Agenda packet, regular meeting — Palm Desert City Council, September 11, 2025 (part 2 of 4)

CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: September 11, 2025
PREPARED BY: Cesar Lopez, Associate Engineer
SUBJECT: TRACT MAP 37506-2 PARKS D AND E, UNIVERSITY PARK - ACCEPT

PUBLIC IMPROVEMENTS AND RELEASE RELATED BONDS, AND

ACCEPT A MAINTENANCE BOND
RECOMMENDATION:

1. Accept public improvements for Park D and Park E of Tract Map 37506-2, University Park.

2. Release the following bonds:
a. Faithful Performance Bond in the amount of $815,648. b. Labor and Materials Bond in the amount of $815,648.

3. Accept the Maintenance Bond in the amount of $81,564.80.

BACKGROUND/ANALYSIS:

On November 20, 2018, Planning Commission approved by Resolution No. 2745 a request by University Park Investors, LLC (801 San Ramon Valley Blvd., Suite F, Danville, CA 94526) to construct a 174+ acre, master planned subdivision located on Gerald Ford Drive between Portola Avenue and Pacific Avenue. Tract Map 37506-2 is phase II of this project. Phase II includes ten public streets, two public parks (D & E), and 169 single family lots. The two (2) public parks including Park D (Lot EE of Tract Map 37506-2), 1.133 acres, and Park E (Lot FF of Tract Map 37506-2), 0.63 acres.

Bonds in the amount of $815,648 for Faithful Performance and $815,648 for Payment (Labor and Materials) were submitted for construction of the two public parks. Separate bonds for public improvements for streets and grading were submitted at the time of map approval.  Park D includes a shade structure, tables and benches, open space, and a walking trail.  Park E consists of a walking trail, a bench, and open space.

On August 22, 2025, the Public Works Department verified the completion of the parks.

Additionally, the Engineer of Record has submitted a Letter of Certification verifying the completion of improvements. The approved grading plan (PG22-0029) and approved landscape plans are filed within the Development Services Department.

Pursuant to the Palm Desert Municipal Code Section 26.28.140, the City of Palm Desert requires the acceptance of a ten percent Maintenance guarantee for a one-year period after completion of improvements. The developer has submitted a Maintenance (Warranty) Bond in the amount of $81,564.80.
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City of Palm Desert
Tract Map 37506-2 Park D and Park E

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Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

With approval of this action, the City of Palm Desert will be responsible for the annual maintenance of the two public parks. Costs to maintain these improvements are estimated to be approximately $74,300 annually and have been included in the adopted budget for landscape maintenance.

ATTACHMENTS:

1. Vicinity Map

2. Faithful Performance and Labor and Material Bonds

3. Maintenance Bond
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Vicinity Map
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Park E
Park D 203
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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: September 11, 2025
PREPARED BY: Kevin Swartz, Project Manager
Shawn Muir, Community Services Manager
SUBJECT: REJECT ALL PROPOSALS FOR CITY FACILITIES JANITORIAL

SERVICES, AND AUTHORIZE STAFF TO READVERTISE THE
REQUEST (PROJECT NO. MFA00023)
RECOMMENDATION:

1. Reject all proposals submitted under Request for Proposal 2024-RFP-149, City Facilities Janitorial Services.

2. Authorize staff to readvertise the request and award with a more detailed scope of work.

BACKGROUND/ANALYSIS:

On June 9, 2022, the City of Palm Desert (City) entered into Contract No. C42320 with Merchants Building Maintenance, LLC (Merchants) for janitorial services at City-owned facilities.

The agreement was established for a five-year term, with three optional one-year extensions, at an initial annual contract amount of $436,744 through June 30, 2027.

Over time, the scope of services expanded to meet the City’s needs, increasing the annual contract amount to $659,502. Additions included complete janitorial services at the Palm Desert Aquatic Center and Palm Desert Library, two additional daily service hours at the Corporation Yard, and day porter services at the Parkview Building.

Location 2022 Contract
Amount
Price Change
(add or remove
work/locations)
2025 Contract
Amount
Corporation Yard $32,015.71 $16,083.10 $48,098.81
Palm Desert City Hall $95,616.25 $10,974.45 $106,590.70 Portola Community
Center $16,174.51 $524.69 $16,699.20
iHUB/REN Building $18,613.34 $6,808.53 $25,421.87
Sheriff Substation $95,325.26 ($12,985.13) $82,340.13
Parkview Office
Complex $95,325.26 $41,878.03 $137,203.29
State Building $71,816.44 $3,285.89 $75,102.33
Henderson Community
Center $11,857.19 $627.87 $12,485.06
Aquatic Center N/A $63,006.76 $63,006.76
Library N/A $92,553.97 $92,553.97
Total $436,744 $222,758 $659,502
221
City of Palm Desert
Reject All Proposals for City Facilities Janitorial Services

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To ensure continued high-quality service delivery at competitive rates, and consistent with best practices for high-value, long-term contracts, staff initiated a Request for Proposals (RFP). RFP No. 2024-RFP-149 was released on January 23, 2025, through the City’s OpenGov procurement portal, and nine proposals were received:

VENDOR LOCATION PROPOSAL

AMOUNTS
Verde Facilities Services, LLC Cerritos, CA $579,252
Universal Building Maintenance, LLC Irvine, CA $434,532 Vested Solutions Coachella, CA $640,000
Merchants Pomona, CA $495,001
Santa Fe Janitorial Maintenance Services, Inc. Chino Hills, CA $520,464 Slate USA Inc. New York, NY $639,972
Premier Property Preservation, LLC Van Nuys, CA $607,775 MEK Enterprises, Inc. Santee, CA $660,862
Sherrod and Sons, LLC Santa Ana, CA Not provided
A selection committee (Committee) evaluated the proposals based on clarity and completeness of the proposal, the experience and qualifications of the firm, references, cost, and the proposed staffing plan and resource allocation.

After reviewing the proposals, staff found it challenging to fairly evaluate and score submissions due to inconsistencies in the level of detail provided by vendors. Some proposals included specific information on equipment and products (including eco-friendly options), employee benefits, staffing levels, and software systems, while others did not.

To ensure a more equitable and transparent comparison, staff recommends updating the RFP and readvertising to receive more standardized and comparable proposals. The updated RFP package will include a more detailed scope of work, a standardized chart, and targeted questions that outline required information across key categories. This approach will ensure all vendors address the same criteria, improve consistency in responses, and support a more effective and objective scoring process. Staff has communicated this intent to the vendors that submitted proposals to the RFP.

If approved, staff will proceed with reissuing the RFP using a revised and more detailed scope of services to ensure a fair and comprehensive evaluation process. The RFP is expected to be released in December 2025, with a contract awarded to either a new or existing vendor in April or May 2026. Should a new vendor be selected, this timeline will provide ample opportunity for onboarding and transition, with a contract start date of July 1, 2026, to align with the beginning of the new fiscal year.

Legal Review:

This report has been reviewed by the City Attorney’s Office. 222
City of Palm Desert
Reject All Proposals for City Facilities Janitorial Services

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FINANCIAL IMPACT:

Rejecting all proposals and readvertising the request has no direct fiscal impact to the General Fund.
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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: September 11, 2025
PREPARED BY: Bertha A. Escobedo, Business Operations Manager SUBJECT: RATIFY CHANGE ORDER NO. 3 TO CONTRACT NO. C43180 WITH BECK OIL FOR GAS AND DIESEL FUEL (MEQ00007)
RECOMMENDATION:

Ratify Change Order No. 3 to Contract No. C43180 with Beck Oil, Inc., for Gas and Diesel Fuel Purchase, in the amount of $20,000, increasing the annual amount to $140,000.

BACKGROUND/ANALYSIS:

On May 26, 2022, the City Council awarded Contract No. C43180 to Beck Oil, Inc. for the asneeded purchase of gasoline and diesel fuel in an annual amount of $120,000. The contract includes a five-year term with an option for three one-year extensions.

The per-gallon cost under this contract is formula-based, tied to the Oil Price Information Service (OPIS) Unbranded Rack Average Price for Colton (a regional fuel distribution terminal), plus the vendor’s fixed markup. OPIS is an industry-standard index that tracks wholesale fuel prices at distribution terminals, providing a transparent and market-based benchmark. Because OPIS prices have remained higher than anticipated, additional contract authority has been required to accommodate fuel purchases at these elevated rates.

Since the award of the contract, fuel prices have remained elevated, and the original annual amount is no longer sufficient to meet annual operational needs. To ensure uninterrupted fuel supply, staff sought and received City Manager approval for a series of change orders adjusting the contract amount in response to rising costs, as shown below:

Change
Order No.

Amount
Added
Revised
Contract Limit
Actual/Estimated
Expense
Fiscal Year(s)
1 $10,000 $130,000 $127,000 2022/23
2 $30,000 $150,000 $144,000 2023/24
3 $20,000 $140,000
$126,000 2024/25
**$130,000 2025/26
**$135,000 2026/27
**Estimated amount
The first two change order requests omitted language clarifying that the increase would apply annually, creating the need for the current adjustment. Staff now seek City Council ratification of Change Order No. 3, which increases the contract by $20,000 annually.

Over the past three fiscal years, the City’s average fuel consumption has been approximately $132,000 annually. FY 2023-24 reflects an anomaly due to a significant increase in demand and 225
City of Palm Desert
Change Order No. 3 for Additional Fuel Purchase

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fuel pricing following the Hilary storm of August 2023. In addition, the City is in the process of purchasing hybrid vehicles for its fleet, which are expected to contribute to future fuel savings.

Based on these factors, an annual contract limit of $140,000 is projected to be sufficient for the remainder of the contract term. This adjustment will allow fuel purchases to continue without interruption and within the budgeted amount approved through Fiscal Year 2026-27.

Staff recommends authorizing remaining contract extensions with annual increases capped at five percent (5%) per fiscal year. The limit, based on average actual costs since FY 2022-23, balances funding needs with long-term cost control.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

Budget for this purpose has been included in the approved Fiscal Year 2025-26 Financial Plan under Public Works Operations in the amount of $150,000 for the annual purchase of gas and diesel fuel in Account No. 1104331-4217000, Fleet-Fuel; therefore, there is no additional financial impact to the General Fund. Staff will continue to budget accordingly during the annual budget process to ensure adequate funding for fuel expenses in future fiscal years.

ATTACHMENTS:

1. C43180 Contract

2. C43180 Change Order No. 1

3. C43180 Change Order No. 2

4. C43180 Change Order No. 3
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CITY OF PALM DESERT

CONTRACT CHANGE ORDER
Justification:

Contract No / P.O. #:

Change Order No.:

Contingency: YES NO
Account No.:

Project No.:

Vendor No.:

Description of Changes Decrease
In Contract Price
Increase
In Contract Price
Totals:

Net Change in Contract Price:

Original Contract Amount: +
Contingency: +
Total Budget Amount:

Less: Expend. / Encumb. To Date: -
Less: This Change Order Amount: -
Remaining for Project:

Contingency: +
Less: Prior Change Order(s): -
Less: This Change Order: -
Remaining of Contingency:
__________________________________________________________ dollars and ___/100 (___________) Revised Contract Total: ___________________________
Contractor shall construct, furnish all supervision, labor, services, equipment, and materials, and perform all work necessary or required to fully complete the changes to the Contract described in this Change Order for the amount agreed upon between the Contractor and the City of Palm Desert (“City”).

Contract Purpose:

Contractor Name:

C43180 P115818 1
1104331-4217000 796-23 V0013288 Gasoline and Diesel Fuel Supply Beck Oil, Inc. Additional Gasoline and Diesel Fuel Supply services during FY 2022/23 $ 10,000.00 $ 0.00 $ 10,000.00 $ 10,000.00 City fleet vehicles and heavy equipment depend on gasoline and diesel fuels to perform daily operations for the City.

Due to an increase in operational cost staff is requesting an additional $10,000 for the remainder of Fiscal Year 2022/2023.
$ 120,000.00 $ 120,000.00 $ 120,000.00 $ 10,000.00 -$ 10,000.00 $ 10,000.00 -$ 10,000.00 ✔ The amount of the contract will be increased by the sum of: Ten thousand $ 10,000.00 $ 130,000.00 DocuSign Envelope ID: E6BC566C-2CCD-4736-A7CE-D87467CFEAB4 237
Continued from Front
Contract No. _________ Contract Change Order No. ___
Contract Time Extension: __________________________
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the City from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the work covered by this Change Order. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the work under the Contract. This Change Order will become a supplement to the Contract and all provisions will apply hereto.

1. REQUESTED BY: ______________________
Department Director 2. ACCEPTED BY: ______________________Contractor

3. CERTIFIED FUNDS

AVAILABLE
______________________
Finance Director 4. APPROVED BY: ______________________City Manager NOTE: No payments will be made prior
to City Manager or Council approval
QC: _____
C43180 1
None requested
DocuSign Envelope ID: E6BC566C-2CCD-4736-A7CE-D87467CFEAB4 238

CITY OF PALM DESERT

CONTRACT CHANGE ORDER
Justification:

Contract No / P.O. #:

Change Order No.:

Contingency: YES NO
Account No.:

Project No.:

Vendor No.:

Description of Changes Decrease
In Contract Price
Increase
In Contract Price
Totals:

Net Change in Contract Price:

Original Contract Amount: +
Contingency: +
Total Budget Amount:

Less: Expend. / Encumb. To Date: -
Less: This Change Order Amount: -
Remaining for Project:

Contract Purpose:

Contractor Name:

C43180 P116451 2
1104331-4217000 796-23 V0013288 Gasoline and Diesel Fuel Supply Beck Oil, Inc. Additional Gasoline and Diesel Fuel Supply services during FY 2023-2024 $ 30,000.00 $ 0.00 $ 30,000.00 $ 30,000.00 City fleet vehicles and heavy equipment depend on gasoline and diesel fuels to perform daily operations for the City.

Due to an increase in operational cost staff is requesting an additional $30,000.00 for the remainder of Fiscal Year 2023/2024.
$ 120,000.00 $ 120,000.00 $ 120,000.00 $ 30,000.00 -$ 30,000.00 $ 30,000.00 -$ 30,000.00 ✔ The amount of the contract will be increased by the sum of: Thirty Thousand $ 30,000.00 $ 150,000.00 DocuSign Envelope ID: 3C4F0331-DE8B-4053-BBE7-AD95FA75E843 239
Continued from Front
Contract No. _________ Contract Change Order No. ___
Contract Time Extension: __________________________
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the City from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the work covered by this Change Order. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the work under the Contract. This Change Order will become a supplement to the Contract and all provisions will apply hereto.

1. REQUESTED BY: ______________________
Department Director 2. ACCEPTED BY: ______________________Contractor

3. CERTIFIED FUNDS

AVAILABLE
______________________
Finance Director 4. APPROVED BY: ______________________City Manager NOTE: No payments will be made prior
to City Manager or Council approval
QC: _____
C43180 2
None requested
DocuSign Envelope ID: 3C4F0331-DE8B-4053-BBE7-AD95FA75E843 240

CITY OF PALM DESERT

CONTRACT CHANGE ORDER
Justification:

YES NO
Description of Changes Decrease
In Contract Price
Increase
In Contract Price
Totals:

Net Change in Contract Price:

Original Contract Amount: +
Contingency: +
Total Budget Amount:

Less: Expend. / Encumb. To Date: -
Less: This Change Order Amount: -
Remaining for Project:

Contract Purpose:

Contractor Name:

Contract No / P.O. #:

Change Order No.:

Contingency:

Account No.:

Project No.:

Vendor No.:

YES NO
Project Manager:

This Change Order is hereby executed on:

C43180 NEW 3
1104331-4217000 MEQ00007 V0013288 Gas and Diesel Fuel Beck Oil David Reyes July 30, 2025 Increase to not-to-exceed annual contract amount $ 20,000.00 $ 0.00 $ 20,000.00 $ 20,000.00 Increase annual not-to-exceed contract amount through remainder of contract term including Fiscal Year 2024/25. (FY24/25 PO #24251288)
$ 120,000.00 $ 0.00 $ 120,000.00 $ 120,000.00 $ 20,000.00 -$ 20,000.00 $ 0.00 $ 0.00 $ 20,000.00 -$ 20,000.00 ✔ The amount of the contract will be increased by the sum of: Twenty Thousand 00 $ 20,000.00 $ 140,000.00 Docusign Envelope ID: 4BE87D29-2BF5-46B1-9A65-F9F71FEAA02D 241
Continued from Front
Contract No. _________ Contract Change Order No. ___
Contract Time Extension: __________________________
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the City from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the work covered by this Change Order. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the work under the Contract. This Change Order will become a supplement to the Contract and all provisions will apply hereto.

