4,000
Outdoor Billboards $10,500
Radio $10,500
Brand Development/ Graphics $3,450
Website $6,600
Radio Campaign Development $750
Annual Total $47,700

Contract No. A43790

Revised 11-2-20
BBK 72500. 00001\ 32445060. 1
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF PALM DESERT AND FG CREATIVE

1. Parties and Date.

This Amendment No. 1 to the FG Creative Professional Services Agreement for Marketing Services No. A43790 is made and entered into as of this First day of July 2023 by and between the City of Palm Desert (“ City”) and FG Creative, a Corporation organized under the laws of California, with its principal place of business at 19725 Driscoll Rd, Desert Hot Springs, CA 92241 (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”

2. Recitals.

2.1 Agreement. The City and Consultant have entered into an agreement entitled Professional Services Agreement for Marketing Services Contract No. A43790” dated July 1, 2022 (“Agreement”) for the purpose of retaining the services of Consultant to provide Marketing Services for the Palm Desert Aquatic Center.

2.2 Amendment. The City and Consultant desire to amend the Agreement to extend the term.

2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section

3.1.2 of the Agreement.

3. Terms.

3.1 Scope of Services and Term. Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:

3.1.2 Term. The term of this Agreement shall be from July 01, 2023, to June 30, 2024, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than 1 additional one-year term based on budget approval. Consultant shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines.

Exhibit A is hereby deleted in its entirety and replaced with Exhibit A attached hereto and incorporated herein by reference.”

3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 1. From and after the date of this Amendment No. 1, whenever the term “ Agreement” or “ Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1.

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

3.4 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or DocuSign Envelope ID: 7BFFFB39- 5559-4387- 80E7-774B25A51250

Contract No. A43790

Revised 11-2-20
BBK 72500. 00001\ 32445060. 1
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5 Counterparts. This Amendment No. 1 may be executed induplicate originals, each of which is deemed to be an original, but when taken together, shall constitute but one and the same instrument.

SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 7BFFFB39- 5559-4387- 80E7-774B25A51250

Contract No. A43790

Revised 11-2-20
BBK 72500. 00001\ 32445060. 1
SIGNATURE PAGE FOR AMENDMENT NO. 1 TO THE PROFESSIONAL MARKETING

SERVICES AGREEMENT BETWEEN THE CITY OF PALM DESERT

AND FG CREATIVE
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 1 to the Professional Marketing Services Agreement as of the day and year first above written.

CITY OF PALM DESERT
By:

L. TODD HILEMAN

CITY MANAGER
ATTEST:

By:

ANTHONY J. MEJIA

CITY CLERK
APPROVED AS TO FORM:

By:

BEST BEST & KRIEGER LLP

CITY ATTORNEY

FG CREATIVE
By:

STEPHANIE GREENE
CEO
QC: MN
Insurance:

Initial Review
Final Approval
DocuSign Envelope ID: 7BFFFB39- 5559-4387- 80E7-774B25A51250

Contract No. A43790

Revised 11-2-20
BBK 72500. 00001\ 32445060. 1
EXHIBIT “A”

COMPENSATION
Account Services $ 7,200
Public Relations $ 4,000
Outdoor Billboards $ 10,500
Radio $ 10,500
Brand Development/ Graphics $ 3,450
Website $ 3,600
Radio Campaign Development $ 750
Annual Total $ 40,000
DocuSign Envelope ID: 7BFFFB39- 5559-4387- 80E7-774B25A51250

CITY OF PALM DESERT
CITY MANAGER’S OFFICE

INTEROFFICE MEMORANDUM
Date: March 28, 2024
To: Honorable Mayor and Councilmembers
From: Anthony J. Mejia, City Clerk
Subject: City Council Meeting of March 28, 2024
Below you will find questions received from the Mayor or Councilmembers and answers provided by City staff regarding tonight’s City Council meeting:

ITEM 2b: STUDY SESSION: UPDATE ON ANIMAL SERVICES CONTRACT WITH RIVERSIDE

COUNTY ANIMAL SERVICES
Q1: Page 25. Is this for Palm Desert only?
A1: Yes, these are the total number of animals (dogs, cats, birds, others) sheltered annually for the City of Palm Desert.

Q2: Page 25. How is this calculated? Are these numbers only relative to the Thousand Palms location?
A2: These numbers reflect the total number of dogs and cats, the overall number of days in the shelter, and the average.

For example, from July – February of this fiscal year, there were a total of 145 dogs & cats sheltered for 670 days, with an average of 5 sheltered days per animal. Our contract stipulates that animals shall be housed at the Coachella Valley Animal Campus in Thousand Palms. The County does have the discretion to take animals to other county facilities at their discretion e.g. no capacity at the time etc.

Q3: Does the City pay per animal that is taken in, or does the City pay for euthanasia fees? A3: The City pays a daily sheltering rate of $34.10 per day plus a $10.44 charge per impound for each dog or cat. There are no additional costs for euthanasia fees, or spaying/neutering a stray before they are adopted.

Q4: Page 31. Has there been any interest from the community in having these again (mobile clinic)? How were they advertised?
A4: Staff is not aware of any interest from the community in hosting mobile clinics. In 2013, when the last mobile clinic was held it was advertised at the Shelter, in Brightside, and flyers at City Hall.

03/28/2024 Question & Answer Memo

ITEM 13e: AUTHORIZE AN AMENDMENT TO CONTRACT NO. A43790 WITH FG CREATIVE

INCREASING COMPENSATION FOR PALM DESERT AQUATIC CENTER MARKETING

SERVICES
Q1: What is the breakdown of their justification to increase account services by nearly $2000? A1: With the renegotiation of the operational contract with the YMCA, greater emphasis has been placed on marketing the Aquatic Center. The enhanced scope of work required more hours over the second quarter of the year, which correlates to a higher fee for account services.

Q2: How many billboards is the City getting for $10,500? What is the ROI on billboards? A2: Billboards are useful for brand-building and reaching new audiences with information about the Aquatic Center. They are part of the previously approved PDAC budget, and placement has been spread out over the fiscal year as part of Lamar's digital billboard program. This program provides tremendous flexibility in messaging and placement, when compared to a traditional static billboard that would have one location and one message for the duration of the contract.

Q3: Where will they be placed?
A3: These digital billboards are placed in 10 locations around the valley, and the PDAC slot rotates from board to board, allowing the messaging to be seen in multiple locations.

Q4: What website enhancements are they planning to implement for a $3,000 increase? A4: This fee is for a complete website redesign, including new photography, an updated, more userfriendly design, new programming, and reservation portals.

ITEM 13f: AUTHORIZE AN AMENDMENT TO INCREASE THE CITY'S CONTRACT WITH FG

CREATIVE FOR EL PASEO PARKING & BUSINESS IMPROVEMENT DISTRICT

MARKETING SERVICES
Q1: What services are listed in the original contract with FG Creative, C43370? A1: Below is the scope of services outlined in Contract C43370:
• Develop an annual budget that includes a comprehensive, strategic and diversified media plan and account management that promotes El Paseo to its target audience, in accordance with direction provided by the Board. This media plan should demonstrate maximum efficiency of spend and a clear ability to measure return on investment (ROI).  Negotiate, schedule, and maintain media buys in accordance with the approved media plan.

Please note that all buys performed on behalf of the EPPBID must be billed at net amounts.  Provide media administrative services including, but not limited to, record keeping; flowcharts; budget recaps; billing; processing payment; maintaining media buy schedules; buy confirmations; tracking make goods and credits; trafficking of creative materials.  Develop and implement a monthly merchant outreach program.  Attend and present pertinent updates at the monthly EPPBID Board meetings.  Evaluate all media proposals submitted to the Board and issue recommendations based on cost, validity, and perceived benefits to the marketing/advertising objectives of the Board.  Provide monthly and quarterly reports summarizing project activities and achievements of all services outlined in this scope of work.
 Submit detailed invoices to include the projects and services worked on or completed with supporting documentation for the previous month's activities.  Develop an annual branding campaign and create all graphic assets as needed to fulfill the media plan and all outbound marketing. To include but not limited to: digital, print, radio and collateral material, and other elements, as mandated by the media plan.

03/28/2024 Question & Answer Memo

 Create a strategic Social Media Plan and manage all aspects of the EPPBID social media channels, including but not limited to Facebook, Instagram, and Twitter. • Organize and manage two Merchant meetings per year if viable (Pre-Season and Post-Season). • Manage Public Relations efforts as needed on behalf of the EPPBID.  Agency shall represent EPPBID's voice and vision when working with media partners, in the best interest of the “El Paseo" brand.

Q2: How often has EPPBID had to tap into their reserves in the last 6 years? A2: Fortunately, staff is not aware of any time the EPPBID has had to tap into its reserves to cover a budget shortfall. Because EPPBID funds fluctuate depending on revenues collected from members of the district, the board's first pass at its annual budget is always conservative, based on an average of the previous six years' revenue. As the actual revenues accrue, the board then revisits marketing priorities based on actual funds available in excess of its reserves and makes a mid-year budget adjustment. This careful approach allows the board to maintain good stewardship over its constantly fluctuating and unpredictable resources.

Q3: How much was taken from the reserve in 2020?
A3: When the pandemic hit in early 2020, the EPPBID Board drastically cut its budget to conserve funds in light of a projected drastic drop in revenue. As it turned out, sales of luxury goods were especially strong during the pandemic, so the district finished the year with more funds than anticipated, and the board did not have to tap into its reserves.

Q4: What are the merchant relations that need to be enhanced? A4: The Board has prioritized merchant relations over the past several years to achieve its goals of supporting small store owners while ensuring that it is representing its members well. The results were positive in terms of having an engaged and active membership. For FY 2023-2024, the board reluctantly reduced the budget spent on merchant relations in order to address other marketing priorities. When deciding on how to apply a mid-year budget adjustment this year, the board voted to bring that line item back up to what it has been in past fiscal years.

Q5: Will merchant relations be uniform from Highway 74 to Portola? A5: Yes, the monthly report highlights that an equal amount of time is spent on each block of the district.

Q6: What enhancements are going to be made?
A6: The budget increase allows for more one-on-one marketing meetings, more store visits, and greater support during the summer months.

ITEM 13k: APPROPRIATE FUNDS FOR NEW LIBRARY FACILITY PROJECT AND AWARD ARCHITECT CONTRACT TO RICHÄRD KENNEDY ARCHITECTS FOR CONCEPTUAL DESIGN SERVICES (PROJECT NO. CFA00027)
Q1: Won't it make more sense to request this work after a decision is made about the new library site? Might the available footprint be a significant variable in the design work? A1: The Architect’s scope of work for Conceptual Design Services will be required regardless of site location. The anticipated building program is approximately 20,000 to 25,000 SF. All sites currently being considered will support the required footprint. Funds for other preconstruction services and architect contingency identified in the Staff Report will be utilized to analyze the other sites.

03/28/2024 Question & Answer Memo

ITEM 14d: RESOLUTION ESTABLISHING PROCEDURES FOR THE SELECTION OF THE MAYOR

AND MAYOR PRO TEM
Q1: If there is a desire to maintain a seniority-based rotation for the position of Mayor and Mayor Pro Tem, may ties be broken by mutual agreement? Are there any rules which can be imposed that if a member declines service it does not result in a disruption to the normal rotation?
A1: Yes, if the City Council prefers a seniority-based rotation it is permissible to allow ties to be broken by mutual agreement. Under this rule, if two or more members are tied, they may come to a mutual agreement on the sequence of who will serve as Mayor Pro Tem. If mutual agreement is not reached, it is recommended that ties be broken by lot (such as a coin toss, drawing straws, or high card from a standard deck).

Under the current resolution, if a member declines service as Mayor Pro Tem there is no mechanism to reset the member’s seniority since last serving as Mayor, if ever. This results in the member who declined maintaining their seniority and having preference to serve as Mayor Pro Tem in future years. A rule may be imposed that if a member declines to serve, then that member’s future placement in the rotation will be as if they served in the year for which service is waived.

Furthermore, it is recommended that the priority be based on “the longest continuous service since last serving as Mayor or Mayor Pro Tem, if ever.” This will ensure that a member who served as Mayor Pro Tem but declines service as Mayor will have their seniority reset.

