Palm Springs City Council
February 13, 2025

CITY COUNCIL

AND AS SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE

CITY OF PALM SPRINGS, CALIFORNIA
Council Chamber, City Hall
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
www.palmspringsca.gov

REGULAR MEETING AGENDA
FEBRUARY 13, 2025
3:00 PM CLOSED SESSION
5:30 PM REGULAR MEETING
Ron deHarte, Mayor
Naomi Soto, Mayor Pro Tem
Jeffrey Bernstein, Councilmember
Grace Elena Garner, Councilmember
David Ready, Councilmember
Scott Stiles, City Manager
City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.

Pursuant to Assembly Bill 557 -
To view/listen/participate in the meeting live, please contact the City Clerk at [email protected] or the following telephone number (760) 323-8204 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, in order to access the meeting and offer public comment. Any person who wishes to provide public testimony for an item on the agenda is requested to file a speaker card before the Public Testimony portion of the meeting.

You may submit your public comment to the City Council electronically. Materials may be emailed to [email protected]. Transmittal prior to the start of the meeting will help ensure that your correspondence is fully considered. Any correspondence received during or after the meeting will be distributed to the City Council and retained for the official record. View the City Council meeting live at the City’s website www.palmspringsca.gov/psctv, YouTube, or Channel 17 (Spectrum).

Please note any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting.

At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items and determine which agenda items will be considered before the 11:00 p.m. Adjournment time.

AGENDA EN ESPAÑOL DISPONIBLE EL LUNES - HAGA CLIC AQUÍ
3:30 P.M. CLOSED SESSION
CALL TO ORDER (Council Chamber):

PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY (Council Chamber): The City Council welcomes public input. Members of the public may address the City Council on Closed Session items by contacting the City Clerk's Office at 760-323-8204. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist. Please see the City Clerk for additional information.

RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda.

February 13, 2025 City Council Regular Meeting Agenda 2 5:30 P.M. REGULAR MEETING
CALL TO ORDER:

PLEDGE OF ALLEGIANCE:

ROLL CALL:

PRESENTATIONS:

A. Downtown Parking Study Update
ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion.

The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.

REPORT OF CLOSED SESSION:

PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) This time has been set aside for members of the public to address the City Council only on agenda items. Two (2) minutes will be assigned to each speaker. Testimony for Public Hearings will only be taken at the time of the hearing, and General Public Comments, non-agenda items, will be taken later in the meeting.

1. CONSENT CALENDAR:

The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.

A. APPROVAL OF MINUTES OF JANUARY 23, 2025
RECOMMENDATION:

Approve the City Council Meeting Minutes of January 23, 2025.

B. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS
February 13, 2025 City Council Regular Meeting Agenda 3 B. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS
RECOMMENDATION:

Adopt a Resolution entitled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF

PAYROLL WARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING
01-04-25 TOTALING $2,885,682.20 AND ACCOUNTS PAYABLE
WARRANTS DATED 01-02-25 TOTALING $2,821,770.89, IN THE
AGGREGATE AMOUNT OF $5,707,453.09 DRAWN ON BANK OF
AMERICA."

1. C. TREASURER’S INVESTMENT REPORT AS OF DECEMBER 31, 2024 RECOMMENDATION:

Receive and File the Treasurer’s Investment Report as of December 31, 2024.

D. ACCEPTANCE OF RESIGNATION FROM THE HUMAN RIGHTS COMMISSION

AND APPOINTMENT TO THE AIRPORT COMMISSION
RECOMMENDATION:

Accept the resignation of Oliver Cleary from the Human Rights Commission effective immediately.

1. Appoint Dirk Voss to the Airport Commission effective immediately for a term ending January 21, 2027, from the City of Desert Hot Springs.

2. E. REAPPOINTMENT TO THE COACHELLA VALLEY MOSQUITO & VECTOR

CONTROL BOARD OF TRUSTEES
RECOMMENDATION:

Reappoint Douglas Kunz to the Coachella Valley Mosquito and Vector Control District Board of Trustees for the term ending December 31, 2028.

F. DESTRUCTION OF OBSOLETE RECORDS PURSUANT TO THE ADOPTED

RECORDS RETENTION SCHEDULE AND DESTRUCTION PROCEDURE
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF RECORDS (AS IDENTIFIED ON EXHIBIT “A”) AND IN COMPLIANCE WITH THE RETENTION SCHEDULE ADOPTED PER RESOLUTION NO. 25239.” G. ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF February 13, 2025 City Council Regular Meeting Agenda 4 G. ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS TO ENTER INTO AN AGREEMENT WITH THE GOVERNOR’S

OFFICE OF BUSINESS AND ECONOMIC DEVELOPMENT FOR CANNABIS

EQUITY GRANT FUNDING
RECOMMENDATION:

1. Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM SPRINGS, CALIFORNIA, TO ENTER INTO AN
AGREEMENT WITH THE GOVERNOR’S OFFICE OF BUSINESS AND

ECONOMIC DEVELOPMENT FOR CANNABIS EQUITY GRANT FUNDING
FOR THE FISCAL YEAR 24/25.”

1. Authorize the City Manager to execute all documents consistent with this resolution.

2. H. APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E), AUTHORIZATION TO BID, AND APPROVAL OF AMENDMENT NO. 2 IN THE AMOUNT OF $146,800 TO PROFESSIONAL SERVICES AGREEMENT 23P173 WITH KIMLEY-HORN AND ASSOCIATES INC., FOR THE DEMUTH PARK PICKLEBALL COURT EXPANSION PROJECT, CITY PROJECT 22-24
(INCLUDES MEASURE J FUNDS)
RECOMMENDATION:

Approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Demuth Park Pickleball Court Expansion Project, City Project No. 22-24 (the “Project”);

1. Approve Amendment No. 2 in the amount of $146,800 to Professional Services Agreement 23P173 for a new not-to-exceed amount of $408,195 with Kimley-Horn and Associates, Inc. for the Project.

2. 3. Authorize the City Manager to execute all necessary documents.

I. APPROVE CONTRACT SERVICES AGREEMENT NO. 25P022 WITH

UNIVERSAL PROTECTION SERVICE LP, DBA ALLIED UNIVERSAL

SECURITY SERVICES, FOR UNARMED UNIFORMED SECURITY GUARD

SERVICES FOR CITY FACILITIES
RECOMMENDATION:

Approve Contract Services Agreement No. 25P022 with Universal Protection Service LP, DBA Allied Universal Security Services, to provide unarmed uniformed security guard services for City facilities for an initial three-year term in an amount not to exceed $3,576,108.84 beginning March 1, 2025, through February 29, 2028, with two one-year extension options by mutual written consent of the City and contractor; and

1. 2. Authorize the City Manager or designee to execute all necessary documents.

J. ANNUAL ACCOUNTABILITY REPORT FOR COMMUNITY FACILITIES February 13, 2025 City Council Regular Meeting Agenda 5 J. ANNUAL ACCOUNTABILITY REPORT FOR COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SAFETY SERVICES) AND COMMUNITY FACILITIES DISTRICT 2007-1 (TRIBAL LANDS)
RECOMMENDATION:

Receive and file the Community Facilities District No. 2005 – 1 (Public Safety Services) and Community Facilities District No. 2007 – 1 (Tribal Land) Special Tax and Bond Accountability Report for Fiscal Year 2024-25.

K. APPROVAL OF THE FISCAL YEAR 2025/2026 CSA 152 SPECIAL

ASSESSMENT RATE
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, MAKING FINDINGS AND

REAFFIRMING THE ESTABLISHMENT AND SETTING OF RATES FOR
COUNTY SERVICE AREA 152 FOR FISCAL YEAR 2024/2025 TO FUND THE CITY’S NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT IN ORDER TO OPERATE AND MAINTAIN THE CITY’S DRAINAGE AND FLOOD CONTROL SYSTEMS.”
L. APPROVAL OF TWO (2) COMMERCIAL REAL ESTATE BROKER
AGREEMENTS WITH CBRE, INC., AND THE ACADEMY GROUP, INC., FOR

ON-CALL REAL ESTATE BROKERAGE SERVICES
RECOMMENDATION:

Approve Commercial Real Estate Broker Agreement No. 25P030 with CBRE, Inc., for on-call real estate brokerage services for an initial one (1) year term;

1. Approve Commercial Real Estate Broker Agreement No. 25P031 with The Academy Group, Inc., for on-call real estate brokerage services for an initial one (1) year term;

2. 3. Authorize the City Manager or designee to execute all necessary documents.

M. SECOND READING AND ADOPTION OF ORDINANCE NO. 2109 OF THE CITY

OF PALM SPRINGS, CALIFORNIA, AMENDING PALM SPRINGS MUNICIPAL CODE SECTION 8.04 RELATIVE TO THE CREATION AND FUNCTIONS OF A

BUILDING CODE BOARD OF APPEALS
RECOMMENDATION:

Waive the second reading of text in its entirety, read by title only, and adopt Ordinance No. 2109, “AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING SECTION 8.04.015 OF THE PALM SPRINGS

MUNICIPAL CODE TO MAKE CERTAIN ADMINISTRATIVE AMENDMENTS TO THE 2022 CALIFORNIA BUILDING CODE REGARDING THE DESIGNATION, COMPOSITION, AND AUTHORITY OF BUILDING APPEALS BODIES; AND

FINDING THE ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL February 13, 2025 City Council Regular Meeting Agenda 6 QUALITY ACT.”
N. APPROVAL OF A REAL PROPERTY DONATION AGREEMENT BETWEEN THE

CITY OF PALM SPRINGS AND THE TRUSTEES OF THE FRANCINE OSCHIN AND MICHAEL OSCHIN REVOCABLE TRUSTS FOR A 1.85 ACRE PARCEL IN

THE CHINO CONE AREA
RECOMMENDATION:

Approve the Real Property Donation Agreement and accept the donation of the subject parcel. Authorize the City Manager, or the City Manager’s designee, to take any action and execute any documents necessary to effectuate the transfer.

O. APPROVE AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT NO. 24P147 WITH 4LEAF, INC. FOR FIRE PREVENTION INSPECTION SERVICES RECOMMENDATION:

Approve Amendment No. 1 to Agreement No. 24P147 with 4LEAF, Inc., for additional fire prevention inspection services and to extend the term through January 31, 2027, for an additional amount of $338,520 and a total revised contract amount not to exceed $611,520;

1. 2. Authorize the City Manager or designee to execute all necessary documents.

P. APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND AUTHORIZATION TO BID INDIAN CANYON DRIVE SEWER PHASE 2, CITY PROJECT 01-11B
RECOMMENDATION:

Approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Indian Canyon Drive Sewer Phase 2, City Project 01-11B (“the Project”).

Q. ACCEPTANCE OF THE NAVIGATION CENTER PROJECT AND APPROVAL OF FINAL BALANCING CHANGE ORDER, CITY PROJECT 22-05
RECOMMENDATION:

Approve final balancing change order in the amount of $827,580 increasing the project contingency to $3,827,580; and

1. Accept the public works improvement identified as the Navigation Center, City Project 22-05, as completed in accordance with the plans and specifications; and

2. Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for the Navigation Center, City Project No. 22-05; and

3. 4. Authorize the City Manager to execute all necessary documents.

February 13, 2025 City Council Regular Meeting Agenda 7 R. APPROVAL OF PLANS, SPECIFICATIONS & ESTIMATE (PS&E), AUTHORIZATION TO BID, AND APPROVAL OF TASK ORDER NO. 1 IN THE AMOUNT OF $150,000 WITH HARRIS & ASSOCIATES, PURSUANT TO ON-CALL AGREEMENT 24P380, FOR THE GENE AUTRY TRAIL WIND WALL, CITY PROJECT 18-14
RECOMMENDATION:

Approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Gene Autry Trail Wind Wall, City Project 18-14 (“the Project”).

1. Authorize a Task Order with Harris & Associates pursuant to On-Call Agreement 24P380, in an amount not to exceed $150,000 for additional civil engineering services for the Project; and,

2. 3. Authorize the City Manager to execute all necessary documents.

S. APPROVAL OF PLANS, SPECIFICATIONS & ESTIMATE (PS&E), AND AUTHORIZATION TO BID THE 2025 PAVEMENT REHABILITATION, CITY PROJECT NO. 25-01 (MEASURE J FUNDS)
RECOMMENDATION:

Approve the plans, specifications & estimate, and authorize Staff to advertise and solicit bids for the 2025 Pavement Rehabilitation, City Project 25-01 (“the Project”).

T. APPROVAL OF AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT 23P071 WITH KOA CORPORATION IN THE AMOUNT OF
$159,996.79 FOR CONSTRUCTION MANAGEMENT, INSPECTION AND

MATERIALS TESTING SERVICES FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM (CYCLE 8), FEDERAL AID PROJECT NO. HSIPLN-5282(047), CITY PROJECT NO. 16-18
RECOMMENDATION:

Approve Amendment No. 1 to Professional Services Agreement 23P071 with KOA Corporation in the amount of $159,996.79 for additional construction management, inspection and materials testing services; and

1. 2. Authorize the City Manager to execute all necessary documents.

February 13, 2025 City Council Regular Meeting Agenda 8 U. APPROVAL OF AN ASSIGNMENT AND ASSUMPTION OF EXISTING SUBDIVISION IMPROVEMENT AGREEMENT (24N193) AND SECURITIES FOR TRACT MAP 38049 BY SISTER CITY INVESTMENTS, INC., A CALIFORNIA

CORPORATION, FROM AG LAND INVESTMENTS LLC, A CALIFORNIA LIMITED

LIABILITY COMPANY
RECOMMENDATION:

Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PALM SPRINGS, CALIFORNIA, APPROVING THE ASSIGNMENT AND ASSUMPTION OF THE SUBDIVISION IMPROVEMENT AGREEMENT (24N193) AND SECURITIES FOR TRACT MAP 38049 BY SISTER CITY INVESTMENTS, INC., A CALIFORNIA CORPORATION, FROM AG LAND INVESTMENTS LLC, A CALIFORNIA LIMITED LIABILITY COMPANY, FOR PROPERTY LOCATED AT 2700 E ALEJO ROAD, IN SECTION 12, TOWNSHIP 4 SOUTH, RANGE 4 EAST.” V. APPROVAL OF AN ASSIGNMENT AND ASSUMPTION OF EXISTING SUBDIVISION IMPROVEMENT AGREEMENT (A9470) AND SECURITIES FOR TRACT MAP 36969 BY LENNAR HOMES OF CALIFORNIA, LLC, A CALIFORNIA

LIMITED LIABILITY COMPANY, FROM EHOF CANYON VIEW, LLC, A

DELAWARE LIMITED LIABILITY COMPANY
RECOMMENDATION:

Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PALM SPRINGS, CALIFORNIA, APPROVING THE ASSIGNMENT AND ASSUMPTION OF THE SUBDIVISION IMPROVEMENT AGREEMENT (A9470) AND SECURITES FOR TRACT MAP 36969 BY LENNAR HOMES OF CALIFORNIA, LLC,

A CALIFORNIA LIMITED LIABILITY COMPANY, FROM EHOF CANYON VIEW, LLC,

A DELAWARE LIMITED LIABILITY COMPANY, FOR PROPERTY LOCATED AT

THE SOUTHWEST CORNER OF EAST PALM CANYON DRIVE AND MATTHEW DRIVE, IN SECTION 30, TOWNSHIP 4 SOUTH, RANGE 5 EAST.”
EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.

February 13, 2025 City Council Regular Meeting Agenda 9

2. PUBLIC HEARINGS:

A. CONDUCT A PUBLIC HEARING UNDER SECTION 53083 OF THE CALIFORNIA

GOVERNMENT CODE TO APPROVE A HOTEL OPERATIONS COVENANT

BETWEEN THE CITY OF PALM SPRINGS AND YARA HOTEL, PURSUANT TO MUNICIPAL CODE CHAPTER 5.26 OF THE CITY'S HOTEL OPERATIONS

INCENTIVE PROGRAM
RECOMMENDATION:

1. Open the Public Hearing and receive public testimony.

Approve a Hotel Operations Covenant Agreement with Yara Hotel located at 211 E. Sonora Road, Palm Springs.

2. Authorize the City Manager and City Attorney to make non-substantive changes as needed and execute all necessary documents.

3. 3. BUSINESS & LEGISLATIVE:

A. PARKS & RECREATION MASTER PLAN PRESENTATION & STATUS UPDATE RECOMMENDATION:

Review and provide direction to staff to finalize the Palm Springs Parks & Recreation Master Plan documents and bring the final document to the City Council for approval in the near future.

PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the public to address the City Council on items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Two (2) minutes will be assigned to each speaker.

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT: This time is set aside for the City Council and City Manager to provide additional general comments and reports. Additionally, the City Council and City Manager may briefly discuss items of concern and prioritize agenda items for future meeting dates.

ADJOURNMENT:

February 13, 2025 City Council Regular Meeting Agenda 10

AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.

City of Palm Springs )

I, Brenda Pree, City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on February 6, 2025, and posted on the City’s website as required by established policies and procedures.

____________________________
Brenda Pree, MMC, CERA
City Clerk

P U B L I C N O T I C E S

Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at
(760) 323-8204.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.

February 13, 2025 City Council Regular Meeting Agenda 11 City of Palm Springs DRAFT MINUTES Page 1
Thursday, January 23, 2025
Minutes of the Regular Meeting of the City Council
of the City of Palm Springs
CALL TO ORDER:

A Regular Meeting of the Palm Springs City Council was called to order by Mayor deHarte on Thursday, January 23, 2025, at 5:31 p.m.

PLEDGE OF ALLEGIANCE:

Mayor Pro Tem Soto led the Pledge of Allegiance.

ROLL CALL:

Present: Councilmembers Jeffrey Bernstein and David Ready; Mayor Pro Tem Naomi Soto; and Mayor Ron deHarte.

Absent: Councilmember Grace Elena Garner.

City Staff Present: Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; Jeff Ballinger, City Attorney; Andrew Mills, Chief of Police; and Brenda Pree, City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.

PRESENTATIONS:

A. FIRE DEPARTMENT COMMUNITY PREPAREDNESS UPDATE
Fire Chief Alvarado provided an update.

B. PALM SPRINGS CONVENTION CENTER FUTURE STUDY UPDATE
Convention Center General Manager Rob Hampton, Tyler Oden (CSL International), and Kyle Peterson (HMC Architects) provided a presentation.

PROCLAMATIONS:

Mayor deHarte announced the issuance of the following proclamations:
• Dr. Martin Luther King Day was proclaimed on January 19, 2025. • Phil Ford and Mimi Hines Day was proclaimed on January 21, 2025.

Item 1A - Page 1
City Council Minutes January 23, 2025
City of Palm Springs DRAFT MINUTES Page 2
ACCEPTANCE OF THE AGENDA:

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY MAYOR PRO TEM SOTO, CARRIED 4-0, to accept the agenda with the removal of Consent Calendar Item Nos. 1D and 1U, with Mayor deHarte noting a recusal on Consent Calendar Item No. 1C.

REPORT OF CLOSED SESSION:

The Closed Session of the City Council of January 23, 2025, was called to order by Mayor deHarte at 4:00 p.m.

MOTION BY MAYOR DEHARTE, SECOND BY MAYOR PRO TEM SOTO, CARRIED 4-0, to add the following late breaking item to the Closed Session Agenda:

CONFERENCE WITH LEGAL COUNSEL—SIGNIFICANT EXPOSURE TO LITIGATION, Pursuant to Government Code Section 54956.9(d)(2):

Under existing facts and circumstances, there was one (1) matter.

The meeting convened into Closed Session to discuss the following items as listed on the Closed Session Meeting Agenda, with no reportable action:

CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION, Pursuant to Government Code Section 54956.9(d)(1):

Doyer v. City of Palm Springs, et al., Riv. Sup. Ct., No. CVPS2302760 CONFERENCE WITH REAL PROPERTY NEGOTIATOR, Pursuant to Government Code Section 54956.8:

Property:

City Negotiator:

Negotiating parties:

Under negotiation:
538 N Palm Canyon Dr, Palm Springs, CA 92262
Scott Stiles, City Manager; Kristopher J. Mooney, Director of Finance and Treasurer
Palm Canyon Theatre
Price and Terms
CONFERENCE WITH REAL PROPERTY NEGOTIATOR, Pursuant to Government Code Section 54956.8:

Property:

City Negotiator:

Negotiating parties:

Under negotiation:
2300 Baristo Road, Palm Springs, CA 92262; 1.29 Acres;
(APN: 502-190-017)
Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; and Jeff Ballinger, City Attorney
Palm Springs Cultural Center
Price and Terms
Item 1A - Page 2
City Council Minutes January 23, 2025
City of Palm Springs DRAFT MINUTES Page 3
PUBLIC TESTIMONY:

Scott White, Liz Ostoich, Michael Torres, Peggy Trott, Shannon Anderson, Celeste Brackley, Dennis Shepard, Arthur Sevcik provided oral testimony.

1. CONSENT CALENDAR:

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to approve the Consent Calendar with the removal of Item Nos. 1D and 1U for separate discussion; with Mayor deHarte recusing from Item No. 1C.

A. APPROVAL OF MINUTES OF JANUARY 09, 2025

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to approve the City Council Meeting Minutes of January 9, 2025.

B. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF DECEMBER 1 THROUGH DECEMBER 31, 2024

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of December 1 through December 31, 2024.

C. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS

COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 3-0 (WITH MAYOR DEHARTE RECUSING), to adopt Resolution No. 25268, entitled “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,

CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING 11-23-24, 12-07-24 AND 12-21-24 TOTALING $9,090,805.77 AND ACCOUNTS PAYABLE WARRANTS DATED 11-21-24, 12-05-24 AND 12-19-24 TOTALING $27,212,486.67, IN THE AGGREGATE AMOUNT OF $36,303,292.44 DRAWN ON BANK OF AMERICA."
D. APPROVE A RESOLUTION OF THE CITY OF PALM SPRINGS ADOPTING AN ART

PROGRAM POLICY FOR THE PALM SPRINGS INTERNATIONAL AIRPORT This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.

E. APPROVAL OF PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E), AND

AUTHORIZE TO BID THE AIRPORT BAGGAGE HANDLING SYSTEM IN-LINE SCREENING PROJECT, AIRPORT PROJECT PSP-04

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Airport Baggage Handling System In-Line Screening Project, Airport Project PSP-04 (“the Project”).

Item 1A - Page 3
City Council Minutes January 23, 2025
City of Palm Springs DRAFT MINUTES Page 4
F. APPROVAL OF PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E), AND

AUTHORIZE TO BID THE AIRPORT BREACH GATE REPLACEMENT PROJECT, AIRPORT PROJECT PSP-02

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Airport Breach Gate Replacement Project, Airport Project PSP02 (“the Project”).

G. APPROVAL OF PLANS, SPECIFICATIONS, AND ESTIMATE (PS&E), AND

AUTHORIZE TO BID AIRPORT FLOOR REPLACEMENT PROJECT, AIRPORT PROJECT PSP-03

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Airport Floor Replacement Project, Airport Project PSP-03 (“the Project”).

H. APPROVE CONTRACT CHANGE ORDER NO. 2 WITH MATICH CORPORATION IN THE AMOUNT OF $119,095.60 FOR THE AIRPORT TAXIWAY REHABILITATION, CITY PROJECT NO. 21-27

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Approve Contract Change Order No. 2 in the amount of $119,095.60 to Agreement 24B209 with Matich Corporation for the Airport Taxiway Rehabilitation, City Project No. 21-27 (Project); and

2. Appropriate $119,095.60 from the Airport Capital Improvement Project Fund 416 to Account 4168065-80000; and

3. Authorize the City Manager to execute all necessary documents.

I. APPROVE VEOLIA’S EXCESS MAINTENANCE COST IN THE AMOUNT OF $220,120.20 TO REBUILD A PUMP AND REPLACE A VALVE AT THE PRIMARY

EFFLUENT PUMP STATION AT THE PALM SPRINGS WASTEWATER

TREATMENT PLANT

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Approve excess maintenance costs in the amount of $220,120.20 pursuant to Agreement 6804 with Veolia Water West Operating Services, Inc;

2. Appropriate $220,120.20 from the Wastewater Fund balance; and

3. Authorize the City Manager or designee to execute all necessary documents.

J. AUTHORIZE A TASK ORDER WITH CAROLLO ENGINEERS, INC. IN THE AMOUNT OF $92,313 PURSUANT TO AGREEMENT A8563, FOR ADDITIONAL

PROFESSIONAL SERVICES ASSOCIATED WITH THE DEMOLITION OF Item 1A - Page 4
City Council Minutes January 23, 2025
City of Palm Springs DRAFT MINUTES Page 5

ABANDONED FACILITIES AT THE WASTERWATER TREATMENT PLANT, CITY PROJECT 21-06

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Approve a Task Order in the amount of $92,313 to Professional Services Agreement No.

A8563; and

2. Authorize the City Manager to execute all necessary documents.

K. APPROVAL OF A GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON ACROSS CITY-OWNED REAL PROPERTY LOCATED AT 1901 E. BARISTO RD. (APN: 502-200-001, PALM SPRINGS STADIUM AT SUNRISE PARK)

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to authorize the City Manager to execute a Grant of Easement to Southern California Edison Company for underground electrical supply systems and communications systems across a portion of the property identified by Assessor’s Parcel Number 502-200-001 located within Sunrise Park (Palm Springs Stadium) at 1901 E. Baristo Rd.

L. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P404 WITH VETERANS HIGH RISK SECURITY SOLUTIONS, INC. FOR AVIATION WORKER’S

SCREENING SERVICES FOR THE PALM SPRINGS INTERNATIONAL AIRPORT

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Approve Contract Services Agreement No. 24P404 with Veterans High Risk Security Solutions, Inc. to provide aviation workers screening services for the Palm Springs International Airport in an amount not to exceed $2,816,208 for the initial three-year term beginning January 27, 2025, through January 26, 2028, with two one-year extension options at the City’s sole discretion.

2. Authorize the City Manager or designee to execute all necessary documents.

M. MEMORANDUM OF UNDERSTANDING REGARDING THE REIMBURSEMENT OF

OFF-DUTY PERSONNEL AT SPECIAL EVENTS

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Approve Agreement 25N002 regarding reimbursement of off-duty personnel and related equipment at special events between the City of Indio and the City of Palm Springs.

2. Authorize the City Manager to execute all necessary documents.

N. APPROVE DISPLAY AGREEMENT NO. 25N010 PERMITTING THE PALM SPRINGS

AIR MUSEUM, INC TO INSTALL AND MAINTAIN A WINGLET ART DISPLAY AT

THE PALM SPRINGS INTERNATIONAL AIRPORT

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

Item 1A - Page 5
City Council Minutes January 23, 2025
City of Palm Springs DRAFT MINUTES Page 6

1. Approve Display Agreement No. 25N010 permitting the Palm Springs Air Museum, Inc. to install and maintain a Winglet Art Display for a one-year term beginning on January 27, 2025 through January 26, 2026 at the Palm Springs International Airport.

2. Authorize the Executive Director of Aviation to approve the renewal of the agreement on an annual basis commencing on January 27, 2027, upon mutual agreement with the Palm Springs Air Museum.

3. Authorize the City Manager or designee to execute all necessary documents.

O. ADOPT A RESOLUTION AUTHORIZING THE SUBMITTAL OF A GRANT

APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND

COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE CALHOME

PROGRAM

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Adopt Resolution No. 25270, entitled, “HEREBY AUTHORIZES THE SUBMITTAL OF

AN APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING AND

COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE CALHOME
PROGRAM; THE EXECUTION OF A STANDARD AGREEMENT IF SELECTED FOR SUCH FUNDING AND ANY AMENDMENTS THERETO; AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE CALHOME PROGRAM.”

2. Authorize the City Manager to execute all necessary documents.

P. APPROVAL OF AN ADMINISTRATIVE SERVICES AGREEMENT FOR COUNTY SERVICE AREA 152 NATIONAL POLLUTANT DISCHARGE ELIMINATION

PROGRAM

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Approve Administrative Services Agreement for County Service Area 152 (“CSA 152”) for the National Pollutant Discharge Elimination System (“NPDES”) Program between Riverside County and the City of Palm Springs; and

2. Authorize the City Manager or designee to execute all necessary documents.

Q. APPROVE COOPERATIVE PURCHASE AGREEMENT 24C405 WITH BRINDLEE

MOUNTAIN FIRE APPARATUS, LLC FOR EMERGENCY VEHICLE SERVICES

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Approve Cooperative Purchase Agreement 24C405 with Brindlee Mountain Fire Apparatus, LLC to provide emergency vehicle services in an amount not to exceed $925,000 for the initial two-year term beginning January 27, 2025, through January 26, 2027, with two oneyear extension options at the City’s sole discretion;

2. Authorize the City Manager or designee to execute all necessary documents.

R. ACCEPTANCE OF PALM SPRINGS STADIUM BLEACHER PROJECT
Item 1A - Page 6
City Council Minutes January 23, 2025
City of Palm Springs DRAFT MINUTES Page 7

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Accept the public works improvement identified as Palm Springs Stadium bleacher project, as completed in accordance with the Construction Contract;

2. Authorize the Director of Public Works to execute and file for recordation with the Riverside County Recorder a Notice of Completion for Palm Springs stadium bleacher project.

S. APPROVAL OF AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT A8677 WITH CHANDLER ASSET MANAGEMENT, LLC

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Approve an increase in funding for the Professional Services Agreement for NonDiscretionary Portfolio Advisory Services with Chandler Asset. Management, LLC, a California Corporation, in the amount of $210,000 and revised total contract amount of $730,000 to cover the remaining months of Amendment 2, and to extend the Agreement term for one year ending March 1, 2026.

2. Authorize the City Manager or designee to execute all necessary documents.

T. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P394 WITH PSM SQUARED, INC. FOR A CUSTOMER EXPERIENCE PROGRAM FOR PALM

SPRINGS INTERNATIONAL AIRPORT

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Approve Contract Services Agreement No. 24P394 with PSM Squared, Inc. for a customer experience program for the Palm Springs International Airport in an amount not to exceed $275,000 for the three-year term beginning January 27, 2025, through January 26, 2028.

2. Authorize the City Manager or designee to execute all necessary documents.

U. APPROPRIATE $1,000,000 IN HOUSING SET ASIDE FUNDS FOR TENANT BASED

RENTAL ASSISTANCE PROGRAM
This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar.

