Palm Springs City Council
May 26, 2022

CITY COUNCIL

AND AS SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALM SPRINGS

CITY OF PALM SPRINGS, CALIFORNIA
Council Chamber, City Hall
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
www.palmspringsca.gov

REGULAR MEETING AGENDA
3:30 PM CLOSED SESSION
5:30 PM REGULAR SESSION
Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference. There will be in-person public access to the meeting location.

Any person who wishes to provide public testimony for an item on the agenda is requested to file a speaker card before the Public Testimony portion of the meeting.

Submit your public comment to the City Council electronically. Material may be emailed to [email protected]. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the City Council and retained for the official record.

You may provide telephonic comments by calling the City Clerk's Office at (760) 323-8204. You may be added to the queue at any time prior to the end of the public comment period for the subject hearing. At the appropriate time, a staff member will call you so that you may provide your public testimony to the City Council.

View the City Council meeting live at the City’s website www.palmspringsca.gov/pstv, YouTube, or Channel 17 (Spectrum).

MAY 26, 2022

3:30 PM CLOSED SESSION
5:30 PM REGULAR MEETING
Lisa Middleton, Mayor
Grace Elena Garner, Mayor Pro Tem
Christy Gilbert Holstege, Councilmember
Geoff Kors, Councilmember
Dennis Woods, Councilmember

City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.

AGENDA EN ESPAÑOL DISPONIBLE EL LUNES - HAGA CLIC AQUÍ

3:30 P.M. CLOSED SESSION

CALL TO ORDER:

PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: The City Council welcomes public input. Members of the public may address the City Council by calling the City Clerk at 760-323-8204 to be added to the queue. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist, please see the City Clerk for additional information.

RECESS TO CLOSED SESSION: See Closed Session Agenda.

5:30 P.M. REGULAR MEETING

CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

ROLL CALL:

PRESENTATIONS:

ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion. The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.

REPORT OF CLOSED SESSION:

PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) This time has been set aside for members of the public to address the City Council only on agenda items. Two (2) minutes will be assigned to each speaker. Testimony for Public Hearings will only be taken at the time of the hearing, and General Public Comments, non-agenda items, will be taken later in the meeting.

May 26, 2022 City Council Regular Meeting Agenda 2

1. CONSENT CALENDAR:

The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.

A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361
RECOMMENDATION:

Find that the City Council has considered the circumstances of the state of emergency during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing, and as a result, the Palm Springs City Council and all of Palm Springs Board, Commission, and Committee meetings may be held by videoconference, in accordance with AB 361.

B. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS
RECOMMENDATION:

Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS/ DISBURSEMENTS FOR THE PERIOD ENDING 03-19-22 AND 04-02-22 TOTALING $3,854,225.41 AND ACCOUNTS PAYABLE WARRANTS DATED 03-17-22 AND 03-31-22 TOTALING $6,411,093.66, IN THE AGGREGATE AMOUNT OF $10,265,319.07, DRAWN ON BANK OF AMERICA."

C. TREASURER’S INVESTMENT REPORT AS OF DECEMBER 31, 2021 RECOMMENDATION:

Receive and File the Treasurer’s Investment Report as of December 31, 2021.

May 26, 2022 City Council Regular Meeting Agenda 3

D. RESOLUTIONS CALLING THE NOVEMBER 8, 2022, GENERAL MUNICIPAL

ELECTION, ORDERING SERVICES AND ADOPTING REGULATIONS FOR

CANDIDATE STATEMENTS
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, CALLING AND GIVING NOTICE OF THE

HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN OFFICERS, AS REQUIRED BY THE

PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA AND CITY CHARTER.”

1. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, REQUESTING THE BOARD OF

SUPERVISORS OF THE COUNTY OF RIVERSIDE TO RENDER SPECIFIED

SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022.”

2. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING REGULATIONS FOR

CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE

STATEMENTS SUBMITTED TO THE VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022.”

3. E. ADOPT THE CITY’S FY 2021-22 INVESTMENT POLICY GOVERNING THE

INVESTMENT OF CITY FUNDS
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, ADOPTING AN INVESTMENT POLICY GOVERNING THE INVESTMENT OF CITY FUNDS AND SUPERSEDING RESOLUTION NO. 24876”, and delegating the City Council’s authority to invest and reinvest public funds, and to sell or exchange securities so purchased, to the City Treasurer for one year or until earlier revoked by the City Council.

F. TERMINATION OF A CONSTRUCTION CONTRACT (A9049) WITH SDC ENGINEERING, INC., A CALIFORNIA CORPORATION, FOR THE WWTP BLOCK WALL, CITY PROJECT NO. 21-11
RECOMMENDATION:

Authorize the City Engineer to issue a Notice of Termination prior to Expiration of Term per Article 2 of Agreement No. A9049 with SDC Engineering, Inc. for the WWTP Block Wall, City Project No. 21-11.

May 26, 2022 City Council Regular Meeting Agenda 4

G. APPROVE A CONTRACT SERVICES AGREEMENT WITH AMADEUS AIRPORT IT AMERICAS, INC. TO PROVIDE A COMMON/ SHARED USE PASSENGER

PROCESSING SYSTEM FOR THE PALM SPRINGS INTERNATIONAL AIRPORT

BOARDING GATES
RECOMMENDATION:

Approve a Contract Services Agreement with Amadeus to provide a Common/ Shared Use Passenger Processing System with Support at the Palm Springs International Airport Bono and RJ concourses boarding gates, in an amount not to exceed $568,029 for a three-year term with two one-year options.

1. Authorize the City Manager or Designee to execute all documents.2.

H. APPROVE CONTRACT SERVICES AGREEMENT NO. A9117 WITH AVIATRIX

COMMUNICATIONS, LLC FOR AIRPORT BRAND AND WEBSITE DEVELOPMENT

SERVICES
RECOMMENDATION:

Approve Contract Services Agreement No. A9117 with Aviatrix Communications, LLC of San Diego, California in the amount of $149,000.

1. Authorize the City Manager or his designee to execute all necessary documents.2.

I. APPROVAL OF SUPPLEMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING

FOR THE COACHELLA VALLEY SALT AND NUTRIENT MANAGEMENT PLAN RECOMMENDATION:

Approve Supplement No. 1 to the Memorandum of Understanding to implement the Coachella Valley Salt and Nutrient Management Plan Workplan.

1. Authorize the City Manager to execute all necessary documents.2.

J. APPROVAL OF ALL-WAY STOP INTERSECTIONS AT TWO LOCATIONS WITHIN THE

CITY OF PALM SPRINGS
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, AUTHORIZING THE CITY ENGINEER TO ESTABLISH

AN ALL-WAY STOP CONTROLLED INTERSECTION AT EAST MESQUITE AVENUE &

SOUTH CERRITOS DRIVE AND EL CIELO ROAD & EAST SONORA ROAD, IN ACCORDANCE WITH SECTION 12.16.030 OF THE PALM SPRINGS MUNICIPAL CODE.”

K. ADOPT A RESOLUTION IDENTIFYING THE PROJECTS TO BE FUNDED BY SENATE BILL 1 (SB 1), THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, FOR FISCAL YEAR 2022-23
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SENATE BILL 1 (SB 1), THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.”

L. RESOLUTION ACCEPTING THE FIRE DEPARTMENT’S REPORT ON COMPLIANCE May 26, 2022 City Council Regular Meeting Agenda 5
L. RESOLUTION ACCEPTING THE FIRE DEPARTMENT’S REPORT ON COMPLIANCE WITH STATE INSPECTION MANDATES PURSUANT TO SB 1205
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ACCEPTING THE FIRE DEPARTMENT’S REPORT ON COMPLIANCE WITH STATE INSPECTION MANDATES.

1. Authorize the City Manager to execute all necessary documents.2.

M. ADOPTION OF AMENDED SERVICES AGREEMENT BETWEEN THE CITY OF PALM

SPRINGS AND FIRE RECOVERY USA, LLC, FOR COLLECTION OF FEES FOR

SERVICES PROVIDED BY FIRE DEPARTMENT PERSONNEL
RECOMMENDATION:

Adopt an amended Services Agreement between the City of Palm Springs (“City”) and Fire Recovery USA, LLC (“Fire Recovery”), to enable Fire Recovery to assist the Fire Department with billing services as related to fire inspections and/or permits performed by Fire Department personnel.

1. Authorize the City Manager to execute all necessary documents.2.

EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.

2. PUBLIC HEARINGS:

A. DELINQUENT WASTE DISPOSAL CHARGES
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, DETERMINING CERTAIN WASTE DISPOSAL

ACCOUNTS TO BE DELINQUENT AND DIRECTING THE PLACEMENT OF THESE ACCOUNTS ON THE COUNTY PROPERTY TAX ROLLS FOR COLLECTION.”

B. AN APPEAL BY GEORGE YOUSEF (DBA PALM SPRINGS CAR WASH) OF THE

DECISION BY THE PLANNING COMMISSION TO DENY A CONDITIONAL USE

PERMIT (CUP) TO ALTER THE HOURS FOR OFF-PREMISES ALCOHOL SALES IN A RETAIL STORE LOCATED AT 300 NORTH INDIAN CANYON DRIVE, ZONE REO, SECTION 14 (CASE 5.1461 CUP)
RECOMMENDATION:

Open the appeal hearing and receive testimony.1.

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, DENYING THE APPEAL BY GEORGE

YOUSEF, (DBA PALM SPRINGS CAR WASH) AND UPHOLDING THE DECISION

OF THE PLANNING COMMISSION TO DENY A CONDITIONAL USE PERMIT (CUP) TO ALTER THE HOURS FOR OFF-PREMISES ALCOHOL SALES IN A RETAIL STORE LOCATED AT 300 NORTH INDIAN CANYON DRIVE, ZONE REO, SECTION 14. (CASE 5.1461 CUP);” or

2. Alternatively, adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING THE APPEAL BY

3. May 26, 2022 City Council Regular Meeting Agenda 6

GEORGE YOUSEF, (DBA PALM SPRINGS CAR WASH) OF THE PLANNING COMMISSION’S DENIAL DECISION AND APPROVING A CONDITIONAL USE

PERMIT (CUP) TO ALTER THE HOURS FOR OFF-PREMISES ALCOHOL SALES IN A RETAIL STORE LOCATED AT 300 NORTH INDIAN CANYON DRIVE, ZONE REO, SECTION 14. (CASE 5.1461 CUP).”

3. BUSINESS & LEGISLATIVE:

A. APPROVAL OF A CITY SPONSORED LUNCHTIME PROGRAM FOR YOUTH AND

YOUNG ADULTS
RECOMMENDATION:

Approve a City-sponsored lunchtime program for youth and young adults in Palm Springs.

1. Authorize the City Manager to execute all documents.2.

B. ADOPTION OF ORDINANCE AUTHORIZING A MILITARY EQUIPMENT USE POLICY, AS REQUIRED BY ASSEMBLY BILL 481
RECOMMENDATION:

Introduce by title only and waive further reading of an Ordinance entitled, “AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING PALM SPRINGS POLICE DEPARTMENT POLICY NO. 709, IN ACCORDANCE WITH ASSEMBLY BILL 481.”

C. ADOPTION OF ORDINANCE AMENDING CHAPTER 1.06 OF THE PALM SPRINGS

MUNICIPAL CODE (COMMUNITY IMPROVEMENT AND ADMINISTRATIVE CITATIONS) AND SECTION 11.72.200 OF THE PALM SPRINGS MUNICIPAL CODE (COMMENCEMENT OF ABATEMENT PROCEEDINGS)
RECOMMENDATION:

Introduce and, by separate motion, waive full reading of an ordinance, entitled, “AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER 1.06 OF THE PALM SPRINGS MUNICIPAL CODE, RELATIVE

TO COMMUNITY IMPROVEMENT AND ADMINISTRATIVE CITATIONS, AND SECTION

11.72.200 OF THE PALM SPRINGS MUNICIPAL CODE, RELATIVE TO COMMENCEMENT OF ABATEMENT PROCEEDINGS.”

May 26, 2022 City Council Regular Meeting Agenda 7

D. APPROVAL OF THREE TRAFFIC CALMING REQUESTS IN THE AMOUNT OF $250,000 AND AUTHORIZATION TO PURCHASE AND IMPLEMENT TRAFFIC

CALMING MEASURES
RECOMMENDATION:

Approve the following traffic-calming requests:
a) Desert Highland Gateway Estates Neighborhood: Installation of two sets of rubberized speed cushions (“speed humps”), associated signage, and striping on Eastgate Road between Tramview Road and Rosa Parks Road;
b) Melody Ranch Neighborhood: Installation of two electronic speed feedback signs, one on the north side and one on the south side of Seven Lakes Drive, between Cherokee Way and Gene Autry Trail; and
c) Little Tuscany Neighborhood: Modification of existing traffic-calming devices from temporary to permanent chicanes using raised curbs, and appropriate signage. Or, alternatively, approve installation of three roundabouts as preferred by the neighborhood workgroup. The permanent design of chicanes would be done through one of the City’s on-call Traffic Engineering Consultants with community input. Design and construction of roundabouts may require prioritization with other larger-scale capital improvement projects.

E. INITIAL REVIEW OF A MODIFIED FRANCHISE AGREEMENT FOR SOLID WASTE

COLLECTION SERVICES BETWEEN THE CITY OF PALM SPRINGS AND PALM

SPRINGS DISPOSAL SERVICE
RECOMMENDATION:

Review the draft franchise agreement and provide initial comments to staff.1.

Review the rate proposal provided by PSDS and provide direction on the rate options.2.

PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the public to address the City Council on items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Two (2) minutes will be assigned to each speaker.

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT:

This time is set aside for the City Council and City Manager to provide additional general comments and reports. Additionally, the City Council and City Manager may briefly discuss items of concern and prioritize agenda items for future meeting dates.

ADJOURNMENT

May 26, 2022 City Council Regular Meeting Agenda 8

AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.

City of Palm Springs )

I, Monique M. Lomeli, Chief Deputy City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on May 20, 2022, and posted on the City’s website as required by established policies and procedures.

____________________________
Monique M. Lomeli, CMC
Chief Deputy City Clerk

P U B L I C N O T I C E S

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at
(760) 323-8204.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.

May 26, 2022 City Council Regular Meeting Agenda 9

CITY COUNCIL STAFF REPORT
05/26/2022   1. A.

City Clerk -

SUBJECT

FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361
RECOMMENDATION:

Find that the City Council has considered the circumstances of the state of emergency during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing, and as a result, the Palm Springs City Council and all of Palm Springs Board, Commission, and Committee meetings may be held by videoconference, in accordance with AB 361.

Attachments
Item 1A

CITY COUNCIL STAFF REPORT

DATE: May 26, 2022 CONSENT CALENDAR

SUBJECT: FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISS ION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361

FROM: Justin Clifton, City Manager

BY: Monique Lomeli, Interim City Clerk

RECOMMENDATION:

Find that the City Council has considered the circumstances of the state of emergency during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing, and as a result, the Palm Springs City Council and all of Palm Springs Board, C ommission, and Committee meetings may be held by videoconference, in accordance with AB 361.

BACKGROUND:

Governor Newsom’s Executive Orders N-29-20 and N-35-20, which relaxed some of the Brown Act’s teleconferencing provisions during the COVID -19 pandemic, expired on September 30, 2021. On September 16, 2021, Governor Newsom signed AB 361, which amends sections of the Brown Act to allow legislative bodies to more easily hold teleconference meetings during a state of emergency.

In order to utilize these provisions of the Brown Act, the City Council must find that it has considered the circumstances of the state of emergency, and either:

(1) state or local officials have imposed or recommended measures to promote social distancing as a result of the proclaimed state of emergency, or
(2) the state of emergency continues to directly impact the ability of the members to meet safely in person.

The City Council must make these findings every 30 days for as long as the City is conducting virtual meetings under AB 361.

City Staff and the City Attorney’s Office believe that these findings can be made. Although the Governor’s Executive Orders dealing with virtual meetings have expired, the original state of emergency for COVID -19 is still in effect. In addition, the California Department of Public Health (CDPH) and the County of Riverside continue to recommend social distancing as a result of the COVID-19 state of emergency.

Item 1A - 1
City Council Staff Report
May 26, 2022 -- Page 2
Virtual Meetings Under AB 361

As such, City S taff and the City Attorney recommend that the City Council make thes e findings, including at every Council meeting, in order to meet the “every 30 days ” requirement of AB 361. These findings would apply to all City Boards, Commissions and Committees, so they are able to hold virtual meetings under AB 361.

FISCAL IMPACT:

There is no fiscal impact associated with this action.

REVIEWED BY:

Department Director: Monique M. Lomeli (Interim)
City Attorney: Jeffrey S. Ballinger
City Manager: Justin Clifton

Item 1A - 2

CITY COUNCIL STAFF REPORT
05/26/2022   1. B.

City Clerk -

SUBJECT

APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS
RECOMMENDATION:

Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS/ DISBURSEMENTS FOR THE PERIOD ENDING 03-19-22 AND 04-02-22 TOTALING $3,854,225.41 AND ACCOUNTS PAYABLE WARRANTS DATED 03-17-22 AND 03-31-22 TOTALING $6,411,093.66, IN THE AGGREGATE AMOUNT OF $10,265,319.07, DRAWN ON BANK OF AMERICA."
Attachments
Item 1B
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF

PAYROLL WARRANTS/ DISBURSEMENTS FOR THE
PERIOD ENDING 03- 19-22 AND 04-02-22 TOTALING
$3,854,225.41 AND ACCOUNTS PAYABLE WARRANTS
DATED 03-17-22 AND 03-31-22 TOTALING $6,411,093.66,
IN THE AGGREGATE AMOUNT OF $ 10,265,319.07,
DRAWN ON BANK OF AMERICA.

WHEREAS the Director of Finance has, in accordance with Chapter 3.16 of the Palm Springs Municipal Code, audited the payroll records covering the subject warrants and audited the claims and demands shown on the attached list; and

WHEREAS the Director of Finance hereby certifies to the accuracy of said records and to the availability of funds for payment.

Nancy Pauley
Director of Finance and Treasurer

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, that payroll warrants, claims, demands and liability checks have been audited as required by law and that said warrants are hereby approved for payment.

ADOPTED THIS 26TH DAY OF MAY, 2022
.

JUSTIN CLIFTON

CITY MANAGER

ATTEST:

MONIQUE M. LOMELI, CMC

INTERIM CITY CLERK
Item 1B - 1
Resolution No. _____

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )

I, MONIQUE M. LOMELI, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on _______________________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.

MONIQUE M. LOMELI, CMC

INTERIM CITY CLERK
Item 1B - 2

INTEROFFICE MEMORANDUM
TO: City Council
FROM: Nancy A. Pauley, Director of Finance and Treasurer DATE:

RE: Payroll Wires and Warrants

FLEX SAVINGS ACCOUNT
TOTAL 1,829,097.49
DEFERRED COMP: NATIONWIDE 22,512.63
ICMA RHS CONTRIBUTION 18,525.00
CA DCCS 2,584.54
STATE TAXES 84,618.52
10,574.83
NY LIFE SUPPLMNTL INS 3,096.51
DEFERRED COMP: ICMA 457 37,453.84
LIABILITY CHECK REGISTER 2003564-2003577 25,045.23
PAYROLL DIRECT DEPOSITS 1,335,160.25
FEDERAL TAXES 265,288.95
Transaction Type Check Numbers
Amount
PAYROLL CHECK REGISTER 421941-421956 24,237.19
May 12, 2022
PAYROLL PERIOD ENDING 3/19/2022
PAY DATE 3/25/2022
Payroll Wires and Warrants Memo for Council 2022.xlsx | 05122022 |3/31/2022 | 8:38 AM (AM) 1 | 1 Item 1B - 3

INTEROFFICE MEMORANDUM
TO: City Council
FROM: Nancy A. Pauley, Director of Finance and Treasurer DATE:

RE: Payroll Wires and Warrants

FLEX SAVINGS ACCOUNT
TOTAL 2,025,127.92
DEFERRED COMP: NATIONWIDE 22,962.63
ICMA RHS CONTRIBUTION 18,825.00
CA DCCS 2,732.54
STATE TAXES 97,824.86
10,818.08
NY LIFE SUPPLMNTL INS 3,196.63
DEFERRED COMP: ICMA 457 38,368.84
LIABILITY CHECK REGISTER 2003730-2003743 24,412.44
PAYROLL DIRECT DEPOSITS 1,473,575.87
FEDERAL TAXES 294,209.58
Transaction Type Check Numbers
Amount
PAYROLL CHECK REGISTER 421957-421972 38,201.45
May 12, 2022
PAYROLL PERIOD ENDING 4/2/2022
PAY DATE 4/8/2022
Payroll Wires and Warrants Memo for Council 2022.xlsx | 05122022 (2) |5/5/2022 | 11:34 AM (AM) 1 | 1 Item 1B - 4
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/17/2022 14:40
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2003356 03/17/2022 PRINTED 103606 139 FIRE LLC 24,995.00 2003357 03/17/2022 PRINTED 103727 ABBE & ASSOCIATES LLC 22,517.15 2003358 03/17/2022 PRINTED 101208 ABM AVIATION INC 54,222.47 2003359 03/17/2022 PRINTED 100292 ADMINSURE INC 59,961.00 2003360 03/17/2022 PRINTED 101697 ADT COMMERCIAL LLC 1,913.50 2003361 03/17/2022 PRINTED 101354 ADVANTEC CONSULTING ENGIN 13,711.83 2003362 03/17/2022 PRINTED 101028 AEG BUREAU OF TOURISM 64,068.69 2003363 03/17/2022 PRINTED 101254 AIR EXCHANGE INC 4,514.08 2003364 03/17/2022 PRINTED 100660 AIRGAS USA LLC 7,160.21 2003365 03/17/2022 PRINTED 100660 AIRGAS USA LLC 158.96 2003366 03/17/2022 PRINTED 101272 AIRWAVE COMMUNICATIONS EN 740.00 2003367 03/17/2022 PRINTED 100249 ALBERT A. WEBB ASSOCIATES 14,111.00 2003368 03/17/2022 PRINTED 100228 ALLSTAR FIRE EQUIPMENT IN 2,837.92 2003369 03/17/2022 PRINTED 100912 ALPHA MEDIA LLC 4,803.00 2003370 03/17/2022 PRINTED 101337 ALPHA PETROLEUM TRANSPORT 2,897.21 2003371 03/17/2022 PRINTED 100383 AMERICAN FORENSIC NURSES 203.70 2003372 03/17/2022 PRINTED 100235 AMTECH ELEVATOR SERVICES 652.80 2003373 03/17/2022 PRINTED 103789 LEVON ASLIAN 10,091.00 2003374 03/17/2022 PRINTED 016342 SAUL ASPERICUAETA 925.54 2003375 03/17/2022 PRINTED 100370 AT&T 283.40 2003376 03/17/2022 PRINTED 101698 ATLANTIC PALM SPRINGS 500.00 2003377 03/17/2022 PRINTED 101812 AUTOMATIC DOOR SPECIALIST 4,854.45 2003378 03/17/2022 PRINTED 103384 AVIATRIX COMMUNICATIONS 1,200.00 2003379 03/17/2022 PRINTED 101049 MARY BARSALEAU 1,252.50 2003380 03/17/2022 PRINTED 101449 BATTERY SOLUTIONS LLC 2,084.70 2003381 03/17/2022 PRINTED 100139 BEST SIGNS INC. 2,322.96 2003382 03/17/2022 PRINTED 101488 BIO SOCAL 695.00 2003383 03/17/2022 PRINTED 101696 BLACK AND WHITE EMERGENCY 33,599.44 2003384 03/17/2022 PRINTED 100023 CA PUBLIC EMPLOYEES RETIR 370.25 2003385 03/17/2022 PRINTED 016402 ISAIAS CADENAS 648.08 2003386 03/17/2022 PRINTED 015238 WILLIE CASTILLO 161.63 2003387 03/17/2022 PRINTED 100112 CDW GOVERNMENT INC 38,725.00 2003388 03/17/2022 PRINTED 101860 CENTRAL COMMUNICATIONS 633.11 2003389 03/17/2022 PRINTED 103644 SAN DIEGO CENTRE FOR ORGA 9,491.20 2003390 03/17/2022 PRINTED 100240 CHRIS W FOSTER INC 8,610.00 2003391 03/17/2022 PRINTED 100558 CINTAS CORPORATION 75.60 2003392 03/17/2022 PRINTED 100558 CINTAS CORPORATION 348.98 2003393 03/17/2022 PRINTED 016076 PATRICK CLIFFORD 678.01 2003394 03/17/2022 PRINTED 100308 CLINICAL LABORATORY OF SA 80.00 2003395 03/17/2022 PRINTED 100928 COLANTUONO HIGHSMITH AND 12,246.00 2003396 03/17/2022 PRINTED 101238 CONSERVE LANDCARE LLC 671,667.54 2003397 03/17/2022 PRINTED 101598 CORODATA RECORDS MANAGEME 56.65 2003398 03/17/2022 PRINTED 100205 NANCY K BOHL INC 2,050.00 2003399 03/17/2022 PRINTED 100088 COUNTY OF RIVERSIDE AUDIT 4,272.50 2003400 03/17/2022 PRINTED 100853 CUSTOM STICKER CENTRAL 1,540.00 2003401 03/17/2022 PRINTED 100318 DATA TICKET INC 396.14 2003402 03/17/2022 PRINTED 100227 DAVID EVANS AND ASSOCIATE 1,845.50 2003403 03/17/2022 PRINTED 100265 DELL MARKETING LP 7,976.12 2003404 03/17/2022 PRINTED 100195 DEPARTMENT OF JUSTICE-ACC 162.00 2003405 03/17/2022 PRINTED 103589 DESERT ARC 40.00 2003406 03/17/2022 PRINTED 100048 DESERT FIRE EXTINGUISHER 75.83 2003407 03/17/2022 PRINTED 100580 DESERT PROMOTIONAL EMBROI 2,368.57 Item 1B - 5
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/17/2022 14:40
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2003408 03/17/2022 PRINTED 100054 DESERT WATER AGENCY 27,462.93 2003409 03/17/2022 PRINTED 100054 DESERT WATER AGENCY 529.51 2003410 03/17/2022 PRINTED 016140 SARAH DEVORA 248.84 2003411 03/17/2022 PRINTED 100609 DIRECTV 50.24 2003412 03/17/2022 PRINTED 100609 DIRECTV 153.24 2003413 03/17/2022 PRINTED 100254 DOKKEN ENGINEERING 27,803.46 2003414 03/17/2022 PRINTED 100393 DOWNTOWN SHELL 159.99 2003415 03/17/2022 PRINTED 103773 DUO-SAFETY LADDER CORP 33.95 2003416 03/17/2022 PRINTED 101179 MARIANA DUSPIVA 690.00 2003417 03/17/2022 PRINTED 103775 PHILLIP J ZAMUDIO 150.00 2003418 03/17/2022 PRINTED 100701 EISENHOWER MEDICAL CENTER 2,887.00 2003419 03/17/2022 PRINTED 100226 ENTERPRISE RENT A CAR 4,505.90 2003420 03/17/2022 PRINTED 101375 EPACT NETWORK LTD 3,500.00 2003421 03/17/2022 PRINTED 103728 THE EXECUTIVE CORPORATION 1,837.96 2003422 03/17/2022 PRINTED 100081 FEDERAL EXPRESS CORPORATI 146.84 2003423 03/17/2022 PRINTED 015995 BRENT FRANCIS 162.21 2003424 03/17/2022 PRINTED 100214 FRANKLIN TRUCK PARTS INC. 1,250.65 2003425 03/17/2022 PRINTED 100395 FRIENDS OF THE PALM SPRIN 1,450.50 2003426 03/17/2022 PRINTED 100480 FRIENDS OF THE PS ANIMAL 85,658.50 2003427 03/17/2022 PRINTED 100480 FRIENDS OF THE PS ANIMAL 548.38 2003428 03/17/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,566.84 2003429 03/17/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 10,776.96 2003430 03/17/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 64.36 2003431 03/17/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,499.99 2003432 03/17/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 64.36 2003433 03/17/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 135.44 2003434 03/17/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 78.05 2003435 03/17/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 78.05 2003436 03/17/2022 PRINTED 100828 FUSION CLOUD SERVICES LLC 200.71 2003437 03/17/2022 PRINTED 100158 GALLS LLC 1,880.35 2003438 03/17/2022 PRINTED 016403 JULIANA GRANADOS 648.08 2003439 03/17/2022 PRINTED 101618 GRANICUS LLC 9,286.87 2003440 03/17/2022 PRINTED 103801 MICHAEL NATHANIEL GREER 56,000.00 2003441 03/17/2022 PRINTED 101343 HARRIS AND ASSOCIATES INC 12,289.36 2003442 03/17/2022 PRINTED 101988 ROBERT HEINBAUGH 150.00 2003443 03/17/2022 PRINTED 100729 HIRE RIGHT LLC 1,417.91 2003444 03/17/2022 PRINTED 100877 WILLIE HOLLAND 72,000.00 2003445 03/17/2022 PRINTED 103636 ALLISON HORAK 2,000.00 2003446 03/17/2022 PRINTED 100519 HORIZON LIGHTING INC 9,066.58 2003447 03/17/2022 PRINTED 100356 HYDRO TEK SYSTEMS INC 383.47 2003448 03/17/2022 PRINTED 100483 INFOSAT 229.76 2003449 03/17/2022 PRINTED 103635 INLAND EMPIRE BROADCASTIN 2,400.00 2003450 03/17/2022 PRINTED 015689 CHRISTOPHER JAEGER 840.00 2003451 03/17/2022 PRINTED 100444 JESSUP AUTO PLAZA 483.63 2003452 03/17/2022 PRINTED 101700 JNS NEXT 5,555.56 2003453 03/17/2022 PRINTED 103751 JOBELEPHANT.COM INC 1,094.00 2003454 03/17/2022 PRINTED 100442 KAMINSKY PRODUCTIONS INC 400.00 2003455 03/17/2022 PRINTED 101242 JAMES KANOSKI 6,670.00 2003456 03/17/2022 PRINTED 103525 KGAY PSP CORPORATION 920.00 2003457 03/17/2022 PRINTED 100177 KIMLEY HORN AND ASSOCIATE 2,000.00 2003458 03/17/2022 PRINTED 101785 KRONOS 276.71 2003459 03/17/2022 PRINTED 100127 L N CURTIS AND SONS 91,720.90 Item 1B - 6
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/17/2022 14:40
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2003460 03/17/2022 PRINTED 101475 LA PRENSA HISPANA INC 500.00 2003461 03/17/2022 PRINTED 100439 THE LAMAR COMPANIES 4,000.00 2003462 03/17/2022 PRINTED 010982 OWEN ERIK LARSON 62.71 2003463 03/17/2022 PRINTED 101309 LNRS DATA SERVICES INC. 1,695.25 2003464 03/17/2022 PRINTED 015364 JANICE LOPEZ 185.70 2003465 03/17/2022 PRINTED 103799 MARVIN MANNING JR 344.00 2003466 03/17/2022 PRINTED 103647 MARINA LANDSCAPE INC 63,132.25 2003467 03/17/2022 PRINTED 101834 MICHAEL BAKER INTERNATION 8,265.00 2003468 03/17/2022 PRINTED 101798 MIDWEST TAPE INC 1,998.19 2003469 03/17/2022 PRINTED 016175 CHERIE MILLER 675.00 2003470 03/17/2022 PRINTED 101855 MOTOWORX GARAGE 2,526.31 2003471 03/17/2022 PRINTED 100765 MUNISERVICES / AVENU INSI 26,441.93 2003472 03/17/2022 PRINTED 101211 NAI CONSULTING 15,890.22 2003473 03/17/2022 PRINTED 100148 NALCO COMPANY 4,686.77 2003474 03/17/2022 PRINTED 101308 NATIONAL AUTO FLEET GROUP 282,909.34 2003475 03/17/2022 PRINTED 100417 NI GOVERNMENT SERVICES IN 272.33 2003476 03/17/2022 PRINTED 101646 NORTH WIND RESOURCE CONSU 7,509.20 2003477 03/17/2022 PRINTED 100638 O'BAYLEY COMMUNICATIONS 427.50 2003478 03/17/2022 PRINTED 100548 O'LINN EXECUTIVE SECURITY 1,053.60 2003479 03/17/2022 PRINTED 100172 OFFICE DEPOT 3,774.27 2003480 03/17/2022 PRINTED 100172 OFFICE DEPOT 5,677.86 2003481 03/17/2022 PRINTED 100003 PALM SPRINGS DISPOSAL SER 271.96 2003482 03/17/2022 PRINTED 100147 PATTON DOOR AND GATE 550.00 2003483 03/17/2022 PRINTED 103798 PIROZZI FAMILY TRUST ESTD 10,886.31 2003484 03/17/2022 PRINTED 103521 PLAZA TOWING INC 2,550.00 2003485 03/17/2022 PRINTED 101767 PROFORMA SOCAL 200.51 2003486 03/17/2022 PRINTED 100596 PROPER SOLUTIONS INC 4,046.36 2003487 03/17/2022 PRINTED 100231 PRUDENTIAL OVERALL SUPPLY 1,068.64 2003488 03/17/2022 PRINTED 100654 PS RESORTS 54,876.00 2003489 03/17/2022 PRINTED 100476 MIRNA CAMPOS 62.00 2003490 03/17/2022 PRINTED 101250 PWLC II INC 34,998.62 2003491 03/17/2022 PRINTED 103563 PYRO-COMM SYSTEMS INC 70.00 2003492 03/17/2022 PRINTED 016160 JACOB RAGSDALE 265.00 2003493 03/17/2022 PRINTED 101629 THE RAMSAY GROUP 7,050.00 2003494 03/17/2022 PRINTED 103724 RECREATE WASTE COLLABORAT 7,425.28 2003495 03/17/2022 PRINTED 101739 REFRIGERATION SUPPLIES DI 1,961.93 2003496 03/17/2022 PRINTED 103706 RICE LAKE WEIGHING SYSTEM 8,757.85 2003497 03/17/2022 PRINTED 100270 RICOCHET MANUFACTURING CO 7,453.57 2003498 03/17/2022 PRINTED 103790 RIOS INC 7,047.50 2003499 03/17/2022 PRINTED 100628 RIVERSIDE COUNTY CLERK 156.00 2003500 03/17/2022 PRINTED 015943 GREG SANCHEZ 1,500.00 2003501 03/17/2022 PRINTED 103737 SUSAN SAXE-CLIFFORD PHD 4,246.25 2003502 03/17/2022 PRINTED 101542 SC COMMERCIAL 21,940.81 2003503 03/17/2022 PRINTED 100219 SOUTHERN CALIFORNIA EDISO 8,289.84 2003504 03/17/2022 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 73,563.52 2003505 03/17/2022 PRINTED 101515 MARIA SHAFER 350.00 2003506 03/17/2022 PRINTED 101818 SHARPS COMPLIANCE 1,814.16 2003507 03/17/2022 PRINTED 100435 THE SHREDDERS 338.00 2003508 03/17/2022 PRINTED 103806 SAN LUIS OBISPO FIRE INVE 1,700.00 2003509 03/17/2022 PRINTED 100923 HELEN I SMITH 43.20 2003510 03/17/2022 PRINTED 103508 SOUTHERN CALIFORNIA FLEET 920.22 2003511 03/17/2022 PRINTED 101986 HELADIO SORIANO 639.00 Item 1B - 7
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/17/2022 14:40
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2003512 03/17/2022 PRINTED 100327 SOUTH COAST EMERGENCY VEH 37,442.32 2003513 03/17/2022 PRINTED 100594 SOUTHWEST PLUMBING INC 15,699.60 2003514 03/17/2022 PRINTED 100577 SPARKLETTS - DS SERVICES 59.90 2003515 03/17/2022 PRINTED 101356 ST FRANCIS ELECTRIC LLC 65,010.00 2003516 03/17/2022 PRINTED 100907 STEVE BECK 350.00 2003517 03/17/2022 PRINTED 101620 STREET SMART LLC 10,000.00 2003518 03/17/2022 PRINTED 103791 SUNLOGIX ENERGY INC 175.82 2003519 03/17/2022 PRINTED 101867 SWAGIT PRODUCTIONS LLC 4,090.00 2003520 03/17/2022 PRINTED 011020 TIMOTHY THOMAS 147.86 2003521 03/17/2022 PRINTED 100353 TIME WARNER CABLE 182.88 2003522 03/17/2022 PRINTED 100353 TIME WARNER CABLE 129.99 2003523 03/17/2022 PRINTED 100353 TIME WARNER CABLE 107.98 2003524 03/17/2022 PRINTED 100353 TIME WARNER CABLE 234.99 2003525 03/17/2022 PRINTED 100353 TIME WARNER CABLE 586.53 2003526 03/17/2022 PRINTED 100353 TIME WARNER CABLE 119.98 2003527 03/17/2022 PRINTED 100353 TIME WARNER CABLE 119.99 2003528 03/17/2022 PRINTED 100353 TIME WARNER CABLE 199.99 2003529 03/17/2022 PRINTED 100353 TIME WARNER CABLE 586.53 2003530 03/17/2022 PRINTED 100353 TIME WARNER CABLE 586.53 2003531 03/17/2022 PRINTED 100353 TIME WARNER CABLE 1,769.00 2003532 03/17/2022 PRINTED 100353 TIME WARNER CABLE 199.97 2003533 03/17/2022 PRINTED 100353 TIME WARNER CABLE 3,521.56 2003534 03/17/2022 PRINTED 100353 TIME WARNER CABLE 586.53 2003535 03/17/2022 PRINTED 100353 SPECTRUM ENTERPRISE/TIME 1,534.74 2003536 03/17/2022 PRINTED 101391 TRANSUNION RISK AND ALTER 377.00 2003537 03/17/2022 PRINTED 103617 TRAVELSCAPE LLC / EXPEDIA 4,931.38 2003538 03/17/2022 PRINTED 100386 U S CUSTOMS SERVICE 3,494.48 2003539 03/17/2022 PRINTED 100114 UNITED RENTALS NA INC 266.18 2003540 03/17/2022 PRINTED 103765 UNIVERSAL CONSTRUCTION AN 37,629.50 2003541 03/17/2022 PRINTED 101327 US SECURITY ASSOCIATES IN 50,867.39 2003542 03/17/2022 PRINTED 100200 VALLEY LOCK AND SAFE 4,535.52 2003543 03/17/2022 PRINTED 100129 VCA ANIMAL HOSPITALS INC 1,124.06 2003544 03/17/2022 PRINTED 100267 VEOLIA WATER NORTH AMERIC 88,660.21 2003545 03/17/2022 PRINTED 100621 VERIZON BUSINESS 335.55 2003546 03/17/2022 PRINTED 100144 VERIZON WIRELESS 9,146.28 2003547 03/17/2022 PRINTED 100144 VERIZON WIRELESS 2,588.95 2003548 03/17/2022 PRINTED 100144 VERIZON WIRELESS 719.93 2003549 03/17/2022 PRINTED 100144 VERIZON WIRELESS 760.20 2003550 03/17/2022 PRINTED 100121 VISIT GREATER PALM SPRING 110,972.45 2003551 03/17/2022 PRINTED 100121 VISIT GREATER PALM SPRING 135,564.00 2003552 03/17/2022 PRINTED 101277 VOHNE LICHE KENNELS INC 475.00 2003553 03/17/2022 PRINTED 101752 VORTEX INDUSTRIES INC 2,968.72 2003554 03/17/2022 PRINTED 101220 WATERLINE TECHNOLOGIES 973.42 2003555 03/17/2022 PRINTED 100156 WAXIE SANITARY SUPPLY 581.75 2003556 03/17/2022 PRINTED 100156 WAXIE SANITARY SUPPLY 26,765.67 2003557 03/17/2022 PRINTED 103766 SYDNEY WEISMAN 871.25 2003558 03/17/2022 PRINTED 100233 WESTERN PUMP INC. 500.00 2003559 03/17/2022 PRINTED 103503 MARK K WHITE 348.75 2003560 03/17/2022 PRINTED 101824 WILLDAN ENGINEERING 5,840.00 2003561 03/17/2022 PRINTED 015936 BRANDON WRIGHT 800.00 2003562 03/17/2022 PRINTED 100908 YAMADA SPA MANAGEMENT INC 270.00 2003563 03/17/2022 PRINTED 100268 ZOLL MEDICAL CORPORATION 1,096.48 Item 1B - 8
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/17/2022 14:40
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 208 CHECKS CASH ACCOUNT TOTAL 2,887,181.03 .00 Item 1B - 9
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/17/2022 14:40
User: PatrickW
Program ID: apchkrcn

UNCLEARED CLEARED
208 CHECKS FINAL TOTAL 2,887,181.03 .00 ** END OF REPORT - Generated by Patrick Wynhoff **
Item 1B - 10
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/31/2022 11:39
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2003578 03/31/2022 PRINTED 100824 15000 INC 1,575.00
2003579 03/31/2022 PRINTED 100024 ACE PRINTING 2,583.76 2003580 03/31/2022 PRINTED 100292 ADMINSURE INC 19,987.00 2003581 03/31/2022 PRINTED 101028 AEG BUREAU OF TOURISM 167,833.33 2003582 03/31/2022 PRINTED 101028 AEG BUREAU OF TOURISM 138,333.33 2003583 03/31/2022 PRINTED 101028 AEG BUREAU OF TOURISM 1,791.25 2003584 03/31/2022 PRINTED 100249 ALBERT A. WEBB ASSOCIATES 2,690.20 2003585 03/31/2022 PRINTED 100925 ALCAZAR PALM SPRINGS LLC 43,257.70 2003586 03/31/2022 PRINTED 101337 ALPHA PETROLEUM TRANSPORT 1,644.50 2003587 03/31/2022 PRINTED 101245 THE ALTUM GROUP 5,229.81 2003588 03/31/2022 PRINTED 103500 AMERICAN COOLING TOWER IN 56,259.09 2003589 03/31/2022 PRINTED 101410 ATWORK PERSONNEL SERVICES 2,845.44 2003590 03/31/2022 PRINTED 100413 B & H PHOTO 2,826.04
2003591 03/31/2022 PRINTED 100574 BANK OF AMERICA 11,567.25 2003592 03/31/2022 PRINTED 100020 BEST BEST & KRIEGER 276,853.55 2003593 03/31/2022 PRINTED 101696 BLACK AND WHITE EMERGENCY 69,663.08 2003594 03/31/2022 PRINTED 103721 BLUEBEAM INC 2,340.00 2003595 03/31/2022 PRINTED 015388 JOANNE BRUGGEMANS 41.35 2003596 03/31/2022 PRINTED 100234 BURRTEC ENVIRONMENTAL 1,768.42 2003597 03/31/2022 PRINTED 015918 JEFFREY BURTON 250.00 2003598 03/31/2022 PRINTED 100069 CALIFORNIA CHAMBER OF COM 622.10 2003599 03/31/2022 PRINTED 103778 CALIFORNIA WATER OPERATOR 1,200.00 2003600 03/31/2022 PRINTED 103604 CAROLLO ENGINEERS INC 28,812.94 2003601 03/31/2022 PRINTED 101837 CASC ENGINEERING AND CONS 19,986.50 2003602 03/31/2022 PRINTED 100240 CHRIS W FOSTER INC 2,280.00 2003603 03/31/2022 PRINTED 101409 CITY NEWSSTANDS LLC 5,600.00 2003604 03/31/2022 PRINTED 101755 CNS ENGINEERS INC 52,791.38 2003605 03/31/2022 PRINTED 103820 COLLISION SAFETY INSTITUT 1,400.00 2003606 03/31/2022 PRINTED 101238 CONSERVE LANDCARE LLC 246,495.44 2003607 03/31/2022 PRINTED 103771 CORE COMPLIANCE LLC 3,500.00 2003608 03/31/2022 PRINTED 100205 NANCY K BOHL INC 570.00 2003609 03/31/2022 PRINTED 100088 COUNTY OF RIVERSIDE AUDIT 4,390.00 2003610 03/31/2022 PRINTED 100265 DELL MARKETING LP 1,179.44 2003611 03/31/2022 PRINTED 100067 DEMCO 787.79
2003612 03/31/2022 PRINTED 103809 DR MELISSA DOLLMAN 250.00 2003613 03/31/2022 PRINTED 101244 DOWNS ENERGY 34,953.51 2003614 03/31/2022 PRINTED 100984 DTPS C-15 LLC 3,182.71 2003615 03/31/2022 PRINTED 100054 DESERT WATER AGENCY 2,690.07 2003616 03/31/2022 PRINTED 100054 DESERT WATER AGENCY 111.46 2003617 03/31/2022 PRINTED 100054 DESERT WATER AGENCY 64.99 2003618 03/31/2022 PRINTED 100054 DESERT WATER AGENCY 45,954.46 2003619 03/31/2022 PRINTED 100305 EISENHOWER MEDICAL CENTER 5,600.00 2003620 03/31/2022 PRINTED 103398 ELECTRO-MECH SCOREBOARD C 20,096.00 2003621 03/31/2022 PRINTED 101496 ESCOBEDO ENTERPRISES 4,316.52 2003622 03/31/2022 PRINTED 100376 EXPERIAN 154.00
2003623 03/31/2022 PRINTED 100369 FAIR HOUSING COUNCIL OF R 8,742.69 2003624 03/31/2022 PRINTED 100593 FAR WEST INDUSTRIES 10,000.00 2003625 03/31/2022 PRINTED 100081 FEDERAL EXPRESS CORPORATI 298.92 2003626 03/31/2022 PRINTED 101412 FIRE ETC INC 22,563.49 2003627 03/31/2022 PRINTED 010996 TODD FITE 317.25
2003628 03/31/2022 PRINTED 101194 FLEX ADVANTAGE 661.50 2003629 03/31/2022 PRINTED 015995 BRENT FRANCIS 158.43
Item 1B - 11
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/31/2022 11:39
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2003630 03/31/2022 PRINTED 100214 FRANKLIN TRUCK PARTS INC. 348.45 2003631 03/31/2022 PRINTED 100480 FRIENDS OF THE PS ANIMAL 548.38 2003632 03/31/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 60.08 2003633 03/31/2022 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,084.52 2003634 03/31/2022 PRINTED 100158 GALLS LLC 898.17
2003635 03/31/2022 PRINTED 100536 GLS 28.22
2003636 03/31/2022 PRINTED 101672 GULF CALIFORNIA BROADCAST 2,295.00 2003637 03/31/2022 PRINTED 100519 HORIZON LIGHTING INC 12,476.47 2003638 03/31/2022 PRINTED 101761 HUGHES NETWORK SYSTEMS LL 131.07 2003639 03/31/2022 PRINTED 100698 VANTAGEPOINT TRANSFER AGE 50.00 2003640 03/31/2022 PRINTED 100494 IMAGE360 - PALM DESERT 80.54 2003641 03/31/2022 PRINTED 100119 INTERACTIVE DESIGN CORPOR 4,967.75 2003642 03/31/2022 PRINTED 101727 IRON MOUNTAIN 651.30
2003643 03/31/2022 PRINTED 101364 IT1 SOURCE LLC 15,531.60 2003644 03/31/2022 PRINTED 101510 KC'S LAWNMOWER SHOP LLC 392.66 2003645 03/31/2022 PRINTED 100177 KIMLEY HORN AND ASSOCIATE 22,112.32 2003646 03/31/2022 PRINTED 101469 KNOWBE4 INC 4,999.98
2003647 03/31/2022 PRINTED 100127 L N CURTIS AND SONS 8,217.68 2003648 03/31/2022 PRINTED 103822 SCOTT A LARNED 184.00 2003649 03/31/2022 PRINTED 100332 LIEBERT CASSIDY WHITMORE 17,081.12 2003650 03/31/2022 PRINTED 101260 THE LLOYD PEST CONTROL 390.00 2003651 03/31/2022 PRINTED 101660 LOCKS AROUND THE CLOCK IN 120.00 2003652 03/31/2022 PRINTED 103811 LQ DANCE CO 639.00
2003653 03/31/2022 PRINTED 100212 MAIN STREET PALM SPRINGS 3,230.70 2003654 03/31/2022 PRINTED 103489 MAKAI SOLUTIONS 1,299.78 2003655 03/31/2022 PRINTED 100074 MATICH CORPORATION 669,006.66 2003656 03/31/2022 PRINTED 103812 SERGIO MENDOZA 639.00 2003657 03/31/2022 PRINTED 100223 MOBILE MINI LLC CA 162.35 2003658 03/31/2022 PRINTED 100079 MOHICA TOWING 675.00
2003659 03/31/2022 PRINTED 101855 MOTOWORX GARAGE 2,520.89 2003660 03/31/2022 PRINTED 100148 NALCO COMPANY 3,803.56 2003661 03/31/2022 PRINTED 015319 PEDRO NANEZ 919.70
2003662 03/31/2022 PRINTED 103494 NEXTIONS LLC 16,500.00 2003663 03/31/2022 PRINTED 100172 OFFICE DEPOT 6,992.23 2003664 03/31/2022 PRINTED 100282 PACIFIC PRODUCTS AND SERV 975.94 2003665 03/31/2022 PRINTED 100569 PALM SPRINGS CHAMBER OF C 5,057.37 2003666 03/31/2022 PRINTED 100133 PALM SPRINGS MOTORS 1,220.67 2003667 03/31/2022 PRINTED 100075 PALM SPRINGS UNIFIED SCHO 31.00 2003668 03/31/2022 PRINTED 103814 PARKWAY C&A LP 4,620.00 2003669 03/31/2022 PRINTED 103657 PORTER BOILER SERVICE INC 10,410.30 2003670 03/31/2022 PRINTED 100515 CHRISTOPHER ALLEN PREUSS 150.00 2003671 03/31/2022 PRINTED 100596 PROPER SOLUTIONS INC 11,018.19 2003672 03/31/2022 PRINTED 100231 PRUDENTIAL OVERALL SUPPLY 1,077.57 2003673 03/31/2022 PRINTED 100476 MIRNA CAMPOS 60.00
2003674 03/31/2022 PRINTED 101718 PURE GOLD FORENSICS INC 7,470.00 2003675 03/31/2022 PRINTED 101527 RATTLE TECH LLC 500.00 2003676 03/31/2022 PRINTED 101728 PALM SPRINGS WATER SYSTEM 822.00 2003677 03/31/2022 PRINTED 103784 BERL ENTERPRISES LLC 56,198.20 2003678 03/31/2022 PRINTED 100950 RIVERSIDE UNIVERSITY HEAL 1,200.00 2003679 03/31/2022 PRINTED 101823 ROYAL CANIN 758.89
2003680 03/31/2022 PRINTED 101647 SAFE SOFTWARE INC 670.00 2003681 03/31/2022 PRINTED 015690 STEVEN SANDERS 1,000.00 Item 1B - 12
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/31/2022 11:39
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2003682 03/31/2022 PRINTED 101542 SC COMMERCIAL 12,802.49 2003683 03/31/2022 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 39,930.88 2003684 03/31/2022 PRINTED 100060 SHASTA FIRE PROTECTION IN 1,500.00 2003685 03/31/2022 PRINTED 101190 SHI INTERNATIONAL CORP 8,452.63 2003686 03/31/2022 PRINTED 100435 THE SHREDDERS 51.00 2003687 03/31/2022 PRINTED 101822 SO CAL LAND MAINTENANCE I 16,794.00 2003688 03/31/2022 PRINTED 100327 SOUTH COAST EMERGENCY VEH 4,783.78 2003689 03/31/2022 PRINTED 101594 SOUTH COAST MECHANICAL IN 3,075.00 2003690 03/31/2022 PRINTED 100080 SOUTH WEST TOWING INC 618.00 2003691 03/31/2022 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 52,131.80 2003692 03/31/2022 PRINTED 100577 SPARKLETTS - DS SERVICES 448.62 2003693 03/31/2022 PRINTED 100157 TENNANT SALES AND SERVICE 227.25 2003694 03/31/2022 PRINTED 100900 TERRA NOVA PLANNING AND R 2,795.00 2003695 03/31/2022 PRINTED 100353 TIME WARNER CABLE 228.15 2003696 03/31/2022 PRINTED 100353 TIME WARNER CABLE 299.99 2003697 03/31/2022 PRINTED 100353 TIME WARNER CABLE 99.99 2003698 03/31/2022 PRINTED 100353 TIME WARNER CABLE 586.53 2003699 03/31/2022 PRINTED 100353 TIME WARNER CABLE 586.53 2003700 03/31/2022 PRINTED 100353 TIME WARNER CABLE 586.53 2003701 03/31/2022 PRINTED 100353 TIME WARNER CABLE 586.53 2003702 03/31/2022 PRINTED 100353 TIME WARNER CABLE 199.99 2003703 03/31/2022 PRINTED 100353 TIME WARNER CABLE 157.27 2003704 03/31/2022 PRINTED 100353 TIME WARNER CABLE 1,209.44 2003705 03/31/2022 PRINTED 100289 TOP OF THE LINE SIGNS 3,985.44 2003706 03/31/2022 PRINTED 103601 TUNNELWORKS SERVICES INC 25,708.60 2003707 03/31/2022 PRINTED 101384 TYLER TECHNOLOGIES INC 2,698.00 2003708 03/31/2022 PRINTED 100386 U S CUSTOMS SERVICE 3,820.70 2003709 03/31/2022 PRINTED 103813 RYAN UMPHRESS 250.00 2003710 03/31/2022 PRINTED 100063 UNDERGROUND SERVICE ALERT 555.13 2003711 03/31/2022 PRINTED 100295 US BANK CORPORATE PAYMENT 120,997.75 2003712 03/31/2022 PRINTED 101271 UTILITY CRANE 17,829.63 2003713 03/31/2022 PRINTED 100200 VALLEY LOCK AND SAFE 5,880.39 2003714 03/31/2022 PRINTED 015945 JUAN VASQUEZ 3,150.00 2003715 03/31/2022 PRINTED 100267 VEOLIA WATER NORTH AMERIC 350,446.44 2003716 03/31/2022 PRINTED 100621 VERIZON BUSINESS 578.57 2003717 03/31/2022 PRINTED 100144 VERIZON WIRELESS 4,419.61 2003718 03/31/2022 PRINTED 100144 VERIZON WIRELESS 6,534.13 2003719 03/31/2022 PRINTED 100144 VERIZON WIRELESS 4,558.39 2003720 03/31/2022 PRINTED 100050 VISION SERVICE PLAN 5,797.44 2003721 03/31/2022 PRINTED 103739 VISTA SUNRISE II LP 342,446.77 2003722 03/31/2022 PRINTED 103810 W W DESIGN & CONSTRUCTION 1,120.00 2003723 03/31/2022 PRINTED 101675 WATCHGUARD VIDEO INC 112,610.00 2003724 03/31/2022 PRINTED 101220 WATERLINE TECHNOLOGIES 3,982.17 2003725 03/31/2022 PRINTED 100156 WAXIE SANITARY SUPPLY 318.43 2003726 03/31/2022 PRINTED 100222 WEST COAST ARBORISTS INC 61,403.10 2003727 03/31/2022 PRINTED 015936 BRANDON WRIGHT 640.00 2003728 03/31/2022 PRINTED 100255 WSP USA INC 50,790.55 2003729 03/31/2022 PRINTED 100124 ZUMAR INDUSTRIES 3,889.99 152 CHECKS CASH ACCOUNT TOTAL 3,523,912.63 .00 Item 1B - 13
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 03/31/2022 11:39
User: PatrickW
Program ID: apchkrcn