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: March 28, 2024
PREPARED BY: Thomas Soule, Public Affairs Manager
REQUEST: AUTHORIZE AN AMENDMENT TO INCREASE THE CITY'S CONTRACT

WITH FG CREATIVE FOR EL PASEO PARKING & BUSINESS

IMPROVEMENT DISTRICT MARKETING SERVICES
RECOMMENDATION:

1. Authorize an amendment to Contract C43370 with FG Creative in the amount of $15,000.

2. Authorize the City Attorney to make any necessary nonmonetary changes to the agreement.

3. Authorize the City Manager to execute said agreement on behalf of the City.

BACKGROUND/ANALYSIS:

The original Fiscal Year 2023-24 El Paseo Parking & Business Improvement District (EPPBID) budget of $250,000 was approved by the City Council on June 22, 2023. This budget was based on historical revenues for the district, averaged over the past six years, excluding 2020. The district typically maintains a reserve of $80,000 to provide a financial cushion in light of uncertain revenues. Currently, the EPPBID fund has a cash balance of approximately $120,000, so at its regular meeting on February 16, 2024, the Board approved moving $15,000 out of its cash reserves to help support its FY 2024 marketing goals by adding Out of Home advertising and enhancing merchant relations.

Legal Review:

This report has been reviewed by the City Attorney’s office.

Appointed Body Recommendation:

At its regular meeting on February 16, 2024, the EPPBID Board unanimously voted to adopt a mid-year budget adjustment of $15,000 to enhance its marketing plan.

FINANCIAL IMPACT:

This request has no impact on the General Fund. Funds in the amount of $15,000 are available in EPPBID Account No. 2714491-4321500.

ATTACHMENT:

1. Amendment No. 3 to Agreement C43370 - FG Creative

Contract No. C43370

BBK 72500.00001\32445060.1
AMENDMENT NO. 3 TO THE PROFESSIONAL CONSULTANT SERVICES AGREEMENT, C43370 FOR MARKETING SERVICES BETWEEN THE CITY OF PALM

DESERT AND FG CREATIVE

1. Parties and Date.

This Amendment No. 3 to the made and entered into as of this 28th day of March 2024, by and between the City of Palm Desert (“City”) and FG CREATIVE, a Corporation, with its principal place of business at 19725 Driscoll Road, Desert Hot Springs, CA 92241 ("Vendor").

The City and Vendor are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. Recitals.

2.1 Agreement. The City and FG Creative have entered into an agreement entitled “Professional Consultant Services Agreement for Marketing Services” dated June 23, 2022 (“Agreement” or “Contract”) for the purpose of retaining the services of FG Creative to provide Marketing Services.

2.2 Amendment. The City and FG Creative entered into that Amendment No. 1 to increase compensation during the period of July 1, 2022 through June 30, 2023. The Parties have heretofore entered into Amendment No. 1 dated May 11, 2023

2.3 Amendment. The City and FG Creative entered into Amendment 2. to establish compensation for the second year of the contract, July 1, 2023 through June 30, 2024. The Parties have heretofore entered into Amendment No. 2 dated August 24, 2023.

2.4 Amendment. The City and FG Creative desire to amend the Agreement to increase compensation for second year of contract, July 1, 2023 through June 30, 2024.

2.5 Amendment Authority. This Amendment No. 3 is authorized pursuant to Section

3.9(N) Amendment; Modification of the Agreement.

3. Terms.

3.1 Section 3.6.A Compensation. Section 3.6.A of the Agreement is hereby amended in its entirety to read as follows:
"NOW, THEREFORE, the Parties agree to amend the
Contract as follows:"
Section 3.6.A Compensation shall be amended to read: “Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Two Hundred Sixty-Five Thousand Dollars ($265,000.00) without written approval of the City Council or City Manager, as applicable.”

Contract No. C43370

BBK 72500.00001\32445060.1

3.2 “Exhibit C” is hereby deleted in its entirety and replaced with “Exhibit C” attached hereto and incorporated herein by reference.

3.3 Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 3. From and after the date of this Amendment No. 3, whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 3.

3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 3.

3.5 Severability. If any portion of this Amendment No. 3 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6 Counterparts. This Amendment No. 3 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]

Contract No. C43370

BBK 72500.00001\32445060.1
SIGNATURE PAGE FOR AMENDMENT NO. 3 TO THE PROFESSIONAL CONSULTANT

SERVICES AGREEMENT FOR MARKETING SERVICES BETWEEN THE CITY OF

PALM DESERT AND FG CREATIVE
IN WITNESS WHEREOF, the Parties have entered into this Amendment No. 3 to the Professional Consultant Services Agreement for Marketing Services as of the day and year first above written.

CITY OF PALM DESERT
By:

L. Todd Hileman
City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney
FG CREATIVE, a Corporation
By:

Its: CEO
Printed Name:

By:

Its: CFO
Printed Name:

QC: _____
Insurance:
_____
Initial Review
_____
Final Approval

CITY OF PALM DESERT
CITY MANAGER’S OFFICE

INTEROFFICE MEMORANDUM
Date: March 28, 2024
To: Honorable Mayor and Councilmembers
From: Anthony J. Mejia, City Clerk
Subject: City Council Meeting of March 28, 2024
Below you will find questions received from the Mayor or Councilmembers and answers provided by City staff regarding tonight’s City Council meeting:

ITEM 2b: STUDY SESSION: UPDATE ON ANIMAL SERVICES CONTRACT WITH RIVERSIDE

COUNTY ANIMAL SERVICES
Q1: Page 25. Is this for Palm Desert only?
A1: Yes, these are the total number of animals (dogs, cats, birds, others) sheltered annually for the City of Palm Desert.

Q2: Page 25. How is this calculated? Are these numbers only relative to the Thousand Palms location?
A2: These numbers reflect the total number of dogs and cats, the overall number of days in the shelter, and the average.

For example, from July – February of this fiscal year, there were a total of 145 dogs & cats sheltered for 670 days, with an average of 5 sheltered days per animal. Our contract stipulates that animals shall be housed at the Coachella Valley Animal Campus in Thousand Palms. The County does have the discretion to take animals to other county facilities at their discretion e.g. no capacity at the time etc.

Q3: Does the City pay per animal that is taken in, or does the City pay for euthanasia fees? A3: The City pays a daily sheltering rate of $34.10 per day plus a $10.44 charge per impound for each dog or cat. There are no additional costs for euthanasia fees, or spaying/neutering a stray before they are adopted.

Q4: Page 31. Has there been any interest from the community in having these again (mobile clinic)? How were they advertised?
A4: Staff is not aware of any interest from the community in hosting mobile clinics. In 2013, when the last mobile clinic was held it was advertised at the Shelter, in Brightside, and flyers at City Hall.

03/28/2024 Question & Answer Memo

ITEM 13e: AUTHORIZE AN AMENDMENT TO CONTRACT NO. A43790 WITH FG CREATIVE

INCREASING COMPENSATION FOR PALM DESERT AQUATIC CENTER MARKETING

SERVICES
Q1: What is the breakdown of their justification to increase account services by nearly $2000? A1: With the renegotiation of the operational contract with the YMCA, greater emphasis has been placed on marketing the Aquatic Center. The enhanced scope of work required more hours over the second quarter of the year, which correlates to a higher fee for account services.

Q2: How many billboards is the City getting for $10,500? What is the ROI on billboards? A2: Billboards are useful for brand-building and reaching new audiences with information about the Aquatic Center. They are part of the previously approved PDAC budget, and placement has been spread out over the fiscal year as part of Lamar's digital billboard program. This program provides tremendous flexibility in messaging and placement, when compared to a traditional static billboard that would have one location and one message for the duration of the contract.

Q3: Where will they be placed?
A3: These digital billboards are placed in 10 locations around the valley, and the PDAC slot rotates from board to board, allowing the messaging to be seen in multiple locations.

Q4: What website enhancements are they planning to implement for a $3,000 increase? A4: This fee is for a complete website redesign, including new photography, an updated, more userfriendly design, new programming, and reservation portals.

ITEM 13f: AUTHORIZE AN AMENDMENT TO INCREASE THE CITY'S CONTRACT WITH FG

CREATIVE FOR EL PASEO PARKING & BUSINESS IMPROVEMENT DISTRICT

MARKETING SERVICES
Q1: What services are listed in the original contract with FG Creative, C43370? A1: Below is the scope of services outlined in Contract C43370:
• Develop an annual budget that includes a comprehensive, strategic and diversified media plan and account management that promotes El Paseo to its target audience, in accordance with direction provided by the Board. This media plan should demonstrate maximum efficiency of spend and a clear ability to measure return on investment (ROI).  Negotiate, schedule, and maintain media buys in accordance with the approved media plan.

Please note that all buys performed on behalf of the EPPBID must be billed at net amounts.  Provide media administrative services including, but not limited to, record keeping; flowcharts; budget recaps; billing; processing payment; maintaining media buy schedules; buy confirmations; tracking make goods and credits; trafficking of creative materials.  Develop and implement a monthly merchant outreach program.  Attend and present pertinent updates at the monthly EPPBID Board meetings.  Evaluate all media proposals submitted to the Board and issue recommendations based on cost, validity, and perceived benefits to the marketing/advertising objectives of the Board.  Provide monthly and quarterly reports summarizing project activities and achievements of all services outlined in this scope of work.
 Submit detailed invoices to include the projects and services worked on or completed with supporting documentation for the previous month's activities.  Develop an annual branding campaign and create all graphic assets as needed to fulfill the media plan and all outbound marketing. To include but not limited to: digital, print, radio and collateral material, and other elements, as mandated by the media plan.

03/28/2024 Question & Answer Memo

 Create a strategic Social Media Plan and manage all aspects of the EPPBID social media channels, including but not limited to Facebook, Instagram, and Twitter. • Organize and manage two Merchant meetings per year if viable (Pre-Season and Post-Season). • Manage Public Relations efforts as needed on behalf of the EPPBID.  Agency shall represent EPPBID's voice and vision when working with media partners, in the best interest of the “El Paseo" brand.

Q2: How often has EPPBID had to tap into their reserves in the last 6 years? A2: Fortunately, staff is not aware of any time the EPPBID has had to tap into its reserves to cover a budget shortfall. Because EPPBID funds fluctuate depending on revenues collected from members of the district, the board's first pass at its annual budget is always conservative, based on an average of the previous six years' revenue. As the actual revenues accrue, the board then revisits marketing priorities based on actual funds available in excess of its reserves and makes a mid-year budget adjustment. This careful approach allows the board to maintain good stewardship over its constantly fluctuating and unpredictable resources.

Q3: How much was taken from the reserve in 2020?
A3: When the pandemic hit in early 2020, the EPPBID Board drastically cut its budget to conserve funds in light of a projected drastic drop in revenue. As it turned out, sales of luxury goods were especially strong during the pandemic, so the district finished the year with more funds than anticipated, and the board did not have to tap into its reserves.

Q4: What are the merchant relations that need to be enhanced? A4: The Board has prioritized merchant relations over the past several years to achieve its goals of supporting small store owners while ensuring that it is representing its members well. The results were positive in terms of having an engaged and active membership. For FY 2023-2024, the board reluctantly reduced the budget spent on merchant relations in order to address other marketing priorities. When deciding on how to apply a mid-year budget adjustment this year, the board voted to bring that line item back up to what it has been in past fiscal years.

Q5: Will merchant relations be uniform from Highway 74 to Portola? A5: Yes, the monthly report highlights that an equal amount of time is spent on each block of the district.

Q6: What enhancements are going to be made?
A6: The budget increase allows for more one-on-one marketing meetings, more store visits, and greater support during the summer months.

ITEM 13k: APPROPRIATE FUNDS FOR NEW LIBRARY FACILITY PROJECT AND AWARD ARCHITECT CONTRACT TO RICHÄRD KENNEDY ARCHITECTS FOR CONCEPTUAL DESIGN SERVICES (PROJECT NO. CFA00027)
Q1: Won't it make more sense to request this work after a decision is made about the new library site? Might the available footprint be a significant variable in the design work? A1: The Architect’s scope of work for Conceptual Design Services will be required regardless of site location. The anticipated building program is approximately 20,000 to 25,000 SF. All sites currently being considered will support the required footprint. Funds for other preconstruction services and architect contingency identified in the Staff Report will be utilized to analyze the other sites.

03/28/2024 Question & Answer Memo

ITEM 14d: RESOLUTION ESTABLISHING PROCEDURES FOR THE SELECTION OF THE MAYOR

AND MAYOR PRO TEM
Q1: If there is a desire to maintain a seniority-based rotation for the position of Mayor and Mayor Pro Tem, may ties be broken by mutual agreement? Are there any rules which can be imposed that if a member declines service it does not result in a disruption to the normal rotation?
A1: Yes, if the City Council prefers a seniority-based rotation it is permissible to allow ties to be broken by mutual agreement. Under this rule, if two or more members are tied, they may come to a mutual agreement on the sequence of who will serve as Mayor Pro Tem. If mutual agreement is not reached, it is recommended that ties be broken by lot (such as a coin toss, drawing straws, or high card from a standard deck).