V. APPROVAL OF AGREEMENTS WITH THE CALIFORNIA DEPARTMENT OF TAX

AND FEE ADMINISTRATION FOR PREPARATION AND ADMINISTRATION OF

THE MEASURE J LOCAL TAX AND A RESOLUTION AUTHORIZING RELEASE OF

SALES TAX DATA FOR COMPLIANCE PURPOSES

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Adopt Resolution No. 25271, entitled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM SPRINGS, CALIFORNIA, AUTHORIZING THE CITY

MANAGER TO EXECUTE AGREEMENTS WITH THE CALIFORNIA DEPARTMENT Item 1A - Page 7
City Council Minutes January 23, 2025
City of Palm Springs DRAFT MINUTES Page 8

OF TAX AND FEE ADMINISTRATION FOR IMPLEMENTATION OF A LOCAL TRANSACTIONS AND USE TAX”;

2. Adopt Resolution No. 25272, entitled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM SPRINGS, CALIFORNIA, AUTHORIZING THE RELEASE AND EXAMINATION OF SALES OR TRANSACTIONS AND USE TAX RECORDS";

3. Authorize the City Manager to execute all necessary documents.

W. SECOND READING AND ADOPTION OF ORDINANCE NO. 2108 ENTITLED, “AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING TITLE 7 PROCUREMENT AND CONTRACTING

POLICIES OF THE PALM SPRINGS MUNICIPAL CODE REGARDING
PROCUREMENT AND CONTRACTING BY THE CITY OF PALM SPRINGS”

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to waive the full reading of the ordinance text in its entirety, read by title only, and adopt Ordinance No. 2108, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING TITLE 7 PROCUREMENT

AND CONTRACTING POLICIES OF THE PALM SPRINGS MUNICIPAL CODE

REGARDING PROCUREMENT AND CONTRACTING BY THE CITY OF PALM SPRINGS.”
X. AUTHORIZE CITY BOARDS AND COMMISSIONS TO MEETING PRIOR TO 5:30 P.M., PURSUANT TO PALM SPRINGS MUNICIPAL CODE 2.06.050

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to authorize City of Palm Springs Boards and Commissions to conduct all meetings, including all regular, special, emergency, and adjourned, meetings at a starting time prior to 5:30 p.m.

EXCLUDED CONSENT CALENDAR:

D. APPROVE A RESOLUTION OF THE CITY OF PALM SPRINGS ADOPTING AN ART

PROGRAM POLICY FOR THE PALM SPRINGS INTERNATIONAL AIRPORT

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY MAYOR PRO TEM SOTO, CARRIED 4-0, as amended, to:

1. Approve the adoption of an Art Program Policy for the Palm Springs International Airport.

2. Adopt Resolution No. 25269, entitled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING AN ART PROGRAM POLICY FOR THE PALM SPRINGS INTERNATIONAL AIRPORT”

3. Authorize the City Manager or designee to execute all necessary documents.

4. Authorize the Executive Director of Aviation final approval for all artwork installations at the Palm Springs International Airport.

Item 1A - Page 8
City Council Minutes January 23, 2025
City of Palm Springs DRAFT MINUTES Page 9
U. APPROPRIATE $1,000,000 IN HOUSING SET ASIDE FUNDS FOR TENANT

BASED RENTAL ASSISTANCE PROGRAM

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to appropriate $1,000,000 (one million dollars) in Housing Set Aside funds for the Tenant Based Rental Assistance Program.

2. PUBLIC HEARINGS:

A. AN APPEAL OF THE PLANNING COMMISSION’S DECEMBER 4, 2024 DECISION

TO CERTIFY A FINAL ENVIRONMENTAL IMPACT REPORT (FEIR) INCLUDING

THE ADOPTION OF A STATEMENT OF OVERRIDING CONSIDERATIONS AND THE APPROVAL OF A MAJOR DEVELOPMENT PERMIT FOR A 739,360-SQUARE

FOOT WAREHOUSE AT THE NORTHWEST CORNER OF NORTH INDIAN
CANYON DRIVE AND 19TH AVENUE (CASE 3.4361 MAJ)
David Snider, Peter Moruzzi, Rob Ramos, Zach Strasters, Zach Cohoon, Josh Gastelum, Jon Sisley, Jerry Conrad, Angie Lafferty, Judy Deertrack, Lucien Wolff, Juliana Freese, Joshua Ogaard, Stephanie Nickell, Jayson Baiz, Tamara Diamond, Frank Tysen, Michael Hirschbein, Scott Connelly, Mario Gamboa, Kathy Weremiuk, Wendy Walker, Michelle Quinn, Fred Noble, and Felipe Castañeda provided public hearing oral testimony.

MOTION BY MAYOR DEHARTE, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Open the Public Hearing and receive public testimony.

2. Reject the appeal and accept the Planning Commission’s decision by adopting Resolution No. 25273, entitled,“ A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, DENYING THE APPEAL BY PETER

MORUZZI AND UPHOLDING THE DECISION OF THE PLANNING COMMISSION

TO CERTIFY A FINAL ENVIRONMENTAL IMPACT REPORT (FEIR) INCLUDING

THE ADOPTION OF A STATEMENT OF OVERRIDING CONSIDERATIONS AND THE APPROVAL OF A MAJOR DEVELOPMENT PERMIT FOR A 739,360-SQUARE

FOOT WAREHOUSE AT THE NORTHWEST CORNER OF NORTH INDIAN CANYON DRIVE AND 19TH AVENUE (CASE 3.4361 MAJ)”.

3. BUSINESS & LEGISLATIVE:

A. INTRODUCTION OF AN ORDINANCE TO AMEND PALM SPRINGS MUNICIPAL CODE SECTION 8.04 RELATIVE TO THE CREATION AND FUNCTIONS OF A

BUILDING CODE BOARD OF APPEALS

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 4-0, to:

1. Waive the reading of the ordinance text in its entirety and read by title only; and

2. Introduce on first reading Ordinance No. 2109, entitled “AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING SECTION 8.04.015 OF THE PALM

SPRINGS MUNICIPAL CODE TO MAKE CERTAIN ADMINISTRATIVE
AMENDMENTS TO THE 2022 CALIFORNIA BUILDING CODE REGARDING THE Item 1A - Page 9
City Council Minutes January 23, 2025
City of Palm Springs DRAFT MINUTES Page 10

DESIGNATION, COMPOSITION, AND AUTHORITY OF BUILDING APPEALS BODIES; AND FINDING THE ACTION EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.”
B. APPROVAL OF THE AIRPORT MASTER PLAN CONCEPTUAL DEVELOPMENT

PLAN FOR THE PALM SPRINGS INTERNATIONAL AIRPORT

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY MAYOR DEHARTE, CARRIED 4-0, to approve the Airport Master Plan conceptual development plan for the Palm Springs International Airport including the associated terminal plan and onsite Rental Car Center (RCC) formerly referred to as the Consolidated Rental Car Facility (CONRAC). This action will allow the Airport to start the California Environmental Quality Act (CEQA) process.

C. DISCUSSION AND POSSIBLE ACTION TO GRANT RELIEF FROM PALM SPRINGS MUNICIPAL CODE SECTION 5.25.070 (B) (ANNUAL RENTAL CAP) REGARDING

VACATION RENTAL, BASED ON THE LOS ANGELES COUNTY FIRE

EMERGENCY DECLARATIONS

MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY MAYOR PRO TEM SOTO, CARRIED 4-0, to receive the report from City Staff, discuss, and provide direction to Staff as appropriate.

PUBLIC COMMENT:

Michael Joseph Pitkin provided non-agenda oral testimony.

CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT:

City Manager Stiles and the City Council discussed the tentative upcoming meeting schedule and agenda items. Mayor deHarte, Councilmember Bernstein, and Councilmember Ready provided comments.

By consensus of the City Council the second meeting of March 2025, previously scheduled for Wednesday, March 26, 2025, was rescheduled to Thursday, March 27, 2025.

ADJOURNMENT:

The City Council adjourned the regular meeting of Thursday, January 23, 2025, at 10:33 p.m.

Respectfully submitted,
_________________________
Brenda Pree, MMC, CERA
City Clerk
DRAFT MINUTES PRESENTED TO CITY COUNCIL: 2/13/2025
Item 1A - Page 10
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF

PAYROLL WARRANTS/DISBURSEMENTS FOR THE
PERIOD ENDING 01-04-25 TOTALING $2,885,682.20 AND
ACCOUNTS PAYABLE WARRANTS DATED 01-02-25
TOTALING $2,821,770.89, IN THE AGGREGATE AMOUNT
OF $5,707,453.09 DRAWN ON BANK OF AMERICA.

WHEREAS the Director of Finance has, in accordance with Chapter 3.16 of the Palm Springs Municipal Code, audited the payroll records covering the subject warrants and audited the claims and demands shown on the attached list; and WHEREAS the Director of Finance hereby certifies to the accuracy of said records and to the availability of funds for payment.

Kristopher J. Mooney
Director of Finance and Treasury
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, that payroll warrants, claims, demands and liability checks have been audited as required by law and that said warrants are hereby approved for payment.

ADOPTED THIS 13TH DAY OF FEBRUARY, 2025.

SCOTT STILES

CITY MANAGER
ATTEST:

BRENDA PREE

CITY CLERK
Item 1B - Page 1
Resolution No. _____

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )
I, BRENDA PREE, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on _______________________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.

BRENDA PREE

CITY CLERK
Item 1B - Page 2

INTEROFFICE MEMORANDUM
TO: City Council
FROM: Kristopher J. Mooney, Director of Finance and Treasurer DATE:

RE: Payroll Wires and Warrants
TOTAL 2,885,682.20
DEFERRED COMP: NATIONWIDE 63,741.63
ICMA RHS CONTRIBUTION 28,000.00
CA DCCS 5,726.65
STATE TAXES 136,918.67
VENDOR WIRE PYMTS 6,994.78
DEFERRED COMP: ICMA 457 150,033.68
FEDERAL TAXES 413,300.96
Transaction Type Check Numbers Amount
PAYROLL CHECK REGISTER 422905-422917, 422922 24,674.06
LIABILITY CHECK REGISTER 2021438-2021453 38,283.96
PAYROLL DIRECT DEPOSITS 2,018,007.81
PAY DATE 1/10/2025
February 13, 2025
PAYROLL PERIOD ENDING 1/4/2025
02 13 25 (2) Payroll Wires and Warrants Memo for PPE 010425 | 02132025 |1/23/2025 | 9:30 AM (AM) Item 1B - Page 3
1 | 1
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 01/02/2025 09:56
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2021285 01/02/2025 PRINTED 104375 4LEAF INC 12,320.00
2021286 01/02/2025 PRINTED 100109 ACCO BRANDS USA LLC 66.07 2021287 01/02/2025 PRINTED 101814 ADLERHORST INTERNATIONAL 484.00 2021288 01/02/2025 PRINTED 104389 AECOM TECHNICAL SERVICES 38,120.00 2021289 01/02/2025 PRINTED 100403 AETNA 21,044.73
2021290 01/02/2025 PRINTED 104401 HEALTH AND HUMAN RESOURCE 1,102.00 2021291 01/02/2025 PRINTED 100218 AGUA CALIENTE BAND OF CAH 10,000.00 2021292 01/02/2025 PRINTED 015931 GILBERTO PEDRO ALCARAZ 3,065.00 2021293 01/02/2025 PRINTED 100053 ALLIED REFRIGERATION INC 2,591.55 2021294 01/02/2025 PRINTED 101327 US SECURITY ASSOCIATES IN 358.34 2021295 01/02/2025 PRINTED 103797 ALLISON MECHANICAL INC 1,607.86 2021296 01/02/2025 PRINTED 100572 AMAZON COM 650.85
2021297 01/02/2025 PRINTED 103781 AMAZON.COM SALES INC 1,941.75 2021298 01/02/2025 PRINTED 100845 AMERICAN DOCUMENTARY FILM 7,500.00 2021299 01/02/2025 PRINTED 101362 ARCHIVESOCIAL INC 6,287.40 2021300 01/02/2025 PRINTED 104903 ERIC ARROYO 1,500.00
2021301 01/02/2025 PRINTED 105073 AVTECH SOFTWARE INC 2,437.44 2021302 01/02/2025 PRINTED 100413 B & H PHOTO 2,297.55
2021303 01/02/2025 PRINTED 016223 JOSE BARRAGAN 3,065.00 2021304 01/02/2025 PRINTED 101488 BIO SOCAL 2,741.00
2021305 01/02/2025 PRINTED 016055 BLAKE BONELLI 200.00
2021306 01/02/2025 PRINTED 015696 BRIAN DAVIS 440.00
2021307 01/02/2025 PRINTED 100128 BRODART CO 8,156.16
2021308 01/02/2025 PRINTED 104371 BUBBLES CARPET CLEANING L 4,751.44 2021309 01/02/2025 PRINTED 101203 BUREAU VERITAS NORTH AMER 14,829.87 2021310 01/02/2025 PRINTED 016642 JEFFREY CABEZAS 427.57 2021311 01/02/2025 PRINTED 016289 MICHAEL CARVER 1,206.31 2021312 01/02/2025 PRINTED 101477 CASL INTERPRETING 380.00 2021313 01/02/2025 PRINTED 101344 CBT NUGGETS LLC 9,702.00 2021314 01/02/2025 PRINTED 100353 CHARTER COMMUNICATIONS HO 299.99 2021315 01/02/2025 PRINTED 100353 CHARTER COMMUNICATIONS HO 209.50 2021316 01/02/2025 PRINTED 100044 STATE OF CALIFORNIA - CAL 7,593.70 2021317 01/02/2025 PRINTED 100558 CINTAS CORPORATION 500.48 2021318 01/02/2025 PRINTED 100308 CLINICAL LABORATORY OF SA 65.00 2021319 01/02/2025 PRINTED 015397 LUCIANO COLANTUONO 470.00 2021320 01/02/2025 PRINTED 105119 TIM COLOSIMO 31.00
2021321 01/02/2025 PRINTED 100196 COUNTY OF RIVERSIDE 56,002.59 2021322 01/02/2025 PRINTED 100115 DANIELS TIRE SERVICE INC 7,549.22 2021323 01/02/2025 PRINTED 100479 DESERT AIDS PROJECT 30,000.00 2021324 01/02/2025 PRINTED 100179 DAVES TOWING SERVICE 230.00 2021325 01/02/2025 PRINTED 100265 DELL MARKETING LP 8,103.98 2021326 01/02/2025 PRINTED 101281 DELTA DENTAL INSURANCE CO 2,349.46 2021327 01/02/2025 PRINTED 101282 DELTA DENTAL OF CALIFORNI 24,380.38 2021328 01/02/2025 PRINTED 100067 DEMCO 99.91
2021329 01/02/2025 PRINTED 100378 STATE OF CA - DEPARTMENT 675.00 2021330 01/02/2025 PRINTED 100195 DEPARTMENT OF JUSTICE-ACC 271.00 2021331 01/02/2025 PRINTED 103589 DESERT ARC 80.00
2021332 01/02/2025 PRINTED 104620 DESERT ENSEMBLE THEATRE C 3,000.00 2021333 01/02/2025 PRINTED 016465 NATHAN DOBBS 700.00
2021334 01/02/2025 PRINTED 100393 GERGIS YOUSEF 8,517.90 2021335 01/02/2025 PRINTED 100054 DESERT WATER AGENCY 4,114.36 2021336 01/02/2025 PRINTED 100054 DESERT WATER AGENCY 59,832.41 Item 1B - Page 4
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 01/02/2025 09:56
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2021337 01/02/2025 PRINTED 104000 ECH TOOLS LLC (MATCO TOOL 9,474.16 2021338 01/02/2025 PRINTED 100081 FEDERAL EXPRESS CORPORATI 64.11 2021339 01/02/2025 PRINTED 103451 FIESTA FORD INC 2,393.97 2021340 01/02/2025 PRINTED 104789 FLOCK GROUP INC 323,982.00 2021341 01/02/2025 PRINTED 100740 FRONTIER COMMUNICATIONS C 100.66 2021342 01/02/2025 PRINTED 100158 GALLS LLC 1,664.25
2021343 01/02/2025 PRINTED 016236 RICKEY GANDHI 364.50
2021344 01/02/2025 PRINTED 100169 GENSLER 177,016.43
2021345 01/02/2025 PRINTED 100600 GEOSPATIAL TECHNOLOGIES I 19,048.50 2021346 01/02/2025 PRINTED 103948 PUSH MEDIA INC 76,237.30 2021347 01/02/2025 PRINTED 105115 WILHELMINE HARTONG 500.00 2021348 01/02/2025 PRINTED 104744 HAZEN AND SAWYER DPC 17,095.00 2021349 01/02/2025 PRINTED 101535 HINGEWERKS COMMERCIAL DOO 1,750.00 2021350 01/02/2025 PRINTED 100257 INSIGHT PUBLIC SECTOR INC 35,658.20 2021351 01/02/2025 PRINTED 101727 IRON MOUNTAIN 5,239.58 2021352 01/02/2025 PRINTED 101364 IT1 SOURCE LLC 29,770.80 2021353 01/02/2025 PRINTED 100716 JEWISH FAMILY SERVICE OF 15,000.00 2021354 01/02/2025 PRINTED 015692 KEVIN KELLY 850.16
2021355 01/02/2025 PRINTED 101713 LESAR DEVELOPMENT CONSULT 67,950.10 2021356 01/02/2025 PRINTED 101260 THE LLOYD PEST CONTROL 143.00 2021357 01/02/2025 PRINTED 016368 CAMERON LOPEZ 802.41
2021358 01/02/2025 PRINTED 011022 JAIME MACIAS 80.83
2021359 01/02/2025 PRINTED 011071 MICHAEL MAIDMENT 790.69 2021360 01/02/2025 PRINTED 101210 MARIPOSA LANDSCAPES INC. 115,513.76 2021361 01/02/2025 PRINTED 101513 MARTHA'S VILLAGE AND KITC 341,046.53 2021362 01/02/2025 PRINTED 101253 MAXIMUM SECURITY ALARM SY 444.42 2021363 01/02/2025 PRINTED 101798 MIDWEST TAPE INC 542.52 2021364 01/02/2025 PRINTED 104818 MOBILE MODULAR 6,423.90 2021365 01/02/2025 PRINTED 100079 MOHICA TOWING 575.00
2021366 01/02/2025 PRINTED 101304 MWH CONSTRUCTORS INC 37,919.00 2021367 01/02/2025 PRINTED 100148 NALCO COMPANY 4,451.46 2021368 01/02/2025 PRINTED 103465 DESERT AREA CORPORATION 2,286.13 2021369 01/02/2025 PRINTED 105118 SAMANTHA OCHOA 41.00
2021370 01/02/2025 PRINTED 103900 ODP BUSINESS SOLUTIONS 3,178.89 2021371 01/02/2025 PRINTED 103889 OLLIN DOCK & DOOR INC 10,280.47 2021372 01/02/2025 PRINTED 104159 ON DUTY HEALTH PC 125,622.00 2021373 01/02/2025 PRINTED 100282 PACIFIC PRODUCTS AND SERV 3,028.41 2021374 01/02/2025 PRINTED 016680 DANIEL PAJONK 1,464.52 2021375 01/02/2025 PRINTED 100599 PALM SPRINGS ART MUSEUM 225,000.00 2021376 01/02/2025 PRINTED 101746 PALM SPRINGS CULTURAL CEN 41,826.00 2021377 01/02/2025 PRINTED 104120 PALM SPRINGS INTERNATIONA 5,000.00 2021378 01/02/2025 PRINTED 105121 PGA TOUR FIRST TEE FOUNDA 7,500.00 2021379 01/02/2025 PRINTED 103521 PLAZA TOWING INC 1,137.50 2021380 01/02/2025 PRINTED 101674 PROCAST PRODUCTS INC 256.74 2021381 01/02/2025 PRINTED 100596 PROPER SOLUTIONS INC 22,940.45 2021382 01/02/2025 PRINTED 104324 PALM SPRINGS PUBLIC LIBRA 10,000.00 2021383 01/02/2025 PRINTED 100476 PS SMOG 156.00
2021384 01/02/2025 PRINTED 101580 QUINN POWER SYSTEMS 391.43 2021385 01/02/2025 PRINTED 101230 R S AND H CALIFORNIA INC 183,936.30 2021386 01/02/2025 PRINTED 016282 ARTHUR RICHARTE 210.07 2021387 01/02/2025 PRINTED 100628 RIVERSIDE COUNTY CLERK 40.00 2021388 01/02/2025 PRINTED 100628 RIVERSIDE COUNTY CLERK 250.00 Item 1B - Page 5
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 01/02/2025 09:56
User: PatrickW
Program ID: apchkrcn

FOR CASH ACCOUNT: 999 10005 FOR: All
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2021389 01/02/2025 PRINTED 100400 ROBERT HALF 225.75
2021390 01/02/2025 PRINTED 105117 JAVIER RODRIGUEZ 65.00 2021391 01/02/2025 PRINTED 104850 RON TURLEY ASSOCIATES INC 5,400.00 2021392 01/02/2025 PRINTED 101823 ROYAL CANIN 1,449.97
2021393 01/02/2025 PRINTED 104059 SAME DAY EXPRESS LLC 2,567.50 2021394 01/02/2025 PRINTED 104016 SAVANT SOLUTIONS INC 107,809.00 2021395 01/02/2025 PRINTED 101542 SC COMMERCIAL 11,086.85 2021396 01/02/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 212.14 2021397 01/02/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 4,851.57 2021398 01/02/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 9,790.85 2021399 01/02/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 2,586.95 2021400 01/02/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 133.92 2021401 01/02/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 344.27 2021402 01/02/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 50.38 2021403 01/02/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,413.70 2021404 01/02/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 137.27 2021405 01/02/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 44.81 2021406 01/02/2025 PRINTED 100435 THE SHREDDERS 181.00
2021407 01/02/2025 PRINTED 105113 ROBERT L SIMON 200.00 2021408 01/02/2025 PRINTED 103659 LARA HANCOCK 2,936.25 2021409 01/02/2025 PRINTED 016600 JANICE SIMPSON 630.00 2021410 01/02/2025 PRINTED 016462 BRAYDEN SMITH 364.50
2021411 01/02/2025 PRINTED 100327 SOUTH COAST LLC 554.57 2021412 01/02/2025 PRINTED 104441 SOUTHSTAR ENGINEERING AND 4,056.00 2021413 01/02/2025 PRINTED 100577 SPARKLETTS - DS SERVICES 71.94 2021414 01/02/2025 PRINTED 100577 SPARKLETTS - DS SERVICES 936.95 2021415 01/02/2025 PRINTED 101356 ST FRANCIS ELECTRIC LLC 24,874.08 2021416 01/02/2025 PRINTED 105116 ST MARGARETS EPISCOPAL CH 3,000.00 2021417 01/02/2025 PRINTED 104938 SUNBELT RENTALS INC 2,978.25 2021418 01/02/2025 PRINTED 100043 SWRCB FEES 32,611.00
2021419 01/02/2025 PRINTED 100448 TALX CORPORATION 75.00 2021420 01/02/2025 PRINTED 104184 TK ELEVATOR CORPORATION 4,277.26 2021421 01/02/2025 PRINTED 016602 NOELLE TOERING 155.78 2021422 01/02/2025 PRINTED 104308 WS CHIEF CORNERSTONE INC 3,735.00 2021423 01/02/2025 PRINTED 100646 TRUTH BE TOLD POLYGRAPH L 350.00 2021424 01/02/2025 PRINTED 102712 TSG ENTERPRISES, INC. 10,094.00 2021425 01/02/2025 PRINTED 100063 UNDERGROUND SERVICE ALERT 890.03 2021426 01/02/2025 PRINTED 105120 UNITED METHODIST CHURCH O 5,000.00 2021427 01/02/2025 PRINTED 100295 US BANK CORPORATE PAYMENT 190,781.20 2021428 01/02/2025 PRINTED 100384 US BANK 2,500.00
2021429 01/02/2025 PRINTED 100200 VALLEY LOCK AND SAFE 1,807.76 2021430 01/02/2025 PRINTED 104034 VERDE FACILITIES SERVICES 1,524.34 2021431 01/02/2025 PRINTED 100144 VERIZON WIRELESS 5,455.51 2021432 01/02/2025 PRINTED 100144 VERIZON WIRELESS 3,228.66 2021433 01/02/2025 PRINTED 100144 VERIZON COMMUNICATIONS IN 8,458.58 2021434 01/02/2025 PRINTED 101220 WATERLINE TECHNOLOGIES IN 2,756.38 2021435 01/02/2025 PRINTED 100222 WEST COAST ARBORISTS INC 5,818.00 2021436 01/02/2025 PRINTED 101680 WEST COAST CODE CONSULTAN 39,760.00 2021437 01/02/2025 PRINTED 104690 JAMES E HUGHES 1,750.00 153 CHECKS CASH ACCOUNT TOTAL 2,821,770.89 .00
Item 1B - Page 6
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA

AP CHECK RECONCILIATION REGISTER
Report generated: 01/02/2025 09:56
User: PatrickW
Program ID: apchkrcn

UNCLEARED CLEARED
153 CHECKS FINAL TOTAL 2,821,770.89 .00
** END OF REPORT - Generated by Patrick Wynhoff **
Item 1B - Page 7
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution

CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 13, 2025 CONSENT CALENDAR
SUBJECT: TREASURER’S INVESTMENT REPORT AS OF DECEMBER 31, 2024 FROM: Scott C. Stiles, City Manager
BY: Department of Finance and Treasury
SUMMARY:

Attached is the Treasurer’s Investment Report (Attachment A) as of December 31, 2024.

RECOMMENDATION:

Receive and File.

STAFF ANALYSIS:

The City has compiled a Treasurer’s report working with Chandler Asset Management, the City’s Asset Management Firm, in ensuring the City complies with section 17.0 of the Council approved Investment Policy and California Government Code (Code) sections 53607 and 53646.

The Code section 53607 requires a monthly report of transactions to be submitted to the City Council. Code section 53646 states if the City chooses to issue a Quarterly Report, it must be submitted within 45 days. See pages 41 – 43 of Attachment A for the transactions by month for the quarter.

The City’s total portfolio value as of 12/31/24 is $434,318,228 vs. $455,985,113 on 09/30/2024 (page 30, Attachment A).

The City’s average market yield is 4.39% for the total portfolio (page 30, Attachment A).

The average maturity of the City’s investments is 2.18 years (page 30, Attachment A).

This Treasurer’s Report is in compliance with section 17.0 of the Investment Policy. The City has sufficient availability of funds to meet the next six months of obligations. The cash balance in the City’s Bank of America account as of December 31, 2024 was $18,084,972 which is not included in the attached Treasurer’s Report.

Item 1C - Page 1
City Council Staff Report
February 13, 2025 -- Page 2
Treasurer’s Investment Report as of December 31, 2024
ALIGNMENT WITH STRATEGIC PLANNING:

This item aligns with the City Council identified major theme/principal of Forward-Thinking Governance.

FISCAL IMPACT:

None.

REVIEWED BY:

Department Director: Kristopher J. Mooney
City Manager: Scott Stiles
ATTACHMENTS:

A. Treasurer’s Investment Report
Item 1C - Page 2

ATTACHMENT A
Item 1C - Page 3

INVESTMENT REPORT
City of Palm Springs | As of December 31, 2024
CHANDLER ASSET MANAGEMENT | chandlerasset.com
Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.

Item 1C - Page 4
1-,,a CHANDLER " '-- ASSET MANAGEMENT

TABLE OF CONTENTS

ECONOMIC UPDATE

ACCOUNT PROFILE

CONSOLIDATED INFORMATION

PORTFOLIO HOLDINGS

TRANSACTIONS
Item 1C - Page 51
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

ECONOMIC UPDATE
Item 1C - Page 62
1-,,a CHANDLER " '-- ASSET MANAGEMENT
▪
▪
▪
Recent economic data suggests continued growth fueled by a resilient consumer. Inflationary trends have subsided, but some components remain sticky, and core levels remain above the Fed’s target. The labor market reflects improved balance between supply and demand for workers. While job creation has been robust, continuing jobless claims remain elevated. Given the economic outlook, we expect gradual normalization of monetary policy and a steepening yield curve.

As broadly anticipated, the Federal Open Market Committee (FOMC) reduced the Fed Funds Rate by 25 basis points to the range of 4.25-

4.50% at the December meeting. Although the cut was widely anticipated, market participants viewed the trajectory of rates in the Summary of Economic Projections (SEP) as ‘hawkish.’ Chair Jerome Powell reiterated previous statements indicating the economy is in a good place and that monetary policy is well positioned. The Fed released the quarterly SEP, which now forecasts a higher central tendency of core inflation and a higher longer run Fed Funds forecast. In the Chandler team’s view, the updated SEP reflects the continued resiliency of the US economy and the corresponding risk of inflation taking longer to reach the FOMC’s two percent objective in 2025.

US Treasury yields shifted higher in December and the curve steepened. The 2-year Treasury yield increased 9 basis points to 4.24%, the 5- year Treasury rose 33 basis points to 4.38%, and the 10-year Treasury yield surged 40 basis points to 4.57%. The spread between the 2-year and 10-year Treasury yield points on the curve increased to +33 basis points at December month-end versus +2 basis points at November month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was -37 basis points. The spread between the 3-month and 10-year Treasury yield points on the curve increased to +25 basis points in December from -32 basis points in November.

ECONOMIC UPDATE
Item 1C - Page 73
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
-400
-200
0 200
400
600
800
1,000 MOM Change In Thousands (000's)
Nonfarm Payroll (000's)
Non-farm Payroll (000's)
3-month average (000's)

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%
Unemployment Rate
Underemployment Rate (U6)
Unemployment Rate (U3)
Rate (%)
The U.S. economy added 256,000 jobs in December, far exceeding consensus expectations. Gains were led by health care, retail, and leisure sectors, while manufacturing shed jobs. The three-month moving average and six-month moving average payrolls totaled 170,000 and 165,000 respectively. The unemployment rate declined to 4.1% in December, and the labor participation rate was unchanged at

62.5%, remaining below the pre-pandemic level of 63.3%. The U-6 underemployment rate, which includes those who are marginally attached to the labor force and employed part time for economic reasons fell to 7.5%. Average hourly earnings moderated to an increase of 3.9% year-over-year in December.

Source: US Department of Labor Source: US Department of Labor

EMPLOYMENT
Item 1C - Page 84
~ ' ' \
'
,,
I=
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
' --- '~---~-~---~-----~
0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
Job Openings
Recession
Historical Average In Thousands (000's)
The Labor Department’s Job Openings and Labor Turnover Survey (JOLTS) rose to 8.098 million new job openings in November, which represented an increase from the upwardly revised 7.839 million job openings in October. Job openings indicate a ratio of 1.1 jobs for each unemployed individual, representing a relatively balanced labor market.

Source: US Department of Labor

JOB OPENINGS & LABOR TURNOVER SURVEY
Item 1C - Page 95
-
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

9.0%

10.0%
Consumer Price Index (CPI)
CPI YOY % Change
Core CPI YOY % Change
YOY (%) Change

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

9.0%

10.0%
Personal Consumption Expenditures (PCE)
PCE Price Deflator YOY % Change
PCE Core Deflator YOY % Change
Fed Target
YOY (%) Change
In December, the Consumer Price Index (CPI) rose 0.4% month-over-month and 2.9% year-over-year. The Core CPI, which excludes volatile food and energy components, rose 0.2% month-over-month and 3.2% year-over-year, slowing from last month and coming in lower than consensus expectations. The Personal Consumption Expenditures (PCE) Index rose 0.1% from the previous month and 2.4% year-over-year in November versus a 2.3% increase in October. The Core PCE deflator (the Fed’s preferred gauge) increased 0.1% month-over-month, below recent small month-over-month rises and 2.8% over the past year. Core prices are exhibiting what Fed Chair Powell describes as “sideways” movement. Although inflation has moderated, price increases remain above the Fed’s 2% target.

