CITY COUNCIL
AND AS SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF PALM SPRINGS, CALIFORNIA
Council Chamber, City Hall
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
www.palmspringsca.gov
REGULAR MEETING AGENDA
OCTOBER 10, 2024
12:30 PM CLOSED SESSION
5:30 PM REGULAR MEETING
Jeffrey Bernstein, Mayor
Ron deHarte, Mayor Pro Tem
Grace Elena Garner, Councilmember
Christy Gilbert Holstege, Councilmember
Lisa Middleton, Councilmember
Scott Stiles, City Manager
City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.
Pursuant to Assembly Bill 557 -
Pursuant to Assembly Bill 557 -
To view/listen/participate in the meeting live, please contact the City Clerk at [email protected] or the following telephone number (760) 323-8204 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, in order to access the meeting and offer public comment. Any person who wishes to provide public testimony for an item on the agenda is requested to file a speaker card before the Public Testimony portion of the meeting.
You may submit your public comment to the City Council electronically. Materials may be emailed to [email protected]. Transmittal prior to the start of the meeting will help ensure that your correspondence is fully considered. Any correspondence received during or after the meeting will be distributed to the City Council and retained for the official record. View the City Council meeting live at the City’s website www.palmspringsca.gov/psctv, YouTube, or Channel 17 (Spectrum).
Please note any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting.
At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items and determine which agenda items will be considered before the 11:00 p.m. Adjournment time.
AGENDA EN ESPAÑOL DISPONIBLE EL LUNES - HAGA CLIC AQUÍ
12:30 P.M. CLOSED SESSION
CALL TO ORDER (Council Chamber):
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY (Council Chamber): The City Council welcomes public input. Members of the public may address the City Council on Closed Session items by contacting the City Clerk's Office at 760-323-8204. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist. Please see the City Clerk for additional information.
RECESS TO CLOSED SESSION (Large Conference Room): See Closed Session Agenda.
October 10, 2024 City Council Regular Meeting Agenda 2
5:30 P.M. REGULAR MEETING
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
PRESENTATIONS:
A. HUNGER ACTION MONTH BY FIND FOOD BANK
ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion.
The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.
REPORT OF CLOSED SESSION:
PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) This time has been set aside for members of the public to address the City Council only on agenda items. Two (2) minutes will be assigned to each speaker. Testimony for Public Hearings will only be taken at the time of the hearing, and General Public Comments, non-agenda items, will be taken later in the meeting.
1. CONSENT CALENDAR:
The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.
A. APPROVAL OF MINUTES: SEPTEMBER 12 AND SEPTEMBER 26, 2024 RECOMMENDATION:
Approve the City Council Meeting Minutes of September 12 and September 26, 2024.
B. AUTHORIZE A TASK ORDER WITH CAROLLO ENGINEERS, INC. IN THE October 10, 2024 City Council Regular Meeting Agenda 3 B. AUTHORIZE A TASK ORDER WITH CAROLLO ENGINEERS, INC. IN THE AMOUNT OF $151,250 PURSUANT TO AGREEMENT A8563 FOR ADDITIONAL
PROFESSIONAL SERVICES FOR ELECTRICAL MODIFICATIONS
ASSOCIATED WITH THE WASTERWATER TREATMENT PLANT ODER
CONTROL IMPROVEMENTS, CITY PROJECT NO. 23-16
RECOMMENDATION:
Authorize the City Manager to approve a Task Order in the amount of $151,250 for additional professional services of odor control improvement with Carollo Engineers, Inc., an ‘on-call’ firm for wastewater services, during design;
1. Appropriate $151,250 from the Wastewater Fund Balance; and2.
Authorize the City Manager or his designee to execute all necessary documents.
3. C. REJECT ALL BIDS RECEIVED FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) CYCLE 9 TRAFFIC SIGNAL IMPROVEMENTS, FEDERAL AID PROJECT NO. HSIPL-5282 (049), CITY PROJECT NO. 18-05 RECOMMENDATION:
Reject the construction bids received on August 8, 2024, for the HSIP Cycle 9 Traffic Signal Improvements, Federal Aid Project No. HSIPL-5282(049), City Project No. 18-05; and
1. Authorize Staff to re-bid the Project.2.
D. APPROVE INSTALLATION OF NEW CIRCUITS FOR EAST TAHQUITZ CANYON WAY MEDIAN ART PADS IN THE AMOUNT OF $32,606.19
RECOMMENDATION:
Appropriate $32,606.19 of Public Art Funds from the Public Art Fund Balance to the Fiscal Year 2025 Public Arts Fund Repairs and Maintenance account.
