Palm Desert City Council
September 26, 2024

Our general company information, including legal name, address, telephone number, and title information of our company principal/owner is provided below:

Hartzog & Crabill, Inc.
17821 E. 17th Street, Suite 245
Tustin, CA 92780
Phone (714) 731-9455
Attn: Mr. Gerald J. Stock, PE, TE, Vice President
Email: [email protected]
If selected, I will remain as the firm principal from HCI to execute a new agreement with the City of Palm Desert. Our Senior Engineer, Mr. Scott Ma, PE, TE, will be assigned as the responsible engineer to complete the on-call traffic engineering services requested by the City. In addition, our Associate Engineer, Mr. Michael Vallado and our Traffic Signal Systems Supervisor, Mr.

Greg Cabey, will remain available to assist the City with any requested day-to-day, on-call traffic engineering services.

Upon execution of the agreement, HCI confirms that our insurance shall meet or exceed the City’s RFP requirements. HCI is proposing this project as a sole prime consultant, and does not intend on using sub-consultants, with exception to requested/City-approved traffic count data collection, as well as possible design potholing to confirm clearance in the larger signal foundations. The attached proposal will remain valid for a minimum period of (90) days from the date of this submittal letter.

We encourage City staff to contact our references listed in our proposal, and solicit additional information regarding our firm’s personnel and qualifications. By signing this cover letter of transmittal below, I attest that all information submitted in the attached proposal is true and correct. On behalf of our entire HCI staff, we sincerely appreciate the opportunity to submit this proposal and being considered to serve your community.

Very truly yours,
HARTZOG & CRABILL, INC.

Gerald J. Stock, PE, TE
Executive Vice President
City & Traffic Engineering Services
Attach: Proposal
214

PROPOSAL FOR PROFESSIONAL

ON-CALL TRAFFIC CONSULTING AND DESIGN
SERVICES, RFP No. 2024-RFP-127
Prepared for:

City of Palm Desert
73510 Fred Waring Drive
Palm Desert, CA 92260
Attention:

Ms. Melanie Perry,
Senior Management Analyst
Presented by:

Hartzog & Crabill, Inc.

Traffic Engineers
17821 E. 17th Street, Suite 245
Tustin, CA 92780
(714) 731-9455
August 29, 2024
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Proposal for On-Call Traffic Consulting & Design Services for the City of Palm Desert, CA Table of Contents
Section Description Page No.(s)
A. Cover Letter initial pages
B. Experience and Technical Competence 1 – 7
C. Firm Staffing and Key Personnel 8 – 12
D. Proposed Method to Accomplish Work 13 – 20
Fee Proposal (separate file submitted in OpenGov) 21
Agreement/Insurance/Business License 21

Appendix:
 Resumes (Separate File submitted in OpenGov)

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Proposal for On-Call Traffic Consulting & Design Services for the City of Palm Desert, CA

Below and on the following pages, Hartzog & Crabill, Inc. (HCI) has provided our responses to the City’s requirements set forth in Section 5. Content and Format of Proposal of the City of Palm Desert’s RFP (starting on Page 7). We have incorporated the exact order of the bulleted format in RFP Section 5.1. Proposal (WITHOUT COST) below and on the following pages to facilitate the City’s review.

A. COVER LETTER:

Please see our cover letter of transmittal in the initial pages of this proposal package.

B. EXPERIENCE AND TECHNICAL COMPETENCE:

BACKGROUND
Hartzog & Crabill, Inc. (HCI) is a California corporation operating as a private traffic engineering consulting firm, which has been in business since 1993 offering the same types of traffic engineering services under the same name (over 31 years of related experience). The firm’s sole office location is headquartered in Tustin, CA, which provides quick, easy access to the majority of our client cities. Our general firm information, including legal name, address, telephone numbers, and title information of our company owner/principal are provided below:

Hartzog & Crabill, Inc.
17821 E. 17th Street, Suite 245
Tustin, CA 92780
Phone (714) 731-9455
Attn: Mr. Gerald J. Stock, Executive Vice President
Email: [email protected]
Gerald J. Stock, PE, TE, is Executive Vice President and owner of HCI, and is authorized to commit to contractual terms and conditions resulting from this submittal. If selected, Mr. Jerry Stock will be the firm’s primary point of contact in regards to executing a new agreement with the City of Palm Desert. HCI has had no failures or refusals in completing a contract, and has no financial interests or conflicts in other lines of business.

LOCATION
The firm’s Tustin office location, located in Orange County near the Santa Ana (I-5) and Costa Mesa (SR-55) Freeway interchange, provides quick, easy access to the majority of our client cities.

The office employees total (12) individuals who comprise a complete staff of professional engineers and support technicians where all design work products are prepared using state-of-theart AutoCAD software and personal office computers from this office location. 217
Proposal for On-Call Traffic Consulting & Design Services for the City of Palm Desert, CA

B. EXPERIENCE AND TECHNICAL COMPETENCE: (continued)

DESCRIPTION OF FIRM
HCI is a consulting engineering firm specializing in serving local government agencies with a full array of engineering services, including serving several of our client cities as contract City Traffic Engineer, contract City Engineer, and “on-call” City Traffic Engineer. Specific to traffic engineering, traffic signals operations, and transportation planning, HCI performs various traffic services including, but not limited to, the following:

Design of traffic signal and striping plans, specifications, and estimates (PS&E); traffic control plans; preparation of warrant analyses for traffic control devices (traffic signals, Stop signs, crosswalks, flashing beacons, RRFBs, etc.); review of traffic impact analyses; engineering and traffic surveys for establishing speed limits; on-going remote and local (off-site/on-site) management of local agency traffic signal systems; development and design of traffic signal coordination systems; assist cities with coordination of services completed by their traffic signal maintenance contractor.

HCI also provides construction observation services on behalf of our client Cities relative to the installation of new or upgraded traffic signals, lighting, and copper/fiber optic interconnect communications in order to verify compliance with approved PS&E.

Since its inception in 1993, HCI has proven itself as a leader in client satisfaction through successful project completion. This is evident in the continued and long-standing relationships we have maintained with our numerous client cities. The successes are attributed to the "hands on" approach that was demonstrated by our prior founding firm principals, Mr. Trammell Hartzog and Mr. Jerry Crabill (retired). It is important to note, Mr. Gerald J. Stock (‘Jerry’) is the current owner of HCI. Mr. Stock is a registered Civil and Traffic Engineer whose experience covers over (34+) years. Mr. Stock has been serving the City of Bellflower as both contract City Engineer and City Traffic Engineer for over (24) years.

In addition to our technical expertise, a cornerstone of HCI’s success is our work ethic, loyalty to our client cities, completion of assigned tasks on schedule, and ability to effectively communicate with the public, City staff, and elected officials.

TYPICAL SERVICES
Working with numerous Southern California cities, HCI has been responsible for directing the activities of Traffic Divisions, providing expertise to City Engineering and Planning staffs, and responding to requests, inquiries and concerns of citizens and City Council members; typical of certain needs identified by the City of Palm Desert’s RFP for overall traffic engineering services. 218
Proposal for On-Call Traffic Consulting & Design Services for the City of Palm Desert, CA

B. EXPERIENCE AND TECHNICAL COMPETENCE: (continued)
TYPICAL SERVICES (cont’d)
If desired, our overall services available to the City of Palm Desert include the following:
 Traffic signal design
 Signing & striping design
 Warrant analyses for traffic control devices, such as traffic signals, Stop signs, crosswalks  Traffic signal LOS operational analyses
 Develop and implement traffic signal timing plans
 Develop, design and implement traffic signal coordination systems  Remote and local (off-site/on-site) management of traffic signals  Traffic management plans (prepare and review traffic control plans)  Review of traffic impact analyses
 Provide construction observation/management services on behalf of the City on all proposed traffic improvements, development, site and traffic management plans to ensure conformance with applicable standards (City, AASHTO, Cal. MUTCD, etc.)  Coordination of activities of our client cities’ traffic maintenance contractor  Engineering and Traffic Surveys for establishing speed limits  Other traffic-related impact reports, surveys, and analyses From our office location, HCI also continuously operates twelve (12) agencies’ citywide traffic signal systems. The local agencies where HCI operates and maintains the coordination timing for traffic signals are the following cities:
1) Aliso Viejo 5) La Palma 9) San Juan Capistrano
2) Cerritos 6) Laguna Hills 10) Stanton
3) Cypress 7) Moorpark 11) Tustin
4) Indian Wells 8) Rancho Santa Margarita 12) Yorba Linda 219
Proposal for On-Call Traffic Consulting & Design Services for the City of Palm Desert, CA

B. EXPERIENCE AND TECHNICAL COMPETENCE: (continued)

PERSONNEL
All of our personnel are available and headquartered at our sole headquarter office in the City of Tustin. In regards to City-requested On-call Traffic Consulting and Design Services, as mentioned these traffic engineering services will be managed by our Senior Engineer, Mr. Scott Ma, PE, TE, who is available and works closely with our company firm principal, Mr. Jerry Stock, PE, TE, as well as our Associate Engineer, our Senior Designers, and our Traffic Signal Systems Supervisor and Specialist.

Scott is currently performing similar on-call Traffic Engineer, and design/plan-checking services for the Cities of Lake Forest and Hermosa Beach; however, his availability to serve the City of Palm Desert is still at 40%. Our other key staff is available to serve the City at minimum 20% and up to 50%.

Further details of our personnel staff are provided in the following Section C (starting on Page 8).

It is important to note, our proposed staff is distinctly ready to serve the City of Palm Desert Public Works Department, and is immediately available to perform any of the requested on-call traffic engineering services with minimal supervision (including any backload of City work).

DISCLOSURES
HCI does not have any “Conflict-of-Interest” in working with the City of Palm Desert. HCI has no potential conflicts to disclose, and is not working on any projects (for another company or agency) that the City of Palm Desert needs to review on behalf of the City. Lastly, HCI also does not have any disciplinary actions against our firm to disclose.
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Proposal for On-Call Traffic Consulting & Design Services for the City of Palm Desert, CA

B. EXPERIENCE AND TECHNICAL COMPETENCE: (continued)
Below we are providing a listing of nine (9) relevant City REFERENCES, where HCI continues our on-call traffic engineering and signal design services, for the City of Palm Desert’s review & verification of our experience. All services are considered on-call/on-going traffic engineering services with assigned projects completed as requested and on-schedule.

1. City of Bellflower - City Engineer & City Traffic Engineer Contract Services, (since 2000) Mr. Len Gorecki, Assist. City Manager/Public Works Director, [email protected] (562) 804-1424; Project Manager and Principal in Charge of Services – Mr. Gerald J. Stock, PE, TE

2. City of Cypress - City Traffic Engineering & Signal Operations Services, (since 1994) Mr. Nick Mangkalakiri, P.E., City Engineer, [email protected], (714) 229-6750; Principal in Charge of Traffic Signals – Mr. Greg Cabey

3. City of Hermosa Beach - On-Call City Traffic Engineer Contract Services, (since 2006) Mr. Lucho Rodriguez, Acting Director of Public Works, [email protected], (310) 318-0210; Contract City Traffic Engineer – Mr. Scott Ma, PE, TE

4. City of Indian Wells – On-Call City Traffic Engineering & Signal Operations Services, (since 2015) Mr. Ken Seumalo, P.E., Public Works Director, [email protected]; (760) 776-0237; Project Manager and Principal in Charge of Signals – Mr. Greg Cabey

5. City of Laguna Hills - City Traffic Engineering & Signal Operations Services (since 2000) Mr. Joe Ames, PE, TE, Public Works Director/City Engineer, [email protected]; (949) 707-2655; On-Call Traffic Engineering Services
Project Manager and Principal in Charge of TE Services – Mr. Gerald J. Stock, PE, TE On-Call Traffic Signal Operations Support Services
Principal in Charge of Signals – Mr. Greg Cabey

6. City of Lake Forest – City Traffic Engineer Services, (since 2014) Mr. Thomas E. Wheeler, P.E., Director of Public Works, [email protected]; (949) 461-3480; On-call Professional Engineering Services
Project Manager in Charge of Traffic Engineering Services – Mr. Scott Ma, PE, TE

7. City of San Juan Capistrano - On-Call Traffic Signal Operations Services, (since 1995) Mr. George Alvarez, Project Manager, [email protected], (949) 443-6351; Principal in Charge of Traffic Signals – Mr. Greg Cabey

8. City of Tustin - City Traffic Engineering & Signal Operations Services, (since 1993) Mr. Ken Nishikawa, Deputy Director of Public Works, [email protected]; (714) 573-3263; On-call Professional Engineering Services
Project Manager in Charge of Traffic Engineering Services – Mr. Doug Anderson Traffic Signal Operations Support Services / Signal Monitoring Project Manager and Principal in Charge of Traffic Signals – Mr. Greg Cabey On-Call Traffic Signal, Signing & Striping, & Traffic Control Plan-Checking Services Project Manager in Charge of Plan-Checking Services – Mr. Scott Ma, PE, TE

9. City of Yorba Linda - On-Call City Traffic Engineering Services, (since 1994) Mr. Tony Wang, Traffic Engineering Manager, [email protected]; (714) 961-7170; Project Manager and Principal in Charge of Traffic Signals – Mr. Greg Cabey 221
Proposal for On-Call Traffic Consulting & Design Services for the City of Palm Desert, CA

B. EXPERIENCE AND TECHNICAL COMPETENCE: (continued)
HCI has extensive experience in the development of traffic engineering plans, such as traffic signal design/modification, signal interconnect design, and signing & striping, as these are among our firm's primary service products. In the past recent years, our HCI project team successfully completed the following design plans:
• San Juan Capistrano – HCI recently completed a traffic signal modification design for Adams Streeter for the intersection of Camino Capistrano and Old Mission Road in 2024, which included signing/striping design, as part of the Arguello Way Beautification project. Construction is expected in late 2024.
• City of Yucaipa – HCI recently completed a traffic signal installation design for the intersection of Oak Glen Road and Colorado Street in 2023. Construction completion is expected in 2024. • City of San Juan Capistrano – HCI recently completed a traffic signal installation design for the intersection of La Novia Avenue and Calle Arroyo in 2023. Construction is completed in 2024. • City of Bellflower – HCI recently completed two traffic signal designs in 2023: 1) intersection of Bellflower Blvd at Park St; and 2) intersection of Bellflower Blvd at Cedar St. Construction is expected in 2024. HCI also completed 4 other traffic signal designs along Lakewood Blvd in 2022. • City of Yucaipa – HCI completed a traffic signal installation design for the intersection of Live Oak Canyon Road and Outer Highway 10 South during the past year in 2022. HCI also completed 2 other traffic signal designs for the City: 1) Oak Glen Road at Sunnyside Drive Signal Modification in 2021; and 2) Oak Glen Road at 2nd Street Signal Installation in 2020. • Town of Apple Valley – HCI completed a traffic signal modification design for the intersection of Navajo Road and Powhatan Road in 2022 for adding protected left-turn phasing to the SB movement, and included a left-turn phasing warrant and LOS analysis. HCI also completed a similar traffic signal modification design for the intersection of Bear Valley Road and Deep Creek Road in 2021.
• County of Riverside/Caltrans – HCI completed a traffic signal modification design for the County/Caltrans shared intersection of Winchester Road and Thompson Road in 2021, which included signing/striping design, as part of an adjacent development project. • City of Bellflower – HCI completed 3 new traffic signal designs in 2020: 1) Bellflower Blvd at Harvard St.; 2) Bellflower Blvd at Mayne St.; and 3) Woodruff Ave at Lindale St. The designs included signing/striping and minor civil engineering work. Both Bellflower Blvd signals included decorative traffic signal equipment.
• City of Whittier – HCI completed a new/modified traffic signal design for the off-set Tintersection of Greenleaf Avenue and Putnam Street in 2019. The design included updating the existing signal, and including the adjacent offset T-intersection into one signalized intersection with special off-set overlap phasing. The design also included new video detection, EVP, signing & striping design, and minor civil engineering work.
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Proposal for On-Call Traffic Consulting & Design Services for the City of Palm Desert, CA

B. EXPERIENCE AND TECHNICAL COMPETENCE: (continued)
HCI also has extensive experience in the preparation of traffic-related studies, such as traffic signal warrant studies, left-turn phasing warrant studies, Stop sign warrant studies, LOS operational/queuing analyses, Engineering and Traffic (E&T) speed limit surveys, as well as traffic signal timing, plan-checking services, and review of traffic impact analyses for our client cities. In the past recent years, our HCI project team completed the following:
• Cerritos – Multi-Way Stop Sign warrant analyses for 1 intersection in 2024. • Stanton – E&T Survey for Speed Limits. Completed in 2024. • Laguna Hills – Sight Distance Evaluation at 2 locations. Completed in 2024 & 2023. • Laguna Hills – Multi-Way Stop Sign warrant analyses for 2 intersection, as well as a separate roadway speed evaluation and marked crosswalk analysis, in 2023. • Laguna Hills – Prepared Traffic Signal Master Plan for 18 Intersections in 2023. • Coto de Caza – Sight Distance Evaluation. Completed in 2023. • Town of Apple Valley – Left-turn Phasing Warrant Analysis at Navajo/Powhatan in 2022. • Indian Wells – E&T Survey for Speed Limits. Completed in 2022. • Coto de Caza – Signing & Striping Roadway Evaluation. Completed in 2022. • City of Bellflower – 3 Left-turn Phasing Warrant Analyses on Foster Road in 2022. • City of Yucaipa – Multi-Way Stop Sign warrant analyses for 4 intersections in 2022. • City of Indian Wells – Multi-Way Stop warrant analyses for 2 intersections in 2022. • City of Stanton – Crossing Guard warrant analyses for 3 intersections in 2022. • City of Bellflower – Traffic Signal Warrant Analysis for Bellflower/Cedar in 2022. • City of Lake Forest – Marked Crosswalk Analysis for Catalina at Mariposa in 2021. • City of Bellflower – Left-turn Phasing Warrant Analysis for Bellflower/Park in 2021. 223
Proposal for On-Call Traffic Consulting & Design Services for the City of Palm Desert, CA

C. FIRM STAFFING AND KEY PERSONNEL:

HCI staff is comprised of (12) engineering professionals and technicians who have the proven ability/expertise to meet the ever-changing, challenging needs of the modern city. As shown above, HCI is providing an organizational chart showing the relationship of the City of Palm Desert and our proposed consultant team. Our proposed personnel are all headquartered in our Tustin office and will remain during the term of the agreement. HCI is proposing as the prime consultant, with two sub-consultants: NDS and possibly C Below or Bess Testlab. National Data & Surveying Services, Inc. (NDS) may be used more frequently for requested traffic count data collection associated with reports, surveys, studies, and investigations. C Below or Bess Testlab will only be used as-needed/City-approved for design potholing of traffic signal pole foundations.

Traffic Signal
Monitoring
Jerry Stock, PE, TE
Scott Ma, PE, TE
Senior Engineer
Greg Cabey, Traffic Signals
Systems Supervisor
Todd Hartzog,
Senior Designer
Michael Powers, Traffic
Signals Systems Specialist
Principal-In-Charge of Agreement
Jerry Stock, PE, TE,
Principal Engineer
Project Manager
Scott Ma, PE, TE,
Senior Engineer
Traffic Signal Design &
Plan-Check, Signal
Operations/Coordination
Traffic & Transportation
Studies & Warrant
Reports, Exhibits
Jerry Stock, PE, TE
Scott Ma, PE, TE
Michael Vallado,
Associate Engineer

Dave Martorano,
Senior Designer
Sub-Consultants
NDS, Inc.
(count data)
C Below
(design potholing)
Bess TestLab, Inc.
(design potholing)
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Proposal for On-Call Traffic Consulting & Design Services for the City of Palm Desert, CA

C. FIRM STAFFING AND KEY PERSONNEL: (continued)

HCI TEAM ORGANIZATION AVAILABLE TO SERVE THE CITY OF PALM DESERT FOR ON-CALL TRAFFIC CONSULTING AND DESIGN SERVICES:

Firm Principal In Charge of Agreement/Contract:

Mr. Jerry Stock, PE, TE, Principal Engineer
Key Staff:

Mr. Scott Ma, PE, TE, Senior Engineer (Project Manager) Mr. Michael Vallado, Associate Engineer
Mr. Greg Cabey, Traffic Signal Systems Supervisor
Mr. Todd Hartzog, Senior Designer
Mr. Dave Martorano, Senior Designer
Mr. Michael Powers, Traffic Signal Systems Specialist
As mentioned, HCI staff is comprised of (12) engineering professionals and technicians who have the proven ability and expertise to meet the ever-changing, challenging needs of the modern city.

As shown above, in regards to City-requested On-Call Traffic Consulting and Design Services that may include design, operations, timing and traffic signal plan-check services, these requested oncall engineering services will be managed by our Senior Engineer, Mr. Scott Ma, PE, TE. Scott works closely with our Associate Engineer and Senior Designers, as well as our Signal Systems Supervisor and Specialist in the majority of our design projects.

All HCI personnel listed are all headquartered at our Tustin office. It should be mentioned, HCI and assigned key professional engineering staff are properly registered/licensed to practice in the State of California and will comply with all federal, state, and local laws and ordinances applicable to the work assigned.

For most requested services, HCI proposes to serve the City of Palm Desert as a sole prime consultant on specific projects and does not intend on using any sub-contractors, with exception to obtaining City-requested traffic count data and possible design potholing for new, larger traffic signal pole foundations to obtain clearance of underground utilities.

Below are ‘summary’ qualifications of our proposed staffing plan per our textual organization chart above (full resumes submitted separately):
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C. FIRM STAFFING AND KEY PERSONNEL: (continued)

KEY PERSONNEL
Mr. Gerald J. Stock, PE, TE, HCI Executive Vice-President, Principal Engineer Mr. ‘Jerry’ Stock is a registered professional Civil and Traffic Engineer with more than (34) years of municipal engineering experience. If selected, Jerry will serve as the firm Principal-In-Charge of the new agreement with the City of Palm Desert for the requested on-call Traffic Consulting and Design Services. Jerry presently serves the City of Bellflower as contract City Engineer and City Traffic Engineer since November 2000. Jerry has been responsible for completing the majority of our Engineering and Traffic (E&T) Survey for Speed Limits for numerous local Southern California agencies.

Mr. Scott Ma, PE, TE – Senior Engineer (Project Manager) Mr. Scott Ma is a licensed, professional Civil and Traffic Engineer registered in the State of California and brings over (24) years of engineering experience. Scott is a senior engineer that works in our HCI Tustin office, and is currently providing part-time contract City Traffic Engineer services to Cities of Lake Forest, as well as on-call traffic engineering services to the City of Hermosa Beach.

Scott’s experience includes reviewing and conducting a variety of traffic studies including but not limited to, warrant analyses, preparing and reviewing traffic impact analyses reports and recommendations, responding to community requests such as crosswalks, traffic signals, stop signs, parking matters, and also performing project management that includes the final design preparation and submittal of project plans, specifications, and estimates (PS&E). His experience also includes overseeing numerous aspects of our client cities’ consulting service requirements in regards to review of traffic-related requests, analyses and operational studies, permits, and other daily duties requested.

As mentioned, Scott will be assigned as Project Manager to perform the requested on-call traffic engineering services for the City of Palm Desert. Scott’s email address contact information is [email protected].

Mr. Michael A. Vallado – Associate Engineer
Mr. ‘Mike’ Vallado provides assistance to Mr. Jerry Stock, and Mr. Scott Ma in the area of preparation of traffic signal and left-turn phasing warrant analysis reports, traffic signal operations (LOS) and queuing analyses, multi-way Stop sign analyses, and related project specifications.

Mike brings over (26) years of experience specifically related to traffic-engineering and signal design. Five of these years were devoted to running the City of Glendora's Traffic Engineering section, while the past (21) years have been with HCI. His primary responsibilities with HCI include preparing signal analysis reports & recommendations, warrant analyses and evaluations, project specifications, and final review & preparation of plans, specifications, and estimates to our client cities.
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C. FIRM STAFFING AND KEY PERSONNEL: (continued)
Mr. Greg Cabey - Traffic Signal Systems Supervisor
Mr. Cabey brings over (30+) years of traffic signal experience to the HCI team and will be involved in certain aspects of requested traffic signal timing and operations tasks. Prior to HCI, Greg was a Lead Technician for Peek Traffic for over (12) years, and is certified as an International Municipal Signal Association (IMSA) Level III Traffic Signal Technician. This HCI and Peek Traffic experience has allowed him to continue retaining in-depth knowledge on the types of controllers in the area’s traffic signal system. Greg’s extensive field experience and familiarity with signal systems and timing will aid in the complete success of any requested traffic signal design and signal timing related services.

Mr. Todd Hartzog – Senior Designer
Mr. Todd Hartzog provides assistance to our team in the area of signal design. Todd brings over (30+) years of experience specifically related to traffic signal and signing/striping design, traffic signal operations/monitoring assistance, and overall traffic engineering services. His responsibilities also include CAD designs on traffic projects, including traffic signal, interconnect, and signing and striping plans.

Mr. David Martorano – Senior Designer
Mr. David ‘Dave’ Martorano provides assistance to our team in the area of traffic engineering design, signing & striping design, and traffic control plan preparation. Dave has been with HCI for (30+) years with overall experience in traffic engineering design. His responsibilities with HCI include project research and full AutoCAD design on all traffic-related projects, including traffic signal, interconnect, signing/striping, and traffic control plans.

Mr. Michael Powers - Traffic Signal Systems Specialist
Mr. Michael Powers brings over (30+) years of traffic signal experience to the HCI team and will also be involved in requested traffic signal timing and related trouble-shooting & observation tasks. Michael is also certified as an International Municipal Signal Association (IMSA) Level III Traffic Signal Technician. Prior to HCI, Michael worked for Siemens (Republic) as a Lead Technician for over (20) years.
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C. FIRM STAFFING AND KEY PERSONNEL: (continued)

SUB-CONSULTANTS
In terms of possible City-requested traffic count data collection, HCI proposes to use National Data & Surveying (NDS) Services, headquartered in Los Angeles, CA to collect any required vehicular traffic and pedestrian data as part of City-requested reports, surveys, studies, and investigations.