Source: US Department of Labor Source: US Department of Commerce

INFLATION
Item 1C - Page 106
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
-30.0%
-20.0%
-10.0%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%
Retail Sales YOY % Change
YOY (%) Change
December Retail Sales advanced broadly, providing evidence of a solid pace of consumer spending in the holiday season. Retail Sales rose 0.4% in December, after an increase of 0.8% in November and below the consensus expectation of 0.6%. Spending was solid for motor vehicles and non-store retailers, as well as for most other categories associated with the winter holidays. On a year-over-year basis, Retail Sales grew 3.9% in December versus 4.1% in November. The Retail Sales Control Group, which are used to calculate gross domestic product, increased 0.7% in December, the most in three months, exceeding expectations of 0.4%. The Conference Board’s Consumer Confidence Index declined to 104.7 in December from an upwardly revised 112.8 in November. Consumers' assessment about future business conditions and outcomes were substantially less optimistic and there was increased pessimism about future employment prospects. While the consumer has been resilient, low savings rates, growing credit card debt, higher delinquencies, and a moderating labor market pose potential risks to future spending.
0 20
40 60
80 100
120
140
160
Index Level
Consumer Confidence
Recession
Source: US Department of Commerce Source: The Conference Board All time high is 144.70 (1/31/00); All time low is 25.30 (2/28/09)

CONSUMER
Item 1C - Page 117
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
-25.0%
-20.0%
-15.0%
-10.0%
-5.0%

0.0%

5.0%

10.0%

15.0%
Leading Economic Indicators (LEI)
Recession
YOY (%) Change
-1.00
-0.75
-0.50
-0.25

0.00 0.25

0.50 0.75

1.00 Chicago Fed National Activity Index (CFNAI)
Recession
3 Month Average
The Conference Board’s Leading Economic Index (LEI) increased 0.3% in November reversing its -0.4% decline in October due to a rebound in building permits, continued support from equities, improvement in average hours worked in manufacturing, and fewer initial unemployment claims. The LEI decreased year-over-year by -3.5%. According to the Conference Board, the rise in LEI is a positive sign for future activity in the US and is consistent with an expectation for moderate growth at the end of 2024 and into early 2025. The Chicago Fed National Activity Index (CFNAI) improved to -0.12 in November from -0.50 in October. The three-month moving average fell to -0.31 in November from -0.27 in October, indicating below-trend growth expectations for the economy.

Source: The Conference Board Source: Federal Reserve Bank of Chicago

LEADING INDICATORS OF ECONOMIC ACTIVITY
Item 1C - Page 128
•
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
•
0 200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
2,200
2,400
In Thousands of Units
Annualized Housing Starts
Multi Family Housing Starts
Single Family Housing Starts
Housing starts surged by 15.8% in December to 1.5 million units after declining in the prior three months. Total starts are down 4.4% compared to December 2023. The supply of existing homes is gradually becoming more abundant after the period of scarcity as homeowners held onto their low mortgage rates. The Freddie Mac 30-year fixed rate mortgage averaged approximately 6.7% in December. According to the Case-Shiller 20-City Home Price Index, housing prices rose 4.2% year-over-year in October, decelerating from

4.6% reported in the previous month. With more inventory entering the market the trend is gradually improving; however higher mortgage rates continue to impact affordability.

Source: US Department of Commerce Source: S&P
-20.0%
-16.0%
-12.0%
-8.0%
-4.0%

0.0%

4.0%

8.0%

12.0%

16.0%

20.0%

24.0%
S&P/Case-Shiller 20 City Composite Home Price Index
Recession
YOY (%) Change

HOUSING
Item 1C - Page 139
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
40 45
50 55
60 65
70 Institute of Supply Management (ISM) Surveys
ISM Manufacturing ISM Services

EXPANDING

CONTRACTING
The Institute for Supply Management (ISM) Manufacturing index rose more than forecast to 49.3 in December from 48.4 in November.

While the index has posted contractionary readings for the past nine months, New Orders and Prices indices continued in expansion territory and the Production Index returned to expansion this month. The Backlog of Orders Index and Employment Index remained in contraction. The ISM Services Index rose to 54.1 in December from 52.1 in November while marking the sixth straight month of expansion.

Robust business activity ahead of the new year and mitigating risks of potential tariffs were the key drivers. A reading over 50 indicates expansion, while a reading under 50 indicates contraction.

Source: Institute for Supply Management

SURVEY BASED MEASURES
Item 1C - Page 1410
--,
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
-------------------,. I ,, .... --------------=======================---- ,'\ / \ ... ,
Components of GDP 12/23 3/24 6/24 9/24

2.3% 1.3% 1.9% 2.5%

0.2% 0.6% 1.5% 0.2%

0.1% -0.6% -0.9% -0.4%

0.0% 0.0% 0.3% 0.6%

0.6% 0.3% 0.3% 0.3%

3.2% 1.6% 3.0% 3.1%
Personal Consumption Expenditures
Gross Private Domestic Investment
Net Exports and Imports
Federal Government Expenditures
Total
State and Local (Consumption and Gross
Investment) -40.0%
-30.0%
-20.0%
-10.0%

0.0%

10.0%

20.0%

30.0%

40.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
Source: US Department of Commerce Source: US Department of Commerce According to the third estimate, third quarter GDP increased at an annualized rate of 3.1% compared to 2.8% from the second estimate.

Growth continues to be powered by personal consumption expenditures. Government consumption expenditures and nonresidential fixed investment also had positive contributions, with negative offsets by net exports, residential investment, and change in private inventories. The consensus projection calls for 2.4% growth in the fourth quarter and 2.7% growth for the full year 2024.

GROSS DOMESTIC PRODUCT (GDP)
Item 1C - Page 1511
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
Source: Federal Reserve Source: Bloomberg
0 1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
Federal Reserve Balance Sheet Assets
Recession
In $ millions
As broadly anticipated, the Federal Open Market Committee (FOMC) reduced the Fed Funds Rate by 25 basis points to the range of 4.25-

4.50% at the December meeting. There was one dissenting vote by Cleveland Fed President Beth Hammack who would have preferred no change in rates. Although a reduction in rates was widely anticipated, market participants viewed the trajectory of rates in the SEP as ‘hawkish.’ Chair Jerome Powell reiterated previous statements that monetary policy is “well positioned” and the outlook remains roughly balanced between the dual mandate of maximum employment and price stability. Economic activity is expanding at a solid pace, labor market conditions have “generally eased”, and the unemployment rate “remains low.” The Fed released the quarterly Summary of Economic Projections (SEP) which now forecasts a higher, longer run median Fed Funds rate expectation among Fed Governors at 2.8 –

3.6%. The Fed continues to reduce its holdings of U.S. Treasury securities and agency mortgage-backed securities as per its predefined schedule of $25 billion and $35 billion per month. Since the Fed began its Quantitative Tightening campaign in June 2022, securities holdings have declined by approximately $1.9T to approximately $7.0T.

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%
Effective Federal Funds Rate
Recession
Yield (%)

FEDERAL RESERVE
Item 1C - Page 1612
,, • • CHANDLER ~ , • • ASSET MANAGEMENT
• •
Source: Bloomberg Source: Bloomberg

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%
US Treasury Note Yields
2-Year
5-Year
10-Year
Yield (%)

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%
US Treasury Yield Curve
Dec-24
Sep-24
Dec-23
Yield (%)
At the end of December, the 2-year Treasury yield was 1 basis point lower, and the 10-Year Treasury yield was 69 basis points higher, year-over-year. The spread between the 2-year and 10-year Treasury yield points on the curve increased to +33 basis points at December month-end versus +2 basis points at November month-end. The yield curve inversion which began in July 2022 was historically long. The average historical spread (since 2004) is about +99 basis points. The 3-month and 10-year Treasury yield curve normalized to +25 basis points in December from -32 basis points in November.

BOND YIELDS
Item 1C - Page 1713
.
.
. .. ·--- ,-- . ····=-= ···············
.
.. ..... . . . . ........ · . - h •
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
' .... ' ..... ~ .. ;::;.~.~ .. ;::;.~._-;-; .. ;--; ;.-;-._-;-; .. ;--; .;.--.:: • "-' • ~~~- , ________ _ ------:_~--~ ____,~

ACCOUNT PROFILE
Item 1C - Page 1814
1-,,a CHANDLER " '-- ASSET MANAGEMENT

OBJECTIVES
Investment Objectives
The investment objectives of the City of Palm Springs are first, to provide safety of principal to ensure the preservation of capital in the overall portfolio;second, to provide adequate liquidity to meet all requirements which might be reasonably anticipated; and third, to earn a commensurate rate of return.

Chandler Asset Management Performance Objective
The performance objective for the portfolio isto achieve a rate of return over a market cycle that equals or exceeds the return on a market index ofsimilar duration and sector allocation.

Strategy
In order to achieve these objectives, the portfolio invests in high quality fixed income securities consistent with the investment policy and California Government Code.

Item 1C - Page 1915
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

STATEMENT OF COMPLIANCE
City of Palm Springs | Account #10805 | As of December 31, 2024 Rules Name Limit Actual Compliance
Status Notes

AGENCY MORTGAGE SECURITIES (CMOS)
Max % (MV) 20.0 2.2 Compliant
Max % Issuer (MV) 5.0 2.1 Compliant
Max Maturity (Years) 5.0 3.7 Compliant

ASSET-BACKED SECURITIES (ABS)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 1 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant

BANKERS' ACCEPTANCES
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 180 0.0 Compliant
Min Rating (A-1 by 3) 0.0 0.0 Compliant
COLLATERALIZED TIME DEPOSITS (NONNEGOTIABLE CD/TD)
Max % (MV) 10.0 0.0 Compliant
Max Issuer Amount (MV) 500,000.0 0.0 Compliant
Max Maturity (Years) 1.0 0.0 Compliant
Min Rating (A-1 by 2; A- by 2) 0.0 0.0 Compliant

COMMERCIAL PAPER
Max % (MV) 15.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 270 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant

CORPORATE MEDIUM TERM NOTES
Max % (MV) 30.0 18.9 Compliant
Max % Issuer (MV) 5.0 1.4 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant
Item 1C - Page 2016
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

STATEMENT OF COMPLIANCE
City of Palm Springs | Account #10805 | As of December 31, 2024 Rules Name Limit Actual Compliance
Status Notes

FDIC INSURED TIME DEPOSITS (NON-NEGOTIABLE
CD/TD)
Max % (MV) 10.0 0.0 Compliant
Max Maturity (Years) 1 0.0 Compliant

FEDERAL AGENCIES
Max % (MV) 60.0 27.2 Compliant
Max Callables (MV) 20.0 2.7 Compliant
Max Maturity (Years) 5 4 Compliant

LOCAL AGENCY INVESTMENT FUND (LAIF)
Max Concentration (MV) 75.0 0.0 Compliant

LOCAL GOVERNMENT INVESTMENT POOL (LGIP)
Max % (MV) 100.0 0.0 Compliant

MONEY MARKET MUTUAL FUNDS
Max % (MV) 20.0 9.6 Compliant
Max % Issuer (MV) 10.0 9.6 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant

MORTGAGE-BACKED SECURITIES (NON-AGENCY)
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, LOCAL AGENCY)
Max % (MV) 15.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

MUTUAL FUNDS
Max % (MV) 20.0 0.0 Compliant
Max % Issuer (MV) 10.0 0.0 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant
Item 1C - Page 2117
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

STATEMENT OF COMPLIANCE
City of Palm Springs | Account #10805 | As of December 31, 2024 Rules Name Limit Actual Compliance
Status Notes

NEGOTIABLE CERTIFICATES OF DEPOSIT (NCD)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A- by 2 or A-1 by 2 if > FDIC Limit) 0.0 0.0 Compliant

SRI PROHIBITED INVESTMENTS
Prohibited Investments - Firearms 0.0 0.0 Compliant

SUPRANATIONAL OBLIGATIONS
Max % (MV) 30.0 1.7 Compliant
Max % Issuer (MV) 10.0 1.2 Compliant
Max Maturity (Years) 5 1 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
U.S. TREASURIES
Max % (MV) 100.0 40.4 Compliant
Max Maturity (Years) 5 4 Compliant
Item 1C - Page 2218
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

PORTFOLIO CHARACTERISTICS
City of Palm Springs | Account #10805 | As of December 31, 2024 Benchmark* 12/31/2024
Portfolio
9/30/2024
Portfolio
Average Maturity (yrs) 2.66 2.24 2.46
Average Modified Duration 2.48 2.04 2.25
Average Purchase Yield 3.76% 3.71%
Average Market Yield 4.29% 4.39% 3.92%
Average Quality** AA+ AA+ AA+
Total Market Value 422,467,339 424,329,464
*Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch.

Item 1C - Page 2319
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

SECTOR DISTRIBUTION
City of Palm Springs | Account #10805 | As of December 31, 2024 Sector as a Percentage of Market Value
Sector 12/31/2024 09/30/2024
US Treasury 40.36% 40.29%
Agency 27.16% 30.58%
Corporate 18.92% 21.88%
Money Mkt Fd 9.60% 3.24%
Agency CMBS 2.16% 2.19%
Supras 1.75% 1.74%
ABS 0.04% 0.08%
Item 1C - Page 2420
50%
25%
0% US Treasury Agency Corporate Money Mkt Fd
• 12/31/2024 • 09/30/2024
AgencyCMBS
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
Supras ABS

DURATION ALLOCATION
City of Palm Springs | Account #10805 | As of December 31, 2024 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+
12/31/2024 13.8% 3.7% 7.5% 20.9% 25.2% 26.5% 2.3% 0.0% 0.0% Item 1C - Page 2521
30%
25%
20%
15%
10%
5%
0% 0-.25 .25-.5 .5-1
• ABS • Agency • Agency CMBS • cash
1-2 2-3
• Corporate • Money Mkt Fd Supras
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
-
3-4 4-5
• US Treasury

ISSUERS
City of Palm Springs | Account #10805 | As of December 31, 2024 Issuer Investment Type % Portfolio
Government of The United States US Treasury 40.36%
Farm Credit System Agency 13.51%
Federal Home Loan Banks Agency 12.15%
Allspring Group Holdings LLC Money Mkt Fd 9.60%
FHLMC Agency CMBS 2.16%
FNMA Agency 1.49%
PACCAR Inc Corporate 1.42%
Amazon.com, Inc. Corporate 1.27%
Eli Lilly and Company Corporate 1.18%
Deere & Company Corporate 1.16%
International Finance Corporation Supras 1.16%
The Home Depot, Inc. Corporate 1.08%
Bank of America Corporation Corporate 0.96%
Mastercard Incorporated Corporate 0.93%
Apple Inc. Corporate 0.93%
Pfizer Inc. Corporate 0.93%
Merck & Co., Inc. Corporate 0.91%
Visa Inc. Corporate 0.90%
JPMorgan Chase & Co. Corporate 0.78%
Target Corporation Corporate 0.74%
Caterpillar Inc. Corporate 0.72%
Northern Trust Corporation Corporate 0.71%
Microsoft Corporation Corporate 0.70%
U.S. Bancorp Corporate 0.65%
The PNC Financial Services Group, In Corporate 0.59%
International Bank for Recon and Dev Supras 0.59%
The Procter & Gamble Company Corporate 0.58%
The Charles Schwab Corporation Corporate 0.51%
BNY Mellon Corp Corporate 0.47%
Costco Wholesale Corporation Corporate 0.46%
Item 1C - Page 2622
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

ISSUERS
City of Palm Springs | Account #10805 | As of December 31, 2024 Issuer Investment Type % Portfolio
State Street Corporation Corporate 0.34%
Honda Auto Receivables Owner Trust ABS 0.04%
Cash Cash 0.03%
TOTAL 100.00%
Item 1C - Page 2723
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+
Portfolio 13.8% 3.7% 7.5% 20.9% 25.2% 26.5% 2.3% 0.0% 0.0% ICE BofA 1-5 Year Unsubordinated US Treasury &
Agency Index 0.0% 0.0% 2.4% 36.3% 26.3% 24.0% 11.0% 0.0% 0.0%

DURATION DISTRIBUTION
City of Palm Springs | Account #10805 | As of December 31, 2024 Portfolio Compared to the Benchmark
Item 1C - Page 2824
40%
30%
20%
10%
0% 0-. 25 .25-.5 .5-1
• City of Palm Springs
1-2 2-3 3-4 4-5
• ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index ,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
5-7 7+

DURATION DISTRIBUTION
City of Palm Springs | Account #10805 | As of December 31, 2024 Date 0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+
12/31/2024 13.8% 3.7% 7.5% 20.9% 25.2% 26.5% 2.3% 0.0% 0.0% 09/30/2024 9.9% 4.2% 8.9% 18.1% 23.8% 24.3% 10.8% 0.0% 0.0% Item 1C - Page 2925
30%
20%
10%
0% 0-.25 .25-.5 .5-1 1-2
• 12/31/2024
2-3 3-4 4-5
• 09/30/2024
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
5-7 7+
3 Months 12 Months 2 Years 3 Years 5 Years 10 Years Since Inception

TOTAL RATE OF RETURN
City of Palm Springs (0.44%) 3.98% 4.33% 1.83% 1.39%
Benchmark (0.76%) 3.42% 3.86% 0.74% 0.43%
*Periods over 1 year are annualized.

Benchmark: ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending market value; it includes interest earnings, realized and unrealized gains and losses in the portfolio.

INVESTMENT PERFORMANCE
City of Palm Springs | Account #10805 | As of December 31, 2024 Total Rate of Return : Inception | 04/01/2021
-2.00%
-1.00%

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%
3 months 12 months 2 years 3 years 5 years 10 years Since Inception City of Palm Springs Benchmark
Item 1C - Page 3026
• •
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

PORTFOLIO CHARACTERISTICS
City of Palm Springs Reporting | Account #10806 | As of December 31, 2024 12/31/2024
Portfolio
9/30/2024
Portfolio
Average Maturity (yrs) 0.00 0.00
Average Modified Duration 0.00 0.00
Average Purchase Yield 4.43% 4.67%
Average Market Yield 4.43% 4.67%
Average Quality** AAA AAA
Total Market Value 11,850,889 31,655,649
*Benchmark: NO BENCHMARK REQUIRED
**The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch.

Item 1C - Page 3127
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

SECTOR DISTRIBUTION
City of Palm Springs Reporting | Account #10806 | As of December 31, 2024 Sector as a Percentage of Market Value
Sector 12/31/2024 09/30/2024
LGIP 59.00% 53.45%
LAIF 40.04% 45.60%
Cash 0.97% 0.94%
Item 1C - Page 3228
• 12/31/2024 • 09/30/2024
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

CONSOLIDATED INFORMATION
Item 1C - Page 3329
1-,,a CHANDLER " '-- ASSET MANAGEMENT

PORTFOLIO CHARACTERISTICS
City of Palm Springs Cons | Account #10807 | As of December 31, 2024 12/31/2024
Portfolio
9/30/2024
Portfolio
Average Maturity (yrs) 2.18 2.29
Average Modified Duration 1.99 2.25
Average Purchase Yield 3.78% 3.78%
Average Market Yield 4.39% 3.98%
Average Quality** AA+ AA+
Total Market Value 434,318,228 455,985,113
*Benchmark: NO BENCHMARK REQUIRED
**The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch.

Item 1C - Page 3430
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

SECTOR DISTRIBUTION
City of Palm Springs Cons | Account #10807 | As of December 31, 2024 Sector as a Percentage of Market Value
Sector 12/31/2024 09/30/2024
US Treasury 39.25% 37.47%
Agency 26.41% 28.45%
Corporate 18.40% 20.35%
Money Mkt Fd 9.33% 3.01%
Agency CMBS 2.10% 2.04%
Supras 1.70% 1.62%
LGIP 1.62% 3.74%
LAIF 1.10% 3.19%
Cash 0.06% 0.07%
ABS 0.04% 0.07%
Item 1C - Page 3531
50%
25%
0% US Treasury Agency Corporate Money Mkt Fd Agency CMBS • 12/31/2024
Supras LG IP LAIF
• 09/30/2024
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT
Cash ABS

PORTFOLIO HOLDINGS
Item 1C - Page 3632
1-,,a CHANDLER " '-- ASSET MANAGEMENT

HOLDINGS REPORT
City of Palm Springs | Account #10805 | As of December 31, 2024 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
ABS
43815GAC3 HAROT 2021-4 A3 0.88
01/21/2026 154,519.46 02/03/20221.48%
152,781.11
154,096.97

99.22 4.64%
153,317.57

37.77 0.04%
(779.39)
Aaa/NA
AAA

1.06 0.21
Total ABS 154,519.46 1.48%
152,781.11
154,096.97

99.22 4.64%
153,317.57

37.77 0.04%
(779.39)
Aaa/NA
AAA

1.06 0.21
AGENCY
3133ENKS8 FEDERAL FARM CREDIT BANKS
FUNDING CORP 1.125 01/06/2025 3,000,000.00 01/24/20221.25% 2,988,720.00
2,999,947.63

99.96 4.34%
2,998,922.46
16,406.25

0.71%
(1,025.17)
Aaa/AA+
AA+

0.02 0.01
3135G0X24 FEDERAL NATIONAL MORTGAGE
ASSOCIATION 1.625 01/07/2025 3,100,000.00 12/28/20211.02% 3,155,955.00
3,100,303.83

99.97 3.87%
3,099,019.53
24,347.92

0.74%
(1,284.30)
Aaa/AA+
AA+

0.02 0.01
3133ELVQ4 FEDERAL FARM CREDIT BANKS
FUNDING CORP 0.95 04/01/2025 2,600,000.00 08/23/20210.57% 2,635,074.00
2,602,398.68

99.19 4.24%
2,579,006.61
6,175.00

0.61%
(23,392.07)
Aaa/AA+
AA+

0.25 0.24
3135G04Z3 FEDERAL NATIONAL MORTGAGE
ASSOCIATION 0.5 06/17/2025 3,200,000.00 12/29/20211.08% 3,136,448.00
3,191,610.13

98.32 4.24%
3,146,217.02
622.22

0.75%
(45,393.11)
Aaa/AA+
AA+

0.46 0.45
3133EPRS6 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.875 07/28/2025 5,250,000.00 08/22/20235.09% 5,229,105.00
5,243,835.23
100.31

4.32%
5,266,235.47
108,773.44

1.25%
22,400.23
Aaa/AA+
AA+

0.57 0.55
3133ENP95 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.25 09/30/2025 4,200,000.00 05/30/20234.49% 4,177,656.00
4,192,875.07

99.98 4.28%
4,198,964.62
45,120.83

1.00%
6,089.55
Aaa/AA+
AA+

0.75 0.72
3130ATUC9 FEDERAL HOME LOAN BANKS 4.5
12/12/2025 4,000,000.00 02/14/20234.40%
4,010,520.00
4,003,520.27
100.22

4.26%
4,008,723.52
9,500.00

0.96%
5,203.25
Aaa/AA+
AA+

0.95 0.91
3130ALHH0 FEDERAL HOME LOAN BANKS 0.96
03/05/2026 3,000,000.00 03/28/20222.68%
2,806,200.00
2,942,278.08

96.25 4.27%
2,887,424.61
9,280.00

0.69%
(54,853.47)
Aaa/AA+
AA+

1.18 1.14
3133EPCR4 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.75 03/09/2026 5,000,000.00 04/26/20233.87% 5,118,550.00
5,048,914.61
100.52

4.29%
5,025,960.55
73,888.89

1.20%
(22,954.06)
Aaa/AA+
AA+

1.19 1.13
3130AWLZ1 FEDERAL HOME LOAN BANKS 4.75
06/12/2026 5,250,000.00 08/22/20234.85%
5,235,772.50
5,242,677.84
100.63

4.29%
5,283,335.56
13,161.46

1.26%
40,657.72
Aaa/AA+
AA+

1.45 1.38
3130ANMH0 FEDERAL HOME LOAN BANKS 1.1
08/20/2026 2,000,000.00 09/08/20223.68%
1,810,600.00
1,921,663.84

94.71 4.49%
1,894,266.74
8,005.56

0.45%
(27,397.10)
Aaa/AA+
AA+

1.64 1.58
3133EMNW8 FEDERAL FARM CREDIT BANKS
FUNDING CORP 0.7 01/27/2027 2,000,000.00 04/25/20223.01% 1,795,000.00
1,910,777.20

92.77 4.39%
1,855,431.68
5,988.89

0.44%
(55,345.52)
Aaa/AA+
AA+

2.07 2.01
3130AL5A8 FEDERAL HOME LOAN BANKS 0.9
02/26/2027 5,000,000.00 --3.15%
4,501,000.00
4,774,406.00

92.99 4.35%
4,649,666.35
15,625.00

1.11%
(124,739.65)
Aaa/AA+
AA+

2.16 2.08
Item 1C - Page 3733
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

HOLDINGS REPORT
City of Palm Springs | Account #10805 | As of December 31, 2024 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
3133EPBM6 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.125 08/23/2027 3,800,000.00 02/24/20234.36% 3,763,862.00
3,778,731.97

99.50 4.33%
3,780,908.31
55,733.33

0.90%
2,176.34
Aaa/AA+
AA+

2.64 2.44
3130ATUS4 FEDERAL HOME LOAN BANKS 4.25
12/10/2027 6,000,000.00 01/25/20233.63%
6,162,990.00
6,098,307.07

99.86 4.30%
5,991,624.84
14,875.00

1.43%
(106,682.23)
Aaa/AA+
AA+

2.94 2.73
3133EPAV7 FEDERAL FARM CREDIT BANKS
FUNDING CORP 3.875 02/14/2028 6,000,000.00 02/14/20234.07% 5,948,760.00
5,968,020.62

98.58 4.37%
5,914,932.12
88,479.17

1.41%
(53,088.50)
Aaa/AA+
AA+

3.12 2.86
3130ATS57 FEDERAL HOME LOAN BANKS 4.5
03/10/2028 6,000,000.00 03/30/20233.89%
6,163,404.00
6,105,316.86
100.38

4.37%
6,022,713.90
83,250.00

1.43%
(82,602.96)
Aaa/AA+
AA+

3.19 2.90
3133EPGW9 FEDERAL FARM CREDIT BANKS
FUNDING CORP 3.875 04/25/2028 5,000,000.00 04/26/20233.64% 5,053,550.00
5,035,504.38

98.47 4.38%
4,923,266.35
35,520.83

1.17%
(112,238.03)
Aaa/AA+
AA+

3.32 3.05
3133EPNH4 FEDERAL FARM CREDIT BANKS
FUNDING CORP 3.875 06/21/2028 7,000,000.00 06/22/20234.10% 6,928,110.00
6,950,090.61

98.38 4.38%
6,886,735.24
7,534.72

1.64%
(63,355.37)
Aaa/AA+
AA+

3.47 3.20
3130AWTR1 FEDERAL HOME LOAN BANKS

4.375 09/08/2028 5,000,000.00 10/19/20235.04%
4,856,850.00
4,892,056.08

99.96 4.39%
4,998,018.70
68,663.19

1.19%
105,962.62
Aaa/AA+
AA+

3.69 3.32
3130AXQK7 FEDERAL HOME LOAN BANKS 4.75
12/08/2028 7,100,000.00 01/23/20244.10%
7,299,865.00
7,261,351.69
101.53

4.32%
7,208,897.67
21,546.53

1.72%
(52,454.02)
Aaa/AA+
AA+

3.94 3.55
3133ERAK7 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.375 04/10/2029 5,200,000.00 04/25/20244.71% 5,122,780.00
5,133,445.75

99.92 4.39%
5,195,716.40
51,187.50

1.24%
62,270.65
Aaa/AA+
AA+

4.27 3.82
3133ERDH1 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.75 04/30/2029 8,000,000.00 05/07/20244.53% 8,077,200.00
8,067,093.51
101.19

4.44%
8,095,312.00
64,388.89

1.93%
28,218.49
Aaa/AA+
AA+

4.33 3.85
3130B1BC0 FEDERAL HOME LOAN BANKS

4.625 06/08/2029 8,000,000.00 06/06/20244.35%
8,097,920.00
8,086,772.02
100.90

4.40%
8,072,128.96
23,638.89

1.92%
(14,643.06)
Aaa/AA+
AA+

4.44 3.96
114,075,891.50 99.42 113,983,429.20 27.16% Aaa/AA+ 2.56 Total Agency 114,700,000.00 3.84% 114,551,898.98 4.33% 851,713.51 (568,469.78) AA+ 2.34

AGENCY CMBS
3137BSRE5 FHMS K-059 A2 3.12 09/25/2026 2,750,000.00 02/18/2022

2.07%
2,868,164.06
2,793,541.67

97.68 4.50%
2,686,243.18
7,150.00

0.64%
(107,298.49)
Aaa/AAA
AAA

1.73 1.56
3137H4BY5 FHMS K-746 A2 2.031 09/25/2028 7,000,000.00 10/18/2023

5.43%
5,993,476.56
6,240,712.74

91.03 4.69%
6,372,170.00
11,847.50

1.52%
131,457.26
Aaa/AA+
AAA

3.74 3.47
8,861,640.62 93.00 9,058,413.18 2.16% Aaa/AA+ 3.14
Total Agency CMBS 9,750,000.00 4.44% 9,034,254.41 4.64% 18,997.50 24,158.77 AAA 2.90 Item 1C - Page 3834
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

HOLDINGS REPORT
City of Palm Springs | Account #10805 | As of December 31, 2024 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
CASH
CCYUSD Receivable 133,477.80 --

0.00%
133,477.80
133,477.80

1.00 0.00%
133,477.80

0.00 0.03%

0.00 Aaa/AAA
AAA

0.00 0.00
Total Cash 133,477.80 0.00%
133,477.80
133,477.80

1.00 0.00%
133,477.80

0.00 0.03%

0.00 Aaa/AAA
AAA

0.00 0.00

CORPORATE
023135CE4 AMAZON.COM INC 3.0
04/13/2025 1,500,000.00 04/25/20222.96%
1,501,515.00
1,500,142.82

99.59 4.44%
1,493,905.73
9,750.00

0.36%
(6,237.09)
A1/AA
AA0.280.28
037833DT4 APPLE INC 1.125 05/11/2025 2,000,000.00 05/25/2022

2.82%
1,903,380.00
1,988,380.57

98.69 4.83%
1,973,862.00
3,125.00

0.47%
(14,518.57)
Aaa/AA+
NA

0.36 0.35
91159HHZ6 US BANCORP 1.45 05/12/2025 800,000.00 01/24/2022

1.64%
794,984.00
799,453.33

98.86 4.66%
790,849.29
1,578.89

0.19%
(8,604.04)
A3/A
A

0.36 0.36
69353REQ7 PNC BANK NA (DELAWARE) 3.25
06/01/2025 2,500,000.00 08/25/20223.92%
2,456,550.00
2,493,484.66

99.35 4.83%
2,483,863.28
6,770.83

0.59%
(9,621.38)
A2/A
A+

0.42 0.41
69371RR99 PACCAR FINANCIAL CORP 3.55
08/11/2025 3,000,000.00 08/11/20223.60%
2,995,680.00
2,999,121.76

99.41 4.54%
2,982,229.44
41,416.67

0.71%
(16,892.32)
A1/A+
NA

0.61 0.59
437076CR1 HOME DEPOT INC 4.0 09/15/2025 925,000.00 09/12/2022

4.01%
924,667.00
924,921.63

99.66 4.48%
921,885.66
10,894.44

0.22%
(3,035.96)
A2/A
A

0.71 0.68
58933YAY1 MERCK & CO INC 0.75 02/24/2026 4,000,000.00 --

2.77%
3,742,920.00
3,913,054.45

95.89 4.47%
3,835,662.08
10,583.33

0.91%
(77,392.37)
A1/A+
WR

1.15 1.11
46647PBK1 JPMORGAN CHASE & CO 2.083
04/22/2026 3,300,000.00 --2.53%
3,277,439.50
3,296,048.72

99.14 5.95%
3,271,654.16
13,174.97

0.78%
(24,394.57)
A1/A
AA1.310.30
06406FAC7 BANK OF NEW YORK MELLON
CORP 2.8 05/04/2026 2,000,000.00 01/25/20234.38%
1,904,400.00
1,960,894.55