1. Approve expenditure of $32,606.19 of Public Art Funds for new electrical circuits for the East Tahquitz Canyon Way Median art pads in an amount not to exceed $32,606.19.
2. October 10, 2024 City Council Regular Meeting Agenda 4
E. APPROVE CONTRACT SERVICE AGREEMENTS NO. 24B235 WITH CAT CITY AUTO BODY INC., AND 24B236 WITH MARVIN’S AUTO PAINT INC., DBA FOR
AUTO BODY REPAIR SERVICES
RECOMMENDATION:
Approve Contract Services Agreement 24B235 with Cat City Auto Body, Inc., to provide auto body repair services in an amount not to exceed $722,050 for the initial three-year term beginning October 14, 2024, through October 13, 2027, with two one-year extension options at the City’s sole discretion; and
1. Approve Contract Services Agreement 24B236 with Marvin’s Auto Paint, Inc., to provide auto body repair services in an amount not to exceed $309,450 for the initial three-year term beginning October 14, 2024, through October 13, 2027, with two one-year extension options at the City’s sole discretion; and
2. Authorize the City Manager or their designee to execute all necessary documents.
3. F. APPROVE CONSTRUCTION CONTRACT NO. 24C242 WITH MIRACLE RECREATION EQUIPMENT COMPANY AND CONSTRUCTION CONTRACT NO. 24C248 WITH SHADE STRUCTURES, INC., DBA USA SHADE & FABRIC
STRUCTURES FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND
EQUIPMENT AND SHADE STRUCTURES AT RUTH HARDY PARK
RECOMMENDATION:
Approve Construction Contract 24C242 with Miracle Recreation Equipment Company to purchase and install playground equipment at Ruth Hardy Park, for an amount of $956,214.76;
1. Approve Construction Contract 24C248 with Shade Structures, Inc., dba USA Shade & Fabric Structures, to purchase and install shade structure equipment at Ruth Hardy Park, for an amount of $486,028.66;
2. Authorize the City Manager or designee to execute all necessary documents.3.
G. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P239 WITH ON DUTY
HEALTH, PC FOR PALM SPRINGS POLICE DEPARTMENT ANNUAL PHYSICAL
AND WELLNESS ASSESSMENTS
RECOMMENDATION:
Approve Contract Services Agreement No. 24P239 with On Duty Health, PC to provide Palm Springs Police Department annual physical and wellness assessments for a three-year term in an amount not to exceed $146,775 beginning October 14, 2024 through October 13, 2027, with two one-year extension options at the City’s sole discretion; and
1. Authorize the City Manager or designee to execute all necessary documents.2.
H. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P238 WITH ON DUTY October 10, 2024 City Council Regular Meeting Agenda 5 H. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P238 WITH ON DUTY
HEALTH, PC FOR NFPA COMPLIANT ANNUAL PHYSICAL AND WELLNESS
ASSESSMENTS
RECOMMENDATION:
Approve Contract Services Agreement No. 24P238 with On Duty Health, PC to provide NFPA compliant annual physical and wellness assessments for a three-year term in an amount not to exceed $413,895.60 beginning October 14, 2024 through October 13, 2027, with two one-year extension options at the City’s sole discretion; and
1. Authorize the City Manager or designee to execute all necessary documents.2.
I. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B240 WITH MPG
CONSTRUCTION, LLC FOR ON-CALL BUILDING REPAIR AND RENOVATION
SERVICES FOR PALM SPRINGS INTERNATIONAL AIRPORT
RECOMMENDATION:
Approve Contract Services Agreement No. 24B240 with MPG Construction, LLC to provide on-call building repair and renovation services for the Palm Springs International Airport in an amount not to exceed $980,000 for the initial three-year term beginning October 14, 2024 through October 13, 2027, with two one-year extension options at the City’s sole discretion.