1. REQUESTED BY: ______________________
Department Director 2. ACCEPTED BY: ______________________Contractor

3. CERTIFIED FUNDS

AVAILABLE
______________________
Finance Director 4. APPROVED BY: ______________________ Interim City Manager
NOTE: No payments will be made prior
to City Manager or Council approval
QC: _____
C43180 3
N/A
Docusign Envelope ID: 4BE87D29-2BF5-46B1-9A65-F9F71FEAA02D 242

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: September 11, 2025
PREPARED BY: Chris Gerry, Senior Project Manager
SUBJECT: RATIFY CHANGE ORDER NO. 3 TO CONTRACT NO. C48140 WITH DBX, INC., FOR THE MARKET PLACE DRIVE AND COOK STREET TRAFFIC SIGNAL IMPROVEMENTS (CTS00001)
RECOMMENDATION:

Ratify Change Order No. 3 to Contract No. C48140 with DBX, Inc., to increase compensation in the amount of $6,329.65 for the Market Place Drive and Cook Street Traffic Signal Improvements.

BACKGROUND/ANALYSIS:

Overview:

The Market Place Drive and Cook Street Traffic Signal Improvements (Project) includes the installation of a new traffic signal at the currently unsignalized intersection of Cook Street and Market Place Drive. This signal was identified as a mitigation measure in the Environmental Impact Report for the DSRT Surf Project (May 2019). In addition to the signal installation, the Project incorporates ADA-compliant curb ramps, sidewalks, and other improvements to improve accessibility and regional traffic synchronization.

The City advertised the Project and received five bids on September 17, 2024. The City Council awarded the Project to DBX, Inc. (Contractor) for $464,560 on October 10, 2024. The City Council also approved a contingency in the amount of $47,000 (approximately 10%).

The Project has since been completed. During project construction, the City issued three change orders described below:
 Change Order No. 1 ($4,048.00): The Project plans did not include a curb between the sidewalk and adjacent landscaping on the east side of Cook Street. Since the initial plan development, the adjacent property has updated its landscaping, necessitating the addition of a curb for proper grade separation. Change Order No. 1 covered the labor, materials, and equipment necessary to install approximately 160 linear feet of six-inch curb along the newly constructed sidewalk.
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City of Palm Desert
Ratify Change Order for Cook and Market Place Traffic Signal Installation

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Change Order No. 2 ($40,062.00): At the time of bidding, the City had not yet received plans from Southern California Edison (SCE) identifying the line extension and service point for the service pedestal. A service pedestal is the electrical service point for the intersection where utility power connects to the traffic signal system. Once the SCE plans were received, the City requested this change order to complete the remaining work.

Change Order No. 2 covered the labor, materials, and equipment necessary to install approximately 400 feet of conduit in accordance with the approved plans.  Change Order No. 3 ($9,219.65): In late July 2025, SCE conducted an inspection of the newly installed service pedestal. Upon inspection, SCE required the construction of a concrete retaining wall around the service pedestal due to the adjacent elevations.

Change Order No. 3 covered the labor, materials, and equipment necessary to install a retaining wall around the service pedestal.

Change Order No. 3 used the remaining contingency and exceeded it by $6,329.65. Due to the necessity to complete the Project and the timing of summer recess, the City Manager approved the total change order under the authority granted under Palm Desert Municipal Code

3.30.170(C)1. Staff is requesting to ratify Change Order No. 3 which increased compensation in the amount of $6,329.65. Following this action, staff will issue a Notice of Completion.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

The Project was included in the approved Fiscal Year 2024-25 Capital Improvement Project List through the Measure A Fund, Account No. 2134385-5000911, and the Traffic Signal Fund, Account No. 2344250-4400100; therefore, there is no financial impact to the General Fund.

The originally approved contingency has been exceeded by $6,329.65, as the total of the three change orders amount to $53,329.65. For this reason, ratification of Change Order No. 3 is requested. The table below reflects project budget and expenses:

Account Budget Project Cost Balance
2134385-5000911 $331,707.00
2344250-4400100 $460,075.00
Design – Advantec C45300 $100,610.00
Design – Contingency $10,000.00
Construction – DBX $464,580.00
Contingency $47,000.00
Additional Contingency* $6,329.65
Total $791,782.00 $628,519.65 $163,262.35
DSRT Surf Contribution (12.1%) ($76,050.87)
Total Project Cost $552,468.78
* Current request
DSRT Surf is required to contribute its fair share of the costs for installing the traffic signal at the intersection of Cook Street and Market Place Drive, with their contribution established at 12.1%, it will help offset a portion of the City’s costs for the project. 244
City of Palm Desert
Ratify Change Order for Cook and Market Place Traffic Signal Installation

Page 3 of 3 ends

ATTACHMENTS:

1. Staff Report (October 24, 2024)

2. Contract C48140

3. Change Order No. 1

4. Change Order No. 2

5. Change Order No. 3
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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: October 10, 2024
PREPARED BY: Bassam AL-Beitawi, Senior Project Manager
Randy Chavez, Deputy Public Works Director
SUBJECT: AWARD CONTRACT TO DBX, INC., OF TEMECULA, CALIFORNIA, FOR

THE MARKET PLACE DRIVE AND COOK STREET TRAFFIC SIGNAL
IMPROVEMENTS (PROJECT NO. CTS0001)
RECOMMENDATION:

1. Award a contract to DBX, Inc., of Temecula, California, in the amount of $464,580, plus a $47,000 contingency, for the Market Place Drive and Cook Street Traffic Signal Improvements.

2. Authorize the City Attorney to make necessary nonmonetary changes to the contract.

3. Authorize the City Manager to execute the agreement and any written requests for change orders up to the contingency amount, amendments, and any other documents necessary to effectuate this action, in accordance with Section 3.30.170 of the Palm Desert Municipal Code.

4. Authorize the City Manager to execute the Notice of Completion (NOC) and the City Clerk to file the NOC upon satisfactory completion of the Project.

BACKGROUND/ANALYSIS:

The Market Place Drive and Cook Street Traffic Signal Improvements project includes the installation of a new traffic signal at the currently unsignalized intersection of Cook Street and Market Place Drive. This signal was identified as a mitigation measure in the Environmental Impact Report for the DSRT Surf Project (May 2019).

In addition to the signal installation, the project includes ADA-compliant curb ramps, sidewalks, and a range of infrastructure enhancements designed to improve accessibility and ensure seamless regional traffic synchronization thereby contributing to a safer and more efficient transportation network.

The City advertised the project and received five bids by September 17, 2024, as follows:

Contractor Location Total Bid
DBX, Inc. Temecula, CA $464,580.00
Elecnor Belco Electric, Inc. Chino, CA $468,888.00
PTM General Engineering Services, Inc. Riverside, CA $474,074.00 Crosstown Electric & Data, Inc. Irwindale, CA $530,789.00 Alfaro Communications Construction, Inc. Compton, CA $565,028.02 DBX, Inc., submitted the lowest responsive bid. The apparent low bid has been reviewed and found to be in full compliance with all bid requirements. The project is scheduled for completion 247
City of Palm Desert
Market Place Drive and Cook Street Traffic Signal Improvements

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within 90 days of the issuance of the Notice to Proceed, with an expected completion by February 2024.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

FINANCIAL IMPACT:

The Market Place Drive and Cook Street Traffic Signal Improvements Project is included in the approved Fiscal Year 2024-25 Capital Improvement Project (CIP) List through Measure A Fund, Account No. 2134385-5000911, and the Traffic Signal Fund, Account No. 2344250-4400100; therefore, there is no financial impact on the General Fund. In addition, the DSRT Surf developer is required to contribute its fair share of the costs for installing the traffic signal at the intersection of Cook Street and Market Place Drive, with the contribution set at 12.1%.

Account Budget Project Cost Balance
2134385-5000911 $331,707
2344250-4400100 $460,075
Design – Advantec C45300 $100,610
Design – Contingency $10,000
*Construction – DBX $464,580
*Construction - Contingency $47,000
Total $791,782 $622,190 $169,592
DSRT Surf Contribution (12.1%) ($75,285)
Total Project Cost $546,905
*Current request
ATTACHMENTS:

1. Agreement

2. Payment and Performance Bonds

3. Contractor’s Proposal

4. Vicinity Map
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Contract No. C48140
1 Revised 01-2024
BBK 72500.00001\32374943.1

CITY OF PALM DESERT

CONTRACT FOR CONSTRUCTION
This Agreement is made and entered into this 10th day of October, 2024, by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260- 2578, (“City”) and DBX, a Corporation, with its principal place of business at 42024 Avenida Alvarado, Suite A, Temecula, CA 92590 ("Contractor").

WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

ARTICLE 1. SCOPE OF WORK.

The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:

Market Place Drive and Cook Street Traffic Signal Improvements Project No. CTS00001
(hereinafter referred to as “the Project”).

Contractor is an independent contractor and not an agent of the City. The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION.

Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 90 Days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE.

The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of FOUR HUNDRED SIXTY FOUR THOUSAND FIVE HUNDRED EIGHTY DOLLARS AND NO CENTS ($464,580.00).

Payment shall be made as set forth in the General Conditions. The City will pay to Contractor compensation based upon the prices set forth in the Bid Schedule.

ARTICLE 4. LIQUIDATED DAMAGES.

Contractor acknowledges that the City will sustain actual damages for each and every Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the City’s actual damages. Accordingly, in accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $1,000.00 for each and every Day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not Docusign Envelope ID: 8CEA6FD4-A737-40DB-B243-7E398F1555B6 249
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exclude recovery of other damages specified in the Contract Documents. Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT.

The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Forms
Bid Acknowledgement
Bid Schedule
Bid Guarantee
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor DIR Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Contract for Construction
General Conditions
Special Conditions
Specifications
Addenda
Construction Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9
Standard Plans of the City of Palm Desert, latest edition Standard Plans for Public Works Construction, latest edition Caltrans Standard Specifications, latest edition, Except Division 1 Caltrans Standard Plans, latest edition
California Manual on Traffic Control Devices for Streets and Highways (CAMUTCD), latest edition
Work Area Traffic Control Handbook, latest edition
Reference Specifications
Approved and fully executed Change Orders
Permits
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of conflict, the various Contract Documents will be given effect in the order set forth in the General Conditions. This Contract shall supersede any prior agreement of the parties.

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ARTICLE 6. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE.

Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state, and local laws, rules, and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

ARTICLE 7. INDEMNIFICATION AND INSURANCE
A. Indemnification

1. To the fullest extent permitted by law, Contractor shall immediately defend (with counsel of the City’s choosing), indemnify, and hold harmless the City, its officials, officers, agents, employees, and representatives, and each of them from and against:
(a) Any and all claims, demands, causes of action, costs, expenses, injuries, losses or liabilities, in law or in equity, of every kind or nature whatsoever, but not limited to, injury to or death, including wrongful death, of any person, and damages to or destruction of property of any person, arising out of, related to, or in any manner directly or indirectly connected with the Work or this Contract, including claims made by subcontractors for nonpayment, including without limitation the payment of all consequential damages and attorney’s fees and other related costs and expenses, however caused, regardless of whether the allegations are false, fraudulent, or groundless, and regardless of any negligence of the City or its officers, employees, or authorized volunteers (including passive negligence), except the sole negligence or willful misconduct or active negligence of the City or its officials, officers, employees, or authorized volunteers;
(b) Contractor’s defense and indemnity obligation herein includes, but is not limited to damages, fines, penalties, attorney’s fees and costs arising from claims under the Americans with Disabilities Act (ADA) or other federal or state disability access or discrimination laws arising from Contractor’s Work during the course of construction of the improvements or after the Work is complete, as the result of defects or negligence in Contractor’s construction of the improvements;
(c) Any and all actions, proceedings, damages, costs, expenses, fines, penalties or liabilities, in law or equity, of every kind or nature whatsoever, arising out of, resulting from, or on account of the violation of any governmental law or regulation, compliance with which is the responsibility of Contractor; (d) Any and all losses, expenses, damages (including damages to the Work itself), attorney’s fees, and other costs, including all costs of defense which any of them may incur with respect to the failure, neglect, or refusal of Contractor to faithfully perform the Work and all of Contractor’s obligations under Contract.

Such costs, expenses, and damages shall include all costs, including attorney’s fees, incurred by the indemnified parties in any lawsuit to which they are a party.

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2. Contractor shall immediately defend, at Contractor’s own cost, expense and risk, with the counsel of the City choosing, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, agents, employees and representatives. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against the City, its officials, officers, employees, agents, employees, and representatives, in any such suit, action or other legal proceeding. Contractor shall reimburse the City, its officials, officers, agents, employees, and representatives for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. The only limitations on this provision shall be those imposed by Civil Code section 2782.

3. The provisions of this Article shall survive the termination of this Contract howsoever caused, and no payment, partial payment, or acceptance of occupancy in whole or part of the Work shall waive or release any of the provisions of this Article.

B. Insurance

1. Without limiting Contractor’s indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide, and maintain at its own expense during the term of this Contract, policies of insurance of the type and amounts described below and in a form that is satisfactory to City.

2. General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $4,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

3. Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Contract, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

4. Umbrella or Excess Liability Insurance. Contractor may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Contractor may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automotive liability and employer’s liability. Such policy or policies shall include the following terms and conditions:

A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason;
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(a) Pay on behalf of wording as opposed to reimbursement; and (b) Concurrency of effective dates with primary policies; and (c) Policies shall “follow form” to the underlying primary policies; and (d) Insureds under primary policies shall also be insureds under the umbrella or excess policies.

5. Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees. Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

6. Fidelity Coverage. [Reserved].

7. Pollution Liability Insurance. Environmental Impairment Liability Insurance shall be written on a Contractor’s Pollution Liability form or other form acceptable to the City providing coverage for liability arising out of sudden, accidental, and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations”. The policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non-owned disposal sites.

C.Other Provisions or Requirements

1. Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

2. Duration of Coverage. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Contractor, its agents, representatives, employees, or subcontractors.

Contractor must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. The City and its officers, officials, employees, and agents shall continue as additional insureds under such policies.

3. Primary/Non-Contributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be Docusign Envelope ID: 8CEA6FD4-A737-40DB-B243-7E398F1555B6 253
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satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

4. Products/Completed Operations Coverage. Products/completed operations coverage shall extend a minimum of three (3) years after project completion.

Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. Policy shall specifically provide for a duty to defend on the part of the insurer. The City, its officials, officers, agents, and employees, shall be included as additional insureds under the Products and Completed Operations coverage.

5. City’s Rights of Enforcement. In the event any policy of insurance required under this Contract does not comply with these requirements, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Contractor, or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Contract.

6. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.

7. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, its elected or appointed officers, agents, officials, employees, and volunteers and shall require similar written express waivers and insurance clauses from each of its subcontractors.

8. Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.

9. Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained Docusign Envelope ID: 8CEA6FD4-A737-40DB-B243-7E398F1555B6 254
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by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

10. Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) Day notice of cancellation (except for nonpayment for which a ten (10) Day notice is required) or nonrenewal of coverage for each required coverage.

11. Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. Coverage shall be at least as broad as coverage provided by ISO’s Owners, Lessees, or Contractors Additional Insured Endorsement for the ongoing (i.e. ISO Form CG 20 10 07 04) and completed operations (i.e. ISO Form CG 20 37 07 04) of Contractor.

12. Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

13. Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

14. Pass Through Clause. Contractor agrees to ensure that its sub-consultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review.

15. City’s Right to Revise Requirements. The City or its Risk Manager reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) Days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice.

16. Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.

17. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Contract, and that involve or may involve coverage under any of the required liability policies.

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18. Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.

19. Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

ARTICLE 8. PREVAILING WAGES.

Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Office or may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.

ARTICLE 9. FALSE CLAIMS.

Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity.

These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys’ fees.

Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years. [SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE TO LONG FORM CONSTRUCTION AGREEMENT

BY AND BETWEEN THE CITY OF PALM DESERT
AND DBX, INC.

IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF PALM DESERT
By:

L. Todd Hileman
City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney

DBX, A CORPORATION
By:

James C. Perry
President
By:

James C. Perry
Secretary/Treasurer
Contractor’s License Number and
Classification
DIR Registration Number (if applicable)
City Clerk QC: MN
Contracts QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
_____
Bonds
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257
258

CITY OF PALM DESERT

CONTRACT CHANGE ORDER
Justification:

YES NO
Description of Changes Decrease
In Contract Price
Increase
In Contract Price
Totals:

Net Change in Contract Price:

Original Contract Amount: +
Contingency: +
Total Budget Amount:

Less: Expend. / Encumb. To Date: -
Less: This Change Order Amount: -
Remaining for Project:

Contract Purpose:

Contractor Name:

Contract No / P.O. #:

Change Order No.:

Contingency:

Account No.:

Project No.:

Vendor No.:

YES NO
Project Manager:

This Change Order is hereby executed on:

C48140 24251604 1
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2134385-5000911 CTS00001 V0003178 Cook Street and Market Place Drive Traffic Signal Installation DBX, Inc. Chris Gerry June 17, 2025 Install approx. 160 linear feet of 6” curb along newly constructed sidewalk $ 4,048.00 $ 0.00 $ 4,048.00 $ 4,048.00 Additional funds required for a curb between the sidewalk and adjacent landscaping on the east side of Cook Street. $ 464,580.00 $ 47,000.00 $ 511,580.00 $ 464,580.00 $ 4,048.00 $ 42,952.00 $ 47,000.00 $ 4,048.00 $ 42,952.00 The amount of the contract will be increased by the sum of: Four Thousand Forty Eight 00 $ 4,048.00 $ 468,628.00 Docusign Envelope ID: E523CC12-8BAD-40FC-AC31-86F4619D54C8 259
Continued from Front
Contract No. _________ Contract Change Order No. ___
Contract Time Extension: __________________________
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the City from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the work covered by this Change Order. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the work under the Contract. This Change Order will become a supplement to the Contract and all provisions will apply hereto.

1. REQUESTED BY: ______________________
Department Director 2. ACCEPTED BY: ______________________Contractor

3. CERTIFIED FUNDS

AVAILABLE
______________________
Finance Director 4. APPROVED BY: ______________________ Interim City Manager
NOTE: No payments will be made prior
to City Manager or Council approval
QC: _____
C48140 1
N/A
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CITY OF PALM DESERT

CONTRACT CHANGE ORDER
Justification:

YES NO
Description of Changes Decrease
In Contract Price
Increase
In Contract Price
Totals:

Net Change in Contract Price:

Original Contract Amount: +
Contingency: +
Total Budget Amount:

Less: Expend. / Encumb. To Date: -
Less: This Change Order Amount: -
Remaining for Project:

Contract Purpose:

Contractor Name:

Contract No / P.O. #:

Change Order No.:

Contingency:

Account No.:

Project No.:

Vendor No.:

YES NO
Project Manager:

This Change Order is hereby executed on:

C48140 24251604 2
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2134385-5000911 CTS00001 V0003178 Cook Street and Market Place Drive Traffic Signal Installation DBX, Inc. Chris Gerry July 24, 2025 Labor, material & equipment to install SCE conduit & hand hole per SCE Plans $ 40,062.00 $ 0.00 $ 40,062.00 $ 40,062.00 On October 10, 2024, the City Council approved Contract No. C48140 in the amount of $464,580 for the Market Place Drive and Cook Street Traffic Signal Improvements to DBX, and included a $47,000 contingency. At the time of bidding, the City had not yet received plans from Southern California Edison (SCE) identifying the line extension and service point for the service pedestal. The City has since received SCE plans outlining the remaining scope of work required to energize the traffic signal. Change Order No. 2 covers the labor,materials, and equipment necessary to install the SCE conduit and hand hole in accordance with the approved plans. $ 464,580.00 $ 47,000.00 $ 511,580.00 $ 468,628.00 $ 40,062.00 $ 2,890.00 $ 47,000.00 $ 4,048.00 $ 40,062.00 $ 2,890.00 The amount of the contract will be decreased by the sum of: Forty Thousand Sixty Two 00 $ 40,062.00 $ 508,690.00 Docusign Envelope ID: 3F0AB7A6-A755-42DF-8D98-26E4A1B538E7 261
Continued from Front
Contract No. _________ Contract Change Order No. ___
Contract Time Extension: __________________________
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the City from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the work covered by this Change Order. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the work under the Contract. This Change Order will become a supplement to the Contract and all provisions will apply hereto.

1. REQUESTED BY: ______________________
Department Director 2. ACCEPTED BY: ______________________Contractor

3. CERTIFIED FUNDS

AVAILABLE
______________________
Finance Director 4. APPROVED BY: ______________________ Interim City Manager
NOTE: No payments will be made prior
to City Manager or Council approval
QC: _____
C48140 2
N/A
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CITY OF PALM DESERT

CONTRACT CHANGE ORDER
Justification:

YES NO
Description of Changes Decrease
In Contract Price
Increase
In Contract Price
Totals:

Net Change in Contract Price:

Original Contract Amount: +
Contingency: +
Total Budget Amount:

Less: Expend. / Encumb. To Date: -
Less: This Change Order Amount: -
Remaining for Project:

Contract Purpose:

Contractor Name:

Contract No / P.O. #:

Change Order No.:

Contingency:

Account No.:

Project No.:

Vendor No.:

YES NO
Project Manager:

This Change Order is hereby executed on:

C48140 24251604 3
✔
2134385-5000911 CTS00001 V0003178 Cook Street and Market Place Drive Traffic Signal Installation DBX, Inc. Chris Gerry August 12, 2025 Labor, Material, & Equipment to install retaining wall around meter pedestal $ 9,219.65 $ 0.00 $ 9,219.65 $ 9,219.65 $ 9,219.65 $ 9,219.65 On October 10, 2024, the City Council approved Contract No. C48140 in the amount of $464,580 for the Market Place Drive and Cook Street Traffic Signal Improvements to DBX, and included a $47,000 contingency. In late July 2025, Southern California Edison (SCE) conducted an inspection of the service pedestal, which is the electrical service point for the intersection. Upon inspection, SCE requires the construction of a concrete retaining wall around the service pedestal due the adjacent elevations. Change Order No. 3 covers the labor,materials, and equipment necessary to install a retaining wall around the service pedestal. Staff will bring this action forward to City Council for ratification on September 11, 2025, in the amount of $6,329.65.
$ 464,580.00 $ 47,000.00 $ 511,580.00 $ 47,000.00 $ 508,690.00 -$ 6,329.65 $ 44,110.00 -$ 6,329.65 The amount of the contract will be increased by the sum of: Nine Thousand Two Hundred Nineteen 65 $ 9,219.65 $ 517,909.65 263
Continued from Front
Contract No. _________ Contract Change Order No. ___
Contract Time Extension: __________________________
Contractor accepts the terms and conditions stated above as full and final settlement of any and all claims arising out of or related to the subject of this Change Order and acknowledges that the compensation (time and cost) set forth herein comprises the total compensation due for the work or change defined in the Change Order, including all impact on any unchanged work. Execution of this Change Order by the Contractor constitutes a binding accord and satisfaction that fully satisfies, waives, and releases the City from all claims, demands, costs, and liabilities, in contract, law or equity, arising out of or related to the subject of the Change Order, whether known or unknown, including but not limited to direct and indirect costs and/or damages for delay, disruption, acceleration, loss of productivity, and stacking of trades, as well as any and all consequential damages. The adjustments to the Contract Price and Contract Time in this Change Order constitute the entire compensation and/or adjustment thereto due to Contractor, including but not limited to all direct, indirect, consequential, profit, labor, equipment, tools, idle time, incidentals, and overhead (field and home office) costs, due to Contractor arising out of or related to the change in the work covered by this Change Order. The Contractor hereby releases and agrees to waive all rights, without exception or reservation of any kind whatsoever, to file any further claim or request for equitable adjustment of any type, for any reasonably foreseeable cause that shall arise out of, or as a result of, this Change Order and/or its impact on the remainder of the work under the Contract. This Change Order will become a supplement to the Contract and all provisions will apply hereto.

1. REQUESTED BY: ______________________
Department Director 2. ACCEPTED BY: ______________________Contractor

3. CERTIFIED FUNDS

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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: September 11, 2025
PREPARED BY: Shawn Muir, Community Services Manager
SUBJECT: APPROVE AMENDMENT NO. 4 TO CONTRACT NO. C32410 WITH

DESERT RECREATION DISTRICT FOR PARK AND PORTOLA

COMMUNITY CENTER SERVICES
RECOMMENDATION:

1. Approve Amendment No. 4 to Contract No. C32410 with Desert Recreation District to incorporate the updated Pricing Matrix (Exhibit B), reflecting revised labor and material rates for Park and Portola Community Center services.

2. Authorize the City Attorney to make any necessary non-monetary changes to the amendments.

3. Authorize the City Manager to execute the amendments and any documents necessary to effectuate the actions taken herewith.

BACKGROUND/ANALYSIS:

The City of Palm Desert (City) has maintained a partnership with the Desert Recreation District (DRD) for nearly 30 years to provide recreational programming, facility staffing, and community services. DRD supports the City as a facilities operator and provider of sports programming, activities, and special park events.

The contract includes park attendants, janitorial services, and other facility staff to monitor daily activities. At the Portola Community Center (PCC), DRD provides on-site administrative staff who manage reservations for City parks and fields. They are open from 8:00 a.m. to 8:30 p.m., serving as a liaison between the City and the public.

The current cost-plus-15% agreement was originally executed in November 2012 and automatically renews in five-year increments unless terminated with one year’s notice. Since the last contract amendment, the scope and cost of services have grown due to increased programming demands, expanded maintenance responsibilities, and higher labor costs. In response, DRD has submitted an updated Pricing Matrix (Exhibit B) that reflects revised labor rates and materials costs.

Amendment No. 4 incorporates this new matrix, effective July 1, 2025, with a 2.5% increase applied in each subsequent fiscal year. Acceptance of the updated matrix ensures that the City’s reimbursement aligns with current service costs while maintaining continuity in recreational services. City staff will continue to monitor performance under the agreement and evaluate potential cost adjustments as new park facilities are added in future years.

Legal Review:

This report has been reviewed by the City Attorney’s Office. 265
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FINANCIAL IMPACT:

The Public Works Operations Budget for Fiscal Year (FY) 2025-26 includes a total of $755,000 in Account No. 1104610-4309200 (Civic Center Park / Professional - Contract), and Account No. 1104344-4309000 (Portola Community Center / Professional – Other) for reimbursement of services pursuant to this contract. The increased cost labor costs passed through to the City take effect July 1, 2025. The operational costs beginning in FY 2025-26 are estimated as follows:

Services FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30 Estimated Cost for Service $689,191 $706,417 $724,076 $742,177 $760,732 Mileage Reimbursement $30,000 $30,000 $30,000 $30,000 $30,000 Average Cost for Materials $20,000 $20,000 $20,000 $20,000 $20,000 Total Estimated Cost $739,191 $756,417 $774,076 $792,177 $810,732 Sufficient funds have been budgeted for FY 2025-26; therefore, this action has no further impact on the General Fund. Staff will budget accordingly for subsequent years during the annual budget approval process, and adjust other expense accounts, if necessary, to help offset the increase.

ATTACHMENTS:

1. Proposed Amendment No. 4

2. Proposed Exhibit B
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Contract No. C32410
AMENDMENT NO. 4 TO THE AGREEMENT FOR CERTAIN PARK AND RECREATIONAL

SERVICES BETWEEN THE CITY OF PALM DESERT AND DESERT RECREATION DISTRICT

1. Parties and Date.

This Amendment No. 4 (“Amendment”) to the AGREEMENT FOR CERTAIN PARK AND RECREATIONAL SERVICES is made and entered into as of this 11TH day of September, 2025 by and between the City of Palm Desert, a municipal corporation organized and operating under the laws of the State of California (“City”), and DESERT RECREATION DISTRICT, a NONPROFIT ORGANIZATION with its principal place of business at 45-305 OASIS STREET, INDIO, CA 92201, “Vendor”. City and Vendor are sometimes individually referred to as “Party” and collectively as “Parties.”

1.1 City Council Approval.

On February 22, 2018, City Council approved the award of this Agreement to the vendor above.

2. Recitals.

The Parties entered into an agreement titled AGREEMENT FOR CERTAIN PARK AND RECREATIONAL SERVICES dated February 22, 2018 (“Agreement”) for the purpose of retaining the services of DESERT RECREATION DISTRICT.

Amendment Authority. This Amendment is authorized pursuant to Section 13 of the Agreement.

3. Terms.

Amendment. The Agreement is hereby amended as follows:

EXHIBIT “B” – PRICING
MATRIX.

Exhibit “B” – Pricing Matrix is hereby deleted in its entirety and replaced with revised Exhibit “B” – Pricing Matrix attached hereto and incorporated herein by reference.

Continuing Effect of Agreement. Except as amended by this Amendment, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the Parties under this Amendment. From and after the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement as amended by this Amendment.

Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

Severability. If any portion of this Amendment is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

Counterparts. This Amendment may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[Signatures on Following Page]
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Contract No. C32410

SIGNATURE PAGE TO AGREEMENT FOR CERTAIN PARK AND RECREATIONAL SERVICES

BY AND BETWEEN THE CITY OF PALM DESERT AND DESERT RECREATION DISTRICT IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

Clerk QC: ________
Contracts QC: ________
Insurance:
__________
Initial Review
___________
Final Approval

CITY OF PALM DESERT
By:

Chris Escobedo
Interim City Manager
Attest:

By:

Anthony J. Mejia
City Clerk
Approved as to form:

By:

Isra Shah
City Attorney

DESERT RECREATION DISTRICT, A NON-PROFIT

ORGANIZATION
By:

Lindsay Woods
Interim General Manager
268
EXHIBIT B – PRICING MATRIX
Service 2025/2026 2026/2027 2027/2028 2028/2029 2029/2030 Park Attendant l $27.88 $28.58 $29.30 $30.04 $30.80
Park Attendant ll $43.69 $44.79 $45.91 $47.06 $48.24
Skate Park Recreation
Leader
$24.63 $25.25 $25.89 $26.54 $27.21
Supervising Park
Attendant
$46.49 $47.66 $48.86 $50.09 $51.35
Administrative Assistant $44.76 $45.88 $47.03 $48.21 $49.42 Senior Facility Attendant $26.01 $26.66 $27.33 $28.02 $28.72 Facilities Attendant $24.63 $25.25 $25.89 $26.54 $27.21 Service Annually 7/1/2025 7/1/2026 7/1/2027 7/1/2028 7/1/2029 Park Attendant l $155,292 $159,174 $163,153 $167,232 $171,413 Park Attendant ll $210,884 $216,156 $221,560 $227,099 $232,776 Skate Park Recreation
Leader
$98,470 $100,931 $103,454 $106,040 $108,691
Supervising Park
Attendant
$96,673 $99,089 $101,566 $104,105 $106,708
Administrative Assistant $95,150 $97,528 $99,966 $102,465 $105,027 Senior Facility Attendant $14,296 $14,653 $15,019 $15,394 $15,779 Facilities Attendant $18,426 $18,886 $19,358 $19,842 $20,338 Total $689,191 $706,417 $724,076 $742,177 $760,732
Mileage Reimbursement Rate
The average monthly milage is 3600. At the GSA rate of .70 per mile, the annual reimbursement is estimated at $30,000 a year.