97.82 4.49%
1,956,368.88
8,866.67

0.47%
(4,525.67)
Aa3/A
AA1.341.29
808513BR5 CHARLES SCHWAB CORP 1.15
05/13/2026 2,250,000.00 --3.39%
2,067,262.50
2,185,666.73

95.48 4.61%
2,148,305.36
3,450.00

0.51%
(37,361.38)
A2/AA1.36

1.32 91159HHN3 US BANCORP 2.375 07/22/2026 2,000,000.00 08/11/2022

3.49%
1,918,340.00
1,967,779.25

96.67 4.62%
1,933,358.32
20,979.17

0.46%
(34,420.93)
A3/A
A

1.56 1.49
24422EVB2 JOHN DEERE CAPITAL CORP 2.25
09/14/2026 2,500,000.00 --3.83%
2,357,655.00
2,437,938.86

96.43 4.45%
2,410,714.70
16,718.75

0.57%
(27,224.16)
A1/A
A+

1.70 1.63
437076CV2 HOME DEPOT INC 4.95
09/30/2026 3,600,000.00 12/21/20234.42%
3,647,736.00
3,629,578.75
100.83

4.44%
3,629,965.54
45,045.00

0.86%
386.79
A2/A
A

1.75 1.56
Item 1C - Page 3935
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

HOLDINGS REPORT
City of Palm Springs | Account #10805 | As of December 31, 2024 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
717081EA7 PFIZER INC 3.0 12/15/2026 4,000,000.00 --

4.00%
3,852,095.00
3,928,353.67

97.29 4.46%
3,891,692.44
5,333.33

0.93%
(36,661.23)
A2/A
WR

1.96 1.87
87612EBM7 TARGET CORP 1.95 01/15/2027 3,250,000.00 --

2.59%
3,164,240.00
3,211,169.06

95.14 4.47%
3,092,073.01
29,222.92

0.74%
(119,096.05)
A2/A
A

2.04 1.94
742718FV6 PROCTER & GAMBLE CO 1.9
02/01/2027 2,550,000.00 01/27/20221.93%
2,546,379.00
2,548,490.92

95.09 4.39%
2,424,783.58
20,187.50

0.58%
(123,707.34)
Aa3/AANA2.09

1.99 594918BY9 MICROSOFT CORP 3.3 02/06/2027 3,000,000.00 01/25/2023

3.96%
2,926,980.00
2,961,975.99

97.91 4.36%
2,937,185.88
39,875.00

0.70%
(24,790.11)
Aaa/AAA
WR

2.10 1.97
57636QAR5 MASTERCARD INC 3.3 03/26/2027 4,000,000.00 05/30/2023

4.36%
3,852,800.00
3,914,106.95

97.52 4.48%
3,900,953.32
34,833.33

0.93%
(13,153.63)
Aa3/A+
NA

2.23 2.11
92826CAL6 VISA INC 1.9 04/15/2027 4,000,000.00 02/14/2023

4.44%
3,617,920.00
3,790,220.72

94.56 4.43%
3,782,346.52
16,044.44

0.90%
(7,874.20)
Aa3/AANA2.29

2.19 665859AW4 NORTHERN TRUST CORP 4.0
05/10/2027 3,000,000.00 06/13/20224.20%
2,973,570.00
2,987,316.55

98.68 4.59%
2,960,526.93
17,000.00

0.71%
(26,789.62)
A2/A+
A+

2.36 2.21
22160KAM7 COSTCO WHOLESALE CORP 3.0
05/18/2027 2,000,000.00 08/24/20223.50%
1,956,700.00
1,978,249.65

97.12 4.29%
1,942,384.30
7,166.67

0.46%
(35,865.35)
Aa3/A+
WR

2.38 2.26
037833DB3 APPLE INC 2.9 09/12/2027 2,000,000.00 02/14/2023

4.45%
1,872,980.00
1,925,112.23

96.18 4.42%
1,923,695.84
17,561.11

0.46%
(1,416.39)
Aaa/AA+
NA

2.70 2.53
857477BS1 STATE STREET CORP 2.203
02/07/2028 1,500,000.00 02/14/20234.76%
1,362,523.37
1,427,379.77

95.07 4.84%
1,425,982.58
13,218.00

0.34%
(1,397.19)
Aa3/A
AA3.101.99
24422EXH7 JOHN DEERE CAPITAL CORP 4.5
01/16/2029 2,500,000.00 06/06/20244.83%
2,466,550.00
2,470,681.59

99.09 4.75%
2,477,369.38
51,562.50

0.59%
6,687.78
A1/A
A+

4.04 3.58
69371RS80 PACCAR FINANCIAL CORP 4.6
01/31/2029 3,000,000.00 02/12/20244.64%
2,994,863.00
2,995,775.36

99.58 4.71%
2,987,259.00
57,883.33

0.71%
(8,516.36)
A1/A+
NA

4.08 3.61
14913UAJ9 CATERPILLAR FINANCIAL SERVICES
CORP 4.85 02/27/2029 3,000,000.00 06/06/20244.73%
3,015,000.00
3,013,192.35
100.53

4.71%
3,015,930.03
50,116.67

0.72%
2,737.68
A2/A
A+

4.16 3.66
532457BV9 ELI LILLY AND CO 3.375
03/15/2029 5,200,000.00 04/24/20244.96%
4,846,452.00
4,895,996.28

95.24 4.63%
4,952,256.19
51,675.00

1.18%
56,259.91
A1/A+
WR

4.20 3.82
023135CG9 AMAZON.COM INC 3.45
04/13/2029 4,000,000.00 07/30/20244.35%
3,848,280.00
3,861,887.97

95.90 4.51%
3,835,968.24
29,900.00

0.91%
(25,919.73)
A1/AA
AA4.283.89
06051GLG2 BANK OF AMERICA CORP 5.202
04/25/2029 4,000,000.00 06/06/20245.18%
4,002,680.00
4,002,286.88
100.47

5.26%
4,018,674.20
38,148.00

0.96%
16,387.32
A1/AAA4.31

2.98 Total Corporate 81,375,000.00 3.94%
78,792,541.37
80,008,662.04

97.61 4.64%
79,401,705.85
672,081.53

18.92%
(606,956.20)
A1/A+
A+

2.34 2.06
Item 1C - Page 4036
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

HOLDINGS REPORT
City of Palm Springs | Account #10805 | As of December 31, 2024 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration

MONEY MARKET
FUND
94975P405 ALLSPRING:GOVT MM I 40,275,971.81 --

4.35%
40,275,971.81
40,275,971.81

1.00 4.35%
40,275,971.81

0.00 9.60%

0.00 Aaa/AAAm
NA

0.00 0.00
Total Money Market
Fund 40,275,971.81 4.35%
40,275,971.81
40,275,971.81

1.00 4.35%
40,275,971.81

0.00 9.60%

0.00 Aaa/AAAm
NA

0.00 0.00

SUPRANATIONAL
459058JB0

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 0.625 04/22/2025
2,500,000.00
07/20/2021

0.56%
2,506,400.00
2,500,518.54

98.80 4.60%
2,470,032.50
2,999.58

0.59%
(30,486.04)
Aaa/AAA
NA

0.31 0.30
45950VHX7 INTERNATIONAL FINANCE CORP

2.125 04/07/2026 5,000,000.00 --3.19%
4,817,056.56
4,936,526.67

97.11 4.50%
4,855,685.00
24,791.67

1.16%
(80,841.67)
Aaa/AAA
NA

1.27 1.22
Total Supranational 7,500,000.00 2.30%
7,323,456.56
7,437,045.21

97.68 4.53%
7,325,717.50
27,791.25

1.75%
(111,327.71)
Aaa/AAA
NA

0.94 0.91

US TREASURY
91282CDZ1 UNITED STATES TREASURY 1.5
02/15/2025 3,000,000.00 03/24/20222.37%
2,927,109.39
2,996,899.74

99.65 4.42%
2,989,489.38
16,997.28

0.71%
(7,410.36)
Aaa/AA+
AA+

0.13 0.12
91282CED9 UNITED STATES TREASURY 1.75
03/15/2025 4,000,000.00 06/13/20223.38%
3,827,968.75
3,987,504.20

99.50 4.28%
3,979,845.60
20,883.98

0.95%
(7,658.60)
Aaa/AA+
AA+

0.20 0.20
912828ZF0 UNITED STATES TREASURY 0.5
03/31/2025 2,000,000.00 05/21/20210.54%
1,996,640.63
1,999,787.35

99.11 4.23%
1,982,110.50
2,554.95

0.47%
(17,676.85)
Aaa/AA+
AA+

0.25 0.24
91282CAB7 UNITED STATES TREASURY 0.25
07/31/2025 2,800,000.00 10/25/20214.30%
2,729,015.63
2,789,099.20

97.73 4.27%
2,736,315.15
2,929.35

0.65%
(52,784.05)
Aaa/AA+
AA+

0.58 0.57
91282CAJ0 UNITED STATES TREASURY 0.25
08/31/2025 2,750,000.00 08/23/20210.64%
2,707,353.52
2,742,969.72

97.39 4.31%
2,678,296.09
2,335.98

0.64%
(64,673.63)
Aaa/AA+
AA+

0.67 0.64
91282CAM3 UNITED STATES TREASURY 0.25
09/30/2025 3,300,000.00 12/28/20211.12%
3,194,812.50
3,279,131.29

97.09 4.27%
3,204,074.68
2,107.83

0.76%
(75,056.62)
Aaa/AA+
AA+

0.75 0.73
91282CAT8 UNITED STATES TREASURY 0.25
10/31/2025 2,750,000.00 08/23/20210.67%
2,702,089.84
2,740,505.70

96.78 4.26%
2,661,370.17
1,177.49

0.63%
(79,135.54)
Aaa/AA+
AA+

0.83 0.81
Item 1C - Page 4137
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

HOLDINGS REPORT
City of Palm Springs | Account #10805 | As of December 31, 2024 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
912828M56 UNITED STATES TREASURY 2.25
11/15/2025 3,000,000.00 05/25/20222.70%
2,955,585.94
2,988,870.24

98.29 4.28%
2,948,665.98
8,763.81

0.70%
(40,204.26)
Aaa/AA+
AA+

0.87 0.84
91282CBH3 UNITED STATES TREASURY 0.375
01/31/2026 2,800,000.00 10/25/20211.07%
2,718,953.13
2,779,452.17

95.95 4.25%
2,686,630.44
4,394.02

0.64%
(92,821.74)
Aaa/AA+
AA+

1.08 1.05
912828P46 UNITED STATES TREASURY 1.625
02/15/2026 6,000,000.00 01/25/20233.83%
5,621,250.00
5,860,853.49

97.14 4.26%
5,828,561.94
36,827.45

1.39%
(32,291.55)
Aaa/AA+
AA+

1.13 1.08
9128286L9 UNITED STATES TREASURY 2.25
03/31/2026 5,000,000.00 08/24/20223.27%
4,826,562.50
4,940,075.63

97.58 4.27%
4,879,236.10
28,743.13

1.16%
(60,839.53)
Aaa/AA+
AA+

1.25 1.20
9128286S4 UNITED STATES TREASURY 2.375
04/30/2026 7,000,000.00 --3.39%
6,803,789.07
6,911,644.50

97.58 4.27%
6,830,415.76
28,473.76

1.63%
(81,228.74)
Aaa/AA+
AA+

1.33 1.28
912828Y95 UNITED STATES TREASURY 1.875
07/31/2026 5,000,000.00 06/27/20223.21%
4,743,164.06
4,900,978.91

96.41 4.25%
4,820,743.65
39,232.34

1.15%
(80,235.26)
Aaa/AA+
AA+

1.58 1.52
9128282A7 UNITED STATES TREASURY 1.5
08/15/2026 3,100,000.00 12/28/20211.23%
3,137,296.88
3,113,042.87

95.73 4.26%
2,967,556.75
17,563.86

0.71%
(145,486.13)
Aaa/AA+
AA+

1.62 1.56
91282CDG3 UNITED STATES TREASURY 1.125
10/31/2026 5,000,000.00 08/11/20223.00%
4,629,687.50
4,839,475.18

94.53 4.27%
4,726,692.95
9,633.98

1.13%
(112,782.23)
Aaa/AA+
AA+

1.83 1.77
912828U24 UNITED STATES TREASURY 2.0
11/15/2026 3,000,000.00 05/25/20222.76%
2,903,789.06
2,959,784.53

95.98 4.26%
2,879,270.01
7,790.06

0.69%
(80,514.52)
Aaa/AA+
AA+

1.87 1.80
912828V98 UNITED STATES TREASURY 2.25
02/15/2027 7,000,000.00 --3.60%
6,696,316.41
6,812,988.49

95.97 4.26%
6,717,588.43
59,490.49

1.60%
(95,400.06)
Aaa/AA+
AA+

2.13 2.02
91282CEF4 UNITED STATES TREASURY 2.5
03/31/2027 5,000,000.00 06/27/20223.23%
4,839,648.44
4,924,393.82

96.29 4.25%
4,814,514.60
31,936.81

1.15%
(109,879.22)
Aaa/AA+
AA+

2.25 2.13
91282CEN7 UNITED STATES TREASURY 2.75
04/30/2027 5,000,000.00 08/24/20223.18%
4,905,859.38
4,953,232.66

96.68 4.26%
4,833,868.95
23,549.72

1.15%
(119,363.71)
Aaa/AA+
AA+

2.33 2.21
912828X88 UNITED STATES TREASURY 2.375
05/15/2027 7,000,000.00 --3.79%
6,635,781.25
6,783,366.76

95.77 4.27%
6,703,713.59
21,584.94

1.60%
(79,653.17)
Aaa/AA+
AA+

2.37 2.26
91282CFB2 UNITED STATES TREASURY 2.75
07/31/2027 5,000,000.00 11/23/20224.04%
4,726,953.13
4,849,392.08

96.31 4.28%
4,815,365.30
57,540.76

1.15%
(34,026.78)
Aaa/AA+
AA+

2.58 2.42
9128282R0 UNITED STATES TREASURY 2.25
08/15/2027 7,000,000.00 05/30/20233.94%
6,545,546.88
6,717,334.30

95.05 4.26%
6,653,744.16
59,490.49

1.59%
(63,590.14)
Aaa/AA+
AA+

2.62 2.48
91282CFM8 UNITED STATES TREASURY 4.125
09/30/2027 7,000,000.00 05/30/20233.94%
7,050,039.06
7,031,673.49

99.61 4.28%
6,972,356.44
73,774.04

1.66%
(59,317.05)
Aaa/AA+
AA+

2.75 2.54
9128283F5 UNITED STATES TREASURY 2.25
11/15/2027 6,000,000.00 01/25/20233.58%
5,651,718.75
5,791,904.93

94.55 4.29%
5,672,799.54
17,527.62

1.35%
(119,105.39)
Aaa/AA+
AA+

2.87 2.72
Item 1C - Page 4238
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

HOLDINGS REPORT
City of Palm Springs | Account #10805 | As of December 31, 2024 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CGH8 UNITED STATES TREASURY 3.5
01/31/2028 6,900,000.00 06/22/20234.11%
6,723,726.56
6,782,170.16

97.71 4.30%
6,741,830.96
101,062.50

1.61%
(40,339.21)
Aaa/AA+
AA+

3.08 2.84
91282CGT2 UNITED STATES TREASURY 3.625
03/31/2028 5,200,000.00 11/15/20234.56%
5,008,859.38
5,058,170.55

97.94 4.31%
5,092,998.92
48,160.71

1.21%
34,828.38
Aaa/AA+
AA+

3.25 2.99
91282CHE4 UNITED STATES TREASURY 3.625
05/31/2028 7,000,000.00 05/30/20233.81%
6,940,664.06
6,959,533.34

97.81 4.32%
6,846,673.68
22,307.69

1.63%
(112,859.66)
Aaa/AA+
AA+

3.42 3.16
9128284V9 UNITED STATES TREASURY 2.875
08/15/2028 5,250,000.00 08/22/20234.48%
4,878,398.44
4,979,930.04

95.13 4.34%
4,994,113.11
57,011.72

1.19%
14,183.07
Aaa/AA+
AA+

3.62 3.35
91282CJF9 UNITED STATES TREASURY 4.875
10/31/2028 7,000,000.00 02/12/20244.14%
7,217,656.25
7,176,829.90
101.80

4.36%
7,125,889.05
58,446.13

1.70%
(50,940.85)
Aaa/AA+
AA+

3.84 3.44
9128285M8 UNITED STATES TREASURY 3.125
11/15/2028 7,000,000.00 02/12/20244.14%
6,696,757.81
6,753,146.54

95.69 4.35%
6,698,200.18
28,401.24

1.60%
(54,946.36)
Aaa/AA+
AA+

3.88 3.57
912810FG8 UNITED STATES TREASURY 5.25
02/15/2029 7,000,000.00 --4.57%
7,201,062.51
7,172,742.72
103.65

4.27%
7,255,782.66
138,811.14

1.73%
83,039.94
Aaa/AA+
AA+

4.13 3.62
91282CKG5 UNITED STATES TREASURY 4.125
03/31/2029 4,000,000.00 06/20/20244.29%
3,971,562.50
3,974,725.85

99.02 4.38%
3,960,675.56
42,156.59

0.94%
(14,050.29)
Aaa/AA+
AA+

4.25 3.81
9128286T2 UNITED STATES TREASURY 2.375
05/15/2029 5,200,000.00 07/30/20244.06%
4,821,781.25
4,855,083.53

92.18 4.36%
4,793,176.02
16,034.53

1.14%
(61,907.51)
Aaa/AA+
AA+

4.37 4.06
91282CKT7 UNITED STATES TREASURY 4.5
05/31/2029 5,000,000.00 06/20/20244.27%
5,050,585.94
5,045,149.00
100.48

4.38%
5,023,891.90
19,780.22

1.20%
(21,257.10)
Aaa/AA+
AA+

4.41 3.95
91282CFL0 UNITED STATES TREASURY 3.875
09/30/2029 5,000,000.00 10/30/20244.13%
4,943,750.00
4,945,692.90

97.82 4.39%
4,891,248.15
49,502.06

1.17%
(54,444.75)
Aaa/AA+
AA+

4.75 4.24
Total US Treasury 174,050,000.00 3.52%
168,931,736.40
171,397,535.81

97.39 4.30%
169,407,706.34
1,156,978.68

40.36%
(1,989,829.47)
Aaa/AA+
AA+

2.52 2.33
Total Portfolio 427,938,969.07 3.76%
418,547,497.17
422,992,943.02

88.61 4.39%
419,739,739.24
2,727,600.24
100.00%
(3,253,203.78)
Aa1/AA+
AA+

2.24 2.04
Total Market Value +
Accrued 422,467,339.48
Item 1C - Page 4339
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

HOLDINGS REPORT
City of Palm Springs Reporting | Account #10806 | As of December 31, 2024 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
CASH
CCYUSD Receivable 114,874.10 --

0.00%
114,874.10
114,874.10

1.00 0.00%
114,874.10

0.00 0.97%

0.00 Aaa/AAA
AAA

0.00 0.00
Total Cash 114,874.10 0.00%
114,874.10
114,874.10

1.00 0.00%
114,874.10

0.00 0.97%

0.00 Aaa/AAA
AAA

0.00 0.00
LAIF
90LAIF$00 Local Agency Investment Fund
State Pool 4,744,564.87 --4.43%
4,744,564.87
4,744,564.87

1.00 4.43%
4,744,564.87

0.00 40.04%

0.00 NA/NA
NA

0.00 0.00
Total LAIF 4,744,564.87 4.43%
4,744,564.87
4,744,564.87

1.00 4.43%
4,744,564.87

0.00 40.04%

0.00 NA/NA
NA

0.00 0.00

LOCAL GOV

INVESTMENT POOL
09CATR$04 CalTrust STF 694,284.96 --

4.50%
6,997,845.55
6,997,845.55

10.07 4.50%
6,991,449.56

0.00 59.00%
(6,396.00)
NA/AAAm
NA

0.00 0.00
Total Local Gov
Investment Pool 694,284.96 4.50%
6,997,845.55
6,997,845.55

10.07 4.50%
6,991,449.56

0.00 59.00%
(6,396.00)
NA/AAAm
NA

0.00 0.00
Total Portfolio 5,553,723.93 4.43%
11,857,284.52
11,857,284.52

6.35 4.43%
11,850,888.53

0.00 100.00%
(6,396.00)
Aaa/AAA
AAA

0.00 0.00
Total Market Value +
Accrued 11,850,888.53
Item 1C - Page 4440
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

TRANSACTIONS
Item 1C - Page 4541
1-,,a CHANDLER " '-- ASSET MANAGEMENT

TRANSACTION LEDGER
City of Palm Springs | Account #10805|10/01/2024 Through 12/31/2024| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 10/31/2024 91282CFL0 5,000,000.00 UNITED STATES TREASURY

3.875 09/30/2029 98.875 4.13% (4,943,750.00) (16,500.69) (4,960,250.69) 0.00 Total Purchase 5,000,000.00 (4,943,750.00) (16,500.69) (4,960,250.69) 0.00 TOTAL
ACQUISITIONS 5,000,000.00 (4,943,750.00) (16,500.69) (4,960,250.69) 0.00

DISPOSITIONS
Call Redemption 11/01/2024 857477BE2 (2,500,000.00) STATE STREET CORP 2.354 11/01/2025 100.000 2.35% 2,500,000.00 0.00 2,500,000.00 0.00 Total Call
Redemption (2,500,000.00) 2,500,000.00 0.00 2,500,000.00 0.00 Maturity 10/23/2024 61761JVL0 (3,250,000.00) MORGAN STANLEY 3.7 10/23/2024 100.000 3.70% 3,250,000.00 0.00 3,250,000.00 0.00 Maturity 10/25/2024 06406RAX5 (1,200,000.00)

BANK OF NEW YORK
MELLON CORP 0.85
10/25/2024
100.000 0.85% 1,200,000.00 0.00 1,200,000.00 0.00
Maturity 11/08/2024 14913Q3B3 (2,000,000.00)

CATERPILLAR FINANCIAL
SERVICES CORP 2.15
11/08/2024
100.000 2.15% 2,000,000.00 0.00 2,000,000.00 0.00
Maturity 11/15/2024 91282CDH1 (3,000,000.00) UNITED STATES TREASURY

0.75 11/15/2024 100.000 0.75% 3,000,000.00 0.00 3,000,000.00 0.00 Maturity 11/18/2024 3133ENZ94 (5,000,000.00)

FEDERAL FARM CREDIT
BANKS FUNDING CORP 4.5
11/18/2024
100.000 4.50% 5,000,000.00 0.00 5,000,000.00 0.00
Maturity 12/06/2024 07330NAT2 (3,000,000.00) TRUIST BANK 2.15 12/06/2024 100.000 2.15% 3,000,000.00 0.00 3,000,000.00 0.00 Maturity 12/13/2024 3130ATUR6 (5,000,000.00) FEDERAL HOME LOAN BANKS 4.625 12/13/2024 100.000 4.63% 5,000,000.00 0.00 5,000,000.00 0.00 Maturity 12/20/2024 3130AQF40 (3,000,000.00) FEDERAL HOME LOAN BANKS 1.0 12/20/2024 100.000 1.00% 3,000,000.00 0.00 3,000,000.00 0.00 Total Maturity (25,450,000.00) 25,450,000.00 0.00 25,450,000.00 0.00 TOTAL
DISPOSITIONS (27,950,000.00) 27,950,000.00 0.00 27,950,000.00 0.00 Item 1C - Page 4642
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

TRANSACTION LEDGER
City of Palm Springs Reporting | Account #10806|10/01/2024 Through 12/31/2024| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount InterestPur/Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 10/15/2024 90LAIF$00 308,747.61 Local Agency Investment Fund State Pool 1.000 4.48% (308,747.61) 0.00 (308,747.61) 0.00 Purchase 10/31/2024 09CATR$04 6,616.17 CalTrust STF 10.070 4.73% (66,624.84) 0.00 (66,624.84) 0.00 Purchase 11/30/2024 09CATR$04 2,621.64 CalTrust STF 10.060 4.64% (26,373.66) 0.00 (26,373.66) 0.00 Purchase 12/31/2024 09CATR$04 2,727.27 CalTrust STF 10.070 4.50% (27,463.60) 0.00 (27,463.60) 0.00 Total Purchase 320,712.69 (429,209.71) 0.00 (429,209.71) 0.00 TOTAL
ACQUISITIONS 320,712.69 (429,209.71) 0.00 (429,209.71) 0.00

DISPOSITIONS
Sale 11/01/2024 09CATR$04 (993,048.66) CalTrust STF 10.070 4.64% 10,000,000.01 0.00 10,000,000.01 (9,257.12) Sale 11/20/2024 90LAIF$00 (10,000,000.00) Local Agency Investment Fund State Pool 1.000 4.48% 10,000,000.00 0.00 10,000,000.00 0.00 Total Sale (10,993,048.66) 20,000,000.01 0.00 20,000,000.01 (9,257.12) TOTAL
DISPOSITIONS (10,993,048.66) 20,000,000.01 0.00 20,000,000.01 (9,257.12) Item 1C - Page 4743
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

IMPORTANT DISCLOSURES
2024 Chandler Asset Management, Inc, An Independent Registered Investment Adviser.

Information contained herein is confidential. Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.

Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio.

Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index.

Source ICE Data Indices, LLC (“ICE”), used with permission. ICE permits use of the ICE indices and related data on an “asis” basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an “as is” basis and licensee’s use it at licensee’s own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services.

This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment.

Fixed income investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates.

Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy.

Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest and carries a AA+/Aaa/AAA by S&P, Moody’s and Fitch respectively.

Item 1C - Page 4844
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

BENCHMARK DISCLOSURES
Benchmark Disclosure
ICE BofA 1-5 Yr Unsubordinated US Treasury
& Agency Index
The ICE BofA 1-5 Year Unsubordinated US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than five years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies.

Item 1C - Page 4945
,-._,.. CHANDLER ~ , • • ASSET MANAGEMENT

CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 13, 2025 CONSENT CALENDAR
SUBJECT: ACCEPTANCE OF RESIGNATION FROM THE HUMAN RIGHTS

COMMISSION AND APPOINTMENT TO THE AIRPORT COMMISSION
FROM: Scott C. Stiles, City Manager
BY: Brenda Pree, City Clerk
RECOMMENDATION:

1. Accept the resignation of Oliver Cleary from the Human Rights Commission effective immediately.

2. Appoint Dirk Voss to the Airport Commission effective immediately for a term ending January 21, 2027, from the City of Desert Hot Springs.

BACKGROUND:

The City Council appointed Mayor deHarte and Mayor Pro Tem Soto to an Ad Hoc Subcommittee to screen applications and conduct interviews to fill vacancies on various Boards and Commissions.

Government Code Section 54974(a) states "whenever an unscheduled vacancy occurs in any board, commission, or committee for which the legislative body has the appointing power, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the office of the clerk of the local agency, on either the local agency’s internet website or at the library designated pursuant to Section 54973.” FISCAL IMPACT:

None.

REVIEWED BY:

Department Director: Brenda Pree
City Manager: Scott Stiles
ATTACHMENTS:

A. Email Resignation from Oliver Cleary
B. Appointment letter from Desert Hot Springs
Item 1D - Page 1

ATTACHMENT A
Item 1D - Page 2
Item 1D - Page 3
From : Oliver Cleary <[email protected]>
Sent: Tuesday, January 14, 2025 6:57 PM
To: Jeremy Hammond <Jeremy.Ham [email protected]>
Subject: Re: HRC Agenda - Revised
NOTICE: This message originat ed outside of The City of Palm Springs -- DO NOT CLICK on links or open attachments unless you are sure t he content is safe.

Hi Jeremy,
I have lost my email link to the city provided email and as such have not been getting anything from the committee on new business, etc. I have weighed my two choices, try and catch-up or resign? I am confident the committee is in great hands and am proud of what is ahead of the committee going forward. I would like to tender my resignation at the next meeting.

Best of luck to everyone!
Oliver Cleary

ATTACHMENT B
Item 1D - Page 4
Item 1D - Page 5
City of Desert Hot Springs - PS Airport Commission Nomination Jerryl Soriano <[email protected]>
To ., Cassandra Edney
Cc • Emily Pearson; • Dirk Voss
You replied to this message on 1/ 22/2025 4:54 PM.

NOTICE: This message originated outside of The City of Palm S rings -- DO NOT CLICK on links or o en attachments unless you are sure the content is safe.

Dear Cassandra,
Please b e advised that at a regular meeting of the Desert Hot Springs City Council held on January 21, 2025:
• Dirk Voss has been nominated to serve as our representative on the Airport Commission for a 2-year term.

If you have any questions or need a nything further, please let me know.

Jerry! Soriano, CMC I City Clerk
Office: (760) 329-6411 Ext. 107 Fax: (760) 67 1-5062
City of Desert Hof Springs
11-999 Pa lm Drive, Desert Hot Sp rings, CA 92240
www.cityofdhs.org
City Clerks Association of California I www.californiacityclerks.org

CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 13, 2025 CONSENT CALENDAR
SUBJECT: REAPPOINTMENT TO THE COACHELLA VALLEY MOSQUITO &

VECTOR CONTROL BOARD OF TRUSTEES
FROM: Scott C. Stiles, City Manager
BY: Office of the City Clerk
SUMMARY:

The City Council will consider the reappointment of the City’s Representative to the Coachella Valley Mosquito and Vector Control District Board of Trustees.

RECOMMENDATION:

Reappoint Douglas Kunz to the Coachella Valley Mosquito and Vector Control District Board of Trustees for the term ending December 31, 2028.

STAFF ANALYSIS:

The Palm Springs City Council is designated to appoint a representative to the Coachella Valley Mosquito and Vector Control District Board of Trustees. The Board is comprised of eleven Trustees from the nine incorporated cities of the Coachella Valley and two from the County of Riverside. Pursuant to the Health and Safety Code (Section 2024), terms are two or four years, at the discretion of the appointing authority.

The City Council’s appointee, Dr. Douglas Kunz, has expressed interest in reappointment to an additional term. Dr. Kunz has served at the pleasure of the City Council on the Board since June 1, 2016, and has maintained excellent attendance through his current term.

FISCAL IMPACT:

None.