1. Authorize the City Manager or designee to execute all necessary documents.2.
J. ACCEPTANCE OF AIRPORT COMMON USE PODIUMS – BONO CONCOURSE, CITY PROJECT 21-28
RECOMMENDATION:
Accept the public works improvement identified as the Airport Common Use Podiums – Bono Concourse, City Project 21-28 (“Project”), as completed in accordance with the plans and specifications;
1. Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for the Airport Common Use Podiums – Bono Concourse, City Project 21-28; and
2. Appropriate $30,252.15 from the Airport Special Capital Projects fund balance.3.
October 10, 2024 City Council Regular Meeting Agenda 6
K. AWARD OF A CONSTRUCTION CONTRACT TO RIVERSIDE CONSTRUCTION, INC., IN THE AMOUNT OF $10,510,913; APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH HARRIS AND ASSOCIATES, INC., FOR
CONSTRUCTION MANAGEMENT SERVICES, INSPECTION AND MATERIALS TESTING SERVICES IN THE AMOUNT OF $2,133,897.20; AND APPROVAL OF A TASK ORDER UNDER ON-CALL AGREEMENT NO. 23PO41 WITH TSG ENTERPRISES, INC., DBA THE SOLIS GROUP, TO PROVIDE COMMUNITY WORKFORCE AGREEMENT ADMINISTRATION IN THE AMOUNT OF $67,826
FOR THE SOUTH PALM CANYON BRIDGE REPLACEMENT AT TAHQUITZ CREEK CHANNEL, CITY PROJECT NO. 12-02, FEDERAL AID PROJECT NO.
BRLS-5282(042)
RECOMMENDATION:
Award a construction contract to Riverside Construction, Inc., a California corporation, in the amount of $10,510,913;
1. Delegate authority to the City Manager or designee to approve and execute construction contract change orders up to a total amount of $1,600,000 with all change orders reported to the City Council;
2. Approve a Professional Services Agreement with Harris and Associates, Inc., a California corporation, contingent on Caltrans approval of the contract rates in the amount of $2,133,897.20 as may be modified based on the final approved rates, for construction management, inspection and materials testing services;
3. Authorize the City Manager to approve a task order for Community Workforce Agreement (CWA) administration services from an on-call CWA firm, TSG Enterprises, Inc., dba The Solis Group, in an amount of $67,826.00;
4. Appropriate $650,000.00 from the Measure A fund balance; and5.
Authorize the City Manager or his designee to execute all necessary documents.
6. L. AUTHORIZE AN INCREASE OF $182,960.40 TO PURCHASE ORDER 18000472 ISSUED TO VEOLIA WATER OPERATING SERVICES, INC. RELATED TO
ADDITIONAL PROFESSIONAL SERVICES REQUIRED TO COMPLY WITH THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD ORDER.
RECOMMENDATION:
Authorize an increase to Purchase Order 18000742 in the amount of $182,960.40 with Veolia Water West Operating Services, Inc., pursuant to Agreement No. 6084 to include a groundwater monitoring network technical report, a nitrogen control strategy technical report, nitrogen effluent limit feasibility study and a TDS source control program technical report as required by the California Regional Water Quality Control Board Order;
1. Appropriate $182,960.40 from the Wastewater Fund Balance; and2.
Authorize the City Manager or his designee to execute all necessary documents.
3. M. A REQUEST BY THE OWNERS OF TWO HISTORIC PROPERTIES FOR October 10, 2024 City Council Regular Meeting Agenda 7 M. A REQUEST BY THE OWNERS OF TWO HISTORIC PROPERTIES FOR
APPROVAL OF MILLS ACT HISTORIC PROPERTY PRESERVATION
AGREEMENTS, INCLUDING ONE UNIT WITHIN THE OCOTILLO LODGE HISTORIC DISTRICT (HD-11) AT 1111 EAST PALM CANYON DRIVE, UNIT 382; AND THE HARRIET VAN HORN RESIDENCE, A CLASS 1 HISTORIC SITE (HSPB 157) LOCATED AT 1121 LINDA VISTA ROAD
RECOMMENDATION:
1. Approve a Mills Act Historic Property Preservation Agreement between the City of Palm Springs and the owners of the following list of properties:
A. 1111 E. Palm Canyon, Unit 382 (Ocotillo Lodge), APN: 511-035-122.
B. 1121 Linda Vista Road (Harriet Van Horn Residence), APN:
507-132-001.