Under the current resolution, if a member declines service as Mayor Pro Tem there is no mechanism to reset the member’s seniority since last serving as Mayor, if ever. This results in the member who declined maintaining their seniority and having preference to serve as Mayor Pro Tem in future years. A rule may be imposed that if a member declines to serve, then that member’s future placement in the rotation will be as if they served in the year for which service is waived.

Furthermore, it is recommended that the priority be based on “the longest continuous service since last serving as Mayor or Mayor Pro Tem, if ever.” This will ensure that a member who served as Mayor Pro Tem but declines service as Mayor will have their seniority reset.

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: March 28, 2024
PREPARED BY: Erica Powell, Management Analyst
REQUEST: APPROVE CULTURAL ARTS COMMITTEE FISCAL YEAR 2024/25

WORK PLAN
RECOMMENDATION:

Approve the Cultural Arts Committee’s Fiscal Year 2024/25 Work Plan.

BACKGROUND/ANALYSIS:

On February 14, 2024, the Cultural Arts Committee (CAC) established the following priorities for the FY 2024/25 Work Plan.
 2025/26 El Paseo Sculpture Exhibition - Located in the median on El Paseo between Hwy 74 and Portola, eighteen (18) sculptures are displayed for two (2) years. A $5,000 honorarium is awarded to each artist. One (1) year preparation from the Call for Entries to Installation. From July 2024 to early 2025, staff will be working with the new artists on contracting and plans for installation, as well as the current artists on plans for deinstallation and pick up of sculptures.
 San Pablo Phase II Roundabout Sculpture: Dueling Palms by Kyle Absolom - After the Call for Entries was released in early 2021 for a sculpture to be installed in the roundabout at San Pablo Avenue and San Gorgonio Way, the top two (2) finalists were selected by the City Council and the community voted on their favorite. The runner up, Dueling Palms by Kyle Absolom, was so well received by the community that the Cultural Arts Committee and the City Council suggested it be considered for installation in the San Pablo Phase II roundabout located at the entrance of the Civic Center and College of the Desert. Staff will bring this forward for review in the next few months and if approved, work will commence in FY 2024/2025.
 2025 Desert X Sponsorship – Desert X is an internationally renowned contemporary art exhibition that runs biannually each spring throughout the Coachella Valley. Since its inception in 2017, the City has provided sponsorship funding and hosted at least two exhibition sites for each Desert X exhibition. Funds are normally used towards exhibition support and the creation of free public programming. This exhibition engages the local community and has worked to develop educational programming for the local school districts. If funding for the 2025 exhibition is approved, staff will work with the organizer on a sponsorship agreement and permitting for at least two (2) exhibition sites.

City of Palm Desert
Approve CAC FY 2024/2025 Work Plan

Strategic Plan:

The Cultural Arts Committee’s FY 2024/25 Work Plan is in line with the Arts & Culture MiniVision contained in the Strategic Plan, which states:
“Arts and culture give a community its soul. Palm Desert is the cultural core of the Coachella Valley. Cultural tourism drives economic growth in Palm Desert. The community is host to internationally recognized cultural events that bring significant economic benefits to the City. Palm Desert is a leader in arts and education, ensuring a well-rounded population that possesses high levels of creativity and critical thinking skills.

FINANCIAL IMPACT:

Funding for the priorities listed in the CAC’s FY 2024/25 Work Plan will be included in the FY 2024/25 Public Art Budget for the City Council’s consideration.

ATTACHMENT:

1. CAC Priorities FY 2024/2025 – Power Point Presentation

2024/2025 WORKPLAN GOALS
Palm Desert Cultural Arts Committee
February 14, 2024 – Regular Meeting

BACKGROUND – WHY ARE WE HERE?
• Receive Committee Input and Direction pertaining
to goals and priorities for the Fiscal Year
2024/2025
• Select three (3) priorities as a Committee
• Present items in the form of a workplan to Council
for approval
2024/2025 WORKPLAN GOALS Page 146 of 382 2

CULTURAL ARTS COMMITTEE PRIORITIES
Ranking Priority Justification
1 El Paseo Sculpture Exhibition
• The exhibition is in the central shopping district and receives frequent foot traffic.
• Exhibition adds elegance and style to El Paseo.
2 San Pablo Roundabout Phase II –
Dueling Palms
• Received community’s involvement and support of
the City Council.
3 Desert X
• Participate in an internationally recognized
contemporary art exhibition in associated with the
other communities in the Coachella Valley.
• The exhibition puts Palm Desert on the map as a
significant art and cultural destination.
• Attracts locals and tourists.
4 Temporary Installation at the southeast
corner of Fred Waring and San Pablo Ave • Highly visible location. 5 Community Art Gallery, establish new
location and action plan
2024/2025 WORKPLAN GOALS Page 147 of 382 3

DISCUSSION
2024/2025 WORKPLAN GOALS 4
• Select three (3) top priorities

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: March 28, 2024
PREPARED BY: Martin Alvarez, Director of Public Works
REQUEST: APPROVE A FINAL SETTLEMENT AGREEMENT WITH THE
MILLENNIUM PALM DESERT HOMEOWNERS’ ASSOCIATION
(GENESIS HOA) TO INSTALL PERIMETER LANDSCAPING AS

REQUIRED IN THE ORIGINAL SUBDIVISION LANDSCAPE PLAN
RECOMMENDATION:

1. Approve a final settlement agreement with the Millennium Palm Desert HOA for a one-time reimbursement of the installation of 33 perimeter trees in an amount not to exceed $20,265.

2. Authorize the City Attorney to make any necessary non-monetary changes to the agreement.

3. Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.

BACKGROUND/ANALYSIS:

The Genesis subdivision, approved in 2015, is located at the northwest corner of Gerald Ford Avenue and Dinah Shore Dr. and has a frontage on Portola Avenue. As part of the subdivision’s conditions of approval, the perimeter landscape along Gerald Ford Drive, Portola Road, and Dinah Shore Drive was required to be installed by the developer prior to final release of the maintenance to the Genesis HOA. Prior to final approval of the subdivision’s improvements including streets, curbs, gutters, and perimeter landscaping, the City was required to inspect all improvements. Due to the City’s oversight, the improvements apart from the perimeter landscaping were inspected per the approved plans.

The HOA recently contacted the City and identified that 33 trees were not installed per the approved City landscape plan. Following a thorough staff review and inspection of the site, our Development Services Department confirmed that the perimeter landscaping was not installed per plan and confirmed the missing trees. The developer completed all other required infrastructure improvements, and the City released the performance and improvement bonds.

The City has worked with the HOA to identify a final settlement agreement to cover the cost of 33 (24” Box) trees that were omitted from the approved landscape plan. The agreement includes a one-time reimbursement in an amount not to exceed $20,265 for the installation of the trees and associated irrigation. The final agreement also releases the City of any future liability, maintenance, and condition of the trees and/or perimeter landscape.

The HOA procured three bids from qualified vendors and the lowest bid was in the amount of $20,265. Therefore, staff recommends approval of the final settlement agreement. New procedures have been developed to ensure the inspection of perimeter subdivision landscaping for all subdivisions from this point forward.

City of Palm Desert
Authorize Settlement Agreement with Millennium HOA

Legal Review:

This report has been reviewed by the City Attorney’s office.

Strategic Plan:

This recommendation aligns with the Land Use, Housing & Open Space – Priority 1: Enhance Palm Desert as a first-class destination for premier shopping and national retail businesses.

FINANCIAL IMPACT:

Funds for the one-time reimbursement under this final agreement are available in General Services Account No. 1104159-4309300, so there is no additional financial impact to the general fund.

ATTACHMENTS:

1. Settlement Agreement

72500.00001\42096514.2

REIMBURSEMENT AGREEMENT
THIS REIMBURSEMENT AGREEMENT is made and entered into this _____________ (“Effective Date”) by and between the City of Palm Desert, California charter city (“City”) and Millennium Palm Desert HOA, Inc. dba Genesis, a California nonprofit mutual benefit common interest development corporation (“HOA”). City and HOA are sometimes referred to herein individually as “Party” and collectively as “Parties.”

RECITALS
WHEREAS, on March 12, 2015, the City Council approved certain development entitlements for The Millennium Palm Desert project located on 152 acres bounded by Gerald Ford Drive to the south, Union Pacific Railroad to the north, Portola Avenue to the west, and Technology Drive to the east (“Project”);
WHEREAS, City Council Resolution No. 2015-15 required the Project applicant to submit landscape plans for the installation of tree plantings and irrigation improvements along Project’s north boundary;
WHEREAS, the City approved the Project’s final landscape plans on February 24, 2016 (“Landscape Plans”);
WHEREAS, following turnover from the Project applicant, HOA has operated as a governing body for the development, providing management, maintenance, and regulatory functions for the residents and property owners within the development; WHEREAS, upon inspection, City and HOA have discovered that thirty three (33) trees designated in the original Landscape Plans were omitted from the Project, as indicated in Exhibit “A” attached hereto and incorporated herewith (“Landscape Plans – Omitted Tree Locations”).

WHEREAS, the City wishes to reimburse HOA for the thirty three (33) trees and related installation costs (“Landscape Improvements”) pursuant to the terms of this Agreement. Nothing else shall be considered a Landscape Improvement for the purposes of this Agreement.

NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. Incorporation of Recitals. The recitals set forth above, and all defined terms set forth in such recitals and in the introductory paragraph preceding the recitals, are hereby incorporated in this Agreement as if set forth herein in full, and the Parties agree as to the accuracy of same.

2. City’s Obligations.

2.1 City agrees to reimburse HOA for the cost and installation of the Landscape Improvements up to a maximum amount of Twenty Thousand Two Hundred Sixty Five Dollars ($20,265) (“Reimbursement Amount”) pursuant to Section 4 of this Agreement. Use of the Reimbursement Amount shall be limited to the cost of purchasing, planting, and installing the

72500.00001\42096514.2
trees, including related irrigation and equipment. A proposal obtained by City from Vintage Landscape Inc. for the Landscape Improvements is attached hereto as Exhibit “B” for reference purposes only.

2.2 Upon installation of the Landscape Improvements, City shall participate with HOA in a joint field inspection of the Landscape Improvements.

3. HOA’s Obligations.

3.1 HOA shall work with a licensed landscape contractor to ensure that the Landscape Improvements are installed in a workmanlike manner according to standard industry practices and in conformance with Exhibit “A” Landscape Plans – Omitted Tree Locations.”

3.2 Upon installation of the Landscape Improvements, HOA shall participate with City in a joint field inspection of the Landscape Improvements.

3.3 Following the inspection, HOA shall inform City in writing of acceptance of Landscape Improvements and invoice City in accordance with Section 4, below.

4. Reimbursement. City agrees to reimburse HOA for the Landscape Improvements in the following specified manner:

4.1 Following the joint inspection and HOA’s written acceptance of the Landscape Improvements, HOA shall submit to City an itemized invoice of an amount not to exceed the OneTime Reimbursement Amount for the actual cost of the Landscape Improvements.

4.2 Upon receipt of the invoice, City agrees to pay the reasonable invoiced amount not to exceed the One-Time Reimbursement Amount within thirty (30) calendar days from the date that the City receives the invoice.

4.3 Following reimbursement by City pursuant to this Section, City shall have no additional or continuing obligations under this Agreement.

5. Maintenance. Following the installation of the Landscape Improvements, HOA, to the extent otherwise responsible, shall be responsible for maintaining the Landscape Improvements, including maintenance and operation of any irrigation system, and payment of all electric and water charges in connection therewith. City shall have no maintenance obligations under this Agreement.

6. Ownership. Upon installation, to the extent otherwise required, the Landscape Improvements shall become part of the common elements of the subdivision and shall be under the ownership and control of the HOA.

7. Term and Termination. The term of this Agreement shall begin on the Effective Date and shall remain in effect until the Landscape Improvements have been completed and City has reimbursed HOA as provided in Section 4 of this Agreement (“Term”). HOA’s maintenance obligations in Section 5 and the Parties’ indemnity obligations in Section 8 shall survive the expiration of the Term.

72500.00001\42096514.2

8. Mutual Releases. In further consideration of this Agreement and in recognition of the benefits to be derived therefrom, the Parties, and each of them, on behalf of themselves, and their owners, predecessors, successors, heirs, executors, administrators, assigns, agents, directors, officers, partners, joint ventures, board members, elected and appointed officials, employees, representatives, insurance companies and/or lawyers, and all persons acting by, through, under, or in concert with them or any of them, past and present do hereby release, and fully and finally and forever, discharge each of the other Parties, including each Party’s owners, predecessors, successors, heirs, executors, administrators, assigns, agents, directors, officers, partners, joint ventures, board members, elected and appointed officials, employees, representatives, insurance companies and/or lawyers, and all persons acting by, through, under, or in concert with them or any of them, past and present (hereinafter collectively called “Additional Releasees”) of and from any and all manner of actions or causes of action, in law or in equity, suits, debts, liens, liabilities, claims, demands, and damages of any nature whatsoever, known or unknown, fixed or contingent (hereinafter called “Claims”), including, without limitations, Claims which HOA now has or may in the future have against City and/or the Additional Releasees as alleged in or arising out of, or which could have been raised in, or related to the Landscape Plans, or the rights and obligations under this Agreement.

