CITY COUNCIL
AND AS SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF PALM SPRINGS, CALIFORNIA
Council Chamber, City Hall
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
www.palmspringsca.gov
SPECIAL MEETING AGENDA
NOVEMBER 21, 2024
4:00 PM CLOSED SESSION
5:30 PM SPECIAL MEETING
Jeffrey Bernstein, Mayor
Ron deHarte, Mayor Pro Tem
Grace Elena Garner, Councilmember
Christy Gilbert Holstege, Councilmember
Lisa Middleton, Councilmember
Scott Stiles, City Manager
Items Nos. 1. NN and 1. OO added on November 18, 2024, at 5:20 PM.
City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.
Pursuant to Assembly Bill 557 -
To view/listen/participate in the meeting live, please contact the City Clerk at [email protected] or the following telephone number (760) 323-8204 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, in order to access the meeting and offer public comment. Any person who wishes to provide public testimony for an item on the agenda is requested to file a speaker card before the Public Testimony portion of the meeting.
You may submit your public comment to the City Council electronically. Materials may be emailed to [email protected]. Transmittal prior to the start of the meeting will help ensure that your correspondence is fully considered. Any correspondence received during or after the meeting will be distributed to the City Council and retained for the official record. View the City Council meeting live at the City’s website www.palmspringsca.gov/psctv, YouTube, or Channel 17 (Spectrum).
Please note any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting.
At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items and determine which agenda items will be considered before the 11:00 p.m. Adjournment time.
AGENDA EN ESPAÑOL DISPONIBLE EL LUNES - HAGA CLIC AQUÍ
4:00PM CLOSED SESSION
CALL TO ORDER (Council Chamber):
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY (Council Chamber): The City Council welcomes public input. Members of the public may address the City Council on Closed Session items by contacting the City Clerk's Office at 760-323-8204. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist. Please see the City Clerk for additional information.
RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda.
November 21, 2024 City Council Regular Meeting Agenda 2
5:30 P.M. REGULAR MEETING
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
PRESENTATIONS: NONE
ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion.
The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.
REPORT OF CLOSED SESSION:
PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) This time has been set aside for members of the public to address the City Council only on agenda items. Two (2) minutes will be assigned to each speaker. Testimony for Public Hearings will only be taken at the time of the hearing, and General Public Comments, non-agenda items, will be taken later in the meeting.
1. CONSENT CALENDAR:
The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.
A. APPROVAL OF MINUTES
RECOMMENDATION:
Approve the City Council Meeting Minutes of October 24, 2024 and November 7, 2024.
B. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE November 21, 2024 City Council Regular Meeting Agenda 3 B. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF OCTOBER 1 THROUGH OCTOBER 31, 2024
RECOMMENDATION:
Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of October 1 through October 31, 2024.
C. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS
RECOMMENDATION:
Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING 08-31-24, 09-14-24, 09-28-24, AND 10-12-24 TOTALING $10,479,599.69 AND ACCOUNTS PAYABLE WARRANTS DATED 08-29-24, 09-12-24, 09-26-24, 10-01-24 AND 10-10-24 TOTALING $22,322,930.08, IN THE AGGREGATE AMOUNT OF $32,802,529.77 DRAWN ON BANK OF AMERICA.
D. TREASURER’S INVESTMENT REPORT AS OF SEPTEMBER 30, 2024 RECOMMENDATION:
Attached is the Treasurer’s Investment Report as of September 30, 2024.
E. APPROVE COOPERATIVE PURCHASE AGREEMENT NO. 24C296 WITH CARAHSOFT TECHNOLOGY CORP. FOR THE PURCHASE OF FLIGHT
INFORMATION DISPLAY SYSTEM SOFTWARE AND EQUIPMENT AND GATE MANAGEMENT SYSTEM, PART 139 INSPECTION MANAGEMENT SYSTEM,
ASSET MANAGEMENT SYSTEM, AND COMPUTERIZED MAINTENANCE
MANAGEMENT SYSTEM SOFTWARE FOR THE PALM SPRINGS
INTERNATIONAL AIRPORT
RECOMMENDATION:
Approve Cooperative Purchase Agreement No. 24C296 with Carahsoft Technology Corp. for the purchase of Flight Information Display System (FIDS) software and equipment and Gate Management System, Part 139 Inspection Management System, Asset Management System, and Computerized Maintenance Management System Software for the Palm Springs International Airport for a five-year term in an amount not to exceed $739,484.40.