2. Authorize the City Manager to execute the Agreements.
3. Direct the City Clerk to record the Agreements with the County of Riverside.
N. AUTHORIZE STAFF TO ISSUE A REQUEST FOR PROPOSALS FOR
CONVENTION CENTER AND RELATED TOURISM FACILITIES OPERATION
AND MANAGEMENT SERVICES
RECOMMENDATION:
Authorize Staff to issue a Request for Proposals (RFP) for operation and management services for the Palm Springs Convention Center and related tourism facilities.
EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.
2. PUBLIC HEARINGS:
A. AN APPLICATION BY CHARLES E. BENTALL AND JULIE BENTALL,
REPRESENTED BY THE PALM SPRINGS PRESERVATION FOUNDATION,
FOR HISTORIC SITE DESIGNATION OF THE BURNHAM-WELLS RESIDENCE LOCATED AT 1850 SMOKE TREE LANE (APN 510-172-001), CASE HSPB #159 RECOMMENDATION:
Open the Public Hearing and receive public testimony.1.
Close the public hearing and adopt Resolution entitled, “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, DESIGNATING THE BURNHAM-WELLS RESIDENCE LOCATED AT 1850 SMOKE TREE LANE, AS A CLASS 1 (LANDMARK) HISTORIC RESOURCE HSPB #159, SUBJECT TO CONDITIONS (APN 510-172-001).”
2. B. APPEALS BY THE NEW MESQUITE HOMEOWNERS’ ASSOCIATION AND October 10, 2024 City Council Regular Meeting Agenda 8 B. APPEALS BY THE NEW MESQUITE HOMEOWNERS’ ASSOCIATION AND
DESERT CHAPEL OF THE PLANNING COMMISSION DECISION TO APPROVE A MINOR AMENDMENT TO PLANNED DEVELOPMENT DISTRICT (PDD 153) TO ALLOW THE RESTORATION OF APPROXIMATELY 90 ACRES OF THE 120-ACRE FORMER MESQUITE GOLF COURSE AND COUNTRY CLUB SITE
INTO A NATIVE DESERT HABITAT AND NATURE PRESERVE (CASE
5.0303-PD 153).
RECOMMENDATION:
Open the appeal hearing and receive testimony; and1.
Reject the appeals and accept the Planning Commission’s decision by adopting a Resolution entitled, “ A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF PALM SPRINGS, CALIFORNIA, DENYING THE APPEALS
BY THE NEW MESQUITE HOMEOWNERS ASSOCIATION AND DESERT
CHAPEL AND UPHOLDING THE DECISION OF THE PLANNING
COMMISSION TO APPROVE A PROPOSED MINOR AMENDMENT TO
PLANNED DEVELOPMENT DISTRICT 153 (PDD-153) BY THE OSWIT LAND TRUST TO ALLOW THE RESTORATION OF APPROXIMATELY 90 ACRES OF THE 120-ACRE FORMER GOLF COURSE AND COUNTRY
CLUB SITE INTO A NATIVE DESERT HABITAT AND NATURE PRESERVE
FOR THE SITE LOCATED BETWEEN SUNRISE WAY AND EL CIELO
ROAD, NORTH OF MESQUITE AVENUE, ZONE PDD 153, SECTION 24 (CASE 5.0303-PDD-153).”
2. 3. BUSINESS & LEGISLATIVE: NONE
PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the public to address the City Council on items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Two (2) minutes will be assigned to each speaker.
CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT: This time is set aside for the City Council and City Manager to provide additional general comments and reports. Additionally, the City Council and City Manager may briefly discuss items of concern and prioritize agenda items for future meeting dates.
ADJOURNMENT:
October 10, 2024 City Council Regular Meeting Agenda 9
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Brenda Pree, City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on October 4, 2024, and posted on the City’s website as required by established policies and procedures.
____________________________
Brenda Pree, MMC, CERA
City Clerk
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at
(760) 323-8204.
It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.
October 10, 2024 City Council Regular Meeting Agenda 10