Thursday, January 25, 2024
Minutes of the Regular Meeting of the City Council
of the City of Palm Springs
CALL TO ORDER:
A Regular Meeting of the Palm Springs City Council was called to order by Mayor Bernstein on Thursday, January 25, 2024, at 5:36 p.m.
PLEDGE OF ALLEGIANCE:
JosueJacobArriaga, high school student, led the Pledgeof Allegiance.
ROLL CALL:
Present: Councilmembers Grace Elena Garner, Christy Holstege, and Lisa Middleton; and Mayor Jeffrey Bernstein.
Absent: Mayor Pro Tem Ron deHarte
City Staff
Present: Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; Flinn Fagg, Deputy City Manager; Jeremy Hammond, Deputy City Manager; Ryan Guiboa, City Attorney; William Hutchinson, Police Lieutenant; and Brenda Pree, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.
PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES:
Presentation by College of the Desert: Laura Hope and Scott Atkins provided a presentation.
ACCEPTANCE OF THE AGENDA:
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 4-0, to acceptthe agendawith removal of Consent Calendar Item No. 1A for separate discussion.
REPORT OF CLOSED SESSION:
The Closed Session of the City Council of January 25, 2024, was called to order by Mayor Bernstein at 3:31 p.m.
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CLOSED SESSION PUBLIC COMMENT: Pearl Devers, Kenneth Monteiro, Dan Kline, David Weiner, Deiter Crawford, Delia Ruiz-Taylor, Gloria Thompson, and Williams Lawrence provided oral testimony.
The meeting convened into Closed Sessionto discuss the following items as listed on the Closed Session Meeting Agenda, with no reportable action:
CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION, Pursuantto Government Code Section 54956.9(d)(2)
Under existing facts and circumstances, there were three (3) matters.
CONFERENCE WITH LEGAL COUNSEL— INITIATION OF LITIGATION, Pursuant to Government Code Section 54956. 9(d)( 4)
Under existing facts and circumstances, there were two ( 2) matters.
PUBLIC TESTIMONY:
Dominic Moonheart and Brad Anderson provided oral testimony.
1. CONSENT CALENDAR:
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to approve the consentcalendar with the removal of Item No. 1A for separate discussion.
A. RATIFY THE NOMINATION TO THE MOUNT SAN JACINTO WINTER
PARK AUTHORITY
This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.
B. ACCEPTANCE OF TWO RESIGNATIONS FROM THE PARKS AND
RECREATION COMMISSION
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to accept the resignations of Scott Page and Christopher Spellman from the Parksand Recreation Commission effective immediately.
C. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF DECEMBER 1 THROUGH DECEMBER 31, 2023
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of December 1 through December 31, 2023.
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D. APPROVAL OF AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MWH CONSTRUCTORS, INC. ( A9141), A DELAWARE CORPORATION, IN THE AMOUNT OF $ 274,567 FOR THE WASTEWATER TREATMENT PLANT ( WWTP) DIGESTER NO. 2 GAS FLARE AND
FILTRATE PUMP STATION, CITY PROJECTS 20-25 AND 21-07
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to approve Amendment No. 2 in the amount of $ 274, 567 to PSA No. A9141, for a new not-to-exceed amount of $ 1,537,927.14 with MWH Constructors, Inc. for the WWTP Digester No. 2 and Filtrate Pump Station, City Projects No. 20-25 and 21-07 (Project); and authorize the City Manager to execute all necessary documents.
E. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P007 WITH
IMPRENTA FOR ON- CALL SPANISH LANGUAGE DIGITAL MARKETING
SERVICES
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to approveContract ServicesAgreement No. 24P007with Imprenta Communications Group, Inc. to provide on- call Spanish language digital marketing, website and social media support services in an amount not to exceed 250, 000 for a three- year term with two one- year extension options at the City’ s sole discretion, beginning January29, 2024, through January28, 2027; and authorize the City Manager or designee to execute all necessary documents.