Founded in 1989, NDS was established to deliver accurate and professional solutions to their client’s traffic, transit and GIS/GPS data collection needs. NDS has over (35) years of successful operations, and an outstanding team of (100) professional full time employees that have established them as the foremost, full service traffic and transit data collection company on the west coast. NDS is certified as a SBE by the State of California.

HCI has successfully partnered with NDS on numerous data collection projects over the last (26) years, realizing their competitive pricing on their efficient data collection.

Projects that HCI has completed with NDS include data collection for numerous stop sign warrant analyses, traffic signal warrants analyses, left-turn phasing/delay warrant studies, citywide E&T speed limit surveys, citywide ADT flow maps, truck classification counts for TI calculations, traffic signal timing development (counts for free & coordinated timing), SYNCHRO Level-ofService (LOS) operational/queuing analyses, crosswalk analyses, video surveillance and parking studies. Upon request by the City of Palm Desert, HCI will use NDS to conduct count data collection specific to the requested task(s).
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D. PROPOSED METHOD TO ACCOMPLISH WORK:

OVERVIEW AND APPROACH TO CITY REQUESTED SERVICES:

In general, HCI understands that the tasks listed in Items No. 1 - 4 and 8 in the City’s RFP Section

3.2. Types of On-Call Traffic Consulting and Design Services are primary tasks, and may require development of construction documents for roadway engineering plans, including traffic signal plans, signing and striping plans, and also may include related plan-check and traffic studies.

More specifically, we understand that the City is interested in selecting consultants who have the civil & traffic engineering experience and expertise to provide as-needed traffic engineering services, including traffic signal design, signing & striping design, and related plan-check services, and review of traffic analyses.

We also understand the purpose of developing a qualified list of consultants capable of performing this work is to have a ready contract and required insurance in place to streamline the process of contracting for engineering and design work on various projects. These services are intended to be an on-call/as-needed basis to supplement City staff’s efforts where specific expertise is required or time constraints necessitate consultant assistance.

HCI provides these and other types of traffic engineering services, including traffic design, traffic signal timing, warrant analyses, construction observation services, and other traffic-related duties in a comprehensive and timely manner.

HCI does possess the expertise, experience, and familiarity in successfully providing the requested traffic engineering design services, including working with various regional agencies such as Riverside County and Caltrans District 8. On the following pages, we have provided responses on our typical on-call engineering experience and capabilities below each type of possibly requested engineering consultant service that may be assigned by the City.

If selected, our Senior Engineer, Mr. Scott Ma, PE, TE, and our Associate Engineer, Mr. Michael Vallado, will serve the City of Palm Desert in providing design and/or recommendations and requested services to the City’s principal contact on an on-call basis. This team will ensure that consistent communication between the City of Palm Desert and HCI occurs regularly.

On-Call Traffic Consulting and Design Services
Our assigned staff that will serve the City of Palm Desert have a thorough knowledge and proficiency in local agency municipal codes, current State (Caltrans) standard plans and specifications, Highway Design Manual, Highway Capacity Manual, California Manual on Uniform Traffic Control Devices (CA MUTCD), policies and procedures for ADA regulations, traffic signal timing, traffic engineering modeling and methodologies, County/City traffic standards and methodologies, and the State of California Vehicle Code. Our team will provide the City with the materials and labor to perform the requested traffic engineering services and conform to these standards.
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D. PROPOSED METHOD TO ACCOMPLISH WORK: (continued)
Under the direction of the City’s principal contact, or other approved staff member, HCI will be ready to provide on-call traffic engineering consulting services and address the following areas within the City of Palm Desert Public Works Department:

1. Provide traffic engineering design.

HCI has extensive experience in the development of traffic engineering plans, such as new traffic signal, traffic signal modification, signal interconnect, signing and striping, and traffic control plans, as these are our firm’s primary service products. For each of these types of plans, HCI includes technical provisions and engineer’s estimates that complement each plan set providing complete PS&E that is ready for construction bidding on time and within the approved schedule. Examples of our different types of designs can be submitted for the City’s review upon request.

2. Review, plan-check, and make recommendations on traffic plans and reports, and provide input relating to traffic issues on planning and development applications.

Our staff also has extensive experience in reviewing and analyzing several types of City and developer-related plans, as well as assimilating the findings and recommendations into easily understood summations. Our experience and expertise also allows quick and complete site plan review for traffic engineering applications to determine conformance to traffic, parking, access, street and pavement, subdivision requirements, meetings with developers or contractors to resolve traffic issues.

It is noted that many development-related services such as the review of street improvement or traffic signal plans are project specific and are treated as recoverable project costs.

Upon request, HCI staff will render and remit a typed plan-check correction/clarification list (2 copies) to the Public Works Department within (10) working days from notification by the City for a typical development project.

3. When requested, prepare written engineering reports related to pedestrian traffic patterns, traffic installations, and traffic control devices such as STOP signs, traffic signals, crosswalks, speed zones, traffic control, and similar matters.

Our staff prepares numerous amounts of warrant analysis and traffic operations reports every year for various city agencies, such as, traffic signal warrants, left-turn phasing warrants, multiway stop warrants, operational level-of-service (LOS), queuing analyses, crosswalk warrants, traffic calming studies, Engineering and Traffic (E&T) surveys for speed limits, etc. HCI staff has obtained and analyzed data, prepared exhibits, and developed reports for literally hundreds of traffic studies. Sample reports can be forwarded to the City upon request.
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D. PROPOSED METHOD TO ACCOMPLISH WORK: (continued)
Again, HCI staff has extensive experience in reviewing and analyzing all types of City and developer-related traffic studies and reports, as well as assimilating the findings and recommendations into easily understood summations.

4. Provide technical advice on traffic signal facilities, accident rates, new developments, and maintenance of traffic facilities.

HCI has the capability and range of expertise to provide technical advice to the City of Palm Desert on many traffic or transportation-related issues or facilities. HCI staff will complete the requested services in a thorough and efficient manner, on time and within the approved fee schedule.

5. Review proposed improvements for conformance to the City’s Traffic Standards.

As previously noted, HCI has the expertise to review proposed improvements, development, site, and traffic management plans (i.e., traffic control plans) for conformance to the City’s standards, from both a traffic engineering and civil engineering perspective.

6. Work closely with City staff, Caltrans, Riverside County, and local law enforcement agencies in analyzing traffic-related issues and mitigation.

A tenet of HCI is our belief that we serve as an extension of City staff and consider ourselves as associates in the well-being of the City. Through our successful work in other communities, HCI already has these relationships firmly established. One notable and particularly important relationship is working with Caltrans. HCI staff has been able to quickly contact the correct person for project development, along with other similar individuals at Caltrans District 8 as well as Riverside County, in order to resolve trafficrelated matters that affect our client cities.

7. Work with City staff and other consultants in developing, monitoring and providing input into traffic services.

Since our client base are primarily municipalities, we have extensive experience working with both City staffs and other city consultants in providing the support necessary to ensure that traffic services and transportation planning required by the City are met.

These associations also afford HCI the opportunity to learn and share new technologies, products and procedures with our client cities.
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D. PROPOSED METHOD TO ACCOMPLISH WORK: (continued)

8. When requested, advise the City regarding traffic-related matters.

HCI’s collective experience and expertise in most aspects of traffic and transportation engineering allows our staff to provide advice and recommendations to our client cities on numerous traffic issues. If a new or unique situation arises, HCI staff does not hesitate in performing the research necessary to determine an appropriate action or recommendation.

9. Develop a prioritized list of traffic improvement projects for inclusion into the City’s Capital Improvement Program (CIP) and incorporate into existing project lists.

HCI has also worked with many of our client cities in identifying and developing long and short-range CIP projects consistent with the economic capabilities of the City. A fundamental goal of HCI in developing CIP projects is to provide City staff with that data necessary to make meaningful decisions at critical stages of the project’s development, in order to provide viable, achievable options. Consistently reaching this goal assists with resolving issues and problems associated with each project.

Possible traffic engineering candidate projects the City of Palm Desert may desire to consider or expand on include the following:
a.) Video surveillance of other major intersections or street segments. b.) Identification and analysis of potential critical intersections, improvement alternatives, and funding opportunities.
c.) An updated Signal Construction or Modification Priority List, including long-term maintenance and equipment needs.
d.) Implementation of emergency vehicle preemption (EVP) systems. e.) Countdown pedestrian signal indications.
f.) APS pedestrian push-buttons.
g.) Changeable message signs.

10. Other duties, as assigned by City Engineer or Director of Public Works.

As previously noted, HCI’s collective experience and expertise in most aspects of traffic and transportation engineering allows our staff to provide recommendations to our client cities on numerous traffic issues. Consequently, if a unique situation arises or a new duty is assigned by the City’s principal contact, HCI staff will not hesitate in performing the research necessary to determine an appropriate action or recommendation.

If other services are requested on a project-by-project basis, HCI will negotiate with the City and provide a pre-agreed scope of work and hours required to complete the work. 232
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D. PROPOSED METHOD TO ACCOMPLISH WORK: (continued)
TRAFFIC SIGNAL OPERATIONS SUPPORT SERVICES:

It is noted, we are including an explanation of our traffic signal support services for the City’s review. We understand these particular on-going services may not be needed; however, they are provided as part of our experience information for the City’s consideration.

As mentioned, HCI currently manages the traffic signals and signal systems of (12) cities on a daily basis. Consequently, we have a very good understanding and are infinitely familiar with both the Econolite control equipment as well as the Centracs and Aries Traffic Management System softwares for traffic signal systems management. In regards to coordination timing and separate time-referencing devices, all signal controller time clocks that we manage are constantly updated through our Centracs and Aries Traffic Management softwares, which are always connected to the GPS time via internet.

HCI’s project-specific experience includes extensive knowledge on the local agency’s signal controllers. HCI staff continuously (daily) interfaces with the signal controllers in our client cities which currently use the Econolite ASC/2S, ASC/3, and the latest Cobalt system controllers, the ASC/2M master controllers, and managed by the Centracs and Aries Traffic Signal Management systems.

HCI staff’s “hands-on” traffic signal timing experience comprises all levels of timing applications, including timing input into signal system controllers manually and from our traffic signal management center through our licensed system software, designing and installing special “custom” traffic signal operational circuitry, and maintaining signal interconnect operations.

Our same team members have been working with several City staffs during the past several years in monitoring their City’s systems.

Lastly, throughout the past years, HCI has maintained a good working relationship with Caltrans, as several projects have been implemented that successfully interfaced with freeway interchange traffic signal systems.

In conjunction, HCI staff continues our on-going excellent relationships with most traffic signal, lighting, and signal maintenance contractors (and their technicians) including Econolite (Aegis), Siemens ITS, Computer Services Company (CSC), Bear Electric, St. Francis, as well as with Caltrans and the County of Riverside for any shared City/State or City/County intersections. 233
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D. PROPOSED METHOD TO ACCOMPLISH WORK: (continued)
Approach
The specific approach to our on-going traffic signal operations and management services that HCI provides to our client agencies includes the following:

HCI typically provides a Traffic Signal Systems Supervisor for the monitoring support on all the City’s traffic signals. The Supervisor sets up the Scheduled Operations on the Centracs or Aries Traffic Management systems specifically for our client City’s systems in order to automatically perform a variety of tasks. Specifically, the Centracs/Aries functions and Supervisor’s time spent on these services include performing the following daily sub-tasks:

1. The Scheduled Operations automatically gather and store historical data and real-time information on all the City’s traffic signal operations programmed;

2. The data is reviewed daily to verify that all traffic signals are working properly;

3. Any malfunctions logged are immediately reported to the City’s designated traffic signal maintenance contractor, for dispatch;

4. The historical data is also analyzed to identify traffic volumes and patterns in order to assist in determining if adjustments to signal timing is necessary;

5. Verify if all timing is programmed correctly in each master and local controller.

HCI staff typically reports traffic signal problems and malfunctions to the City’s traffic signal maintenance contractor within (24) hours. HCI staff coordinates all work associated with the City’s contractor and also provides verification to the City of their completed work. HCI staff often assists the City in resolving traffic signal control complaints by speaking by phone/email/in person with the resident(s)/City personnel on their specific request/complaint. HCI staff completes the necessary investigation and makes recommendations to the City on identified traffic signal improvements, such as equipment upgrade, more efficient signal phasing, significant timing adjustments, any new coordinated signal control systems, etc.

Upon request, HCI staff may also drive each project arterial during peak-periods in order to verify and fine-tune coordination timing. If necessary and approved by the City, HCI also coordinates/gathers updated traffic counts as part of the investigation.

The above approach has proven to be a valuable service to our client cities, as the on-going scheduled signal management has minimized overall time in troubleshooting, repair, and maintenance company efforts by City staff on their citywide traffic signal system. In turn, this controlled management service actually saves the City on the amount of time and personnel required to monitor and repair signal related issues.
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D. PROPOSED METHOD TO ACCOMPLISH WORK: (continued)
Project Controls
A tenet of HCI is our belief that when acting on behalf of the City of Palm Desert, we serve as staff associates, or as an extension of City staff, in the well-being of the City. As such, we try our very best to always streamline the required traffic signal management tasks, design and plan review process, and also believe we have a commensurate responsibility to the public for high quality performance of our own services, and quality assurance when reviewing others’ plans.

All of our staff that will serve the City of Palm Desert have a thorough knowledge and proficiency in local agency municipal codes, current State (Caltrans) Standard Plans and Specifications, Highway Design Manual, Highway Capacity Manual, California Manual on Uniform Traffic Control Devices (CA MUTCD), policies and procedures for ADA regulations, traffic signal timing, traffic engineering modeling and methodologies, County/City traffic standards and methodologies, and the State of California Vehicle Code.

Upon request by the contract officer, our team will provide the City with all materials and labor to perform the requested on-call traffic engineering and traffic signal operations support services and conform to industry standards. In addition to our technical expertise, our staff possesses the ability to effectively communicate in oral or written form and have no difficulty speaking before groups, if requested by the City.

As part of our on-call traffic engineering and on-going signal management services, HCI staff remains available to provide assistance to the City contract officer and/or contractors during the construction phases, as applicable, either in person, or via email or phone.

As we specialize in traffic design, HCI prides itself on timely design phase submittals, complete internal plan-checks of our own designs or other consultants’ designs, and consistently providing a quick turn-around for addressing comments. We typically provide 60%, 90% and final submittals on our designs within 4 to 8 weeks, and rarely have significant comments on our own design plans.

Upon review and final approval by the City of the preliminary engineering plans submitted, a final set of the plans, specifications, and construction estimate (PS&E) are typically submitted within a week, including a construction item list with quantity extensions and definitions suitable for bidding. Our typical turn-around for plan-check services is within one to two weeks from receipt.

Similarly, HCI can control costs by providing accurate and timely invoices through internal control measures. HCI prides itself on consistently working with the City to quickly address requests and staying in budget. HCI’s ability to take a request from the City for a traffic design all the way through completion of construction, including signal timing, operations, and ‘turn-on’ tasks, ensures greater accuracy, efficiency, and timely results. 235
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D. PROPOSED METHOD TO ACCOMPLISH WORK: (continued)
Quality Control/Quality Assurance (QA/QC)
HCI employs the following QA/QC program that outlines the definition of roles, responsibilities, expectations, review requirements, and quality standards of all services, documents, and procedures in order to ensure a high standard of work:
a) Service Request or Plan Review:

Our service tasks and submitted documents go through three levels of review prior to response: Initial Peer Review, Project Manager Review, and QA/QC Review. This three-tiered review allows for error mitigation on three separated levels of detail: ground level (signal design and management check, drafting, calculations, and document formatting), project management level (signal design and management decision, and project intent compliance) and quality assurance level (signal design and management confirmation, completeness of document and ensure “biddable” or “implementable” plans). Our service tasks and plan checks look at the 5C’s: consistent, correct, clear, constructible, and complete.
b) Communication:

HCI will stay in constant communication with the City contract officer to ensure we understand the service request and have all necessary milestones in place and that we meet those milestones. As previous clients can attest to, our team will allocate as many engineering and support staff to the project to ensure the schedule is maintained and that the City is satisfied with the delivery of the project. We make it a point to accommodate our client's needs, and we guarantee satisfaction with our ability to deliver. By making ourselves consistently available to the City, we avoid delays and any defects to the final traffic PS&E or any signal services that could occur as a result of miscommunication or misunderstanding.
c) Scheduling:

For the remote possibility there is a delay, our project manager will develop strategies to bring the project back on track using all necessary means at no additional cost to the City.

Above all else, clear communication will be the critical item in bringing any schedule slippage back on track. Our staff will actively communicate with the contract officer and affected parties to reschedule or reallocate resources in an effort to expedite all necessary items. Tasks can be reorganized to allow for staggering of work items. 236
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SECTION 5.2 – FEE PROPOSAL:

HCI understands from the RFP that a new agreement for these services will be up to $2 Million over a 24-month period.

As these are on-call, as-needed traffic consulting and design services, andas outlined in Section 5.2 of the City’s RFP, HCI is providing our Schedule of Hourly Rates (Fee Schedule attached as a separate Cost File) for compensation of City-requested On-Call Traffic Consulting and Design Services.

The rates will remain valid through a new 24-month contract.

AGREEMENT/INSURANCE/BUSINESS LICENSE:

HCI agrees to the terms in the RFP and sample agreement. HCI will provide updated insurance and business license requirements at the time of execution of a new agreement for a 24-month contract.
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CITY OF PALM DESERT

PROFESSIONAL SERVICES AGREEMENT

1. Parties and Date. This Agreement is made and entered into this 26th day of September, 2024, by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-2578 (“City”) and KIMLEY-HORN AND ASSOCIATES, INC., a Corporation, with its principal place of business at 73-700 DINAH SHORE DRIVE, UNIT 101, PALM DESERT, 92211 ("Vendor"). The City and Vendor are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. Recitals.

2.1 Project.

The City is a public agency of the State of California and is in need of professional services for the following project:

On-Call Traffic Consulting and Design Services
Project No. MTS00004
(hereinafter referred to as “the Project”).

2.2 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant is duly licensed and has the necessary qualifications to provide such services.

3. Terms.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from September 26, 2024, to June 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than 2 additional one-year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Any personnel performing the Services shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees, or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall 239
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pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

The key personnel for performance of this Agreement are as follows: JEAN FARES, P.E.

3.2.5 City's Representative. The City hereby designates BASSAM AL-BEITAWI, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the scope of services or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.2.6 Consultant's Representative. Consultant hereby designates JEAN FARES, P.E., or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants 240
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shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Period of Performance. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”).

Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.2.10 Laws and Regulations; Employee/Labor Certification. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. 241
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3.2.10.1 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement and shall not violate any such law at any time during the term of the Agreement.

3.2.10.2 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, physical disability, ancestry, sex, age, marital status, gender, gender identity, gender expression, sexual orientation, reproductive health decision making, veteran or military status, or any other consideration made unlawful by federal, state, or local laws. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.2.10.3 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.2.11 Insurance.

3.2.11.1 Minimum Requirements. Without limiting Consultant’s indemnification of City, and prior to commencement of the Services, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A) General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(B) Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, nonowned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. The City’s Risk Manger may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this Agreement. (C) Professional Liability (Errors & Omissions) Insurance.

Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the 242
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effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. (D) Workers’ Compensation Insurance. Consultant shall
maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, volunteers, and representatives.
(E) Umbrella or Excess Liability Insurance. Consultant may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions:
(1) A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have
applied proves to be uncollectible in whole or in part for any reason;
(2) Pay on behalf of wording as opposed to reimbursement; (3) Concurrency of effective dates with primary policies; and (4) Policies shall “follow form” to the underlying primary policies.
(5) Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(F) Fidelity Coverage. [Reserved].
(G) Cyber Liability Insurance. [Reserved].

3.2.11.2 Other Provisions or Requirements.
(A) Proof of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(B) Duration of Coverage. Consultant shall procure and
maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, his/her agents, representatives, employees or subconsultants. (C) Primary/Non-Contributing. Coverage provided by
Consultant shall be primary and any insurance or self-insurance procured or maintained by City 243
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shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or selfinsurance shall be called upon to protect it as a named insured. (D) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may terminate this Agreement.
(E) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(F) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, volunteers, and representatives or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its elected or appointed officers, agents, officials, employees, volunteers and representatives and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(G) Enforcement of Contract Provisions (non estoppel).

Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(H) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.

Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (I) Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(J) Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, volunteers and 244
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representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement, under such policies. This provision shall also apply to any excess/umbrella liability policies.
(K) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
(L) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (M) Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subconsultants, subcontractors, and others engaged in the Project will be submitted to City for review.
(N) City’s Right to Revise Specifications. The City and the City’s Risk Manager reserve the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (P) Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(Q) Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.

3.2.12 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority.

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drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. Failure to comply with laws, regulations, and ordinances listed in this Section is a violation of federal and state law. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations, and policies of this Section.

3.3 Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The maximum compensation for Services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order form. The total compensation, in the aggregate, shall not exceed ONE MILLION Dollars ($1,000,000) per fiscal year without written approval of the City Council or City Manager, as applicable.

3.3.2 Payment of Compensation. Consultant shall submit to City monthly invoices which provide a detailed description of the Services and hours rendered by Consultant.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Consultant shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination of this Agreement and failure by the Consultant to submit a timely invoice may constitute a waiver of its right to final payment. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City or included in Exhibit "C" of this Agreement.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the 246
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Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, agents, volunteers and representatives, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of Services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, agents, volunteers and representatives free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.

3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Accounting Records.

3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.6 General Provisions.

3.6.1 Termination of Agreement.

3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.
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3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.6.1.3 Early Termination. Notwithstanding any provision herein to the contrary, if for any fiscal year of this Agreement the City Council fails to appropriate or allocate funds for future payment under the Agreement after exercising reasonable efforts to do so, the City may upon seven (7) days’ written notice, order work on the Project to cease. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation.

3.6.1.4 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: KIMLEY-HORN AND ASSOCIATES, INC.
700 DINAH SHORE DRIVE, UNIT 101
PALM DESERT, CA 92211
ATTN: JEAN FARES, P.E., SENIOR VICE PRESIDENT
City: City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
ATTN: BASSAM AL-BEITAWI, PUBLIC WORKS
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.3 Ownership of Materials and Confidentiality.

3.6.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at 248
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the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.6.3.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents, and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment, or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.6.3.4 Indemnification – Documents and Data. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers, agents and representatives free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or 249
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the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.6.3.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information.

Consultant shall indemnify, defend, and hold harmless the City, and its officers, directors, employees, agents, volunteers and representatives from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate, or convenient to attain the purposes of this Agreement.

3.6.5 [Reserved]

3.6.6 Indemnification.

3.6.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, agents, and representatives free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subconsultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all expert witness fees, attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, volunteers, or representatives.

3.6.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.6.7 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, 250
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understandings, or agreements.

3.6.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.6.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.

3.6.12 Assignment; Subcontracting. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City.

Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, volunteers, and representatives except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.6.16 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not 251
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paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.6.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE]
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SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT

BY AND BETWEEN THE CITY OF PALM DESERT
AND KIMLEY-HORN AND ASSOCIATES, INC.

IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF PALM DESERT
By:

L. Todd Hileman
City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney

KIMLEY-HORN AND ASSOCIATES, A

CORPORATION
By:

Jean Fares, P.E.

Senior Vice President
By:

Its: Assistant Secretary
Printed Name:

Robin Osborne Jr.

QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
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Exhibit “A”
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EXHIBIT “A”

SCOPE OF SERVICES

1. Traffic Engineering and Analysis
 Conduct traffic impact studies for new developments and redevelopment projects.  Perform traffic signal warrant analyses, intersection capacity analyses, and corridor studies.  Provide recommendations for traffic signal timing and coordination.  Develop traffic management plans for special events and construction projects.  Perform traffic data collection, including vehicle counts, speed studies, and pedestrian/bicycle counts.

2. Transportation Planning
 Develop and update citywide transportation plans and policies.  Conduct long-range transportation planning, including multimodal transportation plans.  Evaluate and plan for bicycle and pedestrian facilities.  Assist in the preparation of grant applications for transportation funding.

3. Traffic Signal Design and Implementation
 Design new traffic signal systems and modifications to existing systems.  Prepare plans, specifications, and estimates (PS&E) for traffic signal projects.  Provide technical support during construction, including review of shop drawings and response to requests for information (RFIs).
 Conduct traffic signal system evaluations and recommend improvements.

4. Traffic Calming and Safety Improvements
 Analyze/recommend traffic calming measures for residential neighborhoods/high-traffic areas.  Design and implement pedestrian safety improvements, including crosswalks, signage, and pedestrian signals.
 Conduct road safety audits and develop safety improvement plans.  Provide recommendations for school zone safety enhancements.

5. Parking Studies and Management
 Conduct parking studies to assess current and future parking needs.  Develop parking management plans, including on-street and off-street parking solutions.  Provide recommendations for parking facility design and layout.  Assist in the implementation of parking technologies, such as automated parking systems and smart meters.

6. Intelligent Transportation Systems (ITS)
 Design and implement ITS solutions to improve traffic flow and safety.  Develop plans for the integration of new technologies, such as adaptive signal control and traffic monitoring systems.
 Provide technical support for the deployment of ITS infrastructure.  Conduct evaluations of existing ITS systems and recommend enhancements.

7. Public Engagement and Outreach
 Develop and implement public outreach strategies for transportation projects.  Facilitate public meetings, workshops, and stakeholder engagement sessions.  Prepare informational materials, including presentations, reports, and brochures.  Collect and analyze public feedback to inform project development.

8. Project Management and Coordination
 Provide project management services, including scheduling, budgeting, and resource allocation.  Coordinate with city staff, other consultants, and external agencies to ensure project success.  Prepare regular project status reports and updates for city officials.  Ensure compliance with local, state, and federal regulations and standards.

9. Environmental and Regulatory Compliance
 Conduct environmental reviews and assessments for transportation projects.  Ensure compliance with environmental regulations, including CEQA and NEPA.  Prepare necessary documentation for environmental clearance and permits.  Develop mitigation measures to address environmental impacts. 254
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EXHIBIT "B"

SCHEDULE OF SERVICES
The term of this Agreement shall be from September 26, 2024, to June 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than Two (2) additional one-year terms.

Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. • No work shall be initiated without an approved Task Order. • Contractor shall perform services based on an approved Task Order. • The Contractor will provide an estimated timeline for project milestones and completion. • The Contractor shall perform all work within the time agreed upon with the City. • Work required in strict compliance with the contract documents. 255
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TASK ORDER FORM
Task Order No.____________
Agreement: ______________
Consultant: ______________
Consultant is hereby authorized to perform the following work subject to the provisions of the Agreement identified above:

List any attachments:

Dollar Amount of Task Order: Not to exceed $____________.00 Completion Date: ____________
The undersigned Consultant hereby agrees that it will provide all materials, except as may be otherwise noted above, and perform all work specified above in accordance with the Agreement identified above and will accept as full payment therefore the amount showed above.

CITY OF PALM DESERT KIMLEY-HORN AND ASSOCIATES, INC.

Date: __________________ Date:_________________
By:______________________ By:___________________
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EXHIBIT "C"

COMPENSATION
The maximum compensation for Services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order form. The total compensation, in the aggregate, shall not exceed ONE MILLION Dollars ($1,000,000) per fiscal year without written approval of the City Council or City Manager, as applicable.

In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Riverside-San Bernardino-Ontario, CA. 257
258
Proposal for
2024-RFP-127
On-Call Traffic
Consulting and
Design Services
prepared for:

City of
Palm Desert
259
City of Palm Desert  TRCALAD001549.2024  1
Table of Contents
A. Cover Letter ...................................................................................................................2 B. Experience and Technical Competence ........................................................................4 C. Firm Staffing and Key Personnel ................................................................................18 D. Proposed Method to Accomplish the Work ................................................................24 260
City of Palm Desert  TRCALAD001549.2024  2
A. COVER LETTER
August 29, 2024
Melanie Perry
Senior Management Analyst
City of Palm Desert
73510 Fred Waring Drive
Palm Desert, CA 92260
RE: Proposal for On-Call Traffic Consulting and Design Services (2024-RFP-127) Dear Ms. Perry and Members of the Selection Committee:

The City of Palm Desert (City) has made significant investments in recent years to upgrade its infrastructure as its community grows and thrives. We recognize the City’s accomplishments in transportation improvements, and we are excited at this opportunity to be a part of the City’s growing program of creating a comprehensive, safe, and connected multimodal transportation network for all ages and abilities. Having a qualified and experienced consultant partner is crucial in carrying out these efforts of enhancing transportation operations and design within the City.

The City should be well served by a consultant and partner that has a strong understanding of the community and local area, is already familiar with your team, and offers depth in on-call contract experience. Kimley-Horn is that consultant. We offer the following benefits for your community:

Local Expertise and Presence. Kimley-Horn’s local office is located right in Palm Desert and is less than six miles away from City Hall. Our project manager, Jean Fares, PE, and principal-in-charge, Frank Hoffmann, PE, oversee this growing office. Our close proximity to the City means that we can mobilize and be responsive to your needs at a moment’s notice. Responsiveness is one of the tenets of our approach in providing excellent on-call service. Through our current contract with the City, the Kimley-Horn team augments City staff resources, promptly responding to requests and solving complex transportation planning and traffic engineering challenges.

Additionally, being a multidisciplinary firm has allowed us to bring in our resources to address the City’s needs beyond typical traffic engineering projects. This includes engaging graphic artists to develop public art concepts and environmental planners to help address environmental questions. Our local knowledge goes beyond the City limits, covering the Coachella Valley region. The Kimley-Horn team is actively engaged with several neighboring cities and agencies in the Coachella Valley, including: Rancho Mirage, Palm Springs, Indian Wells, Indio, La Quinta, Coachella Valley Association of Governments (CVAG), and Caltrans District 8. Our Coachella Valley experience has given us a sound understanding of the local environment, particularly its stakeholders and residents, and will inform our approach to each task under this contract.

Trusted Partner. Kimley-Horn is proud to have served the City extensively for more than 20 years, and through our work, we are intimately familiar with your staff, design standards, community concerns, and expectations for success. Our project portfolio for you includes Traffic Operations and Capacity Improvements, Haystack Road and Highway 74 Intersection Modification, Highway Safety Improvement Program (HSIP) Cycle 10: High-Visibility Crosswalk Improvements, Rail Station Feasibility Study, Local Roadway Safety Plan (LRSP), and more. Our work with you has taken us across your City, and we have had the distinct pleasure of working with your staff from various departments. With this experience, we can eliminate the learning curves, saving you valuable time and precious resources.

Extensive On-Call Experience. Kimley-Horn holds a strong track record of successfully completing on-call projects and tasks across various cities and counties in California, including several in Coachella Valley. Since many task orders are issued in a short timeframe, we have proven our abilities to respond and deliver quickly to meet the City’s needs. This strong understanding of what it means to be truly “on-call” comes with an experienced and seasoned team. Project manager Jean Fares, PE, brings more than 35 years of experience in traffic engineering and design, focusing on delivering on-call services to municipal clients like the City. He has been personally involved in each of the current and past contracts we have held with the City, and he has assembled a diverse team of engineers, planners, and professionals to deliver traffic and traffic-related services. Kimley-Horn’s “one-stop” shop allows for seamless communication and integration of resources, allowing us to take a project successfully from early planning stages through construction. 73-700 Dinah Shore Drive, Unit 101
Palm Desert, CA 92211
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Kimley-Horn is confident that our qualifications and client service are unparalleled, and we look forward to expanding our partnership with you and continuing to serve the City and your community. Should you have any questions about our proposal or require any additional information, Jean can be reached directly at 818.970.2048, [email protected], or the address at the top of the previous page. Thank you for your consideration of our qualifications.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Jean Fares, PE*
Project Manager/Senior Vice President
Kimley-Horn acknowledges the receipt of questions and answers published by the City on August 5, 2024 and August 19, 2024. ◊ Executive Summary
Kimley-Horn has prepared an approach to accomplishing any task order requested by the City, which we discuss in further detail in D. Proposed Method to Accomplish the Work later in this proposal. Our method to completing this work is rooted in the following key areas:

Rapid Mobilization: Our
firm’s simple organizational
structure, complemented
by robust resources, allows
for rapid mobilization for
varying project needs.

Responsiveness: A critical
component to a project’s success is
responsiveness. Each and every request
and message from the City is viewed as
important, and we are able to prioritize
these requests based on the project’s
goals and schedule.

Ongoing Communication and
Consultation: Our team maintains
ongoing and consistent communication
to promote proactive, instead of
reactive, project management.

Flexibility and Creativity: The role
of a good engineer goes beyond
memorizing and implementing
standards or maintaining the status quo.

Our team effectively deploys industry
standards in a way that addresses
unique project challenges and promotes
creative thinking.

Commitment of Senior-Level Management:

Our firm’s culture promotes active engagement
from senior team members throughout project
duration. Our team has work planning tools
allowing us to effectively dedicate diverse staff
resources of all experience levels to projects. We
work plan on a weekly basis to remain diligent
and efficient in delivering project milestones.

Innovation: Kimley-Horn is wellversed in technology and innovation; we dedicate ourselves to conducting
research and staying immersed in
emerging areas to bring forth new
ideas to the City.
*As a principal of Kimley-Horn, Jean is
authorized to negotiate agreement terms
and compensation on behalf of the firm.
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B. EXPERIENCE AND TECHNICAL COMPETENCE
◊ 1. Background
Kimley-Horn is a full-service engineering, planning, and environmental consulting firm providing a comprehensive range of services to public and private clients throughout the United States. Founded in 1967, our company has grown from a small group of traffic engineers and transportation planners to a multidisciplinary firm of more than 7,700 professionals in 133 offices nationwide. Our 13 California offices, including local offices in the Coachella Valley, Riverside, Orange, and Downtown Los Angeles, have more than 800 engineers, planners, designers, and technicians—affording us the depth of staff resources necessary to execute virtually any assignment in response to the City’s needs for this contract. We provide our clients with the local knowledge and responsiveness of a small organization, backed by the depth of resources only a national firm could offer.

According to Engineering News-Record, our firm now ranks 10th overall among the nation’s top 500 design firms in the US in 2024.

We Know What It Means to be “On-Call”
Kimley-Horn’s professionals understand the complexities of on-call assignments and develop solutions unique to each community we serve. Our project manager, Jean Fares, PE, will be the City’s primary point of contact and has a thorough understanding of the City’s objectives. Jean, having served in the same capacity for similar contracts across Southern California, understands that each project/task order objective will vary based on the specifics of the assigned task for this contract. The City needs a consultant with the experience and commitment to delivering high responsive services—Kimley-Horn has been doing just that since our firm was founded over 57 years ago.

Our experience completing on-call engineering tasks has afforded our team an in-depth understanding of typical considerations that help meet project goals and deliver successful work. We have an extensive history of completing on-call projects successfully, on time, and within budget. We will commit the necessary resources to help in the success of each project assignment that is outlined in the scope of services. We will do this through
proactive project management and
continuous contact between City
staff and our key personnel. We
have the tools that tell us exactly
how and when to implement
these resources. While this can be
perceived as an internal issue to
Kimley-Horn, the tools we use to
manage and administer a project
are really for the client’s benefit,
since a firm basis is established for
on-time, within-budget delivery of
all services. Schedule and budget
are extremely important to us,
and our resources will allow us to
meet the goals established for your
projects. The map below highlights
our on-call contract experience in
Southern California.

Sacramento
Oakland
Pleasanton
San Jose
Capitola
Monterey
Los Angeles
Santa Clarita
Orange Palm Desert
San Diego
Riverside
San Mateo
Long Beach
Kimley-Horn California Office Locations
57YEARS
133OFFICES
7,700+

EMPLOYEES
Southern California On-Call Contracts
• Caltrans (District 11) • City of Agoura Hills
• City of Anaheim • City of Artesia • City of Bakersfield • City of Banning • City of Beaumont • City of Beverly Hills • City of Brawley • City of Burbank • City of Calexico
• City of Carlsbad • City of Chino • City of Chino Hills • City of Chula Vista • City of Coachella • City of Colton • City of Compton • City of Culver City
• City of Diamond Bar • City of Downey
• City of Eastvale • City of Encinitas • City of Fillmore • City of Fontana • City of Fullerton • City of Gardena • City of Hawthorne • City of Hermosa Beach
• City of Huntington Beach • City of Imperial Beach
• City of Indian Wells • City of Indo
• City of Inglewood • City of Irvine
• City of Lake Elsinore • City of Lancaster
• City of Long Beach • City of Los Angeles
• City of Los Angeles, Bureau of Engineering
• City of Los Angeles, Department of Transportation • City of Malibu • City of Menifee • City of Montclair • City of Moreno Valley • City of National City • City of Newport Beach • City of Norwalk • City of Oceanside • City of Orange • City of Palmdale • City of Palm Springs • City of Pasadena • City of Pico Rivera • City of Pomona • City of Poway • City of Rancho Cucamonga • City of Redlands • City of Riverside • City of San Clemente • City of San Diego • City of San Gabriel • City of San Marcos • City of Santa Ana • City of Santa Clarita • City of Santa Monica • City of Simi Valley • City of South Gate • City of Thousand Oaks • City of Ventura • City of Yorba Linda • County of Imperial • County of Los Angeles • County of Orange • County of Riverside • County of San Bernardino • County of San Diego • CVAG • Kern County Department of Airports • Los Angeles County Metropolitan Transportation Authority • Los Angeles Unified School District • Mojave Air and Space Port • North County Transit District (NCTD) • Oceanside Unified School District • Port of Long Beach • Port of San Diego • Riverside County Transportation District (RCTD) • Rose Bowl Operating Company • San Diego Association of Governments (SANDAG) • Southern California Association of Governments (SCAG) • San Gabriel Valley Council of Governments (SGVCOG) • University of California, Irvine • Ventura County Airport
11 SAN BERNARDINO
KERN

RIVERSIDE

SAN DIEGO

IMPERIAL
ORANGE

VENTURA LOS ANGELES
• City On-Call
Agency or County On-Call
Caltrans District On-Call
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We Are a Full-Service Firm
On all our projects, Kimley-Horn works extensively with our internal partners, agency staff, and clients to create the appropriate technical approach that will meet and surpass the City’s requests. Because traffic engineering has been a mainstay of Kimley-Horn’s practice, the City can be assured that we have the experienced professionals and resources to deliver successful services. We pride ourselves on providing a wide range of traffic engineering consulting services to cities, counties, state departments of transportation, and municipalities throughout California, and bring that experience to you to make your projects successful. As a fully integrated, multidisciplined consulting firm, we offer a variety of services, as detailed below and in the following pages.

Project Management
We know that many of the City’s project assignments will require a consultant who has the skill sets and capabilities for a quick turnaround. For this reason, we have built our reputation on responsiveness to our clients. Our experience on numerous on-call assignments throughout the state has taught us that on-call contracts require a different approach from typical project-specific contracts. We understand that each task assigned under this on-call contract will be unique. Kimley-Horn will plan, direct, and coordinate the work of the project team and provide progress reporting throughout each project’s duration. The administration of the project will include supervising and monitoring the effort and deliverables for conformance with the City standards, policies, and expectations (including monitoring changes) as well as communication with the City on both the positives and negatives of the project. We will work with contractors, engineers, developers, architects, outside agencies, and the general public throughout the projects, with the knowledge that we are representing City staff. In addition, we know that our role includes supporting City staff in-house as well. We will work with staff to develop and review staff reports related to assigned activities and services and present information to the City Council and various commissions, committees, and boards through our extensive public-outreach experience.

Traffic Engineering and Design
Kimley-Horn was built around providing traffic engineering and design services. Our in-house teams offer complete traffic engineering services and have completed thousands of traffic engineering and operations projects for local and nationwide clients, ranging from major area-wide signal systems involving hundreds of intersections to single intersection safety audits, designs, and analyses. Traffic operations, traffic safety, and levels of service are key components in evaluating roadway networks and identifying areas for improvement as well as those warranting further study.

Signal Design and Signal Timing
Signal system design and implementation is a cornerstone of Kimley-Horn’s professional practice. For the past five decades, we have developed and implemented signal synchronization timing, developed signal system plans, and built dozens of systems. From isolated signals to intersection design to intelligent transportation systems (ITS), our experienced staff keeps traffic flowing across California and the country.

Kimley-Horn systems are based on open architecture concepts, and each is designed to meet the singular needs of our clients.

Collectively, our team members have completed traffic signal timing and synchronization for more than 2,000 traffic and interconnect signals as well as traffic signal design for more than 5,000 signals, 550 Closed-Circuit Television (CCTV) design, 30 Changeable Message Signs (CMS) design, and 2,000+ miles of interconnect design plans and integration. We have been responsible for virtually every aspect of traffic systems, including signal timing and coordination; plans, specifications, and estimate (PS&E) packages; conceptual designs; operational feasibility; communication architecture; system design; software development; and deployment and implementation plans. In addition to comprehensive master planning for traffic signalization, our engineers have designed numerous plans to standardized traffic control systems and provide comprehensive systems communications and control.

Traffic Control Plans (TCPs)
Reconstruction and rehabilitation projects require traffic control planning to accommodate local and regional traffic, emergency access, city and franchise utility relocations (if necessary), temporary and permanent traffic signals, access to adjacent homes and businesses, and subgrade and pavement construction. Before we begin preparing the actual TCP documents, we will meet with the project stakeholders to solicit input regarding special coordination needs. During this meeting, our Kimley-Horn team presents the proposed construction sequence plan, which includes the following:
• Travel lanes and construction area for each phase of construction • Temporary signing and striping, barricades, and other channelization devices
• Narrative of the sequence of work including utility
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The traffic control plans also include typical cross sections showing lane widths, edge conditions, channelization, and proposed construction areas.

Construction staging plans will be developed for both intersections and driveways. Standard staging plans will be developed for typical/similar intersection and driveway configurations. Special staging plans will be developed for non-typical intersection and driveway configurations.

Traffic Impact Analyses and Studies
Our staff has reviewed or performed hundreds of traffic impact studies, from minor infill developments to large-scale, multi-use developments with major impacts on the transportation system. Kimley-Horn has the proven expertise to identify what types of improvements or mitigation measures are warranted and assess their respective impacts. In addition to operational impacts, we can also identify environmental impacts such as air and noise pollution, safety impacts, and impacts on pedestrians, bicycles, and transit. We have in-house land use and multimodal transportation modeling capabilities utilizing software packages such as EMME/2, TRANPLAN, TransCAD, MINUTP, T-Model, and QRS II and have applied this expertise to regional transportation system plans as well as corridor and interchange studies. As a result of our extensive experience in traffic impact assessment, we understand what type of data is needed to determine needs, solutions, and impacts. We know when and how to perform all traditional traffic engineering studies, including volume studies (turning movement and link volumes), gap and delay studies, speed and travel time studies, origin-destination studies, accident studies, and parking studies.

Transportation Planning
Established by transportation planners and traffic engineers, Kimley-Horn has become a leading consultant in the planning of regional and statewide transportation systems, corridor studies, transportation demand management programs, and transportation impact assessments. We have been working with local and state agencies, cities, counties, and transportation planning organizations throughout California to improve their transportation networks for decades, assisting them in developing transportation plans and programs for both shortterm and long-range improvements.

We are recognized for excellence in transportation planning and traffic engineering services. Our wide spectrum of experience is a perfect fit for the range in areas of need for the City. Our gamut of services includes corridor planning, traffic impact analyses, congestion management, funding assistance, multimodal planning, feasibility studies, environmental assessments, computer modeling, public involvement, and more.

Our experience in multimodal planning, grade separations, traffic analysis, travel demand modeling, and roadway engineering gives us all of the tools needed to perform the type of feasibility and conceptual planning studies that the City may be performing under this on-call contract.

Our experience in trip generation, traffic analysis, and fair share analyses has made us the go-to firm for peer reviews and public agency support for the review of traffic analyses.

Kimley-Horn’s transportation planning experience extends to beyond automobiles. In order to address local and regional needs, a multimodal perspective is often needed. Through previous projects, we have shown the ability to balance the needs of all users within a constrained environment. We understand how context will often dictate whether multimodal solutions will include cycle tracks, buffered bike lanes, enhanced pedestrian crossings, transit-only lanes, bus pullouts, or other features. With an understanding of the planning, design, and implementation aspects of these elements, we can confirm that our transportation plans are feasible and implementable.

Safety Studies and Solutions
Kimley-Horn is dedicated to improving multimodal safety for all. We specialize in traffic safety planning and incorporating traffic safety components into our designs.

Our team is experienced in working with public agencies to evaluate not just where crashes occur, but what conditions contribute to elevated crash activity and what countermeasures can be applied systemically to reduce the frequency of crashes.

Specifically, during the planning stage, we typically review existing crash patterns and existing conditions which may elevate the risk of crashes. From there, we identify countermeasures that can be applied systemically throughout an area where those conditions exist to remove higher risk conditions before crashes occur. We then work with our clients to implement the necessary safety treatments and greatly enhance people’s experiences.

Simi Valley
Ventura County
Ventura City
Goleta
Santa Maria
Morro Bay
Glenn County
Placerville
Mono County
Lincoln
Placer County
Rocklin
Roseville
El Dorado County
San Joaquin County
Manteca Tracy
Calaveras County
Contra Costa County
Sunnyvale Stanislaus County Milpitas
Monterey County
City of Santa Clara
City of Monterey Marina
Hollister
San Benito County San Juan Bautista
Santa Cruz County
S. San Francisco
Marin County
Citrus Heights
Rancho Cordova
Sutter County
Nevada County
Agoura Hills
Artesia
Compton Cudahy
Lancaster
Los Angeles
Maywood
Monterey Park Palmdale
Rosemead
Santa Clarita
Temple City
West Covina Whittier
Corona
Desert Hot Springs Eastvale
La Quinta
Indio
Menifee
Moreno Valley
Palm Desert Perris
Riverside
Indian Wells Imperial County Imperial
Beach Anaheim
Costa Mesa Orange San Clemente
Seal Beach
Chino

STATEWIDE SAFETY PROJECTS
» California Strategic Highway
Safety Plan
» California Strategic
Performance Measures Targets
» California Highway Safety
Improvement Program
Implementation Plan
» Impact Assessment of District
Safety Initiatives
» Align Safe Systems Approach
with Corridor Investigations and
Community Engagment
» Review Reactive Project
Prioritization Methodology
» Develop Local Development
Review Safety Review
Practitioners Guidance in other states
150+ LRSPs
in California
75+
LRSPs
projects in
California
20+
SRTS
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Vision Zero and Traffic Safety
While many safety transportation consulting firms within California can provide good Vision Zero guidance, Kimley-Horn wrote the guidance to lead those firms via the Caltrans 2020-2024 California Strategic Highway Safety Plan (SHSP). Our firm has had so much success with the SHSP that we were recently awarded the 2025-2029 Caltrans SHSP contract. In addition, Kimley-Horn has completed several projects for the Federal Highway Administration (FHWA) Office of Safety. We have developed transportation safety regulations, performance measures, training courses, fact sheets, and websites for FHWA’s Office of Safety, once again making our firm a leader in traffic safety. KimleyHorn provides comprehensive traffic safety services, including Vision Zero strategies, local road safety plans, systemic safety evaluations, road safety audits, safe routes to school, project and grant development, and other focused studies to help reduce traffic injuries and fatalities in California. Kimley-Horn takes a proactive approach to safety analysis. We use historical collision data to identify roadway characteristics and driver behaviors that are associated with injury and fatal crashes in a given city, county, or region. We then develop customized countermeasure toolboxes to address those specific characteristics to aid in widespread funding and implementation. Our safety team works closely with traffic operations, roadway design, and mobility planning teams to facilitate that safety improvements are combined with efforts to improve the transportation system for all users.

Parking and Data Collection
Our team members are skilled at using manual and advanced technology to collect traffic and parking data. Based on the need, our team can capture field data with basic methods, or through the use of portable GPS devices that allow digital photo linking capabilities and direct importation into geographic information systems (GIS) mapping and software such as ESRI ArcGIS. We take care to obtain accurate data because this is the basis for a traffic study. Often, some data (such as accident reports or recent traffic counts) can be obtained from existing sources; however, if new data is needed, Kimley-Horn and our subconsultant, Counts Unlimited, know the criteria for data collection, documentation, and compilation.

ITS
Kimley-Horn understands that ITS technology is based on the fact that transportation systems are more than infrastructure. ITS, including successful interagency program management, feasibility studies, and strategic plans, are among Kimley-Horn’s key strengths in technology and traffic signal-related transportation work. Utilizing a pool of highly talented systems, software, and electrical engineers, we provide broad-scale vision and a depth of experience needed to assist local, regional, and state agencies in identifying and prioritizing its transportation deficiencies, and in finding solutions to those transportation problems from a systems analysis perspective. Our engineers have designed thousands of miles of fiber-optic networks, prepared design plans for thousands of new traffic signal installations, and performed hundreds of technology assessments for clients to review that specific user needs are met with sound and available technologies. Our resident electrical engineers also provide us with a unique view into the software component of the signal designs and, most often, enable us to provide connectivity and incorporate varying levels of ITS components.

Americans with Disabilities Act Street and Design Guidelines Kimley-Horn is a recognized leader in pedestrian facilities design. Our professionals are on the forefront of implementation of the ADA, helping municipalities upgrade aging infrastructure to meet applicable ADA standards and ordinances. Our expertise ranges from curb ramp and sidewalk design to pedestrian-dedicated paths and walkways. Kimley-Horn understands how to implement improvements that benefit our clients along with the general public.

Public Engagement and Coordination
Kimley-Horn can manage and prepare a public outreach program tailored to a project and assist the City in conducting public outreach to the affected communities. Kimley-Horn is sensitive to the pivotal role of meaningful public involvement programs that enable the public to establish their priorities. Community involvement determines the overall design program, funding strategies, and implementation priorities. We understand the dynamic nature of outreach and have used a variety of engagement techniques, including bilingual facilitation tailored to the demographics of the region we are serving. Accordingly, we have developed effective methods of bringing the community into the process. We are strongly committed to conducting public participation programs that educate, inform, and build consensus for a particular solution, and we have professionals on staff who are native Spanish (and other languages) speakers experienced in conducting bilingual outreach services. 266
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Environmental and Regulatory Compliance
Kimley-Horn has an extensive knowledge and understanding of current environmental regulations and how these affect capital improvement projects. We remain well-informed of proposed changes to regulatory programs and actively participate in rule-making to effectively serve our clients. Our environmental compliance managers have worked on numerous complex, multidisciplinary projects requiring technical expertise, creative solutions for design modifications or mitigation, and a thorough understanding of local, state, and federal regulations. Our staff is successful in understanding our client’s needs, each project’s complexity, and how to best define a project’s objectives and solutions toward successful permitting. Kimley-Horn produces environmental documents that are sensitive to the public’s concern for resource protection and community impacts as well as to the real-world issues associated with the cost and feasibility of implementing mitigation programs. Our approach is to present the sound and technical data that helps the regulators complete their jobs, written in a way that the text, plans, and supporting documentation is understandable. Kimley Horn staff has been responsible for preparing several types of documents from initial studies (IS), mitigated negative declarations (MND), and categorical exemptions (CE) through comprehensive environmental impact reports (EIR). Our team has also prepared Mitigation Monitoring Implementation Schedules (MMIS) and Mitigation Monitoring and Reporting Programs (MMRP). Our regulatory permitting experience is at the local, state, and federal levels, including the Regional Water Quality Control Boards, State Lands Commission, California Department of Fish and Wildlife, US Fish and Wildlife Service, US Army Corps of Engineers (USACE), and California Coastal Commission. ◊ 2. References
Kimley-Horn is well prepared and well positioned to provide services to the City for this contract due to our wealth of similar project and contract experience. We have showcased some of our recently completed projects and have also provided a matrix offering an overview of our relevant experience.

Recently Completed Projects
City of Palm Desert, Traffic Operations and Capacity Improvements: Phase 2, Palm Desert, CA The Traffic Operations and Capacity Improvements: Phase 2 project is a series of several tasks which aim to promote safety and operational enhancements throughout Palm Desert. We have detailed the various tasks we have accomplished throughout Phase 2.

