CITY COUNCIL
AND AS SUCCESSOR AGENCY TO THE
COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF PALM SPRINGS, CALIFORNIA
Council Chamber, City Hall
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262
www.palmspringsca.gov
REGULAR MEETING AGENDA
JULY 21, 2025
4:00 PM CLOSED SESSION
5:30 PM REGULAR MEETING
Ron deHarte, Mayor
Naomi Soto, Mayor Pro Tem
Jeffrey Bernstein, Councilmember
Grace Elena Garner, Councilmember
David Ready, Councilmember
Scott Stiles, City Manager
City of Palm Springs Mission Statement: Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations.
Pursuant to Assembly Bill 557 -
To view/listen/participate in the meeting live, please contact the City Clerk at [email protected] or the following telephone number (760) 323-8204 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, in order to access the meeting and offer public comment. Any person who wishes to provide public testimony for an item on the agenda is requested to file a speaker card before the Public Testimony portion of the meeting.
You may submit your public comment to the City Council electronically. Materials may be emailed to [email protected]. Transmittal prior to the start of the meeting will help ensure that your correspondence is fully considered. Any correspondence received during or after the meeting will be distributed to the City Council and retained for the official record. View the City Council meeting live at the City’s website www.palmspringsca.gov/psctv, YouTube, or Channel 17 (Spectrum).
Please note any agenda item which has not been initiated by 11:00 p.m. may be continued to a subsequent meeting.
At approximately 10:00 p.m., the City Council will determine the number of speakers who wish to address the City Council during Public Comment for non-Agenda Items and determine which agenda items will be considered before the 11:00 p.m. Adjournment time.
AGENDA EN ESPAÑOL DISPONIBLE EL LUNES - HAGA CLIC AQUÍ
4:00 P.M. CLOSED SESSION
CALL TO ORDER (Council Chamber):
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY (Council Chamber): The City Council welcomes public input. Members of the public may address the City Council on Closed Session items by contacting the City Clerk's Office at 760-323-8204. Pursuant to State Law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). If you are compensated to communicate with City officials, you may be required to register and/or make certain disclosures as a lobbyist. Please see the City Clerk for additional information.
RECESS TO CLOSED SESSION (Small Conference Room): See Closed Session Agenda.
July 21, 2025 City Council Regular Meeting Agenda 2
5:30 P.M. REGULAR MEETING
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
PRESENTATIONS: NONE
ACCEPTANCE OF THE AGENDA: The City Council will discuss the order of the agenda, may amend the order, add urgency items, note abstentions or "no" votes on Consent Calendar items, and request Consent Calendar items be removed from the Consent Calendar for discussion.
The City Council may also remove items from the Consent Calendar prior to that portion of the Agenda.
REPORT OF CLOSED SESSION:
PUBLIC TESTIMONY: (Non-Public Hearing Agenda Items ONLY) This time has been set aside for members of the public to address the City Council only on agenda items. Two (2) minutes will be assigned to each speaker. Testimony for Public Hearings will only be taken at the time of the hearing, and General Public Comments, non-agenda items, will be taken later in the meeting.
1. CONSENT CALENDAR:
The following routine matters may be acted upon by one motion. Individual items may be removed by the Council for separate discussion at this time or under Acceptance of the Agenda. The ordinance title is deemed to be read in its entirety and further reading waived on any ordinance listed on the Consent Calendar.
A. APPROVAL OF MINUTES
RECOMMENDATION:
Approve the City Council Meeting Minutes of July 9, 2025.
B. ACCEPTANCE OF RESIGNATION FROM THE HUMAN RIGHTS COMMISSION RECOMMENDATION:
Accept the resignation of David Vignolo, from the Human Rights Commission, effective immediately.
July 21, 2025 City Council Regular Meeting Agenda 3
C. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF JUNE 1 THROUGH JUNE 30, 2025
RECOMMENDATION:
Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of June 1 through June 30, 2025.
D. APPROVAL OF PAYROLL WARRANTS, CLAIMS AND DEMANDS
RECOMMENDATION:
Adopt resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS/DISBURSEMENTS FOR THE PERIOD ENDING 06-07-25
TOTALING $2,650,419.35 AND ACCOUNTS PAYABLE WARRANTS DATED 06-05-25 TOTALING $5,416,926.32 IN THE AGGREGATE AMOUNT OF $8,067,345.67 DRAWN ON BANK OF AMERICA."
E. EARLY LUMP SUM ANNUAL PAYMENT TO CALPERS TOWARDS RETIREE
UNFUNDED ACCRUED LIABILITY (UAL)
RECOMMENDATION:
The City of Palm Springs makes payments to CalPERS annually toward the Unfunded Accrued Liability (UAL). CalPERS allows municipalities an option to make a discounted, lump sum payment instead of making the traditional twelve (12) monthly payments. By electing to make a lump sum payment of $15,891,227 by July 31, the Director of Finance and Treasurer estimates the savings from CalPERS to be approximately $531,409.
F. APPROVAL OF PLANS, SPECIFICATIONS & ESTIMATE (PS&E) AND AUTHORIZATION TO BID 2025 SLURRY SEAL, CITY PROJECT 25-02 RECOMMENDATION:
Approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the 2025 Slurry Seal, City Project 25-02 (“the Project”); and
1. Authorize the City Manager to execute all necessary documents.2.
July 21, 2025 City Council Regular Meeting Agenda 4
G. APPROVAL OF PLANS, SPECIFICATIONS & ESTIMATE (PS&E) AND
AUTHORIZATION TO BID INDIAN CANYON & VIA ESCUELA TRAFFIC SIGNAL INTERSECTION, CITY PROJECT 24-05
RECOMMENDATION:
Approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Indian Canyon & Via Escuela Traffic Signal Installation, City Project 24-05 (“the Project”); and
1. Authorize the City Manager to execute all necessary documents.2.
H. AWARD OF A CONSTRUCTION CONTRACT TO TRI-STAR CONTRACTING II, INC. IN THE AMOUNT OF $312,982 FOR STATE HIGHWAY MANHOLE REPAIRS, CITY PROJECT 24-04
RECOMMENDATION:
Award a construction contract to Tri-Star Contracting II, Inc. in the amount of $312,982 for the State Highway Manhole Repairs, City Project 24-04 (“Project’”);
1. Authorize the City Manager or designee to approve and execute construction contract change orders up to a total amount of $62,600 with all change orders reported to the City Council;
2. Authorize the City Manager or his designees to execute all necessary documents; and
3. Appropriate $470,000 from the Wastewater Fund Balance.4.
I. APPROVAL OF AMENDMENT NO. 11 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CNS ENGINEERS, INC., A CALIFORNIA CORPORATION (A6190), IN THE AMOUNT OF $59,700.67, FOR THE RAMON ROAD WIDENING (FROM SAN LUIS REY DR. TO LANDAU BLVD.) INCLUDING THE WHITEWATER RIVER BRIDGE WIDENING, CITY PROJECT NO. 08-25, FEDERAL AID PROJECT NO. BHLS-5282 (040)
RECOMMENDATION:
Approve Amendment No. 11 in the amount of $59,700.67, to Professional Services Agreement No. 6190 for a new not to exceed amount of $3,827,133.70 with CNS Engineers for the Ramon Road Widening (San Luis Rey Dr. to Landau Blvd.) including the Whitewater River Bridge Widening, City Project No. 08-25, Federal-Aid Project No. BHLS-5282 (040); and
1. Authorize the City Manager to execute all necessary documents. 2.
July 21, 2025 City Council Regular Meeting Agenda 5
J. APPROVAL OF AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 24P357 WITH HARRIS & ASSOCIATES, INC., IN AN AMOUNT NOT TO EXCEED $109,415.48 FOR THE SOUTH PALM CANYON
DRIVE BRIDGE REPLACEMENT AT TAHQUITZ CREEK CHANNEL,
FEDERAL-AID PROJECT NO. BRLS-5282(042), CITY PROJECT NO. 12-02 RECOMMENDATION:
Approve Amendment No. 1 in the amount of $109,415.48 to Professional Services Agreement No.24P357, for a new not-to-exceed amount of $2,242,902.73 with Harris & Associates, Inc. for the South Palm Canyon Drive Bridge Replacement at Tahquitz Creek Channel, Federal Aid Project No.
BRLS-5282(042), City Project No. 12-02 (Project’); and
1. Authorize the City Manager to execute all necessary documents. 2.
K. APPROVE AMENDMENT NO. 4 TO THE PROFESSIONAL SERVICES
AGREEMENT WITH THE RAMSAY GROUP FOR COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) ADMINISTRATIVE SERVICES
RECOMMENDATION:
Approve Amendment No. 4 to the Professional Services Agreement (A8497) to extend the term through December 31, 2025, for an additional amount of $43,500, for a revised total amount not to exceed $500,250, with the option for an additional six (6) month extension.
1. Authorize the City Manager or their designee to execute all necessary documents.
2. L. APPROVE ARENAS BUSINESS DISTRICT FLAGPOLE PROJECT RECOMMENDATION:
Authorize staff to enter into a license agreement with Palm Springs Pride for the construction, installation, maintenance, and operation of the landmark flagpole, with a to not-to-exceed $75,000 in project reimbursements;
1. Authorize the City Manager or his designee to execute all necessary documents.
2. M. APPROVE CONTRACT SERVICES AGREEMENT NO. 25P214 WITH GROUP
CREATIVE SERVICES, LLC FOR ART CURATOR CONSULTING SERVICES
FOR PALM SPRINGS INTERNATIONAL AIRPORT
RECOMMENDATION:
Approve Contract Services Agreement No. 25P214 (Attachment A) with Group Creative Services, LLC to provide Art Curator Consulting Services for Palm Springs International Airport for a three-year term in an amount not to exceed $425,000 beginning July 22, 2025 through July 21, 2028.
1. Authorize the City Manager or designee to execute all necessary documents. 2.
July 21, 2025 City Council Regular Meeting Agenda 6
N. APPROVE AN AGREEMENT WITH RIVERSIDE COUNTY HOUSING AND
WORKFORCE SOLUTIONS FOR ERF-FUNDED HOMELESS SERVICES
RECOMMENDATION:
Approve an agreement between the City of Palm Springs and Riverside County Housing in the amount of $251,820 for ERF-funded services.
1. Authorize the City Manager or their designee to execute all necessary documents subject to minor technical changes.
2. O. APPROVE CONTRACT SERVICES AGREEMENTS NO. 25Q201 WITH BUREAU VERITAS NORTH AMERICA, INC., 25Q202 WITH WEST COAST CODE CONSULTANTS, INC., AND 25Q203 WITH INTERWEST CONSULTING GROUP INC., FOR ON-CALL BUILDING PLAN CHECK SERVICES
RECOMMENDATION:
Approve Contract Services Agreement No. 25Q201 with Bureau Veritas North America, Inc. to provide On-Call Building Plan Check Services in an amount not to exceed $1,200,000 for the initial three-year term beginning July 21, 2025, through July 20, 2028, with two one-year extension options at the City’s sole discretion; and
1. Approve Contract Services Agreement No. 25Q202 with West Coast Code Consultants, Inc. to provide On-Call Building Plan Check Services in an amount not to exceed $1,800,000 for the initial three-year term beginning July 21, 2025, through July 20, 2028, with two one-year extension options at the City’s sole discretion; and
2. Approve Contract Services Agreement No. 25Q203 with Interwest Consulting Group, Inc. to provide On-Call Building Plan Check Services in an amount not to exceed $750,000 for the initial three-year term beginning July 21, 2025 through July 20, 2028, with two one-year extension options at the City’s sole discretion; and
3. Authorize the City Manager or designee to execute all necessary documents.4.
P. APPROVE THE PURCHASE OF SEVEN AR-15 WEAPON SYSTEMS
RECOMMENDATION:
Approve the purchase of seven (7) Sionics AR-15 weapon systems for an amount not to exceed $21,761.73; and,
1. Authorize the City Manager to execute all necessary documents. 2.
July 21, 2025 City Council Regular Meeting Agenda 7
Q. APPROVE NON-EXCLUSIVE OPERATING AND LEASE AGREEMENT NO. 25L209
WITH SKY CHEFS, LLC FOR THE USE OF APRON SPACE TO PARK TWO
CATERING VEHICLES AT THE PALM SPRINGS INTERNATIONAL AIRPORT RECOMMENDATION:
Approve the Airport Non-Exclusive Operating and Lease Agreement No. 25L209 with Sky Chefs permitting the parking of two catering vehicles at the Airport from March 1, 2025 through February 28, 2026 with two one-year options to extend.
1. Authorize the City Manager or designee to execute all necessary documents.2.
R. APPROVE CONTRACT SERVICE AGREEMENTS NO. 25B216 WITH RIVCO MECHANICAL SERVICES, INC., AND 25B217 WITH E M D CONSTRUCTION INC.,
FOR HVAC MAINTENANCE, REPAIR AND INSTALLATION SERVICES
RECOMMENDATION:
Approve Contract Services Agreement 25B216 with Rivco Mechanical Services, Inc., to provide HVAC maintenance, repair and installation services for the Public Works department in an amount not to exceed $990,000 for the initial three-year term beginning July 22, 2025, through July 21, 2028, with two one-year extension options at the City’s sole discretion; and
1. Approve Contract Services Agreement 25B217 with E M D Construction Inc., to provide HVAC maintenance, repair and installation services for the Public Works department in an amount not to exceed $660,000 for the initial three-year term beginning July 22, 2025, through July 21, 2028, with two one-year extension options at the City’s sole discretion; and
2. Authorize the City Manager or his designee to execute all necessary documents.3.
S. APPROVE CONTRACT SERVICE AGREEMENTS NO. 25B194 AND 25B195 WITH E M D CONSTRUCTION, INC. FOR DOORS AND WINDOWS INSTALLATION,
MAINTENANCE AND REPAIR SERVICES
RECOMMENDATION:
Approve Contract Services Agreement 25B194 with E M D Construction, Inc., to provide doors and windows installation, maintenance and repair services for the Public Works Department in an amount not to exceed $400,000 for the initial three-year term beginning July 22, 2025, through July 21, 2028, with two one-year extension options at the City’s sole discretion.
1. Approve Contract Services Agreement 25B195 with E M D Construction, Inc., to provide doors and windows installation, maintenance and repair services for the Aviation Department in an amount not to exceed $180,000 for the initial three-year term beginning July 22, 2025, through July 21, 2028, with two one-year extension options at the City’s sole discretion.
2. Authorize the City Manager or designee to execute all necessary documents.3.
T. AWARD OF A CONSTRUCTION CONTRACT TO DEARK E&C INC., A July 21, 2025 City Council Regular Meeting Agenda 8
T. AWARD OF A CONSTRUCTION CONTRACT TO DEARK E&C INC., A CALIFORNIA CORPORATION, IN THE AMOUNT OF $5,105,219.70; APPROVAL
OF A TASK ORDER UNDER AN ON-CALL AGREEMENT FOR CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES WITH DUDEK & ASSOCIATES, INC. IN AN AMOUNT OF $292,000; AND APPROVAL OF A TASK ORDER UNDER
AN ON-CALL AGREEMENT FOR COMMUNITY WORKFORCE AGREEMENT
ADMINISTRATION WITH TSG ENTERPRISES, INC., DBA THE SOLIS GROUP, IN AN AMOUNT OF $17,200 FOR THE DEMUTH PARK PICKLEBALL COURT EXPANSION, CITY PROJECT 22-24
RECOMMENDATION:
Award a construction contract to Deark E&C, Inc., in the amount of $5,105,219.70 for the Demuth Park Pickleball Court Expansion, City Project No. 22-24 (“the Project”);
1. Delegate authority to the City Manager or designee to approve and execute construction contract change orders up to a total amount of $160,000 with all change orders reported and filed to the City Council;
2. Authorize the City Manager to approve a task order for project management and inspection services with Dudek & Associates, in an amount of $292,000;
3. Authorize the City Manager to approve a task order for Community Workforce Agreement administration services from an on-call CWA firm, TSG Enterprises, Inc., The Solis Group, in an amount of $17,200; and
4. Authorize the City Manager or his designee to execute all necessary documents.5.
U. CONDUCT A SECOND READING AND ADOPT ORDINANCE NO. 2114, AN ORDINANCE ENTITLED, “AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER 5.92 OF THE PALM SPRINGS MUNICIPAL
CODE, STRICTLY REGULATING CO-OWNED HOUSING UNITS, AND
DETERMINING SUCH ACTION TO BE EXEMPT FROM FURTHER
ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA)”
RECOMMENDATION:
Conduct a second reading and adopt Ordinance No. 2114, an ordinance entitled, “AN
ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER 5.92 OF THE PALM SPRINGS MUNICIPAL CODE, STRICTLY
REGULATING CO-OWNED HOUSING UNITS, AND DETERMINING SUCH ACTION
TO BE EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT”
July 21, 2025 City Council Regular Meeting Agenda 9
V. APPROVE AMENDMENTS TO CONTRACT SERVICE AGREEMENTS WITH
KEENAN & ASSOCIATES FOR THIRD-PARTY LIABILITY CLAIMS
ADMINISTRATION FOR ONE YEAR FOR AN AMOUNT NOT TO EXCEED $66,675 AND INSURANCE BROKERAGE SERVICES FOR ONE YEAR FOR AN AMOUNT NOT TO EXCEED $100,000
RECOMMENDATION:
Approve amendment to contract services agreement with Keenan & Associates for a one-year term to provide third-party liability claims processing administration for an amount not to exceed $66,675.
1. Approve amendment to contract services agreement with Keenan & Associates for a one-year term to provide insurance brokerage services for an amount not to exceed $100,000.
2. Authorize the City Manager or designee to execute all necessary documents. 3.
EXCLUDED CONSENT CALENDAR: Items removed from the Consent Calendar for separate discussion are considered at this time.
2. PUBLIC HEARINGS:
A. ANNUAL LEVY OF ASSESSMENTS FOR VARIOUS STREET LIGHTING AND
PARKWAY MAINTENANCE DISTRICTS CITYWIDE FOR FISCAL YEAR
2025-2026
RECOMMENDATION:
Open the Public Hearing and take public testimony; and1.
Adopt Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING THE ENGINEER’S
REPORT AND ORDERING THE CONTINUED OPERATION AND
MAINTENANCE OF IMPROVEMENTS FOR STREET LIGHTING
MAINTENANCE DISTRICT NO. 3, AND PARKWAY MAINTENANCE
DISTRICTS NO. 6A, 6C, 7, 8, 9, AND 10 (ZONES 1 AND 2), AND LANDSCAPE MAINTENANCE DISTRICT NO. 12, AND ORDERING THE
LEVY AND COLLECTION OF ANNUAL ASSESSMENTS RELATED
THERETO FOR FISCAL YEAR 2025/2026.”
2. July 21, 2025 City Council Regular Meeting Agenda 10
B. RESOLUTION OF NECESSITY OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS FOR THE ACQUISITION BY EMINENT DOMAIN OF A TEMPORARY
CONSTRUCTION EASEMENT INTEREST IN A PORTION OF CERTAIN REAL
PROPERTY LOCATED IN CATHEDRAL CITY, RIVERSIDE COUNTY,
CALIFORNIA AND MORE PARTICULARLY DESCRIBED AS ASSESSOR
PARCEL NO. 678-210-041 FOR THE RAMON ROAD BRIDGE WIDENING PROJECT, CITY PROJECT NO. 08-25, FEDERAL-AID PROJECT NO.
BHLS-5282 (40)
RECOMMENDATION:
Continue the public hearing to September 10, 2025.
3. BUSINESS & LEGISLATIVE:
A. SOUTH PALM CANYON DRIVE LOW WATER CROSSING BRIDGE
REPLACEMENT AT ARENAS CANYON SOUTH, CITY PROJECT NO. 06-18, FEDERAL AID PROJECT NO. BR-NBIL(502); DISCUSSION OF PUBLIC
OUTREACH AND REVIEW OF THE FIFTH ALTERNATIVE DESIGN BY THE
OSWIT GROUP AND DIRECTION REGARDING THE FINAL DESIGN,
ENVIRONMENTAL REVIEW, AND COMPLETION OF CONSTRUCTION PLANS
AND BIDDING OF PROJECT
RECOMMENDATION:
Reject Fifth Alternative Design proposed by Oswit Group and adopt Staff’s recommended Fourth Alternative Design for the South Palm Canyon Drive Low Water Crossing Bridge Replacement at Arenas Canyon South, City project No. 06-18, Federal Aid Project No. BR-NBIL(502) (the “Project”); and
1. Authorize City Staff to finalize environmental review for the Project; and 2.
Authorize City Engineer to finalize the plans, specifications for the Project and proceed to bid the Project, following completion of environmental review for the Project.
3. B. APPROVE AGREEMENT WITH GLOBAL SPECTRUM LLC, DBA OVG360 FOR
CONVENTION CENTER AND TOURISM MANAGEMENT SERVICES
RECOMMENDATION:
Approve Contract Services Agreement No. 25P206 (Attachment A) with Oakview for convention center and tourism management services for a base amount of $1,442,500, plus applicable incentive fees, for a not-to-exceed amount of $3,606,250 for an initial five-year term, commencing on September 28, 2025, and continuing through September 27, 2030, with one five-year extension option at the request of the City and by mutual agreement;
1. Authorize the City Manager or their designee to execute all necessary documents, including any assignment agreements as described herein, subject to conforming and clarifying changes acceptable to the City Manager and the City Attorney.
2. July 21, 2025 City Council Regular Meeting Agenda 11 and the City Attorney.
C. CITY OF PALM SPRINGS REVISED AB 1600 REPORT AND FIVE-YEAR REPORT (COLLECTIVELY, THE “REVISED REPORT”) FOR FISCAL YEAR 2023-24
RECOMMENDATION:
Review and approve the City’s Revised Reports for Fiscal Year 2023-24.
D. INTRODUCE AND CONDUCT A FIRST READING OF ORDINANCE ENTITLED, “AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA,
AMENDING CHAPTER 5.41 OF THE PALM SPRINGS MUNICIPAL CODE, STRICTLY REGULATING PEDICABS”
RECOMMENDATION:
Introduce and conduct a first reading by title only, of an ordinance entitled, “AN
ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER 5.41 OF THE PALM SPRINGS MUNICIPAL CODE, STRICTLY REGULATING PEDICABS”
PUBLIC COMMENT: (Non-Agenda Items) This time has been set aside for members of the public to address the City Council on items of general interest within the subject matter jurisdiction of the City. Although the City Council values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted agenda. Two (2) minutes will be assigned to each speaker.
CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT: This time is set aside for the City Council and City Manager to provide additional general comments and reports. Additionally, the City Council and City Manager may briefly discuss items of concern and prioritize agenda items for future meeting dates.
ADJOURNMENT:
July 21, 2025 City Council Regular Meeting Agenda 12
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Brenda Pree, City Clerk of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the City Council, provided to all parties who have requested such notice, posted at City Hall before 5:00 p.m., on July 17, 2025, and posted on the City’s website as required by established policies and procedures.
____________________________
Brenda Pree, MMC, CERA
City Clerk
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at
(760) 323-8204.
It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.
July 21, 2025 City Council Regular Meeting Agenda 13
City of Palm Springs DRAFT MINUTES Page 1
Wednesday July 9, 2025
Minutes of the Regular Meeting of the City Council
of the City of Palm Springs
CALL TO ORDER:
A Regular Meeting of the Palm Springs City Council was called to order by Mayor deHarte on Wednesday July 9 , 2025, at 5:31 p.m.
PLEDGE OF ALLEGIANCE:
Ms. Senior California, Holli Kenely led the Pledge of Allegiance.
ROLL CALL:
Present: Councilmembers Jeffrey Bernstein , Grace Elena Garner, and David Ready ; Mayor Pro Tem Naomi Soto; and Mayor Ron deHarte.
Absent: None.
City Staff Present: Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; Flinn Fagg, Deputy City Manager; Jeremy Hammond, Deputy City Manager; Elizabeth Hull, City Attorney; Andrew Mills, Chief of Police; and Brenda Pree, City Clerk were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes.
PRESENTATIONS :
A. COLLEGE OF THE DESERT PALM SPRINGS CAMPUS UPDATE
Val Martinez Garcia, Superintendent and President, and Scott Adkins, Director of Education Centers for the West Valley, provided a presentation.
PROCLAMATIONS: None.
ACCEPTANCE OF THE AGENDA:
MOTION BY MOTION BY MAYOR PRO TEM SOTO, SECOND BY COUNCILMEM BER BERNSTEIN, CARRIED 5-0, to accept the agenda with the removal of Consent Calendar Items Nos. 1.E,
1.G, 1.J, 1.L, 1.N, 1.O, and 1.Q.
REPORT OF CLOSED SESSION:
Item 1A - Page 1
City Council Minutes July 9, 2025
City of Palm Springs DRAFT MINUTES Page 2
The Closed Session of the City Council of J uly 09, 2025, was called to order by Mayor deHarte at 4:30 p.m.
The meeting convened into Closed Session to discuss the following items as listed on the Closed Session Meeting Agenda, with no reportable action:
CONFERENCE WITH LEGAL COUNSEL —SIGNIFICANT EXPOSURE, Pursuant to Government Code Section 54956.9(d)(2):
Under existing facts and circumstances, there was one (1) matter.
PUBLIC TESTIMONY:
Michael Pitkin, Lisa Middleton, Michael Braun, Robert Fontes, Keith McCormick, Tim Esser, Peggy Trott, and Fred Bell provided oral testimony. Kenny Munich Registered but did not provide comment.
1. CONSENT CALENDAR:
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5-0, to approve the Consent Calendar with the removal of Items Nos. 1.E, 1.G, 1.J, 1.L,
1.O, 1.M, and 1.N.
A. APPROVAL OF MINUTES
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5-0, to approve the City Council Meeting Minutes of June 17, 2025, and June 25, 2025.
B. ACCEPT APPOINTMENT TO AIRPORT COMMISSION AND RESIGNATION FROM THE MEASURE “J” OVERSIGHT COMMISSION AND SUSTAINABILITY
COMMISSION
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5-0, to
1. Accept appointment of Phil Valdez, from the City of Indian Wells to the Airport Commission effective immediately for a term ending June 30, 2027.
2. Accept resignation of Lauren Wolfer, from the Measure “J” Oversight Commission, effective immediately.
3. Accept resignation of Roy Clark, from the Sustainability Commission, effective immediately.
Item 1A - Page 2
City Council Minutes July 9, 2025
City of Palm Springs DRAFT MINUTES Page 3
C. APPROVE MEMORANDUM OF UNDERSTANDING WITH THE COACHELLA
VALLEY ASSOCIATION OF GOVERNMENTS TO PROVIDE CASE
MANAGEMENT AND OUTREACH SERVICES TO HOMELESS INDIVIDUALS IN
THE COACHELLA VALLEY FOR A TERM OF THREE YEARS, TOTALING APPROXIMATELY $390,200
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5-0, to
1. Approve Memorandum of Understanding with the Coachella Valley Association of Governments in the amount of $390,200 to provide services to unhoused individuals and families in the Coachella Valley and the City of Palm Springs.
2. Authorize the City Manager to execute all necessary documents to facilitate implementation of the Memorandum of Understanding.
D. APPROVE TAHQUITZ CREEK GOLF COURSE PARKING LOT ASPHALT
REPLACEMENT PROJECT
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5-0, to
1. Approve the award of the Tahquitz Creek Golf Course Parking Lot Asphalt Replacement Project to SEALCO, and Integrity Golf Inc., in the amount of $380,372.;
2. Approve an appropriation of $437,427.80 (inclusive of a 15% construction contingency) from Golf Fund Reserves to the Golf Fund for Tahquitz Creek Golf Course Parking Lot Asphalt Replacement Project.
3. Authorize the City Manager or designee to execute all necessary documents
E. APPROVE CONTRACT SERVICE AGREEMENT NO. 25C185 WITH VECTOR
FLEET MANAGEMENT, LLC, FOR FLEET MANAGEMENT SERVICES
This item was removed from the consent calendar for consideration under the excluded consent calendar.
F. REJECT ALL BIDS FOR THE AIRPORT FLOOR REPLACEMENT PROJECT, AIRPORT PROJECT PSP-03
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5-0, to
1. Reject the bid received on March 5, 2025 for the Airport Floor Replacement Project, Airport Project PSP-03 (the “Project”); and
2. Authorize Staff to rebid the Project.
G. APPROVAL OF TRACT MAP 39025 WITH SERENA 386, LLC, A DELAWARE
LIMITED LIABILITY COMPANY
This item was removed from the consent calendar for consideration under the excluded consent calendar.
Item 1A - Page 3
City Council Minutes July 9, 2025
City of Palm Springs DRAFT MINUTES Page 4
H. APPROVAL OF TRACT MAP 38721 AND A SUBDIVISION IMPROVEMENT
AGREEMENT WITH RLS (ESCENA), LLC, A DELAWARE LIMITED LIABILITY
COMPANY
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5-0, to
adopt Resolution No. 25330 entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING TRACT MAP 38721 AND AN ASSOCIATED SUBDIVISION IMPROVEMENT
AGREEMENT WITH RLS (ESCENA), LLC, A DELAWARE LIMITED LIABILITY COMPANY, FOR PROPERTY LOCATED ON LOT 44 OF THE ESCENA
DEVELOPMENT, IN SECTIONS 7 & 18, TOWNSHIP 4 SOUTH, RANGE 5 EAST.”
I. APPROVAL OF TRACT MAP 38722 -1 AND A SUBDIVISION IMPROVEMENT
AGREEMENT WITH RLS (ESCENA), LLC, A DELAWARE LIMITED LIABILITY
COMPANY
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5-0, to
adopt Resolution No. 25331 entitled “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING TRACT MAP 38722- 1 AND AN ASSOCIATED SUBDIVISION IMPROVEMENT
AGREEMENT WITH RLS (ESCENA), LLC, A DELAWARE LIMITED LIABILITY COMPANY, FOR PROPERTY LOCATED ON LOT 4 6 OF THE ESCENA
DEVELOPMENT, IN SECTION 7, TOWNSHIP 4 SOUTH, RANGE 5 EAST.”
J. AWARD OF A CONSTRUCTION CONTRACT TO SWINERTON BUILDERS IN THE AMOUNT OF $29,739,439; APPROVAL OF A PURCHASE ORDER WITH
ACCENTURE INFRASTRUCTURE AND CAPITAL PROJECTS LLC, IN AN AMOUNT OF $1,255,067.60 FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES; AND APPROVAL OF A TASK ORDER UNDER ON -CALL AGREEMENT NO. 23P041 WITH TSG ENTERPRISES, INC., DBA THE SOLIS GROUP, IN AN AMOUNT NOT TO EXCEED $74,000 TO PROVIDE COMMUNITY
WORKFORCE AGREEMENT ADMINISTRATION FOR PALM SPRINGS LIBRARY RENOVATION, CITY PROJECT 16-08
This item was removed from the consent calendar for consideration under the excluded consent calendar.
K. ACCEPTANCE OF 2024 SLURRY SEAL, CITY PROJECT 24-02
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5-0, to
1. Accept the public works improvement identified as 2024 Slurry Seal, City Project No. 24-02, as completed in accordance with the plans and specifications; and
2. Authorize the City Engineer to execute and file a Notice of Completion with the Riverside County Recorder for 2024 Slurry Seal, City Project No. 24-02.