F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE
VACANT POSITION OF ASSISTANT DIRECTOR OF PARKS AND
RECREATION FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221( H), EFFECTIVE FEBRUARY 5, 2024
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Adopt Resolution No. 25178, entitled, “ A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING
AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF
ASSISTANT DIRECTOR OF PARKS AND RECREATION FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221( H)
EFFECTIVE FEBRUARY 5, 2024.”
2. Authorize the City Manager to execute any documents necessary to effectuate the above actions.
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G. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE
VACANT POSITION OF SENIOR HUMAN RESOURCES SPECIALIST FOR
THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION
21221(H), EFFECTIVE JANUARY 22, 2024.
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Adopt Resolution No. 25179, entitled, “ A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING
AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF
SENIOR HUMAN RESOURCES SPECIALIST FOR THE CITY OF PALM
SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE JANUARY 22, 2024.”
2. Authorize the City Manager to execute any documents necessaryto effectuate the above actions.
H. APPROVE CONSULTING SERVICE AGREEMENTS FOR INLINE BAGGAGE
HANDLING SYSTEM CONSTRUCTION MANAGEMENT SERVICES FOR
THE PALM SPRINGS INTERNATIONAL AIRPORT
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Approve Consulting Services Agreement No. 24Q002 ( Attachment A) with Mead & Hunt, Inc. to provide construction management services for the inline baggage handling system and related building improvements for an amount not to exceed 3,000,000 for a term of approximately three years.
2. Appropriate and budget funds in the amount of $ 3,000, 000 from the Airport Special Capital Project Fund Account 4167065.80000.
3. Authorize the City Manager or designee to execute all necessary documents and authorize the Executive Director of Aviation to executeall task ordersthat fall within the total- not- to- exceed amount of the agreement.
I. AUTHORIZE THE PURCHASE OF FIVE ( 5) NEW VEHICLES
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Approve the issuance of a purchase order to Salinas Lincoln Mercury, Inc, dba My JeepChrysler Dodge Ram, for the purchaseof one (1) new JeepCherokee4XE plug- in vehicle in an amount not to exceed $ 74,549. 53, inclusive of a 10% contingency;
2. Approve the issuanceof a purchaseorder to Fiesta Ford, Inc., for the purchase of three ( 3) new Ford Mustang Mach E vehicles, and one ( 1) new Ford F-750 Water Truck in an amount not to exceed $330,180.60, inclusive of a 10% contingency;
3. Authorize the City Manager or designee to execute all necessary documents.
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J. AWARD SALES AND USE TAX AUDIT SERVICES AGREEMENT
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to approve Contract Services Agreement No. 23P380 with MuniServices, LLC, to provide Salesand Use Tax Audit Servicesfor a five- year term in an amount not to exceed $ 290, 055 beginning February 1, 2024, through January 31, 2029; and authorize the City Manager or designeeto executeall necessarydocuments.
K. ANNUAL ACCOUNTABILITY REPORT FOR COMMUNITY FACILITIES DISTRICT NO. 2005- 1 ( PUBLIC SAFETY SERVICES) AND COMMUNITY FACILITIES DISTRICT 2007-1 (TRIBAL LANDS)
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to receive and file the Community Facilities District No. 2005 – 1 (Public Safety Services) andCommunity Facilities District No. 2007 – 1 (Tribal Land) Special Tax and Bond Accountability Report for Fiscal Year 2022- 23.
L. AUTHORIZE THE PURCHASE OF ONE ( 1) NEW VELOCITY 107’ AERIAL TRUCK AND THREE ( 3) VELOCITY TRIPLE COMBINATION PUMPER TRUCKS IN AN AMOUNT NOT TO EXCEED $ 6,202, 592. 49
Fire Chief Alvarado provided a brief report.
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Approve Cooperative Purchase Agreement 24C009 ( Attachment A) with South Coast Fire Equipment to purchaseone (1) new velocity 107’ aerial truck and three (3) new velocity triple combination pumpers in an amount not to exceed $ 5,638, 720. 45 for the initial five- year term beginning February 1, 2024, continuing through January31, 2029, with a one-year extension option at the City' s sole discretion.