UNCLEARED CLEARED
152 CHECKS FINAL TOTAL 3,523,912.63 .00 ** END OF REPORT - Generated by Patrick Wynhoff **
Item 1B - 14
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution

CITY COUNCIL STAFF REPORT
05/26/2022   1. C.

City Clerk -

SUBJECT
TREASURER’S INVESTMENT REPORT AS OF DECEMBER 31, 2021
RECOMMENDATION:

Receive and File the Treasurer’s Investment Report as of December 31, 2021.

Attachments
Item 1C

CITY COUNCIL STAFF REPORT

DATE: May 26, 2022 CONSENT CALENDAR

SUBJECT: TREASURER’S INVESTMENT REPORT AS OF DECEMBER 31, 2021

FROM: Justin Clifton, City Manager

BY: Department of Finance and Treasury

SUMMARY:

Attached is the Treasurer's Investment Repor t as o f December 31, 2021. The report includes the face value and coupon rate (if applicable) of the investments and the source for the market value estimate. The City’s total invested cash and marketable securities is $295,399,702. There is an addi tional $9,361,041 held by a fiscal agent for bond issue reserves, debt service, and related funds , and $ 296,676,902 in other miscellaneous accounts.

RECOMMENDATION:

Receive and File Treasurer’s Investment Report as of December 31, 2021.

STAFF ANALYSIS:

The att ached repo rt includes the face value and coupon rate (if applicable) of the investments and the source for the market value estimate. Also included is information on the investments of bond issue reserve, debt service and related funds.

The invest ments, i n type, m aturity and as a percentage of the total portfolio are in compliance with the existing City Council approved investment policy.

The weighted average maturity (WAM) of the portfolio is 334 days. The maximum WAM allowed by the Investment P olicy is 1,0 95 days. The current portfolio and expected revenue cash flow will be sufficient to meet budgeted expenditure requirements for the next six months and the foreseeable future thereafter.

FISCAL IMPACT:

None.

Item 1C - 1
City Council Staff Report
May 26, 2022-- Page 2
Treasurer’s Investment Report as of December 31, 2021

REVIEWED BY:

Department Director: Nancy Pauley
City Manager: Justin Clifton

ATTACHMENTS:

A. Treasurer’s Investment Report
Item 1C - 2

TREASURER'S MONTHLY REPORT

DETAIL OF INVESTMENTS
December 31, 2021
Coupon Moody's / S&P Purchase Maturity/Called Days Yield Category Market Value as of Market Value as of Rate Rating Date Date to Maturity to Maturity Total December 31, 2021 September 30, 2021 On Call Deposits
Checking - Bank of America 9,407,127 N/A N/A Demand 1 None 9,407,127 9,407,127 9,985,996 Wells Fargo Custody 7,780,258 variable N/A Demand 1 None 7,780,258 7,780,258 1,694,801 CalTrust ShortTerm 50,537,719 variable N/A Demand 1 0.03% 50,614,691 50,537,719 93,617,076 Local Agency Invest Fund (LAIF) 72,558,144 variable N/A Demand 1 0.04% 72,558,144 72,558,144 46,527,728 140,283,248 140,360,220 140,283,248 151,825,600
Short Term Investments (1 year or less)
US Agency Securities
Federal National Mortgage Association 3,000,000 2.00% Aaa / AA+ 03/17/20 01/05/22 5 2.00% 3,068,010 3,000,321 3,014,646 Federal National Mortgage Association 3,000,000 2.63% Aaa / AA+ 03/17/20 01/11/22 11 2.63% 3,106,080 3,001,722 3,020,745 Federal Home Loan Mortgage Corporation 3,000,000 2.38% Aaa / AA 03/17/20 01/13/22 13 2.38% 3,092,820 3,001,947 3,019,641 US Treasury Notes 2,450,000 1.38% Aaa / AA 09/04/20 01/31/22 31 1.30% 2,492,492 2,452,440 2,460,775 US Treasury Notes 3,050,000 1.75% Aaa / AA+ 03/24/20 05/31/22 151 1.75% 3,142,334 3,069,895 3,084,075 Federal Home Loan Mortgage Corporation 3,000,000 2.50% Aaa / AA+ 07/24/20 06/08/22 159 2.16% 3,001,500 3,000,804 3,003,135 US Treasury Notes 3,050,000 1.75% Aaa / AA+ 03/24/20 06/15/22 166 1.75% 3,147,100 3,072,042 3,085,505 US Treasury Notes 3,050,000 1.75% Aa a / AA+ 03/24/20 06/30/22 181 1.75% 3,147,814 3,073,113 3, 087,887 US Treasury Notes 3,050,000 1.75% Aaa / AA+ 03/24/20 07/15/22 196 1.75% 3,146,504 3,074,424 3,089,793 Federal Home Loan Mortgage Corporation 2,675,000 1.25% Aaa / AA+ 07/24/20 07/25/22 206 2.21% 2,669,490 2,673,604 2,676,041 US Treasury Notes 3,050,000 1.50% Aaa / AA+ 03/24/20 08/15/22 227 1.50% 3,132,922 3,073,470 3,090,864 US Treasury Notes 3,050,000 1.63% Aaa / AA+ 03/24/20 08/15/22 227 1.63% 3,141,619 3,076,093 3,087,649 Federal National Mortgage Association 3,000,000 1.38% Aaa / AA+ 03/20/20 09/06/22 249 1.38% 3,054,180 3,022,638 3,035,037 Federal National Mortgage Association 3,000,000 2.00% Aaa / AA+ 03/20/20 10/05/22 278 2.00% 3,092,160 3,038,121 3,058,002 US Treasury Notes 1,685,000 1.38% Aaa / AA 09/04/20 10/15/22 288 1.28% 1,729,034 1,698,559 1,707,116 43,110,000 44,164,059 43,329,193 43,520,911
Medium Term Investments (1 year to 5 years)
US Agency Securities
US Treasury Notes 3,175,000 1.50% Aaa / AA+ 03/24/20 01/15/23 380 1.50% 3,271,366 3,209,601 3,230,315 Federal National Mortgage Association 3,000,000 2.38% Aaa / AA+ 03/20/20 01/19/23 384 2.38% 3,134,100 3,061,617 3,084,798 US Treasury Notes 1,685,000 1.75% Aaa / AA 09/04/20 01/31/23 396 1.31% 1,750,294 1,708,629 1,720,543 Federal Home Loan Bank 3,000,000 1.
38% Aaa / AA+ 03/20/20 02/17/23 413 1.38% 3,052,314 3,032,202 3,050,262 US Treasury Notes 3,175,000 1.50% Aaa / AA+ 03/24/20 02/28/23 424

1.50% 3,275,459 3,212,579 3,234,531
US Treasury Notes 3,175,000 0.50% Aaa / AA+ 03/24/20 03/15/23 439 0.50% 3,184,302 3,176,241 3,189,757 US Treasury Notes 3,175,000 1.50% Aaa / AA+ 03/24/20 03/31/23 455 1.50% 3,277,443 3,213,945 3,237,259 US Treasury Notes 2,500,000 2.50% Aaa / AA 09/04/20 04/15/23 470 1.33% 2,507,324 2,491,700 2,501,660 Federal Home Loan Mortgage Corporation 2,500,000 2.50% Aaa / AA+ 09/04/20 06/26/23 542 2.34% 2,500,775 2,488,180 2,500,630 Federal Home Loan Mortgage Corporation 2,790,000 2.50% Aaa / AA+ 07/10/20 07/10/23 556 2.50% 2,784,002 2,775,046 2,789,294 US Treasury Notes 2,500,000 1.25% Aaa / AA 09/04/20 07/15/23 561 1.44% 2,498,633 2,482,130 2,494,728 Federal Home Loan Mortgage Corporation 2,075,000 2.50% Aaa / AA+ 08/19/20 08/24/23 601 2.50% 2,072,884 2,061,728 2,074,093 US Treasury Notes 2,000,000 1.25% Aaa / AA 06/25/21 09/15/23 623 0.30% 1,992,422 1,981,876 1,993,828 US Treasury Notes 2,200,000 1.25% Aaa / AA 06/29/21 10/15/23 653 0.31% 2,190,805 2,178,257 2,192,093 Federal Home Loan Mortgage Corporation 3,000,000 1.25% Aaa / AA+ 10/16/20 10/16/23 654 2.50% 2,988,810 2,970,633 2,988,456 Federal Home Loan Mortgage Corporation 2,365,000 2.50% Aaa / AA+ 12/02/20 12/04/23 703 2.50% 2,362,659 2,342,899 2,359,795 US Treasury Notes 3,200,000 0.13% Aaa / AA 12/28/21 02/15/24 776 0.75% 3, 157,500 3,158,749 -
US Treasury Notes 1,250,000 0.25% Aaa / AA 06/09/21 06/15/24 897 0.31% 1,247,754 1,231,836 1,242,871 US Treasury Notes 3,000,000 0.75% Aaa / AA 12/09/21 11/15/24 1,050 0.75% 2,981,836 2,983,827 - Federal National Mortgage Association 3,100,000 1.63% Aaa / AA+ 12/28/21 01/07/25 1,103 1.01% 3,155,955 3,156,649 - US Treasury Notes 2,000,000 0.50% Aaa / AA 05/21/21 03/31/25 1,186 0.54% 1,996,641 1,967,422 1,988,360 Federal Farm Credit Banks Funding Corp 2,600,000 0.95% Aaa / AA+ 08/23/21 04/01/25 1,187 2.34% 2,635,074 2,601,984 2,621,476 Federal National Mortgage Association 3,200,000 0.05% Aaa / AA+ 12/29/21 06/17/25 1,264 1.08% 3,136,448 3,136,854 - US Treasury Notes 2,800,000 0.94% Aaa / AA 10/26/21 07/31/25 1,308 0.98% 2,729,016 2,716,986 - US Treasury Notes 2,750,000 0.25% Aaa / AA 08/23/21 08/31/25 1,339 0.64% 2,707,354 2,665,031 2,692,852 US Treasury Notes 3,300,000 0.25% Aaa / AA 12/28/21 09/30/25 1,369 1.12% 3, 194,813 3,196,875 - US Treasury Notes 2,750,000 0.25% Aaa / AA 08/23/21 10/31/25 1,400 0.67% 2,702,090 2,659,014 2,686,085 US Treasury Notes 2,800,000 0.38% Aaa / AA 10/26/21 01/31/26 1,492 1.07% 2,718,953 2,710,095 - US Treasury Notes 3,100,000 1.50% Aaa / AA 12/28/21 08/15/26 1,688 1.23% 3,137,297 3,136,933 -

78,165,000 78,344,323 77,709,518 53,873,686
Par Value Cost Basis
1 Item 1C - 3
Coupon Moody's / S&P Purchase Maturity/Called Days Yield Category Market Value as of Market Value as of Rate Rating Date Date to Maturity to Maturity Total December 31, 2021 September 30, 2021 Par Value Cost Basis
Corporate Bonds/Obligations (5 years or less)
Apple Incorporated 2,000,000 2.15% FDIC 04/09/20 02/09/22 40 2.10% 2,044,680 2,003,584 2,014,516 Apple Incorporated 1,000,000 2.40% FDIC 10/26/20 01/13/23 378 2.30% 1,044,270 1,019,168 1,026,261 Pepsico Inc 1,000,000 0.75% FDIC 10/30/20 05/01/23 486 0.74% 1,011,210 1,001,359 1,007,920 Microsoft Corporation 1,114,000 2.00% FDIC 04/13/20 08/08/23 585 1.92% 1,153,413 1,135,225 1,146,841 Pepsico Inc 1,035,000 0.04% FDIC 10/07/20 10/07/23 645 0.40% 1,034,410 1,029,473 1,037,474 Charles Swab Corp 1,250,000 0.75% FDIC 06/25/21 03/18/24 808 0.53% 1,257,150 1,244,636 1,255,905 Bank of NY Mellon 1,250,000 0.05% FDIC 08/23/21 04/26/24 847 0.53% 1,249,138 1,234,773 1,247,438 Amazon 1,250,000 0.45% FDIC 05/21/21 05/12/24 863 1.09% 1,251,763 1,237,978 1,247,133 John Deere Capital 1,250,000 0.45% FDIC 06/09/21 06/07/24 889 0.42% 1,251,200 1,234,703 1,247,049 Bank of America Corp 2,050,000 0.26% FDIC 06/09/21 06/14/24 896 0.26% 2,045,065 2,036,577 1,248,230 Salesforce.com Inc 2,000,000 0.63% FDIC 12/14/21 07/15/24 927 1.01% 1,980,340 1,981,782 - US Bankcorp 1,250, 000 2.40% FDIC 08/23/21 07/30/24 942 0.63% 1,314,213 1,291,719 1,309,323 Bank of NY Mellon Corp 1,200,
000 0.85% FDIC 10/27/21 10/25/24 1,029 0.93% 1,199,069 1,190,126 - Caterpillar Finl Service Note 2,000,000 2.15% FDIC 12/13/21 11/08/24 1,043 0.93% 2,054,620 2,058,444 - Merck & Co 2,000,000 0.75% FDIC 12/13/21 11/08/24 1,043 0.93% 1,943,820 1,961,368 - JP Morgan Chase & Co 2,050,000 2.08% FDIC 05/21/21 04/22/26 1,573 1.44% 2,109,915 2,081,558 1,284,874 23,699,000 23,944,276 23,742,473 15,072,964
Supranational (5 years or less)
Inter-American Dev Bank Note 2,500,000 0.25% FDIC 07/19/21 11/15/23 684 0.30% 2,497,225 2,477,263 2,493,998 Intl. Bank Recon & Development Note 2,500,000 0.63% FDIC 07/20/21 04/22/25 1,208 0.56% 2,506,400 2,459,275 2,490,750 5,000,000 5,003,625 4,936,538 4,984,748
Negotiable Certificates of Deposit (5 years or less)
Patriot Bank CD 250,000 2.95% FDIC 07/30/18 01/31/22 31 2.95% 250,000 250,581 252,433 Synchrony Bank CD 250,000 2.70% FDIC 03/11/19 03/15/22 74 2.70% 250,000 251,257 252,996 Merrick Bank CD 250,000 2.65% FDIC 03/11/19 03/21/22 80 2.65% 250,000 251,350 253,027 Goldman Sachs Bank CD 250,000 2.30% F DIC 08/02/17 08/02/22 214 2.30% 250,000 253,000 254,691 American Express Centurion CD 250,000 2.35% FDIC 08/22/17 08/22/22 234 2.35% 250,000 253,344 255,093 Capital One Bank USA, NA CD 250,000 2.35% FDIC 08/23/
17 08/23/22 235 2.35% 250,000 253,357 255,108
Citibank, NA CD 250,000 3.30% FDIC 07/24/18 07/24/23 570 3.30% 250,000 260,825 263,543 Comenity Capital Bank CD 250,000 3.35% FDIC 10/17/18 10/17/23 655 3.35% 250,000 262,334 265,153 UBS Bank USA CD 250,000 3.35% FDIC 10/17/18 10/17/23 655 3.35% 250,000 262,334 265,153 2,250,000 2,250,000 2,298,382 2,317,197
Asset Backed Security (5 years or less)
Toyota Auto Receivables Trust 1,250,000 2.60% FDIC 06/14/21 11/17/25 1,417 0.26% 1,250,000 1,237,936 1,246,486 1,250,000 1,237,936 1,246,486
Total Invested Cash 293,757,248$ 295,316,503$ 293,537,288$ 272,841,592$ Monthly Portfolio Yield: 0.75%
Benchmark Yields:

Current Month LAIF Average: 0.212%
2 Item 1C - 4

CITY COUNCIL STAFF REPORT
05/26/2022   1. D.

City Clerk -

SUBJECT
RESOLUTIONS CALLING THE NOVEMBER 8, 2022, GENERAL MUNICIPAL

ELECTION, ORDERING SERVICES AND ADOPTING REGULATIONS FOR

CANDIDATE STATEMENTS
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN OFFICERS, AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA AND CITY CHARTER.”

1. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022.”

2. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE
STATEMENTS SUBMITTED TO THE VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022.”

3. Attachments
Item 1D

CITY COUNCIL STAFF REPORT

DATE: May 26, 2022 CONSENT CALENDAR

SUBJECT: RESOLUTIONS CALLING THE NOVEMBER 8, 2022, GENERAL

MUNICIPAL ELECTION, ORDERING SERVICES AND ADOPTING

REGULATIONS FOR CANDIDATE STATEMENTS

FROM: Justin Clifton, City Manager

BY: Monique Lomeli, Acting City Clerk

SUMMARY:

The City Council is being requested to call the General Municipal Election to be held on November 8, 2022, to elect Members of the City Council for Districts 1, 2, and 3, for full terms of three years. Adoption of these resolutions will request consolidati on of the election with the County as well as set regulations for Candidates Statements.

RECOMMENDATION:

1. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, CALLING AND GIVING NOTICE OF

THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN OFFICERS, AS

REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA AND CITY CHARTER.”

2. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COU NCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, REQUESTING THE BOARD OF

SUPERVISORS OF THE COUNTY OF RIVERSIDE TO RENDER SPECIFIED

SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022.”

3. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING REGULATIONS FOR

CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE

STATEMENTS SUBMITTED TO THE VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 8, 2022.”

BACKGROUND:

Pursuant to Palm Springs Municipal Code Section 2.02.010, the City shall hold its General Municipal Election on November 8, 2022, to elect Members of the City Council for Districts 1, 2, and 3, for full terms of three years.

Item 1D - 1
City Council Staff Report
May 26, 2022 -- Page 2
Calling and Giving Notice of the General Municipal Election, November 8, 2022 Three resolutions are necessary to facilitate the City’s November 8, 2022, General Municipal Election:

1. Calling the Election. This Resolution calls and gives notice of the election; directs the City Clerk to give further notice as provided for in the California Elections Code and provides for the City Clerk or the Registrar of Voters to conduct and complete the canvass.