Item 1A - Page 4
City Council Minutes July 9, 2025
City of Palm Springs DRAFT MINUTES Page 5
L. AWARD OF A CONSTRUCTION CONTRACT TO SWINERTON BUILDERS IN THE AMOUNT OF $77,208,000 AND THE ACCEPTANCE OF THE FEDERAL AVIATION
ADMINISTRATION (FAA) AND TRANSPORTATION SECURITY ADMINISTRATION (TSA) GRANT AWARDS FOR THE FUNDING OF THE PROJECT FOR AIRPORT BAGGAGE HANDLING SYSTEM IN- LINE SCREENING (“PROJECT”), AIRPORT PROJECT PSP-04
This item was removed from the consent calendar for consideration under the excluded consent calendar.
M. APPROVAL OF AMENDMENT NO. 3 TO SERVICES AGREEMENT NO. 23S080 WITH
THE AMERICAN ASSOCIATION OF AIRPORT EXECUTIVES TO PROVIDE
MANDATED BACKGROUND VETTING AND COMPUTER- BASED TRAINING FOR
THE PALM SPRINGS INTERNATIONAL AIRPORT
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5 -0, to
1. Approve Amendment No. 3 to Services Agreement No. 23S080 with the American Association of Airport Executives to provide mandated background vetting and computer- based training for the Palm Springs International Airport for an additional amount of $210,000 for a revised contract amount not to exceed $355,675, and extend the contract term for two-years, July 1, 2023, through June 30, 2028.
2. Authorize the City Manager or designee to execute all necessary documents.
N. AUTHORIZE THE PURCHASE OF ARCHER ANTI -VEHICLE BARRIER TRAILER KITS AND 3 TRANSPORT VEHICLES
This item was removed from the consent calendar for consideration under the excluded consent calendar.
O. REQUEST FOR EARLY CONSTRUCTION START TIMES FOR CONSTRUCTION
ACTIVITIES AT THE COLLEGE OF THE DESERT PALM SPRINGS CAMPUS SITE,
LOCATED AT SOUTHWEST CORNER OF TAHQUITZ CANYON WAY AND
FARRELL DRIVE
This item was removed from the consent calendar for consideration under the excluded consent calendar.
P. APPROVE COOPERATIVE PURCHASE AGREEMENT 25C197 WITH TYLER TECHNOLOGIES INC. TO PROVIDE SOFTWARE AS A SERVICE FOR 5-YEARS
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5-0, to
1. Approve Cooperative Purchase agreement 25C197 with Tyler Technologies, Inc., for Software as a Service in an amount not to exceed $2,792,958 for a five-year term beginning July 1, 2025, and continuing through June 30, 2030;
2. Authorize the City Manager or designee to execute all necessary documents.
Item 1A - Page 5
City Council Minutes July 9, 2025
City of Palm Springs DRAFT MINUTES Page 6
Q. APPROVE AMENDMENT NO. 3 TO AGREEMENT NO. 23S165 WITH APTAERO INC., FOR SOFTWARE AS A SERVICE FOR THE VISITOR PASS SUBSCRIPTION
FOR THE PALM SPRINGS INTERNATIONAL AIRPORT
This item was removed from the consent calendar for consideration under the excluded consent calendar.
EXCLUDED CONSENT CALENDAR:
E. APPROVE CONTRACT SERVICE AGREEMENT NO. 25C185 WITH VECTOR
FLEET MANAGEMENT, LLC, FOR FLEET MANAGEMENT SERVICES
MOTION BY MAYOR PRO TEM SOTO, SECOND BY COUNCILMEMBER READY, CARRIED 5 -0, to
1. Approve Contract Service Agreement No. 25C185 with Vector Fleet Management, LLC, for fleet maintenance and management services, in an amount not to exceed $10,082,840.22, for an initial three -year term beginning October 1, 2025, through September 30, 2028, with two (2) one -year extension options at the City’s sole discretion;
2. Authorize the City Manager to transition from internal fleet management services to external fleet management services, including conducting any additional required meet & confer with Associations, and the execution of any voluntary separation agreements.
3. Authorize the City Manager or designee to execute all necessary documents.
G. APPROVAL OF TRACT MAP 39025 WITH SERENA 386, LLC, A DELAWARE
LIMITED LIABILITY COMPANY
MOTION BY COUNCILMEMBER GARNER, SECOND BY COUNCILMEMBER READY, CARRIED 5 -0, to adopt Resolution No. 25329 entitled “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING TRACT MAP 39025 WITH SERENA 386, LLC, A DELAWARE LIMITED LIABILITY
COMPANY, FOR PROPERTY LOCATED EAST OF NORTH SUNRISE WAY, NORTH
OF EAST VERONA ROAD, AND SOUTHWE ST OF THE WHITEWATER RIVER FLOODPLAIN, IN SECTION 1, TOWNSHIP 4 SOUTH, RANGE 4 EAST AND SECTION 36, TOWNSHIP 3 SOUTH, RANGE 4 EAST.”
Item 1A - Page 6
City Council Minutes July 9, 2025
City of Palm Springs DRAFT MINUTES Page 7
J. AWARD OF A CONSTRUCTION CONTRACT TO SWINERTON BUILDERS IN THE AMOUNT OF $29,739,439; APPROVAL OF A PURCHASE ORDER WITH
ACCENTURE INFRASTRUCTURE AND CAPITAL PROJECTS LLC, IN AN AMOUNT OF $1,255,067.60 FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES; AND APPROVAL OF A TASK ORDER UNDER ON -CALL AGREEMENT NO. 23P041 WITH TSG ENTERPRISES, INC., DBA THE SOLIS GROUP, IN AN AMOUNT NOT TO EXCEED $74,000 TO PROVIDE COMMUNITY
WORKFORCE AGREEMENT ADMINISTRATION FOR PALM SPRINGS LIBRARY RENOVATION, CITY PROJECT 16-08
MOTION BY MAYOR DEHARTE, SECOND BY COUNCILMEMBER GARNER , CARRIED 5-0, as amended to
1. Award a construction contract to Swinerton Builders in the amount of $29,739,439 for the Palm Springs Library Renovation, City Project No. 16-08 (“the Project”);
2. Delegate authority to the City Manager or designee to approve and execute construction contract change orders up to a total amount of (10%) with all change orders reported to the City Council as receive and file;
3. Authorize the City Manager to approve a purchase order for project management and inspection services with Accenture Infrastructure and Capital Projects LLC, in an amount of $1,255,067.60;
4. Authorize the City Manager to approve a task order for Community Workforce Agreement administration services from an on- call CWA firm, TSG Enterprises, Inc., dba The Solis Group, in an amount not to exceed $74,000; and
With the additional condition that requires progress reports every 60 days from the project management team
L. AWARD OF A CONSTRUCTION CONTRACT TO SWINERTON BUILDERS IN THE AMOUNT OF $77,208,000 AND THE ACCEPTANCE OF THE FEDERAL AVIATION
ADMINISTRATION (FAA) AND TRANSPORTATION SECURITY ADMINISTRATION (TSA) GRANT AWARDS FOR THE FUNDING OF THE PROJECT FOR AIRPORT BAGGAGE HANDLING SYSTEM IN -LINE SCREENING (“PROJECT”), AIRPORT PROJECT PSP-04
MOTION BY COUNCILMEMBER READY, SECOND BY COUNCILMEMBER GARNER, CARRIED 5-0, as amended to
1. Award a construction contract to Swinerton Builders, in the amount of $77,208,000, for Airport Baggage Handling System In-Line Screening, Airport Project PSP-04;
2. Authorize the City Manager or designee to approve and execute construction contract change orders up to a total amount of $7,720,800 with all change orders reported to the City Council;
3. Approve acceptance of Federal Aviation Administration (FAA) Airport Terminal Program (ATP) Grant No. 3-06-0181-070-2025 for Baggage Handling Airport Project in the amount of approximately $6,000,000;
4. Approve acceptance of FAA Infrastructure Grant (AIG) Grant No. 3-06-0181-071-2025 for Baggage Handling Airport Project in the amount of approximately $21,552,776;
5. Approve acceptance of FAA Airport Improvement Program (AIP) Grant No. 3-06-0181- 072-2025 for Baggage Handling Airport Project in the amount of approximately $7,963,213;
Item 1A - Page 7
City Council Minutes July 9, 2025
City of Palm Springs DRAFT MINUTES Page 8
6. Approve acceptance of the Department of Homeland Security Transportation Security Administration Grant for the Airport Baggage Handling System in the amount of approximately $24,184,932.24; and
7. Authorize the City Manager or designee to execute all necessary documents.
With the additional condition that requires progress reports every 60 days from the project management team
N. AUTHORIZE THE PURCHASE OF ARCHER ANTI -VEHICLE BARRIER TRAILER KITS AND 3 TRANSPORT VEHICLES
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY COUNCILMEMBER READY, CARRIED 5 -0, to
1. Approve the issuance of a purchase order to Meridian Rapid Defense Group for the purchase of six (6) Archer Anti-Vehicle Barrier Trailer Kits including eighty-two (82) Archer 1200 Barriers and accessories necessary for deployment in an amount not to exceed $1,095,493.40 inclusive of a 5% contingency.
2. Approve the issuance of a purchase order to Fiesta Ford Inc., for the purchase of three (3) new 2026 Ford F-250 XL Crew Cab 4x4 trucks in an amount not to exceed $163,219.99, inclusive of 5% contingency.
3. Authorize the City Manager or designee to execute all necessary documents.
O. REQUEST FOR EARLY CONSTRUCTION START TIMES FOR CONSTRUCTION
ACTIVITIES AT THE COLLEGE OF THE DESERT PALM SPRINGS CAMPUS SITE,
LOCATED AT SOUTHWEST CORNER OF TAHQUITZ CANYON WAY AND
FARRELL DRIVE
MOTION BY MAYOR DEHARTE , SECOND BY COUNCILMEMBER BERNSTEIN, CARRIED 5 -0, to accept the recommendation as amended to a pprove the requested early construction start time of 5:00 AM with construction to end daily no later than 4:00 PM, Monday through Friday, between the dates of July 10th to September 30th, 2025, and between the dates of May 1st and September 30th, 2026, subject to the continuous monitoring of noise complaints and impacts to adjacent properties and residents.
Q. APPROVE AMENDMENT NO. 3 TO AGREEMENT NO. 23S165 WITH APTAERO INC., FOR SOFTWARE AS A SERVICE FOR THE VISITOR PASS SUBSCRIPTION
FOR THE PALM SPRINGS INTERNATIONAL AIRPORT
MOTION BY COUNCILMEMBER BERNSTEIN, SECOND BY MAYOR PRO TEM SOTO, CARRIED 5-0, to
1. Approve Amendment No. 3 to Software as a Service Agreement No. 23S165 with Aptaero, Inc. for an additional amount of $118,120, and a revised contract amount not to exceed $187,820, for term of November 1, 2023 through June 30, 2028 for the Visitor Pass Subscription for the Palm Springs International Airport (Airport).
2. Authorize the City Manager or designee to execute all necessary documents.
MEETING RECESS
The City Council recessed at 7:25 PM and reconvened at 7:36 PM., with all members present.
Item 1A - Page 8
City Council Minutes July 9, 2025
City of Palm Springs DRAFT MINUTES Page 9
2. PUBLIC HEARINGS: None.
3. BUSINESS & LEGISLATIVE:
A. INTRODUCE AND CONDUCT FIRST READING OF AN ORDINANCE NO. 2114, “AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER 5.92 OF THE PALM SPRINGS MUNICIPAL CODE, STRICTLY
REGULATING CO-OWNED HOUSING UNITS, AND DETERMINING SUCH ACTION
TO BE EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT”
MOTION BY COUNCILMEMBER GARNER, SECOND BY COUNCI LMEMBER BERNSTEIN, CARRIED 5-0, to Introduce and conduct a first reading by title only, of an ordinance entitled, "AN ORDINANCE OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER 5.92 OF THE PALM SPRINGS MUNIC IPAL CODE, STRICTLY
REGULATING CO-OWNED HOUSING UNITS, AND DETERMINING SUCH ACTION TO
BE EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT."
B. CONSIDERATION AND APPROVAL OF AMENDMENT NO. 6 TO DESTINATION PALM SPRINGS AGREEMENT – PS RESORTS
MOTION BY COUNCILMEMBER GARNER, SECOND BY COUNCILMEMBER BERNSTEIN, CARRIED 4-0 (MAYOR DEHARTE RECUSED) AS AMENDED
1. Approve a five-year agreement in the form of Amendment No. 6 of the Palm Springs Agreement with PS Resorts (A6187); and
2. Authorize the City Manager to execute any documentation required.
W
ith the additional condition that requires semi-annual reporting to City Council and an increase to City Parade funding.
C. A
DOPT THE 2025/2026 LEGISLATIVE PLATFORM
M
OTION BY MAYOR PRO TEM SOTO, SECOND BY COUNCILMEMBER BERNSTEIN, CARRIED 5-0, TO PROVIDE DIRECTION AND ADOPT THE 2025/2026 LEGISLATIVE PLATFORM.
P
UBLIC COMMENT:
M
ichael Pitkin provided non-agenda oral testimony.
CI
TY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT:
C
ity Manager Stiles and the City Council discussed the tentative upcoming meeting schedule and agenda items. Mayor deHarte, Councilmember Bernstein, and Councilmember Garner provided comments.
Item 1A - Page 9
City Council Minutes July 9, 2025
City of Palm Springs DRAFT MINUTES Page 10
ADJOURNMENT:
The City Council adjourned the regular meeting of Wednesday, July 9, 2025, at 8:39 p.m.
Respectfully submitted,
_________________________
Brenda Pree, MMC, CERA
City Clerk
DRAFT MINUTES PRESENTED TO CITY COUNCIL: 7/21/2025
Item 1A - Page 10
CITY COUNCIL STAFF REPORT
DATE:
JULY 21, 2025 CONSENT CALENDAR
SUBJECT: ACCEPTANCE OF RESIGNATION FROM THE HUMAN RIGHTS
COMMISSION
FROM: Scott C. Stiles, City Manager
BY: B rend
a Pree, City Clerk
RECOMMENDATION:
Accep
t the resignation of David Vignolo, from the Human Rights Commission, effective immediately.
BACKGROUND:
The Ci
ty Council appointed Mayor deHarte and Mayor Pro Tem Soto to an Ad Hoc Subcommittee to screen applications and conduct interviews to fill vacancies on various Boards and Commissions . With this action, there is one (1) vacancy within the Human Rights Commission, with a term ending June 30, 2026; one (1) alternate vacancy within the Administrative Appeals Board, with a term ending June 30, 2026; one (1) vacancy within the Measure “J” Oversight Commission , with a term ending June 30, 2026; and three (3 ) vacanc ies within the Sustainability Commission with term s ending June 30, 2026. The next open recruitment is scheduled between March 2026 and April 2026.
Government Code Section 54974 (a) states, "whenever an unscheduled vacancy occurs in any board, commission, or committee for which the legislative body has the appointing power, whether due to resignation, death, termination, or other causes, a special vacancy notice shall be posted in the office of the clerk of the local agency, on either the local agency’s Internet web site or at the library designated pursuant to Section 54973.”
FISCAL IMPACT:
None.
REVIEWED BY:
Department Director: Brenda Pree
City Manager: Scott Stiles
Item 1B - Page 1
City Council Staff Report
July 21, 2025 -- Page 2
Accept Resignation from Human Rights Commission
ATTACHMENTS:
A. Boards and Commission Roster (Human Rights Commission) B. Resignation E-Mail from David Vignolo
Item 1B - Page 2
ATTAC
HMENT A
Item 1B - Page 3
HUMAN RI
GHTS COMMISSION
Member – District Original Appointment Expires
Hugo Loyola* – 2 June 24, 2021 J une 30, 2027
David Vignolo* – 5 April 8, 2021 June 30, 2026
Beverly Greer – 5 May 25, 2023 June 30, 2026
Michael MJ Horne – 5 May 25, 2023 June 30, 2026
Carlotta Rinke – 4 May 25, 2023 June 30, 2026
Bobby T. Rimas – 3 Sept. 26, 2023 June 30, 2026
Scott Nevins – 1 Feb. 27, 2025 June 30, 2028
Donald Soja – 1 Feb. 27, 2025 June 30, 2026
Malakai Strong – 3 May 21, 2025 June 30, 2027
Item 1B - Page 4
ATTAC
HMENT B
Item 1B - Page 5
Item 1B - Page 6
From: David Vignolo-ABM <[email protected]> Sent: Tuesday, July 15, 2025 11:21 AM
To: Jeremy Hammon d <[email protected]>
Cc: Hugo Loyola-ABM <[email protected]>; Grace Garner <[email protected]> Subject: Resignation Letter
Good morning Councilmember Garner, Chair Loyola, and Staff Liaison Hammond :
I hereby tender my resignation as a Commissioner on the Palm Springs Hu man Rights Commission, effective 1 August 2025 and upon acceptance by th e Palm Springs City Counc il.
When I applie d to be a Commi ssioner fou r years ago, I did so because I truly believe in the Commission's mission to "pro mote and protect the diversity of our com munity and to improve human relati ons through education and community awareness." My rece nt attendance at the Human Rights Confer ence in Wash ington, DC, w here I had the opportunity to netwo rk w ith individuals fro m across the coun try and around the world, has shown me what is possible when the will to act exists.
Attending the confere nce, howeve r, also rais ed my frus trati on, as it has beco me inc reasingly cle ar th at the current Commission lacks the drive and the desire to take conc rete acti ons to help fulfill its mission and advance human rights here in Palm Springs. As an exam ple, t he Co mmission's Cha ir recently provided an upd ate of our accom plishm ents and plan ned activiti es at 1he Special Joint Meeti ng of the City Counc il and its Boards, Commissions, and Committees on June 17, 2025. Although the update soun ded good on paper, the verbiage might as well have been generated by ChatGPT. There are no concrete actions that the Commission can point to that would substantiate our "achievements" and there have been no discussions with the Commission on what acti ons we should be undertaking to fulfil l our pledges to the Council regarding future achievements and the key func tions (e.g., a semi annual report to Counc il). In fact, at the most recen t Commission meeti ng, w hen I tried to agendize a discussion of next steps to meet the se pledges, a majority of the Commissioners felt that such a discuss ion was unnecessa ry. Continuing to have meetings for the sake of having meetin gs and marching in th e occasio nal parade are not the reasons I volunt eered back in 2021.
I appreci ate the oppo rtunity to have serv ed the City as a Commissioner, and altho ugh I am leaving thi s Commission, I will con tinue to look for oppor tun ities to help improve human relations here in Palm Springs. Thank you.
David A. Vigno lo
I luman Rights Comm issioner (Ter m expire s Ju ne JO. 202G)
CITY COUNCIL STAFF REPORT
DATE: JULY 21, 2025 CONSENT CALENDAR
SUBJECT: STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF JUNE 1 THROUGH JUNE 30, 2025
FROM: Scott C. Stiles, City Manager
BY: Procurement and Contracting Department
RECOMMENDATION:
Receive and file the report of Staff Authorized Agreements (Attachment A) and Purchase Orders (Attachment B) for the period of June 1 through June 30, 2025.
STAFF ANALYSIS:
The City’s policies and procedures provide the City Manager and designated staff authority to enter into agreements and purchase orders which are approved by the City Manager, or such other delegated authority, pursuant to the signature authority . Palm Springs Municipal Code §7.01.04(8) requires a monthly report to be submitted to the City Manager.
The original contract documents are on file in the Office of the City Clerk and purchase orders are on file in the Procurement and Contracting Department.
REVIEWED BY:
Procurement and Contracting Manager: Tabitha Richards
City Manager: Scott Stiles
ATTACHMENTS:
A. City Manager or designee authorized agreements for June 2025 B. Purchase orders for June 2025
Item 1C - Page 1
==========__J __ ====f====--
ATTACHMENT A
Item 1C - Page 2
STAFF AUTHORIZED AGREEMENTS
JUNE 1, 2025 - JUNE 30, 2025
DEPT CONTRACT # CONTRACT DESCRIPTION VENDOR CONTRACT
TOTAL
AVIATION DEPARTMENT 25B157 ON CALL LOCKSMITH SERVICES, IFB 25-04 VALLEY LOCK AND SAFE $ 150,000.00 CITY MANAGER 25F186 FUNDING AGREEMENT WITH PALM SPRINGS BLACK
HISTORY COMMITTEE
PALM SPRINGS BLACK HISTORY
COMMITTEE $ 35,000.00
ECONOMIC
DEVELOPMENT 25F172 FUNDING AGREEMENT - SMALL BUSINESS GRANTS CARAVANSERAI PROJECT $ 100,000.00 FINANCE DEPARTMENT 25I169 COMMUNITY FACILITIES DISTRICT FORMATION SERVICES WEBB MUNICIPAL FINANCE,LLC $ 24,000.00
25S173 HURST JAWS TOOLS REPAIR AND ANNUAL SERVICE L N CURTIS AND SONS $ 50,000.00 25I188 EMPLOYEE SUPPORT SERVICES, SHORT TERM
COUNSELING
NANCY K BOHL INC DBA THE COUNSELING
TEAM INTERNATIONAL $ 75,000.00
HOUSING & COMMUNITY
DEVELOPMENT 25X162 PURCHASE AND SALE OF PUBLIC ARTWORK LOCATED
AT SUNRISE PARK
MATT CARTWRIGHT DBA CARTWRIGHT
DESIGN $ 30,000.00
HUMAN RESOURCES 25P193
COMPREHENSIVE CLASSIFICATION AND
COMPENSATION STUDY
EVERGREEN SOLUTIONS, LLC $ 84,450.00
25C156 PSPD CRADLEPOINT UNLIMITED DATA SIM CARD AT&T MOBILITY, LLC $ 25,000.00 25I171 EVENT AI SERVICE FOR THE EVENT ON 6/17/2025 AT
CONVENTION CENTER
PRESERVATION MATTERS EVENT $ 4,500.00
25I174 MOBILE PRINT SERVICE FOR PS LIBRARY ENVISIONWARE, INC. $ 1,150.00 25S177 PSFD FIRE INSPECTION SOFTWARE (2025-26) STREAMLINE AUTOMATION SYSTEMS,LLC $ 7,874.50 25I178 PURCHASE AND MAINTENANCE OF DESIGNJET T650
FOR PS LIBRARY
COMPUTER AND PERIPHERALS GROUP,
DBA SOURCE GRAPHICS
$ 2,435.18
25C199 EMERGENCY COMMUNICATION SOFTWARE
AGREEMENT
EVERBRIDGE, INC. $ 43,469.34
25S200 PLACER PLATFORM SUBSCRIPTION PLACER LABS INC $ 24,500.00 25I180 DESIGN OF 100 YEAR ANNIVERSARY LOGO FOR
LIBRARY
JONES RADKE INC. DBA: KYLE AND CO $ 12,400.00
FIRE DEPARTMENT
INFO TECHNOLOGY
Item 1C - Page 3
STAFF AUTHORIZED AGREEMENTS
JUNE 1, 2025 - JUNE 30, 2025
DEPT CONTRACT # CONTRACT DESCRIPTION VENDOR CONTRACT
TOTAL
25I191 PACKING, CATALOGING AND MOVING OF LIBRARY
MATERIALS BEST QUALITY MOVERS LLC $ 51,768.41
25I192 PACKING AND MOVING OF LIBRARY FURNITURES BURGESS MOVING AND STORAGE $ 25,500.00 25I154 MODULES FOR FIRE ALARM SYSTEM AT PSPD THE STEINHILBER CORPORATION DBA JJJ ENTERPRISES $ 2,462.86
25I189 PURCHASE OF AIRCONDITIONING PARTS, SUPPLIES
AND MATERIALS ALLIED REFRIGERATION INC $ 15,000.00 25I190 PROFESSIONAL SIGNAGE FOR PALM SPRINGS POLICE
DEPARTMENT IMAGE 360 $ 2,635.24
25I196 EGRESS PLAN FOR PALM SPRINGS LIBRARY NEW
TEMPORARY LOCATION. JKHARFEN ARCHITECT, INC $ 3,400.00 25I153 SOCIAL MEDIA MANAGEMENT AND EMAIL
MARKETING FOR RECREATION DEPARTMENT. DESERT SOCIAL CLUB $ 12,000.00 25I176 SUMMER CAMP CHARTER BUS TRIPS FOR JUNE 18 &
26 LIN LINES $ 5,692.41
25I181 SOUND AND LIGHTING EQUIPMENT RENTAL
JUNETEENTH EVENT RHYTHM TECH PRODUCTIONS, LLC $ 7,000.00 25I184 PROVIDE MARKETING SERVICES FOR VILLAGEFEST TRIPEPI SMITH & ASSOCIATES, INC. $ 62,600.00 SUSTAINABILITY 25I167 BIKE MAP DESIGN DAVID DIXON $ 2,437.00
RECREATION
DEPARTMENT
LIBRARY
PUBLIC WORKS -
FACILITIES MAINTENANCE
Item 1C - Page 4
ATTACHMENT B
Item 1C - Page 5
PURCHASE ORDERS
JUNE 1, 2025 - JUNE 30, 2025
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
CITY MANAGER 25001882 25I128 25I128: SHREDDING, RECYCLING, SECURE
DESTRUCTION
DESERT ARC $3,078.00
25001858 A9194 FIBER EXPANSION FOR VMWARE HOSTS DELL MARKETING LP $2,897.92 25001859 24B204 PSP BADGE READER INSTALLATION DATASTREAM TECHNOLOGY
CONSULTING
$1,974.63
25001869 PSP VISITOR PASS SOFTWARE APTAERO INC $9,300.00 25001876 TSA SIGNAGE MONITOR CDW GOVERNMENT INC $419.81 25001877 PRINTER FOR PUBLIC WORKS ADMIN CDW GOVERNMENT INC $317.91 25001893 25S108 25S108; COSTAR SOFTWARE SUITE COSTAR GROUP $11,964.24 25001895 11 GETAC K120 WORKSTATIONS CODE 3 TECHNOLOGY LLC $48,935.26 25001918 25I140 25I140: CITY SOCIAL MEDIA ARCHIVING ARCHIVESOCIAL INC $7,547.40 25001959 25I171 25I171;AV SERVICES FOR CITY COUNCIL MEETING 6/17/2
PROPS AV LLC $4,500.00
25001964 DISPATCH IDF MOUNT SHELF CDW GOVERNMENT INC $136.63 25001987 24B204 EDOM HILL VERKADA INSTALLATION DATASTREAM TECHNOLOGY
CONSULTING
$2,425.26
25001997 TV AND SUPPLIES FOR JOJ CDW GOVERNMENT INC $1,903.06 25002028 25I174 25I174: MOBILE PRINT SOLUTION FOR PSPL ENVISIONWARE INC. $1,150.00 26000002 ANNUAL CDR SOFTWARE SUBSCRIPTION CRASH DATA GROUP INC $1,500.00 26000004 ADDITIONAL CHAIRS FOR JOJ PUBLIC TERMINALS ODP BUSINESS SOLUTIONS $1,147.62 26000006 STANDING DESKS FOR IT TECH ROOM ODP BUSINESS SOLUTIONS $4,916.51 26000009 GRAMMARLY BUSINESS ENTERPRISE INSIGHT PUBLIC SECTOR INC $6,732.60 26000010 24B204 PERMIT CENTER DATA DROP DATASTREAM TECHNOLOGY
CONSULTING
$1,705.39
26000013 OVERDRIVE LICENSE AND HOSTING YEAR 3 OF 5 OVERDRIVE INC $10,000.00 26000014 STREAMLINE FIRE INSPECTIONS SOFTWARE STREAMLINE AUTOMATION SYSTEMS LLC $7,874.50 26000020 MISAC AGENCY MEMBERSHIP MUNICIPAL INFORMATION TECHNOLOGY
ASSOCIATION OF CA
$1,000.00
26000022 EDOM HILL VERKADA HARDWARE AND LICENSES DATASTREAM TECHNOLOGY
CONSULTING
$7,603.91
26000023 23S154 23S154: OCLC ANNUAL SUBSCRIPTION RENEWALS Y3/5
OCLC ONLINE COMPUTER LIBRARY
CENTER INC
$35,920.04
26000026 SWITCHES FOR PD ACCESS 2 INSIGHT PUBLIC SECTOR INC $51,546.78 25000098 24C127 24C127: COPIER SUPPLIES AND MAINTENANCE
AGREEMENT
VISUAL EDGE INC $25,284.00
25001872 25S097 25S097; SWAGIT VIDEO STREAMING SERVICES GRANICUS INC $20,940.00
CITY CLERK
INFO TECHNOLOGY
Item 1C - Page 6
PURCHASE ORDERS
JUNE 1, 2025 - JUNE 30, 2025
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
25001908 ADMINISTRATIVE "B" CITATION BOOKS PROFORMA SOCAL $830.62 25001992 A9065 VACANT LOT ACCESS | PAD LOCK ACCESS: 1941 S ARABY
VALLEY LOCK AND SAFE $235.00
25001671 OFFICE CHAIR - HR DEPARTMENT SHEEHAN'S OFFICE INTERIORS INC $571.24 25001865 HR PROMOTIONAL PRODUCTS DESERT PROMOTIONAL EMBROIDERY LLC $6,830.94 25001875 ERGONOMIC OFFICE CHAIR SHEEHAN'S OFFICE INTERIORS INC $807.47 25001917 ERGONOMIC OFFICE CHAIR SHEEHAN'S OFFICE INTERIORS INC $807.47 25002003 MISCELLANEOUS PRODUCTS (NOT OTHERWISE
CLASSIFIED)
AMAZON.COM SALES INC $606.15
SUSTAINABILITY 25002049 25I167 25I167, BIKE MAP GRAPHIC DESIGN DAVID LESTER DIXON $2,437.00 FINANCE DEPARTMENT 26000008 COMMUNITY FACILITIES DISTRICT FORMATION
SERVICES
WEBB MUNICIPAL FINANCE LLC $24,000.00
COMMUNITY
DEVELOPMENT
25001965 25X150 25X150; PURCHASE "THE ART OF TAMING HORSES" ARTWOR
CHRISTOPHER J MYERS $9,000.00
25001894 LC WORKSTATIONS, NICK & NESHA'S OFFICE SETS ODP BUSINESS SOLUTIONS $59,101.06 25001901 23I075 23I075: DJ SERVICES FOR PARKS & REC EVENTS LUIS AZARCOYA $2,445.00 25001907 25I088 25I088: PHOTO BOOTH/ PROFESSIONAL
PHOTOGRAPHY
JOSHUA DONLIN $3,200.00
25001909 UNIFORMS FOR LIFEGUARDS PRINTFLY CORPORATION $1,605.10 25001911 25I136 25I136; EVENT: 4TH OF JULY FIREWORKS PYRO SPECTACULARS INC $65,000.00 25001921 UNIFORMS FOR LIFEGUARDS ORIGINAL WATERMEN $3,362.82 25001922 LIFEGUARD STAND HERITAGE POOL SUPPLY GROUP INC $14,756.43 25001923 25I141 25I141: INFLATABLE WATER EQUIP RENTAL A JUMP N PARTY INC $1,479.80 25001933 CUSHIONED GUARD STANDS FOR NEW GUARD
STANDS.