November 21, 2024 City Council Regular Meeting Agenda 4
F. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B289 WITH
VIVID-ACCENT PAINTING CO. AND 24B290 WITH UNITED PAINT & COATINGS CO. FOR ON-CALL PAINTING AND WALLCOVERING SERVICES
RECOMMENDATION:
Approve Contract Services Agreement 24B289 with Vivid-Accent Painting Co. to provide on-call painting and wallcovering services in an amount not to exceed $630,000 for the initial three-year term beginning December 1, 2024 through November 30, 2027, with two one-year extension options at the City’s sole discretion; and
1. Approve Contract Services Agreement 24B290 with United Paint & Coatings Co. to provide on-call painting and wallcovering services in an amount not to exceed $420,000 for the initial three-year term beginning December 1, 2024 through November 30, 2027, with two one-year extension options at the City’s sole discretion; and
2. Authorize the City Manager or designee to execute all necessary documents.3.
G. APPROVE CONTRACT SERVICES AGREEMENTS NO. 24B235 WITH CAT CITY AUTO BODY INC., AND NO. 24B236 WITH MARVIN’S AUTO PAINT INC FOR
AUTO BODY REPAIR SERVICES
RECOMMENDATION:
Approve Contract Services Agreement 24B235 with Cat City Auto Body, Inc., to provide auto body repair services in an amount not to exceed $722,050 for the initial three-year term beginning November 25, 2024, through November 24, 2027, with two one-year extension options at the City’s sole discretion; and
1. Approve Contract Services Agreement 24B236 with Marvin’s Auto Paint Inc., to provide auto body repair services in an amount not to exceed $309,450 for the initial three-year term beginning November 25, 2024, through November 24, 2027, with two one-year extension options at the City’s sole discretion; and
2. Authorize the City Manager or their designee to execute all necessary documents.
3. November 21, 2024 City Council Regular Meeting Agenda 5
H. APPROVE CONTRACT SERVICES AGREEMENTS NO. 24B291 WITH GMAT, INC.
DBA INLAND OVERHEAD DOOR COMPANY, AND NO. 24B292 WITH PRECISION GARAGE DOORS & GATES INC. FOR OVERHEAD DOOR AND MOTORIZED
GATE REPAIR SERVICES
RECOMMENDATION:
Approve Contract Services Agreement 24B291 with GMAT, Inc. DBA Inland Overhead Door Company, to provide overhead door and motorized gate repair services in an amount not to exceed $669,264.96 for the initial three-year term beginning December 1, 2024, through November 30, 2027, with two one-year extension options at the City’s sole discretion; and
1. Approve Contract Services Agreement 24B292 with Precision Garage Doors & Gates Inc., to provide overhead door and motorized gate repair services in an amount not to exceed $446,176.64 for the initial three-year term beginning December 1, 2024, through November 30, 2027, with two one-year extension options at the City’s sole discretion; and
2. Authorize the City Manager or their designee to execute all necessary documents.
3. I. APPROVE AMENDMENT NO. 1 TO AGREEMENT 24B186 WITH MPG
CONSTRUCTION, LLC FOR ON-CALL BUILDING REPAIRS AND RENOVATION
SERVICES
RECOMMENDATION:
Approve Amendment No. 1 to Agreement 24B186 with MPG Construction, LLC for on-call building repair and renovation services for an additional amount of $200,000 and a total revised contract amount not to exceed $950,000 through September 15, 2027; and
1. Authorize the City Manager or designee to execute all necessary documents.2.
J. APPROVE GOODS PURCHASE AGREEMENT NO. 24B257 WITH PB LOADER
CORPORATION FOR A POTHOLE HOT PATCH TRUCK
RECOMMENDATION:
Approve Goods Purchase Agreement No. 24B257 with PB Loader Corporation to provide a pothole patch truck for an amount not to exceed $227,521.13.
1. Authorize the City Manager or their designee to execute all necessary documents.
2. November 21, 2024 City Council Regular Meeting Agenda 6
K. AUTHORIZE THE PURCHASE OF ONE NEW 2025 JOHN DEERE 320P BACKHOE IN AN AMOUNT NOT TO EXCEED $213,125.96
RECOMMENDATION:
Approve the issuance of a purchase order to R.D. Offutt Company dba RDO Equipment Co., for the purchase of one new 2025 John Deere 320P Backhoe in an amount not to exceed $213,125.96, inclusive of the purchase price and sales tax of $193,750.87 and a 10% contingency of $19,375.09; and
