CITY COUNCIL
AND AS SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF PALM SPRINGS, CALIFORNIA
Council Chamber, City Hall
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
www.palmspringsca.gov
REGULAR MEETING AGENDA
FEBRUARY 29, 2024
4:00 PM CLOSED SESSION
5:30 PM REGULAR MEETING
Jeffrey Bernstein, Mayor
Ron deHarte, Mayor Pro Tem
Grace Elena Garner, Councilmember
Christy Gilbert Holstege, Councilmember
Lisa Middleton, Councilmember
City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.
Pursuant to Assembly Bill 557 -
To view/listen/participate in the meeting live, please contact the City Clerk at [email protected] or the following telephone number (760) 323-8204 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, in order to access the meeting and offer public comment. Any person who wishes to provide public testimony for an item on the agenda is requested to file a speaker card before the Public Testimony portion of the meeting.
You may submit your public comment to the City Council electronically. Materials may be emailed to [email protected]. Transmittal prior to the start of the meeting will help ensure that your correspondence is fully considered. Any correspondence received during or after the meeting will be distributed to the City Council and retained for the official record. View the City Council meeting live at the City’s website www.palmspringsca.gov/psctv, YouTube, or Channel 17 (Spectrum).
Please note any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting.
At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items and determine which agenda items will be considered before the 11:00 p.m. Adjournment time.
AGENDA EN ESPAÑOL DISPONIBLE EL LUNES - HAGA CLIC AQUÍ
4:00 P.M. CLOSED SESSION
CALL TO ORDER:
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: The City Council welcomes public input. Members of the public may address the City Council on Closed Session items by contacting the City Clerk's Office at 760-323-8204. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist. Please see the City Clerk for additional information.
RECESS TO CLOSED SESSION: See Closed Session Agenda.
February 29, 2024 City Council Regular Meeting Agenda 2 5:30 P.M. REGULAR MEETING
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
PRESENTATIONS:
A. PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES
ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion.
The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.
REPORT OF CLOSED SESSION:
PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) This time has been set aside for members of the public to address the City Council only on agenda items. Two (2) minutes will be assigned to each speaker. Testimony for Public Hearings will only be taken at the time of the hearing, and General Public Comments, non-agenda items, will be taken later in the meeting.
1. CONSENT CALENDAR:
The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.
A. APPROVAL OF MINUTES
RECOMMENDATION:
Approve the City Council Meeting Minutes of January 25, 2024, and February 8, 2024.
B. RATIFY THE NOMINATION OF THE CITY OF COACHELLA TO THE PALM February 29, 2024 City Council Regular Meeting Agenda 3 B. RATIFY THE NOMINATION OF THE CITY OF COACHELLA TO THE PALM
SPRINGS INTERNATIONAL AIRPORT COMMISSION
RECOMMENDATION:
Reappoint Denise Delgado, representing the City of Coachella, to the Palm Springs International Airport Commission effective immediately for a term ending January 24, 2025.
C. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS:
RECOMMENDATION:
Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING 01-06-24 AND 01-20-24 TOTALING $4,603,867.31 AND ACCOUNTS PAYABLE WARRANTS DATED 01-04-24 AND 01-18-24 TOTALING $11,127,219.61, IN THE AGGREGATE AMOUNT OF $15,731,086.92, DRAWN ON BANK OF AMERICA." D. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF JANUARY 1 THROUGH JANUARY 31, 2024
RECOMMENDATION:
Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of January 1 through January 31, 2024.
E. TREASURER’S INVESTMENT REPORT AS OF DECEMBER 31, 2023 RECOMMENDATION:
Receive and File.
F. ACCEPT A GRANT AWARD FROM THE CALIFORNIA PUBLIC UTILITIES COMMISSION IN THE AMOUNT OF $51,099
RECOMMENDATION:
Accept a grant award from the California Public Utilities Commission in the amount of $51,099
G. APPROVE AMENDMENT NO. 2 TO AGREEMENT A9135 WITH OLLIN DOCK & February 29, 2024 City Council Regular Meeting Agenda 4 G. APPROVE AMENDMENT NO. 2 TO AGREEMENT A9135 WITH OLLIN DOCK & DOOR, INC., FOR OVERHEAD DOOR REPAIR SERVICES
RECOMMENDATION:
Approve Amendment No. 2 to Agreement A9135 with Ollin Dock & Door, Inc., to provide overhead door repair and installation services for an additional amount of $300,000 for a total revised contract amount not to exceed $600,000 through June 19, 2025.
1. 2. Authorize the City Manager or designee to execute all necessary documents.
H. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B030 WITH EMD CONSTRUCTION INC. FOR ON-CALL GENERAL CONTRACTOR SERVICES
FOR PALM SPRINGS INTERNATIONAL AIRPORT
RECOMMENDATION:
Approve Contract Services Agreement 24B030 with EMD Construction Inc. to provide on-call general contractor services for the Palm Springs International Airport in an amount not to exceed $900,000 for the initial three-year term beginning March 1, 2024, through February 28, 2027, with two one-year extension options at the City’s sole discretion.
1. 2. Authorize the City Manager or designee to execute all necessary documents.
I. APPROVE A CONTRACT SERVICES AGREEMENT FOR FINANCIAL
CONSULTING SERVICES FOR THE PALM SPRINGS INTERNATIONAL
AIRPORT
RECOMMENDATION:
Approve Contract Services Agreement No. 24P031 with Frasca & Associates, LLC. to provide financial consulting services on an on-call basis for an amount not to exceed $3,500,000 over a five-year term.
1. Authorize the City Manager or designee to execute all necessary Agreements and authorize the Executive Director of Aviation to execute all task orders that fall under the Agreement value.
2. J. APPROVE THE FUNDING OF FOUR CAPITAL IMPROVEMENT PROJECTS
FROM MEASURE J FUNDS FOR THE PALM SPRINGS INTERNATIONAL
AIRPORT
RECOMMENDATION:
Approve the funding of four capital improvement projects from Measure J funds in an amount not to exceed $1,550,000 for the Palm Springs International Airport.
1. 2. Authorize the City Manager or designee to execute all necessary documents.
Direct staff to file a Notice of Exemption with the County of Riverside County Clerk.
3. K. AUTHORIZE THE PURCHASE OF 5 NEW VEHICLES
February 29, 2024 City Council Regular Meeting Agenda 5 K. AUTHORIZE THE PURCHASE OF 5 NEW VEHICLES
RECOMMENDATION:
Approve the issuance of a purchase order to 72 Hour LLC dba National Auto Fleet Group, for the purchase of 3 Ford F-150 Lightning Pro 4WD SuperCrew, 1 Ford F-150 Police Responder XL 4WD SuperCrew, and 1 Ford Transit Passenger Wagon T-350 in an amount not to exceed $321,614.24;
1. After delivery of the new vehicles, declare existing vehicles being replaced as surplus vehicles and authorize the City Manager or designee to sell at public auction in accordance with Chapter 7.07 of the Palm Springs Municipal Code; and,
2. 3. Authorize the City Manager or designee to execute all necessary documents.
L. AUTHORIZE THE PURCHASE OF ONE (1) NEW JCB 512P83R TELEHANDLER
AND ATTACHMENT EQUIPMENT IN AN AMOUNT NOT TO EXCEED
$373,468.55
RECOMMENDATION:
Approve the issuance of a purchase order to JCB Southern California LLC for the purchase of one new JCB 512P53R Telehandler and equipment for an amount not to exceed $373,468.55, inclusive of sales tax;
1. 2. Authorize the City Manager or designee to execute all necessary documents.
M. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P016 WITH LAZ
PARKING CALIFORNIA, LLC FOR PARKING ENFORCEMENT SERVICES RECOMMENDATION:
Approve Contract Services Agreement No. 24P016 with LAZ Parking California, LLC to provide parking enforcement services for a five-year term in an amount not to exceed $1,633,767 beginning March 1, 2024, through February 28, 2029, with two one-year extension options at the City’s sole discretion; and
1. 2. Authorize the City Manager or designee to execute all necessary documents.
N. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B022 WITH
TERRACON CONSULTANTS, INC. FOR ON-CALL ENVIRONMENTAL AND
ABATEMENT TESTING SERVICES
RECOMMENDATION:
Approve Contract Services Agreement 24B022 (Attachment A) with Terracon Consultants, Inc. to provide on-call environmental and abatement testing services in an amount not to exceed $310,000 for the initial three-year term beginning March 1, 2024, through February 28, 2027, with two one-year extension options at the City’s sole discretion; and
1. Authorize the City Manager or his designee to execute all necessary documents.
2. February 29, 2024 City Council Regular Meeting Agenda 6 O. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B021 WITH
SUPERIOR PAVEMENT MARKINGS, INC. FOR ON-CALL CITYWIDE
ROADWAY STRIPING AND STENCILING SERVICES
RECOMMENDATION:
Approve Contract Services Agreement 24B021 (Attachment A) with Superior Pavement Markings, Inc. to provide on-call citywide roadway striping and stenciling services in an amount not to exceed $900,000 for the initial three-year term beginning March 1, 2024, through February 28, 2027, with two one-year extension options at the City’s sole discretion;
1. 2. Appropriate $256,496.50 from Gas Tax Fund 133 fund balance; Authorize the City Manager or his designee to execute all necessary documents.
3. P. APPROVAL OF THE FISCAL YEAR 2024/2025 CSA 152 SPECIAL
ASSESSMENT RATE
RECOMMENDATION:
Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, MAKING FINDINGS AND
REAFFIRMING THE ESTABLISHMENT AND SETTING OF RATES FOR
COUNTY SERVICE AREA 152 FOR FISCAL YEAR 2024/2025 TO FUND THE CITY’S NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT IN ORDER TO OPERATE AND MAINTAIN THE CITY’S DRAINAGE AND FLOOD CONTROL SYSTEMS.”
Q. APPROVE SOFTWARE ANNUAL MAINTENANCE AGREEMENT 24S027 WITH GEOSPATIAL TECHNOLOGIES, INC. FOR PUBLIC SAFETY MAPPING
SERVICES
RECOMMENDATION:
Approve one-year Software Annual Maintenance Agreement 24S027 with the option for four additional years with GeoSpatial Technologies, Inc. for public safety mapping services in the amount of $19,049, with a maximum total of $95,242.50 if all options are exercised.
1. 2. Authorize the City Manager to execute all necessary documents.
February 29, 2024 City Council Regular Meeting Agenda 7 R. APPROVE AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 23Q183 WITH GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC.
FOR PALM SPRINGS PUBLIC LIBRARY RENOVATION PROJECTS 16-08, MAIN LIBRARY RENOVATIONS, AND 19-18, JC FREY BUILDING REHABILITATION RECOMMENDATION:
Approve Amendment No. 1 to the Professional Services Agreement No. 23Q183 with Group 4 Architecture, Research + Planning, Inc. to provide architectural design services for an amount not to exceed $1,197,200.
1. 2. Authorize the City Manager or designee to execute all necessary documents.
S. APPROVE TASK ORDER NO. 8 TO VEOLIA WATER WEST OPERATING SERVICES, INC. AGREEMENT A6804, IN THE AMOUNT OF $16,135.59 FOR THE BARISTO ROAD SEWER PIPE SEGMENT, CITY PROJECT 22-41
RECOMMENDATION:
Approve Task Order No. 8 in the amount of $16,135.59 to Agreement A6804 with Veolia Water West Operating Services, Inc. for the Baristo Road Sewer Pipe Segment, City Project No. 22-41 (“Project”).
1. 2. Authorize the City Manager or designee to execute all necessary documents.
3. Appropriate $16,135.59 from the Wastewater Fund balance.
T. AWARD OF CONTRACTS AND AGREEMENTS FOR THE 2024 PAVEMENT REHABILITATION PROJECT (CITY PROJECT NO. 24-01) INCLUDING
APPROVAL OF A CONSTRUCTION CONTRACT TO MATICH CORPORATION, A CALIFORNIA CORPORATION, IN THE AMOUNT OF $8,799,456; APPROVAL OF A TASK ORDER UNDER ON-CALL AGREEMENT NO. A8566 WITH DUDEK INC., IN AN AMOUNT NOT TO EXCEED $215,000 FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES; AND APPROVAL OF A TASK ORDER UNDER ON-CALL AGREEMENT NO. 23PO41 WITH TSG ENTERPRISES, INC., DBA THE SOLIS GROUP, IN AN AMOUNT NOT TO EXCEED $15,410 TO
PROVIDE COMMUNITY WORKFORCE AGREEMENT ADMINISTRATION
RECOMMENDATION:
Award a construction contract to Matich Corporation in the amount of $8,799,456 for the 2024 Pavement Rehabilitation, City Project 24-01(“Project”);
1. Delegate authority to the City Manager or designee to approve and execute construction contract change orders up to a total amount of $260,000 with all change orders reported to the City Council;
2. Authorize the City Manager to approve a task order for project management and inspection services from an on-call engineering service firm, Dudek Inc., in an amount not to exceed $215,000;
3. Authorize the City Manager to approve a task order for Community Workforce Agreement (CWA) administration services from an on-call CWA firm, TSG Enterprises, Inc., dba The Solis Group, in an amount not to exceed $15,410; and
4. 5. Authorize the City Manager to execute all necessary documents.
February 29, 2024 City Council Regular Meeting Agenda 8 U. APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE AND
AUTHORIZATION TO BID THE AIRPORT TAXIWAY REHABILIATION, CITY PROJECT NO. 21-27
RECOMMENDATION:
Approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Airport Taxiway Rehabilitation, City Project 21-27 (“Project”).
V. APPROVAL OF TRACT MAP 37935
RECOMMENDATION:
Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING TRACT MAP 37935 FOR
PROPERTY LOCATED AT NORTHEST CORNER OF BELARDO ROAD AND MUSEUM WAY, IN SECTION 15, TOWNSHIP 4 SOUTH, RANGE 4 EAST.” W. ACCEPTANCE OF THE HIGHWAY SAFETY IMPROVEMENT PROJECT (CYCLE 7), FEDERAL-AID PROJECT NO. HSIPL-5282 (046), CITY PROJECT NO. 15-32 RECOMMENDATION:
Accept the public works improvement identified as the Highway Safety Improvement Project (Cycle 7), City Project No. 15-32, as completed in accordance with the plans and specifications; and
1. Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for installation of the Highway Safety Improvement Project (Cycle 7), City Project No. 15-32.
2. February 29, 2024 City Council Regular Meeting Agenda 9 X. APPROVAL OF TWO TASK ORDERS TO KIMLEY-HORN AND ASSOCIATES FOR
ON-CALL TRAFFIC ENGINEERING SERVICES FOR THE SOUTH PALM CANYON DRIVE LANE RECONFIGURATION, CITY PROJECT 22-21A, AND THE RACQUET CLUB ROAD RECONFIGURATION, CITY PROJECT 22-21B
RECOMMENDATION:
Approve a Task Order in an amount not to exceed $237,100 with Kimley-Horn pursuant to the City’s “on-call” agreement (A8342), for traffic engineering services for the South Palm Canyon Drive Reconfiguration, City Project 22-21A;
1. Delegate authority to the City Manager or designee to approve contract amendments up to a total amount of $48,000 (20%) for the South Palm Canyon Drive Reconfiguration, City Project 22-21A;
2. Approve a Task Order in an amount not to exceed $317,600 with Kimley-Horn pursuant to the City’s “on-call” agreement (A8342), for traffic engineering services for the Racquet Club Road Reconfiguration, City Project 22-21B;
3. Delegate authority to the City Manager or designee to approve contract amendments up to a total amount of $64,000 (20%) for Racquet Club Road Reconfiguration, City Project 22-21B; and
4. 5. Authorize the City Manager to execute all necessary documents.
Y. APPROVAL OF RIGHT-OF-WAY ACQUISITION AGREEMENT WITH P&A
INVESTMENTS, LLC, A CALIFORNIA LIMITED LIABILITY COMPANY,
ASSOCIATED WITH THE PALM CANYON DRIVE/INDIAN CANYON
DRIVE/CAMINO PAROCELA TRAFFIC ROUNDABOUT, CITY PROJECT NO. 20-03, APN 508-121-018
RECOMMENDATION:
Approve Agreement for Purchase and Sale and Joint Escrow Instructions in the amount of $15,000 with P&A Investments, LLC, a California limited liability company; and,
1. Authorize the City Manager to execute all necessary documents, open escrow, and pay for escrow and title costs associated with the right-of-way acquisition; and
2. Authorize the City Manager to execute a Quitclaim Deed or such other documents as necessary to transfer the real property interests to the City of Palm Springs upon completion of the Project.
3. February 29, 2024 City Council Regular Meeting Agenda 10 Z. APPROVAL OF FIRST AMENDMENT TO COOPERATIVE AGREEMENT A8912
BETWEEN THE CITY OF PALM SPRINGS AND RIVERSIDE COUNTY FLOOD
CONTROL AND WATER CONSERVATION DISTRICT FOR THE CONSTRUCTION OF PALM SPRINGS MASTER DRAINAGE PLAN (MDP) LINE 20, STAGE 3, CITY PROJECT NO. 19-15
RECOMMENDATION:
Approve First Amendment to Cooperative Funding Agreement A8912 between the Riverside County Flood Control and Water Conservation District and the City of Palm Springs, associated with the construction, operation, and maintenance of flood control improvements identified as Storm Drain Line 20, Stage 3, City Project No. 19-15; and
1. 2. Authorize the City Manager to execute all necessary documents.
AA. APPROVE CONTRACT CHANGE ORDER NO. 5 WITH STEVE P. RADOS, INC., IN THE AMOUNT OF $248,288.76 FOR THE WASTEWATER TREATMENT PLANT (WWTP) DIGESTER NO. 2 GAS FLARE AND FILTRATE PUMP STATION, CITY PROJECTS 20-25 AND 21-07
RECOMMENDATION:
Approve Contract Change Order No. 5 in the amount of $248,288.76 to Agreement A9137 with Steve P. Rados, Inc. for the WWTP Digester No. 2 Waste Gas Flare and Filtrate Pump Station, City Projects No. 20-25 and 21-07.
1. 2. Appropriate $248,288.76 from the Wastewater Fund balance.
3. Authorize the City Manager or designee to execute all necessary documents.
BB. APPROVE CONTRACT CHANGE ORDER NO. 3 WITH UNIFIED FIELD SERVICES CORPORATION IN THE AMOUNT OF $825,376.90 FOR THE
WASTEWATER TREATMENT PLANT (WWTP) SLUDGE DRYING BEDS
REHABILITATIONS, CITY PROJECT 21-05
RECOMMENDATION:
Approve Contract Change Order No. 3 in the amount of $825,376.90 with Unified Field Services Corporation (“Contractor”) for the WWTP Sludge Drying Beds 16-18 and 19-26 Rehabilitations, City Project No. 21-05 (“Project”).
1. 2. Authorize the City Manager or designee to execute all necessary documents.
3. Appropriate $825,376.90 from the Wastewater Fund balance.
February 29, 2024 City Council Regular Meeting Agenda 11 CC. APPROPRIATE FUNDING AND APPROVE EXPENDITURE IN THE AMOUNT OF $50,000 FOR THE ARTSCAPE IN THE PARKS PROJECT AT VICTORIA PARK AND $50,000 FOR THE ARTSCAPE IN THE PARKS PROJECT AT JAMES O. JESSE PARK
RECOMMENDATION:
1. Appropriate Public Art Funds (Fund 150) in the amount of $100,000.
Approve expenditure of Public Art Funds in the amount of $50,000 for the Artscape in the Parks at James O. Jessie Park Project.
2. Approve expenditure of Public Art Funds in the amount of $50,000 for the Artscape in the Parks at Victoria Park Project.
3. DD. APPROVE FUNDING FOR MAINTENANCE OF THE “NINES AND ELEVENS”
PUBLIC ARTWORK
RECOMMENDATION:
Approve Public Art Funds in the amount of $2,690 to have Signature Sculpture repaint the Nines and Elevens Public Art Piece located in Demuth Park.
EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.
2. PUBLIC HEARINGS:
A. COUNCIL CALL-UP OF AN APPLICATION BY KAIDENCE GROUP, LLC
COMPRISED OF A DEVELOPMENT PERMIT, A VARIANCE AND
CONDITIONAL USE PERMIT FOR A PROPOSED DRIVE-THROUGH COFFEE SHOP ON A 0.46-ACRE PARCEL LOCATED AT 2466 NORTH PALM CANYON DRIVE, (APN 504-250-031) ZONE: PD 113, GENERAL PLAN: MIXED-USE (CASES DP-2023-0018, CUP-2023-0020, VAR-2023-0007 and AR-2023-0083) RECOMMENDATION:
1. Open the Public Hearing and receive public testimony.
Close the public hearing and adopt the draft resolution approving the proposed project as revised subject to conditions of approval as noted in Exhibit “A”; or
2. Close the public hearing and direct staff as appropriate based on the City Council’s own findings on the applications related to this case. Staff will bring a resolution reflecting the Council’s action back at a future meeting.
3. February 29, 2024 City Council Regular Meeting Agenda 12
3. BUSINESS & LEGISLATIVE:
A. SECOND READING (ADOPTION) OF AN ORDINANCE AMENDING SECTION
3.42.020 AND CHAPTER 5.55 OF THE PALM SPRINGS MUNICIPAL CODE, REGARDING THE TAXATION AND REGULATION OF CANNABIS IN THE CITY;
FIRST READING (INTRODUCTION) OF AN ORDINANCE PROVIDING THAT
CANNABIS DISPENSARY BUSINESS PERMIT APPLICATIONS WILL NOT BE
ACCEPTED, PROCESSED OR APPROVED BY THE CITY, BETWEEN
JANUARY 1, 2024 AND DECEMBER 31, 2027; AND ADOPTION OF A
RESOLUTION REDUCING THE CANNABIS BUSINESS ACTIVITY TAX RATE ON RETAIL TO FIVE PERCENT (5%), AND ALLOCATING A CERTAIN
PERCENTAGE OF TAXES COLLECTED TO BE USED FOR CERTAIN
PURPOSES
RECOMMENDATION:
Waive the full reading of the text in its entirety, read by title only, and conduct a second reading (adoption) of the following ordinance: Ordinance No. 2093, “AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA,
AMENDING SECTION 3.42.020 AND CHAPTER 5.55 OF THE PALM
SPRINGS MUNICIPAL CODE, REGARDING THE TAXATION AND
REGULATION OF CANNABIS IN THE CITY”;
1. Waive the full reading of the text in its entirety, read by title only, and conduct a first reading (introduction) of the following ordinance: Ordinance entitled, “AN
ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING
THE PALM SPRINGS MUNICIPAL CODE TO PROVIDE THAT CANNABIS
DISPENSARY BUSINESS PERMIT APPLICATIONS WILL NOT BE
ACCEPTED, PROCESSED OR APPROVED BY THE CITY, BETWEEN
JANUARY 1, 2024 AND DECEMBER 31, 2027”; and
2. By motion, adopt the following resolution: Resolution entitled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, REDUCING THE CANNABIS BUSINESS ACTIVITY TAX RATE ON RETAIL TO FIVE PERCENT (5%), AND ALLOCATING A CERTAIN
PERCENTAGE OF TAXES COLLECTED TO BE USED FOR CERTAIN
PURPOSES.”
3. PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the public to address the City Council on items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Two (2) minutes will be assigned to each speaker.
CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT: This time is set aside for the City Council and City Manager to provide additional general comments and reports. Additionally, the City Council and City Manager may briefly discuss items of concern and prioritize agenda items for future meeting dates.
ADJOURNMENT:
February 29, 2024 City Council Regular Meeting Agenda 13 ADJOURNMENT:
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Brenda Pree, City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on February 22, 2024, and posted on the City’s website as required by established policies and procedures.
____________________________
Brenda Pree, MMC, CERA
City Clerk
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at
(760) 323-8204.
It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.
February 29, 2024 City Council Regular Meeting Agenda 14 Thursday, January 25, 2024
Minutes of the Regular Meeting of the City Council
of the City of Palm Springs
CALL TO ORDER:
A Regular Meeting of the Palm Springs City Council was called to order by Mayor Bernstein on Thursday, January 25, 2024, at 5:36 p.m.
PLEDGE OF ALLEGIANCE:
Josue Jacob Arriaga, high school student, led the Pledge of Allegiance.
ROLL CALL:
Present: Councilmembers Grace Elena Garner, Christy Holstege, and Lisa Middleton; and Mayor Jeffrey Bernstein.
Absent: Mayor Pro Tem Ron deHarte
City Staff
Present: Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; Flinn Fagg, Deputy City Manager; Jeremy Hammond, Deputy City Manager; Ryan Guiboa, City Attorney; William Hutchinson, Police Lieutenant; and Brenda Pree, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.
PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES:
• Presentation by College of the Desert: Laura Hope and Scott Atkins provided a presentation.
ACCEPTANCE OF THE AGENDA:
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 4-0, to accept the agenda with removal of Consent Calendar Item No. 1A for separate discussion.
REPORT OF CLOSED SESSION:
The Closed Session of the City Council of January 25, 2024, was called to order by Mayor Bernstein at 3:31 p.m.
Item 1A - Page 1
City Council Minutes January 25, 2024
City of Palm Springs Page 2
CLOSED SESSION PUBLIC COMMENT: Pearl Devers, Kenneth Monteiro, Dan Kline, David Weiner, Deiter Crawford, Delia Ruiz-Taylor, Gloria Thompson, and Williams Lawrence provided oral testimony.
The meeting convened into Closed Session to discuss the following items as listed on the Closed Session Meeting Agenda, with no reportable action:
CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION, Pursuant to Government Code Section 54956.9(d)(2)
Under existing facts and circumstances, there were three (3) matters.
CONFERENCE WITH LEGAL COUNSEL—INITIATION OF LITIGATION, Pursuant to Government Code Section 54956.9(d)(4)
Under existing facts and circumstances, there were two (2) matters.
PUBLIC TESTIMONY:
Dominic Moonheart and Brad Anderson provided oral testimony.
1. CONSENT CALENDAR:
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to approve the consent calendar with the removal of Item No. 1A for separate discussion.
A. RATIFY THE NOMINATION TO THE MOUNT SAN JACINTO WINTER
PARK AUTHORITY
This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.
B. ACCEPTANCE OF TWO RESIGNATIONS FROM THE PARKS AND
RECREATION COMMISSION
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to accept the resignations of Scott Page and Christopher Spellman from the Parks and Recreation Commission effective immediately.
C. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF DECEMBER 1 THROUGH DECEMBER 31, 2023
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of December 1 through December 31, 2023.
Item 1A - Page 2
City Council Minutes January 25, 2024
City of Palm Springs Page 3
D. APPROVAL OF AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MWH CONSTRUCTORS, INC. (A9141), A DELAWARE CORPORATION, IN THE AMOUNT OF $274,567 FOR THE WASTEWATER TREATMENT PLANT (WWTP) DIGESTER NO. 2 GAS FLARE AND
FILTRATE PUMP STATION, CITY PROJECTS 20-25 AND 21-07
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to approve Amendment No. 2 in the amount of $274,567 to PSA No. A9141, for a new not-to-exceed amount of $1,537,927.14 with MWH Constructors, Inc. for the WWTP Digester No. 2 and Filtrate Pump Station, City Projects No. 20-25 and 21-07 (Project); and authorize the City Manager to execute all necessary documents.
E. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P007 WITH
IMPRENTA FOR ON-CALL SPANISH LANGUAGE DIGITAL MARKETING
SERVICES
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to approve Contract Services Agreement No. 24P007 with Imprenta Communications Group, Inc. to provide on-call Spanish language digital marketing, website and social media support services in an amount not to exceed $250,000 for a three-year term with two one-year extension options at the City’s sole discretion, beginning January 29, 2024, through January 28, 2027; and authorize the City Manager or designee to execute all necessary documents.
F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE
VACANT POSITION OF ASSISTANT DIRECTOR OF PARKS AND
RECREATION FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE FEBRUARY 5, 2024
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Adopt Resolution No. 25178, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING
AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF
ASSISTANT DIRECTOR OF PARKS AND RECREATION FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H)
EFFECTIVE FEBRUARY 5, 2024.”
2. Authorize the City Manager to execute any documents necessary to effectuate the above actions.
Item 1A - Page 3
City Council Minutes January 25, 2024
City of Palm Springs Page 4
G. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE
VACANT POSITION OF SENIOR HUMAN RESOURCES SPECIALIST FOR
THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION
21221(H), EFFECTIVE JANUARY 22, 2024.
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Adopt Resolution No. 25179, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING
AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF
SENIOR HUMAN RESOURCES SPECIALIST FOR THE CITY OF PALM
SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE JANUARY 22, 2024.”
2. Authorize the City Manager to execute any documents necessary to effectuate the above actions.
H. APPROVE CONSULTING SERVICE AGREEMENTS FOR INLINE BAGGAGE
HANDLING SYSTEM CONSTRUCTION MANAGEMENT SERVICES FOR
THE PALM SPRINGS INTERNATIONAL AIRPORT
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Approve Consulting Services Agreement No. 24Q002 (Attachment A) with Mead & Hunt, Inc. to provide construction management services for the inline baggage handling system and related building improvements for an amount not to exceed $3,000,000 for a term of approximately three years.
2. Appropriate and budget funds in the amount of $3,000,000 from the Airport Special Capital Project Fund Account 4167065.80000.
3. Authorize the City Manager or designee to execute all necessary documents and authorize the Executive Director of Aviation to execute all task orders that fall within the total-not-to-exceed amount of the agreement.
I. AUTHORIZE THE PURCHASE OF FIVE (5) NEW VEHICLES
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Approve the issuance of a purchase order to Salinas Lincoln Mercury, Inc, dba My Jeep Chrysler Dodge Ram, for the purchase of one (1) new Jeep Cherokee 4XE plugin vehicle in an amount not to exceed $74,549.53, inclusive of a 10% contingency;
2. Approve the issuance of a purchase order to Fiesta Ford, Inc., for the purchase of three (3) new Ford Mustang Mach E vehicles, and one (1) new Ford F-750 Water Truck in an amount not to exceed $330,180.60, inclusive of a 10% contingency;
3. Authorize the City Manager or designee to execute all necessary documents.
Item 1A - Page 4
City Council Minutes January 25, 2024
City of Palm Springs Page 5
J. AWARD SALES AND USE TAX AUDIT SERVICES AGREEMENT
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to approve Contract Services Agreement No. 23P380 with MuniServices, LLC, to provide Sales and Use Tax Audit Services for a five-year term in an amount not to exceed $290,055 beginning February 1, 2024, through January 31, 2029; and authorize the City Manager or designee to execute all necessary documents.
K. ANNUAL ACCOUNTABILITY REPORT FOR COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SAFETY SERVICES) AND COMMUNITY FACILITIES DISTRICT 2007-1 (TRIBAL LANDS)
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to receive and file the Community Facilities District No. 2005 – 1 (Public Safety Services) and Community Facilities District No. 2007 – 1 (Tribal Land) Special Tax and Bond Accountability Report for Fiscal Year 2022-23.
L. AUTHORIZE THE PURCHASE OF ONE (1) NEW VELOCITY 107’ AERIAL TRUCK AND THREE (3) VELOCITY TRIPLE COMBINATION PUMPER
TRUCKS IN AN AMOUNT NOT TO EXCEED $6,202,592.49
Fire Chief Alvarado provided a brief report.
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Approve Cooperative Purchase Agreement 24C009 (Attachment A) with South Coast Fire Equipment to purchase one (1) new velocity 107’ aerial truck and three (3) new velocity triple combination pumpers in an amount not to exceed $5,638,720.45 for the initial five-year term beginning February 1, 2024, continuing through January 31, 2029, with a one-year extension option at the City's sole discretion.
2. Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $563,872.05 (10%);
3. After delivery of the new vehicles, declare existing vehicles being replaced as surplus and authorize the Fleet Maintenance Manager to sell at public auction in accordance with Chapter 7.07 of the Palm Springs Municipal Code; and,
4. Authorize the City Manager or designee to execute all necessary documents.
Item 1A - Page 5
City Council Minutes January 25, 2024
City of Palm Springs Page 6
M. ACCEPT AN AWARD FROM THE U.S. DEPARTMENT OF JUSTICE IN THE AMOUNT OF $21,970, APPROVE AN INTERLOCAL AGREEMENT WITH
OTHER PARTICIPATING RIVERSIDE COUNTY CITIES AND THE COUNTY
OF RIVERSIDE, AND AUTHORIZE ADMINISTRATION OF THE GRANT
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Approve the acceptance of a grant award from the United States Department of Justice in the amount of $21,970 for the 2023 Justice Assistance Grant (JAG) Program.
2. Approve Interlocal Agreement 24G008 with the County of Riverside and various cities within Riverside County, authorizing the County of Riverside to administer the grant on behalf of participating agencies.
3. Authorize the City Manager to execute all necessary documents.
N. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT TO HAZEN AND SAWYER IN THE AMOUNT OF $350,000 FOR PROFESSIONAL SERVICES FOR THE SEWER MASTER PLAN UPDATE, CITY PROJECT 23-13
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR
BERNSTEIN, CARRIED 4-0, to:
1. Award a Professional Services Agreement with Hazen and Sawyer in an amount not to exceed $350,000 for professional services for the Sewer Master Plan Update, City Project 23-13.
2. Appropriate funding in the amount of $350,000 from Wastewater Capital Improvements Fund balance.
3. Authorize the City Manager to execute all necessary documents.
EXCLUDED CONSENT CALENDAR:
A. RATIFY THE NOMINATION TO THE MOUNT SAN JACINTO WINTER
PARK AUTHORITY
At the behest of City Manager Stiles, Consent Calendar Item No. 1A was pulled, to return at a later date, to allow staff to do outreach.
2. PUBLIC HEARINGS: None.
3. BUSINESS & LEGISLATIVE:
Item 1A - Page 6
City Council Minutes January 25, 2024
City of Palm Springs Page 7
A. APPROVAL OF THE AIRPORT MASTER PLAN TERMINAL DESIGN FOR
THE PALM SPRINGS INTERNATIONAL AIRPORT
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY
COUNCILMEMBER HOLSTEGE, CARRIED 4-0, to review the Airport Master Plan terminal design alternatives 1A and 3 and approve the Airport Master Plan terminal design 1A for the Palm Springs International Airport, and direct staff to return with the following items:
• Alternatives regarding the rental car facility;
• Alternatives and description of the ground transportation and access to the terminal and facilities; and,
• Alternatives regarding any land that may need to be acquired in order to be able to accommodate all facilities needed over the lifetime of the project.
B. SECURITY CAMERAS, AUTOMATED LICENSE PLATE READERS
PURCHASED AND CONTROLLED BY PRIVATE ENTITIES
After discussion, the City Council reached a consensus to continue the item to a later date (when all members are present); and directed staff to provide additional detail regarding public and private property regulations, and that interaction with neighborhoods occurs.
PUBLIC COMMENT:
Abraham Ishaq, Zack Flores, Moe Elabdallah, Max McCartney, Jesse Neimeyer-Romero, Brad Anderson, Martin Hilden, Daryl Terrel provided oral testimony.
CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT:
City Manager Stiles and the City Council discussed the tentative upcoming meeting schedule and agenda items. Mayor Bernstein and Councilmember Middleton provided comments.
ADJOURNMENT:
The City Council adjourned the meeting of Thursday, January 25, 2024, at 9:01 p.m.
Respectfully submitted,
_______________________________
Brenda Pree, MMC, CERA
City Clerk
APPROVED BY CITY COUNCIL:
Item 1A - Page 7
Thursday, February 8, 2024
Minutes of the Regular Meeting of the City Council
of the City of Palm Springs
CALL TO ORDER:
A Regular Meeting of the Palm Springs City Council was called to order by Mayor Bernstein on Thursday, February 8, 2024, at 5:31 p.m.
PLEDGE OF ALLEGIANCE:
Kaylaun Smith, middle school student, led the Pledge of Allegiance.
ROLL CALL:
Present: Councilmembers Grace Elena Garner, Christy Holstege, and Lisa Middleton; Mayor Pro Tem Ron deHarte; and Mayor Jeffrey Bernstein.
Absent: None.
City Staff
Present: Flinn Fagg, Deputy City Manager; Ryan Guiboa, City Attorney; Andrew Mills, Chief of Police; and Brenda Pree, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.
PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES: None.
ACCEPTANCE OF THE AGENDA:
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER GARNER, CARRIED 5-0, to accept the agenda with removal of Consent Calendar Item No. 1J for separate discussion.
REPORT OF CLOSED SESSION:
The Closed Session of the City Council of February 8, 2024, was called to order by Mayor Bernstein at 4:30 p.m.
The meeting convened into Closed Session to discuss the following items as listed on the Closed Session Meeting Agenda, with no reportable action:
Item 1A - Page 8
City Council Minutes February 8, 2024
City of Palm Springs Page 2
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION, Pursuant to Government Code Section 54956.9(d)(1)
Under existing facts and circumstances, there was one (1) matter.
PUBLIC TESTIMONY:
Kevin Spring, Patrick Proffitt, Steven Wijatyk, Jody Diaz, Deiter Crawford, Jazlin Marquez, Melina Robles, Erik J. Graham, Jack Reed, Jesse Burstein, Neil Gussardo, Devin Quinn, Mike Thompson, Rick Patel, Scott Rusczyk, Janel Hunt, Julie Canby, Jurgen Weiss, Lauren Wolfer, and Anyse Smith provided oral testimony.