SCP DISTRIBUTORS LLC $643.75
25001934 U.S. MASTERS SWIMMING PROGRAM - T-SHIRTS PRINTFLY CORPORATION $5,402.76 25001937 UMBRELLA BASE STAND - SWIM CENTER ULINE $651.26 25001938 TWO FIRST AID CRASH BAGS FOR LIFEGUARD
STANDS
WW GRAINGER INC $480.55
25001947 A9296 A9296: TOW STAGING TRAILER FOR EVENT, BIG GAY BBQ
PLAZA TOWING INC $1,050.00
25001948 LANE LINE STORAGE COVERS FOR LANE LINES. SPIRALEDGE INC $1,281.62 25001958 LIFEGUARD HIP PACKS WITH PPE SUPPLY ORIGINAL WATERMEN $519.87 25001982 25I143 25I143:CPR/AED & FIRST AID TRAINING &
CERTIFICATIO
RENE S HICKEY $2,520.00
RECREATION
DEPARTMENT
SPECIAL PROGRAMS
COMPLIANCE
HUMAN RESOURCES
Item 1C - Page 7
PURCHASE ORDERS
JUNE 1, 2025 - JUNE 30, 2025
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
25001994 COURT LANE LINES FOR WATER POLO WITH
MARKINGS
GRANICK SPORT INC $1,238.54
25001999 24B274 JULY 4TH SOUND & LIGHTING VIVID STAGING SOLUTIONS $3,293.99 25002000 24B274 JULY 4TH LIGHTING DISPLAY VIVID STAGING SOLUTIONS $6,569.90 25002032 24P258 SECUIRTY FOR JULY 4TH EVENTS INTERCON SECURITY SYSTEMS INC $1,226.48 25002034 25I176 25I176: CHARTER BUS SERVICES FOR SUMMER CAMP 2025
LIN LINES INC $2,370.73
25002052 25I181 25I181: AUDIO / SOUND SERVICES RHYTHM TECH PRODUCTIONS LLC $7,000.00 25002057 25B044 25B044 ON CALL - TEMP PICKBA LLL COURTS MOORE FENCE COMPANY INC $18,983.38 25002058 24B223 24B223; PORTABLE RESTROOMS FOR JULY 4 DIAMOND ENVIRONMENTAL SERVICES LP $1,475.14 25002059 25I176 25I176: CHARTER BUS SERVICES FOR SUMMER CAMP 2025
LIN LINES INC $9,965.04
25002060 23I119 23I119;GENERAL MAINT ON GYM EQUIPMENT FOR
DEMUTH C
PAX FITNESS REPAIR LLC $841.59
26000001 25I141 25I141: INFLATABLE WATER EQUIP RENTAL A JUMP N PARTY INC $1,983.34 26000021 24I397 24I397: RENTALS OF STORAGE UNITS WILLIAMS SCOTSMAN INC $7,669.44 25001963 PS POST ADVERTISING VALLEY VOICE MEDIA LLC $1,050.00 25002029 PSPL MOVING BOXES ULINE $782.62
25001944 A9065 A9065: LOCKSMITH SERVICES VALLEY LOCK AND SAFE $415.81 25001996 INSTALLATION OF DRONE RADAR SYSTEM CONSERVATIVE BAPTIST ASSOCIATION OF
SOUTHERN CALIF
$3,463.00
26000007 DOWNTOWN PUBLIC RESTROOMS DTPS C-15 LLC $42,258.73 25001892 TABLET COMMAND IPAD MOUNTS X NAUT LLC $29,293.73 25001935 PET ALERT STICKERS DESERT PROMOTIONAL EMBROIDERY LLC $3,871.50 25001946 CLASS A FOAM CONCENTRATE L N CURTIS AND SONS $9,072.12 25001995 EVAPORATIVE COOLER(S) DELTA T LLC $6,487.27
BUILDING & SAFETY 25001929 A9324 BUSINESS CARDS & OFFICE SUPPLIES ODP BUSINESS SOLUTIONS $1,000.00 25001874 24Q195 24Q195: PEDESTRIAN CROSSINGS KIMLEY HORN AND ASSOCIATES INC $17,500.00 25001878 24Q195 24Q195: EPC & CAMINO REAL TRAFFIC OPERATIONS STUDY
KIMLEY HORN AND ASSOCIATES INC $16,500.00
25001860 23C004 PSP ESCALATOR UP HANDRAILS AND TRACKS TK ELEVATOR CORPORATION $85,046.78 25001861 23P202 PSP IFE BHS ELECTRICAL SYSTEM ACCENTURE LLP $5,720.00 25001870 A9276 PSP AIRFIELD RADIO SIGNAL REPAIR AIRWAVE COMMUNICATIONS
ENTERPRISES INC
$330.00
25001871 A9276 PSP AIRFIELD RADIO REPAIR AIRWAVE COMMUNICATIONS
ENTERPRISES INC
$780.42
ENGINEERING - PUBLIC
WORKS
AVIATION DEPARTMENT
FIRE DEPARTMENT
LIBRARY
POLICE DEPARTMENT
Item 1C - Page 8
PURCHASE ORDERS
JUNE 1, 2025 - JUNE 30, 2025
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
25001919 A9294 PSP BONO AUTO DOOR REPAIR HINGEWERKS COMMERCIAL DOORS INC. $2,800.00 25001972 A9065 PSP REKEY MAILBOX NO. 9 VALLEY LOCK AND SAFE $215.91 25001973 24B361 PSP ANNUAL FIRE EXTINGUISHER MX & RECHARGE DESERT FIRE EXTINGUISHER CO INC $1,397.43 25001998 PSP SWITCHES TO TRANSFER POWER HAMPTON TEDDER TECHNICAL SERVICES $7,095.58 25002007 PSP MAINTENANCE UNIFORMS RLP UNIFORM INC $7,582.21 25002039 24B272 PSP AC EJECTOR PUMP KINCAID INDUSTRIES INC $13,305.48 25002040 24B272 PSP AC CLOGGED EJOCTOR PUMP KINCAID INDUSTRIES INC $2,651.04 26000016 23C004 PSP REPLACE HAND RAIL TRACKS ON DOWN
ESCALATOR
TK ELEVATOR CORPORATION $77,393.65
26000017 23S081 PSP IDMS SERVICES FOR BADGING AIRBADGE LLC $72,000.00 25001338 A9230 A9230; WINDSHIELD REPLACEMENT FORD
EXPEDITION
GERGIS YOUSEF $825.00
25001620 CONFERENCE TABLE FOR CITY YARD ODP BUSINESS SOLUTIONS $6,852.63 25001867 24B082 24B082;CITY WIDE ON-CALL ASPHALT
REPAIR/REPLACEMEN
ONYX PAVING COMPANY INC $120,817.20
25001868 24B083 24B083; CITY WIDE PAVING IMPROVEMENTS HARDY AND HARPER INC $81,678.00 25001880 23B046 23B046 SEMI ANNUAL SERVICE FD MOBILE KITCHEN DESERT FIRE EXTINGUISHER CO INC $280.52 25001883 23B046 23B046 FIVE YEAR SYSTEM INSPECTION NAV. CENTER DESERT FIRE EXTINGUISHER CO INC $1,741.00 25001887 23B046 23B026 DRAIN/TEST SPRINKLER VALVES NAV. CENTER DESERT FIRE EXTINGUISHER CO INC $1,680.00 25001888 24B386 24B386; GPR ANALYSIS OF TENNIS CLUB
NEIGHBORHOOD
GA TECHNICAL SERVICES INC $4,684.27
25001889 A9232 A9232; DHUC BASKETBALL COURT SERVICES 06/02 - 06/0
VERDE FACILITIES SERVICES LLC $762.17
25001890 25B056 25B056; PSPD TRAINING OFFICE SERVPRO
REMEDIATION
R & R B INC $20,900.93
25001891 24B386 25B056; ANALYSIS OF COGEN AND CITY YARD
SWITCH GEA
GA TECHNICAL SERVICES INC $5,410.04
25001896 PARTS FOR FLEET'S SWAMP COOLER MAINTENANCE REFRIGERATION SUPPLIES DISTRIBUTOR $1,513.43 25001897 24P381 24P381; EVALUATE THE DT PARKING CONCRETE
STRUCTURE
ENGINEERING RESOURCES OF SOUTHERN
CA INC
$27,988.00
25001900 A9040 A9040; PURCHASE OF TIRES FOR UNIT 805 DANIELS TIRE SERVICE INC $681.20
FACILITIES
MAINTENANCE
Item 1C - Page 9
PURCHASE ORDERS
JUNE 1, 2025 - JUNE 30, 2025
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
25001902 23B101 23B101 DOOR TRANSMITTER FOR SUNRISE PLAZA FIRE PROTECTION SERVICE CORPORATION $223.86 25001903 23B046 23B046 - 50 FIRE EXTINGUISHERS FOR CITY VEHICLES DESERT FIRE EXTINGUISHER CO INC $3,957.69 25001904 23B101 23B101 TROUBLESHOOT SIGNALS DEMUTH CENTER FIRE PROTECTION SERVICE CORPORATION $200.00 25001905 24B235 24B235; SERVICE WORK FOR UNIT 049 CAT CITY AUTO BODY INC $1,993.50 25001906 A9230 A9230; SERVICE WORK ON UNIT 083 GERGIS YOUSEF $3,870.04 25001915 A9230 A9230; SERVICE WORK ON UNIT 101 GERGIS YOUSEF $4,717.49 25001927 24B129 24B129; PS NAVIGATION C EARTHQUAKE SHUT OFF VALVE
KINCAID INDUSTRIES INC $2,528.76
25001936 25I154 25I154: PD SERVER ROOM FIRE SUPPRESSION
PROGRAMMIN
THE STEINHILBER CORPORATION $2,462.86
25001939 23B101 23B101 AES RADIO SERVICE VISITOR CENTER FIRE PROTECTION SERVICE CORPORATION $200.00 25001943 A9232 A9232; DHUC BASKETBALL COURT SERVICES 06/09 - 06/1
VERDE FACILITIES SERVICES LLC $762.17
25001945 25I148 25I148; PSPD SUB STATION WINDOW REPLACEMENT MIRROR AND GLASS WORKS INC $2,994.00 25001949 23B046 23B046 QUOTE 2022439 NAVIGATION CENTER DESERT FIRE EXTINGUISHER CO INC $1,741.00 25001953 25C102 25C102; AUTOMOTIVE PARTS FOR INVENTORY AND UNIT 70
PALM SPRINGS MOTORS $1,906.13
25001954 23B046 23B046 QUOTE 2022440 NAVIGATION CENTER DESERT FIRE EXTINGUISHER CO INC $1,680.00 25001955 A9230 A9230; SERVICE WORK ON UNIT 905 GERGIS YOUSEF $5,608.55 25001971 A9069 A9069; MUNI PLANT VFD ASSESSMENT ALLISON MECHANICAL INC $792.33 25001974 A9065 A9065 NEW LOCKS FOR POLICE SUBSTATION VALLEY LOCK AND SAFE $1,057.40 25001978 A9040 A9040; PURCHASE OF TIRES FOR INVENTORY AND UNIT 80
DANIELS TIRE SERVICE INC $872.85
25001984 25C048 25C048; 5 YARD DUMP TRUCK RENTAL UNITED RENTALS $2,331.40 25001989 23B101 23B101 WELWOOD LIBRARY ALARM SERVICE FIRE PROTECTION SERVICE CORPORATION $623.96 25001990 23B101 23B101 DEMUTH FIRE ALARM SERVICE FIRE PROTECTION SERVICE CORPORATION $623.96 25001991 GOLD DUST CRUSHED AND HARDSCAPE WEED
BARRIER FABRI
SOUTHWEST BOULDER AND STONE INC $14,418.07
25002005 24B129 24B129; SNAKE MAINLINE BLOCKAGE AT PS SWIM CENTER
KINCAID INDUSTRIES INC $2,847.52
Item 1C - Page 10
PURCHASE ORDERS
JUNE 1, 2025 - JUNE 30, 2025
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
25002010 23B101 23B101 QUOTE 0005295 REPLACE AES RADIO FIRE PROTECTION SERVICE CORPORATION $975.68 25002012 A9232 A9232; DHUC BASKETBALL COURT SERVICES 06/23 - 06/2
VERDE FACILITIES SERVICES LLC $762.17
25002016 24B292 24B292 ESTIMATE 9615102 PRECISION GARAGE DOORS AND GATES INC
$400.00
25002023 A9069 A9069;SUPPLY/DELIVER TURBOCORE COMPRESSOR
TO COGEN
ALLISON MECHANICAL INC $41,518.60
25002024 23C360 23C360 UNIT 521 TRANSIT VAN CHILD SAFETY LOCKS FIESTA FORD INC $750.00 25002026 24B386 24B386 EMERGENCY ELECTRICAL SERVICES REQUEST GA TECHNICAL SERVICES INC $682.44 25002030 A9040 A9040; PURCHASE OF TIRES FOR UNIT 220 DANIELS TIRE SERVICE INC $362.50 25002036 VIBRATION CUT OFF SWITCH FOR COOLING TOWERS
AT MUN
REFRIGERATION SUPPLIES DISTRIBUTOR $4,132.57
25002037 A8470 A8470; PSAP LAS PALMAS THERMOSTAT SERVICE ENGIE SERVICES U.S. INC. $2,115.00 25002043 24B361 24B361 QUOTE 202273 SPRINKLER REPAIR BELARDO GARAG
DESERT FIRE EXTINGUISHER CO INC $825.00
25002050 BRASS RING KIT FOR CONDENSER PUMP AT MUNI
PLANT
REFRIGERATION SUPPLIES DISTRIBUTOR $1,434.45
25002053 A9230 AGREEMENT A9230 UNIT 101 SERVICE CHECK ENGINE LIGH
GERGIS YOUSEF $151.61
26000003 25C048 25C048 - OSHA MANDATED EQUIPMENT TRAINING UNITED RENTALS $15,903.60 26000005 A9069 A9069; DESERT ART CENTER DUCT REPLACEMENT ALLISON MECHANICAL INC $14,467.71 26000011 A9069 A9069; LEISURE CENTER COMPRESSOR CONTROLS ALLISON MECHANICAL INC $18,950.00 26000015 A8470 A8470; LEISURE CENTER PROGRAMMING AND
GRAPHICS
ENGIE SERVICES U.S. INC. $11,400.00
26000019 2 BOTTLE FILLING STATIONS AND PARTS HAJOCA CORPORATION $4,300.11 26000024 ELECTROMAGNETIC INSERTION FLOWMETER FT-3400 MCR TECHNOLOGIES $4,247.05 26000025 PARTS FOR PALM TREE UP LIGHTING DESERT ELECTRIC SUPPLY $2,107.82 25000429 A9077 CITY WIDE ROOF INSPECTION AND REPAIRS AL MILLER AND SONS ROOFING INC $50,000.00 25001862 24B235 24B235; SERVICE WORK ON UNIT 189 CAT CITY AUTO BODY INC $1,160.60 25001863 A9230 A9230; SERVICE WORK ON UNIT 102 GERGIS YOUSEF $3,173.00
FLEET OPERATIONS
Item 1C - Page 11
PURCHASE ORDERS
JUNE 1, 2025 - JUNE 30, 2025
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
25001864 25I063 25I063; REPAIRS ON AUTO LIFT FOR FLEET
OPERATIONS
MAKAI SOLUTIONS $2,016.38
25001873 A9040 A9040; PURCHASE OF TIRES 255/60R18 (8) DANIELS TIRE SERVICE INC $1,123.81 25001879 YOUTH BUS AND CA NUMBER DECALS SIGNATURE TINT $120.18 25001881 A9230 A9230 UNIT 405 SERVICE GERGIS YOUSEF $2,198.90 25001884 25C102 25C102; TPMS SENSORS, TORQUE MOUNT,
INVENTORY/STOC
PALM SPRINGS MOTORS $605.07
25001885 25C102 25C102; PURCHASE OF PARTS FOR UNIT 053S PALM SPRINGS MOTORS $984.37 25001886 25C102 25C102; CABIN FILTERS AND AIR FILTERS FOR
INVENTOR
PALM SPRINGS MOTORS $174.00
25001898 A9040 A9040; PURCHASE OF TIRE FOR INVENTORY / STOCK DANIELS TIRE SERVICE INC $153.08 25001899 A9040 A9040; PURCHASE OF TIRES FOR UNIT 073 DANIELS TIRE SERVICE INC $5,350.25 25001910 A9040 A9040; PURCHASE OF TIRES FOR UNIT 611 DANIELS TIRE SERVICE INC $913.60 25001913 A9230 A9230; SERVICE WORK ON UNIT 081 GERGIS YOUSEF $4,974.17 25001914 25C102 25C102; PARTS FOR UNITS 023 AND 045 PALM SPRINGS MOTORS $1,185.61 25001916 25C102 25C102; PARTS FOR UNITS 023,903,053, AND STOCK PALM SPRINGS MOTORS $6,183.39 25001925 PURCHASE OF PARTS FOR VEHICLES AND STOCK OREILLY AUTO ENTERPRISES LLC $1,576.95 25001926 25I047 25I047; WINDSHIELD REPLACEMENT UNIT# 016 TEMECULA AUTO GLASS N TINT $559.69 25001928 23B104 23B104; EMERGENCY VEHICLE OUTFITTING BLACK AND WHITE EMERGENCY VEHICLES $6,136.67 25001930 PURCHASE OF PARTS FOR VEHICLES AND STOCK OREILLY AUTO ENTERPRISES LLC $1,061.82 25001931 A9040 A9040; PURCHASE OF TIRES FOR UNIT 711 DANIELS TIRE SERVICE INC $710.57 25001932 PURCHASE OF PARTS FOR UNIT 053S OREILLY AUTO ENTERPRISES LLC $288.62 25001940 A9265-B A9265-B; SERVICE CALL FOR UNIT 610 SVT FLEET LLC $3,108.34 25001941 A9230 A9230; SERVICE WORK ON UNIT 404 GERGIS YOUSEF $2,023.45 25001942 25S039 25S039; SWITCH, TURN SIGNAL, FOR UNIT 217 RENEWELL FLEET SERVICE LLC $491.85 25001950 24B236 24B236; UNIT 203, BODY REPAIRS, PAINT AND
UPHOLSTE
MARVINS AUTO PAINT INC $2,818.24
25001951 24B236 24B236; UNIT 310, BODY WORK AND PAINT REPAIRS MARVINS AUTO PAINT INC $3,242.36 25001952 23B104 23B104; EMERGENCY VEHICLE OUTFITTING BLACK AND WHITE EMERGENCY VEHICLES $12,273.34 25001956 25C102 25C102; PARTS FOR UNIT 053S PALM SPRINGS MOTORS $9.75 25001957 23C360 23C360 UNIT 15 OIL CHANGE FIESTA FORD INC $87.88 25001960 23C360 23C360 ; ENGINE DIAGNOSE FOR UNIT # 038 FIESTA FORD INC $165.00 25001961 A9230 A9230; SERVICE WORK ON UNIT 713 GERGIS YOUSEF $1,980.63
Item 1C - Page 12
PURCHASE ORDERS
JUNE 1, 2025 - JUNE 30, 2025
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
25001962 A9230 A9230; SERVICE WORK FOR UNIT 611 GERGIS YOUSEF $812.76 25001968 A9040 A9040; PURCHASE OF TIRES FOR UNIT 315 DANIELS TIRE SERVICE INC $710.57 25001969 23C360 23C360; SERVICE WORK ON UNIT 402 FIESTA FORD INC $1,673.80 25001975 A9230 A9230; SERVICE WORK ON UNIT 905 GERGIS YOUSEF $7,083.25 25001976 A9230 A9230 UNIT 053S VEHICLE ALIGNMENT GERGIS YOUSEF $99.00 25001977 PURCHASE OF AUTOMOTIVE PARTS FOR UNIT 603 OREILLY AUTO ENTERPRISES LLC $378.63 25001979 A9040 A9040; PURCHASE OF TIRES FOR INVENTORY DANIELS TIRE SERVICE INC $1,132.12 25001980 PURCHASE OF PART FOR VEHICLES AND STOCK OREILLY AUTO ENTERPRISES LLC $156.75 25001981 A9040 A9040; PURCHASE OF TIRES FOR UNIT 080 DANIELS TIRE SERVICE INC $975.09 25001983 PURCHASE OF AUTOMOTIVE PARTS FOR VEHICLES OREILLY AUTO ENTERPRISES LLC $746.95 25001988 A9230 A9230; SERVICE WORK FOR UNIT 021 GERGIS YOUSEF $1,994.78 25001993 CUTTING BLADES - LOADERS BLACK DIAMOND BLADE/CUTTING EDGE SUPPLY
$1,545.10
25002004 A9265-B A9265-B; SERVICE CALL FOR UNIT 5000T SVT FLEET LLC $1,455.03 25002008 VEHICLE PARTS FOR UNIT #6101E QUINN COMPANY $355.09 25002009 PURCHASE OF 15W40 BULK OIL 100 GAL SC COMMERCIAL LLC $1,838.88 25002011 23C360 23C360; SERVICE WORK ON UNIT 023 FIESTA FORD INC $1,115.96 25002013 23C360 23C360 UNIT 23 POLICE INTER. CHECK ENGINE LIGHT FIESTA FORD INC $1,098.13 25002014 A9230 A9230 UNIT 706 SUSPENSION CHECK GERGIS YOUSEF $234.53 25002015 A9230 A9230 UNIT 927 SERVICE/FLAT REPAIR GERGIS YOUSEF $121.52 25002017 23C078 PERFORM INSPECTIONS ON CITY WIDE GENERATORS PM1
QUINN COMPANY $4,993.92
25002018 25C102 25C102; BRAKE PADS AND ROTORS FOR INVENTORY PALM SPRINGS MOTORS $250.50 25002019 25C102 25C102; GEAR SHIFT FOR UNIT 315 PALM SPRINGS MOTORS $305.30 25002020 25I036 25I036: DESIGNATED UNDERGROUND STORAGE
TANK OPERAT
WESTERN PUMP INC $978.50
25002021 25I061 25I061; REPAIRS ON UNIT #7112E TIM WALLEN / ALL AMERICAN CLEANING $591.95 25002022 23B104 23B104 EMERGENCY VEHICLE OUTFITTING FOR UNIT#037
BLACK AND WHITE EMERGENCY VEHICLES $6,136.67
25002025 25S039 25S039; MIRROR ASSY AND WIRING FOR UNIT 222 RENEWELL FLEET SERVICE LLC $1,416.87 25002027 25I036 25I036: 2025 ANNUAL MONITORING SYSTEM
INSPECTION
WESTERN PUMP INC $1,195.00
Item 1C - Page 13
PURCHASE ORDERS
JUNE 1, 2025 - JUNE 30, 2025
DEPT PO # CONTRACT # PO DESCRIPTION VENDOR PO TOTAL
25002033 A9040 A9040; PURCHASE OF TIRES FOR INVENTORY DANIELS TIRE SERVICE INC $1,217.33 25002035 A9040 A9040; PURCHASE OF TIRES FOR INVENTORY DANIELS TIRE SERVICE INC $2,194.59 25002041 25S039 25S039; FOAM PUMP, SWITCH, COMPRESSOR, VALVE UN#21
RENEWELL FLEET SERVICE LLC $18,019.73
25002042 23B104 23B104; EMERGENCY VEHICLE OUTFITTING BLACK AND WHITE EMERGENCY VEHICLES $86,105.15 25002044 25I061 25I061; PURCHASE OF SS CONNECTOR (8) - STOCK TIM WALLEN / ALL AMERICAN CLEANING $53.33 25002045 25S039 25S039; SIREN BRAKE, STEP LIGHT, HORN BRUSH RENEWELL FLEET SERVICE LLC $1,128.41 25002046 25B061 25B061; AIR STEP CYLINDERS (4) INVENTORY KALMIKOV ENTERPRISES INC $2,639.55 25002047 24B236 24B236; SERVICE WORK UNIT 609 MARVINS AUTO PAINT INC $60.00 25002048 PURCHASE OF 2 MESSAGE BOARDS MYERS & SONS HI-WAY SAFETY INC $33,826.08 25002051 PURCHASE OF AUTOMOTIVE PARTS FOR VEHICLES OREILLY AUTO ENTERPRISES LLC $112.19 25002054 A9040 A9040; PURCHASE OF TIRES FOR INVENTORY DANIELS TIRE SERVICE INC $2,522.29 25002055 A9040 A9040; PURCHASE OF TIRES FOR INVENTORY DANIELS TIRE SERVICE INC $395.23 25002056 A9040 A9040; TIRE REPLACEMENT ON FRONT LINE FIRE UNIT#22
DANIELS TIRE SERVICE INC $362.50
25001920 25I076 25I076; BARRICADE RENTAL FOR BG BBQ EVENT CALIFORNIA BARRICADE RENTALS INC $2,078.00 25001967 PARTS FOR LIGHTING REPAIRS FOR PALM CANYON DESERT ELECTRIC SUPPLY $3,740.66 25001970 25C048 25C048 TWO STAKE BED TRUCKS UNITED RENTALS $5,639.49 25001985 24B083 24B083; CITY WIDE PAVING IMPROVEMENTS HARDY AND HARPER INC $42,888.00 26000012 A9192 A9192 QUOTE 25419 STREET SIGNS AND POLES PACIFIC PRODUCTS AND SERVICES LLC $5,587.59
DOWNTOWN
MAINTENANCE
25001966 JANITORIAL SUPPLIES WAXIE'S ENTERPRISES LLC $624.87
ECONOMIC
DEVELOPMENT
25002001 25F172 25F172:FUNDING AGREEMENT FOR CARAVANSERI
PROJECT
CARAVANSERAI PROJECT $50,000.00
*Please note Purchase Orders (POs) issued with contract numbers shown indicate an approved contract is being utilized. Therefor e, the PO issued is an order against the contract.
STREETS MAINTENANCE
Item 1C - Page 14
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, APPROVING PAYMENT OF
PAYROLL WARRANTS/DISBURSEMENTS FOR THE
PERIOD ENDING 06-07-25 TOTALING $2,650,419.35 AND
ACCOUNTS PAYABLE WARRANTS DATED 06- 05-25
TOTALING $5,416,926.32 IN THE AGGREGATE AMOUNT
OF $8,067,345.67 DRAWN ON BANK OF AMERICA.
WHEREAS the Director of Finance has, in accordance with Chapter 3.16 of the Palm Springs Municipal Code, audited the payroll records covering the subject warrants and audited the claims and demands shown on the attached list; and
WHEREAS the Director of Finance hereby certifies to the accuracy of said records and to the availability of funds for payment.
Kristopher J. Mooney
Director of Finance and Treasury
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Palm Springs, California, that payroll warrants, claims, demands and liability checks have been audited as required by law and that said warrants are hereby approved for payment.
ADOPTED THIS 21ST DAY OF JULY, 2025
.
Scott C. Stiles, City Manager
ATTEST:
Brenda Pree, MMC, CERA
City Clerk
Item 1D - Page 1
Resolution No. _____
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF PALM SPRINGS )
I, BRENDA PREE , City Clerk of the City of Palm Springs, h ereby certify that Resolution No. ____ is a full, true and correct copy, and was duly adopted at a regular meeting of the City Council of the City of Palm Springs on the 21 st day of July , by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Palm Springs, California, this ______ day of ______________, _________.