1. Authorize the City Manager or designee to execute all necessary documents.2.
L. APPROVAL OF AMENDMENT NO. 5 TO THE POST-CONSTRUCTION SERVICES AGREEMENT WITH ENGIE SERVICES U.S., INC., RELATED TO THE
OPERATION AND MAINTENANCE OF THE MUNICIPAL CO-GENERATION PLANT RECOMMENDATION:
Approve Amendment No. 5 to Post-Construction Services Agreement (A8470) with ENGIE Services U.S., Inc., a Delaware corporation, for an addition of $39,206, for a revised contract amount not to exceed $3,359,411.94; during the initial term from April 1, 2020, through March 31, 2025; and
1. Authorize the City Manager or their designee to execute all necessary documentation.
2. M. APPROVE AMENDMENT NO. 1 TO COOPERATIVE PURCHASE AGREEMENT 24C243 WITH MOTOROLA SOLUTIONS, INC., FOR PURCHASE OF
VIDEOMANAGER EL CLOUD WITH INTEGRATED IN-CAR VIDEO SYSTEMS RECOMMENDATION:
Approve Amendment No. 1 to Agreement 24C243 (Attachment A) with Motorola Solutions, Inc., to purchase of VideoManager El Cloud with integrated in-car video systems for public safety patrol vehicles for an additional amount of $79,075.15 for a total revised contract amount not to exceed $151,335.28; and
1. Authorize the City Manager or designee to execute all necessary documents2.
November 21, 2024 City Council Regular Meeting Agenda 7
N. APPROVE AMENDMENT NO. 1 TO COOPERATIVE PURCHASE AGREEMENT 24C119 WITH RON TURLEY ASSOCIATES, INC., FOR INFORMATION SYSTEM
SAAS SUBSCRIPTION FOR FLEET MANAGEMENT
RECOMMENDATION:
Approve Amendment No. 1 to Agreement 24C119 with Ron Turley Associates, Inc., to for Information System SAAS Subscription for Fleet Management for an additional amount of $21,600 for a total revised contract amount not to exceed $96,509.40, for the initial term of June 5, 2024, through June 4, 2026; and
1. Authorize the City Manager or designee to execute all necessary documents.2.
O. AUTHORIZE THE PURCHASE OF TURNOUT GEAR IN THE AMOUNT OF $93,408.75 FROM ALLSTAR FIRE EQUIPMENT, INC.
RECOMMENDATION:
Authorize the purchase of 25 sets of turnout gear for the Palm Springs Fire Department from Allstar Fire Equipment, Inc., pursuant to Sourcewell Cooperative Purchasing Contract 010424-LIO, in the amount of $93,408.75.
1. Authorize the City Manager or designee to execute all necessary documents.2.
P. APPROVE AMENDMENT NO. 2 TO AGREEMENT 23P056 WITH OFRS, INC., FOR
HOMELESS ENCAMPMENT AND SITE CLEAN-UP SERVICES
RECOMMENDATION:
Approve Amendment No. 2 to Agreement No. 23P056 with OFRS, Inc. to provide homeless encampment and site clean-up services for an additional amount of $1,680,000 for a total revised contract amount not to exceed $2,880,000; and
1. Approval of this action includes an appropriation of $720,000 from the General Fund Balance to Street Maintenance Contractual Services Account 1006515-40105 in Fiscal Year 2024-2025; and
2. Authorize the City Manager or designee to execute all necessary documents.3.
November 21, 2024 City Council Regular Meeting Agenda 8
Q. APPROVE COOPERATIVE PURCHASE AGREEMENT NO. 24C282 FOR AN
AERIAL DETECT AND AVOID RADAR SYSTEM FOR THE POLICE
DEPARTMENT’S DRONE AND COUNTER DRONE PROGRAM
RECOMMENDATION:
Approve Cooperative Purchase Agreement No. 24C282 with Advexure, LLC for a three-year term in an amount not to exceed $581,750 beginning November 15, 2024, through November 14, 2027, with two one-year extension options, to implement radar technology to detect local aircraft during drone operations.
1. Authorize the City Manager or their designee to execute all necessary documents.
2. R. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P288 WITH THE RANCH RECOVERY CENTERS, INC. FOR REHABILITATION SERVICES
RECOMMENDATION:
Approve Contract Services Agreement No. 24P288 with The Ranch Recovery Centers, Inc. to provide rehabilitation services for a one-year term in an amount not to exceed $271,437.75 beginning January 1, 2025, through December 31, 2025, with one one-year extension option at the City’s sole discretion; and
1. Authorize the City Manager or designee to execute all necessary documents.2.
S. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. A9163 WITH GALLS, LLC
FOR UNIFORMS, EQUIPMENT, GEAR, AND BULLET-RESISTANT VESTS RECOMMENDATION:
Approve Amendment No. 1 to Agreement No. A9163 with Galls, LLC for uniform and equipment services for $100,000 and revised agreement amount not to exceed amount of $175,000 and a term of July 1, 2022 to December 31, 2026.
