Agenda packet — Palm Springs City Council, March 10, 2022 (part 1 of 2)

CITY COUNCIL

AND AS SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS

CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringsca.gov

REGULAR MEETING AGENDA
3:30 PM CLOSED SESSION
5:30 PM REGULAR SESSION
Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference and there will be no in-person public access to the meeting location.

Submit your public comment to the City Council electronically. Material may be emailed to [email protected]. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the City Council and retained for the official record.

You may provide telephonic comments by calling the City Clerk's Office at (760) 323-8204. You may be added to the queue at any time prior to the end of the public comment period for the subject hearing. At the appropriate time, a staff member will call you so that you may provide your public testimony to the City Council.

View the City Council meeting live at the City’s website www.palmspringsca.gov/pstv, YouTube, or Channel 17 (Spectrum).

MARCH 10, 2022

3:30 PM CLOSED SESSION
5:30 PM REGULAR MEETING
Lisa Middleton, Mayor
Grace Elena Garner, Mayor Pro Tem
Christy Gilbert Holstege, Councilmember
Geoff Kors, Councilmember
Dennis Woods, Councilmember

City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.

The City Council encourages written public testimony prior to the meeting, which provides the City Council ample time and attention for consideration. All written testimony will be provided to the City Council prior to the discussion. Written testimony may be sent via email to [email protected], by fax at (760) 322-8332, or hand delivery to the City Clerk, Palm Springs City Hall, 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262.

AGENDA EN ESPAÑOL DISPONIBLE EL LUNES - HAGA CLIC AQUÍ

3:30 P.M. CLOSED SESSION

CALL TO ORDER:

PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: The City Council welcomes public input. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist, please see the City Clerk for additional information.

RECESS TO CLOSED SESSION: See Closed Session Agenda.

5:30 P.M. REGULAR MEETING

CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

ROLL CALL:

PRESENTATIONS:

ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion. The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.

REPORT OF CLOSED SESSION:

PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) March 10, 2022 City Council Regular Meeting Agenda 2
PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) This time has been set aside for members of the public to address the City Council only on agenda items. Two (2) minutes will be assigned to each speaker. Testimony for Public Hearings will only be taken at the time of the hearing, and General Public Comments, non-agenda items, will be taken later in the meeting.

1. CONSENT CALENDAR:

The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.

A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361
RECOMMENDATION:

Find that the City Council has considered the circumstances of the state of emergency during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing, and as a result, the Palm Springs City Council and all of Palm Springs Board, Commission, and Committee meetings will be held by videoconference, in accordance with AB 361

B. AUTHORIZE THE PURCHASE OF ONE (1) SHADE STRUCTURE FROM SHADE STRUCTURES INC., A TEXAS CORPORATION, IN THE AMOUNT OF
$17,713.37 FOR THE DESERT HIGHLAND PARK SHADE STRUCTURE PROJECT, CITY PROJECT NO. 21-22
RECOMMENDATION:

In accordance with Section 7.09.010 of the Palm Springs Municipal Code, "Cooperative Purchasing Programs", authorize the purchase and installation of one (1) shade structure from Shade Structures Inc., dba USA Shade & Fabric Structures, a Texas corporation, pursuant to Cooperative Purchasing Contract 030117-LTS, for an amount of $17,713.37; and

1. Authorize the City Manager to execute all necessary documents.2.

C. AUTHORIZE THE CITY OF PALM SPRINGS TO APPLY FOR “BUILDING FORWARD: LIBRARY INFRASTRUCTURE” GRANT FUNDING
RECOMMENDATION:

Authorize Staff to apply for “Building Forward: Library Infrastructure” grant funding in an amount not-to-exceed $10 million.

1. Authorize the City Manager to execute all necessary documents.2.

March 10, 2022 City Council Regular Meeting Agenda 3

D. REDISTRICTING 2021: SECOND READING AND ADOPTION OF ORDINANCE NO. 2060 AMENDING PALM SPRINGS MUNICIPAL CODE SECTION 2.02.005(B)

REGARDING BY-DISTRICT ELECTIONS, ADJUSTING THE BOUNDARIES OF CITY

COUNCIL ELECTION DISTRICTS, AND CONFIRMING SUCH REVISED COUNCIL

DISTRICT BOUNDARIES
RECOMMENDATION:

Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 2060 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING PALM SPRINGS MUNICIPAL CODE SECTION 2.02.005(B) REGARDING BY-DISTRICT ELECTIONS, ADJUSTING THE BOUNDARIES OF CITY COUNCIL ELECTION DISTRICTS, AND CONFIRMING SUCH REVISED COUNCIL DISTRICT BOUNDARIES, AS REFLECTED IN THE MAP OPTION L."

E. AUTHORIZE THE PURCHASE OF THREE (3) SHADE STRUCTURES FROM SHADE STRUCTURES INC., A TEXAS CORPORATION, IN THE AMOUNT OF $104,790.83 FOR THE SWIM CENTER SHADE STRUCTURES, CITY PROJECT NO. 21-32 RECOMMENDATION:

In accordance with Section 7.09.010 of the Palm Springs Municipal Code "Cooperative Purchasing Programs", authorize the purchase and installation of three (3) shade structures from Shade Structures Inc. dba USA Shade & Fabric Structures, a Texas corporation, pursuant to Cooperative Purchasing Contract 030117-LTS, for an amount of $104,790.83; and

1. Authorize the City Manager to execute all necessary documents.2.

F. APPROVAL OF PAYROLL WARRANTS, CLAIMS, AND DEMANDS
RECOMMENDATION:

Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS/ DISBURSEMENTS FOR THE PERIOD ENDING 12-25-21 AND 01-08-22 TOTALING $3,884,139.76 AND ACCOUNTS PAYABLE WARRANTS DATED 12-16-21, 12-22-21 AND 01-06-22 TOTALING $4,246,270.64, IN THE AGGREGATE AMOUNT OF $8,130,410.40, DRAWN ON BANK OF AMERICA."

G. CITY OF PALM SPRINGS ENVIRONMENTALLY PREFERABLE PURCHASING POLICY RECOMMENDATION:

Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING THE ENVIRONMENTALLY PREFERABLE PURCHASING POLICY.”

H. APPROVE EXPENDITURE OF PUBLIC ARTS FUNDS IN THE AMOUNT OF $2,300

FOR OUTREACH AND EDUCATION SUPPLIES AND MATERIALS, AND ARTIST

DEMONSTRATION FEES
RECOMMENDATION:

Approve $2,300 of Public Arts Funds to purchase materials and supplies related to public arts community outreach and education.

March 10, 2022 City Council Regular Meeting Agenda 4
I. APPROVAL OF AMENDMENT NO. 7 TO THE ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR 2021-22
RECOMMENDATION:

Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING AMENDMENT NO. 7 TO THE ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR 2021-2022, ADOPTED BY RESOLUTION NO. 24912.”

1. Authorize the City Manager to execute all necessary documents.2.

J. APPROVE A ONE-YEAR AGREEMENT WITH VESTED SOLUTIONS, LLC, (A9010)

FOR JANITORIAL SERVICES AT THE PALM SPRINGS INTERNATIONAL AIRPORT RECOMMENDATION:

Approve Contract Service Agreement A9010 with Vested Solutions, LLC to provide janitorial services at the Palm Springs International Airport for a one-year term in an amount not to exceed $257,001.52, beginning April 1, 2022, and ending March 31, 2023, with two one-year extension options at the City’s sole discretion.

1. Authorize the City Manager or his designee to execute all necessary documents.2.

EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.

2. PUBLIC HEARINGS:

A. INTRODUCE AND WAIVE FURTHER READING OF ORDINANCE REQUEST BY

MODLIN HOMES, LLC, FOR A CHANGE OF ZONE FROM RMHP (RESIDENTIAL MOBILE HOME PARK) TO R-1-C, (SINGLE-FAMILY RESIDENTIAL); OF AN UNDEVELOPED 1.35-ACRE PARCEL LOCATED AT THE NORTHWEST CORNER OF SUNNY DUNES AND SUNRISE WAY, ZONE RMHP; (CASE NO. 5.1517-CZ) RECOMMENDATION:

Open the hearing and receive testimony.1.

Introduce and waive further reading of an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING A CATEGORICAL EXEMPTION AND APPROVING A CHANGE OF ZONE
APPLICATION FROM RMHP (RESIDENTIAL MOBILE HOME PARK) TO R-1-C (SINGLE-FAMILY RESIDENTIAL) FOR AN UNDEVELOPED 1.35-ACRE PARCEL (APN: 508-240-020) LOCATED AT THE NORTHWEST CORNER OF SUNNY DUNES AND SOUTH SUNRISE WAY, SECTION 23.”

2. B. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2022–2023 ANNUAL ACTION

PLAN AND BUDGET PUBLIC HEARING
RECOMMENDATION:

Open the Public Hearing for public testimony;1.

Review the draft 2022-2023 CDBG Budget and Annual Action Plan, and provide direction to Staff;

2. Schedule a Public Hearing for April 21, 2022, to approve and adopt the 2022-2023 CDBG Budget and Annual Action Plan.

3. March 10, 2022 City Council Regular Meeting Agenda 5

3. BUSINESS & LEGISLATIVE:

A. DISCUSSION AND DIRECTION REGARDING PACASO AND SIMILAR OPERATIONS

WITHIN THE CITY OF PALM SPRINGS
RECOMMENDATION:

Discuss and provide direction to City Staff regarding Pacaso, and other similar operations, within the City of Palm Springs.

B. DISCUSSION OF VACATION RENTAL STUDY SESSION
RECOMMENDATION:

Provide direction to Staff as appropriate for upcoming study session.

C. 2007 GENERAL PLAN LIMITED UPDATE – REVIEW REVISIONS TO THE GENERAL

PLAN VISION STATEMENT AND PRIORITIES
RECOMMENDATION:

Provide direction as appropriate on proposed Vision and Priority statements for the 2040 General Plan.

PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the public to address the City Council on items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Two (2) minutes will be assigned to each speaker.

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT:

This time is set aside for the City Council and City Manager to provide additional general comments and reports. Additionally, the City Council and City Manager may briefly discuss items of concern and prioritize agenda items for future meeting dates.

ADJOURNMENT:

March 10, 2022 City Council Regular Meeting Agenda 6

AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.

City of Palm Springs )

I, Brent Rasi, Deputy City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on March 4, 2022, and posted on the City’s website as required by established policies and procedures.

___________________________
Brent Rasi,
Deputy City Clerk
P U B L I C N O T I C E S

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at
(760) 323-8204.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.

March 10, 2022 City Council Regular Meeting Agenda 7

CITY COUNCIL STAFF REPORT
03/10/2022

City Clerk -

SUBJECT
3:30 P.M. CLOSED SESSION
Attachments
Closed Session Agenda

CITY COUNCIL

AND AS SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF THE PALM SPRINGS

CLOSED SESSION AGENDA
Thursday, March 10, 2022 – 3:30 p.m.

Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference and there will be no in-person public access to the meeting location.

PUBLIC COMMENT PERIOD FOR CLOSED SESSION ITEMS ONLY
(Time limit is two minutes per person) The City Council welcomes public input. Pursuant to State law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2).

CONFERENCE WITH LEGAL COUNSEL The City Council finds, based on advice from the City Attorney, that discussion in open session of the following described matter(s) will prejudice the position of the City in existing and anticipated litigation.

MATTERS CREATING SIGNIFICANT EXPOSURE TO LITIGATION G C. § 54956.9(d)(2)

Three (3) matters that, under the existing circumstances, the City Attorney believes create significant exposure to litigation.

DISCUSSION TO CONSIDER INITIATION OF LITIGATION Gov’t Code § 54956.9(d)(4)

Under existing facts and circumstances, there are four (4) matters the City Council has decided or may decide to initiate litigation.

CONFERENCE WITH LABOR NEGOTIATOR Gov’t Code § 54957.6

City Negotiators: Justin Clifton, City Manager
Jeremy Hammond, Deputy City Manager
Stephanie George, Human Resources Director
Andrew Mills, Chief of Police
Peter Brown, Legal Counsel

Employee Organization: Palm Springs Police Officers Association (PSPOA) Palm Springs Police Management Association (PSPMA)

CITY COUNCIL STAFF REPORT
03/10/2022 1. A.

City Clerk -

SUBJECT

FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361
RECOMMENDATION:

CITY COUNCIL STAFF REPORT
DATE: March 10, 2022 CONSENT CALENDAR
SUBJECT: FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISS ION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361 FROM: Justin Clifton, City Manager
BY: Anthony J. Mejia, City Clerk
RECOMMENDATION:

Fin
d that the City Council has considered the circumstances of the state of emergency during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing, and as a result, the Palm Springs City Council and all of Palm Springs Board, C ommission, and Committee meetings will be held by videoconference, in accordance with AB 361.

BACKGROUND:

Gov
ernor Newsom’s Executive Orders N-29-20 and N-35-20, which relaxed some of the Brown Act’s teleconferencing provisions during the COVID -19 pandemic, expired on September 30, 2021. On September 16, 2021, Governor Newsom signed AB 361, which amends sections of the Brown Act to allow legislative bodies to more easily hold teleconference meetings during a state of emergency.

In order to utilize these provisions of the Brown Act, the City Council must find that it has considered the circumstances of the state of emergency, and either:
(1) state or local officials have imposed or recommended measures to promote social distancing as a result of the proclaimed state of emergency, or
(2) the state of emergency continues to directly impact the ability of the members to meet safely in person.

The City Council must make these findings every 30 days for as long as the City is conducting virtual meetings under AB 361.

City Staff and the City Attorney’s Office believe that these findings can be made. Although the Governor’s Executive Orders dealing with virtual meetings have expired, the original state of emergency for COVID -19 is still in effect. In addition, the California Depart ment of Public Health (CDPH) and the County of Riverside continue to recommend social distancing as a result of the COVID-19 state of emergency.

Item 1A - 1
City Council Staff Report
March 10, 2022 -- Page 2
Virtual Meetings Under AB 361

As such, City S taff and the City Attorney recommend that the City Council make these findings, including at ev ery Council meeting, in order to meet the “every 30 days ” requirement of AB 361. These findings would apply to all City Boards, Commissions and Committees, so they are able to hold virtual meetings under AB 361.

FISCAL IMPACT:

There is no fiscal impact associated with this action.

REVIEWED BY:

Department Director: Anthony J. Mejia
City Attorney: Jeffrey S. Ballinger
City Manager: Justin Clifton

Item 1A - 2

CITY COUNCIL STAFF REPORT
03/10/2022 1. B.

City Clerk -

SUBJECT
AUTHORIZE THE PURCHASE OF ONE (1) SHADE STRUCTURE FROM SHADE STRUCTURES INC., A TEXAS CORPORATION, IN THE AMOUNT OF $17,713.37

FOR THE DESERT HIGHLAND PARK SHADE STRUCTURE PROJECT, CITY PROJECT NO. 21-22
RECOMMENDATION:

1. Authorize the City Manager to execute all necessary documents.2.

Attachments
Item 1B

CITY COUNCIL STAFF REPORT
DAT
E: March 10, 2022 CONSENT CALENDAR
SUBJECT: AUTHORIZE THE PURCHASE OF ONE (1) SHADE STRUCTURE FROM SHADE STRUCTURES INC., A TEXAS CORPORATION, IN THE
AMOUNT OF $ 17,713.37 FOR THE DESERT HIGHLAND PARK SHADE STRUCTURE PROJECT, CITY PROJECT NO. 21-22
FROM: Justin Clifton, City Manager
BY: Engineering Division
SUMMARY:

Thi
s action will authorize the purchase and installation of one (1) shade structure from Shade Structures Inc., dba USA Shade & Fabric Structures, a subsidiary of Play Power Inc. (Shade Structures Inc.). The structure will provide aesthetically appealing and functional shade for the Desert Highland Park . Shade Structures Inc. is affiliated with a governmental purchasing cooperative known as Sourcewell, formally known as NJPA (National Joint Powers Alliance), a national cooperative purchasing contract that provides the City with reduced pricing.

The shade structure project was approved by the Parks and Recreation Commission and is funded by a Grant from Proposition 68. This item is being brought forward to City Council because the cumulative amount awarded to this contractor , using the City’s Cooperative Purchasing Program, will exceed the City Manager’s signing authority.

RECOMMENDATION:

1. I
n accordance with Section 7.09.010 of the Palm Springs Municipal Code , "Cooperative Purchasing Programs", authorize the purchase and installation of one (1) shade structure from Shade Structures Inc., dba USA Shade & Fabric Structures, a Texas corporation, pursuant to Cooperative Purchasing Contract 030117- LTS, for an amount of $17,713.37; and

2. Authorize the City Manager to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

Shad
e Structures Inc. is a Texas corporation. The Public Integrity Disclosure is included as Attachment A. In addition, Shade Structures Inc. certified that it meets the City of Item 1B - 1
City Council Staff Report
March 10, 2022 -- Page 2
Authorize PO for CP 21-22

Palm Springs Conflict of Interest and Non- Discrimination requirements as evidenced by Attachment B.

BACKGROUND:

Proposition 68 Per Capita Grant Program:

In 2018, the State of California invested in the largest grant funding for critically underserved communities with the passage of Proposition 68: California Drought, Water, Parks, Climate, Coastal Protection and Outdoor Access for All Act. Recognizing the need for underserving communities to have equitable access to outdoor recreational facilities, the bond also provides funds for new parks that will help attract new and diverse visitors.

The Proposition 68 Per Capita Grant program was released on July 7, 2020.

The General Per Capita Program funds are available for local park rehabilitation, and creation and improvement grants to local governments on a per capita basis . The City received an appropriation of $132,737.

The per capita grant covers 100% of all eligible costs provided the project is located in an area identified as a disadvantage community, otherwise the grant requires a 20% match of local funds.

In evaluating shade structure options, Staff recommends larger and more structurally sound shade structures to withstand the elements. The proposed shade structure consists of a steel-supporting structure and commercial-grade UV inhibited fabric as the primary shading element. The shade structure will reduce exposure to the sun's harmful UV rays, and will protect patrons from wind, dust, and rain. The structure will allow air to pass through the fabric thus keeping the area underneath the structure cooler than a wood or metal structure, will extend the life of the bleacher equipment they shade, and will improve guest comfort levels at the parks.

STAFF ANALYSIS:

Shade Structures Inc. is a leading full -service, design/build commercial shade manufacturer in the nation. Shade structures provide needed protection for our park patrons from the harmful effects of the sun and protection from the elements. Each structure is custom designed and engineered for the most effective approach to enhance spectating at play areas.

Cooperative Purchasing Agreements/Waiver for Bidding Requirements:

Pursuant to the provisions of the Procurement Ordinance, 7.09.010, the City Council may authorize the acquisition of shade structures through a joint powers or other cooperative purchasing program. The City's Procurement and Contracting Manager has worked with the City Engineer and reviewed the request and concurred that leveraging the purchasing power and extensive evaluation of the national Sourcewell cooperative contract 030117- L TS with Shade Structures Inc. complies with the City's procurement requirem ents.

Item 1B - 2
City Council Staff Report
March 10, 2022 -- Page 3
Authorize PO for CP 21-22

Utilization of the Sourcewell cooperative contract would likely be more efficient than what the City would obtain if pursued through the bidding process.

Staff has reviewed the scope of services and finds that Shade Structures Inc. is offering the City of Palm Springs competitive prices and recommends that the City Council approve the agreement with Shade Structures, Inc., pursuant to the cooperative purchasing agreement.

ENVIRONMENTAL ASSESSMENT
:

In accordance with the California Environmental Quality Act (“CEQA”) Guidelines Section 15301 “Existing Facilities”, Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of existing or former use. Therefore, Staff has determined that the Desert Highland Park Shade Structure, City Project No. 21-22, is considered categorically exempt from CEQA.

FISCAL IMPACT:

On March 11, 2021, City Council approved Item 1D, Funding Agreement A8696 between the City and California Department of Parks and Recreation (CDPR). The agreement stipulates that CDPR will reimburse 100% eligible project costs.

With this action, sufficient funds are budgeted and available to approve the agreement with Shade Structures Inc. in the amount of $17,713.37.

REVIEWED BY:

City Engineer: Joel Montalvo
Deputy City Manager: Flinn Fagg
City Manager: Justin Clifton

ATTACHMENTS:

A. Public Integrity Disclosure.

B. Conflict of Interest and Non-Discrimination.

C. Shade Structure Inc. Proposal and Timeline.

Item 1B - 3
Attachment A
Item 1B - 4

CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

Page 1 of 2 ends

(Revised 05/16/19)

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principle Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State

If other than California, is the Entity also registered in California? /g70 Yes /g70 No

5. Type of Entity

/g70 Corporation /g70 Limited Liability Company /g70 Partnership /g70 Trust /g70 Other (please specify)

_________________________________________________ /g70 Officer /g70 Director /g70 Member /g70 Manager
[name]
/g70 General Partner /g70 Limited Partner

/g70
Other ____________________________________

_________________________________________________ /g70 Officer /g70 Director /g70 Member /g70 Manager [name]
/g70 General Partner /g70 Limited Partner

/g70
Other ____________________________________

_________________________________________________ /g70 Officer /g70 Director /g70 Member /g70 Manager
[name]
/g70 General Partner /g70 Limited Partner

/g70 Other ____________________________________

Shade Structures, Inc. dba USA SHADE & Fabric Structures 2580 Esters Blvd. Ste 100 DFW Airport, TX 75261
1085 N Main St. Ste C Orange, CA 92867
Delaware
John Saunders
David Schneider
Virginia Marquez
Item 1B - 5
-
~
-
X
X
X
'
X
X
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM
Page /g1006 of 2
(Revised 05/16/19)

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

JANE DOE
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity
and name of entity]
A.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
B.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date

PENALTIES
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.

PlayPower, Inc.- Parent Company 100%
John Saunders, President
Nov 30, 2020
Item 1B - 6I /A~~ I
I
._______ ____ _JI

Attachment B
Item 1B - 7

CITY OF PALM SPRINGS, CA

CONFLICT OF INTEREST AND NON-DISCRIMINATION
Conflict of Interest. Contractor acknowledges that no office or employee of the City has or shall have any direct or indirect financial interest in this Agreement nor shall Contractor enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one year thereafter. Contractor warrants that Contractor has not paid or given, and will not pay or give, any third party any m oney or other consideration in exchange for obtaining this Agreement.

Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminat e against any employee or appli cant for employment because of actual or perceived race, religion, color, sex, age martial status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender e xpression, physical or mental disab ility, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and o missions hereunder shall not incor porate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transf er; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensa tion; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city Contracting.

NAME OF CONTRACTOR/VENDOR:

NAME and TITLE of Authorized Representative:
(Print)
Signature and Date of Authorized Representative:
(Sign) (Date)
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Item 1B - 8

Attachment C
Item 1B - 9
www.usa-shade.com | 800-966-5005
Palm Springs, CA 92262
AZ: 289388 CA: 989458 LA: 61718 NV:78724
NM: 383826 TN: 68712 DIR: 1000003533
Desert Highland Park Softball
1/13/2022
Proposal based on Sourcewell Contract #: 010521-LTS-6
Proposal Prepared For:

City of Palm Springs
3200 E. Tahquitz Canyon Way
Item 1B - 10

USASHADE
& Fabric Structures ®
Date: 1/13/2022
Purchaser: Contact: Sales Rep:

Project Name: Phone: Phone:

Quote No: Email: Email:

PO No: Fax: Fax:

Contact: Contact: Contact:

Phone Phone Phone
Email: Email: Email:

Fax: Fax: Fax:

CORPORATE ADDRESS: REMITTANCE ADDRESS:
2580 Esters Blvd., Suite 100 P.O. Box 734158
DFW Airport, TX 75261 Dallas, TX 75373-4158
SOUTHERN CALIFORNIA: NORTHERN CALIFORNIA: ARIZONA: LAS VEGAS:
1085 N. Main Street, Suite C 927 Enterprise Way, Suite A 2452 W. Birchwood Ave, Suite 112 6225 S. Valley View Blvd., Suite I Orange, CA 92867 Napa, CA 94558 Mesa, AZ 85202 Las Vegas, NV 89118 NOTE: This message is intended only for the use of the individual to whom it is addressed, and contains information that is privileged, confidential, and exempt from disclosure under applicable law. If you are not the intended recipient, or the employee or agent responsible for delivering this message to the intended recipient, you are hereby notified that any unauthorized disclosure, distribution, or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by phone and return the original message to the applicable address above.

MAILING ADDRESS:

P.O. Box 3467
Coppel, TX 75019
(760) 219-5356 (714) 427-6981 (760) 219-5356
[email protected] [email protected] [email protected] 92262 92867 92262
Andrew Crider Construction Dept. Andrew Crider
Palm Springs Orange Palm Springs

CA CA CA
City of Palm Springs SOUTHERN CALIFORNIA Desert Highland Park 3200 E. Tahquitz Canyon Way 1085 N. Main Street, Suite C 480 W Tramview Rd Billing Information: Shipping Information: Jobsite Information:

Desert Highland Park Softball (760) 219-5356 (760) 250-7824 01011322AAD [email protected] [email protected] Proposal for USA SHADE & Fabric Structures
Project Information: Sales Information:

City of Palm Springs Andrew Crider Ashley Donde
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Item 1B - 11

USASHADE
& Fabric Structures .,
Structure Pricing

UNIT IMAGE
Unit Quantity: 1 Foundations By USA Shade
Unit Type: Hip Grout Installation USA Shade
Structure Size: 24ft x 16ft Footing Type: Drilled Pier
USA Shade Model Number 401.5 Base Attachment: PIH - Embed Entry Height: 10ft Anchor Bolts: N/A
No of Columns: 4 Concrete Cutting: Included
No of Fabric Tops: 1 Dirt Removal: Included
Fabric Type: Colourshade_FR Surface Type: Concrete
Fabric Color: Green NOTES
Steel Finish: Coastal Primer w/
Powder Coating
Steel Color: White
PRICE Electrical Provisions: N/A
Cable/HDW Finish: Galvanized
Concept No:

Palm Springs Swim Center Shade Structures

UNIT DETAILS
Fabric to have reinforcments along the ridge and
rafters for high wind conditions.
$ 17,713.37
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Item 1B - 12

USASHADE
& Fabric &true tur • •

QTY COST
10%
Progress Billing
CBC 2019
120 mph
5 psf
Electronic
1 Yes

INCLUDED EXCLUDED INCLUDED EXCLUDED
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Design and Engineering of Foundation Demolition (Existing Structures) Reactions and Loads for attachment to Walls, Rooftops, or Other Payment and Performance Bonds Foundation Location and Elevation Survey Special Inspection Fees Permit Fee Fencing
DSA Submittal & Fees water and Electrical
Design and Engineering of Structure Landscape Repair

INCLUSIONS / EXCLUSIONS

ENGINEERING REQUIREMENTS INSTALLATION - MISCELLANEOUS Sealed Drawings & Calculations Prevailing Wage / Certified Payroll Permit Submittal Union Wages
USA SHADE reserves the right to implement a surcharge for significant increases in raw materials, including the following, but not limited to: fuel, steel , fabric, and concrete. Proposal pricing is only valid for 15 Days due to the fluctuation in pricing. Due to recent significant increases experienced in raw steel and fabric materials, it may be necessary to order, invoice, and receive payments for steel and fabric as soon as final sizing can be determined.

ENGINEERING REQUIREMENTS NOTES
Building Code
USA Shade to provide sealed engineering drawings and calculations. Client to provide site plan. USA Shade will pull the permit. The permit fees (if any) charged by the City and/or County are not included in this proposal. They will be added as a change order once we know how much those are after submittal.

Wind Load
Snow Load
Drawing Size
No. of Sealed Drawings
Calculations Required
Engineering Included
Price based on Sourcewell Government Contract # 010521-LTS-6Installation Included TOTAL PRICE $ 17,713.37
SUBTOTAL $ - (4) Other (specify):

Sales Tax (9.25%) NOTES:

Accessories/Miscellaneous Included (2) Upon delivery of Unit(s) Shipping/Handling Included (3) Upon completion of assembly/installation TOTAL FOR ACCESS/MISC ITEMS:

PRICINGTOTALS: PAYMENT TERMS:

Unit Total Included (1) Upon execution of the Agreement (Deposit) ACCESS/MISC.

ITEM DETAILS
Item 1B - 13

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Proposal: The above proposal is valid for 1 Year from the date first set forth above. After 30 days, we reserve the right to increase prices due to the rise in cost of raw materials, fuel, or other cost increases. When applicable, USA SHADE & Fabric Structures reserves the right to implement a surcharge for significant increases in raw materials, including, but not limited to; fuel, steel, and concrete. Due to the duration of time between proposals, contracts, and final installation, USA SHADE & Fabric Structures reserves the right to implement this surcharge, when applicable.

Purchase: By executing this proposal, or submitting a purchase order pursuant to this proposal (which shall incorporate the terms of this agreement specifically by reference) which is accepted by USA SHADE & Fabric Structures (the “Company”), the purchaser identified above (“you” or the “Purchaser”) agrees to purchase Shade Structures brand shade structures (“Structures”) and the services to be provided by the Company, as detailed in the “Structure Pricing” and “General Scope of Work” sections of this agreement, above, or in the relevant purchase order accepted by the Company, for use by Purchaser or for installation by Company or Purchaser on behalf of a third-party who will be the ultimate owner of the Structures (the ultimate owner of a Structure, whether Purchaser or a third-party, being the “Owner”).

Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in writing to its sales representative. Company will not honor claims made after this time.

Standard Exclusions: Unless specifically included under the “General Scope of Work” section above, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: (a) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA; (b) moving Owner’s property around the installation site; (c) repair or replacement of any Purchaser or Owner-supplied materials; (d) repair of concealed underground utilities not located on prints supplied to Company by Owner during the bidding process, or physically staked out by Owner, and which are damaged during construction during normal course of construction. 6) Barricades and public security requirements are not included. 7) Unless specifically included in this proposal, this agreement does not include, and Company will not provide, services, labor, or materials for any of the following work: (a) removal and disposal of any materials containing asbestos or any hazardous materials as defined by the EPA; (b) moving Owner’s property around the installation site; (c) repair or replacement of any Purchaser or Owner-supplied materials; or (d) repair of damage to existing surfaces that may occur when construction equipment and vehicles are being used in the normal course of construction. 8) Pricing for foundation design is based on drilled pier footings. In the event the geotechnical report requires an alternate configuration, any additional costs incurred will be submitted to the client by a Change Order. 9) Digging of our foundations will not be constrained by any existing concrete or utilities. USA SHADE will not be responsible for moving or repairing any underground utility lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installation. 10) Any additional costs incurred as a result of hard rock conditions requiring extra equipment, utility removal or repair, resulting in delay, will result in additional charges unless they are detailed on as-built site drawings provided to USA SHADE or marked on the ground and communicated to USA SHADE in writing prior to installation.