El Paseo Raised Mid-Block Crosswalk Study and Conceptual Crosswalk Artwork Kimley-Horn reviewed the existing raised mid-block Rectangular Rapid Flashing Beacon (RRFB) crosswalks along El Paseo and Larkspur Lane to determine if they are appropriate based on pedestrian and vehicular traffic along the corridors. We reviewed the potential to add raised mid-block RRFB crosswalks at four locations along El Paseo through analyzing collected traffic counts, collision data, and standard design criteria. Additionally, we developed five crosswalk artwork designs representative of the City’s culture and history to enhance pedestrian visibility and safety, while promoting creativity and placemaking.

Signal Timing Review and Implementation Support
Kimley-Horn performed a signal timing analysis at the forty-three (43) signalized study intersections maintained by the City. The goal of this project was to improve safety and capacity at the City’s most problematic signalized intersections. This analysis focused on providing recommendations for updating parameters for the following intervals using the latest edition of the California Manual of Uniform Traffic Control Devices (CA MUTCD): Yellow, All-Red, Walk and Flash Don’t Walk (FDW), and Bicycle Minimum Green.

University Park Drive Parking Assessment
Kimley-Horn performed a parking study for the University Dog Park and University Park East and provided recommendations to increase on-street and/or off-street parking. We provided layouts for lower cost strategies for short-term implementation and higher cost capital improvements for longterm implementation. These strategies aim to address the effects of the increasing population and development, and therefore the anticipated increase in demand for access to open space. 267
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Highway 74 and Shadow Mountain Drive Traffic Operations Analysis and Traffic Signal Modifications Kimey-Horn analyzed the feasibility of installing a crosswalk on Highway 74 and Shadow Mountain Drive through collected vehicle counts, pedestrian counts, and collision data. We also documented the existing bicycle detection system used at the project location and analyzed various bicycle detection technologies to identify the most appropriate technology to meet the City’s needs. Based on the results of the analysis, we prepared a traffic signal modification plan for a proposed bicycle push button in accordance with current City and Caltrans standards.

Cook Street and Fred Waring Drive Traffic Signal Modifications Kimley-Horn prepared traffic signal modification plans at the intersection of Cook Street and Fred Waring Drive for a proposed right-turn overlap in accordance with current City and Caltrans standards.

Dinah Shore Drive Corridor Roadway Safety and Capacity Study Kimley-Horn conducted a roadway and capacity study along Dinah Shore Drive between Shoppers Lane and Toni Drive. This study builds upon the results of the Monterey Avenue and Dinah Shore Drive Proposed Development Traffic Impact Study, the City’s LRSP, and Preliminary Design Report (PDR), developed by Kimley-Horn. The study focused on providing recommendations to improve traffic and safety conditions. Potential issues for the Dinah Shore Drive corridor were identified through collision data analysis, field observations, and traffic modeling to provide three conceptual level traffic capacity and operation improvement alternatives.

Traffic Signal Timing Recommendation and Existing Timing Sheet Review at 99 Locations
Kimley-Horn reviewed and updated the base timing parameters including minimum green times for bicycles, yellow intervals, and FDW intervals at the 99 project intersections using the latest edition of the CA MUTCD. In addition to updating the base timing parameters, the existing signal coordination plans were reviewed and updated based on the revised intervals. We provided adjustments to splits based on new minimum splits. We prepared and submitted a memorandum summarizing the calculation procedures and methodology and a spreadsheet showing the calculations and recommended timing parameters.

Dinah Shore Drive Corridor Safety and Capacity Traffic Signal Improvements PS&E
The intersection of Dinah Shore Drive and Monterey Avenue experiences a lot of vehicular traffic due to the adjacent I-10 and vehicles traveling Costco. The City determined that implementing right-turn overlap and signage and striping at Shoppers Lanes, Monterey Avenue, and Toni Drive along Dinah Shore Drive may help address these challenges. Kimley-Horn’s services included traffic signal design plans and traffic signal modification plans for the implementation of right-turn overlap, advanced dilemma zones, and striping and signage to enhance roadway safety and capacity.

Country Club Drive and Tamarisk Row Drive/Oasis Club Drive Operations Analysis Kimey-Horn analyzed the feasibility of installing a crosswalk on Country Club Drive and Tamarisk Row Drive/Oasis Club Drive through collected vehicle counts, pedestrian counts, and collision data. Kimley-Horn also documented the existing bicycle detection system used at the project location and analyzed various bicycle detection technologies to identify the most appropriate technology to fit the City’s needs.

ITS Plan Technical Memorandum
Kimley-Horn developed an ITS technical memorandum assessing existing and future ITS infrastructure in the City. We documented existing broadband and CVAG CV Sync Phases communications network infrastructure. We proposed ITS field elements and fiber-optic network to communicate between City corridors where existing gaps are present. This project evaluated technologies to identify and implement solutions for sustaining the City’s current ITS infrastructure and positioning the City for future ITS projects. 268
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El Paseo and San Pablo Avenue Diagonal Crosswalk Study
Kimley-Horn conducted a level of service (LOS) and 95th percentile analysis using Synchro to determine the feasibility of installing a diagonal crosswalk on the El Paseo and San Pablo Avenue intersection. The analysis looked at potential pedestrian and traffic impacts through changes in LOS and delay, collision data analysis, and CA MUTCD criteria.

Dinah Shore Drive and Athena Point Intersection Study
Kimley-Horn performed a street lighting assessment using Caltrans standards of traditional Southern California Edison (SCE)-powered street lighting and solar powered street lighting. In the study, Kimley-Horn studied other potential safety improvements other than street lighting that could also help improve nighttime visibility such as engineered rubber curbs, reflector curb markers, and flexible embedded bollards. Kimley-Horn conducted a CA MUTCD Signal Warrant Analysis and a Multi-Way Stop Control Warrant Analysis to determine the most suitable control type for the project location.

PDR at 25 Intersections
The PDR documented conceptual level design of proposed improvements and preliminary opinion of probable construction cost (OPCC) at 25 project intersections. Kimey-Horn performed an LOS, 95th percentile queueing, and collision history analysis to assess existing conditions. Based on this analysis, Kimley-Horn identified opportunities and improvements at each location, including upgrades to traffic signal parameters, intersection modification, and traffic signal timing and phasing updates.

Highway 74 & El Paseo Signal Timing Review
Kimley-Horn assisted the City with reviewing the existing signal timing sheet for Highway 74 and El Paseo to be consistent with CA MUTCD timing parameters for Yellow, All-Red, Walk and FDW, and Minimum Green.

Portola Avenue & Mesa View Drive Multi-Way Stop Control Study Kimley-Horn conducted a CA MUTCD Multi-Way Stop Control Warrant Analysis to determine if the intersection of Portola Avenue and Mesa View Drive was a suitable candidate to become an all-way stop control intersection.

Mesa View Drive and Highway 74 Intersection Sight Distance and Signal Warrant Study
Residents expressed safety and sight distance concerns for the intersection Mesa View Drive and Highway 74, so the City enlisted the help of Kimley-Horn to perform a traffic signal warrant analysis using CA MUTCD Warrants 1 through 9. We performed an intersection sight distance analysis using the requirements of the California Highway Design Manual (HDM). Based on the results of the warrants, Kimley-Horn and the City determined the appropriate next steps for the intersection.

Portola Avenue and Magnesia Fall Drive Traffic Operations Analysis and Traffic Signal Modifications
At Portola Avenue and Magnesia Falls Drive, several “No Right Turn on Red” restrictions were installed as part of CV Link to enhance bicyclist safety. The City Council requested to initiate a study to determine the feasibility of removing all or most of these “No Right Turn on Red” movement restrictions. Kimley-Horn conducted an LOS analysis to determine the most feasible solution for removing the “No Right Turn on Red” restrictions at Portola Avenue and Magnesia Fall Drive. We also performed an intersection sight distance analysis using the requirements of the HDM. Based on the results of the analysis, we prepared a traffic signal modification plan for a proposed right-turn overlap in accordance with current City and Caltrans standards.
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CV Link Enhancements Improvements
In May 2022, Kimley-Horn submitted the CV Link and San Pablo Avenue Enhancement Recommendations memorandum to the City. The memorandum identified potential challenges with CV Link and connections to CV Link along San Pablo Avenue within the City. Through field observations and discussion with City staff, the memorandum developed preliminary enhancement recommendations and best practices for implementation. After careful consideration from the City, we prepared signing and striping plans and traffic signal modification plans along Painters Path, Park View Drive, Monterey Avenue, Magnesia Falls Drive, and San Pablo Avenue. Additionally, we prepared updated traffic signal timing sheets at three existing signalized intersections for proposed Leading Pedestrian Intervals (LPI).

Project Dates: May 2022 – April 2024
Reference: Bassam AL-Beitawi, Senior Project Manager | 760.776.6452 | [email protected] City of Palm Desert, Traffic Operations and Capacity Improvements: Phase 1, Palm Desert, CA Kimley-Horn, in association with Traffex Engineers, Inc. (Traffex) and Forbes Traffic Solutions (Forbes), worked with the City to conduct capacity and operational studies at 50 of the City’s most challenging intersections with the goal of improving safety, connectivity, and access. This project builds upon the results of the City’s LRSP (which we helped complete) and Engineering and Traffic Survey (E&TS) studies. It aims to supplement the improvements made from other ongoing projects, such as the CV Link Connector and the regional CV Sync Program, and supports the City in evaluating, troubleshooting, and fine-tuning signal timing and coordination changes introduced as part of these projects.

As part of this project, Kimley-Horn reviewed the proposed signal timing parameters for the CV Sync Program and provided feedback to CVAG that will be incorporated into the final signal timing plans. Kimley Horn also reviewed plans and updated signal timing parameters for three City signals that connect to the CV Link bicycle path that runs through the City. Subsequently, upgrades, reconfigurations, and adjustments will be made to the City’s Legacy Traffic Management Aries software system, signal communication system, and Central Traffic Management System communication infrastructure.

Project Dates: April 2021 – April 2022
Reference: Bassam AL-Beitawi, Senior Project Manager | 760.776.6452 | [email protected] 270
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City of Palm Desert, Haystack Road and Highway 74 Intersection Modification, Palm Desert, CA
The intersection of Haystack Road with Highway 74 included no marked pedestrian crossing across Haystack Road east of Highway 74, despite the presence of sidewalks along the north and south sides of Haystack Road. The City sought to implement an improved pedestrian crosswalk on Haystack Road at Highway 74, including the modification of the existing traffic signal, sidewalks and wheelchair ramps, and roadway markings and signage. Kimley-Horn’s services included: an analysis of the existing infrastructure, right-of-way, and public easement; multimodal traffic counts; and collision analysis; feasibility and alternatives analysis; ADA curb ramp details and traffic signal design plans; and traffic signal modification plans. Counts Unlimited was our subconsultant on this project, providing data collection services.

Project Dates: June 2021 – March 2024
Reference: Bassam AL-Beitawi, Senior Project Manager | 760.776.6452 | balbeitawi@ cityofpalmdesert.org
City of Palm Desert, LRSP, Palm Desert, CA
Kimley-Horn developed an LRSP for the City that identified the trends and patterns for traffic collisions in Palm Desert and included a customized toolbox of countermeasures that addressed the most common local challenges that align with statewide funding priorities. Traffex was our subconsultant on this project, providing timing and fine-tuning implementation.

Project Dates: June 2020 – November 2021
Reference: Bassam AL-Beitawi, Senior Project Manager | 760.776.6452 | [email protected] City of Palm Desert, Rail Station Feasibility Study, Palm Desert, CA Kimley-Horn is supporting the City in identifying near-term and long-term solutions for the location and operation for a future multimodal rail station. This new station would increase passenger reach and provide convenient connectivity between the Coachella Valley and the Inland Empire, Orange County, and Los Angeles. Our team is performing a detailed analysis of existing documentation and conditions as well as stakeholder outreach to establish a baseline ridership market and infrastructure needs for a new rail station. The final report will provide the City with a document that portrays the station benefits (including mobility, equity, health, and environmental considerations) and outline the steps needed to continue moving the station concept forward.

Project Dates: February 2023 – October 2023
Reference: Vanessa Mager, Management Analyst II | 760.776.6425 | [email protected] City of Rancho Mirage, Design of Traffic Signal Interconnect Improvements, Rancho Mirage, CA
Kimley-Horn, in association with Traffex and Forbes, provided support to the City as well as the City of Rancho Mirage to improve traffic operations for 40 intersections along Highway 111, Bob Hope Drive, Country Club Drive, Dinah Shore Drive, and Monterey Avenue. The Kimley-Horn team designed plans to upgrade the traffic signal interconnect network and controller cabinet equipment, enabling the City of Rancho Mirage to meet its goals of real-time traffic monitoring management. Kimley-Horn also assisted the City of Rancho Mirage with implementing new traffic signal timing plans to improve traffic operations and safety throughout the day. The City of Rancho Mirage employs a complex timing system along the project corridors, with different timing plans throughout the day and along each corridor. To meet the City of Rancho Mirage’s goal of real-time traffic monitoring and performance, our team designed and implemented CCTV at various locations.

Project Dates: July 2018 – November 2021
Reference: Justin Ruberg, Streets Supervisor | 760.343.0561 | [email protected] 271
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City of Palm Springs, HSIP Cycle 9: Traffic Signal Improvements, Palm Springs, CA
Kimley-Horn assisted the City of Palm Springs with upgrading traffic signal equipment at nine intersections to improve motorist and pedestrian and bicyclist safety. The City completed a citywide roadway safety analysis and ranked all intersections on collision frequency and severity of collisions. The crash data analysis and field observations indicated that signal hardware upgrades could improve conditions related to injury crashes involving motorists, bicycles, and pedestrians. The nine project intersections were identified based on a high number of unsafe speeding vehicles, traffic signals and signs, and automobile right-of-way related collisions. Our services included the installation of Advanced Dilemma Zone Detection, implementing a protected left-turn phase, and the upgrade of pedestrian signal heads and push buttons (PPBs). In addition, we upgraded the ADA curb ramps to improve pedestrian safety where ADA-compliant ramps were not present. This project also included the implementation of new traffic signal timing plans to improve traffic operations and safety throughout the day. The project controllers have Intelight MAXTIME software and are controlled by a MAXVIEW central system. We also provided environmental services, which included a preliminary environmental study (PES) and California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) documents.

Project Dates: November 2020 – June 2024
Reference: Francisco Jaime, Principal Civil Engineer | 760.323.8299 | [email protected] City of Palm Springs, On-Call Traffic Engineering Services, Palm Springs, CA
Kimley-Horn was selected by the City of Palm Springs to provide on-call traffic engineering services. Typical services include traffic signal design, traffic signal warrants, various traffic studies, and other technical documentations such as speed surveys, timing sheets, traffic counts, and turning movements. The Kimley-Horn team has completed several task orders which have covered a unique range of traffic and transportation related projects, including:

Engineering and Traffic Survey and Stop Warrant Analysis This was a task order issued from our on-call traffic engineering services contract with the City of Palm Springs. The Palm Springs Airport (Airport) experiences speeding and cut-through traffic, and the Airport and the City of Palm Springs selected Kimley-Horn to perform an engineering and traffic survey in addition to all-way stop warrant analysis for the intersection just east of Kirk Douglas Way and Baristo Way. The City of Palm Springs and the Airport also tasked us with analyzing an existing temporary stop sign for a permanent all-way stop control installation as well as evaluating traffic calming strategies to address speeding concerns near the rental car facility. In addition to these services, we also provided support to develop a commission and staff report, radar speed survey data collection, radar speed surveys calculation via a statistical analysis software package, collision history review, 24-hour average daily traffic (ADT) data collection, accident rate calculation for specified locations, and field observations for specified roadway segments. Counts Unlimited was our subconsultant on this project, providing data collection services.

Traffic Signal Communication System Support
Kimley-Horn was selected for the 2023 phase of this project. This project included new recommendations due to the construction of CV Sync Phases 1 and 2. The main goal of this project to establish compatibility with the new TMC, planned under the CV Sync Project. CVAG provided a laptop to our team to connect virtually to the CVAG TMC; this gave our team full access for troubleshooting and fine-tuning.

Traffic Signal and Signing and Striping Review
Kimley-Horn has provided review of traffic signal modification and signing and striping plans under this contract. Plan submittals were provided by private developers, neighboring local agencies, and regional agencies. Our reviews included consistency with professional standards such as maintaining accessibility, visibility, and legibility for vehicles, cyclists, and pedestrians. In addition to agency standards, we reviewed for consistency with City standards and preferences 272
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Traffic Management Center (TMC) Troubleshooting and Timing Plan Review Kimley-Horn performed a TMC troubleshooting and evaluation project for the City of Palm Springs.

The project includes evaluation of the existing traffic signal communication network to identify any problems and suggest solution and recommendations. We reviewed the existing signal timing and coordination along the interconnected corridors in Palm Springs. We performed the optimization in the Synchro software, using existing traffic volumes, lane geometry, and signal timing. We also prepared updated timing sheets and implemented the updated timing at intersections with assistance from the City of Palm Springs. Finally, we conducted field visits to selected intersections to perform a field check and assemble an inventory of traffic signal components.

Citywide Pedestrian Crossing Study and Standard Design
Kimley-Horn developed a comprehensive assessment of the City of Palm Springs’ pedestrian crossings. This assessment included analyzing pedestrian counts to understand the most used locations for recommended improvements. These recommended improvements considered battery capacity and further crossing enhancements such as RRFBs. We were tasked with developing a standard design for both solar and hardwired designs to promote consistency throughout Palm Springs. Under this task order, we also provided design plans for high-volume pedestrian crossing locations.

Project Dates: August 2019 – July 2024
Reference: Francisco Jaime, Principal Civil Engineer | 760.323.8299 | [email protected] City of Indian Wells, Comprehensive Traffic Safety Action Plan (SAP), Indian Wells, CA
The City of Indian Wells received Safe Streets and Roads for All (SS4A) federal funding. As part of the scope of work, Kimley-Horn conducted stakeholder engagement and safety workshops for the public. Safety vision and goal development to guide the focus areas and strategies were determined as part of our efforts. We also conducted a safety analysis utilizing a statistical network screening applying Highway Safety Manual methods. An analysis of racial equity and environmental justice is included in the SAP.

Project Dates: October 2023 – June 2024
Reference: Dina Purvis, Public Works Manager | 760.346.2489 | [email protected] 273
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Contracts and Projects
Types of On-Call Traffic Consulting and Design Services Traffic Engineering and Analysis Transportation Planning Traffic Signal Design and Implementation Traffic Calming and Safety Improvements Parking Studies and ManagementITSPublic Engagement and OutreachProject Management and CoordinationEnvironmental and Regulatory Compliance City of Palm Desert, Various Traffic Engineering, Palm Desert, CA City of Palm Springs, On-Call Traffic Engineering Studies, Palm Springs, CA City of Indian Wells, On-Call Design Engineering, Indian Wells, CA City of Indio, On-Call Professional Civil Engineering Services, Indio, CA CVAG, On-Call Traffic Engineering and Planning Services, Coachella Valley, CA City of Moreno Valley, On-Call Traffic Engineering Services, Moreno Valley, CA City of Corona, On-Call Traffic and General Engineering Services, Corona, CA County of Riverside, On-Call Traffic Engineering Services, Riverside County, CA City of Ontario, On-Call Transportation Planning and Traffic Engineering Design Services, Ontario, CA City of Chino, On-Call Engineering Services, Chino, CA
City of Pomona, On-Call Engineering Services, Pomona, CA City of Santa Ana, On-Call Engineering Services, Santa Ana, CA Relevant Experience Matrix
To further demonstrate our team’s familiarity with this project’s elements, we have prepared a matrix demonstrating that our team has worked on many projects and contracts similar in type and scope to this contract.
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Contracts and Projects
Types of On-Call Traffic Consulting and Design Services Traffic Engineering and Analysis Transportation Planning Traffic Signal Design and Implementation Traffic Calming and Safety Improvements Parking Studies and ManagementITSPublic Engagement and OutreachProject Management and CoordinationEnvironmental and Regulatory Compliance City of Anaheim, On-Call Traffic Engineering Services, Anaheim, CA City of Anaheim, On-Call Environmental Review Services, Anaheim, CA City of Laguna Niguel, On-Call Traffic Engineering Services, Laguna Niguel, CA City of West Covina, On-Call Engineering Services, West Covina, CA City of Diamond Bar, On-Call Traffic Engineering Services, Diamond Bar, CA City of Industry, On-Call Traffic and Civil Engineering, Industry, CA City of South El Monte, On-Call Engineering Services, South El Monte, CA City of San Gabriel, On-Call for Environmental Consulting Services, San Gabriel, CA City of Norwalk, On-Call Professional Engineering Services for Design, Project Management, and Construction Support Services, Norwalk, CA
City of Downey, On-Call Traffic Engineering Services, Downey, CA City of Long Beach, On-Call Traffic Engineering, Long Beach, CA City of South Pasadena, On-Call Traffic Engineering, South Pasadena, CA City of Glendale, On-Call Engineering, Glendale, CA
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Contracts and Projects
Types of On-Call Traffic Consulting and Design Services Traffic Engineering and Analysis Transportation Planning Traffic Signal Design and Implementation Traffic Calming and Safety Improvements Parking Studies and ManagementITSPublic Engagement and OutreachProject Management and CoordinationEnvironmental and Regulatory Compliance City of Burbank, On-Call Engineering Services, Burbank, CA City of Inglewood, As-Needed Professional Engineering Services, Inglewood, CA City of Culver City, General Public Works On-Call Engineering Services, Culver City, CA City of Palmdale, On-Call Engineering Services, Palmdale, CA City of Lancaster, On-Call Roadway and Structures, Traffic Engineering, and Drainage, Hydrology, and Hydraulic Engineering, Lancaster, CA
City of Santa Clarita, On-Call Engineering Services, Santa Clarita, CA City of Malibu, On-Call General Engineering Services, Malibu, CA City of Calabasas, On-Call Traffic Engineering Services, Calabasas, CA City of Agoura Hills, On-Call Traffic Engineering Services, Agoura Hills, CA City of Thousand Oaks, As-Needed Engineering Services, Thousand Oaks, CA City of Moorpark, On-Call Traffic Engineering Services, Moorpark, CA County of Los Angeles, On-Call Traffic Engineering, Los Angeles County, CA 276
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C. FIRM STAFFING AND KEY PERSONNEL
◊ 1. Staffing
When you choose a consultant, you are really choosing the people who offer you the technical expertise, hands-on experience with similar projects, and commitment to a high standard of quality, timeliness, and client service that will make your projects as successful as you have envisioned. The proposed Kimley-Horn team has a history of successfully providing on-call services for local agencies across Southern California and is committed to providing the City with high-quality solutions that meet your expectations.

Kimley-Horn has carefully considered the composition of our team and identified only the most qualified personnel with recent, relevant project experience to provide experienced and efficient on-call traffic consulting and design services. The team we assembled for this contract numbers 28 personnel in total, but our project manager, Jean Fares, PE, has the authority to mobilize Kimley-Horn’s 7,700+ personnel at any given time to meet your needs on this contract.

We have prepared a table indicating the names, discipline, and job title of our team’s personnel.

Personnel Name Discipline Job Title
Kimley-Horn
Jean Fares, PE Project Management
Traffic Design Project Manager
Frank Hoffmann, PE Principal-in-Charge Principal-in-Charge Kevin Aguigui, PE, EE, TE, CSEP Quality Control/Quality Assurance (QC/QA) QC/QA Manager Laura Forinash, PE, TE Traffic Engineering and Analysis Traffic Engineering Task Manager Vivian Chong, PE Traffic Engineering and Analysis Project Engineer Rebecca Ung, EIT Traffic Engineering and Analysis Project Analyst Maya Bouchet, AICP Project Management and Coordination
Transportation Planning
Transportation Planning Task Manager
Project Management and Coordination Lead
Mike Colety, PE, PTOE, RSP2BI Transportation Planning Safety Advisor Zander Dally, AICP Transportation Planning Project Planner Jason Melchor, PE Traffic Signal Design and Implementation Traffic Signal Design and Implementation Task Manager
Ryan Calad, PE, TE Traffic Signal Design and Implementation Traffic Signal Specialist Darryl dePencier, AICP, GISP, RSP2B
Traffic Calming and Safety Improvements
Public Engagement and Outreach
Safety Task Manager
Public Engagement and
Outreach Task Manager
Trevor Briggs, PE Traffic Calming and Safety Improvements Traffic Calming Engineer Abbey Ibarra Traffic Calming and Safety Improvements Traffic Calming Analyst Alyssa Phaneuf, PE Parking Studies and Management Parking Task Manager Matt Horton, AICP Parking Studies and Management Parking Specialist Matthew Jacobson, EIT, ENV SP Parking Studies and Management Parking Analyst Tim Chan, PE ITS Project Engineer
Zachary McFann, PE, TE ITS Project Engineer
Brandi Childress Public Engagement and Outreach Public Engagement and Outreach Advisor Michael Madsen, PLA, CLIA, ASLA Public Engagement and Outreach Public Engagement and Outreach Specialist Jocelyn Soria Lira Project Management and Coordination Project Management Support 277
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Personnel Name Discipline Job Title
Kevin Thomas, CEP, ENV SP Environmental and Regulatory Compliance Environmental and Regulatory Compliance Task Manager
Heidi Rous, CPP Environmental and Regulatory Compliance Environmental and Regulatory Compliance Advisor
Meghan Karadimos Environmental and Regulatory Compliance Environmental Planner Traffex
Nazir Lalani, PE Traffic Signal Design and Implementation Signal Timing and Fine-Tuning Implementation Specialist
Forbes
Jim Forbes Traffic Signal Design and Implementation Signal Timing and Fine-Tuning Implementation Specialist
Counts Unlimited
Kris Campos Traffic Signal Design and Implementation Data Collection Specialist Availability and Additional Resources
Kimley-Horn understands that the basis of a successful project is founded on responsiveness and adequate staffing. Our one-center firm structure enables us to share and balance our workload as well as shift personnel to various projects successfully across multiple offices nationwide. This structure means you get the same responsive and timely service you deserve for this contract—no matter which Kimley-Horn office is supporting you. Our team has the capacity to meet yours and the project’s needs.