1. CONSENT CALENDAR:
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to approve the consent calendar with the removal of Item No. 1J for separate discussion.
A. APPROVAL OF MINUTES:
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to approve the City Council Meeting Minutes of January 11, 2024, and January 22, 2024.
B. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS:
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to adopt Resolution No. 25180, entitled "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, APPROVING PAYMENT OF PAYROLL
WARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING 12-09-23 AND 12-23- 23 TOTALING $5,392,962.42 AND ACCOUNTS PAYABLE WARRANTS DATED 12- 07-23 AND 12-21-23 TOTALING $15,740,787.40, IN THE AGGREGATE AMOUNT OF $21,133,749.82, DRAWN ON BANK OF AMERICA."
C. RATIFYING THE ANNUAL ADJUSTMENT OF THE ACCESS LINE RATE PURSUANT TO PALM SPRINGS MUNICIPAL CODE 3.39.050 APPROVED BY VOTERS BY MEASURE “G”
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to adopt Resolution No. 25181, entitled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, RATIFYING THE ANNUAL ADJUSTMENT OF THE ACCESS LINE RATE PURSUANT TO PALM SPRINGS MUNICIPAL CODE §3.39.050 APPROVED BY VOTERS BY MEASURE “G”.
Item 1A - Page 9
City Council Minutes February 8, 2024
City of Palm Springs Page 3
D. APPROVAL OF AMENDMENT NO. 2 TO CONTRACT SERVICES
AGREEMENT A8865 WITH ST. FRANCIS ELECTRIC, LLC, FOR ON-CALL
TRAFFIC SIGNAL MAINTENANCE SERVICES FOR THE REMAINDER OF FISCAL YEAR 2023-2024
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to approve Amendment No. 2 to Contract Services Agreement No. 8865 withSt. Francis Electric, LLC, increasing the maximum annual contract amount by $200,000 for a maximum annual contract amount of $580,000 for Traffic Signal Maintenance Services for the remainder of Fiscal Year 2023-2024; and authorize the City Manager to execute all necessary documents.
E. APPROVE THE DONATION OF 755 THEATRE SEATS FROM THE PLAZA
THEATRE TO THE PLAZA THEATRE FOUNDATION
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to waive the surplus equipment bid and auction requirements of 7.07.020 (3) of the Municipal Code and approve the donation of the surplus 755 Plaza Theatre seats to the Plaza Theatre Foundation; and authorize the City Manager to execute all necessary documents.
F. QUITCLAIM OF A PORTION OF AN EXISTING PEDESTRIAN ACCESS EASEMENT TO ACCOMMODATE NEW PARKING STALLS AT 4057 E.PALM CANYON DRIVE (APN 681-070-034), SECTION 30, TOWNSHIP 4 SOUTH, RANGE 5 EAST, S.B.M., CASE NO. 3.1358, ENG. FILE R 23-12-4057
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to
1. Approve this Quitclaim of a portion of a Pedestrian Access Easement (PAE) to accommodate new parking spaces. Said PAE resulted from a Right-of-Way vacation of a portion of E. Palm Canyon Drive, per Resolution No. 22155, recorded on March 13, 2008.
2. Direct the City Clerk to complete processing of the attached Quitclaim Deed and cause it to be recorded with the Riverside County Recorder.
3. Authorize the City Manager to execute all necessary documents.
G. APPROVE AGREEMENT NO. 23C360 WITH FIESTA FORD INC., FOR
AUTOMOTIVE PARTS AND SERVICE
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to approve Cooperative Purchase Agreement 23C360 with Fiesta Ford, Inc. in the amount of $300,000 to purchase automotive parts and service for an initial three-year term beginning February 12, 2024, continuing through February11, 2027, with two one-year extension options at the City’s sole discretion; and authorize the City Manager or his designee to execute all necessary documents.
Item 1A - Page 10
City Council Minutes February 8, 2024
City of Palm Springs Page 4
H. APPROVE AGREEMENT NO. 23C394 WITH GENUINE PARTS COMPANY DBA NAPA AUTO PARTS INC., IN THE AMOUNT OF $300,000 TO PURCHASE
AFTERMARKET VEHICLE PARTS
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:
1. Approve Cooperative Purchase Agreement 23C394 with Genuine Parts Company dba NAPA Auto Parts Inc., doing business through its approved dealer, Desert Area Corporation, in the amount of $300,000 for the initial term to purchase aftermarket vehicle parts for an initial three-year term beginning February 12, 2024 and continuing through February 11, 2027, with two one-year extension options at the City’s sole discretion;
2. Authorize the City Manager or his designee to execute all necessary documents.
I. APPROVE A LEASE AGREEMENT WITH THE LGBTQ COMMUNITY
CENTEROF THE DESERT FOR TENANT SPACE AT 2901 EAST ALEJO ROAD
FOR A FOOD BANK USE
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to approve a Lease Agreement between the City of Palm Springs and theLGBTQ Community Center of the Desert for tenant space at 2901 E.
Alejo Road, Palm Springs, California; and authorize the City Manager or designee to execute all necessary documents.
J. AUTHORIZE THE DISPLAY OF THE BLACK HISTORY MONTH FLAG AT
CERTAIN CITY FACILITIES IN THE MONTH OF FEBRUARY
This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.
K. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P015 WITH BBG, INC. FOR FACILITY APPRAISAL AND CONDITION ASSESSMENT
SERVICES
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to approve Contract Services Agreement No. 24P015 with BBG, Inc., to provide facility appraisal and condition assessment services for a five-year term in an amount not to exceed $450,000 beginning February 12, 2024, through February 11, 2029; and authorize the City Manager or designee to execute all necessary documents.
Item 1A - Page 11
City Council Minutes February 8, 2024
City of Palm Springs Page 5
EXCLUDED CONSENT CALENDAR:
J. AUTHORIZE THE DISPLAY OF THE BLACK HISTORY MONTH FLAG AT
CERTAIN CITY FACILITIES IN THE MONTH OF FEBRUARY
MOTION BY COUNCILMEMBER GARNER, SECOND BY MAYOR PRO TEM DEHARTE, CARRIED 5-0, to authorize City staff to display the Black History Month flag at certain City facilities, during the month of February.
2. PUBLIC HEARINGS:
A. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2024–2025
ANNUAL ACTION PLAN AND BUDGET PUBLIC HEARING; AND REVIEW
CDBG SUBSTANTIAL AMENDMENT TO ALLOCATE FUNDS FROM PRIOR YEARS IN THE AMOUNT OF $129,490.90 TO THE 2023-2024 CDBG
PROGRAM YEAR FOR THE MAJOR HOME REPAIR PROGRAM
MOTION BY MAYOR BERNSTEIN, SECOND BY COUNCILMEMBER
HOLSTEGE, CARRIED 5-0, to:
1. Open the Public Hearing for public testimony.
2. Review the draft 2024-2025 CDBG Budget and Annual Action Planand Substantial Amendment and provide direction to staff.
3. Schedule a Public Hearing for March 14, 2024, to approve and adopt the 2024-2025 CDBG Budget and Annual Action Plan and 2023-2024Substantial Amendment
3. BUSINESS & LEGISLATIVE:
A. INTRODUCE AN ORDINANCE AMENDING SECTION 3.42.020 AND CHAPTER 5.55 OF THE PALM SPRINGS MUNICIPAL CODE, REGARDING
THE TAXATION AND REGULATION OF CANNABIS IN THE CITY
MOTION BY MAYOR BERNSTEIN, SECOND BY COUNCILMEMBER
MIDDLETON, CARRIED 4-0-1 (WITH RECUSAL FROM COUNCILMEMBER HOLSTEGE), to:
1. Introduce by title only and waive further reading Ordinance No. 2093, of the City of Palm Springs, California, amendingSection 3.42.020 and Chapter 5.55 of the Palm Springs Municipal Code, regarding the taxation and regulation of cannabis in the City, as amended.
2. Authorize the City Manager to execute all documents consistent with this Ordinance.
B. APPROPRIATE $1,000,000 IN HOUSING SET ASIDE FUNDS FOR TENANTBASED RENTAL ASSISTANCE PROGRAM
MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM DEHARTE, CARRIED 5-0, to appropriate $1,000,000 (one million dollars) in Housing Set Aside funds for the TBRA Program.
Item 1A - Page 12
City Council Minutes February 8, 2024
City of Palm Springs Page 6
C. APPROVE USE OF OPIOID SETTLEMENT FUNDS FOR THE
REHABILITATION RE-ENTRY PROGRAM, SUBSTANCE MISUSE HARM
REDUCTION PROGRAM, AND TENANT-BASED RENTAL ASSISTANCE
PROGRAM
MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY
COUNCILMEMBER MIDDLETON, CARRIED 5-0, to approve use of Opioid Settlement Funds for the Rehabilitation Re-Entry Program, the Substance Misuse Harm Reduction Program, and the Rental Assistance Program.
D. AWARD A SERVICE AGREEMENT FOR ZONING CODE UPDATE
SERVICES
MOTION BY MAYOR PRO TEM DEHARTE, SECOND BY MAYOR BERNSTEIN, CARRIED 3-0-2 (WITH RECUSAL FROM COUNCILMEMBERS HOLSTEGE AND MIDDLETON), to award a service agreement for zoning code update services with Code Studio, Inc. in the amount of $640,885 for a twenty-month term as outlined in the Agreement included as Attachment A; and authorize the City Manager or designee to execute all necessary documents.
PUBLIC COMMENT:
Abraham Ishaq, Moe Elabdallah, Max McCartney, Jesse Neimeyer-Romero, David Rios provided oral testimony.
CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT:
Deputy City Manager Fagg and the City Council discussed the tentative upcoming meeting schedule and agenda items. Councilmember Garner and Mayor Bernstein provided comments.
ADJOURNMENT:
The City Council adjourned the meeting of Thursday, February 8, 2024, at 9:42 p.m.
Respectfully submitted,
_______________________________
Brenda Pree, MMC, CERA
City Clerk
APPROVED BY CITY COUNCIL:
Item 1A - Page 13
CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 29, 2024 CONSENT CALENDAR
SUBJECT: RATIFY THE NOMINATION OF THE CITY OF COACHELLA TO THE PALM
SPRINGS INTERNATIONAL AIRPORT COMMISSION
FROM: Scott C. Stiles, City Manager
BY: Brenda Pree, City Clerk
RECOMMENDATION:
Reappoint Denise Delgado, representing the City of Coachella, to the Palm Springs International Airport Commission effective immediately for a term ending January 24, 2025.
BACKGROUND:
In November 2017, the City Council amended the Palm Springs Municipal Code to provide that each representative City nominate, and the Palm Springs City Council appoint, the representative member to the Palm Springs International Airport Commission.
The City received notification from the City of Coachella of their nomination to reappoint Denise Delgado to a term ending January 24, 2025.
FISCAL IMPACT:
None.
REVIEWED BY:
Department Director: Brenda Pree
City Manager: Scott Stiles
ATTACHMENTS:
A. Commission Roster
B. City of Coachella Appointment Letter
Item 1B - Page 1
ATTACHMENT A
Item 1B - Page 2
Palm Springs International Airport Commission
Member Current Appointment Term Expires
Member Original Appointment Expires
Margaret Park, County of Riverside July 01, 2023 June 30, 2026 Robert Berriman, City of Indian Wells July 01, 2023 June 30, 2026 Kathleen Hughes*, City of La Quinta June 21, 2017 June 30, 2024 Jan Pye, City of Desert Hot Springs July 11, 2018 January 17, 2025 Denise Delgado, City of Coachella January 25, 2023 January 25, 2024 Rick Wise, City of Indio April 1, 2023 April 1, 2026
Tony Michaelis, City of Cathedral City January 12, 2023 June 30, 2024 Kevin Wiseman, City of Palm Desert January 13, 2022 June 30, 2024 Keith Young, City of Rancho Mirage March 2, 2023 July 1, 2024 Kevin Corcoran* December 19, 2018 June 30, 2024
Aftab Dada* December 13, 2017 June 30, 2024
Todd Burke* June 19, 2019 June 30, 2025
David Feltman* June 19, 2019 June 30, 2025
Manuel Guillermo Suero* December 19, 2018 June 30, 2024 Tracy Martin May 25, 2023 June 30, 2026
Daniel Caldwell May 25, 2023 June 30, 2026
J Craig Fong May 25, 2023 June 30, 2026
Dave Banks September 14, 2023 June 30, 2026
VACANT June 30, 2025
Item 1B - Page 3
ATTACHMENT B
Item 1B - Page 4
February 1, 2024
Delivered via email to: [email protected] Cassandra Edney
Deputy City Clerk
City of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Subject: City of Coachella’s Representative on the Palm Springs International Airport Commission
Dear Ms. Edney:
This letter is a formal notice of action by the City Council of the City of Coachella on January 24, 2024.
The City Council approved the appointment of Councilmember Denise Delgado to serve on the Palm Springs International Airport Commission as the member representing the City of Coachella. Her contact information is as follows:
Denise Delgado [email protected] (442) 307-4513
If you have any questions, please feel free to reach out to the City Clerk at [email protected] or (760) 398-3502, extension 102.
Regards,
_____________________
Angela Zepeda
City Clerk
Item 1B - Page 5
CITY OF COACHELLA
53-990 ENTERPRISE WAY, COACHELLA, CALIFORNIA 92236
PHONE (760) 398-3502 • WWW.COACHELLA.ORG
An Affirmative Action/Equal Opportunity Employer
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF
PAYROLL WARRANTS/DISBURSEMENTS FOR THE
PERIOD ENDING 01-06-24 AND 01-20-24 TOTALING
$4,603,867.31 AND ACCOUNTS PAYABLE WARRANTS
DATED 01-04-24 AND 01-18-24 TOTALING $11,127,219.61,
IN THE AGGREGATE AMOUNT OF $15,731,086.92,
DRAWN ON BANK OF AMERICA.
WHEREAS the Director of Finance has, in accordance with Chapter 3.16 of the Palm Springs Municipal Code, audited the payroll records covering the subject warrants and audited the claims and demands shown on the attached list; and WHEREAS the Director of Finance hereby certifies to the accuracy of said records and to the availability of funds for payment.
Kristopher J. Mooney
Director of Finance and Treasury
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, that payroll warrants, claims, demands and liability checks have been audited as required by law and that said warrants are hereby approved for payment.
ADOPTED THIS 29TH DAY OF FEBRUARY, 2024.
SCOTT STILES
CITY MANAGER
ATTEST:
BRENDA PREE
CITY CLERK
Item 1C - Page 1
Resolution No. _____
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, BRENDA PREE, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on _______________________, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.
BRENDA PREE
CITY CLERK
Item 1C - Page 2
INTEROFFICE MEMORANDUM
TO: City Council
FROM: Kristopher J. Mooney, Director of Finance and Treasurer DATE:
RE: Payroll Wires and Warrants
FLEX SAVINGS ACCOUNT
TOTAL 2,303,987.49
DEFERRED COMP: NATIONWIDE 30,746.68
ICMA RHS CONTRIBUTION 23,450.00
CA DCCS 2,966.30
STATE TAXES 110,508.04
13,612.13
VENDOR WIRE PYMTS 5,192.05
DEFERRED COMP: ICMA 457 48,703.33
LIABILITY CHECK REGISTER 2014449-2014462 24,862.32
PAYROLL DIRECT DEPOSITS 1,695,053.45
FEDERAL TAXES 324,465.43
Transaction Type Check Numbers Amount
PAYROLL CHECK REGISTER 422555-422567 24,427.76
February 29, 2024
PAYROLL PERIOD ENDING 1/6/2024
PAY DATE 1/12/2024
Payroll Wires and Warrants Memo for Council 2024.xlsx | 02292024 |2/15/2024 | 5:32 PM (AM) Item 1C - Page 3
1 | 1
INTEROFFICE MEMORANDUM
TO: City Council
FROM: Kristopher J. Mooney, Director of Finance and Treasurer DATE:
RE: Payroll Wires and Warrants
FLEX SAVINGS ACCOUNT
TOTAL 2,299,879.82
DEFERRED COMP: NATIONWIDE 31,671.68
ICMA RHS CONTRIBUTION 23,450.00
CA DCCS 2,966.30
STATE TAXES 110,495.91
13,940.13
VENDOR WIRE PYMTS 6,235.02
DEFERRED COMP: ICMA 457 49,903.33
LIABILITY CHECK REGISTER 2014735-201748 26,630.57
PAYROLL DIRECT DEPOSITS 1,692,287.47
FEDERAL TAXES 320,889.60
Transaction Type Check Numbers Amount
PAYROLL CHECK REGISTER 422568-422577 21,409.81
February 29, 2024
PAYROLL PERIOD ENDING 1/20/2024
PAY DATE 1/26/2024
Payroll Wires and Warrants Memo for Council 2024.xlsx | 02292024 (2) |2/15/2024 | 5:34 PM (AM) Item 1C - Page 4
1 | 1
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/04/2024 14:13
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2014266 01/04/2024 PRINTED 104562 2900 EAST RAMON ROAD LLC 12,175.09 2014267 01/04/2024 PRINTED 101208 ABM AVIATION INC 86,233.06 2014268 01/04/2024 PRINTED 100292 ADMINSURE INC 20,389.00 2014269 01/04/2024 PRINTED 101697 ADT COMMERCIAL LLC 440.00 2014270 01/04/2024 PRINTED 101354 ADVANTEC CONSULTING ENGIN 4,869.00 2014271 01/04/2024 PRINTED 103690 AEROCLOUD SYSTEMS INC 53,577.38 2014272 01/04/2024 PRINTED 100403 AETNA 20,579.50
2014273 01/04/2024 PRINTED 100911 OLIVIER PARSY 150.00
2014274 01/04/2024 PRINTED 100249 ALBERT A. WEBB ASSOCIATES 4,116.64 2014275 01/04/2024 PRINTED 103797 ALLISON MECHANICAL INC 1,120.00 2014276 01/04/2024 PRINTED 103781 AMAZON.COM SALES INC 1,951.82 2014277 01/04/2024 PRINTED 103528 ARCHITECTURAL RESOURCES G 2,100.00 2014278 01/04/2024 PRINTED 100413 B & H PHOTO 696.23
2014279 01/04/2024 PRINTED 104637 HENRY BALSON 41.00
2014280 01/04/2024 PRINTED 101696 BLACK AND WHITE EMERGENCY 5,912.44 2014281 01/04/2024 PRINTED 100207 BLUE SHIELD OF CALIFORNIA 389,828.71 2014282 01/04/2024 PRINTED 016055 BLAKE BONELLI 1,220.00 2014283 01/04/2024 PRINTED 100568 BOYS AND GIRLS CLUB OF PA 112,081.00 2014284 01/04/2024 PRINTED 104611 DORE D BRAND 3,850.00 2014285 01/04/2024 PRINTED 100128 BRODART CO 39,041.82
2014286 01/04/2024 PRINTED 100118 BROWNELLS INC 292.00
2014287 01/04/2024 PRINTED 100023 CA PUBLIC EMPLOYEES RETIR 72,377.04 2014288 01/04/2024 PRINTED 104629 CANYON VILLAS PLACE LLC 4,367.00 2014289 01/04/2024 PRINTED 100112 CDW GOVERNMENT INC 662.36 2014290 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 159.04 2014291 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 545.93 2014292 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 545.93 2014293 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 545.93 2014294 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 545.93 2014295 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 219.98 2014296 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 1,183.04 2014297 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 154.99 2014298 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 1,279.93 2014299 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 99.99 2014300 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 129.99 2014301 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 2,162.64 2014302 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 107.98 2014303 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 19.99 2014304 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 234.99 2014305 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 229.98 2014306 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 319.98 2014307 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 129.99 2014308 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 545.93 2014309 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 545.93 2014310 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 84.99 2014311 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 69.99 2014312 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 29.99 2014313 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 195.18 2014314 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 347.57 2014315 01/04/2024 PRINTED 100353 CHARTER COMMUNICATIONS 393.64 2014316 01/04/2024 PRINTED 015915 MARK CHAVEZ JR 364.50 2014317 01/04/2024 PRINTED 100558 CINTAS CORPORATION 230.17 Item 1C - Page 5
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/04/2024 14:13
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2014318 01/04/2024 PRINTED 015204 NATHAN CLARDY 75.00
2014319 01/04/2024 PRINTED 100308 CLINICAL LABORATORY OF SA 150.00 2014320 01/04/2024 PRINTED 100029 COACHELLA VALLEY ASSOCIAT 11,760.04 2014321 01/04/2024 PRINTED 104631 CAROL C CONNOLLY 6,975.00 2014322 01/04/2024 PRINTED 104051 CONVERGINT TECHNOLOGIES L 15,471.00 2014323 01/04/2024 PRINTED 100088 COUNTY OF RIVERSIDE AUDIT 5,394.50 2014324 01/04/2024 PRINTED 100751 COUNTY OF RIVERSIDE EMD 3,795.66 2014325 01/04/2024 PRINTED 104597 COACHELLA VALLEY HOUSING 16,723.00 2014326 01/04/2024 PRINTED 104452 CUSTOM TRUCK BODY & EQUIP 30,533.04 2014327 01/04/2024 PRINTED 100115 DANIELS TIRE SERVICE INC 3,784.81 2014328 01/04/2024 PRINTED 101281 DELTA DENTAL INSURANCE CO 1,918.79 2014329 01/04/2024 PRINTED 101282 DELTA DENTAL OF CALIFORNI 22,152.78 2014330 01/04/2024 PRINTED 104169 CALIFORNIA ALLIANCE FOR C 18,000.00 2014331 01/04/2024 PRINTED 100393 GERGIS YOUSEF 4,150.69 2014332 01/04/2024 PRINTED 100054 DESERT WATER AGENCY 53,973.90 2014333 01/04/2024 PRINTED 100054 DESERT WATER AGENCY 54.05 2014334 01/04/2024 PRINTED 101478 ESO SOLUTIONS 13,037.71 2014335 01/04/2024 PRINTED 100081 FEDERAL EXPRESS CORPORATI 75.70 2014336 01/04/2024 PRINTED 104632 CHIEN FENG 3,900.00
2014337 01/04/2024 PRINTED 104039 FIRE CATT LLC 9,142.00 2014338 01/04/2024 PRINTED 101723 FROG ENVIRONMENTAL INC 472.00 2014339 01/04/2024 PRINTED 100740 FRONTIER COMMUNICATIONS C 11,060.78 2014340 01/04/2024 PRINTED 100740 FRONTIER COMMUNICATIONS C 64.10 2014341 01/04/2024 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,692.78 2014342 01/04/2024 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,097.85 2014343 01/04/2024 PRINTED 104516 GROUP 4 ARCHITECTURE RESE 349,659.60 2014344 01/04/2024 PRINTED 104633 JAMIAH HALL 2,400.00
2014345 01/04/2024 PRINTED 015811 ALI HARANDI 1,535.00
2014346 01/04/2024 PRINTED 101343 HARRIS AND ASSOCIATES INC 14,407.42 2014347 01/04/2024 PRINTED 101535 HINGEWERKS COMMERCIAL DOO 8,136.00 2014348 01/04/2024 PRINTED 101679 IMAGE ACCESS INC 1,092.00 2014349 01/04/2024 PRINTED 016543 FRANCIS J INGRASSIA 1,186.21 2014350 01/04/2024 PRINTED 100257 INSIGHT PUBLIC SECTOR INC 18,023.04 2014351 01/04/2024 PRINTED 100199 INTERNATIONAL CODE COUNCI 154.86 2014352 01/04/2024 PRINTED 104575 INVESTMENT CONCEPTS 3,584.00 2014353 01/04/2024 PRINTED 104038 J & L AUTO BODY INC 9,766.22 2014354 01/04/2024 PRINTED 104608 LUZ INVESTMENT CORP 574.00 2014355 01/04/2024 PRINTED 101606 KINCAID INDUSTRIES INC 17,625.24 2014356 01/04/2024 PRINTED 101200 KOA CORPORATION 33,015.73 2014357 01/04/2024 PRINTED 100332 LIEBERT CASSIDY WHITMORE 2,240.00 2014358 01/04/2024 PRINTED 103726 LY ENVIRONMENTAL INC 1,065.00 2014359 01/04/2024 PRINTED 101798 MIDWEST TAPE INC 4,646.54 2014360 01/04/2024 PRINTED 100079 MOHICA TOWING 955.00
2014361 01/04/2024 PRINTED 104617 STERLING ASSETS MANAGEMEN 2,216.00 2014362 01/04/2024 PRINTED 015596 VICTOR MOROLES 547.55 2014363 01/04/2024 PRINTED 101748 MOTOROLA SOLUTIONS INC 112,610.00 2014364 01/04/2024 PRINTED 101855 MOTOWORX GARAGE 7,255.12 2014365 01/04/2024 PRINTED 016091 JESUS NIETO 695.92
2014366 01/04/2024 PRINTED 103900 ODP BUSINESS SOLUTIONS 2,964.13 2014367 01/04/2024 PRINTED 104612 OOTTRR INC 96,000.00
2014368 01/04/2024 PRINTED 103171 OREILLY AUTO ENTERPRISES 27,487.30 2014369 01/04/2024 PRINTED 104630 PACIFIC PALMS APARTMENTS 4,119.00 Item 1C - Page 6
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/04/2024 14:13
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2014370 01/04/2024 PRINTED 100282 PACIFIC PRODUCTS AND SERV 8,669.32 2014371 01/04/2024 PRINTED 104543 GOLF CLUB LLC 6,755.00 2014372 01/04/2024 PRINTED 104581 PALM SPRINGS REALTY HOLDI 9,559.95 2014373 01/04/2024 PRINTED 101434 PLACEWORKS 2,346.25
2014374 01/04/2024 PRINTED 103521 PLAZA TOWING INC 2,040.00 2014375 01/04/2024 PRINTED 101674 PROCAST PRODUCTS INC 513.48 2014376 01/04/2024 PRINTED 101767 PROFORMA SOCAL 2,129.86 2014377 01/04/2024 PRINTED 102885 PROPS AV LLC 343.75
2014378 01/04/2024 PRINTED 100231 PRUDENTIAL OVERALL SUPPLY 563.00 2014379 01/04/2024 PRINTED 104324 PALM SPRINGS PUBLIC LIBRA 148,000.00 2014380 01/04/2024 PRINTED 100476 PS SMOG 500.00
2014381 01/04/2024 PRINTED 101580 QUINN POWER SYSTEMS 9,678.64 2014382 01/04/2024 PRINTED 101230 R S AND H CALIFORNIA INC 32,301.27 2014383 01/04/2024 PRINTED 103877 R D OFFUTT COMPANY 18,457.82 2014384 01/04/2024 PRINTED 104486 RED HAWK SERVICES INC 3,754.22 2014385 01/04/2024 PRINTED 101739 REFRIGERATION SUPPLIES DI 4,204.47 2014386 01/04/2024 PRINTED 103678 ROADRUNNER PRINTING AND S 1,268.91 2014387 01/04/2024 PRINTED 100400 ROBERT HALF 19,500.00 2014388 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 197.84 2014389 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 149.62 2014390 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 29.84 2014391 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 2,165.28 2014392 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,314.88 2014393 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 4,993.65 2014394 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 52,283.62 2014395 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,671.15 2014396 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 49,298.99 2014397 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 100.76 2014398 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 706.80 2014399 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 434.24 2014400 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 282.65 2014401 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 608.73 2014402 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 303.40 2014403 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,057.25 2014404 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 604.01 2014405 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 816.08 2014406 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 414.92 2014407 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 226.80 2014408 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 235.00 2014409 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 324.84 2014410 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 189.92 2014411 01/04/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 27.81 2014412 01/04/2024 PRINTED 100669 SESAC INC 1,159.00
2014413 01/04/2024 PRINTED 016542 PATRICIA SHAKARJIAN 112.00 2014414 01/04/2024 PRINTED 103804 WEST AVIATION SERVICES-SA 33,124.00 2014415 01/04/2024 PRINTED 104485 EMPIRE TECHNOLOGY HOLDING 1,309.91 2014416 01/04/2024 PRINTED 100010 SMOKE TREE STABLES 840.00 2014417 01/04/2024 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 56.85 2014418 01/04/2024 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 102.99 2014419 01/04/2024 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 64.30 2014420 01/04/2024 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 79.59 2014421 01/04/2024 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 98.60 Item 1C - Page 7
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/04/2024 14:13
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2014422 01/04/2024 PRINTED 104100 SOLERA GLOBAL CORP 1,428.00 2014423 01/04/2024 PRINTED 100327 SOUTH COAST EMERGENCY VEH 11,231.01 2014424 01/04/2024 PRINTED 104441 SOUTHSTAR ENGINEERING AND 97,697.25 2014425 01/04/2024 PRINTED 100577 SPARKLETTS - DS SERVICES 70.44 2014426 01/04/2024 PRINTED 016164 ANTONIO SUAREZ-ALVAREZ 114.65 2014427 01/04/2024 PRINTED 104391 THE SUKHA LIFE 175.00 2014428 01/04/2024 PRINTED 100043 SWRCB FEES 29,696.40
2014429 01/04/2024 PRINTED 104096 TILDEN COIL CONSTRUCTORS 4,055,702.29 2014430 01/04/2024 PRINTED 104638 TOMIS INC 2,538.00
2014431 01/04/2024 PRINTED 104308 WS CHIEF CORNERSTONE INC 8,150.00 2014432 01/04/2024 PRINTED 102712 TSG ENTERPRISES, INC. 4,154.00 2014433 01/04/2024 PRINTED 101384 TYLER TECHNOLOGIES INC 1,763.86 2014434 01/04/2024 PRINTED 100386 U S CUSTOMS SERVICE 4,916.34 2014435 01/04/2024 PRINTED 104368 UNIVERSAL GREEN LLC 14,500.00 2014436 01/04/2024 PRINTED 100295 US BANK CORPORATE PAYMENT 168,759.42 2014437 01/04/2024 PRINTED 104034 VERDE FACILITIES SERVICES 61,750.00 2014438 01/04/2024 PRINTED 100621 VERIZON BUSINESS 592.86 2014439 01/04/2024 PRINTED 100144 VERIZON WIRELESS 3,175.94 2014440 01/04/2024 PRINTED 100144 VERIZON WIRELESS 11,529.72 2014441 01/04/2024 PRINTED 100144 VERIZON WIRELESS 3,206.51 2014442 01/04/2024 PRINTED 100144 VERIZON WIRELESS 39.66 2014443 01/04/2024 PRINTED 100050 VISION SERVICE PLAN 120.78 2014444 01/04/2024 PRINTED 100156 WAXIE SANITARY SUPPLY 713.15 2014445 01/04/2024 PRINTED 100233 WESTERN PUMP INC. 700.00 2014446 01/04/2024 PRINTED 104636 LAUREN WOLFER 89.91
2014447 01/04/2024 PRINTED 015012 CRAIG WOOD 948.31
2014448 01/04/2024 PRINTED 016119 NICHOLAS WOOD 75.00
183 CHECKS CASH ACCOUNT TOTAL 6,718,721.03 .00
Item 1C - Page 8
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/04/2024 14:13
User: PatrickW
Program ID: apchkrcn
UNCLEARED CLEARED
183 CHECKS FINAL TOTAL 6,718,721.03 .00
** END OF REPORT - Generated by Patrick Wynhoff **
Item 1C - Page 9
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/18/2024 12:21
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2014463 01/18/2024 PRINTED 104532 2990 TAHQUITZ CANYON WAY 7,950.00 2014464 01/18/2024 PRINTED 100315 ACE PARKING MANAGEMENT IN 27,175.52 2014465 01/18/2024 PRINTED 100390 ADDICTION MEDICINE CONSUL 153.00 2014466 01/18/2024 PRINTED 101814 ADLERHORST INTERNATIONAL 224.66 2014467 01/18/2024 PRINTED 101028 AEG MANAGEMENT PALM SPRIN 9,726.84 2014468 01/18/2024 PRINTED 101028 AEG MANAGEMENT PALM SPRIN 114,116.67 2014469 01/18/2024 PRINTED 101028 AEG MANAGEMENT PALM SPRIN 200,305.83 2014470 01/18/2024 PRINTED 104401 HEALTH AND HUMAN RESOURCE 1,014.60 2014471 01/18/2024 PRINTED 100911 OLIVIER PARSY 150.00
2014472 01/18/2024 PRINTED 104647 KENNETH W AGEE JR 4,500.00 2014473 01/18/2024 PRINTED 101272 AIRWAVE COMMUNICATIONS EN 1,674.16 2014474 01/18/2024 PRINTED 015931 GILBERTO PEDRO ALCARAZ 18.70 2014475 01/18/2024 PRINTED 101327 US SECURITY ASSOCIATES IN 129,889.84 2014476 01/18/2024 PRINTED 104468 ALOE PALM CANYON LP 536,778.50 2014477 01/18/2024 PRINTED 101337 ALPHA PETROLEUM TRANSPORT 4,112.48 2014478 01/18/2024 PRINTED 100755 ALTA LANGUAGE SERVICES IN 404.00 2014479 01/18/2024 PRINTED 101245 THE ALTUM GROUP 12,133.18 2014480 01/18/2024 PRINTED 103781 AMAZON.COM SALES INC 2,183.91 2014481 01/18/2024 PRINTED 100383 AMERICAN FORENSIC NURSES 2,491.81 2014482 01/18/2024 PRINTED 104248 AMS.NET INC 198,968.16 2014483 01/18/2024 PRINTED 104496 AQUATECH WATER SYSTEMS IN 413.00 2014484 01/18/2024 PRINTED 015919 JOSE ARELLANO 55.48
2014485 01/18/2024 PRINTED 100370 AT&T 610.11
2014486 01/18/2024 PRINTED 100765 MUNISERVICES / AVENU INSI 2,200.00 2014487 01/18/2024 PRINTED 100413 B & H PHOTO 1,991.21
2014488 01/18/2024 PRINTED 016223 JOSE BARRAGAN 2,310.00 2014489 01/18/2024 PRINTED 101049 MARY BARSALEAU 1,088.50 2014490 01/18/2024 PRINTED 016303 JORDAN BELCHAMBER 1,150.00 2014491 01/18/2024 PRINTED 100366 BIO TOX LABORATORIES 1,917.00 2014492 01/18/2024 PRINTED 101696 BLACK AND WHITE EMERGENCY 14,139.23 2014493 01/18/2024 PRINTED 104639 RUTH A BREWER 6,200.00 2014494 01/18/2024 PRINTED 100128 BRODART CO 5,204.37