1. Authorize the City Manager or designee to execute all necessary documents. 2.
November 21, 2024 City Council Regular Meeting Agenda 9
T. APPROVAL OF A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A SAFE STREETS AND ROADS FOR ALL GRANT FROM THE U.S. DEPARTMENT OF
TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION
RECOMMENDATION:
Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, AUTHORIZING THE ACCEPTANCE OF A SAFE STREETS FOR ALL GRANT IN THE AMOUNT OF $776,000
FROM THE UNITED STATES DEPARTMENT OF TRANSPORTATION FOR A COMPREHENSIVE SAFETY ACTION PLAN.”
1. Authorize the City Manager to execute all necessary documents.2.
U. APPROVAL OF PLANS, SPECIFICATIONS & ESTIMATE (PS&E) AND
AUTHORIZE TO BID AIRPORT OUTFALL REPAIR PROJECT, AIRPORT PROJECT PSP-01
RECOMMENDATION:
Approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Airport Outfall Repair Project, Airport Project PSP-01 (“the Project”).
V. APPROVE A RESOLUTION OF THE CITY OF PALM SPRINGS ADOPTING AN
INVENTORY REPORT OF EXCESS, EXEMPT, AND NON-EXEMPT SURPLUS LAND PURSUANT TO GOVERNMENT CODE SECTION 50569
RECOMMENDATION:
Accept the Inventory Report of City of Palm Springs and Successor Agency to the Palm Springs Redevelopment Agency exempt, and non-exempt surplus lands, and excess lands, pursuant to Government Code § 54221, and authorize staff to submit a report to the California State Department of Housing and Community Development pursuant to Government Code § 54230(a)(1).
W. APPROVE AMENDMENT NO. 2 TO CONTRACT SERVICES AGREEMENT NO. 23E228 WITH UNIVERSAL PROTECTION SERVICE, LP DBA ALLIED
UNIVERSAL SECURITY SERVICES FOR AVIATION WORKER AND INBOUND
CARGO SCREENING FOR PALM SPRINGS INTERNATIONAL AIRPORT
RECOMMENDATION:
Approve Amendment No. 2 to Contract Services Agreement No. 23E228 with Universal Protection Service, LP dba Allied Universal Security Services, to extend the Agreement term for two months, January 1, 2025, to February 28, 2025, for an additional amount of $44,512.35 and a total revised contract amount not to exceed $383,490.99, for aviation worker and inbound cargo screening for the Palm Springs International Airport.
1. Authorize the City Manager or designee to execute all necessary documents.2.
November 21, 2024 City Council Regular Meeting Agenda 10
X. APPROVAL OF AMENDMENT NO. 4 TO CONTRACT SERVICES AGREEMENT WITH ALLIED UNIVERSAL, INC. FOR UNARMED SECURITY SERVICES (AGREEMENT NO. A8358)
RECOMMENDATION:
Approve Amendment No. 4 to Agreement No. A8358 with Allied Universal Inc. for unarmed uniformed security guard and patrol services for various City facilities and locations.
1. Authorize the City Manager or designee to execute Amendment No. 4 to the contract services agreement with Allied Universal Inc. for unarmed security services throughout the City.
2. Y. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B249 WITH ROBSON HANDLING TECHNOLOGY USA INC. FOR BAGGAGE HANDLING SYSTEM
PARTS FOR PALM SPRINGS INTERNATIONAL AIRPORT
RECOMMENDATION:
Approve Contract Services Agreement No. 24B249 with Robson Handling Technology USA Inc. to provide baggage handling system parts for the Palm Springs International Airport in an amount not to exceed $345,084.67 for the initial three-year term beginning November 25, 2024, through November 24, 2027, with two one-year extension options at the City’s sole discretion.