GENERAL TERMS & CONDITIONS AND WARRANTY
Construction Assumptions
1) The designated area for our structures will be accessible by drive-up for unloading of our trucks and equipment, including personnel man-lifts, forklifts, etc. Should a crane be required and direct access not available, additional costs for such will be submitted by a Change Order. 2) Our pricing is based on the ability to perform all of our work with clear, sequential, and continuous access without interruption during normal daytime working hours. We have assumed one mobilization for the installation of foundations, steel and fabric; if additional mobilizations are required, there will be an additional charge. We will require exclusive access to the area for our work during the construction process. 3) Our pricing does not include daily site delays accessing the work areas. USA SHADE will submit a Change Order for any delays caused by other trades which interfere or cause us to stop working.
4) We will require site sanitary facilities and refuse containers by others within 200 feet of our work. 5) USA SHADE will leave its work and materials in a clean condition at the conclusion of our work. www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Item 1B - 14

USASHADE
& Fabric Structur•••
5)
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12) Concealed Conditions: ”Concealed conditions” include, without limitation, water, gas, sprinkler, electrical and sewage lines, post tension cables, and steel rebar. This agreement is based solely on observations the Company was able to make either by visual inspection or by drawings and/or plans submitted by Owner at the time this agreement was bid. If additional Concealed Conditions are discovered once work has commenced, which were not visible at the time this proposal was bid, Company will stop work and indicate these unforeseen Concealed Conditions to Purchaser or Owner so that Purchaser and Company can execute a Change Order for any additional work. In any event, any damage caused by or to unforeseen Concealed Conditions is the sole responsibility of the Purchaser and Company shall not be held liable for any such damage. Soil conditions are assumed to be soil that does not contain any water, hard rock (such as limestone, caliche, etc.), rocks larger than 4 inches in diameter, or any other condition that will require additional labor, equipment and/or materials not specified by the Purchaser or Owner in the bidding process. Any condition requiring additional labor, equipment, and/or materials to complete the drilling or concrete operations will require a Change Order before Company will complete the process. Price quotes are based on a drilled pier footing. Any variation will incur additional charges (i.e. spread footings, concrete mat, sand, water, landfill, etc.). Costs for footing and installation do not include any allowance for extending below frost lines (the additional costs for which vary by geographical region).

Insurance Requirements: Company is not required to provide any insurance coverage in excess of Company’s standard insurance. A copy of the Company’s standard insurance is available for your review prior to acceptance of the Company’s proposal.

Payment: Terms of payment are defined in the “Pricing Details” section and are specific to this contract. For purposes of this agreement, “Completion” is defined as being the point at which the Structure is suitable for its intended use, the issue of occupancy consent, or a final building department approval is issued, whichever occurs first. Progress billing and payment will be required. All payments must be made to Shade Structures, Inc., P.O. Box 734158, Dallas, TX 75373-4158. Company may use all remedies available to it under current laws including, but not limited to, filing of liens against the property and using a collection agency or the courts to secure the collection of the outstanding debt.

Lien Releases: Upon request by Owner, Company will issue appropriate partial lien releases as corresponding payments are received from Purchaser, but prior to receiving final payment from Purchaser or Owner. Company will provide a full release of liens upon receipt of final payment. In accordance with state laws, Company reserves the right to place a lien on the property if final payment has not been received 10 days prior to the filing deadline for liens.

Site Plan Approval, Permit/s, Permit Fees, Plans, Engineering Drawings, and Surveying: Site plan approval, permits, permit fees, plans, engineering drawings, and surveying are specifically excluded from this agreement and the Services unless specified under the “General Scope of Work”. The Company does not in any way warrant or represent that a permit or site plan approval for construction will be obtained. Sealed engineered drawings that are required but not included in the “General Scope of Work” will result in an additional cost to Purchaser.

Manufacturing & Delivery: Manufacturing lead-time from Company’s receipt of the “Notice To Proceed” is approximately 6 to 8 weeks for standard structures, and 8 to 12 weeks for custom structures. Delivery is approximately 1 week thereafter. Delivery of structures may be prior to or at start of assembly. Please note that these timelines do not include approval or permitting timeframes.

Returned Product, Deposits, and/or Cancelled Order: Within the first 45 days after shipment from our facility, all returned product(s) and cancelled orders are subject to a 50% restocking fee. No returns are available following this 45 day period. All deposits are non-refundable. All expenses incurred (engineering, site surveys, shipping, handling, etc.) are the responsibility of the Purchaser, up to notice of cancellation.

Bonding Guidelines: If Purchaser will use or provide the Structures and Services for an Owner other than Purchaser (including, without limitation, as a subcontractor of Purchaser), Purchaser will include the following statement in Purchaser’s contract with Owner:
“The manufacturer’s warranty for the Shade Structures brand shade structures is a separate document between USA SHADE & Fabric Structures and the ultimate owner of the Shade Structures brand shade structures, which will be provided to the ultimate owner at the time of completion of the installation and other services to be provided by USA SHADE & Fabric Structures. Due to surety requirements, any performance and/or payment bond will cover only the first year of the USA SHADE & Fabric Structures warranty.” www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Item 1B - 15

USASHADE
& Fabric Structur•••
13)
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• Sewing thread is warranted for ten years.

All steel surface finishes are warranted for one year.

Shadesure™, Colourshade® FR, eXtreme 32™, Commercial 95™, SaFRshade™, and Monotec 370™ fabrics all carry a ten year limited manufacturer’s warranty against failure from significant fading, deterioration, breakdown, outdoor heat, cold, or discoloration. Should the fabric need to be replaced under the warranty, the Company will manufacture and ship a new replacement fabric at no charge for the first six years, thereafter pro-rated at 20% per year over the remaining four years. The following are exceptions to the preceding warranty terms:
o Shadesure™ fabrics in Red, Yellow, Atomic Orange, Electric Purple, Zesty Lime, Cinnamon, Olive, and Mulberry carry a five year pro-rated o Fabric tops attached to Coolbrella™ structures carry a three year warranty; o Individual fabric tops measuring greater than 40’ in length are covered by a non-prorated five year warranty; o Precontraint 502™ waterproof membrane is subject to an eight year pro-rated warranty.

Changes in the Work: During the course of this project, Purchaser may order changes in the work (both additions and deletions). Additionally, an approving agency may require changes in the work from the original design or engineering quoted and provided by the Company (both additions and deletions.) The cost of these changes will be determined by the Company, and a Change Order form must be completed and signed by both the Purchaser and the Company, which will detail the “General Scope of the Change Order”. Should any Change Order be essential to the completion of the project, and the Purchaser refuses to authorize such Change Order, then Company will be deemed to have performed its part of the project, and the project and services will be terminated. Upon such termination, Company will submit a final billing to Purchaser for payment, less a labor allowance for work not performed but including additional charges incurred due to the stoppage. No credit will be allowed for materials sold and supplied, which will remain the property of the Purchaser.

Indemnification: To the fullest extent permitted by law, Purchaser shall indemnify, defend, and hold harmless the Company and its consultants, agents, and employees or any of them from and against claims, damages, losses and expenses, including, but not limited to, attorneys’ fees related to the installation of the Structure or performance of the services, provided that such claim, damage, loss, or expense is attributable to bodily injury to, sickness, disease, or death of a person, or to injury to or destruction of tangible property, but only to the extent caused by the negligent acts or omissions of the Purchaser or its agents, employees, or subcontractors, or anyone directly or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, damage, loss, or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity that would otherwise exist as to a party or person described in Section 15.

Statement of Limited Warranty:

The structural integrity of all supplied steel is warranted for ten years.

If assembly is provided by the Company, workmanship of the structure is covered for one year, including labor for the removal of any failed part, disassembly (if necessary), cost of shipping, and reassembly. www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Item 1B - 16

USASHADE
& Fabric Structur•••
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Commercial 95™ and SaFRshade™ are registered trademarks of Gale Pacific USA Inc.

Monotec 370™ is a registered trademark of PRO-KNIT Industries Pty. Ltd.

Precontraint 502™ is a registered trademark of Serge Ferrari North America, Inc. o workmanship related to assembly not provided by the Company or its agents; o fabric curtains, valances, and flat vertical panels; o fabric tops installed on structures that were not engineered and originally supplied by the Company.

THE COMPANY SHALL NOT BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL, LIQUIDATED, EXEMPLARY, OR PUNITIVE DAMAGES, OR ANY LOSS

OF REVENUE, PROFIT, USE OR GOODWILL, WHETHER BASED UPON CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, ARISING

OUT OF A BREACH OF THIS WARRANTY OR IN CONNECTION WITH THE SALE, INSTALLATION, MAINTENANCE, USE, OPERATION OR REPAIR OF ANY PRODUCT OR SERVICE. IN NO EVENT WILL THE COMPANY BE LIABLE FOR ANY AMOUNT GREATER THAN THE PURCHASE PRICE FOR ANY PRODUCT OR SERVICE PROVIDED BY THE COMPANY.

THE FOREGOING LIMITED WARRANTY IS THE SOLE AND EXCLUSIVE WARRANTY FOR THE COMPANY’S PRODUCTS AND SERVICES, AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, IN LAW OR IN FACT. SELLER SPECIFICALLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLI ED,

INCLUDING, WITHOUT LIMITATION, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR PURPOSE, AND ANY IMPLIED WARRANTIES ARISING OUT OF COURSE OF DEALING OR PERFORMANCE OR TRADE USAGE. PURCHASER, BY ACCEPTANCE AND USE OF THIS

LIMITED WARRANTY, WAIVES ANY RIGHTS IT WOULD OTHERWISE HAVE TO CLAIM OR ASSERT THAT THIS LIMITED WARRANTY FAILS OF ITS ESSENTIAL PURPOSE.

Colourshade ® and eXtreme 32™ are registered trademarks of Multiknit Pty. Ltd.

These limited warranties do not cover defects and/or damages caused by:
o normal wear and tear;
o misuse, willful or intentional damage, vandalism, contact with chemicals, cuts and Acts of God (i.e. tornado, hurricane, micro/macros burst, earthquake, wildfires, etc.);
o ice, snow or wind loads in excess of the designed load parameters engineered for the supplied structures; o use, maintenance, neglect, repair, and/or service inconsistent with the Company’s written care and maintenance instructions, provided with the order.

The limited warranties explicitly exclude:

All warranty claims covering Company supplied structures, products, and services must be submitted by Purchaser or Owner in writing to the Company within thirty days from the date of discovery of the alleged defect and must include a detailed description and applicable photographs of the alleged defect or problem. Warranty claims should be submitted by email to [email protected].

Purchaser or Owner agrees that venue for any court action to enforce these limited warranties shall be in the City or County of Dallas in the State of Texas, USA.

These limited warranties are void if:
o the supplied structures, products, services and/or labor are not paid for in full; o the structures are not assembled in strict compliance with USA SHADE specifications; o any changes, modifications, additions, or attachments are made to the structures in any way, without prior written approval from the Company.

Specifically, no signs, objects, fans, light fixtures, etc. may be hung from the structures, unless specifically engineered by the Company.

General Limited Warranty Terms and Conditions
These limited warranties are effective from the date of sale, or, if assembly is provided by the Company, upon receipt by Company from Purchaser of a completed and signed “Customer Checklist and Sign-off” form.

In its sole discretion, the Company will repair and or/replace defective structures, products or workmanship, or refund that portion of the price related to the defective product, labor, or service rendered.

The Company reserves the right, in cases where certain fabric colors have been discontinued, to offer the Purchaser or Owner a choice of available alternative colors to replace the warranted fabric. The Company does not guarantee that any particular color will be available for any period of time, and reserves the right to discontinue any color for any reason, without recourse by the Purchaser or Owner of the discontinued fabric color.

Should the Purchaser or Owner sell the structures to another party, the warranty cannot be transferred to the new owner without a complete and thorough on-site inspection performed by a Company representative. Please contact the Company at [email protected] for more details. www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Item 1B - 17

USASHADE
& Fabric Structur•••
16) Assembly/Installation:
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26) Assignment: Purchaser may not assign this agreement, by operation of law or otherwise, without the prior written consent of Company. The agreement shall be binding upon and insure to the benefit of the Company and the Purchaser, and their successors and permitted assigns.

Delegation: Subcontractors: The services and the manufacturing and assembly of the structures may be performed by subcontractors under appropriate agreements with the Company.

Force Majeure: Impracticability: The Company shall not be charged with any loss or damage for failure or delay in delivering or assembling of the structures when such failure or delay is due to any cause beyond the control of the Company, due to compliance with governmental regulations or orders, or due to any Acts of God, strikes, lockouts, slowdowns, wars, or shortages in transportation, materials or labor.

Dispute Resolution: Any controversy or claim arising out of or related to this agreement must be settled by binding arbitration administered in Dallas, TX by a single arbitrator selected by the parties or by the American Arbitration Association, and conducted in accordance with the construction industry arbitration rules. Judgment upon the award may be entered in any court having jurisdiction thereof.

Entire Agreement; No Reliance: This agreement represents and contains the entire agreement between the parties. Prior discussion or verbal representations by the parties that are not contained in this agreement are not part of this agreement. Purchaser hereby acknowledges that it has not received or relied upon any statements or representations by Company or its agents which are not expressly stipulated herein, including without limitation any statements as to the structures, warranties, or services provided hereunder.

No Third-Party Beneficiaries: This agreement creates no third-party rights or obligations between Company and any other person, including any Owner who is not also a Purchaser. It is understood and agreed that the parties do not intend that any third party should be a beneficiary of this agreement.

Governing Law: The agreement will be construed and enforced in accordance with the laws of the State of Texas.

If the requested services require Company access to Owner’s premises, Company will be provided access to the Owner’s premises free and clear of debris, automobiles, or other interference Monday ~ Friday during the hours of 8:00am to 6:00pm, and Company will have access to water and electrical facilities during installation. Additional charges will apply if utilities are not easily accessible. Where applicable, all vehicles will be moved prior to Company’s crew beginning any installation.

Company will not be responsible for moving or repairing any underground utility lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installation.

Any additional costs incurred as a result of hard rock conditions requiring extra equipment, utility removal or repair resulting in delay will result in additional charges unless they are detailed on as-built site drawings provided to Company or marked on the ground and communicated to Company in writing prior to fabrication and installation.

Installation/Assembly on-site: Where installation/assembly is part of the services, Purchaser must provide the Company with a detailed drawing prepared by or for the Owner showing exactly where the structures are to be assembled as well as detailing any obstacles or other impediments that may cause the assembly process to be more difficult. Any fixture(s), e.g., playground, pools, etc., that the structures are to be assembled over must also be detailed, along with their peak heights (if applicable).

Site/Use Review by Purchaser: Company relies on the Purchaser to determine that the structures ordered are appropriate and safe for the Owner’s installation site and/or intended use. Company is not responsible for damages or injuries resulting from collisions by moving objects or persons with the structure post(s). Company can recommend, or supply at additional cost, padding for posts from a third party manufacturer.

Preparatory Work: Where installation/assembly is part of the services and in the event that the foundation or job site is not suitable or ready for assembly to begin on the scheduled day, a Delay of Order notification must be sent to Company at least 4 working days prior, in order to allow Company to reschedule the project. In the event that Company is not notified and incurs an expense in attempting to execute the assembly, a re-mobilization charge may be charged to Purchaser before Company will reschedule the assembly.

Company will notify Purchaser of the scheduled assembly date. Owner agrees to have an owner representative meet the assembly crew at the job site on the scheduled assembly date to verify the exact location where the structure(s) is to be placed.

Labor for the removal, assembly, and/or freight charges will only be covered by Company in instances where the structures supplied and installed by Company are determined by the Company to be defective. In all cases where structures are not installed by Company, all labor for the removal, assembly, and/or freight of the structures will be the Purchaser’s responsibility.

Installation prices are based on a single mobilization charge. If additional mobilizations are required, there will be additional charges. www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Item 1B - 18

USASHADE
& Fabric Structur•••
PURCHASER: SELLER:

City of Palm Springs Shade Structures, Inc. DBA USA Shade Signature: Signature:

By: (Print) By: (Print)
Title: Title:

Date: Date:

Executed to be effective as of the date executed by the Company:

NOTE: FOR ANY PURCHASE EQUAL TO OR EXCEEDING $100,000.00 USD, NO WORK, OTHER THAN PRE-WORK, SHALL BE UNDERTAKEN WITHOUT A MUTUALLY ACCEPTABLE AND SIGNED CONSTRUCTION CONTRACT.

NOTE: All purchase orders and contracts should be drafted in the name of Shade Structures, Inc.
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Item 1B - 19

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& Fabric Structur•••
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CITY COUNCIL STAFF REPORT
03/10/2022 1. C.

City Clerk -

SUBJECT
AUTHORIZE THE CITY OF PALM SPRINGS TO APPLY FOR “BUILDING FORWARD: LIBRARY INFRASTRUCTURE” GRANT FUNDING
RECOMMENDATION:

Authorize Staff to apply for “Building Forward: Library Infrastructure” grant funding in an amount not-to-exceed $10 million.

1. Authorize the City Manager to execute all necessary documents.2.

Attachments
Item 1C

CITY COUNCIL STAFF REPORT

DATE: MARCH 10, 2022 CONSENT CALENDAR

SUBJECT: AUTHORIZE THE CITY OF PALM SPRINGS TO APPLY FOR “BUILDING FORWARD: LIBRARY INFRASTRUCTURE” GRANT FUNDING

FROM: Justin Clifton, City Manager

BY: Library

SUMMARY:

Staff seeks authorization to apply for grant funding up to $10 million through the California State Library for infrastructure upgrades for the Palm Springs Public Library located at 300 S. Sunrise Way. Grant funding will be used to improve life and safety needs, accessibility upgrades, seismic retrofitting, and other infrastructure needs for the building.

Dollar-for-dollar matching funds are required and are currently set aside in the Measure J 5-year Capital Improvement Plan.

RECOMMENDATION:

1. Authorize Staff to apply for “Building Forward: Library Infrastructure” grant funding in an amount not-to-exceed $10 million.

2. Authorize the City Manager to execute all necessary documents.

STAFF ANALYSIS:

The State of California Budget Act of 2021 (SB 129, Chapter 69, Statutes of 2021) allocated $439 million in one- time funds to the California State Library to address life- safety and critical maintenance needs of public library facilities throughout California. The competitive grant program prioritizes funding for local library facilities located in high poverty areas of the state. Palm Springs Public Library’s California Poverty Measure (CPM) percent of population in poverty is 20.38%, ranking the library 393 out of 1126 library locations in California.

The maximum grant amount per library facility is $10 million. Priority is given for grant funding that directly address es life safety and/or critical maintenance needs and critical infrastructure. For the purposes of this grant, life safety projects are defined as those that address significant health and safety risks to patrons or staff using a facility. This includes Item IC - 1
City Council Staff Report
March 10, 2022 -- Page 2
Library Infrastructure Grant Application
any physical aspect of the facility, its building systems, or equipment essential to emergency response situations specific to the library facility. Construction examples are listed in California State Library Building Forward: Library Infrastructure Grant Program Guidelines and Application Requirements (Attachment A). The Palm Springs Public Library was built in 1975. The Library has not seen significant renovations since opening and is in need of infrastructure updates. Renovation and upgrade proposals were developed in 2005 and in 2013 but the projects were not initiated. Systems were deemed in need of upgrade at those times and are still in need of upgrade today.

Library Staff are working with City Engineering Staff to determine cost needs for the grant application and the Library will submit a comprehensive grant application within the scope of the grant requirements. Grant applications are due by noon on March 21, 2022. Awards will be announced tentatively in Spring 2022. Awarded grant funds must be expended by March 31, 2026.

FISCAL IMPACT:

Mat
ch requirements are based on the Library’s Local Operating Income Per Capita level.

Palm Springs is not eligible for a match reduction and must match dollar-for-dollar. Grant funds must be allocated and spent by March 31, 2026. The Engineering Division has scheduled $10 million in funding for Library renovations between FY 23/24 and FY 25/26 as part of the 5-year Capital Improvement Plan.

REVIEWED BY:

Department Director: Jeannie Kays
Assistant City Manager: Teresa Gallavan
City Manager: Justin Clifton
ATTACHMENTS:

A. Cal
ifornia State Library Building Forward: Library Infrastructure Grant Program Guidelines and Application Requirements.

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ATTACHMENT A

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Building Forward: Library Infrastructure Grant Program
Guidelines and Application Requirements
2022

Applications due no later than 12 pm on March 21, 2022
Questions should be emailed to [email protected] by 5 pm on March 14, 2022

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11''111 CALIFORNIA ~11' STATE LIBRARY

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Introduction

This document provides an overview of the Building Forward Library Infrastructure Grant Program, the program guidelines, and application process.

ABOUT THE CALIFORNIA STATE LIBRARY AND LIBRARY DEVELOPMENT SERVICES BUREAU The California State Library promotes the development and growth of public libraries throughout California by providing funding, access to resources, and ongoing technical assistance.

The Library Development Services Bureau of the State Library supports this mission by administering State and Federal grant programs; developing statewide programs and initiatives; fostering interagency collaboration; and facilitating interagency resource and information sharing.

The State of California Budget Act of 2021 (SB 129, Chapter 69, Statutes of 2021) allocated $439 million in one-time funds to the California State Library to address life safety and critical maintenance needs of public library facilities throughout California. This grant program “prioritizes funding for local libraries located in high poverty areas of the state”. If funding is available, other library infrastructure projects may be considered.

Program Overview

AVAILABLE FUNDING
A total of $439 million in competitive grant funding is available to cities, counties, or library districts for projects related to “life safety, critical maintenance and infrastructure” needs. If funding is available, other library infrastructure projects may be considered. However, funding requests are expected to exceed funds available through this grant opportunity.

MAXIMUM AWARDS
The maximum grant amount per library facility is $10 million.

MATCH REQUIREMENTS
A dollar-for-dollar match is required. Applicants may request a reduction in the required match based on certain conditions (See Page 5 for more information).

FUNDING PRIORITIES
Pursuant to SB 129, funding will be prioritized for the following:
• Projects addressing “life safety and other critical maintenance and infrastructure projects”; and • Projects “located in high poverty areas of the state”.

Other library infrastructure projects may be considered “only if funding remains after supporting life- safety and other critical projects”.

The California Poverty Measure will be used to prioritize projects in high poverty areas of the state. The California Poverty Measure for each library facility can be found online at:
https://www.library.ca.gov/grants/buildingforward.

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FUNDING ROUNDS
Grant funds will be awarded in multiple rounds. Deadlines Round 1: Questions should be submitted by 5 pm on March 14, 2022 to [email protected].

Applications are due by 12 pm on March 21, 2022.

The deadline(s) for subsequent rounds will be posted online when available. Applications not awarded in Round 1 will automatically be considered during the next round. Award of a grant is not guaranteed.

For all rounds, grant funds must be expended by March 31, 2026.

HOW TO APPLY
Applications will be accepted online at: https://www.library.ca.gov/grants/buildingforward. The authorized representative for the applicant organization must certify that the information in the application is correct and true at the time of application submission. Note: If funding is awarded, an authorizing resolution from the applicant organization’s city council, executive board, or other governing body is required prior to executing the grant agreement.

QUESTIONS & CONTACT INFORMATION
Questions should be submitted in writing by email to [email protected] by 5 pm on March 14, 2022. Answers will be added to the FAQs at: http://www.library.ca.gov/grants/buildingforward.

Applicants are encouraged to check the FAQs regularly for updates.

Eligibility

ELIGIBLE APPLICANTS
Applications may be submitted by cities, counties, or library districts on behalf of local library jurisdictions or facilities under their jurisdiction. Library-related nonprofit organizations such as “Friends” groups, are not eligible applicants. One application per library facility will be accepted. Cities, counties, or library districts seeking funding for multiple outlets must submit an application for each facility.

ELIGIBLE & PRIORITY PROJECT TYPES
Applications for any library facilities-related project are welcome. Priority will be given to projects supporting libraries “located in high-poverty areas of the state”, and to projects that directly address life safety and/or critical maintenance needs and critical infrastructure.

For the purposes of this grant, life safety projects are defined as those that address significant health and safety risks to patrons or staff using a facility. This includes any physical aspect of the facility, its building systems, or equipment essential to emergency response situations specific to the library facility.

Examples include, but are not limited to:
• Fire suppression systems/fire pumps
o For example: Fire and gas detection, sprinklers, stairwell pressurization, emergency egress
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• Security systems and safety features
o For example: Cameras, security/emergency lighting, safe rooms, emergency wayfinding signage
• Emergency communication systems
• Air filtration systems
• Repairs to eliminate hazards and passive risk to individuals o For example: Tripping or slipping
• Backup power supply needed for emergency purposes
For the purposes of this grant, critical maintenance and critical infrastructure projects are defined as those needed to keep existing facilities, building-related structural components, and related building systems suitable for public use and compliant with all prevailing codes, rules, regulations, and standards governing their usage, such as the Americans with Disabilities Act.

Examples include, but are not limited to:
• Necessary repair or replacement of essential building systems:
o HVAC and air filtration
o Utilities and telecom
o Energy management
o Water and gas lines
• Repair or replacement of broken or nonfunctioning essential building components o For example: Locks, windows, elevators, and doors
• Seismic retrofit
• Inclusive access
• Roof replacement and/or foundation repair
• Mold abatement and remediation
• Asbestos abatement
• Deep cleaning or repairs related to water damage, fire/smoke damage, insect damage, or wood rot
All projects not meeting the above definitions of life safety, critical maintenance and/or critical infrastructure will be considered non-critical. Examples of non-critical projects include but are not limited to:
• Preventative maintenance
• Repair or replacement of flooring, tables, chairs, shelving. • Upgrades to non-emergency lighting
• Solar panel installation for non-emergency use
• Exterior grounds repair or replacement
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o For example: Resurfacing paved areas, landscaping, and non-emergency lighting • Repair or replacement of signage
• Facility expansion
o For example: New rooms, meeting spaces, other interior or exterior program spaces, and bookmobiles
• New construction (not based on cost effectiveness)
• Replacement of functioning building components
o For example: Locks, windows, elevators, and doors
• Cosmetic updates such as painting
In cases where it is more cost effective to replace existing facilities or building-related structural components rather than repair them, these activities may be considered as "critical". Applicants should clearly detail and justify cost-effectiveness in their grant application.

ELIGIBLE COSTS
Eligible costs include, but are not limited to:
• Construction and/or installation
• Consultant fees for plans, specifications, construction documents, cost estimates or design • Permit and inspection fees
• Project management of the construction or installation • Insurance and hazard liability bond premiums
• Project administration (Maximum of 10 percent)
Ineligible costs include, but are not limited to:
• Costs incurred outside of the grant period
• Any expenditure not a part of the approved grant budget • Land acquisition and related fees
• Tangible property to support program operations
o For example: Tables, chairs, shelving, computers, and vehicles • Landscaping and improvements to exterior common areas such as paved sitting areas or benches
• Operation and/or ongoing maintenance
• Community planning meetings or workshops
• Grant writing, fundraising, or lobbying
• Establishment of a reserve fund
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• Federal or state taxes
• Entertainment or meals
• Indirect costs
A project contingency is recommended. A maximum contingency of 10% of the total grant request is allowed.

MATCH REQUIREMENT
Grantees will be required to provide matching funds on a dollar-for-dollar basis. Match contributions must be a cash match, either from the applicant organization or funds from third party sources (other grants, foundations, or private donors). In-kind contributions will not be considered as an eligible source of match funds. Funds expended before or after the grant period are not considered an allowable match. Matching funds can only be used for costs eligible under this grant program.

Applicants may apply for a reduction in their required match based on Local Operating Income Per Capita by submitting a written Match Reduction Justification Request as part of the application.

Applicants requesting a match reduction must be able to demonstrate that they are financially unable to provide the required match. Note: Submitting a Match Reduction Justification Request does not guarantee that the required match amount will be reduced. If your project budget is based on a reduction request, it may need to be adjusted accordingly. Local Operating Income Per Capita levels for Round 1 applications will be based on data from the 2021-2022 fiscal year, available online at:
https://www.library.ca.gov/grants/BuildingForward. If a library’s per capita spending level changes during the grant period, its match requirement does not change.

The maximum allowable match reduction is as follows:

LIPC level Maximum Allowable Match Reduction
$40 or more Not eligible for match reduction
$40 and $15.01 May be reduced by half
$15 or less May be eliminated

ADDITIONAL REQUIREMENTS
• If the library facility is leased, a lease commitment of at least 10 years is required following the completion of the funded project.
• If a grant is awarded, a resolution adopted by the city, county, or library district authorizing acceptance of grant funds, the submission of the application, and the designation of an Authorized Representative to enter into agreements on the behalf of the organization is required (See Appendix C).
• Projects completed under this grant must be completed according to the California Building Standards Code, and applicable federal, state, and local laws, regulations, ordinances, policies, and guides.
• Any transmission, correspondence, report, or application is subject to disclosure pursuant to the California Public Records Act.

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• If the grant-funded project is part of a larger project that is not fully funded by Building Forward, the larger project does not have to be completed by the end of the grant period, but all components funded by the grant must be.
• Grantees who contract for the acquisition of goods, services, and construction must make agreements in writing and adhere to all applicable local and state laws and regulations. The grantee should have written policies detailing their internal process for selecting and negotiating competitive bids.
• Applicants may apply for grants to fund elements of a larger project. However, grant and matching funds may only be used for activities and items that are allowable under this funding opportunity.
• Matching funds must be documented, tracked, and reported. All matching funds must be administered by the grant recipient. The match must be contributed during the grant period.

Other State funds will not be an considered an allowable match contribution.

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APPENDIX A: Definitions

• Applicant – The public agency submitting a grant application that will enter into an agreement and administer funds if a grant is awarded. Eligible applicants are cities, counties, or library districts.
• Application – The electronic request for grant funding submitted to the State Library to support a specific project that the applicant intends to implement. • California Poverty Measure – A measure created by the Public Policy Institute of California and the Stanford Center on Poverty and Inequality to more comprehensively assess poverty levels by considering income and benefits from social safety net programs, (e.g. CalFresh and unemployment benefits), medical expenses, childcare costs, and geographic differences in housing costs.
• Critical Maintenance – Projects needed to keep existing facilities, building-related structural components, and related building systems suitable for public use, and compliant with all prevailing codes, rules, regulations, and standards governing their usage, such as Americans with Disabilities Act.
• Eligible costs – Expenses allowable under this grant program incurred by a Grantee during the grant period to complete the approved project as detailed in the project plan and budget. • Governing Agency – The jurisdiction -- city, county, or library district -- that will implement the project and administer grant funds on behalf of a library facility. • Grant Period – The time during which grant funds may be spent. • Grantee – An entity receiving grant funding from the State Library that is responsible for the administration of the grant agreement.
• High Poverty Areas – For the purposes of this grant, the California Poverty Measure will be used to assess and identify High Poverty Areas.
• In-kind contributions – Any non-cash contribution such as goods, services, and equipment • Inclusive Access – Barrier-free spaces that allow individuals equal and independent access to public facilities to the extent possible, in accordance with the Americans with Disabilities Act. • Infrastructure – The physical equipment and structures required for a facility to function properly.
• Library District – A governing entity other than a county, municipality, township, or school district that is authorized to establish and operate a public library as defined by the Federal- State Cooperative System.
• Library Facility – An individual library building.
• Life Safety – Projects that address significant health and safety risks to patrons or staff using a facility. This includes any physical aspect of the facility, building systems, or equipment essential to emergency response situations specific to the library facility.

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• Local Operating Income Per Capita – The library jurisdiction’s operating revenue from local sources, divided by the service area population.
• Matching funds – A direct cash contribution toward a project receiving state grant funds. • Match reduction – A request to reduce the match funding requirement. • Preventative maintenance – The regular upkeep of existing facilities, building-related structural components, and related building systems including standard recurring and service schedule maintenance necessary to keeping components in good working order.

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APPENDIX B: Sample Application

GENERAL APPLICATION INSTRUCTIONS & QUESTIONS

The full application is online at: https://www.library.ca.gov/grants/buildingforward. The applicant organization (city, county, or library district) will need to create a login and profile in order to access the application. Reminder: One application may be submitted per facility. Applicant organizations with more than one site should submit one application for each site under the organization’s profile.