2. R equesting County Services. This resolution requests that the County Board of Supervisors permit the Registrar of Voters to prepare and furnish any and all supplies in order to conduct the election. All filings, including Candidates Statements, Statements of Economic Interests, and Campaign Disclosure Statements, will be processed through the City Clerk’s Office.

3. C
andidate Statement. This resolution adopts rules and regulations for the submission of candidate statements as required by Section 13307 of the California Elections Code, Palm Springs Municipal Code Section 2.02.035, and the required payment.

Pursuant to Palm Springs Municipal Code Section 2.020.020, the official period for a candidate to pull and file nomination papers is July 18 to August 12, 2022, and each candidate shall be proposed by not less than 80 nor more than 120 voters of the District.

Additionally, if an incumbent does not file by the end of the nomination period, an extended nomination period will be effectuated, pursuant to the Elections Code Section 10225, and candidates other than the person who was the incumbent may file nomination papers for that office until August 17, 2022.

FISCAL IMPACT:

The c
ost of the election will be influenced by the number of candidates filing for elected office. It is estimated that the election will cost approximately $100,000. There are sufficient funds in the City Clerk’s budget to pay those costs.

REVIEWED BY:

Department Director: Monique M. Lomeli
City Manager: Justin Clifton
ATTACHMENTS:

A. Res
olution Calling the Election
B. Resolution Requesting Services
C. Resolution on Candidate Statements
Item 1D - 2

ATTACHMENT A
Item 1D - 3
RESOLUTION NO. ___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, CALLING AND GIVING

NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL
ELECTION TO BE HELD ON NOVEMBER 8, 2022, FOR THE

ELECTION OF CERTAIN OFFICERS , AS REQUIRED BY

THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA AND CITY CHARTER.

WHEREAS, pursuant to Palm Springs Municipal Code Section 2.02.010 a General Municipal Election shall be held on November 8, 2022, for the election of Member of City Council for District 1, 2, and 3; and

WHEREAS, the Charter of the Palm Springs, Section 802, requires that elections shall be held in accordance with the provisions of the California Elections Code, unless otherwise provided by ordinance.

THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1.

T hat the foregoing Recitals are true and correct and are incorporated herein by this reference.

SECTION 2. That pursuant to the requirements of the Charter of the Palm Springs, Palm Springs Municipal Code, and the laws of the State of California relating to elections; there is called and ordered to be held in the City of Palm Springs, California, on November 8, 2022, a General Municipal Election for the purpose of electing Members of City Council for Districts 1, 2, and 3, for the full term of three years.

SECTION 3. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 4. That the City Clerk is authorized, instructed, and directed to coordinate with the County of Riverside Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter and supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 5. That the polls for the election shall be open at seven o’clock a.m. (7:00 a.m.) of the day of the election and shall remain open continuously from that time until eight o’clock p.m. (8:00 p.m. ) of the same day when the polls shall be closed, pursuant to Elections Code Section 10242, except as provided in Section 14401 of the California Elections Code.

SECTION 6. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

Item 1D - 4
Resolution No. ___

SECTION 7. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law.

SECTION 8. That in the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as cer tified by the Election Official, the City Council shall set a date and time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot.

SECTION 9. Pursuant to Section 10263 of the California Elections C ode, the canvass of the General Municipal Electi on is ordered to be made by the City Clerk. The City Clerk may designate the Registrar of Voters of County of Riverside to conduct and complete the canvass.

SECTION 10. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.

PASSED,

APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY
OF PALM SPRINGS THIS ____ DAY OF ________, 2022.
______
__________________________
Justin Clifton
City Manager
ATTEST:
_____________________________
Monique Lomeli, CMC
Interim City Clerk
Item 1D - 5
Resolution No. ___

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )

I, MONIQUE M. LOMELI, Interim City Clerk of the City of Palm Springs, hereby certify that Resolution No. _____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on the ___ day of ____,2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.

________________________________
Monique M. Lomeli, CMC
Interim City Clerk
Item 1D - 6

ATTACHMENT B
Item 1D - 7
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, REQUESTING THE BOARD

OF SUPERVISORS OF THE COUNTY OF RIVERSIDE TO

RENDER SPECIFIED SERVICES TO THE CITY RELATING

TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION
TO BE HELD ON NOVEMBER 8, 2022.

WHEREAS, a General Municipal Election is to be held in the City of Palm Springs, California, on November 8, 2022; and

WHEREAS, in the course of conduct of the election it is necessary for the City to request services of the County; and

WHEREAS, all necessary expenses in performing these services shall be paid by the City of Palm Springs.

THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. T hat the foregoing Recitals are true and correct and are incorporated herein by this reference.

SECTION 2. That pursuant to the provisions of Section 10002 of the Elections Code of the State of California, the City Council requests the Board of Supervisors of the County of Riverside to permit the Registrar of Voters to prepare and furnish any and all supplies and services in order to properly and lawfully conduct the election.

SECTION 3. That the City of Palm Springs shall reimburse the County of Riverside for all services performed when the work is completed and upon presentation to the City a properly approved bill.

SECTION 4. The City Clerk is directed to file a certified copy of this resolution with the Board of Supervisors and the Registrar of Voters for the County of Riverside.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF PALM SPRINGS THIS ______ DAY OF ______, 2022.

________________________________
Justin Clifton
ATTEST: City Manager

_____________________________
Monique M. Lomeli, CMC
Interim City Clerk
Item 1D - 8
Resolution No. ___

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )

I, MONIQUE M. LOMELI, Interim City Clerk of the City of Palm Springs, hereby certify that Resolution No. ______ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on the ___day of ____, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.

________________________________
Monique M. Lomeli, CMC
Interim City Clerk
Item 1D - 9

ATTACHMENT C
Item 1D - 10
RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, ADOPTING REGULATIONS

FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING

TO CANDIDATES STATEMENTS SUBMITTED TO THE

VOTERS AT THE GENERAL MUNICIPAL ELECTION TO BE
HELD ON NOVEMBER 8, 2022.

WHEREAS, Section 13307 of the Elections C ode of the State of California provides that the governing body of the local a gency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate statement.

THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. T hat the foregoing Recitals are true and correct and are incorporated herein by this reference.

SECTION 2. GENERAL PROVISIONS.

Pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at the City of Palm Springs General Municipal Election to be held on November 8, 2022, may prepare a candidate’ s statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself.

The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

The City Clerk is NOT permitted to edit any material contained in candidate statements. Candidates are responsible for proofreading spelling, punctuation, and grammar. Since the statement cannot be changed after it is submitted, it is important for candidates to carefully prepare and proofread their statements. Pursuant to the Palm Springs Municipal Code §2.02.035, the City Clerk shall not cause to be printed or circulated any statement which the City Clerk determines does not comply with the provisions of the Elections Code. The City Clerk, in his or her sole discretion, after first attempting to consult with the candidate, may strike or modify the portion or portions of the candidate statement that is not in compliance and thereafter cause to be printed and circulated the candidate’s statement as redacted or modified. (Ordinance No. 1820, adopted May 15, 2013) Item 1D - 11
Resolution No. ____

SECTION 3. FOREIGN LANGUAGE POLICY.

Pursuant to the Federal Voting Rights Act, candidates statements will be translated into all languages required by the County of Riverside. The County is required to translate candidates statements into the following language(s): Spanish.

The County will print and mail voter information guides and candidates statements to all voters in English and Spanish or the County will send voter information guides and candidate statements in Spanish to only those voters who are on the county voter file as having requested a voter information guide in a particular language. The County will make the voter information guide and candidates statements in the required languages available at all polling places, on the County’s website, and in the Election Official’s office.

SECTION 4.

ADDITIONAL MATERIALS.

No candidate will be permitted to include additional materials in the voter information guide.

SECTION 5. PAYMENT.

The candidate shall be required to pay for the cost of translating the candidates statements into any required foreign language pursuant to Federal and/or State law.

The candidate shall be required to pay for the cost of printing the candidates statement in English and any foreign language as required in the voter information guide.

The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the Cit y, his or her estimated pro rata share as a condition of having the candidate statement included in the voter information guide.

The estimate is just an approximation of the actual costs that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expenses or refund any excess paid depending on the final actual cost.

Item 1D - 12
Resolution No. ____

SECTION 6. The City Clerk is directed to provide each candidate or the candidate’s representative a copy of this Resolution at the time nomination papers are issued.

SECTION 7. All previous resolutions adopting regulations for candidate statements are repealed.

PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF PALM SPRINGS THIS ____ DAY OF _____, 2022.

________________________________
Justin Clifton
City Manager
ATTEST:

_____________________________
Monique M. Lomeli, CMC
Interim City Clerk

Item 1D - 13
Resolution No. ____

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )
I, M ONIQUE M. LOMELI, Interim City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on the ___ day of ____, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________. ________________________________
M
onique M. Lomeli, CMC
Interim City Clerk
Item 1D - 14

CITY COUNCIL STAFF REPORT
05/26/2022   1. E.

City Clerk -

SUBJECT
ADOPT THE CITY’S FY 2021-22 INVESTMENT POLICY GOVERNING THE

INVESTMENT OF CITY FUNDS
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING AN INVESTMENT POLICY GOVERNING THE INVESTMENT OF CITY FUNDS AND SUPERSEDING
RESOLUTION NO. 24876”, and delegating the City Council’s authority to invest and reinvest public funds, and to sell or exchange securities so purchased, to the City Treasurer for one year or until earlier revoked by the City Council.

Attachments
Item 1E

CITY COUNCIL STAFF REPORT

DATE: MAY 26, 2022 CONSENT CALENDAR

SUBJECT: ADOPT THE CITY’S FY 2021- 22 INVESTMENT POLICY GOVERNING

THE INVESTMENT OF CITY FUNDS

FROM: Justin Clifton, City Manager

BY: Department of Finance and Treasury

SUMMARY:

Government Code 53646(1)(2) provides for the City Council’s annual consideration of the City’s Investment Policy at a public meeting. Additionally, the City Council may elect to delegate its authority to invest and reinvest City funds to the City Treasurer for up to one year pursuant to California Code section 53607. The proposed Investment Policy and delegation of authority will be effective upon adoption by the City Council.

RECOMMENDATION:

Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PALM SPRINGS, CALIFORNIA, ADOPTING AN INVESTMENT POLICY

GOVERNING THE INVESTMENT OF CITY FUNDS AND SUPERCEEDING RESOLUTION NO . 24 876”, and delegating the City Council’s authority to invest and reinvest public funds, and to sell or exchange securities so purchased, to the City Treasurer for one year or until earlier revoked by the City Council.

BACKGROUND:

The City of Palm Springs has had an investment policy since 1985. The Treasurer and Finance Department Staff ensure that all investments are consistent with the Investment Policy and provide oversight with appropriate checks and balances over the investmen t process. The Policy requires annual adoption by City Council. On January 28, 2021, the City Council approved the appointment of Chandler Asset Management (CAM) to provide investment advisory services to the C ity. Although Chandler Asset Management works with Staff to actively manage the portion of the City’s cash portfolio not needed to meet near-term obligations, fiduciary responsibility for investments remains with the City.

Item 1E - 1
STAFF ANALYSIS:

In collabor
ation with the City of Palm Springs’ investment advisor, Chandler Asset Management and F inance Staff recently reviewed the City’s investment policy and recommended no changes to California Government Code (Code) sections that govern the investment of public funds. Staff also reviewed the policy to ensure inclusion of the latest best practices from recognized industry groups such as Government Finance Officers Association (GFOA), California Society of Municipal Finance Officers (CSMFO), California Municipal Treasurers Association (CMTA), and the Association of Public Treasurers of the United States and Canada (APTUSC).

During that review, there were no recommendations proposed by Chandler Asset Management and S taff to modify language. The current language is already consistent with updated State statues and enables the portfolio to transition from passive management (hold all securities until maturity) to active management (responsive to changing market conditions). The Investment Portfolio will continue to be managed with the policy prioritization of Safety first, Liquidity second, and Return on Investment third.

Pursuant to the delegation of authority authorized by Government Code section 53607, the City Treasurer is required to make a monthly report of investment transactions to the City Council. Each monthly Cash and Investments Report (“Treasurer’s Report”) describes the portfolio’s composition and recent performance and reports the month’s investment transactions. Within each Treasurer’s Report, the Treasurer certifies that all investments were made in compliance with the Investment Policy and that there are adequate funds to pay City obligations for at least six months.

ALIGNMENT WITH STRATEGIC PLANNING:

Good Gover
nance.

FISCAL IMPACT:

None.

REVIEWED BY:

Department Director: Nancy Pauley
City Manager: Justin Clifton
ATTACHMENTS:

A. Resoluti
on
B. City of Palm Springs Investment Policy
Item 1E - 2

ATTACHMENT A
Item 1E - 3
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS , CALIFORNIA, ADOPTING AN

INVESTMENT POLICY GOVERNI NG THE INVESTMENT

OF CITY FUNDS AND SUPERCEEDING RESOLUTION
NO. 24876.

WHEREAS, The City Council finds the Investment Pol icy is consistent with the City’s commitment to safeguarding public funds; and

WHEREAS, The City of Palm Springs Investment Policy, At tachment B and incorporated by reference, is hereby adopted; and

WHEREAS, Resolution No. 24876 is hereby superseded in its entirety.

ADOPTED THIS ___TH DAY OF ________________, _________
.

JUSTIN CLIFTON

CITY MANAGER

ATTEST:

MONIQUE M. LOMELI, CMC

INTERIM CITY CLERK
Item 1E - 4

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )

I, MONIQUE M. LOMELI CMC, Interim City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on _______________________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF , I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.

MONIQUE M. LOMELI, CMC

INTERIM CITY CLERK
Item 1E - 5

ATTACHMENT B
Item 1E - 6

CITY OF PALM SPRINGS
2021-2022

INVESTMENT POLICY

Item 1E - 7

1.0 Purpose:

The purpose of this Investment Policy (Policy) is to set forth the investment and operational guidelines for the management and investment of the public funds of the City of Palm Springs, California. The Policy requires adoption by, and can only be changed by, a majority vote of the City Council.

The Policy is designed to ensure the prudent management of public funds, the availability of operating and capital funds when needed, and an investment total return that is comparable to established benchmarks, as appropriate.

A copy of this statement will be provided to all investment dealers and investment managers doing business with the City of Palm Springs and will be provided to other interested parties on request. Receipt of this policy, including confirmation that it has been reviewed by individuals working directly with the City’s investment account will be received prior to any organization providing investment services to the City of Palm Springs.

2.0 Policy:

The investment Policy and practices of the City of Palm Springs are based upon state law and prudent money management consistent with City policies. The primary goals of these practices are:

A. To ensure compliance with all Federal, State, and local laws governing the investment of public funds under the control of the Director of Finance/Treasurer.

B. To protect the principal of monies entrusted to the City’s Finance Department.

C. Achieve a reasonable rate of return within the parameters of prudent risk management while minimizing the potential for capital losses arising from market changes or issuer default.

3.0 Scope:

This Investment Policy applies to all financial assets of the City of Palm Springs. These funds are accounted for in the City’s Comprehensive Annual Financial Report.

The Director of Finance/Treasurer is responsible for investing the unexpended cash in the City Treasury for all funds, except for the employee’s retirement funds or defer red compensation accounts, which are administered separately, and those funds which are managed separately by trustees appointed under indenture agreements.

Item 1E - 8
These funds include, but are not limited to:
• General Fund
• Special Revenue Funds
• Capital Project Funds
• Debt Service Fund
• Enterprise Funds
• Internal Service Funds
• Trust and Agency Funds
• Bond Proceeds
• Any new fund created by the legislative body, unless specifically exempted This Investment Policy applies to all transactions involving the financial assets and related activity of the foregoing funds.

4.0 Prudence:

The standard of prudence to be used by the Director of Finance/Treasurer shall be the “prudent investor standard.” This shall be applied in the context of managing an overall portfolio. The “prudent investor standard” shall be applied to the City, pursuant to California Government Code Section 53600.3 which provides, in pertinent part:
“… all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.…”

4.1 Personal Responsibility:

The Director of Finance/Treasurer, as the investment officer acting in accordance with written procedures and the Investment Policy and exercising due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported to the City Council in a timely fashion and appropriate action is taken to control adverse developments.

Item 1E - 9

5.0 Objective:

Consistent with this aim, investments are made under the terms and conditions of California Government Code Section 53600, et seq. Criteria for selecting investments and the absolute order of priority are:

Safety
Safety of principal is the foremost objective of the investment program. Investments of the City of Palm Springs shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio.

Liquidity
The City of Palm Springs’s investment portfolio will remain sufficiently liquid to enable the City to meet al l operating requirements which might be reasonably anticipated and to maintain compliance with any indenture agreement, as applicable. Liquidity is essent ial to the safety of principal.

Return on Investments
The City of Palm Springs’s investment portfolio shall be designed with the objective of attaining a market -average rate of return throughout budgetary and economic cycles (market interest rates), within the City’s Investment Policy’s risk parameters and the City’s cash flow needs. See also Section 16.1.

6.0 Delegation of Authority:

The Director of Finance/Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials .

The responsibility for the day-to-day investment of City funds may be delegated to other Department of Finance staff members as determined by the Director of Finance/Treasurer.

Procedures should include references to: ACH/wire transfer agreements, and collateral/depository agreements, as appropriate. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance/Treasurer. The Director of Finance/Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. Under the provisions of California Government Code 53600.3, the Director of Finance/Treasurer is a trustee Item 1E - 10
and a fiduciary subject to the prudent investor standard.

The City may engage the services of one or more external investment managers to assist in the management of the City’s investment portfolio in a manner consistent with the City’s Investment Policy and objectives. Such external managers may be granted discretion to purchase and sell investment securities in accordance with this Investment Policy. Such managers must be registered under the Investment Advisers Act of 1940.

7.0 Ethics and Conflicts of Interest:

Consistent with state statutes and regulations and the City’s local policies relating to conflicts of interest, all persons involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

Employees and investment officers are required to file annual disclosure statements as required for “public officials who manage public investments” [as defined and required by the Political Reform Act and related regulations, including Government Code Sections 81000, et seq., and the rules, regulations and guidelines promulgated by California’s Fair Political Practices Commission (FPPC)].

8.0 Authorized Financial Dealers and Institutions:

The City’s Director of Finance/Treasurer will maintain a list of the financial institutions and brokers/dealers authorized to provide investment and depository services and will perform an annual review of the financial condition and registrations of qualified bidders and require annual audited financial statements to be on file for each company. The City shall annually send a copy of the current Investment Policy to all financial institutions and brokers/dealers approved to do business with the City.

If the City uses an external investment adviser, the adviser is authorized to enter into transactions with its own approved Br oker-Dealer list on behalf of the City. The adviser shall perform all due diligence for all brokers/dealers on its approved list. The external investment adviser shall annually provide the City its approved Broker-Dealer list so that the Director of Finance/Treasurer may conduct their own review.

As far as possible, all money belonging to, or in the custody of, a local agency, including money paid to the City’s Director of Finance/Treasurer or other official to pay the principal, interest, or penalties of bonds, shall be deposited for safekeeping in state or national banks, savings associations, federal associations, credit unions, or federally insured industrial loan companies in this state selected by the City’s Director of Finance/Treasurer; or may be invested in the investments set forth in Section 9.0. To be eligible to receive local agency money, a bank, savings association, federal association, or federally insured industrial loan company shall have received an overall rating of not Item 1E - 11
less than “satisfactory” in its most recent evaluation by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California’s communities, including low- and moderate-income neighborhoods.

To provide for the optimum yield in the investment of City funds, the City’s investment procedures shall encourage competitive bidding on transactions from approved brokers/dealers. In order to be approved by the City, the dealer must meet the following criteria: (i) the dealer must be a “primary” dealer or regional dealer that qualifies under Securities and Exchange Commission Rule 15C3- 1 (Uniform Net Capital Rule); (ii) the dealer’s institution must have an office in California; (iii) the dealer must be experienced in institutional trading practices and familiar with the California Government Code as related to investments appropriate for the City; and (iv) all other applicable criteria, as may be established in the investment procedures. All brokers/dealers and financial institutions who desire to become qualified bidders for investment transactions must submit a “Broker/Dealer Application” and related documents relative to eligibility including a current audited annual financial statement, U4 form for the broker, proof of state registration and proof of National Association of Securities Dealers certification. The City’s Director of Finance/Treasurer shall also have received a signed Certification from the firm of having read and understood the City’s Investment Policy and agreeing to comply with the Investment Policy. The City’s Director of Finance/Treasurer shall determine if they are adequately capitalized ( i.e., qualifies under SEC Rule 15C3- 1, Uniform Net Capital Rule, and five years of operation). If the City uses an external investment advisor, the investment adviser will use the firm’s best execution procedures and must retain documentation of competitive pricing execution on each transaction and provide such documentation to the Director of Finance/Treasurer upon request.

9.0 Cash and Investment Instruments:

City active and inactive deposits may be kept in checking accounts and savings accounts at financial institutions as identified in California State Government Code Section 53648 provided that they are adequately secured with proper collateral as prescribed by Government Code Sections 53656 and/or 53658. Funds may be automatically swept from the above accounts into investment instruments provided those investment instruments are allowable investments as listed in this section and l imited to the percentage of the portfolio prescribed for each investment instrument.

Allowable investments for the portfolio of the City of Palm Springs are limited by California State Government Code Sections 53601 et seq.; and Section 53635. They are fur ther restricted by the Director of Finance/Treasurer’s investment strategy. Limitations on percentage of portfolio, single issue or issuer, credit quality, diversification, and maturity apply at the time of purchase. Purchased securities may not exceed five-year maturities.

Exceptions can only be approved by the City Council. The investment instruments and Item 1E - 12
percentage of the portfolio permitted by this policy are described below. Investments not specifically listed below are deemed inappropriate and prohibited.

OBLIGATIONS OF THE UNITED STATES TREASURY
United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest.
• Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 100%

BONDS ISSUED BY THE CITY OR ANY LOCAL AGENCY WITHIN THE STATE OF

CALIFORNIA OR THE STATE OF CALIFORNIA
Registered California warrants, treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled or operated by the state or by a department, board, agency, or authority of the state.

Bonds, notes, warrants or other evidences of indebtedness of any local agency within California including bonds payable solely out of the revenues from a revenue- producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. Investments under this section must be rated “A” or better by a nationally recognized rating service.
• Maximum Percentage of Portfolio: 15%
• Maximum Exposure: 5% per Issuer.

FEDERAL AGENCIES
Obligations issued by banks for cooperatives, federal land banks, federal intermediate credit banks, federal home loan banks, the Federal Home Loan Bank Board, Federal Home Loan Mortgage Corporation, Federal Home Loan Bank, Federal Farm Credit Bank, the Tennessee Valley Authority, or in obligations, participations, or other instruments of, or issued by, or fully guaranteed as to principal and interest by, the Federal National Mortgage Association; or in guaranteed portions of Small Business Administration notes; or in obligations, participations, or other instruments of, or issued by, a federal agency or United States government-sponsored enterprise.
• Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 60%
BANKERS’ ACCEPTANCES
Bills of exchange or time drafts drawn on and accepted by a commercial bank, typically Item 1E - 13
created from a letter of credit issued in a foreign trade transaction. Eligibility is limited to U.S. banking corporations.
• Maximum Maturity: 180 Days
• Maximum Percentage of Portfolio: 20%
• Maximum Exposure: 5% per bank
• Credit Requirement: A-1, P-1, F-1 (Per S&P/ Moody’s /Fitch)

COMMERCIAL PAPER
Commercial Paper ranked A-1, P-1, F-1 by one of the major rating agencies and issued by a domestic corporation having assets in excess of $500,000,000 and having an “A” or better rating on its long-term debentures, if any, as determined by a recognized nat ional rating agency.
• Maximum Maturity: 270 Days
• Maximum Percentage of Portfolio: 15% Under a provision sunsetting on January 1, 2026, no more than 40% of the portfolio may be invested in Commercial Paper if the Agency’s investment assets under management are greater than $100,000,000.
• Maximum Exposure: 5% per Issuer
• Credit Requirement A-1, P-1, F-1 (Per S&P/ Moody’s / Fitch)

NEGOTIABLE CERTIFICATES OF DEPOSIT
Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a state-licensed branch of a foreign bank. Securities in this category exceeding federal deposit insurance limits shall be rated or issued by institutions which have long-term debt obligations rated “A” (or the equivalent) or better and short-term debt obligations, if any, rated “A-1” (or the equivalent) or better by at least two nationally recognized statistical rating agencies. • Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 30%
• Maximum Exposure: 5% per Issuer
• FDIC-insured up to $250,000
• Credit Requirement if over $250,000: Rating of “A” or the equivalent (Per S&P/ Moody’s / Fitch)

MEDIUM-TERM CORPORATE NOTES
Medium term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized Item 1E - 14
and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subsection must be rated “A” or better by a nationally recognized rating service at the time of purchase.
• Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 30%
• Maximum Exposure: 5% per Issuer

PASS-THROUGH SECURITIES
Asset-Backed, Mortgage-Backed, Mortgage Pass-Through Securities, and Collateralized Mortgage Obligations limited to mortgage-backed pass-through securities issued by a US government agency or consumer receivable pass-through certificates or bonds with a final maturity not exceeding five years from the date of trade settlement.