1. Authorize the City Manager or designee to execute all necessary documents.2.
Z. APPROVAL OF A COOPERATIVE AGREEMENT WITH RIVERSIDE COUNTY
FLOOD CONTROL AND WATER CONSERVATION DISTRICT (RCFC) AND THE
CITY OF PALM SPRINGS FOR THE CONSTRUCTION OF PALM SPRINGS MASTER DRAINAGE PLAN (MDP) LINE 6, STAGE 3
RECOMMENDATION:
Approve a Cooperative Funding Agreement with the Riverside County Flood Control and Water Conservation District and the City of Palm Springs associated with the construction, operation, and maintenance of flood control improvements identified as Palm Springs Master Drainage Plan (MDP) Line 6, Stage 3; and
1. Authorize the City Manager to execute all necessary documents.2.
November 21, 2024 City Council Regular Meeting Agenda 11
AA. APPROVE AN AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE PALM SPRINGS POLICE OFFICERS’
ASSOCIATION AND THE PALM SPRINGS POLICE MANAGEMENT
ASSOCIATION
RECOMMENDATION:
Adopt Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF PALM SPRINGS, CALIFORNIA, APPROVING MODIFYING THE
MEMORANDUM OF UNDERSTANDING WITH THE PALM SPRINGS POLICE OFFICERS’ ASSOCIATION AND THE PALM SPRINGS POLICE
MANAGEMENT ASSOCIATION TO ADJUST THE ANNUAL LEAVE CASH-IN DAY.”
1. Authorize the City Manager to execute all documents necessary to effectuate this action.
2. BB. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE
VACANCY POSITION OF ASSISTANT DIRECTOR OF PARKS AND
RECREATION FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE DECEMBER 9, 2024
RECOMMENDATION:
1. Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM
RETIRED ANNUITANT TO THE VACANCY POSITION OF ASSISTANT
DIRECTOR OF PARKS AND RECREATION FOR THE CITY OF PALM
SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE DECEMBER 9, 2024.”
Authorize the City Manager to execute any documents necessary to effectuate the above actions.
2. CC. APPROVE A TASK ORDER WITH VEOLIA WATER WEST OPERATING SERVICES, INC. IN THE AMOUNT OF $80,488.50 FOR BARISTO SEWER LINE REHABILITATION, CITY PROJECT 23-15
RECOMMENDATION:
Authorize the City Engineer to issue a Task Order to Veolia Water West Operating Services, Inc. in an amount not to exceed of $80,488.50 for the Baristo Sewer Line Rehabilitation, City Project 23-15 (“Project”);
1. Appropriate $80,488.50 from the Wastewater Fund balance; and2.
Authorize the City Manager or designee to execute all necessary documents.3.
DD. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B272 WITH KINCAID November 21, 2024 City Council Regular Meeting Agenda 12 DD. APPROVE CONTRACT SERVICES AGREEMENT NO. 24B272 WITH KINCAID INDUSTRIES, INC. FOR ON-CALL PLUMBING MAINTENANCE AND
INSTALLATION SERVICES FOR PALM SPRINGS INTERNATIONAL AIRPORT RECOMMENDATION:
Approve Contract Services Agreement No. 24B272 with Kincaid Industries, Inc. to provide on-call plumbing maintenance and installation services for the Palm Springs International Airport in an amount not to exceed $980,000, for the full five-year term, which includes the initial three-year term beginning November 25, 2024 through November 24, 2027, and two one-year extension options at the City’s sole discretion.
1. Authorize the City Manager or designee to execute all necessary documents.2.
EE. APPROVE AGREEMENT NO. 24S349 WITH LEXIPOL TO PERFORM ANNUAL
POLICY MANUAL UPDATES FOR FIVE YEARS FOR THE PALM SPRINGS FIRE
DEPARTMENT
RECOMMENDATION:
Approve Agreement No. 24S349 with Lexipol, LLC to provide five years of annual policy manual updates as a Sole Source purchase with a total cost of $62,632.86.
1. Authorize the City Manager or designee to execute all necessary documents.2.
FF. APPROVE CONTRACT CHANGE ORDER NO. 7 WITH STEVE P. RADOS, INC.
IN THE AMOUNT OF $259,888.75 FOR THE WASTEWATER TREATMENT PLANT (WWTP) DIGESTER NO. 2 GAS FLARE AND FILTRATE PUMP STATION, CITY PROJECTS 20-25 AND 21-07
RECOMMENDATION:
Approve Contract Change Order No. 7 in the amount of $259,888.75 to Agreement A9317 with Steve P. Rados for the WWTP Digester No. 2 Waste Gas Flare and Filtrate Pump Station, City Projects No. 20-25 and 21-07 (Project);
1. Appropriate $259,888.75 from the Wastewater Fund balance; and2.
Authorize the City Manager or designee to execute all necessary documents.3.