Basic Information
• Project Title
• Project Summary (Maximum of 50 words)
• Requested Grant Amount
• Library Jurisdiction
• Library Facility Name and Address
• Is the facility leased?
• Project Contact

Project Detail & Implementation
• Project Description (Maximum of 350 words)
• Project Status
• List and describe the roles of all consultants involved in this project such as planning, construction, contractors, and project management. If not yet contracted, briefly detail your plan and timeline to solicit and select consultants. (Maximum of 200 words) • Briefly describe any past relevant capital improvements to the facility, including the year completed. (Maximum of 200 words)
• How will your project address conditions that negatively impact your library's ability to deliver needed services? (Maximum of 200 words)
• Describe how your project contributes to: sustainability, inclusive access, and/or the ability of the facility to adapt to evolving needs. (Maximum of 200 words) • Project Implementation Plan (Upload)
• Supporting Documentation (Upload)

Budget and Funding
• Total Project Budget (including grant, match, and additional funding). • Project Budget Detail (Upload)
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• Describe the basic elements of the budget, how the budget was created, and the methodology for any project contingency. (Maximum of 200 words)
• Project funding from other sources
• Has funding from all other sources been secured?
o If no, please explain
• List other project funding sources, including any sources and amounts for matching funds and any related requirements to obtaining funds. (Maximum of 200 words) • If applicable, describe past attempts to fund this project, including other funding sources sought and key obstacles to secure funds. (Maximum of 200 words) • If grant funding is not approved, or if only a portion of the requested funding for the project is awarded, explain how the project will be completed (Maximum of 200 words)

Match Requirement
• Are you able to match grant funds on a dollar-for-dollar basis? o If no, explain why the requested match reduction is essential to completing the project.

Describe any current or past barriers to obtaining funding to support this project and obtaining match funds. Documentation supporting a reduction may be requested during review. (Maximum of 250 words)
• Letter from Finance Director or equivalent verifying availability match funds (Optional at time of application submission. Required if a grant is awarded.)

Certification and Signature
• Authorized Representative Name, Title and Signature
• Authorizing Resolution (Optional at time of application submission. Required if a grant is awarded.)

ATTACHMENTS AND UPLOADS

A Project Implementation Plan and Budget are required as part of the application. Templates for these forms are available online at: https: https://www.library.ca.gov/grants/buildingforward. Other documentation may be submitted as part of your application to support requests or narrative.

• Project Implementation Plan (Required)
• Budget Detail (Required)
• Supporting Documentation demonstrating why the work is needed and/or planning progress made to-date such as photos, videos, or planning documents. (Optional, but highly recommended. Maximum of 3 accepted.)
• Authorizing Resolution (Optional for application submission. Required if a grant is awarded) Item IC - 14

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• Letter from Finance Director or equivalent verifying the availability of match funds. (Optional at time of application submission. Required if a grant is awarded.) APPENDIX C: Authorizing Resolution Template

If awarded, a resolution adopted by the city, county, or library district applying for funds is required. The resolution should authorize the submission of an application; approval to implement the awarded project; and designation of an Authorized Representative to enter into the grant agreement. If the resolution has not been adopted before the application deadline, applicants may apply but we suggest the applicant seek guidance from their legal counsel to ensure they are authorized to apply.

RESOLUTION NO. [#]
A RESOLUTION OF THE [APPLICANT] AUTHORIZING THE GRANT APPLICATION, ACCEPTANCE, AND EXECUTION OF THE GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT OF 2021 (SB 129)

WHEREAS, the Legislature and Governor of the State of California have provided funds for the program shown above; and
WHEREAS, the California State Library has been delegated the responsibility for the administration of this grant program, establishing necessary procedures; and WHEREAS, said procedures established by the California State Library require a resolution certifying the approval by the potential grantee’s governing board either before submission of said application(s) to the State or prior to execution of the grant agreement; and WHEREAS, the Applicant/Grantee, if selected, will enter into an agreement with the State of California to carry out the project
WHEREAS, [APPLICANT] proposes to implement [PROJECT TITLE]; WHEREAS, [APPLICANT] has the legal authority and is authorized to enter into a funding agreement with the State of California; and
WHEREAS, [APPLICANT] intends to apply for grant funding from the California State Library for the [PROJECT TITLE];

THEREFORE, BE IT RESOLVED by the [APPLICANT], with acknowledgement of [LIBRARY/LIBRARY JURISDICTION], as follows:

1. That pursuant and subject to all of the terms and provisions of the California Budget Act of 2021, the [APPLICANT] [TITLE OF AUTHORIZED REPRESENTATIVE], or designee is hereby authorized and directed to prepare and file an application for funding with the California State Library, and take such other actions necessary or appropriate to obtain grant funding.

2. The [APPLICANT] [TITLE OF AUTHORIZED REPRESENTATIVE], or designee is hereby authorized and directed to execute the funding agreement with the California State Library and any amendments thereto.

3. The [APPLICANT] [TITLE OF AUTHORIZED REPRESENTATIVE], or designee is hereby authorized and directed to submit any required documents, funding requests, and reports required to obtain grant funding.

4. Certifies that the project will comply with any laws and regulations including, but not limited to, the California Environmental Quality Act (CEQA), legal requirements for building codes, health and safety codes, the California Labor Code, disabled access laws, and, that prior to commencement of the project, all applicable permits will have been obtained; and, Item IC - 15

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CERTIFICATION I hereby certify that the foregoing Resolution was duly and regularly adopted by the [Governing Body Name] of the [agency name] at the meeting held on [DATE], motion by [NAME] and seconded by [NAME], motion passed by the following vote:

AYES: [#]
NOES: [#]
ABSTAIN: [#]
ABSENT: [#]

______________________________
[PRINTED NAME]
[TITLE], [GOVERNING BODY]

______________________________
[PRINTED NAME]
[SECRETARY/CLERK]
Item IC - 16

CITY COUNCIL STAFF REPORT
03/10/2022 1. D.

City Clerk -

SUBJECT
REDISTRICTING 2021: SECOND READING AND ADOPTION OF ORDINANCE NO. 2060 AMENDING PALM SPRINGS MUNICIPAL CODE SECTION 2.02.005(B)

REGARDING BY-DISTRICT ELECTIONS, ADJUSTING THE BOUNDARIES OF

CITY COUNCIL ELECTION DISTRICTS, AND CONFIRMING SUCH REVISED

COUNCIL DISTRICT BOUNDARIES
RECOMMENDATION:

CITY COUNCIL STAFF REPORT
DAT
E: March 10, 2022 CONSENT CALENDAR
SUBJECT: RE DISTRICTING 2021: SECOND READING AND ADOPTION OF ORDINANCE NO. 2060 AMENDING PALM SPRINGS MUNICIPAL CODE SECTION 2.02.005(B) REGARDING BY -DISTRICT ELECTIONS,

ADJUSTING THE BOUNDARIES OF CITY COUNCIL ELECTION

DISTRICTS, AND CONFIRMING SUCH REVISED COUNCIL DISTRICT

BOUNDARIES
FROM: J
ustin Clifton, City Manager
BY: M onique Lomeli, Interim City Clerk
RECOMMENDATION:

Waive the second reading of the ordinance text in its entirety and read by title only; and adopt Ordinance No. 2060 entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, AMENDING PALM SPRINGS MUNICIPAL CODE SECTION 2.02.005(B) REGARDING BY -DISTRICT ELECTIONS, ADJUSTING

THE BOUNDARIES OF CITY COUNCIL ELECTION DISTRICTS, AND CONFIRMING

SUCH REVISED COUNCIL DISTRICT BOUNDARIES, AS REFLECTED IN THE MAP OPTION L."
BACKGROUND:

On February 24, 2022, the City Council introduced Ordinance No. 2060 for first reading, as noted below:

MOTION BY COUNCILMEMBER KORS , SECOND BY COUNCILMEMBER WOODS, CARRIED 5-0, to introduce Ordinance No. 20 60 entitled, “AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,

CALIFORNIA, AMENDING PALM SPRINGS MUNICIPAL C ODE SECTION

2.02.005(B) REGARDING BY -DISTRICT ELECTIONS, ADJUSTING THE

BOUNDARIES OF CITY COUNCIL ELECTION DISTRICTS, AND CONFIRMING

SUCH REVISED COUNCIL DISTRICT BOUNDARIES, AS REFLECTED IN MAP OPTION L.”
City Attorney’s S
ummary: Starting with the November 2019 Municipal Election, the City Council has been elected by five (5) geographical election districts. This Ordinance amends Section 2.02.005(B) of Chapter 2.02 of the City’s Municipal Code adjusting the boundaries of the City’s five (5) City Council election districts to keep them “substantially equal in population” based upon the 2020 United States Decennial Census, as required by Federal and State law.

Item 1D - 1
City Council Staff Report
March 10, 2022 -- Page 2
Second Reading of Ordinance Relating to District Boundaries

This report provides for the City Council to waive further reading and adopt the ordinance.

The ordinance shall be effective 30-days from adoption.

REVIEWED BY:

Department Director: Monique Lomeli
City Manager: Justin Clifton

ATTACHMENT:

Ordinance No. 2060.

Item 1D - 2
ORDINANCE NO. 2060

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, AMENDING PALM
SPRINGS MUNICIPAL CODE SECTION 2.02. 005(B)

REGARDING BY-DISTRICT ELECTIONS, ADJUSTING THE

BOUNDARIES OF CITY COUNCIL ELECTION DISTRICTS,

AND CONFIRMING SUCH REVISED COUNCIL DISTRICT

BOUNDARIES, AS REFLECTED IN MAP OPTION L

City Attorney’s Summary
Starting with the November 2019 Municipal Election, the City Council has been elected by five (5) geographical election districts. This Ordinance amends Section 2.02.005(B) of Chapter 2.02 of the City’s Municipal Code adjusting the boundaries of the City’s five (5) City Council election districts to keep them “ substantially equal in population” based upon the 2020 United States Decennial Census, as required by Federal and State law.

WHEREAS, on December 19, 201 8, the City Council of the City of Palm Springs ("City Council") held a final public hearing on establishing C ouncil election district boundaries, received additional public input, and formally selected the voting district map, set forth in Ordinance No. 1971 which established the current Palm Springs City Council election districts codified at Palm Springs Municipal Code section 2.02.005(B), which have been utilized to date in City Council elections; and

WHEREAS, the United States Census Bureau is required by Article I, Section 2, of the United States Constitution to conduct an accurate count of the population every ten years; and

WHEREAS, California Elections Code § 2162 1 requires that following each decennial federal census, and using that census as a basis, the City Council shall adjust the boundaries of any or all of the Council election districts of the City so that the districts shall be substantially equal in population as required by the United States Constitution, California Constitution, and the Federal Voting Rights Act. In establishing the boundaries of the districts the Council must give consideration to the following factors in the following priority: (a) contiguity of districts, (b) respecting communities of interest, (c) drawing easily identifiable districts through use of natural or artificial boundaries and (d) compactness of territory in districts; and

WHEREAS, California Elections Code § 21622 requires that the Council adopt an ordinance or pass a resolution amending C ouncil districts no later than April 17, 2022; and

WHEREAS, on September 27, 2021, the Census Bureau sent 2020 Census data to the State of California with an official population estimate of 44,782 residents for the City of Palm Springs; and
Item 1D - 3
Ordinance No. 2060

Page 2 ends

WHEREAS, the City Council held four public hearings on November 4, 2021, December 9, 2021, February 10, and February 24, 2022, where the Council received briefings from the City’s staff, legal counsel , and demographic consultant relating to the redistricting process and state and federal redistricting criteria, including the California Elections Code, the Federal Voting Rights Act and the United States Constitution, heard public testimony, and directed staff and the City's demographic consultant to prepare draft Council district maps for consideration; and

WHEREAS, the City also conducted a series of workshops from December 13 through December 17, 2021, to both educate the public about the redistricting process and to solicit public input as to where the boundaries of future election districts should be drawn; and

WHEREAS, in addition, City staff conducted public outreach by way of print, radio, and digital advertisements. During the public hearings, public comment was received on redistricting criteria and communities of interest; and

WHEREAS, at the December 9, 2021, February 10, 2022, and February 24, 2022, public hearings, the Council received and reviewed a total of eight (8) draft maps prepared by the City's demographic consultant (Map Options A -E, J -L) and reviewed four ( 4) additional maps submitted by the public (Map Options F-I) for compliance with applicable laws and standards; and

WHEREAS, at the February 24, 2022, public hearing, the City Council agreed on Map Option L, designating it as the preferred map and directed that it be introduced and adopted by Ordinance; and

WHEREAS, a t each of the public hearings on redistricting, the Council heard testimony relating to “communities of interest,” which led the Council to reach the following determinations about communities of interest on the preferred map, as required under federal and state law:

(1) The election districts are geographically contiguous. The districts are arrayed in a simple and logical form without any islands and with minimal intrusions from the area of one district into another;

(2) To the extent practicable, the pr eferred map respects the geographic integrity of local neighborhoods and local communities of interest. The Council heard testimony about what constitutes communities of interest in the public’s view.

(3) The election districts are easily identifiable and understandable by residents. The districts in the preferred map form a relatively simple pattern.

Item 1D - 4
Ordinance No. 2060

Page 3 ends

(4) To the extent practicable, the election districts are geographically compact.

Their configurations for the most part are compact, simple shapes, with nearby populations included in the same districts.

(5) The election districts are balanced in terms of the total population and voting-age population. The districts are well within the one-person/one-vote deviations permitted under federal and state voting rights laws.

(6) The election districts conform to concentration of minority voters. The preferred map maintains one majority/minority voting district.

WHEREAS, al l information in the staff reports, maps, presentations, Council debate, and public testimony referenced above is hereby incorporated into this decision and serves as the evidentiary basis for these findings and legislative decision.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES ORDAIN AS FOLLOWS:

Section 1.

This Ordinance is adopted following four noticed City Council public hearings as required by California Elections Code section 21627.1.

Section 2.

Subsection (B) of Section 2.02.005 (By-District Elections) of Chapter

2.02 (Municipal Elections) of Title 2 (Administration and Personnel) of the Palm Springs Municipal Code is hereby amended to read as follows:

“2.02.005 By-district elections.
. . . .

B. City Council Districts and District Elections. Effective for all Council offices newly elected at the November 8, 2022 , General Municipal Election and at each General Municipal Election thereafter, A
all five Councilmembers shall be elected on a
by-district basis from the Council districts shown and numbered on the map titled ‘City of Palm Springs District Map - 2022’ attached as Exhibit A, a copy of which shall be on file in the City Clerk’s office. In November, 20192022, and every four years thereafter, the following three City Council districts shall be elected by-district: District 1; District 2; and District 3. In November, 20212024, and every four years thereafter, the following two City Council districts shall be elected by -district: District 4 and District 5 . The City Council may, by future enactment, change the dates of these elections as required and/or authorized by applicable law. Notwithstanding any other provision of this Section, and pursuant to California Elections Code § 21626 (a) and (b), each of the Council Members currently in office at the time this Ordinance takes effect shall continue in office until the expiration of the full term to which they were regularly elected or appointed. Any vacancy in or recall election for a Council term currently in effect shall be filled based on the Council districts in effect at the time the current Council term was last regularly elected.”

Item 1D - 5
Ordinance No. 2060

Page 4 ends

Section 3. All ordinances and resolutions, or parts thereof in conflict with this Ordinance are hereby repealed.

Section 4. The City Manager is directed to take all necessary steps to give effect to this Ordinance. If necessary to facilitate the implementation of this Ordinance, the City Manager or his or her designee is authorized to make technical adjustments to the election district boundaries that do not substantively affect the populations in the districts, the eligibility of candidates, or the residence of elected officials within any district. The City Manager shall consult with the City Attorney concerning any technical adjustments deemed necessary and shall advise the City Council of any such adjustments required in the implementation of the districts.

Section 5.

The City Clerk is hereby directed to provide a certified copy of this Ordinance to the Riverside County Registrar of Voters for use in subsequent Palm Springs City Council Elections.

Section 6. Compliance with California Environmental Quality Act. This activity is exempt from environmental review under the California Environmental Quality Act (“CEQA”) (Pub. Resources Code, § 21000 et seq.) pursuant to State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) sections 15061(b)(3), 15320, and 15378(b)(3).

The redistricting process is an organizational and administrative activity of the City, does not have the potential to result in either a direct or reasonably foreseeable indirect physical change in the environment, and is therefore not a project for purposes of CEQA. (State CEQA Guidelines, §§ 15061(b)(3); 15378(b)(5).) In the event the transition process does constitute a project, it is categorically exempt under the Class 20 (Changes in the Organization of Local Governments) categorical exemption. (State CEQA Guidelines, § 15320.) None of the exceptions to the exemptions found in State CEQA Guidelines section 15300.2 apply. Staff is hereby directed to prepare, execute and file with the Riverside County Clerk a CEQA Notice of Exemption within five (5) working days of the adoption of this Ordinance.

Section 7.

Integration of Ordinance. If any section, subsection, subdivision, sentence, or clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional, invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted each section irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

Section 8. Effective Date. This Ordinance shall become effective thirty (30) days from its adoption.

Section 9. Publication. The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Palm Springs, pursuant to all legal requirements.

Item 1D - 6
Ordinance No. 2060

Page 5 ends

PASSED, APPROVED AND ADOPTED BY THE PALM SPRINGS CITY COUNCIL THIS _____ DAY OF _____________, 2022.

LISA MIDDLETON, MAYOR

ATTEST:

MONIQUE LOMELI, CMC

CITY CLERK

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )

I, ANTHONY J. MEJIA, City Clerk of the City of Palm Springs, do hereby certify that Ordinance No. ___ is a full, true, and correct copy, and was introduced by the City Council at a regular meeting held on the 24
th day of February , 2022, and adopted at a
regular meeting of the City Council held on the __ day of _______, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, 2022.

MONIQUE LOMELI, CMC

CITY CLERK

Item 1D - 7
Ordinance No. 2060

Page 6 ends

Exhibit “A”
City of Palm Springs District Map 2022

Item 1D - 8
Ordinance No. 2060

Page 7 ends

Map Option L

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Page 8 ends

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Page 9 ends

Map Option L Demographic Analysis
District
Total
Population
Raw
Population
%
Population
Total
Hispanic
Total Non
White
Hispanic
VAP
Non
White
VAP
Hispanic
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Non
White
CVAP 19
1 8,863 -93 -1.04% 44.14% 64.33% 38.11% 58.22% 26.63% 51.49% 2 8,743 -213 -2.38% 23.20% 35.81% 20.53% 32.35% 15.74% 25.91% 3 9,419 463 5.17% 25.40% 38.03% 21.64% 33.59% 15.82% 25.64% 4 9,005 49 0.54% 19.00% 30.39% 16.31% 27.05% 16.64% 24.29% 5 8,752 -204 -2.28% 12.39% 21.14% 10.97% 19.12% 11.19% 15.94% Total 44,782
Ideal 8,956 Deviation 7.55%
Item 1D - 11
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CITY COUNCIL STAFF REPORT
03/10/2022 1. E.

City Clerk -

SUBJECT
AUTHORIZE THE PURCHASE OF THREE (3) SHADE STRUCTURES FROM SHADE STRUCTURES INC., A TEXAS CORPORATION, IN THE AMOUNT OF $104,790.83 FOR THE SWIM CENTER SHADE STRUCTURES, CITY PROJECT NO. 21-32
RECOMMENDATION:

1. Authorize the City Manager to execute all necessary documents.2.

Attachments
Item 1E

CITY COUNCIL STAFF REPORT

DATE: March 10, 2022 CONSENT CALENDAR

SUBJECT: AUTHORIZE THE PURCHASE OF THREE (3 ) SHADE STRUCTURES FROM SHADE STRUCTURES INC., A TEXAS CORPORATION, IN THE AMOUNT OF $ 104,790.83 FOR THE SWIM CENTER SHADE
STRUCTURES, CITY PROJECT NO. 21-32

FROM: Justin Clifton, City Manager

BY: Engineering Division

SUMMARY:

This action will authorize the purchase and installation of three (3) shade structures from Shade Structures Inc., dba USA Shade & Fabric Structures, a subsidiary of Play Power Inc. (Shade Structures Inc.). T he structures will provide aesthetically appealing and functional shade for visitors at the Swim Center. Shade Structures Inc. is affiliated with a governmental purchasing cooperative known as Sourcewell, formally known as NJPA (National Joint Powers Alliance), a national cooperative purchasing contract that provides the City with reduced pricing.

The shade structure project was approved by the Parks and Recreation Commission and is funded by a Grant from Proposition 68.

RECOMMENDATION:

1. In accordance with Section 7.09.010 of the Palm Springs Municipal Code "Cooperative Purchasing Programs", authorize the purchase and installation of three (3) shade structures from Shade Structures Inc. dba USA Shade & Fabric Structures, a Texas corporation, pursuant to Cooperative Purchasing Contract 030117- LTS, for an amount of $104,790.83; and

2. Authorize the City Manager to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

Shade Structures Inc. is a Texas corporation. The Public Integrity Disclosure is included as Attachment A. In addition, Shade Structures Inc. certified that it meets the City of Palm Springs Conflict of Interest and Non- Discrimination requirements as evidenced by Attachment B.

Item 1E - 1
City Council Staff Report
March 10, 2022 -- Page 2
Authorize PO for CP 21-32

BACKGROUND:

Proposition 68 Per Capita Grant Program:

In 2018, the State of California invested in the largest grant funding for critically underserved communities with the passage of Proposition 68: California Drought, Water, Parks, Climate, Coastal Protection and Outdoor Access for All Act. Recognizing the need for underserved communities to have equitable access to outdoor recreational facilities, the bond also provides funds for new parks that will help attract new and diverse visitors.

The Proposition 68 Per Capita Grant program was released on July 7, 2020.

The per capita grant covers 100% of all eligible costs provided the project is located in an area identified as a disadvantage community; otherwise, the grant requires a 20% match of local funds.

In evaluating shade structure options, Staff recommends larger and more structurally sound shade structures to withstand the elements. The proposed shade structures consist of a steel supporting structure and commercial -grade UV inhibited fabric as the primary shading element. The shade structures will reduce exposure to the sun's harmful UV rays, and will protect patrons from wind, dust, and rain. The structures will allow air to pass through the fabric , thus keeping the area underneath the structure cooler than a wood or metal structure, will extend the life of the bleacher equipment they shade, and will improve guest comfort levels at the parks.

STAFF ANALYSIS:

Cooperative Purchasing Agreements/Waiver for Bidding Requirements:

Utilization of the Sourcewell cooperative contract would likely be more efficient than what the City would obtain if pursued through the bidding process.

Item 1E - 2
City Council Staff Report
March 10, 2022 -- Page 3
Authorize PO for CP 21-32

ENVIRONMENTAL ASSESSMENT
:

In accordance with the California Environmental Quality Act (“CEQA”) Guidelines Section 15301 “Existing Facilities”, Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of existing or former use. Therefore, Staff has determined that the Swim Center Shade Structures, City Project No. 21-32, is considered categorically exempt from CEQA.

FISCAL IMPACT:

With this City Council's action, sufficient funds are budgeted and available to approve the agreement with Shade Structures Inc. in the amount of $104,790.83.

REVIEWED BY:

City Engineer: Joel Montalvo
Deputy City Manager: Flinn Fagg
City Manager: Justin Clifton

ATTACHMENTS:

A. Public Integrity Disclosure.

B. Conflict of Interest and Non-Discrimination.

C. Shade Structure Inc. Proposal and Timeline.

Item 1E - 3
Attachment A
Item 1E - 4

CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

Page 1 of 2 ends

(Revised 05/16/19)

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

1. Name of Entity

2. Address of Entity (Principle Place of Business)

3. Local or California Address (if different than #2)

4. State where Entity is Registered with Secretary of State

If other than California, is the Entity also registered in California? /g70 Yes /g70 No

5. Type of Entity

/g70 Corporation /g70 Limited Liability Company /g70 Partnership /g70 Trust /g70 Other (please specify)

_________________________________________________ /g70 Officer /g70 Director /g70 Member /g70 Manager
[name]
/g70 General Partner /g70 Limited Partner

/g70
Other ____________________________________

_________________________________________________ /g70 Officer /g70 Director /g70 Member /g70 Manager [name]
/g70 General Partner /g70 Limited Partner

/g70
Other ____________________________________

_________________________________________________ /g70 Officer /g70 Director /g70 Member /g70 Manager
[name]
/g70 General Partner /g70 Limited Partner

/g70 Other ____________________________________

Shade Structures, Inc. dba USA SHADE & Fabric Structures 2580 Esters Blvd. Ste 100 DFW Airport, TX 75261
1085 N Main St. Ste C Orange, CA 92867
Delaware
John Saunders
David Schneider
Virginia Marquez
Item 1E - 5
-
~
-
X
X
X
'
X
X
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM
Page /g1006 of 2
(Revised 05/16/19)

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date

PENALTIES
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.

PlayPower, Inc.- Parent Company 100%
John Saunders, President
Nov 30, 2020
Item 1E - 6I /A~~ I
I
._______ ____ _JI

Attachment B
Item 1E - 7

CITY OF PALM SPRINGS, CA

NAME OF CONTRACTOR/VENDOR:

Attachment C
Item 1E - 9
www.usa-shade.com | 800-966-5005
Palm Springs, CA 92262
AZ: 289388 CA: 989458 LA: 61718 NV:78724
NM: 383826 TN: 68712 DIR: 1000003533
Aquatic Center Shade Structures
12/17/2021
Proposal based on Sourcewell Contract #: 010521-LTS-6
Proposal Prepared For:

City of Palm Springs
3200 E. Tahquitz Canyon Way
Item 1E - 10

USASHADE
& Fabric Structures ®
Date: 12/17/2021
Purchaser: Contact: Sales Rep:

Project Name: Phone: Phone:

Quote No: Email: Email:

PO No: Fax: Fax:

Contact: Contact: Contact:

Phone Phone Phone
Email: Email: Email:

Fax: Fax: Fax:

MAILING ADDRESS:

CA CA CA
City of Palm Springs SOUTHERN CALIFORNIA Palm Springs Swim Center 3200 E. Tahquitz Canyon Way 1085 N. Main Street, Suite C 305 S. Pavilion Way Billing Information: Shipping Information: Jobsite Information:

Aquatic Center Shade Structures (760) 219-5356 (760) 250-7824 02121721AAD [email protected] [email protected] Proposal for USA SHADE & Fabric Structures
Project Information: Sales Information:

City of Palm Springs Andrew Crider Ashley Donde
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Item 1E - 11

USASHADE
& Fabric Structures .,
Structure Pricing

UNIT IMAGE
Unit Quantity: 3 Foundations By USA Shade
Unit Type: Full Hip Cantilever Grout Installation USA Shade Structure Size: 20ft x 18ft Footing Type: Drilled Pier
USA Shade Model Number 202.5 Base Attachment: PIH - Embed Entry Height: 10ft Anchor Bolts: N/A
No of Columns: 2 each Concrete Cutting: Included
No of Fabric Tops: 1 each Dirt Removal: Included
Fabric Type: Colourshade_FR Surface Type: Concrete
Fabric Color: Blue NOTES
Steel Finish: Coastal Primer w/
Powder Coating
Steel Color: White
PRICE Electrical Provisions: N/A
Cable/HDW Finish: Galvanized
Concept No:

Palm Springs Swim Center Shade Structures

UNIT DETAILS
The cantilever has an 18ft projection. Fabric to have
reinforcments along the ridge and rafters for high
wind conditions.
$ 104,790.83
www.usa-shade.com 800-966-5005
AZ: 289388 CA: 989458 LA: 61718 NV: 78724 NV:78724 NM: 383826 TN: 68712 DIR: 1000003533 Item 1E - 12

USASHADE
& Fabric &true tur • •

QTY COST
10%
Progress Billing
CBC 2019
120 mph
5 psf
Electronic
1 Yes

INCLUSIONS / EXCLUSIONS

Sales Tax (9.25%) NOTES:

Accessories/Miscellaneous Included (2) Upon delivery of Unit(s) Shipping/Handling Included (3) Upon completion of assembly/installation TOTAL FOR ACCESS/MISC ITEMS:

PRICINGTOTALS: PAYMENT TERMS:

Unit Total Included (1) Upon execution of the Agreement (Deposit) ACCESS/MISC.

ITEM DETAILS
Item 1E - 13

Short Ship Claims: Purchaser has 15 days from receipt of the structures to file a short ship report in writing to its sales representative. Company will not honor claims made after this time.

USASHADE
& Fabric Structur•••
13)
14)
15)
•
•
•
•
• Sewing thread is warranted for ten years.

All steel surface finishes are warranted for one year.

Statement of Limited Warranty:

The structural integrity of all supplied steel is warranted for ten years.

USASHADE
& Fabric Structur•••
•
•
•
•
•
•
•
•
•
•
•
Commercial 95™ and SaFRshade™ are registered trademarks of Gale Pacific USA Inc.

Monotec 370™ is a registered trademark of PRO-KNIT Industries Pty. Ltd.

THE COMPANY SHALL NOT BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL, SPECIAL, LIQUIDATED, EXEMPLARY, OR PUNITIVE DAMAGES, OR ANY LOSS

OF REVENUE, PROFIT, USE OR GOODWILL, WHETHER BASED UPON CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, ARISING

LIMITED WARRANTY, WAIVES ANY RIGHTS IT WOULD OTHERWISE HAVE TO CLAIM OR ASSERT THAT THIS LIMITED WARRANTY FAILS OF ITS ESSENTIAL PURPOSE.

Colourshade ® and eXtreme 32™ are registered trademarks of Multiknit Pty. Ltd.

The limited warranties explicitly exclude:

Purchaser or Owner agrees that venue for any court action to enforce these limited warranties shall be in the City or County of Dallas in the State of Texas, USA.

Specifically, no signs, objects, fans, light fixtures, etc. may be hung from the structures, unless specifically engineered by the Company.

Delegation: Subcontractors: The services and the manufacturing and assembly of the structures may be performed by subcontractors under appropriate agreements with the Company.

Governing Law: The agreement will be construed and enforced in accordance with the laws of the State of Texas.

Company will not be responsible for moving or repairing any underground utility lines such as electrical, telephone, gas, water, or sprinkler lines that may be encountered during installation.

USASHADE
& Fabric Structur•••
PURCHASER: SELLER:

City of Palm Springs Shade Structures, Inc. DBA USA Shade Signature: Signature:

By: (Print) By: (Print)
Title: Title:

Date: Date:

Executed to be effective as of the date executed by the Company:

NOTE: FOR ANY PURCHASE EQUAL TO OR EXCEEDING $100,000.00 USD, NO WORK, OTHER THAN PRE-WORK, SHALL BE UNDERTAKEN WITHOUT A MUTUALLY ACCEPTABLE AND SIGNED CONSTRUCTION CONTRACT.

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& Fabric Structur•••
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CITY COUNCIL STAFF REPORT
03/10/2022 1. F.

City Clerk -

SUBJECT

APPROVAL OF PAYROLL WARRANTS, CLAIMS, AND DEMANDS
RECOMMENDATION:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF

PAYROLL WARRANTS/ DISBURSEMENTS FOR THE
PERIOD ENDING 12 -25-21 AND 01-08-22 TOTALING
$3,884,139.76 AND ACCOUNTS PAYABLE WARRANTS
DATED 12-16-21, 12-22-21 AND 01-06-22 TOTALING
$4,246,270.64, IN THE AGGREGATE AMOUNT OF
$8,130,410.40, DRAWN ON BANK OF AMERICA.

WHEREAS the Director of Finance has, in accordance with Chapter 3.16 of the Palm Springs Municipal Code, audited the payroll records covering the subject warrants; and

WHEREAS the Director of Finance hereby certifies to the accuracy of said records and to the availability of funds for payment.

Nancy A. Pauley
Director of Finance and Treasurer

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, that payroll warrants, claims, demands and liability checks have been audited as required by law and that said warrants are hereby approved for payment.

ADOPTED THIS 10TH DAY OF MARCH, 2022
.

JUSTIN CLIFTON

CITY MANAGER

ATTEST:

ANTHONY J. MEJIA, MMC

CITY CLERK
Item 1F - 1
Resolution No. _____

Page 2 ends

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )

I, ANTHONY J. MEJIA, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on _______________________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.