2014495 01/18/2024 PRINTED 104646 BROTHERS OF THE DESERT CO 5,000.00 2014496 01/18/2024 PRINTED 101331 BRUCE BOWER INVESTIGATION 3,315.00 2014497 01/18/2024 PRINTED 010649 JON CABRERA 5,963.13
2014498 01/18/2024 PRINTED 100044 CALIFORNIA HIGHWAY PATROL 7,405.79 2014499 01/18/2024 PRINTED 100899 CALIFORNIA PEACE OFFICERS 2,500.00 2014500 01/18/2024 PRINTED 010975 RACHELLE CAMPBELL 452.00 2014501 01/18/2024 PRINTED 104652 KENNETH CANTAMOUT 200.00 2014502 01/18/2024 PRINTED 100551 CAPIO 675.00
2014503 01/18/2024 PRINTED 104603 SAN MACEDONIO CO LP 5,050.50 2014504 01/18/2024 PRINTED 015562 MICHAEL CASAVAN 1,050.00 2014505 01/18/2024 PRINTED 101837 CASC ENGINEERING AND CONS 5,957.82 2014506 01/18/2024 PRINTED 100343 CAVENAUGH AND ASSOCIATES 1,860.00 2014507 01/18/2024 PRINTED 100353 CHARTER COMMUNICATIONS 199.99 2014508 01/18/2024 PRINTED 100353 CHARTER COMMUNICATIONS 209.97 2014509 01/18/2024 PRINTED 100353 CHARTER COMMUNICATIONS 79.98 2014510 01/18/2024 PRINTED 100353 CHARTER COMMUNICATIONS 299.99 2014511 01/18/2024 PRINTED 100353 CHARTER COMMUNICATIONS 249.48 2014512 01/18/2024 PRINTED 100353 CHARTER COMMUNICATIONS 548.41 2014513 01/18/2024 PRINTED 100353 CHARTER COMMUNICATIONS 119.98 2014514 01/18/2024 PRINTED 100353 CHARTER COMMUNICATIONS 3,435.61 Item 1C - Page 10
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/18/2024 12:21
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2014515 01/18/2024 PRINTED 100558 CINTAS CORPORATION 408.22 2014516 01/18/2024 PRINTED 100029 COACHELLA VALLEY ASSOCIAT 6,562.53 2014517 01/18/2024 PRINTED 100029 COACHELLA VALLEY ASSOCIAT 10,008.00 2014518 01/18/2024 PRINTED 100387 COACHELLA VALLEY ECONOMIC 50,000.00 2014519 01/18/2024 PRINTED 103406 COMMUNITY WORKS DESIGN GR 3,234.58 2014520 01/18/2024 PRINTED 104631 CAROL C CONNOLLY 315.00 2014521 01/18/2024 PRINTED 101238 CONSERVE LANDCARE LLC 104,208.85 2014522 01/18/2024 PRINTED 104051 CONVERGINT TECHNOLOGIES L 27,461.62 2014523 01/18/2024 PRINTED 100205 NANCY K BOHL INC 2,750.00 2014524 01/18/2024 PRINTED 104597 COACHELLA VALLEY HOUSING 6,344.29 2014525 01/18/2024 PRINTED 104597 COACHELLA VALLEY HOUSING 3,211.00 2014526 01/18/2024 PRINTED 100007 CPS HUMAN RESOURCE SERVIC 1,912.00 2014527 01/18/2024 PRINTED 100490 COACHELLA VALLEY CONSERVA 3,217.50 2014528 01/18/2024 PRINTED 100318 DATA TICKET INC 3,464.49 2014529 01/18/2024 PRINTED 100179 DAVES TOWING SERVICE 168.00 2014530 01/18/2024 PRINTED 103969 DEKRA-LITE INDUSTRIES, IN 15,405.73 2014531 01/18/2024 PRINTED 100265 DELL MARKETING LP 41,479.06 2014532 01/18/2024 PRINTED 100067 DEMCO 596.97
2014533 01/18/2024 PRINTED 100091 DEPARTMENT OF CONSERVATIO 10,841.50 2014534 01/18/2024 PRINTED 100195 DEPARTMENT OF JUSTICE-ACC 245.00 2014535 01/18/2024 PRINTED 103589 DESERT ARC 500.00
2014536 01/18/2024 PRINTED 100580 DESERT PROMOTIONAL EMBROI 105.00 2014537 01/18/2024 PRINTED 101751 DIAMOND ENVIRONMENTAL SER 10,122.63 2014538 01/18/2024 PRINTED 100676 DIVISION OF THE STATE ARC 794.80 2014539 01/18/2024 PRINTED 100254 DOKKEN ENGINEERING 21,188.18 2014540 01/18/2024 PRINTED 100471 MARYANNE DORNIAK 200.00 2014541 01/18/2024 PRINTED 100984 DTPS C-15 LLC 3,278.19 2014542 01/18/2024 PRINTED 100294 DUDEK 14,375.00
2014543 01/18/2024 PRINTED 101179 MARIANA DUSPIVA 1,106.00 2014544 01/18/2024 PRINTED 100054 DESERT WATER AGENCY 11,886.62 2014545 01/18/2024 PRINTED 100054 DESERT WATER AGENCY 569.23 2014546 01/18/2024 PRINTED 100054 DESERT WATER AGENCY 64.99 2014547 01/18/2024 PRINTED 100054 DESERT WATER AGENCY 39.31 2014548 01/18/2024 PRINTED 100054 DESERT WATER AGENCY 64.99 2014549 01/18/2024 PRINTED 100054 DESERT WATER AGENCY 26,013.84 2014550 01/18/2024 PRINTED 103829 EMERGENCY RESILIENCE LLC 1,308.68 2014551 01/18/2024 PRINTED 100226 ENTERPRISE RENT A CAR 5,301.14 2014552 01/18/2024 PRINTED 101496 ESCOBEDO ENTERPRISES 4,142.01 2014553 01/18/2024 PRINTED 100376 EXPERIAN 77.00
2014554 01/18/2024 PRINTED 100081 FEDERAL EXPRESS CORPORATI 19.17 2014555 01/18/2024 PRINTED 103451 FIESTA FORD INC 46,455.65 2014556 01/18/2024 PRINTED 010803 KELLY FIEUX 150.00
2014557 01/18/2024 PRINTED 101412 FIRE ETC INC 953.63
2014558 01/18/2024 PRINTED 100395 FRIENDS OF THE PALM SPRIN 1,676.40 2014559 01/18/2024 PRINTED 100480 FRIENDS OF THE PS ANIMAL 625.87 2014560 01/18/2024 PRINTED 100740 FRONTIER COMMUNICATIONS C 73.17 2014561 01/18/2024 PRINTED 100740 FRONTIER COMMUNICATIONS C 150.05 2014562 01/18/2024 PRINTED 100740 FRONTIER COMMUNICATIONS C 473.78 2014563 01/18/2024 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,499.99 2014564 01/18/2024 PRINTED 100740 FRONTIER COMMUNICATIONS C 1,360.00 2014565 01/18/2024 PRINTED 100740 FRONTIER COMMUNICATIONS C 83.79 2014566 01/18/2024 PRINTED 100828 FUSION CLOUD SERVICES LLC 863.12 Item 1C - Page 11
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/18/2024 12:21
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2014567 01/18/2024 PRINTED 100158 GALLS LLC 2,585.70
2014568 01/18/2024 PRINTED 100981 GLOBAL ASSETS INTEGRATED 2,875.00 2014569 01/18/2024 PRINTED 016033 DENISE GOOLSBY 1,099.31 2014570 01/18/2024 PRINTED 104064 GRANGERS MECHANICAL INC 279.38 2014571 01/18/2024 PRINTED 101398 GRIT DEVELOPMENT 7,500.00 2014572 01/18/2024 PRINTED 103998 JANE M GUY 546.00
2014573 01/18/2024 PRINTED 104383 HD SUPPLY INC 10,867.32 2014574 01/18/2024 PRINTED 100974 KATHLEEN HERBERT 200.00 2014575 01/18/2024 PRINTED 104648 FRED HESS 2,166.00
2014576 01/18/2024 PRINTED 101535 HINGEWERKS COMMERCIAL DOO 3,860.20 2014577 01/18/2024 PRINTED 100729 HIRE RIGHT LLC 3,834.10 2014578 01/18/2024 PRINTED 104373 HR GREEN PACIFIC INC 3,013.00 2014579 01/18/2024 PRINTED 015546 STEFANIE HUTCHINSON 4,560.99 2014580 01/18/2024 PRINTED 103588 IED SUPPORT SERVICES LLC 44,395.00 2014581 01/18/2024 PRINTED 100494 IMAGE360 - PALM DESERT 1,769.85 2014582 01/18/2024 PRINTED 103681 IMPRENTA COMMUNICATIONS G 3,200.00 2014583 01/18/2024 PRINTED 101421 IMPRESSION DESIGN GROUP 5,495.25 2014584 01/18/2024 PRINTED 100483 INFOSAT 232.86
2014585 01/18/2024 PRINTED 100257 INSIGHT PUBLIC SECTOR INC 4,889.03 2014586 01/18/2024 PRINTED 103170 CONTROLTOUCH SYSTEMS LLC 6,250.00 2014587 01/18/2024 PRINTED 104575 INVESTMENT CONCEPTS 4,158.00 2014588 01/18/2024 PRINTED 101727 IRON MOUNTAIN 552.43
2014589 01/18/2024 PRINTED 015654 JEFF KELSHEIMER 440.00 2014590 01/18/2024 PRINTED 103525 KGAY PSP CORPORATION 410.00 2014591 01/18/2024 PRINTED 100177 KIMLEY HORN AND ASSOCIATE 12,579.00 2014592 01/18/2024 PRINTED 101606 KINCAID INDUSTRIES INC 515.45 2014593 01/18/2024 PRINTED 104139 DIRK KLICK 200.00
2014594 01/18/2024 PRINTED 016409 EDWARD KNOX 68.50
2014595 01/18/2024 PRINTED 104655 WILLIAM KRISZTAL 2,500.00 2014596 01/18/2024 PRINTED 100975 ANN LARSON 200.00
2014597 01/18/2024 PRINTED 104610 PRISM ARENAS ROAD LP 3,250.36 2014598 01/18/2024 PRINTED 101713 LESAR DEVELOPMENT CONSULT 2,382.50 2014599 01/18/2024 PRINTED 100332 LIEBERT CASSIDY WHITMORE 6,880.68 2014600 01/18/2024 PRINTED 103753 LIFE INSURANCE COMPANY OF 39,818.90 2014601 01/18/2024 PRINTED 101309 LNRS DATA SERVICES INC. 1,833.61 2014602 01/18/2024 PRINTED 103726 LY ENVIRONMENTAL INC 8,670.00 2014603 01/18/2024 PRINTED 015732 ALEJANDRO MARTINEZ 1,500.00 2014604 01/18/2024 PRINTED 016245 REBECA CHAVES MCKEOWN 2,413.68 2014605 01/18/2024 PRINTED 104365 MEDIWASTE DISPOSAL LLC 45.06 2014606 01/18/2024 PRINTED 015156 CHARLES MENLEY 636.30 2014607 01/18/2024 PRINTED 101798 MIDWEST TAPE INC 5,744.55 2014608 01/18/2024 PRINTED 101832 MIKE BROWN GRANDSTANDS IN 6,700.00 2014609 01/18/2024 PRINTED 101454 MILE HIGH SHOOTING ACCESS 5,200.52 2014610 01/18/2024 PRINTED 100223 MOBILE MINI LLC CA 492.58 2014611 01/18/2024 PRINTED 104617 STERLING ASSETS MANAGEMEN 1,896.00 2014612 01/18/2024 PRINTED 101304 MWH CONSTRUCTORS INC 48,528.48 2014613 01/18/2024 PRINTED 101211 NAI CONSULTING 10,125.00 2014614 01/18/2024 PRINTED 104404 NETWORK SERVICES COMPANY 10,758.57 2014615 01/18/2024 PRINTED 104057 DONNA S NEWTON 728.00 2014616 01/18/2024 PRINTED 104650 NEXTRIDGE LLC 4,290.00 2014617 01/18/2024 PRINTED 100417 NI GOVERNMENT SERVICES IN 298.31 2014618 01/18/2024 PRINTED 103900 ODP BUSINESS SOLUTIONS 10,194.33 Item 1C - Page 12
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/18/2024 12:21
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2014619 01/18/2024 PRINTED 103900 ODP BUSINESS SOLUTIONS 5,585.14 2014620 01/18/2024 PRINTED 104612 OOTTRR INC 8,000.00
2014621 01/18/2024 PRINTED 104543 GOLF CLUB LLC 4,200.00 2014622 01/18/2024 PRINTED 100569 PALM SPRINGS CHAMBER OF C 33,333.33 2014623 01/18/2024 PRINTED 100003 PALM SPRINGS DISPOSAL SER 267.19 2014624 01/18/2024 PRINTED 100003 PALM SPRINGS DISPOSAL SER 423.53 2014625 01/18/2024 PRINTED 102506 PALM SPRINGS OPERA GUILD 8,500.00 2014626 01/18/2024 PRINTED 104581 PALM SPRINGS REALTY HOLDI 2,725.62 2014627 01/18/2024 PRINTED 100671 PALM SPRINGS WOMANS CLUB 2,000.00 2014628 01/18/2024 PRINTED 104653 GOLD ARC INC 366.39
2014629 01/18/2024 PRINTED 016533 DEBORAH PIERREL 669.97 2014630 01/18/2024 PRINTED 101434 PLACEWORKS 660.00
2014631 01/18/2024 PRINTED 104454 PREMIER TABLE LINENS 988.19 2014632 01/18/2024 PRINTED 101767 PROFORMA SOCAL 393.11 2014633 01/18/2024 PRINTED 100596 PROPER SOLUTIONS INC 61,132.30 2014634 01/18/2024 PRINTED 100231 PRUDENTIAL OVERALL SUPPLY 833.48 2014635 01/18/2024 PRINTED 101658 THE PUN GROUP LLP 10,000.00 2014636 01/18/2024 PRINTED 103563 PYRO-COMM SYSTEMS INC 350.00 2014637 01/18/2024 PRINTED 104526 RAMON-19 LP 7,025.63
2014638 01/18/2024 PRINTED 016394 GRACIELA RAMOS 1,150.00 2014639 01/18/2024 PRINTED 101629 THE RAMSAY GROUP 7,350.00 2014640 01/18/2024 PRINTED 104616 RANCHERIA DEL SOL PARTNER 3,187.00 2014641 01/18/2024 PRINTED 015310 RYAN RASO 5,963.13
2014642 01/18/2024 PRINTED 101527 RATTLE TECH LLC 500.00 2014643 01/18/2024 PRINTED 103877 R D OFFUTT COMPANY 19,691.77 2014644 01/18/2024 PRINTED 104364 RENE S HICKEY 400.00
2014645 01/18/2024 PRINTED 103678 ROADRUNNER PRINTING AND S 550.04 2014646 01/18/2024 PRINTED 104626 ROADWAY CONSTRUCTION SERV 823.96 2014647 01/18/2024 PRINTED 100400 ROBERT HALF 13,786.25 2014648 01/18/2024 PRINTED 101545 RYAN CAMPBELL 10,000.00 2014649 01/18/2024 PRINTED 100379 SAN BERNARDINO COUNTY SHE 215.00 2014650 01/18/2024 PRINTED 100467 SAN BERNARDINO REGIONAL E 5,410.00 2014651 01/18/2024 PRINTED 101542 SC COMMERCIAL 10,622.58 2014652 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 147.82 2014653 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 61.92 2014654 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 135.45 2014655 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 30.13 2014656 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 60.72 2014657 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 7,831.65 2014658 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 703.58 2014659 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,495.49 2014660 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 6,168.92 2014661 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 24,509.42 2014662 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 20.61 2014663 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 95.82 2014664 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 11,100.01 2014665 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 435.00 2014666 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 40.32 2014667 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,136.18 2014668 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 872.91 2014669 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 287.39 2014670 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,029.26 Item 1C - Page 13
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/18/2024 12:21
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2014671 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 101.11 2014672 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,595.32 2014673 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,367.23 2014674 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 934.28 2014675 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 601.49 2014676 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 112.90 2014677 01/18/2024 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 92.71 2014678 01/18/2024 PRINTED 104641 LARRY SCOBY 41.00
2014679 01/18/2024 PRINTED 100976 STEPHAN SCOGGINS 200.00 2014680 01/18/2024 PRINTED 100435 THE SHREDDERS 358.00
2014681 01/18/2024 PRINTED 104049 SIMPLIFY COMPLIANCE LLC 2,350.00 2014682 01/18/2024 PRINTED 016240 KRISTINE SMITH 180.00 2014683 01/18/2024 PRINTED 103508 SOUTHERN CALIFORNIA FLEET 4,230.02 2014684 01/18/2024 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 140.30 2014685 01/18/2024 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 19,350.24 2014686 01/18/2024 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 39,104.12 2014687 01/18/2024 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 135.97 2014688 01/18/2024 PRINTED 100022 SOUTHERN CALIFORNIA GAS C 4,894.74 2014689 01/18/2024 PRINTED 101822 SO CAL LAND MAINTENANCE I 8,880.00 2014690 01/18/2024 PRINTED 101677 SOCAL PPE LLC 425.50
2014691 01/18/2024 PRINTED 104640 SOFONIO LIVING TRUST 3,700.00 2014692 01/18/2024 PRINTED 104143 SOLAR GUARD LLC 4,196.25 2014693 01/18/2024 PRINTED 100327 SOUTH COAST EMERGENCY VEH 1,803.25 2014694 01/18/2024 PRINTED 104322 SOUTHERN CONTRACTING COMP 632,968.38 2014695 01/18/2024 PRINTED 104644 SP DESIGN STUDIO INC 758.00 2014696 01/18/2024 PRINTED 100120 SPOK INC 49.80
2014697 01/18/2024 PRINTED 101356 ST FRANCIS ELECTRIC LLC 26,476.80 2014698 01/18/2024 PRINTED 100084 STERICYCLE INC LLC SHRED 125.00 2014699 01/18/2024 PRINTED 103901 STEVE P RADOS INC 717,335.00 2014700 01/18/2024 PRINTED 104642 REGINA SUKONIK 78.00
2014701 01/18/2024 PRINTED 016195 THERESA SWEENEY 788.00 2014702 01/18/2024 PRINTED 100043 SWRCB FEES 2,908.00
2014703 01/18/2024 PRINTED 100900 TERRA NOVA PLANNING AND R 17,647.50 2014704 01/18/2024 PRINTED 100846 THE PIN CENTER 1,427.50 2014705 01/18/2024 PRINTED 104643 PATRICIA TOBIN 19,200.00 2014706 01/18/2024 PRINTED 100031 TOPS N BARRICADES INC 14,620.00 2014707 01/18/2024 PRINTED 015883 MIGUEL TORRES 460.00
2014708 01/18/2024 PRINTED 104308 WS CHIEF CORNERSTONE INC 6,215.00 2014709 01/18/2024 PRINTED 101391 TRANSUNION RISK AND ALTER 500.00 2014710 01/18/2024 PRINTED 100646 TRUTH BE TOLD POLYGRAPH L 1,250.00 2014711 01/18/2024 PRINTED 101384 TYLER TECHNOLOGIES INC 6,400.00 2014712 01/18/2024 PRINTED 100386 U S CUSTOMS SERVICE 4,632.02 2014713 01/18/2024 PRINTED 100396 ULINE 73.22
2014714 01/18/2024 PRINTED 100114 UNITED RENTALS NA INC 45,542.32 2014715 01/18/2024 PRINTED 104368 UNIVERSAL GREEN LLC 45,500.00 2014716 01/18/2024 PRINTED 100384 US BANK 3,300.00
2014717 01/18/2024 PRINTED 100472 ANGEL VANDERVEER 200.00 2014718 01/18/2024 PRINTED 104138 RANDY VAUGHN 200.00
2014719 01/18/2024 PRINTED 100129 VCA ANIMAL HOSPITALS INC 126.98 2014720 01/18/2024 PRINTED 100621 VERIZON BUSINESS 245.84 2014721 01/18/2024 PRINTED 100144 VERIZON WIRELESS 4,163.40 2014722 01/18/2024 PRINTED 100050 VISION SERVICE PLAN 6,240.30 Item 1C - Page 14
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/18/2024 12:21
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2014723 01/18/2024 PRINTED 100121 VISIT GREATER PALM SPRING 218,649.79 2014724 01/18/2024 PRINTED 103646 VIVID STAGING SOLUTIONS 36,500.12 2014725 01/18/2024 PRINTED 104523 VPM RENTS INC 4,392.82 2014726 01/18/2024 PRINTED 101220 WATERLINE TECHNOLOGIES IN 5,186.65 2014727 01/18/2024 PRINTED 100156 WAXIE SANITARY SUPPLY 523.79 2014728 01/18/2024 PRINTED 104570 WEST COAST TURF 2,720.33 2014729 01/18/2024 PRINTED 104571 WESTERN VILLAGE MHP LLC 1,570.77 2014730 01/18/2024 PRINTED 103973 WEX HEALTH INC 2,438.10 2014731 01/18/2024 PRINTED 104651 TODD WHEELAN 200.00
2014732 01/18/2024 PRINTED 100977 ANNIE WILSON 200.00
2014733 01/18/2024 PRINTED 100908 YAMADA SPA MANAGEMENT INC 392.00 2014734 01/18/2024 PRINTED 100268 ZOLL MEDICAL CORPORATION 111,422.73 272 CHECKS CASH ACCOUNT TOTAL 4,408,498.58 .00
Item 1C - Page 15
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 01/18/2024 12:21
User: PatrickW
Program ID: apchkrcn
UNCLEARED CLEARED
272 CHECKS FINAL TOTAL 4,408,498.58 .00
** END OF REPORT - Generated by Patrick Wynhoff **
Item 1C - Page 16
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 29, 2024 CONSENT CALENDAR
SUBJECT: STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF JANUARY 1 THROUGH JANUARY 31, 2024
FROM: Scott C. Stiles, City Manager
BY: Procurement and Contracting Department
RECOMMENDATION:
Receive and file the report of Staff Authorized Agreements (Attachment A) and Purchase Orders (Attachment B) for the period of January 1 through January 31, 2024.
STAFF ANALYSIS:
The City’s policies and procedures provide the City Manager and designated staff authority to enter into agreements and purchase orders which are $75,000 or less, and certain other amendments and change orders as previously approved by the City Council.
Palm Springs Municipal Code §7.02.030(l) requires a monthly report be submitted to the City Manager.
The original contract documents are on file in the Office of the City Clerk and purchase orders are on file in the Procurement and Contracting Department.
REVIEWED BY:
Procurement and Contracting Director: Kim Baker
City Manager: Scott Stiles
ATTACHMENTS:
A. City Manager or designee authorized agreements for January 2024 B. Purchase orders for January 2024
Item 1D - Page 1
==========L__ ==~======---__
ATTACHMENT A
Item 1D - Page 2
Staff Authorized Agreements
January 1, 2024 - January 31, 2024
DEPARTMENT CONTRACT # CONTRACT DESCRIPTION VENDOR CONTRACT TOTAL
24S001 TRAINING SUBSCRIPTION AGREEMENT CBT NUGGETS, LLC $29,106.00 24I003 ANNUAL MAINTENANCE FOR HP T2600 PRINTER-3
YEARS
STEVEN ENTERPRISES, INC. $2,642.00
24I012 PSPD MDF ELECTRICAL UPGRADE TO THREE PHASE
POWER
HORIZON LIGHTING, INC. $6,058.56
24I013 CVEP FIBER OPTIC CONNECTIVITY ENDLESS ENDEAVORS DBA PRECISION
TECHNOLOGIES
$8,741.45
SPECIAL PROGRAMS
COMPLIANCE
24I017 SHREDDING, RECLYCLING, AND SECURE
DESTRUCTION SERVICES
DESERT ARC SHREDDING AND RECYCLING $585.00
24F010 FAÇADE IMPROVEMENT GRANT AGREEMENT-125
EAST TAHQUITZ CANYON WAY
GRIT DEVELOPMENT, LLC $7,500.00
24F014 FAÇADE IMPROVEMENT GRANT AGREEMENT SKATING AT THE MIRAMAR, LLC $7,500.00
ENGINEERING - PUBLIC
WORKS
24I005 ON CALL TRAFFIC DATA COLLECTION SERVICES COUNTS UNLIMITED, INC. $26,575.00 AVIATION DEPARTMENT 24I011 PROVIDE/INSTALL 2 TEMPERED GLASS PANELS & 1
LAMINATE WINDOW
PALM MIRROR AND GLASS, INC. $6,943.00
24I004 REPLACEMENT OF MAIN CONTROL BOARD ON
LOCKINVAR POOL BOILER
HTL MECHANICAL, INC. $1,323.31
24I019 MOVING SERVICES-HUMAN RESOURCES OFFICE
RELOCATION
CITY MOVING INC., DBA ACME MOVING
AND STORAGE
$3,350.00
24I020 REPLACE AND REMOVE TURF AT CERRITOS BASEBALL
FIELD
BACK NINE GREENS, INC. $1,615.00
FACILITIES
MAINTENANCE
INFO TECHNOLOGY
COMMUNITY &
ECONOMIC DEV.
Item 1D - Page 3
ATTACHMENT B
Item 1D - Page 4
Purchase Orders
January 1, 2024 - January 31, 2024
DEPARTMENT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL A/CITY MANAGER ADMIN 24001079 A8490 BLOCK A" ELEVATOR MAINT SERVICES 1/1/24-12/31/2024 DTPS A-14, LLC $5,970.27 24001043 A9194 DVD DRIVES- HRP DELL MARKETING LP $1,262.17 24001045 A9194 FIDS UPGRADE DELL MARKETING LP $28,326.65 24001058 NETWORK SWITCHES FOR PSPD BASEMENT AMS.NET INC $66,043.68 24001060 IPADS FOR PLANNING INSIGHT PUBLIC SECTOR INC $20,362.80 24001061 23I392 INSTALLATION OF CARD READER AT CITY HALL DG INVESTMENT INTERMEDIATE HOLDINGS 2 INC
$6,668.00
24001062 APC SMART UPS FOR SPECIAL COMPLIANCE INSIGHT PUBLIC SECTOR INC $7,419.17 24001063 WIRELESS AP BRACKETS AMS.NET INC $1,525.18
24001064 5 TVS AND 5 MOUNTS B & H PHOTO $2,180.09
24001080 NETWORK EQUIPMENT FOR PSP BAGGAGE SYSTEM AMS.NET INC $14,961.27 24001093 A9194 DELL LATITUDE 7440 AND PEN FOR AIRPORT DELL MARKETING LP $2,028.36 24001115 CISCO WIRELESS AP OBERON MOUNTS AMS.NET INC $2,924.08 24001116 24S001 IT TRAINING SOLUTIONS - CBT NUGGETS YR 1 OF 3 CBT NUGGETS, LLC $9,702.00 24001149 24I012 PSPD MDF ELECTRICAL UPGRADE TO THREE PHASE POWER
HORIZON LIGHTING INC $6,058.56
24001169 24I013 CVEP FIBER OPTIC CONNECTIVITY PRECISION TECHNOLOGIES $8,741.45
SPECIAL PROGRAMS
COMPLIANCE
24001153 A9065 LOCK SERVICES WITH VALLEY LOCK AND SAFE VALLEY LOCK AND SAFE $150.00 24001086 23P167 EXECUTIVE RECRUITMENT SERVICES MOSAIC PUBLIC PARTNERS LLC $7,500.00 24001108 A9324 OFFICE FURNITURE FOR NEW HR OFFICE SPACE ODP BUSINESS SOLUTIONS $14,077.99 24001048 A5548 AS NEEDED CONSULTING SERVICES HARRELL AND COMPANY ADVISORS LLC $14,700.00 24001049 A5548 CDIAC FILINGS & CONTINUING DISCLOSURE HARRELL AND COMPANY ADVISORS LLC $21,700.00 24001050 A5548 WWTP HARRELL AND COMPANY ADVISORS LLC $5,600.00 24001126 23C011 RECORDS MANAGEMENT SERVICES IRON MOUNTAIN $29,445.96 24001150 A9296 STAGING TRAILER TOW FOR EVENT JANUARY 26TH, 2024 PLAZA TOWING INC $900.00 24001164 24I004 REPLACE BAD MAIN CONTROL BOARD HTL MECHANICAL INC $1,323.31 24001168 GRAVEL FOR THE PS STADIUM SOUTHWEST BOULDER AND STONE INC $2,840.50 24000782 23I178 PORTABLE RESTROOMS FOR VILLAGEFEST DIAMOND ENVIRONMENTAL SERVICES LP $10,000.00 24001044 DRILL TEAM UNIFORMS DEMOULIN BROTHERS AND COMPANY $2,870.56 24001055 A9082 EQUIPMENT FOR VETERANS DAY PARADE UNITED RENTALS $1,581.37
HUMAN RESOURCES
INFO TECHNOLOGY
PARKS MAINTENANCE
MECHANICS
RECREATION
DEPARTMENT
FINANCE DEPARTMENT
Item 1D - Page 5
Purchase Orders
January 1, 2024 - January 31, 2024
DEPARTMENT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL 24001056 A9082 EQUIPMENT FOR THE FESTIVAL OF LIGHTS PARADE UNITED RENTALS $4,123.63 24001057 23I367 SOUND, LIGHTING EQUIPMENT 2023 PARADES VIVID STAGING SOLUTIONS $37,363.11 24001065 BARRICADE RENTAL FOR SPECIAL EVENTS TOPS N BARRICADES INC $14,620.00 24001166 STRIPING CANS FOR THE OUTFIELD MARKINGS FOR
LEAGU
VARSITY BRANDS HOLDING CO INC $2,758.80
24001167 CLEANING SUPPLIES FOR DEMUTH COMMUNITY CENTER WAXIE'S ENTERPRISES LLC $2,019.31 LIBRARY 24001114 TV ADVERTISING FOR PS SPEAKS, SPEAKER SERIES 2024 GULF CALIFORNIA BROADCAST CO $4,000.00 24001156 RANGE MAINTENANCE MATERIALS ACTION TARGETS INC $2,537.33 24001162 A9324 EXECUTIVE CHAIRS (2) ODP BUSINESS SOLUTIONS $349.58 24001143 23P382 PROVIDE MEDICAL DIRECTOR SERVICES FOR FIRE/EMS PHONG NGUYEN MD APC $18,000.00 24001161 STATION 1 MATTRESSES MATTRESS FIRM INC $3,644.73 24001078 23P041 CP 18-04, CWA SERVICES TSG ENTERPRISES, INC. $70,434.00 24001154 23P041 CP 19-15, CWA SERVICES TSG ENTERPRISES, INC. $24,656.00 24001158 23P041 CP 18-18, CWA SERVICES TSG ENTERPRISES, INC. $15,678.00 24001039 23B204 PSP PERIMETER FENCE REPAIR SERVICE RED HAWK SERVICES INC $37,996.98 24001040 A9071 PSP PLUMBING SERVICES KINCAID INDUSTRIES INC $12,000.00 24001041 23I146 PSP CARPET CLEANING SERVICES BUBBLE CARPET CLEANING LLC $11,187.20 24001042 A9379 PSP MESSAGE BOARD RENTAL TOPS N BARRICADES INC $5,060.00 24001051 A9041 PSP ASBESTOS SURVEY BAGGAGE CLAIM LY ENVIRONMENTAL INC $2,250.00 24001059 PSP FIRE ALARM SERVICE AGREEMENT PYRO-COMM SYSTEMS INC $2,474.00 24001070 23I381 PSP RESTORATION TERRAZZO FLOORING BUBBLE CARPET CLEANING LLC $39,440.00 24001071 23B121 PSP LANDSCAPE SERVICES UNIVERSAL GREEN LLC $500.00 24001072 A9379 PSP MESSAGE BOARD RENTAL TOPS N BARRICADES INC $1,200.00 24001073 A9065 PSP LOCKSMITH SERVICES VALLEY LOCK AND SAFE $281.09 24001074 23I391 PSP APPRAISAL SERVICES LARRY L SIMON $8,000.00 24001087 23B121 PSP PLUMBING SERVICES UNIVERSAL GREEN LLC $5,350.00 24001089 PSP CROSSOVER LADDERS HD SUPPLY INC $10,815.15 24001106 A9065 PSP LOCKSMITH SERVICES VALLEY LOCK AND SAFE $380.00 24001110 A9065 PSP LOCKSMITH SERVICES VALLEY LOCK AND SAFE $383.05 24001111 23B204 PSP FENCE REPLACEMENT ZONE 8 RED HAWK SERVICES INC $4,617.56 24001112 23B204 PSP FENCE REPLACEMENT ZONE 1 RED HAWK SERVICES INC $3,957.42 24001113 A8470 PSP HVAC CONTROL MODULES ENGIE SERVICES U.S. INC. $3,442.00 24001117 23B223 PSP LANDSIDE SIGNAGE SQUARE SIGNS LLC $2,993.45 24001119 A9082 PSP LANDSIDE BACKUP GENERATOR UNITED RENTALS $7,916.82 24001128 A9082 PSP FORKLIFT RENTAL UNITED RENTALS $1,783.59
POLICE DEPARTMENT
FIRE DEPARTMENT
ENGINEERING - PUBLIC
WORKS
AVIATION DEPARTMENT
Item 1D - Page 6
Purchase Orders
January 1, 2024 - January 31, 2024
DEPARTMENT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL 24001129 A9065 PSP LOCKSMITH SERVICES VALLEY LOCK AND SAFE $760.24 24001141 23B204 PSP FENCING - HVAC/ELECT EQUIP / GTC RED HAWK SERVICES INC $19,475.48 24001142 23B205 PSP HVAC VIP UNITS MCCLOSKEY MECHANICAL
CONTRACTORS INC
$33,537.39
24001146 23B204 PSP FENCE REPLACEMENT 012524 RED HAWK SERVICES INC $5,231.25 24001147 A9071 PSP PLUMBING SERVICES MAINT SHOP KINCAID INDUSTRIES INC $18,869.84 24001151 A9065 PSP LOCKSMITH SERVICES VALLEY LOCK AND SAFE $558.13 24001152 A9071 PSP PLUMBING SERVICES KINCAID INDUSTRIES INC $647.00 24001155 23B363 PSP AIRFIELD WEED REMOVAL SERVICES DEANGELO CONTRACTING $19,724.00 24001157 PSP HANDHELD RADIO, BATTERIES, ANTENNAS AIRWAVE COMMUNICATIONS
ENTERPRISES INC
$58,532.84
24000747 A9145 CITY HALL OPEN OFFICE MOHAWK COMMERCIAL INC $11,436.34 24001037 CITY HALL PARKING LOT LIGHTS DESERT ELECTRIC SUPPLY $3,308.64 24001038 A9069 ANIMAL SHELTER MAINTENANCE SERVICE AND REPAIRS ALLISON MECHANICAL INC $9,423.77 24001053 PSPD HVAC EQUIPMENT FOR NEW SERVER ROOM REFRIGERATION SUPPLIES DISTRIBUTOR $8,512.81 24001054 FIRE STATION NO. 2 WALKWAY LIGHTS DESERT ELECTRIC SUPPLY $7,380.68 24001066 A9079 CVEP PAINTING AJ FISTES CORPORATION $11,200.00 24001068 A9145 NEW HR DEPT. CARPET AT CVEP MOHAWK COMMERCIAL INC $16,767.86 24001075 23I397 HIGH VOLTAGE ELECTRICAL SAFETY POWER TRAINING AMERICAN TRAINCO $8,900.00 24001090 REPLACE VALVE FOR CITY HALL EXPANSION. REFRIGERATION SUPPLIES DISTRIBUTOR $1,838.90 24001095 A9071 EL CIELO HOT WATER LEAK KINCAID INDUSTRIES INC $30,000.00 24001098 A9071 PS BARSITO PARKING STRUCTURE PUMP SYSTEM KINCAID INDUSTRIES INC $15,000.00 24001107 A7014 ATS INSTALLATION AT FIRE STATION NO. 5 ASCO POWER SERVICES INC $2,240.00 24001109 A8470 INTEGRATING TWO NEW CHILLERS AT PSPD ENGIE SERVICES U.S. INC. $7,281.00 24001118 A9041 FLEET DEPT. MOLD EVALUATION LY ENVIRONMENTAL INC $1,815.00 24001132 A9145 PSPD FLOORING MOHAWK COMMERCIAL INC $4,925.41 24001135 23B101 REPAIRS ON FIRE SYTEMS CHECKMATE TELEPHONE EXCHANGE INC $485.32 24001136 A9065 CITY FACILITIES KEYS VALLEY LOCK AND SAFE $50.00 24001148 A9136 REPAIR OF PSPD WALL PUB CONSTRUCTION INC $5,740.00 24001159 CHEMICALS FOR PM OF COOLING TOWERS ALLIED REFRIGERATION INC $842.57 24001160 23S040 VFA SOFTWARE VFA INC $6,896.92
23001413 23C116 FIRE TRUCK RADIO FOR BRUSH 2 AIRWAVE COMMUNICATIONS
ENTERPRISES INC
$12,671.63
24000777 FESTIVAL SEASON CART RENTAL HERC RENTALS INC $6,412.67
FLEET OPERATIONS
FACILITIES
MAINTENANCE
Item 1D - Page 7
Purchase Orders
January 1, 2024 - January 31, 2024
DEPARTMENT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL 24001046 A9230 UNIT 043. REPLACE FRONT LOWER CONTROL ARMS GERGIS YOUSEF $2,528.10 24001052 23C078 PERFORM PM1 INSPECTION QUINN COMPANY $434.56 24001081 A9040 TIRE PURCHASE DANIELS TIRE SERVICE INC $395.23 24001083 A9230 HEADLIGHT RESTORATION GERGIS YOUSEF $70.00 24001084 A9230 VEHICLE REPAIR GERGIS YOUSEF $651.32
24001085 A9230 VEHICLE REPAIR GERGIS YOUSEF $3,202.82
24001091 23S057 REQUESTING PURCHASE ORDER FOR FIRE APPARATUS PARTS
SOUTH COAST LLC $1,792.95
24001092 23S057 REQUESTING PURCHASE ORDER FOR FIRE APPARATUS PARTS
SOUTH COAST LLC $1,805.25
24001094 A9190 VEHICLE TOWING UNIT#706 MOHICA TOWING $230.00 24001096 23S057 FIRE APPARATUS REPAIR SOUTH COAST LLC $12,000.00 24001097 23S057 REQUESTING PURCHASE ORDER FOR FIRE APPARATUS REPAI
SOUTH COAST LLC $28,380.27
24001100 A9230 SUSPENSION ADJUSTMENT PER ESTIMATE#078943 GERGIS YOUSEF $150.00 24001101 A9230 RUN DRIVE CYCLE AND SMOG TEST PER ESTIMATE# 078864
GERGIS YOUSEF $221.25
24001102 23S060 TIRE REPAIRS ON UNIT#095, ESTIMATE# MWGEST265 JORDAN FREEMAN $1,201.76 24001103 23S060 REPAIRS ON UNIT#095,ESTIMATE# MWGEST264 JORDAN FREEMAN $609.12 24001104 A9230 REPAIR AND REPLACE STRUTS, TIE RODS AND CONTROLS GERGIS YOUSEF $4,345.23 24001105 A9230 REQUESTING PURCHASE ORDER FOR VEHICLE REPAIRS. GERGIS YOUSEF $4,000.00 24001121 A9190 TOWING UNIT# 504- 2014 FORD MOHICA TOWING $782.00 24001122 A9040 TIRE PURCHASE FOR INVENTORY / STOCK
ESTIMATE#18968
DANIELS TIRE SERVICE INC $631.95
24001123 A9230 SUSPENSION ADJUSTMENT PER ESTIMATE#43817 GERGIS YOUSEF $150.00 24001124 A9040 TIRE PURCHASE FOR INVENTORY / STOCK, ESTIMATE# 189 DANIELS TIRE SERVICE INC $306.17 24001125 23S060 REPAIRS ON UNIT#097, ESTIMATE# MWGEST267 JORDAN FREEMAN $3,209.31 24001130 A9040 TIRE PURCHASE FOR STOCK PER ESTIMATE#188337 DANIELS TIRE SERVICE INC $477.00 24001131 A9190 TOW UNIT# 6100 E-BROOM BRACE MOHICA TOWING $230.00 24001133 A9230 SUSPENSION ADJUSTMENT PER ESTIMATE#079045 GERGIS YOUSEF $150.00 24001134 23S060 TIRE REPLACEMENT & REPAIRS UNIT#098
EST#MWGEST268
JORDAN FREEMAN $1,205.03
Item 1D - Page 8
Purchase Orders
January 1, 2024 - January 31, 2024
DEPARTMENT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL 24001137 23C078 ROUTINE INSPECTION FOR FIRE GENERATOR PM1 QUINN COMPANY $2,172.80 24001138 23C078 PERFORM INSPECTIONS ON GENERATOR PM1 QUINN COMPANY $1,738.24 24001139 A9230 REPAIR AND PARTS PER ESTIMATE# 078779 2018 FORD GERGIS YOUSEF $1,916.45 24001140 23S060 REPAIRS ON UNIT#095 PER ESTIMATE# MWGEST266 JORDAN FREEMAN $158.54 24001144 A9082 SWEEPER RENTAL STREET DEPARTMENT UNITED RENTALS $7,100.00 24001047 A9192 SIGNS CITY WIDE PACIFIC PRODUCTS AND SERVICES LLC $2,844.14 24001099 A9192 SIGNS FOR CVEP PACIFIC PRODUCTS AND SERVICES LLC $2,067.34 *Please note Purchase Orders (POs) issued with contract numbers shown indicate an approved contract is being utilized. Therefore, the PO issued is an order against the contract.