We utilize a weekly, monthly, and six-month internal workload forecast system on a firmwide basis to forecast workloads and availability of staff as well as identify key resources required for a project’s successful delivery. This “castahead” system tracks all project commitments/ milestones and staff commitments, giving us the ability to manage workload peaks and valleys and allowing us to take proactive steps to keep a project on track. We have effectively utilized this tool in the delivery of local projects over the past several years, and we can identify overloads and shortfalls many months in advance and develop strategies to overcome them. Based on a review of our castaheads, we can assure you that our team for this contract is available immediately to serve you and are in an excellent position to handle the workload required to deliver services. Once this contract gets underway, Jean and our proposed discipline leads will meet on a weekly basis to establish task lists for staff and to check that staff resources are properly allocated for the upcoming week and project deliverables.

Address any immediate project needs and weekly
milestones
WEEKLY
Review workload and assess current project needs
• Identify immediate project deliverables and milestones • Evaluate simultaneous workload needs
• Allocate staff availability to support project deliverables 1 & 3 MONTHS
CASTAHEADS: PROJECT WORKLOAD PLANNING
6 MONTHS
Proactive resource planning
• Forecast upcoming project deliverables and milestones • Evaluate team availabilty to support future deliverables JAN APR
FEB
MAY
MAR
JUN
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◊ 2. Key Personnel
Kimley-Horn understands that the key to a project’s success are individuals who focus on quality, proactive communication, and successful partnerships, and we have assembled leaders who are tailor-made for the City and the contract. We have organized our team to not only cover the services that you will need based on this contract’s scope of services, but also provide experienced and efficient project management.

Our senior-level key personnel will oversee our team’s efforts under this contract. • Jean Fares, PE, our project manager, will lead our team to maximize each of our team members’ specialties and experience for your benefit, calling upon his 35 years of experience leading on-call contracts with various Southern California public agencies. • Frank Hoffmann, PE, our principal-in-charge, will serve as a technical advisor to the team, not only leveraging his 34+ years of experience in civil design and construction management, but also his broad range of design experience in the Sonoran and Mojave Desert as well as his presence in Coachella Valley, specifically Palm Desert. • Kevin Aguigui, PE, EE, TE, CSEP, our QC/QA manager, will provide independent review under this contract. He has served a vast array of clients across California in his 25+ years of experience, and through that, he understands the importance of careful QC/QA for every task, deliverable, and service.

Our key personnel at the discipline level will have an intimate understanding of each task. • Jean will also serve as our team’s traffic design lead. He is quite familiar with ITS technologies, having delivered such projects to municipalities in Southern California.
• Laura Forinash, PE, TE, our traffic engineering task manager, will head our efforts on those types of task orders. She brings more than 10 years of experience in traffic operations and transportation engineering, and she is serving as acting City Traffic Engineer roles. • Maya Bouchet, AICP, our transportation planning task manager, will coordinate our team’s transportation planning tasks. Her planning experience spans six years, and she has worked on active transportation projects, bike facility feasibility studies, transit feasibility studies, and ITS master plans. She will also support Jean in managing and coordinating this contract. • Jason Melchor, PE, our traffic signal design and implementation task manager, will lead efforts related to this task. In his 25+ years of experience, he has helped deliver signal design projects to the City and to clients in both the Coachella Valley and Inland Empire regions. • Darryl dePencier, AICP, GISP, RSP2B, our safety and public engagement and outreach task manager, will coordinate our team’s efforts related to traffic calming and safety improvements as well as public engagement and outreach. He has led and been heavily involved on several projects for the City that involve these elements, namely the LRSP and Rail Station Feasibility Study. • Alyssa Phaneuf, PE, our parking task manager, will head efforts related to these tasks. Her nearly 25-years of experience includes parking projects across California.
• Kevin Thomas, CEP, ENV SP, our environmental and regulatory compliance task manager, will coordinate the management and preparation of environmental studies to make sure our efforts are compliant with CEQA and NEPA. He brings more than 38 years of experience in environmental compliance and permitting of major infrastructure and land development projects. 279
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We have prepared the below table demonstrating our key personnel’s familiarity and experience in regard to the types of on-call traffic consulting and design services expected on this contract.

Contracts and Projects
Types of On-Call Traffic Consulting and Design Services Traffic Engineering and Analysis Transportation Planning Traffic Signal Design and Implementation Traffic Calming and Safety Improvements Parking Studies and Management ITS Public Engagement and OutreachProject Management and CoordinationEnvironmental and Regulatory Compliance Jean Fares, PE
Frank Hoffmann, PE
Kevin Aguigui, PE, EE, TE, CSEP
Laura Forinash, PE, TE
Maya Bouchet, AICP
Jason Melchor, PE
Darryl dePencier, AICP, GISP, RSP2B
Alyssa Phaneuf, PE
Kevin Thomas, CEP, ENV SP
Per the instructions outlined in the City’s bid portal, OpenGov, we have uploaded resumes for our key personnel as a separate attachment. 280
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Project Manager
Jean Fares, PE
Principal-in-Charge
Frank Hoffmann, PE
QC/QA Manager
Kevin Aguigui, PE, EE, TE, CSEP
Subconsultants

1. Traffex

2. Forbes

3. Counts Unlimited
Bold : Key Personnel
ITS
Jean Fares, PE
Tim Chan, PE
Zachary McFann, PE, TE
Public Engagement and Outreach
Darryl dePencier, AICP, GISP, RSP2B
Brandi Childress
Michael Madsen, PLA, CLIA, ASLA
Project Management
and Coordination
Jean Fares, PE
Maya Bouchet, AICP
Jocelyn Soria Lira
Environmental and
Regulatory Compliance
Kevin Thomas, CEP, ENV SP
Heidi Rous, CPP
Meghan Karadimos
Traffic Engineering and Analysis
Laura Forinash, PE, TE
Vivian Chong, PE
Rebecca Ung, EIT
Transportation Planning
Maya Bouchet, AICP
Mike Colety, PE, PTOE, RSP2BI
Zander Dally, AICP
Traffic Signal Design
and Implementation
Jason Melchor, PE
Ryan Calad, PE, TE
Nazir Lalani, PE1
Jim Forbes2
Kris Campos3
Traffic Calming and
Safety Improvements
Darryl dePencier, AICP, GISP, RSP2B
Trevor Briggs, PE
Abbey Ibarra
Parking Studies and Management
Alyssa Phaneuf, PE
Matt Horton, AICP
Matthew Jacobson, EIT, ENV SP
City of
Palm Desert
◊ 3. Team Organization
Kimley-Horn has prepared an organizational chart that illustrates our team’s organizational and reporting structure as well as the type of work each member will perform under the contract. 281
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◊ 4. Subcontractors
In an effort to provide the City with the depth of resources necessary to seamlessly deliver services under this contract, Kimley-Horn has partnered with three skilled and experienced subconsultants to supplement our in-house team. Not only are these firms talented from a technical standpoint, they also have an understanding of the local environment and strong working relationships with members of the Kimley-Horn team. We have a long history of working with these firms, specifically in Coachella Valley, and we know that they will bring value to this contract.

Traffex, led by Nazir Lalani, PE, has provided traffic signal timing services for hundreds of traffic signals. This includes timing signals for independent, isolated operation as well as coordination timing for signals in synchronized systems. The firm has experience working in Coachella Valley, including the City, Rancho Mirage, La Quinta, Indian Wells, and several others.

Forbes was founded in June 2014 by Jim Forbes, who brings 30 years of transportation industry experience to this contract.

His expertise falls within traffic signal systems, communication systems and testing, and integration. The firm has experience working in the City as well as Rancho Mirage, La Quinta, and Indian Wells.

Counts Unlimited, led by Kris Campos and Abe Campos, have provided traffic data collection services for the past 30 years.

The firm’s data collection services are field tested and provide proven accuracy for best performance. Their experience with time-sensitive projects, roadway classification counts, and large inventory of equipment allows the firm to produce a higher rate of accuracy and be capable of handling any job. Counts Unlimited has experience working in the Coachella Valley, including the City. 282
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D. PROPOSED METHOD TO ACCOMPLISH THE WORK
◊ Approach to Implementing the Scope of Services
On-Call Understanding and Approach
Our approach to on-call contracts is based on developing a team-oriented approach to the project review process. Key characteristics that distinguish Kimley-Horn include:
• Rapid mobilization of staff for each task order request, including immediate identification of the key personnel and subconsultants needed for each project. The availability and the simplicity of our company’s structure provides us with the opportunity mobilize faster than the typical organization. With this simplicity also comes a suite of resources spanning multiple offices, states, and practice disciplines. Our company’s structure allows us to call on any of our partners across the firm without any red tape or barriers. We believe this one-team approach across this firm creates not only efficiency, but also consistency in the quality of the work products we deliver. • Ongoing communication and consultation with the City and our team. We view communication internally and externally as equally important and valuable to project success. We typically provide a Monday morning matrix to the City which calls out the current status of each of our tasks under our current contract. This keeps our team on-track and the City’s Project Manager informed of project progress.

This collaborative process allows us to identify potential risks to the project—whether it be related to schedule, coordination, or even engineering challenges—so that we can address them before they become a threat to the project’s success. • Commitment of senior level management to the project to provide close coordination with the City, to help confirm technical accuracy, and to carefully monitor budget and schedule compliance. Our company’s culture emphasizes the importance of senior leader involvement in projects. Our team is diverse in years of experience, which provides the City with the availability and experience to meet a project’s needs and budget. We have internal tools which track and monitor our team’s availability so we can dedicate the appropriate resources to your projects on a weekly basis.
• Responsiveness to both regular requests and significant concerns. We understand that responsiveness develops a proactive approach to project management rather than a reactive one. This helps mitigate project challenges in the future. Every request and message from the City is viewed as important, and we are able to prioritize these requests to address project goals. Responsiveness is a critical component of our client service, and we plan to continue to bring this responsiveness into this on-call contract with the City. • Flexibility and Creativity to tailor our approach to meet the specific needs of each project in the City. The role of a good engineer goes beyond memorizing and implementing standards. Our team understands that a good engineer’s role is to understand and effectively deploy the standards in a way that addresses unique challenges. We challenge the status quo by thinking outside of the box to creatively implement these standards.
• Innovation to address this growing City’s changing demands and landscape. We understand the importance of City standards and expectations. While consistency is important, in some instances the City may look to Kimley-Horn to be well-versed in growing technologies and advancements in traffic design, operations, sustainability, accessibility, and other key areas. We pride ourselves in staying ahead of the industry. We dedicate ourselves to conducting research, attending conferences, and staying engaged with vendors to familiarize ourselves with the latest innovations. This allows us to bring forth new ideas to the City when new challenges arise.

We tailor each on-call task assignment’s scope of services specifically to the needs of the individual project and the City. Our familiarity with local standards, agencies, and deep history and experience of delivering capital improvement projects for various local agencies will help us determine what will be necessary to assist the City with each task order. We will approach each project in the same diligent and comprehensive manner.

Upon notice to proceed, the appropriate staff will be assigned by Kimley-Horn’s project manager, Jean Fares, PE, to accomplish the task within the agreed upon timeframe. One of the advantages that our team provides is the ability to assign the right staff to each task. Our team can draw from a multitude of disciplines and resources to complete each assignment—whether the task is relatively minor, requiring only a few people in a single discipline, or a complicated task, requiring numerous people and multiple disciplines. A task manager will be assigned to each task, and they will work closely with the project manager to get the project completed on time and on schedule. 283
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Schedule
Due to the actual task orders being unknown at this time, specific scopes and timelines cannot be established until the City issues it. A draft first-year schedule is not possible as projects are issued throughout the year, and each project is unique, just like each project to be received through this on-call contract. We will make sure that task scope and schedule needs are completely understood and will identify an appropriate task manager for each assignment. After consultation with the responsible City staff, Jean and the task manager will develop a scope of services for each task and subtask, budget, and schedule to meet the City’s needs. The task manager is responsible for executing the task scope within the identified budget and schedule. We have set up our team this way to provide the City with a wide range of services matched with the most experienced Kimley-Horn team members. Below is a graphic representation of a typical project including tasks, milestones, and deliverables.
◊ Experience with State and Federally Funded Projects
Kimley-Horn is extremely familiar and experienced with federal, state, and local codes, requirements, standards, and procedures. The KimleyHorn team has delivered numerous federally funded roadway, intersection, and traffic engineering projects built on a solid understanding and familiarity with local, state, and federal procedures and standards. This includes working with Caltrans Local Assistance (Local Assistance Program Guidelines [LAPG] and Local Assistance Procedures Manual [LAPM]) and Union Pacific Railroad (UPRR), California Public Utilities Commission (CPUC), and Federal Railroad Administration (FRA), which involves the CA MUTCD, American Railway Engineering and Maintenance-of-Way (AREMA), and GO 88-B. We have successfully secured E-76s for Construction working with Caltrans on the preparation of PES, Right-of-Way Certifications, Notice to Owners, Encroachment Permit applications, and Request For Authorization (RFA) packages. In many cases, we have worked closely with our clients on the RFA checklists so that we begin the preparation of the forms and procedures in order to meet the funding deadlines.
◊ Approach to Coordination Efforts
The Kimley-Horn team has developed relationships and trust with key decision-makers at CVAG, Riverside County Transportation Department (RCTD), Riverside County Transportation Commission (RCTC), Caltrans, utility agencies, and other local agencies, which allows us to effectively communicate and build a project consensus in a timely manner.

Kimley-Horn has completed planning and design for a wide variety of state and federally-funded projects across California. We are rigorous in complying with federally-funded requirements and have worked directly with all Caltrans districts. We routinely support agencies across the state through Caltrans Local Assistance and the acquisition of E-76s for all types of projects—from small sidewalk projects to larger freeway improvement projects requiring Caltrans encroachment permits. Our team brings a long list of successfully constructed federal, state, and local-funded improvement projects in the region.

Project Manager
Task Order
Manager Project Scoping Kick-off Meeting and Site Visit Data Collection
and Review
Evaluation of
Existing Conditions

TASK ORDER FLOW FOR TYPICAL SERVICES
Concept Layouts
and Reports Site Walk and Review Stakeholder Input Constraints and Opportunities Final Concepts /
Preliminary Design Reports
City Council
Presentations
Final Permitting / Construction
Documents PS&E
Construction Support
Services
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◊ Identification and Resolution of Project Issues
Issue: Communication
Paramount to a project’s success is a continuous partnership that adapts as necessary to unforeseen circumstances. We will include critical decision-making points in our work plan so the project team and the City can agree upon the best course of action to keep the project on track. There always will be unexpected challenges unique to any given project; it is critical that an approach be developed to control what can be controlled and factors in mechanisms for dealing with the unexpected.

Our experience has shown that there really is no such thing as “over-communication” between the client and the design team. For this reason, we recommend use of the following communications protocol, which we have employed successfully on numerous projects:
• A bi-weekly conference call between the planning team (with client participation, as needed) to discuss progress and schedule • A monthly progress report summarizing, at a minimum, the following information:
• Research and data source updates
• Milestone list, with anticipated and actual dates of completion • Upcoming tasks and associated required preparation
• Anticipated project issues and strategies for solutions Issue: Schedule Control
Schedule control begins with the preparation of a detailed schedule that includes milestone completion dates for specific tasks and the overall project. We will develop a work plan that allocates personnel commitments for each task. Twice a month, our management information system (MIS) generates a Project Effort Report displaying actual effort expended by task. This internal control allows us to make, on a timely basis, any adjustments that may be necessary to maintain your schedule and stay within your budget. Equally as important are open lines of communication between City staff, our subconsultants, and permitting agencies. Our schedule process includes these factors, building into our timelines when and how the schedule is adjusted. We follow our mandate, seeking always to deliver on-time results regardless of ongoing or unexpected challenges.

Issue: Construction Costs
We understand the largest costs to our clients are those related to construction. We are committed to the preparation of thorough plans and specifications that accurately define project requirements. We work hard to prepare thorough plans and specifications that accurately and completely define the project requirements, and each project deliverable goes through a rigorous QC/QA review prior to finalization. We break down our project designs into discrete pay items, with specific descriptions of what is included to avoid misunderstandings by the contractor during bidding and construction. We carefully monitor contractor progress during construction and assist them in interpreting the contract requirements whenever a question arises. We also review proposals from the contractor to modify elements of construction that may offer cost or schedule benefits to the client.

We are proactive and adept at mitigating construction issues. We apply conflict mitigation techniques to properly handle claim issues. We have the experience and expertise to analyze time and cost impacts and propose recommendations. Communication and coordination efforts are essential to resolving issues before they become project setbacks. Project records will be maintained of any potential impacts involving changed conditions, extra work, unforeseen conditions, and delays. As the project nears full completion, our team will follow up on the contractor punch list and review against any pertinent closeout items and project requirements. Kimley-Horn will share this information with the City along with final project files .
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◊ QC/QA
Since our founding, Kimley-Horn has aggressively pursued a commitment to quality for every task, deliverable, and service we provide.

Recognizing the importance of careful quality control, Kimley-Horn developed a QC/ QA manual that every project manager is required to know and use. We certify that our procedures result in high-quality services that satisfy your needs. There will be no learning curve relative to quality for our team. For this project, Kevin Aguigui, PE, TE, EE, CSEP, will provide QC/QA by working with the project team programmatically for adherence to the City’s preferred design. Our program is based on the philosophy that:
• QUALITY IS ACHIEVED by adequate planning, coordination, supervision, and technical direction; proper definition of the project requirements and procedures; understanding the scope of services; and the use of appropriately skilled personnel performing work functions carefully.
• QUALITY IS CONTROLLED by assigning a manager to evaluate all work and procedures followed while providing the services. • QUALITY IS SECURED through the careful surveillance of work activities by individuals who are not directly responsible for performing the initial efforts.
• QUALITY IS VERIFIED through independent reviews by a qualified staff member of the processes, procedures, documentation, supervision, technical direction, and staffing associated with the project development.

BENEFITS BENEFITS
Manage Change
Budget/Cost
Anticipate Risks
Schedule Scope
All parties continuously informed/up-to-date
Scope changes controlled
Project is delivered on schedule and under budget
X Maintain excellent quality
X Evaluate budget vs. progress
X Review bimonthly effort reports
X Control construction costs
X Value engineer as needed
X Meet with stakeholders and build
consensus
X Develop work plan
X Maintain database of decisions
X Obtain approvals for change
X Develop realistic schedule with team
X Forecast weekly/monthly/six-month
staffing
X Establish weekly milestones
X Anticipate change and include
contingencies
X Provide monthly updates
X Identify potential risks with thorough
preliminary design
X Develop alternatives
X Mitigate or eliminate risk
X Include allowances
X Monitor/adjust schedule
X Communicate progress/issues updates
X Monitor budget
X Develop alternatives to mitigate impacts
X Communicate proactively
X Develop a Communication Plan
X Establish roles, lines, contacts, and
methods (what, who, and how)
X Communicate deliverables
X Ensure comment resolution
and incorporation
X Notify team immediately of change
Coordination
Project Management Approach
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Our QC/QA program includes the review of project documents and supporting data—including documents and data provided by subconsultants—by our project managers, QC/QA managers, and key staff who direct individual tasks. Our QC/QA program includes, but is not limited to, the following procedures:
• The project manager and QC/QA manager will be thoroughly familiar with requirements and will have the authority to direct the project team.
• An internal kick-off meeting will be held with key individuals, including necessary subconsultants, to clearly define the scope of services. • Project meetings and decisions will be documented by using a basis of design matrix. • Supporting calculations, text, or data used to develop a design plan or document will be signed and dated by the individual involved. • Team network review will be undertaken. Team network quality control is the day-to-day peer review that is undertaken by the project team. Technical documentation, analysis, and correspondence is reviewed by a team member other than the individual or subconsultant preparing the documents and analyses.
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The entirety of this proposal, including
text and images, is the property of
Kimley-Horn and Associates, Inc.,
protected under US copyright law.

Copyright © 2024 Kimley-Horn
and Associates, Inc.

CONTACT: Jean Fares, PE
[email protected]
818.970.2048
73-700 Dinah Shore Drive, Unit 101,
Palm Desert, CA 92211
www.kimley-horn.com
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CITY OF PALM DESERT

PROFESSIONAL SERVICES AGREEMENT

1. Parties and Date. This Agreement is made and entered into this 26th day of September, 2024, by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-2578 (“City”) and TJKM TRANSPORTATION CONSULTANTS, a Corporation, with its principal place of business at 4305 HACIENDA DRIVE, SUITE 550, PLEASANTON, CA 94588 ("Vendor"). The City and Vendor are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. Recitals.

2.1 Project.

The City is a public agency of the State of California and is in need of professional services for the following project:

On-Call Traffic Consulting and Design Services
Project No. MTS00004
(hereinafter referred to as “the Project”).

2.2 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant is duly licensed and has the necessary qualifications to provide such services.

3. Terms.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from September 26, 2024, to June 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than 2 additional one-year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Any personnel performing the Services shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees, or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall 289
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pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.

The key personnel for performance of this Agreement are as follows: RUTA JARIWALA.

3.2.5 City's Representative. The City hereby designates BASSAM AL-BEITAWI, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the scope of services or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.2.6 Consultant's Representative. Consultant hereby designates RUTA JARIWALA, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants 290
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shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Period of Performance. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”).

Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.2.10 Laws and Regulations; Employee/Labor Certification. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. 291
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3.2.10.1 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement and shall not violate any such law at any time during the term of the Agreement.

3.2.10.2 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer, and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, physical disability, ancestry, sex, age, marital status, gender, gender identity, gender expression, sexual orientation, reproductive health decision making, veteran or military status, or any other consideration made unlawful by federal, state, or local laws. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.2.10.3 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.2.11 Insurance.

3.2.11.1 Minimum Requirements. Without limiting Consultant’s indemnification of City, and prior to commencement of the Services, Consultant shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A) General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(B) Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, nonowned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. The City’s Risk Manger may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this Agreement. (C) Professional Liability (Errors & Omissions) Insurance.

Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the 292
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effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. (D) Workers’ Compensation Insurance. Consultant shall
maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, volunteers, and representatives.
(E) Umbrella or Excess Liability Insurance. Consultant may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions:
(1) A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have
applied proves to be uncollectible in whole or in part for any reason;
(2) Pay on behalf of wording as opposed to reimbursement; (3) Concurrency of effective dates with primary policies; and (4) Policies shall “follow form” to the underlying primary policies.
(5) Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(F) Fidelity Coverage. [Reserved].
(G) Cyber Liability Insurance. [Reserved].

3.2.11.2 Other Provisions or Requirements.
(A) Proof of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(B) Duration of Coverage. Consultant shall procure and
maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, his/her agents, representatives, employees or subconsultants. (C) Primary/Non-Contributing. Coverage provided by
Consultant shall be primary and any insurance or self-insurance procured or maintained by City 293
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shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or selfinsurance shall be called upon to protect it as a named insured. (D) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may terminate this Agreement.
(E) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(F) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, volunteers, and representatives or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its elected or appointed officers, agents, officials, employees, volunteers and representatives and shall require similar written express waivers and insurance clauses from each of its subconsultants.
(G) Enforcement of Contract Provisions (non estoppel).

Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(H) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance.

Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (I) Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(J) Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, volunteers and 294
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representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement, under such policies. This provision shall also apply to any excess/umbrella liability policies.
(K) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
(L) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (M) Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subconsultants, subcontractors, and others engaged in the Project will be submitted to City for review.
(N) City’s Right to Revise Specifications. The City and the City’s Risk Manager reserve the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (P) Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(Q) Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services.

3.2.12 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority.

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drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. Failure to comply with laws, regulations, and ordinances listed in this Section is a violation of federal and state law. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations, and policies of this Section.

3.3 Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The maximum compensation for Services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order form. The total compensation, in the aggregate, shall not exceed ONE MILLION Dollars ($1,000,000) per fiscal year without written approval of the City Council or City Manager, as applicable.

3.3.2 Payment of Compensation. Consultant shall submit to City monthly invoices which provide a detailed description of the Services and hours rendered by Consultant.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Consultant shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination of this Agreement and failure by the Consultant to submit a timely invoice may constitute a waiver of its right to final payment. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City or included in Exhibit "C" of this Agreement.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the 296
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Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, agents, volunteers and representatives, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of Services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, agents, volunteers and representatives free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.

3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Accounting Records.

3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.6 General Provisions.

3.6.1 Termination of Agreement.

3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.
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3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.6.1.3 Early Termination. Notwithstanding any provision herein to the contrary, if for any fiscal year of this Agreement the City Council fails to appropriate or allocate funds for future payment under the Agreement after exercising reasonable efforts to do so, the City may upon seven (7) days’ written notice, order work on the Project to cease. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation.

3.6.1.4 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: TJKM TRANSPORTATION CONSULTANTS
4305 HACIENDA DRIVE, SUITE 550,
PLEASANTON, CA 94588
ATTN: RUTA JARIWALA, PRINCIPAL
City: City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
ATTN: BASSAM AL-BEITAWI, PUBLIC WORKS
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.3 Ownership of Materials and Confidentiality.

3.6.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at 298
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the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.6.3.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents, and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment, or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.6.3.4 Indemnification – Documents and Data. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers, agents and representatives free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or 299
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the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.6.3.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information.

Consultant shall indemnify, defend, and hold harmless the City, and its officers, directors, employees, agents, volunteers and representatives from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate, or convenient to attain the purposes of this Agreement.

3.6.5 [Reserved]

3.6.6 Indemnification.

3.6.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, agents, and representatives free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subconsultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all expert witness fees, attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, volunteers, or representatives.

3.6.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.6.7 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, 300
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understandings, or agreements.

3.6.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.6.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.6.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.