REVIEWED BY:

Department Director: Brenda Pree
City Manager: Scott Stiles
Item 1E - Page 1
City Council Staff Report
February 13, 2025 -- Page 2
Reappointment to the Coachella Valley Mosquito and Vector Control District Board of Trustees ATTACHMENTS:

A. Coachella Valley Mosquito and Vector Control District Board of Trustees Bylaws Item 1E - Page 2

ATTACHMENT A
Item 1E - Page 3
Coachella Valley Mosquito and Vector Control District
Board of Trustees Bylaws
Approved by Resolution 2013 - 22 on October 8, 2013
Revised May 11, 2021, and Approved by Resolution 2021-05 Revised August 25, 2023, and Approved by Resolution 2023-13 (Supersedes all prior Bylaws) I. Background and Purpose
The Coachella Valley Mosquito and Vector Control District (“District”) is an “independent special district” formed, operated, and managed pursuant to the Mosquito Abatement and Vector Control District Law (Health and Safety Code § 2000 et seq.). The primary purpose of the District and the Board of Trustees (“Board) is to ensure that the public is protected against the threat of vector-borne diseases. The Board is composed of at least five members. (Health and Safety Code § 2020).

II. Board of Trustees
The Board of Trustees is the governing body of the District.

A. Membership
The Board shall consist of a single representative of each incorporated city within the District’s boundaries and two representatives of the County of Riverside.

B. Eligibility
Trustees appointed to the Board should have “experience, training, and education in fields that will assist them in the governance” of theDistrict.

C. Appointment
Each Trustee shall reside in and be a registered voter in the jurisdiction of their appointing legislative body.

D. Term of Office
Item 1E - Page 4
Each Trustee shall be appointed for a term of two or four years, as decided by his or her appointing legislative body.

E. Oath or Affirmation
Any person appointed to serve as a Trustee must take the oath or affirmation of office prior to formally and officially assuming his or her position as a Trustee. The oath or affirmation shall be taken each time a Trustee is appointed for a subsequent term.

F. Commencement of Term
Terms shall commence at noon on the first Monday in January.

G. Removal
Once assuming the position of a Trustee, the Trustee’s appointing body is not permitted to remove its Trustee at its discretion unless otherwise provided by law.

The provision for removal of a Trustee is set forth in Government Code section 1770.

H. Replacement of Trustee
A person appointed to fill the unexpired term of a Trustee shall serve the remaining term of the replaced Trustee.

I. Duty of Loyalty and Commitment
All Trustees shall exercise their independent judgment on behalf of the interests of the residents, property owners, and the public as a whole in furthering the purposes and intent of the District and represent the interests of the public as a whole and not solely the interests of the Board of Supervisors or the city council that appointed them.

III. Officers
A. Designated Elected Officers
The elected officers of the Board of Trustees (“Board”) shall consist of:

1. President

2. Vice President

3. Secretary

4. Treasurer
B. Duties of Officers

1. President
Item 1E - Page 5
a. The President shall serve as the presiding officer of all Board and all Executive Committee meetings.
b. The President shall sign all acts, orders, resolutions, and proceedings of the Board.
c. When necessary, the President shall be the official
representative of the District. The President shall have the power, at the direction or consensus of the Executive
Committee, to establish committees and subcommittees and appoint their members. The President shall also have any other powers as may be delegated by the Board from time to time. d. The President shall serve as the alternate on all committees and attend any committee meeting as an official participant in the event the respective committee will not or does not have a quorum present to conduct an official meeting pursuant to the Brown Act.

2. Vice President
In the temporary absence of the President, the Vice President shall assume the duties of the President.

3. Secretary
a. The Secretary shall assist the President as necessary. In the temporary absence of the President and Vice President, the Secretary shall assume the duties of the President.
b. It shall be the duty of the Secretary to authenticate, by his/her signature when necessary, all the acts, orders, and proceedings of the Board.

4. Treasurer
a. In the temporary absence of the President, the Vice-President, and the Secretary, the Treasurer shall assume the duties of the President.

Item 1E - Page 6
b. It shall be the duty of the Treasurer to serve as the Chair of the Finance Committee and to perform any other such duties
assigned by the Board.
c. The Treasurer shall exercise those duties as assigned to the Treasurer by the applicable provisions of the California Health and Safety Code.

C. Terms of Office
The term of each office shall be one year. No officer shall serve more than four consecutive terms in the office to which elected. Partial terms shall not be considered in the determination of consecutive terms.

D. Eligibility to Hold Office
Any Trustee may be elected to any office, provided that he or she has served as a Trustee for one calendar year.

E. Election of Officers
Officers shall be elected annually, with the election held at the first regular meeting in the month of January, and the commencement of officers’ terms shall take effect immediately upon election to office.

Prior to the election of officers, the Executive Committee shall appoint a Nominating Committee, which shall recommend one candidate for each office.

Recommendations of the Nominating Committee shall be submitted to the Board for consideration at the January Board meeting. Nominations may be made from the floor when the election of an officer is held. Each Board member shall have one vote.

F. Removal
Officers serve at will and may be removed by a majority vote of the Board at any time with or without cause in the context of a noticed public meeting.

G. Succession
There shall be no automatic succession of officers upon the vacation of a superior officer position prior to the expiration term of the superior officer’s position. A vacated officer position shall be filled by a majority vote of the Board at the earliest time possible in the context of a noticed public meeting.

Item 1E - Page 7
IV. Board Meetings
A. Applicable Laws and Regulations
All Board meetings shall be conducted in accordance with Sections 2000 et seq. of the California Health and Safety Code and Government Code sections 54950, et seq. (the “Brown Act”) and any and all laws governing public meetings.

B. Types of Meetings

1. Regular Meetings
Regular Meetings will be held the second Tuesday of each month, commencing at 6:00 p.m. at the District’s Headquarters located at 43-420 Trader Place, Indio, California. If required, due to extenuating circumstances, Regular Meetings may be held remotely using appropriate electronic tools as authorized by the Brown Act.

2. Special Meetings, Committee Meetings, and Emergency Meetings Special Meetings, Committee Meetings, and Emergency Meetings may be called and held from time to time pursuant to the procedures set forth in the Brown Act.

3. Adjourned Meetings
The Board may adjourn any Board Meeting to a time and place specified in the order of adjournment pursuant to the procedures set forth in the Brown Act.

C. Cancellation of Meetings
Any meeting of the Board may be canceled in advance by a majority vote of the Board.

D. Location of Meetings
All Board Meetings shall be held in the Board Room located at the District Headquarters at 43-420 Trader Place, Indio, California unless otherwise designated by the President or the Board. However, the Board may, from time to time, elect to meet at other locations within the District or hold remote electronic meetings and, upon such, election shall give public notice of the change of location under the Brown Act.

Item 1E - Page 8
E. Quorum
A majority of the Board will constitute a quorum, but a lesser number may adjourn a meeting.

F. Presiding Officer
The President will preside over all Board meetings. The President will have the authority to preserve order at all Board meetings, to remove any person from any meeting of the Board for disorderly conduct, to enforce the rules of the Board, and to determine the order of business under the rules of the Board.

G. Closed Sessions
Trustees shall not reveal the nature of discussion or decision from a closed session unless required by law or unless a majority of the Board agrees in closed session to disclose confidential closed session information.

H. Minutes
The Clerk of the Board will have exclusive responsibility for the preparation of the minutes which shall be recorded with the District’s Minute Book. In the absence of the Clerk, the presiding officer shall appoint an acting Clerk to record the meeting minutes.

I. Order of Business
The business of the Board at its meeting will generally be conducted in accordance with the order of business as listed on the agenda. The President may, with the concurrence of a majority of the Trustees present, reorder items on the agenda to accommodate the public or to address other concerns.

J. Rosenberg’s Rules of Order
Except as provided herein, other rules adopted by the Board and applicable provisions of state law, the procedures of the Board will be governed by the latest revised edition of Rosenberg’s Rules of Order, without the provision requiring a super-majority vote for certain motions, as attached hereto.

K. Parliamentarian
The President may appoint a Parliamentarian. If the Parliamentarian is absent at a Board meeting, the presiding officer may make a temporary appointment Item 1E - Page 9
L. Disqualification for Conflict of Interest
Any Trustee who is disqualified from voting on a particular matter by reason of a conflict of interest will publicly state or have the presiding officer state the nature of the disqualification in an open meeting. Where no clear disqualifying conflict of interest appears, the matter of disqualification may, at the request of the Trustee affected, be decided by the other Trustees. A Trustee who is disqualified by reason of a conflict of interest in any matter may not remain in his/her seat during the debate and vote on the matter but will request and be given the permission of the presiding officer to step down from the dais and leave the Board Room during discussion and action on the matter. A Trustee stating disqualification will not be counted as a part of a quorum and will be considered absent to determine the outcome of a vote on the matter.

M. Absences
The Board reserves the right to determine whether a Trustee’s absence under the circumstances at a particular Board Meeting is excused. More than two consecutive unexcused absences shall be reported to the absent Trustee’s appointing body.

Trustees shall notify the Clerk of the Board no later than one hour prior to the meeting, or as soon as reasonably practicable thereafter, of their absence. A Trustee who is absent four (4) or more times from consecutive meetings may be removed.

V. Committees
A. Standing Committees

1. Executive Committee
There shall be an Executive Committee which shall consist of each officer. The Executive Committee shall assist with the preparation of the Board agendas and assume all duties and assignments as may be assigned by the Board. The Executive Committee shall conduct its meetings in accordance with the Brown Act and it shall meet monthly, on an as-needed basis, or as may be requested by any member of the Executive Committee.

2. Finance Committee
There shall be a Finance Committee which shall consist of three Trustees, which shall include the Treasurer who shall serve as the Chair of the Finance Committee. The Finance Committee shall meet monthly to review all aspects of the District’s financial transactions. The Finance Committee shall review and approve the District’s draft annual and long-range Budget prior to formal submittal to the Board. The Finance Committee shall provide oversight of the District’s finances as may be requested by the Chair or the Board.

Item 1E - Page 10
B. Ad hoc Committees
An “Ad Hoc Subcommittee,” is one that consists solely of less than a majority of the Board of Trustees and has temporary subject matter jurisdiction over a particular issue, matter, or task until it is terminated, completed, or otherwise resolved.

VI. Waiver of Rules
Any of the foregoing rules may be waived by a majority vote of the Board present when it is deemed that there is good cause to do so based upon the particular facts and circumstances involved.

VII. Ethics Training, Required State Training, and any Government Required Forms Each Trustee shall comply with Ethics, Sexual Harassment Prevention Training, the Fair Political Practices Commission’s requirement to timely complete the Statement of Economic Interests Form, and any other trainings or submissions to comply with applicable State and Federal Law.

VIII. Amendment of Bylaws
The Bylaws shall be reviewed at least every two (2) years by the Executive Committee. Any proposed changes to the Bylaws shall be presented to the full Board for approval. The Bylaws may also be amended from time to time as may be required by changes in applicable law or upon the recommendation of staff or legal counsel. The Bylaws may be amended by a simple majority vote of the entire Board.

Item 1E - Page 11

CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 13, 2025 CONSENT CALENDAR
SUBJECT: DESTRUCTION OF OBSOLETE RECORDS PURSUANT TO THE

ADOPTED RECORDS RETENTION SCHEDULE AND DESTRUCTION

PROCEDURE
FROM: Scott C. Stiles, City Manager
BY: Brenda Pree, City Clerk
RECOMMENDATION:

Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PALM SPRINGS, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF RECORDS (AS IDENTIFIED ON EXHIBIT “A”) AND IN COMPLIANCE WITH THE RETENTION SCHEDULE ADOPTED PER RESOLUTION NO. 25239.”
BACKGROUND:

On July 25, 2024, the Palm Springs City Council adopted Resolution No. 25239 implementing an updated records retention schedule and destruction process. Resolution No. 25239 superseded the previous record retention Resolutions Nos. 19644 and 21227 adopted on September 15, 1999, and March 16, 2005. The purpose of the records retention schedule is to identify and establish a process to dispose of obsolete records.

The retention schedule was developed in compliance with California Government Code Section 34090 et Seq and will be under periodic review for changes in applicable retention laws.

In accordance with this retention process, attached are “Exhibit A” the destruction request forms. Forms are drafted under the oversight of the respective department head with review by the City Clerk and City Attorney.

STAFF ANALYSIS:

Staff continue to review destruction-eligible records against the retention schedule to mitigate some of the ongoing storage expenses via off-site vendors. Additionally, staff are pursuing the destruction of obsolete physical records to better utilize office and storage space at various City worksites. The destruction of obsolete records is format neutral, to include both digital and physical records that have met the approved retention.

Item 1F - Page 1
City Council Staff Report
February 13, 2025 -- Page 2
Destruction of Obsolete Records pursuant to the approved Retention Policy ALIGNMENT WITH STRATEGIC PLANNING:

Approval of this action supports the City Council priority 2A, to Improve City Facilities.

FISCAL IMPACT:

Destruction of obsolete records will reduce the costs associated with offsite document storage and records management.

REVIEWED BY:

Department Director: Brenda Pree
City Manager: Scott Stiles
ATTACHMENTS:

A. Resolution
B. Exhibit “A” – Records Destruction Request Form (Fire Department) C. Exhibit “B” – Records Destruction Request Form (Parks and Recreation) Item 1F - Page 2

ATTACHMENT A
Item 1F - Page 3
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, AUTHORIZING THE

DESTRUCTION OF RECORDS (AS IDENTIFIED ON
EXHIBIT “A”) AND IN COMPLIANCE WITH THE

RETENTION SCHEDULE ADOPTED PER RESOLUTION
NO. 25239.

WHEREAS, on September 15, 1999, the Palm Springs City Council adopted Resolution No. 19644 establishing general guidelines for records retention and directed departments to establish individual retention schedules complaint with Section 34090 of the California Government Code.

WHEREAS, on March 16, 2005, the City Council adopted Resolution No. 21227, establishing further guidance on retention requirements not previously addressed regarding Resolution No. 19644
WHEREAS, on July 25, 2024, The City Council adopted Resolution No. 25239 implementing a revised records retention schedule and destruction policy WHEREAS, the revised policy complies with all requirements of Government Code Section 34090 et Seq. for the destruction of obsolete records; and WHEREAS, in accordance with the Policy, this Resolution is presented to the City Council and City Attorney for approval to destroy obsolete records in compliance with the approved retention and all applicable State and Federal Laws.

THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby finds and determines the records identified in “Exhibit A” and Exhibit “B” exceed the applicable retention period set forth by law and the city’s policy and are no longer needed or required to be kept by statue or law.

SECTION 2. The City Council hereby authorizes and directs the destruction of the records described on “Exhibit A”.

SECTION 3. In accordance with the policy and requirements of Government Code Section 34090 et seq., The City Council hereby authorizes the City Clerk to destroy the above-described City records without making a copy thereof.

SECTION 4. This Resolution shall be effective immediately upon its passage and approval.

Item 1F - Page 4
Resolution No. _____

ADOPTED THIS ___DAY OF ________________, _________.

SCOTT C. STILES

CITY MANAGER
ATTEST:

BRENDA PREE

CITY CLERK

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )
I, BRENDA PREE, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on _______________________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.

Brenda Pree, City Clerk
City of Palm Springs, California
Item 1F - Page 5

ATTACHMENT B
Item 1F - Page 6
Department: FIRE DEPARTMENT Date: 12/31/2024
City of Palm Springs RIM 2024 v.1

RECORDS DESTRUCTION REQUEST FORM
The records listed below are scheduled to be destroyed:

Category Code Record Series Name
Retention
Period First Date Last Date
Shred /
Delete*
01445 PCR BINDER JAN – DEC 2009 CY+10 01/01/2009 12/31/2009 SHRED 01445 PCR BINDER JAN – DEC 2010 CY+10 01/01/2010 12/31/2010 SHRED 01445 PCR BINDER JAN – DEC 2011 CY+10 01/01/2011 12/31/2011 SHRED 01445 PCR BINDER JAN – APRIL 2012 CY+10 01/01/2012 04/31/2012 SHRED 01650 CQI FORMS BINDER JAN – MARCH 2010 CY+5 01/01/2010 03/31/2010 SHRED 01650 CQI FORMS BINDER APRIL – JUNE 2010 CY+5 04/01/2010 06/30/2010 SHRED 01650 CQI FORMS BINDER JULY – DEC 2010 CY+5 07/01/2010 12/31/2010 SHRED 01650 CQI FORMS BINDER JAN – APRIL 2011 CY+5 01/01/2011 04/30/2011 SHRED 01650 CQI FORMS BINDER MAY– JULY 2011 CY+5 05/01/2011 07/31/2011 SHRED 01650 CQI FORMS BINDER AUG – OCT 2011 CY+5 08/01/2011 10/31/2011 SHRED 01650 CQI FORMS BINDER NOV – DEC 2011 CY+5 11/01/2011 12/31/2011 SHRED 01650 CQI FORMS BINDER JAN – APRIL 2012 CY+5 01/01/2012 04/30/2012 SHRED 01445 INCIDENT LIST BINDER JAN – DEC 2009 CY+10 01/01/2009 12/31/2009 SHRED 01445 INCIDENT LIST BINDER JAN – DEC 2010 CY+10 01/01/2010 12/31/2010 SHRED 01445 INCIDENT LIST BINDER JAN – DEC 2011 CY+10 01/01/2011 12/31/2011 SHRED 01445 RECORDS REQUEST BINDER 2009 CY+2 01/01/2009 12/31/2009 SHRED 01445 RECORDS REQUEST BINDER 2010 CY+2 01/01/2010 12/31/2010 SHRED 01445 RECORDS REQUEST BINDER 2011 CY+2 01/01/2011 12/31/2011 SHRED 01445 RECORDS REQUEST BINDER 2012 CY+2 01/01/2012 12/31/2012 SHRED 01445 RECORDS REQUEST BINDER 2013 CY+2 01/01/2013 12/31/2013 SHRED 01445 RECORDS REQUEST BINDER 2014 CY+2 01/01/2014 12/31/2014 SHRED 01445 RECORDS REQUEST BINDER 2015 CY+2 01/01/2015 12/31/2015 SHRED 01920 SUBPOENAS BINDER JAN 2007 – DEC 2008 CY+2 01/01/2007 12/31/2008 SHRED 01920 SUBPOENAS BINDER JAN 2010 – DEC 2011 CY+2 01/01/2010 12/31/2011 SHRED 01920 SUBPOENAS BINDER JAN 2012 – DEC 2012 CY+2 01/01/2012 12/31/2012 SHRED 01920 SUBPOENAS BINDER JAN 2013 – DEC 2014 CY+2 01/01/2013 12/31/2014 SHRED Docusign Envelope ID: 985F73C2-C5CD-49B6-85F9-D8F7755937AF Item 1F - Page 7
Department: FIRE DEPARTMENT Date: 12/31/2024
City of Palm Springs RIM 2024 v.1
01920 SUBPOENAS / RECORDS REQUEST BINDER
JAN 2015 – DEC 2015 CY+2 01/01/2015 12/31/2015 SHRED
01920 SUBPOENAS / RECORDS REQUEST BINDER
JAN 2016 – DEC 2016 CY+2 01/01/2016 12/31/2016 SHRED
01920 SUBPOENAS / RECORDS REQUEST BINDER
JAN 2017 – DEC 2017 1 OF 2 CY+2 01/01/2017 12/31/2017 SHRED 01920 SUBPOENAS / RECORDS REQUEST BINDER
JAN 2017 – DEC 2017 2 OF 2 CY+2 01/01/2017 12/31/2017 SHRED 01920 SUBPOENAS / RECORDS REQUEST BINDER
AUG 2018 – DEC 2018 CY+2 08/01/2018 12/31/2018 SHRED
*Delete is for electronic records and includes those in systems of record, shared drives, cloud storage and personal drives.

Shredding is required whenever the paper records contain private or confidential data. Recycling should be limited to forms, publications, public notices. When in doubt, shred.

DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION Shelley Gallia 12/31/24
Employee Originating Request Date
_____________________________________ ___________________________ Authorized Department Head Date
_____________________________________ __________________________ City Attorney Date
_____
City Clerk Date
--------------------------------------------------------------------------------------------------------------------------------------- I HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures:
______________________________ ___________________________ Employee Date

WITNESS DESTRUCTION:
______________________________
City Clerk

Docusign Envelope ID: 985F73C2-C5CD-49B6-85F9-D8F7755937AF 1/28/2025
1/30/2025
1/30/2025
Item 1F - Page 8

ATTACHMENT C
Item 1F - Page 9
Item 1F - Page 10
Department: Parks and Recreation Date: November 27, 2024

RECORDS DESTRUCTION / DISPOSITION REQUEST FORM

CITY OF PALM SPRINGS
The original records listed below are scheduled to be destroyed:
(Refer to your records retention schedule for the Retention Period) ---
-------
All Request for Proposal & Statement of Qualif1cat1on files Retention for FY 12-13 Records Description Period
Code 1695 - Marketing Materials Parks And Recreation 1 Year Code 1290 - Contract For Private Security Services 6 Years Aareement No. 5-94 Code 1085 - Request For Proposal For Parks 6 Years Maintenance Services And Responses No. 13-94 Code 1290 -Agreement No. 1078 - Palm Springs 6 Years Facilities Use Code 1260 - Golden Anniversary Event Materials 2 Years Code 1850- Golden Anniversary Budget Report 7 Years Code 1015 - Parks And Recreation Printer Repair Services Receipts And Invoices 7 Years
Code 1015 - Office Equipment Invoices, Quotes 7 Years Code 1030 - Parks And Recreation Admin Files 2 Years Code 1200 - Parks And Recreation Budget Proposals 7 Years Code 01290 -Agreement No. 2760" Public Relations 6 Years Services Mahoney -Wasserman And Associations Code 01060 - California Association Of Parks And Recreation Membership 1993 2 Years
Code 01850 - Parks And Recreation Budget Reports
1985 - 1988 7 Years
01820 - Parks And Recreation Purchasing Orders And 3 Years Claim Vouchers Code 1085 - Request For Proposal For Parks 6 Years Maintenance Services And Responses No. 96-01 Code 1085 - Request For Proposal For Parks 6 Years Maintenance Services And Responses No. 5-95 Code 1290 - Agreement No. 2820 - Fred A. Colanino 6 Years (Event Promotion) Code 1290 - Agreement No. 2866 Palm Springs Road 6 Years Race Code 1260 - Palm Springs Prix Event Materials 2 Years Code 1260 - BikeMania Event Materials 2 Years Code 1530 - Performance Evaluations Parks and 6 Years Recreation Staff - 1981 ©2005 Gladwell Governmental Services, Inc.
1 First Date Last Date
1985 1996 1993 1994 1994 1995 1973 1978
1986 1988 1987 1988 1983 1989 1983 1990 1984 1996 1983 1993 1990 1991 1993 1994 1985 1988 1985 1995 1995 1995 1995 1995 1990 1990 1990 1990 1989 1989 1989 1990 1980 1981 Shred/
Recycle/
Delete*
Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred Shred
form RM-1 v
2/4/2025
2/4/2025
Item 1F - Page 11
Department: Parks and Recreation Date: November 27, 2024 Code 1875 - Parks and Recreation Accident incident
Reports 6 Years 1987 1988 Shred
Code 1290 - Agreement under Minute Order No. 3658 - 6 Years 1985 1988 Shred The Children's Home Societv (Fundino for Services) Code 1290 - Agreement Ermano Barone - ESL Teaching 6 Years 1986 1986 Shred Services Code 1260 - United Way Donation Event Materials 2 Years 1985 1986 Shred Code 1260 - Harvest Festival Promotion Event Materials 2 Years 1988 1988 Shred Code 1290 - Facility Agreements-Arthritis Foundation 6 Years 1986 1989 Shred of Palm Sprinos/ United Cerebral Palsy/ Chess Proqram Code 1290 -Agreement -"Bravo Vending" 6 Years 1988 1988 Shred Code 1260 - Earth Day Birthday Party Event Materials 2 Years 1988 1988 Shred Code 1290- Agreement No. 3139 - Gus Macker 6 Years 1988 1989 Shred Enterprises. (Event Promotion) Code 1260- Children's Festival Event Materials 2 Years 1990 1990 Shred Code 1260- Baseball Celebration Event Materials 2 Years 1990 1990 Shred *Delete is for original electronic records. Shredding is required whenever the records contain private data (e.g. social security or drivers license numbers).

DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION ' • Date
\'2 1 ~, , 2',!!3
partment Head Date
~- {)tiJ.Li~ j~
City Attorney Date
fJvuA,k., p VU,
City Clerk Date
(Complete after destruction has been performed, if done by City employees. If destruction is performed by a commercial vendor, attach their receipt for shredding.)
I HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures:

Employee Date
WITNESS DESTRUCTION:

City Clerk
Return this form to the City Clerk's Office after it has been completed. ©2005 Gladwell Governmenlal Services, Inc. form RM-1 v

CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 13, 2025 CONSENT CALENDAR
SUBJECT: ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PALM SPRINGS TO ENTER INTO AN AGREEMENT WITH THE
GOVERNOR’S OFFICE OF BUSINESS AND ECONOMIC

DEVELOPMENT FOR CANNABIS EQUITY GRANT FUNDING
FROM: Scott C. Stiles, City Manager
BY: Department of Special Program Compliance
SUMMARY:

Staff seeks authorization to enter into an agreement for grant funding in the amount of $538,328.09 through the Governor’s Office of Business and Economic Development (GOBIZ) for State Cannabis Equity Grant funding. Staff recommends that the City adopt the Resolution authorizing the City Manager to execute the agreement for grant funds authorized by The California Cannabis Equity Act of 2018 established by Senate Bill 1294 and as amended by Assembly Bill 97.

RECOMMENDATION:

1. Adopt Resolution No. _____, “A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF PALM SPRINGS, CALIFORNIA, TO ENTER INTO AN AGREEMENT WITH THE GOVERNOR’S OFFICE OF BUSINESS AND ECONOMIC

DEVELOPMENT FOR CANNABIS EQUITY GRANT FUNDING FOR THE FISCAL YEAR 24/25.”

2. Authorize the City Manager to execute all documents consistent with this Resolution.

BACKGROUND:

On March 20, 2019, the City Council adopted a Resolution authorizing the implementation of the Cannabis Social Equity Program (“Program”). The Program as proposed was contingent on funding by the Cannabis Equity Act of 2018 (“Act”). The grant funds received from the State of California are for the purpose of assisting local equity applicants and local equity licensees to gain entry to and successfully operate in the State’s regulated cannabis marketplace.

Item 1G - Page 1
City Council Staff Report
February 13, 2025 -- Page 2
Acceptance of Cannabis Equity Grant
On October 8, 2024, the Governor’s Office of Business and Economic Development announced the release of the Grant Solicitation for the Cannabis Equity Grants Program for local jurisdictions for the fiscal year 2024-25. This year, Funding Request Type 2 grant awards of more than five hundred thousand dollars ($500,000) required 1:1 matching funds from the local jurisdiction during the grant term for the amount more than five hundred thousand dollars ($500,000). The City provided the 1% cannabis tax set aside for equity funding in the amount of $24,345.04 as their match. An additional $13,983.05 was awarded by the State from remaining funds, the amount was determined on a pro rata basis.1
The total amount of funding for the City’s Cannabis Equity Program in FY 24/25 is $562,673.13, a breakdown of the funds is provided below:

Base Grant Amount $ 500,000.00
State Match 24,345.04
Local Match 24,345.04
State pro rata remaining fund match 13,983.05
Total Funding for Equity Program $ 562,673.13
Funds may be utilized to provide assistance with startup and ongoing costs, including but not limited to, rent, leases, local and state application and licensing fees, regulatory adherence, testing of cannabis, equipment, capital improvements, and training and retention of a qualified and diverse workforce.

More information about the Cannabis Equity Grant may be found at:
https://business.ca.gov/cannabis-equity-grants-program-for-local-jurisdictions/ STAFF ANALYSIS:

Palm Springs has always been on the forefront of cannabis legalization. The City will utilize grant funds to provide assistance to communities that have been disproportionately impacted by cannabis prohibition. The goal of the program is to assist qualified equity permittees in the legal cannabis industry. To date, the City has four social equity permittees, one has completed the local and state permitting process and is operating.

The ability to provide financial assistance to permittees creates a greater opportunity for success in the legalized cannabis marketplace.

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in 1 The remaining funds after application shall be allocated on a pro rata basis using the jurisdiction’s matching funds commitment compared in total amount of all jurisdictions matching funds commitment.

Item 1G - Page 2
City Council Staff Report
February 13, 2025 -- Page 3
Acceptance of Cannabis Equity Grant
the environment, or a reasonably foreseeable indirect physical change in the environment.

According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT:

On February 29, 2024, the City Council adopted Resolution 25185 allocating 1% of local cannabis revenue for the City’s Cannabis Equity Program. These funds were matched by the State in the amount of $24,345.04. Additionally, the City will receive a base grant amount of $500,000 and a State pro rata remaining fund match of $13,983.05.

REVIEWED BY:

Department Director:

Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:

A. Proposed Resolution
Item 1G - Page 3
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PALM SPRINGS, CALIFORNIA, AUTHORIZING STATE OF

CALIFORNIA CANNABIS EQUITY GRANT FUNDING

THE CITY COUNCIL OF THE CITY OF PALM SPRINGS DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, the members of the California Legislature have recognized the need for Cannabis Equity grant funding;
WHEREAS, funding has been provided to the Governor’s Office of Business and Economic Development to provide grant funds to local governments; WHEREAS, the City of Palm Springs has adopted and operates a local equity program for commercial cannabis activity; and
WHEREAS, the City of Palm Springs has determined that it will use grant funds from the Governor’s Office of Business and Economic Development to assist local equity applicants and licensees through its local equity program for commercial cannabis activity as described in its application for grant funds.

SECTION 1.NOW, THEREFORE, BE IT RESOLVED that Scott Stiles, City Manager of the City of Palm Springs, is authorized to execute by electronic signature on behalf of the City of Palm Springs the grant agreement with the Governor’s Office of Business and Economic Development, including any extensions or amendmentsthereof and any subsequent grant agreement with the Governor’s Office of Business and Economic Development in relation thereto.

SECTION 2. IT IS AGREED that any liability arising out of the performance of this grant agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The Governor’s Office of Business and Economic Development and the State of California disclaim responsibility for any such liability.

Item 1G - Page 4
Resolution No. _____

I hereby certify that the foregoing is a true copy of the resolution adopted by the City of Palm Springs in a meeting thereof held on February 13, 2025, ADOPTED THIS ___TH DAY OF FEBRUARY 2025.

SCOTT STILES

CITY MANAGER
ATTEST:

BRENDA PREE, MMC,CERA

CITY CLERK
Item 1G - Page 5
Resolution No. _____

CERTIFICATION

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF PALM SPRINGS )
I, ANTHONY J. MEJIA, City Clerk of the City of Palm Springs, hereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on _______________________, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.

BRENDA CLERK, MMC, CERA

CITY CLERK
Item 1G - Page 6

CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 13, 2025 CONSENT CALENDAR
SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E), FROM:

BY:

AUTHORIZATION TO BID, AND APPROVAL OF AMENDMENT NO. 2 IN THE AMOUNT OF $146,800 TO PROFESSIONAL
SERVICES AGREEMENT 23P173 WITH KIMLEY-HORN AND
ASSOCIATES INC., FOR THE DEMUTH PARK PICKLEBALL COURT
EXPANSION PROJECT, CITY PROJECT 22-24 (INCLUDES

MEASURE J FUNDS)
Scott C. Stiles, City Manager
Engineering Services
SUMMARY:

The construction documents (Plans, Specifications and Estimate) for this project have been prepared and in accordance with Section 7.03.040 of the Procurement and Contracting Code, the City Council shall approve and adopt the plans, specifications, and working details, and authorize the bid request for all public projects in excess of $200,000.