Brenda Pree, MMC, CERA
City Clerk
Item 1D - Page 2
INTEROFFICE MEMORANDUM
TO: City Council
FROM: Kristopher J. Mooney, Director of Finance and Treasurer DATE:
RE: Payroll Wires and Warrants
PAY DATE 6/13/2025
July 21, 2025
PAYROLL PERIOD ENDING 6/7/2025
FEDERAL TAXES 379,521.64
Transaction Type Check Numbers Amount
PAYROLL CHECK REGISTER 423066-423080 26,194.09
LIABILITY CHECK REGISTER 2024504-2024516 37,071.16
PAYROLL DIRECT DEPOSITS 1,938,101.48
STATE TAXES 129,832.05
VENDOR WIRE PYMTS 6,894.65
DEFERRED COMP: ICMA 457 59,738.68
DEFERRED COMP: NATIONWIDE 38,640.13
ICMA RHS CONTRIBUTION 28,912.50
CA DCCS 5,512.97
TOTAL 2,650,419.35
(2) Payroll Wires and Warrants Memo for PPE 060725 | 07212025 |7/8/2025 | 4:29 PM (AM) 1 | 1 Item 1D - Page 3
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 06/05/2025 10:47
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2024255 06/05/2025 PRINTED 104375 4LEAF INC 16,100.00 2024256 06/05/2025 PRINTED 101208 ABM AVIATION INC 101,168.05 2024257 06/05/2025 PRINTED 100024 ACE PRINTING 376.91 2024258 06/05/2025 PRINTED 100292 ADMINSURE INC 20,593.00 2024259 06/05/2025 PRINTED 104045 ADVEXURE LLC 143,643.99 2024260 06/05/2025 PRINTED 104389 AECOM TECHNICAL SERVICES 22,328.25 2024261 06/05/2025 PRINTED 101028 AEG MANAGEMENT PALM SPRIN 4,950.20 2024262 06/05/2025 PRINTED 100403 AETNA 20,539.07 2024263 06/05/2025 PRINTED 101272 AIRWAVE COMMUNICATIONS EN 4,182.68 2024264 06/05/2025 PRINTED 105281 SONA ALEKSANYAN 800.00 2024265 06/05/2025 PRINTED 105167 ALL HANDS FIRE EQUIPMENT 5,793.51 2024266 06/05/2025 PRINTED 100228 ALLSTAR FIRE EQUIPMENT IN 3,874.05 2024267 06/05/2025 PRINTED 101337 ALPHA PETROLEUM TRANSPORT 2,359.70 2024268 06/05/2025 PRINTED 100572 AMAZON COM 20.56 2024269 06/05/2025 PRINTED 103781 AMAZON.COM SALES INC 2,189.57 2024270 06/05/2025 PRINTED 104693 AMERICAN SCALE CO IN 606.47 2024271 06/05/2025 PRINTED 104248 AMS.NET INC 511.00 2024272 06/05/2025 PRINTED 103528 ARCHITECTURAL RESOURCES G 68,113.00 2024273 06/05/2025 PRINTED 105308 LYNNE ARNOLD 283.65 2024274 06/05/2025 PRINTED 104903 ERIC ARROYO 8,250.00 2024275 06/05/2025 PRINTED 103384 AVIATRIX COMMUNICATIONS 5,300.00 2024276 06/05/2025 PRINTED 104902 AZTEC TECHNOLOGY CORPORAT 10,894.42 2024277 06/05/2025 PRINTED 100413 B & H PHOTO 884.04 2024278 06/05/2025 PRINTED 103994 BANNER BANK 4,520.50 2024279 06/05/2025 PRINTED 100203 BARBARA SINATRA CHILDRENS 231.00 2024280 06/05/2025 PRINTED 105294 INA BUCKNER-BARNETTE 500.00 2024281 06/05/2025 PRINTED 105321 JOSH BAROKAS 65.00 2024282 06/05/2025 PRINTED 105317 BRIANNA BENITES 65.00 2024283 06/05/2025 PRINTED 100366 BIO TOX LABORATORIES 2,677.00 2024284 06/05/2025 PRINTED 101696 BLACK AND WHITE EMERGENCY 18,410.01 2024285 06/05/2025 PRINTED 100207 BLUE SHIELD OF CALIFORNIA 662,257.36 2024286 06/05/2025 PRINTED 105300 BLUETRITON BRANDS INC 956.87 2024287 06/05/2025 PRINTED 015696 BRIAN DAVIS 240.00 2024288 06/05/2025 PRINTED 100128 BRODART CO 2,589.00 2024289 06/05/2025 PRINTED 101203 BUREAU VERITAS NORTH AMER 1,718.75 2024290 06/05/2025 PRINTED 015361 JANET BURNS 798.00 2024291 06/05/2025 PRINTED 100460 CALIFA GROUP 7,930.52 2024292 06/05/2025 PRINTED 100503 CALIFORNIA AIRPORTS COUNC 5,651.00 2024293 06/05/2025 PRINTED 016155 JAVIER CARRILLO 45.00 2024294 06/05/2025 PRINTED 101837 CASC ENGINEERING AND CONS 20,868.75 2024295 06/05/2025 PRINTED 100112 CDW GOVERNMENT INC 4,026.71 2024296 06/05/2025 PRINTED 100456 CENGAGE LEARNING INC/GALE 900.00 2024297 06/05/2025 PRINTED 100353 CHARTER COMMUNICATIONS 76.80 2024298 06/05/2025 PRINTED 100353 CHARTER COMMUNICATIONS 293.37 2024299 06/05/2025 PRINTED 100353 CHARTER COMMUNICATIONS 220.02 2024300 06/05/2025 PRINTED 100353 CHARTER COMMUNICATIONS 199.99 2024301 06/05/2025 PRINTED 100353 CHARTER COMMUNICATIONS 319.99 2024302 06/05/2025 PRINTED 100353 CHARTER COMMUNICATIONS 110.00 2024303 06/05/2025 PRINTED 100353 CHARTER COMMUNICATIONS 401.55 2024304 06/05/2025 PRINTED 100353 CHARTER COMMUNICATIONS 2,421.55 2024305 06/05/2025 PRINTED 100353 CHARTER COMMUNICATIONS 1,095.75 2024306 06/05/2025 PRINTED 100558 CINTAS CORPORATION 65.10 Item 1D - Page 4
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 06/05/2025 10:47
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2024307 06/05/2025 PRINTED 105174 CLIFTONLARSONALLEN LLP 6,510.00 2024308 06/05/2025 PRINTED 100308 CLINICAL LABORATORY OF SA 65.00 2024309 06/05/2025 PRINTED 105103 FITNESS REPAIR SHOP INC 875.00 2024310 06/05/2025 PRINTED 100205 NANCY K BOHL INC 1,480.00 2024311 06/05/2025 PRINTED 100253 COUNTS UNLIMITED INC 875.00 2024312 06/05/2025 PRINTED 100085 COUNTY OF RIVERSIDE ENVIR 17,969.00 2024313 06/05/2025 PRINTED 100751 COUNTY OF RIVERSIDE EMD 4,230.20 2024314 06/05/2025 PRINTED 100007 CPS HUMAN RESOURCE SERVIC 1,749.00 2024315 06/05/2025 PRINTED 016347 ANDREW CRIDER 180.00
2024316 06/05/2025 PRINTED 104945 CVL ECONOMICS LLC 20,541.67 2024317 06/05/2025 PRINTED 016083 KIRSTEN D'AMATO 2,767.50 2024318 06/05/2025 PRINTED 100115 DANIELS TIRE SERVICE INC 9,637.69 2024319 06/05/2025 PRINTED 100318 DATA TICKET INC 4,407.98 2024320 06/05/2025 PRINTED 104952 DATASTREAM TECHNOLOGY CON 111,635.64 2024321 06/05/2025 PRINTED 100265 DELL MARKETING LP 6,120.51 2024322 06/05/2025 PRINTED 100195 DEPARTMENT OF JUSTICE-ACC 1,147.00 2024323 06/05/2025 PRINTED 103589 DESERT ARC 45.00
2024324 06/05/2025 PRINTED 100117 DESERT ELECTRIC SUPPLY 661.41 2024325 06/05/2025 PRINTED 100048 DESERT FIRE EXTINGUISHER 34,943.54 2024326 06/05/2025 PRINTED 100580 DESERT PROMOTIONAL EMBROI 217.50 2024327 06/05/2025 PRINTED 101751 DIAMOND ENVIRONMENTAL SER 2,027.72 2024328 06/05/2025 PRINTED 104812 DIGITALRADIUS 337.50
2024329 06/05/2025 PRINTED 101227 DISCOUNT TWO-WAY RADIO CO 5,957.94 2024330 06/05/2025 PRINTED 015897 ALEXANDER DOHERTY 2,200.00 2024331 06/05/2025 PRINTED 100254 DOKKEN ENGINEERING 15,243.06 2024332 06/05/2025 PRINTED 100151 DOOLEY ENTERPRISES INC 14,958.17 2024333 06/05/2025 PRINTED 101244 DOWNS ENERGY 33,446.74 2024334 06/05/2025 PRINTED 100393 GERGIS YOUSEF 5,826.83 2024335 06/05/2025 PRINTED 100984 DTPS C-15 LLC 3,376.53 2024336 06/05/2025 PRINTED 100294 DUDEK 21,750.00
2024337 06/05/2025 PRINTED 105306 JAMES G EDWARDS AND MASON 50,000.00 2024338 06/05/2025 PRINTED 101293 ENGIE SERVICES U.S. INC. 7,827.00 2024339 06/05/2025 PRINTED 100217 EWING IRRIGATION PRODUCTS 10,531.58 2024340 06/05/2025 PRINTED 105246 FATBOY TRIPODS LLC 4,298.75 2024341 06/05/2025 PRINTED 105310 ROBERT FAUST 800.00
2024342 06/05/2025 PRINTED 105224 KALMIKOV ENTERPRISES INC 95.96 2024343 06/05/2025 PRINTED 101575 FIRETRUCKS UNLIMITED LLC 8,850.00 2024344 06/05/2025 PRINTED 105309 SEAN FLANNERY 800.00
2024345 06/05/2025 PRINTED 104699 FRASCA AND ASSOCIATES LLC 27,337.50 2024346 06/05/2025 PRINTED 101939 DAVID FREEDMAN 4,012.00 2024347 06/05/2025 PRINTED 100395 FRIENDS OF THE PALM SPRIN 2,801.80 2024348 06/05/2025 PRINTED 100740 FRONTIER COMMUNICATIONS C 851.26 2024349 06/05/2025 PRINTED 100740 FRONTIER COMMUNICATIONS C 81.13 2024350 06/05/2025 PRINTED 100905 FULL SPECTRUM 500.00
2024351 06/05/2025 PRINTED 104883 SAMUEL SAUCEDO GALVAN 10,400.00 2024352 06/05/2025 PRINTED 016552 THAYSON GALVAO 974.42 2024353 06/05/2025 PRINTED 016236 RICKEY GANDHI 1,094.00 2024354 06/05/2025 PRINTED 100724 BGF LLC 560.00
2024355 06/05/2025 PRINTED 100169 GENSLER 9,868.42
2024356 06/05/2025 PRINTED 103948 PUSH MEDIA INC 130,515.37 2024357 06/05/2025 PRINTED 100536 GENERAL LOGISTICS SYSTEMS 15.56 2024358 06/05/2025 PRINTED 100536 GLS US A/R 47.90
Item 1D - Page 5
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 06/05/2025 10:47
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2024359 06/05/2025 PRINTED 105312 MICHAEL B GOLDSTEIN, A PR 275.00 2024360 06/05/2025 PRINTED 105314 NELSON GONZALEZ 65.00 2024361 06/05/2025 PRINTED 100313 GRANICUS INC 20,940.00 2024362 06/05/2025 PRINTED 016592 LIZ GRANILLO 953.16 2024363 06/05/2025 PRINTED 104989 ADAM A CAMPOS 19,133.00 2024364 06/05/2025 PRINTED 016634 JESSE GRIJALVA 1,158.29 2024365 06/05/2025 PRINTED 016554 DEAN GRUBL 31.36 2024366 06/05/2025 PRINTED 105261 ERIC WAYNE GRUVER 485.00 2024367 06/05/2025 PRINTED 104807 HARDY AND HARPER INC 81,678.00 2024368 06/05/2025 PRINTED 101343 HARRIS AND ASSOCIATES INC 144,983.77 2024369 06/05/2025 PRINTED 015917 JENNIFER HILL 57.40 2024370 06/05/2025 PRINTED 100494 IMAGE360 - PALM DESERT 2,155.00 2024371 06/05/2025 PRINTED 016543 FRANCIS J INGRASSIA 961.20 2024372 06/05/2025 PRINTED 105006 INLAND FLEET SOLUTIONS IN 1,149.33 2024373 06/05/2025 PRINTED 101700 JNS MEDIA SPECIALISTS INC 1,061.37 2024374 06/05/2025 PRINTED 015875 REGINA KAYS 63.14 2024375 06/05/2025 PRINTED 016008 NORIKO KIKUCHI 1,962.00 2024376 06/05/2025 PRINTED 103460 MIDWEST MOTOR SUPPLY CO 217.57 2024377 06/05/2025 PRINTED 101606 KINCAID INDUSTRIES INC 5,930.55 2024378 06/05/2025 PRINTED 101785 KRONOS 22,039.74 2024379 06/05/2025 PRINTED 100127 L N CURTIS AND SONS 85.23 2024380 06/05/2025 PRINTED 101475 LA PRENSA HISPANA INC 1,470.00 2024381 06/05/2025 PRINTED 016014 JASON LAMB 177.38 2024382 06/05/2025 PRINTED 100332 LIEBERT CASSIDY WHITMORE 22,738.52 2024383 06/05/2025 PRINTED 103753 LIFE INSURANCE COMPANY OF 49,711.61 2024384 06/05/2025 PRINTED 015492 MARCUS LITCH 928.00 2024385 06/05/2025 PRINTED 105319 MOTH MABIALA 15.00 2024386 06/05/2025 PRINTED 016535 DANA MACALLISTER JR 1,340.40 2024387 06/05/2025 PRINTED 100849 MANSFIELD POWER AND GAS L 43,300.08 2024388 06/05/2025 PRINTED 104667 MARRS SERVICES INC 14,960.00 2024389 06/05/2025 PRINTED 101612 MARVINS AUTO PAINT INC. 11,513.28 2024390 06/05/2025 PRINTED 105320 EDGAR MEJIA 65.00 2024391 06/05/2025 PRINTED 104659 MESH PRINTING AND CO LLC 4,996.82 2024392 06/05/2025 PRINTED 101798 MIDWEST TAPE INC 3,076.88 2024393 06/05/2025 PRINTED 016175 CHERIE MILLER 837.26 2024394 06/05/2025 PRINTED 100266 MIRACLE RECREATION EQUIPM 19,153.54 2024395 06/05/2025 PRINTED 103926 MUNICIPAL INFORMATION SYS 600.00 2024396 06/05/2025 PRINTED 100079 MOHICA TOWING 1,179.80 2024397 06/05/2025 PRINTED 100104 MOTION PICTURE LICENSING 791.18 2024398 06/05/2025 PRINTED 016742 AUSTIN MURPHY 423.58 2024399 06/05/2025 PRINTED 016222 MITCHELL NABHAN 432.78 2024400 06/05/2025 PRINTED 103465 DESERT AREA CORPORATION 6,065.94 2024401 06/05/2025 PRINTED 100704 NATIONAL TESTING NETWORK 2,500.00 2024402 06/05/2025 PRINTED 103900 ODP BUSINESS SOLUTIONS 13,864.56 2024403 06/05/2025 PRINTED 103900 ODP BUSINESS SOLUTIONS 7,730.06 2024404 06/05/2025 PRINTED 103821 SHEEHAN'S OFFICE INTERIOR 807.47 2024405 06/05/2025 PRINTED 104805 ONYX PAVING COMPANY INC 434,397.00 2024406 06/05/2025 PRINTED 100569 PALM SPRINGS CHAMBER OF C 3,333.33 2024407 06/05/2025 PRINTED 100003 PALM SPRINGS DISPOSAL SER 139,647.60 2024408 06/05/2025 PRINTED 015283 KRYSTALYNN PAQUETTE 1,254.33 2024409 06/05/2025 PRINTED 104993 DESERT VALLEY RESTORATION 650.00 2024410 06/05/2025 PRINTED 103828 PAVEMENT COATINGS CO 732,202.45 Item 1D - Page 6
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 06/05/2025 10:47
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2024411 06/05/2025 PRINTED 104809 THE PENWORTHY COMPANY LLC 1,798.05 2024412 06/05/2025 PRINTED 104525 UNITED TACTICAL SYSTEMS L 5,503.61 2024413 06/05/2025 PRINTED 016667 JOHN PERRY 169.40 2024414 06/05/2025 PRINTED 105291 PILLSBURY WINTHROP SHAW P 1,085.50 2024415 06/05/2025 PRINTED 103521 PLAZA TOWING INC 1,155.00 2024416 06/05/2025 PRINTED 105091 AARON HAN 2,474.40 2024417 06/05/2025 PRINTED 101674 PROCAST PRODUCTS INC 513.48 2024418 06/05/2025 PRINTED 101292 PROFESSIONAL MEDICAL WARE 14,660.75 2024419 06/05/2025 PRINTED 101767 PROFORMA SOCAL 992.89 2024420 06/05/2025 PRINTED 100596 PROPER SOLUTIONS INC 33,550.41 2024421 06/05/2025 PRINTED 105292 PUBLIC AGENCY TAX ADVISOR 10,414.50 2024422 06/05/2025 PRINTED 101580 QUINN POWER SYSTEMS 92.73 2024423 06/05/2025 PRINTED 105067 THE RANCH RECOVERY CENTER 13,270.29 2024424 06/05/2025 PRINTED 101739 REFRIGERATION SUPPLIES DI 2,254.72 2024425 06/05/2025 PRINTED 105004 RENEWELL FLEET SERVICE LL 32,544.96 2024426 06/05/2025 PRINTED 104450 REUTIMANN, ROGER 20,000.00 2024427 06/05/2025 PRINTED 015842 RICHARD SALOMON 63.18 2024428 06/05/2025 PRINTED 100270 RICOCHET MANUFACTURING CO 5,320.48 2024429 06/05/2025 PRINTED 100628 RIVERSIDE COUNTY CLERK 87.00 2024430 06/05/2025 PRINTED 100628 RIVERSIDE COUNTY CLERK 50.00 2024431 06/05/2025 PRINTED 100018 RIVERSIDE COUNTY FLOOD CO 2,000.00 2024432 06/05/2025 PRINTED 103678 ROADRUNNER PRINTING AND S 16,037.57 2024433 06/05/2025 PRINTED 015900 FAITH ROCHE 1,236.83 2024434 06/05/2025 PRINTED 105307 MEGAN RODRIGUEZ 100.00 2024435 06/05/2025 PRINTED 105313 RICARDO RODRIGUEZ 65.00 2024436 06/05/2025 PRINTED 105318 BRENDA ROJO 65.00 2024437 06/05/2025 PRINTED 105316 GENESIS SALDIVAR 15.00 2024438 06/05/2025 PRINTED 104059 SAME DAY EXPRESS LLC 1,375.00 2024439 06/05/2025 PRINTED 105315 JESSICA SANCHEZ 65.00 2024440 06/05/2025 PRINTED 101542 SC COMMERCIAL 10,397.78 2024441 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 5,746.51 2024442 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 136.25 2024443 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 2,768.38 2024444 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 7,231.74 2024445 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 104.60 2024446 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 2,193.93 2024447 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 362.26 2024448 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 40.98 2024449 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 165.38 2024450 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 38.06 2024451 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 51,114.45 2024452 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 1,930.43 2024453 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 89,309.20 2024454 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 106.69 2024455 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 107.44 2024456 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 127.18 2024457 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 691.47 2024458 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 50.22 2024459 06/05/2025 PRINTED 100021 SOUTHERN CALIFORNIA EDISO 94.46 2024460 06/05/2025 PRINTED 100546 SHADE STRUCTURES INC 24,763.39 2024461 06/05/2025 PRINTED 103804 WEST AVIATION SERVICES-SA 118,692.00 2024462 06/05/2025 PRINTED 104252 SIGNATURE TINT 1,185.37 Item 1D - Page 7
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 06/05/2025 10:47
User: PatrickW
Program ID: apchkrcn
FOR CASH ACCOUNT: 999 10005 FOR: Uncleared CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 2024463 06/05/2025 PRINTED 101383 SNACK SHACK 3,643.75 2024464 06/05/2025 PRINTED 016200 NICOLAS SNOWDEN 122.00 2024465 06/05/2025 PRINTED 100000 SOUTH COAST AQMD 904.04 2024466 06/05/2025 PRINTED 100000 SOUTH COAST AQMD 167.47 2024467 06/05/2025 PRINTED 104372 SOUTH COAST INDUSTRIAL DO 1,467.50 2024468 06/05/2025 PRINTED 100352 STATE OF CALIFORNIA DEPT 180.00 2024469 06/05/2025 PRINTED 103901 STEVE P RADOS INC 85,889.50 2024470 06/05/2025 PRINTED 015207 KYLE STJERNE 5.60 2024471 06/05/2025 PRINTED 104878 SVT FLEET LLC 49,209.21 2024472 06/05/2025 PRINTED 016158 TYLER TEAGUE 330.00 2024473 06/05/2025 PRINTED 100900 TERRA NOVA PLANNING AND R 11,688.25 2024474 06/05/2025 PRINTED 104602 TETRA TECH INC 9,154.00 2024475 06/05/2025 PRINTED 104579 THOMAS S KLISE COMPANY 206.34 2024476 06/05/2025 PRINTED 016047 ANDREW TIEDEMAN 2,200.00 2024477 06/05/2025 PRINTED 104184 TK ELEVATOR CORPORATION 45,764.78 2024478 06/05/2025 PRINTED 104308 WS CHIEF CORNERSTONE INC 12,275.00 2024479 06/05/2025 PRINTED 100386 U S CUSTOMS SERVICE 1,630.38 2024480 06/05/2025 PRINTED 100386 U S CUSTOMS AND BORDER PR 3,560.75 2024481 06/05/2025 PRINTED 100396 ULINE 3,401.38 2024482 06/05/2025 PRINTED 100063 UNDERGROUND SERVICE ALERT 784.58 2024483 06/05/2025 PRINTED 100114 UNITED RENTALS NA INC 9,249.11 2024484 06/05/2025 PRINTED 104368 UNIVERSAL GREEN LLC 92,480.61 2024485 06/05/2025 PRINTED 100295 US BANK CORPORATE PAYMENT 161,159.74 2024486 06/05/2025 PRINTED 100066 VALLEY MAIL DELIVERY 2,901.25 2024487 06/05/2025 PRINTED 103893 VALLEY VOICE MEDIA 4,000.00 2024488 06/05/2025 PRINTED 100129 VCA ANIMAL HOSPITALS INC 846.80 2024489 06/05/2025 PRINTED 100129 VCA ANIMAL HOSPITALS INC 187.86 2024490 06/05/2025 PRINTED 100267 VEOLIA WATER NORTH AMERIC 404,398.27 2024491 06/05/2025 PRINTED 104034 VERDE FACILITIES SERVICES 4,895.67 2024492 06/05/2025 PRINTED 100144 VERIZON WIRELESS 7,973.67 2024493 06/05/2025 PRINTED 100144 VERIZON WIRELESS 2,893.37 2024494 06/05/2025 PRINTED 104950 VETERANS COMMUNICATION SE 2,630.78 2024495 06/05/2025 PRINTED 105089 VETERANS HIGH RISK SECURI 142,278.49 2024496 06/05/2025 PRINTED 101339 VIGILANT SOLUTIONS 12,650.00 2024497 06/05/2025 PRINTED 105234 VIP SOLUTIONS LLC 1,209.00 2024498 06/05/2025 PRINTED 100121 VISIT GREATER PALM SPRING 228,489.03 2024499 06/05/2025 PRINTED 101220 WATERLINE TECHNOLOGIES IN 4,789.08 2024500 06/05/2025 PRINTED 100156 WAXIE SANITARY SUPPLY 1,613.69 2024501 06/05/2025 PRINTED 105311 WILKERSON AND MULLIGAN PC 75.00 2024502 06/05/2025 PRINTED 104813 WINDOW FILM DEPOT INC 2,560.00 2024503 06/05/2025 PRINTED 016119 NICHOLAS WOOD 330.00 249 CHECKS CASH ACCOUNT TOTAL 5,416,926.32 .00 Item 1D - Page 8
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
City of Palm Springs, CA
AP CHECK RECONCILIATION REGISTER
Report generated: 06/05/2025 10:47
User: PatrickW
Program ID: apchkrcn
UNCLEARED CLEARED
249 CHECKS FINAL TOTAL 5,416,926.32 .00 ** END OF REPORT - Generated by Patrick Wynhoff **
Item 1D - Page 9
.. -: ,,,. . • ••• ~. mun1s· ~ a tyler erp solution
CITY COUNCIL STAFF REPORT
DATE: JULY 21, 2025 CONSENT CALENDAR
SUBJECT: EARLY LUMP SUM ANNUAL PAYMENT TO CALPERS TOWARDS
RETIREE UNFUNDED ACCRUED LIABILITY (UAL)
FROM: Scott C. Stiles, City Manager
BY: Department of Finance and Treasury
SUMMARY:
The City of Palm Springs makes payments to CalPERS annually toward the Unfunded Accrued Liability (UAL). CalPERS allows municipalities an option to make a discounted, lump sum payment instead of making the traditional twelve (12) monthly payments. By electing to make a lump sum payment of $15,891,227 by July 31, the Director of Finance and Treasurer estimates the savings from CalPERS to be approximately $531,409.
RECOMMENDATION:
Receive and File.
STAFF ANALYSIS:
The City has two CalPERS Pension plans, one for Public Safety and one for all other employees that are included in the Miscellaneous Plan. If paid monthly, the Miscellaneous Plan payment would be $600,847 for a total annual payment of $7,210,166. However, staff is recommending a lump sum payment of $6,976,854, which would result in annual savings from CalPERS of $233,310.
For Public Safety, if paid monthly, the payment would be $767,706 for a total annual payment of $9,212,472. However, staff is recommending a lump sum payment of $8,914,373, which results in annual savings from CalPERS of $233,310.
The Director of Finance and Treasurer is recommending making the lump sum payment of $15,891,227 (total of both plans combined), for a CalPERS savings of $531,409.
Additional Information:
In the Fall of 2024, the City Council approved an Unfunded Accrued Liability Policy that
included a plan to get the City to pay down the CalPERS Pension liability. This plan Item 1E - Page 1
City Council Staff Report
July 21, 2025 -- Page 2
CalPERS Lump Sum Payment
included a large payment to CalPERS to pay down the liability, and funds to be deposited into a 115 trust for future payments to CalPERS, also to pay down the liability.
In June 2025, the City made a $29,781,119 payment to CalPERS to pay down the unfunded accrued liability (UAL) in the Public Safety Plan. Had the City not taken this action, the annual payment for FY25 would have been $12,065,905. Noted above, the Public Sa fety plan annual payment for FY25 after this payment was made is now $9,212,472. By reducing the liability through this lump sum payment, the City achieved annual savings of $2,853,428.
ALIGNMENT WITH STRATEGIC PLANNING:
This item supports the City Council ’s Broad Goal Foundation of Financial and Organizational Well-Being.
FISCAL IMPACT:
The early lump sum annual payment of $15,891,227 has been budgeted throughout the appropriate City Funds.
REVIEWED BY:
Department Director: Kristopher J. Mooney
City Manager: Scott Stiles
ATTACHMENTS:
None.
Item 1E - Page 2
CITY COUNCIL STAFF REPORT
DATE: JULY 21, 2025 CONSENT CALENDAR
SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS & ESTIMATE (PS&E) AND AUTHORIZATION TO BID 2025 SLURRY SEAL, CITY PROJECT 25-02
FROM: Scott C. Stiles, City Manager
BY: Engineering Services Department
SUMMARY:
The construction documents (Plans, Specifications and Estimate) for this project have been prepared and in accordance with Section 7.03.04 of the Procurement and Contracting Code, the City Council shall approve and adopt the plans, specifications, and working details, and authorize the bid request for all public projects in excess of $220,000.
Approval of this item will allow Staff to proceed with bidding of this capital project.
RECOMMENDATION:
1) Approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the 2025 Slurry Seal, City Project 25-02 (“the Project”); and
2) Authorize the City Manager to execute all necessary documents.
BACKGROUND:
All public streets within the City have been professionally evaluated and assigned a Pavement Condition Index (“PCI”), indicating their condition. Specific ranges of PCI ratings are assigned a letter grade, as shown in Table 1 below.
Table 1
PCI
Range Grade Condition Description
100-90 A Good Little or no distress.
89-70
B Satisfactory Little or no distress, with exception of utility patches in good condition, or minor-moderate hairline cracks; lightly weathered. 69-80
C Fair Light to moderate weathering, light load -related base failure, moderate linear cracking.
49-25 D Poor Moderate to severe weathering, moderate levels of base failure, moderate to heavy linear cracking.
Item 1F - Page 1
City Council Staff Report
July 21, 2025 -- Page 2
Authorize RFB for 2025 Slurry Seal, City Project 25-02
PCI
Range Grade Condition Description
24-0 E Very Poor Extensive weathering, moderate- heavy base failure, failed patches, extensive network of moderate-heavy cracking.
All streets require regular maintenance to improve the condition and extend the life of the pavement, with the type of maintenance dictated by the PCI index. T able 2 below lists the various typical maintenance treatments applied per Condition/PCI range.
Table 2
Condition Grade PCI Range Typical Maintenance Treatment Good A 100-90 • Do nothing
Satisfactory B 89-70 • Slurry Seal & Crack Seal; or
• Edge Grind and 2" Overlay Fair C 69-60
59-50
Poor D 49-25 • AC (Asphalt/Concrete) Surface Reconstruction Very Poor E 24-0 • Full Depth AC and Base Reconstruction • Reconstruction Structure (PCC)
The purpose of a slurry seal is to maintain streets on the higher end of the PCI range and prevent them from falling into a category where more costly repairs become necessary.
An additional benefit of a slurry sealing project is the refreshment of pavemen t striping and markings.
STAFF ANALYSIS:
The list of recommended streets for the 202 5 Slurry Seal Project is included as Attachment A, with corresponding maps included as Attachment B . With City Council approval, Staff will advertise the Project in The Desert Sun and utilize the procurement program, “PlanetBids” ™, to allow the submission of bids electronically. The following tentative schedule has been identified for the bid process:
Action Date
Notice Inviting Bids to be posted July 22, 2025
Deadline for receipt of bids/ bid opening August 21, 2025 Contract awarded by City Council September 10, 2025
The contract documents will be provided free of charge to prospective bidders through the PlanetBids™ system. Staff recommends that the City Council approve the contract documents and authorize Staff to formally solicit construction bids for the Project.
Item 1F - Page 2
I I I
City Council Staff Report
July 21, 2025 -- Page 3
Authorize RFB for 2025 Slurry Seal, City Project 25-02
ENVIRONMENTAL ASSESSMENT:
Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (“CEQA”). The Guidelines are required to include a list of classes of projects which have been determined not to have a significant effect on the environment and which are exempt from the provisions of CEQA. In response to that mandate, the Secretary for Resources identified classes of projects that do not have a significant effect on the environment and are declared to be categorically exempt from the requirement for the preparation of environmental documents.
In accordance with Section 15301(c) “Existing Facilities,” Class 1 projects consist of operation, repair, and maintenance of existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities, therefore, the 2025 Slurry Seal, City Project No. 25- 02, is considered categorically exempt from CEQA, and a Notice of Exemption will be filed with the Riverside County Clerk
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with City Council’s Broad Goal of Infrastructure and Facilities.
FISCAL IMPACT:
The Project is estimated to cost between $2,500,000 to $3,000,000. The Project will be funded using Measure A/Gas Tax Funds that have been allocated for this purpose. Since construction material costs have been fluctuating significantly, the Project will be split into four (4) Bid Schedules identified as A, B, C, & D for bidding purposes . In the event the total of all bid schedules exceeds the slurry budget, then only the bid schedules whose sum is less than $3,000,000 will be recommended for awarding a contract.
Following the bidding process, the Project will be submitted to the City Council for approval. At that time, a detailed breakdown of the project costs, including construction, consultant services, and staff costs, will be presented for review and approval.
REVIEWED BY:
Acting City Engineer: Francisco Jaime
Director of Finance & Treasury: Kristopher J. Mooney
Deputy City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENTS:
A. List of Proposed Streets
B. Maps of Proposed Streets
Item 1F - Page 3
Attachment A
Item 1F - Page 4
No. Section ID Street Name Beg Location End Location Bid Schedule
Sheet
No.
1 10180 ALBERTO CIRCLE N/S ROSA PARKS ROAD N END A 3
2 11500 AVENIDA OLIVOS N/S TAMARISK ROAD 320 FT. S. OF TACHEVAH DRIVE A 3 3 11550 AVENIDA PALMAS N/S TAMARISK ROAD S/S VIA EYTEL A 3 4 12260 BONAIR DRIVE E/S GRANADA AVENUE S/S COROZON AVENUE A 3 5 13080 CAMINO NORTE E/S STEVENS ROAD W/S VIA MONTE VISTA A 3 6 13100 CAMINO MONTE VISTA E/S PALM CANYON DRIVE W/S INDIAN CANYON DRIVE A 3 7 13580 CAPISTRANO COURT E/S LOS ROBLES DRIVE E END (CDS) A 3 8 13710 CARDILLO AVENUE N/S VIA OIVERA S/S RACQUET CLUB ROAD A 3 9 14340 CHINO CANYON ROAD E/S VISTA DRIVE W END A 3
10 14460 CIELO DRIVE W/S PANORAMA ROAD W END A 3
11 14830 DE ANZA ROAD S/S YORBA ROAD N/S PICO ROAD A 3
12 14840 DE ANZA ROAD N/S PICO ROAD S/S SEPULVEDA ROAD A 3 13 14850 DE ANZA ROAD S/S SEPULVEDA ROAD N/S DOMINGUEZ ROAD A 3 14 15140 DOMINGUEZ ROAD E/S LOS FELICES ROAD W/S DE ANZA ROAD A 3 15 15380 EL ALAMEDA E/S INDIAN CANYON DRIVE E END A 3
16 15570 EL DORADO BOULEVARD N/S ROSA PARKS ROAD S/S COROZON AVENUE A 3 17 15850 EL ESCUDERO W/S AVENIDA CABALLEROS W END (CDS) A 3 18 16060 FIESTA ROAD CHIA ROAD CDS A 3
19 16250 GATEWAY DRIVE 100 FT. E/O EASTGATE ROAD E/S PAMELA DRIVE A 3 20 16410 GIRASOL AVENUE E/S VIA MONTE VISTA N/S VIA OLIVERA A 3 21 16830 HERMOSA PLACE E/S MISSION ROAD W/S N PALM CANYON DRIVE A 3 22 17290 JUNIPERO AVENUE S/S SAN MARCO WAY N/S RACQUET CLUB ROAD A 3 23 17300 JUNIPERO AVENUE S/S RACQUET CLUB ROAD N/S VIA OLIVERA A 3 24 17350 KAWEAH ROAD N/S STEVENS ROAD S/S VIA SOL A 3
25 18120 MARISCAL ROAD W/S VIA NORTE W END A 3
26 19040 OPUNTIA ROAD N/S CHIA ROAD S/S CHUCKWALLA ROAD A 3 27 19200 PALERMO DRIVE S/S RACQUET CLUB ROAD N/S VIA OLIVERA A 3 28 19300 PAMELA DRIVE N/S GATEWAY DRIVE N END A 3
29 19890 PUERTA DEL SOL S/S SAN CARLOS ROAD S END A 3
30 19940 RACQUET CLUB ROAD E/S PALM CANYON DRIVE W/S INDIAN CANYON DRIVE A 3 31 21010 SEPULVEDA ROAD E/S DE ANZA ROAD W/S ZANJERO ROAD A 3 32 21340 SANTA CLARA WAY W/S INDIAN CANYON DRIVE E/S PUERTA DEL SOL A 3 33 21710 SPENCER DRIVE E/S VIA MIRALESTE E/S DUANE ROAD A 3 34 22280 SYCAMORE CIRCLE W/S STARR ROAD W END (CDS) A 3 35 22480 THE PALMS STREET W/S VIA MIRALESTE W END (CDS) A 3 36 22600 TOPAZ CIRCLE N/S LEISURE WAY N END (CDS) A 3
37 22760 TRAMVIEW ROAD 1486 FT. W/O INDIAN CANYON ROAD 2600 FT. W/O INDIAN CANYON ROAD A 3 38 23210 VIA ESCUELA E/S VISTA GRANDE AVENUE W/S PALM CANYON DRIVE A 3 39 23300 VIA EYTEL E/S AVENIDA PALMAS W/S AVENDA PALOS VERDES A 3 40 23400 VIA MIRALESTE S/S TACHEVAH DRIVE 318 FT. S. OF TACHEVAH A 3 41 23410 VIA MIRALESTE 318 FT. S. OF TACHEVAH DRIVE N/S TAMARISK ROAD A 3 2025 Slurry List - City Project 25-02
Item 1F - Page 5
No. Section ID Street Name Beg Location End Location Bid Schedule
Sheet
No.