9. Civil Code section 1542 Release. The Parties, and each of them, intend that this Agreement shall be a full and final settlement of and bar to any and all claims and/or causes of action arising between and/or among them. In connection with the release made herein, the Parties acknowledge that they may hereafter discover facts different from or in addition to the facts which they may know or believe to be true with respect to the Project, Project inspections, the Landscape Plans, and/or released Claims, but that they intend to fully and forever settle all disputes by and between them and Additional Releasees. In furtherance of such intention, the release given herein shall be and remain in effect as a full and complete mutual release, notwithstanding discovery of any such different or additional facts. Therefore, the Parties, and each of them, acknowledge that they have been informed of and are familiar with the provisions of Civil Code section 1542, which provides as follows:

A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS

WHICH THE CREDITOR DOES NOT KNOW OR SUSPECT TO

EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING

THE RELEASE, WHICH IF KNOWN BY HIM OR HER MUST

HAVE MATERIALLY AFFECTED HIS OR HER SETTLEMENT
WITH THE DEBTOR.

The Parties, and each of them, hereby waive and relinquish all rights and benefits under Civil Code section 1542 to the full extent that they may lawfully waive all such rights and benefits pertaining to the released Claims.

10. Denial of Liability. Each Party expressly denies any wrongdoing in connection with the actions or inactions related to the Project, Project inspections, and Landscape Plans. Neither this Agreement nor any action taken pursuant to this Agreement shall constitute any admission of any wrongdoing, fault, violation of law, or liability of any kind on the part of any Party, or any admission by and of the Parties, or any of them, of any claim or allegations made in any action

72500.00001\42096514.2
against any Party. This Agreement is entered into, in substantial part, to avoid any future risk of disagreement or litigation between the Parties.

11. No Assignment of Claim. The Parties, and each of them, represent and warrant that they have not sold, assigned or transferred, or purported to sell, assign or transfer, and shall not hereafter sell, assign or transfer, any obligations, liabilities, demands, claims, costs, expenses, debts, controversies, damages, rights, actions, or causes of action released pursuant to this Agreement.

12. Mutual Indemnification.

12.1 During the performance of this Agreement, the HOA agrees to indemnify, defend, and hold harmless the City, its elected and appointed officials, officers, agents, employees, and volunteers from and against any and all liabilities, claims, damages, losses, demands, lawsuits, costs, and expenses, including attorney fees, arising out of or resulting from the willful misconduct or negligent acts, errors, or omissions of the HOA, its board members, agents, volunteers, employees, or contractors, in connection with the performance or non-performance this Agreement, except to the extent such liabilities, claims, damages, losses, demands, lawsuits, costs, and expenses are attributable to the negligence or willful misconduct of the City.

12.2 During the performance of this Agreement, the City agrees to indemnify, defend, and hold harmless the HOA, its officers, board members, committee members, employees, agents, and volunteers from and against any and all liabilities, claims, damages, losses, demands, lawsuits, costs, and expenses, including attorney fees, arising out of or resulting from the willful misconduct or negligent acts, errors, or omissions of the City, its elected and appointed officials, officers, employees, agents, or volunteers, in connection with the performance or non-performance of this Agreement, except to the extent such liabilities, claims, damages, losses, demands, lawsuits, costs, and expenses are attributable to the negligence or willful misconduct of the HOA.

12.3 Promptly after receipt of notice of any claim or legal proceeding related to this Agreement, the indemnified party shall give the indemnifying party written notice of the claim or proceeding. The indemnifying party shall have the right to assume and control the defense of any such claim or legal proceeding at its own expense and through counsel of its own selection; however, the indemnified party shall have the right to participate in such defense at its own cost.

12.4 No party may settle any action or claims on the other’s behalf without first obtaining the written consent of the other party, which shall not be unreasonably withheld or delayed.

12.5 Each party agrees to maintain sufficient insurance coverage to fulfill its indemnification obligations under this Section. The limits of said insurance shall not, however, limit the indemnification obligations contained in this Section.

12.6 The indemnification obligations under this Section shall survive the termination or expiration of this Agreement.

13. Miscellaneous.

13.1 Notice. Any notice or other communication to be given to any part pursuant to this Agreement shall be given by delivering same in writing to the Parties at the addresses set forth below:

72500.00001\42096514.2
To City: City of Palm Desert
73-510 Fred Waring Dr.,
Palm Desert, CA 92260
Attn: Todd Hileman, City Manager
To HOA: Millennium Palm Desert HOA, Inc. dba
Genesis
36945 Cook Street, Ste. 104,
Palm Desert, CA 92260
Attn: Seabreeze Management
Such notice shall be deemed given when deposited into the United States mail, postage prepaid, addressed to the Parties at the addresses above. Nothing shall preclude the giving of personal service notice.

13.2 Entire Agreement. This Agreement constitutes the entire understanding and sole agreement between the Parties with regard to the subject matter hereof and supersedes all prior understandings and agreements, whether written or oral, between the Parties.

13.3 Amendment. This Agreement may only be amended by an instrument in writing signed by both Parties.

13.4 Governing Law and Venue. This Agreement shall be governed by the laws of the state of California. The Parties hereby agree that venue for any action brought to enforce the terms of this Agreement shall be in a court of competent jurisdiction in the County of Riverside, California and consent to the jurisdiction thereof.

13.5 No Partnership. This Agreement shall not be construed as creating a partnership or joint venture between City and HOA or between either of them and any third party or cause either of them to be responsible in any manner for the others’ or any third party’s debts or obligations.

13.6 Assignment. HOA may not assign this Agreement or any right or duty hereunder to any entity without the express prior written approval of the City.

13.7 Construction of Agreement. This Agreement shall be construed without regard to the identity of the person who drafted it. The Parties agree that any rule of construction that a document is to be construed against the drafting party shall not be applicable to this Agreement.

13.8 Authority. City and HOA represent and warrant that they have the authority to execute and enter into this Agreement without the need to obtain any other approvals prior to or subsequent to the execution of this Agreement.

13.9 Severability. If any provision of this Agreement is declared by a court of competent jurisdiction to be invalid, illegal, or unenforceable, such provision shall be severed from the Agreement and the other provisions shall remain in full force and effect.

72500.00001\42096514.2

13.10 Counterparts. This Agreement may be executed in counterparts, all of which together shall constitute one and the same agreement.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective date written above.

CITY OF PALM DESERT
DATE:______________________ BY:____________________________ Todd Hileman
City Manager
ATTEST:______________________________
MILLENNIUM PALM DESERT HOA, INC. DBA GENESIS
DATE:______________________ BY:____________________________ Stephen Nelson
Chairman and President
ATTEST:______________________________

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EXHIBIT A
Landscape Plans – Omitted Tree Locations

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EXHIBIT B – Proposal for Landscape Improvements

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: March 28, 2024
PREPARED BY: Randy Chavez, Deputy Director of Public Works REQUEST: REJECT THE PROPOSAL TO PURCHASE OF A DIESEL STREET

SWEEPER AND APPROVE THE PROPOSAL TO PURCHASE OF CNG

STREET SWEEPER FROM PB LOADER CORPORATION TO IMPROVE

CITYWIDE ROADWAY AND PARKING LOT MAINTENANCE
RECOMMENDATION:

1. Reject previous request to purchase an Elgin Broom Bear Diesel Street Sweeper from Haaker Equipment Company of La Verne, California.

2. Authorize the purchase of a CNG Powered Street Chassis with XBroom (Street Sweeper) from PB Loader Corporation of Fresno, California, in the amount of $624,527.35.

3. Authorize the Director of Finance to set aside a contingency of $25,000 for any unforeseen fees and ancillary equipment.

4. Authorize the Finance Director to appropriate additional funds in the amount of $170,333.08 from unobligated Equipment Replacement Fund Balance to Account No. 5304310-4403000.

5. Authorize City Manager to approve the use of the contingency and any documents necessary to effectuate actions taken herewith.

BACKGROUND/ANALYSIS:

The City of Palm Desert has faced increasing windborne sand events, necessitating improved roadway and parking lot sweeping maintenance. Initially, in response to this challenge, the City brought forth a proposal for the purchase of a diesel street sweeper, which was approved by the City Council on February 15, 2024. While compliant with emission standards set by the California Air Resources Board (CARB), upon further review, it was discovered that the diesel street sweeper did not meet the emission standards mandated by the South Coast Air Quality Management District (AQMD) under Rule 1186, rendering it ineligible for purchase.

Alternatively, a Compressed Natural Gas (CNG) street sweeper is proposed for Council approval. CNG street sweepers are powered by compressed natural gas, which is a cleaner burning fuel compared to diesel. They produce lower emissions, contributing to improved air quality and environmental sustainability. Additionally, CNG is cost-effective and readily available within a third of a mile radius, making it a viable alternative for street sweeping operations.

Staff contacted PB Loader Corporation (Vendor) to request quotes for different equipment types.

This Vendor provides pricing pursuant to a cooperative purchasing agreement through Sourcewell. By utilizing this cooperative pricing schedule, the City is assured of the best pricing on quality products. Thus, procurement requirements have been satisfied as another public agency conducted public bidding, pursuant to Palm Desert Municipal Code Section 3.30.160(E).

City of Palm Desert
CNG Street Sweeper

Staff recommends the purchase of a CNG Powered Street Chassis with XBroom from PB Loader Corporation from Fresno, California, in the amount of $624,527.35. The recommendation also incorporates a contingency of an additional $25,000 for brooms and unforeseen fees. If approved, the sweeper would be delivered in October 2024.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

The approved Capital Improvement Project (CIP) List for Fiscal Year 2023/24 includes a total of $480,000 for the purchase of various equipment as follows:

Account / Equipment Budget Actual Cost Estimated Cost Balance EV Carpools $150,000 Pending $100,000
Graffiti Truck $110,000 Pending $150,000
Concrete Truck $100,000 $124,138.36
Dump Trailer $20,000 $15,201.65
Mini Excavator $60,000 $54,537.01
Utility Golf Cart $40,000 $33,560.82
Cost Total $227,437.84 $250,000
FY 23/24 Total $480,000 $477,437.84 $2,562.16
02/15/24 Diesel Street Sweeper Appropriation $479,194.27 03/28/24 CNG Street Sweeper Additional Appropriation $170,333.08 Account Total $652,089.51
The acquisition of the Compressed Natural Gas (CNG) street sweeper in lieu of the Diesel sweeper requires an additional appropriation totaling $170,333.08 as detailed below:

Appropriation Necessary
Unit Price $628,842.00
Government Discount (Sourcewell) ($49,244.00)
Sales Tax (7.75%) & CA Tire Recycling Fee $44,929.35
Total Purchase Price: $624,527.35
Contingency $ 25,000.00
Total Request: $649,527.35
Appropriation Request of 02/15/24: ($479,194.27)
ADDITIONAL APPROPRIATION REQUEST: $170,333.08
ATTACHMENTS:

1. Vendor Quote

2. Staff Report (February 15, 2024)

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: February 15, 2024
PREPARED BY: Randy Chavez, Deputy Director of Public Works REQUEST: PURCHASE AND APPROPRIATION FOR A STREET SWEEPER.DOCX RECOMMENDATION:

1. Authorize the purchase of an Elgin Broom Bear Street Sweeper from Haaker Equipment Company from La Verne, California, in the amount of $454,194.27.

2. Authorize the Director of Finance to set aside a contingency of $25,000 for any unforeseen fees and ancillary equipment.

3. Authorize the Finance Director to appropriate funds in the amount $479,194.27 from unobligated Equipment Replacement Fund to Account No. 5304310-4403000.

4. Authorize City Manager or designee to approve the use of the contingency and any documents necessary to effectuate actions taken herewith.

BACKGROUND/ANALYSIS:

Summary:

Over recent years, Palm Desert has received numerous occurrences of windborne sand events and a corresponding rise in demands for improved roadway and parking lot sweeping maintenance. As a result, staff reviewed its street sweeping operations, including the current outsourced level of service, and best practices. After review, staff recommends purchasing a diesel street sweeper, which is readily available today (no lead time) with approval of this item.

Issue:

Windborne sand events have been increasing over the years, leading to an increase in requests for street sweeping services. Consequently, the City's street sweeping operations have been unable to keep up with desired service levels. The necessity for maintaining clean and debrisfree streets has emerged as a priority for the City’s ongoing development and maintenance efforts, as well as the need for continual emergency preparation.