Approval of this item will allow Staff to proceed with bidding of this capital project. This action also includes the approval of Amendment No. 2 to Professional Services Agreement No. 23P173 with Kimley-Horn and Associates, Inc. (Kimley-Horn) for additional civil engineering services needed for the Demuth Park Pickleball Court Expansion Project, City Project No. 22-24.

RECOMMENDATION:
1) Approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Demuth Park Pickleball Court Expansion Project, City Project No. 22-24 (the “Project”);
2) Approve Amendment No. 2 in the amount of $146,800 to Professional Services Agreement 23P173 for a new not-to-exceed amount of $408,195 with Kimley-Horn and Associates, Inc. for the Project.
3) Authorize the City Manager to execute all necessary documents.

Item 1H - Page 1
City Council Staff Report
February 13, 2025 -- Page 2
Authorize RFB for City Project 22-24 DeMuth Park Pickleball Court Expansion BACKGROUND:

The City’s twelve (12) existing pickleball courts are located at Demuth Park at 4375 E.

Mesquite Avenue, as shown in Figure 1 below. The courts are highly utilized year-round and provide a free health and wellness recreational amenity for the community. The Parks & Recreation Commission and members of the pickleball community mutually agreed that there was a need to increase the number of courts available in Palm Springs to better meet the high demands of players in the growing pickleball community, as well as to create a cohesive design and better-functioning recreational amenity.

Figure 1 – Site Vicinity Map
On May 3, 2023, the City issued a request for proposals (RFP) to solicit proposals from qualified design firms to prepare conceptual design plans, specifications, and estimates (PS&E) to increase the number of pickleball courts at Demuth Park and develop an optimized court configuration with a lighting system.

On July 24, 2023, City Council awarded a Professional Services Agreement (Agreement 23P173) to Kimley-Horn in the amount of $161,395 for design services needed for the Project. Upon award and project commencement, Kimley-Horn began working with Staff, the Parks & Recreation Commission, the Pickleball Ad-Hoc Group of the Parks & Recreation Commission, the community, and stakeholders to help conceive a conceptual plan for increasing the number of pickleball courts. The goal was to create a concept that reflects the needs of the user as well improving the usable space between the parking lot and the pickleball courts for all. Subsequently, the funding of this Project consists of both Item 1H - Page 2
City Council Staff Report
February 13, 2025 -- Page 3
Authorize RFB for City Project 22-24 DeMuth Park Pickleball Court Expansion Measure J Funds and Quimby Funds. Approximately nine months later, the Parks & Recreation Commission approved the Project Conceptual Plans. The approved concept plans are shown in Figure 2 below.

Figure 2 – Approved Concept Plans
On June 27, 2024, City Council approved Amendment No. 1 in the amount of $100,000 to Professional Services Agreement 23P173, for a new not-to-exceed amount of $261,395 with Kimley-Horn for the Project. This amendment was for the increase of community meetings requested by the City, presentations, and additional civil engineering design needed for the Project.

On July 25, 2024, City Council approved the project funding (Measure J and Quimby) for an amount of six (6) million dollars. Note, capacity existed for the City to fund the budget gap of approximately $4.5 million using $2.5 million available from the Quimby fund and $2 million from the Measure J fund. No additional General Funds would be used.

STAFF ANALYSIS:

Over the course of conceptual design, the scope and scale of the project increased. As a result, additional civil engineering design services were needed from Kimley-Horn, who provided a proposal in the amount of $146,800 to cover the additional civil engineering services and construction administration services, project meetings, and utility coordination for the Project. A Public Integrity Disclosure Form from Kimley-Horn is provided as Attachment A along with a copy of their proposal for Amendment No. 2 which is included as Attachment B.

Item 1H - Page 3
City Council Staff Report
February 13, 2025 -- Page 4
Authorize RFB for City Project 22-24 DeMuth Park Pickleball Court Expansion With City Council approval, Staff will advertise the Project in the Desert Sun, and utilizing the procurement program “PlanetBids” ™, to allow the submission of bids electronically.

The contract documents will be provided free of charge to prospective bidders through the PlanetBids™ system. The following tentative schedule has been identified for the bid process:

Notice Inviting Bids to be posted: February 17, 2025
Deadline for receipt of bids: March 18, 2025
Contract awarded by City Council: April 9, 2025
Staff recommends that the City Council approve the contract documents, grant authority to formally bid the subject Project for construction and approve Amendment No. 2 with Kimley-Horn.

ENVIRONMENTAL ASSESSMENT:

In accordance with the California Environmental Quality Act (“CEQA”) Guidelines Section 15301 “Existing Facilities”, Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of existing or former use. Therefore, Staff has determined that the Demuth Pickleball Project, City Project No. 22-24, is considered categorically exempt from CEQA.

ALIGNMENT WITH STRATEGIC PLANNING:

This action aligns with Strategic Plan 2A – Improve City Facilities.

FISCAL IMPACT:

The total Project cost is estimated to approximately $6,000,000. The Project will be funded using both Measure J and Quimby Funds, which have already been allocated for this purpose. Following the bidding process, the Project will be submitted to the City Council for approval. At that time, a detailed breakdown of the project costs, including construction, consultant services, and staff costs, will be presented for review and approval. There is sufficient funding budgeted for the Kimley-Horn amendment.

REVIEWED BY:

City Engineer: Joel Montalvo
Parks & Recreation Director: Nick Gonzalez
Deputy City Manager: Flinn Fagg
City Manager: Scott Stiles
Item 1H - Page 4
City Council Staff Report
February 13, 2025 -- Page 5
Authorize RFB for City Project 22-24 DeMuth Park Pickleball Court Expansion ATTACHMENTS:

A. Kimley-Horn Public Integrity Disclosure
B. Kimley-Horn Proposal – Amendment No. 2
Item 1H - Page 5
Attachment A
Item 1H - Page 6
Item 1H - Page 7

1. 2.

3. 4.

5. Name of Entity
ATTACHMENT "E"

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM
Kimley-Horn and Associates, Inc.

Address of Entity (Principle Place of Business)
421 Fayetteville Street, Suite 600, Raleigh, NC 27601
Local or California Address (if different than #2)
73-700 Dinah Shore Drive, Unit 101, Palm Desert, CA 92210 State where Entity is Registered with Secretary of State North Carolina
If other than California, is the Entitv also reaistered in California? M Yes n No Type of Entity
l\Z'Corporation D Limited Liability Company D Partnership • Trust D Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity
See attached Principal Officers and Directors
list for Kimley-Horn and Associates, Inc. D Officer D Director D Member D Manager [name]
D General Partner D Limited Partner
• Other
D Officer D Director D Member D Manager
[name]
D General Partner D Limited Partner
• Other
D Officer D Director D Member D Manager
[name]
D General Partner D Limited Partner
• Other
1 Item 1H - Page 8

7. Owners/Investors with a 5% beneficial interest in the Aoolicant Entitv or a related entitv

EXAMPLE
JANEDOE 50%, ABC COMPANY, Inc.
[name of owner/investor] [percentage of beneficial interest in entity and name of entitvl
A.

Associates Group Services, Inc. 100%, Kimley-Horn and Associates, Inc. [name of owner/investor] [percentage of beneficial interest in entity and name of entity]
B.
100%, Associates Group Services, Inc.

APHC, Inc. APHC has no owners/investors with 5%
beneficial interest
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity and name of entitvl
D.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]

I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

Signature of Disclosing Party, Printed Date
Name, Title
/}l"""'tJ-~
Jean B. Fares, Sr. Vice President June 9, 2023
2 Attachment B
Item 1H - Page 9
kimley-horn.com 73-700 Dinah Shore Drive, Unit 101, Palm Desert, CA 92211 619 744 0164 January 22, 2025
Alberto Gradilla
City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
RE: Professional Design Services for Demuth Park Pickleball Expansion Project, City Project No. 22-24
Dear Mr. Gradilla,
Kimley-Horn and Associates, Inc. (“Kimley-Horn” or “Consultant”) is pleased to submit this proposal to The City of Palm Springs (“Client”) to provide design Services for the proposed development of the above referenced property (“Project”) in the City of Palm Springs, CA. The project understanding and scope of services outlined below.

PROJECT UNDERSTANDING
It is understood that the City of Palm Springs would like to add a minimum of twelve (12) additional pickleball courts to the current pickleball area located in Demuth Park along East Mesquite Avenue and Vella Road.

SCOPE OF SERVICES
Kimley-Horn has provided post tension structural design for 24 new pickleball courts, prepared for and participated in additional coordination meetings as requested, and has submitted final design plans for a $6M facility. The final plans and estimate warrant another look at our estimated Construction Administration phase services. The items noted above have required effort that has taken us outside the scope of our original agreement dated July 24, 2023, and our project Amendment dated July 27, 2024.

Below is an outline of the Additional Services performed to-date, and a breakout of those anticipated:

Task 1: Structural Post Tension Court Design
During the September 13, 2023 Ad Hoc Committee Meeting, the court sizing was discussed, and it was noted that while the current court sizing of the repurposed tennis courts meets minimum requirements, it is not optimal. The ad hoc committee asked that new courts adhere to optimal sizing and our team followed the USA Pickleball standards. USA Pickleball recommends post-tensioned concrete as a substrate for pickleball courts, and we proceeded this direction with our design.

Our original contract accounted for traditional reinforced concrete, and this pivot required partnership from our structural team, major coordination with all other disciplines, and our external lighting and shade structure partners.

Item 1H - Page 10
Kimley>>> Horn
kimley-horn.com 73-700 Dinah Shore Drive, Unit 101, Palm Desert, CA 92211 619 744 0164 Task 2: Coordination & Meetings
Kimley-Horn participated in/presented at the following Meetings that were not a part of our original scope of work:
a. June 25, 2024: Measure J Commission Meeting. This was an in-person meeting that ended up being cancelled, but because City staff was there, we used it as an opportunity to discuss project next steps.
b. July 17, 2024: Measure J Commission Meeting
c. July 22, 2024: Parks & Recreation Commission Meeting d. July 25, 2024: City Council Meeting: Presentation & Support to Interim Director & team e. September 17, 2024: Meeting with the Parks & Recreation Director to review 90% plan comments
f. October 2, 2024: Ad Hoc Meeting 6
g. October 8, 2024: Demuth Park Pickleball 90% Plan Comment Review Meeting with City h. November 7, 2024: Ad Hoc Meeting 7 + Project phasing investigation i. Coordination with SCE on power upgrade to park
Kimley-Horn is also planning to present at the February 13, 2025 City Council Meeting Task 3: Anticipated additional Construction Administration Services Originally our scope anticipated efforts required to support construction of a $1.5M facility. Additional efforts within this task are anticipated for all disciplines based on the evolution of the project design to what is now a $6M facility. We anticipate the meetings, numbers of submittal reviews, and support requests to be substantially more than our original estimate.

Task 4: As-Needed Services Task
This task provides project flexibility for the Kimley-Horn team to be able to react quickly to requests beyond those listed in the tasks above, and/or requests that extend beyond the budget assigned to the tasks above.

Kimley-Horn will attend or facilitate additional meetings, produce deliverables, and/or coordinate with the City, and other project stakeholders and product representatives as requested, and/or reasonably required, to provide resolution to any comments/requirements that may surface during the construction document preparation phase of the project, and through construction.

This task shall only be used if requested, as needed. Effort shall not extend beyond the lump sum number noted below.

SCHEDULE
Kimley-Horn will provide services as expediently as practical to meet a mutually agreed upon schedule.

FEE AND BILLING
Kimley-Horn will perform the services in Tasks 1 - 4 for the total lump sum labor fee below. Individual task amounts are informational only. All permitting, application, and similar project fees will be paid directly by the Client. Kimley-Horn reserves the right, as approved by the City, to reallocate amounts among tasks as necessary. A breakdown of the fee for these additional services is below:

Item 1H - Page 11
kimley-horn.com 73-700 Dinah Shore Drive, Unit 101, Palm Desert, CA 92211 619 744 0164 Task 1 – Structural Post Tension Court Design $22,200 Lump Sum Task 2 – Coordination & Meetings $24,600 Lump Sum
Task 3 – Additional Anticipated Construction Administration Services $70,000 Lump Sum Task 4 - As-Needed Services Task $30,000 Lump Sum
Total: $146,800 Lump Sum
Lump sum labor fees will be invoiced monthly based upon the overall percentage of services performed.

Reimbursable expenses will be invoiced based upon expenses incurred. Payment will be due within 30 days of your receipt of the invoice and should include the invoice number and Kimley-Horn project number.

CLOSURE
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, our signed, executed contract dated July 24, 2023.

If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute this Agreement in the spaces provided below, and return a copy to us via email or mail. We will commence services once we are in receipt of the executed Agreement.

We appreciate the opportunity to provide these services to you. Please feel free to contact me at (619) 744-0164 or [email protected] if you have any questions or if you need additional information.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Michael P. Madsen, PLA #5798
Vice President
Agreed to this ________________ day of ___________________________, 2024 City of Palm Springs
By:
_______________________________________________________ _______________________________________________________ Title:
_______________________________________________________ (Date)
Item 1H - Page 12

CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 13, 2025 CONSENT CALENDAR
SUBJECT: APPROVE CONTRACT SERVICES AGREEMENT NO. 25P022 WITH

UNIVERSAL PROTECTION SERVICE LP, DBA ALLIED UNIVERSAL

SECURITY SERVICES, FOR UNARMED UNIFORMED SECURITY

GUARD SERVICES FOR CITY FACILITIES
FROM: Scott C. Stiles, City Manager
BY: Housing & Community Development Department
SUMMARY:

This action will award a contract services agreement (25P022) with Universal Protection Service LP, dba Allied Universal Security Services, for unarmed uniformed security guard services for city facilities.

RECOMMENDATION:

1. Approve Contract Services Agreement No. 25P022 (Attachment A) with Universal Protection Service LP, dba Allied Universal Security Services, to provide unarmed uniformed security guard services for City facilities for an initial three-year term in an amount not to exceed $3,576,108.84 beginning March 1, 2025 through February 29, 2028, with two one-year extension options by mutual written consent of the City and contractor; and

2. Authorize the City Manager or designee to execute all necessary documents.

BUSINESS PRINCIPAL DISCLOSURE:

According to the Public Integrity Disclosure form (Attachment B), Universal Protection Service LP, dba Allied Universal Security Services, is a Limited Partnership registered in the state of California.

BACKGROUND:

The City has historically contracted for unarmed uniformed security guard and patrol services to assist in daily operations and public safety of City properties. The existing contract is due to expire on February 28, 2025. The City experiences a variety of issues Item 1I - Page 1
City Council Staff Report
February 13, 2025 -- Page 2
Award Un-Armed Uniformed Security Guard Services for City Facilities Contract including but not limited to vandalism, vagrancy and disruptive behavior on City property as well as private residential short-term vacation rental properties. Unarmed security services are needed to support the Palm Springs Police Department (PSPD) and other City Departments to monitor and protect citizens and property. Locations include:

• Palm Springs Public Library and Welwood Murray Memorial Library; • Palm Springs Train Station;
• Downtown (Baristo) parking structure;
• Downtown (Belardo) parking structure, surface parking lot and public restroom facilities;
• Various historic and other City-owned properties;
• Public parks;
• City Council Chambers during City Council and other public meetings; • Street vendor monitoring;
• Navigation Center vicinity nightly patrol.

STAFF ANALYSIS:

The Housing & Community Development Department worked with the Procurement & Contracting Department to issue a Request for Proposals (RFP) to find a contractor for the needed services. The RFP was advertised in the local newspaper and published on the PlanetBids website. A total of 27 proposals were received by the deadline of December 30, 2024, with two proposals deemed non-responsive. The 25 proposals considered are as follows:
• Absolute International Security, Inc., Irwindale, Ca
• Access Control Security Inc., Chatsworth, CA
• AG Coast Corporation dba California Panther Security, Los Angeles, CA • All Time Alert Security, Inglewood, CA
• Alltech Industries, Inc., Monterey Park, CA
• American Global Security, Inc., Chatsworth, CA
• Aventus Private Security, North Hollywood, CA
• Carpe Diem 2024, LLC dba Scaife Protection Services, Lawndale, CA • Citiguard, Inc., West Hills, CA
• Command International Security Services, Palm Desert, CA • Golden West Security, Inc., Pacoima, CA
• Good Guard Security, Inc., Riverside, CA
• Inter-Con Security Systems, Inc., Pasadena, CA
• Kappia Security, Sacramento, CA
• OPS Inc. Security Services, Glendale, CA
• Property Security Services, Inc., Granada Hills, CA
• Protect Us Security, Costa Mesa, CA
• Secure Guard Security Services, Inc., Irvine, CA
Item 1I - Page 2
City Council Staff Report
February 13, 2025 -- Page 3
Award Un-Armed Uniformed Security Guard Services for City Facilities Contract • Select Security Services, Woodland Hills, CA
• Southwest Protective Services, Inc. dba Southwest Security, Indio, CA • Star Pro Security Patrol, Inc., Irvine, CA
• Sure Patrol Services, Los Angeles, CA
• Universal Protection Service, LP dba Allied Universal Security Services, Irvine, CA (local office: Palm Desert, CA)
• Veterans High Risk Security Solutions, Inc., Palm Desert, CA • Yosh Enterprises Inc., dba Orion Security, San Jose, CA The evaluation team made up of City staff from the Housing & Community Development department evaluated the proposals received against published criteria that included the firm’s experience, staff experience, understanding of the scope of work, local preference, price, and interviews.

The top ranked firms were then interviewed as follows:
• American Global Security, Inc.
• Command International Security Services
• Southwest Protective Services, Inc. dba Southwest Security • Universal Protection Service, LP dba Allied Universal Security Services Upon completion of the interviews and combining the proposal, price and interview scores, Universal Protection Service LP, dba Allied Universal Security Services, was ranked the highest by the evaluation team and is being recommended for award of the contract.

The unarmed uniformed security guard service contract is for multiple locations and includes both dedicated on-site guards and general patrol during specified hours. The work of the proposed contractor includes access control, patrolling and reporting suspicious behavior, responding to emergencies, locking facilities, inspecting restrooms, monitoring the public, notifying law enforcement of any illegal or unauthorized activity as observed, providing professional account management personnel and supplying any needed surge staffing.

The Contractor has offices in Palm Desert and offers local management, supervision, support, training, and recruiting. The Contractor also has 47,750 security professionals throughout California. Other Government agencies served by Contractor include the County of San Bernardino, County of Riverside, County of Los Angeles, County of San Diego, Orange County, County of Ventura, City of Riverside, City of Redlands, City of Los Angeles, Riverside County Transportation Commission, Riverside Transit Agency, and Omnitrans.

The compensation is based on an hourly rate of $26.14 per hour. Any additional hours Item 1I - Page 3
City Council Staff Report
February 13, 2025 -- Page 4
Award Un-Armed Uniformed Security Guard Services for City Facilities Contract for unarmed services performed outside of the scope of work as deemed necessary by the City is provided at a rate of $26.14 per hour. Staff recommends award of the un-armed uniformed security guard services contract for an initial three (3) year term in the amount not to exceed $3,576,108.84 commencing on March 1, 2025, continuing through February 29, 2028, with two (2) one-year extension options subject to Consumer Price Index (CPI) adjustments, at the mutual consent of the City and contractor.

ENVIRONMENTAL ASSESSMENT:

The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

ALIGNMENT WITH STRATEGIC PLANNING:

Strategic Goal 1B, Reducing Crime, and Strategic Goal 4A, Enhancing Service Levels.

FISCAL IMPACT:

Budget for security services will be allocated in annual budgeting process and managed by the Housing & Community Development Department. Security services in Fiscal Year 2025 will be funded under General Fund Housing & Community Development Contractual Services Account No. 1002300-40105 and Account No. 1002300-7000 (Special Programs). The FY26 and FY27 budgets will include $1,192,100 each for security services in those fiscal years.

REVIEWED BY:

Department Director: Jay Virata
Acting Procurement and Contracting Manager: Tabitha Richards Deputy City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENTS:

A. Agreement No. 25P022
B. Public Integrity Disclosure
Item 1I - Page 4

ATTACHMENT A
Item 1I - Page 5

CONTRACT SERVICES AGREEMENT 25P022
UN-ARMED UNIFORMED SECURITY GUARD SERVICES – CITY FACILITIES THIS AGREEMENT FOR CONTRACT SERVICES (“Agreement”) is made and entered into on February 10, 2025, by and between the City of Palm Springs, a California charter city and municipal corporation (“City”), and Universal Protection Services, LP dba Allied Universal Security Services, a California Limited Partnership, (“Contractor”). City and Contractor are individually referred to as “Party” and are collectively referred to as the “Parties”.

RECITALS
A. City requires the services of a licensed qualified firm to provide un-armed uniformed security guard services for city facilities, (“Project”).

B. Contractor has submitted to City a proposal to provide un-armed uniformed security guard services for city facilities, under the terms of this Agreement.

C. Based on its experience, education, training, and reputation, Contractor is qualified and desires to provide the necessary services to City for the Project.

D. City desires to retain the services of Contractor for the Project.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. CONTRACTOR SERVICES

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contractor shall provide services to City as described in the Scope of Services/Work attached to this Agreement as Exhibit “A” and incorporated herein by reference (the “Services” or “Work”).

Exhibit "A" includes the agreed upon schedule of performance and the schedule of fees.

Contractor warrants that the Services shall be performed in a competent, professional, and satisfactory manner consistent with the level of care and skill ordinarily exercised by high quality, experienced, and well qualified members of the profession currently practicing under similar conditions. In the event of any inconsistency between the terms contained in the Scope of Services/Work and the terms set forth in this Agreement, the terms set forth in this Agreement shall govern.

1.2 Compliance with Law. Contractor shall comply with all applicable federal, state, and local laws, statutes and ordinances and all lawful orders, rules, and regulations when performing the Services. Contractor shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement.

1.3 Licenses and Permits. Contractor shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement.

Item 1I - Page 6

1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that it has carefully considered how the Work should be performed and fully understands the facilities, difficulties, and restrictions attending performance of the Work under this Agreement.

2. TIME FOR COMPLETION
The time for completion of the Services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the work of this Agreement according to the agreed upon schedule of performance set forth in Exhibit “A.” Neither Party shall be accountable for delays in performance caused by any condition beyond the reasonable control and without the fault or negligence of the non-performing Party. Delays shall not entitle Contractor to any additional compensation regardless of the Party responsible for the delay.

3. COMPENSATION OF CONTRACTOR

3.1 Compensation of Contractor. Contractor shall be compensated and reimbursed for the services rendered under this Agreement in accordance with the schedule of fees set forth in Exhibit “A”. The total amount of Compensation shall not exceed $3,576,108.84.

3.2 Method of Payment. In any month in which Contractor wishes to receive payment, Contractor shall submit to City an invoice for Services rendered prior to the date of the invoice, no later than the first working day of such month, in the form approved by City’s finance director. Payments shall be based on the schedule of fees set forth in Exhibit “A” for authorized services performed. City shall pay Contractor for all expenses stated in the invoice that are approved by City and consistent with this Agreement, within thirty (30) days of receipt of Contractor’s invoice.

3.3 Changes. In the event any change or changes in the Services is requested by City, Parties shall execute a written amendment to this Agreement, specifying all proposed amendments, including, but not limited to, any additional fees. An amendment may be entered into:

A. To provide for revisions or modifications to documents, work product, or Work, when required by the enactment or revision of any subsequent law; or B. To provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.

3.4 Appropriations. This Agreement is subject to, and contingent upon, funds being appropriated by the City Council of City for each fiscal year. If such appropriations are not made, this Agreement shall automatically terminate without penalty to City.

4. PERFORMANCE SCHEDULE

4.1 Time of Essence. Time is of the essence in the performance of this Agreement.

4.2 Schedule of Performance. All Services rendered under this Agreement shall be performed under the agreed upon schedule of performance set forth in Exhibit “A.” Any time period extension must be approved in writing by the Contract Guard.

4.3 Force Majeure. The time for performance of Services to be rendered under this Agreement may be extended because of any delays due to a Force Majeure Event if Contractor notifies the Contract Guard within ten (10) days of the commencement of the Force Majeure Event. A Force Majeure Event shall mean an event that materially affects the Contractor’s performance and is one or more of the following: (1) Acts of God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in Item 1I - Page 7

the issuance of permits or approvals by governmental authorities that are required for the Work); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of the City in its capacity as a municipal authority. After Contractor notification, the Contract Guard shall investigate the facts and the extent of any necessary delay, and extend the time for performing the Services for the period of the enforced delay when and if, in the Contract Guard’s judgment, such delay is justified.

The Contract Guard’s determination shall be final and conclusive upon the Parties to this Agreement. The Contractor will not receive an adjustment to the contract price or any other compensation. Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

4.4 Term. Unless earlier terminated in accordance with Section 4.5 of this Agreement, this Agreement shall continue in full force and effect for a period of three years, commencing on February 10, 2025, and ending on February 9, 2028, unless extended by mutual written agreement of the Parties. In addition, the term may be extended at the sole discretion of the City upon written notice to the Contractor, for two additional one-year terms.

4.5 Termination Prior to Expiration of Term. City may terminate this Agreement at any time, with or without cause, upon thirty (30) days written notice to Contractor. Where termination is due to the fault of Contractor and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by the City. Upon receipt of the notice of termination, Contractor shall immediately cease all Services except such as may be specifically approved by the Contract Guard. Contractor shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Guard after such notice. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Contractor shall not be entitled to payment for unperformed Services, and shall not be entitled to damages or compensation for termination of Work. If the termination is for cause, the City shall have the right to take whatever steps it deems necessary to correct Contractor's deficiencies and charge the cost thereof to Contractor, who shall be liable for the full cost of the City's corrective action.

Contractor may not terminate this Agreement except for cause, upon thirty (30) days written notice to City.

5. COORDINATION OF WORK

5.1 Representative of Contractor. The following principal of Contractor is designated as being the principal and representative of Contractor authorized to act and make all decisions in its behalf with respect to the specified Services: Steve Claton, President. It is expressly understood that the experience, knowledge, education, capability, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Services under this Agreement. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Guard.

5.2 Contract Guard. The Contract Guard shall be the City Manager or his/her designee ("Contract Guard"). Contractor shall be responsible for keeping the Contract Guard fully informed of the progress of the performance of the Services. Contractor shall refer any decisions that must be made by City to the Contract Guard. Unless otherwise specified, any approval of City shall mean the approval of the Contract Guard.

5.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, education, capability, and reputation of Contractor, its principals, and employees, Item 1I - Page 8

were a substantial inducement for City to enter into this Agreement. Contractor shall not contract with any other individual or entity to perform any Services required under this Agreement without the City's express written approval. In addition, neither this Agreement nor any interest may be assigned or transferred, voluntarily or by operation of law, without the prior written approval of City. Subcontracts, if any, shall contain a provisions making them subject to all provisions stipulated in this Agreement including without limitation the insurance and indemnification requirements. If Contractor is permitted to subcontract any part of this Agreement by City, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City.

5.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contractor, its agents, or employees, perform the Services required, except as otherwise specified. Contractor shall perform all required Services as an independent contractor of City and shall not be an employee of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role; however, City shall have the right to review Contractor’s work product, result, and advice. Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Contractor shall pay all wages, salaries, and other amounts due personnel in connection with their performance under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and workers’ compensation insurance. Contractor shall not have any authority to bind City in any manner.

5.5 Personnel. Contractor agrees to assign the following individuals to perform the services in this Agreement. Contractor shall not alter the assignment of the following personnel without the prior written approval of the Contract Guard. Acting through the City Manager, the City shall have the unrestricted right to order the removal of any personnel assigned by Contractor by providing written notice to Contractor.

Name: Title:

Steve Claton Regional President
Jack Renshaw Regional Vice President
Tracy Fuller ACE President – Government Services SME
Charles Bohnenberger Vice President – Government Services SME Tad Garabedian Government Specialist
Suzie Salazar Branch Manager
Shaun Myers Client Manager
Francisca Cazares Operations Manager

5.6 California Labor Code Requirements.

A. Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects (“Prevailing Wage Laws”). If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, Contractor agrees to fully comply with such Prevailing Wage Item 1I - Page 9

Laws. Contractor shall defend, indemnify, and hold the City, its officials, guards, employees, and agents free and harmless from any claims, liabilities, costs, penalties, or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777.1).

B. If the Services are being performed as part of an applicable “public works” or “maintenance” project and if the total compensation is $15,000 or more for maintenance or $25,000 or more for construction, alteration, demolition, installation, or repair, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such Services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. This Agreement may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements.

6. INSURANCE
Contractor shall procure and maintain, at its sole cost and expense, policies of insurance as set forth in the attached Exhibit "B", incorporated herein by reference.

7. INDEMNIFICATION.

7.1 Indemnification. To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense), indemnify, protect, and hold harmless City, its elected officials, guards, employees, agents, and volunteers (collectively the “Indemnified Parties”), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively “Claims”), including but not limited to Claims arising from injuries to or death of persons (Contractor’s employees included), for damage to property, including property owned by City, for any violation of any federal, state, or local law or ordinance or in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct committed by Contractor, its guards, employees, representatives, and agents, that arise out of or relate to Contractor’s performance of Services or this Agreement.

This indemnification clause excludes Claims arising from the sole negligence or willful misconduct of the Indemnified Parties. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability under this Agreement. Contractor’s indemnification obligation shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final.

7.2 Design Professional Services Indemnification and Reimbursement. If Contractor’s obligation to defend, indemnify, and/or hold harmless arises out of Contractor’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Contractor’s indemnification obligation shall be limited to the extent which the Claims arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor in the performance of the Services or this Agreement, and, upon Contractor obtaining a final adjudication by a court of competent jurisdiction, Contractor’s liability for such claim, including the cost to defend, shall not exceed the Contractor’s proportionate percentage of fault.

Item 1I - Page 10

8. RECORDS AND REPORTS

8.1 Reports. Contractor shall periodically prepare and submit to the Contract Guard reports concerning the performance of the Services required by this Agreement, or as the Contract Guard shall require.

8.2 Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Contractor shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and enable the Contract Guard to evaluate the performance of such Services. The Contract Guard shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

8.3 Ownership of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of this Agreement shall be the property of City. Contractor shall deliver all above-referenced documents to City upon request of the Contract Guard or upon the termination of this Agreement. Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights or ownership of the documents and materials. Contractor may retain copies of such documents for Contractor's own use. Contractor shall have an unrestricted right to use the concepts embodied in such documents.

8.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of Services under this Agreement shall not be released publicly without the prior written approval of the Contract Guard.

8.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Contractor shall provide City, or other agents of City, such access to Contractor’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Contractor’s performance under this Agreement. Contractor shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.

9. ENFORCEMENT OF AGREEMENT

9.1 California Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California.

Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

9.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.

Item 1I - Page 11

9.3 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting Party on any default shall impair such right or remedy or be construed as a waiver. No consent or approval of City shall be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contractor. Any waiver by either Party of any default must be in writing. No such waiver shall be a waiver of any other default concerning the same or any other provision of this Agreement.

9.4 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative. The exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

9.5 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain injunctive relief, a declaratory judgment, or any other remedy consistent with the purposes of this Agreement.

9.6 Attorney Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses. These include but are not limited to reasonable attorney fees, expert contractor fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding.