ANTHONY J. MEJIA, MMC

CITY CLERK
Item 1F - 2

INTEROFFICE MEMORANDUM
TO: City Council
FROM: Nancy A. Pauley, Director of Finance and Treasurer DATE:

RE: Payroll Wires and Warrants

RETURNED DIRECT DEPOSITS

FLEX SAVINGS ACCOUNT

PAY DAT
E 12/31/2021
February 10, 2022
PAYROLL PERIOD ENDING 12/25/2021
Transaction Type Check Numbers Amount
PAYROLL CHECK REGISTER 421855-421862 17,442.53
DEFERRED COMP: ICMA 401 -
LIABILITY CHECK REGISTER 2002267-2002268 300.79
PAYROLL DIRECT DEPOSITS 1,562,010.61
-
FEDERAL TAXES 351,268.37
STATE TAXES 113,111.60
-
DEFERRED COMP: ICMA 457 22,371.72
DEFERRED COMP: NATIONWIDE -

ICMA RHS CONTRIBUTION -
CA DCCS 1,445.54
TOTAL 2,067,951.16
Payroll Wires and Warrants Memo for Council 2022.xlsx | 03102022 |2/24/2022 | 10:20 AM (AM) 1 | 1 Item 1F - 3

INTEROFFICE MEMORANDUM
TO: City Council
FROM: Nancy A. Pauley, Director of Finance and Treasurer DATE:

RE: Payroll Wires and Warrants

RETURNED DIRECT DEPOSITS

FLEX SAVINGS ACCOUNT
CA DCCS 3,625.04
TOTAL 1,816,188.60
DEFERRED COMP: ICMA 457 34,981.84
DEFERRED COMP: NATIONWIDE 34,039.15
ICMA RHS CONTRIBUTION 17,437.50
DEFERRED COMP: ICMA 401 -
LIABILITY CHECK REGISTER 2002399-2002415 28,673.17
PAYROLL DIRECT DEPOSITS 1,319,302.49
-
FEDERAL TAXES 260,743.75
STATE TAXES 80,354.08
10,464.98
Transaction Type Check Numbers
Amount
PAYROLL CHECK REGISTER 421863-421876 26,566.60
PAY DATE 1/14/2022
February 10, 2022
PAYROLL PERIOD ENDING 1/8/2022
Payroll Wires and Warrants Memo for Council 2022.xlsx | 03102022 (2) |2/24/2022 | 10:30 AM (AM) 1 | 1 Item 1F - 4
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 12/16/2021 16:17
User: PatrickW
Program ID: apchkrcn

Page 1 ends

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2002045 12/16/2021 PRINTED 103516 RICHARD A BECKER 4,700.00 1 CHECKS CASH ACCOUNT TOTAL 4,700.00 .00
Item 1F - 5
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City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 12/16/2021 16:17
User: PatrickW
Program ID: apchkrcn

Page 2 ends

UNCLEARED CLEARED
1 CHECKS FINAL TOTAL 4,700.00 .00 ** END OF REPORT - Generated by Patrick Wynhoff **
Item 1F - 6
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City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 12/22/2021 15:42
User: PatrickW
Program ID: apchkrcn

Page 1 ends

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2002046 12/22/2021 PRINTED 100824 15000 INC 840.00 2002047 12/22/2021 PRINTED 101208 ABM AVIATION INC 55,867.14 2002048 12/22/2021 PRINTED 103698 KARIM ABUBAKER 35.00 2002049 12/22/2021 PRINTED 100315 ACE PARKING MANAGEMENT IN 29,957.68 2002050 12/22/2021 PRINTED 101697 ADT COMMERCIAL LLC 1,080.00 2002051 12/22/2021 PRINTED 101028 AEG MANAGEMENT PALM SPRIN 43,391.02 2002052 12/22/2021 PRINTED 101028 AEG MANAGEMENT PALM SPRIN 31,860.83 2002053 12/22/2021 PRINTED 101028 AEG MANAGEMENT PALM SPRIN 138,333.33 2002054 12/22/2021 PRINTED 101028 AEG MANAGEMENT PALM SPRIN 167,833.33 2002055 12/22/2021 PRINTED 100403 AETNA 17,334.67 2002056 12/22/2021 PRINTED 103600 AIR SCIENCE USA LLC 2,809.37 2002057 12/22/2021 PRINTED 100345 AIRPORT QUICK WASH 870.00 2002058 12/22/2021 PRINTED 101272 AIRWAVE COMMUNICATIONS EN 14,995.27 2002059 12/22/2021 PRINTED 100912 ALPHA MEDIA LLC 4,476.00 2002060 12/22/2021 PRINTED 101337 ALPHA PETROLEUM TRANSPORT 1,546.46 2002061 12/22/2021 PRINTED 100755 ALTA LANGUAGE SERVICES IN 268.00 2002062 12/22/2021 PRINTED 100383 AMERICAN FORENSIC NURSES 2,165.66 2002063 12/22/2021 PRINTED 100235 AMTECH ELEVATOR SERVICES 990.00 2002064 12/22/2021 PRINTED 100370 AT & T 292.07 2002065 12/22/2021 PRINTED 101698 ATLANTIC PALM SPRINGS 500.00 2002066 12/22/2021 PRINTED 100203 BARBARA SINATRA CHILDRENS 231.00 2002067 12/22/2021 PRINTED 101049 MARY BARSALEAU 903.75 2002068 12/22/2021 PRINTED 100919 BENEFIT EXPRESS SERVICES 2,154.60 2002069 12/22/2021 PRINTED 015853 MCCLAIN BERG 352.50 2002070 12/22/2021 PRINTED 100020 BEST BEST & KRIEGER 286,039.51 2002071 12/22/2021 PRINTED 100139 BEST SIGNS INC. 509.10 2002072 12/22/2021 PRINTED 103677 BIG EVENTS INC 11,218.50 2002073 12/22/2021 PRINTED 101488 BIO SOCAL 990.00 2002074 12/22/2021 PRINTED 100366 BIO TOX LABORATORIES 1,129.00 2002075 12/22/2021 PRINTED 100128 BRODART CO 10,617.33 2002076 12/22/2021 PRINTED 100234 BURRTEC ENVIRONMENTAL 1,728.75 2002077 12/22/2021 PRINTED 100005 CA MUNICIPAL TREASURERS A 1,180.00 2002078 12/22/2021 PRINTED 100023 CA PUBLIC EMPLOYEES RETIR 51,093.12 2002079 12/22/2021 PRINTED 100044 CALIFORNIA HIGHWAY PATROL 8,735.44 2002080 12/22/2021 PRINTED 101860 CENTRAL COMMUNICATIONS 547.76 2002081 12/22/2021 PRINTED 100240 CHRIS W FOSTER INC 4,688.00 2002082 12/22/2021 PRINTED 100558 CINTAS CORPORATION 200.83 2002083 12/22/2021 PRINTED 100558 CINTAS CORPORATION 199.80 2002084 12/22/2021 PRINTED 100566 COACHELLA VALLEY WATER DI 673.87 2002085 12/22/2021 PRINTED 103661 CODE 5 GROUP LLC 4,640.00 2002086 12/22/2021 PRINTED 101598 CORODATA RECORDS MANAGEME 53.30 2002087 12/22/2021 PRINTED 100205 THE COUNSELING TEAM INTER 1,500.00 2002088 12/22/2021 PRINTED 100088 COUNTY OF RIVERSIDE AUDIT 4,630.00 2002089 12/22/2021 PRINTED 015542 JOSHUA CROCKER 45.14 2002090 12/22/2021 PRINTED 100115 DANIELS TIRE SERVICE INC 8,432.42 2002091 12/22/2021 PRINTED 015484 MICHAEL DELANEY 66.46 2002092 12/22/2021 PRINTED 100378 DEPARTMENT OF INDUSTRIAL 144,268.94 2002093 12/22/2021 PRINTED 100195 DEPARTMENT OF JUSTICE-ACC 1,171.00 2002094 12/22/2021 PRINTED 016225 JAMES DANIEL DESELMS 555.00 2002095 12/22/2021 PRINTED 103589 DESERT ARC 40.00 2002096 12/22/2021 PRINTED 100117 DESERT ELECTRIC SUPPLY 5,175.01 2002097 12/22/2021 PRINTED 100580 DESERT PROMOTIONAL EMBROI 367.55 Item 1F - 7
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 12/22/2021 15:42
User: PatrickW
Program ID: apchkrcn

Page 2 ends

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2002098 12/22/2021 PRINTED 100008 DESERT SUN PUBLISHING COM 5,957.20 2002099 12/22/2021 PRINTED 100054 DESERT WATER AGENCY 2,257.88 2002100 12/22/2021 PRINTED 100054 DESERT WATER AGENCY 50,465.66 2002101 12/22/2021 PRINTED 100054 DESERT WATER AGENCY 57.31 2002102 12/22/2021 PRINTED 100054 DESERT WATER AGENCY 98.42 2002103 12/22/2021 PRINTED 100609 DIRECTV 153.24 2002104 12/22/2021 PRINTED 100151 DOOLEY ENTERPRISES INC 16,184.03 2002105 12/22/2021 PRINTED 100393 DOWNTOWN SHELL 2,332.35 2002106 12/22/2021 PRINTED 103658 DRAGON BEDLINERS LLC 5,895.18 2002107 12/22/2021 PRINTED 100984 DTPSC15LLC 3,090.00 2002108 12/22/2021 PRINTED 101179 MARIANA DUSPIVA 666.00 2002109 12/22/2021 PRINTED 100701 EMC DBA EISENHOWER OCCUPA 1,518.00 2002110 12/22/2021 PRINTED 100274 ENGINEERING RESOURCES OF 35,391.82 2002111 12/22/2021 PRINTED 103699 DEEB ESPER 41.00 2002112 12/22/2021 PRINTED 100376 EXPERIAN 77.48 2002113 12/22/2021 PRINTED 100081 FEDERAL EXPRESS CORPORATI 29.49 2002114 12/22/2021 PRINTED 016020 ERIK FERNANDEZ 161.63 2002115 12/22/2021 PRINTED 101412 FIRE ETC INC 24,240.26 2002116 12/22/2021 PRINTED 101194 FLEX ADVANTAGE 756.25 2002117 12/22/2021 PRINTED 015746 ROBERT FONTES 163.13 2002118 12/22/2021 PRINTED 100214 FRANKLIN TRUCK PARTS INC. 2,162.46 2002119 12/22/2021 PRINTED 100480 FRIENDS OF THE P S ANIMAL 85,658.50 2002120 12/22/2021 PRINTED 100480 FRIENDS OF THE P S ANIMAL 85,658.50 2002121 12/22/2021 PRINTED 100395 FRIENDS OF THE PALM SPRIN 4,035.00 2002122 12/22/2021 PRINTED 100740 FRONTIER COMMUNICATIONS C 125.98 2002123 12/22/2021 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,627.26 2002124 12/22/2021 PRINTED 100740 FRONTIER COMMUNICATIONS C 64.57 2002125 12/22/2021 PRINTED 100740 FRONTIER COMMUNICATIONS C 11,406.99 2002126 12/22/2021 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,499.99 2002127 12/22/2021 PRINTED 100740 FRONTIER COMMUNICATIONS C 64.57 2002128 12/22/2021 PRINTED 100740 FRONTIER COMMUNICATIONS C 68.78 2002129 12/22/2021 PRINTED 100740 FRONTIER COMMUNICATIONS C 68.78 2002130 12/22/2021 PRINTED 100828 FUSION CLOUD SERVICES LLC 188.30 2002131 12/22/2021 PRINTED 101958 GENE AUTRY NEIGHBORHOOD O 150.00 2002132 12/22/2021 PRINTED 100600 GEOSPATIAL TECHNOLOGIES I 11,680.00 2002133 12/22/2021 PRINTED 015930 DEVIN GILLESPIE 163.13 2002134 12/22/2021 PRINTED 100958 GOVERNMENT TAX SEMINARS L 410.00 2002135 12/22/2021 PRINTED 101514 GRAFFITI PROTECTIVE COATI 5,166.27 2002136 12/22/2021 PRINTED 100313 GRANICUS INC 262.50 2002137 12/22/2021 PRINTED 100072 GRANITE CONSTRUCTION COMP 2,566.32 2002138 12/22/2021 PRINTED 103702 PETER HARA 800.00 2002139 12/22/2021 PRINTED 015811 ALI HARANDI 1,755.00 2002140 12/22/2021 PRINTED 016344 DANIEL HARTIGAN 654.00 2002141 12/22/2021 PRINTED 100729 HIRE RIGHT LLC 520.58 2002142 12/22/2021 PRINTED 100519 HORIZON LIGHTING INC 4,970.54 2002143 12/22/2021 PRINTED 100584 DIVERSIFIED RISK INSURANC 256.18 2002144 12/22/2021 PRINTED 101761 HUGHES NETWORK SYSTEMS LL 131.07 2002145 12/22/2021 PRINTED 100162 IAPMO 250.00 2002146 12/22/2021 PRINTED 103681 IMPRENTA COMMUNICATIONS G 2,150.00 2002147 12/22/2021 PRINTED 100388 INFOTOX INC 2,960.00 2002148 12/22/2021 PRINTED 103635 INLAND EMPIRE BROADCASTIN 2,800.00 2002149 12/22/2021 PRINTED 015689 CHRISTOPHER JAEGER 455.56 Item 1F - 8
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 12/22/2021 15:42
User: PatrickW
Program ID: apchkrcn

Page 3 ends

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2002150 12/22/2021 PRINTED 101700 JNS NEXT 3,001.09 2002151 12/22/2021 PRINTED 103669 KASEYA US LLC 22,192.00 2002152 12/22/2021 PRINTED 103525 KGAY PSP CORPORATION 999.00 2002153 12/22/2021 PRINTED 101599 TYSEN KNIGHT 500.00 2002154 12/22/2021 PRINTED 015430 LEMBIT KULBIN 27.80 2002155 12/22/2021 PRINTED 100127 L N CURTIS AND SONS 1,391.06 2002156 12/22/2021 PRINTED 101475 LA PRENSA HISPANA INC 4,160.00 2002157 12/22/2021 PRINTED 101260 THE LLOYD PEST CONTROL 1,306.00 2002158 12/22/2021 PRINTED 101309 LNRS DATA SERVICES INC. 1,695.25 2002159 12/22/2021 PRINTED 016152 GILBERT LOPEZ 1,482.30 2002160 12/22/2021 PRINTED 103559 MAGICAL HOLIDAY DESIGNS / 10,326.58 2002161 12/22/2021 PRINTED 100208 MANAGED HEALTH NETWORK IN 1,120.80 2002162 12/22/2021 PRINTED 103700 LEEDA MATHEW 35.00 2002163 12/22/2021 PRINTED 101003 MCA DIRECT 412.56 2002164 12/22/2021 PRINTED 015156 CHARLES MENLEY 510.01 2002165 12/22/2021 PRINTED 101798 MIDWEST TAPE INC 11,140.98 2002166 12/22/2021 PRINTED 101798 MIDWEST TAPE INC 121.23 2002167 12/22/2021 PRINTED 103701 PATRICK SAMUEL MILLER 55.00 2002168 12/22/2021 PRINTED 016343 ANTHONY MIRANDA 654.00 2002169 12/22/2021 PRINTED 100079 MOHICA TOWING 2,773.00 2002170 12/22/2021 PRINTED 015653 DAMIEN MYERS 1,100.00 2002171 12/22/2021 PRINTED 100148 NALCO COMPANY 12,648.05 2002172 12/22/2021 PRINTED 101308 NATIONAL AUTO FLEET GROUP 32,833.90 2002173 12/22/2021 PRINTED 016304 ANDREW NERI 1,199.60 2002174 12/22/2021 PRINTED 101159 NEVINS PROFESSIONAL INVES 610.50 2002175 12/22/2021 PRINTED 100638 O'BAYLEY COMMUNICATIONS 135.00 2002176 12/22/2021 PRINTED 100548 O'LINN EXECUTIVE SECURITY 3,160.80 2002177 12/22/2021 PRINTED 100172 OFFICE DEPOT 8,785.68 2002178 12/22/2021 PRINTED 100280 OTIS ELEVATOR COMPANY 742.50 2002179 12/22/2021 PRINTED 101742 OVERDRIVE INC 2,692.96 2002180 12/22/2021 PRINTED 101290 PACIFIC MEDICAL WASTE 257.54 2002181 12/22/2021 PRINTED 100003 PALM SPRINGS DISPOSAL SER 206.95 2002182 12/22/2021 PRINTED 100087 PALM SPRINGS INTL FILM FE 200,000.00 2002183 12/22/2021 PRINTED 100133 PALM SPRINGS MOTORS 864.96 2002184 12/22/2021 PRINTED 100075 PALM SPRINGS UNIFIED SCHO 203.00 2002185 12/22/2021 PRINTED 100147 PATTON DOOR AND GATE 1,825.00 2002186 12/22/2021 PRINTED 103570 CITY MANAGEMENT ADVISORS 8,166.66 2002187 12/22/2021 PRINTED 016341 BASIL PENNY 654.00 2002188 12/22/2021 PRINTED 100596 PROPER SOLUTIONS INC 17,979.80 2002189 12/22/2021 PRINTED 100231 PRUDENTIAL OVERALL SUPPLY 2,217.93 2002190 12/22/2021 PRINTED 100654 PS RESORTS 62,447.00 2002191 12/22/2021 PRINTED 100476 PS SMOG 384.00 2002192 12/22/2021 PRINTED 101250 PWLC II INC 36,214.62 2002193 12/22/2021 PRINTED 101352 R & R JANITORIAL SERVICE 36,116.40 2002194 12/22/2021 PRINTED 100239 RALPH ANDERSEN AND ASSOCI 20,050.00 2002195 12/22/2021 PRINTED 101728 PALM SPRINGS WATER SYSTEM 822.00 2002196 12/22/2021 PRINTED 103618 REACTION MARKETING AND PR 4,582.45 2002197 12/22/2021 PRINTED 100658 REGIONAL ACCESS PROJECT F 3,000.00 2002198 12/22/2021 PRINTED 101875 RELIABLE TRANSLATIONS INC 88.96 2002199 12/22/2021 PRINTED 100628 RIVERSIDE COUNTY CLERK 100.00 2002200 12/22/2021 PRINTED 100628 RIVERSIDE COUNTY CLERK 156.00 2002201 12/22/2021 PRINTED 100018 RIVERSIDE COUNTY FLOOD CO 1,335.54 Item 1F - 9
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 12/22/2021 15:42
User: PatrickW
Program ID: apchkrcn

Page 4 ends

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2002202 12/22/2021 PRINTED 103678 ROADRUNNER PRINTING AND S 251.27 2002203 12/22/2021 PRINTED 101803 DRI-STICK DBA RYDIN DECAL 3,342.67 2002204 12/22/2021 PRINTED 101209 S&S WORLDWIDE 188.71 2002205 12/22/2021 PRINTED 015690 STEVEN SANDERS 75.00 2002206 12/22/2021 PRINTED 101427 SANTANDER BANK N.A. 167,511.44 2002207 12/22/2021 PRINTED 101542 SC COMMERCIAL 10,619.71 2002208 12/22/2021 PRINTED 101515 MARIA SHAFER 1,450.00 2002209 12/22/2021 PRINTED 100435 THE SHREDDERS 82.00 2002210 12/22/2021 PRINTED 100245 SIGN A RAMA 129.79 2002211 12/22/2021 PRINTED 103659 LARA HANCOCK 978.76 2002212 12/22/2021 PRINTED 100923 HELEN I SMITH 38.40 2002213 12/22/2021 PRINTED 101677 SOCAL PPE LLC 78.00 2002214 12/22/2021 PRINTED 101852 SOLARCITY CORP 8,892.00 2002215 12/22/2021 PRINTED 103689 TOBIAN SOTO / SOTO MEDIA 4,800.00 2002216 12/22/2021 PRINTED 100327 SOUTH COAST EMERGENCY VEH 25,594.37 2002217 12/22/2021 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 15,216.46 2002218 12/22/2021 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 34,699.80 2002219 12/22/2021 PRINTED 100594 SOUTHWEST PLUMBING INC 2,350.00 2002220 12/22/2021 PRINTED 100577 SPARKLETTS - DS SERVICES 429.08 2002221 12/22/2021 PRINTED 100120 SPOK INC 45.40 2002222 12/22/2021 PRINTED 100302 THE STANDARD INSURANCE 31,599.56 2002223 12/22/2021 PRINTED 100284 STANTEC CONSULTING SVCS I 60,418.00 2002224 12/22/2021 PRINTED 100907 STEVE BECK 1,071.00 2002225 12/22/2021 PRINTED 101867 SWAGIT PRODUCTIONS LLC 2,045.00 2002226 12/22/2021 PRINTED 100353 TIME WARNER CABLE 119.99 2002227 12/22/2021 PRINTED 100353 TIME WARNER CABLE 199.99 2002228 12/22/2021 PRINTED 100353 TIME WARNER CABLE 129.99 2002229 12/22/2021 PRINTED 100353 TIME WARNER CABLE 107.98 2002230 12/22/2021 PRINTED 100353 TIME WARNER CABLE 583.25 2002231 12/22/2021 PRINTED 100353 TIME WARNER CABLE 583.25 2002232 12/22/2021 PRINTED 100353 TIME WARNER CABLE 234.99 2002233 12/22/2021 PRINTED 100353 TIME WARNER CABLE 583.25 2002234 12/22/2021 PRINTED 100353 TIME WARNER CABLE 293.97 2002235 12/22/2021 PRINTED 100353 TIME WARNER CABLE 199.99 2002236 12/22/2021 PRINTED 100353 TIME WARNER CABLE 583.25 2002237 12/22/2021 PRINTED 100353 TIME WARNER CABLE 114.98 2002238 12/22/2021 PRINTED 100353 TIME WARNER CABLE 3,514.16 2002239 12/22/2021 PRINTED 100353 TIME WARNER CABLE 119.99 2002240 12/22/2021 PRINTED 100353 TIME WARNER CABLE 583.25 2002241 12/22/2021 PRINTED 100289 TOP OF THE LINE SIGNS 327.09 2002242 12/22/2021 PRINTED 100758 TPX COMMUNICATIONS 509.34 2002243 12/22/2021 PRINTED 101391 TRANSUNION RISK AND ALTER 391.00 2002244 12/22/2021 PRINTED 100386 U S CUSTOMS SERVICE 6,136.55 2002245 12/22/2021 PRINTED 100063 UNDERGROUND SERVICE ALERT 502.84 2002246 12/22/2021 PRINTED 100114 UNITED RENTALS NA INC 8,053.35 2002247 12/22/2021 PRINTED 100200 VALLEY LOCK AND SAFE 148.43 2002248 12/22/2021 PRINTED 100066 VALLEY MAIL DELIVERY 2,826.45 2002249 12/22/2021 PRINTED 100129 VCA ANIMAL HOSPITALS INC 331.00 2002250 12/22/2021 PRINTED 100267 VEOLIA WATER NORTH AMERIC 364,863.24 2002251 12/22/2021 PRINTED 100144 VERIZON WIRELESS 752.84 2002252 12/22/2021 PRINTED 100144 VERIZON WIRELESS 4,308.29 2002253 12/22/2021 PRINTED 100050 VISION SERVICE PLAN 5,797.44 Item 1F - 10
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 12/22/2021 15:42
User: PatrickW
Program ID: apchkrcn

Page 5 ends

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2002254 12/22/2021 PRINTED 100121 VISIT GREATER PALM SPRING 103,363.84 2002255 12/22/2021 PRINTED 101537 VISUAL EDGE INC DBA IMAGE 1,762.75 2002256 12/22/2021 PRINTED 101277 VOHNE LICHE KENNELS INC 175.00 2002257 12/22/2021 PRINTED 015506 JASMINE WAITS 1,187.63 2002258 12/22/2021 PRINTED 100156 WAXIE SANITARY SUPPLY 32,985.62 2002259 12/22/2021 PRINTED 100222 WEST COAST ARBORISTS INC 9,387.75 2002260 12/22/2021 PRINTED 100233 WESTERN PUMP INC. 250.00 2002261 12/22/2021 PRINTED 103503 MARK K WHITE 562.50 2002262 12/22/2021 PRINTED 015012 CRAIG WOOD 157.68 2002263 12/22/2021 PRINTED 100445 WOODRUFF SPRADLIN AND SMA 1,845.00 2002264 12/22/2021 PRINTED 101978 WR PALM MOUNTAIN RESORT L 64,315.79 2002265 12/22/2021 PRINTED 100908 YAMADA SPA MANAGEMENT INC 294.00 2002266 12/22/2021 PRINTED 100268 ZOLL MEDICAL CORPORATION 4,535.74 221 CHECKS CASH ACCOUNT TOTAL 2,970,965.99 .00 Item 1F - 11
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 12/22/2021 15:42
User: PatrickW
Program ID: apchkrcn

Page 6 ends

UNCLEARED CLEARED
221 CHECKS FINAL TOTAL 2,970,965.99 .00 ** END OF REPORT - Generated by Patrick Wynhoff **
Item 1F - 12
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 01/06/2022 17:38
User: PatrickW
Program ID: apchkrcn

Page 1 ends

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2002269 01/06/2022 PRINTED 100315 ACE PARKING MANAGEMENT IN 14,988.80 2002270 01/06/2022 PRINTED 100403 AETNA 17,980.99 2002271 01/06/2022 PRINTED 100660 AIRGAS USA LLC 173.97 2002272 01/06/2022 PRINTED 101272 AIRWAVE COMMUNICATIONS EN 13,254.34 2002273 01/06/2022 PRINTED 100375 ALL STAR GLASS 1,906.21 2002274 01/06/2022 PRINTED 100912 ALPHA MEDIA LLC 2,106.00 2002275 01/06/2022 PRINTED 100572 AMAZON COM 147.11 2002276 01/06/2022 PRINTED 100383 AMERICAN FORENSIC NURSES 271.60 2002277 01/06/2022 PRINTED 101449 BATTERY SOLUTIONS LLC 2,084.70 2002278 01/06/2022 PRINTED 101488 BIO SOCAL 495.00 2002279 01/06/2022 PRINTED 101696 BLACK AND WHITE EMERGENCY 8,763.84 2002280 01/06/2022 PRINTED 100207 BLUE SHIELD OF CALIFORNIA 507,017.85 2002281 01/06/2022 PRINTED 100128 BRODART CO 6,963.37 2002282 01/06/2022 PRINTED 100234 BURRTEC ENVIRONMENTAL 4,485.63 2002283 01/06/2022 PRINTED 015918 JEFFREY BURTON 786.00 2002284 01/06/2022 PRINTED 015951 JENNIFER RIVERA CALLEROS 49.00 2002285 01/06/2022 PRINTED 103607 CAPITAL REALTY ANALYSTS I 6,500.00 2002286 01/06/2022 PRINTED 101477 CASL INTERPRETING 850.00 2002287 01/06/2022 PRINTED 100240 CHRIS W FOSTER INC 6,524.00 2002288 01/06/2022 PRINTED 100558 CINTAS CORPORATION 208.81 2002289 01/06/2022 PRINTED 100558 CINTAS CORPORATION 63.04 2002290 01/06/2022 PRINTED 101350 CLASSIC AUTO RESTYLING 370.00 2002291 01/06/2022 PRINTED 016076 PATRICK CLIFFORD 678.01 2002292 01/06/2022 PRINTED 100308 CLINICAL LABORATORY 160.00 2002293 01/06/2022 PRINTED 100205 THE COUNSELING TEAM INTER 665.00 2002294 01/06/2022 PRINTED 100115 DANIELS TIRE SERVICE INC 972.77 2002295 01/06/2022 PRINTED 101829 DEHARTE GROUP LLC 7,048.00 2002296 01/06/2022 PRINTED 100265 DELL MARKETING LP 12,015.48 2002297 01/06/2022 PRINTED 100276 DELS FLOORING CONTRACTORS 677.00 2002298 01/06/2022 PRINTED 100048 DESERT FIRE EXTINGUISHER 387.99 2002299 01/06/2022 PRINTED 103448 DESERT HOSE SUPPLY 668.49 2002300 01/06/2022 PRINTED 100054 DESERT WATER AGENCY 18,504.40 2002301 01/06/2022 PRINTED 100054 DESERT WATER AGENCY 1,748.96 2002302 01/06/2022 PRINTED 100609 DIRECTV 50.24 2002303 01/06/2022 PRINTED 103714 CAITRIONA DIVINE 41.00 2002304 01/06/2022 PRINTED 101244 DOWNS ENERGY 30,947.00 2002305 01/06/2022 PRINTED 100984 DTPSC15LLC 3,090.00 2002306 01/06/2022 PRINTED 100305 EISENHOWER MEDICAL CENTER 6,000.00 2002307 01/06/2022 PRINTED 100274 ENGINEERING RESOURCES OF 15,035.75 2002308 01/06/2022 PRINTED 101496 ESCOBEDO ENTERPRISES 570.00 2002309 01/06/2022 PRINTED 100081 FEDERAL EXPRESS CORPORATI 364.46 2002310 01/06/2022 PRINTED 100214 FRANKLIN TRUCK PARTS INC. 1,644.91 2002311 01/06/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 60.18 2002312 01/06/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 139.99 2002313 01/06/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 68.78 2002314 01/06/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,105.17 2002315 01/06/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C .50 2002316 01/06/2022 PRINTED 100828 FUSION CLOUD SERVICES LLC 188.30 2002317 01/06/2022 PRINTED 100724 BGF LLC 23,000.00 2002318 01/06/2022 PRINTED 101672 GULF CALIFORNIA BROADCAST 1,020.00 2002319 01/06/2022 PRINTED 015346 MARIA (TERRI) HINTZ 15.00 2002320 01/06/2022 PRINTED 100444 JESSUP AUTO PLAZA 9,551.20 Item 1F - 13
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 01/06/2022 17:38
User: PatrickW
Program ID: apchkrcn