The securities are rated in a rating category of “AA” or its equivalent or higher by a NRSRO. The aggregate investment in mortgage-backed and asset-backed securities described in this section shall not exceed 20% of the portfolio with no more than 5% held in any one issuer that is not a US government agency.

• Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 20%
• Maximum Exposure: 5% per Issuer

SUPRANATIONAL SECURITIES
Medium United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or higher by a NRSRO and shall not exceed 30% of the portfolio with no more than 10% invested in any one issuer. • Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 30%
• Maximum Exposure: 10% per Issuer

MUTUAL FUNDS AND MONEY MARKET MUTUAL FUNDS
California Government Code Sections 53601 (k) permits public agencies to invest 20% of their portfolio in mutual funds or money market. Money market funds are limited to a maximum dollar-weighted average maturity of 90 days; each investment must have a remaining maturity of thirteen months or less at time of purchase; and the fund must strive Item 1E - 15
to maintain a constant net asset value of $1.00. These restrictions are designed to protect assets from a loss in value that can result from substantial increases in interest rates.

The California Government Code Section 53601 (k) (2) permits public agencies to invest in “shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a- 1, et seq.) as long as the company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations or (B) Retained an investment advisor registered or exempt from registration with the Securities and Exchange Commission with no less than five years’ experience investing in the securities and obligations authorized by subdivisions (a) to (j), inclusive, or subdivisions (m) or (n) and with assets under management in excess of five hundred million dollars ($500,000,000).” • Maximum Percentage of Portfolio: 10 %
The California Government Code Section 53601 (p) permits public agencies to invest in “shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (o ), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an invest ment adviser that meets all of the following criteria: (1) The adviser is registered or exempt from registration with the Securities and Exchange Commission; (2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (o), inclusive; and (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000).” • Duration: Less than 1 year; Maximum Percentage of Portfolio: 50% • Duration: More than 1 year; Maximum Percentage of Portfolio: 25% TIME DEPOSITS-CERTIFICATES OF DEPOSIT (non-negotiable certificates of deposit.) Time deposits, non- negotiable and collateralized in accordance with the California Government Code, may be purchased through banks or savings and loan associations with an “A” or better rating.
• Maximum Maturity: 1 Year
• Maximum Percentage of Portfolio: 10%
• Maximum Exposure: $500,000 per Issuer

Item 1E - 16

THE LOCAL AGENCY INVESTMENT FUND (LAIF)
A pooled investment fund managed by the State Treasurer’s Office, which operates like a money market fund for the exclusive benefit of governmental entities within California. • Maximum of Portfolio: Maximum set by LAIF

9.1 Bond Proceeds
In addition to the investment vehicles enumerated in Section 9.0, the proceeds of bond issues (including reserve funds) may be invested in long term Guaranteed Investment Contracts (GIC), Investment Agreements (IA), or other Structured Products (SP) that comply with the Permitted Investment restrictions of the particular bond issue.

Before soliciting bids from providers of GIC's, IA's, or SP’s, the Director of Finance/Treasurer shall obtain approval from the City Council to proceed.

9.2 Investment Pools:

The City’s Director of Finance/Treasurer or designee shall be required to investigate all local government investment pools and money market mutual funds prior to investing and performing an annual review thereafter while the City is invested in the pool or the money market fund. LAIF is authorized under provisions in Section 16429.1 of the California Government Code as an allowable investment for local agencies even though some of the individual investments of the pool are not allowed as a direct investment by a local agency.

9.3 Prohibited Investments:

Under the provisions of California Government Code Sections 53601.6 and 53631.5, the City of Palm Springs shall not invest any funds covered by this Investment Policy in inverse floaters, dual index, stepped inverse derivatives, repurchase agreements, reverse repurchase agreements, range notes, interest -only strips derived from mortgage pools, stock in any joint company, corporation or association, or any investment that may result in a zero interest accrual if held to maturity. Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zero- or negative- interest accrual if held to maturity are permitted.

9.4 Social Responsibility:

The City shall not knowingly make any investments in any institution, company , corporation, subsidiary, or affiliate that practices or supports directly or indirectly through its actions, discrimination on the basis of race, religion, color, creed, national or ethnic origin, age, sex, sexual orientation, or physical disability, as this is not in accordance with Item 1E - 17
the City of Palm Springs policies regarding discrimination.

Investments are encouraged in entities that support community well -being through safe and environmentally sound practices and fair labor practices. Investments are encouraged in entities that support equality of rights regarding race, religion, color, creed, national or ethnic origin, age, sex, sexual orientation, or physical disability. Investments should be made to the extent reasonable under the circumstances that such socially responsible investments meet minimum permitted requirements by state law, and achieve substantially equivalent safety, liquidity, and yield when compared to similar investments permitted by state law.

Prior to making investments the City’s Director of Finance/Treasurer’s office will reasonably verify an entity’s support of the socially responsible goals listed above through direct contact or through the use of a third-party resource.

10.0 Collateralization:

Under provisions of the California Government Code, California banks and savings and loan associations are required to secure the City’s deposits by pledging government securities with a value of 110 % of principal and accrued interest. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the City’s total deposits. Collateral will always be held by an independent third party. The market value of securities that underlay a repurchase agreement shall be valued at 102% or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Since the market value of the underlying securities is subject to daily market fluctuations, the investments in repurchase agreements shall be in compliance if the value of the underlying securities is brought back up to 102% no later than the next business day. The Director of Finance/Treasurer, at his or her discretion, may waive the collateral requirement for deposits that are fully insured up to $250,000 by the Federal Deposit Insurance Corporation. The right of collateral substitution is granted.

11.0 Safekeeping and Custody:

All City investments shall identify the City of Palm Springs as the registered owner, and all interest and principal payments and withdrawals shall indicate the City of Palm Springs as the payee. All securities shall be safe kept with the City itself or with a qualified financial institution, contracted by the City as a third party. All agreements and statements will be subject to review annually by external auditors in conjunction with their audit. In the event that the City has a financial institution hold the securities, a separate custodial agreement shall be required. All securities shall be acquired by the safekeeping institution on a “Delivery-Vs-Payment” (DVP) basis.

Item 1E - 18

12.0 Risk Management and Diversification

Mitigating Credit Risk in the Portfolio
Credit risk is the risk that a security or a portfolio will lose some or all its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies:
• The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio. • No more than 5% of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy.

• The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to manage the quality, liquidity or yield of the portfolio in response to market conditions or City’s risk preferences.

• If a security owned by the City is downgraded to a level below the requirements of this policy, making the security ineligible for additional purchases, the Director of Finance/Treasurer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council.

• If a security is downgraded by any NRSRO (Moody’s, S&P or Fitch) below the rating category of “BBB”, it must be sold and removed from the City’s Portfolio unless the City Council approves the Director of Finance/Treasurer’s recommendation that the security should be retained. Director of Finance/Treasurer will monitor and report status of such security to City Council on each quarterly report prepared pursuant to Section 18.0

Mitigating Market Risk in the Portfolio
Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer-term portfolios have the potential to achieve higher returns. On the other hand, longer-term portfolios have higher volatility of return. The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer-term investments only with funds that are not needed for current cash flow purposes.

Item 1E - 19
The City further recognizes that certain types of securities, including variable rate securities, securities with principal paydowns prior to maturity, and securities with embedded options, will affect the market risk profile of the portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk:
• The City will maintain a minimum of six months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements.

• The maximum stated final maturity of individual securities in the portfolio will be five (5) years, except as otherwise stated in this policy.

• The duration of the portfolio will generally be approximately equal to the duration (typically, plus or minus 20%) of a Market Benchmark, an index selected by the City based on the City’s investment objectives, constraints, and risk tolerances.

13.0 Maximum Maturities:

To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from the date of purchase, unless, the City Council has granted express authority to make that investment either specifically, or as a part of an investment program approved by the City Council. I ndividual maturities are subject to the limitations described in Section 9.0.

14.0 Internal Control:

The Director of Finance/Treasurer shall establish a system of internal controls designed to prevent loss of public funds due to fraud, employee error, and misrepresentation by third parties, or unanticipated market changes. No investment personnel may engage in an investment transaction except as provided for under the terms of this Investment Policy and the procedure established by the Director of Finance/Treasurer.

The external auditors shall annually review the investments with respect to the Investment Policy. This review will provide internal control by assuring compliance with policies and procedures for the investments that are selected for testing. Additionally, account reconciliation and verification of general ledger balances relating to the purchasing or maturing of investments and allocation of investments to fund balances shall be performed by the Finance Department and approved by the Director of Finance/Treasurer.

Item 1E - 20
To provide further protection of City funds, wiring of any City funds is prohibited without the authorization of one of the following designated City staff:

1. Director of Finance/Treasurer

2. Assistant Director of Finance

3. Assistant City Manager

4. City Manager

15.0 Performance Standards:

This Investment Policy shall be reviewed at least annually by the Director of Finance/Treasurer to ensure its consistency with the overall objective of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. All financial assets of all other funds shall be administered in accordance with the provisions of this Investment Policy.

15.1 Market Yield (Benchmark):

The investment portfolio shall be managed to attain a market -average rate of return throughout budgetary and economic cycles, taking into account the City’s investment risk constraints and cash flow. Investment return becomes a consideration only after the basic requirements of investment safety and liquidity have been met. The Finance Director/Treasurer shall establish an appropriate benchmark or benchmarks, as appropriate, for investment parameters that reflect the types and maturities of investments allowed under this policy. While the City will not make investments for the purpose of trading or speculation as the dominant criterion, the Director of Finance/Treasurer shall seek to enhance total portfolio return by means of ongoing portfolio and cash management. The prohibition of highly speculative investments precludes pursuit of gain or prof it through unusual risk and precludes investments primarily directed at gains or profits from conjectural fluctuations in market prices. The Director of Finance/Treasurer will not directly pursue any investments that are leveraged or deemed derivative in nature. However, as long as the original investments can be justified by their ordinary earning power, trading in response to changes in market value can be used as part of on-going portfolio management.

16.0 Oversight Committee:

A committee comprised of two Council members appointed by Council, the City Manager and the Director of Finance/Treasurer, shall provide oversight of the City's investments.

The Committee shall meet quarterly to review the City’s investment activity.

Item 1E - 21

17.0 Reporting:

The Director of Finance/Treasurer shall submit a monthly investment report to the City Council following the end of each month. This report will include the following elements:
• Type of investment
• Institutional Issuer
• Purchase Date
• Date of maturity
• Amount of deposit or cost of the investment
• Face value of the investment
• Current market value of securities and source of valuation • List of transactions occurring during the reporting period • Rate of interest
• Percentage of Portfolio by Investment Type and by Maturity • Days to Maturity for all Investments
• Performance of the portfolio relative to benchmark(s), as appropriate • Comparative report on Quarterly Investment Balances and Yields • Statement relating the report to its compliance with the Statement of Investment Policy or the manner in which the portfolio is not in compliance • Statement on availability of funds to meet the next six month’s obligations This monthly investment report shall be an information item for the City Council. A commentary on capital markets and economic conditions may be included with the report but is not required. The Director of Finance/Treasurer shall include in the monthly reports for September, December, March and June a calculation of interest income for the quarter and the comparison of the portfolio yield to the benchmark described in Section 16.1.

18.0 Investment Policy Adoption:

This Investment Policy shall remain in full force and effect until such time as the City Council amends this policy. The City Manager will submit the Investment Policy to the City Council for review and adoption on an annual basis.

Item 1E - 22

GLOSSARY

AGENCIES: Federal agency securities.

ASKED: The price at which securities are offered. (The price at which a firm will sell a security to an investor.)
ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.

BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.

The drafts are drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. An acceptance is a high-grade negotiable instrument.

BASIS POINT: One one-hundredth of a percent (i.e., 0.01 %) BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.)
BROKER: A broker brings buyers and sellers together for a commission. He does not take a position.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CDs are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COLLATERALIZED MORTGAGE OBLIGATIONS (CMO
). Classes of bonds that
redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.

COMMERCIAL PAPER: Short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank of America, etc.

COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual financial report for the City. It includes combined statements and basic financial Item 1E - 23
statements for each individual fund and account group prepared in conformity with Generally Accepted Accounting Principles (GAAP).

COUPON: a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. b) A certificate attached to a bond evidencing interest due on a payment date.

DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.

DEBENTURE: A bond secured only by the general credit of the issuer.

DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities:
delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

DISCOUNT SECURITIES: Non -interest-bearing money market instruments that are issued at a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills).

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

DURATION: A measure of the sensitivity of the price (value of principal) of a fixed-income investment to a change in interest rates over a period of time. Duration is expressed by a number of years. Stagnant or falling interest rates may result in the duration of an investment being shorter than the stated maturity date.

FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions (e.g., S&Ls, small business firms, students, farmers, farm cooperatives, and exporters).

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A Federal agency that insures bank deposits, currently up to $250,000 per deposit.

FEDERAL FUNDS RATE: The rate of interest at which Federal funds are traded. This rate is currently pegged by the Federal Reserve though open-market operations.

FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to Item 1E - 24
that played by the Federal Reserve Banks vis-a-vis member commercial banks.

FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC): Created to promote the development of a nationwide secondary market in mortgages. It does this by purchasing residential mortgages from financial institutions insured by an agency of the federal government and selling its interest in them through mortgage-backed securities.

The interest and principal payments from the mortgages pass through to the investors either monthly, semiannually or annually.

FEDERAL LAND BANK (FLB): Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are iss ued at irregular times for various maturities ranging from a few months to ten years.

FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a Federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder -owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other presidents serve on a rotating basis. The committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven- member Board of Governors in Washington, D.C.; 12 regional banks and about 5,700 commercial banks are members of the system.

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA OR GINNIEMAE):

Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations and other institutions. Security holder is protected by full faith and credit of the U.S. Government.

Ginnie Mae securities are backed by the FHA or VA mortgages. The term “pass-through” is often used to describe Ginnie Mae securities.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash Item 1E - 25
without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment.

MARKET VALUE: The price at which a security is trading and could presumabl y be purchased or sold.

MARKET REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase- reverse agreements that establish each party’s rights in the transactions. A master agreement will of ten specify, among other things, the right of the buyer -lender to liquidate the underlying securities in the event of default by the seller- borrower.

MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.

MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security NEGOTIABLE CERTIFICATES OF DEPOSIT: Unsecured obligations of the financial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high- grade negotiable instruments, paying a higher interest rate than regular certificates of deposit.

OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer).

OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit: Sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary Policy tool.

PORTFOLIO: Collection of securities held by an investor.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Item 1E - 26
Securities and Exchange Commission (SEC) registered securities broker/dealers, banks and a few unregulated firms.

PRUDENT PERSON RULE: An investment standard. In some states, the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state-the so - called “legal list”. In other states, the trustee may invest in a security if it is one that would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price.

REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their position. Exception: when the Fed is said to be doing RP, it is lending money that is, increasing bank reserves.

SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.

SUPRANATIONALS: Development banks that share the same goal of providing an improved standard of living in their member countries, but each having different mandates. There are three banks (Supranationals) in which California local agencies can invest their debt obligations; the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC) and Inter-American Development Bank.

STUDENT LOAN ASSOCIATION NOTES (SLMA or SALLIE MAE): A U.S. Corporation and instrumentality of the U.S. Government. Through its borrowings, funds are targeted for loans to students in higher education institutions. SLMA securities are highly liquid and are widely accepted.

SMALL BUSINESS ADMINISTRATION (SBA): The portion of these securities which are guaranteed by the Federal government to provide financial assistance through direct loans and loan guarantees to small businesses. Cash flows from these instruments may not be in equal installments because of prepayments.

SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.

Item 1E - 27
SEC RULE 15C3-1: See “Uniform Net Capital Rule”.

SUPRANATIONAL. A Supranational is a multi-national organization whereby member States transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.

TENNESSEE VALLEY AUTHORITIES (TVA): A U.S. Corporation created in the 1930s to electrify the Tennessee Valley area; currently a major utility headquartered in Knoxville, Tennessee. TVA securities are highly liquid and are widely accepted.

TREASURY BILLS: A non- interest-bearing discount security issued by the U.S.

Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.

TREASURY BOND: Long-term U.S. Treasury securities having initial maturities of more than10 years.

TREASURY NOTES: Intermediate-term coupon bearing U.S. Treasury having initial maturities of one year to ten years.

UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that mem ber firms as well as nonmember broker/dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

Item 1E - 28

CITY COUNCIL STAFF REPORT
05/26/2022   1. F.

City Clerk -

SUBJECT
TERMINATION OF A CONSTRUCTION CONTRACT (A9049) WITH SDC ENGINEERING, INC., A CALIFORNIA CORPORATION, FOR THE WWTP BLOCK WALL, CITY PROJECT NO. 21-11
RECOMMENDATION:

Authorize the City Engineer to issue a Notice of Termination prior to Expiration of Term per Article 2 of Agreement No. A9049 with SDC Engineering, Inc. for the WWTP Block Wall, City Project No. 21-11.

Attachments
Item 1F

CITY COUNCIL STAFF REPORT

DATE: May 26, 2022 CONSENT CALENDAR

SUBJECT: TERMINATION OF A CONSTRUCTION CONTRACT ( A9049) WITH SDC ENGINEERING, INC., A CALIFORNIA CORPORATION, FOR THE WWTP BLOCK WALL, CITY PROJECT NO. 21-11

FROM: Justin Clifton, City Manager

BY: Engineering Division

SUMMARY:

The contract for construction of the block wall between the City’s wastewater treatment plant and the existing pickleball courts was awarded to SDC Engineering, Inc. by the City Council in January of 2022. After award, the pickleball community raised concerns about the block wall and the City Council directed Staff to abandon the project. Approval of this item is necessary to terminate the contract.

RECOMMENDATION:

Authorize the City Engineer to issue a Notice of Termination prior to Expiration of Term per Article 2 of Agreement No. A9049 with SDC Engineering, Inc. for the WWTP Block Wall, City Project No. 21-11.

BUSINESS PRINCIPAL DISCLOSURE:

The Public Integrit y Disclosure Form from SDC Engineering, Inc., is included as Attachment A.

BACKGROUND:

On November 4, 2021, the City Council authorized Staff to bid WWTP Block Wall, City Project No. 21-11 (the “Project”). The Project was to build a new 10-foot-high block wall, 20 inches south of the existing 235 -foot-long chain link fence between the pickleball courts and the City’s wastewater treatment plant. The Project included the re-routing of a 4” recycled water line to make room for the footing for the wall. The Project would also have relocated the existing electrical sub- panel, light contactor box, and junction boxes that are attached to the chain link fence, and they would have been replaced with new electrical equipment.

Item 1F - 1
City Council Staff Report
May 26, 2022 -- Page 2
Termination Construction Contract for CP 21-11

On January 13, 2022, the City Council awarded the construction contract (A9049) to SDC Engineering, Inc., in the amount of $231,617.30 for the Project.

STAFF ANALYSIS:

After award of the cont ract, the Engineering D ivision became aware of a pickleball tournament that was to take place in March. Staff postponed the beginning of construction of the block wall until April to avoid conflicts with the tournament.

Members of the pickleball community raised concerns regarding construction of the block wall and the safety of the pickleball players. In response , the City conducted a survey to determine if residents wanted the block wall. The result of the poll was that 65% did not want the block wall constructed at this time.

In terminating a public works contract, the Contractor will be entitled to payment for certain incurred costs, including bond premiums paid and other preliminary overhead costs. Staff has come to an acceptable agreement with SDC Engineering, and they provided a settlement letter in the amount of $13,937.12. A copy of the letter is included as Attachment B.

ENVIRONMENTAL ASSESSMENT
:

In accordance with the California Environmental Quality Act (“CEQA”) Guidelines the requested City Council action is not a “Project” pursuant to Section 15378(b)(5).

Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment are not considered a “Project”.

ALIGNMENT WITH STRATEGIC PLANNING:

This item aligns with City Council Priority “Community Infrastructure”, specifically 3A, Improve City Facilities.

FISCAL IMPACT:

Funds for the Project were budgeted in the Wastewater Fund (Fund 420). The City agrees to pay the contractor the amount of $13,937.12.

REVIEWED BY:

City Engineer: Joel Montalvo
Deputy City Manager: Flinn Fagg
City Manager: Justin Clifton

ATTACHMENTS:

A. Public Integrity Disclosure
B. Settlement Letter
Item 1F - 2
Attachment A
Item 1F - 3
Item 1F - 4
I
PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FOR ,1

1. Name of Entity

2. Address of Entity (Principle Place of Business)
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3. Local or California Address (if different than #2)
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4. State where Entity is Registered with Secretary of State I
If other than California, is the Entitv also reqistered in California?  YEis  No

5. Type of Entity
J2( Corporation  Limited Liability Company  Partnership  Trust  Othe (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please speci y) Note: If any response is not a natural person, please identify all officers , directors , members , 11anagers and other fiduciaries for the member , manager, trust or other entity I
_\)--=-~----~--__ o._._ve _________ J:Z('officer  Director  Member  Manager  General Partner  Limited Partner
 Other -----------+---
_$? __ -~ __ (l __ ~ __ c.,.._ .....O _________ C::Vbfficer  Director  Member  Manager  General Partner  Limited Partne
 Other -----------+---
__________________  Officer  Director  Member [J Manager  General Partner  Limited Partner

WWTP BLOCK WALL
CITY PROJECT NO. 21-11
OCTOBER 2021
 Other ------------+---

CITY OF PALM SPRINGS - PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM

I
!
Item 1F - 5

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related e rtity EXAMPLE:

Jane Doe 50%, ABC Company, Inc.
[name of owner/investor] [percentage of beneficial interest in er Jtity and name of entitvl
A.
[name of owner/investor] [percentage of beneficial interest in emtity and name of entitvl
B.
[name of owner/investor] [percentage of beneficial interest in er tity and name of entitvl
C.
[name of owner/investor] [percentage of beneficial interest in er tity and name of entity]
D.

I
[name of owner/investor] [percentage of beneficial interest in er tity and name of entity]
E.

I
[name of owner/investor] [percentage of beneficial interest in en ity and name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CA ... IFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Name , Title Date ~ lWr~ ~ :{l,"'-f,o-,<' \--V \ \-t'. \ 'JO .,,,.,

PENALTIES I
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.

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CITY OF PALM SPRINGS - PUBLIC INTEGRITY DISCLOSURE
!

APPLICANT DISCLOSURE FORM

TP BLOCK WALL WW
C ITY PROJECT NO. 21-11
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0 CTOBER 2021
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Attachment B
Item 1F - 6
Item 1F - 7
SOC Engineering Inc
2488 1 Alicia Pkwy Ste. E #340
Laguna Hills, CA 92653
949-280-2863
[email protected]
To:

Andrew Crider
Senior Civil Engineer, City's Project Manager
City Of Palm Springs
Development Services Department
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
May 3rd, 2022
This letter is a settlement agreement for the terminated job of City Project 21-11 WWTP Block Wall.

This does not grant SDC's acceptance to an amount of pay, although it provides an offer at which SDC would be willing to accept. Due to the time and work put into preparing this project after receiving a Notice to Proceed from Andrew Crider and the Development Services Department, SDC would like to come to an agreement. After sitting down and calculating all the hours worked with the hourly rates of SDC's employees , SDC has come up with a settlement price of $13,937.12 .

Below are the hours, dates, wages and tasks performed in the time period that SDC believes were leading to the project, due to the Notice to Proceed.