10. CITY GUARDS AND EMPLOYEES: NON-DISCRIMINATION

10.1 Non-Liability of City Guards and Employees. No guard or employee of City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by City or for any amount which may become due to the Contractor or its successor, or for breach of any obligation of the terms of this Agreement.

10.2 Conflict of Interest. Contractor acknowledges that no guard or employee of the City has or shall have any direct or indirect financial interest in this Agreement, nor shall Contractor enter into any agreement of any kind with any such guard or employee during the term of this Agreement and for one (1) year thereafter. Contractor warrants that Contractor has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.

10.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, Item 1I - Page 12

including without limitation the provision of benefits, relating to non-discrimination in city contracting.

11. MISCELLANEOUS PROVISIONS

11.1 Notice. Any notice, demand, request, consent, approval, or communication that either Party desires, or is required to give to the other Party or any other person shall be in writing and either served personally or sent by pre-paid, first-class mail to the address set forth below.

Notice shall be deemed communicated seventy-two (72) hours from the time of mailing if mailed as provided in this Section. Either Party may change its address by notifying the other Party of the change of address in writing.

To City: City of Palm Springs
Attention: City Manager/ City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, California 92262
To Contractor: Universal Protection Service, LP dba Allied Universal Security Services
450 Exchange
Irvine, CA 92602

11.2 Integrated Agreement. This Agreement constitutes the entire understanding between the Parties and supersedes and cancels all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter in this Agreement.

11.3 Amendment. No amendments or other modifications of this Agreement shall be binding unless through written agreement signed by all Parties.

11.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement, which shall be interpreted to carry out the intent of the Parties.

11.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.

11.6 Third Party Beneficiary. Except as may be expressly provided for in this Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party to this Agreement.

11.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth in this Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

11.8 Authority. The persons executing this Agreement on behalf of the Parties warrant that they are duly authorized to execute this Agreement on behalf of Parties and that by so executing this Agreement the Parties are formally bound to the provisions of this Agreement.

11.9 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

Item 1I - Page 13

11.10 Compliance with Economic Sanctions in Response to Russia's Actions in Ukraine. When funding for the services is provided, in whole or in part, by an agency controlled of the State of California, Consultant shall fully and adequately comply with California Executive Order N-6-22 (“Russian Sanctions Program”). As part of this compliance process, Consultant shall also certify compliance with the Russian Sanctions Program by completing the form located in Exhibit “C” (Russian Sanctions Certification), attached hereto and incorporated herein by reference. Consultant shall also require any subconsultants to comply with the Russian Sanctions Program and certify compliance pursuant to this Section. [SIGNATURES ON NEXT PAGE]
Item 1I - Page 14

SIGNATURE PAGE TO CONTRACT SERVICES AGREEMENT

BY AND BETWEEN THE CITY OF PALM SPRINGS AND UNIVERSAL PROTECTION SERVICES, LP dba ALLIED UNIVERSAL SECURITY SERVICES
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.

CONTRACTOR:

By: _____________________________ By: _____________________________ Signature Signature
(2nd signature required for Corporation)
Date: ___________________________ Date: ___________________________ CITY OF PALM SPRINGS:

APPROVED BY CITY COUNCIL:

Date: ___________ Item No. ________ Agreement No. 25P022 APPROVED AS TO FORM: ATTEST:

By: _____________________________ By: _____________________________ City Attorney City Clerk
APPROVED:

By: _____________________________ Date: ____________________________ City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000

Item 1I - Page 15

EXHIBIT “A”

SCOPE OF SERVICES/WORK
Including,
Schedule of Fees
And
Schedule of Performance
Item 1I - Page 16

1.1 Background:

The City of Palm Springs utilizes un-armed uniformed security guard services to be provided at the following City facilities and locations: Palm Springs Train Station, Palm Springs Public Library, Welwood Murray Memorial Library, Downtown Palm Springs Public Parking Facilities, Downtown Baristo Parking Structure, Nightly Patrol of City Owned Properties and Historic Sites, Palm Springs City Parks and Community Centers, Palm Springs City Council Meeting and other Public Meetings, Palm Canyon Street Vending and Posted and Nightly Patrol of Navigation Center.

1.2 Scope:

A. Requirements:

1. The Contractor’s Security Guards shall be a graduate of a state certified security guard training program.

2. The Contractor’s Security Guard shall monitor patrol routes by physically patrolling each City Facility both in the vehicle and on foot to inspect all parts of the facilities for the purpose of detecting and preventing individuals or groups from committing acts that are illegal or dangerous to others or to the property.

3. The Contractor’s Security Guard shall provide security for patrons, buildings, vehicles and personnel at each City Facility, including, but not be limited to, making rounds and clock rounds of assigned sites and key locations, responding to alarm calls, checking all elevators to ensure that they are operational and checking locks of gates and doors.

4. The Contractor’s Security Guard shall respond to potentially dangerous and uncontrolled situations in order to protect patrons, staff, vendors and other visitors from harm.

5. The Contractor’s Security Guard shall respond to alarms, suspicious activities, fires, injuries, security incidences, including but not limited to, thefts of materials and/or City property, thefts of public or private property, criminal trespass, sex crimes and/or sexual misconduct, loitering, camping or sleeping on City property, vandalism, stalking, workplace violence, disorderly conduct, civil disturbances, panhandling, loud arguments, fights, and any physical and/or verbal confrontations or any emergency situation, occurring in or around the City facilities being patrolled.

6. The Contractor’s Security Guard shall write reports to document incidents, as required.

7. The Contractor’s Security Guard shall follow guidelines and requirements set forth in the approved post orders developed in consultation with the City.

8. The Contractor’s Security Guard shall communicate with a broad diversity of people, including members of the public, in a courteous and professional manner.

9. The Contractor’s Security Guard shall take photographs and document violations and incidents, as required.

10. The Contractor’s Security Guard shall perform any other duties or functions not specifically outlined or set forth above, but which are reasonably identified as falling within the scope and realm of a Security Guard’s duties and responsibilities.

Item 1I - Page 17

11. The Contractor shall supply the City with security service personnel who are properly trained, qualified and certified, and who meet the minimum requirements and qualifications called for in the contract.

B. Work Force and Assignments:

1. Contractor Security Service: The Contractor shall provide and furnish all labor, equipment, vehicle, and supplies, for the Contractor shall supply the City with security service personnel who are properly trained, qualified and certified. The costs for said labor, equipment, vehicles and supplies are included in the hourly fees charged by the Contractor for the various services.

2. The Contractor’s Security Guard shall all be un-armed.

3. The Contractor’s Security Guard will be required to wear appropriate security uniforms only while on duty, provided by the security company and approved by the City of Palm Springs. Uniforms must be cleaned and pressed daily. No rips or tears shall be allowed. Uniforms must fit properly. The City specifically reserves the right to remove any individual due to unsatisfactory appearance.

4. The Contractor’s Security Guard shall wear standard badges, company insignia, name tags, and always possess photo identification cards while on duty at the City.

The identification card shall contain a photo of the employee, the Contractor’s name, employee’s name, and position or title.

5. The Contractor’s Security Guard shall use corporate vehicles (furnished by the employer) for all assigned patrols. All vehicles used shall be safe, clean in appearance and in good working conditions. All vehicles shall be identified as “Security Patrol” with the company’s name, insignia, or other identification as approved by the City. Use of personal vehicles for patrols is not acceptable and is cause for termination of the contract.

6. The Contractor’s Security Guard shall patrol and otherwise conduct themselves through high visibility patrols of City Facilities, various sites, including parking areas and shall patrol these areas hourly throughout each shift.

7. The Contractor shall provide and maintain an adequate supply of flashlights and batteries, raingear, uniforms, clipboards and any others personnel equipment reasonably necessary for each Security Guard to perform their assigned duties.

All equipment used by the Contractor perform the required services of the contract shall be maintained by the Contractor.

8. The Contractor’s Security Guard are intended for the protection and security of City property, City personnel, the general public and to maintain a safe environment.

9. The Contractor shall designate Security Guard for each shift and provide shifts as required to adequately patrol the required City Facilities and sites. The Contractor shall assign a sufficient number of personnel during the specified hours and provide sufficient back up guards in the event that personnel are either sick or on vacation.

10. Shift Change: The Security Guard going off duty shall ensure that relief guards are properly informed and ready to assume their responsibilities.

11. Communications: The Contractor shall provide a 24-hour call center for appropriate random patrol response in a timely manner as required. The Item 1I - Page 18

Contractor shall also provide all required portable radios, cellular telephones, and mobile base stations to ensure dissemination of information, to include reporting of incidents, to be done in a timely and effective manner. A Security Guard Supervisor shall have the communication capability to make and receive immediate notification applicable to federal, state, or local agencies.

12. The Contractor’s Security Guard shall perform patrols, stand guard at a location, and be able to respond to incidents. The primary duties and assignments of the Security Guard include, but are not limited to, the following:
a. Patrol all assigned sites.
b. Monitor for fire, trespassers, or other irregularities. c. Prevent and report acts of theft, vandalism and security breaches. d. Investigate suspicious persons or unusual incidents. e. Provide members of the public with applicable City rules and regulations including, but not limited to, City Ordinances and City Manager Regulations, pertaining to the use of City facilities and parks.
f. Report all discrepancies and unsafe conditions and identify appropriate remedial action.
g. Check the security of a City’s Facility, its materials, equipment, and any perimeter fences.
h. Respond to complaints and take appropriate action.
i. Request compliance from any person(s) who violates laws, rules and regulations. Any failure to obtain compliance from people suspected of violating laws, rules and regulations shall be referred to Palm Springs Police Department or other applicable law enforcement authorities. j. Ensure firefighting equipment, fire lanes, doors and traffic lanes are not blocked by people or equipment.
k. Supervise evacuation procedures when directed.
l. Report all unusual incidents, irregular activities, events, or property damage. m. Prepare reports, maintain required logs and records, and make available copies of reports to City staff.
n. Respond to emergencies, render first aid and perform other activities to prevent injury and loss of life.
o. Operate radios, computers, and telephones to facilitate communication with the City as required.
p. At the end of a public or private event, verify that all people have cleared the building, and all perimeter doors are locked, and the building is secure.

C. Communications and Records:

1. The Contractor’s Security Guard shall be in constant communication with a Contractor provided Security Supervisor and shall have mobile communication capability to contact the Palm Springs Police Department, as necessary.

Item 1I - Page 19

2. The Contractor’s Security Guard are required to download the City’s mobile application (app) on any smart phone or devise to alert the appropriate city department of issues around the City that require City action (i.e., broken pipe, graffiti, biohazards, etc.). This app, when used on any smart phone or tablet device enables pictures that are taken and notes regarding issues to be sent directly to the City for appropriate action clean-up, repair and/or maintenance related issues.

3. The Contractor shall furnish, implement and deploy an appropriate electronic tracking system acceptable to the City for the City’s use in auditing, tracking, and verifying the patrols completed.

4. The Contractor shall utilize a guard management and reporting software that allows guards to complete shift reports, report incidents, take pictures, record audio files, make notes, respond to tasks, and scan checkpoints to a live issue monitor and generate reports. Security Guard shall provide accurate and legible Daily Activity Reports (DARs) and submit DARs to the City for its records. The Contractor shall provide the City with permanent access to these records via an online portal to view and generate reports and extract important information at each City site or property and provide training and support to City staff in the use of the software and generation of reports.

5. Daily Activity Reports (DARs) shall include, but not be limited to, detailed descriptions (i.e., make, model, color and license plate number), and time of encounter of suspicious vehicles or persons; descriptions of suspicious persons, including gender, and actions taken, all unsafe equipment or conditions observed at any City facility or site, any accidents or injuries occurring on City property, all equipment failures, vandalism, graffiti, public safety or health hazards, and alarm calls responded to. Security Guard shall complete a “report” for any contact initiated by the Security Guard against unauthorized parties or involving customers who may be reporting violations or suspicious activities or whose conduct on City property may voluntarily or involuntarily warrant response from the Security Guard.

The “report” shall also be completed even when reported activity involves response by the Palm Springs Police Department to further document the circumstances and confirm that a police report is in the process of being made.

6. Public and News Media Contacts: City of Palm Springs facilities will occasionally become the subject of newsworthy projects or events. All requests for a statement of the City policy regarding any matter under the control of or of direct interest to the City must be referred to the Chief Communications Guard at (760) 323-8250.

D. Standards of Conduct:

1. The Contractor shall be responsible for maintaining satisfactory standards of competency, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as necessary.

2. Criminal Background Check: The Contractor shall complete a criminal background check of all Security Guard and Security Supervisor prior to assignment under the contract, and prior to assigning Security Guard to a City facility, site, and/or post.

Thereafter, Contractor shall conduct an annual check, or as deemed necessary for security reasons. The criminal background check shall be for felony, misdemeanor and traffic violations in all United States or countries that the individual has resided in the last five years. Any Security Guard found failing to divulge a felony or Item 1I - Page 20

misdemeanor conviction should not be assigned to the City’s security services contract. All costs of these checks shall be included in the contract pricing. a. Security Guard/Guards and Operations Managers who have been involved in any of the following will not be accepted nor assigned to City security service:
i. Felony Conviction
ii. Violent Misdemeanor Conviction
iii. Sex Crime Conviction
iv. Military discharge other than honorable
v. Pattern of irresponsible behavior including but not limited to unreasonable driving or employment record (absenteeism, equipment abuse, disciplinary problems, insubordination)
b. Verification for violations, military conduct and crime will be done through California Department of Justice, DMV, and/or FBI and submitted to the City for review and acceptance.
i. The Contractor’s Security Guard shall display a well-groomed and neat appearance.
ii. The Contractor’s Security Guard will be working in the City facility/site locations and as such, they must be polite, courteous, helpful, and interested in serving the public well. Professional standards are expected at all times while in a City post. The City Manager’s designated representative will routinely conduct surprise inspections to ensure the quality of contract guards assigned to City facilities. If is tis determined that assigned guards do not meet standards of courtesy, ethics, appearance, alertness, and preparedness, they will be removed from post immediately at the expense of the Contractor. iii. The Contractor’s Security Guard may not use drugs, alcohol, or controlled substances while on assigned patrols, and, if found to be under the influence, the Security Guard shall be immediately barred from assignment on the contract, including any criminal enforcement action to be taken by the Palm Springs Police Department. iv. The Contractor’s Security Guard shall be immediately barred from assignment on the contract if the City determines that:
a) The Security Guard was assigned to duties for which they have been disqualified for either suitability or security reasons. b) The Security Guard was found to be unfit for performing assigned duties during their patrols.
c) The Security Guard does not comply with recognized standards of conduct.

E. Supervision and Training:

1. The Contractor’s supervisor shall train, counsel, inspect and evaluate Security Guard(s). The Contractor’s Security Supervisor shall make frequent unscheduled inspections of personnel and report the results to the City of Palm Springs on a monthly basis. Security Guard(s) shall receive training from contract security Item 1I - Page 21

company’s trainers until they are proficient in the performance of their duties.

Contractor’s staff including Security Supervisor shall receive an orientation from staff of various Departments within the city of Palm Springs as related to the locations to be secured including but not limited to the Palm Springs Police Department, the Palm Springs Public Library, Vacation Rental Compliance Department, Parks and Recreation Department, Facilities and Downtown Maintenance Department. The Security Supervisor shall maintain communication with the City to receive directions, assignments, updates, and any information pertaining to the security of City facilities and sites. The Security Supervisor must be able to perform all tasks and duties of the Security Guard and, at a minimum, the following supervisory duties:
a. Provide an adequate, appropriate level of field supervision for Security Guard on assigned patrols.
b. Provide security guard training, at least two times per year for each security guard.
c. Coordinate all security operations and patrol services for regular and event assignments with the City to ensure that all are properly staffed. d. Organize, plan, direct and supervise the work activities of assigned Security Guard and make assignments to provide job performance ratings in a fair and consistent manner, taking appropriate actions to correct any deficiencies. e. Issue oral and written instructions to assigned Security Guard. f. Conduct preliminary investigations of misconduct or allegations against Security Guard and prepare reports to recommend appropriate actions. g. Provide on-the-scene supervision involving security related incidents. h. Review reports of assigned Security Guard for accuracy and provide constructive guidance.
i. Ensure that assigned Security Guard are performing their duties as prescribed by law applicable rules and regulations.
j. Conduct preliminary investigations of injuries to assigned Security Guard. k. Maintain inventory of supplies, equipment and issued material. Conduct regular staff meetings to discuss work-related problems and to provide advice and guidance.
l. Ensure the required training of the Security Guard is conducted and properly documented. The Contractor shall maintain a training record for each security guard assigned to a City facility. The training records shall show, as a minimum, the employee’s name, date of employment, and the different types of training provided. Such records shall be made available to the City Manager or designee upon request. The City Manager or designee may, from time to time, review these records and monitor the conduct of such training. m. City and Contractor Staff Meetings: meetings between the City Manager or designee and Contractor’s Security Supervisor shall be scheduled on a bimonthly basis, or as often as necessary, to discuss problems, discrepancy reports, and status of contract services. The Security Supervisor shall meet regularly with the City Manager or his designee at least once a month or as Item 1I - Page 22

often as necessary and as determined by the circumstances in the administration of the contract.
i. The meetings will cover all matters regarding the contract and related to operations, quality of services, contract compliance, changes in the scope of work, solutions to problems and discrepancies in the building, invoices, charges, and other matters regarding the scope of work. ii. The Security Supervisor shall address all contract matters on behalf of the Contractor, including but not limited to the following: payroll, invoicing, assignments of personnel, disciplinary actions, contract performance, and non-performance, corrective actions, assessments and appeals for contract non-compliance, special assignments, quality assurances and controls, changes of scope of work and other matters of mutual interest or concern to the City and the Contractor.

1.3 Schedule of Site-Specific Details:

A. Palm Springs Train Station – 6001 Palm Springs Station Road:

1. Security coverage of train operations will be provided based on the scheduled arrival time of the train per Amtrak Dispatch. Security coverage begins 30 minutes prior to the train’s scheduled arrival and ends 15 minutes after its departure from the Facility, and only after all passengers have left the station.

2. In addition to general security guard/patrol requirements, the Security Guard will be responsible for unlocking and locking the restrooms, checking on the well-being of passengers and assisting any passenger requiring assistance to the extent reasonable under the circumstances. The only time the restrooms shall remain locked during a scheduled train arrival is in the event that the train station is closed due to wind/sand, flooding or other barriers. The restroom may also be temporarily locked if the bathroom is out of service.

3. The Contractor’s Security Guard will document and report on all instances that may be of interest to supervisors or the City's Contract Guard and report on safety hazards, malfunctioning equipment and other such matters in the Daily Activity Report (DAR). The DAR shall also include documentation of the time train arrives, number of passengers on and off and time of actual train arrival and departure. In general, for issues at the train station, the following actions shall be taken:
a. Document the incident or issue in the DAR.
b. If the issue is janitorial or restroom supplies or if it has to do with facilities (i.e. broken sprinkler heads, non-working lights, etc.), report it on the City's Reporting Software/App.
c. If the issue is outside of normal City business hours, mark the work order as an emergency. If you do not receive a response to an emergency work order within 20 minutes, contact the City's non-emergency dispatch number (760) 327-1441.
d. If the issue is major, or a safety issue, or crime, call 911 or contact Police at (760) 323-8116.
e. One security guard is required for this location.

Item 1I - Page 23

4. Schedule of Performance at the Train Station:

The contractor shall provide security guard services in conjunction with Amtrak's arrival schedule at the station. Security guard coverage begins 30 minutes prior to the train's scheduled or anticipated actual arrival and ends after its departure only when all passengers have left the train station. It is the Contractor's responsibility to contact Amtrak Dispatch to ascertain the actual arrival of the train. The intent of security services at this location is not only to secure the property, but to provide a presence at the station since it is in a remote area and therefore essential for passenger safety. Therefore, it is imperative that a guard be on location prior to train arrival and after departure until all passengers have left the station. Even if the actual arrival time is delayed, the security guard shall arrive prior to scheduled arrival time in case passengers are waiting at the station.

Sunset Limited Route Scheduled Arrival Time
East Bound — Wed., Fri., Mon.

West Bound — Mon, Thurs., Sat.
2:02 am
12:36 am
B. Library Guard Services:

1. The City of Palm Springs requires security guard services at two City-owned libraries, the Palm Springs Public Library at 300 South Sunrise Way and the Welwood Murray Memorial Library, at 100 South Palm Canyon Drive. The following tasks shall be performed at each library:
a. Continuously patrol the interior and exterior of the building. b. Ask patrons to return if they set off the security alarms (i.e.: RFID tags not deactivated when a book or other library item is checked out). c. Monitor the public restrooms, check restrooms at least once per hour. d. Appropriately deal with aggressive, violent, mentally disturbed patrons until the police arrive.
e. Be able to make a citizen's arrest.
f. Be able to handle disruptive patrons of all ages, firmly, quietly, and appropriately.
g. Check the well-being of Library customers and awaken those who are sleeping.
h. Enforce the Library's code of conduct.
i. Assist with the closing and securing of the building at the end of the business day.

2. During the patrol rounds the security guard will be on the lookout for any security breaches, maintenance problems, safety issues or fire hazards. Problems and/or unsafe conditions must be reported to the Contract Guard immediately and documented on the guard's own daily shift report. Guards shall be prepared to respond properly and effectively to potentially dangerous and uncontrolled Item 1I - Page 24

situations in order to protect patrons, staff, vendors and other visitors from harm.

Also, the security guard shall be prepared and ready to respond appropriately to any and all other emergency situations involving fires, thefts of library materials and/or property, thefts of public or private property, criminal trespass, sex crimes and/or sexual misconduct, medical emergencies, vandalism, stalking, workplace violence, disorderly conduct, civil disturbances, panhandling, loud arguments, fights, and any physical and/or verbal confrontations occurring in or around the Library.

3. Due to the unique architecture of the library at 300 South Sunrise Way, access to the roof is relatively easy. Under no circumstance shall a guard go onto the roof of the library at any time. Should a security guard suspect that someone has entered the roof area, the guard shall immediately call the Palm Springs Police.

4. The security guard is also responsible for enforcing the rules and regulations of the library. The security guard should work with and take direction, as appropriate, from library staff.

5. Schedule of Performance at the Palm Springs Public Library

One security guard is required at this location.

Services at the Library shall be provided 44.5 hours per week under the following schedule:

Monday: 10:00 am to 6:15 pm (7.75 hrs. with 30-minute lunch).

Tuesday: 10:00 am to 6:15 pm (7.75 hrs. with 30-minute lunch).

Wednesday: 10:00 am to 6:15 pm (7.75 hrs. with 30-minute lunch).

Thursday: 10:00 am to 6:15 pm (7.75 hrs. with 30-minute lunch).

Friday: 10:00 am to 5:15 pm (6.75 hrs. with 30-minute lunch).

Saturday: 10:00 am to 5:15 pm (6.75 hrs. with 30-minute lunch).

Sunday: (Library closed)
A 30-minute or one hour lunch break is allowed for in the daily schedule. Provide an hourly rate of compensation in the event that additional hours are required at the request of the Contract Guard for extended library services or special events.

6. Schedule of Performance at the Welwood Murray Memorial Library One security guard is required at this location.

Services shall be provided seven days a week from 10:00 am to 6:00 pm, with hours extended to 8:00 pm on Thursdays.

A 30-minute or one hour lunch break is allowed for in the daily schedule. Provide an hourly rate of compensation in the event that additional hours are required at the request of the Contract Guard for extended library services or special events.

C. Downtown Public Parking Facilities

1. The Contractor shall provide "around the clock" security guard services for the parking facilities and public restrooms at the downtown public parking facilities.

The project area extends from the south-west corner of Tahquitz Canyon Way and Item 1I - Page 25

North Palm Canyon Drive west to North Museum Drive and north to the Palm Springs Hyatt and includes the following road network: Museum Way from North Palm Canyon Drive west to North Museum Drive, West Andreas Road from South Palm Canyon Drive west to Belardo Road, and Belardo Road from Tahquitz Canyon Way north to West Andreas Road.

2. The Contractor shall provide two Security Guards to patrol, monitor and report on activities in the public parking facilities (surface parking lots, parking structure at North Museum Drive, and the underground public parking structure) and the public restroom facilities that are accessed from the walkway along the east side of the Rowan Hotel.

3. The Security Guard will patrol the public parking and restroom facilities by alternative fuel motorized vehicle (electric golf cart, segue, scooter, bicycle, etc.) and on foot to inspect all parts of the premises. This is an extensive area and requires a motorized transport mode to allow the Security Guard to quickly access the area and move from one location to the next. The Security Guard shall cover the all-surface public parking lots, as well as all levels of the Parking Structure at North Museum Way, including the underground levels where open for public access, up to the section owned by the Hyatt for their guest parking. Security Guard shall check all elevators in the parking facilities a minimum of every four hours to ensure that the elevators are operational. Security Guard shall advise any member of the public who appears to be violating the City's rules and regulations, including, but not limited to, loitering, camping, desecrating or disturbing other members of the public. Security Guard shall also monitor circumstances where there are aggressive, violent, and mentally disturbed individuals until the police respond. Under appropriate circumstances Security Guard may, at the direction of a supervisor, or Palm Springs Police Department, make a citizen's arrest.

4. All activities and incidents shall be included in the Daily Activity Report ("DAR").

Any issues that require City action for maintenance, repair, clean-up or graffiti abatement shall be reported on the City's Reporting Software/App.

5. Schedule of Performance at the Downtown Parking Structure, Underground Parking, Surface Parking Lot and Public Restrooms:

a. Security coverage shall be provided seven days a week, year-round and will consist of a full-time security guard on the premises 24 hours per day.

D. Parking Enforcement at Downtown Parking Structure

1. City of Palm Springs requires enforcement of parking regulations at the Downtown Parking Structure daily from the hours of 8:00 p.m. to 11:00 a.m.

2. Free public parking is limited to four hours maximum.

3. No public parking is allowed from 3:00 a.m. to 6:00 a.m.

4. Report any potential abandoned vehicles, or vehicles creating unsafe conditions to the Palm Springs Police Department at the non-emergency dispatch number (760) 327-1441.

Item 1I - Page 26

E. Downtown “Baristo” Parking Structure – 261 S. Indian Canyon Drive:

1. The on-site Security Guard shall perform the following tasks:
a. Continuously patrol the interior and exterior of the structure. b. Monitor the public elevators.
c. Security Guard shall advise any member of the public who appears to be violating the City's rules and regulations, including, but not limited to, loitering, camping, desecrating or disturbing other members of the public. d. Security Guard shall also monitor circumstances where there are aggressive, violent, and mentally disturbed individuals until the police respond. e. Under appropriate circumstances Security Guard may, at the direction of a supervisor, or Palm Springs Police Department, make a citizen's arrest.

2. The Security Guard will patrol the public parking structure on foot and may also use an alternative fuel motorized vehicle (electric golf cart, segue, scooter, bicycle, etc.) to move about and inspect all parts of the structure.

3. All activities and incidents shall be included in the Daily Activity Report ("DAR").

Any issues that require City action for maintenance, repair, clean-up or graffiti abatement shall be reported on the City's Reporting Software/App.

4. Schedule of Performance at the Downtown "Baristo" Parking Structure:

a. Services at the Downtown "Baristo" Parking Structure shall be one guard daily from 1 pm to 9:00 pm and two guards daily from 9:00 pm to 5:30 am.

Provide an hourly rate of compensation in the event that additional hours are required at the request of the Contract Guard for extended services at the Downtown Parking Structure or for special events.
b. The contractor shall note that in addition to the services of the scheduled dedicated guard, the Downtown "Baristo" Parking Structure is included as a nightly patrol location as described in Section F Nightly Patrol of City-Owned Properties and Historic Sites.

F. Nightly Patrol of City-Owned Properties and Historic Sites

1. Contractor shall provide one un-armed uniformed security guard, the vehicle, and communications equipment for the security guard, and all necessary supervision needed to patrol/monitor/report activities in the downtown and other specified locations at designated City-owned properties and historic sites. Patrol to be nightly from 10:00 pm to 10:30 am continuously in a random manner to sites as specified by the City. Security Guard shall advise any member of the public who appears to be violating the City's rules and regulations, including, but not limited to, loitering, camping, desecrating or disturbing other members of the public.

Security Guard shall also monitor circumstances where there are aggressive, violent, and mentally disturbed individuals until the police respond. Under appropriate circumstances the Security Guard may, at the direction of a Security Supervisor, or Palm Springs Police Department, make a citizen's arrest.

Item 1I - Page 27

2. It is expected that each of the patrol locations would be visited a minimum of five times per site per day (overnight) at random times. Permanent locations to be included in the nightly patrol are:

a. Historic Frances Stevens Park (northeast corner of Alejo Road and North Palm Canyon Drive at 538 and 550 North Palm Canyon Drive), in addition to general requirements, security guards shall check doors and windows of City-owned buildings at 538 and 550 North Palm Canyon Drive and report on any suspicious activity or attempted break-ins.
b. Downtown (Baristo) Parking Structure (261 S. Indian Canyon Drive)-In addition to general requirements, Security Guard shall check all elevators in the parking facilities a minimum of every four hours to ensure that the elevators are operational.
c. Historic Village Green (221-233 South Palm Canyon Drive) d. Historic Plaza Theater (128 South Palm Canyon Drive) e. Casa del Camino vacant property (1479 North Palm Canyon Drive south of W.

Stevens Rd.) Other historic properties to be included in the nightly patrol are:
f. Historic Orchid Tree Inn
g. Historic La Plaza Shopping Center
h. Historic Town & Country Center
i. Historic Racquet Club

3. In addition to the above-mentioned locations, additional locations will be specified as needed and will be provided in further detail, upon award of the contract.

Locations will be subject to change depending on the City's needs and the Contractor should be flexible to add or remove locations as requested by the City.

G. Security Services at City Parks and Community Centers

1. The contractor shall provide all services, supervision, uniforms, supplies, materials, equipment, and transportation necessary to provide unarmed security guard services for the City of Palm Springs Parks and Recreation Department.

2. The following tasks shall be performed:

a. Security Guard may need to advise park patrons regarding rules and/or restrictions for the use of the parks or park facilities. b. Monitor facilities to assist in preventing theft and vandalism at the facilities listed below.
c. Appropriately deal with aggressive, violent, and disruptive patrons of all ages until police respond.

Item 1I - Page 28

d. Under appropriate circumstances the Security Guard may, at the direction of a Security Supervisor, or Palm Springs Police Department, make a citizen's arrest.
e. Monitor the public restrooms at the parks listed in section four below. f. Monitor that vehicles are not parked or driven onto the park itself. g. Issue citations when witnessing a violation.
h. Contact Police Department dispatch if no compliance is achieved and have the Police Department assist with getting guests into compliance. i. Work with the Police Department to cite patrons who have a gathering larger than 40 people at the park without a permit.

3. Security Guard shall advise any member of the public who appears to be violating the City's rules and regulations, including, but not limited to, loitering, camping, desecrating or disturbing other members of the public. Security Guard shall also monitor circumstances where there are aggressive, violent, and mentally disturbed individuals until the police respond. Under appropriate circumstances Security Guard may, at the direction of a supervisor, or Palm Springs Police Department, make a citizen's arrest.