Page 2 ends

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2002321 01/06/2022 PRINTED 101700 JNS NEXT 3,348.64 2002322 01/06/2022 PRINTED 100189 KC'S 23 1/2 HOUR PLUMBING 1,402.80 2002323 01/06/2022 PRINTED 101510 KC'S LAWNMOWER SHOP LLC 142.01 2002324 01/06/2022 PRINTED 103003 UNIFORM HEADQUARTERS 1,069.43 2002325 01/06/2022 PRINTED 016008 NORIKO KIKUCHI 790.00 2002326 01/06/2022 PRINTED 100439 THE LAMAR COMPANIES 4,000.00 2002327 01/06/2022 PRINTED 100380 LESLIE'S POOL SUPPLIES IN 5,731.27 2002328 01/06/2022 PRINTED 015492 MARCUS LITCH 266.44 2002329 01/06/2022 PRINTED 101260 THE LLOYD PEST CONTROL 163.00 2002330 01/06/2022 PRINTED 103712 NANCY OR RUBEN LOPEZ 41.00 2002331 01/06/2022 PRINTED 101525 MANMADE ENTERTAINMENT PRO 15,750.00 2002332 01/06/2022 PRINTED 103713 MIHRAN KAZANC 41.00 2002333 01/06/2022 PRINTED 100223 MOBILE MINI LLC CA 162.35 2002334 01/06/2022 PRINTED 101211 NAI CONSULTING 8,944.50 2002335 01/06/2022 PRINTED 100638 O'BAYLEY COMMUNICATIONS 810.00 2002336 01/06/2022 PRINTED 100548 O'LINN EXECUTIVE SECURITY 2,107.20 2002337 01/06/2022 PRINTED 100172 OFFICE DEPOT 2,968.80 2002338 01/06/2022 PRINTED 103709 OPTION ONE CORPORATION 63.14 2002339 01/06/2022 PRINTED 101742 OVERDRIVE INC 1,323.47 2002340 01/06/2022 PRINTED 100569 PALM SPRINGS CHAMBER OF C 5,552.18 2002341 01/06/2022 PRINTED 100133 PALM SPRINGS MOTORS 6,707.97 2002342 01/06/2022 PRINTED 103521 PLAZA TOWING INC 2,500.00 2002343 01/06/2022 PRINTED 101674 PROCAST PRODUCTS INC 4,599.42 2002344 01/06/2022 PRINTED 101455 PROFESSIONAL INTERPRETING 4,689.72 2002345 01/06/2022 PRINTED 100476 PS SMOG 52.00 2002346 01/06/2022 PRINTED 016310 DANIEL PUCCIO 1,325.29 2002347 01/06/2022 PRINTED 103563 PYRO-COMM SYSTEMS INC 70.00 2002348 01/06/2022 PRINTED 101352 R & R JANITORIAL SERVICE 2,995.79 2002349 01/06/2022 PRINTED 101629 THE RAMSAY GROUP 8,325.00 2002350 01/06/2022 PRINTED 101527 RATTLE TECH LLC 500.00 2002351 01/06/2022 PRINTED 101363 RICONDO AND ASSOCIATES IN 27,050.00 2002352 01/06/2022 PRINTED 101287 ROYAL GYM SERVICES LLC 785.35 2002353 01/06/2022 PRINTED 103710 PATRICIA RUSSELL 344.00 2002354 01/06/2022 PRINTED 101542 SC COMMERCIAL 1,368.33 2002355 01/06/2022 PRINTED 101515 MARIA SHAFER 250.00 2002356 01/06/2022 PRINTED 103711 SARA SHANKS 35.00 2002357 01/06/2022 PRINTED 100435 THE SHREDDERS 45.00 2002358 01/06/2022 PRINTED 101822 SO CAL LAND MAINTENANCE I 18,168.00 2002359 01/06/2022 PRINTED 100330 SOURCE GRAPHICS 3,359.50 2002360 01/06/2022 PRINTED 100327 SOUTH COAST EMERGENCY VEH 14,510.38 2002361 01/06/2022 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 280,230.29 2002362 01/06/2022 PRINTED 100594 SOUTHWEST PLUMBING INC 30,720.29 2002363 01/06/2022 PRINTED 100084 STERICYCLE INC LLC SHRED 524.80 2002364 01/06/2022 PRINTED 101825 TELOS IDENTITY MGMT SOLUT 1,643.00 2002365 01/06/2022 PRINTED 100353 TIME WARNER CABLE 159.82 2002366 01/06/2022 PRINTED 100353 TIME WARNER CABLE 179.47 2002367 01/06/2022 PRINTED 100353 TIME WARNER CABLE 1,769.00 2002368 01/06/2022 PRINTED 100353 TIME WARNER CABLE 101.51 2002369 01/06/2022 PRINTED 100353 TIME WARNER CABLE 199.99 2002370 01/06/2022 PRINTED 100353 TIME WARNER CABLE 583.25 2002371 01/06/2022 PRINTED 100353 TIME WARNER CABLE 583.25 2002372 01/06/2022 PRINTED 100353 TIME WARNER CABLE 583.25 Item 1F - 14
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 01/06/2022 17:38
User: PatrickW
Program ID: apchkrcn

Page 3 ends

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2002373 01/06/2022 PRINTED 100353 TIME WARNER CABLE 192.26 2002374 01/06/2022 PRINTED 100353 TIME WARNER CABLE 299.99 2002375 01/06/2022 PRINTED 100353 TIME WARNER CABLE 583.25 2002376 01/06/2022 PRINTED 100353 TIME WARNER CABLE 145.45 2002377 01/06/2022 PRINTED 100353 TIME WARNER CABLE 154.99 2002378 01/06/2022 PRINTED 100353 TIME WARNER CABLE 314.98 2002379 01/06/2022 PRINTED 100353 TIME WARNER CABLE 1,208.54 2002380 01/06/2022 PRINTED 100353 TIME WARNER CABLE 224.98 2002381 01/06/2022 PRINTED 100031 TOPS N BARRICADES INC 2,829.55 2002382 01/06/2022 PRINTED 103617 TRAVELSCAPE LLC / EXPEDIA 4,873.07 2002383 01/06/2022 PRINTED 101384 TYLER TECHNOLOGIES INC 6,580.00 2002384 01/06/2022 PRINTED 100386 U S CUSTOMS SERVICE 4,336.84 2002385 01/06/2022 PRINTED 100200 VALLEY LOCK AND SAFE 268.14 2002386 01/06/2022 PRINTED 100066 VALLEY MAIL DELIVERY 3,097.44 2002387 01/06/2022 PRINTED 100224 VALLEY POWER SYSTEMS INC 197.34 2002388 01/06/2022 PRINTED 100129 VCA ANIMAL HOSPITALS INC 49.20 2002389 01/06/2022 PRINTED 100621 VERIZON BUSINESS 1,138.46 2002390 01/06/2022 PRINTED 100144 VERIZON WIRELESS 3,412.18 2002391 01/06/2022 PRINTED 100144 VERIZON WIRELESS 6,738.96 2002392 01/06/2022 PRINTED 100144 VERIZON WIRELESS 2,329.69 2002393 01/06/2022 PRINTED 101484 VITAC 1,628.00 2002394 01/06/2022 PRINTED 103646 VIVID STAGING SOLUTIONS 14,695.93 2002395 01/06/2022 PRINTED 100222 WEST COAST ARBORISTS INC 328.00 2002396 01/06/2022 PRINTED 100233 WESTERN PUMP INC. 641.73 2002397 01/06/2022 PRINTED 101824 WILLDAN ENGINEERING 9,530.00 2002398 01/06/2022 PRINTED 100124 ZUMAR INDUSTRIES 2,760.94 130 CHECKS CASH ACCOUNT TOTAL 1,270,604.65 .00 Item 1F - 15
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 01/06/2022 17:38
User: PatrickW
Program ID: apchkrcn

Page 4 ends

UNCLEARED CLEARED
130 CHECKS FINAL TOTAL 1,270,604.65 .00 ** END OF REPORT - Generated by Patrick Wynhoff **
Item 1F - 16
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution

CITY COUNCIL STAFF REPORT
03/10/2022 1. G.

City Clerk -

SUBJECT

CITY OF PALM SPRINGS ENVIRONMENTALLY PREFERABLE PURCHASING POLICY
RECOMMENDATION:

Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING THE ENVIRONMENTALLY PREFERABLE PURCHASING POLICY.”
Attachments
Item 1H

CITY COUNCIL STAFF REPORT
DAT
E: MARCH 10, 2022 CONSENT CALENDAR
SUBJECT: APPROVE EXPENDITURE OF PUBLIC ARTS FUNDS IN THE AMOUNT OF $2,300 FOR OUTREACH AND EDUCATION SUPPLIES AND

MATERIALS, AND ARTIST DEMONSTRATION FEES
FROM: Justin Clifton, City Manager
BY: Community & Economic Development Department
SUMMARY:

The P
ublic Arts Commission is requesting approval to purchase materials and supplies related to public arts community outreach and education, and fees for artists to provide demonstrations at various events. The proposed cost for this work is $2,300.

RECOMMENDATION:

Appr
ove $2,300 of Public Arts Funds to purchase materials and supplies related to public arts community outreach and education.

BACKGROUND:

On F
ebruary 23, 2022, the Public Arts Commission voted to approve an expenditure of $2,300 for materials and supplies related to public arts community outreach and education. The first event in which the Commission plans to participate is the O NE-PS Picnic & Community Expo scheduled for March 19, 2022. Items to be purchased include tablecloths, canopy, banner, foam-backed posters and collateral material. The estimated cost for these items is $1,300.

During the ONE-PS Picnic event, the Commission would like to have one or two artists available for artwork demonstrations. The estimated artist fee to participate in such events is $500 – with two artists the cost would be $1,000.

The total cost for materials, supplies, and artist fees is estimated to be $2,300.

Item 1H - 1
City Council Staff Report
March 10, 2022 – Page 2
Public Arts Commission Outreach and Education Supplies

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to review plans and provide a recommendation to the City and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments t hat will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT:

Sufficient funds are available in the Public Arts Fund for this purchase.

REVIEWED BY:

Department Director: Jay Virata
Deputy City Manager: Flinn Fagg
City Manager: Justin Clifton

Item 1H - 2

CITY COUNCIL STAFF REPORT
03/10/2022 1. H.

City Clerk -

SUBJECT
APPROVE EXPENDITURE OF PUBLIC ARTS FUNDS IN THE AMOUNT OF $2,300

FOR OUTREACH AND EDUCATION SUPPLIES AND MATERIALS, AND ARTIST

DEMONSTRATION FEES
RECOMMENDATION:

Approve $2,300 of Public Arts Funds to purchase materials and supplies related to public arts community outreach and education.

Attachments
Item 1H

CITY COUNCIL STAFF REPORT
DAT
E: MARCH 10, 2022 CONSENT CALENDAR
SUBJECT: APPROVE EXPENDITURE OF PUBLIC ARTS FUNDS IN THE AMOUNT OF $2,300 FOR OUTREACH AND EDUCATION SUPPLIES AND

MATERIALS, AND ARTIST DEMONSTRATION FEES
FROM: Justin Clifton, City Manager
BY: Community & Economic Development Department
SUMMARY:

RECOMMENDATION:

Appr
ove $2,300 of Public Arts Funds to purchase materials and supplies related to public arts community outreach and education.

BACKGROUND:

The total cost for materials, supplies, and artist fees is estimated to be $2,300.

Item 1H - 1
City Council Staff Report
March 10, 2022 – Page 2
Public Arts Commission Outreach and Education Supplies

ENVIRONMENTAL ASSESSMENT:

FISCAL IMPACT:

Sufficient funds are available in the Public Arts Fund for this purchase.

REVIEWED BY:

Department Director: Jay Virata
Deputy City Manager: Flinn Fagg
City Manager: Justin Clifton

Item 1H - 2

CITY COUNCIL STAFF REPORT
03/10/2022 1. I.

City Clerk -

SUBJECT
APPROVAL OF AMENDMENT NO. 7 TO THE ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR 2021-22
RECOMMENDATION:

1. Authorize the City Manager to execute all necessary documents.2.

Attachments
Item 1I

CITY COUNCIL STAFF REPORT

DATE: MARCH 10, 2022 CONSENT CALENDAR

SUBJECT: APPROVAL OF AMENDMENT NO. 7 TO THE ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR 2021-22

FROM: Justin Clifton, City Manager

BY: Stephanie George, Human Resources Director

SUMMARY:

The City Council will consider an amendment to the current fiscal year Allocated Positions and Compensation Plan, which would result in the creation and addition of a Chief Communications Officer , addition of a Deputy City Clerk, Maintenance Worker I and Administrative Secretary, and the reclassification of current positions to two Human Resources Specialists, an Executive Administrative Assistant, and an Occupational Health and Safety Manager . These changes would result in a net addition of four new positions to the Allocation Positions and Compensation Plan.

RECOMMENDATION:

1. Adopt Resolution No. ______, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING AMENDMENT NO. 7 TO

THE AL LOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR 2021-2022, ADOPTED BY RESOLUTION NO. 24912.”

2. Authorize the City Manager to execute all necessary documents.

STAFF ANALYSIS:

As part of the ongoing analysis of the organization and the executive leadership team , the City Manager is proposing to create the new classification and authorize the addition of a Chief Communications Officer. This classification will be responsible for planning , oversight, and the execution of the City’s communications strategy, including press, marketing and social media. This is a net new position. It is proposed that the salary range assigned to this position is EX2 64. The projected fully burdened cost for this position is $199,486.

Item 1I - 1
City Council Staff Report
March 10, 2022 -- Page 2
Amendment to Allocated Positions and Compensation Plan

The City Clerk’s Office is seeking a new Deputy City Clerk position. The Department has needed additional capacity for several years due to increased services and programs such as the lobbyist registration program, mid- year disclosure report requirements, campaign contribution limits, audit of all active agreements, enhanced monitoring of City contracts terms and insurance, and remote/hybrid City Council meetings. A new Deputy City Clerk would create the capacity to develop and implement a comprehensive records management program and help respond to the increasing number of public records requests. The Deputy City Clerk would take the lead on crafting a long- needed City - specific Records Retention Schedule. Once set, the Deputy City Clerk could also create a robust records management plan to include a systematic review of records eligible for destruction and better indexing and management of vital City records. Furthermore, the increased capacity will free up time for the other staff to implement additional programs including a new commissioner onboarding program, ongoing training, and recognition programs. The projected fully burdened cost for this position is $125,393.

After review and analysis of the Department of Human Resources services and positions, a reorganization is being proposed with the aim to offer more support to City staff by creating a performance and training liaison, single point of contact for payroll and HRIS management, and improved, proactive planning and completion times for recruitment activity. The reorganization will allow for increased management and oversight of the City’s leave programs and workers’ compensation claims.

A Senior Human Resources Specialist position is currently funded and allocated but underutilized as a Human Resources Technician. Reclassifying this position to a Human Resources Specialist and using the additional savings to reclass another Human Resources Technician to Human Resources Specialist will provide higher level support to help accomplish the Department’s improved service goals. This change will result in a minimal budget increase of $15,054 . A vacant Human Resources Manager position is planned to be divided into two administrative positions, an Administrative Secretary to be the primary administrative position for the D epartment and an Executive Administrative Assistant to provide support of enhanced service delivery goals of the Department and provide ancillary support to the new Deputy City Manager. This will result in a minimal budget increase of $5,217.

The final recommendation is to reclassify the Occupational Health & Safety Specialist to Occupational Health & Safety Manager with a corresponding range change to match the Human Resources Manager. This position manages the workers compensation, leaves, and safety division of the Department and will supervise the Human Resources Specialist cited above and assigned to this division. This change will result in a minimal budget increase of $8,992.

The Department of Parks and Recreation is requesting the addition of a Maintenance Worker I with a primary duty to prepare and maintain the ball fields and assist with preparation of special events as well as a secondary support role for the general maintenance of City parks. The maximum projected cost for this position is $83,123.

Item 1I - 2
City Council Staff Report
March 10, 2022 -- Page 3
Amendment to Allocated Positions and Compensation Plan

FISCAL IMPACT:

Approval of this item will require an appropriation from General Fund Balance in the amount of $437,265.

REVIEWED BY:

Department Director: Stephanie George
City Manager: Justin Clifton

ATTACHMENTS:

A. Resolution.

B. Amended Allocated Positions and Compensation Plan.

C. Amended Salary Schedules.

Item 1I - 3
CITY OF PALM SPRINGS 2021 - 2022 Allocated Positions & Compensation Plan AVIATION 58.00
Airport Administration Section Total 8.00
Executive Director PS International Airport EX3 83 1.00 Assistant Airport Director EX3 70 1.00
Executive Program Administrator EX2 52 1.00
Executive Administrative Assistant EX2 45 1.00
Deputy Director of Aviation - Marketing MX 62 1.00
Airport Administration Manager MX 61 1.00
Administrative Secretary MX 39 1.00
Account Specialist II G 39 1.00
Control Center Operations Section Total 21.00
Airport Operations Manager MX 56 1.00
Airport Security Coordinator MX 54 1.00
Airport Operations Supervisor MX 50 4.00
Airport Operations Specialist II G 46 1.00
Airport Operations Specialist I G 44 14.00
Airport Operations Aide G 34 0.00
Terminal Operations Section Total 29.00
Maintenance Superintendent MX 54 1.00
Maintenance Supervisor MX 51 3.00
Maintenance Technician, Senior G 45 1.00
Maintenance Technician II G 39 3.00
Maintenance Technician I G 35 2.00
Maintenance Worker, Lead G 38 2.00
Maintenance Worker I G 28 14.00
Industrial Technician G 45 3.00
CITY CLERK 6.00
City Clerk Section Total 6.00
City Clerk EX4 73 1.00
Chief Deputy City Clerk MX 54 1.00
Deputy City Clerk MX 40 2.00
Executive Administrative Assistant EX2 45 1.00
Executive Services Assistant G 28 1.00
Dept./Section/Classification Unit Range Allocated
Positions
Revised December 9, 2021
Item 1I - 4
CITY OF PALM SPRINGS 2021 - 2022 Allocated Positions & Compensation Plan Dept./Section/Classification Unit Range Allocated
Positions
CITY COUNCIL 2.00
City Council Section Total 2.00
Executive Assistant Mayor/Council EX2 48 1.00
Executive Administrative Assistant EX2 45 1.00
CITY MANAGER 9.00
City Manager Section Total 4.00
City Manager CM FLAT 1.00
Special Assistant to the City Manager EX2 66 1.00
Executive Services Administrator EX2 48 1.00
Deputy City Manager EX4 84 1.00
Assistant City Manager Section Total 2.00
Assistant City Manager¹ EX4 88 1.00
Executive Administrative Assistant (Funded in Dev Services) EX2 45 1.00 Public Affairs & Neighborhood Development & Relations Section Total 3.00 Chief Communications Officer EX2 64 1.00
Director of Communications EX2 60 1.00
Office of Neighborhoods, Manager EX2 60 1.00
COMMUNITY & ECONOMIC DEVELOPMENT 9.00
Community & Economic Development Section Total 5.72
Deputy City Manager EX4 84 1.00
Director of Community & Economic Development EX3 76 0.27 Administrative Coordinator MX 41 1.00
Community Development Administrator MX 53 0.45
Central Business District Administrator MX 59 0.50
Director of Fund Development EX2 59 1.00
Housing Services Administrator MX 57 1.00
Redevelopment Coordinator MX 51 0.50
Community Development Block Grant Section Total 0.20
Community Development Administrator MX 53 0.20
CRA Merged Area #1/Merged #1 CAP Successor Section Total 1.43 Director of Community & Economic Development EX3 76 0.43 Central Business District Administrator MX 59 0.50
Redevelopment Coordinator MX 51 0.50
Revised December 9, 2021
Item 1I - 5
CITY OF PALM SPRINGS 2021 - 2022 Allocated Positions & Compensation Plan Dept./Section/Classification Unit Range Allocated
Positions
Housing Successor Project Section Total 0.20
Director of Community & Economic Development EX3 76 0.15 Community Development Administrator MX 53 0.05
New Housing Section Total 1.15
Director of Community & Economic Development EX3 76 0.15 Community Development Administrator MX 53 0.30
Housing Program Assistant G 39 0.70
Rent Control Section Total 0.30
Housing Program Assistant G 39 0.30
DEVELOPMENT SERVICES 41.00
Building & Safety Section Total 13.33
Building Official EX2 67 1.00
Plans Examiner Supervisor MX 55 1.00
Building Inspector Supervisor MX 51 1.00
Administrative Secretary MX 39 1.00
Plans Examiner G 47 2.00
Building Inspector G 45 4.00
Permit Center Technician G 43 3.33
Engineering Services Section Total 14.33
City Engineer EX3 79 1.00
Administrative Coordinator MX 41 1.00
Civil Engineer, Associate¹ MX 59 2.00
Civil Engineer, Senior¹ (Funded in Wastewater) MX 64 1.00 Civil Engineer, Senior (Funded in Aviation) MX 64 1.00
Engineering Assistant MX 51 1. 00
Engineering Assistant, Senior¹ MX 53 1.00
Engineering Associate MX 59 1. 00
Public Works Inspector, Senior¹ MX 52 1.00
Permit Center Technician¹ G 43 1.33
Principal Engineer MX 66 1. 00
Public Works Inspector1 G 46 2.00
Planning Services Section Total 11.34
Director of Development Services EX3 81 1.00
Assistant Director of Planning EX3 70 1.00
Principal Planner MX 66 2.00
Revised December 9, 2021
Item 1I - 6
CITY OF PALM SPRINGS 2021 - 2022 Allocated Positions & Compensation Plan Dept./Section/Classification Unit Range Allocated
Positions
Associate Planner MX 52 3. 00
Assistant Planner MX 47 1.00
Administrative Coordinator MX 41 1.00
Administrative Secretary MX 39 1.00
Planning Technician G 41 1.00
Permit Center Technician G 43 0.34
Office of Sustainability Section Total 0.50
Office of Sustainability Director EX2 64 0.25
Program Coordinator G 35 0.25
Recycling Section Total 1.50
Office of Sustainability Director EX2 64 0.75
Program Coordinator G 35 0.75
FINANCE & TREASURY 20.00
Administration & Treasury Section Total 5.00
Director of Finance & Treasurer EX3 82 1.00
Accounting Manager MX 59 1.00
Auditor MX 54 2.00
Executive Administrative Assistant EX2 45 1.00
Accounting & Accounts Receivable Section Total 4.00
Assistant Director of Finance EX3 72 1.00
Accountant MX 51 2.00
Account Specialist II G 39 1.00
Budget, Audit & Revenue Section Total 6.00
Audit & Revenue Supervisor MX 58 1.00
Budget Analyst MX 54 1.00
Account Specialist G 35 1.00
Account Clerk I G 28 1.00
Account Clerk II G 31 2.00
Payroll & Accounts Payable Section Total 5.00
Account Technician, Senior MX 45 1.00
Accounting Supervisor MX 58 1.00
Payroll Coordinator MX 46 1.00
Account Specialist G 35 2.00
Revised December 9, 2021
Item 1I - 7
CITY OF PALM SPRINGS 2021 - 2022 Allocated Positions & Compensation Plan Dept./Section/Classification Unit Range Allocated
Positions
FIRE 81.00
Airport Rescue Firefighting Section Total 9.00
Fire Engineer (includes Paramedic classification) F 45 - 46 9.00 CFD Public Safety Fire Section Total 0.80
Fire Captain (includes Paramedic classification) F 64 - 65 0.80 Fire Administration Section Total 68.70
Fire Battalion Chief FMX 70 4.00
Fire Captain (includes Paramedic classification) F 64 - 65 17.20 Fire Chief EX4 89 1. 00
Fire Deputy Chief FMX 78 2.00
Fire Engineer (includes Paramedic classification) F 45 - 46 15.00 Firefighter (includes Paramedic classification) F 40 - 41 18.50 Firefighter (overhire) F 40 - 41 1.00
Account Specialist II G 39 1. 00
Administrative Assistant MX 45 1.00
Clerical Assistant G 23 1.00
Emergency Management Coordinator MX 51 1.00
Fire Marshal MX 64 1.00
Fire Prevention Specialist G 42 4.00
Plans Examiner II G 54 1.00
Safety Augmentation - Fire Section Total 2.50
Firefighter (includes Paramedic classification) F 40 - 41 2.50 HUMAN RESOURCES 10.00
Employee Benefits Section Total 1.75
Director of Human Resources EX4 76 0.30
Executive Administrative Assistant EX2 45 0.20
Executive Program Administrator EX2 52 0.20
Human Resources Specialist, Senior MX 50 0.45
Human Resources Specialist MX 43 0.60
Human Resources Section Total 3.95
Administrative Secretary MX 39 1.00
Director of Human Resources EX4 76 0.25
Executive Administrative Assistant EX2 45 0.50
Executive Program Administrator EX2 52 0.50
Human Resources Manager EX2 63 1.00
Human Resources Specialist MX 43 0.70
Revised December 9, 2021
Item 1I - 8
CITY OF PALM SPRINGS 2021 - 2022 Allocated Positions & Compensation Plan Dept./Section/Classification Unit Range Allocated
Positions
Workers Compensation Section Total 4.30
Director of Human Resources EX4 76 0.45
Executive Administrative Assistant EX2 45 0.30
Executive Program Administrator EX2 52 0.30
Human Resources Specialist MX 43 0.70
Human Resources Specialist, Senior MX 50 1.55
Human Resources Technician G 37 0.00
Occupational Health & Safety Manager EX2 63 1.00
INFORMATION TECHNOLOGY 13.00
Information Technology Section Total 13.00
Director of Information Technology EX3 78 1.00
Assistant Director of Information Technology EX3 72 1.00 Business Systems Analyst MX 52 1.00
GIS Analyst MX 49 1.00
Information Technology Manager MX 67 0.00
Information Technology Network Engineer MX 64 1.00
Information Technology Analyst MX 48 1.00
Network Administrator MX 54 3.00
Information Technology Technician G 46 4.00
LIBRARY 14.25
Library Section Total 14.25
Director of Library Services EX3 72 1.00
Library & Public Services Manager MX 49 1.00
Library Operations & Collections Manager MX 49 1.00
Librarian MX 45 4.50
Library Assistant, Senior G 29 1.00
Library Assistant G 25 5.50
Library Page G 12 0.25
MAINTENANCE & FACILITIES 51.00
Downtown/Uptown Maintenance Section Total 11.00
Maintenance Supervisor MX 51 1.00
Maintenance Worker, Lead G 38 2.00
Maintenance Worker I G 28 8.00
Revised December 9, 2021
Item 1I - 9
CITY OF PALM SPRINGS 2021 - 2022 Allocated Positions & Compensation Plan Dept./Section/Classification Unit Range Allocated
Positions
Facilities Maintenance Section Total 18.00
Director of Maintenance & Facilities EX2 67 1.00
Assistant Director of Maintenance & Facilities EX2 63 1.00 Maintenance Supervisor MX 51 1.00
Account Clerk II G 31 1.00
Account Specialist II G 39 1.00
Administrative Secretary MX 39 1.00
Cogeneration Technician, Senior G 51 1.00
Cogeneration Technician G 41 1.00
Maintenance Electrician HVAC G 45 2.00
Maintenance Electrician HVAC (Funded in Aviation) G 45 2.00 Maintenance Electrician G 45 1. 00
Maintenance Electrician (Funded in Aviation) G 45 1.00
Maintenance Mechanic, Senior G 45 1. 00
Maintenance Mechanic I - Building G 35 3.00
Fleet Operations Section Total 8.00
Fleet Maintenance Manager MX 58 1.00
Fleet Maintenance Technician III/Service Writer G 45 1.00 Fleet Maintenance Technician III G 42 2.00
Fleet Maintenance Technician II G 39 2.00
Parts Specialist G 30 1.00
Parts & Office Assistant G 26 1.00
Parks Maintenance Section Total 5.00
Maintenance Supervisor MX 51 1.00
Maintenance Mechanic I - Parks G 35 2.00
Maintenance Worker I G 28 2.00
Street Cleaning Section Total 0.25
Street Maintenance Manager MX 55 0.25
Street Maintenance Section Total 8.75
Street Maintenance Manager MX 55 0.75
Street/Traffic Maint Worker/Senior Heavy Equip Operator G 44 1.00 Street/Traffic Maintenance Worker, Lead G 38 2.00
Street/Traffic Maintenance Worker G 31 5.00
Revised December 9, 2021
Item 1I - 10
CITY OF PALM SPRINGS 2021 - 2022 Allocated Positions & Compensation Plan Dept./Section/Classification Unit Range Allocated
Positions
POLICE 170.00
Airport Security Section Total 10.00
Police Officer (Aviation - TSA) (includes Senior & Master Officer classifications) P 45 - 47 2.00 Police Officer (Aviation) (includes Senior & Master Officer classifications) P 46 - 47 7.00 Police Sergeant (Aviation) (includes Sergeant II & III classifications) P 55 - 57 1.00 Animal Services Section Total 3.00
Animal Services Officer G 36 3.00
CFD Public Safety Police Section Total 2.00
Police Officer (includes Senior & Master Officer classifications) P 45 - 47 2.00 Code Compliance Section Total 15.00
Code Compliance Officer G 41 12.00
Code Compliance Supervisor MX 53 2.00
Secretary, Senior G 33 1.00
Dispatch Center Section Total 16.00
Dispatcher Supervisor MX 46 2.00
Dispatcher G 40 14.00
Police Administration & Enforcement Section Total 118.00 Police Chief EX4 89 1.00
Executive Program Administrator EX2 52 1.00
Police Captain PMX 73 2.00
Police Lieutenant PMX 66 5.00
Police Sergeant (includes Sergeant II & III classifications) P 55 - 57 15.00 Police Officer (includes Senior & Master Officer classifications) P 45 - 47 66.00 Police Officer (Overhire) (includes Senior & Master Officer classifications) P 45 - 47 2.00 Crime Scene Technician G 44 1. 00
Police Services Supervisor MX 44 1.00
Community Outreach & Media Specialist G 41 1.00
Crime Analyst G 41 1.00
Rangemaster G 41 1.00
Professional Standards Coordinator G 38 1.00
Property Technician G 37 2.00
Community Service Officer G 36 7.00
Police Records Technician G 36 1.00
Account Specialist G 35 1.00
Secretary, Senior G 33 1.00
Police Trainee G 30 0.00
Police Services Officer G 30 8.00
Revised December 9, 2021
Item 1I - 11
CITY OF PALM SPRINGS 2021 - 2022 Allocated Positions & Compensation Plan Dept./Section/Classification Unit Range Allocated
Positions
AB109 - Police Section Total 1.00
Police Officer (includes Senior & Master Officer classifications) P 45 - 47 1.00 Jail Transport Operations Section Total 3.00
Jail Transport Officer G 31 3.00
Safety Augmentation - Police Section Total 2.00
Police Officer (includes Senior & Master Officer classifications) P 45 - 47 2.00 PROCUREMENT & CONTRACTING 3.00
Procurement & Contracting Section Total 3.00
Procurement & Contracting Manager MX 61 1.00
Procurement Specialist II MX 48 1.00
Procurement Specialist I MX 43 1.00
RECREATION 30.75
Demuth Park Family Center Section Total 3.75
Recreation Supervisor MX 41 1.00
Recreation Program Assistant G 21 2.75
James O. Jessie DHUC Section Total 6.70
Director of Parks & Recreation EX3 76 0.20
Community Center Manager MX 54 1.00
Program Coordinator G 35 1.00
Recreation Program Assistant G 21 4.50
Recreation Administration Section Total 12.30
Director of Parks & Recreation EX3 76 0.80
Special Events Manager² MX 54 1.00
Recreation Supervisor MX 41 1. 00
Program Coordinator² G 35 2.00
Secretary, Senior G 33 1. 00
Recreation Program Aide G 24 1.00
Recreation Program Assistant G 21 3.50
Account Clerk I G 28 1.00
Maintenance Worker I G 28 1.00
Swim Center Section Total 8.00
Aquatics Supervisor G 26 1.00
Lifeguard, Lead G 23 1.00
Lifeguard G 20 6.00
Revised December 9, 2021
Item 1I - 12
CITY OF PALM SPRINGS 2021 - 2022 Allocated Positions & Compensation Plan Dept./Section/Classification Unit Range Allocated
Positions
SPECIAL PROGRAM COMPLIANCE 6.00
Special Program Compliance Section Total 6.00
Director of Special Program Compliance EX2 60 1.00
Account Clerk II G 31 2.00
Account Technician, Senior MX 45 1.00
Administrative Secretary MX 39 1.00
Executive Program Administrator EX2 52 1.00
FY 2021-22 524.00
FY 2021-22 Amendment 7 Total Positions 524.00
F
Y 2021-22 Amendment 6 Total Positions 520.00
FY 2021-22 Amendment 5 Total Positions 520.00
FY 2021-22 Amendment 4 Total Positions 519.00
FY 2021-22 Amendment 3 Total Positions 519.00
FY 2021-22 Amendment 2 Total Positions 517.00
FY 2021-22 Amendment 1 Total Positions 517.00
FY 2021- 22 Total Positions 516.00
FY 2020-21 Amendment 2 510.00
FY 2020-21 Amendment 1 507.00
FY 2020-21 506.00
CM Denotes City Manager position

EX Denotes exempt positions
F
FMX
G Denotes general unit positions represented by the Public Employees Association of Palm Springs MX Denotes management, professional and confidential positions represented by the Management Association of Palm Springs P
PMX
1 2 Denotes positions funded through Village Fest and Special Events Denotes positions partially funded through the Waste Water Treatment Plant Total Positions
Total Positions
Total Positions
Total Positions
Denotes firefighter positions represented by the Palm Springs Firefighters Association Denotes fire management positions represented by the Palm Springs Fire Management Association Denotes police safety positions represented by the Palm Springs Police Officers' Association Denotes police management positions represented by the Palm Springs Police Management Association Revised December 9, 2021
Item 1I - 13

SALARY AND CLASSIFICATION

SCHEDULE

EXECUTIVE AND ELECTED
FY 2021-22
Item 1I - 14

EXECUTIVE AND ELECTED
Classifications
(EX2, EX3, EX4, CM/EO)
FY 2021-22
Position Title Table Range
Assistant Director of Maintenance & Facilities EX2 63
Building Official EX2 67
Chief Communications Officer EX2 64
Director of Communications EX2 60
Director of Fund Development EX2 59
Director of Maintenance & Facilities EX2 67
Director of Special Program Compliance EX2 60
Executive Administrative Assistant EX2 45
Executive Assistant Mayor/Council EX2 48
Executive Program Administrator EX2 52
Executive Services Administrator EX2 48
Human Resources Manager EX2 63
Occupational Health and Safety Manager EX2 63
Director, Office of Sustainability EX2 64
Special Assistant to the City Manager EX2 66
Assistant Airport Director EX3 70
Assistant Director of Finance EX3 72
Assistant Director of Information Technology EX3 72
Assistant Director of Planning EX3 70
City Engineer EX3 79
Director of Community & Economic Development EX3 76
Director of Development Services EX3 81
Director of Finance & Treasurer EX3 82
Director of Information Technology EX3 78
Director of Library Services EX3 72
Director of Parks & Recreation EX3 76
Executive Director Palm Springs International Airport EX3 83 Assistant City Manager EX4 88
City Clerk EX4 73
Deputy City Manager EX4 84
Director of Human Resources EX4 76
Fire Chief EX4 89
Police Chief EX4 89
City Manager CM/EO See Table
Elected Official - Mayor CM/EO See Table
Elected Official - City Councilmember CM/EO See Table
Revised March 10, 2022
Item 1I - 15

EXECUTIVE
Certification Key
FY 2021-22
Type
Master's Degree
Bilingual (Speaking and Listening) 2.5% $125
Bilingual (Writing) 2.5% $125
Notary 5.0% $100
Professional License or Certification
Premium

5.0%
The premium pays above of additional compensation are pays which are reportable as special compensation to the extent allowed by Title 2, Section 571 of the California Code of Regulations.