42 23510 VIA OLIVERA W/S PALM CANYON DRIVE W/S VIA MONTE VISTA A 3 43 23520 VIA OLIVERA W/S VIA MONTE VISTA E/S VISTA DRIVE A 3 44 23910 VIA MONTE VISTA N/S VIA LAS PALMAS N/S CAMINO SUR A 3 45 23670 VIDEO ROAD N/S GATEWAY DRIVE N END A 3
46 20410 ROSA PARKS ROAD W/S EASTGATE ROAD E/S VIDEO ROAD A 3 47 17580 LAWRENCE CIRCLE N/S ROSA PARKS ROAD N END A 3
48 16910 HOWARD CIRCLE N/S ROSA PARKS ROAD N END A 3
49 17210 JIMINEZ CIRCLE N/S ROSA PARKS ROAD N END A 3
50 12250 BONAIR DRIVE N/S COROZON AVENUE W/S GRANADA AVENUE A 3 51 17360 KAWEAH ROAD N/S VIA SOL S/S VISTA CHINO A 3
52 20410 ROSA PARKS ROAD W/S EASTGATE ROAD E/S VIDEO ROAD A 3 53 22750 TRAMVIEW ROAD W/S INDIAN CANYON ROAD 1486 FT. W/O INDIAN CANYON ROAD A 3 54 23200 VIA ESCUELA W END /S VISTA GRANDE A 3
55 12950 CAMINO CENTRO N/S S VIA LAS PALMAS S/S N VIA LAS PALMAS A 3 56 23880 VIA MONTE VISTA N/S VISTA CHINO N/S STEVENS ROAD A 3 57 23900 VIA MONTE VISTA N/S CAMINO NORTE N/S VIA LAS PALMAS A 3 58 12140 BLANDO ROAD N/S VIA ESCUELA N/S PAJARO ROAD A 4 59 19190 PAJARO ROAD E/S BLANDO ROAD W/S AURORA DRIVE A 4 60 15040 DILLON ROAD W/S DIABLO ROAD 321 FT. W/O MELISSA ROAD B 1 61 15050 DILLON ROAD 321 FT. W/O MELISSA ROAD W/S KAREN AVENUE B 1 62 20960 SB SIDE OF INDIAN CANYON DRIVE N/S 19TH AVENUE NORTH CITY LIMITS B 2 63 19110 ORR WAY W/S RUPPERT STREET E/S MCLANE STREET B 2 64 20470 RUPPERT STREET N/S 20TH AVENUE S/S 19TH AVENUE B 2 65 18210 MCLANE STREET N/S ORR WAY S/S 19TH AVENUE B 2
66 10620 AMELIA WAY E/S SHANNON WAY E/S PASEO DE ANZA B 4 67 14050 CERRITOS ROAD S/S DEL LAGO ROAD N/S RACQUET CLUB DRIVE B 4 68 16590 GREG CIRCLE N/S JOYCE DRIVE N END (CDS) B 4
69 16620 GUY CIRCLE N/S JOYCE DRIVE N END (CDS) B 4
70 17160 JAN CIRCLE N/S JOYCE DRIVE N END (CDS) B 4
71 18850 NEWHALL STREET N/S ORR WAY S/S 19TH AVENUE B 4 72 18870 NOGALES WAY N/S CALETA WAY S/S ROSARITO WAY B 4 73 22360 TACHEVAH DRIVE E/S MONTALVO WAY W/S GENE AUTRY TRAIL B 4 74 10630 AMELIA WAY W/S PASEO DE ANZA W END (CDS) B 4
75 11670 BAHADA ROAD S/S FRANCIS DRIVE N/S DEL LAGO ROAD B 4 76 12110 BISKRA ROAD N/S DEL LAGO ROAD S/S FRANCIS DRIVE B 4 77 12760 CALETA WAY W/S HIDALGO WAY E/S HERMOSA DRIVE B 4 78 12770 CALETA WAY W/S HERMOSA DRIVE W END (CDS) B 4
79 12780 CALICO LANE S/S DEL LAGO ROAD N/S RACQUET CLUB ROAD B 4 80 14060 CERRITOS ROAD S/S RACQUET CLUB DRVE N/S VIA ESCUELA B 4 81 14440 CHUPEROSA ROAD N/S FRANCIS DRIVE S/S JOYCE DRIVE B 4 2025 Slurry List - City Project 25-02
Item 1F - Page 6
No. Section ID Street Name Beg Location End Location Bid Schedule
Sheet
No.
82 14940 DEL MAR WAY W/S HERMOSA DRIVE W END (CDS) B 4
83 15020 DIANA CIRCLE WS/ VIA DONNA W END (CDS) B 4
84 16840 HIDALGO WAY S/S ROSARITO WAY S/S CALETA WAY B 4 85 17470 LARGO CIRCLE W/S HERMOSA DRIVE W END (CDS) B 4 86 17690 LINDO CIRCLE W/S HERMOSA DRIVE W END (CDS) B 4 87 17770 LORENA WAY W/S SHANNON WAY W END (CDS) B 4
88 17780 LORENA WAY W/S PASEO DE ANZA W END (CDS) B 4
89 18000 MADERO CIRCLE W/S HERMOSA DRIVE W END (CDS) B 4 90 19010 OLGA WAY W/S SHANNON WAY E/S PASEO DE ANZA B 4 91 19020 OLGA WAY W/S PASEO DE ANZA W END (CDS) B 4
92 19410 PASEO DE ANZA S/S RACQUET CLUB ROAD N/S VIA ESCUELA B 4 93 20420 ROSARITO WAY W END (CDS) W/S HERMOSA DRIVE B 4 94 20430 ROSARITO WAY E/S HERMOSA DRIVE E/S HIDALGO WAY B 4 95 20500 SABITA WAY W/S SHANNON WAY W END (CDS) B 4
96 21030 SERENA CIRCLE N/S CHRISTINA WAY N END (CDS) B 4 97 21040 SHANNON WAY S/S AMELIA WAY N/S OLGA WAY B 4
98 22070 SUNRISE WAY S/S RACQUET CLUB ROAD N/S VIA ESCUELA B 4 99 23260 VIA ESCUELA E/S SUNRISE WAY W/S FARRELL DRIVE B 4 100 23530 VIA ROBERTO MIGUEL S/S VISTA CHINO N/S CHIA ROAD B 4 101 20510 SABITA WAY W/S PASEO DE ANZA W END (CDS) B 4
102 19140 PASEO BARBARA E/S VIA ROBERTO MIGUEL E END B 4 103 11020 ARENAS ROAD 637 FT. W/O HERMOSA DRIVE W/S HERMOSA DRIVE C 6 104 11730 BARISTO ROAD E/S HERMOSA DRIVE W/S SUNRISE WAY C 6 105 12680 CALLE FELICIA W/S AVENIDA ELEANOR E/S SATURMINO DRIVE C 6 106 12890 CALLE MARCUS S/S TAMARISK ROAD N/S GRANVIA VALMONT C 6 107 13260 CAMINO PAROCELA E/S OLEANDER ROAD W/S WILLIAMS ROAD C 7 108 13800 CALLE ROLPH S/S TAMARISK ROAD N/S GRANVIA VALMONTE C 6 109 14170 CERRITOS DRIVE S/S PASEO GRACIA N/S BARISTO ROAD C 6 110 16480 GOLONDRINA WAY W/S COMPADRE ROAD W END (CDS) C 6 111 21150 SMOKEWOOD AVENUE W/S ARABY DRIVE W END C 9
112 10130 AIRLANE DRIVE S/S PLAIMOR AVENUE N/S LIVMOR AVENUE C 6 113 10650 ANDEE DRIVE N/S E PALM CANYON DRIVE S/S SONORA ROAD C 6 114 10740 ANDREAS ROAD W/S SUNSET WAY E/S SUNRISE WAY C 6 115 11360 AVENIDA EVELITA S/S RAMON ROAD N/S SUNNY DUNES ROAD C 6 116 12370 BURTON WAY S/S ALEJO ROAD N/S AMADO ROAD C 6
117 12560 CALLE CONEJERA E/S CERRITOS ROAD E END (CDS) C 6 118 12900 CALLE MARCUS S/S GRANVIA VALMONTE N/S ALEJO ROAD C 6 119 12910 CALLE MARCUS S/S MESQUITE AVENUE N/S E PALM CANYON DRIVE C 6 120 13180 CAMINO PAROCELA E/S SUNRISE WAY W/S CERRITOS ROAD C 6 121 13680 CALLE PAPAGAYO E/S CERRITOS ROAD E END (CDS) C 6 122 13810 CALLE ROLPH S/S GRANVIA VALMONTE N/S ALEJO ROAD C 6 2025 Slurry List - City Project 25-02
Item 1F - Page 7
No. Section ID Street Name Beg Location End Location Bid Schedule
Sheet
No.
123 15260 DESERT WAY N/S LAS PAMPAS WAY N/S ESCOBA ROAD C 6 124 15590 EL GAUCHO CIRCLE W/S DESERT WAY W END (CDS) C 6 125 15790 EAST PALM CANYON FRONTAGE
SOUTH SMOKETREE LANE W END C 6
126 15820 ESCOBA DRIVE W/S EL CIELCO ROAD N/S E PALM CANYON DRIVE C 6 127 15830 ESCOBA DRIVE E/S EL CIELO ROAD E END (CDS) C 6 128 16770 HERMOSA DRIVE N/S SUNNY DUNES ROAD S/S SAN LUCAS ROAD C 6 129 17270 JUANITA DRIVE S/S ALEJO ROAD N/S JULIAN ROAD C 6 130 17960 LURING DRIVE W/S SATURMINO DRIVE N/S ANDREAS ROAD C 6 131 18220 MCMANUS DR E/S SATURMINO DRIVE W/S CERRITOS DRIVE C 6 132 18230 MCMANUS DR E/S CERRITOS DRIVE W/S SUNSET WAY C 6 133 18970 OCOTILLO AVENUE W END W/S SUNRISEWAY C 6
134 21240 SAN LORENZO ROAD W/S HERMOSA DRIVE W/S SUNRISE WAY C 6 135 21320 SAN MATEO DRIVE S/S SONORA ROAD S END (CDS) C 6 136 22270 SYBIL ROAD N/S LIVMOR AVENUE S/S PLAIMOR AVENUE C 6 137 22470 TERRY LANE E/S MICHELLE ROAD W/S SUNSET WAY C 6 138 22500 THORNHILL ROAD N/S SUNNY DUNES ROAD S/S RAMON ROAD C 6 139 11320 AVENIDA ELEANORA N/S CALLE LILETA N/S CALLE FELICIA C 6 140 12670 CALLE FELICIA S/S ARENAS ROAD E/S AVENIDA ELEANOR C 6 141 13250 CAMINO PAROCELA E/S VELLA ROAD W/S OLEANDER ROAD C 7 142 13270 CAMINO PAROCELA E/S WILLIAMS ROAD W/S GENE AUTRY TRAIL C 7 143 20480 RUSH STREET N/S 34TH AVENUE 625 FT. N/O 34TH AVENUE C 7 144 10920 ARABY DRIVE S/O BRIDGE S END C 9
145 11610 AVENIDA SEVILLA E/S BOGERT TRAIL E END C 9
146 10950 ARENAS ROAD E/S BELARDO ROAD W/S PALM CANYON DRIVE D 5 147 11000 ARENAS ROAD E/S AVENIDA CABALLEROS 315 FT. E/O AVENIDA CABALLEROS D 5 148 19640 PHILLIPS ROAD N/S ALEJO ROAD N END (CDS) D 5
149 12270 BONITA CIRCLE W/S CAMINO REAL W END (CDS) D 8 150 10700 ANDREAS ROAD W/S CALLE ENCILIA E/S CALLE EL SEGUNDO D 5 151 10710 ANDREAS ROAD E/S CALLE EL SEGUNDO E/S CALLE ALVARADO D 5 152 11480 AVENIDA OLANCHA E/S S PALM CANYON DRIVE W/S VIA SALIDA D 5 153 11490 AVENIDA OLANCHA E/S VIA SALIDA E END D 5
154 11520 AVENIDA ORTEGA S/S AVENIDA OLANCHA W/S VIA ENTRADA D 5 155 11530 AVENIDA ORTEGA E/S VIA ENTRADA W/S VIA SALIDA D 5 156 11540 AVENIDA ORTEGA E/S VIA SALIDA E END D 5
157 13140 CAMINO PAROCELA E/S S PALM CANYON DRIVE W/S CALLE PALO FIERRO D 5 158 13370 CAMINO REAL N/S SONORA ROAD E/S INDIAN TRAIL D 5 159 13620 CALLE PALO FIERRO S/S MESQUITE AVENUE E/S CAMINO REAL D 5 160 13850 CALLE EL SEGUNDO N/S RAMON ROAD N/S SATURNINO ROAD D 5 161 14730 CRESCENT DRIVE W/S VIA MONTE VISTA W END D 5
162 15170 DRY FALLS ROAD N/S CRESCENT DRIVE S/S LEISURE WAY D 5 163 18560 MISSION ROAD S/S HERMOSA PLACE N/S MERITO PLACE D 5 2025 Slurry List - City Project 25-02
Item 1F - Page 8
No. Section ID Street Name Beg Location End Location Bid Schedule
Sheet
No.
164 19280 PALO VERDE AVENUE E/S S PALM CANYON DRIVE N/S OCOTILLO AVENUE D 5 165 19600 PATENCIO ROAD S/S BARISTO ROAD S/S LINDA VISTA DRIVE D 5 166 22700 TAHQUITZ CANYON WAY W/S BELARDO ROAD W/S MUSEUM DRIVE D 5 167 22720 TAHQUITZ CANYON WAY W/S VILLAGIO E/S PALISADES DR D 5 168 23190 VIA ENTRADA S/S AVENIDA OLANCHA N/S S PALM CANYON DRIVE D 5 169 22710 TAHQUITZ CANYON WAY E/S MUSEUM DRIVE W/S VILLAGIO D 5 170 19750 POLARIS COURT S/S RAMON ROAD S END D 5
171 11150 ATHENA COURT S/S RAMON ROAD S END D 5
172 10490 AMADO ROAD E/S BELARDO ROAD W/S PALM CANYON DRIVE D 5 173 10530 AMADO ROAD E/S CALLE SEGUNDO E/S CALLE ALVARADO D 5 174 16040 FERN CANYON DRIVE S/S RAMON ROAD CAMINO PAROCELA D 5 175 10080 ACANTO DRIVE E/S S PALM CANYON DRIVE E END D 8 176 11420 AVENIDA GRANADA E/S SIERRA MADRE DRIVE E/S S PALM CANYON DRIVE D 8 177 15660 EL PORTAL W/S MESA DRIVE W END D 8
178 21090 SIERRA WAY E/S CALLE PALO FIERRO W/S CAMINO REAL D 8 179 11410 AVENIDA GRANADA W/S CALLE PALO FIERRO E/S SIERRA MADRE D 8 2025 Slurry List - City Project 25-02
Item 1F - Page 9
Item 1F - Page 10
Attachment B
Item 1F - Page 11
2025 Sllu rry Segments Map - Ciity Projiect 25-02
I I
!/ I; !;
r••,i
I
;I I
~ .. SHEET 1 .. . .
.......... • lllllllii • - .. , •• JI I . -
I
' .. ..
' -- .. ' .. ' ~-..
' I .. 'I,
L.. - - - -- - .iai
---.. I
I
I
--,
SHEET 2
...
Cl
SHEET3
0 c;
.!!l
"C
C:
-- .. ..
' ' ' \ ... .. ,
SAL.VI
SHEET 4
E Vistar€h i110 =
GARNET
..
:V isla Chi no
I
.. ---11111!11!11!1111 .. ------ .. -•--111111111!1!111!11!!1~0RAL '- • • - • • - • • - • •-. SPRINGS Y P alm Spri 'rJ~
Bid Schedule
- A
,. 1111 -
I
I
L •,
I
I
SHEET 5
i SHEET 8
1n1ema11 al
Airpor
SHEET 6 Rd
E Palm Can
SHEET9
r··,
I I
L •• J
SHEET7 ..
D
E
Ill
a..
(IJ
1ii
D
We
Mrss
Hills
Res
Sp
Q M
Miss
Hi/
COLJI
Cl,
- B
C
D
;. .. . J Palm Springs City Boundary
0 0.45 0.9 1.8 Mlles .Ji
~ l~l~I ~ I ~I~~~ N
Item 1F - Page 12
2025 Sllu rry Segments Map - Ciity Projiect 25-02
Po,wer Line Rd
16th Ave
r • • ,_ - - - • • - • 1et,....;..'fle--,
I I
I I
Smoke Tree Rd I I
i!
1 Sage tlr us h Rd 'Ii
j
ii
I
Barrel cactus Rd
r·· -· .:::===~~==:::::::=:============:;:::;;;;;;;;;;;;::::;.,-_ • - . • - • • - • . - . llill"')n Rd Bid Schedule
- A
- B
I
L-•-••-.
C
D
J
I
• 'I
I ,,
'I
,. 1111 -
;. .. ,JI Palm Springs City Boundary
,:
__J
Ill , .. ..
qi
::e
m
e
0:
(Q
"' l>' <
"'
Tiffany Way
181 Ave
SHEET 1 OF 9
0 0.07 0.15
I I I I I
0.3 Mies
I I
IL ,. -
191h
Item 1F - Page 13
Bid Schedule
- A
- B
C
D
2025 Sllu rry Segments Map - Ciity Projiect 25-02
,1
,,
I
18t Ave
QI
,.
<
L. • - •' • - • __ , _ • - . , . --
11Hh e
®
Pa m Springs
Amira
,. 1111 -
;. .. . J Palm Springs City Boundary
' J
I
I
I
I
E
C.
C
d!l
"' ,::
z
QI
,!:!
:::,
0 ..I
19th Ave
18th Ave
20th Ave
SHEET2 OF 9
0 0 .07 0.15
I I I I I
0.3 Mies
I I
Item 1F - Page 14
Bid Schedule
- A
- B
C
D
2025 Sllu rry Segments Map - Ciity Projiect 25-02
Alta cresra Su m,n;1 [)r
Alla Rdg
MOUNTAIN Mlr<t Gt a.nde
GATE
..
0 i
z
PAM
SP.RINGS
Vl~LAS
4 -
...,
a.
;a ..
VISTA LAS
PA MAS
W Re9al Or
I
,. 1111 -
;. .. ,JI Palm Springs City Boundary
z
Deserr Hlglllana
,P(l:r~
W Sun~ ie,w Ave
I
DESERT
HIGHLAND -
GATEWAY
'
'% W Rad io Rd
n
!!: ;r
'<
::0
Cl.
W San Rafae l Or
W s,mta Catal ina Rd
d
CarnLna Norto
I
z
\I reda None
-I. 0S g
IS 1/J<t s ?!!.\~ i
W Veroda Suf ~
Camino Sur ~
w Via Lola z
LMAS
-I
UPPER
WESTSIDE
Four'll in Or
.... .... o a
I
~
~
~
~
~
0. 2,
0 ..,
~ : VISTA I
Iii ::,
0l 8°" E I Cid
z ~
2 < ~·
~
~
I
in
"' ....
E
Deserr Regional
Medical Cerll(lf
E Louise Or
Raymo
I
Middle
MIRAOOR
I
E P seo• IM
Katherine
Fi11c;fiy 1J
Elementary er
..!l! Sc;hool ·;;
~
:z
1. OVIE
SHEET3 OF 9
0 0.07 0.15 0.3 Mies _\
I I I I I I I N
Item 1F - Page 15
2025 Sllu rry Segments Map - Ciity Projiect 25-02
E FOUR
SEASONS
COYOTE RUN
..
0 r ISTA N
id
SUNRIS
VILLAGE
SUNRIS
PALMS
Q
111
of)
0 E ..
<'II
N
,;;
<(
<I)
u
0 ..
ii'.
;z
E Racquet Club d
---
Raymond Cree
M /C!dle Sc/1001
-I
eo El Mlrndor
E T chevah Dr
MDVI
COLONY
EAS
C:
;i
r/)
z
--v::ill
ROGERS
RANCH
;,,..
lll
3:
,m
"' ....
C
:::,
r.l)
z
E Verbena Dr
RUTH HARDY
GO DEN
SANOS
oyce Drl I I
o RA CH CLUB
z
c ..
B ..
~
(,)
z
<'. .,,
~
i
0 -,
E El Al@rneda
OASIS DEL
Bid Schedule
- A C
D
,. 1111 -
;. .. ,JI Palm Springs City Boundary
- B
Q
z WHITEWATER
CLUB
5 Verona Rd
E Vil'!cenlia Rd
E Ventura Rd
11'1 Q GENE AU RY
E San J uan Rd
1:
I-
t ::,
<
QJ
C:
,m
(.')
z
SHEET 4 OF 9
0 0.07 0.15
I I I I I
0.3 Mies
I I
Item 1F - Page 16
2025 Sllu rry Segments Map - Ciity Projiect 25-02
--------- -.. .,
Bid Schedule
- A
- B
C
D
I
I
I
I
gbacha
Sprina
' '
,. 1111 -
;. .. ,JI Palm Springs City Boundary
..., t,Aerito Pl
E Gra n~ia
W Chi no Dr
I
E Vis
PA M
SPRINGS
0 "' 0 !!'
O'D011nell
'e;
"' :z C ::-
Golf Clttb
;:,
-:c 0 CJ
t!.> ~
~ (I)
~
Hyatl Palm rn w Ll MIDTOWN :::, ~ z Springs 0
(la
•fl) <.)
E: Arn:lre as R Palm Sprir,gs
Ari Museum
Spa Spring
DQlllilJ OWN
PALM
SPRINGS
HIS RIC
TENNI CLUB
I" Ramon Rd'
falrqoi!z creek -o
" 0 ;;,
~
<I!
"'
PARKVIEW
ESTATES
Q
,f
2 Ill"
(.)
E
0:
{I)
0 -0
m ,::
:,
.., 0)
<I,
C: (/) w
<I, w
n, II)
0 ti)
E Aren
BARIS TO
E S atur nino Rd
0 WARM SANDS
~
Q.
2 'i u
(I)
E Surmy
E S
Rivers ide
s RIYersl d
e 3an Lorenz
E Morongo Rd
DEEP\.,
RAN
0 C:
0 >,
C:
111
0 §
IQ
Cl!.
>
ILTMORE
OLONY
Ac~ Ho1el
E Twin P,l:l lm
SHEET 5 OF 9
0 0 .07 0.15
I I I I I
0.3 Mies
I I
Item 1F - Page 17
2025 Sllu rry Segments Map - Ciity Projiect 25-02
RUTH HARDY
PARK
ran~ia V:almonte
E Via Colusa
WN
E Alejo Rd
0 Ill
"' a
E
Qj
:c
z
E Amado Rd
OASIS DEL
gr-•
E lhrcHr,g Or
E P,m: o r
~ ..
SUNRISE
PAPV
C:
>, _,
Q.>
Qj
i=
"'O
>,
<II I
~
:E
e
0 ., z
ii
:::,
(I)
7 E iahquilz Canyon Way
TO TIUan~ Cir tJ
Tirfan~ Cir $
E ~amon Rd
Sunny Dur 1 Rd
iE San ucas Rd
jvers ide Dr
Rivers ide Dr
n Lorenzo P '
E Mesqu ite Ave
(IJ
Ill ·e ·;:
Ill Ill
EEP~ ....
RANCH
@ ,q, ,:;;
"'
,:, Q,
® a 0 4) I)'. 0:, ..
0 <O ,c,
~
Q.
(I) <O
0 (I)
D EPWE L
ESTATES
Palm Springs
S1adi11m
Fronlage Rel
P alm Springs
Higft School
Mesqwte
Golf and
Count.ry
Clu'b
SONORA
SUNRISE
(I')
"'
E sonor ' ~d
Saguaro Palm
Springs
(./]
0 ~ ....
0 1)1
~
E Palm Canyon Dr
in Palms Dr
Bid Schedule
- A
- B
C
D
,. 1111 -
;. .. ,JI Palm Springs City Boundary
2 il::
Q
;;!·
;
ii:
-,c
::0
C.
2 ~ ...,
iii
S'
~
0 E
'F
sur,. ~o
E Llvmor .A e
Andreas Rd
E Tahquilz Canyon Way
0 0
.~
L)
0 r/)
GATEWAY
\
Palrri Spr1n'hs'
Al Museum\ ~
Palm Spnngs
/nlema tiortfll
Alfporr
ttrl
l<lrk Douglas w.,;,
Alrporl Center Dr
E Ramon Rd
0 LITTLE
BEVERLY
HIL S
LOS
COM PADRES
Cl
~ E Camino Par, ~ela
Ill .,
DEMU
PARK
E Ca ll e San Raphae
Demutfl Pa!'H
Tllhqr1il1
CreeH
Golf
Resort
SHEETS OF 9
0 0 .07 0.15
I I I I I
0.3 Mies.
I I
Item 1F - Page 18
MUTH
ARK
Raphae l
Severt
Lakes
Counrry
2025 Sllu rry Segments Map - Ciity Projiect 25-02
Escena
GCJ/r Chlb
I
' II
..
I
I
I
....
0 C:
.2
C:
<(
C:
Ill
(/)
\ IL, •
\
E Ramon Rd
l
E Mesq uile A Ye
Home Dep~
I
I
L ..R.aiu, .
Lowe's Honl!!'
lmpro~omenl
0 Walmart
~ Supercenter
ct .,,
::,
...J
C:
Ill
Cl)
S Lagu na m
Cimarron
Goff
Resort
(")
0 ... .. m
30U1 Ave
'Cl
z.
Cl
:I
lll
"'C
C:
lll
...J
ll>
<
"' ::,
C: w
iii"
"ti
w
0 3
II)
'< Ramon P aza ;o
Q.
F.d- - ,. - - - ,_ ,. - ..
THE
FAIRWAYS TA QUITZ
C '.EEK
V _LAS
t
I
I
' I
I ;:;
I <II 5;,
I ?. ..
I ...
':.I
<:
'!
MOUNTAIN LAWRENC :
SHADOWS
CATHE
CIT
Ve rano Rd
Per li tt3 Rel
Mo dale Rd QI
> <t;
Vega Rd dJ
C:
"Si
Ill
.: Q,.
t-.,
E
<Q
0. ,Cl)
e
~
0. "' ,C
,:
)> V, )> < ,..
m, -< <
::,. ~
OJ ::,
Q. C: Q,
"' QI, Ill
ii;' :i: :!:':
C'l II.> a.,
"' ;; ;;.; < -,
~ 0 -I ;' -, ~
Ra
::E {I) ;;;
f./) ..
~
'< .... -0
<I> !i!! ;· ..,
C: ;-(0
'°
~
RAMON
(/) -0 :E: PALMS ,:,)
a
,:,)
::,
~ a. 3 .. •LO -I
~ :i
..,
Lakeland Dr
Bid Schedule
- A
,. 1111 - SHEET7 OF 9
- B
C
D
;. .. . J Palm Springs City Boundary
0 0.07 0.15
I I I I I
0.3 Mies.
I I
Item 1F - Page 19
Bid Schedule
- A
- B
C
D
2025 Sllu rry Segments Map - Ciity Projiect 25-02
,I
I
I' TWIN PA
dd .. il--~H~E¾9 EsA PALM SAHARA
CA Y._?N PARK
I
r
I
I
I
I
I
.. ·---
CA
CORRIDOR
j:J
QI
...r
Pa l Canyon
Re ,rl and Spa
-- -- -~-------- _,_ -•-1••-·
g
i!J
LL
0 Ill
Q.
.!!!
'1ii u
(/)
E Sie rra
~ Q:-¢,
0 .E
E
O;!
u
(/) INDIAN
CANYON
C
...,J
'Q
e
rz,t::::
~
0 (!I
ANDREAS
HIL S
0 1! ·s
i!J
ID
0 >-
(I)
,. 1111 - SHEET 8 OF 9 ;. .. . J Palm Springs City Boundary 0 0 .07 0.15
I I I I I
0.3 Mies.
I I
Item 1F - Page 20
2025 Sllu rry Segments Map - Ciity Projiect 25-02
0 ""' ._a~e<!
'° =, <11 Gouott
I:: Moro1;1
.,
~ :;.;i Club
/Jo 0. fl)
I/IN PALMS ~ De5erl Lak ,os Dr
~
t ~ Q -t<~-.i., ~ ~ Paftn ~~t. ~0 Anza Ter (/) Anz.a Tri "l'.'1 '<; ...i,e~ ,s,,.. c~I)
OJ Yo,n 0 ,. ,f Ill
~ :; -&' ~
m ::, \e 3
ARABY Ill ~ c.,
J' Sierra Way ~ ~ of:'
CANYON COMMONS ~
c.. 't,,:;,.!ii 01
'h
PA MS C. C, 'ti~ RIMROC ... \f!.~ 0 ·~ s <1' "?"" ~
.:: 4'.,
::,
.!
Q
o
O',-
BY COVE ~ -; o_, s a11 J ac j11 ro re r J\R
~
l) Qlo
rti 0 ,:: ., a;
"' Q
>-
,N
(I)
ON
/nd11.m
C,myoris ~ Golf .._'JJ
Resort - CJ
Nor/ft l
Course 1/::-~
(JI)
~,_.
ot Indian r{''
;:'l,o(;>. Canyon~
Goll
Resor/ •
Sout/1
Cotirse
Bel la Vis
c.,O
c,0
-:Ao ..._o
'{'
.,<I-
,;;II
0 10
-;.
-l<" ~
-----di ----.. r• - - -- - - __ ,_ - - • ,. "II ._ I 0
c; E: ' C
I :.... .. il: .: G f;,
'
l1l 0 -, .. 0 ~ 0 I -~ 0
_§ a:, ,:,,
~ I (J r:;; ob <II 0 ;i:; (l ~ '
() lol
~ .., <l:o
' rn
al
I ';o
"1,,
' ' I
I
<?. ' I
.