Existing Operations:

To effectively remove windborne sand from roadways, a combination of proactive measures and responsive cleaning techniques are employed. The City implements regular street sweeping, dust control measures, vegetation plantation, and barrier installation. Contracted sweeping services include:

City of Palm Desert
Authorize Purchase of Street Sweeper

• Regular Street Sweeping Services (Bi-weekly): The City contracts with a vendor for arterial and parking lot sweeping for $230,000 annually until June 30, 2028. This covers all costs for bi-weekly sweeping, and the vendor's performance has been satisfactory. • CVAG Sweeping Services (Bi-weekly): CVAG's sweeping vendor, funded through AB2766, sweeps major arterials in Palm Desert (Attachment A). However, they fall short of the City's standards due to traffic volume, sand accumulation, and other reasons.

Despite outreach, issues persist. The City allocates $60,000 annually for this service.

Staff have reached out for quotes for additional sweeping and are awaiting a response. • Additional Sweeping Services (As-needed): The City contracts with its vendor for extra services during severe weather. The City recently spent $22,000 on rental equipment in June and July 2023 and invested $100,000 post-Hilary Storm. Securing a street sweeper during emergencies took around 30 days in the latest event, impacting prompt response.

Street Sweeper Cost Analysis
Description Annual Cost
Rented Street Sweeper ($14,000 / month): $168,000
Major One-time Event (per year): $50,000
Annual Rental Total: $218,000
Average Lifespan (4 to 8 years): 5
Rental Cost / Additional Emergency Sweeping (5 years): $1,090,000 Purchase New Street Sweeper: $480,000
Equipment Comparison:

Staff contacted Haaker Equipment Company to request quotes for different equipment types.

This company provides pricing pursuant to a cooperative purchasing agreement through Sourcewell. By utilizing this cooperative pricing schedule, the City is assured of the best pricing on quality products. Accordingly, staff dispensed further bidding pursuant to Palm Desert Municipal Code Section 3.30.160(E).

The table below assumes purchasing a mechanical broom street sweeper with the capacity of over four-cubic yards, which aligns with best practices. The table is also categorized by power source, delivery time and contract price. Please note that the contract prices cover direct costs (e.g., equipment and initial training) but not indirect costs (e.g., maintenance and spare parts).

Equipment Comparison
Power Source Delivery Time Contract Price
Electric 12 Months $ 974,850.89
CNG 12-18 Months $ 573,395.94
Diesel Immediately $ 454,194.27
Equipment Comparison:

City of Palm Desert
Authorize Purchase of Street Sweeper

Staff recommends the purchase of an Elgin Broom Bear Street Sweeper (diesel) from Haaker Equipment Company in an amount totaling $454,194.27. The recommendation also incorporates a contingency of $25,000 for additional brooms and unforeseen fees. The recommendation of this model is based upon several factors including:
• Immediate Availability: The street sweeper is readily available for purchase with no lead time, ensuring swift deployment to address occurrences of windborne sand events. In fact, this is the last remaining diesel street sweeper inventory, and newer model diesel street sweepers are prohibited for municipal fleet sale in California beginning 2024. • Reduced Upfront Expenses: As displayed, the diesel street sweeper has significantly lower upfront expenses compared to electric and CNG alternatives. • Reliability in Emergency Situations: In emergency situations, a diesel-powered sweeper is more reliable than electric and CNG alternatives. It can operate independently during grid failures or prolonged operations, ensuring continued functionality. • Proven Suitability for Desert Communities: Mechanical broom sweepers are suited for desert communities like Palm Desert. They are designed to effectively clean and remove sand and debris, addressing the unique challenges posed by windborne sand events.

Legal Review:

This report has been reviewed by the City Attorney’s office.

FINANCIAL IMPACT:

The approved Capital Improvement Project (CIP) List for Fiscal Year 2023/24 includes a total of $480,000 for the purchase of various equipment as follows:

Account / Equipment Budget Actual Cost Estimated Cost Balance EV Carpools $150,000 Pending $100,000
Graffiti Truck $110,000 Pending $150,000
Concrete Truck $100,000 $124,138.36
Dump Trailer $20,000 $15,201.65
Mini Excavator $60,000 $54,537.01
Utility Golf Cart $40,000 $33,560.82
Cost Total $227,437.84 $250,000
FY 23/24 Total $480,000 $477,437.84 $2,562.16
Street Sweeper Appropriation $479,194.27
Account Total $481,756.43
Staff requests an appropriation to Account No. 5304310-4403000 to cover the cost of the sweeper.

City of Palm Desert
Authorize Purchase of Street Sweeper

Appropriation Necessary
Unit Price $428,712.00
Government Discount (Sourcewell) ($ 7,186.00)
Sales Tax (7.75%) $ 32,668.27
Total Purchase Price: $454,194.27
Contingency $ 25,000.00
Total Appropriation Request: $479,194.27
ATTACHMENTS:

1. CVAG Vendor Routes (Bi-weekly)

2. Product Information

3. Vendor Quote

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: March 28, 2024
PREPARED BY: Sarah Castro, Finance Administrative Assistant REQUEST: RESOLUTION AUTHORIZING DESTRUCTION OF OBSOLETE

RECORDS FROM THE FINANCE DEPARTMENT
RECOMMENDATION:

Adopt a Resolution authorizing the destruction of obsolete records from the Finance Department pursuant to California Government Code Section 34090.

BACKGROUND/ANALYSIS:

Government Code Section 34090 permits the destruction of City records with the written consent of the City Attorney and approval by the City Council. The City’s records retention program, adopted on December 15th, 2022, by Resolution No. 2022-98, established retention periods for all City records and provides for the systematic destruction of obsolete records.

In accordance with the Retention Program, attached is Exhibit “A” the Records Destruction Certificate, which lists the records submitted for destruction. The Certificate will be reviewed and signed by the City Attorney as well as the City Clerk prior to destruction of all records.

Legal Review:

This report has been reviewed by the City Attorney’s office.

FINANCIAL IMPACT:

Destroying obsolete records reduces the cost associated with offsite document storage and records management.

ATTACHMENTS:

1. Resolution

2. Records Destruction Certificate – Exhibit “A”

Form RS-2/2023
C:\Program Files\eSCRIBE\TEMP\17551698405\17551698405,,,01 Resolution - Obselete Records.doc Thursday, March 21, 2024 RESOLUTION NO. 2024-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND

AUTHORIZING THE DESTRUCTION OF PAPER RECORDS FROM THE

FINANCE DEPARTMENT, AS INDICATED ON THE RECORDS
RETENTION SCHEDULE (ADOPTED DECEMBER 15, 2022). RECORDS FROM 1988-2018 (EXHIBIT A)
WHEREAS, the Finance Department of the City of Palm Desert, California, has records that have met or exceeded the retention period caused by the official files, records, exhibits, and other documents of said office pursuant to the Retention Schedule set forth on City Council Resolution No. 2022-98; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or audit.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows:

Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter.

Section 2. That it does hereby approve the destruction of all documents and records from files as set forth in Exhibit “A,” attached hereto, which have met or exceeded their retention period.

Section 3. That the reports mentioned on Exhibit “A” for the Finance Department from 1988 to 2018 have exceeded their retention period. Both paper and digital records will be destroyed.

ADOPTED ON _________, 2024.
____________________________

KARINA QUINTANILLA
MAYOR
ATTEST:
________________________________
ANTHONY J. MEJIA

CITY CLERK

RESOLUTION NO. 2024-
March 21, 2024

I, Anthony J. Mejia, City Clerk of the City of Palm Desert, hereby certify that Resolution No. 2024-___ is a full, true, and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Desert on ______, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

RECUSED:

IN WITNESS WHEROF, I have hereunto set my hand and affixed the official seal of the City of Palm Desert, California, on __________________, 2023. ________________________________
ANTHONY J. MEJIA

CITY CLERK

Citywide Records Management Policy Resolution No. 2022-98 Administrative Procedures Manual CLRK-001

EXHIBIT A
Request to Destroy Obsolete Records

CITY OF PALM DESERT

AUTHORITY TO DESTROY OBSOLETE RECORDS
Dept. Retention
No.

Description
of Record Years Covered Retention
Period
Shred
or
Discard
Finance/
General FN-027
MuniFinancial Arbitrage
Rebate Calculation Reports &
Audit Reports
1988-2000 5 years
Shred/
Destroy
electronic
records
Finance/
Admin FN-001
Community Facilities Districts
(Uni. Park 2005-1) – Request
for Repayment & Financial
Records
2004-2009
5 years
Shred/
Destroy
electronic
records Assessment Districts (87-
1)(94-1 1997) – Financial
Records
1988,1999-2000
Finance/
Admin FN-007
Fixed Assets-Inventory
Backups, Journal Backups,
Purchase Agreements
2017-2018 5 years
Shred/
Destroy
electronic
records
Finance/
Accounting FN-015 Accounts Payable
(Wires, Bond Payments) 2017-2018 5 years
Shred/
Destroy
electronic
records
Finance/
Accounting FN-016 Accounts Receivable / TOT 2015-2018 5 years Shred/
Destroy
electronic
records
Finance/
Accounting FN-017
Bank Statements and Trustee
Statements, Fiscal Agent
Statements, Investment
Account Statements, Bank
Reconciliations, Bank
Deposits, Bank Transmittal
Advice Bank Receipts,
Trustee Statements, NSF
2017 7 years
Shred/
Destroy
electronic
records
Finance/
Accounting FN-021
Cash Receipts / Daily Cash
Summaries / Cashiers
Reports / Treasurers
Receipts (TRs)
1979-1889, 2000,
2015-2018 5 years
Shred/
Destroy
electronic
records

Administrative Procedures Manual CLRK-001
Citywide Records Management Policy Resolution No. 2022-98 I consent to the destruction of these obsolete records according to accepted policies and procedures.

City Clerk Date City Attorney Date
Approved by City Council:

Original: City Clerk’s Office
Copy: Department
Finance/
Accounting FN-022 Warrant Register 2004-2014 10 years
Shred/
Destroy
electronic
records
Finance/
Accounting FN-026 Treasurer's Reports/
Investment Reports 2001-2018 5 years
Shred/
Destroy
electronic
records
Finance/
Accounting FN-028 Journal Entries/ Journal
Vouchers 1998, 2016-2018 5 years
Shred/
Destroy
electronic
records
Finance/
Accounting FN-030 State Controller's Report 2014-2018 5 years Shred/
Destroy
electronic
records

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: March 28, 2024
PREPARED BY: Ryan Lamb, Senior Project Manager
REQUEST: APPROPRIATE FUNDS FOR NEW LIBRARY FACILITY PROJECT AND AWARD ARCHITECT CONTRACT TO RICHÄRD KENNEDY
ARCHITECTS FOR CONCEPTUAL DESIGN SERVICES (PROJECT NO.

CFA00027)
RECOMMENDATION:

1. Award a contract to Richärd Kennedy Architects for Conceptual Design of New Library Facility in an amount not to exceed $514,865 ($499,865 Basic Services + $15,000 reimbursables).

2. Authorize the Director of Finance to set aside a contingency amount of $128,000 for unforeseen circumstances.

3. Authorize the Director of Finance to set aside $157,135 for pre-construction services by other consultants still to be determined.

4. Authorize the Director of Finance to appropriate funds in the amount of $800,000 from Uncommitted General Fund Reserves to Account Number 1104199-4501000 Inter-Fund Transfers Out.

5. Authorize the Director of Finance to transfer funds to the Library Transfer-In Account No. 4520000-391000 and appropriate expenditure of funds to Capital Projects Account No. 4524136-4400100 for this purpose.

6. Authorize the City Manager to review and approve written contract change orders requests per Section 3.30.170 of the Palm Desert Municipal Code.

7. Authorize the City Attorney to make any necessary non-monetary changes to the agreement.

8. Authorize the City Manager to execute the agreement and any documents necessary to effectuate the actions taken herewith.

BACKGROUND/ANALYSIS:

On October 12, 2023, the City Council voted to withdraw from the Riverside County Library System so that the City may operate it as a municipal library, effective July 1, 2024. The City will operate from this facility beginning on July 1, 2024, until a new facility can be designed, constructed, and outfitted on city-owned land. The City has entered into a 5-year lease with the Desert Community College District on the existing library, which should be sufficient time to design and fully construct the new City library.