Education, licenses, or certifications required to meet job requirements are not applicable to receive additional premium pay.

Wages on the following tables are paid on a bi-weekly basis; other amounts, such as hourly and annual, are provided for comparison. Values are calculated and converted from monthly rate.

5.0%
Revised January 13, 2022
Item 1I - 16
FY 2021-22
RANGE WAGE RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 Hourly $ 30.48 $ 32.01 $ 33.62 $ 35.30 $ 37.06 $ 38.97 $ 40.91 Bi-weekly $ 2,438.77 $ 2,561.08 $ 2,689.38 $ 2,824.15 $ 2,964.92 $ 3,117.23 $ 3,272.77 Monthly $ 5,284 $ 5,549 $ 5,827 $ 6,119 $ 6,424 $ 6,754 $ 7,091 Annual $ 63,408 $ 66,588 $ 69,924 $ 73,428 $ 77,088 $ 81,048 $ 85,092 Hourly $ 31.22 $ 32.78 $ 34.43 $ 36.14 $ 38.01 $ 39.91 $ 41.94 Bi-weekly $ 2,497.85 $ 2,622.46 $ 2,754.46 $ 2,891.54 $ 3,041.08 $ 3,192.92 $ 3,354.92 Monthly $ 5,412 $ 5,682 $ 5,968 $ 6,265 $ 6,589 $ 6,918 $ 7,269 Annual $ 64,944 $ 68,184 $ 71,616 $ 75,180 $ 79,068 $ 83,016 $ 87,228 Hourly $ 32.01 $ 33.62 $ 35.30 $ 37.06 $ 38.97 $ 40.91 $ 43.00 Bi-weekly $ 2,561.08 $ 2,689.38 $ 2,824.15 $ 2,964.92 $ 3,117.23 $ 3,272.77 $ 3,440.31 Monthly $ 5,549 $ 5,827 $ 6,119 $ 6,424 $ 6,754 $ 7,091 $ 7,454 Annual $ 66,588 $ 69,924 $ 73,428 $ 77,088 $ 81,048 $ 85,092 $ 89,448 Hourly $ 32.78 $ 34.43 $ 36.14 $ 38.01 $ 39.91 $ 41.94 $ 44.06 Bi-weekly $ 2,622.46 $ 2,754.46 $ 2,891.54 $ 3,041.08 $ 3,192.92 $ 3,354.92 $ 3,524.77 Monthly $ 5,682 $ 5,968 $ 6,265 $ 6,589 $ 6,918 $ 7,269 $ 7,637 Annual $ 68,184 $ 71,616 $ 75,180 $ 79,068 $ 83,016 $ 87,228 $ 91,644 Hourly $ 33.62 $ 35.30 $ 37.06 $ 38.97 $ 40.91 $ 43.00 $ 45.16 Bi-weekly $ 2,689.38 $ 2,824.15 $ 2,964.92 $ 3,117.23 $ 3,272.77 $ 3,440.31 $ 3,612.46 Monthly $ 5,827 $ 6,119 $ 6,424 $ 6,754 $ 7,091 $ 7,454 $ 7,827 Annual $ 69,924 $ 73,428 $ 77,088 $ 81,048 $ 85,092 $ 89,448 $ 93,924 Hourly $ 34.43 $ 36.14 $ 38.01 $ 39.91 $ 41.94 $ 44.05 $ 46.32 Bi-weekly $ 2,754.46 $ 2,891.54 $ 3,040.62 $ 3,192.92 $ 3,354.92 $ 3,524.31 $ 3,705.23 Monthly $ 5,968 $ 6,265 $ 6,588 $ 6,918 $ 7,269 $ 7,636 $ 8,028 Annual $ 71,616 $ 75,180 $ 79,056 $ 83,016 $ 87,228 $ 91,632 $ 96,336 Hourly $ 35.30 $ 37.06 $ 38.96 $ 40.91 $ 43.00 $ 45.16 $ 47.42 Bi-weekly $ 2,824.15 $ 2,964.92 $ 3,116.77 $ 3,272.77 $ 3,439.85 $ 3,612.46 $ 3,793.85 Monthly $ 6,119 $ 6,424 $ 6,753 $ 7,091 $ 7,453 $ 7,827 $ 8,220 Annual $ 73,428 $ 77,088 $ 81,036 $ 85,092 $ 89,436 $ 93,924 $ 98,640 Hourly $ 36.14 $ 38.01 $ 39.91 $ 41.94 $ 44.05 $ 46.32 $ 48.65 Bi-weekly $ 2,891.54 $ 3,040.62 $ 3,192.92 $ 3,354.92 $ 3,524.31 $ 3,705.23 $ 3,891.69 Monthly $ 6,265 $ 6,588 $ 6,918 $ 7,269 $ 7,636 $ 8,028 $ 8,432 Annual $ 75,180 $ 79,056 $ 83,016 $ 87,228 $ 91,632 $ 96,336 $ 101,184 Hourly $ 37.06 $ 38.96 $ 40.91 $ 43.00 $ 45.16 $ 47.42 $ 49.85 Bi-weekly $ 2,964.92 $ 3,116.77 $ 3,272.77 $ 3,439.85 $ 3,612.46 $ 3,793.85 $ 3,988.15 Monthly $ 6,424 $ 6,753 $ 7,091 $ 7,453 $ 7,827 $ 8,220 $ 8,641 Annual $ 77,088 $ 81,036 $ 85,092 $ 89,436 $ 93,924 $ 98,640 $ 103,692 52 53
46 CITY OF PALM SPRINGS
EXECUTIVE EX2
Effective January 23, 2022
45 47
48 49
50 51
Revised January 13, 2022
Item 1I - 17
FY 2021-22
RANGE WAGE RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7

CITY OF PALM SPRINGS
EXECUTIVE EX2
Effective January 23, 2022
Hourly $ 38.01 $ 39.91 $ 41.94 $ 44.05 $ 46.32 $ 48.65 $ 51.09 Bi-weekly $ 3,040.62 $ 3,192.92 $ 3,354.92 $ 3,524.31 $ 3,705.23 $ 3,891.69 $ 4,087.38 Monthly $ 6,588 $ 6,918 $ 7,269 $ 7,636 $ 8,028 $ 8,432 $ 8,856 Annual $ 79,056 $ 83,016 $ 87,228 $ 91,632 $ 96,336 $ 101,184 $ 106,272 Hourly $ 38.96 $ 40.91 $ 43.00 $ 45.16 $ 47.42 $ 49.85 $ 52.40 Bi-weekly $ 3,116.77 $ 3,272.77 $ 3,439.85 $ 3,612.46 $ 3,793.85 $ 3,988.15 $ 4,192.15 Monthly $ 6,753 $ 7,091 $ 7,453 $ 7,827 $ 8,220 $ 8,641 $ 9,083 Annual $ 81,036 $ 85,092 $ 89,436 $ 93,924 $ 98,640 $ 103,692 $ 108,996 Hourly $ 39.91 $ 41.94 $ 44.03 $ 46.32 $ 48.65 $ 51.09 $ 53.70 Bi-weekly $ 3,192.92 $ 3,354.92 $ 3,522.46 $ 3,705.23 $ 3,891.69 $ 4,087.38 $ 4,296.00 Monthly $ 6,918 $ 7,269 $ 7,632 $ 8,028 $ 8,432 $ 8,856 $ 9,308 Annual $ 83,016 $ 87,228 $ 91,584 $ 96,336 $ 101,184 $ 106,272 $ 111,696 Hourly $ 40.91 $ 43.00 $ 45.16 $ 47.42 $ 49.85 $ 52.40 $ 55.02 Bi-weekly $ 3,272.77 $ 3,439.85 $ 3,612.46 $ 3,793.85 $ 3,988.15 $ 4,192.15 $ 4,401.23 Monthly $ 7,091 $ 7,453 $ 7,827 $ 8,220 $ 8,641 $ 9,083 $ 9,536 Annual $ 85,092 $ 89,436 $ 93,924 $ 98,640 $ 103,692 $ 108,996 $ 114,432 Hourly $ 41.94 $ 44.05 $ 46.32 $ 48.65 $ 51.09 $ 53.70 $ 56.40 Bi-weekly $ 3,354.92 $ 3,524.31 $ 3,705.23 $ 3,891.69 $ 4,087.38 $ 4,296.00 $ 4,512.00 Monthly $ 7,269 $ 7,636 $ 8,028 $ 8,432 $ 8,856 $ 9,308 $ 9,776 Annual $ 87,228 $ 91,632 $ 96,336 $ 101,184 $ 106,272 $ 111,696 $ 117,312 Hourly $ 43.00 $ 45.16 $ 47.42 $ 49.85 $ 52.40 $ 55.02 $ 57.82 Bi-weekly $ 3,439.85 $ 3,612.46 $ 3,793.85 $ 3,988.15 $ 4,192.15 $ 4,401.23 $ 4,625.54 Monthly $ 7,453 $ 7,827 $ 8,220 $ 8,641 $ 9,083 $ 9,536 $ 10,022 Annual $ 89,436 $ 93,924 $ 98,640 $ 103,692 $ 108,996 $ 114,432 $ 120,264 Hourly $ 44.05 $ 46.32 $ 48.65 $ 51.09 $ 53.70 $ 56.40 $ 59.24 Bi-weekly $ 3,524.31 $ 3,705.23 $ 3,891.69 $ 4,087.38 $ 4,296.00 $ 4,512.00 $ 4,739.08 Monthly $ 7,636 $ 8,028 $ 8,432 $ 8,856 $ 9,308 $ 9,776 $ 10,268 Annual $ 91,632 $ 96,336 $ 101,184 $ 106,272 $ 111,696 $ 117,312 $ 123,216 Hourly $ 45.16 $ 47.42 $ 49.85 $ 52.40 $ 55.02 $ 57.82 $ 60.77 Bi-weekly $ 3,612.46 $ 3,793.85 $ 3,988.15 $ 4,192.15 $ 4,401.23 $ 4,625.54 $ 4,861.38 Monthly $ 7,827 $ 8,220 $ 8,641 $ 9,083 $ 9,536 $ 10,022 $ 10,533 Annual $ 93,924 $ 98,640 $ 103,692 $ 108,996 $ 114,432 $ 120,264 $ 126,396 Hourly $ 46.32 $ 48.65 $ 51.11 $ 53.71 $ 56.41 $ 59.26 $ 62.27 Bi-weekly $ 3,705.23 $ 3,891.69 $ 4,088.77 $ 4,296.46 $ 4,512.46 $ 4,740.46 $ 4,981.85 Monthly $ 8,028 $ 8,432 $ 8,859 $ 9,309 $ 9,777 $ 10,271 $ 10,794 Annual $ 96,336 $ 101,184 $ 106,308 $ 111,708 $ 117,324 $ 123,252 $ 129,528 59 60
54 55
56 57
61 62
58 Revised January 13, 2022
Item 1I - 18
FY 2021-22
RANGE WAGE RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7

CITY OF PALM SPRINGS
EXECUTIVE EX2
Effective January 23, 2022
Hourly $ 47.42 $ 49.85 $ 52.40 $ 55.02 $ 57.82 $ 60.77 $ 63.82 Bi-weekly $ 3,793.85 $ 3,988.15 $ 4,192.15 $ 4,401.23 $ 4,625.54 $ 4,861.38 $ 5,105.54 Monthly $ 8,220 $ 8,641 $ 9,083 $ 9,536 $ 10,022 $ 10,533 $ 11,062 Annual $ 98,640 $ 103,692 $ 108,996 $ 114,432 $ 120,264 $ 126,396 $ 132,744 Hourly $ 48.65 $ 51.11 $ 53.71 $ 56.41 $ 59.26 $ 62.27 $ 65.44 Bi-weekly $ 3,891.69 $ 4,088.77 $ 4,296.46 $ 4,512.46 $ 4,740.46 $ 4,981.85 $ 5,235.23 Monthly $ 8,432 $ 8,859 $ 9,309 $ 9,777 $ 10,271 $ 10,794 $ 11,343 Annual $ 101,184 $ 106,308 $ 111,708 $ 117,324 $ 123,252 $ 129,528 $ 136,116 Hourly $ 49.85 $ 52.40 $ 55.02 $ 57.82 $ 60.77 $ 63.82 $ 67.05 Bi-weekly $ 3,988.15 $ 4,192.15 $ 4,401.23 $ 4,625.54 $ 4,861.38 $ 5,105.54 $ 5,364.00 Monthly $ 8,641 $ 9,083 $ 9,536 $ 10,022 $ 10,533 $ 11,062 $ 11,622 Annual $ 103,692 $ 108,996 $ 114,432 $ 120,264 $ 126,396 $ 132,744 $ 139,464 Hourly $ 51.11 $ 53.71 $ 56.41 $ 59.26 $ 62.27 $ 65.44 $ 68.73 Bi-weekly $ 4,088.77 $ 4,296.46 $ 4,512.46 $ 4,740.46 $ 4,981.85 $ 5,235.23 $ 5,498.31 Monthly $ 8,859 $ 9,309 $ 9,777 $ 10,271 $ 10,794 $ 11,343 $ 11,913 Annual $ 106,308 $ 111,708 $ 117,324 $ 123,252 $ 129,528 $ 136,116 $ 142,956 Hourly $ 52.40 $ 55.02 $ 57.82 $ 60.77 $ 63.82 $ 67.05 $ 70.44 Bi-weekly $ 4,192.15 $ 4,401.23 $ 4,625.54 $ 4,861.38 $ 5,105.54 $ 5,364.00 $ 5,634.92 Monthly $ 9,083 $ 9,536 $ 10,022 $ 10,533 $ 11,062 $ 11,622 $ 12,209 Annual $ 108,996 $ 114,432 $ 120,264 $ 126,396 $ 132,744 $ 139,464 $ 146,508 Hourly $ 53.71 $ 56.41 $ 59.26 $ 62.27 $ 65.44 $ 68.73 $ 72.20 Bi-weekly $ 4,296.46 $ 4,512.46 $ 4,740.46 $ 4,981.85 $ 5,235.23 $ 5,498.31 $ 5,776.15 Monthly $ 9,309 $ 9,777 $ 10,271 $ 10,794 $ 11,343 $ 11,913 $ 12,515 Annual $ 111,708 $ 117,324 $ 123,252 $ 129,528 $ 136,116 $ 142,956 $ 150,180 Hourly $ 55.02 $ 57.82 $ 60.77 $ 63.82 $ 67.05 $ 70.44 $ 74.01 Bi-weekly $ 4,401.23 $ 4,625.54 $ 4,861.38 $ 5,105.54 $ 5,364.00 $ 5,634.92 $ 5,921.08 Monthly $ 9,536 $ 10,022 $ 10,533 $ 11,062 $ 11,622 $ 12,209 $ 12,829 Annual $ 114,432 $ 120,264 $ 126,396 $ 132,744 $ 139,464 $ 146,508 $ 153,948 69 65
66 67
68 63
64 Revised January 13, 2022
Item 1I - 19
FY 2021-22
Effective January 23, 2022
RANGE WAGE RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 Hourly $ 54.55 $ 57.29 $ 60.14 $ 63.23 $ 66.39 $ 69.76 $ 73.29 Bi-weekly $ 4,363.85 $ 4,583.08 $ 4,811.54 $ 5,058.46 $ 5,311.38 $ 5,580.92 $ 5,862.92 Monthly $ 9,455 $ 9,930 $ 10,425 $ 10,960 $ 11,508 $ 12,092 $ 12,703 Annual $ 113,460 $ 119,160 $ 125,100 $ 131,520 $ 138,096 $ 145,104 $ 152,436 Hourly $ 55.90 $ 58.71 $ 61.65 $ 64.78 $ 68.06 $ 71.51 $ 75.12 Bi-weekly $ 4,472.31 $ 4,696.62 $ 4,932.00 $ 5,182.15 $ 5,444.77 $ 5,720.77 $ 6,009.23 Monthly $ 9,690 $ 10,176 $ 10,686 $ 11,228 $ 11,797 $ 12,395 $ 13,020 Annual $ 116,280 $ 122,112 $ 128,232 $ 134,736 $ 141,564 $ 148,740 $ 156,240 Hourly $ 57.29 $ 60.14 $ 63.23 $ 66.39 $ 69.76 $ 73.29 $ 77.00 Bi-weekly $ 4,583.08 $ 4,811.54 $ 5,058.46 $ 5,311.38 $ 5,580.92 $ 5,862.92 $ 6,160.15 Monthly $ 9,930 $ 10,425 $ 10,960 $ 11,508 $ 12,092 $ 12,703 $ 13,347 Annual $ 119,160 $ 125,100 $ 131,520 $ 138,096 $ 145,104 $ 152,436 $ 160,164 Hourly $ 58.71 $ 61.65 $ 64.78 $ 68.06 $ 71.51 $ 75.12 $ 78.95 Bi-weekly $ 4,696.62 $ 4,932.00 $ 5,182.15 $ 5,444.77 $ 5,720.77 $ 6,009.23 $ 6,315.69 Monthly $ 10,176 $ 10,686 $ 11,228 $ 11,797 $ 12,395 $ 13,020 $ 13,684 Annual $ 122,112 $ 128,232 $ 134,736 $ 141,564 $ 148,740 $ 156,240 $ 164,208 Hourly $ 60.14 $ 63.23 $ 66.39 $ 69.76 $ 73.29 $ 77.00 $ 80.89 Bi-weekly $ 4,811.54 $ 5,058.46 $ 5,311.38 $ 5,580.92 $ 5,862.92 $ 6,160.15 $ 6,471.23 Monthly $ 10,425 $ 10,960 $ 11,508 $ 12,092 $ 12,703 $ 13,347 $ 14,021 Annual $ 125,100 $ 131,520 $ 138,096 $ 145,104 $ 152,436 $ 160,164 $ 168,252 Hourly $ 61.65 $ 64.78 $ 68.06 $ 71.51 $ 75.12 $ 78.95 $ 82.90 Bi-weekly $ 4,932.00 $ 5,182.15 $ 5,444.77 $ 5,720.77 $ 6,009.23 $ 6,315.69 $ 6,632.31 Monthly $ 10,686 $ 11,228 $ 11,797 $ 12,395 $ 13,020 $ 13,684 $ 14,370 Annual $ 128,232 $ 134,736 $ 141,564 $ 148,740 $ 156,240 $ 164,208 $ 172,440 Hourly $ 63.23 $ 66.39 $ 69.76 $ 73.29 $ 77.00 $ 80.89 $ 85.00 Bi-weekly $ 5,058.46 $ 5,311.38 $ 5,580.92 $ 5,862.92 $ 6,160.15 $ 6,471.23 $ 6,799.85 Monthly $ 10,960 $ 11,508 $ 12,092 $ 12,703 $ 13,347 $ 14,021 $ 14,733 Annual $ 131,520 $ 138,096 $ 145,104 $ 152,436 $ 160,164 $ 168,252 $ 176,796 Hourly $ 64.78 $ 68.06 $ 71.51 $ 75.12 $ 78.95 $ 82.90 $ 87.12 Bi-weekly $ 5,182.15 $ 5,444.77 $ 5,720.77 $ 6,009.23 $ 6,315.69 $ 6,632.31 $ 6,969.23 Monthly $ 11,228 $ 11,797 $ 12,395 $ 13,020 $ 13,684 $ 14,370 $ 15,100 Annual $ 134,736 $ 141,564 $ 148,740 $ 156,240 $ 164,208 $ 172,440 $ 181,200 Hourly $ 66.39 $ 69.76 $ 73.29 $ 77.00 $ 80.89 $ 85.00 $ 89.30 Bi-weekly $ 5,311.38 $ 5,580.92 $ 5,862.92 $ 6,160.15 $ 6,471.23 $ 6,799.85 $ 7,143.69 Monthly $ 11,508 $ 12,092 $ 12,703 $ 13,347 $ 14,021 $ 14,733 $ 15,478 Annual $ 138,096 $ 145,104 $ 152,436 $ 160,164 $ 168,252 $ 176,796 $ 185,736 70 71
72 CITY OF PALM SPRINGS
EXECUTIVE EX3
73 78
75 77
76 74
Revised January 13, 2022
Item 1I - 20
FY 2021-22
Effective January 23, 2022
RANGE WAGE RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7

CITY OF PALM SPRINGS
EXECUTIVE EX3
Hourly $ 68.06 $ 71.51 $ 75.12 $ 78.95 $ 82.90 $ 87.12 $ 91.54 Bi-weekly $ 5,444.77 $ 5,720.77 $ 6,009.23 $ 6,315.69 $ 6,632.31 $ 6,969.23 $ 7,323.23 Monthly $ 11,797 $ 12,395 $ 13,020 $ 13,684 $ 14,370 $ 15,100 $ 15,867 Annual $ 141,564 $ 148,740 $ 156,240 $ 164,208 $ 172,440 $ 181,200 $ 190,404 Hourly $ 69.76 $ 73.29 $ 77.00 $ 80.89 $ 85.00 $ 89.30 $ 93.83 Bi-weekly $ 5,580.92 $ 5,862.92 $ 6,160.15 $ 6,471.23 $ 6,799.85 $ 7,143.69 $ 7,506.00 Monthly $ 12,092 $ 12,703 $ 13,347 $ 14,021 $ 14,733 $ 15,478 $ 16,263 Annual $ 145,104 $ 152,436 $ 160,164 $ 168,252 $ 176,796 $ 185,736 $ 195,156 Hourly $ 71.51 $ 75.12 $ 78.95 $ 82.90 $ 87.12 $ 91.54 $ 96.17 Bi-weekly $ 5,720.77 $ 6,009.23 $ 6,315.69 $ 6,632.31 $ 6,969.23 $ 7,323.23 $ 7,693.85 Monthly $ 12,395 $ 13,020 $ 13,684 $ 14,370 $ 15,100 $ 15,867 $ 16,670 Annual $ 148,740 $ 156,240 $ 164,208 $ 172,440 $ 181,200 $ 190,404 $ 200,040 Hourly $ 73.29 $ 77.00 $ 80.89 $ 85.00 $ 89.30 $ 93.83 $ 98.49 Bi-weekly $ 5,862.92 $ 6,160.15 $ 6,471.23 $ 6,799.85 $ 7,143.69 $ 7,506.00 $ 7,879.38 Monthly $ 12,703 $ 13,347 $ 14,021 $ 14,733 $ 15,478 $ 16,263 $ 17,072 Annual $ 152,436 $ 160,164 $ 168,252 $ 176,796 $ 185,736 $ 195,156 $ 204,864 Hourly $ 75.12 $ 78.95 $ 82.90 $ 87.12 $ 91.54 $ 96.17 $ 101.00 Bi-weekly $ 6,009.23 $ 6,315.69 $ 6,632.31 $ 6,969.23 $ 7,323.23 $ 7,693.85 $ 8,079.69 Monthly $ 13,020 $ 13,684 $ 14,370 $ 15,100 $ 15,867 $ 16,670 $ 17,506 Annual $ 156,240 $ 164,208 $ 172,440 $ 181,200 $ 190,404 $ 200,040 $ 210,072 Hourly $ 77.00 $ 80.89 $ 85.00 $ 89.30 $ 93.83 $ 98.49 $ 103.44 Bi-weekly $ 6,160.15 $ 6,471.23 $ 6,799.85 $ 7,143.69 $ 7,506.00 $ 7,879.38 $ 8,274.92 Monthly $ 13,347 $ 14,021 $ 14,733 $ 15,478 $ 16,263 $ 17,072 $ 17,929 Annual $ 160,164 $ 168,252 $ 176,796 $ 185,736 $ 195,156 $ 204,864 $ 215,148 Hourly $ 78.95 $ 82.90 $ 87.12 $ 91.54 $ 96.17 $ 101.00 $ 106.03 Bi-weekly $ 6,315.69 $ 6,632.31 $ 6,969.23 $ 7,323.23 $ 7,693.85 $ 8,079.69 $ 8,482.62 Monthly $ 13,684 $ 14,370 $ 15,100 $ 15,867 $ 16,670 $ 17,506 $ 18,379 Annual $ 164,208 $ 172,440 $ 181,200 $ 190,404 $ 200,040 $ 210,072 $ 220,548 85 82
83 84
79 80
81 Revised January 13, 2022
Item 1I - 21
FY 2021-22
Effective January 23, 2022
RANGE WAGE RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 Hourly $ 60.78 $ 63.82 $ 67.05 $ 70.44 $ 74.01 $ 77.75 $ 81.71 Bi-weekly $ 4,862.77 $ 5,105.54 $ 5,364.00 $ 5,634.92 $ 5,921.08 $ 6,220.15 $ 6,536.77 Monthly $ 10,536 $ 11,062 $ 11,622 $ 12,209 $ 12,829 $ 13,477 $ 14,163 Annual $ 126,432 $ 132,744 $ 139,464 $ 146,508 $ 153,948 $ 161,724 $ 169,956 Hourly $ 62.27 $ 65.44 $ 68.73 $ 72.20 $ 75.85 $ 79.70 $ 83.72 Bi-weekly $ 4,981.85 $ 5,235.23 $ 5,498.31 $ 5,776.15 $ 6,067.85 $ 6,375.69 $ 6,697.85 Monthly $ 10,794 $ 11,343 $ 11,913 $ 12,515 $ 13,147 $ 13,814 $ 14,512 Annual $ 129,528 $ 136,116 $ 142,956 $ 150,180 $ 157,764 $ 165,768 $ 174,144 Hourly $ 63.82 $ 67.05 $ 70.44 $ 74.01 $ 77.75 $ 81.71 $ 85.81 Bi-weekly $ 5,105.54 $ 5,364.00 $ 5,634.92 $ 5,921.08 $ 6,220.15 $ 6,536.77 $ 6,864.92 Monthly $ 11,062 $ 11,622 $ 12,209 $ 12,829 $ 13,477 $ 14,163 $ 14,874 Annual $ 132,744 $ 139,464 $ 146,508 $ 153,948 $ 161,724 $ 169,956 $ 178,488 Hourly $ 65.44 $ 68.73 $ 72.20 $ 75.85 $ 79.70 $ 83.72 $ 87.97 Bi-weekly $ 5,235.23 $ 5,498.31 $ 5,776.15 $ 6,067.85 $ 6,375.69 $ 6,697.85 $ 7,037.54 Monthly $ 11,343 $ 11,913 $ 12,515 $ 13,147 $ 13,814 $ 14,512 $ 15,248 Annual $ 136,116 $ 142,956 $ 150,180 $ 157,764 $ 165,768 $ 174,144 $ 182,976 Hourly $ 67.05 $ 70.44 $ 74.01 $ 77.75 $ 81.71 $ 85.81 $ 90.17 Bi-weekly $ 5,364.00 $ 5,634.92 $ 5,921.08 $ 6,220.15 $ 6,536.77 $ 6,864.92 $ 7,213.38 Monthly $ 11,622 $ 12,209 $ 12,829 $ 13,477 $ 14,163 $ 14,874 $ 15,629 Annual $ 139,464 $ 146,508 $ 153,948 $ 161,724 $ 169,956 $ 178,488 $ 187,548 Hourly $ 68.73 $ 72.20 $ 75.85 $ 79.70 $ 83.72 $ 87.97 $ 92.39 Bi-weekly $ 5,498.31 $ 5,776.15 $ 6,067.85 $ 6,375.69 $ 6,697.85 $ 7,037.54 $ 7,391.54 Monthly $ 11,913 $ 12,515 $ 13,147 $ 13,814 $ 14,512 $ 15,248 $ 16,015 Annual $ 142,956 $ 150,180 $ 157,764 $ 165,768 $ 174,144 $ 182,976 $ 192,180 Hourly $ 70.44 $ 74.01 $ 77.75 $ 81.71 $ 85.81 $ 90.17 $ 94.74 Bi-weekly $ 5,634.92 $ 5,921.08 $ 6,220.15 $ 6,536.77 $ 6,864.92 $ 7,213.38 $ 7,579.38 Monthly $ 12,209 $ 12,829 $ 13,477 $ 14,163 $ 14,874 $ 15,629 $ 16,422 Annual $ 146,508 $ 153,948 $ 161,724 $ 169,956 $ 178,488 $ 187,548 $ 197,064 Hourly $ 72.20 $ 75.85 $ 79.70 $ 83.72 $ 87.97 $ 92.39 $ 97.11 Bi-weekly $ 5,776.15 $ 6,067.85 $ 6,375.69 $ 6,697.85 $ 7,037.54 $ 7,391.54 $ 7,768.62 Monthly $ 12,515 $ 13,147 $ 13,814 $ 14,512 $ 15,248 $ 16,015 $ 16,832 Annual $ 150,180 $ 157,764 $ 165,768 $ 174,144 $ 182,976 $ 192,180 $ 201,984 Hourly $ 74.01 $ 77.75 $ 81.71 $ 85.81 $ 90.17 $ 94.74 $ 99.53 Bi-weekly $ 5,921.08 $ 6,220.15 $ 6,536.77 $ 6,864.92 $ 7,213.38 $ 7,579.38 $ 7,962.46 Monthly $ 12,829 $ 13,477 $ 14,163 $ 14,874 $ 15,629 $ 16,422 $ 17,252 Annual $ 153,948 $ 161,724 $ 169,956 $ 178,488 $ 187,548 $ 197,064 $ 207,024

CITY OF PALM SPRINGS
EXECUTIVE EX4
78 73
74 75
76 77
79 80
81 Revised January 13, 2022
Item 1I - 22
FY 2021-22
Effective January 23, 2022
RANGE WAGE RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7