4. One Security Guard shall patrol the following park sites on Saturdays and Sundays from 9:00 am to 6:00 pm in a random order:
a. Sunrise Park 401 S Pavilion Way
b. Demuth Park 4200 Mesquite Ave
c. Ruth Hardy Park 700 E Tamarisk Rd.
d. Victoria Park 2744 N Via Miraleste
e. James O Jessie 480 W Tramview Rd.
f. Baristo Park 296 S Calle Encilia

5. During the patrol rounds the security guard will be on the lookout for any security breaches, maintenance problems, safety issues or fire hazards. Problems and/or unsafe conditions must be reported to the Security Supervisor immediately and documented on the Security Guard own daily shift report. Guards shall be prepared to respond properly and effectively to potentially dangerous and uncontrolled situations in order to protect patrons, staff, vendors and other visitors from harm.

6. All activities and incidents shall be included in in the Daily Activity Report (“DAR”).

Any issued that require City action for maintenance, repair, clean-up or graffiti abatement shall be reported on the City’s Reporting Software/App.

7. Sunrise Park:

In addition to the weekend patrol of City Park sites identified above, specifically for Sunrise Park, one additional security guard services shall be continuous, seven days a week 24 hours a day. Security Guard shall provide continuous patrol around Sunrise Park and its facilities which will include the Swim Center, Leisure Center, Pavilion, Skate Park, and the baseball fields.

Item 1I - Page 29

8. Demuth Community Center:

Provide one posted security guard from 9:00 am to 6:00 pm Monday through Friday.

9. James O Jessie Desert Highland Unity Center:

Provide one posted security guard from 9:00 am to 6:00 pm Monday through Friday.

H. Security Services at City Council Meetings and other Public Meetings

1. The Palm Springs Police Department is requesting one security guard services at the City of Palm Springs Council Chambers at 3200 E. Tahquitz Canyon Way.

The Uniformed Security Guard will control pedestrian access to the Facility and operate the security screening post located within the building's front lobby area.

Security Guard will provide physical "hand checks" of purses, briefcases and other containers. All individuals entering the Council Chambers must pass through the security screening post. A security guard is needed to staff the screening post and to perform additional duties in accordance with the schedules and specifications as noted in the following section. This coverage will be for all City Council meetings, generally held on the second and fourth Thursdays of each month starting at 5:00 pm and remaining until the meeting has adjourned and all attendees have departed.

2. Contractor shall offer flexibility in the provision of these services, as schedule is subject to change Contractor shall regularly check the City of Palm Springs website at palmspringsca.gov/government/city-clerk/city-council-meetings-agenda to verify meeting schedule, as occasionally meetings are added, removed or moved to the second and fourth week of the month to accommodate holiday and other schedules. Also, the duration of the City Council meetings will vary depending on the agenda.

I. Security Services for Street Vending

1. The Contractor shall monitor and provide one security guard in the Palm Canyon Central Business District, with a focus near nightlife gathering spots, such as but limited to the Arenas District, and Downtown Park. Security Guard shall patrol these sites on Fridays, Saturdays, and Sundays from 10:00 pm to 2:00 am.

2. Security Guard shall provide all services, supervision, uniforms, supplies, materials, equipment, and transportation necessary to provide un-armed security guard services for the City of Palm Springs Special Program Compliance – Code Enforcement.

3. The following tasks shall be performed:
a. Security Guard may need to advise street vendors regarding rules for street vending.
b. Monitor designated areas to assist in preventing illegal street vending listed below.
c. Provide outreach and educational materials regarding permitting process.

Item 1I - Page 30

d. Appropriately deal with aggressive, violent, and disruptive patrons of all ages until police respond.
e. Under appropriate circumstances the Security Guard may, at the direction of a Security Supervisor, or Palm Springs Police Department, make a citizen's arrest.
f. Issue citations when witnessing a violation.
g. Contact Police Department dispatch if no compliance is achieved and have the Police Department assist with getting guests into compliance.

4. The Security Guard shall advise any member of the public who appears to be violating the City and County rules and regulations related to street vending.

Security Guard shall also monitor circumstances where there are aggressive and violent until the police respond.

J. Posted and Nightly Patrol of Navigation Center

1. The Contractor shall provide two unarmed uniformed security guards, vehicle, and communications equipment for the guard, and all necessary supervision needed to patrol/monitor/report activities at the Navigation Center, and public streets within one-half mile of the Navigation Center located at 3589 McCarthy Road. The patrol is to be nightly from 6:00 pm to 9:00 am continuously in a random manner. Security Guard shall be posted at the Navigation Center when not patrolling the one-half mile radius around the Navigation Center.

2. Security Guard shall advise any member of the public who appears to be violating the City's rules and regulations, including, but not limited to, loitering, camping, desecrating or disturbing other members of the public. Security Guard shall also monitor circumstances where there are aggressive, violent, and mentally disturbed individuals until the police respond. During the patrol rounds the security guard will be on the lookout for any security breaches, maintenance problems, safety issues or fire hazards. Any issues that require City action for maintenance, repair, cleanup or graffiti abatement shall be reported on the City's Reporting Software/App. Guards shall be prepared to respond properly and effectively to potentially dangerous and uncontrolled situations in order to protect other members of the public, staff, and other visitors from harm. Under appropriate circumstances Security Guard may, at the direction of a supervisor, or Palm Springs Police Department, make a citizen's arrest.

3. Additional locations may be specified as needed and would be provided in further detail, upon the reward of the contract. Locations will be subject to change depending on the City's needs and The Contractor should be flexible to add or remove locations as requested by the City.

1.3 Compensation:

Work will be compensated on an hourly basis for actual hours worked at the rates allowed by the contract. Contract pricing includes all labor, expenses, and incidentals to complete the work outlined in the contract scope. The Contractor may request monthly payments based on the percentage of work completed for the previous month as long as a detailed Item 1I - Page 31

progress report is provided to support the amount requested. No additional compensation will be due by the City unless the contract is modified for additional work requested by the City.

1.4 Pricing:

For the initial three years of the Agreement term, the pricing shall remain fixed. For optional years four and five, Contractor may request a price adjustment not to exceed the Bureau of Labor Statistic’s Consumer Price Index (CPI) for the Riverside/San Bernadino/Ontario region for the prior 12-month period effective on the anniversary date. Optional renewal years four and five, and any associated CPI increase, are at the mutual consent of the City and the Contractor.

Item 1I - Page 32

Item 1I - Page 33
ATTACH U: T 1•r."

CO T PROPOSAL
REQUEST FOR PRO PO. AL (RFP Hr24)
L!N-A.lOH:n e. TFORMED SEC "IUTY G~ RD SF.RV]CltS OF CITY l•'ACI ITIE ·rms OR ·f MDlT BE Oi\·1PLET ) . ID. lJ , MTTTED IN . 'EPAI-1:ATE E CTH.ONIC FILR #2 "'Co. t Proposal" , NOT with · kdronic File #1, Technka.1/Work Proposal*)
: Year Cost = Hours.lW eek ;,, # Ci lJ<lfCL x 11 fl Uri · Rate x 156 week.

DR. CRlPTION NIT OF F.STlMA TED HOL"R TOTAL
0 ,· ' RUY MF.A.Sl"RE HO' R. RA TE

SERVICE '
P. ram 'ta lion:

F.a~t Round llo~r
We! Bl und
936 2(d4 24,467.04
2 I' .S. f'l1blic J ,ibrary
Hour 6,94' 26.14 $.1 l 463.8~
3 We lwood fom1y
·1 nwria l Ltbrar~ 26,li\ SB(t.5 14.72 Hour 9,048
4! IJowntown Pullie Parking
a ·ilhie. Hour 26,_I 8 26. 14
5 ti our 1 &,0 1. 26.14
6 Hour 13 6 0

26.1 4
7 p~rsi.; C Hour 2,S08 26,]4 $ 73,4()1.12 .. .iii. un 9:00 am - 6;00 m s P.S. mmunity Centn s;
Dcnmrh C' l!lllmi y Center
pl1' scope Hour 7.020 _6,14 $JS.\502.S0
Mnn-Fri 9: 0 arn - 6:0
m
p ·, ·omml1 1 ity Ccmc rs:

JOJ De ·ert rii ghland I ,11 ity
Center Hour 7,020 26,14
per scope
SU!J,502. 0
1'.fon- Fri 9;00 tlln - 6:00
m
9 P .• . City Park.·; unri e
Par our 26 208 26. 14 . h 5,0 71. 12

Item 1I - Page 34
10 Palm 'prin:• City Council
Meetings Hour 396
. :00 pm - I 0:~0, twi e per 26.l4 -. IO)SL44
month ,
11 Palm lanyon 'l · e1
Ven ing !four l,~72
Fri-. un I0:00 pm - 2:0t- 26.14 $ 48 934.0
an
12 Po. d and Nig illy Patrol
of iWi i:! ii ion. Centi:r lion t6 J U 26.14 $428 I -r3.20 6:00 pm -9:00 am
13 Addili nal • ·rv tees Hour 300 6.14 $ r 42.00
TOIAL: $3 576 108.84
fir . 1 a1 1e : U givcrsal Sccµrjty s~ iee§. LP iH,¾ A lliffl DJni ,·erwl Sft:;urty Sp}'i ccs Sigm1!un: of Au lhoriwd P¢::r U1 ; __ s_~_. -· -·-~-· ._· ._· _ it-_ . ._ ______ _ Printed I am : Stev Claton ....:.:..:..:::..:...::....:.:..:..:..:=--------------- Dalt:: __hmm 6 2025

EXHIBIT “B”

INSURANCE PROVISIONS
Including
Verification of Coverage,
Sufficiency of Insurers,
Errors and Omissions Coverage,
Minimum Scope of Insurance,
Deductibles and Self-Insured Retentions, and
Severability of Interests (Separation of Insureds)
Item 1I - Page 35

INSURANCE

1. Procurement and Maintenance of Insurance. Contractor shall procure and maintain public liability and property damage insurance against all claims for injuries against persons or damages to property resulting from Contractor’s performance under this Agreement. Contractor shall procure and maintain all insurance at its sole cost and expense, in a form and content satisfactory to the City, and submit concurrently with its execution of this Agreement. Contractor shall also carry workers’ compensation insurance in accordance with California workers’ compensation laws. Such insurance shall be kept in full force and effect during the term of this Agreement, including any extensions. Such insurance shall not be cancelable without thirty (30) days advance written notice to City of any proposed cancellation. Certificates of insurance evidencing the foregoing and designating the City, its elected officials, guards, employees, agents, and volunteers as additional named insureds by original endorsement shall be delivered to and approved by City prior to commencement of services. The procuring of such insurance and the delivery of policies, certificates, and endorsements evidencing the same shall not be construed as a limitation of Contractor’s obligation to indemnify City, its elected officials, guards, agents, employees, and volunteers.

2. Minimum Scope of Insurance. The minimum amount of insurance required under this Agreement shall be as follows:

1. Comprehensive general liability and personal injury with limits of at least one million dollars ($1,000,000.00) combined single limit coverage per occurrence and two million dollars ($2,000,000) general aggregate;

2. Automobile liability insurance with limits of at least one million dollars ($1,000,000.00) per occurrence;

3. Professional liability (errors and omissions) insurance with limits of at least one million dollars ($1,000,000.00) per occurrence and two million dollars ($2,000,000) annual aggregate is:
_________ required
___x_____ is not required;

4. Workers’ Compensation insurance in the statutory amount as required by the State of California and Employer’s Liability Insurance with limits of at least one million dollars $1 million per occurrence. If Contractor has no employees, Contractor shall complete the City’s Request for Waiver of Workers’ Compensation Insurance Requirement form.

3. Primary Insurance. For any claims related to this Agreement, Contractor’s insurance coverage shall be primary with respect to the City and its respective elected officials, guards, employees, agents, and volunteers. Any insurance or self-insurance maintained by City and its respective elected officials, guards, employees, agents, and volunteers shall be in excess of Contractor’s insurance and shall not contribute with it. For Workers’ Compensation and Employer’s Liability Insurance only, the insurer shall waive all rights of subrogation and contribution it may have against City, its elected officials, guards, employees, agents, and volunteers.

4. Errors and Omissions Coverage. If Errors & Omissions Insurance is required, and if Contractor provides claims made professional liability insurance, Contractor shall also agree in writing either (1) to purchase tail insurance in the amount required by this Agreement to cover claims made within three years of the completion of Contractor’s services under this Agreement, or (2) to maintain professional liability insurance coverage Item 1I - Page 36

with the same carrier in the amount required by this Agreement for at least three years after completion of Contractor’s services under this Agreement. Contractor shall also be required to provide evidence to City of the purchase of the required tail insurance or continuation of the professional liability policy.

5. Sufficiency of Insurers. Insurance required in this Agreement shall be provided by authorized insurers in good standing with the State of California. Coverage shall be provided by insurers admitted in the State of California with an A.M. Best’s Key Rating of B++, Class VII, or better, unless otherwise acceptable to the City.

6. Verification of Coverage. Contractor shall furnish City with both certificates of insurance and endorsements, including additional insured endorsements, effecting all of the coverages required by this Agreement. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be received and approved by the City before work commences. City reserves the right to require Contractor’s insurers to provide complete, certified copies of all required insurance policies at any time. Additional insured endorsements are not required for Errors and Omissions and Workers’ Compensation policies.

Verification of Insurance coverage may be provided by: (1) an approved General and/or Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of Liability Insurance Coverage with an approved Additional Insured Endorsement with the following endorsements stated on the certificate:

A. "The City of Palm Springs, its officials, employees, and agents are named as an additional insured…” ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

B. "This insurance is primary and non-contributory over any insurance or selfinsurance the City may have..." ("as respects City of Palm Springs Contract No.___" or "for any and all work performed with the City" may be included in this statement).

C. "Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail 30 days written notice to the Certificate Holder named." Language such as, “endeavor to” mail and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" is not acceptable and must be crossed out.

D. Both the Workers’ Compensation and Employers' Liability policies shall contain the insurer's waiver of subrogation in favor of City, its elected officials, guards, employees, agents, and volunteers.

In addition to the endorsements listed above, the City of Palm Springs shall be named the certificate holder on the policies.

All certificates of insurance and endorsements are to be received and approved by the City before work commences. All certificates of insurance must be authorized by a person with Item 1I - Page 37

authority to bind coverage, whether that is the authorized agent/broker or insurance underwriter. Failure to obtain the required documents prior to the commencement of work shall not waive the Contractor’s obligation to provide them.

7. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City prior to commencing any work or services under this Agreement. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its elected officials, guards, employees, agents, and volunteers; or (2) Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. Certificates of Insurance must include evidence of the amount of any deductible or self-insured retention under the policy. Contractor guarantees payment of all deductibles and self-insured retentions.

8. Severability of Interests (Separation of Insureds). This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the limits of the insurer’s liability.

Item 1I - Page 38

EXHIBIT “C”
Item 1I - Page 39
ATTACHIMEltllT " IF''
EXJE.CUTIVE ORDER N 6-22 1CERilFICATION
REQUESTS FOR PROPOSAIL.S (RFP 12-2-4)
UN-ARMED UNIFOR MED SECURITY G,IJA 'D SEIRVICE:S OF CIT Y FACIL! TIES fae0uti1te Ord.er 6-22 i" ~ed by Co\lernl;)r Gu.rin t-k.waom, o March 4, 20:22, d imots ;ill age cl.es and depart! ents tha11 are sub c1 to U1e Go'ol'ernor's authority t~ (<11) mrminat .i con1rads with aay individuals or eJ'iltrties lhal are determined o be a arnet of econ-0mic s~ncti:nn!<. :.;igai I Russia nd Russiian en 1tiE!S and individuals: and (b) re'ra· from ent e11ing into n~ new eontr ;ets with ~ t, ind'ivadusle or ~rnlitiBS wh l the afon;,mentiCJn j san i:oi ~ are in eirr ct
E~ee1,1ti"e O rd.er "'8-22 also requirer; ·lheit ,arr/ con · otor th , : ( 1) cl.ffently has , con1ract ~ h l he City Pallm Spring~ ~u ded lhrQ!i.lgh gr<!lrnt for'id:s prov~ by II~ State of G:a librrua: andlor (2) subm .s a bid or pt"oposal or otl'lenvise roposes to or en er ln~o or rnn "' e conti aot wnh the Oity of P aim pri11 gs ,'11\ilh stale d' Galifomia ~.ml f1Jnds. certify foot lhe ~rson i.e not the target of a1n'.I' economic sancli::ins. ag..l·ns,t R1.1s!:ii;1 ;;ind R1.1~t:.Y1 entitles arn:1 1111d lcllial:;.

T e eonlt. cfo r hem'by rtifies, SUBJECT TO NA.LiY FOR ? !:~JURY, that a) tha contraGlor is not .i tclrg of ;1ny ~01101i11ic :samctio-r11s agalnsl Russian and Rui;si1m entities and 1nd1viduals as di&eussed in Exeruti,·e Order N--6-22 and lb•) me person slgnlnQ t!elcw Is rUy :nllhnni ed lo legally bind bh~, Contractor Thi:s c@rlification is m ade under th e ws of lh.e State of Ct! lifo nnia..

Pri nted Nanne:_s_tt,_e_ve ____ c:_1a_10_,n __________ _ Tllle:R Ionall"ras11cte-.nt _________ _
Firm ame: Allied Un1iversaI security Sel"\llr::;es
Dat,e: I Z.. ~

ATTACHMENT B
Item 1I - Page 40
Item 1I - Page 41
~tUEOUNIVERSAL" <:.._· . 11Jere (()( j'OII.

I e Completed Public Integrity Business Disclosure Form (Attachment D)

1. Name of Entity

PUBLIC INTEGRITY DISCLOSURE

APPLICANT DISCLOSURE FORM
Universal Protection Service, LP d/b/a Alhed Universal Security Services

2. Address of Entity (Principle Place of Business)
450 Exchange, Irvine, CA 92602

3. Local or California Address (if different than #2) . 77-725 Enfield Lane Suite 150 Palm Desert. CA 92211
4 State where Entity is Registered with Secretary of State California
If other than California, is the Entity also registered in California? D Yes D No 5, Type of Entity
D Corporation D Limited Liability Company 181 Partnership D Trust D Other (please specify)

6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity Steven S. Jones, CEO & President
[name]
Loretta A. Cecil, EVP, General Counsel & Secretary
[name)
Allied Urnversal' Response lo C11y of Palm Spr111gs
2024
1810fficer D Director D Member D Manager
D General Partner D Limited Partner
• Other
181 Officer D Director D Member D Manager
D General Partner D Limited Partner
• Other
Item 1I - Page 42
Timothy E. Brandt, CFO & Treasurer
Officer D Director D Member D Manager
[name) D General Partner D Limited Partner
• Other

7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity

EXAMPLE

JANE DOE
[name of owner/investor)
A
Universal Protection GP, Inc.

B.

American Security Programs, Inc.
c.

U.S. Security Associates Holding Corp.

D.

G4S Secure Solutions (USA) Inc.

E.

Universal Services of America, LP
F.

Allied Universal Sideco, Inc.

Allied u,wersal' Response to C,ty of Pallll S~rings
2024
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity and name
of entity]

0.14%, Universal Protection Service, LP
[percentage of beneficial interest in
entity
and name of entity]

5.8%1 Universal Protection Service, LP
[percentage of beneficial interest in
entity
and name of entity]

19.33%1 Universal Protection Service1 LP
[percentage of beneficial interest in
entity
and name of entity]

16.86%1 Universal Protection Service1 LP
[percentage of beneficial interest in
entity
and name of entity)

56.07%1 Universal Protection Service1 LP
(percentage of beneficial interest in entity and name
of entity)

1.8%1 Universal Protection Service1 LP
[percentage of beneficial interest in entity and name of entity]
Item 1I - Page 43
J.tUEDUNIVERSAL"
~.. There //x yoo

I DECLARE UNDER PENAL TY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.

I Signature of Disclostng Party, Printed Name. Title Date Steve Claton, Regional President August 26, 2024
Allied l)171versc11' Response lo City of Palm Spri:,gs
2024

CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 13, 2025 CONSENT CALENDAR
SUBJECT: ANNUAL ACCOUNTABILITY REPORT FOR COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SAFETY SERVICES) AND COMMUNITY FACILITIES DISTRICT 2007-1 (TRIBAL LANDS)
FROM: Scott C. Stiles, City Manager
BY: Department of Finance and Treasury
SUMMARY:

The Local Agency Special Tax and Bond Accountability Act (the “Accountability Act”) requires annual reporting for voter-approved special taxes issued subsequent to January 2001. The Community Facilities District (CFD) No. 2005-1 (Public Safety Services) and Community Facilities District (CFD) No. 2007-1 (Tribal Land) were established in 2005 and 2007. Each year, Staff and the CFD Administrator prepare a report summarizing the financial activity of the CFDs and certifying that the use of the funds is consistent with the purpose of the CFD.

RECOMMENDATION:

Receive and file the Community Facilities District No. 2005 – 1 (Public Safety Services) (Attachment A) and Community Facilities District No. 2007 – 1 (Tribal Land) (Attachment B) Special Tax and Bond Accountability Report for Fiscal Year 2024-25.

BACKGROUND:

On September 7, 2005, the City Council established the Community Facilities District (CFD) No. 2005-1 (Public Safety Services) pursuant to the provisions of the Mello-Roos Community Facilities Act of 1982 (the “Act”). CFD 2005-1 is authorized to levy a special tax generally for the purpose of funding public safety services for new development within the City. The authorized costs of service include but are not limited to equipment, vehicles, ambulances and paramedics, fire apparatus, services, supplies and personnel.

On October 17, 2007, the City Council established the CFD No. 2007-1 (Tribal Lands) pursuant to the provisions of the Act. CFD 2007-1 is authorized to levy a special tax generally for the purpose of funding public safety services for new development on tribal lands within the City. The authorized costs of service include but are not limited to Item 1J - Page 1
equipment, vehicles, ambulances and paramedics, fire apparatus, services, supplies and personnel.

The City is required to maintain separate funds to account for revenues and expenditures related to CFD 2005-1 and CFD 2007-1. The source of revenues in these funds are the annual CFD levies paid by homeowners within CFD 2005-1 and CFD 2007-1.

Local Agency Special Tax and Bond Accountability Act
The Accountability Act was enacted by California State Legislature through Senate Bill 165 to provide accountability measures for any local special tax and/or bond measure subject to voter approval on or after January 2001. Some of the requirements of the Act are handled at the formation of the special tax district and others are handled through annual reports.

The annual report shall contain the following:
a) The amount of funds collected and expended; and
b) The status of any project required or authorized to be funded as identified in subdivision of Section 50075.1 or Section 53410 of the California Government Code.

Accountability Report for CFD 2005-1 (Public Safety Services) CFD No. 2005-1 (Public Safety Services) was formed to finance the costs and expenses of providing public safety services to new growth areas of the City. The services provided include police services, fire protection and suppression services, and life safety services required to sustain the service delivery capability for emergency and non-emergency services, including but not limited to (i) the costs of contracting services; (ii) equipment, vehicles, ambulances and paramedics, fire apparatus, supplies; (iii) the salaries and benefits of City staff that directly provide police services and fire protection and suppression services and life safety services, respectively; and (iv) City overhead costs associated with providing such services within CFD 2005-1.

CFD 2007-1 (Tribal Land)
CFD No. 2007-1 (Tribal Land) was formed to finance the costs and expenses of providing public safety services to new growth areas on tribal lands located within the City. The services provided include new police services, fire protection and suppression services, Item 1J - Page 2
and life safety services required to sustain the service delivery capability for emergency and non-emergency services, including but not limited to equipment, vehicles, ambulances and paramedics, fire apparatus, services, supplies and personnel.

ALIGNMENT WITH STRATEGIC PLANNING:

This item supports the City Council’s adopted Strategic Plan, by Optimizing Basic Services and Facilities as well as enhancing Quality of Life, by providing an ongoing financing for public safety.

FISCAL IMPACT:

This report provides a summary of the collection of special taxes and the authorized expenditures in fiscal year 2023-24. The accumulated balances from June 30, 2024, will be expended for the planned costs in fiscal year 2024-25.

REVIEWED BY:

Department Director: Kristopher J. Mooney
City Manager: Scott Stiles
ATTACHMENTS:

A. CFD No. 2005 – 1 (Public Safety Services) Accountability Report for FY 2024-25 B. CFD No. 2007 – 1 (Tribal Land) Accountability Report for FY 2024-25 Item 1J - Page 3

ATTACHMENT A

Item 1J - Page 4
Fiscal Year 2024‐25

City of Palm Springs
Community Facilities District No. 2005‐1
Annual Report
Prepared By:

SCIConsultingGroup
Public Finance Consulting Services
4 7 45 Mangels Boulevard
Fairfield, California 94534
707.430.4300
www.sci-cg.com
Item 1J - Page 5
City of Palm Springs
Community Facilities District No. 2005‐1
Annual Report FY 2024‐25
Page i
Table of Contents
District Analysis............................................................................................................ 1 District .......................................................................................................................................1 Levy............................................................................................................................................1 Prior Year Delinquency Rate...................................................................................................... 2 Local Agency Special Tax And Bond Accountability Report........................................... 3 Purpose of Special Tax............................................................................................................... 4 Collections and Expenditures.................................................................................................... 4 Financial Status............................................................................................................ 5 Appendix A: Rate and Method of Apportionment........................................................ 6 A.    DEFINITIONS ....................................................................................................................... 7 B.    ASSIGNMENT TO LAND USE CATEGORIES ........................................................................ 11 C.    MAXIMUM SPECIAL TAX RATE.......................................................................................... 11 D.    METHOD OF APPORTIONMENT OF THE SPECIAL TAX...................................................... 13 E.    APPEALS ............................................................................................................................ 13 F.    EXEMPTIONS ..................................................................................................................... 13 G.    MANNER OF COLLECTION ................................................................................................ 14 H.    TERM OF SPECIAL TAX...................................................................................................... 14 Appendix B: Final Billing Detail Report for Fiscal Year 2024‐25................................... 15 Page i
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City of Palm Springs
Community Facilities District No. 2005‐1
Annual Report FY 2024‐25
Page ii
List of Tables
Figure 1 ‐ Special Tax Rates by Classification*................................................................................. 2 Figure 2 ‐ Expenditures.................................................................................................................... 4 Figure 3 ‐ Special Tax Levy ............................................................................................................... 5 Figure 4 ‐ Maximum Special Tax for Developed Property ............................................................. 11 Figure 5 ‐ Maximum Special Tax for Entitled Properties ............................................................... 11 Figure 6 ‐ Maximum Special Tax for Undeveloped Property ......................................................... 12 Page ii
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City of Palm Springs
Community Facilities District No. 2005‐1
Annual Report FY 2024‐25

District Analysis
District
Community Facilities District No. 2005‐1 (Public Safety Services) (the “District”) was formed to finance the costs and expenses of providing public safety services by the City of Palm Springs (the “City”). The services provided include: police services, fire protection and suppression services, and life safety services required to sustain the service delivery capability for emergency and non‐ emergency services to new growth areas of the City, including but not limited to (i) the costs of contracting services, (ii) equipment, vehicles, ambulances and paramedics, fire apparatus, supplies, (iii) the salaries and benefits of City staff that directly provide police services and fire protection and suppression services and life safety services, respectively, and (iv) City overhead costs associated with providing such services within the District.

Levy
There are currently 3,080 active parcels within the District. Of those, 2,851 are subject to the special tax levy. The remaining 230 are open‐space parcels or tax‐exempt and are not subject to the tax. As of May 1, 2024, 2,047 parcels had a building permit issued. Of the 2,047 developed parcels, 1,575 are classified as single‐family residential and 477 are classified as multi‐family residential. There are currently 776 entitled parcels in the District. An entitled parcel is an assessor’s parcel and/or lot in the District, which has a final map recorded prior to January 1st preceding the fiscal year in which the special tax is being levied, but for which no building permit has been issued prior to the May 1 preceding the fiscal year in which the special tax is being levied.

There are also 23 undeveloped parcels in the District. The total levy for Fiscal Year 2024/25 was $1,267,101.72

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City of Palm Springs
Community Facilities District No. 2005‐1
Annual Report FY 2024‐25

The following table summarizesthe percent of the applied special tax rate to the maximum special tax rate.

Figure 1 ‐ Special Tax Rates by Classification*
Land Use Classification Fiscal Year
2024/25
Maximum Tax
Fiscal Year 2024/25
Applied Tax
Percent of
Maximum
Single‐Family Residential $500.00/unit $500.00/unit 100% Multi‐Family Property Residential $486.58/unit $486.58/unit 100% Entitled $100.00/parcel $100.00/parcel 100%
Undeveloped > .25 acres $500.00/acre $500.00/acre 100%
Undeveloped < .25 acres $100.00/acre $100.00/acre 100%
*Rates may be rounded due to County levy submittal requirements Prior Year Delinquency Rate
The delinquency rate for the prior fiscal year is 0.62%.

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City of Palm Springs
Community Facilities District No. 2005‐1
Annual Report FY 2024‐25

Local Agency Special Tax And Bond Accountability Report Senate Bill 165, filed with the Secretary of State on September 19, 2000, enacted the Local Agency Special Tax and Bond Accountability Act (the “Act”). The Act requires that any local special tax or local bond measure subject to voter approval contain a statement indicating the specific purposes of the special tax, require that the proceeds of the special tax be applied to those purposes, require the creation of an account into which the proceeds shall be deposited, and require an annual report containing specified information concerning the use of the proceeds.

The Act only applies to any local special tax measure or local bond measure adopted on or after January 1, 2001 in accordance with Section 50075.1 or Section 53410 of the California Government Code. Some of the requirements of the Act are handled at the formation of the special tax district and others are handled through annual reports. This section of this report intends to comply with Section 50075.3 of the California Government Code that states:
“The chief fiscal officer of the issuing local agency shall file a report with its governing body no later than January 1, 2002, and at least once a year thereafter. The annual report shall contain all of the following:
(a) The amount of funds collected and expended.
(b) The status of any project required or authorized to be funded as identified in subdivision (a) of Section 50075.1.” The requirements of the Act apply to the Funds of:

City of Palm Springs
Community Facilities District No. 2005‐1
District Formed September 7, 2005

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City of Palm Springs
Community Facilities District No. 2005‐1
Annual Report FY 2024‐25

Purpose of Special Tax
Community Facilities District No. 2005‐1 (Public Safety Services) (the “District”) was formed to finance the costs and expenses of providing public safety services by the City of Palm Springs (the “City”). The services provided include: Police services, fire protection and suppression services, and life safety services of the City required to sustain the service delivery capability for emergency and non‐emergency services to new growth areas of the City, including but not limited to (i) the costs of contracting services, (ii) equipment, vehicles, ambulances and paramedics, fire apparatus, supplies, (iii) the salaries and benefits of City staff that directly provide police services and fire protection and suppression services and life safety services, respectively, and (iv) City overhead costs associated with providing such services within the District.

Collections and Expenditures
Figure 2 ‐ Expenditures
Fund
06/30/2023
Balance
Amount
Collected
06/30/2024
Balance
Expended
Amount
Service
Status
Special Tax
Fund $1,645,809.17 $1,248,678.48 $2,202,310.48 ($692,177.17) Ongoing SCIConsultingGroup
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City of Palm Springs
Community Facilities District No. 2005‐1
Annual Report FY 2024‐25