GG. APPROVE AMENDMENT NO. 1 TO AGREEMENT 23I309 WITH INSIGHT PUBLIC SECTOR, INC. FOR EMAIL PROTECTION SERVICES
RECOMMENDATION:
Approve Amendment No. 1 to Agreement No. 23I309 with Insight Public Sector, Inc. to provide three years of email protection services using Omnia Partners cooperative purchasing agreement #23-6692-03 with a total cost of $100,272 bringing the cumulative total spend to $121,850.
1. Authorize the City Manager or designee to execute all necessary documents.2.
HH. APPROVE THE USE OF PUBLIC ART FUNDS FOR SITE INSTALLATION November 21, 2024 City Council Regular Meeting Agenda 13 HH. APPROVE THE USE OF PUBLIC ART FUNDS FOR SITE INSTALLATION COSTS IN THE AMOUNT OF $65,000 FOR THE AIDS MEMORIAL PUBLIC ARTS
PROJECT FOR DOWNTOWN PARK
RECOMMENDATION:
Approve expenditure of Public Art Funds in the amount of $65,000 for preparation and installation costs of the AIDS Memorial The Well of Love at the Downtown Park.
1. Appropriate Public Art Funds in the amount of $65,000.2.
Authorize the City Manager to execute all necessary documents to facilitate funding for the site preparation and installation of the artwork.
3. II. APPROVE THE USE OF PUBLIC ART FUNDS FOR FOUNDATION, ON-SITE ASSEMBLY, AND INSTALLATION COSTS IN THE AMOUNT OF $70,000 FOR
THE PALM SPRINGS PRIDE MONUMENT BY ARTIST JIM ISERMANN AT
FRANCES STEVENS PARK
RECOMMENDATION:
Approve expenditure of Public Art Funds in the amount of $70,000 for foundation, on-site assembly, and installation costs of the Pride Monument in Frances Stevens Park.
1. Appropriate Public Art Funds in the amount of $70,000.2.
Authorize the City Manager to execute all necessary documents to facilitate funding for the foundation, assembly, and installation of the artwork.
3. JJ. APPROVE THE EXPENDITURE OF PUBLIC ART FUNDS FOR FOUR ARTSCAPE IN PARKS PROJECTS AND APPROVE THE SELECTION OF 1)
SHAPES AND SIZES BY BEN SINOR FOR INSTALLATION AT DESERT HIGHLANDS PARK, 2) ROVER BY JEFF ZISCHKE FOR INSTALLATION AT VICTORIA PARK, 3) DANCER 6 BY LYLE LONDON FOR INSTALLATION AT GATEWAY PARK, AND 4) SPEGODY BY JACK HOWARD-POTTER FOR
INSTALLATION AT BARISTO PARK; AND APPROPRIATE PUBLIC ART FUNDS IN THE AMOUNT OF $100,000.
RECOMMENDATION:
Approve expenditure of Public Art Funds in the amount of $50,000 for the Artscape in the Parks project at Gateway Park.
1. Approve expenditure of Public Art Funds in the amount of $50,000 for the Artscape in the Parks project at Baristo Park.
2. Appropriate Public Art Funds (Fund 150) in the amount of $100,000. 3.
Approve the installation of Rover by Jeff Zischke at Victoria Park; Shapes and Sizes by Ben Sinor at Desert Highlands Park; Spegody by Jack Howard-Potter at Baristo Park; and Dancer 6 by Lyle London at Gateway Park.
4. Authorize the City Manager to execute all necessary agreements to implement the Artscape in the Parks Project.
5. KK. ENCROACHMENT AND LICENSE AGREEMENT FOR THE PLACEMENT OF November 21, 2024 City Council Regular Meeting Agenda 14 KK. ENCROACHMENT AND LICENSE AGREEMENT FOR THE PLACEMENT OF
THE FOREVER MARILYN STATUE IN THE DOWNTOWN PARK, AND
DETERMINING SUCH ACTION TO EXEMPT FROM FURTHER
ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA)
RECOMMENDATION:
Approve the accompanying Encroachment and License Agreement (Forever Marilyn).