2. Delegate authority to the City Manager or designeeto approve and execute change orders up to a total amount of $ 563, 872. 05 ( 10%);
3. After delivery of the new vehicles, declareexisting vehicles being replacedassurplus and authorize the Fleet Maintenance Manager to sell at public auction in accordance with Chapter 7.07 of the Palm Springs Municipal Code; and,
4. Authorize the City Manager or designee to execute all necessary documents.
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M. ACCEPT AN AWARD FROM THE U.S. DEPARTMENT OF JUSTICE IN THE AMOUNT OF $ 21,970, APPROVE AN INTERLOCAL AGREEMENT WITH
OTHER PARTICIPATING RIVERSIDE COUNTY CITIES AND THE COUNTY
OF RIVERSIDE, AND AUTHORIZE ADMINISTRATION OF THE GRANT
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Approve the acceptance of a grant award from the United States Department of Justice in the amount of $ 21,970 for the 2023 Justice Assistance Grant ( JAG) Program.
2. Approve Interlocal Agreement 24G008 with the County of Riverside and various cities within Riverside County, authorizing the County of Riverside to administer the grant on behalf of participating agencies.
3. Authorize the City Manager to execute all necessary documents.
N. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT TO HAZEN AND SAWYER IN THE AMOUNT OF $ 350,000 FOR PROFESSIONAL SERVICES FOR THE SEWER MASTER PLAN UPDATE, CITY PROJECT 23- 13
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Award a Professional Services Agreement with Hazen and Sawyer in an amount not to exceed $350,000 for professional servicesfor the SewerMaster Plan Update, City Project 23- 13.
2. Appropriate funding in the amount of $ 350,000 from Wastewater Capital Improvements Fund balance.
3. Authorize the City Manager to executeall necessarydocuments.
EXCLUDED CONSENT CALENDAR:
A. RATIFY THE NOMINATION TO THE MOUNT SAN JACINTO WINTER
PARK AUTHORITY
At the behest of City Manager Stiles, Consent Calendar Item No. 1A was pulled, to return at a later date, to allow staff to do outreach.
2. PUBLIC HEARINGS: None.
3. BUSINESS & LEGISLATIVE:
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A. APPROVAL OF THE AIRPORT MASTER PLAN TERMINAL DESIGN FOR
THE PALM SPRINGS INTERNATIONAL AIRPORT
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY
COUNCILMEMBER HOLSTEGE, CARRIED 4-0, to review the Airport Master Plan terminal design alternatives 1A and 3 and approve the Airport Master Plan terminal design 1A for the Palm Springs International Airport, and direct staff to return with the following items:
Alternatives regarding the rental car facility;
Alternatives and description of the ground transportation and accessto the terminal and facilities; and,
Alternatives regarding any land that may need to be acquired in order to be able to accommodateall facilities neededover the lifetime of the project.
B. SECURITY CAMERAS, AUTOMATED LICENSE PLATE READERS
PURCHASED AND CONTROLLED BY PRIVATE ENTITIES
After discussion, the City Council reacheda consensusto continue the item to a later date when all members are present); and directed staff to provide additional detail regarding public and private property regulations, and that interaction with neighborhoods occurs.
PUBLIC COMMENT:
Abraham Ishaq, Zack Flores, Moe Elabdallah, Max McCartney, JesseNeimeyer-Romero, Brad Anderson, Martin Hilden, Daryl Terrel provided oral testimony.
CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT:
City Manager Stiles and the City Council discussedthe tentative upcoming meeting schedule and agenda items. Mayor Bernstein and Councilmember Middleton provided comments.
ADJOURNMENT:
The City Council adjourned the meeting of Thursday, January 25, 2024, at 9:01 p.m.
Respectfully submitted,
Brenda Pree, MMC, CERA
City Clerk
APPROVED BY CITY COUNCIL: 2/29/2024