Materials and Supplies
The cost of materials has increased over the last two years. The average monthly expense is approximately $1667.00., therefore the annual reimbursement is estimated at $20,000 Park Attendant ll
There are increased hours for Park Attendant ll , during busy season by 10 hours a week, for 6 months in the evenings in order to fulfill contract obligations as all 16 sets of restrooms need to be washed out on a daily basis.

Park Attendant l
There are increased hours for an additional Park Attendant 1 to monitor Hovely Soccer Park 20 hours a week for 4 months.
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CITY OF PALM DESERT

STAFF REPORT
MEETING DATE: September 11, 2025
PREPARED BY: Shawn Muir, Community Services Manager
SUBJECT: AWARD MAINTENANCE SERVICES AGREEMENTS TO HORIZON LIGHTING, INC., AND GA TECHNICAL SERVICES, INC., FOR ON-CALL ELECTRICAL SERVICES (PROJECT NO. MPK00009)
RECOMMENDATION:

1. Award a Maintenance Service Agreement to Horizon Lighting, Inc., and GA Technical Services, Inc., for on-call electrical services in the amount of $150,000 each, for a total not to exceed $300,000 per fiscal year, for a three-year term with the option of two one-year extensions.

2. Authorize the City Attorney to make necessary non-monetary changes to the agreement.

3. Authorize the City Manager to execute the agreement, change orders, the two one-year extensions, and any other documents necessary to effectuate the actions taken herewith.

4. Authorize National Community Renaissance of California, to enter on-call contract with Horizon Lighting, Inc., and GA Technical Services, Inc., for on-call electrical services, on behalf of the Palm Desert Housing Authority.

BACKGROUND/ANALYSIS:

The City of Palm Desert (City) maintains 15 parks and 13 city owned facilities. The Palm Desert Housing Authority (Authority) maintains 15 affordable housing properties. Prompt attention to electrical issues is crucial to mitigate risks, including equipment damage, property loss, fires from overloaded circuits, or even electric shocks. Delayed repairs can lead to increased costs, facility disruptions and higher expenses. By securing prompt and reliable as-needed general electrical services, the City can achieve effective, efficient and safe operations.

The City typically contracts with at least two highly skilled vendors that provide on-call plumbing services based on the level of need citywide and to have redundancy in case a vendor cannot respond to a work request to support the maintenance and operation of City-owned buildings and outdoor facilities. Typical services include troubleshooting and repairing wiring, converting existing lighting systems (fluorescent, high-pressure sodium, and metal halide) to LED, replacing lamps and fixtures, troubleshooting or replacing breakers, upgrading electrical panels, installing splice boxes, adjusting light timers, conducting routine lighting inspections, providing small-scale lighting designs, and repairing or rerouting conduit as needed.

Staff issued Request for Proposal No. 2025-RFP-196 through the City’s electronic bidding platform, OpenGov, on July 8, 2025. The solicitation closed on August 11, 2025, with ten proposals received. A selection committee (Committee) evaluated the proposals based on clarity and conformance of the proposal to RFP requirements; quality and completeness of the work plan; experience and performance of proposed team members; comments provided by references; and fee proposals. The Committee ranked the proposals as follows:
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Vendor Location Rank
Horizon Lighting, Inc. Indio, CA 1
GA Technical Services, Inc. Glendora, CA 2
AMTEK Construction Orange, CA 3
Urban Worx Construction, Inc. Palm Desert, CA 4
M. Brey Inc, dba MBE Construction Beaumont, CA 5
Socal Electrical and Lighting Inc Palm Desert, CA 6
Baker Electric & Renewables LLC Escondido, CA 7
Way Maker Services LLC Indio, CA 8
DDP Electric, Inc. Holtville, CA 9
Azdea Group Indio, CA 10
The two recommended firms received the highest overall rankings for proposal quality, experience, references, and pricing, making them the most qualified to provide on-call electrical services. Based on the Committee’s evaluation and the City’s experience, staff recommend awarding a Maintenance Service Agreement to Horizon Lighting, Inc., and GA Technical Services, Inc., for an initial three-year term, with the option to extend for two additional one-year periods, subject to satisfactory performance and available funding. The proposed agreement is for on-call services, which allows staff to request work quickly as part of the City’s day-to-day business. The City also holds task-order-based contracts intended for larger construction/installation projects.

Legal Review:

This report has been reviewed by the City Attorney’s Office.

Appointed Body Recommendation:

The Housing Commission will consider recommendation of this item at its regular meeting on September 10, 2025. Staff will be available to provide information regarding the Commission’s recommendation at the City Council and Housing Authority Board Meeting on September 11, 2025.

FINANCIAL IMPACT:

Funds have been included in the approved Fiscal Year 2025-26 Financial Plan under Public Works and Authority Operations in the amount of $425,000 under various accounts for On-Call Electrical Services.

For the Authority, funding is included within its approved operating budget, and expenses related to Housing Authority properties will be charged to the appropriate Housing Authority accounts.

Therefore, there is no further financial impact to the General Fund.

The table below lists the some but not all the various accounts and funds available:

Description Account No. Budget Contract
Civic Center Park 1104610-4332100 $50,000
Tri-Cities Sports 1104610-4337100 $10,000
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Parks 1104611-4332501 $50,000
Medians 1104614-4332501 $30,000
Entrada Del Paseo 1104614-4392101 $40,000
Corporation Yard 1104330-4331000 $10,000
City Hall 1104340-4331000 $25,000
Portola Community Center 1104344-4331000 $5,000
Fire Stations 2304220-4331000 $25,000
Aquatic Center 2424549-4331101 $30,000
Desert Willow 4414195-4332000 $50,000
Government Bldgs 5104195-Multiple $50,000
Housing Properties 871xxxx-xxxx000 $50,000
**Horizon Lighting $150,000
**GA Technical Services $150,000
TOTAL $425,000 $300,000
**Current request
Although the amounts listed are intended to cover the costs, actual distribution will vary based on actual use.

Staff will continue to budget accordingly during the annual budget process to ensure adequate funding in future fiscal years.

ATTACHMENTS:

1. Horizon Lighting Agreement

2. GA Technical Services Agreement

3. Horizon Lighting Payment and Performance Bonds

4. GA Technical Services Payment and Performance Bonds

5. Horizon Lighting Proposal

6. GA Technical Services Proposal
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CITY OF PALM DESERT AND PALM DESERT HOUSING AUTHORITY

MAINTENANCE SERVICES AGREEMENT

1. Parties and Date. This Agreement is made and entered into this 11th day of September, 2025, by and between the City of Palm Desert, a municipal corporation, or Palm Desert Housing Authority, a public body, organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-2578, (“City”) and Horizon Lighting, Inc., a Corporation, with its principal place of business at 43172 Madison Street, Indio, CA 92201 ("Contractor"). The City and Contractor are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. Recitals.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement.

Contractor represents that it is experienced in providing maintenance services to public clients, that it and its subcontractors have all necessary licenses and permits to perform the services in the State of California, and that it is familiar with the plans of City. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

2.2 Project.

The City is a public agency of the State of California and is in need of services for the following project:

On-Call Electrical Services
Project No. MPK00009
(hereinafter referred to as “the Project”).

3. Terms.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the maintenance services necessary for the Project (“Services”).

The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state, and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from July 1, 2025, to June 30, 2028, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than 2 additional one-year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 275
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3.2 Responsibilities of Contractor.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods, and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee.

Any personnel performing the Services under this Agreement on behalf of Contractor shall not be employees of City and shall at all times be under Contractor’s exclusive direction and control.

Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Contractor shall perform the Services in a prompt and timely manner in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates Shawn Muir, Community Services Manager, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement except for increasing compensation. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Contractor’s Representative. Contractor hereby designates Joel Hunter, President, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants, and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees, and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained 276
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throughout the term of this Agreement. Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein.

Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.8 Period of Performance. Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”).

Contractor shall perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be provided separately in writing to the Contractor. Contractor agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.2.9 Disputes. Should any dispute arise respecting the true value of any work done, of any work omitted, or of any extra work which Contractor may be required to do or respecting the size of any payment to Contractor during the performance of this Contract, Contractor shall continue to perform the Work while said dispute is decided by the City. If Contractor disputes the City’s decision, Contractor shall have such remedies as may be provided by law.

3.2.10 Laws and Regulations; Employee/Labor Certifications. Contractor shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. City is a public entity of the State of California subject to certain provisions of the Health & Safety Code, Government Code, Public Contract Code, and Labor Code of the State. It is stipulated and agreed that all provisions of the law applicable to the public contracts of a municipality are a part of this Agreement to the same extent as though set forth herein and will be complied with.

3.2.10.1 Employment Eligibility; Contractor. Contractor certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and subsubconsultants to comply with the same. Contractor certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement and shall not violate any such law at any time during the term of the Agreement.

3.2.10.2 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.
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3.2.10.3 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer, and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.2.10.4 Air Quality. Contractor must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the California Air Resources Board (CARB). Contractor shall specifically be aware of the CARB limits and requirements’ application to “portable equipment”, which definition is considered by CARB to include any item of equipment with a fuel-powered engine. Contractor shall indemnify City against any fines or penalties imposed by CARB or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Contractor, its subcontractors, or others for whom Contractor is responsible under its indemnity obligations provided for in this Agreement.

3.2.10.5 Water Quality Management and Compliance. To the extent applicable, Contractor’s Services must account for, and fully comply with, all local, state and federal laws, rules and regulations that may impact water quality compliance, including, without limitation, all applicable provisions of the Federal Water Pollution Control Act (33 U.S.C. §§ 1300); the California Porter-Cologne Water Quality Control Act (Cal Water Code §§ 13000-14950); laws, rules and regulations of the Environmental Protection Agency and the State Water Resources Control Board; the City’s ordinances regulating discharges of storm water; and any and all regulations, policies, or permits issued pursuant to any such authority regulating the discharge of pollutants, as that term is used in the Porter-Cologne Water Quality Control Act, to any ground or surface water in the State. Failure to comply with the laws, regulations and policies described in this Section is a violation of law that may subject Contractor to penalties, fines, or additional regulatory requirements.

3.2.11 Insurance.

3.2.11.1 Minimum Requirements. Without limiting Contractor’s indemnification of City, and prior to commencement of the Services, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A) General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(B) Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, nonowned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each 278
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accident. The City’s Risk Manager may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this Agreement. (C) Umbrella or Excess Liability Insurance. Contractor may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Contractor may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions:
(a) A drop-down feature requiring the policy to
respond if any primary insurance that would
otherwise have applied proves to be uncollectible in
whole or in part for any reason;
(b) Pay on behalf of wording as opposed to
reimbursement;
(c) Concurrency of effective dates with primary
policies; and
(d) Policies shall “follow form” to the underlying
primary policies.
(e) Insureds under primary policies shall also be
insureds under the umbrella or excess policies.
(D) Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives. (E) Fidelity Coverage. Reserved.
(F) Cyber Liability Insurance. Reserved.
(G) Pollution Liability Insurance. Reserved.

3.2.11.2 Other Provisions and Requirements.
(A) Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this contract.

City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(B) Duration of Coverage. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to 279
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property, which may arise from or in connection with the performance of the work hereunder by Contractor, his/her agents, representatives, employees, or subconsultants. (C) Primary/Non-Contributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(D) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Contractor, or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement.
(E) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(F) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives, and shall require similar written express waivers and insurance clauses from each of its subcontractors. (G) Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(H) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(I) Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except 280
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for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(J) Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives, shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (K) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
(L) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (M) Pass Through Clause. Contractor agrees to ensure that its subconsultants, sub-contractors, and any other party involved with the Project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review. (N) City’s Right to Revise Specifications. The City or its Risk Manager reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(P) Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(Q) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

3.2.12 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the 281
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work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.13 Bonds.

3.2.13.1 Performance Bond. If required by law or otherwise specifically requested by City, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.13.2 Payment Bond. If required by law or otherwise specifically requested by City, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.13.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient, or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within ten (10) days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

3.2.13.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

3.2.14 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, 282
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documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.2.15 Work Sites.

3.2.15.1 Inspection of Site. Contractor shall visit sites where Services are to be performed and shall become acquainted with all conditions affecting the Services prior to commencing the Services. Contractor shall make such examinations as it deems necessary to determine the condition of the work sites, its accessibility to materials, workmen and equipment, and to determine Contractor’s ability to protect existing surface and subsurface improvements.

No claim for allowances–time or money–will be allowed as to such matters after commencement of the Services.

3.2.15.2 Field Measurements. Contractor shall make field measurements, verify field conditions, and shall carefully compare such field measurements and conditions and other information known to Contractor with the Contract, including any plans, specifications, or scope of work before commencing Services. Errors, inconsistencies, or omissions discovered shall be reported to the City immediately and prior to performing any Services or altering the condition.

3.2.15.3 Hazardous Materials and Differing Conditions. Should Contractor encounter material reasonably believed to be polychlorinated biphenyl (PCB) or other toxic wastes, hazardous substances and hazardous materials as defined in California state or federal law at the site which have not been rendered harmless, the Contractor shall immediately stop work at the affected area and shall report the condition to the City in writing. The City shall contract for any services required to directly remove and/or abate PCBs, hazardous substances, other toxic wastes, and hazardous materials, and shall not require the Contractor to subcontract for such services. The Services in the affected area shall not thereafter be resumed except by written agreement of the City and Contractor.

3.2.16 Loss and Damage. Contractor shall be responsible for all loss and damage which may arise out of the nature of the Services agreed to herein, or from the action of the elements, or from any unforeseen difficulties which may arise or be encountered in the prosecution of the Services until the same is fully completed and accepted by City.

3.2.17 Warranty. Contractor warrants all Services under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the Services or non-conformance of the Services to the Agreement, commence and prosecute with due diligence all Services necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work (or work of other contractors) damaged by its defective Services or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor’s obligation hereunder to correct defective work shall be reinstated for an additional one (1) year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and 283
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replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers, and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

3.3 Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed One Hundred Fifty Thousand Dollars and 00/100 Dollars ($150,000.00) without written approval of the City Council, Housing Authority, City Manager, or Executive Director, as applicable.

3.3.2 Payment of Compensation. Contractor shall submit to City monthly invoices which provides a detailed description of the Services and hours rendered by Contractor. City shall, within thirty (30) days of receiving such statement, review the statement and pay all non-disputed and approved charges. Contractor shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination of this Agreement and failure by the Contractor to submit a timely invoice shall constitute a waiver of its right to final payment. Payment shall not constitute acceptance of any Services completed by Contractor. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.3.3 Deductions. City may deduct or withhold, as applicable, from each progress payment an amount necessary to protect City from loss because of: (1) stop payment notices as allowed by state law; (2) unsatisfactory prosecution of the Services by Contractor; (3) sums representing expenses, losses, or damages as determined by the City, incurred by the City for which Contractor is liable under the Agreement; and (4) any other sums which the City is entitled to recover from Contractor under the terms of the Agreement or pursuant to state law, including Section 1727 of the California Labor Code. The failure by the City to deduct any of these sums from a progress payment shall not constitute a waiver of the City's right to such sums.