LL. APPROVE CONTRACT CHANGE ORDER NO. 1 WITH MATICH CORPORATION IN THE AMOUNT OF $221,392.56 FOR THE AIRPORT TAXIWAY
REHABILITATION, CITY PROJECT 21-27
RECOMMENDATION:
Approve Contract Change Order No. 1 in the amount of $221,392.56 to Agreement 24B209 with Matich Corporation for the Airport Taxiway Rehabilitation, City Project No. 21-27 (Project); and
1. Authorize the City Manager to execute all necessary documents.2.
November 21, 2024 City Council Regular Meeting Agenda 15
MM. APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS WITH
KIMLEY-HORN AND ASSOCIATES, INC., A NORTH CAROLINA
CORPORATION; ENGINEERING RESOURCES OF SOUTHERN CALIFORNIA, INC., A CALIFORNIA CORPORATION; HARRIS & ASSOCIATES, INC., A CALIFORNIA CORPORATION; ALBERT A. WEBB ASSOCIATES, A
CALIFORNIA CORPORATION; AND DOKKEN ENGINEERING, A CALIFORNIA
CORPORATION, FOR ON-CALL CIVIL ENGINEERING SERVICES
RECOMMENDATION:
Approve Professional Services Agreement with Kimley-Horn and Associates, Inc., a North Carolina corporation, to provide “on-call” Civil Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager for an amount not to exceed $5,000,000; and
1. Approve Professional Services Agreement with Engineering Resources of Southern California, Inc., a California corporation, to provide “on-call” Civil Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager for an amount not to exceed $5,000,000; and
2. Approve Professional Services Agreement with Harris & Associates, a California corporation, to provide “on-call” Civil Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager for an amount not to exceed $5,000,000; and
3. Approve Professional Services Agreement with Albert A. Webb Associates, a California corporation, to provide “on-call” Civil Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager for an amount not to exceed $5,000,000; and
4. Approve Professional Services Agreement with Dokken Engineering, a California corporation, to provide “on-call” Civil Engineering services for an initial three (3) year term, subject to two (2) additional one (1) year extensions approved at the discretion of the City Manager for an amount not to exceed $5,000,000; and
5. Authorize the City Manager or designee to execute all necessary Agreements and execute all task orders that fall under the Agreement value.
6. NN. UPDATING PROCESSES AND PROCEDURES FOR CITY GRANT
MANAGEMENT AND FUNDS DISBURSEMENT
RECOMMENDATION:
Staff recommends council approval of the proposed updated procedures.
OO. APPROVAL OF PARCEL MAP 38933 WITH WINTEC ENERGY LTD., A November 21, 2024 City Council Regular Meeting Agenda 16 OO. APPROVAL OF PARCEL MAP 38933 WITH WINTEC ENERGY LTD., A
CALIFORNIA CORPORATION
RECOMMENDATION:
Adopt a Resolution entitled,"A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING FINAL MAP 38933 WITH
WINTEC ENERGY LTD, A CALIFORNIA CORPORATION, FOR PROPERTY LOCATED AT 18510 KAREN ROAD, IN SECTION 15, TOWNSHIP 3 SOUTH, RANGE 4 EAST
EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.
November 21, 2024 City Council Regular Meeting Agenda 17
2. PUBLIC HEARINGS:
A. RESOLUTION OF NECESSITY OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS FOR THE ACQUISITION BY EMINENT DOMAIN OF A PERMANENT
NON-EXCLUSIVE EASEMENT INTEREST IN A PORTION OF CERTAIN REAL
PROPERTY LOCATED IN PALM SPRINGS, COUNTY OF RIVERSIDE,
CALIFORNIA AND MORE PARTICULARLY DESCRIBED AS ASSESSOR
PARCEL NO. 513-144-012 FOR THE PLAZA THEATRE RESTORATION
PROJECT
RECOMMENDATION:
Conduct a public hearing to consider the adoption of a resolution of necessity, including providing all parties interested in the affected Property and their attorneys, or their representatives, an opportunity to be heard on the issues relevant to the Resolution of Necessity;
2. Make the following findings as hereinafter described in this report:
a) The public interest and necessity require the proposed Project; b) The Project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury; c) The real Property to be acquired is necessary for the Project; and d) The offer of just compensation has been made to the Property owner.
3. Adopt Resolution entitled, “RESOLUTION OF NECESSITY OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS FOR THE ACQUISITION BY
EMINENT DOMAIN OF A PERMANENT NON-EXCLUSIVE EASEMENT
INTEREST IN A PORTION OF CERTAIN REAL PROPERTY LOCATED IN
PALM SPRINGS, COUNTY OF RIVERSIDE, CALIFORNIA AND MORE
PARTICULARLY DESCRIBED AS ASSESSOR PARCEL NO. 513-144-012 FOR THE PLAZA THEATRE RESTORATION PROJECT”
1. 3. BUSINESS & LEGISLATIVE:
A. APPROVE AN UNFUNDED ACCRUED LIABILITY MANAGEMENT POLICY AND
AN ACTION PLAN TO PAY DOWN THE UNFUNDED ACCRUED LIABILITY
WITH FUNDS THE CITY COUNCIL HAS PREVIOUSLY SET ASIDE IN THE
GENERAL FUND AND AIRPORT RESERVES
RECOMMENDATION:
Approve an action plan to pay down the Unfunded Accrued Liability by sending CalPERS $28.9 million, paying off specific base year liabilities and placing $22.4 million in an irrevocable Section 115 Trust to use to pay down the liability at a point in the future.