3.6.12 Assignment; Subcontracting. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City.

Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, volunteers, and representatives except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.6.16 No Third-Party Beneficiaries. There are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not 301
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paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.6.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE]
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SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT

BY AND BETWEEN THE CITY OF PALM DESERT

AND TJKM TRANSPORTATION CONSULTANTS
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF PALM DESERT
By:

L. Todd Hileman
City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney

TJKM TRANSPORTATION CONSULTANTS,

A CORPORATION
By:

Nayan Amin
President
By:

Its: Secretary
Printed Name:

Ruta Jariwala
QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
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EXHIBIT “A”

SCOPE OF SERVICES

1. Traffic Engineering and Analysis
 Conduct traffic impact studies for new developments and redevelopment projects.  Perform traffic signal warrant analyses, intersection capacity analyses, and corridor studies.  Provide recommendations for traffic signal timing and coordination.  Develop traffic management plans for special events and construction projects.  Perform traffic data collection, including vehicle counts, speed studies, and pedestrian/bicycle counts.

2. Transportation Planning
 Develop and update citywide transportation plans and policies.  Conduct long-range transportation planning, including multimodal transportation plans.  Evaluate and plan for bicycle and pedestrian facilities.  Assist in the preparation of grant applications for transportation funding.

3. Traffic Signal Design and Implementation
 Design new traffic signal systems and modifications to existing systems.  Prepare plans, specifications, and estimates (PS&E) for traffic signal projects.  Provide technical support during construction, including review of shop drawings and response to requests for information (RFIs).
 Conduct traffic signal system evaluations and recommend improvements.

4. Traffic Calming and Safety Improvements
 Analyze/recommend traffic calming measures for residential neighborhoods/high-traffic areas.  Design and implement pedestrian safety improvements, including crosswalks, signage, and pedestrian signals.
 Conduct road safety audits and develop safety improvement plans.  Provide recommendations for school zone safety enhancements.

5. Parking Studies and Management
 Conduct parking studies to assess current and future parking needs.  Develop parking management plans, including on-street and off-street parking solutions.  Provide recommendations for parking facility design and layout.  Assist in the implementation of parking technologies, such as automated parking systems and smart meters.

6. Intelligent Transportation Systems (ITS)
 Design and implement ITS solutions to improve traffic flow and safety.  Develop plans for the integration of new technologies, such as adaptive signal control and traffic monitoring systems.
 Provide technical support for the deployment of ITS infrastructure.  Conduct evaluations of existing ITS systems and recommend enhancements.

7. Public Engagement and Outreach
 Develop and implement public outreach strategies for transportation projects.  Facilitate public meetings, workshops, and stakeholder engagement sessions.  Prepare informational materials, including presentations, reports, and brochures.  Collect and analyze public feedback to inform project development.

8. Project Management and Coordination
 Provide project management services, including scheduling, budgeting, and resource allocation.  Coordinate with city staff, other consultants, and external agencies to ensure project success.  Prepare regular project status reports and updates for city officials.  Ensure compliance with local, state, and federal regulations and standards.

9. Environmental and Regulatory Compliance
 Conduct environmental reviews and assessments for transportation projects.  Ensure compliance with environmental regulations, including CEQA and NEPA.  Prepare necessary documentation for environmental clearance and permits.  Develop mitigation measures to address environmental impacts. 304
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EXHIBIT "B"

SCHEDULE OF SERVICES
The term of this Agreement shall be from September 26, 2024, to June 30, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than Two (2) additional one-year terms.

Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. • No work shall be initiated without an approved Task Order. • Contractor shall perform services based on an approved Task Order. • The Contractor will provide an estimated timeline for project milestones and completion. • The Contractor shall perform all work within the time agreed upon with the City. • Work required in strict compliance with the contract documents. 305
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TASK ORDER FORM
Task Order No.____________
Agreement: ______________
Consultant: ______________
Consultant is hereby authorized to perform the following work subject to the provisions of the Agreement identified above:

List any attachments:

Dollar Amount of Task Order: Not to exceed $____________.00 Completion Date: ____________
The undersigned Consultant hereby agrees that it will provide all materials, except as may be otherwise noted above, and perform all work specified above in accordance with the Agreement identified above and will accept as full payment therefore the amount showed above.

CITY OF PALM DESERT TJKM TRANSPORTATION CONSULTANTS
Date: __________________ Date:_________________
By:______________________ By:___________________
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EXHIBIT "C"

COMPENSATION
The maximum compensation for Services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order form. The total compensation, in the aggregate, shall not exceed ONE MILLION Dollars ($1,000,000) per fiscal year without written approval of the City Council or City Manager, as applicable.

In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Riverside-San Bernardino-Ontario, CA. 307
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Proposal for the
On-Call Traffic Consulting
and Design Services
2024-RFP-127 August 29, 2024
309
CALIFORNIA | FLORIDA | TEXAS
Corporate Office 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588 925.463.0611 www.TJKM.com
August 29, 2024
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
Subject: Proposal for the City of Palm Desert providing On-Call Traffic and Design Services Dear Selection Committee:

TJKM Transportation Consultants (TJKM) is pleased to submit our Proposal for On-Call Traffic and Design Services.

TJKM is a traffic engineering and transportation planning firm located in Pleasanton, San Jose, Fresno, Sacramento, Santa Rosa, CA; Austin, TX; and Tampa, FL. For 50 years, TJKM has been involved with all aspects of transportation planning and traffic engineering to improve the quality of life for many communities within California. TJKM commits to the City of Palm Desert a dedicated, multi-disciplinary staff of seasoned transportation experts who have the demonstrated capabilities to meet the technical, managerial, and schedule challenges to be encountered with any transportation-related project. The team offered by TJKM is not only unparalleled in each of these areas, but has the creativity to develop innovative design approaches to meet any of the City’s project goals.

To meet the specific needs of the City, I am pleased to propose myself, Nayan Amin, TE, as the Project Manager. I bring to the team over 34 years of experience in the areas of traffic engineering, traffic operations, transportation planning, freeway and arterial management studies, signal coordination, traffic signal systems, traffic impact studies/EIRs and intelligent transportation systems planning, and construction oversight. I have extensive experience in macro and microscopic model development and application for analysis of traffic operations for express lane studies as well as multimodal operations, light-rail, bus rapid transit, pedestrian, bicyclists, and traffic safety studies. I will be supported by a group of talented and experienced leaders in their fields with significant experience in providing engineering support services for the development of federal, state, and locally funded transportation-related projects. Our team brings current knowledge and experience to the City and ready to “hit the ground running”.

Key Highlight of Approach
To ensure successful delivery of any given task orders with full staff capacity within reasonable timeline, TJKM monitors City development, planned transportation improvements, and projects underway. Proactively, we prefer frequent check-in’s with the City’s project manager to keep the project manager informed of potential of any viable projects and grant funding opportunities.

Contact and Commitment
As President of the firm, I am authorized to bind TJKM to a contract. If you have any questions regarding our proposal, please do not hesitate to reach me by phone at (408) 410-2977, via email at [email protected]. Mailed correspondence can be sent to our corporate office located at 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588.

We look forward to the opportunity to answer any questions regarding our Proposal. Thank you for considering TJKM.

Sincerely,
TJKM Transportation Consultants
Nayan Amin, TE - President
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On-Call Traffic Consulting & Design Services 2024-RFP-127 | i

CONTENTS
Experience and Technical Competence........................................................................................................................................................... 1 Background............................................................................................................................................................................................................ 1 References............................................................................................................................................................................................................16 Firm Staffing and Key Personnel......................................................................................................................................................................26 Staffing ..................................................................................................................................................................................................................26 Key Personnel Roles and Responsibilities................................................................................................................................................28 Team Organization ...........................................................................................................................................................................................29 Subcontractors ...................................................................................................................................................................................................29 Proposed Method to Accomplish the Work................................................................................................................................................30 Technical Approach..........................................................................................................................................................................................30 Management Approach..................................................................................................................................................................................34 311

EXPERIENCE & TECHNICAL COMPETENCE
City of Palm Desert Proposal for
On-Call Traffic Consulting & Design Services
312
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 1 TJKM Transportation Consultants (TJKM) is pleased to submit our Proposal for On-Call Traffic Consulting & Design Services to the City of Palm Desert.

EXPERIENCE AND TECHNICAL COMPETENCE
Background
TJKM, founded in 1974, is a traffic engineering, transportation planning, and traffic operations firm that provides professional services in California, Florida, and Texas. For 50 years, more than 3,500 satisfied clients in more than 380 jurisdictions have entrusted TJKM with their critical work.

We serve a full-range of clients, including municipalities, congestion management agencies, metropolitan planning organizations, transportation agencies, private developers, other consulting firms, and attorneys. TJKM has been involved in more than 8,000 transportation projects throughout California, and averages about 240 new projects each year. TJKM’s primary service categories include traffic engineering design (including Plans, Specifications, and Estimates [PS&E]), transportation planning, traffic safety, traffic operations, corridor studies, Intelligent Transportation Systems (ITS), and multimodal studies.

Our motivation comes from satisfying clients’ objectives and improving communities. TJKM has a strong roster of both public and private sector clients and continually builds upon this base.

TJKM has five decades of experience on successfully delivering projects for a wide range of traffic engineering, transportation planning and traffic operations projects, including over 50 On-Call assignments. Over the years, we have gained invaluable insight and experience in managing individual assignments under On-Call contracts. TJKM has played an important role in the completion of numerous On-Call Contracts as an extension of staff for our clients.

With this knowledge, TJKM will ensure that our service to your agency will be timely, cost-effective, and of the highest quality as we serve as an extension to your staff. A major goal for each On-Call assignment will be to complete all phases within the budget and schedule. Because of our boundless familiarity with all the major aspects of transportation projects, we are confident our proposed work plans will satisfy the City’s goals and objectives for each project.

Our goal is to provide the most cost-effective implementable solutions that meets the unique needs of each client while remaining within budget and on schedule. We are professionals with a passion for safe and sustainable transportation - fully committed to highest client satisfaction.

TJKM is a Disadvantaged Business Enterprise (DBE) #40772 and Small Business Enterprise (SBE) #38780.

FULL SERVICE TEAM
As a full-service, multi-disciplinary organization, the TJKM Team offers expertise in the following areas:
• Transportation Engineering Design:
o Traffic Signals Design
o Roadway Improvement Design
o Development & Site Plan Review
o Construction Support Services
o Design Criteria, Schematic Design & Alternatives
o Project Phasing, Scheduling, & Estimating
o Topographic Surveys
o Government Agency Review & Coordination
o PS&E Preparation
o Intelligent Transportation Systems (ITS)
o Incident Management System
o Communication Systems
• Transportation Planning:
o Traffic Impact Analysis
o On-Street & Off-Street Parking
o Neighborhood Traffic Calming Program
o Parking Studies
o Multimodal Studies
o Environmental Impact Studies
o Pedestrian & Bicycle Access & Safety
o Traffic Impact Fee Program
o Multimodal Impact Fee Program
o Vehicle Miles Traveled Analysis
313
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 2 • Traffic Operations:
o Corridor Studies
o Traffic Studies & Analysis
o Traffic Simulation
o Transit Priority & Bus Rapid Transit
o Feasibility Studies
o Noise Analysis
o Traffic Surveys
o Warrant Analysis
o Traffic Signal Timing & Coordination
• Travel Demand Modeling:
o Travel Demand Forecasting for all modes
o Transit Modeling & Simulation
o Data Analytics
• Safety Studies:
o Systemic Safety Analysis
o Local Road Safety Plan
o Comprehensive Safety Action Plan
o Engineering & Traffic Studies
o Vision Zero Action Plans
• Additional Consulting Services:
o Staff Augmentation
o Programming & Grant Application
o Educational Material
o Public & Staff Meeting Facilitation
o Outreach
o Peer Review
The map below illustrates some of our On-Call Contracts. 314
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 3

EXPERTISE
Traffic Engineering and Analysis
Traffic Engineering
The TJKM Team has all the requisite technical experience that is required to complete any project successfully. Our team members have extensive knowledge and experience with traffic engineering and traffic signal coordination, implementation and fine-tuning, traffic studies, intersection levels of service, freeway, and arterial operational studies, PS&E for signals and as-built plans, neighborhood and circulation plan studies, data collection, traffic handling plans, pedestrian and bicycle studies, traffic safety analysis, operational analysis, and signing and striping.

Based on our experience in delivering successful similar projects we believe in order to develop good plans; data must be collected. We will take the data and input into a standard capacity analysis software to be analyzed. Our staff is thoroughly knowledgeable of HCS, Synchro, VISSIM, VISTRO, SIDRA, Traffix, TransModeler, FREQ, Streetwise, ATMS.now, 200SA, 233, Caltrans C8, QuickNet, ACTRA, MIST, Wapiti, McCain, and CORSIM. We also have experience in legacy
systems such as Transyt-7F for transitioning archived projects.

We are adept with TransCAD, VISSUM, and CUBE for modeling.

Once the plans have been developed via a software program, we know it is important that the traffic engineer observe the resulting conditions and fine-tune the plans to make them the most effective.

Development of Traffic Studies and Reports
Traffic is often one of the major considerations in planning a new or modified development. Traffic Studies are a specialty at TJKM that we are well trained and highly effective in analyzing potential impacts created by a new or modified development, and we develop creative solutions that our clients can
implement. The purpose of these are to assist agencies in the public sectors and companies within the private sectors, in making major land use and other development decisions. We have performed this service for both public and private sector clients throughout the State of California.

We have assessed traffic under existing, near-term, and longterm future conditions and evaluated all the feasible or proposed alternatives as well as provided recommendations.

We develop innovative and feasible solutions regarding
operational improvements, ITS strategies, and system
expansion projects to preserve or improve performance
measures within the corridor.
315
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 4 TJKM’s TIS services typically include Identifying LOS deficiencies, recommending alternative circulation systems, producing forecasts using transportation models, and providing mitigation measures for traffic impacts associated with a proposed development. TJKM has conducted over 3,000 TIS as part of EIRs or as separate analyses. We have conducted studies for
residential, retail, office, institutional, industrial, government, and recreational developments. Our clients include both private developers and government agencies.

The TJKM team members have conducted feasibility studies, developed concepts, and developed PS&E for projects. We routinely attend City Council and Planning Commission meetings to support our findings and recommendations and have a
successful record of achieving accord between the developer’s vision and the best interests of the community.

Corridor Studies
TJKM has conducted corridor studies for significant
transportation projects along major arterials, state highways and freeways. Such studies analyze conditions for vehicular traffic as well as bicycle and pedestrian facilities and transit operations.

These studies seek to identify the mix of transportation improvements that would be most effective in moving people and goods in specific travel corridors, and balancing those improvements with available funding and neighborhood and community concerns.

When planning or integrating multiple modes of transportation within a traffic corridor shared by multiple modes of travel, it is important to know about the issues and concerns. TJKM has performed numerous corridor studies that provided a balanced and comprehensive view of the project. We analyzed existing conditions and identified deficiencies, opportunities, and constraints. As part of the analysis, we forecast population, traffic, and land use changes to project future corridor use by different modes of transportation. We have assessed traffic management under existing, near-term, and long-term future conditions and evaluated all the feasible or proposed
alternatives as well as provided recommendations. Our expertise includes developing Corridor System Management Plans
(CSMP) that outline the multi-jurisdictional management of a corridor experiencing delay due to congestion, with emphasis on operations and getting the most of our existing infrastructure. We are highly skilled at analyzing existing and future traffic conditions and assessments of performance measures within the corridor. We develop innovative and feasible solutions regarding operational improvements, intelligent transportation system (ITS) strategies, and system expansion projects to preserve or improve performance measures within the corridor. 316
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 5 Traffic Signal Timing and Coordination
Any signal coordination project presents many challenges such as: signal timing optimization philosophies and strategies; pedestrian clearances; advance and exclusive pedestrian phases; transit signal priority; cycle length selection; network partitioning; cross street coordination; and queue management.

Our approach is based on numerous signal coordination
projects we have worked on and lessons learned from those projects. Based on our extensive experience in delivering successful similar projects we believe in order to develop good timing plans, accurate traffic volumes and data must be collected and analyzed. In addition, identification of the feeders and facilitators and other key relevant factors that can impact the progression and operations for all modes of transportation is very important. Once the plans have been developed via a software program, it is important that the traffic engineer observe the resulting conditions and fine-tune the plans to make them the most effective.

Our Team has timed approximately 1,500+ intersections
throughout the State of California. Our proposed team
members have worked on signal coordination projects under the Metropolitan Transportation Commission’s (MTC) Regional Signal Timing Program (RSTP) 2008-2010 Cycles and PASS
2010-2024 Cycles. In addition, we have provided traffic signal timing evaluation and signal timing plans for numerous local jurisdictions within the State. Many of our traffic signal system projects have included coordination of existing signals, development of new timing plans, implementation, and fine tuning, including interconnect design for some projects. Our staff is thoroughly knowledgeable of all of the standard capacity analysis software including HCS, Synchro, VISSIM, VISTRO, SIDRA, Traffix, TransModeler, FREQ, and CORSIM. We also have experience in legacy software systems such as Transyt-7F for transitioning archived projects to new efforts. We are also adept with TransCAD, VISSUM, and CUBE for travel demand modeling.

TJKM staff also has in-depth expertise in the development and calibration of the types of signal coordination plans available to improve transportation management systems: timeof-day, traffic responsive, and traffic adaptive signal coordination routines. 317
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 6 Data Collection
TJKM’s services include data collection utilized to augment available databases. TJKM has historically provided various types of traffic counts for our clients. Prior to initiating field data collection, TJKM will review each potential inventory item with your organization to ensure there is complete agreement on each component. Our engineers or planners visit the sites and make qualitative assessments of site traffic operations, particularly in terms of safety, queue lengths, delays, conflicts, or any operational characteristics that should be considered in recommending the need for improvements. By observing traffic conditions personally, we can then determine the most effective strategies that will actually work to improve operations rather than what may sound good on paper. The types of counts we perform include:
• Collect hourly traffic count data on major roadways for a minimum period of 24 hours during typical weekday traffic conditions.
• Four Hour Turning Movement Counts taken for the hours encompassing the morning, midday peak and afternoon
traffic periods and/or peak periods during which warranting volumes exist and an off-peak period.
• Pedestrian and bicycle volume counts encompassing the morning and evening peak traffic periods and/or the peak pedestrian and bicycle volume periods.

After data collection, we then prepare condition assessments.

The data collected is then input into a program, such as TRAFFIX, Synchro, or SimTraffic to develop traffic count databases and traffic speed profiles using GPS technology. Generally, they show the geometry and dimensions, including driveways, sidewalks, signs, pavement markings, turn lanes, lane widths, taper lengths, turning and curb radii, traffic control devices and other roadway or roadside elements that contribute to the quality of
intersection operation. We analyze the data to determine if the amount of traffic data within the study area is acceptable to your agency’s standards.

Speed Studies
TJKM has conducted numerous Engineering and Traffic Surveys (ETS) for municipal agencies in over 50 jurisdictions throughout the State of California. Each study segments in all of these projects were carefully reviewed to meet the requirements of California state laws for speed zones and radar enforcement.

Past study recommendations have been adopted by our
municipal clients keeping them in compliance with state law and improving traffic safety in their communities.
318
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 7 In order to better conform to the standards established in the Federal Highway Administration’s (FHWA) California Manual on Uniform Traffic Control Devices (CA MUTCD), and to address some of the widespread disregard of the five mile per hour (mph) special downward speed zoning provision, the CA
MUTCD revised the speed zoning section to require rounding the 85th percentile to the nearest five mph increment rather than the lower five mph increment. This specific guideline revision has resulted in raising certain street speed limits and has become a challenge for the State and local jurisdictions.

TJKM uses pre-existing software templates and tools to perform technical analysis, which are proven effective on similar projects.

We also use a checklist to ensure all procedures and tasks are followed satisfactorily. This practice eliminates repetitive work and increases the efficiency of our personnel.

Transportation Planning
Our Team is recognized throughout California for our
transportation planning and design capabilities. TJKM is a fullservice planning and engineering firm that develops mobility strategies and transportation design solutions that support community goals, with the technical expertise necessary to ensure that proposed solutions are feasible. TJKM staff have assisted cities throughout California with integrated
transportation/land use planning efforts, including General Plans, Specific Plans and related planning efforts. Our approach to analysis and development of recommendations keeps in mind that variation arises due to complex reasons that range from accessibility afforded to residents in a particular area, to cultural, social, and economic reasons that are not traditionally considered by transportation planners. We focus on three strategies to address the last-mile problem in accessing public transportation, with a goal of developing a successful
intermodal passenger transportation system.

Multimodal
TJKM has incorporated bike and pedestrian planning and design in many of its projects. TJKM has prepared trail designs, and trail/roadway intersection designs, along with elaborate Class II bicycle facilities along major streets and at intersections. Based on the individual project, TJKM frequently inventories existing bicycle and pedestrian volumes as a part of multimodal
planning studies and design projects, analyzes impacts, develops recommendations and alternatives, conducts
outreach, and prepares deliverables.
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On-Call Traffic Consulting & Design Services 2024-RFP-127 | 8 Bicycle and Pedestrian
TJKM has completed studies for Bicycle and Pedestrian Access and Safety studies throughout California. Our team members have developed bicycle and pedestrian safety programs for more than 30 local jurisdictions in Northern California.

The TJKM Team has all the requisite technical experience that is required to complete any project successfully. Our team members have extensive knowledge and experience of traffic signal coordination, implementation and fine-tuning, traffic studies, intersection levels of service, freeway, and arterial operational studies, PS&E for signals and as-built plans, neighborhood and circulation plan studies, data collection, traffic handling plans, pedestrian and bicycle studies, traffic safety analysis, operational analysis and signing and striping. Our proposed team members have provided on-call traffic
engineering services to numerous jurisdictions throughout the State of California since 1974.

Through our extensive experience, our project team understands how to prepare scopes, budgets and schedules to translate County requirements into successful projects. Our team
members have worked extensively with Caltrans, local
municipalities and agencies, Congestion Management Agencies, Counties, and private developers. Our staff members have worked on numerous projects requiring coordination between different agencies across jurisdictional boundaries.

Our proposed team members are fully conversant with
applicable federal, state, and local roadway design standards, and engineering units of measurement including English and metric systems. Our designers are also fully conversant with roadway improvement drafting standards, and extensive
experience preparing plans as per Caltrans “Plans Preparation Manual” and “CADD User’s Manual of Instructions.”
Grant Applications
TJKM has assisted cities in preparing successful grant
applications as part of our on-call engagements. TJKM prepared four project applications for Transportation Development Act (TDA) Article 3 and San Mateo County Measure A funds under the County’s Pedestrian and Bicycle Program, on behalf of the City of Redwood City. Starting from only a very broad description of each project, TJKM conducted field investigations, developed design concepts, and prepared drawings and cost estimates for the proposed improvements for the grant applications. In the case of an application for TDA Article 3 funds, TJKM prepared detailed plans for roadway re-striping to add bike lanes or bike route and share-the-road signs and markings as appropriate, which successfully qualified the project as “construction-ready” 320
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 9 per the TDA grant requirements. TJKM completed all of the work on the four applications in approximately two weeks to meet the tight deadline set by the County. As part of the selection process, TJKM presented the four projects at a joint meeting of the County’s Bicycle and Pedestrian Advisory Committee (BPAC) and Transportation Authority (TA) Evaluation Panel. The County awarded funding to three of the projects, representing nearly $1.4 million of the total $5.6 million awarded, from a field of 41 projects submitted by 18 jurisdictions requesting $11.2 million; the fourth Redwood City project was ranked immediately “below the line” for Measure A funds.

Traffic Signal Design and Implementation
TJKM has designed more than 3,000 signals in 200 jurisdictions in California. Our staff are very knowledgeable in preparing high quality and accurate PS&E for new/modified signal systems and pavement delineation that enhances capacity and safety. TJKM’s design process includes a detailed site investigation to verify existing items such as; lane geometry, sight distance issues, signal poles, controller cabinets, service pedestals, pull boxes, conduits, street lighting circuits, and other information. Due to the site investigation, our staff has hands-on experience and an extensive track record of successfully delivering constructible design projects.

Many of our signal design projects require design for
interconnect and coordination that include fiber optic, copper wire, and wireless communications. Due to the evolving
environment of signal design and traffic monitoring, the TJKM Team is very familiar with modifying and installing news signals with surveillance cameras, video detection systems, and wireless devices to support Adaptive Traffic Control Systems, Automated Traffic Signal Performance Measure, and Connected Vehicle applications. Many of our signal system projects have included coordination of existing signals, development of new timing plans, implementation, and fine tuning, including interconnect design for some projects.

TJKM, as part of our extensive experience working on design related projects for both public agencies and private
development brings a wealth of knowledge in preparing PS&E for various projects. TJKM will follow the desired 30%, 90%, 100% PS&E submittal stages to deliver a high quality product to the City. At 30% level, it is typical to submit plans and estimates to get a preliminary evaluation of the overall project layout and ensure the estimate matches the allocated construction budget.

Then, the remainder of the submittal specifications will be provided to develop a high quality construction ready PS&E set.

If bid support or construction support are needed, TJKM will also 321
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 10 assist on these tasks. This can include responding to Request for Information, reviewing submittals, providing record drawings, and any other services required during the bidding process and construction.

Traffic Calming and Safety Improvements
Traffic Calming
Almost 20 percent of TJKM’s total project experience is traffic calming recommendations and design. Many of our municipal contracts are directly related to developing implementable neighborhood traffic calming strategies. Our calming strategies have been implemented repeatedly due to our careful and thoughtful analysis of current traffic conditions since wider streets are generally a deterrent to pedestrians. We have used various techniques (such as curb bulb-outs, lane reductions, speed humps, pedestrian refuge, medians, raised intersections and crosswalks, etc.) to make a street more walkable and pedestrian friendly.

TJKM has seasoned personnel who have been involved in the planning, procedures, and policies of traffic calming devices that make for a more walkable community. Our approaches and
processes are in place because they have worked well in the past.

Our success with traffic calming projects comes from years of tried and true experiences. TJKM has written traffic calming policies and guidelines for public agencies, including Concord, Millbrae, Hayward, Dinuba, Campbell, Los Gatos, Palo Alto, and San Leandro.