3.3.4 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.5 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
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3.3.6 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request and shall post copies at the Contractor’s principal place of business and at the Project site. Contractor shall defend, indemnify, and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4.

3.3.7 Registration/DIR Compliance. If the Services are being performed as part of an applicable “public works” or “maintenance” project, and if the total compensation is $15,000 or more, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.

Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect Contractor’s performance of Services, including any delay, shall be Contractor’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be compensable by the City. Contractor shall defend, indemnify, and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor.

3.4 Termination of Agreement.

3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.
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3.4.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.4.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5 General Provisions.

3.5.1 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor: Horizon Lighting, Inc.
43172 Madison St.

Indio, CA
ATTN: Joel Hunter, President
City: City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
ATTN: Public Works
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.2 Indemnification.

3.5.2.1 Scope of Indemnity. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury of any kind, in law or equity, regardless of whether the allegations are false, fraudulent, or groundless, to property or persons, including wrongful death, (collectively, “Claims”) in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Contractor, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all expert witness fees, attorneys’ fees and other related costs and expenses except such Claims caused by the sole or active negligence or willful misconduct of the City.

3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of City’s choosing and at Contractor’s own cost, expense, and risk, any and all Claims covered by this section that may be brought or instituted against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. In addition, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against the City, its elected or appointed officers, and their respective agents, officials, employees, 286
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volunteers, and representatives as part of any such claim, suit, action, or other proceeding.

Contractor shall also reimburse City for the cost of any settlement paid by the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives as part of any such claim, suit, action, or other proceeding. Such reimbursement shall include payment for City’s attorney’s fees and costs, including expert witness fees.

Contractor shall reimburse the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

Contractor’s obligation to indemnify shall survive expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by the Contractor, the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives.

3.5.3 Governing Law; Government Code Claim Compliance. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all Agreement requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Contractor must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims, and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Contractor. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Contractor shall be barred from bringing and maintaining a valid lawsuit against the City.

3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.7 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to the City include its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 287
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3.5.9 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.10 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.5.11 No Third-Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.7, there are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

3.5.12 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.13 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid, nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.14 Cooperation; Further Acts. The Parties shall fully cooperate with one another and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.15 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.
[SIGNATURES ON NEXT PAGE]
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SIGNATURE PAGE TO MAINTENANCE SERVICES AGREEMENT

BY AND BETWEEN THE CITY OF PALM DESERT AND THE PALM DESERT HOUSING AUTHORITY AND HORIZON LIGHTING, INC.

IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF PALM DESERT
By:

Chris Escobedo
Interim City Manager
Attest:

By:

Anthony J. Mejia
City Clerk/Secretary
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney/Special Counsel
HORIZON LIGHTING, INC., A

CORPORATION
By:

Joel Hunter
President
By:

William Duffy
Vice President
877805
Contractor’s License Number and
Classification
1001082250
DIR Registration Number (if applicable)
City Clerk QC: _____
Contracts QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
_____
Bonds
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EXHIBIT “A”

SCOPE OF SERVICES
The scope of services include repairs, replacement and installation of electrical components, including but not limited to, the following: troubleshooting wiring problems, light conversion from fluorescent, high pressure sodium and/or metal halide to LED, replacing lamps/bulbs, installing new light fixtures such as pedestal lights, troubleshooting/ repair or replace breakers, upgrading electrical panels, installing splice boxes, adjusting timers to reflect standard time or daylight savings time. The scope of services may also include, but is not limited to, the following: changing light timers, light checks, small scale lighting designs, repair or rerouting conduit.

The Contractor will be required to provide all necessary vehicles, tools, equipment, and materials to perform the Services.

The Contractor will be required to perform Services at a negotiated hourly rate based on established hourly rates for contractor equipment and personnel, plus established markup for furnished equipment and materials. Prevailing wage rates are required.

The Contractor shall provide personnel qualified to perform the Services outlined in this RFP and Agreement.

The Contractor shall provide:
• 24-hour emergency service
• Dispatch 24 hours per day
• Emergency Two (2)-hour call back response
• Standard, Non-Emergency work 48-hour call back response. 290
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EXHIBIT “B”

SCHEDULE OF SERVICES
The term of this Agreement shall be from July 1, 2025, to June 30, 2028, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than 2 additional one-year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.
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EXHIBIT “C”

COMPENSATION
The total annual compensation shall not exceed $150,000 per fiscal year and may only be adjusted for Consumer Price Index for all Urban Consumers (CPI-U) for the Riverside-San Bernardino Ontario, CA Region rate for the 12-month period ending May, with written approval from the City Council or City Manager following FY 2025-26, as applicable. Payment and Performance Bonds apply and will follow after the compensation. *Parts to be paid at cost noted on submitted receipt(s) plus an allowable mark-up of 15% 292
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CITY OF PALM DESERT AND PALM DESERT HOUSING AUTHORITY

MAINTENANCE SERVICES AGREEMENT

1. Parties and Date. This Agreement is made and entered into this 11th day of September, 2025, by and between the City of Palm Desert, a municipal corporation, or Palm Desert Housing Authority, a public body, organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-2578, (“City”) and GA Technical Services, Inc., an S Corporation, with its principal place of business at 1157 East Arrow Highway, Suite 2, Glendora, CA 91740 ("Contractor"). The City and Contractor are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. Recitals.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement.

2.2 Project.

The City is a public agency of the State of California and is in need of services for the following project:

On-Call Electrical Services Project
Project No. MPK00009
(hereinafter referred to as “the Project”).

3. Terms.

3.1 Scope of Services and Term.

3.1.2 Term. The term of this Agreement shall be from July 1, 2025, to June 30, 2028, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than 2 additional one-year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services. 293
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3.2 Responsibilities of Contractor.

Any personnel performing the Services under this Agreement on behalf of Contractor shall not be employees of City and shall at all times be under Contractor’s exclusive direction and control.

3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

3.2.5 Contractor’s Representative. Contractor hereby designates Frank Cervantes, President, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement.

The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees, and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained 294
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throughout the term of this Agreement. Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein.

3.2.8 Period of Performance. Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”).

3.2.10.2 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the Services.
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3.2.11 Insurance.

3.2.11.1 Minimum Requirements. Without limiting Contractor’s indemnification of City, and prior to commencement of the Services, Contractor shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A) General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(B) Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, nonowned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each 296
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accident. The City’s Risk Manager may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this Agreement. (C) Umbrella or Excess Liability Insurance. Contractor may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Contractor may obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury, and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions:
(a) A drop-down feature requiring the policy to
respond if any primary insurance that would
otherwise have applied proves to be uncollectible in
whole or in part for any reason;
(b) Pay on behalf of wording as opposed to
reimbursement;
(c) Concurrency of effective dates with primary
policies; and
(d) Policies shall “follow form” to the underlying
primary policies.
(e) Insureds under primary policies shall also be
insureds under the umbrella or excess policies.
(D) Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives. (E) Fidelity Coverage. Reserved.
(F) Cyber Liability Insurance. Reserved.
(G) Pollution Liability Insurance. Reserved.

City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(B) Duration of Coverage. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to 297
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property, which may arise from or in connection with the performance of the work hereunder by Contractor, his/her agents, representatives, employees, or subconsultants. (C) Primary/Non-Contributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(D) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Contractor, or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement.
(E) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(F) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives, or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives, and shall require similar written express waivers and insurance clauses from each of its subcontractors. (G) Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(H) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(I) Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except 298
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for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(J) Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives, shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (K) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
(L) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (M) Pass Through Clause. Contractor agrees to ensure that its subconsultants, sub-contractors, and any other party involved with the Project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review. (N) City’s Right to Revise Specifications. The City or its Risk Manager reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(P) Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(Q) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

3.2.12 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the 299
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work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.13 Bonds.

3.2.14 Accounting Records. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, 300
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documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.2.15 Work Sites.

No claim for allowances–time or money–will be allowed as to such matters after commencement of the Services.

3.2.17 Warranty. Contractor warrants all Services under the Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed and any non-conforming materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in the Agreement or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the Services or non-conformance of the Services to the Agreement, commence and prosecute with due diligence all Services necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act sooner as requested by the City in response to an emergency. In addition, Contractor shall, at its sole cost and expense, repair and replace any portions of the work (or work of other contractors) damaged by its defective Services or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor’s obligation hereunder to correct defective work shall be reinstated for an additional one (1) year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and 301
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replacements comply with the requirements of the Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers, and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense. Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

3.3 Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed One Hundred Fifty Thousand and 00/100 Dollars ($150,000.00) without written approval of the City Council, Housing Authority, City Manager, or Executive Director, as applicable.

3.3.4 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.5 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
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3.4 Termination of Agreement.

3.4.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those Services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.
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3.5 General Provisions.

Contractor: GA Technical Services, Inc.
1157 E Arrow Hwy, Ste 2
Glendora, CA 91740
ATTN: Frank Cervantes
City: City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
ATTN: Public Works
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.2 Indemnification.

3.5.2.2 Additional Indemnity Obligations. Contractor shall defend, with counsel of City’s choosing and at Contractor’s own cost, expense, and risk, any and all Claims covered by this section that may be brought or instituted against the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives. In addition, Contractor shall pay and satisfy any judgment, award or decree that may be rendered against the City, its elected or appointed officers, and their respective agents, officials, employees, 304
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volunteers, and representatives as part of any such claim, suit, action, or other proceeding.

3.5.4 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.5 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.6 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.8 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to the City include its elected or appointed officers, and their respective agents, officials, employees, volunteers, and representatives except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 305
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3.5.9 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.11 No Third-Party Beneficiaries. Except to the extent expressly provided for in Section 3.5.7, there are no intended third-party beneficiaries of any right or obligation assumed by the Parties.

3.5.16 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.5.17 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.
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SIGNATURE PAGE TO MAINTENANCE SERVICES AGREEMENT

BY AND BETWEEN THE CITY OF PALM DESERT AND THE PALM DESERT HOUSING AUTHORITY AND GA TECHNICAL SERVICES, INC.

IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF PALM DESERT
By:

Chris Escobedo
Interim City Manager/ Interim
Executive Director
Attest:

By:

Anthony J. Mejia
City Clerk/Secretary
Approved as to form:

By:

Isra Shah
Best Best & Krieger LLP
City Attorney/Special Counsel
GA TECHNICAL SERVICES, INC., AN S

CORPORATION
By:

Frank Cervantes
President
By:

Lorena Cervantes
Vice President
816080
Contractor’s License Number and
Classification
1000001050
DIR Registration Number (if applicable)
City Clerk QC: _____
Contracts QC: _____
Insurance:
_____
Initial Review
_____
Final Approval
_____
Bonds
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EXHIBIT “A”

The Contractor will be required to provide all necessary vehicles, tools, equipment, and materials to perform the Services.

The Contractor shall provide personnel qualified to perform the Services outlined in this RFP and Agreement.

The Contractor shall provide:
• 24-hour emergency service
• Dispatch 24 hours per day
• Emergency Two (2)-hour call back response
• Standard, Non-Emergency work 48-hour call back response. 308
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EXHIBIT “B”

SCHEDULE OF SERVICES
The term of this Agreement shall be from July 1, 2025, to June 30, 2028, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than 2 additional one-year terms. Contractor shall complete the Services within the term of this Agreement and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.
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EXHIBIT “C”

COMPENSATION
The total annual compensation shall not exceed $150,000 per fiscal year and may only be adjusted for Consumer Price Index for all Urban Consumers (CPI-U) for the Riverside-San Bernardino Ontario, CA Region rate for the 12-month period ending May, with written approval from the City Council or City Manager following FY 2025-26, as applicable. Payment and Performance Bonds apply and will follow after the compensation. *Parts to be paid at cost noted on submitted receipt(s) plus an allowable mark-up of 15% 310
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Exhibit “C”
Revised 11-2-20
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PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Palm Desert (hereinafter referred to as “City”) has awarded to Horizon Lighting, Inc., (hereinafter referred to as the “Contractor”) an agreement for On-Call Electrical Services (Project No. MPK00009) (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated September 11, 2025, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, Horizon Lighting, Inc., the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of One Hundred Fifty Thousand Dollars, ($150,000), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one-year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its elected or appointed officers, and their respective agents, officials, employees, volunteers and representatives, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship, Surety shall undertake and faithfully fulfill all such obligations. The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law, or equity, including, but not limited to, California Code of Civil Procedure section 337.15.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the 311
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lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
(3) Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code.
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IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20____.
(Corporate Seal)
Contractor/ Principal
By ____________________ ____
Printed name: _______________________
Title: ______________________________
(Corporate Seal) Surety
By: ________________________________
Printed Name: _______________________
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached.

The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety and
Agent or Representative for
service of process in California)
NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.
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NOTE: This acknowledgment is to be completed for Contractor/Principal.

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared ___________________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
314
Contract No. ___________
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared _____________________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
315
Contract No. ___________

PAYMENT BOND
KNOW ALL PERSONS BY THESE PRESENTS That
WHEREAS, the City of Palm Desert (hereinafter designated as the “City”), by action taken or a resolution passed September 11, 2025, has awarded to Horizon Lighting, Inc., hereinafter designated as the “Principal,” a contract for the work described as follows:

On-Call Electrical Services (Project No. MPK00009) (the “Project”).; and WHEREAS, the work to be performed by the Principal is more particularly set forth in the Contract Documents for the Project dated September 11, 2025, (“Contract Documents”), the terms and conditions of which are expressly incorporated by reference; and WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of One Hundred Fifty Thousand Dollars, ($150,000) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Section 9100 of the Civil Code, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Section 18663 of the Revenue and Taxation Code, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.

This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or 316
Contract No. ___________
attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of sections 2819 and 2845 of the California Civil Code.
[SIGNATURES ON NEXT PAGE]
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Contract No. ___________
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__.
(Corporate Seal)
Contractor/ Principal
By ____________________ ____
Printed name: _______________________
Title: ______________________________
(Corporate Seal) Surety
By: ________________________________
Printed Name: _______________________
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so much be attached hereto.

NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.
318
Contract No. ___________
NOTE: This acknowledgment is to be completed for Contractor/Principal.

STATE OF CALIFORNIA
COUNTY OF ______________
On _________________, 20___, before me, _______________________________, Notary Public, personally appeared _______________________________ , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
319
Contract No. ___________
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
320
Contract No. ___________
Exhibit “C”
Revised 11-2-20
BBK 72500.00001\32374915.1

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Palm Desert (hereinafter referred to as “City”) has awarded to GA Technical Services, Inc., (hereinafter referred to as the “Contractor”) an agreement for OnCall Electrical Services (Project No. MPK00009) (hereinafter referred to as the “Project”).

NOW, THEREFORE, we, GA Technical Services, Inc., the undersigned Contractor and _____________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of One Hundred Fifty Thousand Dollars, ($150,000), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
(1) Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
(2) Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the 321
Contract No. ___________
lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
(3) Permit the City to complete the Project in any manner consistent with local, California and federal law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code.
[SIGNATURES ON NEXT PAGE]
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Contract No. ___________
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20____.
(Corporate Seal)
Contractor/ Principal
By ____________________ ____
Printed name: _______________________
Title: ______________________________
(Corporate Seal) Surety
By: ________________________________
Printed Name: _______________________
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached.