1. Approve an Unfunded Accrued Liability Management Policy. 2.
B. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, November 21, 2024 City Council Regular Meeting Agenda 18 B. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, AMENDING PALM SPRINGS MUNICIPAL CODE ARTICLE V OF CHAPTER 8.04 OF TITLE 8 REGARDING UNDERGROUNDING OF UTILITIES
AND THE FORMATION OF UNDERGROUND UTILITY DISTRICTS
RECOMMENDATION:
Conduct first reading and introduce Ordinance entitled, “AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA,
AMENDING PALM SPRINGS MUNICIPAL CODE ARTICLE V OF CHAPTER
8.04 OF TITLE 8 REGARDING UNDERGROUNDING OF UTILITIES AND THE FORMATION OF UNDERGROUND UTILITY DISTRICTS.”
1. Approve Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF PALM SPRINGS, CALIFORNIA ADOPTING A POLICY AND
PROCEDURAL DOCUMENT, ENTITLED UNDERGROUND UTILITY
DISTRICT FORMATION GUIDELINES FOR RULE 20B AND RULE 20C
PROJECTS TO GUIDE RESIDENTS IN UNDERGROUNDING OVERHEAD
ELECTRICAL AND COMMUNICATION UTILITIES IN THEIR
NEIGHBORHOODS.”
2. Authorize the City Manager to execute all necessary documents.3.
C. REQUEST TO ADD CHAPTER 14.28 TO THE PALM SPRINGS MUNICIPAL
CODE RELATING TO SMALL CELL WIRELESS FACILITIES IN THE PUBLIC
RIGHTS-OF-WAY
RECOMMENDATION:
Waive the reading of the ordinance text in its entirety and read by title only; and
1. Introduce on first reading Ordinance entitled, “AN ORDINANCE OF THE CITY
OF PALM SPRINGS, CALIFORNIA, TO AMEND THE PALM SPRINGS
MUNICIPAL CODE, TITLE 14 STREETS AND SIDEWALKS, TO ADD
CHAPTER 14.28, “WIRELESS FACILITIES IN PUBLIC RIGHTS-OF-WAY.”
2. D. INTRODUCTION OF AN ORDINANCE ENTITLED “AN ORDINANCE OF THE
CITY OF PALM SPRINGS, CALIFORNIA, AMENDING THE PALM SPRINGS MUNICIPAL CODE CHAPTER 11.44, MODIFYING SIGNAGE POSTING
REQUIREMENTS AT PARKS AND RECREATION AREAS
RECOMMENDATION:
Waive the reading of the ordinance text in its entirety and read by title only.1.
Introduce on first reading Ordinance entitled, “AN ORDINANCE OF THE CITY
OF PALM SPRINGS, CALIFORNIA, AMENDING THE PALM SPRINGS
MUNICIPAL CODE CHAPTER 11.44 MODIFYING SIGNAGE POSTING
REQUIREMENTS AT PARKS AND RECREATION AREAS.”
2. E. HUMAN RIGHTS COMMISSION SUBCOMMITTEE REPORT
November 21, 2024 City Council Regular Meeting Agenda 19 E. HUMAN RIGHTS COMMISSION SUBCOMMITTEE REPORT
RECOMMENDATION:
That the City Council discuss and provide direction to staff to work with the subcommittee to prepare a draft ordinance amending Chapter 2.45, Human Rights Commission, of the Palm Springs Municipal Code.
PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the public to address the City Council on items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Two (2) minutes will be assigned to each speaker.
CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT: This time is set aside for the City Council and City Manager to provide additional general comments and reports. Additionally, the City Council and City Manager may briefly discuss items of concern and prioritize agenda items for future meeting dates.
ADJOURNMENT:
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Brenda Pree, City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on November 15, 2024, and posted on the City’s website as required by established policies and procedures.
____________________________
Brenda Pree, MMC, CERA
City Clerk
November 21, 2024 City Council Regular Meeting Agenda 20
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at
(760) 323-8204.
It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.
November 21, 2024 City Council Regular Meeting Agenda 21