STREETS MAINTENANCE
Item 1D - Page 9
CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 29, 2024 CONSENT CALENDAR
SUBJECT: TREASURER’S INVESTMENT REPORT AS OF DECEMBER 31, 2023 FROM: Scott C. Stiles, City Manager
BY: Department of Finance and Treasury
SUMMARY:
Attached is the Treasurer's Investment Report (Attachment A) as of December 31, 2023.
RECOMMENDATION:
Receive and File.
STAFF ANALYSIS:
City Staff has been working with Chandler Asset Management, the City’s Asset Management Firm, in ensuring the City complies with section 17.0 of the Council approved Investment Policy (Attachment B) and California Government Code (Code) sections 53607 and 53646.
The City’s Investment Policy requires a monthly informational report to the City Council (see page 16 of the Policy in Attachment B). The Code section 53607 requires a monthly report of transactions to be submitted to the City Council. Code section 53646 states if the City chooses to issue a Quarterly Report, it must be submitted within 45 days. Going forward, City Staff will be reporting the portfolio on a monthly basis and placing it on the City Council Consent Agenda.
The City’s total portfolio value as of 12/31/23 is $428,593,891 vs. $424,001,182 on 09/30/2023. (page 31 Attachment A).
The City’s total return, including income and appreciation in securities, is 4.70% over the prior 12 months (page 26 Attachment A).
The average maturity of the City’s investments is 2.06 years (page 31, Attachment A).
It should also be noted the required transactions to be reported are on page 43 – 46 of Attachment A.
Item 1E - Page 1
City Council Staff Report
February 29, 2024-- Page 2
Treasurer’s Investment Report as of December 31, 2023
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with the City Council identified major theme/principal of Forward-Thinking Governance.
FISCAL IMPACT:
None.
REVIEWED BY:
ATTACHMENTS:
A. Treasurer’s Investment Report
B. City of Palm Springs Investment Policy
Department Director: Kristopher J. Mooney
City Manager: Scott Stiles
Item 1E - Page 2
ATTACHMENT A
Item 1E - Page 3
CHANDLER ASSET MANAGEMENT, INC. | 800.317.4747 | www.chandlerasset.com
INVESTMENT REPORT
Period Ending December 31, 2023
City of Palm Springs
Item 1E - Page 4
I ,,;.,.& CHANDLER
'-'-- ASSET MANAGEMENT
SECTION 1 Economic Update
SECTION 2 Account Profile
SECTION 3 Consolidated Information
SECTION 4 Portfolio Holdings
SECTION 5 Transactions
Table of Contents As of December 31, 2023
1 Item 1E - Page 5
I
SECTION | Section 1 | Economic Update
2 Item 1E - Page 6
Economic Update
▪
▪
▪
Recent economic data has shown above trend growth fueled by a rise in consumer spending and a continuing healthy US job market.
Inflationary trends are subsiding, but core levels remain above the Fed’s target. Given the cumulative effects of restrictive monetary policy and tighter financial conditions, we believe the economy will gradually soften and the Fed will loosen monetary policy in 2024.
As expected at the December meeting, the Federal Open Market Committee voted unanimously to leave the Federal Funds rate unchanged at a target range of 5.25 - 5.50%. Fed Chair Powell signaled that the federal funds rate is likely at or near its peak. The new Summary of Economic Projections reflected Core PCE inflation reaching the target 2% level in 2026 without a significant increase in unemployment. We believe the FOMC will loosen monetary policy in mid-2024 as inflation and economic growth continue to moderate.
US Treasury rates fell steeply across the yield curve in December on decelerating inflation readings and a more dovish Federal Reserve outlook. The 2-year Treasury yield declined 43 basis points to 4.25%, the 5-year Treasury yield dropped 42 basis points to 3.85%, and the 10- year Treasury yield decreased 45 basis points to 3.88%. The inversion between the 2-year Treasury yield and 10-year Treasury yield widened to -37 basis points at December month-end versus -35 basis points at November month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was -55 basis points. The inversion between 3-month and 10-year Treasuries widened to - 146 basis points in December from -107 basis points in November. Interest rates peaked in 2023 followed by the Fed’s dovish pivot late in the year, resulting in a decline in yields across the curve and signaling less restrictive monetary policy in 2024. The shape of the yield curve indicates that the probability of recession persists. 3 Item 1E - Page 7
I
Employment
-400
-200
0 200
400
600
800
1,000 MOM Change In Thousands (000's)
Nonfarm Payroll (000's)
Non-farm Payroll (000's)
3-month average (000's)
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
Unemployment Rate
Underemployment Rate (U6)
Unemployment Rate (U3)
Rate (%)
The U.S. economy added 216,000 jobs in December, exceeding consensus expectations of 175,000, and the last two months were revised down by 71,000 jobs. Leading sectors included government, leisure and hospitality, and healthcare. The trajectory of job creation is gradually moderating, with the three-month moving average payrolls at 165,000 and the six-month moving average at 193,000. The unemployment rate remained unchanged at 3.7%, and the labor participation rate decreased to 62.5% from 62.8%, falling well below the pre-pandemic level of 63.3%. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part time for economic reasons rose to 7.1% from 7.0% last month. Average hourly earnings rose 4.1% year-over-year in December, increasing from a 4.0% gain last month. Employment remains strong by historical standards, but data are trending toward a less robust labor market outlook.
Source: US Department of Labor Source: US Department of Labor 4 Item 1E - Page 8
I
,, ___ , __ ,1
I I
I \
I \
\
\
... ,
-,
' ,,
' __ .. _____ ....... .,---•
Job Openings & Labor Turnover Survey
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
Job Openings
Recession
Historical Average In Thousands (000's)
The Labor Department’s Job Openings and Labor Turnover Survey (JOLTS) dipped to 8.79 million in November, compared to an upwardly revised 8.85 million for October. While on a downward trend, job openings still represent a healthy ratio of around 1.4 jobs for each unemployed individual. The quits rate declined to 2.2%, hovering around pre-pandemic levels, down from its high of 3.0% in mid-2022 when labor demand far outstripped supply. While the current level of job openings remains elevated from a historical perspective, the trend is decelerating.
Source: US Department of Labor
5 Item 1E - Page 9
I
-
Inflation
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
10.0%
Consumer Price Index (CPI)
CPI YOY % Change
Core CPI YOY % Change
YOY (%) Change
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
7.0%
8.0%
9.0%
10.0%
Personal Consumption Expenditures (PCE)
PCE Price Deflator YOY % Change
PCE Core Deflator YOY % Change
Fed Target
YOY (%) Change
The Consumer Price Index (CPI) increased 0.3% month-over-month and 3.4% year-over-year in December, increasing from 3.1% year-overyear in November. The Core CPI, which excludes volatile food and energy components, was up 0.3% month-over-month and 3.9% yearover-year, down from November. Shelter costs remain elevated, contributing to more than half of the overall increase while motor-vehicle insurance costs jumped by over 20%, the most since 1976. The Personal Consumption Expenditures (PCE) Index eased more than expected in November, as headline inflation fell 0.1% month-over-month and rose 2.6% year-over-year, down from a 2.9% increase in October. Core PCE, the Federal Reserve’s preferred inflation gauge, increased 0.1% month-over-month and decelerated to 3.2% year-overyear in November from a 3.4% year-over-year increase in October. The trend is moderating, but inflation remains above the Fed's 2% target.
Source: US Department of Labor Source: US Department of Commerce 6 Item 1E - Page 10
I
Consumer
-30.0%
-20.0%
-10.0%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
Retail Sales YOY % Change
YOY (%) Change
Retail Sales accelerated to 0.6% in December after an unrevised +0.3% in November, exceeding the +0.4% consensus forecast. On a yearover-year basis, Retail Sales growth increased to 5.6% in December from 4.0% in November due to notable gains in categories like food and drinking places, clothing, general merchandise stores, and e-commerce. The Conference Board’s Consumer Confidence Index surged to 110.7 in December from 101.0 in November, far surpassing consensus expectations. Positive ratings of job availability and increased confidence in personal income prospects contributed to the substantial increase. While the consumer has been resilient, dwindling excess savings, rising credit card balances, and the resumption of student loan payments pose potential headwinds to future economic growth.
0 20
40 60
80 100
120
140
160
Index Level
Consumer Confidence
Recession
Source: US Department of Commerce Source: The Conference Board All time high is 144.70 (1/31/00); All time low is 25.30 (2/28/09) 7 Item 1E - Page 11
I
Leading Indicators of Economic Activity
-25.0%
-20.0%
-15.0%
-10.0%
-5.0%
0.0%
5.0%
10.0%
15.0%
20.0%
Leading Economic Indicators (LEI)
Recession
YOY (%) Change
-1.00
-0.75
-0.50
-0.25
0.00 0.25
0.50 0.75
1.00 Chicago Fed National Activity Index (CFNAI)
Recession
3 Month Average
The Conference Board’s Leading Economic Index (LEI) fell 0.1% in December, marking the twenty-first consecutive month-over-month decline. The index dropped 6.9% year-over-year. Although the magnitude of the monthly declines has lessened, the Conference Board continues to view the underlying weakness as signaling the risk of recession persists. The Chicago Fed National Activity Index (CFNAI) improved in November to 0.03 from a downwardly revised -0.66 in October. On a 3-month moving average basis, the CFNAI rose slightly to -0.20 in November from -0.26 in October, indicating a rate of growth below the historical average trend.
Source: The Conference Board Source: Federal Reserve Bank of Chicago 8 Item 1E - Page 12
I
•
Housing
0 200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
2,200
2,400
In Thousands of Units
Annualized Housing Starts
Multi Family Housing Starts
Single Family Housing Starts
Housing Starts decreased month-over-month in December by 4.3% to an annual rate of 1.460 million units. Starts for single-family homes were down 8.6%, while multi-family homes rose 7.5%. Total starts of new homes are up 15.8% year-over-year. Although single family home starts decreased in December, the National Association of Home Builders Market Index increased faster than expectations due to lower mortgage rates providing a boost in confidence for homebuilders. According to Freddie Mac, average 30-year fixed rate mortgage rates declined to 6.61% as of December 28th. According to the Case-Shiller 20-City Home Price Index, housing prices rose 4.9% year-overyear in October, accelerating from a 3.9% year-over-year gain in September. Tight inventories and higher mortgage rates continue to impact affordability.
Source: US Department of Commerce Source: S&P
-20.0%
-16.0%
-12.0%
-8.0%
-4.0%
0.0%
4.0%
8.0%
12.0%
16.0%
20.0%
24.0%
S&P/Case-Shiller 20 City Composite Home Price Index
Recession
YOY (%) Change
9 Item 1E - Page 13
I
__ ...._ _______ _. . 1'1----------l •
Survey Based Measures
40 45
50 55
60 65
70 Institute of Supply Management (ISM) Surveys
ISM Manufacturing ISM Services
EXPANDING
CONTRACTING
The Institute for Supply Management (ISM) Manufacturing index moved higher to 47.4 in December from 46.7 in November due to improved performance as suppliers are better able to meet lower demand levels. However, this marks the 14th consecutive month of contraction in factory activity below a reading of 50. The ISM Services Index unexpectedly declined to 50.6 in December from 52.7 in November, narrowly remaining in the expansion zone above 50. Notably, the employment component of the index plummeted by 7.4 points to 43.3, entering contractionary territory. This decline was primarily driven by increased layoffs and a softening in consumer demand.
Source: Institute for Supply Management
10 Item 1E - Page 14
I
J,____ __ _____,,__..
Gross Domestic Product (GDP)
Components of GDP 12/22 3/23 6/23 9/23
0.8% 2.5% 0.6% 2.1%
0.6% -1.7% 0.9% 1.7%
0.3% 0.6% 0.0% 0.0%
0.6% 0.3% 0.1% 0.5%
0.3% 0.5% 0.5% 0.5%
2.6% 2.3% 2.1% 4.9%
Personal Consumption Expenditures
Gross Private Domestic Investment
Net Exports and Imports
Federal Government Expenditures
Total
State and Local (Consumption and Gross
Investment) -40.0%
-30.0%
-20.0%
-10.0%
0.0%
10.0%
20.0%
30.0%
40.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
Source: US Department of Commerce Source: US Department of Commerce According to the third estimate, third quarter GDP grew at an annualized rate of 4.9%, revised down from the second estimate of 5.2%, with the downward revisions driven primarily by personal consumption expenditures. The consensus estimate calls for a marked slowing to 1.2% in the fourth quarter and 2.4% for full year 2023. 11 Item 1E - Page 15
I
---:__- -~~
Federal Reserve
Source: Federal Reserve Source: Bloomberg
0 1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
Federal Reserve Balance Sheet Assets
Recession
In $ millions
As expected at the December meeting, the Federal Open Market Committee voted unanimously to leave the federal funds rate unchanged at a target range of 5.25-5.50%. The Fed acknowledged inflation eased over the past year while remaining elevated. Fed Chair Powell signaled that the federal funds rate is likely at or near its peak. The Summary of Economic Projections reflected Core PCE inflation reaching the target 2% level in 2026 without a significant increase in unemployment. The median forecast for the federal funds rate declined to 4.6%, implying three quarter-point cuts next year, four in 2025 and three in 2026, placing the federal funds target rate around
2.9% at the end of the forecast horizon. The market interpreted the statement as dovish, with futures contracts pricing in rate cuts sooner and more aggressively than the Fed’s forecasts next year. We believe the FOMC will loosen monetary policy in mid-2024 as inflation and economic growth continue to moderate. Since the Fed began its Quantitative Tightening campaign in June 2022, securities holdings have declined by over $1.3T to approximately $7.7T. 0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
Effective Federal Funds Rate
Recession
Yield (%)
12 Item 1E - Page 16
I
• I /, •
I ' ,..
, .....
/ ...,
• 1~-
1-
Bond Yields
Source: Bloomberg Source: Bloomberg
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
US Treasury Note Yields
2-Year
5-Year
10-Year
Yield (%)
0.0%
1.0%
2.0%
3.0%
4.0%
5.0%
6.0%
US Treasury Yield Curve
Dec-23
Sep-23
Dec-22
Yield (%)
At the end of December, the 2-year Treasury yield was 18 basis points lower, and the 10-Year Treasury yield was flat, year-over-year. The inversion between the 2-year Treasury yield and 10-year Treasury yield widened to -37 basis points at December month-end versus -35 basis points at November month-end. The average historical spread (since 2003) is about +130 basis points. The inversion between 3- month and 10-year Treasuries widened to -146 basis points in December from -107 basis points in November. The shape of the yield curve indicates that the probability of recession persists. 13 Item 1E - Page 17
I
. ., :
,, :
""" , : I ., • .. . ... ___ ,_J .... ·
················ .
~~ ------ ~-----------------
--- I ----------------------~-·-·_·_·_·_·
____ ~r
Section 2| SECTION | Section 2 | Account Profile
14 Item 1E - Page 18
Objectives
Chandler Asset Management Performance Objective
The performance objective for the portfolio is to achieve a rate of return over a market cycle that equals or exceeds the return on a market index of similar duration and sector allocation.
Investment Objectives
The investment objectives of the City of Palm Springs are first, to provide safety of principal to ensure the preservation of capital in the overall portfolio; second, to provide adequate liquidity to meet all requirements which might be reasonably anticipated; and third, to earn a commensurate rate of return.
Strategy
In order to achieve these objectives, the portfolio invests in high quality fixed income securities consistent with the investment policy and California Government Code.
As of December 31, 2023
15 Item 1E - Page 19
I
Compliance As of December 31, 2023
Category Standard Comment
U.S. Treasuries No limitations; Full faith and credit of the U.S. are pledged for the payment of principal and interest Complies Federal Agencies
60% max; 20% max agency callable securities; Obligations issued by banks for cooperatives, federal land banks, federal intermediate credit banks, federal home loan banks, Federal Home Loan Bank Board, FHLMC, FHLB, FFCB, Tennessee Valley Authority, or in obligations, participations, or other instruments of, or issued by, or fully guaranteed as to principal and interest by FNMA; or in guaranteed portions of Small Business Administration notes; or in obligations, participations, or other instruments of, or issued by, a federal agency or U.S. governmentsponsored enterprise Complies
Supranational Obligations
"AA" rating category or higher by a NRSRO; 30% max; 10% max per issuer; USD denominated senior unsecured unsubordinated obligations; Issued or unconditionally guaranteed by IBRD, IFC, or IADB; Eligible for purchase and sale within the U.S.
Complies
Municipal Securities (CA, Local Agency) "A" rating category or higher by a NRSRO; 15% max; 5% max per issuer; Bonds issued by the City or any local agency within the State of California or the State of California Complies
Corporate Medium Term Notes
"A" rating category or better by a NRSRO; 30% max; 5% max per issuer; All corporate and depository institution debt securities issued by corporations organized and operating within the U.S. or by depository institutions licensed by the U.S. or any state and operating within the U.S
Complies
Asset-Backed, Mortgage-Backed,
Mortgage Pass-Through Securities, and
Collateralized Mortgage Obligations
"AA" rating category or higher by a NRSRO; 20% max (combined ABS/MBS/CMO); 5% max per issuer that is not a US government agency; Asset-Backed, Mortgage-Backed, Mortgage Pass-Through Securities, and Collateralized Mortgage Obligations limited to mortgage-backed pass-through securities issued by a US government agency or consumer receivable pass-through certificates or bonds
Complies
Negotiable Certificates of Deposit
(NCD)
"A" long-term rating category or better by 2 NRSROs and "A-1" short-term rated or better by 2 NRSROs, if any, for securities exceeding FDIC limit $250K; 30% max; 5% max per issuer Complies Collateralized Time Deposits (Nonnegotiable CD/TD)
10% max; $500,000 max per issuer; 1 year max maturity; Time deposits, non-negotiable and collateralized in accordance with California Government Code, may be purchased through banks or savings and loan associations with an "A" rating or better
Complies
Banker’s Acceptances A-1,P-1,F-1 per S&P/Moody's/ Fitch; 20% max; 5% max per bank; 180 days max maturity; Eligibility is limited to U.S. banking corporations
Complies
Commercial Paper
A-1,P-1,F-1 by one of the major rating agencies (per S&P/Moody's/Fitch); Issued by a domestic corporation having assets >$500 million and having an "A" rating or better on its long term debentures, if any, as determined by a NRSRO; 15% max; 40% max if the Agency's investment AUM > $100 million, under a provision sunsetting on January 1, 2026; 5% max per issuer; 270 days maturity
Complies
City of Palm Springs
Assets managed by Chandler Asset Management are in full compliance with state law and the Client's investment policy. 16 Item 1E - Page 20
I
Compliance As of December 31, 2023
Category Standard Comment
Money Market Mutual Funds
Registered with SEC under Investment Company Act of 1940 and issued by diversified management companies and meet either the following criteria: (1) Highest rating by two NRSROs; or (2) Retained an investment adviser registered or exempt from SEC registration with > 5 years experience managing money market mutual funds with AUM >$500 million 20% max Mutual Funds or Money Market; 10% max; 90 days max dollar-weighted average maturity; Must have remaining maturity of 13 months or less at time of purchase; Maintain a constant NAV of $1.00 Complies
Mutual Funds
Invest in securities as authorized under CGC, Section 53601 (a) to (k) and (m) to (q) inclusive and meet either of the following criteria: (i) Highest rating by two NRSROs; or (ii) Retained an investment adviser registered or exempt from SEC registration with > 5 years experience investing in securities authorized by CGC, Section 53601 and with AUM >$500 million; 20% max Mutual Funds or Money Market; 10% max Complies
Joint Powers Authority
50% max if Duration < 1 year; 25% max if Duration > 1 year; The JPA issuing the shares shall have retained an investment adviser that meets all of the following criteria: 1) Registered or exempt from SEC registration; 2) >5 years experience investing in securities; 3) AUM >$500 million Complies
Local Agency Investment Fund (LAIF) Maximum amount set by LAIF; Not used by investment adviser Complies Prohibited
Inverse floaters; Dual index; Stepped inverse derivatives; Repurchase agreements; Reverse Repurchase Agreements; Ranges notes, Interest-only strips derived from mortgage pools; Stock in any joint company, corporation or association, or any investment that may result in a zero interest accrual if held to maturity; Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zero-or negativeinterest accrual if held to maturity are permitted Complies
Social Responsibility
Investments are encouraged in entities that support community well-being through safe and environmentally sound practices and fair labor practices. Investments are encouraged in entities that support equality of rights regarding race, religion, color, creed, national or ethnic origin, age, sex, sexual orientation, or physical disability. Investments should be made to the extent reasonable under the circumstances that such socially responsible investments meet minimum permitted requirements by state law, and achieve substantially equivalent safety, liquidity, and yield when compared to similar investments permitted by state law. Prior to making investments the City’s Director of Finance/Treasurer’s office will reasonably verify an entity’s support of the socially responsible goals listed above through direct contact or through the use of a third party resource Complies
Security Downgrade
If a security is downgraded by any NRSRO (Moody's, S&P, or Fitch) below the rating category of "BBB," it must be sold and removed from the City's portfolio unless the City Council approved the Directory of Finance/Treasurer's recommendation that the security should be retained.
Complies
Max Per Issuer 5% max per issuer unless otherwise specified in the policy Complies Maximum Maturity 5 years maximum maturity Complies
City of Palm Springs
Assets managed by Chandler Asset Management are in full compliance with state law and the Client's investment policy. 17 Item 1E - Page 21
I
Portfolio Characteristics
City of Palm Springs
12/31/23 09/30/23
Benchmark* Portfolio Portfolio
Average Maturity (yrs) 2.68 2.46 2.47
Average Modified Duration 2.52 2.27 2.27
Average Purchase Yield n/a 3.34% 3.19%
Average Market Yield 4.20% 4.44% 5.15%
Average Quality** AA+ AA/Aa1 AA/Aa1
Total Market Value 359,266,228 348,621,084
*ICE BofA 1-5 Yr US Treasury & Agency Index
**Benchmark is a blended rating of S&P, Moody’s, and Fitch. Portfolio is S&P and Moody’s respectively.
As of December 31, 2023
18 Item 1E - Page 22
I
City of Palm Springs
Sector Distribution
ABS
0.3%
Agency
30.0%
CMO
2.5%
Corporate
23.3%
Money Market
Fund
0.1%
Supranational
3.4%
US Treasury
40.4%
December 31, 2023 September 30, 2023
ABS
0.4%
Agency
30.4%
CMO
0.8%
Corporate
22.7%
Money Market
Fund
1.7%
Supranational
4.2%
US Treasury
39.8%
Negotiable CD
0.1%
As of December 31, 2023
19 Item 1E - Page 23
I
Duration Allocation As of December 31, 2023
City of Palm Springs
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+ 12/31/23 4.4% 4.4% 14.3% 16.0% 25.7% 26.7% 8.5% 0.0%
0%
5%
10%
15%
20%
25%
30%
0 - 0.25 Years 0.25 - 0.5 Years 0.5 - 1 Years 1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years 5+ Years ABS
Agency
CMO
Corporate
Money Market Fund
Supranational
US Treasury
20 Item 1E - Page 24
I
•
•
•
•
•
•
•
-
Portfolio Allocation & Duration Changes
City of Palm Springs
As of December 31, 2023
Benchmark: ICE BofA 1-5 Yr US Treasury & Agency Index
90.8% 89.9%
95.0% 95.8%
80.2%
88.2%
73.5%
66.5%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
110.0%
03/31/22 06/30/22 09/30/22 12/31/22 03/31/23 06/30/23 09/30/23 12/31/23 Duration as a % of the Benchmark
0.1%
1.7%
0.4%
0.8%
4.2%
22.7%
30.4%
39.8%
0.0%
0.1%
0.3%
2.5%
3.4%
23.3%
30.0%
40.4%
Negotiable CD
Money Market
Fund
ABS
CMO
Supranational
Corporate
Agency
US Treasury
Portfolio Allocation
12/31/23
09/30/23
21 Item 1E - Page 25
I
-
•
I
I
I
-
Issue Name Investment Type % Portfolio
Government of United States US Treasury 40.41%
Federal Farm Credit Bank Agency 15.00%
Federal Home Loan Bank Agency 13.34%
Federal Home Loan Mortgage Corp CMO 2.50%
Federal National Mortgage Association Agency 1.68%
Inter-American Dev Bank Supranational 1.40%
International Finance Corp Supranational 1.33%
Home Depot Corporate 1.28%
PNC Financial Services Group Corporate 1.23%
Bank of New York Corporate 1.20%
MasterCard Inc Corporate 1.09%
US Bancorp Corporate 1.09%
Pfizer Inc. Corporate 1.08%
State Street Bank Corporate 1.07%
Apple Inc Corporate 1.07%
Visa Inc Corporate 1.04%
Merck & Company Corporate 1.04%
Deere & Company Corporate 1.00%
Charles Schwab Corp/The Corporate 0.92%
Morgan Stanley Corporate 0.90%
Caterpillar Inc Corporate 0.89%
JP Morgan Chase & Co Corporate 0.88%
Target Corp Corporate 0.85%
Bank of America Corp Corporate 0.85%
Paccar Financial Corporate 0.83%
Northern Trust Corp Corporate 0.83%
Microsoft Corporate 0.82%
Truist Financial Corporation Corporate 0.81%
Amazon.com Inc Corporate 0.75%
Procter & Gamble Company Corporate 0.67%
Intl Bank Recon and Development Supranational 0.66%
Salesforce.com Inc Corporate 0.54%
Costco Wholesale Corporation Corporate 0.54%
Honda ABS ABS 0.19%
Toyota ABS ABS 0.14%
Wells Fargo Advantage Govt #1751 MMKT Money Market Fund 0.08% TOTAL 100.00%
Issuers
City of Palm Springs – Account #10805
As of December 31, 2023
22 Item 1E - Page 26
I
AAA AA A <A NR
12/31/23 5.2% 74.0% 18.9% 0.0% 1.9%
09/30/23 7.6% 73.7% 18.4% 0.0% 0.4%
Source: S&P Ratings
December 31, 2023 vs. September 30, 2023
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
AAA AA A <A NR
12/31/23 09/30/23
Quality Distribution
City of Palm Springs
As of December 31, 2023
23 Item 1E - Page 27
I
• •
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
35.0%
40.0%
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+ City of Palm Springs ICE BofA 1-5 Yr US Treasury & Agency Index Portfolio Compared to the Benchmark
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+ Portfolio 4.4% 4.4% 14.3% 16.0% 25.7% 26.7% 8.5% 0.0%
Benchmark* 0.1% 0.0% 1.6% 35.4% 26.6% 21.4% 15.0% 0.0%
*ICE BofA 1-5 Yr US Treasury & Agency Index
Duration Distribution
City of Palm Springs
As of December 31, 2023
24 Item 1E - Page 28
I
• •
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+ December 31, 2023 September 30, 2023
December 31, 2023 vs. September 30, 2023
0 - 0.25 0.25 - 0.50 0.50 - 1 1 - 2 2 - 3 3 - 4 4 - 5 5+ 12/31/23 4.4% 4.4% 14.3% 16.0% 25.7% 26.7% 8.5% 0.0%
09/30/23 5.9% 3.7% 9.4% 23.1% 23.2% 28.0% 6.7% 0.0%
City of Palm Springs
Duration Distribution As of December 31, 2023
25 Item 1E - Page 29
I
• •
-1.00%
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
12 months 2 years 3 years 5 years 10 years Since Inception City of Palm Springs ICE BofA 1-5 Yr US Treasury & Agency Index Total Rate of Return Annualized Since Inception March 31, 2021 Annualized
TOTAL RATE OF RETURN 3 months 12 months 2 years 3 years 5 years 10 years Since Inception
City of Palm Springs 3.06% 4.70% 0.78% N/A N/A N/A 0.46% ICE BofA 1-5 Yr US Treasury & Agency Index 3.09% 4.32% -0.58% N/A N/A N/A -0.63% Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains and losses in the portfolio.
Investment Performance
City of Palm Springs
As of December 31, 2023
26 Item 1E - Page 30
I
• •
Portfolio Characteristics
City of Palm Springs Reporting
12/31/23
Portfolio
09/30/23
Portfolio
Average Maturity (yrs) 0.00 0.00
Modified Duration 0.00 0.00
Average Purchase Yield 4.29% 4.03%
Average Market Yield 4.29% 4.02%
Average Quality* AA/NR AA/NR
Total Market Value 69,327,662 75,380,098
*Portfolio is S&P and Moody’s, respectively.
As of December 31, 2023
27 Item 1E - Page 31
I
City of Palm Springs Reporting
Sector Distribution
LAIF
62.7%
Local Gov
Investment Pool
37.3%
December 31, 2023 September 30, 2023
LAIF
66.3%
Local Gov
Investment Pool
33.7%
As of December 31, 2023
28 Item 1E - Page 32
I
Issue Name Investment Type % Portfolio
Local Agency Investment Fund LAIF 62.68%
CalTrust Local Gov Investment Pool 37.32%
TOTAL 100.00%
Issuers
City of Palm Springs Reporting – Account #10806
As of December 31, 2023
29 Item 1E - Page 33
I
SECTION | Section 3 | Consolidated Information
30 Item 1E - Page 34
Portfolio Characteristics
City of Palm Springs Consolidated
12/31/23 09/30/23
Portfolio Portfolio
Average Maturity (yrs) 2.06 2.03
Modified Duration 1.90 1.86
Average Purchase Yield 3.49% 3.33%
Average Market Yield 4.41% 4.95%
Average Quality* AA/Aa1 AA/Aa1
Total Market Value 428,593,891 424,001,182
* Portfolio is S&P and Moody’s respectively.