CITY OF PALM SPRINGS
EXECUTIVE EX4
Hourly $ 75.85 $ 79.70 $ 83.72 $ 87.97 $ 92.39 $ 97.11 $ 101.95 Bi-weekly $ 6,067.85 $ 6,375.69 $ 6,697.85 $ 7,037.54 $ 7,391.54 $ 7,768.62 $ 8,155.85 Monthly $ 13,147 $ 13,814 $ 14,512 $ 15,248 $ 16,015 $ 16,832 $ 17,671 Annual $ 157,764 $ 165,768 $ 174,144 $ 182,976 $ 192,180 $ 201,984 $ 212,052 Hourly $ 77.75 $ 81.71 $ 85.81 $ 90.17 $ 94.74 $ 99.53 $ 104.52 Bi-weekly $ 6,220.15 $ 6,536.77 $ 6,864.92 $ 7,213.38 $ 7,579.38 $ 7,962.46 $ 8,361.69 Monthly $ 13,477 $ 14,163 $ 14,874 $ 15,629 $ 16,422 $ 17,252 $ 18,117 Annual $ 161,724 $ 169,956 $ 178,488 $ 187,548 $ 197,064 $ 207,024 $ 217,404 Hourly $ 79.70 $ 83.72 $ 87.97 $ 92.39 $ 97.11 $ 101.95 $ 107.05 Bi-weekly $ 6,375.69 $ 6,697.85 $ 7,037.54 $ 7,391.54 $ 7,768.62 $ 8,155.85 $ 8,563.85 Monthly $ 13,814 $ 14,512 $ 15,248 $ 16,015 $ 16,832 $ 17,671 $ 18,555 Annual $ 165,768 $ 174,144 $ 182,976 $ 192,180 $ 201,984 $ 212,052 $ 222,660 Hourly $ 81.71 $ 85.81 $ 90.17 $ 94.74 $ 99.53 $ 104.52 $ 109.74 Bi-weekly $ 6,536.77 $ 6,864.92 $ 7,213.38 $ 7,579.38 $ 7,962.46 $ 8,361.69 $ 8,778.92 Monthly $ 14,163 $ 14,874 $ 15,629 $ 16,422 $ 17,252 $ 18,117 $ 19,021 Annual $ 169,956 $ 178,488 $ 187,548 $ 197,064 $ 207,024 $ 217,404 $ 228,252 Hourly $ 83.72 $ 87.97 $ 92.39 $ 97.11 $ 101.95 $ 107.05 $ 112.40 Bi-weekly $ 6,697.85 $ 7,037.54 $ 7,391.54 $ 7,768.62 $ 8,155.85 $ 8,563.85 $ 8,991.69 Monthly $ 14,512 $ 15,248 $ 16,015 $ 16,832 $ 17,671 $ 18,555 $ 19,482 Annual $ 174,144 $ 182,976 $ 192,180 $ 201,984 $ 212,052 $ 222,660 $ 233,784 Hourly $ 85.81 $ 90.17 $ 94.74 $ 99.53 $ 104.52 $ 109.74 $ 115.22 Bi-weekly $ 6,864.92 $ 7,213.38 $ 7,579.38 $ 7,962.46 $ 8,361.69 $ 8,778.92 $ 9,217.38 Monthly $ 14,874 $ 15,629 $ 16,422 $ 17,252 $ 18,117 $ 19,021 $ 19,971 Annual $ 178,488 $ 187,548 $ 197,064 $ 207,024 $ 217,404 $ 228,252 $ 239,652 Hourly $ 87.97 $ 92.39 $ 97.11 $ 101.95 $ 107.05 $ 112.40 $ 118.03 Bi-weekly $ 7,037.54 $ 7,391.54 $ 7,768.62 $ 8,155.85 $ 8,563.85 $ 8,991.69 $ 9,442.62 Monthly $ 15,248 $ 16,015 $ 16,832 $ 17,671 $ 18,555 $ 19,482 $ 20,459 Annual $ 182,976 $ 192,180 $ 201,984 $ 212,052 $ 222,660 $ 233,784 $ 245,508 Hourly $ 90.17 $ 94.74 $ 99.53 $ 104.52 $ 109.74 $ 115.22 $ 121.00 Bi-weekly $ 7,213.38 $ 7,579.38 $ 7,962.46 $ 8,361.69 $ 8,778.92 $ 9,217.38 $ 9,679.85 Monthly $ 15,629 $ 16,422 $ 17,252 $ 18,117 $ 19,021 $ 19,971 $ 20,973 Annual $ 187,548 $ 197,064 $ 207,024 $ 217,404 $ 228,252 $ 239,652 $ 251,676 Hourly $ 92.39 $ 97.11 $ 101.95 $ 107.05 $ 112.40 $ 118.03 $ 123.92 Bi-weekly $ 7,391.54 $ 7,768.62 $ 8,155.85 $ 8,563.85 $ 8,991.69 $ 9,442.62 $ 9,913.85 Monthly $ 16,015 $ 16,832 $ 17,671 $ 18,555 $ 19,482 $ 20,459 $ 21,480 Annual $ 192,180 $ 201,984 $ 212,052 $ 222,660 $ 233,784 $ 245,508 $ 257,760 87 85
90 84
88 89
82 83
86 Revised January 13, 2022
Item 1I - 23
FY 2021-22
Effective January 23, 2022
RANGE WAGE RATE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7

CITY OF PALM SPRINGS
EXECUTIVE EX4
Hourly $ 94.74 $ 99.53 $ 104.52 $ 109.74 $ 115.22 $ 121.00 $ 127.05 Bi-weekly $ 7,579.38 $ 7,962.46 $ 8,361.69 $ 8,778.92 $ 9,217.38 $ 9,679.85 $ 10,164.00 Monthly $ 16,422 $ 17,252 $ 18,117 $ 19,021 $ 19,971 $ 20,973 $ 22,022 Annual $ 197,064 $ 207,024 $ 217,404 $ 228,252 $ 239,652 $ 251,676 $ 264,264 Hourly $ 97.11 $ 101.95 $ 107.05 $ 112.40 $ 118.03 $ 123.92 $ 130.13 Bi-weekly $ 7,768.62 $ 8,155.85 $ 8,563.85 $ 8,991.69 $ 9,442.62 $ 9,913.85 $ 10,410.00 Monthly $ 16,832 $ 17,671 $ 18,555 $ 19,482 $ 20,459 $ 21,480 $ 22,555 Annual $ 201,984 $ 212,052 $ 222,660 $ 233,784 $ 245,508 $ 257,760 $ 270,660 91 92
Revised January 13, 2022
Item 1I - 24
FY 2021-22
City Manager Bi-weekly $ 10,576.92
Under Contract Monthly $ 22,916.67
Effective Date: April 5, 2021 Annual $ 275,000 Elected Official - Mayor Bi-weekly $ 1,684.62 Per Ordinance 1716 Monthly $ 3,650.00 Effective Date: December 5, 2007 Annual $ 43,800 Elected Official - City Councilmember Bi-weekly $ 1,122.92 Per Ordinance 1716 Monthly $ 2,433.00 Effective Date: December 5, 2007 Annual $ 29,196

CITY OF PALM SPRINGS
CM/EO
Revised January 13, 2022
Item 1I - 25
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, APPROVING
AMENDMENT NO. 7 TO THE ALLOCATED POSITIONS
AND COMPENSATION PLAN FOR FISCAL YEAR 202 1-
2022, ADOPTED BY RESOLUTION NO. 24912.

THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1.

That the Allocated Positions and Compensation Plan for positions in the City Service is hereby amended as follows:

Department Action Classification Unit/Range
City Manager Create and Add Chief Communications Officer EX2 64 City Clerk Add Deputy City Clerk MX40
Human Resources Reclass Human Resources Manager to Executive Administrative Assistant EX2 45
Human Resources Add Administrative Secretary MX39
Human Resources Reclass Senior Human Resources Specialist to Human Resources Specialist MX43
Human Resources Reclass Human Resources Technician to Human Resources Specialist MX43
Human Resources Reclass Occupational Health & Safety Specialist to Occupation Health & Safety Manager EX2 63
Recreation Add Maintenance Worker I GU28

SECTION 2.

The Director of Human Resources is authorized and directed to modify the Fiscal Year Allocated Positions Plan and fulfill any meet and confer process(es) in accordance with these changes.

SECTION 3.

The position changes approved by this resolution shall be effective on March 20, 2022.

Total Authorized positions 2021-2022 (As Adopted) 51 6.00 Total Authorized positions 2021-2022 (Amendment 1) 51 7.00 Total Authorized positions 2021-2022 (Amendment 2) 517.00 Total Authorized positions 2021-2022 (Amendment 3) 519.00 Total Authorized positions 2021-2022 (Amendment 4) 519.00 Total Authorized positions 2021-2022 (Amendment 5) 520.00 Total Authorized positions 2021-2022 (Amendment 6) 520.00 Total Authorized positions 2021-2022 (Amendment 7) 524.00

Item 1I - 26
Resolution No.

Page 2 ends

ADOPTED THIS 10TH DAY OF MARCH 2022

Justin Clifton, City Manager
ATTEST:

Monique Lomeli, Interim City Clerk

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )

I, MONIQUE LOMELI, Interim City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on this 10 th day of March 2022, by
the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Monique Lomeli, Interim City Clerk
City of Palm Springs, California

Item 1I - 27

CITY COUNCIL STAFF REPORT
03/10/2022 1. J.

City Clerk -

SUBJECT
APPROVE A ONE-YEAR AGREEMENT WITH VESTED SOLUTIONS, LLC, (A9010)

FOR JANITORIAL SERVICES AT THE PALM SPRINGS INTERNATIONAL

AIRPORT
RECOMMENDATION:

1. Authorize the City Manager or his designee to execute all necessary documents.2.

Attachments
Item 1J
55575.38160\34879736.1

CITY COUNCIL STAFF REPORT

DATE: MARCH 10, 2022 CONSENT CALENDAR

SUBJECT: APPROVE A ONE-YEAR AGREEMENT WITH VESTED SOLUTIONS, LLC, (A9010) FOR JANITORIAL SERVICES AT THE PALM SPRINGS

INTERNATIONAL AIRPORT

FROM: Justin Clifton, City Manager

BY: Department of Aviation

SUMMARY:

This action will approve a one-year agreement with Vested Solutions, LLC in an amount not to exceed $257,001.52 for janitorial services at the Palm Springs International Airport, as a complement to current Airport Maintenance Staff employed by the City.

RECOMMENDATION:

1. A pprove Contract Service Agreement A9010 with Vested Solutions, LLC to provide janitorial services at the Palm Springs International Airport for a one-year term in an amount not to exceed $257,001.52, beginning April 1, 2022, and ending March 31, 2023, with two one-year extension options at the City’s sole discretion.

2. Authorize the City Manager or his designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

According to the Public Integrity Disclosure form (Attachment A) submitted on November 1, 2021, Eternal Love, LLC dba Vested Solutions is registered in the state of New York and in the state of California. The owners are Vernon Wyllie-James with a 49% beneficial interest in entity and Sadiyyah Wyllie-James with a 51% beneficial interest in entity.

BACKGROUND:

The Palm Springs International Airport currently has a staff of sixteen (16) City-employed personnel who are tasked with maintaining cleanliness of the Airport facilities on a daily basis over two shifts, from 5:30 AM to 4:00 P M and 3:00 PM to 1:30 A M. A irport Maintenance Staff currently maintains the entire airport campus , consisting of the main terminal building ( both curbside and indoors ); the TSA checkpoint ; the operational and Item 1J - 1
55575.38160\34879736.1
City Council Staff Report
March 10, 2022 -- Page 2
Vested Solutions, LLC - Agreement A9010 for Janitorial Services at the Airport

administrative offices; the Bono Concourse including the central courtyard and gardens; escalators; upper-level common areas ; eight holding rooms and jet bridges; and the Regional Concourse with its access walkway and courtyard . Maintenance S taff also maintains all glass walls , partitions and doors throughout the facilities and sixteen (16) public restrooms.

STAFF ANALYSIS:

Pas
senger traffic at the Palm Springs International Airport reached an all -time high in 2019, and after one year of diminished traffic due to COVID-19, passenger numbers have rebounded and are exceeding pre-pandemic levels as a result of additional airline service.

Passenger traffic levels fluctuate during the day and can reach substantial peaks, creating challenges in maintaining consistent high standards of cleanliness and appearance. In addition, since the onset of COVID-19, cleaning methods have been increased and tasks augmented to abide by safety protocols in order to mitigate the spread of the virus . The general increase in passenger volume, the peaks in passenger traffic , and the added safety protocols have put a strain on Airport resources.

Airport Management Staff has determined that additional custodial assistance is needed to augment City Staff by providing overnight commercial general cleaning service to designated areas totaling 89,229 sq. ft. and by assigning dedicated restroom attendants during the peak hours of the day to maintain health and safety protocols and present a high level of cleanliness to the traveling public. Airport Staff estimated a need for 6,000 annual labor hours for overnight cleaning for 360 days per year, and up to 3, 800 additional annual hours of daytime restroom attendance during peak periods over 200 days during the year.

An Invitation for Bid (IFB 22 -04) was initiated by the City’s Procurement Department on November 1, 2021, based on Airport specifications. Proposals were solicited directly via the City’s procurement vendor portal, PlanetBids. In addition, the IFB was posted to the City’s website for 30 days and advertised in The Desert Sun.

The City received five responsive and responsible proposals from companies listed in alphabetical order below:
• MEK Enterprises, Inc.
• Platinum Cleaning of Indianapolis, LLC
• UBM Enterprise, Inc.
• United Maintenance Company, Inc.
• Vested Solutions, LLC
City
Staff reviewed the written proposals and selected Vested Solutions , LLC as the lowest bidder, and determined the organization successfully demonstrated an understanding of the scope of work required.

Item 1J - 2
55575.38160\34879736.1

City Council Staff Report
March 10, 2022 -- Page 3
Vested Solutions, LLC - Agreement A9010 for Janitorial Services at the Airport

The proposed service contract agreement A9010 (Attachment B) consists of a one-year term with two one-year options to extend at the sole discretion of the City. This contract is intended to be a temporary solution, not to exceed three years , while Airport growth continues to be assessed.

The City has met and conferred with the Public Employees Association of Palm Springs (PEAPS), who were supportive of utilizing an outsider vendor to perform janitorial work at the Airport during overnight hours as a complement to current Airport Maintenance Staff employed by the City.

ENVIRONMENTAL IMPACT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direc t or indirect physical changes in the environment.

FISCAL IMPACT:

The Airport intends to draw from CARES Act funds to support this contract . Funding for services in FY 2021- 22 is available in Aviation account 4157050-40105. Funding for services in FY 2022-23 will be budgeted in the Department of Aviation’s annual budget.

REVIEWED BY:

Department Director: Harry Barrett, Jr.

City Attorney: Mark Velasquez
City Manager: Justin Clifton

ATTACHMENTS:

A. Public Integrity Disclosure Form.

B. Contract Service Agreement A9010 with Scope of Work and E-Bid form.

Item 1J - 3
Item 1J - 4

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

4. State where Entity is Registered with Secretary of State If other than California, is the Entity also registered in California? Yes D No

5. Type of Entity
D Corporation ~ imited Liability Company _ . , ~artnership D Trust D Other (please specify) 2 (j

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity
~-...,,_.,_\'\\.......,.....()lf\~~\.....,,v~'='=~"'-1~~\~\~Q-~~~~~-- D Officer D Director ~ Member D Manager ~ ame] D General Partner D Limited Partner
.Jther
D Officer D Director ~ Member D Manager
_ q General Partner D Limited Partner
Jther
-------------- Officer D Director D Member D Manager
[name] D General Partner D Limited Partner
D Other _________ _
Item 1J - 5

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

JANE DOE
[name of owner/investor]
C.
[name of owner/investor]
D.
[name of owner/investor]
E.
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity and
name of entity]
rkrno.\\o.1Q..lU(_
[percentage of beneficial interest in entity and
name of entity]
5\ 1 afr 9),Q,<'1\0.) \o\Je, LL L
[percentage of beneficial interest in entity and
name of entity]
[percentage of beneficial interest in entity and
name of entity]
[percentage of beneficial interest in entity and
name of entity]
[percentage of beneficial interest in entity
and name of entity]

I DECLARE UNDER PENAL TY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name, Title Date CONTRACT SERVICES AGREEMENT NO. A9010

JANITORIAL SERVICES FOR THE PALM SPRINGS INTERNATIONAL AIRPORT

THIS AGREEMENT FOR CONTRACT SERVICES (“Agreement”) is made and entered into on April 1, 2022, by and between the City of Palm Springs, a California charter city and municipal corporation (“City”), and Eternal Love LLC, dba Vested Solutions , a Limited Liability Company, (“Contractor”). City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

RECITALS
A. City requires the services of a Janitorial Company, for Janitorial Services at the Palm Springs International Airport, (“Project”).

B. Contractor has submitted to City a Bid to provide Janitorial Services at the Palm Springs International Airport, under the terms of this Agreement.

C. Based on its experience, education, training, and reputation, Contractor is qualified and desires to provide the necessary services to City for the Project.

D. City desires to retain the services of Contractor for the Project.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions cont ained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. CONTRACTOR SERVICES

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide services to City as described in the Scope of Services/Work attached to this Agreement as Exhibit “A” and incorporated herein by reference (the “Services” or “Work”). Exhibit "A" includes the agreed upon schedule of performance and the schedule of fees. Contractor warrants that the Services shall be performed in a competent, professional, and satisfactory manner consistent with the level of care and skill ordinarily exercised by high quality, experienced, and well qualified membe rs of the profession currently practicing under similar conditions. In the event of any inconsistency between the terms contained in the Scope of Services/Work and the terms set forth in this Agreement, the terms set forth in this Agreement shall govern.

1.2 Compliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing the Services. Contractor shall be liable for all violations of such l aws and regulations in connection with the Services and this Agreement.

1.3 Licenses and Permits. Contractor shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement.

1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that it has carefully considered how the Work should be performed and fully understands the facilities, difficulties, and restrictions attending performance of the Work under this Agreement.

2. TIME FOR COMPLETION
Item 1J - 6
The time for completion of the Services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the work of this Agreement according to the agreed upon schedule of performance set forth in Exhibit “A.” Neither Party shall be accountable for delays in performance caused by any condition beyond the reasonable control and without the fault or negligence of the non -performing Party. Delays shall not entitle Contractor to any additional compensation regardless of the Party responsible for the delay.

3. COMPENSATION OF CONTRACTOR

3.1 Compensation of Contractor. Contractor shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit “A”. The total amount of Compensation shall not exceed Two Hundred Fifty Seven Thousand One Dollar and Fifty-Two Cents ($257,001.52).

3.2 Method of Payment. In any month in which Contractor wishes to receive payment, Contractor shall submit to City an invoice for Services rendered prior to the date of the invoice, no later than the first working day of such month, in the form approved by City’s finance director. Payments shall be based on the hourly rates set forth in Exhibit “A” for authorized services performed. City shall pay Contractor for all expenses stated in the invoice that are approved by City and consistent with this Agreement, within thirty (30) days of receipt of Contractor’s invoice.

3.3 Changes. In the event any change or changes in the Services is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, a ny additional fees. An amendment may be entered into:

A. To provide for revisions or modifications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.

3.4 Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each f iscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.

4. PERFORMANCE SCHEDULE

4.1 Time of Essence. Time is of the essence in the performance of this Agreement.

4.2 Schedule of Performance. All Services rendered under this Agreement shall be performed under the agreed upon schedule of performance set forth in Exhibit “A.” Any time period extension must be approved in writing by the Contract Officer.

4.3 Force Majeure. The time for performance of Services to be rendered under this Agreement may be extended because of any delays due to a Force Majeure Event if Contractor notifies the Contract Officer within ten (10) days of the commencement of the Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Contractor’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental auth orities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the Work); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, Item 1J - 7
and other actions of the City in its capacity as a municipal authority. After Contractor notification, the Contract Officer shall investigate the facts and the extent of any necessary delay, and extend the time for performing the Services for the period of the enforced delay when and if, in the Contract Officer’s judgment, such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. The Contractor will not receive an adjustment to the contract price or any other compensation.

Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

4.4 Term. Unless earlier terminated in accordance with Section 4.5 of this Agreement, this Agreement shall continue in full force and effect for a period of one (year), commencing on April 1, 2022, and ending on March 31, 2023, with two one-year options to renew at the City’s sole discretion.

4.5 Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon receip t of the notice of termination, Contractor shall immediately cease all Services except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of te rmination and for any Services authorized by the Contract Officer after such notice. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services and shall not be entitled to damages or compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the City's corrective action. Contractor may not terminate this Agreement except for cause, upon thirty (30) days written notice to City.

5. COORDINATION OF WORK

5.1 Representative of Contractor. The following principal of Contractor is designated as being the principal and representative of Contractor authorized to act and make all decisions in its behalf with respect to the specified Services: Vernon Wyllie-James (name), CFO (title). It is expressly understood that the experience, knowledge, education, capability, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services under this Agreement. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.

5.2 Contract Officer . The Contract Officer shall be the City Manager or his/her designee ("Contract Officer"). Contractor shall be responsible for keeping the Contract Officer fully informed of the progress of the performance of the Services. Contractor sh all refer any decisions that must be made by City to the Contract Officer. Unless otherwise specified, any approval of City shall mean the approval of the Contract Officer.

5.3 Prohibition Against Subcontracting or Assignment . The experience, knowledge, ed ucation, capability, and reputation of Contractor, its principals, and employees, were a substantial inducement for City to enter into this Agreement. Contractor shall not contract with any other individual or entity to perform any Services required under this Agreement without the City's express written approval. In addition, neither this Agreement nor any interest may be assigned or transferred, voluntarily or by operation of Item 1J - 8
law, without the prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement including without limitation the insurance and indemnification requirements. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed.

Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City.

5.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contractor, its agents, or employees, perform the Services required, except as otherwise specified. Contractor shall perform all required Services as an independent contractor of City and shall not be an employee of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role; however, City shall have the right to review Contractor’s work product, result, and advice. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City.

Contractor shall pay all wages, salaries, and other amounts due personnel in connection with their performance under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withhold ing, unemployment insurance, and workers’ compensation insurance. Contractor shall not have any authority to bind City in any manner.

5.5 Personnel. Contractor agrees to assign the following individuals to perform the services in this Agreement. Contractor shall not alter the assignment of the following personnel without the prior written approval of the Contract Officer. Acting through the City Manager, the City shall have the unrestricted right to order the removal of any personnel assigned by Contractor by providing written notice to Contractor.

Name: Title:

Vernon Wyllie-James CFO

5.6 California Labor Code Requirements.

A. Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the pay ment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Contractor agrees to fully comply with such Prevailing Wage Laws. Co ntractor shall defend, indemnify, and hold the City, its officials, officers, employees, and agents free and harmless from any claims, liabilities, costs, penalties, or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).

B. If the Services are being performed as part of an applicable “public works” or “maintenance” project and if the total compensation is $15,000 or more for maintenance or Item 1J - 9
$25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to Labor Code Sections 172 5.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial Relations.

Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors , as applicable. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.

6. INSURANCE
Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Exhibit "B", incorporated herein by reference.

7. INDEMNIFICATION.

7.1 Indemnification. To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the “Indemnified Parties”) , from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its officers, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contr actor’s indemnification obligation or other liability under this Agreement. Contractor’s indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.

7.2 Design Professional Services Indemnification and Reimbursement. If Contractor’s obligation to defend, indemnify, and/or hold harmless arises out of Contractor’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2 782.8, which is fully incorporated herein, Contractor’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor in the performan ce of the Services or this Agreement, and, upon Contractor obtaining a final adjudication by a court of competent jurisdiction, Contractor’s liability for such claim, including the cost to defend, shall not exceed the Contractor’s proportionate percentage of fault.

8. RECORDS AND REPORTS

8.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer reports concerning the performance of the Services required by this Agreement, or as the Contract Officer shall require.

8.2 Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Contractor Item 1J - 10
shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

8.3 Ownership of Documents . All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of this Agreement shall be the property of City. Contractor s hall deliver all above -referenced documents to City upon request of the Contract Officer or upon the termination of this Agreement. Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights or ownership of the documents and materials. Contractor may retain copies of such documents for Contractor's own use. Contractor shall have an unrestricted right to use the concepts embodied in such documents.

8.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of Services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer.

8.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Contractor shall provide City, or other agents of City, such access to Contractor’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Contractor’s performance under this Agreement. Contractor shall maintain such books, records, data, and documents in accordance w ith generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.

9. ENFORCEMENT OF AGREEMENT

9.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

9.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties.

Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.

9.3 Waiver. No delay or omission in the exercise of any right or remedy of a non - defaulting Party on any default shall impair such right or remedy or be construed as a waiver.

No consent or approval of City shall be deem ed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contractor. Any waiver by either Party of Item 1J - 11
any default must be in writing. No such waiver shall be a waiver of any other default concerning the same or any other provision of this Agreement.

9.4 Rights and Remedies are Cumulative . Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative. The exercise by either Party of one or mo re of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

9.5 Legal Action. In addition to any other rights or remedies , either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory judgment, or any other remedy consistent with the purposes of this Agreement.

9.6 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non -judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses. These include but are not limited to reasonable attorney fees, expert contractor fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding.

10. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

10.1 Non-Liability of City Officers and Employees . No officer or employee of City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by City or for any amount which may become due to the Contractor or its successor, or for breach of any obligation of the terms of this Agreement.

10.2 Conflict of Interest. Contractor acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement, nor shall Contractor enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one (1) year thereafter. Contractor warrants that Contractor has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.

10.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its act ions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting.

11. MISCELLANEOUS PROVISIONS
Item 1J - 12

11.1 Notice. Any notice, demand, request, consent, approval, or communication that either Party desires, or is required to give to the other Party or any other person shall be in writing and either served personally or sent by pre -paid, first-class mail to the address set forth below. Notice shall be deemed communicated seventy-two (72) hours from the time of mailing if mailed as provided in this Section. Either Party may change its address by notifying the other Party of the change of address in writing.

To City: City of Palm Springs
Attention: City Manager/ City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262

To Contractor: Vested Solutions
Attention: Vernon Wyllie-James
PO Box 642
Palm Desert, CA 92260

11.2 Integrated Agreement . This Agreement constitutes the entire understanding between the Parties and supersedes and cancels all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter in this Agreement.

11.3 Amendment. No amendments or other modifications of this Agreement shall be binding unless through written agreement signed by all Parties.

11.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out the intent of the Parties.

11.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.

11.6 Third Party Beneficiary . Except as may be expressly provided for in this Agreement, nothing contained in this Agr eement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third -party beneficiary or otherwise, upon any entity or person not a party to this Agreement.

11.7 Recitals. The above -referenced Recitals are hereby incorporated into the Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

11.8 Authority. The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement on behalf of Parties and that by so executing this Agreement the Parties are formally bound to the provisions of this Agreement.

11.9 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON NEXT PAGE]

Item 1J - 13

SIGNATURE PAGE TO CONTRACT SERVICES AGREEMENT

BY AND BETWEEN THE CITY OF PALM SPRINGS AND ETERNAL LOVE LLC, DBA

VESTED SOLUTIONS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By: _____________________________ By: _____________________________ Signature Signature
(2nd signature required for Corporation)
Date: ___________________________ Date: ___________________________ CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: _______ Item No. ________
APPROVED AS TO FORM: ATTEST:

By: _____________________________ By: _____________________________ Jeffrey S. Ballinger, Anthony Mejia,
City Attorney City Clerk
APPROVED:

By: _____________________________ Date: ____________________________ Justin Clifton,
City Manager
Item 1J - 14
EXHIBIT “A”

CONTRACTOR’S

SCOPE OF SERVICES/WORK

Including,

Schedule of Fees

And

Schedule of Performance

Item 1J - 15

SCOPE OF WORK

1.1 Scope:

A. General

1. The Contractor shall provide adequate janitorial staff and supervision to complete overnight cleaning work up to a total of 6,000 annual labor-hours up to (but may be less than) 360 nights per year during the peak months of November through April. Work must take place between the hours of 11:00p.m. thru 6:00 a.m. The nights leading into the following holidays are excluded: New Year’s Day, Independence Day, Thanksgiving Day, Christmas Eve and Christmas Day.

2. In addition to the above, the Contractor shall provide two restroom attendants (1 male and 1 female) who shall work up to (but may be less than) 3,800 annual labor hours and whose sole res ponsibility will be to attend to and ensure the cleanliness of 16 public restrooms. Work shall be scheduled during daytime peak hour periods, as defined by Airport staff up to 200 days during the year. Airport staff shall provide peak hour demand data to t he Contractor and the Airport and Contractor shall jointly determine the attendant schedule on a quarterly basis.

3. Work shall include 89,229 sf of total area in the Terminal Campus, which is inclusive of the Airport Main Terminal, Bono Concourse, and Regio nal Jet Concourse buildings.

4. If the Airport deems it necessary to add, change, reduce, or discontinue custodial services at any facility(s) for any length of time, the Contractor shall be notified in writing by the Contract Officer. The Contractor shall be prepared and able to provide expanded or reduced services as needed within fourteen days of receiving written notification. Upon request, the Contractor should be prepared to provide a written quote for any changes in scope of services.

5. The Contractor’s staff must follow the COVID safety protocols that are in place at the time the work is being performed, such as wearing masks indoors, etc.

B. Description

1. Contractor shall achieve the look and smell of a newly cleaned building at completion of the overnight work shift (i.e., by 6:00 a.m.);

2. Contractor shall have a quality assurance program collaboratively developed with the Airport that measures the performance of the Contractor;

3. Contractor shall have a training program for the Contractor’s staff to ensure staff can perform to the quality level necessary and that includes a safety component to maintain safe working conditions for the Contractor’s workers, the traveling public, tenants, and Airport employees; and

4. Contractor shall deliver an excellent, seamless airport experience to the Airport’s customers.

C. SCOPE

1. The Contractor shall engage in quarterly business reviews with the Airport to review and discuss performance and business issues as needed.

Item 1J - 16

2. The Airport will be responsible for the procurement and resto cking of “consumables” and “supplies” required for cleaning. of Airport facilities as described herein shall include but not limited to:
a. All cleaning supplies
b. Disinfectants
c. Paper towels
d. Toilet paper
e. Hand Soap
f. Seat cover paper products

3. The CONTRACTOR shall be responsible for the supply and provision of “equipment”. “Equipment” required for the performance of work as described herein and supplied by the Contractor shall include, but not be limited to:
a. Cleaning rags
b. Wet floor signage
c. Barricades
d. Cleaning equipment
e. Mops, brooms
f. Vacuums
D. GENERAL REQUIREMENTS

1. All employees or agents of the Contractor shall be fully trained and qualified to perform the specified tasks in a satisfactory manner.

2. The City of Palm Springs and Palm Springs International A irport assumes no responsibility whatsoever for loss or damage to equipment owned or operated by the Contractor, its agents, or employees.

3. The Contractor shall assign a service representative who will be responsible for managing services as specified herein, including escalation management as may be applicable. The service representative shall be responsive and shall provide current and accurate contact information to the Airport.

4. The Contractor’s employees shall submit to a Criminal History Records Check (CHRC) in accordance with Transportation Security Administration regulations and for badging purposes. Certain Contractor employees may be barred from working based on the results of the CHRC or other conditions required by the City of Palm Springs.

5. The C ontractor’s employees shall wear uniforms that uniquely identify the employees as providing janitorial services and that are approved by the Airport.

Uniforms must consist of a collared shirt with Contractor’s logo, pants, closed-tie shoes that are industr y standard for non -slip. If jackets, sweaters, or head coverings are worn, they must coordinate with the uniform and bear clearly the Contractor’s identification. The Contractor’s employees shall be in an approved uniform that is clean, groomed, and neat, and free from tears, holes, frayed edges, and body odor. Employees shall project a professional, neat, and clean appearance always.

Item 1J - 17

6. The Airport reserves the right to request reassignment or removal of the Contractor’s employees.

7. The Contractor’s staff is prohibited from using tobacco and vaping products in public areas. Additionally, the use of illegal drugs, is prohibited on City premises.