Bid Sched ule SHEET 9 OF 9 ,. 1111 -
- A C ;. .. ,JI Palm Springs City Boundary
- B
0 0.07 0.15 0.3 Mies _\ D I I I I I I I I I N
CITY COUNCIL STAFF REPORT
DATE: JULY 21, 2025 CONSENT CALENDAR
SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS & ESTIMATE (PS&E) AND
AUTHORIZATION TO BID INDIAN CANYON & VIA ESCUELA TRAFFIC SIGNAL INTERSECTION, CITY PROJECT 24-05
FROM: Scott C. Stiles, City Manager
BY: Engineering Services Department
SUMMARY:
The construction documents (Plans, Specifications and Estimate) for this project have been prepared and in accordance with Section 7.03.04 of the Procurement and Contracting Code, the City Council shall approve and adopt the plans, specifications, and working details, and authorize the bid request for all public projects in excess of $220,000.
Approval of this item will allow Staff to proceed with bidding of this capital project.
RECOMMENDATION:
1) Approve the plans, specifications and estimate and authorize Staff to advertise and solicit bids for the Indian Canyon & Via Escuela Traffic Signal Installation , City Project 24-05 (“the Project”); and
2) Authorize the City Manager to execute all necessary documents.
BACKGROUND:
On October 8, 2019, Caltrans announced a call for funding to assist local agencies in developing a local road safety plan specific to their city. If awarded, the selected agencies would be eligible to receive up to $72,000 of state funds. The Local Roads Safety Plan (LRSP) provides the framework for organizing stakeholders to identify, analyze, and prioritize roadway safety improvements on local roads. The process results in a prioritized list of issues, risks, actions, and improvements that can be used to reduce fatalities and serious injuries on their local road network.
On October 28, 2019, the City of Palm Springs submitted its application to Caltrans for the full $72,000, with a local contribution of $8,000, for an overall project cost of $80,000 to develop an LRSP. Subsequently, the City was selected as a receipt of state funds and a consultant was selected to produce the LRSP report.
Item 1G - Page 1
City Council Staff Report
July 21, 2025 -- Page 2
Authorize RFB for Indian & Via Escuela Traffic Signal Installation, City Project 24-05
In July 2020, a Community Action Request Form was submitted by residents, requesting a traffic signal at Indian Canyon and Via Escuela. All community feedback was considered during the development of the LRSP.
On June 30, 2022, the final report was received and filed and, out of the many locations identified for further study and mitigation, Indian Canyon Drive and Via Escuela, as shown in Figure 1 below, was identified as a hot spot. The mitigation measure recommended by the LRSP report was to further evaluate traffic signal warrants for installation.
Figure 1 – Site Vicinity Map
In September 2022, the City used the LRSP report to apply for Highway Safety Improvement Program (HSIP) Grant Cycle No.11 for use of federal funds at locations identified in the LRSP. Based on the HSIP Cycle No.11 rules, agencies were allowed to submit multiple applications, as long as they were lumped into similar mitigation categories. Out of the three (3) applications the City submitted, only one (1) application was selected for award, which did not include Indian Canyon at Via Escuela.
Another option to fund a traffic signal warrant analyses and design was to utilize funding from Senate Bill 1 (SB1); however, at the time, the City had earmarked funding for installing traffic signals at the intersections of Indian Canyon at Rosa Parks Road (City Item 1G - Page 2
City Council Staff Report
July 21, 2025 -- Page 3
Authorize RFB for Indian & Via Escuela Traffic Signal Installation, City Project 24-05
Project 20-19) and San Rafael Drive at Avenida Caballeros (City Project 20-33), both of which were completed in December 2023.
On June 13, 2024, the City adopted Resolution No. 25216 to fund a selected project via SB1 funding, also known as “The Road Repair and Accountability Act of 2017.” The intersection of Indian Canyon and Via Escuela was identified for the use of these funds for the signal warrant analysis, design, and installation. Kimley-Horn was awarded a task order on July 25, 2024 to conduct a traffic signal analysis and design.
Throughout June 2025, extensive community outreach was conducted, including the distribution of 300 informational mailers to nearby businesses and residents, email notifications to neighborhood associations, posts on social media and the Engage Palm Springs platform, and the establishment of a Project email address for questions or comments in regard to the proposed Project. In addition, a community meeting was held online, which wrapped up the community outreach effort. Please note that the community was unanimously in favor of the installation of a signalized intersection.
STAFF ANALYSIS:
The contract documents for the Project prepared by the City’s traffic engineering consultant, Kimley-Horn, have been reviewed and approved by Staff . The scope of the Project includes the installation of a fully functional controller cabinet, electrical service pedestal, traffic signal pole and equipment, video camera detection, emergency vehicle preemption, signal interconnect system, ADA ramps, striping, and any other appurtenant work.
With City Council approval, Staff will advertise the Project in The Desert Sun and utilize the procurement program, “PlanetBids” ™ to allow the submission of bids electronically.
The following tentative schedule has been identified for the bid process:
Action Date
Notice Inviting Bids to be posted July 22, 2025
Deadline for receipt of bids/ bid opening August 21, 2025 Contract awarded by City Council September 10, 2025
The contract documents will be provided free of charge to prospective bidders through the PlanetBids™ system. Staff recommends that the City Council approve the contract documents and authorize Staff to formally solicit construction bids for the Project.
ENVIRONMENTAL ASSESSMENT
:
In accordance with the California Environmental Quality Act (“CEQA”) Guidelines Section 15301(c) “Existing Facilities”, Class 1 projects consist of the operation, repair,
maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving Item 1G - Page 3
City Council Staff Report
July 21, 2025 -- Page 4
Authorize RFB for Indian & Via Escuela Traffic Signal Installation, City Project 24-05
negligible or no expansion of existing or former use. Therefore, Staff has determined that the Indian Canyon & Via Escuela Traffic Signal Installation, City Project 24 -05, is considered categorically exempt from CEQA and a Notice of Exemption has been filed with the Riverside County Clerk.
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with City Council’s Broad Goal of Infrastructure and Facilities.
FISCAL IMPACT:
A total of $1,010,693.48 is available for the Project through Senate Bill 1 (SB1), funded through the Road Maintenance and Rehabilitation Account (RMRA). Budgeting for this Project was approved by City Council on June 13, 2024 . The expected construction estimate for the Project is approximately $ 800,000, not including staff and inspection costs.
REVIEWED BY:
Acting City Engineer: Francisco Jaime
Director of Finance & Treasury: Kristopher J. Mooney
Deputy City Manager: Flinn Fagg
City Manager: Scott Stiles
Item 1G - Page 4
CITY COUNCIL STAFF REPORT
DATE: JULY 21, 2025 CONSENT CALENDAR
SUBJECT: A WARD OF A CONSTRUCTION CONTRACT TO TRI-STAR CONTRACTING II, INC. IN THE AMOUNT OF $ 312,982 FOR S TATE HIGHWAY MANHOLE REPAIRS, CITY PROJECT 24-04
FROM: Scott C. Stiles, City Manager
BY: Engineering Services
SUMMARY:
Upon award of this contract, the City will be authorized to proceed with the construction phase of the State Highway Manhole Repairs Project.
RECOMMENDATION:
1) Award a construction contract to Tri -Star Contracting II, Inc . in the amount of $312,982 for the State Highway Manhole Repairs, City Project 24-04 (“Project’”);
2) Authorize the City Manager or designee to approve and execute construction contract change orders up to a total amount of $ 62,600 with all change orders reported to the City Council;
3) Authorize the City Manager or his designees to execute all necessary documents; and
4) Appropriate $470,000 from the Wastewater Fund Balance.
BUSINESS PRINCIPAL DISCLOSURE:
The Public Integrity Disclosure from Tri -Star Contracting II, Inc . is included as Attachment A.
BACKGROUND:
The City own s the Wastewater Treatment Plant (WWTP) located at 43 75 Mesquite Avenue, as well as the entirety of the public municipal sanitary sewer collection system, encompassing underground pipes, lift stations, manholes, and related appurtenances .
Item 1H - Page 1
Veolia Inc. provides contracted services for the operation and maintenance of this infrastructure.
In May 2024, Veolia sent a letter to the City requesting assistance to take the lead in completing a manhole repair project because the scope of the work is outside the O&M Services Agreement between the City and Veolia. Staff created a Capital Improvements Project to address the request.
In April 2025, Caltrans completed the repaving of Highway 111 within City limits. To prevent operational conflicts, the Project planning was temporarily halted. A subsequent reevaluation yielded that the number of manholes needing repair increased at many locations because the recent paving work did not conform to the existing manhole elevations. The locations of the work are shown in Figure 1 below.
Site Vicinity Map – Figure 1
Item 1H - Page 2
On June 11, 2025, City Council approved the plans, specifications and estimate and authorized Staff to advertise and solicit bids for the State Highway Manhole Repairs, City Project 24-04.
STAFF ANALYSIS:
On June 1 2, 2025, Staff advertised the Project for bidding in The Desert Sun, industry plan rooms, and the PlanetBids™ electronic bid system. On July 3, 2025 three (3) bids were received from the following contractors:
Bid Tabulation
Company Location Bid Amount
Tri-Star Contracting II, Inc. Desert Hot Springs, CA $312,982 TBU Inc. Beaumont, California $438,850
G&A Nelos Construction, Inc. Lake Elsinore, California $481,596
Local Business Preference Compliance
Section 7.09.03 of the Palm Springs Municipal Code (“PSMC”), “Local Business Preference Program”, requires prime contractors to use good faith efforts to sub-contract the supply of materials and equipment to local business enterprises and to sub-contract services to businesses whose workforce resides within the Coachella Valley. Tri-Star Contracting II, Inc is a local business and has demonstrated sufficient evidence of good faith efforts to subcontract the supply of materials to local businesses.
Bid Analysis
Staff reviewed all bid documents submitted by the apparent low bidder and determined that Tri-Star Contracting II, Inc . complied with the instructions to bidders and has submitted the lowest responsive and responsible bid.
Staff recommends the City Council award a construction contract to Tri-Star Contracting II, Inc. A proposed agreement is included as Attachment B.
ENVIRONMENTAL ASSESSMENT:
In accordance with the California Environmental Quality Act (“CEQA”) Guidelines Section 15302 “Replacement or Reconstruction”, Class 2 projects consist of replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced. Therefore, Staff has determined that the State Highway Manhole Repairs, City Project No. 24- 04, is considered categorical ly exempt from CEQA.
Item 1H - Page 3
ALIGNMENT WITH STRATEGIC PLANNING:
This Project aligns with the City Council Priority 2A ‐ Prioritize deferred maintenance.
FISCAL IMPACT:
The estimated construction and administrative costs to complete the Project are shown in Table 3 below.
Table 3
Table of Project Costs Amount
Wastewater Funds $470,000.00
Project Design ($19,418.00)
Project Administration ($25,000.00)
Construction Administration/Inspection ($50,000.00)
Construction Contract ($312,982.00)
Contingency (20%) ($62,600.00)
Total $ 0.00
An appropriation of $470,000 is required. There is sufficient funding available in the Wastewater Fund Balance.
REVIEWED BY:
Acting City Engineer: Francisco Jaime
Director of Finance & Treasurer: Kristopher J. Mooney
Deputy City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENTS:
A. Public Integrity Disclosure
B. Construction Agreement
Item 1H - Page 4
ATTACHMENT A
Item 1H - Page 5
Item 1H - Page 6
STATE HIGHWAY MANHOLE REPAIRS, CITY PROJECT NO. 24-04
PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM
1. Name of Entity
Tri-Star Contracting II, Inc.
2. Address of Entity (Principal Place of Business)
15501 Little Morongo Road Desert Hot Springs, CA 92240
3. Local or California Address (if different than #2)
NIA
4. State where Entity is Registered with Secretary of State California
If other than California, is the Entitv also registered in California? Yes No
5. Type of Entity
Corporation Limited Liability Company Partnership Trust Other (please specify)
6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries forthe member, manager, trustorotherentity Bryan Willis (2$.Officer Director Member Manager
General Partner Limited Partner
Other
Jordan Willis-Rodriguez r:10fficer Director Member Manager Daniel Willis
General Partner Limited Partner
other
Officer Director Member Manager
General Partner Limited Partner
Other
CITY OF PALM SPRINGS - PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
REQUIRED DOCUMENTS FOR BIDDING
PAGE 18
Item 1H - Page 7
STATE HIGHWAY MANHOL E REPAIRS, CITY PROJECT NO. 24-04
PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM (CONTINUED)
7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity EXAMPLE :
Jane Doe 50% , ABC Company , Inc.
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
A.
Bryan Willis 100%
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
B.
NIA NIA
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
C.
NIA NIA
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
D.
NIA NIA
[name of owner/investor] [percentage of beneficial interest in entity and name of entitvl
E.
NIA NIA
[name of owner/investor] [percentage of beneficial interest in entity and name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE F.OREGOING IS TRUE AND CORRECT.
Date
7/3/2025
PENALTIES
Falsification of information or failure to report information required to be reported may subject you to administrative action by the City.
CITY OF PALM SPRINGS - PUBLIC INTEGRITY DISCLOSURE
REQUIRED DOCUMENTS FOR BIDDING
PAGE 19
Attachment B
Item 1H - Page 8
Revised 8.9.23 P age 1 of 6
CONSTRUCTION AGREEMENT NO.____________
TRI-STAR CONTRACTING II, INC.
THIS AGREEMENT made this 21 day of July, 2025 (“Effective Date”) by and between the City of Palm Springs, a charter city, organized and existing in the County of Riverside, under and by virtue of the laws of the State of California, hereinafter designated as the City, and Tri-Star Contracting II, Inc., a California corporation, hereinafter designated as the Contractor.
The City and the Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:
1. THE WORK
For and in consideration of the payments and agreements to be made and performed by City, Contractor agrees to furnish all materials and perform all work required to complete the Work as specified in the Contract Documents, and as generally indicated under the Bid Schedule(s) for the Project entitled:
STATE HIGWAY SEWER MANHOLES AND PIPE REPAIR, CITY PROJECT NO 24-04
This project will rehabilitate 58 sanitary sewer manholes along SR 111 (Gene Autry Trail and Vista Chino) in Palm Springs. Work includes replacing manhole frames and covers, adjusting them to grade, and replacing concrete collars. A new concrete collar will also be installed on a terminal sewer main cleanout.
Additionally, two manholes will be reconditioned, involving rebuilding their benches and channels and applying a protective polyurethane coating to their interiors. The contractor will also conduct community outreach. All work must be completed within 60 working days.
2. COMMENCEMENT AND COMPLETION
The Work to be performed under this Contract shall commence on the date specified in the Notice to Proceed by the City, and the Work shall be fully completed within the time specified in the Notice to Proceed.
The City and the Contractor recognize that time is of the essence of this Agreement, and that the City will suffer financial loss if the Work is not completed within the time specified in Article 2, herein, plus any extensions thereof allowed in accordance with applicable provisions of the Standard Specifications, as modified herein. The parties also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by the City if the Work is not completed on time. Accordingly, instead of requiring any such proof, the City and the Contractor agree that as liquidated damages or delay (but not as a penalty), the Contractor shall pay the City the sum specified in Section 6-9 of the Special Provisions for each calendar day that expires after the time specified in Article 2, herein. In executing the Agreement, the Contractor acknowledges it has reviewed the provisions of the Standard Specifications, as modified herein, related to liquidated damages, and has made itself aware of the actual loss incurred by the City due to the inability to complete the Work within the time specified in the Notice to Proceed. This Section does not exclude recovery of other damages specified in the Contract Documents. Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor.
Item 1H - Page 9
Revised 8.9.23 P age 2 of 6
3. CONTRACT PRICE
The City shall pay the Contractor for the completion of the Work, in accordance with the Contract Documents, in current funds the Contract Price(s) named in the Contractor's Bid Proposal and Bid Schedule(s), and any duly authorized Construction Contract Change Orders approved by the City.
The amount of the initial contract award in accordance with the Contractor’s Bid Proposal is Three Hundred Twelve Thousand Nine Hundred Eighty-Two Dollars ($312,982).
Contractor agrees to receive and accept the prices set forth herein, as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. Said compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the Work during its progress or prior to its acceptance including those for well and faithfully completing the Work and the whole thereof in the manner and time specified in the Contract Documents; and, also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the Work, suspension of discontinuance of the Work, and all other unknowns or risks of any description connected with the Work.
4. CONTRACT DOCUMENTS
The Contract Documents consist of the Notice Inviting Bids, Instructions to Bidders, the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations, the accepted Bid and Bid Schedule(s), List of Subcontractors, Local Business Preference Program – Good Faith Efforts, Non- Discrimination Certification, Non-Collusion Declaration, Bidder's General Information, Bid Security or Bid Bond, this Agreement, Worker's Compensation Certificate, Performance Bond, Payment Bond, Standard Specifications, Special Provisions, the Drawings, Addenda numbers 1 to 2, inclusive, and all Construction Contract Change Orders and Work Change Directives which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto.
5. MUTUAL OBLIGATIONS
For and in consideration of the payments and agreements to be made and performed by the City, the Contractor agrees to furnish all materials and perform all work required for the above stated project, and to fulfill all other obligations as set forth in the aforesaid Contract Documents.
City hereby agrees to employ, and does hereby employ, Contractor to provide the materials, complete the Work, and fulfill the obligations according to the terms and conditions herein contained and referred to, for the Contract Price herein identified, and hereby contracts to pay the same at the time, in the manner, and upon the conditions set forth in the Contract Documents.
6. PAYMENT PROCEDURES
The Contractor shall submit Applications for Payment in accordance with the Standard Specifications as amended by the Special Provisions. Applications for Payment will be processed by the City Engineer as provided in the Contract Documents.
7. NOTICES
All notices shall be in writing and either served by personal delivery or mailed to the other party. Written notice to the Contractor shall be addressed to Contractor’s principal place of business unless Contractor designates another address in writing for service of notice. Notice to the City shall be addressed to the City as designated in the Notice Inviting Bids unless the Item 1H - Page 10
Revised 8.9.23 P age 3 of 6
City designates another address in writing for service of notice. Notice shall be effective upon receipt or five (5) calendar days after being sent by first class mail, whichever is earlier.
Notice given by facsimile shall not be effective unless acknowledged in writing by the receiving party.
8. INDEMNIFICATION
Contractor shall provide indemnification and defense as set forth in Section 7-15 “Indemnification,” of the Special Provisions.
9. PREVAILING WAGES
Contractor agrees to fully comply with all applicable federal and state labor laws including, without limitation California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq. ("Prevailing Wage Laws").
Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
Contractor specifically acknowledges and agrees to be bound by the Wage Rates and Labor Code requirements specified in the Contract Documents, including the requirement to furnish electronic certified payroll records directly to the Labor Commissioner (via the Division of Labor Standards Enforcement), and shall pay the general prevailing rate of per diem wages as determined by the Director of the Department of Industrial Relations of the State of California.
10. CONFLICT OF INTEREST
Contractor acknowledges that no officer or employee of the City has or shall have any direct or indirect financial interest in this Agreement nor shall Contractor enter into any agreement of any kind with any such officer or employee during the term of this Agreement and for one (1) year thereafter. Contractor warrants that Contractor has not paid or given, and will not pay or give, any third party any money or other consideration in exchange for obtaining this Agreement.
11. NON-DISCRIMINATION
In connection with its performance under this Agreement, Contractor shall not discriminate against any employee or applicant for employment because of actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e ., place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual orientation, gender identity, gender expression, physical or mental disability, or medical condition (each a “prohibited basis”). Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to any prohibited basis. As a condition precedent to City’s lawful capacity to enter this Agreement, and in executing this Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate any discrimination arising from or related to any prohibited basis in any Contractor activity, including but not limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship; and further, that Contractor is in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040, including without limitation the provision of benefits, relating to non-discrimination in city contracting.
12 MISCELLANEOUS
Item 1H - Page 11
Revised 8.9.23 P age 4 of 6
Terms used in this Agreement which are defined in the Standard Specifications and the Special Provisions will have the meanings indicated in said Standard Specifications and the Special Provisions.
No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically, but without limitation, monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.
The City and the Contractor each binds itself, its partners, successors, assigns, and legal representatives, to the other party hereto, its partners, successors, assigns, and legal representatives, in respect of all covenants, agreements, and obligations contained in the Contract Documents.
Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.
Compliance with Economic Sanctions in Response to Russia's Actions in Ukraine . When funding for the services is provided, in whole or in part, by an agency controlled of the State of California, Consultant shall fully and adequately comply with California Executive Order N-6-22 (“Russian Sanctions Program”). As part of this compliance process, Consultant shall also certify compliance with the Russian Sanctions Program by completing the form located in Exhibit “A” (Russian Sanctions Certification), attached hereto and incorporated herein by reference. Consultant shall also require any subconsultants to comply with the Russian Sanctions Program and certify compliance pursuant to this Section.
[SIGNATURES ON NEXT PAGE]
Item 1H - Page 12
Revised 8.9.23 P age 5 of 6
SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS AND TRI-STAR CONTRACTING II, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.
CONTRACTOR:
[***TWO SIGNATURES ARE ONLY REQUIRED FOR CORPORATIONS; IF SUPPLIER IS NOT A CORPORATION, DELETE SECOND SIGNATURE AND DATE LINE***]
By Date
Signature
By
Date
Signature
(2nd signature required for Corporations)
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL: Date: Item No.
APPROVED AS TO FORM: ATTEST:
By
By
City Attorney City Clerk
APPROVED:
By Date
City Manager – over $150,000
D
eputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1H - Page 13
Revised 8.9.23 P age 6 of 6
EXHIBIT “A”
EXECUTIVE ORDER N-6-22 CERTIFICATION
Executive Order N-6-22 issued by Governor Gavin Newsom on March 4, 2022, directs all agencies and departments that are subject to the Governor’s authority to (a) terminate any contracts with any individuals or entities that are determined to be a target of economic sanctions against Russia and Russian entities and individuals; and (b) refrain from entering into any new contracts with such individuals or entities while the aforementioned sanctions are in effect.
Executive Order N-6-22 also requires that any contractor that: (1) currently has a contract with the City of Palm Springs funded through grant funds provided by the State of California; and/or (2) submits a bid or proposal or otherwise proposes to or enter into or renew a contract with the City of Palm Springs with State of California grant funds, certify that the person is not the target of any economic sanctions against Russia and Russian entities and individuals.
The contractor hereby certifies, SUBJECT TO PENALTY FOR PERJURY, that a) the contractor is not a target of any economic sanctions against Russian and Russian entities and individuals as discussed in Executive Order N-6-22 and b) the person signing below is duly authorized to legally bind the Contractor. This certification is made under the laws of the State of California.
Signature:
Printed Name:
Title:
Firm Name:
Date:
Item 1H - Page 14
WORKER'S COMPENSATION CERTIFICATE
AGREEMENT AND BONDS - PAGE 1
PROJECT NAME
CITY PROJECT NO. XX-XX
DATE
WORKER'S COMPENSATION CERTIFICATE
(
AS REQUIRED BY SECTION 1861
OF THE CALIFORNIA LABOR CODE)
I am aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for worker's compensation, or to undertake self-insurance in accordance with the provisions of said Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.
Contractor __________________________________
By _________________________________________
Title ________________________________________
Item 1H - Page 15
PERFORMANCE BOND
AGREEMENT AND BONDS - PAGE 1
PROJECT NAME
CITY PROJECT NO. XX-XX
DATE
PERFORMANCE BOND – PUBLIC WORKS
K
NOW ALL MEN BY THESE PRESENTS,
WHEREAS, the City of Palm Springs, a charter city, organized and existing in the County of Riverside, California, as Obligee, (hereinafter referred to as the “City”), has awarded to the undersigned Contractor, (hereinafter referred to as the “Contractor”), an agreement for the work described as follows:
S
TATE HIGWAY SEWER MANHOLES AND PIPE REPAIR
CITY PROJECT NO 24-04
(
hereinafter referred to as the “Public Work”); and
WHEREAS, the work to be performed by the Contractor is more particularly set forth in that certain Agreement (Construction Contract) for the said Public Work awarded to the Contractor and approved by the City for the Project hereinabove named, (hereinafter referred to as the "Contract"), which Contract is incorporated herein by this reference; and
WHEREAS, the Contractor is required by said Contract to perform the terms thereof, and to provide a bond both for the performance and guaranty thereof.
NOW, THEREFORE, we, the undersigned Contractor, as Principal, and:
,
a corporation organized and existing under the laws of the State of ____________, and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the City in the sum of ______________________________________________ Dollars ($_________________), said sum being not less than 100 percent of the total amount payable by the City under the terms to the said Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the bounden Contractor, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the said Contract and any alteration thereof made as therein provided, on his or its parts, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill the one year guarantee of all materials and workmanship; and indemnify and save harmless the City, its officers and agents, as stipulated in said Contract, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.
The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration of addition to the terms of the Contract, or to the Public Work or to the Specifications.
No final settlement between the City and the Contractor shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
Item 1H - Page 16
PERFORMANCE BOND
AGREEMENT AND BONDS - PAGE 2
PROJECT NAME
CITY PROJECT NO. XX-XX
DATE
PERFORMANCE BOND – PUBLIC WORKS
(
CONTINUED)
Contractor and Surety agree that if the City is required to engage the services of an attorney in connection with enforcement of the bond, each shall pay City's reasonable attorney's fees incurred, with or without suit, in addition to the above sum.
SIGNED AND SEALED, this ____ day of ___________________, 20____.
CONTRACTOR:
Check one: ____ individual, ___ partnership, ___ corporation
(This Performance Bond must be signed by representatives and/or officers having appropriate authority to bind the Contractor and Surety to the terms of the Performance Bond.)
CONTRACTOR:
By:
signature
(NOTARIZED)
Print Name and Title:
By:
signature
(NOTARIZED)
Print Name and Title:
SURETY:
By
signature
(NOTARIZED)
Print Name and Title:
B
y submitting this Performance Bond, the Contractor and Surety acknowledge the provisions of the Contract Documents with regard to Section 6-4 “Default by the Contractor”, as further amended by the Special Provisions.
Item 1H - Page 17
PERFORMANCE BOND
AGREEMENT AND BONDS - PAGE 3
PROJECT NAME
CITY PROJECT NO. XX-XX
DATE
PERFORMANCE BOND – PUBLIC WORKS
(
CONTINUED)
The rate of premium on this bond is $________ per thousand.
The total amount of premium charged: $__________
(The above must be filled in by corporate surety).
IMPORTANT: Surety companies executing bonds must possess a certificate of authority from the California Insurance Commissioner authorizing them to write surety insurance defined in Section 105 of the California Insurance Code, and if the work or project is financed, in whole or in part, with Federal, grant, or loan funds, it must also appear on the Treasury Department’s most current list (Circular 570 as amended). THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California if
different from above)
(Telephone Number of Surety and
Agent or Representative for
service of process in California)
Item 1H - Page 18
PERFORMANCE BOND
AGREEMENT AND BONDS - PAGE 4
PROJECT NAME
CITY PROJECT NO. XX-XX
DATE
PERFORMANCE BOND – PUBLIC WORKS
(C
ONTINUED)
ALL-PURPOSE ACKNOWLEDGMENT
State of
County of
On ______________________ before me, , Date Name, Title of Officer personally appeared ,
NAME(S) OF SIGNER(S)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State identified herein, that the foregoing paragraph is true and correct.
Witness my hand and official seal.
__________________________________
Signature of Notary
ATTENTION NOTARY: Although the information requested below is OPTIONAL, it could prevent fraudulent attachment of this certificate to unauthorized document.
THIS CERTIFICATE Title or Type of Document
MUST BE ATTACHED
TO THE DOCUMENT Number of Pages DATE of DOCUMENT DESCRIBED AT RIGHT:
Signer(s) Other Than Named Above_____________________________________________________
Item 1H - Page 19
A notary public or other officer completing
this certificate verifies only the identity of the
individual who signed the document to
which this certificate is attached , and not the
truthfulness , accuracy or validity of that
document.
PAYMENT BOND
AGREEMENT AND BONDS - PAGE 1
PROJECT NAME
CITY PROJECT NO. XX-XX
DATE
PAYMENT BOND – PUBLIC WORKS
K
NOW ALL MEN BY THESE PRESENTS,
WHEREAS, the City of Palm Springs, a charter city, organized and existing in the County of Riverside, California, as Obligee, (hereinafter referred to as the “City”), has awarded to the undersigned Contractor, (hereinafter referred to as the “Contractor”), an agreement for the work described as follows:
STATE HIGWAY SEWER MANHOLES AND PIPE REPAIR
C
ITY PROJECT NO 24-04
(
hereinafter referred to as the “Public Work”); and
WHEREAS, the work to be performed by the Contractor is more particularly set forth in that certain Agreement (Construction Contract) for the said Public Work awarded to the Contractor and approved by the City for the Project hereinabove named, (hereinafter referred to as the “Contract”), which Contract is incorporated herein by this reference; and
WHEREAS, said Contractor is required to furnish a bond in connection with said Contract and pursuant to Section 9550 of the California Civil Code.
NOW, THEREFORE, we, the undersigned Contractor, as Principal, and:
, a corporation
organized and existing under the laws of the State of ____________, and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the City, and to any and all persons, companies, or corporations entitled to file stop payment notices under Section 9100 of the California Civil Code, in the sum of
________________________________________________________ Dollars ($_________________), said sum being not less than 100 percent of the total amount payable by the City under the terms to the said Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that, if said Contractor, his or its heirs, executors, administrators, successors, or assigns, or Subcontractors, shall fail to pay for any materials, provisions or other supplies, implements, machinery, or power used in, upon, for, or about the performance of the Public Work contracted to be done, or to pay any person for any work or labor of any kind, or for bestowing skills or other necessary services thereon, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of paid Contractor and his Subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor as required by the provisions of Sections 9550 through 9560 of the Civil Code, the Surety or Sureties hereon will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In addition to the provisions herein above, it is agreed that this bond will inure to the benefit of any and all persons, companies, and corporations entitled to serve stop payment notices under Section 9100 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond.
Item 1H - Page 20
PAYMENT BOND
AGREEMENT AND BONDS - PAGE 2
PROJECT NAME
CITY PROJECT NO. XX-XX
DATE
PAYMENT BOND – PUBLIC WORKS
(
CONTINUED)
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or additions to the terms of the said Contract or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract or to the work or to the Specifications.
No final settlement between the City and the Contractor hereunder shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
Contractor and Surety, an admitted surety insurer, further agree that if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.
SIGNED AND SEALED, this ____ day of __________________, 20____.
CONTRACTOR:
Check one: ____ individual, ___ partnership, ___ corporation
(This Payment Bond must be signed by representatives and/or officers having appropriate authority to bind the Contractor and Surety to the terms of the Payment Bond.)
EXECUTED FOR THE CONTRACTOR:
B
y:
signature
(NOTARIZED)
Print Name and Title:
By:
signature
(NOTARIZED)
Print Name and Title:
EXECUTED FOR THE SURETY:
B
y
signature
(NOTARIZED)
Print Name and Title:
Item 1H - Page 21
PAYMENT BOND
AGREEMENT AND BONDS - PAGE 3
STATE HIGWAY SEWER MANHOLES
AND PIPE REPAIR
CITY PROJECT NO 24-0
PAYMENT BOND – PUBLIC WORKS
(
CONTINUED)
The rate of premium on this bond is $________ per thousand.
The total amount of premium charged: $__________
(The above must be filled in by corporate surety).