This initial design effort will be for Richärd Kennedy Architects to finalize a building program, then develop 3 budget-tiered conceptual designs, low/middle/high. Concept designs, cost estimates, and Library Taskforce recommendation will be presented to City Council for approval. The architect will then complete Schematic Design of the approved concept. Programming through Schematic Design is anticipated to take approximately 7 months. Following the completion of Schematic Design, City Staff

City of Palm Desert
Transfer Funds for New Library Facility Project and Award Architect Contract

will solicit Bids for Design-Build services. Along with the architect’s design services, other preconstruction services will include, but are not limited to, site surveys and analyses, soils report, and cost estimating services.

Legal Review:

This report has been reviewed by the City Attorney’s office.

Staff Recommendation:

A subcommittee of City staff evaluated qualifications and proposals from 16 architecture firms.  Gary Shaffer, Director of Library Services
 Jess Culpeper, Director of Capital Projects
 Rosie Lua, Deputy Director of Development Services
 Martin Alvarez, Director of Public Works
 Eric Ceja, Director of Economic Development
 John Ramont, Deputy Director of Finance
 Ryan Lamb, Senior Project Manager
Evaluation criteria for the RFP included the firm’s proposed fee, firm and team member experience and performance, content of proposal and proposed work plan and schedule. The top five (5) architecture firms identified through the RFP evaluation process were interviewed by the subcommittee. Each firm was given 45 minutes to present and respond to 4 standard questions related to their design process, designing for Palm Desert’s climate, approach to delivering 3 budget-tiered concept designs, and determine if there would be ways to expedite the design process without sacrificing quality of work. Upon the completion of the evaluation and interview process, Richärd Kennedy Architects has subsequently been identified as the top firm and the recommended firm to be awarded.

Evaluation Report and Selection Summary attached for reference.

FINANCIAL IMPACT:

The New Library Facility Project was not included in the City’s approved Capital Improvement Project (CIP) List for FY 2023-24. As part of the separation agreement with the County, the City will receive $4,000,000 to use toward capital projects. Funds will be received no later than June 30, 2024. Upon receipt, the funds will be deposited into the Library Capital Project Fund to offset costs absorbed by the General Fund.

In the interim, an appropriation of $800,000 for conceptual design and other preconstruction services is necessary from Undesignated General Fund Reserves to the General Fund Transfer Out Account No. 1104199-4501000 and then transferred to the Library Capital Projects Account No. 4524136-4400100. Funds for future construction and project-related services will be budgeted during the City’s annual budget process.

Richärd Kennedy Architects (Basic Services + Reimbursables) $ 514,865 Richärd Kennedy Architects (Contingency) $ 128,000
Other Pre-construction Services $ 157,135
Total: $ 800,000

City of Palm Desert
Transfer Funds for New Library Facility Project and Award Architect Contract

ATTACHMENTS:

1. Richärd Kennedy Architects’ Proposal

2. RFP Evaluation Report

3. Architect Selection Summary

S C O P E O F S E R V I C E S L E T T E R
CLIENT City of Palm Desert
PROJECT NAME Conceptual Design of Municipal Library
DATE 02/13/2024
Ms. Melanie Perry Mr. John Ramont
Senior Management Analyst Deputy Director, Finance
73510 Fred Waring Dr 73510 Fred Waring Dr
Palm Desert, CA 92260 Palm Desert, CA 92260
Direct: (760) 776-6450 Direct: (760) 776-6308
e-mail: [email protected] e-mail: [email protected] Thank you for considering Richärd Kennedy Architects (RKA) for the conceptual and schematic design of the new Palm Desert Municipal Library. We are excited about this opportunity to work with the City of Palm Desert and project stakeholders and we are pleased to offer our services for this significant project.

This scope of services letter, the associated fee proposal, and project schedule are based on the previously provided request for proposal (RFP) materials and addenda, published City of Palm Desert standards and requirements, and the pre-proposal site visit held on Tuesday January 23rd, 2024.

PROJECT DESCRIPTION
Richärd Kennedy Architects (RKA) will provide professional design services through the Schematic Design phase for a new 20,000 to 25,000 square foot full-service library to be located along Fred Waring Drive in Palm Desert, California on an existing City of Palm Desert-owned parcel. The total project budget for design and construction has not been established. It is anticipated that this project will be delivered in a future phase utilizing a Design-Builder procured through a competitive public RFP process administered by the City of Palm Desert.

PROJECT PHASES & DELIVERABLES
Project phasing is proposed to follow the Project Schedule and durations attached to this correspondence. Project phases and anticipated activities and deliverables shall be per the outline below.

PREDESIGN
• Communication Plan
• Design Schedule Review
• Goal Setting & Visioning
o New Palm Desert Municipal Library: Vision, Mission, & Values o Sustainability Goals
o Library Community Survey Outcomes
• Data Collection
o Zoning Code: height, setbacks, lot coverage, parking requirements, o Building Code
o Accessibility, Environmental & Conservation Requirements o Plat definition: easements, restrictions
o Library Service Area & Demographics
• Existing Site Conditions: Metes & Bounds, Topography, Utilities • Site Analysis: Viewsheds, Climate Data, Solar Path, Wind Rose, Surrounding Context, Roadways, Public Transportation, Vehicular & Pedestrian Access, Fire Access, Site Photography • Facilities & Maintenance Requirements
• Program Clarification & Refinement
o Community, Technology Space(s), Library Services, Adult Program + Collection, Young Adult, Youth Services, Volunteers, Staff/Workplace, Building Services o Room Data Sheets: Size, Program adjacencies, Furniture, Fixtures & Equipment (FFE), Technology, Lighting, Acoustics, Concept Images
• Program Component Cost Modeling by Space Type

DESIGN CHARRETTE
• Goals l Facts l Needs – Overview
• Area Gaming:
o Youth + Young Adult
o Adult
o Flexible Technology Spaces
o Staff + Work Areas
o Service
• Library + Site Gaming
• Civil + Landscape Workshop
• Engineering Systems Workshop
• Design Team Working Sessions
• Design Team “Office Hours” for additional “drop-in” interaction with City staff

THREE CONCEPTS DESIGN
• Develop three conceptual (low/middle/high) approaches to the library design • Deliverable: 3 Concepts Report; included for each concept:
o Site Plan
o Floor Plans
o Renderings: Exterior & Interior
o Material Palette
o Cost Estimate
o Predicted Energy Usage Intensity (pEUI)
o Predicted Operational & Maintenance Cost
o Predicted Embodied Carbon
• Qualitative assessment relative to project Goals & Vision • 3 Concepts Presentation to Library & City Leadership
• Public Presentation (if requested by City of Palm Desert) • City of Palm Desert – Owner Feedback
• Review & Resolution of City comments
• City of Palm Desert - Selection of Preferred Concept

SCHEMATIC DESIGN
• Develop Preferred Concept for formal Schematic Design submittal • Deliverable: Schematic Design package
o Civil
o Landscape
o Architecture + Interior Design
o FFE
o Material Palette
o Structural
o Mechanical + Plumbing
o Electrical
o AV/IT + Security
o Acoustics
o QAQC Review
• City of Palm Desert – Owner Feedback
• Review & Resolution of Library Task Force Comments
• Review & Resolution of Planning Department Comments

FINAL DELIVERABLES
• Incorporate Schematic Design resolutions into final deliverable • Final Deliverable – Final Schematic Design Package & Material Boards

GRANT WRITING & FUNDRAISING CONTENT ASSISTANCE
• On-call services: Visuals & Technical Writing to support City grant writing & fundraising efforts

PROJECT TEAM
Richärd Kennedy Architects (RKA) will hold the primary design services contract with the City of Palm Desert for this effort. We will utilize an experienced team of professional consultants to perform the work, as follows:

Design Team Member Discipline(s)
Richärd Kennedy Architects Library Programming and Planning + Architecture Interior Design + FFE + Project Management
Kimley Horn Civil + Structural + MPE
Colwell Shelor Landscape Architecture
NV5 Lighting Design + AV/IT + Security + Acoustics
Abacus Cost Estimating

PROPOSAL OF FEE / TERMS
The Richärd Kennedy Architects (RKA) team has prepared our fee proposal for professional design services based upon this “Scope of Services Letter” and “Project Schedule.” This fee proposal is based upon the anticipated hourly labor required to complete the scope of services within the scheduled phase durations. Our proposal assumes that the Owner is responsible for providing the followings information to the design team: Geotechnical Report, Site Survey (including boundary, topographic, & utility information), however we have provided allowances for these scopes below should the City of Palm Desert elect to have our team perform these services for the project.

Basic Design Services
Civil Engineering $29,900
Landscape Architecture $22,000
Architecture & Project Management $278,000
Library Programming & Interior Design & FFE $48,000
Structural Engineering $23,000
MPE Engineering $26,000
Lighting & AV/IT & Security & Acoustics $29,950
Cost Estimating $43,015
Basic Services Subtotal $499,865
Allowances for Additional Design Services
per City of Palm Desert Scoping Review
Geotechnical Report $5,800
Site Survey $4,700
Preliminary Water Quality Management Plan $4,900
Preliminary Hydrology Analysis Report & Calculations $4,900 Preliminary Fine Grading & Drainage Plan $4,300
Preliminary Wet Utility Plan $3,900
Grant Writing & Fundraising $9,980
Allowances for Authorized Reimbursable Expenses
Air Travel (per round trip occurrence) $250
Lodging (per diem) $175
Mileage (per mile) $0.67
Direct Expenses for Material Boards $1,200

Upon City of Palm Desert written request, Additional Services shall be provided by the design team at the hourly rates provided in the table below.

Richärd Kennedy Architects $/hr
Lead Designer $376.80
Lead Technical Architect $376.80
Lead Interior Designer $180.00
Sr. Project Manager $208.01
Sr. Library Programmer + Planner $203.46
Sr. Project Architect $203.46
Project Architect $162.77
BIM/Visualization $143.18
Sr. Designer $143.18
Designer $97.97
Jr. Designer $91.95
Job Captain $103.99
Sr. Interior Designer $144.68
Jr. Interior Designer $85.90
Construction Administrator/Specifier $192.93
Administrative $90.58
Kimley Horn $/hr
Analyst I $130.00 - $160.00
Analyst II $170.00 - $200.00
Professional $195.00 - $230.00
Senior Professional I $245.00 - $315.00
Senior Professional II $340.00 - $410.00
Senior Technical Support $115.00 - $290.00
Technical Support $105.00 - $165.00
Support Staff $85.00 - $145.00
Colwell Shelor $/hr
Principal Landscape Architect $200.00
Project Landscape Architect $175.00
Project Manager $150.00
Designer $110.00
Technical $95.00
Administrative $75.00
NV5 $/hr
Principal-In-Charge $250.00
Principal Designer $230.00
Associate Principal $210.00
Project Consultant / Technology Planner $195.00
Software Developer / Specialist $195.00
Designer $195.00
Asst Designer $135.00
Project Coordinator $135.00
Graphic Artist $135.00
Sr. BIM Modeler / CAD Specialist $115.00
BIM Modeler / CAD Specialist $100.00
Administration $65.00
Abacus $/hr
Principal $203.67
Project Director $181.40
Sr. Cost Estimator $165.48
Cost Estimator (incl MEP) $149.57
Administrative Asst I $71.07
Administrative Asst II $76.38

NEXT STEPS
If you have additional questions, please contact me directly via e-mail ([email protected]) or my mobile phone (480) 371-8686 at any time.

We are excited to work with the City of Palm Desert on the conceptual and schematic design of the new Municipal Library and look forward to our upcoming collaboration.