The rate of premium on this bond is ____________ per thousand. The total amount of premium charges, $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety and
Agent or Representative for
service of process in California)
NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.
323
Contract No. ___________
NOTE: This acknowledgment is to be completed for Contractor/Principal.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
324
Contract No. ___________
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
325
Contract No. ___________

PAYMENT BOND
KNOW ALL PERSONS BY THESE PRESENTS That
WHEREAS, the City of Palm Desert (hereinafter designated as the “City”), by action taken or a resolution passed September 11, 2025, has awarded to GA Technical Services, Inc., hereinafter designated as the “Principal,” a contract for the work described as follows:

This bond shall inure to the benefit of any of the persons named in Section 9100 of the Civil Code so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or 326
Contract No. ___________
attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Section 9100 of the Civil Code, and has not been paid the full amount of his claim and that Surety does hereby waive notice of any such change, extension of time, addition, alteration or modification herein mentioned and the provisions of sections 2819 and 2845 of the California Civil Code.
[SIGNATURES ON NEXT PAGE]
327
Contract No. ___________
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20__.
(Corporate Seal)
Contractor/ Principal
By ____________________ ____
Printed name: _______________________
Title: ______________________________
(Corporate Seal) Surety
By: ________________________________
Printed Name: _______________________
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Signatures of those signing for the Contractor and Surety must be notarized and evidence of corporate authority attached. A Power-of-Attorney authorizing the person signing on behalf of the Surety to do so much be attached hereto.

NOTE: A copy of the Power-of-Attorney authorizing the person signing on behalf of the Surety to do so must be attached hereto.
328
Contract No. ___________
NOTE: This acknowledgment is to be completed for Contractor/Principal.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
329
Contract No. ___________
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
330
City of Palm Desert
PW - Operations & Maintenance
Randy Chavez, Director of Public Works
73-510 Fred Waring Drive, Palm Desert, CA 92260
[HORIZON LIGHTING INC] RESPONSE DOCUMENT REPORT
RFP No. 2025-RFP-196
On-Call Electrical Services
RESPONSE DEADLINE: August 11, 2025 at 2:00 pm
Report Generated: Thursday, August 14, 2025
Horizon Lighting Inc Response

CONTACT INFORMATION
Company:

Horizon Lighting Inc
Email:
[email protected]
Contact:

Adam Morales
Address:
43172 Madison St
Indio, CA 92201
Phone:
(760) 636-8453
Website:
horizonlightinginc.com
Submission Date:

Aug 11, 2025 12:18 PM (Pacific Time)
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ADDENDA CONFIRMATION
No addenda issued

QUESTIONNAIRE

1. Proposal (WITHOUT COST)*
Proposals shall be concise, well organized and demonstrate qualifications and applicable experience. Proposals shall be organized and include page numbers for all pages in the proposal. The proposal shall be uploaded here, in the following order and shall include:

1. Cover Letter
A. This letter should briefly introduce the firm, summarize the firm’s general qualifications, include an executive summary of the specific approach which will be used to deliver the work scope; and identify the individual(s) name, address and phone number authorized to negotiate Agreement terms and compensation.

2. Experience and Technical Competence
A. Background: Provide history of the firm’s consulting experience which specifically addresses the individual or firm’s experience with similar Service as described in this RFP.

B. References: The proposal shall include a list of recently completed projects that are similar in scope and function to this RFP. Provide a description of the project, client name, and the name, title, and telephone number of the primary contact person.

3. Firm Staffing and Key Personnel
A. Staffing: Provide the number of staff to be assigned to perform the Services and the names/discipline/job title of each as well as your firm’s capacity to provide additional personnel as needed.

B. Key Personnel: Identify key persons that will be principally responsible for working with the City. Indicate the role and responsibility of each individual.
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C. Team Organization: Describe proposed team organization, including identification and responsibilities of key personnel.

D. Subcontractors: The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor that is anticipated to perform each function.

4. Proposed Method to Accomplish the Work
A. Describe the technical and management approach to providing the Services to the City. Proposer should take into account the scope of the Services, and general functions required. Include a draft first year schedule of tasks, milestones, and deliverables that will provide for timely provision of the Services. In reviewing the scope of Services and goals described herein, the Proposer may identify additional necessary tasks and is invited to bring these to the City’s attention within the discussion of its proposed method to accomplish the work.

City_of_Palm_Desert_bid_-_ON_CALL_SERVICES.pdf
Horizon_Lighting_Hourly_Pricing_List..pdf

2. Non-Collusion Declaration*
The undersigned declares:

I am an authorized representative of my company, the party making the foregoing Bid, to certify the following.

The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. 333
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Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Confirmed

3. Enter your valid CA Contractors State License Board (CSLB) number* Please enter your License Number here. This will be verified against the state database. 877805
Click to Verify Value will be copied to clipboard

4. Enter your California Department of Industrial Relations (DIR) Registration number* Please enter your Public Works Contractor DIR Number. This will be verified against the state database. 1001082250
Click to Verify Value will be copied to clipboard

5. Type of Business*
C Corporation (if corporation, two signatures are required)

6. Litigation*
Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years (or type "N/A").

N/A
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7. Changes to Agreement*
The City and Authority standard professional services agreement contract is included as an attachment herein. The Proposer shall identify any objections to and/or request changes to the standard contract language in this section of the proposal (or type "N/A"). If you are identifying changes here ALSO upload a copy of the redlined Language/Agreement with your Proposal. Changes requested may effect the City and Authority's decision to enter into an Agreement.

N/A

8. No Deviations from the RFP*
In submitting a proposal in response to this RFP, Proposer is certifying that it takes no exceptions to this RFP including, but not limited to, the Agreement. If any exceptions are taken, such exceptions must be clearly noted here, and may be reason for rejection of the proposal. As such, Proposer is directed to carefully review the proposed Agreement and, in particular, the insurance and indemnification provisions therein (or type "N/A").

Maximum response length: 5000 characters
N/A

9. Project Team Resumes*
Submit resumes of all key personnel/support staff that will produce work product for the Services. Describe their qualifications, education, and professional licensing.

N.docx

10. List the Signatory(s) Authorized to Sign and Bind an Agreement.* (If two (2) signatures are required, include the following information for both signatories)

1. Full Name

2. Title

3. Physical Business Address

4. Email Address
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5. Phone Number
Corporation (C-Corp, S,B, Stock etc.): Requires two signatures—both from authorized officers (e.g., President, Vice President, Secretary, or Treasurer). If signing authority is not held by a President, Vice President, Treasurer, or Secretary, a Corporate Resolution or Article of Authority is needed to verify the signer’s authorization.

LLC: Usually requires one signature from an authorized member or manager. For significant contracts (e.g., over $50,000 for construction or over $25,000 for service agreements), additional approvals or signatures may be required.

Sole Proprietorship, Non-Profit, Single LLC: Only the one signature is necessary.

Joel Hunter: President; [email protected]; (949) 336-4336; 2351 McGaw Ave. Irvine Ca 92614 Ed Hunter: CEO; [email protected]; (760) 776-1777; 43172 Madison St. Indio Ca 92201 William Duffy: Vice President; [email protected]; (949) 751-9508; 2351 McGaw Ave. Irvine Ca 92614

11. Certification of Proposal: The undersigned hereby submits its proposal and, by doing so, agrees to furnish services in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP.* Confirmed

PRICE TABLES

HOURLY RATES
Line Item Description Unit of Measure Unit Cost
1 Supervisor/Foreman - Standard Rate Hour $99.95
2 Supervisor/Foreman - Emergency/After-Hours Rate Hour $149.95 336
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On-Call Electrical Services
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Page 7 ends

Line Item Description Unit of Measure Unit Cost
3 Supervisor/Foreman - Weekend/Holiday Rate Hour $149.95 4 Journeyman - Standard Rate Hour $99.95
5 Journeyman - Emergency/After-Hours Rate Hour $149.95
6 Journeyman - Weekend/Holiday Rate Hour $149.95
7 Apprentice - Standard Rate Hour $99.95
8 Apprentice - Emergency/After-Hours Rate Hour $149.95
9 Apprentice - Weekend/Holiday Rate Hour $149.95
10 Laborer - Standard Rate Hour $99.95
11 Laborer - Emergency/After-Hours Rate Hour $149.95
12 Laborer - Weekend/Holiday Rate Hour $149.95
337
Electrical • Repair • Maintenance
Serving all Southern California • PH (760) 776-1777 • www.HorizonLightingInc.Com • Lic. #877805 Horizon Lighting Corporate Information
Legal Name: Horizon Lighting, Inc.
dba: HorizonLighting
Telephone: 760-776-1777
Business Practice: Lighting and Electrical
Contractor’s License: 877805
Local Office of Service: 43172 Madison Street,
Indio, CA 92201
County: Riverside
Corporate Office/Billing Address: 2351 McGaw
Irvine, Ca. 92614
County: Orange
CA State Corp. Number: C2861098
Federal I.D. Number: 20-4617060
State I.D. Number 26393116
Business is a Corporation: In business since April 1993 Incorporated March 28, 2006
Pointe of Contact: Adam Morales
[email protected]
760-636-8453
Please note, all information and pricing provided in this proposal is valid for ninety (90) days and any individual who will perform work for the City is free of any conflict of interest. __________________________________________ ____________________ Joel Hunter Date
338
Electrical • Repair • Maintenance
Serving all Southern California • PH (760) 776-1777 • www.HorizonLightingInc.Com • Lic. #877805

STATEMENT OF QUALIFICATIONS
a.) We have served the Coachella Valley for over 15 years and are a proud vendor for several local Cities. We are backed with over 30 years in experience in all things lighting and electrical. From new street pole lights installations to back-up generators to full new construction, we do it all from top to bottom. At Horizon Lighting, Inc, we take pride in our high-quality service, knowledgeable team members and complete customer satisfaction. We strive to provide cost-effective solutions that assist our customers in achieving their lighting and electrical goals while eliminating and safety and/or liabilities as needed. We prioritize providing long-term costeffective solutions for our customers’ lighting and electrical needs and safety while delivering prompt, honest, dependable, and quality service across the board. We offer a wide range of services, catering to any of your lighting and electrical needs. We offer lighting maintenance, LED conversions/upgrades, new lighting installation, meter pedestal/panel replacements, pole light replacements, infrared panel inspections, ultrasonic pole testing, complete underground replacement, new cement footings, panel upgrades, photometric study for new light pole fixture installations/upgrades and service on existing lighting/electrical...you name it! Please note, pricing per service varies per location due to quantities, requirements, etc. The primary contact for Hoizon Lighting is Adam Morales. He has been an employee at Horzion Lighting for apoximatly eight (8) years, working closly with multiple departments and Employees at the City of Palm Desert during these eight years. Adam Morales can be reached on his cell (760)625-5142 or on his email [email protected].

We are a C-10 Licensed, bonded and insured lighting and electrical contractor servicing Orange County, Palm Desert, Los Angeles, San Diego, San Francisco and our newest location in Corona. Maintain a staff that includes but is not limited to lighting technicians, journeymen, electricians, laborers, boom operators, forklifts operators and a full new construction division.
b.) Horizon Lighting uses Horizon owned and operated service vans; Horizon Lighting owed and operated service body trucks; Horizon Lighting owned and operated service boom trucks and boom vans; Horizon Lighting owned and operated ladders, safety equipment, harnesses, cones, emergency flashers, traffic signs, NEC electrical tools, testers, etc. Equipment rentals required may include but are not limited to special order scissor lifts, special order articulating lifts, special order telehandlers, towable lights towers, back-up generators, etc. 339
Electrical • Repair • Maintenance
Serving all Southern California • PH (760) 776-1777 • www.HorizonLightingInc.Com • Lic. #877805 Proposed Method to Accomplish the Work
Our technician will touch base with the assigned City representative to discuss any areas of concern or any reported areas that may require immediate attention. Our goal is to address any/all lighting issues in a timely fashion to eliminate and safety/liabilities while still maintaining the ambiance of the City. All outages are deemed a high priority however we will seek direction from the assigned City representative and move forward based on the City’s needs first, standard repairs second. While lighting maintenance service is performed at the location outlined and listed per the contract, we will inspect for future outages and lighting adjustments needed. We will be attentive to large outages, broken fixtures, exposed electrical components, etc. As repairs are completed, fixtures will be cleaned of debris and tested to confirm proper operation prior to departure. In the event a fixture or lighting component is damaged beyond repair or considered "aged," we will submit our recommendation for replacement. Fixture replacement recommendations and cost-effective options will be discussed with the assigned City representative prior to commencement of any scopes of work via a job walk. This will allow for a clear understanding of the City’s goals in relation to energy efficiency, consistency and lighting upgrades/improvements
While service is in progress, our technicians internally provide a detailed scope of the work performed, material utilized and a marked map of the location in which the work was performed. We utilize internal custom maps to detail the work performed and materials utilized. A marked map of all the locations in which service is performed is provided with our electronic invoice. Our technicians complete all their paperwork and updates electronically via smart phone through our custom system tailored to our lighting and electrical services. In addition, this allows them to have any special location notes and lighting control information needed readily available when dispatched to provide exceptional service on each location / job site every time.

First year Schedule:

Many of the City of Palm Deserts city owned and operated locations require upgrades to LED, electrical panels, EV chargers, back-up generators, trouble shooting of circuits, timer and photocell upgrades and overall general maintenance. With the City's approval, we will continue executing projects and upgrades that maximize the budget’s impact, delivering long-term, maintenance-free solutions with every initiative we lead. As new and improved technology is available we will ensure we are aware and educated to provide the best solutions for each scope of work. 340
Electrical • Repair • Maintenance
Serving all Southern California • PH (760) 776-1777 • www.HorizonLightingInc.Com • Lic. #877805

STAFFING AND PROJECT ORGANIZATION
OCCUPATION/TITLE: ELECTRICAL - Bill Duffy, VP
OCCUPATION/TITLE: ELECTRICAL – Robert Arganda, Operations Manager OCCUPATION/TITLE: ELECTRICAL/LIGHTING – Indio Branch Manager, Joel Montano OCCUPATION/TITLE: LIGHTING – Adam Morales, Sales and Design Representative (Designated Administrator) OCCUPATION/TITLE: LIGHTING – Abram Morales, Field Lighting Technician OCCUPATION/TITLE: LIGHTING – Bernardo Romero, Field Lighting Technician OCCUPATION/TITLE: LIGHTING –David Johnson, Field Lighting Technician OCCUPATION/TITLE: LIGHTING – Hector Urrea, Field Lighting Technician OCCUPATION/TITLE: ELECTRICAL – FIELD ELECTRCIAN – Ruben Herrera, Field Electrician OCCUPATION/TITLE: ELECTRICAL – FIELD ELECTRCIAN – Edgar Valencia, Field Electrician OCCUPATION/TITLE: OFFICE/CUSTOMER SERVICE –Melissa Ureta, Customer Service Agent ADDITIONAL COMMENTS: We have a full staff available to assist with any of your lighting and electrical repairs or projects and offer 24/7 service.
341
Electrical • Repair • Maintenance
Serving all Southern California • PH (760) 776-1777 • www.HorizonLightingInc.Com • Lic. #877805

CONTRACTORS BACKGROUND AND EXPERIENCE
a.) 30 years in business
b.) Horizon Lighting DIR number: 1001082250 Ex: 6/30/2028 CA State Corp. Number: C2861098
Federal I.D. Number: 20-4617060
State I.D. Number 26393116
c.) N/A
d.) Incorporated in California on March 28, 2006