IMPORTANT: Surety companies executing bonds must possess a certificate of authority from the California Insurance Commissioner authorizing them to write surety insurance defined in Section 105 of the California Insurance Code, and if the work or project is financed, in whole or in part, with Federal, grant, or loan funds, it must also appear on the Treasury Department’s most current list (Circular 570 as amended). THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California if
different from above)
(Telephone Number of Surety and
Agent or Representative for
service of process in California)
Item 1H - Page 22
PAYMENT BOND
AGREEMENT AND BONDS - PAGE 4
STATE HIGWAY SEWER MANHOLES
AND PIPE REPAIR
CITY PROJECT NO 24-0
PAYMENT BOND – PUBLIC WORKS
(CONTINUED)
ALL-PURPOSE ACKNOWLEDGMENT
State of
County of
On ______________________ before me, , Date Name, Title of Officer personally appeared ,
NAME(S) OF SIGNER(S)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State identified herein, that the foregoing paragraph is true and correct.
Witness my hand and official seal.
__________________________________
Signature of Notary
ATTENTION NOTARY: Although the information requested below is OPTIONAL, it could prevent fraudulent attachment of this certificate to unauthorized document.
THIS CERTIFICATE Title or Type of Document
MUST BE ATTACHED
TO THE DOCUMENT Number of Pages DATE of DOCUMENT DESCRIBED AT RIGHT:
Signer(s) Other Than Named Above_____________________________________________________
Item 1H - Page 23
A notary public or other officer completing
this certificate verifies only the identity of the
individual who signed the document to
which this certificate is attached , and not the
truthfulness , accuracy or validity of that
document.
WARRANTY BOND
AGREEMENT AND BONDS - PAGE 1
STATE HIGWAY SEWER MANHOLES
AND PIPE REPAIR
CITY PROJECT NO 24-0
THE FOLLOWING WARRANTY BOND
S
HALL BE FURNISHED PRIOR TO FINAL
ACCEPTANCE OF THE WORK IN
ACCORDANCE WITH SECTION 1-7.2 OF
THE STANDARD SPECIFICATIONS AS
AMENDED BY THE SPECIAL PROVISIONS
Item 1H - Page 24
WARRANTY BOND
AGREEMENT AND BONDS - PAGE 2
STATE HIGWAY SEWER MANHOLES
AND PIPE REPAIR
CITY PROJECT NO 24-0
WARRANTY BOND – PUBLIC WORKS
KNOW ALL MEN BY THESE PRESENTS,
WHEREAS, the City of Palm Springs, a charter city, organized and existing in the County of Riverside, California, as Obligee, (hereinafter referred to as the “City”), has awarded to the undersigned Contractor, (hereinafter referred to as the “Contractor”), an agreement for the work described as follows:
STATE HIGWAY SEWER MANHOLES AND PIPE REPAIR
C
ITY PROJECT NO 24-04
(
hereinafter referred to as the “Public Work”); and
WHEREAS, the work to be performed by the Contractor is more particularly set forth in that certain Agreement (Construction Contract) for the said Public Work awarded to the Contractor and approved by the City for the Project hereinabove named, (hereinafter referred to as the “Contract”), which Contract is incorporated herein by this reference; and
WHEREAS, said Contractor is required under the terms of the Contract to guarantee the costs of repair and/or replacement of defective materials or defective workmanship in the Public Work, which guarantee shall remain in effect for a period of one (1) year from date of acceptance of work by the City, and to furnish a bond for the faithful performance of said Contract and the payment of all contractors, subcontractors, laborers, materialmen, and other persons employed in the performance of any such warranty work; and
WHEREAS, said Contractor has completed the Public Work and the City has accepted, or substantially concurrently herewith is accepting the Public Work, subject to the requirement of delivery of this obligation.
NOW, THEREFORE, we, the undersigned Contractor, as Principal, and:
, a corporation
organized and existing under the laws of the State of ____________, and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the City, and to any and all contractors, subcontractors, laborers, materialmen, and other persons employed in the performance of the aforesaid Contract, for one (1) year from and after the date of completion and acceptance of said work, in the penal sum of (TWENTY FIVE PERCENT [25%] OF FINAL CONTRACT AMOUNT) Dollars ($_________________), lawful money of the United States, for replacement and repair of any and all defective materials or defective workmanship within said improvements, and the payment of all materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor in connection with any such warranty, that said Surety will pay the same in an amount not exceeding the amount hereinabove set forth, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
Item 1H - Page 25
WARRANTY BOND
AGREEMENT AND BONDS - PAGE 3
STATE HIGWAY SEWER MANHOLES
AND PIPE REPAIR
CITY PROJECT NO 24-0
WARRANTY BOND – PUBLIC WORKS
(CONTINUED)
It is hereby expressly stipulated and agreed that this Warranty Bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under Title 15 (commencing with Section 3082) of Part 4 of Division 3 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Warranty Bond.
The condition of this obligation is such that if the above bonded Principal, its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said Contract respecting the repair and replacement of defective workmanship and materials thereof made as therein provided, on its part to be kept and performed at the time and in the manner therein specified, and in all respects save harmless the City of Palm Springs, its officers, agents and employees, as therein stipulated, then this obligation becomes null and void; otherwise it shall be and remain in full force and effect.
The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or additions to the terms of the said Contract or to the work to be performed thereunder or the Specifications accompanying the same shall in any way affect its obligations on this Warrant Bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract or to the work or to the Specifications.
No final settlement between the City and the Contractor hereunder shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.
Contractor and Surety, an admitted surety insurer, further agree that if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.
[SIGNATURES ON NEXT PAGE]
Item 1H - Page 26
WARRANTY BOND
AGREEMENT AND BONDS - PAGE 4
STATE HIGWAY SEWER MANHOLES
AND PIPE REPAIR
CITY PROJECT NO 24-0
WARRANTY BOND – PUBLIC WORKS
(CONTINUED)
SIGNED AND SEALED, this ____ day of __________________, 20__.
CONTRACTOR:
Check one: ____ individual, ___ partnership, ___ corporation
(This Payment Bond must be signed by representatives and/or officers having appropriate authority to bind the Contractor and Surety to the terms of the Payment Bond.)
EXECUTED FOR THE CONTRACTOR:
B
y:
signature
(NOTARIZED)
Print Name and Title:
By:
signature
(NOTARIZED)
Print Name and Title:
EXECUTED FOR THE SURETY:
B
y
signature
(NOTARIZED)
Print Name and Title:
Item 1H - Page 27
PAYMENT BOND
AGREEMENT AND BONDS - PAGE 5
PROJECT NAME
CITY PROJECT NO. XX-XX
DATE
WARRANTY BOND – PUBLIC WORKS
(CONTINUED)
The rate of premium on this bond is $________ per thousand.
The total amount of premium charged: $__________
(The above must be filled in by corporate surety).
IMPORTANT: Surety companies executing bonds must possess a certificate of authority from the California Insurance Commissioner authorizing them to write surety insurance defined in Section 105 of the California Insurance Code, and if the work or project is financed, in whole or in part, with Federal, grant, or loan funds, it must also appear on the Treasury Department’s most current list (Circular 570 as amended). THIS IS A REQUIRED FORM.
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California if
different from above)
(Telephone Number of Surety and
Agent or Representative for
service of process in California)
Item 1H - Page 28
WARRANTY BOND
AGREEMENT AND BONDS - PAGE 6
PROJECT NAME
CITY PROJECT NO. XX-XX
DATE
WARRANTY BOND – PUBLIC WORKS
(C
ONTINUED)
ALL-PURPOSE ACKNOWLEDGMENT
State of
County of
On ______________________ before me, , Date Name, Title of Officer personally appeared ,
NAME(S) OF SIGNER(S)
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signatures(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State identified herein, that the foregoing paragraph is true and correct.
Witness my hand and official seal.
__________________________________
Signature of Notary
ATTENTION NOTARY: Although the information requested below is OPTIONAL, it could prevent fraudulent attachment of this certificate to unauthorized document.
THIS CERTIFICATE Title or Type of Document
MUST BE ATTACHED
TO THE DOCUMENT Number of Pages DATE of DOCUMENT
DESCRIBED AT RIGHT:
Signer(s) Other Than Named Above_____________________________________________________
Item 1H - Page 29
A notary public or other officer completing
this certificate verifies only the identity of the
individual who signed the document to
which this certificate is attached , and not the
truthfulness , accuracy or validity of that
document.
CITY COUNCIL STAFF REPORT
DATE: JULY 21, 2025 CONSENT CALENDAR
SUBJECT: APPROVAL OF AMENDMENT NO. 11 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CNS ENGINEERS, INC., A CALIFORNIA CORPORATION (A6190), IN THE AMOUNT OF $ 59,700.67, FOR THE RAMON ROAD WIDENING (FROM SAN LUIS REY DR. TO LANDAU
BLVD.) INCLUDING THE WHITEWATER RIVER BRIDGE WIDENING,
CITY PROJECT NO. 08 -25, FEDERAL AID PROJECT NO. BHLS -5282 (040)
FROM: Scott C. Stiles, City Manager
BY: Engineering Services Department
SUMMARY:
The requested action will approve Amendment No. 11 to Professional Services Agreement (PSA) with CNS Engineers, Inc., (CNS), Agreement No. 6190, in the amount of $ 59,700.67 to extend Temporary Construction Easement (TCE’s) with sixteen ( 16) property owners for the Ramon Road Widening (San Luis Rey Dr. to Landau Blvd.) including the Whitewater River Bridge Widening, City Project No. 08- 25, Federal -Aid Project No. BHLS-5282 (040), (the “Project”).
RECOMMENDATION:
1) Approve Amendment No. 11 in the amount of $ 59,700.67, to P rofessional Services Agreement No. 6190 for a new not to exceed amount of $ 3,827,133.70 with CNS Engineers for the Ramon Road Widening (San Luis Rey Dr. to Landau Blvd.) including the Whitewater River Bridge Widening, City Project No. 08- 25, Federal-Aid Project No. BHLS-5282 (040); and
2) Authorize the City Manager to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
A copy of the CNS Public Integrity Disclosure Form is included as Attachment A.
BACKGROUND:
On January 30, 2008, the City of Palm Springs, the City of Cathedral City, and the Agua Caliente Band of Cahuilla Indians submitted a letter to CVAG requesting funding for a Item 1I - Page 1
City Council Staff Report
July 21, 2025 -- Page 2
Approve CNS Amendment No. 11 for CP 08-25 Ramon Bridge
Project Study Report to identify the P roject details and overall scope for the widening of Ramon Road to its full 6 -lane width, extending from San Luis Rey Drive to Landau Boulevard, including widening of the existing bridge over the Whitewater River. This capital improvement project has been called the Ramon Road Widening (from San Luis Rey Dr. to Landau Blvd.) including the Whitewater River Bridge Widening, City Pr oject No. 08-25. A location map is provided in Figure 1 for reference.
Figure 1 – Location Map
On May 9, 2009, following approval of CVAG funding, City Council awarded a n agreement to CNS to prepare a Project Study Report to identify the P roject details and overall scope for the Project. CNS subsequently completed the Project Study Report resulting in a funding package requesting over $25 million in federal Highway Bridge Program (“HBP”) funds for widening the Ramon Road Bridge and adjacent bridge approaches. The existing Ramon Road Bridge is eligible for funding under the HBP, which is administered by the State of California Department of Transportation (“Caltrans”). The HBP federal funds cover 88.53% of eligible P roject costs, requiring an 11.47% local match.
On April 28, 2010, Caltrans representatives advised the City that the funding request was approved, and that the Project would be programmed as part of the HBP in 2011. The Item 1I - Page 2
City Council Staff Report
July 21, 2025 -- Page 3
Approve CNS Amendment No. 11 for CP 08-25 Ramon Bridge
budget with Caltrans has been revised over time as additional scope and costs have been identified. The latest total Project costs are identified in Table 1 on the following page.
Table 1
Phase
HBP
Federal
Funding
CVAG
Regional
Measure A
Palm Springs
Local Measure
A
Cathedral
City
Fair Share
Totals
Preliminary
Engineering $2,815,254 $787,397 $131,233 $131,233 $3,865,117 Right of Way $1,605,934 $1,471,363 $127,819 $362,635 $3,567,751 Construction $28,152,540 $6,677,226 $918,942 $1,306,800 $37,055,508 Totals $32,573,728 $8,935,986 $1,177,994 $1,800,668 $44,488,376
Pursuant to a previous funding agreement with CVAG and Cathedral City, the local funding amounts were funded by CVAG with 75% Regional Measure A funds with the remaining 25% appropriately split between Palm Springs and Cathedral City. This reduces the City’s responsibility of the $44.5 million total project cost to approximately $1.2 million, to be funded with Local Measure A funds.
Between March 18, 2013 through July 25, 2024, there have been a total of ten (10) amendments issued to CNS to address either contract task cost adjustments at a zero amount increase or to provide additional professional services needed in order to advance the design of the Project. These amendments have increased the initial contract amount from $1,159,990.31 to $3,767,433.13.
STAFF ANALYSIS:
On May 8, 2025, CNS provided a proposal to extend Temporary Construction Easements with sixteen ( 16) property owners for the Project. Staff recommends the approval of Amendment No. 11 in the amount of $59,700.67 to Agreement No. 6190 with CNS Engineers, included as Attachment B.
ENVIRONMENTAL ASSESSMENT
:
Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (“CEQA”). In accordance with the CEQA Guidelines, the City acting as “Lead Agency” pursuant to CEQA, previously completed an environmental analysis of the potential impacts resulting from construction of the Project. On May 7, 2014, the City Council adopted Resolution No. 23544, adopting and ordering the filing of a Mitigated Negative Declaration for the Project. Subsequently, on May 14, 2014, Staff filed a Notice of Determination with the Riverside County Clerk and State Clearinghouse.
Item 1I - Page 3
City Council Staff Report
July 21, 2025 -- Page 4
Approve CNS Amendment No. 11 for CP 08-25 Ramon Bridge
The Project is funded, in part, by federal funds, requiring local oversight by Caltrans. As a federally funded project, the Project is subject to environmental review pursuant to the National Environmental Policy Act (“NEPA”). On June 9, 2014, Caltrans, acting as the lead agency pursuant to NEPA, made an environmental determination that the Project does not individually or cumulatively have a significant impact on the environment as defined by NEPA and is excluded from the requirements to prepare an Environmental Assessment (“EA”) or Environmental Impact Statement (“EIS”), and that it qualifies for a Categorical Exclusion in accordance with 23 USC 327. Subsequently, on J anuary 21, 2016, Caltrans completed a NEPA re- validation of the Project, confirming that the prior NEPA determination for the Project remains valid, and approved the City to proceed with the right-of-way acquisition phase.
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with City Council’s Broad Goal of Infrastructure and Facilities.
FISCAL IMPACT:
The Project is funded through Federal and Local sources, with 88.53% from the federal Highway Bridge Program (HBP) for eligible bridge costs, and 11.47% from local match plus costs outside of the bridge eligibility area, which is expected to come from Coachella Valley Association of Governments (CVAG) Regional Measure "A". The CVAG funds will cover 75% of the local match requirements, with the City of Palm Springs and Cathedral City covering the remaining 25% using Local Measure “A” funds.
Sufficient funding is available to approve Amendment No. 11 to the PSA with CNS in the amount of $59,700.67 from the following accounts:
• Regional Measure A Fund (134); $44,775.50 (75% of 11.47% - CVAG share) • Local Measure A Fund (134); $7,462.58 (1/2 of 25% of 11.47% - City share) • Capital Project Fund (261); $7,462.59 (1/2 of 25% of 11.47% - Cathedral City share)
REVIEWED BY:
Acting City Engineer: Francisco Jaime
Deputy City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENTS:
A. Public Integrity Disclosure Form
B. Amendment No. 11
Item 1I - Page 4
Attachment A
Item 1I - Page 5
CITYOFPALMSPRINGS–PUBLICINTEGRITYDISCLOSURE
APPLICANTDISCLOSUREFORM
Page1of2
(Revised0ϵϭϯ18)
PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
1. Name of Entit y
2. Address of Entit y (Principle Place of Business)
3. Local or California Address (if different than #2)
4. State where Entit y is Registered with Secretary of State If other than California, is the Entity also registered in California? F Yes F No
5. T ype of Entity
F Corporation F Limited Liability Company F Partnership F Trust F Other (please specify)
6. Officers, Directors, Members, Mana gers, Trustees, Other Fiduciaries (please s pecify) Note: If any response is not a natural person, please identify all officers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity _________________________________________________ F Officer F Director F Member F Manager [name]
F General Partner F Limited Partner
F Other ____________________________________
_________________________________________________ F Officer F Director F Member F Manager [name]
F General Partner F Limited Partner
F Other ____________________________________
_________________________________________________ F Officer F Director F Member F Manager [name]
F General Partner F Limited Partner
F Other ____________________________________
CNS Engineers, Inc.
11870 Pierce Street, Suite 265, Riverside, CA 92505
California
X
Jong-Jiann (James) Lu XX
Hui-Min (Lily) Huang XX
Item 1I - Page 6
r
/dzK&W>D^WZ/E'^ʹWh>//Ed
'Z/dz/^>K^hZ
&KZD
WW>/Ed/^>K^hZ
&KZD
WĂŐĞϮŽĨϮ
;ZĞǀŝƐĞĚϬϵϭϯ͘ϭϴͿ
ϳ͘KǁŶĞƌƐͬ/ŶǀĞƐƚŽƌƐǁŝƚŚĂϱйďĞŶĞĨŝĐŝĂůŝŶƚĞƌĞƐƚŝŶƚŚĞƉƉůŝĐĂŶƚ ŶƚŝƚLJŽƌĂƌĞůĂƚĞĚĞŶƚŝƚLJ
yDW>
:E
K
ŶĂŵĞŽĨŽǁŶĞƌͬŝŶǀĞƐƚŽƌ
ϱϬй͕KDWEz͕/ŶĐ͘
ƉĞƌĐĞŶƚĂŐĞŽĨďĞŶĞĨŝĐŝĂůŝŶƚĞƌĞƐƚŝŶĞŶƚŝƚLJ
ĂŶĚŶĂŵĞŽĨĞŶƚŝƚLJ
͘
ŶĂŵĞŽĨŽǁŶĞƌͬŝŶǀĞƐƚŽƌ
ƉĞƌĐĞŶƚĂŐĞŽĨďĞŶĞĨŝĐŝĂůŝŶƚĞƌĞƐƚŝŶĞŶƚŝƚLJ ĂŶĚŶĂŵĞŽĨĞŶƚŝƚLJ
͘
ŶĂŵĞŽĨŽǁŶĞƌͬŝŶǀĞƐƚŽƌ
ƉĞƌĐĞŶƚĂŐĞŽĨďĞŶĞĨŝĐŝĂůŝŶƚĞƌĞƐƚŝŶĞŶƚŝƚLJ ĂŶĚŶĂŵĞŽĨĞŶƚŝƚLJ
͘
ŶĂŵĞŽĨŽǁŶĞƌͬŝŶǀĞƐƚŽƌ
ƉĞƌĐĞŶƚĂŐĞŽĨďĞŶĞĨŝĐŝĂůŝŶƚĞƌĞƐƚŝŶĞŶƚŝƚLJ ĂŶĚŶĂŵĞŽĨĞŶƚŝƚLJ
͘
ŶĂŵĞŽĨŽǁŶĞƌͬŝŶǀĞƐƚŽƌ
ƉĞƌĐĞŶƚĂŐĞŽĨďĞŶĞĨŝĐŝĂůŝŶƚĞƌĞƐƚŝŶĞŶƚŝƚLJ ĂŶĚŶĂŵĞŽĨĞŶƚŝƚLJ
͘
ŶĂŵĞŽĨŽǁŶĞƌͬŝŶǀĞƐƚŽƌ
ƉĞƌĐĞŶƚĂŐĞŽĨďĞŶĞĨŝĐŝĂůŝŶƚĞƌĞƐƚŝŶĞŶƚŝƚLJ
ĂŶĚŶĂŵĞŽĨĞŶƚŝƚLJ
/
>Z
hE
ZW
E>dzK&W
Z:hZzhE
Zd,
>t^K&d,
^dd
K&
>/&KZE/d,dd,
&KZ
'K/E'/^dZh
EKZZ
d͘
^ŝŐŶĂƚƵƌĞŽĨŝƐĐůŽƐŝŶŐWĂƌƚLJ͕WƌŝŶƚĞĚEĂŵĞ͕dŝƚůĞ
ĂƚĞ
Jong-Jiann (James) Lu 100%, CNS Engineers, Inc.
Jong-Jiann (James) Lu, President
1-9-2019
Item 1I - Page 7
Attachment B
Item 1I - Page 8
AMENDMENT NO. 11 TO PROFESSIONAL SERVICES AGREEMENT
NO. 6190 BETWEEN THE CITY OF PALM SPRINGS
AND CNS ENGINEERS, INC.
1. PARTIES AND DATE.
This Amendment No. 11 to Professional Services Agreement No. A6190 is made and entered into as of this 21 st day of July 2025, by and between the City of Palm Springs (“City”) and CNS Engineers, a California corporation ("Consultant"). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. RECITALS.
2.0 Agreement. City and Consultant have entered into an agreement titled “Ramon Road Widening - San Luis Rey Dr. to Landau Blvd. including the Whitewater River Bridge Widening, City Project No. 08-25, Federal-Aid Project No. BHLS-5282 (040)” dated January 31, 2012 (“Agreement”) for the purpose of retaining the services of Consultant to provide professional engineering and consulting services related to Ramon Road Widening (San Luis Rey Dr. to Landau Blvd.) including the Whitewater River Bridge Widening, City Project No. 08-25, (“Project”) for a total maximum contract amount of $1,159,990.31.
2.1 Amendment No. 1. City and Consultant amended the Agreement to adjust contract task costs without increasing the contract amount. The Parties have heretofore entered into that Amendment No. 1 dated March 18, 2013 for a zero amount with the maximum contract amount remaining at $1,159,990.31.
2.2 Amendment No. 2. City and Consultant amended the Agreement to adjust Schedule of Compensation Exhibit “C” without increasing the contract amount. The Parties have heretofore entered into that Amendment No. 2 dated September 23, 2013 for a zero amount with the maximum contract amount remaining at $1,159,990.31.
2.3 Amendment No. 3. City and Consultant amended the Agreement to incorporate final design phase services. The Parties have heretofore entered into that Amendment No. 3 dated June 25, 2015 for an amount of $1,502,353.05 for a new maximum contract amount of $2,662,343.36.
2.4 Amendment No. 4. City and Consultant amended the Agreement to incorporate right-of- way services. The Parties have heretofore entered into that Amendment No. 4 dated October 17, 2016 for an amount of $367,911.49 for a new maximum contract amount of $3,030,254.85.
2.5 Amendment No. 5. City and Consultant amended the Agreement to provide additional engineering design services. The Parties have heretofore entered into that Amendment No. 5 dated July 24, 2017 for an amount of $84,616.73 for a new maximum contract amount of $3,114,871.58.
2.6 Amendment No. 6. The City and Consultant amended the Agreement to provide additional design and right-of-way services. The Parties have heretofore entered into that Amendment No. 6 dated July 31, 2018 for an amount of $117,360.17 for a new maximum contract amount of $3,232,231.75.
Item 1I - Page 9
2.7 Amendment No. 7. City and Consultant amended the Agreement to incorporate additional design and right-of-way services. The Parties have heretofore entered into that Amendment No. 7 dated January 2, 2019 for an amount of $170,360.48 for new maximum contract amount of $3,402,592.23.
2.8 Amendment No. 8. City and Consultant amended the Agreement authorizing the readjustment of budgets for certain tasks with reduced scope and reallocating budget for a required biological assessment without increasing the contract amount. The Parties have heretofore entered into that Amendment No. 8 dated November 23, 2020 for a zero amount with the maximum contract amount remaining at $3,402,592.23.
2.9 Amendment No. 9. City and Consultant amended the Agreement authorizing extra professional services. The Parties have heretofore entered into that Amendment No. 9 dated November 8, 2022 for an amount of $38,162.23 for a new maximum contract amount of $3,440,754.46.
2.10 Amendment No. 10. City and Consultant amended the Agreement to update the project plans, technical special specifications, quantities, and cost estimates per the Caltrans 2023 Construction Contract Standards. The Parties have heretofore entered into that Amendment No. 10 dated July 25, 2024 for an amount of $326.678.67 for a new maximum amount of $3,767,433.13.
2.10 Amendment No. 11 Purpose. City and Consultant desire to amend the Agreement to provide additional professional services to extend the Temporary Construction Easements related to sixteen (16) property owners.
2.12 Amendment Authority. This Amendment No. 11 is authorized pursuant to Section 1.8, Additional Services of the Agreement.
3. TERMS.
3.1 Scope of Services Section 1.1 of the Agreement is hereby amended to read as follows:
The additional services identified in the Consultant’s letter dated May 8, 2025, included herewith as Attachment 1, are hereby incorporated into Exhibit “A” of the Agreement.
3.2 Maximum Contract Amount Section 2.1 of the Agreement is hereby amended to read as follows:
The total amount of compensation is increased by $59,700.67 for a new not to exceed amount of $3,827,133.70 (“Maximum Contract Amount”).
3.3 Continuing Effect of Agreement. Except as amended by this Amendment No. 11, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 11. From and after the date of this Amendment No. 11, whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 11.
3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 11.
Item 1I - Page 10
3.5 Severability. If any portion of this Amendment No. 11 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.6 Counterparts. This Amendment No. 11 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
Item 1I - Page 11
SIGNATURE PAGE FOR AMENDMENT NO. 11 TO
PROFESSIONAL SERVICES AGREEMENT NO. 6190 BY AND BETWEEN THE CITY OF PALM SPRINGS AND CNS ENGINEERS, INC.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.
CNS ENGINEERS, INC.:
By: _______________________________________ By: _________________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: __________ Item No. ___
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _______________________________ City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager – over $150,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1I - Page 12
Civil and Structural Engineers
CNS Engineers, Inc. 11870 Pierce Street, Suite 265, Riverside, CA 92505 Phone: (951) 687-1005 / Fax: (951) 667-3387 / Web: www.cnseng.com Page | 1
May 8, 2025
Mr. Joel Montalvo, MPA, PE
City Engineer, Development Services Department
City of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Subject: Request for Contract Amendment No. 11
Ramon Road Widening from San Luis Rey Drive to Landau Boulevard including the Whitewater River Bridge Widening
City Project No. 08-25
Federal Aid Project No. BHLS 5282-(040)
Dear Joel:
CNS Design Team requests additional budget to reflect extra work as follows:
Extend Temporary Construction Easement (TCE) related to Sixteen (16) Property Owners The previous Amendment No. 10 described various factors that delayed the Project. Since July 2024, the Project has been undergoing the extension of temporary construction easements (TCEs) with several private properties, which mostly expired in June 2024. The TCEs will be extended to December 31, 2029, to accommodate the construction on Ramon Road. The process of the TCE extension involves professional right of way supporting services of renewed appraisal, acquisition coordination, and escrow oversight by the Design Team’s subconsultant – Epic Land Solutions, Inc.
Despite Epic’s several attempts to contact the property owners, at this time after lengthy coordination, some property owners have not signed the agreements or made counteroffers, Due to the approaching scheduled construction and obligation of federal funds, the city may have to proceed with condemnation action. Recognizing the possibility of condemnation work, Epic has provided a cost estimate to proceed with condemnation activities while continuing negotiations with the remaining unsigned property owners. The ongoing actions include exercising the city’s good faith efforts to try and negotiate with the property owners by preparing impasse letters to encourage the property owners to accept the appraised offer, providing a counteroffer, or providing a compelling letter, and signing a Possession and Use Agreement granting the City possession of the temporary construction easement area while the negotiation continues.
The following table indicates the property owners, County Assessor APNs, and negotiation status of the 16 parcels as of April 11, 2025. Currently, two parcels have active temporary construction easements due to previous litigation; one parcel was not needed for the project any longer and has been deleted; five parcels are in escrow and eight parcels are in negotiations with positive discussions.
Item 1I - Page 13
.11,» ' fcTNTsf Engineers1i"
Joel Montalvo
Request for Contract Amendment No. 11
May 828, 2025
Page | 2
IMPACTED PARCELS FOR TEMPORARY CONSTRUCTION EASEMENTS
Grantor APN Acquisition Status
1. Four State Storge DST 677-420-012, 015 Ongoing
2. Saul H. and Florence Greene 677-430-040 Ongoing
3. Ramon Lakeview Villas HOA 677-431-046 In escrow
4. Mario and Mayra Lopez 677-444-011 Ongoing
5. Ghatas and Dalal Toumah 677-444-009 Deleted
6. Jerry H. Dirngerber Living Trust 677-444-014 In escrow
7. Henry and Gloria Arroyo 677-447-010, 011 Ongoing
8. Ramon Plaza Center, LLC 678-210-040 Ongoing
9. Eighteen Sac Self Storage 680-190-039 In escrow
10. Desert Water Agency 677-420-057 In escrow
11. Ramon Tower Business Park 680-190-036 In escrow
12. Marwan Jizrawi 678-210-041 Ongoing (Loss of Business – Goodwill)
13. 7-11 Development Company 677-420-022 Ongoing
14. Molson Cimarron, LLC 677-420-060 Ongoing
15. Luis and Rosario Avila 677-444-010 TCE is active until 02-15-27
16. Luis and Rosario Avila 677-444-013 TCE is active until 02-15-27
While the right of way budget is being exhausted due to the lengthy coordination and negotiation with property owners, additional budget is requested for the following right of way activities to complete the TCE extension, which will facilitate the subsequent coordination with Caltrans to certify the right of way and authorize the construction.
The remaining right of way tasks are listed below:
1. Continue to negotiate in good faith with the property owners.
2. Update legal plat documents and modify engineering design if necessary.
3. Review and evaluate grantor’s Loss of Business – Goodwill claim.
4. Prepare Administrative Settlement letter(s) when necessary, with a recommendation.
5. Open and close escrow.
6. Prepare and mail Impasse Letters.
7. Prepare and mail Possession and Use Agreements.
8. Assist with preparing the Resolution of Necessity packages.
9. Order Litigation Guarantees.
10. Assist the city and legal team.
11. Serve parties with a possessory interest.
12. Depositions (if necessary).
13. Complete utility Coordination.
14. Prepare and submit Right of Way Certification to Caltrans.
15. Transmit closed acquisitions documents to the city.
Item 1I - Page 14
Joel Montalvo
Request for Contract Amendment No. 11
May 828, 2025
Page | 3
We request an adjustment of the budget among tasks as shown in the following table:
Task Current Contract
Amount
Proposed
Amendment
Amended
Contract Amount
Phase II Final Design Plans, Specifications and Estimate (PS&E) Task 2.4, Utility Relocation Coordination $92,015.05 $9,252.72 $101,267.77 Phase III Right of Way
Task 1.2, Right-of-Way Appraisal,
Acquisition and Certification $420,205.60 $43,897.95 $464,103.55 Other Direct Costs $151,138.50 $6,550.00 $157,688.50
Subtotal $59,700.67
Current Contract Amount (includes previous approved amendments):
Phase I – PA&ED: $1,134,662.52
Phase II – PS&E: $2,119,155.46
Phase III – R/W: $513,615.15
Total: $3,767,433.13
Proposed Amendment No.11 (this request):
Phase I – PA&ED: $0.00
Phase II – PS&E: $15,802.72
Phase III – R/W: $43,897.95
Total: $59,700.67
Amended Contract Amount:
Phase I – PA&ED: $1,134,662.52
Phase II – PS&E: $2,134,958.18
Phase III – R/W: $557,513.10
Total: $3,827,133.80
We look forward to approval of this contract amendment request and continue to deliver the final design and right of way phases of the project. Should you have any questions about this proposal, please feel free to contact me at (951) 687-1005 ext.104 or by e-mail at [email protected].