In person pre-conshuction meeting
• Miguel (hour rate for 3/3-3/4- 16 hours at $62.56) - Total: $1006.96 • Carlos (hour rate for 3/3- 8 hours at $78. 77) - Total: $630.16 • Gas - $250 .00
Entirety of the Palm Springs job
• Ashley (Account Manager 60 hours at $35.00) - Total: $1800.00 • Danny Cancino (60 hours at $150.00) -Total: $9000.00
• Rowshanda (Assistant 50 hours $30.00) - Total: $1250.00 TOTAL: $13,937.12
Duties
• Preparing of schedule
• Revising schedule
• Correspondence with the city of Palm Springs
• Providing documents to the city
• Preparing documents and bonds, correspondence with vendors on pricing for the project • Vendors
• Providing submittals for the project
Item 1F - 8
• Shipping price of documents
• Gas and fuel
• Pre construction zoom meeting 2/22/22 (30 minutes)
• Pre construction meeting in Palm Springs 3/3/22 full day and gas • Getting quotes from vendors
• Preparing submittals
• Resubmitting schedule
Dates worked (12/15/21 to 4/28/22)
• 12/15
• 1/6, 1/13, 1/19, 1/27
• 2 /1, 2/22, 2/23, 2/24, 2/25
• 3 /1, 3/2, 3/9
• 4 /27, 4/28
If you accept SDC 's offer, we can discuss further steps. If you have any questions or concerns please feel free to contact me at any of the contact information provided.

Email: dcanci@sdcengineeringinc .com or [email protected]
Phone Number : 949-280-2863
Sincerely,
Danny Cancino,
President
SDC Engineering Inc.

CITY COUNCIL STAFF REPORT
05/26/2022   1. G.

City Clerk -

SUBJECT

APPROVE A CONTRACT SERVICES AGREEMENT WITH AMADEUS AIRPORT IT AMERICAS, INC. TO PROVIDE A COMMON/ SHARED USE PASSENGER

PROCESSING SYSTEM FOR THE PALM SPRINGS INTERNATIONAL AIRPORT

BOARDING GATES
RECOMMENDATION:

Approve a Contract Services Agreement with Amadeus to provide a Common/ Shared Use Passenger Processing System with Support at the Palm Springs International Airport Bono and RJ concourses boarding gates, in an amount not to exceed $568,029 for a three-year term with two one-year options.

1. Authorize the City Manager or Designee to execute all documents.2.

Attachments
Item 1G

CITY COUNCIL STAFF REPORT

DATE: MAY 26, 2022 CONSENT CALENDAR

SUBJECT: APPROVE A CONTRACT SERVICES AGREEMENT W ITH AMADEUS AIRPORT IT AMERICAS, INC. TO PROVIDE A COMMON/ SHARED USE

PASSENGER PROCESSING SYSTEM FOR THE PALM SPRINGS

INTERNATIONAL AIRPORT BOARDING GATES

FROM: Justin Clifton, City Manager

BY: Department of Aviation

SUMMARY:

This item will approve an agreement with Amadeus Airport IT Americas, Inc. (Amadeus) to provide a Common/ Shared Use Passenger Processing System with Support for the boarding gates of the Bono and Regional concourses at the Palm Springs International Airport. This system will optimize the use of gates by providing the ability to accommodate airlines at any gate.

RECOMMENDATION:

1. Approve a Contract Services Agreement ( Attachment “A” ) with Amadeus to provide a Common/ Shared Use Passenger Processing System with Support at the Palm Springs International Airport Bono and RJ concourses boarding gates, in an amount not to exceed $568,029 for a three-year term with two one-year options.

2. Authorize the City Manager or Designee to execute all documents.

BUSINESS PRINCIPAL DISCLOSURE:

According to the Public Integrity Disclosure included in the response to RFP 11-22 (Attachment “B”), Amadeus is a Delaware Corporation registered in Florida with a principal place of business in Orlando, Florida.

BACKGROUND:

The Palm Springs International Airport has been using an airline-specific D eparture Control System (DCS) which allows airlines to use proprietary equipment at designated boarding gates. This has been a method preferred by airlines, however, this restriction of gates to specific airlines can result in gates being unoccupied while aircraft wait to be Item 1G - 1
City Council Staff Report
May 26, 2022 -- Page 2
Agreement with Amadeus for Common/shared Use System at Airport Boarding Gates

accommodated. As demand increases, the Airport is in need of a more flexible method to optimize gate assignment. The solution is to install a Common/ Shared Use Passenger System at all boarding gates of the Bono and Regional concourses. In the future, such a system will be considered at the ticket counters and in baggage claim.

STAFF ANALYSIS:

At the Palm Springs International Airport , gate assignment at dedicated gates has been preferred by the airlines hist orically, a s they have consider ed it to be a passenger convenience.

The increase of flight operations at the Palm Springs International Airport over the past couple of years has brought the Airport to the conclusion that dedicated gate usage by individual airlines is no longer a viable solution: gates can be vacant while aircraft wait for qualified gates or must be relocated to ground boarding positions. This difficulty is intensified when irregular operations occur, and time is of the essence to turn an aircraft around promptly.

Discussions with airlines regarding common use have taken place over the years , in particular during the remodeling of the Airport ticket wing. While airlines are not ready at this time to implement the Common Use System at the ticket counters, they agree to switch to common use at the boarding gates to improve overall on time performance and customer satisfa ction. The common use service platform will offer a portal to each individual airline DCS. With common use, the Airport gains the advantages of mobility, operational agility, and reduced Airport infrastructure costs.

The Procurement and Contracting Department worked closely with the Aviation Department to develop the specifications to conduct a formal Request for Proposals (RFP 11-22) process . The RFP was advertised on the PlanetBids website and in the local newspaper.

The Procurement Department received four proposals . The evaluation committee , consisting of the Airport and Information Technology staff , evaluated the proposals against the criteria published in the RFP , which included fi rm’s experience, staff’s experience, understanding of the scope, local preference, and price. The selection committee recommends award of the contract to A madeus as the highest scoring proposer. Amadeus has a cloud-based platform that has proven successful at many airports throughout the country, and it is preferred by many of the airlines that use the Palm Springs International Airport.

The cost for the installation of the system inclusive of all materials, labor, and expenses for the 36 boarding positions amounts to $373,279. Maintenance and support amounts to $38,950 yearly for the three years of the agreement , for an initial agreement total of $490,129. Two additional optional years of maintenance and support at $38,950 each would bring the total cost to $568,029.

Item 1G - 2
City Council Staff Report
May 26, 2022 -- Page 3
Agreement with Amadeus for Common/shared Use System at Airport Boarding Gates

If approved by City Council, work is expected to commence on July 1, 2022, and shall be completed by October 30, 2022, in order to be fully operational by November 1, 2022.

However, depending on equipment availability, it may be possible for work to commence at an earlier date. Upon approval of the contract, the Airport will work with Amadeus to verify equipment availability in order to potentially accommodate an earlier commencement date. In addition, Amadeus will work with the Airport to iden tify an installation and cutover plan that will minimize disruption to the airlines and PSP.

Amadeus and the airlines’ network engineers will collaborate to enable connectivity to the airlines’ host DCSs and the Airport will have the ability to accommodate future expansion of the Common Use System to ticket counter and baggage claim counter positions.

ALIGNMENT WITH STRATEGIC PLANNING:

This item supports the City Council Priority of Good Governance.

FISCAL IMPACT:

Funds for the Amadeus Common Use System and maintenance support are available in Airport Account 4167065.80000.

REVIEWED BY:

Department Director: Harry Barrett, Jr.

City Attorney: Geremy Holm – Jeff Ballinger
Procurement & Contracting Manager: Kim Baker
City Manager: Justin Clifton

ATTACHMENTS:

A. Contract Services Agreement with Amadeus Airport IT Americas, Inc.

B. Response from Amadeus Airport IT Americas, Inc. to RFP 11-22 including Public Integrity Business Disclosure
Item 1G - 3

ATTACHMENT A

CONTRACT SERVICES AGREEMENT WITH
AMADEUS AIRPORT IT AMERICAS, INC.

Item 1G - 4
CONTRACT SERVICES AGREEMENT A_________

COMMON-SHARED USE PASSENGER PROCESSING SYSTEM & SUPPORT

THIS AGREEMENT FOR CONTRACT SERVICES (“Agreement”) is made and entered into on May 27, 2022, by and between the City of Palm Springs, a California charter city and municipal corporation (“City”), and Amadeus Airport IT Americas, Inc. , a Delaware corporation, (“Contractor”). City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

RECITALS

A. City requires the services of an Aviation Software Solution agreement for a common shared use passenger processing system with support, (“Project”).

B. Contractor has submitted to City a proposal to provid e a common shared use passenger processing system with support, under the terms of this Agreement.

C. Based on its experience, education, training, and reputation, Contractor is qualified and desires to provide the necessary services to City for the Project.

D. City desires to retain the services of Contractor for the Project.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. CONTRACTOR SERVICES

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide services to City as described in the Scope of Services/Work attached to this Agreement as Exhibit “A” and incorporated herein by reference (the “Services” or “Work”). Exhibit "A" includes the agreed upon schedule of performance and the schedule of fees. Contractor warrants that the Services shall be performed in a competent, professional, and satisfactory manner consistent with the level of care and skill ordinarily exercised by high quality, experienced, and well qualified members of the profession currently practicing under similar conditions . In the event of any inconsistency between the terms contained in the Scope of Services/Work and the terms set forth in this Agreement, the terms set forth in this Agreement shall govern.

1.2 Compliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing the Services. Contractor shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement.

Item 1G - 5

1.3 Licenses and Permits. Contractor shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement.

1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that it has carefully considered how the Work should be performed and fully understands the facilities, difficulties, and restrictions attending performance of the Work under this Agreement.

2. TIME FOR COMPLETION
The time for completion of the Services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the work of this Agreement according to the agreed upon schedule of performance set forth in Exhibit “A.” Neither Party shall be accountable for delays in performance caused by any condition beyond the reasonable control and without the fault or negligence of the non-performing Party. Delays shall not entitle Contractor to any additional compensation regardless of the Party responsible for the delay.

3. COMPENSATION OF CONTRACTOR

3.1 Compensation of Contractor. Contractor shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit “A”. The total amount of Compensation shall not exceed $568,029.00.

3.2 Method of Payment . In any month in which Contractor wishes to receive payment, Contractor shall submit to City an invoice for Services rendered prior to the date of the invoice , no later than the first working day of such month , in the form approved by City’s finance director. Payments shall be based on the hourly rates set forth in Exhibit “A” for authorized services performed. City shall pay Contractor for all expenses stated in the invoice that are approved by City and consistent with this Agreement, within thirty (30) days of receipt of Contractor’s invoice.

3.3 Changes. In the event any change or changes in the Services is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional fees. An amendment may be entered into:

A. To provide for revisions or modifications to documents , work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.

3.4 Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.

4. PERFORMANCE SCHEDULE

4.1 Time of Essence. Time is of the essence in the performance of this Agreement.

4.2 Schedule of Performance. All Services rendered under this Agreement shall be performed under the agreed upon schedule of performance set forth in Exhibit “A.” Any time period extension must be approved in writing by the Contract Officer.

4.3 Force Majeure. The time for performance of Services to be rendered under this Agreement may be extended because of any delays due to a Force Majeure Event if Item 1G - 6
Contractor notifies the Contract Officer within ten (10) days of the commencement of the Force Majeure Event. A Force Majeure Event shall mea n an event that materially affects the Contractor’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authori ties (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the Work); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this sec tion, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority. After Contractor notification, the Contract Officer shall investigate the facts and the extent of any necessary delay, and extend the time for performing the Services for the period of the enforced delay when and if, in the Contract Officer’s judgment, such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. The Contractor will not receive an adjustment to the contract price or any other compensation.

Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

4.4 Term. Unless earlier terminated in accordance with Section 4.5 of this Agreement, this Agreement shall continue in full force and effect for a period of 3 years with two (2) one- year options by mutual written agreement of the Parties.

4.5 Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City . Upon receipt of the notice of terminati on, Contractor shall immediately cease all Services except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer after such notice. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services, and shall not be entitled to damages or compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the City's corrective action. Contractor may not terminate this Agreement except for cause, upon thirty (30) days written notice to City.

5. COORDINATION OF WORK

5.1 Representative of Contractor . The following principa l of Contractor is designated as being the prin cipal and representative of Contractor authorized to act and make all decisions in its behalf with respect to the specified Services: Chris Keller, Vice President. It is expressly understood that the experience, knowledge, education, capability, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services under this Agreement. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.

5.2 Contract Officer . The Contract Officer shall be the City Manager or his/her designee ("Contract Officer") . Contractor shall be responsible for keeping the Contract Officer fully informed of the progress of the performance of the Services. Contractor shall Item 1G - 7
refer any decisio ns that must be made by City to the Contract Officer. Unless otherwise specified, any approval of City shall mean the approval of the Contract Officer.

5.3 Prohibition Against Subcontracting or Assignment . The experience, knowledge, education, capability, and reputation of Contractor, its principals, and employees, were a substantial inducement for City to enter into this Agreement. Contractor shall not contract with any other individual or entity to perform any Services required under this Agreement without the City's express written approval. In addition, neither this Agreement nor any interest may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Subcontracts, if any, shall contain a provisions making them subject to all provisions stipulated in this Agreement including without limitation the insurance and indemnification requirements. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed.

Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City.

5.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode , or means by which Contractor, its agents, or employees, perform the Services required, except as otherwise specified. Contractor shall perform all required Services as an independent contractor of City and shall not be an employee of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role ; however, City shall have the right to review Contractor’s work product, result, and advice . Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City.

Contractor shall pay all wages, salaries, and other amounts due personnel in connection with their performance under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unem ployment insurance, and workers’ compensation insurance. Contractor shall not have any authority to bind City in any manner.

5.5 Personnel. Contractor agrees to assign the following individuals to perform the services in this Agreement. Contractor shall not alter the assignment of the following personnel without the prior written approval of the Contract Officer. Acting through the City Manager, the City shall have the unrestricted right to order the removal of any personnel assigned by Contractor by providing written notice to Contractor.

Name: Title:

Chris Keller – Vice President (Project Sponsor)
Jeff Shull – Vice President (Program Director)
Mark Sapp – Director, Account Management and Business Development James Rytlewski – Project Manager
Nick Samaha – Airline Application Integration Manager
Ray Vecchiarelli – Vice President (PSP Systems Rollout Manager) Richard Calderon – Regional Support Manager (Training and Support)

Item 1G - 8

5.6 California Labor Code Requirements.

A. Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify, and hold the City, its officials, officers, employees, and agents free and harmless from any c laims, liabilities, costs, penalties, or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 181 3 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).

B. If the Services are being performed as part of an applicable “public works” or “maintenance” project and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcon tractors performing such Services must be registered with the Department of Indust rial Relations.

Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.

6. INSURANCE
Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Exhibit "B", incorporated herein by reference.

7. INDEMNIFICATION.

7.1 Indemnification. To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, se ttlements, damages, demands, orders, penalties, and expenses incl uding legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included) , for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its officers, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability under this Agreement. Contractor’s indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Item 1G - 9
Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.

7.2 Design Professional Services Indemnification and Reimbursement. If Contractor’s obligation to defend, indemnify, and/or hold harmless arises out of Contractor’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Contractor’s indemnification obligation shall be li mited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor in the performance of the Services or this Agreement , and, upon Contractor obtaining a final adjudication by a court of competent jurisdiction, Contractor’s liability for such claim, including the cost to defend, shall not exceed the Contractor’s proportionate percentage of fault.

8. RECORDS AND REPORTS

8.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer reports concerning the performance of the Services required by this Agreement , or as the Contract Officer shall require.

8.2 Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertainin g in any way to this Agreement.

Contractor shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit , and make records and transcripts from such records.

8.3 Ownership of Documents . All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of this Agreement shall be the property of City . Contractor shall deliver all above -referenced documents to City upon request of the Contr act Officer or upon the termination of this Agreement. Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights or ownership of the documents and materials. Contractor may retain copies of such documents for Contractor's own use. Contractor shall have an unrestricted right to use the concepts embodied in such documents.

8.4 Release of Documents . All drawings, specifications, reports, records, documents, and other materials pr epared by Contractor in the performance of Services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer.

8.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Contractor shall provide City, or other agents of City, such access to Contractor’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, wo rk data, documents, and activities directly related to Contractor’s performance under this Agreement. Contractor shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.

Item 1G - 10

9. ENFORCEMENT OF AGREEMENT

9.1 California Law. This Agreement shall be constr ued and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

9.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties.

Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.

9.3 Waiver. No delay or omission in the exercise of any right or remedy of a non - defaulting Party on any default shall impair such right or remedy or be construed as a waiver.

No consent or approval of City shall be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contractor. Any waiver by either Party of any default must be in writing . No such waiver shall be a waiver of any other default concerning the same or any other provision of this Agreement.

9.4 Rights and Remedies are Cumulative . Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative . The exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

9.5 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory judgment, or any other remedy consistent with the purposes of this Agreement.

9.6 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non -judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses. These include but are not limited to reasonable attorney fees, expert contractor fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding.

10. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

10.1 Non-Liability of City Officers and Employees . No officer or employee of City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by City or for any amount which may become due to the Contractor or its successor, or for breach of any obligation of the terms of this Agreement.

10.2 Conflict of Interest. Contractor acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement, nor shall Contractor enter into any agreement of any kind with any such officer or employee during the term of this Agreemen t and for one (1) year thereafter. Contractor warrants that Item 1G - 11
Contractor has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.

10.3 Covenant Against Discrimination . In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that appl icants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting.

11. MISCELLANEOUS PROVISIONS

11.1 Notice. Any notice, demand, request, consent, approval, or communication that either Party desires, or is required to give to the other Party or any other person shall be in writing and either served personally or sent by pre -paid, first-class mail to the address set forth below. Notice shall be deemed communicated seventy-two (72) hours from the time of mailing if mailed as provided in this Section. Either Party may change its address by notifying the other Party of the change of address in writing.

To City: City of Palm Springs
Attention: City Manager/ City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
To Contractor: Amadeus Airport IT Americas, Inc.

Attention: Chris Keller – Vice President
501 West Church Street
3rd Floor
Orlando, FL 32805

11.2 Integrated Agreement . This Agreement const itutes the entire understanding between the Parties and supersedes and cancels all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter in this Agreement.

11.3 Amendment. No amendments or other modifications of this Agreement shall be binding unless through written agreement signed by all Parties.

11.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of Item 1G - 12
a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out the intent of the Parties.

11.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.

11.6 Third Party Beneficiary . Except as may be expressly provided for in this Agreement, nothing contained in this Agreement is i ntended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third -party beneficiary or otherwise, upon any entity or person not a party to this Agreement.

11.7 Recitals. The above -referenced Recitals are hereby incorporated into the Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

11.8 Authority. The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement on behalf of Parties and that by so executing this Agreement the Parties are formally bound to the provisions of this Agreement.

11.9 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

11.20 Civil Rights Provisions . The Contractor shall comply with all Civil Rights Provisions attached hereto as Exhibit “C” and incorporated herein by this reference.

[SIGNATURES ON NEXT PAGE]

Item 1G - 13

SIGNATURE PAGE TO CONTRACT SERVICES AGREEMENT A----

BY AND BETWEEN THE CITY OF PALM SPRINGS AND AMADEUS AIRPORT IT AMERICAS, INC.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By: _____________________________ By: _____________________________ Signature Signature

Name: Name:

Title : Title:

Date: ___________________________ Date: ___________________________

Corporations require two signatures. One signature must be from Chairman of Board, President or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer.

CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: Item No.:

APPROVED AS TO FORM: ATTEST:

By: _____________________________ By: _____________________________ Jeffrey S. Ballinger, Monique Lomeli,
City Attorney Interim City Clerk

APPROVED:

By: _____________________________ Date: ____________________________ Justin Clifton
City Manager

Item 1G - 14

EXHIBIT “A”

SCOPE OF SERVICES/WORK

Including,

Schedule of Fees

And

Schedule of Performance

Item 1G - 15

1.1 Scope:

A. SPECIFICATION REQUIREMENTS
a. General
i. Contractor shall deliver fully tested Common/Shared Use Passenger Processing System configured to meet the requirements of the airport. ii. The Contractor shall provide telephone, email, and web -portal support 24hours/seven days a week within specified resolution times. iii. Contractor must include and provide thorough user training sufficient for operators to be fully aware of software capabilities and limitations. iv. The Contractor shall be responsible to ensure that all its systems interface successfully with airline systems to meet operational needs.

b. System Requirements
i. General:

1. Supported airlines Should include, AHA!, Air Canada, Alaska, Allegiant, American, Delta, Flair, JetBlue, Southwest, Sun Country, United, WestJet, Swoop and the ability to expand additional airlines to be determined. An additional test company should be setup for troubleshooting.

2. The system should have equipment to run a minimum of 36 positions with the ability to expand.

3. The system must provide the capability for airlines to share ticket counter and boarding gate positions by providing secure applications to access their native, non-emulated host systems and applications; or must be a fully compliant CUPPS IATA RP1797 solution (latest version).

4. The system shall ensure that the airport will be able to take advantage of the latest technologies and upgrade features offered at the time of this award.
ii. Flight Information Display System (FIDS):

1. The System must be fully integrated with the airport’s FIDS system.

2. The airports FIDS provider is SITA (formerly COMNET).

3. The System should be fully capable of displaying custom airline information and logos at gates, counters and baggage claim. iii. VOIP:

1. The System must support voice over internet protocol systems.

2. The System must integrate with existing Mitel VOIP System. iv. Hardware:

1. Contractor shall provide all hardware to include, but not limited to:
a. Boarding pass printers.
b. Bag tag printers.
c. LaserJet document printers.
d. MSR/OCR keyboards.
e. Boarding pass readers (fixed and portable as required).

2. Bag printers shall support RFID

3. Contractor shall provide one spare for each hardware device.

Item 1G - 16
v. Software:

1. Contractor shall provide all software and licensing for a fully implemented system.
vi. Security:

1. Contractor’s system shall meet or exceed the ISO 27001 Certification.

2. Contractor’s system shall meet or exceed FIPS 140 compliance standard.

3. Contractor’s system shall be PCI compliance certified.

4. Contractor shall update system and all components on a monthly schedule to include any applicable security patches.
c. Service Level Agreement

1. Critical:
a. Definition: System is unavailable, resulting in a critical impact on the operation. No workaround is available.
b. Response: Less than one hour
c. Effort: At least one person working continuously

2. Serious:
a. Definition: The system is available, but its operation is severely restricted. No workaround is available.
b. Response: Less than two hours
c. Effort: At least one person working continuously

3. Low – to-Moderate
a. System: is available with limitations that are not critical to the overall operation.
b. Response: 1 Business Day
c. Effort: Work effort to be mutually agreed upon
B. ADDITIONAL OPTIONS
a. Common Use Kiosks
i. Contractor shall provide optional pricing for a passenger self-service kiosk supporting all PSP airlines.

C. EXCLUSIONS AND AIRPORT PROVIDED ITEMS
a. Airport to provide the following:
i. Network Cabling.
ii. Internet connectivity.
iii. Cabinetry/counter inserts needed based on the specifications provided by the Vendor.
iv. Network switches, network cabinets and associated network equipment. v. Electrical power outlets
vi. FIDS Displays and controllers.

1.2 Schedule:

Work is expected to commence on July 1, 2022, and shall be completed by October 30, 2022, to be fully operational by November 1, 2022. However, depending on equipment availability, it may be possible for work to commence at an earlier date. The Airport will work with Amadeus to verify equipment availability to potentially accommodate an earlier Item 1G - 17
commencement date. In addition, Amadeus will work with the Airport to identify an installation and cutover plan that will minimize disruption to the airlines and PSP

1.3 Compensation:

Work will be compensated on a lumpsum basis. Contract pricing includes all labor, expenses, and incidentals to complete the work outlined in the contract scope including annual maintenance of system for the first three years. The Contrac tor may request monthly payments based on the percentage of work completed for the previous month as long as a detailed progress report is provided to support the amount requested. No additional compensation will be due by the City unless the contract is modified for additional work requested by the City.

Item 1G - 18
Item 1G - 19
ATTACHMENT "F" (BAFO)

COST PROPOSAL
REQUEST FOR PROPOSAL (RFP 11-22)

COMMON-SHARED USE PASSENGER PROCESSING SYSTEM & SUPPORT ITEM DESCRIPTION Unit of Measure TOTAL
1 System Installation: Inclusive Lumpsum $373,279
of all materials, labor, and
expenses.
2 Yearly Maintenance & Lumpsum $ 38,950
Support: Year 1
3 Yearly Maintenance &
Support:Year2
Lumpsum $ 38,950
3 Yearly Maintenance & Lumpsum $ 38,950
Support: Year 3
Optional Yearly Maintenance & Lumpsum $ 38,950
Support: Year 4
Optional Yearly Maintenance & Lumpsum $ 38,950
Support: Year 5
Total $568,029
Certified by: Betros Wakim President
Firm Name:Amadeus Airport IT Americas, Inc.