Pedestrian Safety Improvements
TJKM has extensive experience preparing plans for various alternative pedestrian and bicycle facilities as part of intersection improvement projects and streetscape projects. TJKM has designed pedestrian safety and bicycle gap closure projects that involve installation of Class II, III, and IV bicycle facilities. Lot of the work involves installation of a pedestrian safety device to improve the safety at each crossing. This ranges from Static warning signs to Rectangular Rapid Flashing Beacons (RRFB), and Pedestrian Hybrid Beacons (PHB). This typically entails the preparation of a full set of electrical drawings, signage, striping plans, estimate and specifications (PS&E). The projects are also funded by grant funding such as Highway Safety Improvements Program (HSIP), Congestion Mitigation and Air Quality (CMAQ) and other funding sources.
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On-Call Traffic Consulting & Design Services 2024-RFP-127 | 11 Safety Improvement Plans
TJKM is assisting cities and counties to develop their Vision Zero policy documents, vision statements, and guiding principles.

This is done by analyzing 10 years of injury collision data and cities’ transportation networks to identify collision patterns and trends, developing high injury networks to maximize the impact of future safety improvement projects, and establishes metrics and targets for year-over-year collision reduction monitoring.

Through an extensive literature review processes, analysis, community outreach, and field observations our team members have identified proven safety countermeasures (used nationally and globally) to decrease roadway conflicts, create networks that are safe for all users, and contribute to place making.

Demographics of the area are collected to ensure that the implementation of identified strategies and countermeasures are equitable throughout each jurisdiction. Through
coordination with staff, stakeholders, and the community (through online and in-person community outreach events), our team members have helped jurisdictions to form a Vision Zero Task Force who assist them in developing and refining the core strategies and action policies for these Vision Zero initiatives to account for the uniqueness of each jurisdiction.

TJKM also helps the cities and counties to integrate their ArcGIS platform with the collision dashboard; this helps the agencies to continuously monitor the performance of the implemented countermeasures and safety projects. This monitoring
mechanism helps the stakeholder advisory group to further fine-tune their safety countermeasures and strategies.

School Zone Safety Enhancements
TJKM has evaluated bicyclist and pedestrian safety and
designed improvements as part of numerous Safe Route to School projects, and our staff is highly cognizant of the dynamics of school route safety through our experience as city traffic engineers. We understand the characteristics of schoolage children, as well as the often limited resources available to implement improvement measures. We strive to balance
competing priorities and recommend safety measures that can be implemented in both the short and long term. We work with all project stakeholders to build consensus on improving safety for all students traveling to and from schools.
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On-Call Traffic Consulting & Design Services 2024-RFP-127 | 12 Parking Studies and Management
A key ingredient to a vibrant community is the availability of affordable and convenient parking in easily accessible locations.

TJKM has completed over 500 projects that have included parking studies for residential districts, downtown areas, office buildings, shopping centers, hospitals and medical facilities, transit stations, civic centers, major universities, and other institutions. We have completed studies that involved parking supply/demand analysis, parking intrusion into residential neighborhoods, commuter parking, permit parking programs, parking fees, enforcement, wayfinding signs, policy
development, etc.

We bring knowledge that covers both on-street and off-street parking facilities. We will inventory and map existing parking, analyze parking needs and opportunities, and provide
recommendations through the development of a parking study.

The completed study will provide direction on the development of parking priorities and recommendations to help address real and perceived parking concerns.

We have developed parking demand management solutions for many cities that have seen sustained growth and prosperity with a goal to reduce parking demand by promoting cleaner and sustainable non-auto modes of transportation as well as ensure the continued success and expansion of downtown areas.

Additionally, we can provide a phased implementation plan that will provide direction on how to best meet current and future parking needs.

Intelligent Transportation Systems (ITS)
Our Team is recognized for transportation planning and design capabilities. We have worked with numerous agencies to
improve the efficiency of surface transportation systems through the planning, design, operation, and maintenance phases of ITS projects. Our team members bring significant experience in the design and development of ITS systems during the last 20 years. Through our work, TJKM has developed a process that provides efficient ITS design through a multilevel approach, which addresses each element from concept, implement and to full operational stage. TJKM, and its team members in their individual experience, have successfully applied this approach to several similar projects throughout the nation, tailoring each project to the client’s needs. On ITS design projects, we bring valuable experience in inventorying existing conditions, develop base maps, and prepare PS&E for ITS projects at 30%, 90%, and 100% design level. Various projects that included ITS services are listed on the right.
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On-Call Traffic Consulting & Design Services 2024-RFP-127 | 13 Public Engagement and Outreach
It is critical to the success of any project that the public is involved in the project development. Citizens like to be aware of the local projects in their community and be involved in the steps or decision making process. This mindset resonates in how we communicate with our clients and the public and it will show in the satisfaction of your community. We facilitate public engagement/awareness through several steps that help us gather input effectively.
• Virtual Conferencing - We can use any platform acceptable to our clients for virtual meetings. We are keenly aware of the special needs of persons with disabilities that may not be able to attend meeting in person. In those cases, we use mailers/emails that are distributed announcing any virtual meetings. We can use any platform (Zoom, Microsoft Teams, Google Meet, WebEx, GoTo Meeting, or Skype) with screen sharing capability for virtual meetings.
• Websites – The development of project websites for updates, announcements, specific project data, graphical displays, notices, handouts for public meetings, and online surveys, and to create involvement and elicit feedback. TJKM has a very strong team of graphic designers with experience
preparing materials to be used on websites or printed and distributed at the public meetings.
• Community Events/Meeting - TJKM’s staff will attend,
present, and answer project questions at various functions such as farmer’s markets, pop-up events, festivals, as well as specific project events such as community outreach
meetings, walking/biking tours, meeting with special
advocacy groups.

We value diverse views by promoting public engagement and feedback. TJKM specializes in a variety of community outreach methods and strategies to assist our plans and clients, including public workshops, focus groups, hosting walking/biking tours, development of project websites for announcements and to elicit feedback, consent building, pop-up events and tactical
urbanism, and intercept and online surveys.

Project Management and Coordination
Frequent and effective communication between the City of Palm Springs and the TJKM Team is needed to maintain the project schedule and ensure a quality product. TJKM will manage the schedule and budget throughout the duration of the project.

After the Notice-To-Proceed, TJKM will facilitate a Kick-Off Meeting with the City’s Project Manager and other City
representatives. TJKM will prepare meeting materials including 325
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 14 an agenda and related handouts. Throughout the project, TJKM expects ongoing emails, conference calls, and monthly meetings with the City’s Project Manager to keep the project on track and to meet City’s expectations during the creation of the Plan. Meetings can be in person or through virtual conferencing with screen sharing capability (Zoom or similar). TJKM will prepare the schedule in Microsoft (MS) Project software format and will perform updates to the schedule at design progress meetings. TJKM will maintain all agendas, meeting notes, and action items through a Google doc, which will be a living document throughout the life of the project and will provide an open and up-todate communication platform.

Familiarity with City, State, and Federal Regulations and Standards TJKM has completed numerous projects that have followed State and Federal procedures and processes. Some of these projects include the Federal and State Safe Routes to School design projects, while others have included the HSIP projects. We have also completed projects funded through the Section 130 program, and yet others have included projects funded by State and Federal CMQA Improvement. All of these projects require coordination with Caltrans Local Assistance Program for E-76 permit approval. The level of TJKM’s involvement has varied depending on the Client. On some of these projects, TJKM has assisted the local agency with the completion of the RFA to Proceed package to Caltrans Local Assistance for Preliminary Engineering authorization and E-76 permit authorization for construction funds. We are familiar with the processes used to satisfy a variety of funding sources, and will draw upon our background and extensive experience to satisfy all the procedures and processes of this project.

The map below shows our relevant HSIP projects with locations. 326
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 15 Environmental and Regulatory Compliance
TJKM has successfully contributed to Environmental Impact Reports (EIRs) for California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance for a variety of projects. TJKM works with both Environmental and Planning firms, or directly with public agencies to assist in the approval of development proposals. Our goal is to develop mitigation measures that will minimize a project’s impact on the surrounding transportation system, and ultimately, our
environment. We deliver high-quality services that satisfy the needs and goals of each project, and pride ourselves in our ability to complete EIR transportation sections on or ahead of schedule, and for a great value. TJKM provides transportation studies related to the environmental approval process for all types of land uses, including: freeways (Project Study
Reports/Project Reports), mixed-use, industrial, residential, office, retail, agricultural, institutional, and more.

TJKM provides transportation studies related to the
environmental approval process for all types of land uses, including freeways (Project Study Reports/Project Reports), mixed-use, industrial, residential, office, retail, agricultural, institutional, and more. Our multimodal planning and design studies focus on transportation facility design, and traffic operations analysis in support of environmental documentation meeting California Environmental Quality Act (CEQA) standards. 327
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 16 References
Nearly 85 percent of our clients are repeat clients. Prompt service, attention to details, strict adherence to schedule requirements, and commitment to our clients’ goals are among the reasons for this steady client base. Our objective on every assignment is to provide the most cost-effective product that meets the specific needs and criteria of each client within the planned schedule and budget. We encourage the City of Palm Desert to contact our references to learn about our performance. We are confident that you will be pleased with what our clients have to say about us.

HSIP TRAFFIC SIGNAL IMPROVEMENTS PROJECT, PALM DESERT
Reference: Bassam Al-Beitawi, City of Palm Desert, (760) 776-6452, [email protected] | Dates: 2023-2024 TJKM assisted with the City with preparing the PS&E which was funded by HSIP funds. The project included installation of yellow retroreflective borders for 99 signals throughout the City. TJKM conducted a field investigation of all existing traffic signal backplates (make/model and signal equipment) to determine what was necessary to replace at each intersection. Following the field investigation, TJKM prepared the traffic signal plans and estimate using current Caltrans and City standards in AutoCAD format using google earth aerials for both existing geometric features and proposed equipment.

TJKM completed the design PS&E in two months including the forms for the E-76 submittal. The City is currently waiting on the last comments from Caltrans to approve the E-76 construction funds. TJKM will provide support during bidding/construction.
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ON-CALL PROFESSIONAL TRAFFIC ENGINEERING/TRANSPORTATION PLANNING, CONCORD Reference: Abhishek Parikh, City of Concord, (925) 671-3129, [email protected] | Dates: 2015-Ongoing TJKM is providing transportation planning, traffic operations and traffic engineering services for the City on an OnCall basis. Tasks included:
• Galindo Street Corridor
Plan – The primary
goal of the Plan was to
develop concept plans
to redesign and
enhance public rightof-way for pedestrians,
bicyclists, and transit
users to support the
anticipated residential
and employment
growth within the
Downtown Priority
Development Area.
• Website Design Services – Created a user-friendly website for the City’s Transportation Division. • HSIP Application for Various Locations – Developed a HSIP application for to improve signal hardware (lenses, backplates, mountings, size, number), upgrade cabinet equipment, controllers and modify phasing to provide a Lead Pedestrian Interval (LPI) at various locations. The application was approved for funding. • Staff Augmentation Support – Provided on-site staff to assist the City with various signal timing and traffic operations tasks.
• Monument Boulevard Fiber PS&E - TJKM assisted the City with the design of the fiber interconnect along Monument Boulevard, which connected 10 traffic signals to the existing trunkline. This enables the City to monitor the traffic signals remotely and implement adaptive signal operation to improve progression along the corridor. • Collision Analysis Dashboard - TJKM developed a Collision Analysis Dashboard based on the last 10 years of collision data for numerous agencies. The Dashboard comprised an interactive mapping tool to conduct collision analysis, visualize data, analyze collision trends, and develop and monitor high-injury networks. The culmination of these features allowed Concord to implement resources that prioritized safety projects with the higher benefits.

In addition, it had embedded functionality that monitored and analyzed the network's performance of implemented safety measures, which helped Concord formulate and manage safety policies and procedures. The integration of the collision analysis Dashboard with their ArcGIS asset management platform had helped to enhance safety within the City by not only monitoring the implemented projects but also by prioritizing and identifying the potential future projects and pursuing appropriate Grant Funding opportunities. • Citywide Neighborhood Traffic Calming Program - The program will help establish a mechanism for residents to inform City staff of concerns on City-operated streets, provide decision makers a toolkit of nearly 30 traffic calming countermeasures to be used based on context and community preference, and a process to prioritize projects proportional to current funding opportunities.
• Vision Zero Plan - TJKM is assisting the City to develop a Vision Zero Action Plan (VZAP) to enhance safety and operations for all modes of transportation of all ages. The scope of work includes: Development of a Vision Zero policy; Formation of Stakeholder Advisory Group (SAG); Public outreach; Collision data collection and analysis; Identifying High Injury Network; Collision Trends and Collision Profiles; Identification of Vision Zero countermeasure toolbox; Development of policies and programs; Development of a Capital Improvement List for the Action Plan and Action Plan Strategy; Development of educational and enforcement programs; Proposed text for a General Plan update; and Final Vision Zero Action Plan. 329
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ON-CALL TRAFFIC ENGINEERING SERVICES, PALO ALTO
Reference: Rafael Rius, City of Palo Alto, (650) 329-2305, [email protected] | Dates: 2013-Ongoing TJKM was selected to provide on-call services to Palo Alto for several key projects in the City including:
• SRTS Design and Construction Inspection Project - TJKM engineers conducted fieldwork and designed the PS&E for four elementary schools. In addition, TJKM engineers provided construction support for this major SRTS project. • Embarcadero Road Redesign to Palo Alto High School - Currently this stretch of the roadway is typically very congested due to the limited spacing available on Embarcadero Road between El Camino Real and the underpass to the east. The limited area needs to serve two major generators – Town and Country Shopping Center and Palo Alto High School. TJKM conducted traffic simulation for several alternatives and assisted the City in selecting a few Plan Line alternatives.
• Review of Alma Street Train Preemption Signal Phasing Alternative - TJKM reviewed existing train preemption and recommended an improved signal-phasing plan.
• Residential Permit Parking Inventory - TJKM conducted citywide parking inventory for the residential permitparking program. • Alma Street/Loma Verde Signal Warrant Analysis - TJKM conducted a signal warrant analysis based on CA MUTCD guidelines.
• Providing On-Call Traffic Engineering Support – For two days per week, TJKM is providing on-site assistance with the citizen requests related to transportation planning, traffic engineering and traffic operations, parking restriction, reviewing proposed traffic calming devices, pedestrian crossing signals, stop sign installations.

TJKM regularly attends and presents to the City of Palo Alto Planning Commission and Council meetings, and has had extensive involvement with neighborhood and community groups in various type of projects including Traffic Impact Studies, Multimodal and Complete Street Projects.
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ON-CALL TRANSPORTATION ENGINEERING, TRANSPORTATION PLANNING & TRANSPORTATION

OPERATIONS SERVICES, OAKLEY
Reference: Kevin Rohani, City of Oakley, (925) 625-7003, [email protected] | Dates: 2016-Ongoing TJKM is currently under
contract with the City of
Oakley for Transportation
Engineering, Planning and
Operations Services. Below
are some of the projects
that are currently active or
were completed in the
past.
• Citywide Traffic Model –
TJKM developed the
Citywide Traffic Model
which was based on the
data collected extensively throughout the City. The model was developed to incorporate the land uses and evaluate operational conditions at total of 37 study intersections (26 signalized intersections and 11 unsignalized intersections). The model was calibrated and validated to replicate existing conditions. The model was delivered to the City in 2016 and since then TJKM has been updating it every two years. The model is being used for forecasting future traffic, evaluating the LOS, identifying improvements to enhance operations and safety at the study intersections and calculating VMT. The model developed not only provides a comprehensive analysis of the all-critical transportation facilities specifically within the City of Oakley, but it also addresses the external linkages to important local, regional, and interregional transportation facilities. • Transportation Impact Fee (TIF) Update – TJKM provided technical analysis for updating TIF program for the City.

TIFs are one-time fees typically paid prior to the issuance of a building permit and imposed on development projects by local agencies responsible for regulating land use. • Traffic Signal Modifications – TJKM prepared traffic signal modification PS&E for improvements along multiple intersections in the City. These modifications included video detection and internally illuminated sign installations, pole relocations, signal phasing upgrades, lane geometry changes, and verification of truck turning radii. • Peer Review – TJKM reviewed the Laurel and Rose Signal Warrants, Freedom High School traffic safety study, and Laurel Road and Empire Avenue Commercial Project traffic impact study. • Circulation and Safety Analysis for Freedom High School – TJKM evaluated existing conditions, identified deficiencies and provided recommendations to enhance operations and safety for vehicular, pedestrian, bicycle and transit.
• Update Signal Timings – TJKM updated existing signal timing sheets based on the existing traffic demands and consistency with CA MUTCD for several key intersections in the City. • Providing On-Call Traffic Engineering Support –TJKM provides technical assistance related to transportation planning, traffic engineering and operations, parking restriction, reviewing proposed traffic calming devices, pedestrian crossing signals, stop sign installations and signal timings per the City’s request. • Traffic Signal Timing Optimization – TJKM has developed peak period coordination plans and updated traffic signal timing parameters in accordance with the CA MUTCD for the Main Street and Empire Avenue corridors in the City of Oakley. The timing Plans were implemented and fine-tuned with the assistance of City Staff. • Bike Wayfinding, Channing, and Francis - TJKM assisted the City in preparation of PS&E for signing and striping improvements, two RRFB enhanced trail crossings, and the installation of seven bicycle wayfinding signs for the Marsh Creek Trail and Delta De Anza Trail in the City of Oakley. TJKM designed the signs with graphics provided by the City and determined advisory route destination information to include in the signage. 331
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LOCAL ROAD SAFETY PLAN, PICO RIVERA
Reference: Kenner Guerrero, City of Pico Rivera, (562) 801-4351, [email protected] | Dates: 2022-2023 The Local Road Safety Plan was a comprehensive plan that created a framework to systematically identify and analyze traffic safety related issues and recommend
projects/countermeasures. It aims to reduce killed/severe injury collisions through a prioritized list of improvements that can enhance safety on roadways. This document summarizes an analysis of collisions that occurred in Pico Rivera, identifies high-injury locations, and recommends countermeasures at each of these high-risk locations. A set of six safety projects were created for the high-risk intersections and roadway segments. Federal grant funding ($5 million) was awarded to two of these projects (#4 and #6) through the HSIP program in March 2023. • #1 - Signalized Intersections: Install striping through intersection and install raised median on approaches • #2 - Unsignalized Intersections: Install signals, install pedestrian signal (including pedestrian hybrid beacon), install RRFB • #3 - Citywide Signal Timing: Improve signal timing (coordination, phases, red, yellow, or operation) and install emergency vehicle pre-emption systems
• #4 - HSIP Application, Citywide Signal Upgrade: Improve signal hardware; lenses, back-plates with retroreflective borders, mounting, size, and number; install pedestrian countdown signal heads and advance stop bar before crosswalk • #5 - Roadway Segments: Install dynamic/variable speed warning signs, delineators, reflectors, and/or object markers • #6 - HSIP Application, Citywide Sign Upgrade: Install/upgrade signs with new fluorescent sheeting (regulatory/warning) Letter of Recommendation
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CITYWIDE NEIGHBORHOOD TRAFFIC CALMING PROGRAM, CONCORD
Reference: Abhishek Parikh, City of Concord, (925) 671-3129, [email protected] | Dates: 2022-2023 TJKM was tasked with developing the foundations of the City’s future traffic calming program. The Neighborhood Traffic Calming Program is intended to address community concerns regarding speeding, congestion, cut-through traffic, and overall roadway safety by enacting a set of policies, guidelines, and procedures to connect residents with decision-makers and establish a transparent and systematic process that is cost-effective, data-driven, equitable, and repeatable. The program will help establish a mechanism for residents to inform City staff of concerns on City-operated streets, provide decision makers a toolkit of nearly 30 traffic calming countermeasures to be used based on context and community preference, and a process to prioritize projects proportional to current funding opportunities. The traffic calming measures and implementation procedure were developed based on a three-tiered approach and by utilizing the nationally-recognized “E’s of Traffic Safety” approach to ensure that concerns are resolved with approached solutions. The program also emphasizes the need for continued monitoring efforts, which will be accomplished through the City’s traffic monitoring program which is currently in development.

ON-CALL CONSULTANTS FOR TRAFFIC ENGINEERING, THOUSAND OAKS Reference: Mark Bueno, City of Thousand Oaks, (805) 449-2416, [email protected] | Dates: 2023-Ongoing TJKM was awarded the On-Call Professional Consulting Services in 2023. Depending on the City’s needs we will provide services for traffic engineering, traffic operations, and transportation planning. From this contract, TJKM received a work order for Vehicle Miles Traveled Analysis for 3610 Thousand Oaks Boulevard. TJKM conducted the vehicle miles traveled analysis, as well as identified the Transportation Analysis Zone and conducted two model runs. A Technical Memorandum was developed and submitted to the City.
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ON-CALL TRAFFIC ENGINEERING SERVICES, SAN BRUNO
Reference: Hae Won Ritchie, P.E., City of San Bruno, (650) 616-7067, [email protected] | Dates: 2015-Ongoing TJKM currently serves as the only On-Call Traffic Engineering consultant to the City. As a part of the contact, TJKM has completed several traffic engineering related assignments. Some of the projects completed under this contract are:
• Grundy Lane between Cherry Avenue and Elm Avenue Engineering and Traffic Surveys • Susan Drive Site Distance Evaluation
• San Mateo Avenue Pedestrian Safety Enhancements
• San Bruno Avenue and Second Avenue Intersection Safety Analysis • Safety, Stop Warrants and Traffic Calming projects:
o Cherry Avenue and Bayhill Shopping Center Driveway Pedestrian Safety Enhancements o Earl Avenue and Glenview Drive Stop Warrant Analysis
o Glenview Drive Traffic Calming
o Fleetwood Drive and St Cloud Drive Stop Warrant Analysis o Fleetwood Drive Traffic Calming
A majority of these task orders were completed within four to eight weeks of TJKM receiving the Notice to Proceed after a providing a detailed scope and budget. After completing a thorough field investigation and collecting necessary data, TJKM engineers analyzed the issues and made necessary recommendations to resolve issues and improved safety.

In addition, in 2016 TJKM was retained under a separate contract to assist with developing San Bruno’s first Transportation Impact Fee. Development of the Transportation Impact Fee provides the City with an opportunity to refine its funding strategy for multimodal improvements identified in the General Plan, Walk ‘n Bike Plan, and Downtown and Transit Corridors Plan. TJKM currently provides Traffic Engineer staff augmentation for the City of San Bruno.
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ACTIVE TRANSPORTATION PLAN, EXETER
Reference: Eddie Wendt, City of Exeter, (559) 804-9988, [email protected] | Dates: 2023-2024 TJKM developed an Active Transportation Plan for the City of Exeter. Using the existing Complete Streets with ADA Compliance and Active Transportation Safety Enhancement Plan, TJKM tasks included: existing conditions review, identifying and updating pedestrian and bicycle projects and costs, Safe Routes to Schools projects, other nonmotorized transportation modes, gathering and reviewing public input, and developing a draft and final report. As part of the project scope, TJKM also prepared a Caltrans ATP Cycle 7 project application that was submitted in June 2024 for consideration. The final report was reviewed by the Council on August 27th, 2024 and will be adopted by Exeter City Council in September 2024.
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BICYCLE FACILITIES ON-CALL ENGINEERING SERVICES, FRESNO Reference: Jill Gormley, City of Fresno, (559) 621-8792, [email protected] | Dates: 2019-Ongoing TJKM was selected by City of Fresno to be part of their On-Call bench for Bike Lane improvements. The work may involve operational analysis for converting existing roadway via road diet to implement Class II bike lanes. Work may also include design of bike lanes using scaled aerials to add bike lanes on existing roadways with no widening. • Operational Analysis for Road Diet along Palm Avenue between Belmont to Shields Avenue - TJKM was assigned task order to review the operational impacts of a Road Diet on Palm Avenue. The analysis included converting an existing four-lane roadway to two-lanes with a two-way turn lane and Class II bike facility. TJKM collected typical turning movement counts for the a.m. and p.m. peak hours, performed operational analysis for before and after conditions. The analysis was conducted using Synchro and a technical memorandum was prepared for the City to review the analysis findings.
• Conceptual Plans Class IV Bike Lanes, California Avenue - TJKM prepared plans for Road Diet on California Avenue from Fruit Avenue to Tulpman Street. The new roadway layout is one-lane in either direction with center turn lane and Class IV bike facilities. The plans identified complete streets improvements included gap closures for sidewalk, curb and gutter, schematically showing the existing street lights and proposed street lights to close the gap in lighting infrastructure. The plans also identified one location for future HAWK signal and squaring out the intersection of M.L.K Boulevard to remove the two pork chops on the north side of intersection. • Conceptual Plans Class IV Bike Lanes, Barstow Avenue - TJKM prepared plans for Road Diet on Barstow Avenue from Blackstone Avenue to Cedar Avenue. The new roadway layout is one-lane in either direction with center turn lane and Class IV bike facilities. Majority of the corridor has built out side-walk and adequate lighting so no improvements to that infrastructure are required. The City will use the conceptual drawing to acquire grant funding so improvements can be designed and built.
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ON-CALL TRAFFIC ENGINEERING & DESIGN SERVICES, LOS GATOS Reference: Mike Vroman, Town of Los Gatos, (408) 399-5777, [email protected] | Dates: 2003-Ongoing TJKM has provided general traffic engineering
services for the Town of Los Gatos for over a decade.

TJKM has conducted numerous traffic impact studies
for a variety of land uses, including:
• Traffic Impact Study for Proposed CVS Pharmacy
and Commercial Development - The proposed
project would demolish the existing buildings
and develop a 14,576 square foot CVS Pharmacy,
a 4,000 square foot walk-in-bank, and an 8,000
square foot medical office building. In addition to
analyzing anticipated impacts on intersection
level of service from the proposed development,
TJKM evaluated pedestrian, bicycle, and transit accessibility to the site; analyzed recent collision history in the project vicinity; analyzed traffic impacts on nearby freeway segments in accordance with VTA freeway operational analysis procedures; and analyzed project impacts on vehicle queuing at the study intersections. TJKM identified mitigation measures that
• Hillbrook School Expansion Traffic Impact Study - Located in a residential area, Hillbrook School is a K-8 private school, and the proposed expansion would increase the student population. TJKM analyzed traffic impacts at seven study intersections under several project scenarios. In addition to level of service analysis, TJKM performed Engineering and Traffic Surveys to determine appropriate speed limits; conducted license plate surveys to determine travel routes for the am and the school pm peak periods; reviewed collision data to recommend any safety improvements needed; and performed on-site circulation and queuing analysis to recommend any necessary mitigation measures. Recommendations included advising the School to prepare and implement a more aggressive Traffic Demand Management plan to improve their current procedures. • Traffic Impact Study for the Proposed Medical Office Development at 14251 Winchester Boulevard - The project included the demolition of the existing building and development of a 13,887 square foot medical office building.