E. BUILDING SECURITY

1. Keys may be issued for locations requiring janitorial services and will be provided to the Contractor as necessary. The Contractor shall guarantee that the buildings/sites are securely locked at all times during and after work is performed.

Lost keys shall be immediately reported to the Airport Security Coordinator or Operations Supervisor. The Airport will charge the Contractor $50.00 for each lost key. Furthermore, the Contractor shall reimburse the Airport for all associated costs of re -keying any or all locks. The Contractor will be subject to a quarterly audit.

2. The Contractor’ s employees will be required to know and adhere to Airport Security Regulations at all times.

F. SAFETY AND TRAINING

1. All work shall be accomplished in accordance with these specifications and in conformance with all applicable California Occupational Safety a nd Health Administration (Cal/OSHA) standards, rules, regulations, and orders established by the Federal Government, State of California, County of Riverside and Airport rules and regulations.

2. The Contractor must provide any required Personal Protective Equipment (PPE) to employees and must ensure that all PPE is used and maintained in a sanitary and reliable condition.

3. The Contractor must utilize cleaning methodologies and PPE to prevent/minimize cross-contamination of germs and bacteria from one facility surface to another. (For example, the using a tool to wipe down a toilet and then using the same tool to wipe down a sink).

4. The Contractor shall employ employees that are trained in biohazard cleaning and methodology (i.e. needles, blood, etc.).

5. The Contractor shall provide details of comprehensive training for all employees.

Training shall include methods and materials for restroom care, general cleaning, carpet care, hard surface floor care, and special area cleaning as well as spills and safety in the wo rkplace. Initial, recurrent, and ongoing training records shall be provided to the Airport on a frequency that keeps records up to date.

G. HAZARDOUS WASTE

1. The Contractor shall not improperly store, use, or dispose of hazardous materials on Airport property, nor cause, permit, or allow any officer, agent, employee, contractor, permittee, or invitee of the Contractor to improperly store, use or dispose of hazardous materials on Airport property. The Contractor shall immediately notify the Airport of any hazardous material release, which occurs on Airport property, regardless of whether the release was caused by or results from the Contractor’s activities or is in a quantity that would otherwise be reportable to a public agency.

2. As used herein "hazardous materials" shall mean any and all:

Item 1J - 18
a. substances, products, by-products, waste, or other materials of any nature or kind whatsoever which is or becomes listed, regulated, or addressed under any environmental laws, and
b. any materials, substances, products, by-products, waste, or other materials of any nature or kind whatsoever whose presence in and of itself or in combination with other materials, substances, products, by-products, or waste may give rise to liability under any environmental law or any statutory or common law theory based on negligence, trespass, intentional tort, nuisance, strict or absolute liability or under any reported decisions of any state or federal court; and
c. any substance, product, by-product, waste, or any other material which may be hazardous or harmful to the air, water, soil, environment or affect industrial hygiene, occupational, health, safety and/or general welfare conditions, including without limitation, petroleum and/or asbestos materials, p roducts, by-products, or waste. "Environmental laws" shall be used as a collective term to refer to aspects of local, state, or federal laws that provide protection to the environment.

H. STORM DRAIN AND WATER COURSE PROTECTION
The Contractor must abide by the rules of the Industrial General Permit (IGP) and the Airport Storm Water Pollution Prevention Plan (SWPPP). The Contractor must follow the Best Management Practice (BMP) to ensure that the storm drain inlets are covered, and all wash water is collected and disposed of to the sanitary sewer.

I. CLEANING REQUIREMENTS AND STANDARDS

1. Definitions
a. Auto Scrubbing: Using a machine to clean hard floor surfaces or other related hard surfaces. Auto scrubbing is satisfactorily performed when all surfaces are without embedded dirt, cleaning solution, film, debris, stains, and marks, or standing water, and the floor has a uniformly clean appearance. b. Brightwork: Polished leading edges or plated metalwork. c. Clean: The act of removing dirt and other impurities from a surface, if required. d. Damp-mop: Using a moist mop to remove all dirt, dust, spots, streaks, stains, smudges, litter, gum, hard water deposits, and other extraneous matter from a floor or similar surface. A satisfactorily damp mopped floor is free of dirt, dust, marks, film, streaks, debris, and/or standing water. The Contractor shall provide enough barricades, traffic cones, and proper slip hazard signs for each floor area being cleaned to adequately protect the public and/or passersby .

Water is to be renewed/changed when changing between areas. e. Disinfect: Cleaning in a manner that destroys harmful micro-organisms by the application of an approved chemical agent.
f. Dispenser: A mechanical device attached to a restroom wall or partition, which is used to dispense soap, towels, feminine hygiene products, toilet paper, toilet seat covers, etc.
g. Fixture: Toilets, urinals, sinks (including faucets), counters and backsplashes, or any other device attached to a restroom wall, floor, or ceiling.

Item 1J - 19
h. Hard surface: Brick, terrazzo, ceramic tile, marble, etc. i. Partition: A barrier between restroom stalls and walls or dividers within a facility that does not touch the ceiling.
j. Sanitize: To bring to a state of cleanliness.
k. Scrub: Vigorous cleaning performed b y a machine or by hand with a scrub brush. Scrubbing is satisfactorily performed when all surfaces are without embedded dirt, cleaning solution, film, debris, stains, and marks, or standing water, and the floor has a uniformly clean appearance. For floor c are, the scrubbing method used must be sufficient to clean all grout and/or uneven floor surfaces.
l. Spot Clean: Cleaning areas that contain dirty spots, fingerprints, stains, smudges, etc., with an approved cleaner without causing discoloration, staining, or damage.
m. Spray Buff/Burnish: A method of touching up areas of flooring where the finish is dull. Using a floor polishing machine, synthetic fiber pad, and spray equipment, dull areas are sprayed with a fine mist of floor finish and immediately buffed.
n. Vacuum: Completely removing lint, dust, loose soil, and debris from a surface, using a commercial grade vacuum cleaner with a High Efficiency Particulate Air (HEPA) filter.
o. Wet and Dry Spills: Must be sanitized, disinfected as needed, and dried immediately. Wet floor signage shall be placed around the area while cleaning is in progress.
p. Wipe: Using a damp cloth, wipe a designated surface to remove all dirt, dust, lint, spots, smudges, etc.

1.2 Schedule of Performance
The following represents the areas that the Contractor shall be responsible for maintaining and is representative of the duties involved with each area.

Area of Responsibility

SCHEDULE OF PERFORMANCE
Main Terminal
Description Frequency Special
Area
Square
Footage
Main Terminal - Pre-Security/Central Lobby & Checkpoint 34,324 Main Terminal - Ticketing 10,839
Main Terminal - Baggage Claim 6,882
Holdrooms - Bono and RJ Concourses 31,005
Public Restrooms (16) 6,179
Total 89,229
Item 1J - 20
I
Instructions
Restroom
Cleaning (4
Restrooms –
upper/lower
mezzanine)
Wipe and Clean Mirrors Nightly
Clean sinks and fixtures Nightly
Wet wipe urinal and toilet partitions Nightly
Clean and sanitize toilets and
urinals
Nightly
Wet wipe and fill seat cover
dispenser
Nightly
Empty trash containers Nightly
Wet wipe exterior of trash
containers
Nightly
Full sweep and damp mop Nightly
Fill toilet paper dispenser Nightly
Fill soap dispensers Nightly
Fill paper towel dispensers Nightly
Spot Clean walls Nightly
Secure all equipment/signage in
storage area
Nightly
Brightwork Nightly
Auto Scrub Floors 1x per
week

De-scale urinals/toilets to
eliminated buildup
1x per
week

Clean HVAC vents 1x per
week

Replace air fresheners 1x per
week

Public Area
Carpets and
Floors
Vacuum all carpet, including under
chairs
Nightly
Spot clean carpet Nightly
Clean carpet walk off mats Nightly
Full carpet shampoo/cleaning 1x per
month

Item 1J - 21
Airline Office
Hallway
Cleaning
Sweep and damp mop floors Nightly
Remove garbage Nightly
Exterior
Windows and
Auto Doors
Spot Clean Nightly
Full Clean inside and out 1x month
TSA Leased
Area
Vacuum Hallways Nightly Between 4:30a
-6:00a
Sweep, Mop breakroom Nightly Between 4:30a
-6:00a
Damp wipe and sanitize breakroom Nightly Between 4:30a
-6:00a
Spray Disinfect Checkpoint Nightly Between 4:30a
-6:00a

Bono Concourse
Description Frequency Special
Instructions
Restroom
Cleaning (4
Restrooms –
Upper and
Lower Bono)
Wipe and Clean Mirrors Nightly
Clean sinks and fixtures Nightly
Wet wipe urinal and toilet partitions Nightly
Clean and sanitize toilets and
urinals
Nightly
Wet wipe and fill seat cover
dispenser
Nightly
Empty trash containers Nightly
Wet wipe exterior of trash
containers
Nightly
Full sweep and damp mop Nightly
Fill toilet paper dispenser Nightly
Fill soap dispensers Nightly
Fill paper towel dispensers Nightly
Spot Clean walls Nightly
Item 1J - 22
Secure all equipment/signage in
storage area
Nightly
Brightwork Nightly
Auto Scrub Floors 1x per
week

De-scale urinals/toilets to
eliminated buildup
1x per
week

Clean HVAC vents 1x per
week

Replace air fresheners 1x per
week

Public Area
Carpets and
Floors
Vacuum all carpet, including under
chairs
Nightly
Spot clean carpet Nightly
Clean carpet walk off mats Nightly
Sweep and mop hard floors Nightly
Full carpet shampoo/cleaning 1x per
month

Hold room
Seating
Clean and disinfect all seating Nightly
Passenger
Boarding
Bridges
Sweep and damp mop floors Nightly
Damp wipe full height of walls Nightly
Clean Cab windows Nightly
Remove Trash Nightly
Windows and
Automatic
doors
Spot Clean Nightly
Full Clean inside and out 1x Month
Vending,
phones,
ATMS
Dust and wipe down machines Nightly
Escalator
Conveyances
Dust and wipe handrails 1x per
week

Clean glass 1x per
week

Shop vac/blow stairs 1x per
Item 1J - 23
week
Brightwork/polish steel 1x per
week

Garbage Empty garbage cans Nightly
Wipe/clean garbage cans and
surrounding area
Nightly
Regional Jet Concourse
Description Frequency Special
Instructions
Courtyard
Restroom
Cleaning (4
restrooms –
main
courtyard
and RJ)
Wipe and Clean Mirrors Nightly
Clean sinks and fixtures Nightly
Wet wipe urinal and toilet partitions Nightly
Clean and sanitize toilets and
urinals
Nightly
Wet wipe and fill seat cover
dispenser
Nightly
Empty trash containers Nightly
Wet wipe exterior of trash
containers
Nightly
Full sweep and damp mop Nightly
Fill toilet paper dispenser Nightly
Fill soap dispensers Nightly
Fill paper towel dispensers Nightly
Spot Clean walls Nightly
Secure all equipment/signage in
storage area
Nightly
Brightwork Nightly
Auto Scrub Floors 1x per
week

De-scale urinals/toilets to
eliminated buildup
1x per
week

Clean HVAC vents 1x per
week

Item 1J - 24
Replace air fresheners 1x per
week

Hold room
Seating
Clean and disinfect all seating Nightly
Windows and
Automatic
doors
Spot Clean Nightly
Full Clean inside and out 1x per
month

Vending,
phones,
ATMS
Dust and wipe down machines Nightly
Garbage Empty garbage cans Nightly
Wipe/clean garbage cans and
surrounding area
Nightly

Item 1J - 25
EXHIBIT “B”

INSURANCE PROVISIONS

Including

Verification of Coverage,

Sufficiency of Insurers,

Errors and Omissions Coverage,

Minimum Scope of Insurance,

Deductibles and Self-Insured Retentions, and

Severability of Interests (Separation of Insureds)
Item 1J - 26

INSURANCE

1. Procurement and Maintenance of Insurance. Contractor shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor’s performance under this Agreement. Contractor shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement. Contractor shall also carry workers’ compensation insurance in accordance with California workers’ compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written not ice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Contractor’s obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers.

2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows:

1. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate;

2. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence;

3. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is:
_________ required
___x_____ is not required;

4. Workers’ Compensation insurance in the statutory amount as required by the State of California and Employer’s Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Contractor has no employees, Contractor shall complete the City’s Invitation for Waiver of Workers’ Compensation Insurance Requirement form.

3. Primary Insurance. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary with respect to the City and its respective elected officials, o fficers, employees, agents, and volunteers. Any insurance or self -insurance maintained by City and its respective elected officials, officers, employees, agents, and volunteers shall be in excess of Contractor’s insurance and shall not contribute with it. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and contribution it may have against City, its elected officials, officers, employees, agents, and volunteers.

4. Errors and Omissions Cove rage. If Errors & Omissions Insurance is required, and if Contractor provides claims made professional liability insurance, Contractor shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement to cover claim s made within three years of the completion of Contractor’s services under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least three years after Item 1J - 27
completion of Contractor’s services under this Agreement. Contractor shall also be required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy.

5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best’s Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City.

6. Verification of Coverage . Contractor shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, effecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Contractor’s insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers’ Compensation policies.

Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate:

A. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured…” ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

B. "This insurance is primary and non -contributory over any insurance or self - insurance the City may have..." ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

C. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out.

D. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favo r of City, its elected officials, officers, employees, agents, and volunteers.

In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies.

All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or i nsurance Item 1J - 28
underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor’s obligation to provide them.

7. Deductibles and Self -Insured Retentions . Any deductibles or self -insured retentions must be declared to and approved by the City prior to commencing any work or services under this Agreement. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its elected officials, officers, employees, agents, and volunteers; or (2) Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Certificates of Insurance must include evidence of the amo unt of any deductible or self-insured retention under the policy. Contractor guarantees payment of all deductibles and self-insured retentions.

8. Severability of Interests (Separation of Insureds) . This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s liability.

Item 1J - 29
Item 1J - 30

ATTACHMENT E
BID FORM - Revised per Addendum No.1
INVITATION FOR BID (IFB 22-04)

JANITORIAL SERVICES FOR THE AIRPORT
Responding to this IFS for Janitorial Services for the Airport, the undersigned bidder proposes and agrees to provide the services and work in accordance with the specifications. Bidder proposes and agrees to furnish all labor, equipment , materials , supervision and service necessary to complete said Work in accordance with the Specifications of the City of Palm Springs and will accept as full payment therefore , the following unit cost amounts. The City of Palm Springs will not accept any additional charges, fees , etc. that are not already included or incorporated in the below unit costs.

For the initial one year of the Agreement term, the Unit Pricing shall remain fixed. For optional years 2 and 3, Contractor may request a price adjustment not to exceed the Bureau of Labor Statistic's Consumer Price Index (CPI) for the LA/Riverside/Anaheim region for the prior 12 month period effective on the anniversary date. Optional renewal years 2 and 3, and any associated CPI increase , are at the mutual consent of the City and the Contractor.

ITEM DESCRIPTION REFERENCE UNIT MONTHLY QUANTITY COST
Janitorial Serv ices for the followin areas:
1 Main Terminal - Pre- 34,324 SF EA 12
Security/Central Lobby &
Checkpoint
2 Main Terminal - Ticketing 10,839 SF EA 12
3 Main Terminal - Baggage Claim 6,882 SF EA 12
4 Holdrooms - Bono and RJ 31,005 SF EA 12
Concourses
5 Public Restrooms 16 6,179SF EA 12

ANNUAL SUBTOTAL

ITEM DESCRIPTION UNIT QUANTITY
6 Houri rate for Unscheduled Addit ional Work HR 1

TOTAL BID AMOUNT ANNUAL SUBTOTAL PLUS HOURLY RATE
Certified by: ~Q.('J\t-;'(\ ~1\\\\Q-~Q.UQ~ \
Firm Name: £..\R.(Y'-0 \..()\)9~ \ \ C.. 6\oo, \J~\~ <;;,o\u1\00,,~ Signature of Authorized Person: 1'--- 4+.14.ir~
Printed Name: YQ((\OU'} ~ l\\JaO,-~()~
\
Title: \\c,WDR1 1 ~Q,s\ c\9 JC£0
ANNUAL
COST
Date: ____ \\<-t-\~21.\--'-t\~2.D-...~-l----------

CITY COUNCIL STAFF REPORT
03/10/2022 2. A.

City Clerk -

SUBJECT

INTRODUCE AND WAIVE FURTHER READING OF ORDINANCE REQUEST BY

Open the hearing and receive testimony.1.

Introduce and waive further reading of an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING A CATEGORICAL EXEMPTION AND APPROVING A CHANGE OF ZONE APPLICATION FROM RMHP (RESIDENTIAL MOBILE HOME PARK) TO R-1-C (SINGLE-FAMILY RESIDENTIAL) FOR AN UNDEVELOPED 1.35-ACRE PARCEL (APN: 508-240-020) LOCATED AT THE NORTHWEST CORNER OF SUNNY DUNES AND SOUTH SUNRISE WAY, SECTION 23.”

2. Attachments
Item 2A

CITY COUNCIL STAFF REPORT
DATE: March 10, 2022 PUBLIC HEARING
SUBJECT: INTRODUCE AND WAIVE FURTHER READING OF ORDINANCE

REQUEST BY MODLIN HOMES, LLC, FOR A CHANGE OF ZONE FROM RMHP (RESIDENTIAL MOBILE HOME PARK) TO R -1-C, (SINGLE - FAMILY RESIDENTIAL); OF AN UNDEVELOPED 1.35 -ACRE PARCEL

LOCATED AT THE NORTHWEST CORNER OF SUNNY DUNES AND
SUNRISE WAY, ZONE RMHP; (CASE NO. 5.1517-CZ)
FROM: Justin Clifton, City Manager
BY: Development Services Department
SUMMARY:

Thi
s is a request for the City Council to consider a proposed Change of Zone application by Modlin Homes , LLC. The Change of Zone request is to change the current zoning designation of RMHP (Residential Mobile Home Park) to R -1-C (Single -family Residential) with minimum lot area of 10,000 square feet; the proposed change will bring the zoning into conformance with the General Plan land use designation and allow for the development of the site. The Planning Commission reviewed the item at their meeting of January 26, 2021 and voted 6 to 0 to recommend approval of the Change of Zone application to the City Council.

RECOMMENDATION:

1. Open
the hearing and receive testimony.

2. Introduce and Waive Further Reading of Ordinance No. ______, “AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,

ADOPTING A CATEGORICAL EXEMPTION AND APPROVING A CHANGE OF

ZONE APPLICATION FROM RMHP (RESIDENTIAL MOBILE HOME PARK) TO R- 1-C (SINGLE -FAMILY RESIDENTIAL) FOR AN UNDEVELOPED 1.35 -ACRE PARCEL (APN : 508- 240-020) LOCATED AT THE NORTHWEST CORNER OF SUNNY DUNES AND SOUTH SUNRISE WAY, SECTION 23.”
BUSINESS PRINCIPAL DISCLOSURE:

The ap
plicant has submitted a Public Integrity Disclosure Form which is included as an attachment to the report.

Item 2A - 1
City Council Staff Report
March 10, 2022 -- Page 2

5.1517 – Change of Zone

BACKGROUND:

The subject parcel is located at the northwest corner of Sunny Dunes Road and South Sunrise Way. The parcel is generally flat, undeveloped and is surrounded by various uses including single- family residential to the south, commercial to the north, institutional (church) to the east, and a mobile home park to the west. It is one of the last undeveloped sites in this area. If the change of zone request is approved, the applicant intends to develop four single-family residences on the subject property. On January 20, 2022, the Planning Commission approved a Tentative Parcel Map to create four (4) residential lots fronting South Sunrise Way, subject to City Council approval of this change of zone. The proposed change of zone will allow future single-family residential uses that would be a continuation of the existing single-family development along the southwest portion of the parcel and the single- family residential development in the neighboring Deepwell community to the south. The applicant has provided conceptual renderings of homes that could be developed along Sunrise Way, if this request is approved (see Attachments).

Related Relevant City Actions
01/26/22
The Planning Commission approved a Tentative Parcel Map (TPM 38065) for the 1.35-acre parcel subject to City Council approval of the change of zone and recommended approval of the Change of Zone application to the City Council.
12/17/08
The City Council denied Case 5.1175 consisting of a General Plan Amendment to change the land use designation from VLDR to NCC; and a Change of Zone from RHMP and R -1-C to C-

1. The Council
approved Tentative Parcel Map 28308 under Resolution No. 22423 for the site. The subdivision entitlement has since expired.

Most Recent Change of Ownership
11/24/2010 Modlin Homes, LLC

Neighborhood Meeting/Neighborhood Notice
08/20/2021 Affidavit of on-site sign posting submitted by applicant. 02/24/2022
Notice of public hearing mailed to addresses within 500 feet of the site, notifying that the subject application would be considered by the City Council at a public hearing on March 10 , 2022.

The public hearing
notice was also emailed to Neighborhood Organizations within one mile of the project site.
02/25/2022 Notice of public hearing published in the local newspaper.

Field Check
05/20/2021 Staff visited site to observe current conditions.

Item 2A - 2
I
I
City Council Staff Report
March 10, 2022 -- Page 3

5.1517 – Change of Zone

Existing Street Improvement Conditions
Street Name Travel Lanes Curb & Gutter Sidewalk
Sunrise Way 4 Y N
Sunny Dunes 2 Y N

DETAILS OF APPLICATION REQUEST:

Site Area
Net Acres 1.35 Acres

Surrounding
Property
Existing Land Use
Per Chapter 92
Existing General
Plan Designation
Existing Zoning
Designation
Subject Property Undeveloped VLDR RMHP
North Shopping Center OS-W & NCC W & PDD 183
South Single-Family
Residential VLDR R-1-C
East Church, School &
Residential P/QP PDD 59
West Single-Family &
Mobile Home Park VLDR & MDR R-1-C & RMHP

STAFF ANALYSIS:

General Plan
The General Plan designation of the site is VLDR (Very Low Density Residential); this designation allows densities between 2.1- 4.0 dwelling units per acre. According to the General Plan, the Very Low Density residential is the most prevalent land use designation within the City, representing typical single-family detached residential development. The proposed change of zone to R -1-C for a future development of four single- family residences would conform to the VLDR land use designati on and bring the zoning into conformance to the General Plan.

Zoning:

The existing zoning designation of the subject property is RMHP, which allows for the development of mobile home park uses. Properties to the southwest of the subject site are zoned R-1-C, which allows single -family residential uses. The proposed change of zone will allow the development of single- family residential uses, similar to the existing homes on the southwest portion of the subject site and consistent with the VLDR General Plan designation. Pursuant to Section 94.07.00(A) of the Palm Springs Zoning Code (PSZC), findings in support of the proposed change of zone are provided in this report.

Item 2A - 3
I
City Council Staff Report
March 10, 2022 -- Page 4

5.1517 – Change of Zone

Housing Crisis Act:

On October 9, 2019, the State of California enacted the Housing Crisis Act of 2019 into law, known as Senate Bill 330 or SB 330. The law became effective on January 1, 2020.

SB 330 prohibits the adoption of land use or zoning amendments that would result in the reduction of allowed residential density or intensity of land uses than what was allowed under the City’s regulations in effect on January 1, 2018.

In the case of this proposal, the change of zone will not result in a net loss of residential capacity or reduction of otherwise allowed residential density because the subject parcel currently has a General Plan land use designation of VLDR (Very Low Density Residential) and has had such a designation since before January 1, 2018. There is no proposed change to the General Plan designation, which governs over any contrary zoning and therefore, there is no net loss in maximum residential capacity in the subject site. The proposed zoning change from RMHP (Residential Mobile Home Park) to R-1-C (Single-Family Residential) is simply a corrective action or technical amendment to bring the zoning designation and General Plan into consistency.

FINDINGS – CHANGE OF ZONE 5.1517-CZ:

Section 94.07.00(A) of the Palm Springs Zoning Code (PSZC) requires that the following conditions be met in order to justify a Change of Zone application. Staff has analyzed the findings in order below.

1. The proposed change of zone is in conformity with the general plan map and report.

The requested change of zone is from RMHP to R -1-C; the General Plan designation of the property is VLDR (Very Low Density Residential), which permits a density range of

2.1 – 4.0 dwelling units per acre. The proposed change of zone would be in conformity with the General Plan land use designation given that the goal of the General Plan is to provide for neighborhood- related residential uses in the area. The proposed change of zone is being made in accordance with the procedures set forth in State Planning law and the change of zone hearings are being held in accordance with applicable laws.

The proposed change of zone will not require an amendment to the General Plan because the R-1-C zoning district is consistent with the VLDR designation, which is for low-density residential uses. The proposed change of zone will result in the creation of four lots, which is consistent with the General Plan for the very-low density designation of the subject site.

This is merely a corrective action to align the parcel’s zoning designation with its current General Plan designation. If approved, the new zoning will be in conformity with the General Plan map and will further support and serve the General Plan Land Uses of the adjacent and surrounding properties.

Item 2A - 4
City Council Staff Report
March 10, 2022 -- Page 5

5.1517 – Change of Zone

2. The subject property is suitable for the uses permitted in the proposed zone, in terms of access, size of parcel, relationship to similar or related uses, and other considerations deemed relevant by the commission and council.

The subject property is currently undeveloped, and the proposed zoning designation to R-1-C standards will be suitable on the site in terms of density, access, lot sizes, and relationship to similar or related uses in the immediate neighborhood. There are eight existing lots to the southwest of the subject site; the lots are all developed with single- family homes, and they are all zoned R -1-C. Access into the proposed lots will be from Sunrise Way. The proposed lot sizes are in conformity with the minimum lot size required for the R -1-C zone. The future homes on the site will be consistent with the existing residential uses to the southwest of the location. The proposed R -1-C zone will also be consistent in terms of intensity of use to the adjacent mobile homes west of the site.

3. The proposed change of zone is necessary and proper at this time and is not likely to be detrimental to the adjacent property or residents.

The proposed change of zone of the approximately 1.35- acre parcel to R -1-C is proper at this time given that the parcel has remained undeveloped. In part, this has been due to the parcel’s mismatched General Plan and zoning designations. The proposed change will specifically allow the property to be developed appropriately and thereby help the City to meet its stated housing goals and needs. The proposed zone change will not have adverse effects on existing and future surrounding land uses given that properties to the southwest and west of the site are also residential uses. Also, the adjoining parcel to the southwest is zoned R -1-C, and so are the other seven lots with existing single- family homes. And finally, the narrow shape and location of the land may be too small to accommodate other uses such as a neighborhood commercial development or office use.

Additionally, the proposed change of zone is necessary because t he size of the parcel does not meet the minimum lot size required for a mobile home park development.

According to Palm Springs Zoning Code Section 92.07.03 (A), no parcel of land containing less than ten (10) acres may be used for the purposes permitted in the R-MHP zone; the subject parcel size is 1.35 acres.

ENVIRONMENTAL ASSESSMENT
:

The proposed project has been evaluated for compliance with the California Environmental Quality Act (CEQA) and has determined that the project is categorically exempt from the requirements of CEQA pursuant to Section 15332 (In- Fill Development Projects) of the CEQA Guidelines. Staff has recommended an adoption of a Categorical Exemption since proposed project meets the following criteria:

1. The project is consistent with the applicable general plan designation and will meet applicable zoning designation, if approved by the City Council;

2. The project is located within the City limits on a 1.35- acre site (which is less than 5 acres) and substantially surrounded by urban uses; Item 2A - 5
City Council Staff Report
March 10, 2022 -- Page 6

5.1517 – Change of Zone

3. The project is not located on sites that have value as habitat for endangered, rare, or threatened species;

4. The project will not result in any significant impacts relating to traffic, noise, air quality, or water quality; and

5. The project can be adequately served by all required utilities and public services.

Accordingly, upon adoption of this ordinance, a Notice of Exemption will be prepared and filed with the Riverside County Clerk.

CONCLUSION:

The proposed change of zone application meets all the required findings, and the proposed zoning designation conforms with the General Plan designation of Very Low Density Residential. Therefore, Staff recommends that the Council introduce and waive further reading of the proposed change of zone ordinance for the development of four single-family residential lots. Staff will then bring the ordinance back to the Council for adoption at a subsequent meeting.

FISCAL IMPACT:

None.

REVIEWED BY:

Assistant Planning Director David Newell
Deputy City Manager: Flinn Fagg
City Manager: Justin Clifton

ATTACHMENTS:

1. Vicinity Map.

2. Aerial Map.

3. Draft City Council Ordinance.

4. Justification Letter.

5. Public Integrity Disclosure Form.

6. Zone Change Exhibit.

7. Site Photographs and Conceptual Renderings of Single-family Homes.

Item 2A - 6

ATTACHMENT #1
Item 2A - 7

Department of Planning Services
Vicinity Map

CITY OF PALM SPRINGS
Case # 5.1517 CZ
Northwest corner of East Sunny Dunes and South Sunrise
Way

RMHP
W
W
RGA8
R1C
PD
PD
R1C
R1C
PD
PDW
R1C
R1C

SUNRISE W
AY

SUNNY DUNES RD

CALLE AM
IGO
S

SAN LUCAS RD

N RIVERSIDE DR

CAMINO PAROCELA
Legend
500 Ft Radius
Site
Item 2A - 8
W E
•
s

ATTACHMENT #2
Item 2A - 9

Department of Planning Services
Aerial Map

CITY OF PALM SPRINGS
Case # 5.1517 CZ
Northwest corner of East Sunny Dunes and South Sunrise
Way

Item 2A - 10
W E
•
s

ATTACHMENT #3
Item 2A - 11

ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF PALM SPRINGS, CALIFORNIA, ADOPTING A

CATEGORICAL EXEMPTION AND APPROVING A

CHANGE OF ZONE APPLICATION FROM RMHP
(RESIDENTIAL MOBILE HOME PARK ) TO R-1-C
(SINGLE-FAMILY RESIDENTIAL ) FOR AN
UNDEVELOPED 1.35 -ACRE PARCEL (APN: 508- 240-
020) LOCATED AT THE NORTHWEST CORNER OF

SUNNY DUNES AND SOUTH SUNRISE WAY, SECTION

23. THE CITY COUNCIL OF THE CITY OF PALM SPRINGS FINDS AND DETERMINES AS FOLLOWS:

A. Modlin Homes, LLC, (“Applicant”) has submitted an application with the City pursuant to Chapter 94.07.00 of the Palm Springs Zoning Code for a Change of Zone from RMHP to R -1-C for the undeveloped 1.35 -acre parcel located at the northwest corner of Sunny Dunes and South Sunrise W ay (Case No. 5.1517-CZ).

B. O n January 2 6, 20 22, a duly-noticed public hearing on the application was held by the Planning Commission in accordance with applicable law ; and at said meeting , the Planning Commission adopted Resolution No. 6 896, recommending City Council approve Case No. 5.1517-CZ.

D. A notice of the public hearing of the City Council of the City of Palm Springs, California to consider the proposed change of zone application was given in accordance with applicable law.

C. On March 10, 2022, a public hearing on the application for the project was held by the City Council of the City of Palm Springs , after which the City Council introduced and waived further reading of this Ordinance.

D. T he proposed project is considered a “project” pursuant to the terms of the California Env ironmental Quality Act (“CEQA”); and has determined that the project is categorically exempt from the requirements of CEQA pursuant to Section 15332 (In -Fill Development Projects) of the CEQA Guidelines. Staff has recommended an adoption of a Categorical Exemption since proposed project meets the following criteria:

1. The project is consistent with the applicable general plan designation and will meet applicable zoning designation if approved by the City Council;

2. The project is located within the City limits on a 1.35 -acre site Item 2A - 12
Ordinance No.

Case No. 5.1517-CZ March 10, 2022

Page 2 of 4 ends

Palm Springs City CouncilMarch 10, 2022

Palm Springs City Council
March 10, 2022