Signature of Authorized Person: -a~z_._£-___________ _
Printed Name: _C_h_ris_Ke_l_le_r _______________ _
Title: Vice President
Date: April 26, 2022
EXHIBIT “B”

INSURANCE PROVISIONS

Including

Verification of Coverage,

Sufficiency of Insurers,

Errors and Omissions Coverage,

Minimum Scope of Insurance,

Deductibles and Self-Insured Retentions, and

Severability of Interests (Separation of Insureds)
Item 1G - 20

INSURANCE

1. Procurement and Maintenance of Insurance. Contractor shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor’s performance under this Agreement. Contractor shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement. Contractor shall also carry workers’ compensation insurance in accordance with California workers’ compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement , including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Contractor’s obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers.

2. Minimum Scope of Insurance . The minimum amount of insurance requir ed under this Agreement shall be as follows:

1. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit cove rage per occurrence and two million dollars ($2,000,000) general aggregate;

2. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence;

3. Professional liability (errors and omissions) insurance with limi ts of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is:
_________ required
___x_____ is not required;

4. Workers’ Compensation insurance in the statutory amount as required by the State of California and Employer’s Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Contractor has no employees, Contractor shall complete the City’s Request for Waiver of Workers’ Compensation Insurance Requirement form.

3. Primary Insurance. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary with respect to the City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self -insurance maintained by City and its respective elected officials, officers, employees, agents, and volunteers shall be in excess of Contractor’s insurance and shall not contribute with it. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and contribution it may have against City, its elected officials, officers, employees, agents, and volunteers.

4. Errors and Omissions Coverage. If Errors & Omissions Insurance is required, and if Contractor provides claims made professional liability insurance, Contractor shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement to cover claims made within three years of the completion of Contractor’s services under this Agreement, or (2) to maintain professional liability insurance coverage Item 1G - 21
with the same carrier in the amount required by this Agreement for at least three years after completion of Contractor’s services under this Agreement. Contractor shall also be required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy.

5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best’s Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City.

6. Verification of Coverage. Contractor shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, effecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Contractor’s insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers’ Compensation policies.

Verification of Insurance co verage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate:

A. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured…” ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

B. "This insurance is primary and non -contributory over any insurance or self - insurance the City may have..." ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

C. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out.

D. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers.

In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies.

All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with Item 1G - 22
authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor’s obligation to provide them.

7. Deductibles and Self -Insured Retentions . Any deductibles or self -insured retentions must be declared to and ap proved by the City prior to commencing any work or services under this Agreement. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its elected officials, officers, employees, agents, and volunteers; or (2) Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Certificates of Insurance must include evidence of the amount of any deductible or self-insured retention under the policy. Contractor guarantees payment of all deductibles and self-insured retentions.

8. Severability of Interests (Separation of Insureds) . This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s liability.

Item 1G - 23
EXHIBIT “C”

CIVIL RIGHTS PROVISIONS

GENERAL CIVIL RIGHTS PROVISIONS
The Contractor agrees to comply with pertinent statutes, Executive Orders and such rules as are promulgated to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.

This provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.

A 6 . 4 . 1 . T i t l e V I C l a u s e s f o r C o m p l i a n c e w i t h N o n d i s c r i m i n a t i o n R e q u i r e m e n t s The sponsor must include this contract clause in:
1) Every contract or agreement (unless the sponsor has determined, and the FAA concurs, that the contract or agreement is not subject to the Nondiscrimination Acts and Authorities); and
2) Service contracts with utility companies that are not already subject to nondiscrimination requirements.

Compliance with Nondiscrimination Requirements:

During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”), agrees as follows:

1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment.

The Contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.

3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the contractor’s obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.

4. Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be Item 1G - 24
determined by the sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the non- discrimination provisions of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:
a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.

6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the sponsor to enter into any litigation to protect the interests of the sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.

A 6 . 4 . 5 T i t l e V I L i s t o f P e r t i n e n t N o n d i s c r i m i n a t i o n A c t s a n d A u t h o r i t i e s
Insert this list in every contract or agreement, unless the sponsor has determined and the FAA concurs, that the contract or agreement is not subject to the Nondiscrimination Acts and Authorities. This list can be omitted if the FAA has determined that the contractor or company is already subject to nondiscrimination requirements.

Title VI List of Pertinent Nondiscrimination Acts and Authorities During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non- discrimination statutes and authorities; including but not limited to:
• Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); • 49 CFR part 21 (Non-discrimination in Federally-assisted programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27; Item 1G - 25
• The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982 (49 USC § 471, Section 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987 (PL 100-209) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub- recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 USC §§ 12131 – 12189) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38; • The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC 1681 e Item 1G - 26

ATTACHMENT B

RESPONSE FROM AMADEUS AIRPORT IT
AMERICAS, INC. TO RFP 11-22 INCLUDING

PUBLIC INTEGRITY BUSINESS DISCLOSURE
Item 1G - 27

RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

TECHNICAL PROPOSAL

Common/Shared Use Passenger
Processing System and Support
Amadeus Airport IT Americas, Inc.
14 March 2022

Item 1G - 28
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

Table of Contents
A. FIRM QUALIFICATIONS AND EXPERIENCE ----------------------------------------------------------------------------------------------------- 4 A.1 C OMPANY OVERVIEW ----------------------------------------------------------------------------------------------------------------------------- 4 A.1.1 Amadeus Flow ------------------------------------------------------------------------------------------------------------------------------ 4 A.1.2 Airport Management Solutions (AMS) ----------------------------------------------------------------------------------------------- 5 A.2 S UBCONTRACTOR ---------------------------------------------------------------------------------------------------------------------------------- 6 A.3 R EFERENCES --------------------------------------------------------------------------------------------------------------------------------------- 7 B. STAFF, TEAMS QUALIFICATIONS AND EXPERIENCE ----------------------------------------------------------------------------------------- 9 B.1 STAFFING ------------------------------------------------------------------------------------------------------------------------------------------- 9 B.2 PARTNERS ------------------------------------------------------------------------------------------------------------------------------------------ 9 B.3 KEY STAFF/TEAM MEMBERS ------------------------------------------------------------------------------------------------------------------- 10 C. UNDERSTANDING OF PROJECT AND SCOPE OF WORK ---------------------------------------------------------------------------------- 14 C.1 PROPOSED APPROACH FOR IMPLEMENTING THE PROJECT ---------------------------------------------------------------------------------------- 14 C.1.1 Initiation Phase--------------------------------------------------------------------------------------------------------------------------- 14 C.1.2 Service Design Phase ------------------------------------------------------------------------------------------------------------------- 15 C.1.3 Service Configuration Phase ---------------------------------------------------------------------------------------------------------- 16 C.1.4 Installation and Verification Phase ------------------------------------------------------------------------------------------------- 20 C.1.5 Operational Cutover Phase ----------------------------------------------------------------------------------------------------------- 22 C.1.6 Post Implementation Phase ---------------------------------------------------------------------------------------------------------- 22 C.1.7 Amadeus Ongoing Support Services ------------------------------------------------------------------------------------------------ 23 C.2 ADDITIONAL CONSIDERATIONS --------------------------------------------------------------------------------------------------------------------- 24 C.2.1 Risk Management ----------------------------------------------------------------------------------------------------------------------- 24 C.2.2 Change Management ------------------------------------------------------------------------------------------------------------------ 25 C.3 KEY/CRITICAL ISSUES -------------------------------------------------------------------------------------------------------------------------------- 25 D. S CHEDULE/QUALITY CONTROL ----------------------------------------------------------------------------------------------------------------- 27 D.1 PROJECT SCHEDULE ----------------------------------------------------------------------------------------------------------------------------- 27 D.2 PROJECT COMMUNICATION -------------------------------------------------------------------------------------------------------------------- 28 D.2.1 Points of Contact ------------------------------------------------------------------------------------------------------------------------ 29 D.2.2 Project Meetings ------------------------------------------------------------------------------------------------------------------------- 29 D.3 QUALITY CONTROL METHODS ------------------------------------------------------------------------------------------------------------------ 30 D.3.1 ISO standards ----------------------------------------------------------------------------------------------------------------------------- 31 D.3.2 Business Continuity --------------------------------------------------------------------------------------------------------------------- 31 D.3.3 Control based standards --------------------------------------------------------------------------------------------------------------- 31 D.3.4 Adherence to standardized processes---------------------------------------------------------------------------------------------- 31 E. L OCAL PREF EREN CE -------------------------------------------------------------------------------------------------------------------------------- 33 F. F ORMS ------------------------------------------------------------------------------------------------------------------------------------------------- 35 Item 1G - 29
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

Section A
Firm (including any subcontractors) Qualifications and Experience including References
Item 1G - 30

RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

A. Firm Qualifications and Experience
A.1 Company Overview
Amadeus was founded in 1987 by four major European airlines: Air France, Lufthansa, Iberia, and SAS. What started as a GDS, grew phenomenally over the years to become the travel technology powerhouse that we are today. Our commercial area builds partnerships with our customers and markets relevant Amadeus products and services to them, helping to add value to their business. The commercial business units include our Travel Unit which houses our Airport IT businesses in a transversal and platform-led customer unit. Amadeus serves three customer segments with our Airport IT solutions: Airports, Ground Handlers and Airlines.

Amadeus considers the whole ecosystem of an airport and how we can provide integrated and collaborative solutions for all our customers – ground handlers, airport authorities and airlines. Although these players have specific ne eds, they nevertheless share the common goals of on time performance and improved passenger experience. Amadeus provides a platform for information sharing between these players both within the airport and globally.

Each of these Amadeus customer types have competing needs within their processes but need to collaborate to align and reduce non-value adds and bottlenecks within their processes. The Amadeus suite of integrated Airport IT solutions , illustrated below, offers that solution.

Figure 1: Overview of Amadeus’ Suite of Integrated Solutions Amad
eus Flow integrates a set of solutions that are part of the same platform, benefitting from utilization of same resources (for example one connectivity). These solutions deliver great benefits, both as standalone solutions and even more when combined. Amadeus Flow can include for instance ACUS, Auto Bag Drop and Kiosks, biometrics solutions, payment solutions and baggage solutions, all integrated with Altéa DCS.

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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

Figure 2: Overview of solutions included in the Amadeus Flow platform The A
madeus AMS portfolio of products is uniquely targeted to cover the full 360° spectrum of needs to address their specific business challenges whilst allowing information exchange and collaboration which ultimately benefits the passenger.

The table below, shows the subtle differences between the players which are catered for within the integrated Amadeus solutions. This includes being fully aligned with our Airline IT solutions such as Altéa DCS. The Amadeus AMS is designed to allow these players to fulfill all the YES situations with one product.

Figure 3: Competing needs of the different players in the airport operational environment Mono Airport/Station Yes Yes
Multi Airport/Station Yes Yes
Multi Airline Yes Yes
Mono Airline Yes
Multi DCS Yes Yes
Mono DCS Yes Yes
Multi Flight Types Yes Yes
Airline Flight Types Yes
Customers & Delays Yes
Infrastructure Optimisation Yes
Assistance & Services Yes
Arrival / Departure Flight Leg
oriented Yes
Turnaround Oriented Yes Yes Yes
Airport Charges Decrease Yes
Airport Revenues Increase Yes
Cost Optimisation Yes Yes Yes
Slot/Peak Approach Yes
Slots/A-CDM Approach Yes
Ground Time SLA Yes
Airline Ground Handler Airport
Operations
Timeframe
Financial Drivers
Aircraft Focus
Business Focus
Airport Coverage
Airlines Coverage
DCS Coverage
Flight Types
Item 1G - 32
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

Amadeus’ solutions leverage the combination power of the cloud and local components to deliver resilient, scalable , and cost-efficient solutions.

Figure 4: Product Interaction with Amadeus FLOW and AMS solutions Amadeus will not be utilizing a subcontractor on this project.

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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

A.3 References

Item 1G - 34
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ATTACHMENT "E"

REFERENCES
REQUESTS FOR PROPOSALS (RFP 11-22)

COMMON-SHARED USE PASSENGER PROCESSING SYSTEM & SUPPORT Reference 1
Organization name: Contact and title:

LAX6 Consortium LLC Christian Beghi, General Manager
Address: Phone number: (310) 801-2625
1 World Way, Los Angeles, CA 90045
Email Address: [email protected]
Effective date of contract: Value of Contract:

November 2017 $2.5M
Description of products/services provided:

Airport Common Use Services, Airport Operational Database, Flight Information Display System, Resource Management System
Reference 2
Organization name: Contact and title:

Southwest Florida International Airport Philip Murray, Director, Information Technology Address: Phone number: (239) 590-4541
11000 Terminal Access Road, Suite 8671, Fort
Myers, FL 33913 Email Address: [email protected]
Effective date of contract: Value of Contract:

September 2015 $1.5M
Description of products/services provided:

Airport Common Use Services, Cisco VoIP Interface, Common Use Self Service Kiosks Reference 3
Organization name: Contact and title:

Myrtle Beach International Airport Scott Von Moppes, Director of Airport Address: Phone number: (843) 839-7362
1100Jet Port Rd, Myrtle Beach, SC 29577
Email Address: [email protected]
Effective date of contract: Value of Contract:

August 2011 $3M
Description of products/services provided:

Shared Use Passenger Processing System, Local Departure Control System, Airport Operational Database, Resource Managemert System, Common Use Self Service Kiosks, Fligh: Information Display System (FIDS), PROPworks®Property & Revenue Managemert System, I[:) Paging System, Mi:el Telephony System

Airport IT Confidential Standard
14 March 2022 amadeus.com

Section B
Staff, Teams (including any subcontractors) qualifications and experience including References
Item 1G - 35

RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

B. Staff, Teams Qualifications and Experience
B.1 Staffing
The success of a project depends largely on the quality of the team implementing it. No pro ject can proceed effectively without the dedication and full involvement of a committed, qualified project team. Under the leadership of a highly qualified and committed project manager, Amadeus will put together an effective program team. In some instances, roles of the team members may not constitute a full time position as they may be shared with other projects or the same resource may be used for multiple roles. The diagram below depicts a draft program organization setup as it would be recommended by Amadeus for a project such as this.

Figure 5: PSP Recommended Project Organization
B.2 Partners
Amadeus does not plan on partnering with any organizations to implement this Project.

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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

B.3 Key Staff/Team Members
Position Name Years of experience
(with the company/
similar services)
Major works for which responsible Full-time
or Part-
time
Team Leader/Project
Manager
James
Rytlewski
4 Project Responsibilities:
• Customer point of contact
• Single ownership of workstream for PSP systems
• Overall responsibility for project execution
• Creation and presentation of Project Plan containing task information, milestones, and implementation timeline
• Reporting of overall program progress against Project Plan including the issuance of a weekly Project Progress Report
• Updating master risks and issues documents
• Conducting Project Status Review Meetings (Internal and Joint) • Conducting Project Steering Meetings (Internal and Joint) • Responsible for managing change throughout the Project Implementation phases
Experience with Amadeus Airport IT Americas, Inc. (2018 – present) Work performed: Managing multiple small to large IT projects with diverse teams across several geographical locations in North America. • Managed one or multiple concurrent Airport IT implementation projects within agreed budget and scope.
• Managed internal and external stakeholders at different levels with effective communication and governance.
• Identified, assessed and actively managed/mitigated project risks and issues.
• Project management certified.

Airport projects:
• CHS: EASE, CUSS, FIDS, AODB, RMS, BICS, ShoreTel, IED Paging • DAB: EASE, FIDS
• SBN: EASE, EASE FX
• SLC: EASE, CUSS, FIDS, AODB, RMS, BICS, RIDS
Full time
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

Position Name Years of experience
(with the company/
similar services)
Major works for which responsible Full-time
or Part-
time
• FLL: Biometrics
• XNA: EASE
• YVR: ACUS
• SFB: Biometrics
Airline Application
Integration Manager
Nick
Samaha
14 Project Responsibilities:
• Responsible for managing airline network and application integration.

Experience with Amadeus Airport IT Americas, Inc. (2016 – present) Work performed:
• Manage airline application integrations into ACUS (Amadeus Common Use Service) at airports worldwide, a Citrix based true cloud solution technology based on application virtualization delivered via SaaS model.
• Acting as SPOC for Amadeus, assisting airlines and DCS host integrate their applications into the Passenger Processing System. • Managed the day-to-day activities of the Infrastructure Operations team, (12 Level 2 infrastructure technical analysts), maintaining SLA targets and considerably reducing incident backlog.
• Incident investigation and diagnostics ensuring timely resolution of Incidents and Service Requests, as well as timely change implementation
Full time
PSP Systems Rollout
Manager
Ray
Vecchiarelli
19 Project Responsibilities:
• Responsible for managing overall deployment of all PSP systems • Facilitating the UAT and signoff
• Facilitating all PSP cutover activities
Experience with Amadeus Airport IT Americas, Inc. ( 2003 – present) Work performed:
• Oversight Responsibility on all IT and IT Infrastructure Projects • Senior VMWare Design Engineer
• Technical Lead/Subject Matter Expert
• Software and hardware architectural design and implementation Full time
Item 1G - 38
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

Position Name Years of experience
(with the company/
similar services)
Major works for which responsible Full-time
or Part-
time
• Software/System development
• Telecom/Network design and implementation
Airport Delivery
Manager
Sharon
Abate
12 Project Responsibilities:
• Responsible for owning the transition from project to business as usual • Attending Project Status Review Meetings
• Responsible for the setup and configuration of the Support Model Experience with Amadeus Airport IT Americas, Inc. ( 2010 – present) Work performed:
• Manage Customer Support and Services which includes 18-million- dollar management of Customer contracts, Break fix Level 1, 2 and 3, Service Management for Operational and Technical Support. • Miscellaneous Project Management which includes planning, conference, execution, management, and lessons learned. • Airline upgrades Project Management which includes planning, conference, execution, management, and lessons learned. • Augmentation of Implementations, Integrations, Programming bug fixing.
• Support of Airport Operational Systems and Passenger Processing Systems, Testing and Quality Assurance.
• Work with multiple departments internally to address project issues and risks.
• Maintain continuous contacts with Airport Customers, Management, IT and Operations Groups.
• Oversee miscellaneous purchase of needed hardware and software licenses.
• Oversee staff schedules of staff deliverables.
• Oversee the documentation of all operational support hardware, software, and hardware repair.
• Jointly present to customers users/client's new systems functionality and advantages
Full time
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Airport IT Confidential Standard
14 March 2022 amadeus.com

Section C
Demonstrated understanding of the overall project and requested scope of work.

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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

C. Understanding of Project and Scope of Work
C.1 Proposed Approach for Implementing the Project
Amadeus has developed a standard Implementation Approach which will be followed by Amadeus for the implementation of all of the C/SPPS system at Palms Springs International Airport. We will follow this methodology across all work-streams to ensure consistent management and governance of all of the project deliverables.

Figure 6: C/SUPPS Airport Implementation Process
The proposed Scope of Services Amadeus is providing for the Common/Shared Use Passenger Processing (C/SUPPS) Implementation Project are described in the sections below.

C.1.1 Initiation Phase

Figure 7: C/SUPPS Project Initiation Phase
During the Project Initiation phase of the Amadeus Implementation Approach, the Sales lead and the Project Manager collaborate to safeguard that there is complete clarity regarding the scope of the project and the expectations of the City.

This understanding is captured so that it can then be cascaded to the Project Team. At this stage, three key aspects need to be fully covered: Project Kick-off, Planning and Communication.

C.1.1.1 Project Kick-off and onboarding of core project team members Amadeus’ Project Manager will be onboarded as soon as the contract is signed, he will then coordinate the onboarding of core team members. The Project Manager will then coordinate with the City to schedule and conduct an initial project kick- off meeting. During this kick-off meeting, the project implementation plan will be reviewed and discussed in detail. The Project Manager with contribution from core team members will then commence finalization of the Project Management Plan (PMP), which will be submitted to the City for approval.

C.1.1.2 Workshops
The Amadeus Project Manager will initiate the below key workshops to confirm the details and enable critical path procurement activities to commence.
_ Network Workshop
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

_ Airlines Workshop
_ System, Storage and Backup Workshop
Outputs from the above workshops will serve as inputs to refine the original design.

C.1.1.3 Site Surveys
In parallel to Project Initiation activities and workshops, Amadeus will perform multiple Site Surveys to verify all airlines’ operations, the airport and airline applications that are in use at Palm Springs International Airport, and to perform a millwork review to ensure that all equipment will work within PSP’s passenger processing environments. The City will confirm that all equipment fits into the millwork in a usable manner taking into consideration required connections/cabling between the equipment, paper/stock management, supportability, and power requirements. It is acknowledged that any required minor millwork modifications to accommodate the C/SUPPS hardware will not be Amadeus’ responsibility.

C.1.1.4 Communication
As a critical aspect of any project delivery, a communication plan will be agreed upon to enable accurate and regular communication of information to the business. In fact, throughout the implementation stages, Amadeus will foster effective communication through openness and transparency with the City’s project team and all stakeholders. In the Master schedule end of Initiation Phase is documented by Milestone M00: Contract Agreed & Project Initiated .

C.1.2 Service Design Phase

Figure 8: C/SUPPS Service Design Phase
The Service Design Phase commences post the joint Airport-Amadeus kick-off meeting, workshops and concludes with an agreed upon Project Plan and Project Schedule. The purpose of this phase is to:
_ Verify business requirements with the customer;
_ Develop the Service Configuration Design to address the customer’s requirements; _ Define and agree to the Service Acceptance Test Plan; _ Define and agree to the Customer Support Solution for the operational services; _ Define and agree to the Project Plan and Project Schedule; _ Define and agree to Detailed Design.

C.1.2.1 Hardware Procurement
Amadeus will be responsible for the procurement of all hardware in order to achieve the delivery timeline agreed upon in the project schedule. Amadeus will begin coordinating with all vendors during the contracting stage to ensure that hardware will be available at the time of the relevant testing, configuration, and deployment phases. Ordering of core equipment with long lead times is a critical path activity so Amadeus will work with the City to confirm design and place the order for core equipment, followed by ordering of other hardware items. Throughout the project, Amadeus will be responsible for the receipt, unpacking, secure storage, and tracking (issue and return) of hardware and peripheral devices.

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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

C.1.2.2 Technical Architecture Documentation
During the Design Phase, Amadeus will review the proposed architecture with the City to ensure the proposed solution meets the City’s technical requirements. As a result of these discussions, the infrastructure requirements will be finalized, and Amadeus will provide technical architecture documentation to the City’s IT team for review and approval.

C.1.2.3 Planning
During the Service Design Phase, Amadeus will work with the City to prepare a framework under which all project activities will be managed and governed. While a number of key activities may take place during this phase, the project initiation stage will mainly focus on the creation of the Project Management Plan, Project Plan and Project Schedule which will be further ratified at the end of the Design Phase. As part of the Initiation Phase, and throughout the Design phase, Amadeus will work with the City and internal stakeholders to review and document the following planning items. This effort will include the review and/or creation of the following plans:
_ Infrastructure Plan
_ Testing Plan
_ Implementation and Cutover Plan
_ Training Needs Analysis and Training Plan
C.1.2.4 Support Process Verification
Amadeus believes that the ongoing support of the C/SUPPS system should be part of the original design of the system. As a result, several tasks related to the support and maintenance of the systems are included as part of the Design Phase. As part of the design phase, the Service Delivery Management processes will be documented, reviewed , and approved by the City.

Additionally, Amadeus will perform a detailed review of the proposed Service Delivery Management Processes and performance SLAs with the City. In the Master schedule end of Service Design Phase is documented by Milestone M01:

Service Design Completed & Documentation Agreed.

C.1.3 Service Configuration Phase

Figure 9: C/SUPPS Configuration and Build Phase
The Service Configuration Phase commences once the Service Configuration Design has been reviewed and approved by the City. The purpose of this phase is for the:
_ Development of additional tools required for the City _ Installation and configuration of Amadeus backend setup _ Configuration of Airport to Amadeus Connectivity (GWAN) _ Configuration of platforms for the City
_ Airline integration
_ Readiness of ACUS platforms for the City
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

C.1.3.1 Development
During this phase the development activities will commence for:
_ Name matching tool
_ Reporting, monitoring, and dashboard enhancement
C.1.3.2 Airport to Amadeus Connectivity Configuration
This phase includes the collaboration on configuration of airport routers in order to establish redundant, half-managed VPN connections to the Amadeus ACUS platform. This phase is completed when the Airport connectivity to Cloud Based Services is provisioned and tested.