The development was analyzed under five project scenarios encompassing existing and cumulative traffic conditions, and was entered into the Town’s TRAFFIX model as a new zone. In addition to analyzing anticipated traffic impacts from the proposed development, TJKM evaluated pedestrian, bicycle, and transit accessibility to the site; analyzed recent collision history in the project vicinity; and analyzed project impacts on vehicle queuing at the study intersections. The proposed development was found to have no significant traffic impacts and had acceptable queuing conditions and collision histories.

In addition to the three noted above we have also provided Traffic Impact Studies for the following:
• 15400 Los Gatos Boulevard Medical Office Building
• 15720 – 15736 Winchester Boulevard General Office
Building
• Single-Family Residential Development at 371 Los
Gatos Boulevard
• 14777 Los Gatos Boulevard Mixed-Use Development
• 475-485 Alberto Way Office Development
• Highlands of Los Gatos Subdivision
• San Jose Water Company Reservoir Road
Construction
• 17435 and 17443 Farley Road Mixed-Use
Development
• 15047 Los Gatos Boulevard Medical Office Building
• 404 University Avenue Mixed-Use Development
• Safeway Grocery Store Expansion
TJKM regularly attends and presents to the Los Gatos Planning Commission and Council meetings, and has had extensive involvement with neighborhood and community groups. 337

FIRM STAFFING & KEY PERSONNEL
City of Palm Desert Proposal for
On-Call Traffic Consulting & Design Services
338
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FIRM STAFFING AND KEY PERSONNEL
Staffing
TJKM Team proposed for this project is available and fully committed to deliver this project on schedule to City of Palm Desert’s satisfaction. Our proposed team for this project is a redundant team and if needed, TJKM is committed to draw more resources if needed. We have several systems in place to meet our clients’ needs and make sure work is performed in a timely manner. TJKM managers meet every Friday morning to discuss the company workload and schedule time for all staff. This meeting allows for managers to discuss current deadlines and adjust staff hours as needed to make sure that projects are delivered on schedule.

Name Discipline/Expertise Job Title
Key Staff
Nayan Amin  Transportation Planning
 Transportation Management
Plans
 Freeway & Arterial Management
Studies
 Traffic Operations
 Transit Priority
 Traffic Impact Studies
 Multimodal Studies
President/Principal
Ruta Jariwala  Project Management
 Traffic Operations
 Traffic Planning
 Signal Coordination
 Traffic Impact Studies
 Freeway Operations
Vice President/Principal
Carlo
Sendaydiego
 Traffic Operations
 Traffic Handling
 Traffic Signal Design/Timing
 Traffic Operations Center (TOC)
 Traffic Calming
 Pavement Delineation
 Signage Plans
 On-Call Services
Senior Project Manager
Mark Doty  Stakeholder Engagement
 Government & Community
Relations
 Urban & Community Design, &
Long Range Planning
 Parking Management
Studies
 Economic Development
 Historic Research & Writing
 On-Call Services
Senior Transportation
Planner
Rutvij Patel  Traffic Signal Design
 Traffic Operations
 Traffic Handling
 Pavement Delineation
 Signage Plans
 Complete Streets
 Bicycle & Pedestrian
Implementation
 Safe Routes to School
 Intelligent Transportation
Design
 ITS Planning
Senior Project Manager
Praveena Samaleti  Transportation Planning
 Signal Coordination
 Corridor Studies/Complete
Streets
 Traffic Studies & Impact Fee
Programs
 Congestion Management
Programs
 Traffic Operations
 Multimodal Transportation
Analysis
 Intelligent Transportation
Systems
 Vehicle Mile Traveled
Analysis
Senior Project Manager
Andrew Dickinson  Traffic Signal Design
 Signage Plans
 Traffic Handling
 Pavement Delineation
Project Manager
Aayush Kalantri  Traffic Operations
 Traffic Impact Studies
 Data Collection Assistant
Transportation Engineer
Technical Staff
Aldo Fritz  Planning & Design
 Public Policy
 Land Use Planning & Zoning
 Neighborhood
Revitalization
 Urban Development
Director of Business
Development-Texas &
Florida
339
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 27 Name Discipline/Expertise Job Title
 Transit Oriented Development
 Downtown Development
 Community Outreach
Erik Bjorklund  Street & Highway Lighting
 Traffic Signal Design &
Modification
 Signing & Striping Design
 Signal Timing
 Arterial/Interchange Design
 AutoCAD
 Traffic Handling Plans
 Interconnect
Senior Project Manager
Sandeep Paparaju  Transportation Planning
 Construction Management
 Corridor Studies
 Complete Streets
 Traffic Signal Systems
 Traffic Operations
Senior Project Manager
Manuel Montero  Traffic Signal Design
 Signage Plans
 Traffic Handling
Pavement Delineation
Project Manager
Pranav Happa  Traffic Capacity Analysis
 Transportation Planning
 Urban Street
 Traffic Safety Design
 Accident & Crash Analysis
 Corridor Operation Studies
 Rail Grade Crossing
 Traffic Impact Studies
 Traffic Signal Optimization
 Travel Demand Modeling
Project Manager
Utsav Domadia  Traffic Impact Studies
 Parking Studies
 Traffic Operations
 Geographic Information
Systems
Transportation Engineer
Girish Basavaraj  Traffic Operations
 Traffic Impact Studies
 Corridor Studies
 Traffic Signal Coordination
Transportation Engineer
Jairam
Ramakrishnam
 Traffic Operations
 Traffic Handling
 Pavement Delineation
 Signage Plans
Transportation Engineer
Himangi Mutha  Transportation Planning
 Urban Design
 Architectural Design Transportation Planner
Devyani Padubidri  Transportation Planning
 Community Outreach
 Safety Projects
 Travel Demand
Management
 GIS
Assistant
Transportation Planner
340
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 28 Key Personnel Roles and Responsibilities
Each proposed TJKM Team member is highly qualified to successfully complete all tasks required by the City for this contract. All key staff members are listed below, with details of their roles and responsibilities. Resumes of our key staff are uploaded as a separate document.

Key Staff & Role
Nayan Amin Mr. Amin is the proposed Project Manager. He will be responsible for project oversight, including schedule and budget control. He will be available to the City as needed for the duration of the project, and will not be substituted.

Ruta Jariwala Ms. Jariwala will serve as the Principal-In-Charge and oversee this contract.

Carlo Sendaydiego Mr. Sendaydiego will serve as Quality Control/Quality Assurance Manager for this project.

All documents will be reviewed by him before being submitted to the City.

Mark Doty Mr. Doty will be the Task Lead for Transportation Planning, Parking Studies and Management, Public Engagement and Outreach, and Multimodal/Complete Streets/Bike and Pedestrian Studies. He will be responsible for overseeing all the staff that will provide work for these tasks. He will coordinate with all the support staff to ensure all work needed is completed in a timely manner. Under his direction, the team will stay on schedule to deliver needed items for the project.

Rutvij Patel Mr. Patel will lead the Traffic Calming and Safety Improvements and ITS tasks. He will be responsible for overseeing all the staff that will provide work for these tasks. He will coordinate with all the support staff to ensure all work needed is completed in a timely manner. Under his direction, the team will stay on schedule to deliver needed items for the project.

Praveena Samaleti Ms. Samaleti will be the Task Lead for Traffic Engineering and Analysis and Environmental and Regulatory Compliance. She will be responsible for overseeing all the staff that will provide work for these tasks. She will coordinate with all the support staff to ensure all work needed is completed in a timely manner. Under her direction, the team will stay on schedule to deliver needed items for the project.

Andrew Dickinson Mr. Dickinson will lead the Traffic Signal Design and Implementation task. He will be responsible for overseeing all the staff that will provide work for these tasks. He will coordinate with all the support staff to ensure all work needed is completed in a timely manner. Under his direction, the team will stay on schedule to deliver needed items for the project.

Aayush Kalantri Mr. Kalantri will lead the Data Collection task. He will be responsible for overseeing all the staff that will provide work for these tasks. He will coordinate with all the support staff to ensure all work needed is completed in a timely manner. Under his direction, the team will stay on schedule to deliver needed items for the project. 341
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 29 Team Organization
Our Team Organization Chart illustrates our proven “chain of command” for performance on similar projects. Work performed will be conducted under the direct supervision/direction of the Project Manager, Mr. Nayan Amin, TE. Mr.

Amin will be responsible for overall coordination on this contract, maintaining the effectiveness and efficiency of the work, schedule, and ensuring the work products are to the satisfaction of the City and stakeholders. We anticipate working closely with the City staff to ensure understanding of project objectives from start to project completion. Mr.

Amin will be responsible for day-to-day coordination and activities. Our team will be available to the City and stakeholders at a short notice. The team members shown on the Organization Chart have worked together on many similar projects.

Subcontractors
TJKM does not anticipate the use of subconsultants. However, if additional expertise is needed for a specific assignment, we will draw upon our trusted relationships with firms specializing in required areas. We will consult with the City and obtain approval prior to any use of subconsultant services. 342

PROPOSED METHOD TO ACCOMPLISH

THE WORK
City of Palm Desert Proposal for
On-Call Traffic Consulting & Design Services
343
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 30

PROPOSED METHOD TO ACCOMPLISH THE WORK
Technical Approach
Our general approach for any task order, assigned to TJKM Team as part of the On-Call Contract is summarized below.

Successful completion of task orders requires three elements that our team provides special emphasis on:
• Proactive project management in close coordination with the client's staff; • Thorough understanding of regulatory requirements, coupled with informal agency consultation early in the project to ascertain specific permitting permutations, and agency attitudes; and • Careful and continuous assessment of the schedule so that tasks in the critical path are completed at the appropriate point in the project.

Our experience indicates that projects are most successful when clients and regulatory agencies coordinate closely when preparing a project description and while establishing the appropriate scope for and timing of technical studies.

Our role as the City of Palm Desert Technical On-Call Traffic Engineering Consultant will be to focus on providing support and coordination to successfully fulfill technical studies, including sound scope development and schedule requirements. This approach relies upon strong leadership by Mr. Amin and the Task Leads, who are thoroughly familiar with regulations pertinent to each discipline, with the understanding that permitting requirements often drive the project schedule. Understanding the project’s critical path enables her to focus technical efforts, thereby maintaining cost efficiency and overall schedule.

The TJKM approach to successful completion of each task relies on a careful assessment of the likely technical and regulatory requirements of the project, and formulation of the appropriate team for the task. The size and structure of the task is tailored to meet the project schedule, and is designed to be of sufficient depth to provide flexibility with the flow of project demands. For each task order, Mr. Amin will consult with the City Project Manager to develop an appropriate scope and staffing matrix for each task. At that point, a detailed work plan will be established in consultation with the City, and the schedule adjusted as necessary to meet the needs of the task through intensification of efforts in specific areas.

As an on-call traffic consultant, our role for this contract is to assist the City in delivering top quality projects. To accomplish this objective, the TJKM Team assigned to a specific task or technical study will work closely with Mr. Amin and, as needed, the City of Palm Desert Project Manager as well as planning and engineering staff, to identify important issues and develop an effective approach for addressing those issues. Close teamwork between City staff and our technical team will enable issues of public and agency concern to be evaluated to an appropriate level of detail. For each assignment, our general approach is as follows:

Initiation of Work Assignments – The City of Palm Desert’s Project Manager will notify Mr. Amin of a proposed or possible task assignment. Based on the type of work involved, she will identify one or more choices of team for the assignment, and provide these recommendations to the City. Mr. Amin will be available to meet with the City of Palm Desert‘s Project Manager, to discuss the team for the assignment and make necessary changes based on the input received.

Preparation of Work Plans and Initiation of Task Orders – The City’s task order will provide the proposed study objectives and expectations, including any specialized needs and schedule requirements. TJKM will work with the City of Palm Desert’s Project Manager to confirm the requirements, and refine or clarify assumptions or expectations, including needed information from the City. TJKM will coordinate with the City to achieve approval of the task order, and no work will proceed until the task order is signed and a notice to proceed is issued. As appropriate, a work plan will be developed at the initiation of the task order, or the task order itself will function as the work plan. A project schedule will be developed that identifies key milestones, including delivery dates and incorporation of City review times, and if applicable other regulatory agency review periods. 344
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 31 Monitoring Progress of Assignment – Objective-based performance monitoring is a highly visible activity on our projects. The budget and schedule for tasks identified in the Work Plan for each task order will be entered into our inhouse, accounting system that allows both Mr. Amin and the Task Leads to monitor budget and schedule performance.

Coordination may include scheduled technical briefings with City staff. Progress reports for each assignment under this contract will be prepared monthly.

Deliverables – As assigned deliverables are prepared, they will receive an independent, documented technical and peer review by qualified in-house staff. Following the peer review, documents will be provided to the City for review.

The City of Palm Desert’s comments will be addressed and incorporated into the draft deliverable(s). TJKM uses comment matrices to list each comment and how and where it was addressed. These comment matrices provide an additional documentation of the QA/QC process. As appropriate, documents will be provided in paper and electronic formats in accordance with the contract/task order.

Outlined below are typical processes we will follow for each of our project areas. • Traffic Engineering - The TJKM Team has all the requisite technical experience that is required to complete any project successfully. Our team members have extensive knowledge and experience of traffic signal coordination, implementation and fine-tuning, traffic studies, intersection levels of service, freeway, and arterial operational studies, development of concepts, PS&E for signals and as-built plans, neighborhood and circulation plan studies, data collection, traffic handling plans, pedestrian and bicycle studies, traffic safety analysis, operational analysis, and signing and striping. Our approach is conduct inventory of existing conditions, develop base maps and prepare PS&E for improvements for all modes of transportation. • Traffic Signal Timing and Review – TJKM is one of the firms selected by MTC to provide professional services under the PASS project. We have completed signal retiming for over 1,000 signalized intersections annually for the past several years. Our approach on signal timing projects is to collect existing data, develop a model for existing conditions, evaluate signal timing parameters, optimize signal timings, and implement and fine-tune optimized timing plans.
• Transportation Planning – TJKM has two major advantages in this area. First, we have an extensive background in on-call transportation work with dozens of public agencies that has provided our team with extensive experience on various types of transportation projects. We have successfully completed traffic analyses for dozens of Specific and General Plans, so we thoroughly understand these processes. Secondly, most of the key staff members on TJKM’s proposed City of Palm Desert team have experience within municipal government. This invaluable background allows us the approach projects from a practical, not theoretical, basis. Our approach includes but is not limited to: collecting existing data, validating future conditions, conducting analyses, developing the infrastructure needs, and providing recommendations.
• Multimodal Planning and Design – TJKM has incorporated bicycle and pedestrian planning and design in many of its projects. TJKM has prepared trail designs, and trail/roadway intersection designs, along with elaborate Class II bicycle facilities along major streets and at intersections. Based on the individual project, TJKM frequently inventories existing bicycle and pedestrian volumes as a part of multimodal planning studies and design projects, analyzes impacts, develops recommendations and alternatives, conducts outreach, and prepares deliverables. • Traffic Signal Design – TJKM has prepared more traffic signal designs than any firm in Northern California because of our large staff devoted to this practice and having prepared signal designs during our entire 50-year history.

On our signal design projects, we inventory existing conditions, develop base maps and prepare PS&E for traffic signals at 35%, 60%, 90%, and Final.
• Traffic Calming – TJKM has successfully delivered numerous projects on traffic calming. Our approach to traffic calming projects is to conduct collision analysis, public outreach and identify improvements that enhances safety and operations for all modes within the local jurisdictions. In a potential City of Palm Desert scenario, TJKM might investigate the need for neighborhood traffic calming and recommend a plan for community discussion and potential adoption.
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On-Call Traffic Consulting & Design Services 2024-RFP-127 | 32 • Traffic Safety Improvements - The Safety Study will be tailored to the local protocols, needs, issues and will fully comply with Federal and State guidelines and directives. With our extensive experience in successfully delivering safety programs, the TJKM Team has identified the following key highlights:
o Determining the Vision and Goals – Thorough document review and stakeholder discussions to finalize LRSP vision statement and goals.
o Analyzing Collision Trend – Conducting comprehensive and systemic collision analysis, which further helps develop lists of risk factors, identify high-injury locations, and define Emphasis Areas. o Identifying Countermeasures and Non-Engineering Strategies – Identifying appropriate countermeasures that are consistent with local and regional planning directions, design guidelines, and are fund-eligible; identifying non-engineering strategies that can be used to engage local communities. Countermeasures and nonengineering strategies will be context sensitive to the environment in which they are recommended. o Engaging and Integrating Stakeholder Input – The process to foster communication with stakeholders and general public, gathering valuable input/concerns related to road safety; and incorporating concerns into the 5E’s strategies to address such concerns.
o Prioritizing Actions and Identifying Funding Strategies – Develop a detailed implementation matrix containing timeline, responsible agencies, required cost, and potential funding opportunities. • Safe Routes to School (SRTS) – TJKM has evaluated bicyclist and pedestrian safety and designed improvements as part of numerous SRTS projects, and our staff is highly cognizant of the dynamics of school route safety through our experience as City Traffic Engineers. We understand the characteristics of school-age children, as well as the often limited resources available to implement improvement measures. We strive to balance competing priorities and recommend safety measures that can be implemented in both the short and long term. We work with all project stakeholders to build consensus on improving safety for all students traveling to and from schools. Our typical approach on SRTS projects includes meeting with school stakeholders, collecting background data, field inventory of existing infrastructure, conducting walking/bicycling audits, and identifying operational and physical improvement measures.
• Parking Studies – A key ingredient to a successful development is the availability and convenience of parking.

Most developments require adequate parking facilities that will provide sufficient capacity and maximize land use.

TJKM has provided parking solutions in over 500 studies. Parking studies generally evaluate increased demands for existing projects or a new development’s potential for parking generation and then recommend solutions for parking requirements.

TJKM has completed parking studies for office buildings, shopping centers, residential developments, hospitals and medical facilities, BART and other transit stations, civic centers, major universities, and other institutional uses.

We have also conducted numerous downtown area parking and circulation analyses. For these often high-profile community projects, TJKM partners with city staff, community/neighborhood groups, and other stakeholders to determine the exact issues and develop implementable solutions. TJKM often works with other consultants such as architects, civil engineers, and financial planning firms to evaluate the feasibility and cost of making improvements to existing parking structures, such as electronic guidance systems. • Intelligent Transportation Systems (ITS) – TJKM is experienced in developing concept of operations, systems engineering management plan, and PS&E for ITS systems. Our approach is to understand the client’s needs, identify improvements that can achieve goals of our clients, and develop PS&E for the improvements. • Public Hearings, Meetings, and Workshops – TJKM has a combined total experience in this area of about 70 years, including involvement in many meetings and hearings involving substantial areas of conflict among the participants. We are very comfortable in this setting. In most cases, the Project Manager will attend public hearings as requested by the City.
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On-Call Traffic Consulting & Design Services 2024-RFP-127 | 33 • Project Management and Coordination – TJKM provides project management and coordination on all of our project, small or large. We will provide project management services, including scheduling, budgeting, and resource allocation. Coordination with city staff, other consultants, and stakeholders to ensure the success of the project. TJKM will prepare regular project status reports and updates for City staff. We will also ensure compliance with local, state, and federal regulations and standards. • Traffic Impact Studies for Environmental Documents – TJKM will adhere to the requirements of City of Palm Desert for conducting traffic impact studies within the City. This will enable TJKM to prepare studies that use a standard and accepted methodology and satisfy all of the City’s criteria. The referenced document is quite specific and dictates what needs to be addressed, along with applicable standards, in a traffic impact study. TJKM will first participate in a meeting with the City to obtain the details of the project being proposed and to work through the specific requirements of the particular traffic study.
• Timely and Accurate Data Collection - We will be able to quickly mobilize and provide timely and accurate data collection for your projects, utilizing many data collection firms within the Bay Area Region. In addition, we own travel time data collection equipment that includes not only GPS data but also videotaping capabilities, as well as can establish Origin-Destination using the StreetLight Data. We can also send one of our experienced engineers to the field on one data collection day for both “Before” and “After” conditions, collecting data and observing traffic conditions during peak periods.
• Grant Applications – TJKM is very knowledgeable regarding the many sources of grant funding available to cities through MTC, Caltrans, VTA (Congestion Management Agency), and other sources, and what’s needed to prepare successful grant applications. After meeting with City staff to gain a thorough understanding of each project for which grant funds are desired, TJKM would conduct field investigations, develop design concepts, and prepare drawings and cost estimates for the proposed improvements as needed to support the grant applications. If required for a particular grant application, such as for TDA Article 3 funds, TJKM would prepare detailed plans (e.g. signing and pavement delineation plans to add bicycle lanes) as appropriate to successfully qualify the project as “construction-ready.” TJKM would be available to complete all of the work on grant applications to meet any tight deadlines set by the funding agency. If the selection process includes oral presentations, TJKM’s Project Manager would present the City’s proposed projects to the selection panel. Using this approach, TJKM has successfully obtained grant funding for multiple projects on behalf of our municipal clients. • Traffic Operations – With our background as City Traffic Engineers, traffic operations is an area with which we are very comfortable. Again, the starting point is gathering traffic data including counts, delay, collision reports, travel time, etc. Our work could include evaluating LOS at intersections and along roadway sections, preparing detailed traffic simulation analyses of intersections, roundabouts and freeway interchanges, evaluating the need for upgrading geometric design, and examining the need for revised roadway signing, striping and markings. 347
On-Call Traffic Consulting & Design Services 2024-RFP-127 | 34 Management Approach
The TJKM Project Management Plan that will be used on these projects is based on proven management, lessons learned and administrative systems developed to enhance communication among the City of Palm Desert, the TJKM Project Manager and team members, and other affected agencies. This management approach has been used successfully on numerous projects throughout California. The TJKM Project Management Plan has the following elements:

WORK PLAN
It is a TJKM policy to prepare a Work Plan for all projects, large and small. Upon receipt of a Notice-to-Proceed, we will prepare, in consultation with the City and other local jurisdictions, an overall project work plan that includes detailed work elements for each team specialty. A TJKM work plan typically includes:
definition of the project purpose; task objectives; scope of services; staffing; coordination requirements; deliverables; budget; schedule; and monitoring and reporting procedures.

COORDINATION AND COMMUNICATION
Frequent and effective communication between the City, other local jurisdictions, and the TJKM Team is needed to maintain the project schedule and ensure a quality product. The key to our success is an integrated team approach. Our goal is "no surprises" and a partnership that has common understanding and expectations every step of the way. Mr. Amin will maintain close communication with the City’s Project Manager by personal contact, telephone, written communications, and meetings. Our Project Manager strongly believes in the necessity and benefit of scheduled monthly progress meetings. Mr. Amin, as well as other key team members, will meet with the City’s Project Manager monthly to discuss project issues, status, schedule, budget, and invoicing items. This will ensure that our "no surprises" goal is maintained and the City is thoroughly aware of all aspects of the project.

The TJKM Team will maintain regular contact with City staff to ensure clear communication on project tasks, products, meetings, and schedule.

Specifically, we will:
• Hold scheduled conference calls to review project status and discuss key issues. During these calls we will discuss various project deliverables including workshop agendas, workshop summaries, proposed alternatives, preferred alternative, Draft Plan, and Final Plan documents. • Participate in additional calls and meet with City staff, as needed at key stages during the planning effort to review key ideas, products, deliverables, project status and overall project direction and budget.
• Manage all aspects of the project to maintain project schedule and budget, maintain continuous liaison with the City and other stakeholders.
• Prepare and submit monthly progress status updates to the City. The reports will include progress of work; status of public involvement; updated project schedule; information/decisions required to maintain schedule and complete deliverables; problems encountered that may affect schedule; budget or work products and anticipated work products for the following month.
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On-Call Traffic Consulting & Design Services 2024-RFP-127 | 35

COST CONTROL
Control of project costs will be accomplished by monitoring on a task level basis. This detailed task level will roll up into milestone summaries and a project summary. Our cost accounting system is a "live" database that the project manager can access to determine the financial status of the project at any time. Cost control reporting to TJKM’s Project Manager will be implemented through the invoicing process. Progress reports will also be included to relay information on project progress and critical issues.

SCHEDULE CONTROL
Establishing a schedule that meets the project objectives is relatively easy. Maintaining this schedule during changing project priorities, unforeseen conditions, public consensus building, etc., is a challenge. The project work scope will be broken down by function and separated into defined tasks. Tasks will be linked logically and will be sufficiently detailed to allow for realistic representation of the project. Project progress will also be monitored by percent complete for each task.

QUALITY CONTROL
QA/QC Procedures – TJKM’s Design Quality Assurance (QA) Procedures are utilized throughout the life of the Project.

Quality Control (QC) starts at the proposal and scope definition stage and continues through the completion of all assignments. To assure that errors, omissions and ambiguities in submittals and drawings are limited to an absolute minimum, the responsibilities for technical review, peer review/coordination checking, and technical audit functions are assigned to the appropriate TJKM Team members. TJKM’s approach integrates the work of our subconsultants into the QC system through the use of established procedures and our peer review/independent checking capability augmented with technical audits.

Quality Control – TJKM’s QC Program provides quality services and products that meet or exceed the expectations of our clients. QC is an integral part of TJKM’s entire professional service process, which is integrated into our work plan, and CADD design and drafting processes. The formal QC Reviews consist of "Constructability Reviews" and "Project Manager and Project Engineer Reviews". All formal QC Reviews will result in comments recorded on Comment Sheets.

TJKM’s established QC Plan ensures that TJKM will receive thorough and accurate design documents and reports that are prepared in formats consistent with local agency and Caltrans guidelines. Our Project Manager has responsibility for implementation of the QC Plan.
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CALIFORNIA | FLORIDA | TEXAS
Corporate Office 4305 Hacienda Drive, Suite 550, Pleasanton, CA 94588 925.463.0611 | www.TJKM.com
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