REFERENCES
City of Palm Desert
Kevin Swartz
Fire Station #71 Back-up Generator and Transfer Switch Replacement Start Date: 10/11/23
Completion: 11/28/23
3 Man Crew, Branch Manager & Sales
City of Palm Desert
Cyril Snake/Efren Espinoza
Corporate yard/Maintenance Facility Back-up Generator Replacement Start Date: 04/02/24
Completion: 05/08/24
3 Man Crew, Branch Manager & Sales
City of Palm Desert
Kevin Swartz
Fire Station #33 High Bay LED Conversion
Start Date: 06/09/23
Completion: 06/09/23
2 Man Crew
342
Electrical • Repair • Maintenance
Serving all Southern California • PH (760) 776-1777 • www.HorizonLightingInc.Com • Lic. #877805 REFERENCES CONTINUED…
City of San Bernardino
Ernesto Salinas
Fiscalini Park Score Board Panel/Power Upgrades & LED Area Lighting Score Board & Panel Start Date: 01/15/25
Score Board & Panel Completion: 01/16/25
LED Lighting Start Date: 01/29/25
LED Lighting Completion: 01/30/25
2 Man Crew
City of Palm Springs
Kenneth Kershaw
Demuth Baseball Field Lighting
Start Date: 05/26/21
Completion Date: 05/28/21
2 Man Crew
County of Santa Clara
Jason Dorsey
Santa Clara Valley Medical Center – (253) Recessed Can Light Replacement Start: 09/19/25
Completion: 11/1/25
2 Man Crew
City of Irvine
Mike Dunn
One Civic Center Plaza
Lighting Maintenance for all trails and pathways
1 Man Crew
343
Electrical • Repair • Maintenance
Serving all Southern California • PH (760) 776-1777 • www.HorizonLightingInc.Com • Lic. #877805

OFFICE OF SERVICE INFORMATION
Horizon Lighting, Inc. - Indio Branch
43172 Madison Street, Indio, CA 92201
P: 760-776-1777
24/7: 760-776-1777
Point of Contact: Adam Morales
[email protected]
Alternate Point of Contact: Joel Montano
P: 949-473-3124
Indio Branch Service Region: Imperial County, Coachella Valley to Calimesa 344
Electrical • Repair • Maintenance
Serving all Southern California • PH (877) HORIZON (467-4966) • www.HorizonLightingInc.Com • Lic. #877805

PRICE LIST AND/OR FEE SCHEDULE

PERSONNEL
Position: Prevailing Wage Electrician/ Regular Hourly Rates $ 209.95 per hour/ $99.95 per hour Position: Prevailing Wage Supervisor / Regular Hourly Rates $ 209.95 per hour/ $99.95 per hour Position: Prevailing Wage Laborer/ Regular Hourly Rates $ 199.95 per hour/ $99.95 per hour Position: Prevailing Wage Journeyman/ Regular Hourly Rates $ 209.95 per hour/ $99.95 per hour Hourly Rate: $99.95 per hour
Same Day Hourly Rate: $119.95 per hour
Emergency / After Hour/ Weekend Hourly Rate: $149.95 per hour

EQUIPMENT RENTALS
Equipment rentals required may include but are not limited to special order scissor lifts, special order articulating lifts, special order telehandlers, towable lights towers, back-up generators, etc.

Required equipment to be determined. Daily/Weekly rates vary and are subject to change. Rates to be provided on a case-by-case basis as needed.
345
N/A
346
City of Palm Desert
PW - Operations & Maintenance
Randy Chavez, Director of Public Works
73-510 Fred Waring Drive, Palm Desert, CA 92260
[GA TECHNICAL SERVICES, INC.] RESPONSE DOCUMENT REPORT
RFP No. 2025-RFP-196
On-Call Electrical Services
RESPONSE DEADLINE: August 11, 2025 at 2:00 pm
Report Generated: Thursday, August 14, 2025
GA Technical Services, Inc. Response

CONTACT INFORMATION
Company:

GA Technical Services, Inc.

Email:
[email protected]
Contact:

Adriana Cervantes
Address:
1157 E Arrow Hwy, Ste 2
Glendora, CA 91740
Phone:

N/A
Website:
https://www.gatechservices.com
Submission Date:

Aug 11, 2025 11:09 AM (Pacific Time)
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ADDENDA CONFIRMATION
No addenda issued

QUESTIONNAIRE

B. Key Personnel: Identify key persons that will be principally responsible for working with the City. Indicate the role and responsibility of each individual.
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C. Team Organization: Describe proposed team organization, including identification and responsibilities of key personnel.

D. Subcontractors: The Proposer shall identify functions that are likely to be subcontracted and identify the subcontractor that is anticipated to perform each function.

Cover_Letter.pdf
Experience_and_Technical_Competence.pdf
Firm_Staffing_and_Key_Personnel.pdf
Proposed_Method_to_Accomplish_the_Work.pdf
References.pdf

2. Non-Collusion Declaration*
The undersigned declares:

I am an authorized representative of my company, the party making the foregoing Bid, to certify the following.

The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his or her Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose. 349
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On-Call Electrical Services
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I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Confirmed

3. Enter your valid CA Contractors State License Board (CSLB) number* Please enter your License Number here. This will be verified against the state database. 816080
Click to Verify Value will be copied to clipboard

4. Enter your California Department of Industrial Relations (DIR) Registration number* Please enter your Public Works Contractor DIR Number. This will be verified against the state database. 1000001050
Click to Verify Value will be copied to clipboard

5. Type of Business*
S Corporation (if corporation, two signatures are required)

6. Litigation*
Provide litigation history for any claims filed by your firm or against your firm related to the provision of Services in the last five (5) years (or type "N/A").

N/A
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N/A

Maximum response length: 5000 characters
N/A

9. Project Team Resumes*
Submit resumes of all key personnel/support staff that will produce work product for the Services. Describe their qualifications, education, and professional licensing.

Resume-Adriana_Cervantes.pdf
Resume-Alex_Recinos.pdf
Resume-Andrea_Cervantes.pdf
Resume-Benny_Aguilar.pdf
Resume-Frank_Cervantes.pdf
Resume-Jesus_Castro.pdf
Resume-Jose_Gomez.pdf
Resume-Jose_Miranda.pdf
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10. List the Signatory(s) Authorized to Sign and Bind an Agreement.* (If two (2) signatures are required, include the following information for both signatories)

1. Full Name

2. Title

3. Physical Business Address

4. Email Address

Sole Proprietorship, Non-Profit, Single LLC: Only the one signature is necessary.

Frank Cervantes
President
1157 E Arrow Hwy, Ste 2, Glendora, CA 91740
[email protected]
909-981-8600
Lorena Cervantes
Vice President
1157 E Arrow Hwy, Ste 2, Glendora, CA 91740
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[email protected]
909-981-8600

PRICE TABLES

HOURLY RATES
Line Item Description Unit of Measure Unit Cost
1 Supervisor/Foreman - Standard Rate Hour $125.00
2 Supervisor/Foreman - Emergency/After-Hours Rate Hour $150.00 3 Supervisor/Foreman - Weekend/Holiday Rate Hour $150.00 4 Journeyman - Standard Rate Hour $143.21
5 Journeyman - Emergency/After-Hours Rate Hour $168.54
6 Journeyman - Weekend/Holiday Rate Hour $189.54
7 Apprentice - Standard Rate Hour $90.65
8 Apprentice - Emergency/After-Hours Rate Hour $115.65
9 Apprentice - Weekend/Holiday Rate Hour $134.65
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Line Item Description Unit of Measure Unit Cost
10 Laborer - Standard Rate Hour $129.65
11 Laborer - Emergency/After-Hours Rate Hour $147.65
12 Laborer - Weekend/Holiday Rate Hour $171.21
354
GA Technical Services, Inc
1157 E. Arrow Hwy, Ste.2
Glendora, Ca, 91740
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
RE: Proposal Submission for RFP No. 2025-RFP-196 – On-Call Electrical Services Dear Evaluation Committee,
GA Technical Services, Inc. is pleased to submit this proposal in response to the City of Palm Desert’s Request for Proposals for On-Call Electrical Services (RFP No. 2025-RFP-196). We are a California-licensed C-10 and C-7 electrical and low-voltage contractor (License #816080), with over 20 years of experience serving state and local agencies throughout California. Our primary office is located at 1157 E. Arrow Hwy, Suite 2, Glendora, CA 91740.

With a team of certified technicians and project managers, GA Technical Services has delivered critical infrastructure services for agencies including the Department of Motor Vehicles, Los Angeles Unified School District, and the Employment Development Department. We understand the needs of public agencies, including prevailing wage compliance, prompt response, and minimal disruption to active facilities.

This proposal outlines our general qualifications, key personnel, and detailed approach to the delivery of the on-call electrical services requested. Our specific approach includes:
• Conducting thorough initial site walks to define scope and identify potential obstacles; • Providing accurate proposals, submittals, and material coordination within 3–5 business days;
• Mobilizing trained technicians and field supervisors with the appropriate safety and quality protocols;
• Completing each project with a final walkthrough, redline drawings, and complete as-built documentation;
• Offering ongoing communication and rapid emergency response support as needed.

We are confident in our ability to deliver high-quality electrical solutions to the City of Palm Desert and Palm Desert Housing Authority, with safety, responsiveness, and cost-effectiveness at the forefront of our operations.

We appreciate the opportunity to be considered and look forward to supporting the City of Palm Desert’s infrastructure needs.

Kindest Regards,
Frank Cervantes
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Experience and Technical Competence
A. Background
GA Technical Services, Inc. has over 20 years of experience providing high-quality electrical and low-voltage services to public agencies and commercial clients across California. Since 2003, our firm has consistently delivered on-call, task order-based electrical services similar in scope to those outlined in this RFP. We hold valid California contractor licenses including C-10 (Electrical) and C-7 (Low Voltage), and our in-house team of certified electricians and technicians are highly trained in delivering time-sensitive, code-compliant solutions for complex public works environments. Our service capabilities include everything listed in the City of Palm Desert RFP, such as:
• Troubleshooting and resolving electrical system issues • LED lighting conversions and fixture replacements
• Panel upgrades and transformer replacements
• Emergency generator system installations
• On-call response for routine and urgent service needs • Electrical infrastructure improvements for campuses, parks, and civic facilities We have long-standing relationships with government agencies including the Department of Motor Vehicles, the Employment Development Department, and various cities and school districts across California, serving as their on-call or prime electrical contractor. Our ability to mobilize quickly, comply with strict regulatory requirements, and communicate proactively has enabled us to maintain and renew numerous contracts across a broad geographic region.

B. References – Similar Projects

1. Department of Motor Vehicles – Statewide Contracts
Project Name: Maintenance/Installation Contracts (Multiple Agreements) Award Amount: Over $1.5 million across multiple regions Scope: Voice, data, and electrical infrastructure services; including lighting, conduit, circuit troubleshooting, and panel work for DMV offices across California Contact: David Haro, Project Manager
Phone: (916) 657-8398
Email: [email protected]
Address: 2415 First Avenue, Sacramento, CA 95818
Completion Date: Multiple (most recent: 4/30/2025)
356

2. City of Huntington Beach – Central Park Transformer Replacement Project Name: Replace Transformers and Underground Cable at Central Park Award Amount: $504,366.85
Scope: Replaced (12) medium voltage substations and associated cable; completed system testing and reconnection
Contact: Kevin Dupras, Public Works Supervisor
Phone: (714) 375-5035
Email: [email protected]
Address: 17371 Gothard St, Huntington Beach, CA 92647
Completion Date: 9/30/2017

3. City of West Hollywood – Citywide Electrical Services Project Name: Agreement #8992 – On-Call Citywide Electrical Services Award Amount: $882,173.80
Scope: Electrical maintenance, lighting inspections, repairs, and infrastructure upgrades at cityowned facilities Contact: Davie Gonzalez, Facilities Representative
Phone: (323) 848-6857
Email: [email protected]
Address: 8300 Santa Monica Blvd, West Hollywood, CA 90069 Completion Date: 12/31/2024

4. Orange County Fire Authority – Emergency Power Extension Project Name: Regional Fire Operations and Training Center – Power Extension Award Amount: $372,324.00
Scope: Installation of electrical components extending power from 1000 kWh generator to multiple critical systems
Contacts:
• Rothchild Ong – [email protected] – (714) 573-6642 • Sara Kennedy – [email protected] – (949) 236-1662
Address: 1 Fire Authority Rd, Irvine, CA 92602
Completion Date: 3/9/2018

5. San Bernardino Community College District – Campus Utility Upgrades Project Name: SBVC Campus-Wide Utility Upgrades
Award Amount: $190,723.96
Scope: Electrical upgrades, panel replacements, trenching, conduit rerouting, and power improvements for San Bernardino Valley College
Contact: Greg Ochoa, Project Manager
Phone: (909) 855-4226
Email: [email protected]
Address: 701 S. Mount Vernon Ave, San Bernardino, CA 92410 Completion Date: 12/31/2023
357
Firm Sta)ing and Key Personnel
A. Sta'ing
GA Technical Services, Inc. currently employs a highly skilled team of 15 in-house personnel, all of whom are experienced in delivering electrical and low-voltage work for public agencies under on-call or task order contracts. We maintain the flexibility to assign 5–8 technicians and electricians at any given time to support the City of Palm Desert’s needs.

Staff Assigned to Perform Services:

Name Discipline Title
Frank Cervantes Electrical/Low Voltage President / Project Executive Alex Recinos Electrical Senior Electrician / Foreman
Jose Miranda Electrical Electrician / Project Technician Jesus Castro Electrical / Low Voltage Electrician / Systems Installer Ramiro Garcia Low Voltage Cabling Technician / Cable Installer Jose Gomez Project Coordination & Logistics Project Manager / Scheduler Capacity for Additional Personnel:

Our operations allow us to deploy additional certified electricians, apprentices, and low-voltage installers when needed. We maintain a flexible labor force, which enables us to scale personnel based on demand or emergency response requirements within 24–48 hours.

B. Key Personnel
The following individuals will be principally responsible for working directly with the City of Palm Desert throughout the contract:
• Frank Cervantes – Project Executive / Contract Manager o Role: Primary point of contact for contract negotiations, scope reviews, and oversight of quality and compliance.
o Phone: (909) 227-6492
o Email: [email protected]
• Jose Gomez – Project Manager
o Role: Responsible for daily coordination, scheduling, material procurement, and communication with City staff for each task order.
• Alex Recinos – Lead Electrician / Foreman
o Role: Supervises field crews, ensures safety compliance, quality control, and technical execution on-site.
358
C. Team Organization
Our proposed team organization structure ensures responsive communication and efficient task execution.

The hierarchy is as follows:
• Contract Management
o Frank Cervantes – Executive Oversight, Contract Compliance, Final Approval Authority • Project Management / Field Scheduling
o Jose Gomez – Point of Contact for Work Orders, Scheduling, and Submittals • Field Operations
o Alex Recinos – Onsite Supervision and Safety Lead
o Jose Miranda / Jesus Castro / Ramiro Garcia – Execution of Electrical & Low Voltage Work
Communication flows from the City to the Project Manager, then to the Field Supervisor and technical team. Weekly or real-time updates will be provided for ongoing work or emergent tasks.

D. Subcontractors
GA Technical Services, Inc. does not anticipate the use of subcontractors for any portion of the proposed services. All electrical and low-voltage work will be performed exclusively by our in-house team of certified and licensed personnel to ensure quality control, safety, and compliance with all City and State requirements.
359
Proposed Method to Accomplish the Work
GA Technical Services, Inc. (GATS) employs a structured, responsive, and quality-driven approach to executing on-call electrical services. Our process has been successfully used with numerous public agencies and aligns seamlessly with the City of Palm Desert’s expectations as outlined in RFP No. 2025- RFP-196.