C.1.3.3 Passenger Processing Platform Configuration
Amadeus has developed the following C/SUPPS implementation approach to provide the planning template for how Amadeus will manage the transition of the City and Airlines to the Amadeus C/SUPPS equipment. The C/SUPPS implementation comprises of parallel streams of work for:
_ The Airport Implementation project which enables the service to be scoped, configured, deployed, trialed and cutover to operations at the airport.
_ A separate Airline Implementation project for each new non-Altéa Airline that needs to be implemented on the ACUS platform via an Airline Implementation project.

Once the ACUS hardware and peripheral devices are delivered from suppliers below activities will be carried out during t his phase:
_ The C/SUPPS systems platform service components are configured and tested – including:
• Airport Workstation Identities (WID) and Launcher Scripts for each Airline operating from the Airport are created .

Note: For each non-Altéa Airlines, the Airline DCS TE is configured and tested as part of the Airline application integration process. This process also includes the integration of any airport systems:
_ The Amadeus Active Directory (AD) service is configured for the Airport domain and operational un its; _ For ACUS, the Thin Client Image is defined and tested; _ The ACUS node table for the Airport is defined;
• The ACUS platform will host the FIDS application to enable users to update the FIDS information ; _ Service Validation Testing is conducted ensure all specific requirements have been addressed and internally approved, prior to installation of any hardware at the airport.

This phase concludes once the Service Validation Testing is complete, and the Amadeus C/SUPPS Platform is confirmed as ready.

C.1.3.4 Airline Integration
For each non-Altéa airline, the Airline Implementation process ensures that connectivity to the Airline’s DCS can be established and the compatibility of the Airline’s application with ACUS is validated. A high -level overview of the process is depicted below.

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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

Figure 10: Airline Implementation Approach
Amadeus will manage the introduction of each new airline to ACUS via an Airline Implementation Project. Once an airline is implemented on the ACUS platform the configuration of the Airline (setup of launch scripts, user profiles, etc .) to enable that Airline to operate where ACUS is deployed is managed via the Airport Implementation Project.

Figure 11: Synchronization of Airport and Airline implementation approach For each non-Altéa airline, an Airline Implementation project is conducted to enable access to the Airline DCS from the ACUS platform from any device, at any location, and at any time. The key steps within the Airline Implementation project are described below.

C.1.3.4.1 Establish DCS connectivity to ACUS

Figure 12: Establish DCS connectivity to ACUS
The first step in the implementation of non-Altéa airline is for Amadeus and the Airline network engineers to collaborate to enable connectivity between Airline’s DCS host system and the ACUS platform. This step is only required for airlines new to ACUS. Airlines on ACUS at other airports already have connectivity in place.

C.1.3.4.2 Configure DCS TE on ACUS

Figure 13: Configure DCS TE on ACUS
Once connectivity to the non-Altéa DCS is established, the Amadeus Airport Deployment Team will configure the Airline’s Terminal Emulator on ACUS platform to enable it to communicate with the host Airline DCS.

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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

C.1.3.4.3 Perform ACUS Compatibility Testing

Figure 14: Perform ACUS Compatibility Testing
Once the Terminal Emulator is configured to communicate with the host Airline DCS, the Amadeus Airport Deployment Team will commence ACUS Compatibility Testing of the Terminal Emulator.

This testing involves the Amadeus Airport Deployment Team performing basic, end -to-end functionality testing (e.g., opening of a flight for check-in, printing of boarding passes and bag tags, opening boarding for a flight, boarding a passenger, etc.) of the Airline Terminal Emulator based on test scripts and test logins provided by the Airline. The purpose of this testing is to ensure that in day-to-day operation, the Airline Terminal Emulator will perform as expected at an airport without disrupting other services on ACUS.

Note: This testing does not exercise every possible functional option of the Airline Terminal Emulator – that is the responsibility of the Airline to conduct during the subsequent testing steps.

C.1.3.4.4 Perform Airline Validation Testing

Figure 15: Airline Validation Testing
During this step the Airline IT and/or Operations Team conduct their own validation testing of the Airline Terminal Emulator as configured for the ACUS platform. As ACUS is a cloud-based service, this testing can be conducted remotely from any Airline location where the requisite expertise resides. The purpose of this testing is for the Airline’s staff to confirm that the Airline Terminal Emulator as configured on ACUS is suitable for generic passenger processing operations at any location.

C.1.3.4.5 Perform Operational Trial at the Airport

Figure 16: Operational Trial at Airport
This step in the Airline Implementation project is conducted as part of the Airport Implementation process. Airlines that are ready can begin operation at selected locations under close monitoring of implementation team.

A prerequisite activity for Operational Trial is the Airline Site Acceptance Testing (ASAT). The purpose of the ASAT is for the Airline, or their Service Agent, to test and validate the ACUS service configuration for operation within the airport environment on the deployed hardware. This can be done remotely prior to deploying hardware or directly on Operational Trial counters.

Item 1G - 46
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

C.1.3.4.6 Commence Operations at Airport

Figure 17: Commence Operations
During the cutover phase at the Airport, the Airline Operations Team (and/or local Service Agents) work with Amadeus and the Airport staff to enable a smooth cutover to ensure that operations commence on ACUS. In the Master schedule end of Service Configuration Phase is referred by Milestone M02: Service Configuration Completed .

C.1.4 Installation and Verification Phase

Figure 18: C/SUPPS Installation and Verification Phase
This is an important phase of the project and entails the deployment of hardware and peripheral devices at the airport, and the conduct of a limited scope Operational Trial to familiarize the Airport with the C/SUPPS system and provide the platform for Airport-related testing and validation. To enable the Operational Trial, Amadeus will configure the workstations to interface within scope local applications so that functional testing of the solution can be conducted at the airport . The key output from this phase includes:
_ Completion of the testing of the WAN services
_ Rollback Strategy Tested
_ Rollout plan agreed
_ Parallel Run Sign Off
_ Airport and Airline applications UAT Sign Off
C.1.4.1 Operational Trial Complete

Figure 19: Operational Trial Complete Milestone
This milestone is reached once the C/SUPPS system is tested and signoff is obtained to agree that the full deployment and cutover of systems can go ahead as per the project implementation schedule. Once the Operational Trial workstations are established (often alongside existing workstations to enable work in parallel), the following activities can be conducted:

Item 1G - 47
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

_ Initial Airport staff C/SUPPS system training, usually confined to “Super Users” to facilitate the completion of the Operational Trial and User Acceptance testing
_ Airline staff (and/or their Service Agents) perform Airline Site Acceptance Testing _ Amadeus and Airport staff facilitate/conduct Airport Operational Readiness Testing which includes Service Performance Testing, Security Testing and On-Airport Service Validation Testing This phase concludes with an assessment of the Operational Trial and an agreement between the Airport and Amadeus that the objectives of the Operational Trial have been satisfied. Once this is achieved, a decision is made on whet her to proceed to the Operational Cutover Phase referred to as “Go Decision for Deployment” in the Master schedule. Outputs required to progress include:
_ Live trials completed for all systems
_ Defects identified and documented
_ Corrective action plan distributed
_ Go Decision for full deployment is reached by all project stakeholder In the master schedule this decision is captured by Milestone M03: Operational Trial Complete .

C.1.4.2 Training Phase

Figure 20: Training Complete Milestone
The main purpose of this phase is to ensure that all staff required to operate and support the C/SUPPS system have received the required level of training, documentation, and knowledge transfer to ensure a smooth transition to the operational phase of the new systems. This will include classroom, off-site and onsite training as appropriate. The outputs of this phase of the project will include:
_ Training materials provided
_ Technician training complete
_ Airline Agent “Train the Trainer” sessions complete
_ Agent training cascaded to all teams
_ Hardware and Software Training complete
_ Help Desk training complete
_ System Administration training complete
_ Operational training complete
_ LAN administration and support training complete
In the master schedule this decision is captured by Milestone M04: Airport Staff fully Trained .

C.1.4.3 Equipment Deployment
This phase typically involves Amadeus:

Item 1G - 48
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

_ Facilitating the preparation and phased deployment of hardware onto counters and respective locations ; _ Providing onsite and remote assistance during the commencement of operations.

With equipment deployment on counter, a pragmatic approach will be adopted which may include:
_ Incrementally installing and cutting-over workstations - either one-by-one or in small groups _ Conducting the installation either during business hours or outside of normal hours _ Providing additional Amadeus and/or resources to enable the installation and cut -over of PSP within a period that is as short as possible.

Amadeus will work with the City to identify an agreeable installation and cutover plan that will minimize disruption to the operating airlines and to PSP. In the master schedule this decision is captured by Milestone M05: Infrastructure Fully Deployed.

C.1.5 Operational Cutover Phase

Figure 21: C/SUPPS Operational Cutover Phase
During this phase of the project, the Airport is fully cutover to the C/SUPPS system and operations formally commence using Amadeus systems with current incumbent systems as a backup. This phase typically involves Amadeus:
_ Conducting daily evaluations of the operation;
_ Fine-tuning the operational systems;
_ As the equipment is deployed, the setup is verified. Implementation engineers will follow a script and ensure equipment is operational i.e., verification of back end connectivity and peripherals are working as designed. This will ensure equipment is operationally ready.

Amadeus will work with the City to identify an agreeable rollback plan in case a rollback is required. In the master schedule this decision is captured by Milestone M06: Cutover completed and System Live .

C.1.6 Post Implementation Phase

Following the successful implementation, Amadeus will ensure the project is formally handed over to BAU (Business As Usual). This process ensures that there is no ambiguity between the implementation teams and the support teams. Key activities and outputs during Project Closure include:
_ Closedown activities are formalized and shared with the City for formal review and acceptance _ Lessons learned and post-project reviews are conducted Item 1G - 49
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

_ Production availability is assessed and is agreed to be in accordance with the contractual terms _ Production post cut-over status
_ Archiving of Project Documentation is completed in line with Amadeus PMO processes _ Delivery checkpoint and contract review (to confirm that everything has been delivered) In the master schedule this decision is captured by Milestone M07: Project Closure .

Integration between ACUS and the on-premise Voice System will need to be scoped in greater detail and would be done in a second phase with an anticipated date of Q1 2023.

C.1.7 Amadeus Ongoing Support Services
Amadeus provides a variety of ongoing support services to support its airport customers with in optimizing the performance of Amadeus solutions and to manage business processes more effectively. Airport IT environments require customized and adapted service architectures. Our experience shows that each customer, although having the same goals in terms of achieving service excellence, has specific requirements that are best addressed through individual support plans reflecting their immediate needs. Leveraging on our long established and mature global experience in providing mission critical operations, as part of this proposal, Amadeus offers a comprehensive suite of ongoing support services for the proposed solutions. Amadeus proposes to provide the Common/Shared Use Passenger Processing Platform with the support services described in the sections below.

C.1.7.1 Global – Amadeus Service Management Center
The Amadeus Global Service Management Centers (SMC) will be the point of entry for the local field services team to engage regarding issues that occur in the cloud hosted solution outside of Palm Springs International Airport. The team will also engage with SMC on any issues that cannot be resolved locally because they require the involvement of Amadeus partners’ subject matter experts or a central team like Airport IT Research and Development, Vendor Management and Product Management as well as to obtain third level support from the Technology and Platform Engineering team. SMC support teams are part of the Amadeus Customer Service (ACS) department which employs 480 staff. Amadeus provides 24/7 Technical Support Services through its follow-the-sun Service Management Centers (SMC) which are in Sydney, San Jose, and Manila.

Figure 22: Amadeus Customer Service for Service Management Center Item 1G - 50
" D
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

The follow-the-sun concept has always been at the core of Amadeus Customer Service as a tried -and-tested way of providing seamless global support to customers. The Amadeus Service Management Centers (SMC) are comprised of specialized global teams. The follow-the-sun concept aims to guarantee that all customers worldwide receive technical and functional support at any time, ensuring business continuity.

C.1.7.2 Global – Amadeus Cloud Operations Team - (Tier 2/3 Level Support) The operation of Amadeus cloud hosted services is managed by the TPE (Technology Platforms and Engineering) organization within Amadeus. TPE in Amadeus combines engineering and operations expertise to create the powerhouse for Amadeus.

Our vision is to build an end-to-end cloud platform unit with top-notch environment, and we aim for zero customer operational impact. TPE is located globally, and we provide 24x7 operational support from “follow -the-sun” operation centers at Erding, Sydney, and Miami. We have in total over 1800 people across over 12 sites.

The support team that runs the day to day operation of the Erding Data Center and also the service managers for high severity incidents belong to the Front-Line Services team which is setup as a 24x7 operation. For any incidents that cannot be resolved by the Front-Line Services team, this team will liaise with the application and infrastructure experts in various areas to further investigate the issue. The application and infrastructure experts are 24x7 on call.

For cloud hosted Severity 1 incidents accepted by SMC, a Service Manager will be invoked and assigned to be the owner of the incident so as to ensure that the service is restored as quickly as possible and ensure that the appropriate resources an d management escalations are applied to achieve service recovery. He or she will oversee the end to end resolution of the incident. Regular email notifications will be sent out to customer to ensure that they are kept informed on the progress of the incident.

C.2 Additional Considerations
C.2.1 Risk Management
Project Risk Management will be managed with the identification, assessment, and prioritization of risks followed by coordinated and economical application of resources to minimize, monitor, and control the probability and/or impact of unfortunate events or to maximize the realization of opportunities. To ensure the success of the C/SUPPS implementation the Program Director will address the following key risk management activities:
_ Risk identification;
_ Risk Analysis;
• Performing qualitative risk analysis;
• Performing quantitative risk analysis;
_ Planning risk responses/Action;
_ Monitoring and controlling risks.

Amadeus will identify and assess project risks using a workshop in the initial phase of the project. The participants will be the Amadeus’ project team, the City’s project team and other relevant City personnel. At the completion of the risk assessment process, Amadeus will ensure all identified risks are recorded and monitored in a risk register. The risk register will be k ept up to date by all parties and will be presented and discussed at each project status meeting. It is expected that new risks will arise or be identified during the project. All new risks shall be captured in the risk register as they arise, and all parti es will track, monitor, and actively mitigate them according to risk management standards.

Item 1G - 51
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

C.2.2 Change Management
The management of change during the project lifecycle is critical to successful delivery. Change management will effectively control change and variations to scope, cost, and time. The Contractual Scope of Services will form the baseline for this process. The change management process is as follows:
_ Initiation: Identify and document the change request using the agreed upon Change Request Form. i.e., stating the reason for change, the person who has logged the change request etc. _ Evaluation: Determine
• Effort to analyze the impact: Determine the estimated effort and cost to perform the change impact analysis.

Depending on this assessment and the Project Tolerances, the change could be rejected unless the City has agreed to fund the change impact analysis.
• Change Impact Analysis: Should the analysis from a. above either be within the projects set tolerances or the City has agreed to fund the change impact analysis then assign an impact analysis owner and perform the impact analysis i.e., determine the effort, impact, and cost of the change. _ Approval: The City is required to agree and sign off on the change request form. An approved Change Request is known as a Contract Variation Order (CVO) even if it does not include any additional charges as it represents a formal change to the project scope.
_ Implementation: Amadeus implements the change.
_ Close Out: The City is required to verify and sign off that the change has been implemented correctly within five days of change implementation and completion. This may require an additional purchase order to be provided by the City .

Changes may be initiated by the City as a result of functional or feature requirement changes, market, or regulatory requirements. Situations may occasionally arise where Amadeus initiates a change request, providing the City with more flexible options. In such a situation, attention is directed to the impact and risks of such a change on existing project objectives.

Requested changes to the agreed project baseline will be identified and documented and the impact will be assessed (assessment may be billable). At completion of the assessment, change activity will be carried out upon agreement with the City.

C.3 Key/Critical Issues
Amadeus has identified the key issues encountered on projects of similar size and scope in the table below and has provided steps taken to ensure that the issues identified do not affect the successful delivery of the C/SUPPS project. # Critical Issue Mitigation
1 Lack of airline buy-in • Get airline buy-in up front during project start up and then follow through • Set clear expectations and milestones, develop measurements early in the process and keep airline executives involved with formal status updates 2 Inability to meet with
key staff in a timely
manner
• Get buy-in from all project stakeholders (from top level executives to users and support staff) up front
• Define expectations for the level of involvement and cooperation required for a successful implementation
3 Inadequate physical
space
• Prior to project initiation, evaluate the physical space at the airport where work is to be conducted (implementation, testing, training) and confirm that the space is appropriate and can accommodate all project requirements

Item 1G - 52
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Airport IT Confidential Standard
14 March 2022 amadeus.com

Section D
Schedule/Quality Control
Item 1G - 53

RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

D. Schedule/Quality Control
D.1 Project Schedule

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41 RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

D.2 Project Communication
Amadeus’ Project Communications Management Plan will focus on the tools, media , and procedures to be used by project team members for communications within the project team, including both the integrated team at the primary project site and Amadeus support staff at other locations. Maintaining consistent, manageable , and well-understood communications protocols between both project teams will be an especially important element of this plan.

Amadeus will work with the City to develop a communication plan identifying a specific strategy to promote communication among team members and detailing specific mechanisms for communicating responsibilities and involvement. This plan will contain:
_ Stakeholder information
_ Reason for the distribution of required information
_ Stakeholder communication requirements
_ Information to be communicated, including format, content, and level of detail _ Person responsible for communicating information
_ Person or groups who will receive information
_ Methods of technologies used to convey the information _ Timeframe and frequency for the distribution of required information and receipt of acknowledgement by the City if applicable
_ Escalation process identifying the time frames and the management chain for escalation of issues that cannot be resolved at the project management level
Item 1G - 55
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

_ Method for updating and refining the communications management plan as the project progresses and develops _ Glossary of common terminology
_ Communication constraints
D.2.1 Points of Contact
Amadeus is aware that each system implementation project has a level of magnitude and complexity that requires a clear definition of who among executive leadership will guide and champion the project within both organizations, who will be the decision-makers, and who will be responsible for various key activities. Amadeus will work with the City to establish an Executive Steering Committee. Amadeus has found this oversight from project decision makers helps the success of the project and keeps all stakeholders informed of major project milestones. The Amadeus members on the Executive Steering Committee will include the Amadeus Program Manager and Project Manager.

D.2.2 Project Meetings
The Amadeus Project Manager will facilitate appropriate project meetings, and work with the City Project Manager as appropriate regarding communication to the Project Executive and/or Executive Committee. The following meetings will be scheduled as part of the Common Use Systems Project.
_ Project Kickoff and Orientation Meeting—The Project Kickoff and Orientation meeting will be held after Notice to Proceed. The Amadeus Project Manager, the City Project Manager, and appropriate City stakeholders will attend this meeting. The purpose of this meeting is to introduce the project plan, set project expectations and establish guidelines for leading the project to a successful completion.
• Organization of the Meeting—A specific day and time will be established for the Project Kickoff and Orientation after Notice to Proceed; the Amadeus Project Manager will send out the kickoff meeting materials to all attendees. The meeting will outline the following:
• Project goals and deliverables
• Project team members and responsibilities
• Project assumptions
• Preliminary project plan
• Project success factors
• Key issues and dependencies
_ Weekly Status Meetings—Project Status meetings will be held on a weekly basis. The Amadeus Project Manager, the City Project Manager, and appropriate the City stakeholders will attend these meetings. The purpose of the status meeting is to provide an update on project status, discuss project issues and identify action items to resolve project issues. • Organization of the Meeting—A specific day and time will be established for the Project Status meeting every week. Prior to the meeting, the Amadeus Project Manager will send out the Weekly Project Status Report to all attendees. After the meeting, the project manager will send out the following documentation to all attendees:
• Minutes of the meeting
• Action Items for the subsequent week assigned to specific project personnel • Any updated work products that need to be sent out
_ Executive Steering Committee Meetings—The Executive Steering Committee meetings will be held on a monthly basis.

The Amadeus Program Manager, the Amadeus Project Manager, will attend these meetings, with the City’s designated Executive, and the City Project Manager. The purpose of the executive steering committee meeting is to discuss the overall project status, strategy, and priorities as they relate to project progress, budget, and schedule. These meetings Item 1G - 56
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

should address project risks or changes that have an impact on the project scope and budget, and deal with outstanding issues or risk escalations.
• Organization of the Meeting—A specific day and time will be established for the Executive Steering Committee meeting every month. Prior to the meeting, the Amadeus Project Manager will send out the Monthly Project Status Report to all attendees. After the meeting, the project manager will send out the follo wing documentation to all attendees:
• Minutes of the meeting
• Escalated Action Items
D.3 Quality Control Methods
Amadeus conducts Quality Assurance at almost every stage of the release cycle. Its activities include, but not limited to, verification of software functionality, security, and performance, etc.

Figure 23 Amadeus QA Process
The application of quality standards throughout our core business helps us to stay ahead and firmly focused on providing world-class value to all our customers. Amadeus has implemented a quality Improvement methodology which is manifested in a Continuous Service Improvement Plan (CSIP). To ensure the highest possible quality of service and to learn from experience gained during daily operation, a Continuous Service Improvement Plan (CSIP) will be managed by the Amadeus Service Delivery Manager in cooperation with the City. The aim is to impleme nt best practice guidelines for quality improvement and/or business/operational requirements changes, based on:
_ Analysis of experienced operational results
_ Requests for efficiency improvement
_ Business, operational requests for changes and improvements agreed by both parties, via the Change Control _ Generic Service improvement proposition
_ Experience gained by Amadeus on large managed service projects in particular in airport business _ Recommendations made by our partners
Amadeus also maintains a Quality Management System based on the ISO 9001:2008 quality principles, which are embedded into our development, operational service, and business processes. Within this framework, Amadeus has defined a set of Item 1G - 57
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RFP 11-22: Common/Shared Use Passenger Processing System and Support 14 March 2022 amadeus.com

integrated controls to manage quality, security, and other compliance standards. Employing appropriate project management methodologies, service stability and continual improvement initiatives across the Amadeus business units, ensures that we maintain a high level of focus on current and future customer and industry needs.

D.3.1 ISO standards
As a very basic principle, Amadeus is committed to secure each asset in its responsibility by all measures and means according to data protection and security rules. To comply with the ISO 27001:2013 requirements Amadeus is c ommitted to establishing and maintaining an Information Security Management System (ISMS) that includes the processes, resources, procedures, technologies, and tools needed to ensure confidentiality, integrity and availability of information assets and technological assets that support the Amadeus services. The ISMS Scope covers all the ISMS related processes, assets, interfaces, locations, and technologies to be certified under ISO/IEC 27001:2013.

D.3.2 Business Continuity
Continuous failsafe availability of the Amadeus suite of products and services is business critical to customers. Therefore, Amadeus deploys high–availability system configurations, a high degree of automation and operational best practices to ensure continuous operations. The design and setup of the Data Center: the fire cell concept/architecture allows distribution of systems and data into different server rooms and thus continuous regular operations in case of failure of one. Operational best practices with strong process automation to minimize human errors. Fully resilient n+1 configuration ensures that at least one additional of everything is available, i.e., duplication of system and network devices, multiple network providers, independent power supplies
High-availability system configurations enable the automatic workload redirection without interruption of service. An external back-up system and network control center allows to operate the systems remotely in case the data center building cannot be accessed. Additionally, Amadeus operates a disaster recovery data center, with an enhanced warm stand-by replica of the systems, to ensure continuous operations in case of the complete destruction of the main production facility.

Recovery at the disaster recovery site requires invocation of the Disaster Recovery Plan, which is tested twice a year.

D.3.3 Control based standards
Due to its business, Amadeus acts as a Service Organization for several companies (airlines, airports, and others). SSAE-16, Statement on Standards for Attestation Engagements 16, Reporting on Controls at a Service Organization, is an auditing standard developed by the American Institute of Certified Public Accountants (AICPA) that defines the professional standards used by a Service Auditor to assess internal controls of a Service Organization and issue a report on that subject. A SSAE -16 is a report prepared by an independent auditor on the internal controls at a Service Organization, to be used by User E ntities and User Auditors. To demonstrate its alignment with SSAE-16, Amadeus has developed a set of 430 IT controls spanning over the R&D and Operational activities, based on IT general controls (ITGC). ITCG are controls that apply to all systems components, processes, and data for a given organization. The objectives of ITGCs are to ensure the proper development and implementation of applications, as well as the integrity of programs, data files, and computer operations.

D.3.4 Adherence to standardized processes
Concerning operational processes Amadeus works closely to ITIL version 3.0 specifications, however , has implemented some adaptions due to the technology mix of legacy and state of the art technologies. Hence processes are adapted and/or simplified whenever appropriate.

Item 1G - 58
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Airport IT Confidential Standard
14 March 2022 amadeus.com