As of December 31, 2023
31 Item 1E - Page 35
I
City of Palm Springs Consolidated
Sector Distribution
ABS
0.3%
Agency
25.2%
CMO
2.1%
Corporate
19.5% LAIF
10.1%
Local Gov
Investment Pool
6.0%
Money Market
Fund
0.1%
Supranational
2.8%
US Treasury
33.9%
December 31, 2023 September 30, 2023
ABS
0.4%
Agency
25.0%
CMO
0.6%
Corporate
18.7%
LAIF
11.8%
Local Gov
Investment Pool
6.0%
Money Market
Fund
1.4%
Supranational
3.4%
US Treasury
32.7%
Negotiable CD
0.1%
As of December 31, 2023
32 Item 1E - Page 36
I
SECTION | Section 4 | Portfolio Holdings
33 Item 1E - Page 37
Holdings Report
City of Palm Springs - Account #10805
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
ABS
89190GAC1 Toyota Auto Receivables Trust 2021-B A3
0.260% Due 11/17/2025
509,137.91 06/14/2021
0.26%
509,137.91
509,137.91
97.85 5.75%
498,189.41
58.83 0.14%
(10,948.50)
NR / AAA
AAA
1.88 0.39
43815GAC3 Honda Auto Receivables Trust 2021-4 A3
0.880% Due 01/21/2026
686,103.97 02/03/2022
1.41%
678,385.30
683,204.25
97.04 5.75%
665,763.73
167.71
0.19%
(17,440.52)
Aaa / NR
AAA
2.06 0.61
TOTAL ABS 1,195,241.88 0.92%
1,187,523.21
1,192,342.16 5.75%
1,163,953.14
226.54
0.32%
(28,389.02)
Aaa / AAA
AAA
1.98 0.51
Agency
3130A0XE5 FHLB Note
3.250% Due 03/08/2024
4,000,000.00 06/13/2022
3.23%
4,000,960.00
4,000,101.61
99.60 5.37%
3,983,964.00
40,805.56
1.12%
(16,137.61)
Aaa / AA+
NR
0.19 0.18
3133ENG20 FFCB Note
3.300% Due 08/15/2024
5,000,000.00 08/11/2022
3.24%
5,005,300.00
5,001,645.83
98.91 5.10%
4,945,285.00
62,333.33
1.39%
(56,360.83)
Aaa / AA+
AA+
0.62 0.60
3133ENZ94 FFCB Note
4.500% Due 11/18/2024
5,000,000.00 11/23/2022
4.73%
4,978,950.00
4,990,599.03
99.63 4.93%
4,981,605.00
26,875.00
1.39%
(8,994.03)
Aaa / AA+
AA+
0.88 0.85
3130ATUR6 FHLB Note
4.625% Due 12/13/2024
5,000,000.00 04/26/2023
4.34%
5,021,550.00
5,012,546.73
99.78 4.86%
4,989,100.00
11,562.50
1.39%
(23,446.73)
Aaa / AA+
NR
0.95 0.92
3130AQF40 FHLB Note
1.000% Due 12/20/2024
3,000,000.00 01/24/2022
1.25%
2,978,610.00
2,992,856.55
96.40 4.85%
2,891,982.00
916.67
0.81%
(100,874.55)
Aaa / AA+
NR
0.97 0.94
3133ENKS8 FFCB Note
1.125% Due 01/06/2025
3,000,000.00 01/24/2022
1.26%
2,988,720.00
2,996,114.32
96.64 4.55%
2,899,332.00
16,406.25
0.81%
(96,782.32)
Aaa / AA+
AA+
1.02 0.98
3135G0X24 FNMA Note
1.625% Due 01/07/2025
3,100,000.00 12/28/2021
1.02%
3,155,955.00
3,118,837.34
96.90 4.78%
3,003,931.00
24,347.92
0.84%
(114,906.34)
Aaa / AA+
AA+
1.02 0.98
3133ELVQ4 FFCB Note
0.950% Due 04/01/2025
2,600,000.00 08/23/2021
0.57%
2,635,074.00
2,612,153.30
95.76 4.47%
2,489,793.80
6,175.00
0.69%
(122,359.50)
Aaa / AA+
AA+
1.25 1.22
3135G04Z3 FNMA Note
0.500% Due 06/17/2025
3,200,000.00 12/29/2021
1.09%
3,136,448.00
3,173,222.75
94.36 4.53%
3,019,632.00
622.22
0.84%
(153,590.75)
Aaa / AA+
AA+
1.46 1.42
3133EPRS6 FFCB Note
4.875% Due 07/28/2025
5,250,000.00 08/22/2023
5.09%
5,229,105.00
5,232,987.62
100.61
4.47%
5,282,130.00
108,773.44
1.50%
49,142.38
Aaa / AA+
AA+
1.58 1.47
3133ENP95 FFCB Note
4.250% Due 09/30/2025
4,200,000.00 05/30/2023
4.49%
4,177,656.00
4,183,287.84
99.72 4.41%
4,188,336.60
45,120.83
1.18%
5,048.76
Aaa / AA+
AA+
1.75 1.65
3130ATUC9 FHLB Note
4.500% Due 12/12/2025
4,000,000.00 02/14/2023
4.40%
4,010,520.00
4,007,254.82
100.23
4.37%
4,009,388.00
9,500.00
1.12%
2,133.18
Aaa / AA+
NR
1.95 1.84
3130ALHH0 FHLB Callable Note Mnthly 4/5/2022
0.960% Due 03/05/2026
3,000,000.00 03/28/2022
2.70%
2,806,200.00
2,892,917.75
92.96 4.38%
2,788,878.00
9,280.00
0.78%
(104,039.75)
Aaa / AA+
NR
2.18 2.11
As of December 31, 2023
34 Item 1E - Page 38
I
Holdings Report
City of Palm Springs - Account #10805
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
3133EPCR4 FFCB Note
4.750% Due 03/09/2026
5,000,000.00 04/26/2023
3.87%
5,118,550.00
5,090,356.16
101.18
4.18%
5,058,985.00
73,888.89
1.43%
(31,371.16)
Aaa / AA+
AA+
2.19 2.03
3130AWLZ1 FHLB Note
4.750% Due 06/12/2026
5,250,000.00 08/22/2023
4.85%
5,235,772.50
5,237,592.62
101.25
4.20%
5,315,772.00
13,161.46
1.48%
78,179.38
Aaa / AA+
NR
2.45 2.29
3130ANMH0 FHLB Callable Note Mnthly 9/20/2021
1.100% Due 08/20/2026
2,000,000.00 09/08/2022
3.70%
1,810,600.00
1,873,558.08
92.00 4.34%
1,839,968.00
8,005.56
0.51%
(33,590.08)
Aaa / AA+
NR
2.64 2.54
3133EMNW8 FFCB Callable Note Cont 1/27/2023
0.700% Due 01/27/2027
2,000,000.00 04/25/2022
3.03%
1,795,000.00
1,867,582.04
89.94 4.23%
1,798,738.00
5,988.89
0.50%
(68,844.04)
Aaa / AA+
AA+
3.08 2.97
3130AL5A8 FHLB Callable Note Qtrly 11/26/2026
0.900% Due 02/26/2027
5,000,000.00 Various
3.18%
4,501,000.00
4,669,358.40
90.25 4.23%
4,512,650.00
15,625.00
1.26%
(156,708.40)
Aaa / AA+
NR
3.16 3.04
3133EPBM6 FFCB Note
4.125% Due 08/23/2027
3,800,000.00 02/24/2023
4.36%
3,763,862.00
3,770,657.18
100.26
4.05%
3,809,990.20
55,733.33
1.08%
39,333.02
Aaa / AA+
AA+
3.65 3.31
3130ATUS4 FHLB Note
4.250% Due 12/10/2027
6,000,000.00 01/25/2023
3.63%
6,162,990.00
6,131,839.58
101.03
3.96%
6,061,752.00
14,875.00
1.69%
(70,087.58)
Aaa / AA+
NR
3.95 3.59
3133EPAV7 FFCB Note
3.875% Due 02/14/2028
6,000,000.00 02/14/2023
4.07%
5,948,760.00
5,957,744.55
99.43 4.03%
5,965,542.00
88,479.17
1.69%
7,797.45
Aaa / AA+
AA+
4.13 3.72
3130ATS57 FHLB Note
4.500% Due 03/10/2028
6,000,000.00 03/30/2023
3.89%
6,163,404.00
6,138,431.96
102.36
3.88%
6,141,882.00
83,250.00
1.73%
3,450.04
Aaa / AA+
NR
4.19 3.75
3133EPGW9 FFCB Note
3.875% Due 04/25/2028
5,000,000.00 04/26/2023
3.64%
5,053,550.00
5,046,243.73
99.40 4.03%
4,969,795.00
35,520.83
1.39%
(76,448.73)
Aaa / AA+
AA+
4.32 3.91
3133EPNH4 FFCB Note
3.875% Due 06/21/2028
7,000,000.00 06/22/2023
4.10%
6,928,110.00
6,935,673.22
99.36 4.03%
6,955,291.00
7,534.72
1.94%
19,617.78
Aaa / AA+
AA+
4.48 4.06
3130AWTR1 FHLB Note
4.375% Due 09/08/2028
5,000,000.00 10/19/2023
5.04%
4,856,850.00
4,862,704.31
101.84
3.94%
5,092,205.00
89,322.92
1.44%
229,500.69
Aaa / AA+
NR
4.69 4.14
TOTAL Agency 108,400,000.00 3.63%
107,463,496.50
107,796,267.32 4.37%
106,995,927.60
854,104.49
30.02%
(800,339.72)
Aaa / AA+
AA+
2.55 2.34
CMO
3137BSRE5 FHLMC K059 A2
3.120% Due 09/25/2026
2,750,000.00 02/18/2022
1.98%
2,868,164.06
2,819,752.60
96.52 4.48%
2,654,272.50
7,150.00
0.74%
(165,480.10)
NR / AAA
AAA
2.74 2.48
3137H4BY5 FHLMC K746 A2
2.031% Due 09/25/2028
7,000,000.00 10/18/2023
5.47%
5,993,476.56
6,032,640.90
90.13 4.38%
6,308,925.07
11,847.50
1.76%
276,284.17
NR / NR
AAA
4.74 4.36
TOTAL CMO 9,750,000.00 4.36%
8,861,640.62
8,852,393.50 4.41%
8,963,197.57
18,997.50
2.50%
110,804.07
NR / AAA
AAA
4.15 3.80
As of December 31, 2023
35 Item 1E - Page 39
I
Holdings Report
City of Palm Springs - Account #10805
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
Corporate
808513BN4 Charles Schwab Corp Callable Note Cont 2/18/2024
0.750% Due 03/18/2024
1,250,000.00 06/25/2021
0.54%
1,257,150.00
1,250,554.43
98.97 5.60%
1,237,161.25
2,682.29
0.35%
(13,393.18)
A2 / AA0.21
0.21 06406RAS6 Bank of NY Mellon Corp Callable Note Cont 03/26/2024
0.500% Due 04/26/2024
1,250,000.00 08/23/2021
0.53%
1,249,137.50
1,249,897.38
98.41 5.57%
1,230,080.00
1,128.47
0.34%
(19,817.38)
A1 / A
AA0.320.31
023135BW5 Amazon.com Inc Note
0.450% Due 05/12/2024
1,250,000.00 05/21/2021
0.40%
1,251,762.50
1,250,214.82
98.23 5.40%
1,227,910.00
765.63
0.34%
(22,304.82)
A1 / AA
AA0.360.36
149123CC3 Caterpillar Inc. Callable Note Cont 2/15/2024
3.400% Due 05/15/2024
1,250,000.00 03/24/2022
2.51%
1,272,900.00
1,253,968.55
99.25 5.42%
1,240,661.25
5,430.56
0.35%
(13,307.30)
A2 / A
A+
0.37 0.36
24422EVQ9 John Deere Capital Corp Note
0.450% Due 06/07/2024
1,250,000.00 06/09/2021
0.42%
1,251,200.00
1,250,173.63
97.86 5.50%
1,223,278.75
375.00
0.34%
(26,894.88)
A2 / A
A+
0.44 0.42
06051GJY6 Bank of America Corp Callable Note Cont 6/14/2023
5.720% Due 06/14/2024
3,050,000.00 Various
3.24%
3,011,595.00
3,041,526.25
99.86 6.07%
3,045,687.30
8,723.00
0.85%
4,161.05
A1 / AAA0.45
0.20 79466LAG9 Salesforce.com Inc Callable Note Cont 7/15/2022
0.625% Due 07/15/2024
2,000,000.00 12/10/2021
1.01%
1,980,340.00
1,995,918.05
97.48 5.43%
1,949,584.00
5,763.89
0.54%
(46,334.05)
A2 / A+
NR
0.54 0.52
91159HHX1 US Bancorp Callable Note Cont 6/28/2024
2.400% Due 07/30/2024
1,250,000.00 08/23/2021
0.63%
1,314,212.50
1,262,662.46
98.27 5.45%
1,228,391.25
12,583.33
0.35%
(34,271.21)
A3 / A
A
0.58 0.56
05552JAA7 PNC Bank Callable Note Cont 7/27/2024
2.500% Due 08/27/2024
2,000,000.00 11/30/2022
5.00%
1,917,860.00
1,969,035.55
98.02 5.61%
1,960,434.00
17,222.22
0.55%
(8,601.55)
A2 / A
A+
0.66 0.63
61761JVL0 Morgan Stanley Note
3.700% Due 10/23/2024
3,250,000.00 Various
3.45%
3,268,942.50
3,256,312.58
98.71 5.34%
3,208,026.25
22,713.89
0.90%
(48,286.33)
A1 / AA+0.81
0.78 06406RAX5 Bank of NY Mellon Corp Callable Note Cont 9/25/2024
0.850% Due 10/25/2024
1,200,000.00 10/25/2021
0.88%
1,199,068.50
1,199,746.26
96.55 5.22%
1,158,561.60
1,870.00
0.32%
(41,184.66)
A1 / A
AA0.820.79
14913Q3B3 Caterpillar Finl Service Note
2.150% Due 11/08/2024
2,000,000.00 12/09/2021
1.19%
2,054,620.00
2,016,061.68
97.51 5.17%
1,950,184.00
6,330.56
0.54%
(65,877.68)
A2 / A
A+
0.86 0.83
07330NAT2 Truist Financial Corporation Callable Note 11/05/2024
2.150% Due 12/06/2024
3,000,000.00 11/28/2022
4.82%
2,847,750.00
2,929,762.55
97.09 5.40%
2,912,673.00
4,479.17
0.81%
(17,089.55)
A2 / A
A+
0.93 0.90
023135CE4 Amazon.com Inc Note
3.000% Due 04/13/2025
1,500,000.00 04/25/2022
2.96%
1,501,515.00
1,500,655.29
97.84 4.75%
1,467,631.50
9,750.00
0.41%
(33,023.79)
A1 / AA
AA1.281.23
As of December 31, 2023
36 Item 1E - Page 40
I
Holdings Report
City of Palm Springs - Account #10805
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
037833DT4 Apple Inc Callable Note Cont 4/11/2025
1.125% Due 05/11/2025
2,000,000.00 05/25/2022
2.84%
1,903,380.00
1,955,667.42
95.36 4.69%
1,907,114.00
3,125.00
0.53%
(48,553.42)
Aaa / AA+
NR
1.36 1.32
91159HHZ6 US Bancorp Callable Note Cont 4/11/2025
1.450% Due 05/12/2025
800,000.00 01/24/2022
1.65%
794,984.00
797,926.00
95.17 5.16%
761,365.60
1,578.89
0.21%
(36,560.40)
A3 / A
A
1.36 1.32
69353REQ7 PNC Bank Callable Note Cont 5/2/2025
3.250% Due 06/01/2025
2,500,000.00 08/25/2022
3.92%
2,456,550.00
2,477,692.50
97.24 5.30%
2,430,892.50
6,770.83
0.68%
(46,800.00)
A2 / A
A+
1.42 1.36
69371RR99 Paccar Financial Corp Note
3.550% Due 08/11/2025
3,000,000.00 08/11/2022
3.60%
2,995,680.00
2,997,673.85
98.34 4.63%
2,950,242.00
41,416.67
0.83%
(47,431.85)
A1 / A+
NR
1.61 1.52
437076CR1 Home Depot Callable Note Cont 8/15/2025
4.000% Due 09/15/2025
925,000.00 09/12/2022
4.01%
924,667.00
924,810.02
99.07 4.57%
916,432.65
10,894.44
0.26%
(8,377.37)
A2 / A
A
1.71 1.61
857477BE2 State Street Bank Callable Note 1X 11/1/2024
2.354% Due 11/01/2025
2,500,000.00 09/08/2022
4.82%
2,411,425.00
2,448,215.31
97.44 5.51%
2,436,077.50
9,808.33
0.68%
(12,137.81)
A1 / A
AA1.840.81
58933YAY1 Merck & Co Callable Note Cont 1/24/2026
0.750% Due 02/24/2026
4,000,000.00 Various
2.74%
3,742,920.00
3,837,106.79
92.70 4.35%
3,707,852.00
10,583.33
1.04%
(129,254.79)
A1 / A+
NR
2.15 2.08
46647PBK1 JP Morgan Chase & Co Callable Note Cont 4/22/2025
2.083% Due 04/22/2026
3,300,000.00 Various
3.53%
3,277,439.50
3,279,091.07
95.78 5.45%
3,160,901.70
13,174.97
0.88%
(118,189.37)
A1 / AAA2.31
1.26 06406FAC7 Bank of NY Mellon Corp Callable Note Cont 2/4/2026
2.800% Due 05/04/2026
2,000,000.00 01/25/2023
4.38%
1,904,400.00
1,931,565.47
95.71 4.76%
1,914,100.00
8,866.67
0.54%
(17,465.47)
A1 / A
AA2.342.22
808513BR5 Charles Schwab Corp Callable Note Cont 4/13/2026
1.150% Due 05/13/2026
2,250,000.00 Various
3.41%
2,067,262.50
2,138,290.53
91.64 4.93%
2,061,996.75
3,450.00
0.57%
(76,293.78)
A2 / AA2.37
2.28 91159HHN3 US Bancorp Callable Note Cont 6/22/2026
2.375% Due 07/22/2026
2,000,000.00 08/11/2022
3.49%
1,918,340.00
1,946,980.67
93.87 4.96%
1,877,398.00
20,979.17
0.53%
(69,582.67)
A3 / A
A
2.56 2.41
24422EVB2 John Deere Capital Corp Note
2.250% Due 09/14/2026
2,500,000.00 Various
3.83%
2,357,655.00
2,401,361.76
94.41 4.47%
2,360,150.00
16,718.75
0.66%
(41,211.76)
A2 / A
A+
2.71 2.56
437076CV2 Home Depot Callable Note Cont 8/30/2026
4.950% Due 09/30/2026
3,600,000.00 12/21/2023
4.44%
3,647,736.00
3,647,452.14
101.43
4.38%
3,651,566.40
13,365.00
1.02%
4,114.26
A2 / A
A
2.75 2.47
717081EA7 Pfizer Inc. Note
3.000% Due 12/15/2026
4,000,000.00 Various
4.00%
3,852,095.00
3,891,575.90
96.49 4.28%
3,859,444.00
5,333.33
1.08%
(32,131.90)
A2 / A
A
2.96 2.79
87612EBM7 Target Corp Callable Note Cont 12/15/2026
1.950% Due 01/15/2027
3,250,000.00 Various
2.57%
3,164,240.00
3,192,182.07
93.30 4.33%
3,032,162.25
29,222.91
0.85%
(160,019.82)
A2 / A
A
3.04 2.87
742718FV6 Procter & Gamble Co Note
1.900% Due 02/01/2027
2,550,000.00 01/27/2022
1.93%
2,546,379.00
2,547,765.13
93.30 4.24%
2,379,048.00
20,187.50
0.67%
(168,717.13)
Aa3 / AANR3.09
2.92 As of December 31, 2023
37 Item 1E - Page 41
I
Holdings Report
City of Palm Springs - Account #10805
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
594918BY9 Microsoft Callable Note Cont 11/06/2026
3.300% Due 02/06/2027
3,000,000.00 01/25/2023
3.96%
2,926,980.00
2,943,807.86
97.39 4.21%
2,921,781.00
39,875.00
0.82%
(22,026.86)
Aaa / AAA
NR
3.10 2.87
57636QAR5 MasterCard Inc Callable Note 1/26/2027
3.300% Due 03/26/2027
4,000,000.00 05/30/2023
4.36%
3,852,800.00
3,875,486.74
96.97 4.31%
3,878,880.00
34,833.33
1.09%
3,393.26
Aa3 / A+
NR
3.24 3.00
92826CAL6 Visa Inc Callable Note Cont 2/15/2027
1.900% Due 04/15/2027
4,000,000.00 02/14/2023
4.44%
3,617,920.00
3,698,159.32
92.95 4.22%
3,717,948.00
16,044.44
1.04%
19,788.68
Aa3 / AANR3.29
3.12 665859AW4 Northern Trust Company Callable Note Cont 4/10/2027
4.000% Due 05/10/2027
3,000,000.00 06/13/2022
4.20%
2,973,570.00
2,981,912.43
98.65 4.44%
2,959,404.00
17,000.00
0.83%
(22,508.43)
A2 / A+
A+
3.36 3.09
22160KAM7 Costco Wholesale Corp Callable Note Cont 2/18/2027
3.000% Due 05/18/2027
2,000,000.00 08/24/2022
3.50%
1,956,700.00
1,969,067.84
96.29 4.19%
1,925,774.00
7,166.67
0.54%
(43,293.84)
Aa3 / A+
NR
3.38 3.16
037833DB3 Apple Inc Callable Note Cont 6/12/2027
2.900% Due 09/12/2027
2,000,000.00 02/14/2023
4.45%
1,872,980.00
1,897,257.64
95.75 4.15%
1,915,072.00
17,561.11
0.54%
17,814.36
Aaa / AA+
NR
3.70 3.43
857477BS1 State Street Bank Callable Note Cont 2/7/2027
2.203% Due 02/07/2028
1,500,000.00 02/14/2023
5.04%
1,362,523.37
1,386,659.33
92.89 4.69%
1,393,296.00
13,218.00
0.39%
6,636.67
A1 / A
AA4.112.92
TOTAL Corporate 86,175,000.00 3.34%
83,906,679.87
84,594,197.27 4.84%
83,159,162.50
460,992.35
23.28%
(1,435,034.77)
A1 / A+
A+
2.06 1.85
Money Market Fund
94975P405 Wells Fargo Adv Govt #1751 Money Market Fund 275,735.57 Various
5.22%
275,735.57
275,735.57
1.00 5.22%
275,735.57
0.00 0.08%
0.00 Aaa / AAA
NR
0.00 0.00
TOTAL Money Market Fund 275,735.57 5.22%
275,735.57
275,735.57 5.22%
275,735.57
0.00 0.08%
0.00 Aaa / AAA
NR
0.00 0.00
Supranational
4581X0EE4 Inter-American Dev Bank Note
3.250% Due 07/01/2024
5,000,000.00 06/27/2022
3.25%
4,999,800.00
4,999,950.21
99.02 5.26%
4,951,145.00
81,250.00
1.40%
(48,805.21)
Aaa / AAA
AAA
0.50 0.48
459058JB0 Intl. Bank Recon & Development Note
0.625% Due 04/22/2025
2,500,000.00 07/20/2021
0.56%
2,506,400.00
2,502,228.32
94.99 4.62%
2,374,655.00
2,994.79
0.66%
(127,573.32)
Aaa / AAA
NR
1.31 1.27
As of December 31, 2023
38 Item 1E - Page 42
I
Holdings Report
City of Palm Springs - Account #10805
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
45950VHX7 International Finance Corp Note
2.125% Due 04/07/2026
5,000,000.00 Various
3.20%
4,817,056.56
4,886,133.52
95.42 4.26%
4,771,165.00
24,791.66
1.33%
(114,968.52)
Aaa / AAA
NR
2.27 2.17
TOTAL Supranational 12,500,000.00 2.69%
12,323,256.56
12,388,312.05 4.74%
12,096,965.00
109,036.45
3.40%
(291,347.05)
Aaa / AAA
AAA
1.35 1.30
US Treasury
91282CBE0 US Treasury Note
0.125% Due 01/15/2024
4,000,000.00 06/13/2022
3.13%
3,815,468.75
3,995,545.80
99.82 4.64%
3,992,644.00
2,309.78
1.11%
(2,901.80)
Aaa / AA+
AA+
0.04 0.04
91282CBM2 US Treasury Note
0.125% Due 02/15/2024
3,200,000.00 12/28/2021
0.75%
3,157,500.00
3,197,541.77
99.38 5.12%
3,180,134.40
1,510.87
0.89%
(17,407.37)
Aaa / AA+
AA+
0.13 0.12
91282CBV2 US Treasury Note
0.375% Due 04/15/2024
4,000,000.00 06/13/2022
3.21%
3,799,375.00
3,968,605.63
98.63 5.19%
3,945,000.00
3,196.72
1.10%
(23,605.63)
Aaa / AA+
AA+
0.29 0.29
91282CCG4 US Treasury Note
0.250% Due 06/15/2024
1,250,000.00 06/09/2021
0.31%
1,247,753.91
1,249,659.81
97.82 5.15%
1,222,705.00
145.15
0.34%
(26,954.81)
Aaa / AA+
AA+
0.46 0.45
91282CFN6 US Treasury Note
4.250% Due 09/30/2024
7,000,000.00 05/30/2023
4.96%
6,936,562.50
6,964,511.40
99.49 4.95%
6,964,181.00
75,594.26
1.96%
(330.40)
Aaa / AA+
AA+
0.75 0.72
91282CDH1 US Treasury Note
0.750% Due 11/15/2024
3,000,000.00 12/09/2021
0.96%
2,981,835.94
2,994,589.79
96.50 4.89%
2,895,117.00
2,905.22
0.81%
(99,472.79)
Aaa / AA+
AA+
0.88 0.85
91282CDZ1 US Treasury Note
1.500% Due 02/15/2025
3,000,000.00 03/24/2022
2.37%
2,927,109.39
2,971,684.27
96.50 4.73%
2,895,117.00
16,997.28
0.81%
(76,567.27)
Aaa / AA+
AA+
1.13 1.09
91282CED9 US Treasury Note
1.750% Due 03/15/2025
4,000,000.00 06/13/2022
3.40%
3,827,968.75
3,924,854.01
96.63 4.65%
3,865,156.00
20,769.23
1.08%
(59,698.01)
Aaa / AA+
AA+
1.21 1.17
912828ZF0 US Treasury Note
0.500% Due 03/31/2025
2,000,000.00 05/21/2021
0.54%
1,996,640.63
1,998,912.86
95.08 4.60%
1,901,640.00
2,540.98
0.53%
(97,272.86)
Aaa / AA+
AA+
1.25 1.22
91282CAB7 US Treasury Note
0.250% Due 07/31/2025
2,800,000.00 10/25/2021
0.94%
2,729,015.63
2,770,190.70
93.65 4.44%
2,622,264.40
2,929.35
0.73%
(147,926.30)
Aaa / AA+
AA+
1.58 1.55
91282CAJ0 US Treasury Note
0.250% Due 08/31/2025
2,750,000.00 08/23/2021
0.64%
2,707,353.52
2,732,337.15
93.36 4.43%
2,567,276.25
2,323.15
0.72%
(165,060.90)
Aaa / AA+
AA+
1.67 1.62
91282CAM3 US Treasury Note
0.250% Due 09/30/2025
3,300,000.00 12/28/2021
1.12%
3,194,812.50
3,251,050.60
93.13 4.38%
3,073,125.00
2,096.31
0.86%
(177,925.60)
Aaa / AA+
AA+
1.75 1.71
91282CAT8 US Treasury Note
0.250% Due 10/31/2025
2,750,000.00 08/23/2021
0.67%
2,702,089.84
2,729,037.35
92.89 4.33%
2,554,384.25
1,171.02
0.71%
(174,653.10)
Aaa / AA+
AA+
1.84 1.79
912828M56 US Treasury Note
2.250% Due 11/15/2025
3,000,000.00 05/25/2022
2.70%
2,955,585.94
2,976,060.51
96.31 4.32%
2,889,375.00
8,715.66
0.81%
(86,685.51)
Aaa / AA+
AA+
1.88 1.80
91282CBH3 US Treasury Note
0.375% Due 01/31/2026
2,800,000.00 10/25/2021
1.07%
2,718,953.13
2,760,412.92
92.39 4.23%
2,586,936.80
4,394.02
0.72%
(173,476.12)
Aaa / AA+
AA+
2.09 2.03
As of December 31, 2023
39 Item 1E - Page 43
I
Holdings Report
City of Palm Springs - Account #10805
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
912828P46 US Treasury Note
1.625% Due 02/15/2026
6,000,000.00 01/25/2023
3.83%
5,621,250.00
5,736,639.78
94.76 4.23%
5,685,702.00
36,827.45
1.59%
(50,937.78)
Aaa / AA+
AA+
2.13 2.04
9128286L9 US Treasury Note
2.250% Due 03/31/2026
5,000,000.00 08/24/2022
3.28%
4,826,562.50
4,891,766.55
95.93 4.16%
4,796,485.00
28,586.07
1.34%
(95,281.55)
Aaa / AA+
AA+
2.25 2.15
9128286S4 US Treasury Note
2.375% Due 04/30/2026
7,000,000.00 Various
3.38%
6,803,789.07
6,844,830.23
96.11 4.14%
6,727,385.00
28,317.31
1.88%
(117,445.23)
Aaa / AA+
AA+
2.33 2.23
912828Y95 US Treasury Note
1.875% Due 07/31/2026
5,000,000.00 06/27/2022
3.23%
4,743,164.06
4,838,059.27
94.60 4.10%
4,729,885.00
39,232.34
1.33%
(108,174.27)
Aaa / AA+
AA+
2.58 2.46
9128282A7 US Treasury Note
1.500% Due 08/15/2026
3,100,000.00 12/28/2021
1.23%
3,137,296.88
3,121,120.19
93.59 4.10%
2,901,407.80
17,563.86
0.81%
(219,712.39)
Aaa / AA+
AA+
2.62 2.52
91282CDG3 US Treasury Note
1.125% Due 10/31/2026
5,000,000.00 08/11/2022
3.01%
4,629,687.50
4,751,522.96
92.28 4.04%
4,613,865.00
9,581.04
1.29%
(137,657.96)
Aaa / AA+
AA+
2.84 2.73
912828U24 US Treasury Note
2.000% Due 11/15/2026
3,000,000.00 05/25/2022
2.77%
2,903,789.06
2,938,234.23
94.54 4.03%
2,836,173.00
7,747.25
0.79%
(102,061.23)
Aaa / AA+
AA+
2.88 2.74
912828V98 US Treasury Note
2.250% Due 02/15/2027
3,700,000.00 Various
3.03%
3,580,910.16
3,616,493.64
94.93 3.99%
3,512,398.90
31,444.97
0.99%
(104,094.74)
Aaa / AA+
AA+
3.13 2.95
91282CEF4 US Treasury Note
2.500% Due 03/31/2027
5,000,000.00 06/27/2022
3.23%
4,839,648.44
4,890,606.45
95.57 3.96%
4,778,710.00
31,762.30
1.34%
(111,896.45)
Aaa / AA+
AA+
3.25 3.06
91282CEN7 US Treasury Note
2.750% Due 04/30/2027
5,000,000.00 08/24/2022
3.19%
4,905,859.38
4,933,071.47
96.19 3.98%
4,809,570.00
23,420.33
1.35%
(123,501.47)
Aaa / AA+
AA+
3.33 3.13
912828X88 US Treasury Note
2.375% Due 05/15/2027
4,000,000.00 06/13/2022
3.47%
3,803,593.75
3,865,490.15
94.98 3.98%
3,799,220.00
12,266.48
1.06%
(66,270.15)
Aaa / AA+
AA+
3.37 3.19
91282CFB2 US Treasury Note
2.750% Due 07/31/2027
5,000,000.00 11/23/2022
4.04%
4,726,953.13
4,790,813.45
95.99 3.96%
4,799,610.00
57,540.76
1.35%
8,796.55
Aaa / AA+
AA+
3.58 3.33
9128282R0 US Treasury Note
2.250% Due 08/15/2027
7,000,000.00 05/30/2023
3.94%
6,545,546.88
6,609,117.10
94.31 3.95%
6,601,875.00
59,490.49
1.85%
(7,242.10)
Aaa / AA+
AA+
3.62 3.40
91282CFM8 US Treasury Note
4.125% Due 09/30/2027
7,000,000.00 05/30/2023
3.94%
7,050,039.06
7,043,242.85
100.63
3.94%
7,044,296.00
73,370.90
1.98%
1,053.15
Aaa / AA+
AA+
3.75 3.41
9128283F5 US Treasury Note
2.250% Due 11/15/2027
6,000,000.00 01/25/2023
3.58%
5,651,718.75
5,719,230.51
94.02 3.93%
5,641,404.00
17,431.32
1.58%
(77,826.51)
Aaa / AA+
AA+
3.88 3.64
91282CGH8 US Treasury Note
3.500% Due 01/31/2028
6,900,000.00 06/22/2023
4.11%
6,723,726.56
6,743,836.19
98.42 3.92%
6,791,111.10
101,062.50
1.92%
47,274.91
Aaa / AA+
AA+
4.09 3.71
91282CGT2 US Treasury Note
3.625% Due 03/31/2028
5,200,000.00 11/15/2023
4.56%
5,008,859.38
5,014,365.00
98.91 3.90%
5,143,330.40
47,897.54
1.44%
128,965.40
Aaa / AA+
AA+
4.25 3.86
91282CHE4 US Treasury Note
3.625% Due 05/31/2028
7,000,000.00 05/30/2023
3.81%
6,940,664.06
6,947,646.67
98.94 3.89%
6,925,898.00
22,185.79
1.93%
(21,748.67)
Aaa / AA+
AA+
4.42 4.03
As of December 31, 2023
40 Item 1E - Page 44
I
Holdings Report
City of Palm Springs - Account #10805
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
9128284V9 US Treasury Note
2.875% Due 08/15/2028
5,250,000.00 08/22/2023
4.48%
4,878,398.44
4,905,160.29
95.70 3.90%
5,024,208.00
57,011.72
1.41%
119,047.71
Aaa / AA+
AA+
4.63 4.23
TOTAL US Treasury 150,000,000.00 3.13%
145,019,482.49
146,686,241.55 4.23%
144,317,590.30
850,339.42
40.41%
(2,368,651.25)
Aaa / AA+
AA+
2.62 2.45
TOTAL PORTFOLIO 368,295,977.45 3.34%
359,037,814.82
361,785,489.42 4.44%
356,972,531.68
2,293,696.75
100.00%
(4,812,957.74)
Aa1 / AA
AA
2.46 2.27
TOTAL MARKET VALUE PLUS ACCRUALS 359,266,228.43
As of December 31, 2023
41 Item 1E - Page 45
I
Holdings Report
City of Palm Springs Reporting - Account #10806
CUSIP Security Description Par Value/Units Purchase Date Book Yield
Cost Value
Book Value
Mkt Price
Mkt YTM
Market Value
Accrued Int.
% of Port.
Gain/Loss
Moody/S&P
Fitch
Maturity
Duration
LAIF
90LAIF$00 Local Agency Investment Fund State Pool 43,003,925.29 Various
3.95%
43,003,925.29
43,003,925.29
1.00 3.95%
43,003,925.29
449,578.47
62.68%
0.00 NR / NR
NR
0.00 0.00
TOTAL LAIF 43,003,925.29 3.95%
43,003,925.29
43,003,925.29 3.95%
43,003,925.29
449,578.47
62.68%
0.00 NR / NR
NR
0.00 0.00
Local Gov Investment Pool
09CATR$04 CalTrust Short Term Fund 2,571,983.96 Various
4.85%
25,927,083.81
25,927,083.81
10.06 4.85%
25,874,158.65
0.00 37.32%
(52,925.16)
NR / AA
NR
0.00 0.00
TOTAL Local Gov Investment Pool 2,571,983.96 4.85%
25,927,083.81
25,927,083.81 4.85%
25,874,158.65
0.00 37.32%
(52,925.16)
NR / AA
NR
0.00 0.00
TOTAL PORTFOLIO 45,575,909.25 4.29%
68,931,009.10
68,931,009.10 4.29%
68,878,083.94
449,578.47
100.00%
(52,925.16)
NR / AA
NR
0.00 0.00
TOTAL MARKET VALUE PLUS ACCRUALS 69,327,662.41
As of December 31, 2023
42 Item 1E - Page 46
I
SECTION | Section 5 | Transactions
43 Item 1E - Page 47
Transaction Ledger
City of Palm Springs - Account #10805
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 10/20/2023 3130AWTR1 5,000,000.00 FHLB Note
4.375% Due: 09/08/2028
97.137 5.04% 4,856,850.00 46,180.56 4,903,030.56 0.00
Purchase 10/23/2023 3137H4BY5 7,000,000.00 FHLMC K746 A2
2.031% Due: 09/25/2028
85.621 5.47% 5,993,476.56 8,688.17 6,002,164.73 0.00
Purchase 11/16/2023 91282CGT2 5,200,000.00 US Treasury Note
3.625% Due: 03/31/2028
96.324 4.56% 5,008,859.38 24,206.28 5,033,065.66 0.00
Purchase 12/26/2023 437076CV2 3,600,000.00 Home Depot Callable Note Cont 8/30/2026
4.95% Due: 09/30/2026
101.326 4.44% 3,647,736.00 10,890.00 3,658,626.00 0.00
Subtotal 20,800,000.00 19,506,921.94 89,965.01 19,596,886.95 0.00 TOTAL ACQUISITIONS 20,800,000.00 19,506,921.94 89,965.01 19,596,886.95 0.00
DISPOSITIONS
Maturity 10/07/2023 713448FB9 1,035,000.00 Pepsico Inc. Note
0.4% Due: 10/07/2023
100.000 1,035,000.00 0.00 1,035,000.00 0.00
Maturity 10/15/2023 91282CAP6 2,200,000.00 US Treasury Note
0.125% Due: 10/15/2023
100.000 2,200,000.00 0.00 2,200,000.00 0.00
Maturity 10/16/2023 3137EAEY1 3,000,000.00 FHLMC Note
0.125% Due: 10/16/2023
100.000 3,000,000.00 0.00 3,000,000.00 0.00
Maturity 10/17/2023 20033AK47 250,000.00 Comenity Capital Bank Negotiable CD
3.35% Due: 10/17/2023
100.000 250,000.00 0.00 250,000.00 0.00
Maturity 10/17/2023 90348JEJ5 250,000.00 UBS Bank USA Negotiable CD
3.35% Due: 10/17/2023
100.000 250,000.00 0.00 250,000.00 0.00
Maturity 11/15/2023 4581X0DP0 2,500,000.00 Inter-American Dev Bank Note
0.25% Due: 11/15/2023
100.000 2,500,000.00 0.00 2,500,000.00 0.00
September 30, 2023 through December 31, 2023
As of December 31, 2023
44 Item 1E - Page 48
I
Transaction Ledger
City of Palm Springs - Account #10805
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss Maturity 12/04/2023 3137EAFA2 2,365,000.00 FHLMC Note
0.25% Due: 12/04/2023
100.000 2,365,000.00 0.00 2,365,000.00 0.00
Subtotal 11,600,000.00 11,600,000.00 0.00 11,600,000.00 0.00 TOTAL DISPOSITIONS 11,600,000.00 11,600,000.00 0.00 11,600,000.00 0.00 September 30, 2023 through December 31, 2023
As of December 31, 2023
45 Item 1E - Page 49
I
Transaction Ledger
City of Palm Springs Reporting - Account #10806
Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss
ACQUISITIONS
Purchase 10/15/2023 90LAIF$00 518,116.85 Local Agency Investment Fund State Pool 1.000 3.61% 518,116.85 0.00 518,116.85 0.00 Purchase 10/31/2023 09CATR$04 10,812.38 CalTrust Short Term Fund 10.000 4.89% 108,123.80 0.00 108,123.80 0.00 Purchase 11/30/2023 09CATR$04 10,144.84 CalTrust Short Term Fund 10.030 4.86% 101,752.74 0.00 101,752.74 0.00 Purchase 12/29/2023 09CATR$04 9,958.14 CalTrust Short Term Fund 10.060 4.84% 100,178.92 0.00 100,178.92 0.00 Subtotal 549,032.21 828,172.31 0.00 828,172.31 0.00
TOTAL ACQUISITIONS 549,032.21 828,172.31 0.00 828,172.31 0.00
DISPOSITIONS
Security
Withdrawal
11/22/2023 90LAIF$00 7,000,000.00 Local Agency Investment Fund State Pool 1.000 7,000,000.00 0.00 7,000,000.00 0.00 Subtotal 7,000,000.00 7,000,000.00 0.00 7,000,000.00 0.00 TOTAL DISPOSITIONS 7,000,000.00 7,000,000.00 0.00 7,000,000.00 0.00 September 30, 2023 through December 31, 2023
As of December 31, 2023
46 Item 1E - Page 50
I
Important Disclosures
2023 Chandler Asset Management, Inc, An Independent Registered Investment Adviser.
Information contained herein is confidential. Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.
Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio.
Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index.
Source ICE Data Indices, LLC ("ICE"), used with permission. ICE permits use of the ICE indices and related data on an "as is" basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an "as is" basis and licensee's use it at licensee's own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services.
This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment.
Fixed income investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates.
Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy.
Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest and carries a AA+/Aaa/AAA by S&P, Moody’s and Fitch respectively.
Your qualified custodian bank maintains control of all assets reflected in this statement and we urge you to compare this statement to the one you receive from your qualified custodian. Chandler does not have any authority to withdraw or deposit funds from/to the custodian account.
As of December 31, 2023
47 Item 1E - Page 51
I
Benchmark Disclosures
ICE BofA 1-5 Yr US Treasury & Agency Index
The ICE BofA 1-5 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies.
As of December 31, 2023
48 Item 1E - Page 52
I
ATTACHMENT B
Item 1E - Page 53
CITY OF PALM SPRINGS
2023-2024
INVESTMENT POLICY
Item 1E - Page 54
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
2 1.0 Purpose:
The purpose of this Investment Policy (Policy) is to set forth the investment and operational guidelines for the management and investment of the public funds of the City of Palm Springs, California. The Policy requires adoption by, and can only be changed by, a majority vote of the City Council.
The Policy is designed to ensure the prudent management of public funds, the availability of operating and capital funds when needed, and an investment total return that is comparable to established benchmarks, as appropriate.
A copy of this statement will be provided to all investment dealers and investment managers doing business with the City of Palm Springs and will be provided to other interested parties on request. Receipt of this policy, including confirmation that it has been reviewed by individuals working directly with the City’s investment account will be received prior to any organization providing investment services to the City of Palm Springs.
2.0 Policy:
The investment Policy and practices of the City of Palm Springs are based upon state law and prudent money management consistent with City policies. The primary goals of these practices are:
A. To ensure compliance with all Federal, State, and local laws governing the investment of public funds under the control of the Director of Finance/Treasurer.