Technical and Management Approach
Our approach is organized into five core phases to ensure safety, quality, accountability, and minimal disruption to City operations:

1. Request & Initial Assessment
• City submits request via email, portal, or phone
• Project Manager (Jose Gomez) logs and prioritizes the work (standard or emergency) • Site Walk scheduled within 24–48 hours for scope confirmation (same day for emergencies) • Field Supervisor (Alex Recinos) conducts job walk with City representative, assessing materials, safety, access, and equipment needs

2. Proposal & Coordination
• Within 3 business days, we submit a proposal with:
o Scope of work
o Labor and material breakdown
o Schedule and duration
o Material submittals and cut sheets (as needed)
• City reviews, approves, and issues authorization to proceed • GATS schedules the job start date based on urgency and facility availability

3. Mobilization & Execution
• Crew is dispatched with tools, materials, and PPE
• Work is executed per:
o NEC and City safety standards
o Prevailing wage and public works requirements
• Foreman provides daily updates to Project Manager, who communicates with City personnel 360

4. Final Inspection & Closeout
• City walkthrough conducted upon completion
• Punch-list (if any) addressed immediately
• As-built documentation, redlines, and test reports are submitted within 5 business days

5. Emergency Response Readiness
• GATS maintains 24/7 dispatch and 2-hour emergency callback capability • Emergency jobs bypass standard scheduling and are escalated directly to field teams for same-day mobilization
• We prioritize City sites such as housing authority properties, parks, and public safety facilities First-Year Draft Schedule of Tasks, Milestones, and Deliverables Phase Task / Deliverable Estimated Timeline
Initial Response Request logged and site walk scheduled 1–2 business days from request
Job Walk & Scope
Review Onsite review, documentation of conditions Day 1–2 post-request Proposal Submission Quote with scope, materials, and estimated timeline Within 3 business days
Material Procurement Acquire and stage standard materials 3–5 business days Project Execution Electrical service performed onsite As scheduled with City Project Completion Final walkthrough and punch list resolution Same day or within 48 hours
Documentation Submittal of as-builts, redlines, and reports Within 5 business days post-job
Ongoing
Communication Status updates and issue resolution Continuous through life of task Additional Considerations / Value-Added Services
• After-hours and weekend work available upon request to reduce public impact • Job tracking log provided quarterly to City to summarize work orders and history • Preventive maintenance support available upon request (e.g., routine light checks) • No subcontractors used, ensuring consistent quality and accountability GA Technical Services is committed to delivering efficient, safe, and high-quality electrical services to the City of Palm Desert. Our team is ready to deploy and respond to the City’s needs under this on-call agreement with professionalism and precision.
361
Owner Project Name Award Amount Description Project Contact Project Address Completion Date San Francisco State
University
D000671: Campus Building Electrical
Equipment Replacement $ 390,029.98
Replace existing 1600A circuit breakers with
reburshied breakers at switchboard M in Thornton
Hall, replace 1200 RD breaker plug-in trip unit
with new plug-in trip unit in Hensil Hall, replace
existing outdoor high voltage selector switch with
new H.V Switch at Gymnasium and replacement
existint 2000A outdoor distribution board with
new at the Humanties Building
David McCormick
415-338-1698
[email protected]
1600 Holloway Ave.

San Francisco, CA 7/3/14
City of Stockton Dual Feed Conduit Installation $ 183,505.10 Installation of new 5 in. PVC and 2 in. PVC
conduits, electrical manhols, pull boxes, concrete
encased electrical duct banks and furnish spare 72
KB SF6 Switch.

Amin Kazemi
209-937-8716
[email protected]
2500 Navy Drive
Stockton, CA 95206 10/19/15
Modesto Junior
College Switch Gear Replacement Project $ 358,628.00
Replacement of the electrical switchboard at the
MiWuk Building and replacement of the electrical
switchboard and distrbution board at the Auto
shop.

Judy Lanchester
209-575-6903
[email protected]
2201 Blue Gum Ave
Modesto, CA 95358 1/25/16
Los Angeles
Community College LED Lighting Replacements- Women's Gym $ 142,000.00 Retrofit of existing fluorescent fixtures to LED Safi Ishrati
213-891-2000
[email protected]
770 Wilshire Blvd.

Los Angeles, Ca 90017 4/15/16
San Jose State
University
Campus Village Phase 2 Feeder Installation
Project $ 58,000.00 Installing a 12KV Feeder from Electrical Manhole 31 to the Campus Village Phase 2 switch James Sowerbrower
408-924-1925
[email protected]
One Washington Square
San Jose, CA 95192 4/28/16
Burbank-GlendalePasadena Project # E13-09 Terminal High voltage $ 489,000.00 Replacment of transformers, switchboardd,
electrical panels and 2400 volt main feeders and
assocaited connections at Bob Hope Airport
Dave Padilla
818-561-9305
2800 N Clybourn
Burbank, CA 91505 4/29/16
Regional Sanitation
District of
Sacramento
Solids Storage Basins Battery I Digester
Sludge Electrical Improvements Projeect $ 228,303.08 Installation of Approximately 1,800 Ft. of underground conduits and wiring.

Gerardo Aguirre
[email protected] 916-
875-9075
8521 Laguna Station Rd. Elk
Grove, Ca 95758 3/15/17
San Jose State
University
Utilities Infrastructure Phas IV 12Kv Cable
Pull $ 179,956.00
Providing and installing approximately 1,000' LF
of (2) 4/0 3-phase medium voltage
cable in existing 5" conduits and 3 existing vaults,
work requires confined space and working on
manholes with other
energized feeders in proximity
Kristina Lee
[email protected]
408-924-1913
One Washington Square San Jose,
CA 95192
6/9/17
City of Huntington
Beach
Replace Transformers and Underground Cable
at Central Park, MSC 498 $ 504,366.85
Replace (12) existing medium voltage minature
substations and all medium voltage cable from the
main disribution switch to all substations in City
of Huntington Beach Central park
Kevin Dupras
[email protected]
714-375-5035
17371 Gothard St. Huntington
Beach, Ca 92647 9/30/17
Department of Motor
Vehicle
Cabling and Electrical Services for the DMV
Field Offices $ 1,009,180.19
Telcommunications Network Cabling, Related
Electrical Services, and related hardware
installation services
Kelly Piceno
[email protected]
916.657.8909 Statewide - California 12/31/17
Department of
General Services
Statewide Facility Electrical Upgrade Program
(EVSE) $ 26,110.81
Provide and Install of (2) 2-1/2" conduits and
encase and inside. Provide and Install all
receptacles and electrical apparatus and (1) vault
Conrad Lewis
916-376-1630
[email protected]
7425 Mission Blvd. Riverside, CA
92501 2/1/18
Orange County Fire
Authority Emergeny Power Extension Project Services $ 372,324.00 Installation of electrical components needed to
extend electrical power from a
1000 kWh emergency power generator to all
electrical circuits throughout the Orange County
Fire
Authority Regional Fire Operations and Training
Center (RFOTC)
Rothchild Ong
[email protected]
714-573-6642
Sara Kennedy
[email protected]
714-573-6641 Mobile: 949-236-
1662
1 Fire Authoirty Rd.

Irvine, Ca 92602 3/9/18
Electrical Project References
362
Owner Project Name Award Amount Description Project Contact Project Address Completion Date Electrical Project References
Torrance Unified
School District
West High School Installtion of Stadium
Scoreboard and Electrical Upgrade $ 43,000.00 Installtion of Stadium Scoreboard and Electrical Upgrade Cesar Vergara
[email protected] (310)
972-6241
2335, Plaza Del Amo, Torrance, CA
90501
9/20/18
Torrance USD North High School Electrical Feedrer Project $ 117,995.00 Provide and Install Labor and Materials to Remove and Replace (6) Sets of Electrical Feeder Cables
Cesar Vergara
[email protected]
310-972-6241
3620 West 182nd St Torrance, CA
90504
10/29/18
T2 Systems Canada,
Inc T2: Grossmont College $ 6,569.18 Install Parking Meters Bernice Kossen (778) 375-6020 8800 Grossmont College Dr. El
Cajon, CA 92020 1/10/19
City of Palmdale IS Server Room Electrical Upgrade $ 139,300.00 IS Server Room Electrical Uphrade and a Backup
Cooling
Replacement
Ulises Gonzalez
[email protected]
661-267-5241
38300 Sierra Highway Suite C
Palmdale, CA 93550 9/3/19
City of Chino City Hall Portable Generator Connection
Project $ 28,293.65 City Hall Portable Generator Connection Project and if required to relocate exisiting generator Carolyn Baltzer
[email protected] 909-
334-3401
13220 Central Ave Chino, CA
91710 9/16/19
Glendale USD Electrical Site Work for CTE Equipment $ 28,500.00 Electrical Site Work for CTE Equipment Tony Barrios
[email protected] 818-
507-0201
1440 East Broadway Glendale,
CA 91205 9/21/19
Twin Rivers USD Harmon Johnson ES - Switchgear
Replacement Project $ 155,100.00 Citywide Electrical Services and Lighting Inspections Elizabeth Villagomez
elizabeth.villagomez@twinriversusd
.org
916-566-1600
8300 Santa Monica Blvd West
Hollywood, CA 90069 10/8/19
One Source One Source Antioch $ 28,142.71 Install CAT5e cabling, electrical circuits Jasone Templeton (714) 905-6637
2180 Wilbur Ave. Antioch,
CA 94509
11/13/19
Mt. SAC Substation 26 Replacement $ 107,500.00 Labor and Materisl to Replace Substation 26 Rondell Schroeder
[email protected] 909-
274-5511
1100 N. Grand Ave Walnut, CA
91789 11/22/19
South Pasadena USD Rm 2223 Electrical $ 14,560.00 Upgrade Electrical in Room 223 Tim Mawhinney
[email protected]
626-441-5810
1401 Fremont Ave South
Pasadena, CA 91030 1/4/20
Mt. SAC Bldg 10 Transformer Installation & 9F & 9G
Rewire $ 123,113.28
Installation of a transformer near Bldg 10 as well
as the rewire of modulars. Also the constructionof
a new wall enclosure
Maggie Cheng
909-274-5837
[email protected]
1100 N. Grand Ave Walnut, CA
91789 5/4/20
City of Glendale Installation of Parking Meters $ 110,685.73 Installation of Parking Meters at the Glendale Community College
Tad Dombroski
818-937-8325
[email protected]
633 E. Broadway, Rm 205
Glendale, CA 91206 5/5/20
Hemet USD Electrical Upgrades at Alessandro $ 132,420.00 Electrical Upgrades Mike Sattley
(951) 765-5100 Ext. 5400
[email protected]
1791 W. Acacia Avenue
Hemet, CA 92545 10/17/20
Department of
Forestry & Fire
Protection
Ventura Electrical Project $ 62,298.69 Electrical Services Sarah Best
(916) 324-1635
[email protected]
P.O. Box 944246
Sacramento, CA 94244
12/7/20
Department of Motor
Vehicles Agreement #18-291 $ 106,368.00
As-Needed Cabling and
Electrical Services for Various Divisions
throughout the DMV Headquarters’ Complex
Kelly Piceno
(916) 657-8909
[email protected]
2415 First Avenue.

Sacramento, Ca 95818 12/14/20
CHP Blythe - Installation of Electrical
Services $ 15,581.58 Installation of Electrical Services that will provide power to the Conex Box Madonna Young (916)
332-3166
[email protected]
601 North 7th St
Sacramento, CA 95811 3/31/21
363
Owner Project Name Award Amount Description Project Contact Project Address Completion Date Electrical Project References
CHP Indio Electrical Services $ 9,934.28 Electrical installation services Madonna Young (916)
332-3166
[email protected]
601 North 7th St
Sacramento, CA 95811 4/29/21
CHP Contra Costa Electrical Services $ 16,637.32 Electrical installation services Madonna Young (916)
332-3166
[email protected]
601 North 7th St
Sacramento, CA 95811 6/11/21
Torrance USD South HS $ 53,593.77 Replace electrical feeders Richard Vazquez 310-
972-6211
[email protected]
2335 Plaza Del Amo
Torrance, CA 90501 7/16/21
Department of
Defense Repair Bldg. 38 Electrical $ 24,850.79 Repair Bldg. 38 Electrical Joshua M. Root, SSgt, USAF
989-255-1388
[email protected]
921St Contingency Response
Squardon, Travis AFB, Ca 10/5/21
Los Angeles County
Sheriff Department Medium Voltage 146 V Electrical $ 138,390.03 Medium Voltage Electrical Installation Jose Avila
562-706-7527
[email protected]
County of Los Angeles 1100
N. Eastern Ave., Los
Angeles, CA 90063
2/10/22
Southwestern
Community College
Electrical Upgrades & 710 Electrical Gear
Relocation $ 678,980.58 Electrical Upgrades
Gabriela Arana
619-216-6822
[email protected]
Southwestern Community College
900 Otay Lakes Road Chula Vista,
CA 91910
9/16/22
Department of Motor
Vehicles Agreement # 22-158 $ 65,000.00
Maintenance/Installation Contract-Voice,Data and
all electrical needed for the telecommunications
infrasture.

David Haro
916-657-8398
[email protected]
DMV Office 24427
Newhall Ave, Newhall, CA 91321 10/25/22
Dept of California
Highway Patrol Electrical Upgrades $3,862.02 Electrical Upgrades/ Installation Chris Barnett
916-843-4287
[email protected]
CHP Riverside.
16701 Davis Ave, #104A,
Riverside, Ca, 92518
3/21/23
Pomona Police
Department
General Auto Switch Install $9,397.50 Installation of Electrical Systems Raymond Dean 909-343-9932 [email protected]
Pomona PD
910 W.4th Street,
Pomona, Ca, 91766
9/5/23
San Bernardino
Community College
District
SBVC - Campus Wide Utlity Upgrades $190,723.96 Electrical Upgrades Greg Ochoa,
909-855-4226,
[email protected]
San Bernardino CCD
701 S. Mount Vernon Ave.,
San Bernardino, Ca, 92410
12/31/23
County of Los
Angeles Electrical Upgrades $12,837.00 Electrical Repairs Brandon Wong
323-267-2276
[email protected]
1799 S. Paseo Del Mar,
San Pedro, Ca, 90731 1/31/24
Department of Parks
and Recreation Wassama Round House SHP Utility Pole $48,000.00 Installation of Utility Pole Jeremy Powell.
530-333-3792
[email protected]
Wassama Round House SHP
42877 Round House Road,
Ahwahnee, Ca, 93601
6/7/24
Jurupa Community
Services District Harada Heritage Park Dog Park Lighting $ 66,564.28 Electrical Lighting Tyler Hughes
951-727-3524
[email protected]
Harada Heritage Park
13099 65th St
Eastvale, CA 92880
10/28/24
City of Riverside
Electrical and Data Improvements for
Remote Lockers at Various City
Locations
$35,825.58 Electrical and Data Improvements
Rafael Iñiguez Zazueta,
Business System Support
Analyst
951-312-8957
[email protected]
Riverside Public Library
Admin Office
3900 Mission Inn Ave,
Riverside, CA 92501
12/18/24
364
Owner Project Name Award
Amount Description Project Contact Project Address Completion Date Department of Motor
Vehicles Agreement # 14-116 $ 205,510.00
On-going Maintenance/Installation ContractVoice,Data and all electrical needed for the telecommunications infrasture. (JOC)
Edward Taylor
916-657-6505
[email protected]
2415 First Avenue.

Sacramento, Ca 95818
7/31/16
County of Santa
Clara
Telecommunications
Cabling Services $ 1,500,000.00 Provide telecommunications cable and termination equipment James Perez (Telecommunications
Operations Manager)
[email protected] or
Carol Alviso (Admin Assistant)
[email protected]
408-468-8921 2310 N. 1st Street, San
Jose, CA 95131
9/28/18
Employment
Development
Department
Statewide
Telecommunications
Cabling Standards
$ 1,000,000.00
Structured Cabling Services, Extend Circuits from
MPOE, Station Wiring from Telecom or IDF to a
Telecommunications Outlet or desired location
David Eastman
[email protected] 916-
654-8313
Statewide - California 1/11/19
Department of Motor
Vehicles Agreement #17-518 $ 5,540.00
Maintenance/Installation Contract-Voice,Data and
all electrical needed for the telecommunications
infrasture.