Best Regards,
Jeremy TS Kotter, AIA
Principal, Richärd Kennedy Architects
_______________________________________ Jeremy Kotter, AIA 02.13.2024

ID Task Name Duration Start Finish
1 Receipt of Proposals 0 days Tue 2/13/24 Tue 2/13/24
2 Notice of Intent to Award 0 days Thu 3/14/24 Thu 3/14/243 AE Fee Proposal & Scoping Review with CoPD 0 days Tue 3/19/24 Tue 3/19/244 AE Design Fee Approval 16 days Wed 3/20/24 Thu 4/11/245 AE Update Fee per Scoping Review (as needed) 5 days Wed 3/20/24 Tue 3/26/246 CoPD Review & Comments 5 days Wed 3/27/24 Tue 4/2/247 AE Proposal Clarifications & Revisions 3 days Wed 4/3/24 Fri 4/5/248 City Council Approval 0 days Thu 4/11/24 Thu 4/11/249 Predesign 30 days Mon 5/6/24 Fri 6/14/24 10 Predesign Work Period 20 days Mon 5/6/24 Fri 5/31/2411 Predesign Workshop in Palm Desert 2 days Tue 5/14/24 Wed 5/15/2412 Programming Report 0 days Fri 5/31/24 Fri 5/31/2413 CoPD Review & AE Resolution 5 days Mon 6/3/24 Fri 6/7/2414 Design Charette 5 days Mon 6/10/24 Fri 6/14/2415 Design Charette in Palm Desert 5 days Mon 6/10/24 Fri 6/14/2416 Three Concepts Design 40 days Mon 6/17/24 Fri 8/9/2417 Three Concepts Design Work Period 35 days Mon 6/17/24 Fri 8/2/2418 Three Concepts Design Presentation 0 days Mon 8/5/24 Mon 8/5/2419 Public Presentation 0 days Tue 8/6/24 Tue 8/6/2420 CoPD Review & AE Resolution 5 days Mon 8/5/24 Fri 8/9/2421 Preferred Concept Selection 0 days Fri 8/9/24 Fri 8/9/2422 Schematic Design (15%) 70 days Mon 8/12/24 Fri 11/15/2423 Schematic Design Work Period 45 days Mon 8/12/24 Fri 10/11/2424 Schematic Design QAQC 5 days Mon 10/14/24 Fri 10/18/2425 CoPD Review & AE Resolution 10 days Mon 10/21/24 Fri 11/1/2426 Schematic Design Final Deliverable Work Period 10 days Mon 11/4/24 Fri 11/15/2427 Final Schematic Design Package & Material Boards 0 days Fri 11/15/24 Fri 11/15/2428 Grant Writing & Fundraising Content Assistance 0 days Mon 11/18/24 Mon 11/18/2429 On-call Services to Support CoPD 0 days Mon 11/18/24 Mon 11/18/24 2/13
3/14
3/19
4/11
5/31
8/5
8/6
8/9
11/15
11/1811/18
11 18 25 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 1 8 15 22 29 Feb '24 Mar '24 Apr '24 May '24 Jun '24 Jul '24 Aug '24 Sep '24 Oct '24 Nov '24 Dec '24 Jan '25 TaskSplitMilestoneSummary
Project SummaryInactive TaskInactive MilestoneInactive Summary Manual TaskDuration-onlyManual Summary RollupManual Summary Start-onlyFinish-onlyExternal TasksExternal Milestone
DeadlineProgressManual Progress

Project: City of Palm DesertDate: Mon 2/12/24
PROJECT SCHEDULE - RICHARD KENNEDY ARCHITECTS - CITY OF PALM DESERT - CONCEPTUAL DESIGN OF MUNICIPAL LIBRARY 02/13/2024

City of Palm Desert
PW - Capital Improvement Projects
Jess Culpeper, Director of Capital Projects
73-510 Fred Waring Drive, Palm Desert, CA 92260

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library RESPONSE DEADLINE: February 13, 2024 at 2:00 pm
Report Generated: Thursday, February 22, 2024
PHASE 1

EVALUATION CRITERIA
Criteria Scoring Method Weight (Points)
Clarity and conformance of proposal to the RFP 0-5 Points 10 (10% of Total) Description:

Criteria Scoring Method Weight (Points)
Content of the proposal, including work plan 0-5 Points 25 (25% of Total) Description:

Criteria Scoring Method Weight (Points)
Firm experience and performance 0-5 Points 35 (35% of Total) Description:

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Criteria Scoring Method Weight (Points)
Team members' experience and performance 0-5 Points 20 (20% of Total) Description:

Criteria Scoring Method Weight (Points)
Comments by References 0-5 Points 5 (5% of Total)
Description:

Criteria Scoring Method Weight (Points)
Fee Proposal 0-5 Points 5 (5% of Total)
Description:

AGGREGATE SCORES SUMMARY
Vendor Evaluator 1 Evaluator 2 Evaluator 3 Evaluator 4 Evaluator 5 Evaluator 6 Evaluator 7 Evaluator 8 Total Score (Max Score
100)
Richärd
Kennedy
Architects
- - 93 99 - 97 95 95 95.8
Johnson
Favaro
- - 99 96 - 96 96 82 93.8
MSR Design - - 91 88 - 91 96 88 90.8
Gensler - - 97 89 - 91 89 76 88.4

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Vendor Evaluator 1 Evaluator 2 Evaluator 3 Evaluator 4 Evaluator 5 Evaluator 6 Evaluator 7 Evaluator 8 Total Score (Max Score
100)
LPA, Inc. - - 95 80 - 84 85 73 83.4
CannonDesign - - 93 92 - 93 66 55 79.8
Group 4
Architecture,
Research +
Planning, Inc.
- - 67 75 - 86 73 63 72.8
The Miller Hull
Partnership,
LLP
- - 67 74 - 83 51 60 67
KFA
Architecture
- - 68 75 - 70 56 64 66.6
Ferguson Pape
Baldwin
Architects
- - 80 63 - 65 79 34 64.2
Stayner
Architects
- - 62 65 - 61 46 69 60.6
LEVER
Architecture
- - 58 58 - 53 50 60 55.8
RIOS Inc. - - 73 62 - 61 39 43 55.6
TSK Architects - - 67 50 - 55 35 44 50.2
Aaron
Neubert
Architects, Inc
- - 72 50 - 53 38 36 49.8
STK
Architecture,
Inc.
- - 56 28 - 29 27 25 33

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

VENDOR SCORES BY EVALUATION CRITERIA
Vendor Clarity and
conformance of
proposal to the
RFP
0-5 Points
10 Points (10%)
Content of the
proposal,
including work
plan
0-5 Points
25 Points (25%)
Firm experience
and performance
0-5 Points
35 Points (35%)
Team members'
experience and
performance
0-5 Points
20 Points (20%)
Comments by
References
0-5 Points
5 Points (5%)
Fee Proposal
0-5 Points
5 Points (5%)
Total Score
(Max Score 100)
Richärd Kennedy
Architects
5 4.8 5 4.6 4.8 3.6 95.8
Johnson Favaro 4.6 4.6 5 5 5 1.6 93.8
MSR Design 4.8 4.4 5 4.4 4.6 2 90.8
Gensler 4.2 4.4 4.6 4.8 4.8 1.8 88.4
LPA, Inc. 4.2 3.8 4.4 4.2 4.4 4 83.4
CannonDesign 4.2 3.8 4.2 4 4.2 2.8 79.8
Group 4
Architecture,
Research +
Planning, Inc.

3.6 2.8 4 3.8 4.8 3.6 72.8
The Miller Hull
Partnership, LLP

3.6 2.8 3.6 3.4 4.2 2.8 67
KFA Architecture 3.8 3.6 3.4 2.4 4.2 3.4 66.6
Ferguson Pape
Baldwin Architects

3.4 2.8 3.4 3.2 4.6 2.2 64.2
Stayner Architects 3.8 3.8 2.6 2 3.8 4 60.6
LEVER
Architecture
4 2.4 2.6 2.6 4 3.2 55.8
RIOS Inc. 3.4 3 2.8 2.2 3.8 1.6 55.6

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Vendor Clarity and
conformance of
proposal to the
RFP
0-5 Points
10 Points (10%)
Content of the
proposal,
including work
plan
0-5 Points
25 Points (25%)
Firm experience
and performance
0-5 Points
35 Points (35%)
Team members'
experience and
performance
0-5 Points
20 Points (20%)
Comments by
References
0-5 Points
5 Points (5%)
Fee Proposal
0-5 Points
5 Points (5%)
Total Score
(Max Score 100)
TSK Architects 3.2 2.6 2 2.4 3.8 3.4 50.2
Aaron Neubert
Architects, Inc

2.8 2.6 2 2.4 3.8 3.8 49.8
STK Architecture,
Inc.

2.6 1.4 1.4 1.4 3.4 2 33

INDIVIDUAL PROPOSAL SCORES
Aaron Neubert Architects, Inc
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
Conformed to RFP Requirements
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 4
Joint Venture proposal. ANX + MKE.

Evaluator 7: 3

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Very general
Evaluator 8: 1
Not clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
6-7month work plan. Seemed to identify major milestones Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
Missing SD scope of work. 8 months schedule
Evaluator 7: 3
Seemed very generic.

Evaluator 8: 1
Workplan not thorough
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Good experience in desert climate and on libraries

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 4: 2
See rating
Evaluator 5: -
Evaluator 6: 2
Only 1 Library reference project, and it's in design
Evaluator 7: 1
Minimal relevant experience
Evaluator 8: 1
Little Library experience
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Good subs
Evaluator 4: 2
See rating
Evaluator 5: -
Evaluator 6: 2
Proposed Architect team members lack Library experience Evaluator 7: 1
No clear experience for team members
Evaluator 8: 3
Little Library, Arch. Exp.

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Good Reference
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 1
Only had one library in the works.

Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
under $300k but what about CDs?
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

$297,500 (incl. $20,000 reimb.) Missing scope of work.

Evaluator 7: 5
Low cost.

Evaluator 8: 5
Low Fee
CannonDesign
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Conformed to RFP requirements. 6 months schedule
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
No comment.

Evaluator 7: 4
Addressed the RFP
Evaluator 8: 2
Not clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%)

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
6 month schedule
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 4
Lots of Library Experience. Some durations of activities in schedule appear to be too short.

Evaluator 7: 4
Complete
Evaluator 8: 3
Nat'l firm/But is that exp. present here
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Lots of CV and Library Exp.

Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Lots of Library experience.

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 7: 3
Clearly capable, but not a lot of municipal library experience--mostly education.

Evaluator 8: 3
Riv. County Library, Little else
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
They identified a Library SME on the team.The subs, for landscape, are local Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Experienced team members, including Library Specialist
Evaluator 7: 3
Deep bench strength
Evaluator 8: 2
Some Lib Experience.

Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Provided

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 3
Decent reference list.

Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Add ons
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
$604,099 ($0 reimb.) 5th highest.

Evaluator 7: 2
Pricey
Evaluator 8: 2
Moderately high Fee

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Ferguson Pape Baldwin Architects
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Conformed to RFP
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
No comments
Evaluator 7: 3
Most elements addressed.

Evaluator 8: 1
Not clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
9-month schedule
Evaluator 4: 3

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

See rating
Evaluator 5: -
Evaluator 6: 3
Architecture of reference projects not exciting. 8 month schedule. Missing Programming scope, only confirmation of MSS' program.

Evaluator 7: 3
No programming included
Evaluator 8: 2
Pedestrian
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
I love gabions. Good library experience examples seem to respect/source local materials Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
Architecture of reference projects not exciting
Evaluator 7: 5
Several community libraries
Evaluator 8: 1
Exp. S.D. County Libs. Less exp. Firm
Team members' experience and performance | 0-5 Points | 20 Points (20%)

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Good staff/team, too many subs
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
No Library-specific staff or consultant.

Evaluator 7: 4
Smaller firm
Evaluator 8: 2
Some exp. & with libs,
Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
El Centro Library too busy architecturally
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 7: 4
NA
Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 2
over $500k
Evaluator 4: 2
See rating
Evaluator 5: -
Evaluator 6: 2
587,000 (incl. $10,300 reimb.) 6th highest. Missing scope of work Evaluator 7: 3
Upper-mid
Evaluator 8: 2
Moderately high fee
Gensler
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 2: -
Evaluator 3: 4
Conforms
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
No comments
Evaluator 7: 5
Experienced
Evaluator 8: 3
Reasonably clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
A proposal that inlcudes taking us through permitting and construction start? - YES PLEASE! Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 4
7 month schedule
Evaluator 7: 5

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Comprehensive
Evaluator 8: 4
Seems thorough
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Deep bench
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Good Library experience.

Evaluator 7: 4
Interiors are sterile
Evaluator 8: 4
Library experience, MSS
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Depth

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Hiring MSS as Library consultant.

Evaluator 7: 5
Team members have library and public space experience
Evaluator 8: 4
Architect Exp. Some Librar
Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
fine
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 4
Good reference list
Evaluator 8: 5
Acceptable

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
over $700k
Evaluator 4: 1
See rating
Evaluator 5: -
Evaluator 6: 1
$779,160 (incl. $12,000 reimb.) 2nd highest
Evaluator 7: 2
Expensive
Evaluator 8: 1
High Fee
Group 4 Architecture, Research + Planning, Inc.

Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Conformed
Evaluator 4: 4
See rating

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 5: -
Evaluator 6: 4
No budgets provided for reference projects
Evaluator 7: 3
Missing schematic design
Evaluator 8: 3
not too clear. Pulled from RFP
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
Previously worked on PD library. Too many conceptual project references. 6-month schedule Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
Missing SD scope of work. Includes community engagement scope which was removed via Addendum #01. 7 months schedule Evaluator 7: 3
Missing schematic design
Evaluator 8: 2
Left out lots of the scope
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 2: -
Evaluator 3: 3
Too many conceptual drawings/references
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Good experience.

Evaluator 7: 5
Lots of library experience
Evaluator 8: 3
Competent
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Fine
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Good experience
Evaluator 7: 2

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Not clear for full team
Evaluator 8: 4
Competent. Done Libs.

Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Fine
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 5
Lots of library experience
Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
$340k+

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
$342,196 ($0 reimb.) Missing scope of work.

Evaluator 7: 4
Low price, but missing key components
Evaluator 8: 5
Low Fee
Johnson Favaro
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Conformed
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
No comments
Evaluator 7: 5
Comprehensive

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 8: 3
Clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Great approach
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Connection to Civic Center is high priority.

Evaluator 7: 5
Impressive showcase of work
Evaluator 8: 3
A bit cookie cutter
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Great experience. it's like all they do is libraries. 35+ years expereince.

Evaluator 4: 5
See rating

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 5: -
Evaluator 6: 5
Lots of Master Planning & Library experience.

Evaluator 7: 5
Clear outlook and approach
Evaluator 8: 5
Have the experience
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Best
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Proposed staff has lots Master Plan experience and good Library experience.

Evaluator 7: 5
Balanced skills
Evaluator 8: 5
Know libraries, no librarian experience per se.

Comments by References | 0-5 Points | 5 Points (5%)

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Higher end communities match PDs Brand.

Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 5
Plenty of relevant references
Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
$291K for conceptual - another $800 for schematic.

Evaluator 4: 1
See rating
Evaluator 5: -
Evaluator 6: 1
$813,800 ($0 reimb.) Most expensive.

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 7: 1
Very expensive
Evaluator 8: 1
Very high fee
KFA Architecture
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Conforms
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
No comments
Evaluator 7: 3
Hard to read
Evaluator 8: 3
Not too clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 2: -
Evaluator 3: 4
Fine
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 4
Work Plan was more about what they've done, not what they're going to do for our project.

Evaluator 7: 3
Seems light on effort.

Evaluator 8: 3
Better than most
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
Didnt highlight a lot of library items
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 4
Good Library experience
Evaluator 7: 3

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Lots of discussion about library experience, but most of the examples were of schools and housing Evaluator 8: 3
Firm has done libs. but only 1 person
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
Lacking Library experience
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 1
Proposed Architect team has barely any Library experience. Architect recommends keeping MSS under contract.

Evaluator 7: 2
Did not include team member project experience.

Evaluator 8: 3
One person was/is Tech advisor
Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Fine

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 3
Lots of discussion about library experience, but most of the examples were of schools and housing Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
$362k
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
$362,562 (incl. $5,000 reimb.) Recommend keeping MSS under contract Evaluator 7: 3
Does not seem adequate to produce a quality result.

Evaluator 8: 5
Low Fee

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

LEVER Architecture
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
conforms
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 4
No comments
Evaluator 7: 4
Response not as complete as others
Evaluator 8: 4
Somewhat clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 2
Sub list is pretty weak.

Evaluator 4: 2
See rating

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 5: -
Evaluator 6: 3
Missing Programming scope
Evaluator 7: 3
Outline is very generic
Evaluator 8: 2
NW Aesthetic, Didn't follow guideline
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
PNW, respect for local material
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 2
Very little Library experience
Evaluator 7: 2
Minimal library experience, no evidence of experience with desert climate. Seem to showcase innovative materials that are untested in this environment.

Evaluator 8: 3
Not a ton of lib exp.

Team members' experience and performance | 0-5 Points | 20 Points (20%)

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
Team members seem fine. I havent heard of their subs.

Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 2
Very little Library experience
Evaluator 7: 2
Minimal public library experience
Evaluator 8: 3
No Desert exp.

Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
fine
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 7: 2
Minimal public library examples
Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
$409k
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
$409,000 ($0 reimb.) Missing scope of work
Evaluator 7: 3
Lower end
Evaluator 8: 4
Relatively high fee
LPA, Inc.

Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 2: -
Evaluator 3: 5
Conforms
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
No comment
Evaluator 7: 4
Good examples.

Evaluator 8: 3
Not too clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
6=months and good approach
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 3
Missing Programming scope of work. MEP, Structural & Civil appear to be in house.

Evaluator 7: 3

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

No programming in proposal
Evaluator 8: 4
Good
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Good and local examples
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Good Library experience
Evaluator 7: 5
Good experience in region
Evaluator 8: 3
Done Libraries - Concerns
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
I love gabions. COD library, moorpark looks great.

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 4
Good Library experience
Evaluator 7: 5
Good experience with libraries
Evaluator 8: 4
Handful of Libs. None notable
Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
fine
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 4
Good relevant examples
Evaluator 8: 5
Acceptable

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
$295k, schematic design?
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 3
$295,000 ($0 reimb.) Fee is based on an assumed construction budget of $20M. Missing scope of work Evaluator 7: 3
Low but missing components
Evaluator 8: 5
Low Fee
MSR Design
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Conformed
Evaluator 4: 5
See rating

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 5: -
Evaluator 6: 5
No comment
Evaluator 7: 5
Very comprehensive
Evaluator 8: 5
Clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Good approach 6-month schedule
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 4
No consultant rate sheet.

Evaluator 7: 5
Very comprehensive
Evaluator 8: 4
Seems thorough, a bit cookie cut
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 2: -
Evaluator 3: 5
Good library experience
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Lots of Library experience.

Evaluator 7: 5
Demonstrated significant library design experience
Evaluator 8: 5
Have the experience
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Good local subs, but the team is from upper midwest with limited desert climate experience Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Lots of Library experience.

Evaluator 7: 5

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Complete and experienced.

Evaluator 8: 4
Know libraries, no librarian consultant
Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Fine
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 4
Good reference list.

Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
$750k

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 4: 2
See rating
Evaluator 5: -
Evaluator 6: 1
Fee: $747,900 (incl. $30,000 reimb.) 3rd highest. Travel costs are reimbursable. Offices in Palm Springs & Minneapolis. Where is the team located?
Evaluator 7: 2
Expensive. No rates for consultant partners
Evaluator 8: 2
Relatively high fee
Richärd Kennedy Architects
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Conformed
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
No comments.

Evaluator 7: 5

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Very clear
Evaluator 8: 5
Clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Pre-Design items are spot on. 9-month schedule
Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Connection to Civic Center is high priority.

Evaluator 7: 5
Very comprehensive
Evaluator 8: 5
Exceptional
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Desert Climates, exciting design

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Lots of Library experience
Evaluator 7: 5
Connected with campus & desert environment
Evaluator 8: 5
Appreciate Desert Experience
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Good experiecne and good subs.

Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Lots of Library experience. Library Specialist on staff.

Evaluator 7: 4
Team seems limited compared to other firms
Evaluator 8: 4
Incred. Exp. No librarian consultant

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Fine.

Evaluator 4: 5
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 5
Great reference list for urban, desert libraries
Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
$600k
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 2

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

$499,865 ($0 reimb.)Travel costs are reimbursable. Office in Phoenix, AZ.

Evaluator 7: 4
Comparatively reasonable
Evaluator 8: 4
Modest Fee
RIOS Inc.

Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Conformed
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
No comments.

Evaluator 7: 2
Difficult to read
Evaluator 8: 2
Not clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%)

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
TMI and not applicable information
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 4
No cost provided for reference projects. No rate sheets.

Evaluator 7: 3
Generic approach
Evaluator 8: 2
Did desert park Out of box
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Big Projects, major metro how will this thinking fit to local PD.

Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
Not much built work. Lots of planning.

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 7: 2
Not a lot of relevant completed projects
Evaluator 8: 2
Very little Lib Exp
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Fine.

Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 1
Proposed team has almost no Library experience. The Library Consultant, AEA Consulting, also has almost no library experience.

Evaluator 7: 1
Didn't connect relevant experience of the individual team members.

Evaluator 8: 2
Their library expert is not a lib expert
Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
fine, Joel Montalvo?

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 1
Too many examples of submissions for design competitions or other plans not completed.

Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 2
$440K - Schematics another $348k
Evaluator 4: 2
See rating
Evaluator 5: -
Evaluator 6: 1
$787,295.84 ($0 reimb.) 2nd highest.

Evaluator 7: 1
Expensive
Evaluator 8: 2
Fairly high fee

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Stayner Architects
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Conformed to RFP
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
No comments.

Evaluator 7: 3
A little difficult to read with several examples that are not particularly relevant.

Evaluator 8: 3
Clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 5
Great understanding of PD architecture. Interesting design concepts. 8-month timeline Evaluator 4: 4

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

See rating
Evaluator 5: -
Evaluator 6: 4
Small firm (8 ppl) with limited capacity. 8 month schedule. Reference project budgets incomplete.

Evaluator 7: 4
Comprehensive
Evaluator 8: 2
A bit cookie cutter. Design heavy. Architect Exp?
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 2
They've only served as subs on these projects.

Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 2
No library experience other than what MSS brings to the table.

Evaluator 7: 1
Did not showcase relevant experience, especially in the unique desert environment.

Evaluator 8: 5
Library expert MSS
Team members' experience and performance | 0-5 Points | 20 Points (20%)

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 1: -
Evaluator 2: -
Evaluator 3: 2
See above - they subs
Evaluator 4: 2
See rating
Evaluator 5: -
Evaluator 6: 2
Christian Stayner is Principal of Stayner Architects and B-arn-S Architects. Proposed Architect team has no library experience. Hiring MSS as Library Consultant. Small team.

Evaluator 7: 2
Hard to dig through bios to find relevant experience.

Evaluator 8: 2
Newer firm. Principal at 2 firms?
Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
Limited
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Haven't spoken to references.

Evaluator 7: 2
Reference projects did not showcase library imagining in the desert setting.

Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
$275k+ $10k reinbursements
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 4
Fee: $285,000 (incl. $10,000 reimb.) High rates for add services. Concerned about the low proposal fee.

Evaluator 7: 3
Inexpensive, but incomplete.

Evaluator 8: 5
Low fee
STK Architecture, Inc.

Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%)

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Conforms
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
Graphs and chart illegible.

Evaluator 7: 2
Didn't fully address the RFP
Evaluator 8: 1
Not clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 2
Not the most professional looking proposal and light on content Evaluator 4: 1
See rating
Evaluator 5: -
Evaluator 6: 1

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Scope of services not in line with RFP. Multiple resumes missing. No rate sheets or schedule. One page references a 57 acre school project, instead of our Library. Work Plan unclear.

Evaluator 7: 2
Seemed incomplete.

Evaluator 8: 1
Could not make out
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
Limited
Evaluator 4: 1
See rating
Evaluator 5: -
Evaluator 6: 1
Only 1 Library reference project
Evaluator 7: 1
Only one library. Did not demonstrate understanding of the context of our City library.

Evaluator 8: 1
Limited.

Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 3: 3
Camille has good experience not sure about the rest.

Evaluator 4: 1
See rating
Evaluator 5: -
Evaluator 6: 1
Only the Principal has 1 library project for experience. No library experience by othe rteam members.

Evaluator 7: 1
Limited relevant experience
Evaluator 8: 1
Their aesthetic does
Comments by References | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 2
DHS, Firestations?
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Haven't spoken to references.

Evaluator 7: 1
No library references

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Evaluator 8: 5
Acceptable
Fee Proposal | 0-5 Points | 5 Points (5%)
Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
$654k
Evaluator 4: 2
See rating
Evaluator 5: -
Evaluator 6: 2
Fee: $419,440 ($0 reimb.) Unclear if fee reflects required scope of services.

Evaluator 7: 1
Expensive for listed services.

Evaluator 8: 2
Relatively high fee
The Miller Hull Partnership, LLP
Clarity and conformance of proposal to the RFP | 0-5 Points | 10 Points (10%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

conformed
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
No comments.

Evaluator 7: 3
Very generic approach
Evaluator 8: 2
not too clear
Content of the proposal, including work plan | 0-5 Points | 25 Points (25%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
Limited detail on scope and timelines
Evaluator 4: 3
See rating
Evaluator 5: -
Evaluator 6: 3
Missing Programming Scope of work
Evaluator 7: 2
Did not demonstrate significant creativity in reimagining library functions Evaluator 8: 3

EVALUATION TABULATION
RFP No. 2023-RFP-225
Architectural Design Services - Conceptual Design of Municipal Library

EVALUATION TABULATION
Request For Proposal - Architectural Design Services - Conceptual Design of Municipal Library

Lots of Wood. Cookie Cutter
Firm experience and performance | 0-5 Points | 35 Points (35%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 3
Great Library experience - mostly PNW
Evaluator 4: 4
See rating
Evaluator 5: -
Evaluator 6: 5
Lots of Library experience.

Evaluator 7: 3
Appears to have significant experience, but none in low desert. Did not demonstrate understanding of our unique environment.

Evaluator 8: 3
NW Lib experience
Team members' experience and performance | 0-5 Points | 20 Points (20%) Evaluator 1: -
Evaluator 2: -
Evaluator 3: 4
Fine
Evaluator 4: 4
See rating