B. To protect the principal of monies entrusted to the City’s Finance Department.
C. Achieve a reasonable rate of return within the parameters of prudent risk management while minimizing the potential for capital losses arising from market changes or issuer default.
3.0 Scope:
This Investment Policy applies to all financial assets of the City of Palm Springs. These funds are accounted for in the City’s Comprehensive Annual Financial Report.
The Director of Finance/Treasurer is responsible for investing the unexpended cash in the City Treasury for all funds, except for the employee’s retirement funds or deferred compensation accounts, which are administered separately, and those funds which are managed separately by trustees appointed under indenture agreements.
Item 1E - Page 55
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
3 These funds include, but are not limited to:
• General Fund
• Special Revenue Funds
• Capital Project Funds
• Debt Service Fund
• Enterprise Funds
• Internal Service Funds
• Trust and Agency Funds
• Bond Proceeds
• Any new fund created by the legislative body, unless specifically exempted This Investment Policy applies to all transactions involving the financial assets and related activity of the foregoing funds.
4.0 Prudence:
The standard of prudence to be used by the Director of Finance/Treasurer shall be the “prudent investor standard.” This shall be applied in the context of managing an overall portfolio. The “prudent investor standard” shall be applied to the City, pursuant to California Government Code Section 53600.3 which provides, in pertinent part:
“ … all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.…”
4.1 Personal Responsibility:
The Director of Finance/Treasurer, as the investment officer acting in accordance with written procedures and the Investment Policy and exercising due diligence, shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported to the City Council in a timely fashion and appropriate action is taken to control adverse developments.
Item 1E - Page 56
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
4 5.0 Objective:
Consistent with this aim, investments are made under the terms and conditions of California Government Code Section 53600, et seq. Criteria for selecting investments and the absolute order of priority are:
Safety
Safety of principal is the foremost objective of the investment program. Investments of the City of Palm Springs shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio.
Liquidity
The City of Palm Springs’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated and to maintain compliance with any indenture agreement, as applicable. Liquidity is essential to the safety of principal.
Return on Investments
The City of Palm Springs’s investment portfolio shall be designed with the objective of attaining a market-average rate of return throughout budgetary and economic cycles (market interest rates), within the City’s Investment Policy’s risk parameters and the City’s cash flow needs. See also Section 15.1.
6.0 Delegation of Authority:
The Director of Finance/Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. The responsibility for the day-to-day investment of City funds may be delegated to other Department of Finance staff members as determined by the Director of Finance/Treasurer.
Procedures should include references to: ACH/wire transfer agreements, and collateral/depository agreements, as appropriate. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Director of Finance/Treasurer. The Director of Finance/Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. Under the provisions of California Government Code 53600.3, the Director of Finance/Treasurer is a trustee Item 1E - Page 57
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
5 and a fiduciary subject to the prudent investor standard.
The City may engage the services of one or more external investment managers to assist in the management of the City’s investment portfolio in a manner consistent with the City’s Investment Policy and objectives. Such external managers may be granted discretion to purchase and sell investment securities in accordance with this Investment Policy. Such managers must be registered under the Investment Advisers Act of 1940.
7.0 Ethics and Conflicts of Interest:
Consistent with state statutes and regulations and the City’s local policies relating to conflicts of interest, all persons involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.
Employees and investment officers are required to file annual disclosure statements as required for “public officials who manage public investments” [as defined and required by the Political Reform Act and related regulations, including Government Code Sections 81000, et seq., and the rules, regulations and guidelines promulgated by California’s Fair Political Practices Commission (FPPC)].
8.0 Authorized Financial Dealers and Institutions:
The City’s Director of Finance/Treasurer will maintain a list of the financial institutions and brokers/dealers authorized to provide investment and depository services and will perform an annual review of the financial condition and registrations of qualified bidders and require annual audited financial statements to be on file for each company. The City shall annually send a copy of the current Investment Policy to all financial institutions and brokers/dealers approved to do business with the City.
If the City uses an external investment adviser, the adviser is authorized to enter into transactions with its own approved Broker-Dealer list on behalf of the City. The adviser shall perform all due diligence for all brokers/dealers on its approved list. The external investment adviser shall annually provide the City its approved Broker-Dealer list so that the Director of Finance/Treasurer may conduct their own review.
As far as possible, all money belonging to, or in the custody of, a local agency, including money paid to the City’s Director of Finance/Treasurer or other official to pay the principal, interest, or penalties of bonds, shall be deposited for safekeeping in state or national banks, savings associations, federal associations, credit unions, or federally insured industrial loan companies in this state selected by the City’s Director of Finance/Treasurer; or may be invested in the investments set forth in Section 9.0. To be eligible to receive local agency money, a bank, savings association, federal association, or federally insured industrial loan company shall have received an overall rating of not Item 1E - Page 58
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
6 less than “satisfactory” in its most recent evaluation by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California’s communities, including low- and moderate-income neighborhoods.
To provide for the optimum yield in the investment of City funds, the City’s investment procedures shall encourage competitive bidding on transactions from approved brokers/dealers. In order to be approved by the City, the dealer must meet the following criteria: (i) the dealer must be a “primary” dealer or regional dealer that qualifies under Securities and Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule); (ii) the dealer’s institution must have an office in California; (iii) the dealer must be experienced in institutional trading practices and familiar with the California Government Code as related to investments appropriate for the City; and (iv) all other applicable criteria, as may be established in the investment procedures. All brokers/dealers and financial institutions who desire to become qualified bidders for investment transactions must submit a “Broker/Dealer Application” and related documents relative to eligibility including a current audited annual financial statement, U4 form for the broker, proof of state registration and proof of National Association of Securities Dealers certification. The City’s Director of Finance/Treasurer shall also have received a signed Certification from the firm of having read and understood the City’s Investment Policy and agreeing to comply with the Investment Policy. The City’s Director of Finance/Treasurer shall determine if they are adequately capitalized (i.e., qualifies under SEC Rule 15C3-1, Uniform Net Capital Rule and five years of operation). If the City uses an external investment advisor, the investment adviser will use the firm’s best execution procedures and must retain documentation of competitive pricing execution on each transaction and provide such documentation to the Director of Finance/Treasurer upon request.
9.0 Cash and Investment Instruments:
City active and inactive deposits may be kept in checking accounts and savings accounts at financial institutions as identified in California State Government Code Section 53648 provided that they are adequately secured with proper collateral as prescribed by Government Code Sections 53656 and/or 53658. Funds may be automatically swept from the above accounts into investment instruments provided those investment instruments are allowable investments as listed in this section and limited to the percentage of the portfolio prescribed for each investment instrument.
Allowable investments for the portfolio of the City of Palm Springs are limited by California State Government Code Sections 53601 et seq.; and Section 53635. They are further restricted by the Director of Finance/Treasurer’s investment strategy. Limitations on percentage of portfolio, single issue or issuer, credit quality, diversification, and maturity apply at the time of purchase. Purchased securities may not exceed five-year maturities.
Exceptions can only be approved by the City Council. The investment instruments and Item 1E - Page 59
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
7 percentage of the portfolio permitted by this policy are described below. Investments not specifically listed below are deemed inappropriate and prohibited.
OBLIGATIONS OF THE UNITED STATES TREASURY
United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest.
• Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 100%
BONDS ISSUED BY THE CITY OR ANY LOCAL AGENCY WITHIN THE STATE OF
CALIFORNIA OR THE STATE OF CALIFORNIA
Registered California warrants, treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled or operated by the state or by a department, board, agency, or authority of the state.
Bonds, notes, warrants or other evidence of indebtedness of any local agency within California including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. Investments under this section must be rated in a rating category “A” or better by a nationally recognized rating service. • Maximum Percentage of Portfolio: 15%
• Maximum Exposure: 5% per Issuer.
FEDERAL AGENCIES
Obligations issued by banks for cooperatives, federal land banks, federal intermediate credit banks, federal home loan banks, the Federal Home Loan Bank Board, Federal Home Loan Mortgage Corporation, Federal Home Loan Bank, Federal Farm Credit Bank, the Tennessee Valley Authority, or in obligations, participations, or other instruments of, or issued by, or fully guaranteed as to principal and interest by, the Federal National Mortgage Association; or in guaranteed portions of Small Business Administration notes; or in obligations, participations, or other instruments of, or issued by, a federal agency or United States government-sponsored enterprise.
• Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 60%
• Maximum percent of callable agency securities in the portfolio will be 20%.
BANKERS’ ACCEPTANCES
Item 1E - Page 60
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
8 Bills of exchange or time drafts drawn on and accepted by a commercial bank, typically created from a letter of credit issued in a foreign trade transaction. Eligibility is limited to U.S. banking corporations.
• Maximum Maturity: 180 Days
• Maximum Percentage of Portfolio: 20%
• Maximum Exposure: 5% per bank
• Credit Requirement: A-1, P-1, F-1 (Per S&P/ Moody’s /Fitch)
COMMERCIAL PAPER
Commercial Paper ranked A-1, P-1, F-1 by one of the major rating agencies and issued by a domestic corporation having assets in excess of $500,000,000 and in a rating category of “A” or better rating on its long-term debentures, if any, as determined by a recognized national rating agency.
• Maximum Maturity: 270 Days
• Maximum Percentage of Portfolio: 15% Under a provision sunsetting on January 1, 2026, no more than 40% of the portfolio may be invested in Commercial Paper if the Agency’s investment assets under management are greater than $100,000,000.
• Maximum Exposure: 5% per Issuer
• Credit Requirement A-1, P-1, F-1 (Per S&P/ Moody’s / Fitch)
NEGOTIABLE CERTIFICATES OF DEPOSIT
Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association, a state or federal credit union, or by a state-licensed branch of a foreign bank. Securities in this category exceeding federal deposit insurance limits shall be rated or issued by institutions which have long-term debt obligations rated in rating category of “A” (or the equivalent) or better and short-term debt obligations, if any, rated “A-1” (or the equivalent) or better by at least two nationally recognized statistical rating agencies.
• Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 30%
• Maximum Exposure: 5% per Issuer
• FDIC-insured up to $250,000
• Credit Requirement if over $250,000: Rating of “A” or the equivalent (Per S&P/ Moody’s / Fitch)
MEDIUM-TERM CORPORATE NOTES
Item 1E - Page 61
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
9 Medium term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subsection must be rated in a rating category “A” or better by a nationally recognized rating service at the time of purchase.
• Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 30%
• Maximum Exposure: 5% per Issuer
PASS-THROUGH SECURITIES
Asset-Backed, Mortgage-Backed, Mortgage Pass-Through Securities, and Collateralized Mortgage Obligations limited to mortgage-backed pass-through securities issued by a US government agency or consumer receivable pass-through certificates or bonds with a final maturity not exceeding five years. The securities are rated in a rating category of “AA” or its equivalent or higher by a NRSRO. The aggregate investment in mortgage-backed and asset-backed securities described in this section shall not exceed 20% of the portfolio with no more than 5% held in any one issuer that is not a US government agency.
• Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 20%
• Maximum Exposure: 5% per Issuer
SUPRANATIONAL SECURITIES
Medium United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or higher by a NRSRO and shall not exceed 30% of the portfolio with no more than 10% invested in any one issuer. • Maximum Maturity: 5 Years
• Maximum Percentage of Portfolio: 30%
• Maximum Exposure: 10% per Issuer
MUTUAL FUNDS AND MONEY MARKET MUTUAL FUNDS
California Government Code Sections 53601 (k) permits public agencies to invest 20% of their portfolio in mutual funds or money market. Money market funds are limited to a Item 1E - Page 62
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
10 maximum dollar-weighted average maturity of 90 days; each investment must have a remaining maturity of thirteen months or less at time of purchase; and the fund must strive to maintain a constant net asset value of $1.00. These restrictions are designed to protect assets from a loss in value that can result from substantial increases in interest rates.
The California Government Code Section 53601 (k) (2) permits public agencies to invest in “shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, et seq.) as long as the company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations or (B) Retained an investment advisor registered or exempt from registration with the Securities and Exchange Commission with no less than five years’ experience investing in the securities and obligations authorized by subdivisions (a) to (j), inclusive, or subdivisions (m) or (n) and with assets under management in excess of five hundred million dollars ($500,000,000).” • Maximum Percentage of Portfolio: 10 %
The California Government Code Section 53601 (p) permits public agencies to invest in “shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (o), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria: (1) The adviser is registered or exempt from registration with the Securities and Exchange Commission; (2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (o), inclusive; and (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000).” • Duration: Less than 1 year; Maximum Percentage of Portfolio: 50% • Duration: More than 1 year; Maximum Percentage of Portfolio: 25% TIME DEPOSITS-CERTIFICATES OF DEPOSIT (non-negotiable certificates of deposit.) Time deposits, non-negotiable and collateralized in accordance with the California Government Code, may be purchased through banks or savings and loan associations with a rating category of “A” or better rating.
• Maximum Maturity: 1 Year
• Maximum Percentage of Portfolio: 10%
• Maximum Exposure: $500,000 per Issuer
Item 1E - Page 63
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
11 THE LOCAL AGENCY INVESTMENT FUND (LAIF)
A pooled investment fund managed by the State Treasurer’s Office, which operates like a money market fund for the exclusive benefit of governmental entities within California. • Maximum of Portfolio: Maximum set by LAIF
9.1 Bond Proceeds
In addition to the investment vehicles enumerated in Section 9.0, the proceeds of bond issues (including reserve funds) may be invested in long term Guaranteed Investment Contracts (GIC), Investment Agreements (IA), or other Structured Products (SP) that comply with the Permitted Investment restrictions of the particular bond issue.
Before soliciting bids from providers of GIC's, IA's, or SP’s, the Director of Finance/Treasurer shall obtain approval from the City Council to proceed.
9.2 Investment Pools:
The City’s Director of Finance/Treasurer or designee shall be required to investigate all local government investment pools and money market mutual funds prior to investing and performing an annual review thereafter while the City is invested in the pool or the money market fund. LAIF is authorized under provisions in Section 16429.1 of the California Government Code as an allowable investment for local agencies even though some of the individual investments of the pool are not allowed as a direct investment by a local agency.
9.3 Prohibited Investments:
Under the provisions of California Government Code Sections 53601.6 and 53631.5, the City of Palm Springs shall not invest any funds covered by this Investment Policy in inverse floaters, dual index, stepped inverse derivatives, repurchase agreements, reverse repurchase agreements, range notes, interest-only strips derived from mortgage pools, stock in any joint company, corporation or association; securities with a forward settlement date exceeding 45 days; or any investment that may result in a zero interest accrual if held to maturity. Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zero- or negative-interest accrual if held to maturity are permitted.
9.4 Social Responsibility:
The City shall not knowingly make any investments in any institution, company, corporation, subsidiary, or affiliate that practices or supports directly or indirectly through Item 1E - Page 64
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
12 its actions, discrimination on the basis of race, religion, color, creed, national or ethnic origin, age, sex, sexual orientation, or physical disability, as this is not in accordance with the City of Palm Springs policies regarding discrimination.
Investments are encouraged in entities that support community well-being through safe and environmentally sound practices and fair labor practices. Investments are encouraged in entities that support equality of rights regarding race, religion, color, creed, national or ethnic origin, age, sex, sexual orientation, or physical disability. Investments should be made to the extent reasonable under the circumstances that such socially responsible investments meet minimum permitted requirements by state law, and achieve substantially equivalent safety, liquidity, and yield when compared to similar investments permitted by state law.
Prior to making investments the City’s Director of Finance/Treasurer’s office will reasonably verify an entity’s support of the socially responsible goals listed above through direct contact or through the use of a third-party resource.
10.0 Collateralization:
Under provisions of the California Government Code, California banks and savings and loan associations are required to secure the City’s deposits by pledging government securities with a value of 110 % of principal and accrued interest. California law also allows financial institutions to secure City deposits by pledging first trust deed mortgage notes having a value of 150% of the City’s total deposits. Collateral will always be held by an independent third party. The market value of securities that underlay a repurchase agreement shall be valued at 102% or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Since the market value of the underlying securities is subject to daily market fluctuations, the investments in repurchase agreements shall be in compliance if the value of the underlying securities is brought back up to 102% no later than the next business day. The Director of Finance/Treasurer, at his or her discretion, may waive the collateral requirement for deposits that are fully insured up to $250,000 by the Federal Deposit Insurance Corporation. The right of collateral substitution is granted.
11.0 Safekeeping and Custody:
All City investments shall identify the City of Palm Springs as the registered owner, and all interest and principal payments and withdrawals shall indicate the City of Palm Springs as the payee. All securities shall be safe kept with the City itself or with a qualified financial institution, contracted by the City as a third party. All agreements and statements will be subject to review annually by external auditors in conjunction with their audit. In the event that the City has a financial institution hold the securities, a separate custodial Item 1E - Page 65
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
13 agreement shall be required. All securities shall be acquired by the safekeeping institution on a “Delivery-Vs-Payment” (DVP) basis.
12.0 Risk Management and Diversification
Mitigating Credit Risk in the Portfolio
Credit risk is the risk that a security or a portfolio will lose some or all its value due to a real or perceived change in the ability of the issuer to repay its debt. The City will mitigate credit risk by adopting the following strategies:
• The diversification requirements included in the “Authorized Investments” section of this policy are designed to mitigate credit risk in the portfolio. • No more than 5% of the total portfolio may be deposited with or invested in securities issued by any single issuer unless otherwise specified in this policy. • The City may elect to sell a security prior to its maturity and record a capital gain or loss in order to manage the quality, liquidity or yield of the portfolio in response to market conditions or City’s risk preferences.
• If a security owned by the City is downgraded to a level below the requirements of this policy, making the security ineligible for additional purchases, the Director of Finance/Treasurer will use discretion in determining whether to sell or hold the security based on its current maturity, the economic outlook for the issuer, and other relevant factors. If a decision is made to retain a downgraded security in the portfolio, its presence in the portfolio will be monitored and reported monthly to the City Council.
• If a security is downgraded by any NRSRO (Moody’s, S&P or Fitch) below the rating category of “BBB”, it must be sold and removed from the City’s Portfolio unless the City Council approves the Director of Finance/Treasurer’s recommendation that the security should be retained. Director of Finance/Treasurer will monitor and report status of such security to City Council on each quarterly report prepared pursuant to Section 18.0 Mitigating Market Risk in the Portfolio
Market risk is the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. The City recognizes that, over time, longer-term portfolios have the potential to achieve higher returns. On the other hand, longer-term portfolios have higher volatility of return. The City will mitigate market risk by providing adequate liquidity for short-term cash needs, and by making longer-term investments only with Item 1E - Page 66
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
14 funds that are not needed for current cash flow purposes.
The City further recognizes that certain types of securities, including variable rate securities, securities with principal paydowns prior to maturity, and securities with embedded options, will affect the market risk profile of the portfolio differently in different interest rate environments. The City, therefore, adopts the following strategies to control and mitigate its exposure to market risk:
• The City will maintain a minimum of six months of budgeted operating expenditures in short term investments to provide sufficient liquidity for expected disbursements.
• The maximum stated final maturity of individual securities in the portfolio will be five (5) years, except as otherwise stated in this policy. • The duration of the portfolio will generally be approximately equal to the duration (typically, plus or minus 20%) of a Market Benchmark, an index selected by the City based on the City’s investment objectives, constraints and risk tolerances.
13.0 Maximum Maturities:
To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five (5) years from settlement date, unless, the City Council has granted express authority to make that investment either specifically, or as a part of an investment program approved by the City Council. Individual maturities are subject to the limitations described in Section 9.0.
14.0 Internal Control:
The Director of Finance/Treasurer shall establish a system of internal controls designed to prevent loss of public funds due to fraud, employee error, and misrepresentation by third parties, or unanticipated market changes. No investment personnel may engage in an investment transaction except as provided for under the terms of this Investment Policy and the procedure established by the Director of Finance/Treasurer.
The external auditors shall annually review the investments with respect to the Investment Policy. This review will provide internal control by assuring compliance with policies and procedures for the investments that are selected for testing. Additionally, account reconciliation and verification of general ledger balances relating to the purchasing or Item 1E - Page 67
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
15 maturing of investments and allocation of investments to fund balances shall be performed by the Finance Department and approved by the Director of Finance/Treasurer.
To provide further protection of City funds, wiring of any City funds is prohibited without the authorization of one of the following designated City staff:
1. Director of Finance/Treasurer
2. Assistant Director of Finance
3. Assistant City Manager
4. City Manager
15.0 Performance Standards:
This Investment Policy shall be reviewed at least annually by the Director of Finance/Treasurer to ensure its consistency with the overall objective of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. All financial assets of all other funds shall be administered in accordance with the provisions of this Investment Policy.
15.1 Market Yield (Benchmark):
The investment portfolio shall be managed to attain a market-average rate of return throughout budgetary and economic cycles, taking into account the City’s investment risk constraints and cash flow. Investment return becomes a consideration only after the basic requirements of investment safety and liquidity have been met. The Finance Director/Treasurer shall establish an appropriate benchmark or benchmarks, as appropriate, for investment parameters that reflect the types and maturities of investments allowed under this policy. While the City will not make investments for the purpose of trading or speculation as the dominant criterion, the Director of Finance/Treasurer shall seek to enhance total portfolio return by means of ongoing portfolio and cash management. The prohibition of highly speculative investments precludes pursuit of gain or profit through unusual risk and precludes investments primarily directed at gains or profits from conjectural fluctuations in market prices. The Director of Finance/Treasurer will not directly pursue any investments that are leveraged or deemed derivative in nature. However, as long as the original investments can be justified by their ordinary earning power, trading in response to changes in market value can be used as part of on-going portfolio management.
16.0 Oversight Committee:
A committee comprised of two Council members appointed by Council, the City Manager and the Director of Finance/Treasurer, shall provide oversight of the City's investments.
Item 1E - Page 68
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
16 The Committee shall meet quarterly to review the City’s investment activity.
17.0 Reporting:
The Director of Finance/Treasurer shall submit a monthly investment report to the City Council following the end of each month. This report will include the following elements:
• Type of investment
• Institutional Issuer
• Purchase Date
• Date of maturity
• Amount of deposit or cost of the investment
• Face value of the investment
• Current market value of securities and source of valuation • List of transactions occurring during the reporting period • Rate of interest
• Percentage of Portfolio by Investment Type and by Maturity • Days to Maturity for all Investments
• Performance of the portfolio relative to benchmark(s), as appropriate • Comparative report on Quarterly Investment Balances and Yields • Statement relating the report to its compliance with the Statement of Investment Policy or the manner in which the portfolio is not in compliance • Statement on availability of funds to meet the next six month’s obligations This monthly investment report shall be an information item for the City Council. A commentary on capital markets and economic conditions may be included with the report but is not required. The Director of Finance/Treasurer shall include in the monthly reports for September, December, March and June a calculation of interest income for the quarter and the comparison of the portfolio yield to the benchmark described in Section 15.1.
18.0 Investment Policy Adoption:
This Investment Policy shall remain in full force and effect until such time as the City Council amends this policy. The City Manager will submit the Investment Policy to the City Council for review and adoption on an annual basis within 120 days of the end of the fiscal year.
Item 1E - Page 69
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
17 GLOSSARY
AGENCIES: Federal agency securities.
ASKED: The price at which securities are offered. (The price at which a firm will sell a security to an investor.)
ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.
BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.
The drafts are drawn on a bank by an exporter or importer to obtain funds to pay for specific merchandise. An acceptance is a high-grade negotiable instrument.
BASIS POINT: One one-hundredth of a percent (i.e., 0.01 %) BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.)
BROKER: A broker brings buyers and sellers together for a commission. He does not take a position.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CDs are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.
COMMERCIAL PAPER: Short term unsecured promissory note issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank of America, etc.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual financial report for the City. It includes combined statements and basic financial Item 1E - Page 70
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
18 statements for each individual fund and account group prepared in conformity with Generally Accepted Accounting Principles (GAAP).
COUPON: a) The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. b) A certificate attached to a bond evidencing interest due on a payment date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities:
delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.
DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.
DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued at a discount and redeemed at maturity for full face value (e.g., U.S. Treasury Bills).
DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.
DURATION: A measure of the sensitivity of the price (value of principal) of a fixed-income investment to a change in interest rates over a period of time. Duration is expressed by a number of years. Stagnant or falling interest rates may result in the duration of an investment being shorter than the stated maturity date.
FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to supply credit to various classes of institutions (e.g., S&Ls, small business firms, students, farmers, farm cooperatives, and exporters).
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A Federal agency that insures bank deposits, currently up to $250,000 per deposit.
FEDERAL FUNDS RATE: The rate of interest at which Federal funds are traded. This rate is currently pegged by the Federal Reserve though open-market operations.
FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to Item 1E - Page 71
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
19 that played by the Federal Reserve Banks vis-a-vis member commercial banks.
FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC): Created to promote the development of a nationwide secondary market in mortgages. It does this by purchasing residential mortgages from financial institutions insured by an agency of the federal government and selling its interest in them through mortgage-backed securities.
The interest and principal payments from the mortgages pass through to the investors either monthly, semiannually or annually.
FEDERAL LAND BANK (FLB): Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years.
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a Federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA’s securities are highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other presidents serve on a rotating basis. The committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven-member Board of Governors in Washington, D.C.; 12 regional banks and about 5,700 commercial banks are members of the system.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA OR GINNIEMAE):
Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations and other institutions. Security holder is protected by full faith and credit of the U.S. Government.
Ginnie Mae securities are backed by the FHA or VA mortgages. The term “pass-through” is often used to describe Ginnie Mae securities.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash Item 1E - Page 72
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
20 without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment.
MARKET VALUE: The price at which a security is trading and could presumable be purchased or sold.
MARKET REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase-reverse agreements that establish each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller- borrower.
MATURITY: The date upon which the principal or stated value of an investment becomes due and payable. The investment’s term or remaining maturity is measured from the settlement date to final maturity.
MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security NEGOTIABLE CERTIFICATES OF DEPOSIT: Unsecured obligations of the financial institution, bank or savings and loan, bought at par value with the promise to pay face value plus accrued interest at maturity. They are high-grade negotiable instruments, paying a higher interest rate than regular certificates of deposit.
OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer).
OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit: Sales have the opposite effect. Open market operations are the Federal Reserve’s most important and most flexible monetary Policy tool.
PORTFOLIO: Collection of securities held by an investor.
PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Item 1E - Page 73
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
21 Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker/dealers, banks and a few unregulated firms.
PRUDENT PERSON RULE: An investment standard. In some states, the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state-the so - called “legal list”. In other states, the trustee may invest in a security if it is one that would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price.
REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their position. Exception: when the Fed is said to be doing RP, it is lending money that is, increasing bank reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.
SUPRANATIONALS: Development banks that share the same goal of providing an improved standard of living in their member countries, but each having different mandates. There are three banks (Supranationals) in which California local agencies can invest their debt obligations; the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC) and Inter-American Development Bank.
STUDENT LOAN ASSOCIATION NOTES (SLMA or SALLIE MAE): A U.S. Corporation and instrumentality of the U.S. Government. Through its borrowings, funds are targeted for loans to students in higher education institutions. SLMA securities are highly liquid and are widely accepted.
SMALL BUSINESS ADMINISTRATION (SBA): The portion of these securities which are guaranteed by the Federal government to provide financial assistance through direct loans and loan guarantees to small businesses. Cash flows from these instruments may not be in equal installments because of prepayments.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect Item 1E - Page 74
CITY OF PALM SPRINGS
INVESTMENT POLICY AND GUIDELINES
22 investors in securities transactions by administering securities legislation.
SEC RULE 15C3-1: See “Uniform Net Capital Rule”.
SUPRANATIONAL. A Supranational is a multi-national organization whereby member States transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.
TENNESSEE VALLEY AUTHORITIES (TVA): A U.S. Corporation created in the 1930s to electrify the Tennessee Valley area; currently a major utility headquartered in Knoxville, Tennessee. TVA securities are highly liquid and are widely accepted.
TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.
TREASURY BOND: Long-term U.S. Treasury securities having initial maturities of more than10 years.
TREASURY NOTES: Intermediate-term coupon bearing U.S. Treasury having initial maturities of one year to ten years.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker/dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.
YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) Income Yield is obtained by dividing the current dollar income by the current market price for the security. (b) Net Yield or Yield to Maturity is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.
Item 1E - Page 75
CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 29, 2024 CONSENT CALENDAR
SUBJECT: ACCEPT A GRANT AWARD FROM THE CALIFORNIA PUBLIC UTILITIES COMMISSION IN THE AMOUNT OF $51,099
FROM: Scott C. Stiles, City Manager
BY: Information Technology Department
SUMMARY:
This action will accept a grant award from The California Public Utilities Commission.
RECOMMENDATION:
1. Accept a grant award from the California Public Utilities Commission in the amount of $51,099 (Attachment A).
BUSINESS PRINCIPAL DISCLOSURE:
N/A.
BACKGROUND:
The Demuth Community Center, located at 3601. E. Mesquite Avenue currently features a variety of recreational spaces including a gymnasium, multipurpose room, meeting spaces, kitchen and areas that can be utilized for community events, workshops, seminars, and social gatherings. The Center currently does not offer free public Internet computers for the community. Public computers provide a valuable service to meet a variety of community needs such as job searching, homework help, research, reading and sending emails, printing airline boarding passes, watching videos for educational or entertainment purposes, and many others. Additionally, computing tasks such as resume writing, letter writing, and other general computing needs are needed to support the community.
STAFF ANALYSIS:
Staff worked with the City’s grant consultant, Townsend, to identify opportunities to create a public Internet facility at Demuth Community Center and identified the California Item 1F - Page 1
City Council Staff Report
February 29, 2024-- Page 2
Accept Grant Award from the California Public Utilities Commission Advanced Services Fund (CASF) Broadband Adoption Grant. The CASF grant is designed to increase publicly available or after-school internet access.
For this initiative, staff designed a site-specific layout that would create a new environment to provide spaces for patrons to easily access the Internet free of charge.
The layout includes two ADA accessible terminals downstairs, and an additional eight computer stations on the second floor. The project encompasses the procurement of furniture, wireless connectivity, and funding for ten workstations. This new configuration will also improve the WiFi connectivity throughout the facility. Staff is recommending Council’s acceptance of grant funds in the amount of $51,099.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
ALIGNMENT WITH STRATEGIC PLANNING:
The requested action aligns with the City Council Priority 3A – Improve City Facilities.
FISCAL IMPACT:
California Advanced Services Fund (CASF) Broadband Adoption Grant program will reimburse the City of Palm Springs for all approved grant related expenses, not to exceed $51,099.
REVIEWED BY:
Department Director Yvonne Wise
Department Director: Larry Klingaman
Deputy City Manager: Jeremy Hammond
City Manager: Scott Stiles
ATTACHMENTS:
A. Grant Award
Item 1F - Page 2
ATTACHMENT A
Item 1F - Page 3
November 16, 2023
Larry Klingaman
[email protected]
City of Palm Springs
3601 E Mesquite Ave
Palm Springs, CA 92263
SUBJECT: CASF ADOPTION ACCOUNT GRANT AWARD FOR BROADBAND ACCESS This letter serves to inform you that the California Public Utilities Commission (CPUC) Communications Division (CD) approves California Advanced Services Fund (CASF) Broadband Adoption Account (Adoption Account) grant funding to City of Palm Springs (Grantee).
In your application, you requested $51,099. The CPUC has approved your CASF grant application for funding of up to $51,099 for the Demuth Community Center Broadband Access Project project (award sequence 16).
Budget: Grant funding is approved for this project as described below. 1 This includes items and activities listed in the grantees’ application and eligible for reimbursement per Decision (D.) 22-05-029, Broadband Adoption Account Guidelines. (See website here - https://www.cpuc.ca.gov/industries-and-topics/internet-and-phone/california-advanced-services-fund/casfadoption-account).
CASF Broadband Adoption Grant Funding
Category Approved Grant
In-Classroom Computing Devices $7,500
Hotspots $0
General Program Implementation1 $43,599
Total Grant Award $51,099
Funding per participant (exclusive of in-person and takehome computer or hot spot funding, if applicable)$10.66 Item 1F - Page 4
PUBLIC UTILITIES COMMISSION
STATE OF CALIFORNIA
505 VAN NESS AVENUE I SAN FRANCISCO, CALIFORNIA 94102
300 CAPITOL MALL I SACRAMENTO, CALIFORNIA 95814
Requirements
The grant award is predicated on City of Palm Springs’s commitment to provide adoption services as expressed in its application and consistent with the Ministerial Review criteria that City of Palm Springs agreed and/or attested to in its application which includes meeting all milestones and goals for each project(s) as well as fulfilling the requirements per D.22-05-029.
Key requirements include, among others:
• Grantee will provide free broadband access as described in its application. • Grantee has identified a designated space for broadband access or provided detailed information on how such a space will be obtained.
• Grantee has at least one year’s experience conducting broadband access projects or has completed at least one broadband access project.
• Grantee must provide technical support, either by phone or in person, within 24 hours. • Grantee agrees that reimbursement for computing devices used in community training rooms or other public space is capped at $11,250 and limited to $750 per device. • Grantee must make broadband access available within six months of being selected for a CASF grant.
• Grantee agrees that the project costs $42 per participant or less. • Grantee must complete the project within a 24-month timeframe or earlier.
City of Palm Springs must provide broadband access to 4,090 participants and aspires to subscribe 0 participants to broadband internet services.
Reporting
The grant award is also contingent upon fulfilling the reporting requirements per D.22-05-029, Appendix 2. These reports include a Ramp-up period report (if applicable), a Year 1 Progress Report and a Year 2 Completion Report. If applicable, Grantee must fulfill the monthly reporting requirements set forth in Public Utilities Code, § 281(l)(1) if it is using a licensed contractor or subcontractor to undertake a contract or subcontract in excess of twenty-five thousand dollars ($25,000) to perform work on the project funded or financed by CASF.
Reporting templates are available in the Administrative Manual posted on the Adoption Account website.
Grantee must maintain files, invoices, and other related documentation for three years after final payment. Grantee shall make these records available to the CPUC upon request and agree that these records are subject to audit and review by the CPUC at any time within three years after Grantee has incurred the expense being audited to ensure that CASF funds are spent in accordance with the terms of approval the CPUC grants.
Item 1F - Page 5
CALIFORNIA PUBLIC UTILITIES COMMISSION
Payment
All reimbursements are contingent upon the Grantee fulfilling its obligation to provide digital literacy training as described in its application. Grantee may submit up to three payment requests throughout the project period. Payment requests may accompany the Ramp-up or Year 1 reports or be submitted separately; Year 2 Completion Report must be submitted with a final payment request. Payment will be based upon receipt and approval of invoices and other supporting documents showing that expenditures incurred for the project are in accordance with their approved application and budget. Ramp-up period payment requests may not exceed 25% of grant amount and no more than 90% of the grant amount will be reimbursed before the completion report and final payment request. Completion Reports must be submitted no later than three months post project completion. Payment request templates are available in the Administrative Manual posted on the Adoption Account website.
Execution and Performance
Grantee must begin the project within six months from the date that the grantee accepted the terms stated in the award letter and must complete the project within 24-months. The Grantee must complete all performance under the award on or before the termination date of the award.
By receiving a CASF grant, Grantee agrees to comply with the terms, conditions, and requirements of the grant award, and submit to the jurisdiction of the CPUC regarding disbursement and administration of the grant and the CPUC’s enforcement authority under Pub. Util. Code, §§ 2108 and 2111. Grantees must notify the Director of Communications Division as soon as they become aware that they may not be able to meet project deadlines.
The CPUC may withhold, reduce or terminate grant payments if the Grantee does not comply with any of the requirements set forth in its application and compliance with the CASF. In the event Grantee fails to complete the project in accordance with the terms of the approval granted by the CPUC as set forth in D. 22-05-029 and this award letter, Grantee must reimburse some or all the CASF funds it has received.
Grantee must notify CD regarding modifications to budget line items or milestone/activity timelines set forth in D.22-05-029, Appendix 2, Section XV. Grantees must also report any material changes in the entries for the application, by letter to the California Public Utilities Commission, Director of the Communications Division, 505 Van Ness Avenue, San Francisco, CA 94102 and [email protected].
Item 1F - Page 6
CALIFORNIA PUBLIC UTILITIES COMMISSION
Award Acceptance
Grantees must sign the Consent Form (Attachment 1) and the Payee Record Form (Attachment 2) and email both within 30 days from the date of this award letter to [email protected]. If the Grantee does not submit the Consent Form within 30 calendar days from the date of the award, the CPUC will deem the grant to be null and void.
If you have any questions, please contact [email protected].
Sincerely,
/s/ Maria Ellis
Maria Ellis, Deputy Director
Communications Division
Item 1F - Page 7
CALIFORNIA PUBLIC UTILITIES COMMISSION
ATTACHMENT 1
Consent Form and Acknowledgement and Acceptance of the
California Advanced Services Fund Broadband Adoption Grant Award Name of Grantee: _______________________________________________ Grantee identified above hereby acknowledges receipt of the letter approving the California Advanced Services Fund Broadband Adoption Grant for the Demuth Community Center Broadband Access Project project (award sequence 16). The grantee agrees to comply with all grant terms, conditions, and requirements set forth in the letter dated November 13, 2023, as well as all CASF rules, including those in the Broadband Adoption Account Requirements, Guidelines and Application Materials. Grantee also agrees to fulfill the goals it identified in the application and agrees that all payment requests will be subject to meeting those goals.
Undersigned representative of ____________________________________ [Name of Grantee] is duly authorized to execute this Agreement Form on behalf of the Grantee and to bind the Grantee to the terms, conditions, and requirements set forth by the California Public Utilities Commission in the letter referenced above.
Dated this _____ day of __________, 20___.
Signature _______________________
Printed Name_______________________
Title _______________________________
Organization or Name of Company ______________________________
Business Address (include street address, suite/apt. number, city, state, and ZIP Code) ______________________________________________________________________________ Item 1F - Page 8
CALIFORNIA PUBLIC UTILITIES COMMISSION
•
ATTACHMENT 2
Payee Record Form
Item 1F - Page 9
CALIFORNIA PUBLIC UTILITIES COMMISSION
CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 29, 2024 CONSENT CALENDAR
SUBJECT: APPROVE AMENDMENT NO. 2 TO AGREEMENT A9135 WITH OLLIN DOCK & DOOR, INC., FOR OVERHEAD DOOR REPAIR SERVICES
FROM: Scott C. Stiles, City Manager
BY: David McAbee, Director of Public Works
SUMMARY:
This action will approve Amendment No. 2 to Agreement A9135 with Ollin Dock & Door, Inc. in the amount of $300,000 for a revised contract amount not to exceed $600,000 for overhead door repair and installation services.
RECOMMENDATION:
1. Approve Amendment No. 2 to Agreement A9135 (Attachment A) with Ollin Dock & Door, Inc., to provide overhead door repair and installation services for an additional amount of $300,000 for a total revised contract amount not to exceed$600,000 through June 19, 2025.
2. Authorize the City Manager or designee to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
According to the Public Integrity Disclosure form (Attachment B), submitted on May 10, 2022, Ollin Dock & Door, Inc., is registered in the state of California.
BACKGROUND:
An Invitation for Bids (IFB 22-17) was initiated by the City’s Procurement & Contracting Department on April 18, 2022, based on Public Works specifications. On June 16, 2022, City Council awarded a Contract Service Agreement A9135, Attachment C, with Ollin Dock & Door, Inc., for a three-year term in the amount of $300,000 effective June 20, 2022, through June 19, 2025, subject to two one-year optional extensions at mutual consent of the parties.
Item 1G - Page 1
City Council Staff Report
February 29, 2024 -- Page 2
Amend Overhead Door Repair Services Contract
On November 30, 2022, the City entered into Amendment No. 1, Attachment D, to expand the services offered by Ollin Dock & Door, Inc., to include additional roll up and motorized rolling gate locations.
STAFF ANALYSIS:
Staff is requesting approval of Amendment No. 2 in the amount of $300,000 to add sufficient funding for current and future planned maintenance and repairs to commercial roll up, overhead garage doors, and motorized rolling gates, at the City’s fire stations, recreation facilities, corporate yard, police department and airport. This Amendment No. 2 will provide for a revised contract amount not to exceed $600,000 through April 10, 2025, for overhead door and motorized rolling gate repairs and installation services.
Public Works has expended the following on various repairs, replacement and maintenance services that combined expend approximately $300,000. These expenses are representative of services performed through December 2023, or half of the contract term.
• Fire Station No. 1 $43,000
• Fire Station No. 2 $10,000
• Fire Station No. 3 $8,000
• Fire Station No. 4 $105,000
• Fire Station No. 5 $4,000
• Police Department $40,000
• Corporate Yard $50,000
• Airport $20,000
• Recreation $20,000
Therefore, increasing the contract to a not-to-exceed amount of $600,000 through June 19, 2025, will allow for current and future overhead door repair and installation service needs to be met.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
Item 1G - Page 2
City Council Staff Report
February 29, 2024 -- Page 3
Amend Overhead Door Repair Services Contract
ALIGNMENT WITH STRATEGIC PLANNING:
Approval of this action supports City Council priority 2, Community Infrastructure.
FISCAL IMPACT:
Sufficient funds are budgeted and available in Fiscal Year 2023-24 and 2024-25 in Facilities Maintenance Accounts 5206570-40105, and 5206570-50119.
REVIEWED BY:
Assistant Director of Maintenance and Facilities: Daniel Martinez Director of Public Works: David McAbee
Director of Procurement and Contracting: Kim Baker
Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:
A. Amendment No.2 A9135
B. Public Integrity Disclosure
C. Contract Service Agreement No. A9135
D. Amendment No. 1 A9135
Item 1G - Page 3
ATTACHMENT A
Item 1G - Page 4
AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT NO. A9135
OVERHEAD DOOR REPAIR SERVICES
This Amendment No. 2 to the Contract Services Agreement (A9135), (“Amendment No. 2”), is made and entered into this 4th day of March, 2024, by and between the City of Palm Springs, a California charter city and municipal corporation, hereinafter designated as the City, and Ollin Dock & Door, Inc., a California corporation, hereinafter designated as the Contractor. City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.
RECITALS
A. City has determined that there is a need for overhead door repair services at various city facilities.
B. City issued an Invitation for Bid (“IFB”) No. 22-17, seeking sealed bids to provide overhead door repair services, and setting for the terms, conditions, and covenants governing the provision of such services.
C. On June 16, 2022, City Council approved a Contract Services Agreement (A9135) with Contractor to provide overhead door repair services, for a total contract amount of $300,000.
D. On November 30, 2022, the Parties entered into Amendment No. 1 to modify the locations identified in Exhibit “A” Scope of Services/Work to include three (3) motorized rolling gates at the City Corporate Yard at no additional cost.
E. City desires to modify the contract amount to add $300,000, for a total revised contract amount not to exceed $600,000.
F. Contractor desires to perform said services on the terms and conditions set forth in this Amendment.
In consideration of these promises and mutual obligations, covenants, and conditions, the Parties agree as follows:
AGREEMENT
SECTION1. The true and correct recitals above are incorporated by this reference herein as the basis for this Third Amendment.
Item 1G - Page 5
SECTION 2. 3.1. Compensation and Payment. is hereby replaced in its entirety as follows:
“3.1. Compensation and Payment. Contractor shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit “A”. The total amount of Compensation shall not exceed $600,000.
SECTION 3. Full Force and Effect. All terms, conditions, and provisions of the Contract Services Agreement A9135, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment No. 2 and any provisions of the Contract Services Agreement A9135, the provisions of this Amendment No. 2 shall in all respects govern and control.
SECTION 4. The persons executing this Amendment No. 2 on behalf of the Parties hereto warrant that (I) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said Party is bound.
Except as specifically amended by this Amendment No. 2, all terms and provisions of Agreement No. A9135 remain in full force and effect.
[SIGNATURES ON FOLLOWING PAGE]
Item 1G - Page 6
SIGNATURE PAGE TO AMENDMENT NO. 2 (A9135) BY AND BETWEEN THE CITY OF PALM SPRINGS AND OLLIN DOCK & DOOR, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.
CONTRACTOR:
By:___________________________ By:____________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: _______ Item No.
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By:
City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1G - Page 7
ATTACHMENT B
Item 1G - Page 8
Item 1G - Page 9
ATTACHMENT D
CITY OF PALM SPRINGS
PUBLIC INTEGRITY DISCLOSURE
{INSTRUCTIONS FOR APPLICANTS)
INVITATION FOR BIDS (IFB 22-17)
OVERHEAD DOOR REPAIR SERVICES
THIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR BID Who Must File?
Applicants that are NOT a natural person or group of natural people that will be identified on the application and seek a City approval determined by a vote of City officials. Examples include corporations, limited liability companies, trusts, etc. that seek a City Council approval, or an approval by one of the City's board or commissions.
Why Must I File?
The City of Palm Springs Public Integrity Ordinance advances transparency in municipal government and assists public officials in avoiding conflicts of interest. The City's Public Integrity Ordinance, codified in Chapter 2.60 of the municipal code, reflects the City's interest in ensuring that companies (and other legal entities that are not natural people) doing business in the community are transparent and make disclosure as to their ownership and management, and further that those companies disclose the identity of any person, with an ownership interest worth two thousand dollars ($2,000) or more, who has a material financial relationship with any elected or appointed voting City official, or with the City Manager or City Attorney.
Note: A material financial relationship is a relationship between someone who is an owner/investor in the applicant entity and a voting official (or the City Manager or City Attorney), which relationship includes any of the following:
(1) the owner/investor and the official have done business together during the year prior to the application;
(2) the official has earned income from the owner/investor during the year prior to the filing of the application;
(3) the owner/investor has given the official gifts worth fifty dollars ($50) or more during the year prior to the filing of the application; or
(4) the official might reasonably be anticipated to gain or lose money or a thing of value, based upon the owner/investor's interest in the applicant entity, in relation to the application's outcome.
When Must I File?
You must file this form with the Office of the City Clerk at the same time when you file your application for a City approval determined by a vote of City officials, whether elected or appointed.
Item 1G - Page 10
What Must I Disclose?
A. The names of all natural persons who are officers, directors, members, managers, trustees, and other fiduciaries serving trusts or other types of organizations (attorneys, accountants, etc.).
Note: (1) only trusts or other organizations that are not the fiduciaries, (2) if a second entity that is not a natural person serves the applicant entity (e.g. , as a member of an applicant LLC), then all officers, directors, members, managers, trustees, etc., of the second entity must be disclosed).
B. The names of persons owning an interest with a value of two thousand dollars ($2,000) or more who have a material financial relationship with an elected or appointed City official who will vote on the applicant's application, or with the City Manager or City Attorney.
What if I Have Questions?
PENALTIES
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.
*There are some additional supplementary instructions with an example following the form should you need further clarification.
Item 1G - Page 11
1. Name of Entity
PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
4. State where Entity is Registered with Secretary of
If other than California, is the Entity also registered in California? D Yes D No
5. Type of Entity
ESlCorporation D Limited Liability Company D Partnership D Trust D Other (please specify)
6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust, or other entity
n-t;l~-~l .... ~~E;~]Z~_L._~_a.,~'-o_-5_· ____ ~ Officer • Director • Member • Manager [name] D General Partner D Limited Partner
• Other ___________ _
]~A._t..r_C_i ~(~-()~c~+t_c_-1ic ____ J2l Officer D Director D Member D Manager [name] D General Partner D Limited Partner
D Other __________ _
--------------• Officer DJ)irector D Member D Manager
[name] D General Partner D Limited Partner
D Other __________ _
Item 1G - Page 12
7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity
EXAMPLE
JANE DOE 50%, ABC COMPANY, Inc.
[name of owner/investor] [percentage of beneficial interest in entity and t~\,,nF. 12. L-Aa--\.o S name of entity]
A.'
Ft?t.p-e- <i2- . ~tz,lO 5 1 501/0
[name of owner/investor] [percentage of beneficial interest in entity and ~t--rt-TT 0 C<HC~'
name of entity]
B.
"\A....rC" t [ 00d-lo-A- So/o
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
~nature of Disclosing Party, Printed Name, Title Date
~'\2...~s
~ \ \? ~ -µ. . L--~~ \.e-S
011'-lN'~ Lt - l ~--u:.,-Z.Z
Item 1G - Page 13
City of Palm Springs, CA.
· Business Disclosure Supplementary Instructions
In an effort to ensure we capture the required business entity information in accordance with the attached instructions, we provide you these supplementary instructions to clearly identify the required information, and the format the information should be provided.
If you, as the applicant, are a business entity (i.e. a corporation or limited liability company), and it is also comprised of other business entities as its members or having a financial interest, all other such business entities must also be disclosed, including those entities other business entities, if any.
Ultimately, the City's disclosure document (attached) requires a listing identifying all natural persons having any financial interest over 5% of the business entities (and any other business entities comprising your business entity).
As an example, Applicant is: Acme Brothers, Inc., a California corporation, whose officers are:
John Doe, Jill Doe, and Jay Doe, which is owned 50% by Acme Brothers, LLC, a California limited liability company, and John Doe (25% interest) and Jill Doe (25% interest). Acme Brothers, LLC, is managed by Acme Brothers 2, Inc., a California corporation, whose officers are: George Doe, Bill Doe, and Jane Doe, which is owned 100% by Acme Brothers 2, LLC, a California limited liability company, which is managed by George Doe, with George Doe and Jane Doe having 50% interest each.
The full business entity disclosure in this example would resemble the following:
1. Acme Brothers, Inc., a California corporation
a. Officers: John Doe, Jill Doe, and Jay Doe
b. Ownership:
i. 50% Acme Brothers, LLC, a California limited liability company ii. 25% John Doe
iii. 25% Jill Doe
2. Acme Brothers, LLC, a California limited liability company a. Managers: Acme Brothers 2, Inc., a California corporation b. Ownership: 100% Acme Brothers 2, Inc., a California corporation
3. Acme Brothers 2, Inc., a California corporation
a. Officers: George Doe, Bill Doe, and Jane Doe
b. Ownership: 100% Acme Brothers 2, LLC, a California limited liability company
4. Acme Brothers 2, LLC, a California limited liability company a. Managers: George Doe
b. Ownership:
i. 50%
Item 1G - Page 14
Certified by:
-
t-'e.h'?'f: 12.L.A~\O ...S
Firm Name: 0 LL-\ N Uo d~- '5 DO ore. , 1 N l. •
Signature of Authorized Person: li \"" c L {~., ('.'
Printed Name: ~t\\y> ~ rz. LA~to5
Title: 0 ,t,,,( "-'F(Z
Date: '-f / 1bh..o~~ --+:,,_,_.,~,r=~=---------------------
ATTACHMENT C
Item 1G - Page 15
CONTRACT ABSTRACT
2 Originals: Agreement; 1 Original: Performance & Payment Bond and Insurance Contract
Company Name:
Company Contact:
Summary of Services:
Contract Price:
Funding Source:
Contract Term:
Ollin Dock & Door, Inc.
Felipe Larios, Owner
Overhead Door Repair Services
$300,000
Facilities: 5206570-40105 / Airport: 4157050-40105
June 20, 2022 through June 19, 2025
Contract Administration
Lead Department:
Contract Administrator:
Facilities Maintenance
Daniel Martinez
Contract Approvals
Council Approval:
Resolution Number:
Agreement Number:
06/16/2022
1.R.
A9135
Contract Compliance
Exhibits:
Signatures:
Insurance:
Bonds:
Yes
Yes
Yes
N/A
Contract Prepared By: Procurement and Contracting
Submitted on: April 7, 2022 By: Brian Sotak-Rossman
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 16
Revised 2.9.22 Page 1 of 25
CONTRACT SERVICES AGREEMENT A9135
OVERHEAD DOOR REPAIR SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (“Agreement”) is made and entered into on June 20, 2022, by and between the City of Palm Springs, a California charter city and municipal corporation (“City”), and Ollin Dock & Door, Inc., a California corporation, (“Contractor”). City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.
RECITALS
A. City requires the services of a licensed door repair contractor, for overhead door repair services, (“Project”).
B. Contractor has submitted to City a proposal to provide overhead door repair services, to City under the terms of this Agreement.
C. Based on its experience, education, training, and reputation, Contractor is qualified and desires to provide the necessary services to City for the Project.
D. City desires to retain the services of Contractor for the Project.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. CONTRACTOR SERVICES
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide services to City as described in the Scope of Services/Work attached to this Agreement as Exhibit “A” and incorporated herein by reference (the “Services” or “Work”). Exhibit "A" includes the agreed upon schedule of performance and the schedule of fees. Contractor warrants that the Services shall be performed in a competent, professional, and satisfactory manner consistent with the level of care and skill ordinarily exercised by high quality, experienced, and well qualified members of the profession currently practicing under similar conditions. In the event of any inconsistency between the terms contained in the Scope of Services/Work and the terms set forth in this Agreement, the terms set forth in this Agreement shall govern.
1.2 Compliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing the Services. Contractor shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 17
Revised 2.9.22 Page 2 of 25
1.3 Licenses and Permits. Contractor shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement.
1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that it has carefully considered how the Work should be performed and fully understands the facilities, difficulties, and restrictions attending performance of the Work under this Agreement.
2. TIME FOR COMPLETION
The time for completion of the Services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the work of this Agreement according to the agreed upon schedule of performance set forth in Exhibit “A.” Neither Party shall be accountable for delays in performance caused by any condition beyond the reasonable control and without the fault or negligence of the non-performing Party. Delays shall not entitle Contractor to any additional compensation regardless of the Party responsible for the delay.
3. COMPENSATION OF CONTRACTOR
3.1 Compensation of Contractor. Contractor shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit “A”. The total amount of Compensation shall not exceed $300,000.00.
3.2 Method of Payment. In any month in which Contractor wishes to receive payment, Contractor shall submit to City an invoice for Services rendered prior to the date of the invoice, no later than the first working day of such month, in the form approved by City’s finance director. Payments shall be based on the hourly rates set forth in Exhibit “A” for authorized services performed. City shall pay Contractor for all expenses stated in the invoice that are approved by City and consistent with this Agreement, within thirty (30) days of receipt of Contractor’s invoice.
3.3 Changes. In the event any change or changes in the Services is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional fees. An amendment may be entered into:
A. To provide for revisions or modifications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.
3.4 Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 18
Revised 2.9.22 Page 3 of 25
4. PERFORMANCE SCHEDULE
4.1 Time of Essence. Time is of the essence in the performance of this Agreement.
4.2 Schedule of Performance. All Services rendered under this Agreement shall be performed under the agreed upon schedule of performance set forth in Exhibit “A.” Any time period extension must be approved in writing by the Contract Officer.
4.3 Force Majeure. The time for performance of Services to be rendered under this Agreement may be extended because of any delays due to a Force Majeure Event, if Contractor notifies the Contract Officer within ten (10) days of the commencement of the Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Contractor’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the Work); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority. After Contractor notification, the Contract Officer shall investigate the facts and the extent of any necessary delay and extend the time for performing the Services for the period of the enforced delay when and if, in the Contract Officer’s judgment, such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. The Contractor will not receive an adjustment to the contract price or any other compensation. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.
4.4 Term. Unless earlier terminated in accordance with Section 4.5 of this Agreement, this Agreement shall continue in full force and effect for a period of three years, commencing on June 20, 2022, and ending on June 19, 2025, unless extended by mutual written agreement of the Parties.
4.5 Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon receipt of the notice of termination, Contractor shall immediately cease all Services except such as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer after such notice. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services and shall not be entitled to damages or compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the City's corrective action.
Contractor may not terminate this Agreement except for cause, upon thirty (30) days written notice to City.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 19
Revised 2.9.22 Page 4 of 25
5. COORDINATION OF WORK
5.1 Representative of Contractor. The following principal of Contractor is designated as being the principal and representative of Contractor authorized to act and make all decisions in its behalf with respect to the specified Services: Felipe Larios (name), Owner (title).
It is expressly understood that the experience, knowledge, education, capability, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement.
Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services under this Agreement. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.
5.2 Contract Officer. The Contract Officer shall be the City Manager or his/her designee ("Contract Officer"). Contractor shall be responsible for keeping the Contract Officer fully informed of the progress of the performance of the Services. Contractor shall refer any decisions that must be made by City to the Contract Officer. Unless otherwise specified, any approval of City shall mean the approval of the Contract Officer.
5.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, education, capability, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement. Contractor shall not contract with any other individual or entity to perform any Services required under this Agreement without the City's express written approval. In addition, neither this Agreement nor any interest may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement including without limitation the insurance and indemnification requirements. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City.
5.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contractor, its agents or employees, perform the Services required, except as otherwise specified. Contractor shall perform all required Services as an independent contractor of City and shall not be an employee of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role; however, City shall have the right to review Contractor’s work product, result, and advice. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Contractor shall pay all wages, salaries, and other amounts due personnel in connection with their performance under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance. Contractor shall not have any authority to bind City in any manner.
5.5 Personnel. Contractor agrees to assign the following individuals to perform the services in this Agreement. Contractor shall not alter the assignment of the following personnel DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 20
Revised 2.9.22 Page 5 of 25
without the prior written approval of the Contract Officer. Acting through the City Manager, the City shall have the unrestricted right to order the removal of any personnel assigned by Contractor by providing written notice to Contractor.
Name: Title:
Felipe Larios Owner
5.6 California Labor Code Requirements.
A. Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).
B. If the Services are being performed as part of an applicable “public works” or “maintenance” project and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.
6. INSURANCE
Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Exhibit "B", incorporated herein by reference.
7. INDEMNIFICATION.
7.1 Indemnification. To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, officers, employees, agents, and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 21
Revised 2.9.22 Page 6 of 25
judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its officers, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement. This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability under this Agreement. Contractor’s indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.
7.2 Design Professional Services Indemnification and Reimbursement. If Contractor’s obligation to defend, indemnify, and/or hold harmless arises out of Contractor’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Contractor’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor in the performance of the Services or this Agreement, and, upon Contractor obtaining a final adjudication by a court of competent jurisdiction, Contractor’s liability for such claim, including the cost to defend, shall not exceed the Contractor’s proportionate percentage of fault.
8. RECORDS AND REPORTS
8.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer reports concerning the performance of the Services required by this Agreement, or as the Contract Officer shall require.
8.2 Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Contractor shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
8.3 Ownership of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of this Agreement shall be the property of City. Contractor shall deliver all above-referenced documents to City upon request of the Contract Officer or upon the termination of this Agreement. Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights or ownership of the documents and materials. Contractor may retain copies of such documents for Contractor's own use. Contractor shall have an unrestricted right to use the concepts embodied in such documents.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 22
Revised 2.9.22 Page 7 of 25
8.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of Services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer.
8.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Contractor shall provide City, or other agents of City, such access to Contractor’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Contractor’s performance under this Agreement. Contractor shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.
9. ENFORCEMENT OF AGREEMENT
9.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California.
Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
9.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties.
Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
9.3 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting Party on any default shall impair such right or remedy or be construed as a waiver.
No consent or approval of City shall be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contractor. Any waiver by either Party of any default must be in writing. No such waiver shall be a waiver of any other default concerning the same or any other provision of this Agreement.
9.4 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative. The exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 23
Revised 2.9.22 Page 8 of 25
9.5 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory judgment, or any other remedy consistent with the purposes of this Agreement.
9.6 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses. These include but are not limited to reasonable attorney fees, expert contractor fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding.
10. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
10.1 Non-Liability of City Officers and Employees. No officer or employee of City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by City or for any amount which may become due to the Contractor or its successor, or for breach of any obligation of the terms of this Agreement.
10.2 Conflict of Interest. Contractor acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement, nor shall Contractor enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one (1) year thereafter. Contractor warrants that Contractor has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.
10.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin (i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to nondiscrimination in city contracting.
11. MISCELLANEOUS PROVISIONS
11.1 Notice. Any notice, demand, request, consent, approval, or communication that either Party desires, or is required to give to the other Party or any other person shall be in DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 24
Revised 2.9.22 Page 9 of 25
writing and either served personally or sent by pre-paid, first-class mail to the address set forth below. Notice shall be deemed communicated seventy-two (72) hours from the time of mailing if mailed as provided in this Section. Either Party may change its address by notifying the other Party of the change of address in writing.
To City: City of Palm Springs
Attention: City Manager/ City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
To Contractor: Ollin Dock & Door, Inc.
Attention: Felipe Larios
23550 Alessandro Boulevard
Moreno Valley, CA 92557
11.2 Integrated Agreement. This Agreement constitutes the entire understanding between the Parties and supersedes and cancels all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter in this Agreement.
11.3 Amendment. No amendments or other modifications of this Agreement shall be binding unless through written agreement signed by all Parties.
11.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out the intent of the Parties.
11.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.
11.6 Third Party Beneficiary. Except as may be expressly provided for in this Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party to this Agreement.
11.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.
11.8 Authority. The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement on behalf of Parties and that by so executing this Agreement the Parties are formally bound to the provisions of this Agreement.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 25
Revised 2.9.22 Page 10 of 25
11.9 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON NEXT PAGE]
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 26
Revised 2.9.22 Page 11 of 25
SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS AND OLLIN DOCK & DOOR, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.
CONTRACTOR:
By: _______________________________________ By: _________________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: 6/16/2022 Item No. 1.R.
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _______________________________ Jeffrey S. Ballinger, Monique Lomeli,
City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 6/16/2022 6/16/2022
6/16/2022
Item 1G - Page 27
~ DocuSigned by:
~~~
~ DocuSigned by:
~ ..
Revised 2.9.22 Page 12 of 25
EXHIBIT “A”
CONTRACTOR’S
SCOPE OF SERVICES/WORK
Including,
Schedule of Fees
And
Schedule of Performance
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 28
Revised 2.9.22 Page 13 of 25
1.1 Scope of Work:
A. Contractor shall furnish labor, materials, and equipment to perform overhead door repair services (Work) on an as-requested basis in city facilities included in this solicitation. The scope of Work shall include, but is not limited to: general repairs to sensors, overhead doors, garage doors, automated doors, doors panels, tracks, pullies, motors, chains, belts, wheels, troubleshooting, testing, inspecting, wiring, wire management, equipment testing and repair, cable pulling, remote controls, and low voltage, and other work normally under the jurisdiction of a licensed contractor for overhead commercial doors and bays. This may include project estimation and budgeting of work.
B. Locations:
Location Quantity Door Type
Fire Station #1 2 Commercial roll up, overhead garage
doors
Fire Station #2 8 Commercial roll up, overhead garage
doors
Fire Station #3 2 Commercial roll up, overhead garage
doors
Fire Station #4 2 Commercial roll up, overhead garage
doors
Fire Station #5 2 Commercial roll up, overhead garage
doors
Pavilion 1 Commercial roll up, overhead garage
doors
City Yard Maintenance
Shops
3 Commercial roll up, overhead garage
doors
City Yard – Fleet
Operations
7 Commercial roll up, overhead garage
doors
Police Department 2 Commercial roll up, overhead garage doors
Airport-Baggage Claim 6 Motorized doors for the bag belts Airport-Ticketing 5 Motorized doors
Airport-Bono Concourse 1 Manual bay door in the tug tunnel C. Response time: The Contractor shall respond to emergency calls for service or repair within twenty-four (24) hours. Emergency responses to include weekends, after-hours, and holidays.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 29
Revised 2.9.22 Page 14 of 25
D. Correction of work deficiencies: The Contractor shall correct work rejected by the City as failing to conform to the requirements in the project documents within thirty days. The Contractor shall bear the cost of correcting such rejected work, including the costs of uncovering, replacement, and additional testing.
If the Contractor fails to commence correction of nonconforming work within a seven day period after written notice, the city may correct the deficiencies by other means. In such case, the City may exercise rights and remedies as provided in section 9.4 of agreement.
In addition to the Contractor’s other obligations, the contract shall, for a period of one year after substantial completion, correct work not conforming to the requirements of the work.
E. Compliance with regulations and permits: Contractor shall comply with or exceed all relevant statutes, codes, rules, and regulations as may be applicable to this contract and shall be responsible for securing any and all permits as required by the governing authority. The City shall reimburse the Contractor for only the actual cost of said permits.
F. Equipment and supplies: Contractor is to provide, at no additional cost to the City, all necessary equipment, hand, and power tools and supplies typically used by the job classification and/or assigned trade person. Mechanical or other equipment used for Work must be of a type that is approved by the industry and shall be operated in such a manner as not to cause danger of any nature to employees or other persons or damage to the building structure, fixtures, furnishings, etc. The City, at its sole and absolute discretion, may approve to pay for equipment, tools, or materials it determines is not typical of that job classification.
Contractor must not store equipment and/or supplies on any City property.
G. General safety requirements: The Contractor shall be responsible for all safety precautions required in connection with their work, including regulations of the Occupational Safety and Health Administration (OSHA) and other governing agencies. The City reserves the right to oversee all service work from a safety standpoint and require the Contractor to take appropriate action to ensure safety and code compliance.
H. Damages: Necessary precautions shall be taken at all times to protect persons, property and equipment from injury or damage. Any damage shall be reported, reviewed, and discussed with the facility manager.
I. Security: The Contractor is responsible for ensuring all entries/exits to the work area are secure during the discharge of their duties (doors must not be propped open). The Contractor does not have the authority and shall not grant access to any person requesting entry into the building or specific work area.
Any items or articles of apparent value found by the Contractor’s personnel in any areas of the building or site shall be turned over to the facility manager or on-site Security. Any suspicious articles that may be found, or persons loitering or conducting themselves in a manner to arouse suspicion or possibly in need of help, shall be immediately reported to Police.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 30
Revised 2.9.22 Page 15 of 25
J. Disposal and salvage of waste material: Contractor must dispose of or salvage all waste material generated by its service operations under the contract in an off-site location, in compliance with all applicable laws and regulations. City encourages Contractor to salvage material in an environmentally friendly manner if possible.
City retains the right to retain materials or have another party salvage material, at the discretion and direction of the facility manager.
K. Uniforms: The Contractor shall be required to properly uniform its service personnel and they shall present a clean and neat appearance at all times. Day service personnel shall have color-coordinated shirts with company name and/or logo provided by the Contractor.
Contractor vehicles must display company logo and name.
Contractor must abide by City’s requirements for visiting City buildings, including wearing required face coverings.
L. Conduct of contractor’s employees on-site: The following behavior is not allowed on City premises:
• Using improper language.
• Acting in a loud, boisterous, or otherwise unprofessional manner. • Engaging in harassment or otherwise offensive conduct. • Allowing unauthorized persons, including family and friends, to enter the building or area in which Contractor’s employee is assigned. Visitors must stay in the public lobby until Contractor’s employee arrives. • Opening or going through any City property, including furnishings, or use of City equipment or property.
• Theft or aiding in the theft of City property.
• Sleeping on the job.
• Taking scrap material.
• Using tobacco products, including electronic smoking devices, anywhere on City premises.
• Using City tools, equipment or supplies without prior authorization. • Possessing firearms or any other weapon, even if legally permitted to carry firearms or other dangerous weapons.
• Sexual misconduct, sexual abuse, sexual harassment, as defined by state and/or federal law.
Contractor’s employees deemed noncompliant by City will be removed immediately and replaced within twenty-four (24) hours. Contractor’s employees must submit to weapons screening as directed. Contractor’s employees must be able to understand, read and communicate in English under the performance of this Contract. Contractor must observe and comply with all of City’s present and future rules and regulations regarding conduct on the premises.
1.2 Insurance Requirements:
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 31
Revised 2.9.22 Page 16 of 25
The Contractor shall meet all insurance requirements of the City, including but not limited to, the provisions of personal and property liability, including automobile coverage, and Worker's Compensation, in limits acceptable to the City.
1.3 License Requirement:
1. Be licensed in accordance with the Palm Springs Municipal Code, Chapter 3.40 through 3.96 entitled Business Tax;
2. Possess any other applicable license required in the performance of these services.
1.4 Term of Contract:
The term of this contract will be for three years, with two, one year renewal options upon mutual consent of the City and the Contractor.
1.5 Option to Renew:
At the sole discretion of the City, the Contract may be renewed for two one-year options or any portion thereof. If the City exercises its option to extend, the unit prices may be adjusted (decreased or increased) at the beginning of any such renewal period to correspond with the most recent annual change to the Consumer Price Index for All Urban Consumers as published by the U.S. Bureau of Labor Statistics for the RiversideSan Bernardino-Ontario Areas.
1.6 Adjustment of Services:
The City reserves the right to reduce or increase, or otherwise adjust the scope of services.
1.7 Pricing:
1. The pricing included in this Contract shall be firm for the first year of the Contract.
2. The unit prices may be adjusted (decreased or increased) once a year to correspond with the most recent annual change to the Consumer Price Index for All Urban Consumers as published by the U.S. Bureaus of Labor Statistics for the Riverside-San Bernardino-Ontario Areas.
3. The City will only pay for the items listed on the bid form, and permit and disposal fees. This does not include access to public utilities. Contractor must incorporate all of its costs in its unit bid prices, including but not limited to labor, supervision, project management, overhead, profit, onboarding training, travel, mileage, truck charges, fuel charges, service call charges, parking, delivery, portal-to-portal charges, environmental fees, shop supplies and consumable incidental materials. The City will not pay for subcontractors, rental of equipment/tools, and purchase of materials/supplies unless the City authorized payment of the applicable items.
1.8 Payment:
The resulting contract for these services is an on-call as needed contract. No specific amount of work is guaranteed. The contract value is an estimated value only. All work authorized under the contract will be compensated on a time and material basis as outlined in the Invoicing Section.
1.9 Invoicing:
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 32
Revised 2.9.22 Page 17 of 25
Contractor will submit an itemized invoice monthly. Billings must reference a purchase order number and shall indicate the unit (contract) price. Contractor will be paid for the actual hours worked at the rates shown in the contract. Parts, materials, equipment, and subcontractor costs will be compensated at actual cost with receipts required with allowable markup as outline in the contract. Contractor shall break out the line items on the invoice in accordance with the line items on the bid form. Contractor must provide back-up documentation for materials, subcontractor, rented equipment, permits, disposal and recycling fees. Invoices that are submitted with incorrect prices may be returned for correction before any payments to the contractor are authorized. It shall be the contractor’s responsibility to submit a correct invoice. The City shall not be responsible for payment until a correct invoice is received. The invoice shall be accompanied by receipts, dated, and signed by a City Employee, verifying the work was done. Invoices and receipts will be submitted to the Contract Officer for approval. All invoices are to be sent as one document, per month to: [email protected].
1.10Special Security Requirement – For Palm Springs Police Department and Palm Springs International Airport:
1. POLICE DEPARTMENT:
Any personnel of Contractor assigned to perform services at the Palm Springs Police Department must pass a Criminal History Records Check (CHRC) prior to performing services at this facility. The CHRC(s) will be provided at no charge to Contractor. Contractor shall coordinate the record checks with the City’s Contract Officer. The City will accept as evidence of passing such a test a LiveScan card issued by another government agency.
2. AIRPORT SECURED ACCESS TO WORK AREAS:
a. Criminal history Records Check (CHRC) and TSA Security Threat Assessment (STA) – The Contractor will be required to submit the City, prior to the commencement of services, an Authorized Signatory Authority Letter authorizing specific Contractor representatives to approve the issuance of Airport Identification badges and the processing of a fingerprint CHRC and STAs. Electronic links to this letter and the Fingerprint/Badge application can be found on the Airport’s website at http://www.palm-springs.ca.gov b. Under certain circumstances, and out of the control of the City, security measures may change on short notice. No deviations from any security measure shall be allowed at any time.
c. Restricted Area Access – All Contractor personnel who require unescorted access to the restricted areas of the Airport, prior to the issuance of an Airport Identification Badge, must successfully complete a fingerprint based CHRC and Security Threat Assessment (STA). In accordance with CFR 49 1542.209, the CHRC must disclose that the applicant has not been convicted, or found not guilty by reason of insanity, of any of the disqualifying crimes listed below or as stated in 49 CFR 1542.209, during the 10 years before the date of the individual’s application for unescorted access authority, or while the individual DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 33
Revised 2.9.22 Page 18 of 25
has unescorted access authority. The disqualifying criminal offenses are as follows:
1) Forgery of certificates, false making of aircraft, and other registration violations; 49 U.S.C. 46306.
2) Interference with air navigation; 49 U.S.C. 46308.
3) Improper transportation of a hazardous material; 49 U.S.C. 46312. 4) Aircraft piracy; 49 U.S.C. 46502.
5) Interference with flight crew members or flight attendants; 49 U.S.C. 46504.
6) Commission of certain crimes aboard aircraft in flight; 46506. 7) Carrying a weapon or explosive aboard aircraft; 49 U.S.C. 46506. 8) Conveying false information and threats; 49 U.S.C. 46507. 9) Aircraft piracy outside the special aircraft jurisdiction of the United States; 49 U.S.C. 46502(b).
10) Lighting violations involving transporting controlled substances; 49 U.S.C. 46315.
11) Unlawful entry into an aircraft or airport area that serves air carriers or foreign air carriers contrary to established security requirements; 49 U.S.C. 46314.
12) Destruction of an aircraft or aircraft facility; 18 U.S.C. 32. 13) Murder.
14) Assault with intent to murder.
15) Espionage.
16) Sedition.
17) Kidnapping or hostage taking.
18) Treason.
19) Rape or aggravated sexual abuse.
20) Unlawful possession, use, sale, distribution, or manufacture of an explosive or weapon.
21) Extortion.
22) Armed or felony unarmed robbery.
23) Distribution of, or intent to distribute, a controlled substance; 24) Felony arson.
25) Felony involving a threat.
26) Felony involving:
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 34
Revised 2.9.22 Page 19 of 25
i) Willful destruction of property;
ii) Importation or manufacture of a controlled substance; iii) Burglary;
iv) Theft;
v) Dishonesty, fraud, or misrepresentation;
vi) Possession or distribution of stolen property;
vii) Aggravated assault;
viii) Bribery; or
ix) Illegal possession of a controlled substance punishable by a maximum term of imprisonment of more than 1 year.
27) Violence at international airports; 18 U.S.C. 37.
28) Conspiracy or attempt to commit any of the criminal acts listed.
3. Employee Security Badges – All Employees, Agents, Vendors, Invitees, Etc. of the Contractor, or Subcontractors requiring access to the work site shall, in accordance with the PSP Airport Security Plan, be required to display airport issued identification or be under the escort by properly badged personnel.
Supervisors shall be badged with a Palm Springs International Airport Photo Badge. These badges will be identified numerically and issued to individual employees with a permanent record maintained on each individual to whom a badge is issued. At the completion of the contract, all badges will be returned to airport, or a charge of $60 per badge (subject to change) will be assessed for all badges not returned. As part of the badge application process, each applicant will be fingerprinted for use in an FBI Criminal Records search. Any person whose criminal record reveals offenses listed by the FAA as disqualifying offenses will be denied a badge and will be prohibited from unescorted access to the project site.
All required paperwork and ID badge applications shall be submitted a minimum of two weeks before issuance of any badge. The Contractor and its staff are responsible for attending SIDA training and completing security badge application.
Attendance of the video-based class and issuance of the badge may take in excess of 3 hours. There will be a $50 charge (subject to change) for the FBI background check and fingerprinting process, and a $50 charge (subject to change) for the badge for a total of $100.00.
4. Violations - All violations of Airport security are also violations of the City of Palm Springs Municipal Title 16, California Vehicle code and/or the Code of Federal Regulations. Any such violation may result in arrest, the issuance of a citation and/or the immediate revocation of access privileges.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 35
Revised 2.9.22 Page 20 of 25
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 36
ATTACHMENT F
BID FORM
INVITATION FOR BIDS (IFB 22-17)
OVERHEAD DOOR REPAIR SERVICES
Responding to this IFB for overhead door repair services, the undersigned bidder proposes and agrees lo provide the services and work In accordance with the specifications. Bidder proposes and agrees to -,rnish all labor, equipment, materials, supervision, and service necessary to complete said Work in accordance with the Specification s of the City of Palm Springs and will accept as full payment therefore. the following unij cost amounts. The City of Palm Springs will nol accept any addilional charges. fees, etc. that are not already included or incorporated in the below unit costs.
The Unit Pricing shall remain fixed for the first year. For additional years, Contractor may request a price adjustm~nt not to exceed the Bureau of Labor Statistic's Consumer Price Index (CPI) for the Riverside-San Bernardino-Ontario region for the prior 12 month period effective on the anniversary date. Optional renewal years 4 and 5, and any associated CPI increase, are at the mutual consent of the City and the Contractor.
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE SUBTOTAL
1 Foreman Regular Billing Rote HR 50 .t. ;, io o. < 17:00AM 5:00PM) &. tSt, -oo 0 2 Foreman Overtime Billing Rate HR 5 4. t.no.o,h 15:00PM- 7:00AM\ 1:> Z.t.'i . 0 0 3 Foreman Holiday Billing Rate HR 5 14. 1, Sc.,o. ob ISaturdav/Sundav/Holidav1 ~-"-12.·00 4 Journeyman Regular Billing Rate HR 100 17:00AM 5:00PM\ ,I, 1<;(, oo Id. 1-'ooO .oo 5 Journeyman Overtime Billing Rate HR 5 15:00PM - 7:00AM) <I..?"''-' .oo <I. I, 1,0.00 6 Journeyman Holiday Billing Rate HR 5 ISaturdav/Sundav/Holidavl S, ?,t'l.- 0 0 t 1,S<,,0 .0£ 7 Apprentice Regular Billing Rate HR 25 f7:00AM - 5:00PM) l<t. I $1, .o 0 <I. 3,'loo .oo 8 Apprentice Overtime Billing Rate HR 5 J.. I5:00PM- 7:00AMl "-U'i-00 t , 170-00 9 Apprentice Holiday Billing Rate HR 5 ,4: l ,<<,o. ol> /Salurd""/Sundav/Holidavl &ol'l--oo TOTAL
I -r I
ITEM DESCRIPTION ¾ MARK-UP
10 Parts and Materials /Enter vour % mark-uo for narts & materials) 115 ~/- 11 Enuinment Rental (Enter vour % mark-un for enuinment rentals) ·1Ft ";/z, 12 Subcontractors /Enter vour % mark-uo for subconlractorsJ ,o ~,,.,, "Please note: This hid rorm is to determine lhe lowe!St bidder end will be used to establish the contract unit prices. The contract value will be set at the City budget amount.
Revised 2.9.22 Page 21 of 25
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 37
Certified by: Felipe R. Larios
Firm Name: Ollin Dock & Door Inc.
Signature of Authorized Person: /~~
Printed Name: Felipe R. Larios
Title: Estimator & Technician
Date: Tuesday May 10 2022
Revised 2.9.22 Page 22 of 25
EXHIBIT “B”
INSURANCE PROVISIONS
Including
Verification of Coverage,
Sufficiency of Insurers,
Errors and Omissions Coverage,
Minimum Scope of Insurance,
Deductibles and Self-Insured Retentions, and
Severability of Interests (Separation of Insureds)
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 38
Revised 2.9.22 Page 23 of 25
INSURANCE
1. Procurement and Maintenance of Insurance. Contractor shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor’s performance under this Agreement.
Contractor shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement.
Contractor shall also carry workers’ compensation insurance in accordance with California workers’ compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, officers, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Contractor’s obligation to indemnify City, its elected officials, officers, agents, employees, and volunteers.
2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows:
1. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate;
2. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence;
3. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is:
_________ required
___X____ is not required;
4. Workers’ Compensation insurance in the statutory amount as required by the State of California and Employer’s Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Contractor has no employees, Contractor shall complete the City’s Request for Waiver of Workers’ Compensation Insurance Requirement form.
3. Primary Insurance. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary with respect to the City and its respective elected officials, officers, employees, agents, and volunteers. Any insurance or self-insurance maintained by City and its respective elected officials, officers, employees, agents, and volunteers shall be in excess of Contractor’s insurance and shall not contribute with it. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 39
Revised 2.9.22 Page 24 of 25
contribution it may have against City, its elected officials, officers, employees, agents, and volunteers.
4. Errors and Omissions Coverage. If Errors & Omissions Insurance is required, and if Contractor provides claims made professional liability insurance, Contractor shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement to cover claims made within three years of the completion of Contractor’s services under this Agreement, or (2) to maintain professional liability insurance coverage with the same carrier in the amount required by this Agreement for at least three years after completion of Contractor’s services under this Agreement. Contractor shall also be required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy.
5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best’s Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City.
6. Verification of Coverage. Contractor shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, affecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Contractor’s insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers’ Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate:
A. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured…” ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).
B. "This insurance is primary and non-contributory over any insurance or selfinsurance the City may have..." ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).
C. "Should any of the above-described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 40
Revised 2.9.22 Page 25 of 25
D. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees, agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies.
All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter.
Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor’s obligation to provide them.
7. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City prior to commencing any work or services under this Agreement. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its elected officials, officers, employees, agents, and volunteers; or (2) Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses.
Certificates of Insurance must include evidence of the amount of any deductible or self-insured retention under the policy. Contractor guarantees payment of all deductibles and self-insured retentions.
8. Severability of Interests (Separation of Insureds). This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s liability.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 41
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 42
'-,,.1.l I VI' Cft.Lll'.l ~rn..11~us BUSINESS LICENSE
3200 E TAHQUITZ CANYON WAY, PALM SPRINGS, CA 92262 (760) 323-8289 PLEASE NOTE THAT IT IS YOUR RESPONSIBILITY TO RENEW AND UPDATE THIS LICENSE ANNUALLY.
BUSINESS NUMBER: 20027455
BUSINESS TYPE: CONTRACTOR - DOCKS AND DOORS
OWNER NAME: FELIPE R LARIOS
BUSINESS NAME: OLLIN DOCK AND DOOR INC
BUSINESS ADDRESS: 11910 BARCLAY DR
MORENO VALLEY, CA 92557
OLLIN DOCK AND DOOR INC
23550 ALESSANDRO BLVD STE 104- PMB 466
MORENO VALLEY, CA 92557
EXPIRATION TAX/ADMIN. FEE
05/31/2023 $103.00
ISSUANCE OF THIS LICENSE DOES NOT ENTITLE THE
LICENSEE TO OPERATE OR MAINTAIN A BUSINESS IN
VIOLATION OF ANY OTHER LAW OR ORDINANCE.
THIS IS NOT AN ENDORSEMENT OF THE ACTIVITY
NOR OF THE APPLICANT'S QUALIFICATIONS.
MUST BE POSTED IN A CONSPICUOUS PLACE
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 43
' .. ........ . oca - .. - .. - CONTRACTORS
STA TE LICENSE SOARD ACTIVE LICENSE
···-1080417 "" .. CORP
•--OU.IN OOCK S DOOR INC
_ __ _... 08/31/'2023
Ocon tractor's License Detail for License # 1080417
DISCLA.IMER: A license stat,us check provides i11formation taken from the CSLB license database. Before relying on this information, you should be aware of the following limitations. • CSLB complaint disclosure is restricted by law (B&P 7124.6) If this entity is su bject to public complaint disclosure click on link that will appear below for more information. Click here for a definition of d isclosable actions. • Only construction related civil judgments reported to CSLB are disclosed (B&P 707 Ll 7 ). • Arbit rations a re not listed unless t he contra ctor fa ils to comply with the terms. • Due to wo rkload, t here may be relevant information that has not yet been ente red into the board's license database.
Business Information
OLLIN DOCK & DOOR INC
23550 ALESSANDRO BLVD
SUITE 104 PMV 466
MORENO VALLEY, CA 92553
Business Phone Number:(95 1) 833-4471
This license is current and active.
Entity Corporation
Issue Date 08/ 28/2021
Exp ire Date 08/31/2023
License Status
All information below should be reviewed.
Classifications
C-61 / D28 • DOORS, GATES AND ACTIVATING DEVICES
05/18/2022
Brittain Insurance Services
P.O. Box 4178
Covina CA 91723
Michelle Javinar
(626) 967-7985 (626) 967-7980
[email protected]
Ollin Dock & Door
11910 Barclay Drive
Moreno Valley CA 92557
Scottsdale Insurance Company 41297
22/23 GL XS
A Y RBS0081551 03/15/2022 03/15/2023
1,000,000
50,000
5,000
1,000,000
2,000,000
2,000,000
A XLS0118348 03/15/2022 03/15/2023
1,000,000
1,000,000
The City of Palms Springs, its officials, officers, employees, agents and volunteers are named as additional insured as respects to General Liability per written contract. Insurance is Primary & Non-Contributory.*30 days’ notice of cancellation, 10 days nonpayment.
City of Palm Springs
P O Box 2743
Palm Springs CA 92263-2743
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS
NON-OWNED
OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTHSTATUTEPER
(MM/DD/YYYY) LIMITS
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
LTR TYPE OF INSURANCE POLICY NUMBER
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR
CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $
DAMAGE TO RENTED
PREMISES (Ea occurrence) $
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
PROJECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 44
ACORD®
~ I
I
X
I [8]
-
-
~ [8] • -
- - - - - -
X ~ I I
I I I
•
I
05/18/2022
Brittain Insurance Services
P.O. Box 4178
Covina CA 91723
Michelle Javinar
(626) 967-7985 (626) 967-7980
[email protected]
Ollin Dock & Door
11910 Barclay Drive
Moreno Valley CA 92557
Infinity Select Insurance 20260
Clear Spring Property and Casualty Co. 15563
22/23 Auto WC
A Y 504610171002001 03/16/2022 03/16/2023
1,000,000
Uninsured motorist
property damage
B Y Y CWC00604200 03/16/2022 03/16/2023
1,000,000
1,000,000
1,000,000
The City of Palms Springs, Its officials, officers, employees, agents and volunteers are named as Additional Insured as respects to Auto Liability per written contract. Insurend is Primary and Non-Contributory Waiver of Subrogation applies to Workers Compensation. *30 day notice of cancellatin, 10 days for nonpayment.
City of Palm Springs
P O Box 2743
Palm Springs CA 92263-2743
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$
PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS
NON-OWNED
OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTHSTATUTEPER
(MM/DD/YYYY) LIMITS
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
LTR TYPE OF INSURANCE POLICY NUMBER
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR
CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $
DAMAGE TO RENTED
PREMISES (Ea occurrence) $
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY
PROJECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 45
ACORD®
~ I
I
I • -
-
~ • • -
X - - - X X
- H
I I
XI I I
•
I
Underwritten by Scottsdale Insurance Company ENDORSEMENT NO.
ATTACHED TO AND
FORMING A PART OF
POLICY NUMBER
ENDORSEMENT EFFECTIVE DATE
(12:01 A.M. STANDARD TIME) NAMED INSURED AGENT NO.
SDS-6 (1-19) Page 1 of 2
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED—ONGOING OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
SECTION II—WHO IS AN INSURED, paragraph C. is amended to include, for COVERAGE A—BODILY INJURY, PROPERTY DAMAGE, PERSONAL INJURY AND ADVERTISING INJURY LIABILITY only, as an additional insured, any person, entity or organization for whom the Named Insured is performing ongoing operations only when the Named Insured has agreed with the person, entity or organization in an insured contract to name the person, entity or organization as an additional insured.
1. Such person, entity or organization is only an additional insured with respect to liability for bodily injury or property damage caused, in whole or in part, by the ongoing operations of the Named Insured performed for the additional insured.
2. The insured contract must be currently in effect or become effective during the policy period, be executed prior to the bodily injury or property damage first happening, and be between the Named Insured and the additional insured.
3. This coveragedoes not apply to bodily injury orproperty damage after:
a. Your work for the additional insured has been completed; or b. That portion of your work out of which the bodily injury or property damage arises has been put to its intended use by any person or organization.
4. The applicable limit of our liability shall not be increased by the inclusion of the additional insured under the policy.
5. We shall have no duty to indemnify the additional insured for damages,claims or any other liabilities arising from actions, inactions, errors or omissions of the additional insured.
6. Our duty to indemnify the additional insured under an insured contract pursuant to this endorsement shall be limited to that sum derived by applying the percentage of fault of the Named Insured as determined by the trier-of-fact to the total damage sum allocated by the trier-of-fact to the additional insured. Under no circumstances shall we pay more than this proportionate indemnity share required of the policyholder in the insured contract.
7. Any indemnity payments made on behalf of any additional insured under an insured contract shall reduce the applicable limits of insurance on a dollar for dollar basis. Any indemnity payments paid to or on behalf of the additional insured pursuant to this endorsement are subject to the terms, conditions and limitations of the policy.
RBS0081551 03/15/2022 Ollin Dock & Door 047BZ
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 46
I'.) Nationwide'
SDS-6 (1-19) Page 2 of 2
8. This endorsement does not create a duty on our part to defend the additional insured or to participate in, contribute to, or reimburse any person, organization or entity for any fees or expenses incurred in the defense of the additional insured.
SECTION IV—COMMERCIAL GENERAL LIABILITY CONDITIONS, Condition B. INSURED’S DUTIES IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUIT of the policy is amended to include:
An additional insured under this endorsement shall in addition to complying with all provisions of the policy:
1. Give written notice to us of an occurrence or an offense which may result in a claim or suit within thirty (30) days of notice to the additional insured.
2. Give written notice to us of a claim or suit brought against the additional insured within thirty (30) days of the additional insured being served with the claim or suit.
3. Give written notice to any other insurer who has or may have coverage under its policy or policies for a claim,suit or demand for defense or indemnity within thirty (30) days of the additional insured being served with the claim,suit or demand for defense or indemnity. Such notice must demand the full coverage available under the policy. The additional insured will not take any action to waive or limits such other coverage available to it.
4. Obtain and provide to us copies of each and every policy from each and every insurer identified pursuant to the preceding paragraph.
This endorsement is subject to all terms, conditions and exclusions of the policy, which remain unchanged.
AUTHORIZED REPRESENTATIVE DATE
03/16/2022
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 47
I
l'.J Nationwide•
ENDORSEMENT
NO.
ATTACHED TO AND
FORMING A PART OF
POLICY NUMBER
ENDORSEMENT EFFECTIVE DATE
(12:01 A.M. STANDARD TIME) NAMED INSURED AGENT NO.
SDS-8 (1-18) Page 1 of 2
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
BLANKET ADDITIONAL INSURED—ONGOING OPERATIONS—PRIMARY AND NON-CONTRIBUTORY—OWNERS, LESSEES OR CONTRACTORS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
SECTION II—WHO IS AN INSURED, paragraph C. is amended to include, for COVERAGE A—BODILY INJURY, PROPERTY DAMAGE, PERSONAL INJURY AND ADVERTISING INJURY LIABILITY only, as an additional insured, any person, entity or organization for whom the Named Insured is performing ongoing operations only when the Named Insured has agreed with the person, entity or organization in an insured contract to name the person, entity or organization as an additional insured.
1. Such person, entity or organization is only an additional insured with respect to liability for bodily injury or property damage caused, in whole or in part, by the ongoing operations of the Named Insured performed for the additional insured.
2. The insured contract must be currently in effect or become effective during the policy period, be executed prior to the bodily injuryor property damage first happening, and be between the Named Insured and the additional insured.
3. This coveragedoes not apply to bodily injury or property damage after:
a. Your work for the additional insuredhas been completed; or b. That portion of your work out of which the bodily injury or property damagearises has been put to its intended use by any person or organization.
4. The applicable limit of our liability shall not be increased by the inclusion of the additional insured under the policy.
5. We shall have no duty to indemnify the additional insured for damages,claims or any other liabilities arising from actions, inactions, errors or omissions of the additional insured.
6. Our duty to contractually indemnify the additional insuredunder an insured contract shall be limited to that sum derived by applying the percentage of fault of the Named Insured as determined by the trier the trier-of-fact to the total damage sum allocated by the trier-of-fact to the additional insured.Under no circumstances shall we pay more than this proportionate contractual indemnity share.
7. Any contractual indemnity payments made on behalf of any additional insured under an insured contract shall reduce the applicable limits of insurance on a dollar for dollar basis. Any contractual indemnity payments are subject to the terms, conditions and limitations of the policy.
RBS0081551 03/15/2022 Ollin Dock & Door 047BZ
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 48
J~ SCOTTSDALE INSURANCE COMPANY®
SDS-8 (1-18) Page 2 of 2
8. This endorsement does not create a duty on ourpart to defend the additional insuredor to participate in, contribute to, or reimburse any person, organization or entity for any fees or expenses incurred in the defense of the additional insured.
SECTION IV—COMMERCIAL GENERAL LIABILITY CONDITIONS, Condition B. INSURED’S DUTIES IN THE EVENT OF OCCURRENCE, OFFENSE, CLAIM OR SUITof the policy is amended to include:
An additional insuredunder this endorsement shall in addition to complying with all provisions of the policy:
1. Give written notice tous of an occurrence or an offense which may result in a claim or suit within thirty (30) days of notice to the additional insured.
2. Give written notice to us of a claim or suit brought against the additional insured within thirty (30) days of the additional insured being served with the claim or suit.
3. Give written notice to any other insurer who has or may have coverage under its policy or policies for a claim,suit or demand for defense or indemnity within thirty (30) days of the additional insured being served with the claim,suitor demand for defense or indemnity.Such notice must demand the full coverage available under the policy.The additional insured will not take any action to waive or limit such other coverage available to it.
4. Obtain and provide to us copies of each and every policy from each and every insurer identified pursuant to the preceding paragraph.
The coverage provided by this endorsement is primary and non-contributory and no insurance held or owned by the additional insured shall be called upon to cover damages under this policy up to the limits of this policy, but only if the bodily injury or property damage under this policy is caused directly, in whole or in part, from your ongoing operations performed for the additional insured.
This endorsement is subject to all terms, conditions and exclusions of the policy, which remain unchanged.
AUTHORIZED REPRESENTATIVE DATE
03/16/2022
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 49
SDS-P-1 (01-21) Page 32 of 44
5. Any false, misleading, inaccurate or incomplete statements or omissions made by you or your agents or representatives will, at our election and upon our returning any deposit premium or audit premium, result in the rescission of this policy as of its inception.
If, prior to the inception date, any insured has knowledge of any fact, circumstance or situation which ultimately gives rise to a claim or suit for which coverage may be afforded by this insurance and any insured fails to disclose this knowledge to us, any claim or suit subsequently emanating therefrom shall be excluded from coverage under this policy.
I. SEPARATION OF INSUREDS
Except with respect to the Limits of Insurance, and any rights or duties specifically assigned in this Coverage Part to the first Named Insured, this insurance applies:
1. As if each Named Insured were the only Named Insured; and
2. Separately to each insured against whom claim is made or suit is brought.
J. TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US
If any insured has rights to recover all or part of any payment we have made under the applicable Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair such rights. At our request, such insured will bring suit or transfer those rights to us and help us enforce them.
K. TRANSFER OF YOUR RIGHTS AND OBLIGATIONS UNDER THIS POLICY No insured may transfer its rights or its obligations under this policy without our express written consent. In the event of the death of an individual identified as the first Named Insured, duties under this policy shall be transferred to the legal representative of the first Named Insured.
L. CANCELLATION
1. The first Named Insured shown on the Common Policy Declarations Page may cancel this policy by mailing or delivering to us ten (10) days advance written notice of cancellation.
2. We may cancel this or any renewal of this policy by mailing or delivering to the first Named Insured written notice of cancellation at least:
a. Ten (10) days before the effective date of cancellation if we cancel for non-payment of premium on this or any renewal policy; or b. Thirty (30) days before the effective date of cancellation if we cancel for any other reason.
3. We will mail or deliver our written notice of cancellation to the first Named Insured’s address shown in the Commercial General Liability Declarations.
4. Notice of cancellation will state the effective date of cancellation and the policy period will end on that date.
5. If this policy is cancelled, we will send the first Named Insured or Premium Finance Company, if applicable, premium refund due as follows:
a. If we cancel, any down payment will be deemed fully earned and any remaining refund will be pro rata; or
b. If the first Named Insured cancels, any down payment will be deemed fully earned as a result any refund may be less than pro rata and will be computed by the Company’s customary short-rate cancellation procedure and subject to any applicable minimum premium for the issuance of a policy as reflected on the short-rate cancellation schedule.
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 50
1(ll Na.tlcinwkk
·-~ ....
Underwritten by Scottsdale Insurance Company ENDORSEMENT NO.
ATTACHED TO AND
FORMING A PART OF
POLICY NUMBER
ENDORSEMENT EFFECTIVE DATE
(12:01 A.M. STANDARD TIME) NAMED INSURED AGENT NO.
SDS-69 (09-20) Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
NEW RESIDENTIAL CONSTRUCTION EXCLUSION WITH EXCEPTIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE FORM
A. The following exclusion is added to SECTION I—COVERAGES, COVERAGE A—BODILY INJURY, PROPERTY DAMAGE, PERSONAL INJURY AND ADVERSTISING INJURY LIABILITY, paragraph B. EXCLUSIONS:
NEW RESIDENTIAL CONSTRUCTION
Bodily injury, property damage, or personal injury and advertising injury arising out of the following:
1. Any new residential ground up construction services for a new residential project where the insured functions at any point in time as the general contractor for twenty percent (20%) or more of the project or otherwise provides any general management or consulting services for the project or performs work under any class code which has not been listed or are not substantially similar to those listed on the Commercial Liability Declaration Page of the policy; or
2. Any new residential ground up construction services for a new residential project which the insured does not have a required license to perform such activities by the applicable state contractors’ license Board or similar organization.
However, this exclusion does not apply to any new residential project where the insured performs any specialty, trade, or artisan construction or installation services in conjunction with or that are included or substantially related to the class code(s) listed on the Commercial General Liability Declaration page of this policy and for which the insured possess, if legally required, a valid and current license issued by the applicable state contractors’ license board or similar entity authorizing the insured to perform such activity.
B. For the purposes of this endorsement the following definitions apply:
1. New means any original construction project. Once a residential structure has been sold to the first owner other than the builder or developer as a dwelling, that residential structure is no longer new. When a residential structure consists of more than one unit, whether attached or detached, once a unit has been sold to the first owner other than the builder, developer, or a related entity as a dwelling that individual unit is no longer new.
2. Residential means any structure built or intended for use as a dwelling, including but not limited to a single-family house, condominium, co-op, townhouse, or row house, and includes any appurtenant structures to and land upon which the applicable residential structure is built.
All other terms, conditions, provisions, and exclusions of the policy remain unchanged.
AUTHORIZED REPRESENTATIVE DATE
RBS0081551 03/15/2022 Ollin Dock & Door 047BZ
03/16/2022
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 51
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 52
Customer Service: (800) 722-3391
Infinity Commercial Auto
11700 Great Oaks Way, Suite 450
Alpharetta, GA 30022
Underwritten by: Infinity Select Insurance Company
Claims Service: (800) 334-1661
ADDITIONAL NAMED INSURED ENDORSEMENT
I copy To Policy ID Number Expiration Date
504-61017-1002-001 03/16/2023 12:01 a.m.
The City of Palm Springs its officials o Named Insured employees agents & volunteers PO Box 2743 Ollin Dock and Door Inc
Palm Springs, CA 92263-2743
This endorsement is attached to and forms a part of the listed policy. No changes will be effective prior to the time changes are requested.
Additional Insured
The City of Palm Springs its officials o employees agents & volunteers Part A - Liability Coverage, is changed as follows:
The definition of insured is changed to include the additional insured named above. Adding an insured will not increase the limit of our liability. The insurance provided by this endorsement will be excess over any other valid and collectible insurance.
All other parts of this Policy remain unchanged.
ADDL INSURED COPY AMEND DATE: 05/19/2022
50461AIS01 ENDORSEMENT: 1-10
DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 53
Infinity Commercial Auto
11700 Great Oaks Way, Suite 450
Alpharetta, GA 30022
Underwritten by: Infinity Select Insurance Company
Customer Service: (800) 722-3391 Claims Service: (800) 334-1661 I
PRIMARY AND NONCONTRIBUTORY ENDORSEMENT
Copy To Policy ID Number Expiration Date
504-61017-1002-001 03/16/2023 12:01 a .. m.
The City of Palm Springs its officials o Named Insured
employees agents & volunteers
PO Box Ollin Dock And Door Inc 2743
Palm Springs, CA 92263-2743 This endorsement is attached to and forms a part of the listed policy.
The following endorsement applies only if Form Number 500PNCV01 appears on your Declarations Page.
This endorsement modifies the insurance provided under your COMMERCIAL AUTO POLICY.
PART A - LIABILITY COVERAGE
OTHER INSURANCE - PART A ONLY
The following is added to this section:
The coverage afforded under your Commercial Auto Policy is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that:
a. You have agreed in writing in a contract or agreement that the coverage afforded under your Commercial Auto Policy would be primary and would not seek contribution from any other insurance available to such additional insured; and
b. Such additional insured is a named insured under such other insurance.
ALL OTHER TERMS, LIMITS, CONDITIONS, AND PROVISIONS OF THE POLICY REMAIN UNCHANGED.
ADDL INSURED COPY AMEND DATE: 05/19/2022
500PNCV01 ENDORSEMENT: 1-10
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 04-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENTCALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 0.025 % of the California workers’ compensation premium otherwise due on such remuneration.
Schedule
Person or Organization Job Description
ANY PERSON OR ORGANIZATION AS REQUIRED BY
WRITTEN CONTRACT
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective: 03/16/2022 Policy No. CWC00604200 Endorsement No. 0 Insured Ollin Dock & Door (A Corp) Insurance Company Clear Spring Property and Casualty Company DocuSign Envelope ID: F108E7E5-D2C2-4196-B480-C3D83F0A9820 Item 1G - Page 54
ATTACHMENT D
Item 1G - Page 55
AMENDMENT #1 TO CONTRACT SERVICES AGREEMENT NO. A9135
OVERHEAD DOOR REPAIR SERVICES
This Amendment No. 1 to the Contract Services Agreement (A9135), (“Amendment No. 1”), is made and entered into this _____ day of _____________, 2022, by and between the City of Palm Springs, a California charter city and municipal corporation, hereinafter designated as the City, and Ollin Dock & Door, Inc., a California corporation, hereinafter designated as the Contractor. City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.
RECITALS
A. City has determined that there is a need for overhead door repair services at various city facilities.
B. City issued an Invitation for Bid (“IFB”) No. 22-17, seeking sealed bids to provide overhead door repair services, and setting for the terms, conditions, and covenants governing the provision of such services.
C. On June 16, 2022, City Council approved a Contract Services Agreement (A9135) with Contractor to provide overhead door repair services.
D. City desires to modify the locations identified in Exhibit “A” Scope of Services/Work to include three (3) motorized rolling gates at the City Corporate Yard.
E. Contractor desires to perform said services on the terms and conditions set forth in this Amendment.
In consideration of these promises and mutual obligations, covenants, and conditions, the Parties agree as follows:
AGREEMENT
SECTION1. The true and correct recitals above are incorporated by this reference herein as the basis for this Third Amendment.
SECTION 2. Exhibit “A” Contractor’s Scope of Services/Work including, Schedule of Fees and Schedule of Performance Section 1.1 A., and B. Locations is hereby amended as follows:
“Contractor shall furnish labor, materials, and equipment to perform overhead door and rolling gate repair services (Work) on an as-requested basis in city facilities included in this DocuSign Envelope ID: 6E3DABF0-BE3B-4840-8AFB-8BDE7140B7E1 30th November
Item 1G - Page 56
solicitation. The scope of Work shall include, but is not limited to: general repairs to sensors, overhead doors, garage doors, automated doors, doors panels, tracks, pullies, motors, chains, belts, wheel, troubleshooting, testing, inspecting, wiring, wire management, equipment testing and repair, cable pulling, remote controls, and low voltage, and other work normally under the jurisdiction of a licensed contractor for overhead commercial doors and bays, and motorized gates. This may include project estimation and budgeting of work.
B. Locations:
Location Quantity Door Type
Fire Station #1 2 Commercial roll up, overhead garage doors Fire Station #2 8 Commercial roll up, overhead garage doors Fire Station #3 2 Commercial roll up, overhead garage doors Fire Station #4 2 Commercial roll up, overhead garage doors Fire Station #5 2 Commercial roll up, overhead garage doors Pavilion 1 Commercial roll up, overhead garage doors
City Corporate Yard Maintenance Shops 3 Commercial roll up, overhead garage doors City Corporate Yard - Fleet Operations 7 Commercial roll up, overhead garage doors City Corporate Yard 3 Motorized rolling gates
Police Department 2 Commercial roll up, overhead garage doors Airport-Baggage Claim 6 Motorized doors for the bag belts Airport-Ticketing 5 Motorized doors
Airport-Bono Concourse 1 Manual bay door in the tug tunnel SECTION 3. Full Force and Effect. All terms, conditions, and provisions of the Contract Services Agreement A9135, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment No. 1 and any provisions of the Contract Services Agreement A9135, the provisions of this Amendment No. 1 shall in all respects govern and control.
SECTION 4. The persons executing this Amendment No. 1 on behalf of the Parties hereto warrant that (I) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said Party is bound.
Except as specifically amended by this Amendment No. 1, all terms and provisions of Agreement No. A9135 remain in full force and effect.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 6E3DABF0-BE3B-4840-8AFB-8BDE7140B7E1 Item 1G - Page 57
DocuSign Envelope ID: 6E3DABF0-BE3B-4840-8AFB-8BDE7140B7E1 11/30/2022
11/30/2022
Item 1G - Page 58
SIGNATURE PAGE TO AMENDMENT NO. 1 (A9135) BY AND BETWEEN THE CITY OF PALM SPRINGS AND OLLIN DOCK & DOOR, INC. stated below.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates CONTRACTOR:
By:fi-La~~c.S Signature By:_~~~--1-~!e:::~
~~
L') _______ _
(2nd signature required for Corporations)
Date: __:l::..1.\ 4,-:\ 3;:_;D;.._f._,:1.o:;;._;:_u~---- CITY OF PALM SPRINGS:
APPROVED BY DEPARTMENT DIRECTOR:
Date: __ _ Agreement No. A9135
APPROVED AS TO FORM: ATTEST:
~ DocuSigned by:
By: _ ...JL-~lffl!;B;e,o,e,.,-,,w 14e~ae{J~eE.te;oJli4er;,,,,,.·IJJfY ____ _ City Attorney APPROVED:
~ '~"'"""' ""
By: City Manager J~!, .. ~=~50 000 - over , Deputy/Assistant City Manager - up to $50,000 Director - up to $25,000 Manager - up to $5,000
Date:, ________ _
CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 29, 2024 CONSENT CALENDAR
SUBJECT: APPROVE CONTRACT SERVICES AGREEMENT NO. 24B030 WITH EMD CONSTRUCTION INC. FOR ON-CALL GENERAL CONTRACTOR
SERVICES FOR PALM SPRINGS INTERNATIONAL AIRPORT
FROM: Scott C. Stiles, City Manager
BY: Department of Aviation
SUMMARY:
This action will approve Agreement No. 24B030 with EMD Construction Inc., in an amount not to exceed $900,000 for on-call general contractor services for the Palm Springs International Airport (Airport).
RECOMMENDATION:
1. Approve Contract Services Agreement 24B030 (Attachment A) with EMD Construction Inc. to provide on-call general contractor services for the Palm Springs International Airport in an amount not to exceed $900,000 for the initial three-year term beginning March 1, 2024 through February 28, 2027, with two oneyear extension options at the City’s sole discretion.
2. Authorize the City Manager or designee to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
According to the Public Integrity Disclosure form (Attachment B) submitted on January 18, 2024, EMD Construction Inc. is registered in the State of California.
BACKGROUND:
The Airport’s 940-acre property has approximately 57 buildings. The buildings are a mix of older and newer buildings which include the historic Wexler terminal building that was completed in 1966. The Airport’s buildings are exposed to various weather elements which over time has resulted in the wear and tear of the buildings, and the conditions of Item 1H - Page 1
City Council Staff Report
February 29, 2024 -- Page 2
Award On-Call General Contractor Services Contract
the Airport’s buildings require various maintenance, repairs, and improvements to maintain their structural integrity, safety, and appearance.
Historically, the Airport has relied on various contractors and the Airport’s maintenance staff to complete building maintenance, repairs, and improvements, and staff has determined that with the growing frequency and complexity of the Airport’s maintenance, repair, and improvement needs, it is crucial for the Airport to have an on-call general contractor.
An on-call general contractor will allow the Airport to have access to a broader range of construction expertise which will include metal and wood framing, concrete work, drywall installation, texturing and painting, electrical work, plumbing repairs and installation, HVAC system repairs, ceiling installation, lighting repairs and installation, glasswork, millwork for counters and cabinetry, door installation, and low-voltage data cabling.
A well-maintained environment enhances the passenger experience and leaves a favorable impression on both the airlines and the passengers, and an on-call agreement will allow staff to promptly address building issues which will minimize disruptions to Airport operations.
STAFF ANALYSIS:
The contract with EMD Construction Inc. is an on-call, as-needed type contract. The bids were used to determine the lowest, responsive, responsible bidder and to set the unit rates for the contract; however, the actual amount of the contract is based on the budgeted amount set by the Department and will therefore not match the bid amounts.
An Invitation for Bids (IFB 23-49) was initiated by the City’s Procurement and Contracting Department on December 26, 2023, based on the Department of Aviation specifications.
Bids were solicited directly via the City’s procurement vendor portal, PlanetBids. In addition, the IFB was advertised in the Desert Sun. Five bids were received by the January 18, 2024, deadline as follows:
Vendor Bid
EMD Construction Inc. – Mountain Center, CA $17,150.00
All American Building Services – Santa Clarita, CA $25,812.50 United Paint & Coatings Co. – Coachella, CA $29,325.00
R&R B Inc DBA Servpro of Palm Springs – Indio, CA $38,255.00 CALTEC Corp. – Westminster, CA $43,722.40
The unit pricing is fixed for the first year and subject to CPI increase in the following years.
Staff recommends approval of Contract Services Agreement No. 24B030 with EMD Construction Inc. for the initial three-year term in the amount not to exceed $900,000 Item 1H - Page 2
City Council Staff Report
February 29, 2024 -- Page 3
Award On-Call General Contractor Services Contract
effective March 1, 2024 through February 28, 2027, subject to two one-year optional renewals at the sole discretion of the City.
The on-call contract will cover materials, labor, equipment rental, and subcontractors.
Staff has budgeted $300,000 for Fiscal Year 2023-24, and $300,000 will be budgeted for Fiscal Years 2024-25 and 2025-26 respectively to ensure that funding is available for any unforeseen general contractor services.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
ALIGNMENT WITH STRATEGIC PLANNING:
Approval of this action supports City Council priority 2A, Community Infrastructure – Improve City Facilities.
FISCAL IMPACT:
Funding in the amount of $300,000 is budgeted in the Department of Aviation, Terminal Building Operations Account 4157050-40105 in Fiscal Year 2023-24. The remaining annual amounts will be budgeted in future fiscal years.
REVIEWED BY:
Department Director: Harry Barrett Jr.
Procurement and Contracting Director: Kim Baker
City Attorney: Geremy Holm
City Manager: Scott Stiles
ATTACHMENTS:
A. Contract Services Agreement No. 24B030
B. Public Integrity Disclosure
Item 1H - Page 3
ATTACHMENT A
CONTRACT SERVICES AGREEMENT NO. 24B030
WITH EMD CONSTRUCTION INC.
Item 1H - Page 4