Sincerely,
James Lu, P.E., S.E.
Project Manager / Principal
CNS Engineers, Inc.
Attachments:
1. Cost Proposal Work Sheets
2. Scope of Work with extra work shown in blue
Item 1I - Page 15
I
Current Contract This Amendment Amended Amount
Task 1 Project Management
1.1 Project Administration and Project Controls $114,825.08 $0.00 $114,825.08
1.2 Meeting and Coordination $94,801.88 $0.00 $94,801.88
1.3 Quality Assurance and Quality Control $34,754.94 $0.00 $34,754.94
2.2 Field Review and Site Assessment $9,354.20 $0.00 $9,354.20
2.3 Surveying and Aerial Topographic Mapping $34,617.46 $0.00 $34,617.46
2.4 Right of Way Research and Base Mapping $25,513.06 $0.00 $25,513.06
2.5 Utility Research, Notification and Mapping $13,776.37 $0.00 $13,776.37
2.6 Traffic Study $44,080.75 $0.00 $44,080.75
2.7 Preliminary Roadway/ Bridge Foundation Report $29,612.51 $0.00 $29,612.51
2.8 Roadway Alternatives Study and Geometric Approval
Drawings $88,094.54 $0.00 $88,094.54
2.9 Preliminary Right of Way Study and Cost Estimates $30,585.21 $0.00 $30,585.21
2.10 Bridge Aesthetics and Approach Landscape Modification Study $50,425.18 $0.00 $50,425.18
2.11 Preliminary Street Lighting Study $4,695.82 $0.00 $4,695.82
2.12 Roadway Drainage Study $7,548.71 $0.00 $7,548.71
2.13 Floodplain Study, Bridge Hydraulics and Sediment Transport Analyses $45,355.12 $0.00 $45,355.12
2.14 Preliminary Channel Improvement Plans $10,936.07 $0.00 $10,936.07
2.15 Conditional Letter of Map Revision (CLOMR) $10,592.08 $0.00 $10,592.08
2.16 Bridge Type Selection Study $88,959.68 $0.00 $88,959.68
2.17 Preliminary Cost Estimates $17,279.81 $0.00 $17,279.81
2.18 Project Report Equivalent $41,191.36 $0.00 $41,191.36
2.19 Value Analysis Study $0.00 $0.00 $0.00
Task 3 Environmental Document (CEQA/NEPA)
3.1 Public Scope, Commission & Council Meetings $4,639.62 $0.00 $4,639.62
3.2 Preliminary Environmental Study (PES) $6,721.70 $0.00 $6,721.70
3.3 Noise Study $32,437.36 $0.00 $32,437.36
3.4 Air Quality Study $17,121.22 $0.00 $17,121.22
3.5 Phase 1 Initial site Assessment and ADL Surveys $15,129.12 $0.00 $15,129.12
3.6 Water Quality Assessment Report and Preliminary SWPPP $18,693.84 $0.00 $18,693.84
3.7 Location Hydraulic Study & Summary Floodplain
Encroachment Report $8,029.35 $0.00 $8,029.35
3.8 Biological Resources study (NES and BA) $23,377.36 $0.00 $23,377.36
3.9 Wetland and Jurisdictional Delineation and Assessment $5,762.43 $0.00 $5,762.43
3.10 Visual Impact Assessment $25,772.25 $0.00 $25,772.25
3.11 Community Impact Assessment $6,563.22 $0.00 $6,563.22
3.12 Cultural Resources Study (ASR/HPSR/APE) $14,262.43 $0.00 $14,262.43
3.13 Draft NEPA Environmental Assessment $25,930.48 $0.00 $25,930.48
3.14 Draft CEQA Initial Study/Mitigated Negative Declaration $10,191.85 $0.00 $10,191.85
3.15 Bureau of Indian Affairs Consultation & NEPA/Section 106 Clearance $4,907.39 $0.00 $4,907.39
3.16 Circulate Draft Environmental Document & Respond
Comments $2,295.22 $0.00 $2,295.22
3.17 Final Environmental Document (MND/FONSI) $5,680.14 $0.00 $5,680.14
3.18 File Notice of Determination (CEQA) $655.78 $0.00 $655.78
3.19 Publish Notice in Federal Register $0.00 $0.00 $0.00
3.20 USACE Section 404 Permit and NEPA Clearance/USEPA & SWRCB Section 401 Water Quality Certification $35,383.19 $0.00 $35,383.19
3.21 CDFG 1602 Streambed Alteration Agreement $7,257.25 $0.00 $7,257.25 Task Labor Cost
Phase I - Project Approval and Environmental Document (PA&ED)
CITY OF PALM SPRINGS
COST PROPOSAL (AMENDMENT NO. 11)
Federal Project No. BHLS-5282(040)), City Project No. 08-25 Professional Engineering Design Services for Ramon Road Widening (San Luis Rey Drive to Landau Boulevard, including the Whitewater River Bridge Widening)
4/28/2025
Task DescriptionTask No.
Summary of Task Costs
Item 1I - Page 16
Current Contract This Amendment Amended Amount
Task Labor Cost
4/28/2025
Task DescriptionTask No.
$26,604.57 $0.00 $26,604.57
$1,134,662.52 -$ $1,134,662.52
Task 1 Project Management
1.1 Project Administration and Project Controls $141,741.26 $0.00 $141,741.26
1.2 Meetings and Coordination $121,174.19 $0.00 $121,174.19
1.3 Quality Assurance and Quality Control $37,087.81 $0.00 $37,087.81
1.4 Local Assistance Supports $16,149.63 $0.00 $16,149.63 Task 2 Final Design Reports and Studies
2.1 Utility Potholing $29,470.26 $0.00 $29,470.26
2.2 Geotechnical Investigations and Design Reports $44,897.86 $0.00 $44,897.86
2.3 Update SWPPP $8,380.36 $0.00 $8,380.36
2.4 Utility Relocation Coordination $92,015.05 $9,252.72 $101,267.77
2.5 Update Drainage Report $6,564.10 $0.00 $6,564.10
2.6 Update Topographic Field Survey $66,192.23 $0.00 $66,192.23
2.7 Value Analysis Study $77,679.26 $0.00 $77,679.26
Task 3 Plans, Specifications and Estimates (PS&E)
3.1 65% Roadway Plans $101,905.67 $0.00 $101,905.67
3.2 65% Storm Drain Plans and Erosion Control Plans $39,475.47 $0.00 $39,475.47
3.3 65% Channel Improvements Plans $30,166.76 $0.00 $30,166.76
3.4 65% Landscaping Plans $21,777.72 $0.00 $21,777.72
3.5 65% Traffic Control Plans $25,388.06 $0.00 $25,388.06
3.6 65% Signing and Striping Plans $17,758.96 $0.00 $17,758.96
3.7 65% Traffic Signal Improvement Plans $16,211.41 $0.00 $16,211.41
3.8 65% Bridge Mounted Lighting Plans $6,583.34 $0.00 $6,583.34
3.9 95% Civil Roadway PS&E $195,364.60 $0.00 $195,364.60
3.10 65% Unchecked Structure Plans $280,459.64 $0.00 $280,459.64
3.11 Bridge Design Independent Check $89,345.23 $0.00 $89,345.23
3.12 95% Structure PS&E $94,295.16 $0.00 $94,295.16
3.13 Final 100% Design PS&E & Contract Bid Documents $383,290.37 $0.00 $383,290.37 Task 4 Environmental Permitting
4.1 Habitat Mitigation and Monitoring Plan $14,962.75 $0.00 $14,962.75
4.2 CEQA Exemption & NEPA Caltrans Revalidation $9,679.80 $0.00 $9,679.80 $151,138.50 $6,550.00 $157,688.50
$2,119,155.46 $15,802.72 $2,134,958.18
Task 1.0 Right-of-Way Services
1.1 Legal Descriptions and Plats $93,409.55 $0.00 $93,409.55
1.2 Right-of-Way Appraisal, Acquisition and Certification $420,205.60 $43,897.95 $464,103.55 $513,615.15 $43,897.95 $557,513.10
$3,767,433.13 $59,700.67 $3,827,133.80Grand Total
Civil Roadway PS&E
Structure PS&E
Phase II Final Design Plans, Specifications and Estimate (PS&E) Phase III Right of Way
Phase III Subtotal
Reimbursable Expenses
Phase I Subtotal
Reimbursable Expenses
Phase II Subtotal
Item 1I - Page 17
Consultant: CNS Engineers, Inc.
Project Name:
Contract No. Date: 4/28/2025
DIRECT LABOR
Hours Actually Hourly Rate Total
6 107.12$ 642.72$
28 79.00$ 2,212.00$
0 -$
0 -$
0 -$
0 -$
0 -$
LABOR COSTS
a) Subtotal Direct Labor Costs 2,854.72$
b) Anticipated Salary Increases -$ 0% 2,854.72$
d) Fringe Benefit (Rate: -$
INDIRECT COSTS
f) Overhead (Rate: 154.04% 4,397.41$
h) General and Administrative (Rate: -$
4,397.41$
FIXED FEE (Profit)
l) (Rate: 10% ) 725.21$
OTHER DIRECT COSTS (ODC)
(ODC is actual cost to be reimbursed with supporting documentation.) m) Reproduction
n) Conference Calls
o) Travel/Mileage Expense (Mileage will be IRS standard rate.) p) Mailing/Overnight/Special Deliveries
q)
-$
CNS Cost (Prime Consultant) 7,977.34$
SUBCONSULTANT COSTS
MSA Consultants -$
Epic Land Solutions 51,723.33$
KOA Corporation -$
Aguilar Consulting, Inc. -$
Converse Consulting -$
TKD Associates -$
Terra Nova Planning and Research -$
CASC Consulting -$
VMS -$
51,723.33$
TOTAL COST [(c) + (e) + (j) + (k) + (r) + (s)]
r) TOTAL OTHER DIRECT COSTS [(m) + (n) + (o) + (p) + (q) ] Palm Springs City Project No. 08-25
Classification/Title
Principal Bridge Engineer/PM
Name
James J. Lu
Steve Hosford
k) TOTAL PROFIT [(c) + (e) + (j)] x (l)]
) e) TOTAL FRINGE BENEFITS [(c) x (d)] ) i) Gen & Admin [(c) x (h)]
j) TOTAL INDIRECT COSTS [(g) + (i)]
) g) Overhead [(c) x (f)]
Ramon Road Widening (San Luis Rey Drive to Landau Boulevard, including the Whitewater River Bridge Widening)
City of Palm Springs
Cost Proposal
59,700.67$
Roadway Project
Engineer/Deputy PM
c) TOTAL DIRECT LABOR COSTS [(a)+(b)]
FRINGE BENEFITS
s) TOTAL SUBCONSULTANT COSTS
Item 1I - Page 18
CITY COUNCIL STAFF REPORT
DATE: JULY 21, 2025 CONSENT CALENDAR
SUBJECT: APPROVAL OF AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT NO. 24P357 WITH HARRIS & ASSOCIATES, INC., IN AN AMOUNT NOT TO EXCEED $ 109,415.48 FOR THE SOUTH PALM
CANYON DRIVE BRIDGE REPLACEMENT AT TAHQUITZ CREEK
CHANNEL, FEDERAL -AID PROJECT NO. BRLS -5282(042), CITY PROJECT NO. 12-02
FROM: Scott C. Stiles, City Manager
BY: Engineering Services Department
SUMMARY:
Approval of Amendment No. 1 to Professional Services Agreement No. 24P357 with Harris & Associates, Inc. (Harris) is for additional construction management and environmental support services for the South Palm Canyon Drive Bridge Replacement at Tahquitz Creek Channel, City Project No. 12-02.
RECOMMENDATION:
1. Approve Amendment No. 1 in the amount of $109,415.48 to Professional Services Agreement No. 24P357, for a new not -to-exceed amount of $ 2,242,902.73 with Harris & Associates, Inc. for the South Palm Canyon Drive Bridge Replacement at Tahquitz Creek Channel , Federal Aid Project No. BRLS- 5282(042), City Project No. 12-02 (Project’); and
2. Authorize the City Manager to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
The Public Integrity Disclosure Form for Harris is included as Attachment A.
BACKGROUND:
The existing South Palm Canyon Drive Bridge (State Bridge No. 56C0408) spanning the Tahquitz Creek Channel was originally constructed in 1930. The structure was further widened in 1956. The bridge is a reinforced concrete earth-filled spandrel arch structure.
Item 1J - Page 1
City Council Staff Report
July 21, 2025 -- Page 2
Approve Amendment No.1, South Palm Canyon Bridge Drive at Tahquitz Creek, City Project 12-02
In 2009, the City received a Bridge Inspection Report that showed a low Sufficiency Rating (SR) of 37.1 with a status flag of "Structurally Deficient.” However, this Structurally Deficient classification does not imply that the bridge itself is not safe; the State has confirmed the bridge is structurally sound and can support vehicle loads. The Structurally Deficient classification indicates that structural redundancies are either inadequate or deficient. Under t his classification, the rehabilitation or replacement of the bridge is eligible for federal funding. Figure 1 below shows the location of the Project.
Figure 1 – Site location map
STAFF ANALYSIS:
On October 10, 2024, the City Council awarded a construction contract to Riverside Construction, Inc. (Riverside Co), approved a Professional Services Agreement (24P357) with Harris & Associates, Inc. (Harris) for construction management , inspections, and material testing services, and approved a task order with TSG Enterprises, Inc. dba The Solis Group (TSG) for community workforce agreement administration.
In November 2024, Harris and the City initiated conversations with the California Department of Fish and Wildlife (CDFW), prepared an award package to submit to Caltrans, and scheduled biological surveys to be conducted before construction could begin. Due to nesting birds and bats discovered, the project was delayed in starting for a few months. During this time, Staff conducted additional community and business outreach.
Item 1J - Page 2
11-:
"' 11 ~~~~-..3
lE
City Council Staff Report
July 21, 2025 -- Page 3
Approve Amendment No.1, South Palm Canyon Bridge Drive at Tahquitz Creek, City Project 12-02
In addition, some prep work was needed in the form of utility relocations by Coachella Valley Association of Governments (CVAG) regarding their traffic signal fiber lines , Frontier regarding the telecom lines, and removal of asbestos lines within the sidewalk of the bridge. Phase 1 of the Project , which involves demolition of the eastern half of the bridge and associated improvements, officially kicked off in May 2025.
On April 1, 2025 , a meeting was held with TSG, the International Union of Operating Engineers Local 12 (IUOE) representatives, Harris, and the City regarding concerns with the language in the Community Workforce Agreement and how it applies to Harris and their subconsultants. It was determined by TSG and IUOE that the CWA would apply to only one of Harris’s subconsultants, AIX. The unanticipated fringe benefits, based on the construction schedule, amount to $99,035 due to IUOE as shown in Attachment B.
In June 2025, it was discovered that an amendment would be needed to Section 401 of the Clean Water Act Permit with the Regional Water Quality Control Board ( RWQCB) to address additional access needed within the channel for construction on the west side of the bridge. This required additional permit coordination services from Harris in the amount of $10,380.48 as shown in Attachment B.
Staff recommends approval of Amendment No. 1, which will increase the original PO by $109,415.48 for a new, not to exceed amount of $2,242,902.73. This Amendment No. 1, along with the supporting Harris proposal documents, are included as Attachment B.
ENVIRONMENTAL ASSESSMENT:
Section 21084 of the California Public Resources Code requires Guidelines for Implementation of the California Environmental Quality Act (“CEQA”). In accordance with the CEQA Guidelines, the City acting as “Lead Agency” pursuant to CEQA, previously completed an environmental analysis of the potential impacts resulting from construction of the Project. On April 5, 2017, the City Council adopted Resolution No. 24201, approving and ordering the filing of a Mitigated Negative Declaration for the Project. Subsequently, on April 7, 2017, Staff filed a Notice of Determination with the Riverside County Clerk and State Clearinghouse. The Project is funded, in part, by federal funds, requiring local oversight by Caltrans. As a federally funded project, the Project is subject to environmental review pursuant to the National Environmental Policy Act (“NEPA”). On May 3, 2017, Caltrans, acting as the lead agency pursuant to NEPA, made an environmental determination that the Project does not individually or cumulatively have a significant impact on the environment as defined by NEPA and is excluded from the requirements to prepare an Environmental Assessment (“EA”) or Environmental Impact Statement (“EIS”), and that the Project qualifies for a Categorical Exclusion (CE) in accordance with 23 USC 326.
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with City Council’s Broad Goal of Infrastructure and Facilities.
Item 1J - Page 3
City Council Staff Report
July 21, 2025 -- Page 4
Approve Amendment No.1, South Palm Canyon Bridge Drive at Tahquitz Creek, City Project 12-02
FISCAL IMPACT:
The federal Highway Bridge Program (HBP) will cover 88.53% of all eligible project costs.
Measure A funds will pay for the remaining 11.47%, with seventy -five (75) percent of it coming from Regional Measure “A” funds and twenty-five (25) percent coming from Local Measure “A” funds. Sufficient funds are budgeted and available to cover the cost of this amendment.
REVIEWED BY:
Acting City Engineer: Francisco Jaime
Director of Finance & Treasury: Kristopher J. Mooney
Deputy City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENTS:
A. Public Integrity Disclosure Form
B. Amendment No. 1
Item 1J - Page 4
Attachment A
Item 1J - Page 5
Harris & Associates, Inc. Attachments f
PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
1. Name of Entity
2. Address of Entity (Principle Place of Business)
3. Local or California Address (if different than #2)
4. State where Entity is Registered with Secretary of State
If other than California, is the Entity also registered in California? Yes No
5. Type of Entity
Corporation Limited Liability Company Partnership Trust Other (please specify)
6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any response is not a natural person, please identify all of ficers, directors, members, managers and other fiduciaries for the member, manager, trust or other entity
_______________________________________________ Officer Director Member Manager
[name]
General Partner Limited Partner
Other _______________________________
_______________________________________________ Officer Director Member Manager [name]
General Partner Limited Partner
Other _________________________________
______________________________________________ Officer Director Member Manager [name]
General Partner Limited Partner
Harris & Associates Inc.
22 Executive Park, Suite 200, Irvine, CA 92612
California
X
X
X
X
Lisa Larrabee
Steve Winchester
Ehab Gerges
Item 1J - Page 6
Harris & Associates, Inc. Attachments g
Other _______________________________
7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity
EXAMPLE
JANE DOE
[name of owner/investor]
50%, ABC COMPANY, Inc.
[percentage of beneficial interest in entity
and name of entity]
A.
[name of owner/investor]
[percentage of beneficial interest in
entity and name of entity]
B.
[name of owner/investor]
[percentage of beneficial interest in
entity and name of entity]
C.
[name of owner/investor]
[percentage of beneficial interest in
entity and name of entity]
D.
[name of owner/investor]
[percentage of beneficial interest in
entity and name of entity]
E.
[name of owner/investor]
[percentage of beneficial interest in entity
and name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
Signature of Disclosing Party, Printed Name, Title
Date
Ehab Gerges, PE, Chief Business Development Officer
6/5/2019
N/A
Harris & Associates, Inc. is a 100% Employee Stock
Ownership Plan (ESOP) Corporation, therefore there
are no owners or investors with 5% beneficial interest
Item 1J - Page 7
I ~~ _ri __ L__I __ __JI
Attachment B
Item 1J - Page 8
55575.18100\42913029.1
(BB&K 2024)
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT 24P357
SOUTH PALM CANYON DRIVE BRIDGE REPLACEMENT
AT THE TAHQUITZ CREEK CHANNEL
FEDERAL-AID PROJECT NO. BRLS-5282(042) CITY PROJECT NO. 12-02 BETWEEN THE CITY OF PALM SPRINGS AND HARRIS & ASSOCIATES, INC.
1. Parties and Date.
This Amendment No. 1 to t he Professional Services Ag reement 24P327 is made and entered into as of this 21 st day of July, 2025, by and between th e City of Palm Springs (“City”) and Harris & Associates, Inc., a California corpor ation (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. City and Consultant have entered in to an agreement entitled “Professional Services Agreement 24P357, South Palm Canyon Drive Bridge Replacement at the Tahquitz Creek Channel, Federal-Aid Project No. BRLS-5282(042), City Project No. 12-02” dated October 10, 2024 (“Agreement”) for the purpose retaining the services of Consultant to provide comprehensive construction management, survey, mate rial testing and inspection services in an amount not to exceed $2,133,487.25 and a term of October 10, 2024 to April 9, 2027.
2.2 Amendment Purpose. Cit y and Consultant now desire to amend the Agreement to provide additional construction comprehensive construction management, survey, material testing and inspection services for increased compensation of $109,415.48.
2.3 Amendment Authorit y. This Amendment No. 1 is authorized pursuant to Section 1.8 Additional Services of the Agreement.
3. Terms.
3.1 Section 1.1 Scope of Services of t he Agreement is hereby amended to read as follows:
The additional services identified in t he Consultant’s letters dated June 17, 2025 and June 25, 2025, included herewith as Attachment 1, are hereby incorporated into Exhibit “A” of the Agreement.
3.2 Section 2.1 Maximum Contract Amount of the Agreement is hereby amended to add the following:
Compensation of this Agreement is incr eased by $109,415.48 and shall not exceed the maximum contract amount of $2,242,902.73 (“Maximum Contract Amount”).
Item 1J - Page 9
55575.18100\42913029.1
(BB&K 2024)
3.2 Continuing Effect of Agreement. Exc ept as amended by this Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 1. From and after the date of this Amendment No. 1, whenever the term “Agreement” or “Contract” appears in the Agreemen t, it shall mean the Agreement as amended by this Amendment No. 1.
3.3 Adequate Consider ation. The Parties hereto irre vocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.
3.4 Severability. If any por tion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5 Counterparts. This Amendment No. 1 may be executed in duplicat e originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
Item 1J - Page 10
55575.18100\42913029.1
(BB&K 2024)
SIGNATURE PAGE TO AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT 24P357 BETWEEN THE CITY OF PALM SPRINGS
AND HARRIS & ASSOCIATES, INC.
IN WITNESS WHEREOF, the Parties have executed this Amendm ent as of the dates stated below.
HARRIS & ASSOCIATES, INC.:
By: _______________________________________ By: _________________________________________ Signature Signature
(2nd signature required for Corporations)
Date: Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: _______ Item No.
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _______________________________ City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager – over $150,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Item 1J - Page 11
800 North Haven Avenue, Suite 390, Ontario, CA 91764 p: 800.827.4901 www.WeAreHarris.com June 17, 2025
Francisco Jaime, PE Joshua Nickerson, PE
Principal Engineer Consulting Engineer
City of Palm Springs NAI Consulting
3200 E. Tahquitz Canyon Way 68955 Adelina Road
Palm Springs, CA 92262 Cathedral City, CA 92234
RE: South Palm Canyon Drive Bridge Replacement at Tahquitz Creek City Project No: 12-02, Federal Project No. BRLS-5282(042) Harris & Associates Construction Management Services
Budget Amendment #1 Request - Updated
Dear Mr. Jaime and Mr. Nickerson:
We are submitting herewith a request to amend the budget for Construction Management and related services as provided for in our contract services agreement; this request constitutes our Budget Amendment #1 Request.
This request results in an increase of $99,035 to the current contract amount of $2,133,487.25 for a new contract amount of $2,232,522.25.
Specifically, the increase is to account for a new Other Direct Cost (ODC) for our subconsultant AIX to facilitate their payment to the International Union of Operating Engineers Local 12 (IUOE) additional fringe benefits in the amount of $34.15 per hour for each hour that the AIX Inspector (Alfredo Delgado) is dispatched via the IUOE to this project pursuant to the terms and conditions of the Community Workforce Agreement (CWA) approved by the City of Palm Springs that is applicable to work covered by the CWA on this project.
During the solicitation process to secure the construction management services for this project, the City confirmed that the City’s CWA did apply to the project and that Construction Inspector(s) are a covered craft under the CWA. However, at the time we prepared our Caltrans 10-H1 Cost Proposal Forms for Harris & Associates and our subconsultant, AIX, it was not confirmed if and to what extent the IUOE would agree that the roadway and structures inspections to be performed by AIX’s employee, Alfredo Delgado, would require dispatching via IUOE.
The contract as audited by Caltrans and approved by the City identifies the direct hourly rate to be paid by AIX to Alfredo Delgado, and for this contract AIX is using the Safe Harbor Rate of 90% for the field inspections. The Caltrans 10-H1 Cost Proposal Form incorporated into the contract accounts for Alfredo’s 2,900 of hours with a fully burdened cost (@ 90% OH rate plus 10% fixed fee) of $567,816.30. An ODC for assigned vehicle @ $1,250 per month for 19 months of $23,750 is included for a total AIX subcontract cost of $591,566.30.
We initially coordinated with the City’s CWA Administrator (Katie Rich of The Solis Group) regarding applicability of the CWA to our Construction Management Services on March 12, 2025. On April 1, 2025, a virtual meeting was held with our team, The Solis Group, and IUOE representatives, to discuss and confirm applicability of the CWA to the field inspections to be performed by AIX on this project. As a result, IOUE confirmed they would require Alfredo Delgado, an employee of AIX, to be dispatched via IUOE to the project. Moreover, given the applicability of the CWA to field inspection services performed by AIX, IUOE is requiring that AIX pay additional fringe benefits on behalf of Alfredo Delgado into the IUOE because of the CWA’s applicability of these services as “covered work.”
Item 1J - Page 12
= Harris & Associates
2 Specifically, IUOE is requiring AIX to pay the total of $34.15 per hour for various fringe benefits into IUOE trust accounts in addition to the fringe benefits already being paid to Alfredo Delgado by AIX as its employee. As a matter of information, AIX is currently paying $20.97 per hour to Alfredo Delgado for health insurance, 401k retirement benefits and equivalent PTO accruals.
AIX has entered into a Trust Agreement with IUOE to facilitate their payment of additional fringe benefits to IUOE monthly during construction applicable to each hour Alfredo Delgado works on this project. Accordingly, AIX will now have a new ODC of $34.15 for these additional fringe benefits paid into the IUOE trust account applicable to the 2,900 budgeted hours for Aldredo’s inspection during construction. This amounts to a new total ODC of $99,035.
I have included copies of the relevant invoices and forms with IUOE requiring AIX to make the monthly fringe benefit payments. As IUOE will continue to generate and issue these invoices to AIX, we respectfully request the City’s advance approval of this new ODC and authorization for AIX to make these payments with an understanding that formal City approval will be required.
Also included is a revised Cost Proposal 10-H1 Form (Revision #1) for AIX adding the new ODC of $99,035 related to fringe benefit payments into the IUOE Trust Account as required by the CWA, increasing AIX’s budget to $690,601.30. Also included herewith is a revised Cost Proposal Form (Revision #7) for Harris & Associates that identifies the adjusted budget for AIX and the overall increased budget for the contract1.
If you have any questions regarding the nature of our Budget Amendment #1 Request, please let us know at your earliest opportunity.
We appreciate the opportunity to continue partnering with the City on delivering this project.
Sincerely,
Marcus Fuller, PE, PLS, MPA
Project Manager
760.217.3460 | [email protected]
With copy to:
AIX
Project Files – CAT 5
1 The 10-H1 Form (Revision 7) reflects a total of $2,232,389.74 which is slightly less than the requested increased contract amount of $2,232,522.25 due to adjustments with hours of new and existing staff reflected on prior revisions of the 10-H1 Form.
Item 1J - Page 13
B I Harris & Associates
A I X C o n s u l t i n g , I n c .
2 3 5 E B r o a d w a y , S u i t e 9 6 0
L o n g B e a c h , C A . 9 0 8 0 2
w w w . a i x . g r o u p
a i x m a i l @ a i x . g r o u p
T :
6 2 6 . 7 3 4 . 7 4 4 7
April 10, 2025
CWA Administrator
City of Palm Springs
Attn: Procurement & Contracting
3200 E Tahquitz Canyon Way
Palm Springs, CA 92262
Subject: Community Workforce Agreement - Letter of Assent City Project No. 12-02, South Palm Canyon Drive Bridge Replacement at the Tahquitz Creek Channel Project
Dear Sir/Madame,
This is to confirm that AIX Consulting, Inc. agrees to be party to and bound by the City of Palm Springs Community Workforce Agreement effective April 10, 2025 as such Agreement may, from time to time, be amended by the negotiating parties or interpreted pursuant to its terms. Such obligation to be party and bound by this Agreement shall extend to all work covered by the agreement undertaken by this Company on the project and this Company shall require all of its contractors and subcontractors of whatever tier to be similarly bound for all work within the scope of the Agreement by signing and furnishing to you an identical letter of assent prior to their commencement of work.
Sincerely,
Robert Delgado
Principal
AIX Consulting, Inc.
O. 626.734.7447
M. 714.640.7168
E. [email protected]
Item 1J - Page 14
l\l X
/fe--
Item 1J - Page 15
~ -
DAVID K. SIKORSKI
Business Manager
1IN'Jf IEltlN A 1f lC ({)) N AJL UNJI ({)) J~ ({)) JF
(0) JF IE IDlA 'Jf IlN CG IEN <G ICN IEIE JR§
June 14, 2024
TO: ALL CONTRACTORS SIGNATORY TO THE SOUTHERN
CALIFORNIA SHORT FORM CONSTRUCTION AGREEMENT
RE: SOUTHERN CALIFORNIA MASTER LABOR AGREEMENT/2022-2025 As a result of the June 8, 2024, General Membership Meeting and the negotiated increase due July 1, 2024 , in the amount of Four Dollars ($4.00), the following wage rates and fringe benefits were agreed to and are noted below for your information .
Negotiated increases and effective date . . . . . . . . . . . 7-01-22 7-01-23 7-01-24 *$5.00 *$4.00 *$4.00
Effective July 1, 2024, the Hourly Wage Rates will be increased a total of Two Dollars and fifty cents ($2.50), as noted below.
The Health and Welfare Fund will be increased thirty-five cents (35¢), to Thirteen Dollars and twenty cents ($13.20), for all hours worked or paid.
The Pension contribution will be increased fifty cents (50¢), to Ten Dollars and sixty-five cents ($10.65), for all hours worked or paid.
The Defined Contribution Plan (Annuity) will be increased fifty cents (50¢), to Five Dollars ($5.00), for all hours worked or paid.
The Vacation-Holiday amount of Two Dollars and twenty-five cents ($2.25) will remain the same and the Supplemental Dues amount will be increased ten cents (10¢) to One Dollar and seventy cents ($1 .70), making the total Vacation-Holiday contribution Three Dollars and ninety-five cents ($3.95), for all hours worked or paid.
The Joint Apprentice Training/Journeyman Retraining Fund will be increased five cents (05¢), making a total of One Dollar and ten cents ($1.10), for all hours worked or paid . . ** Special Shift *** Multi-Shift **** Special Sunday-Thursday Shift A-2, 8-2, C-2, E-2 - **$1.00 over straight-time rate of pay A-4, B-4, C-4, E-4****$3.00 over straight-time rate of pay 150 CORSON STREET • P.O. BOX 7109 • PASADENA, CA 91109-7209 • TELEPHONE (626) 792-8900 ..... N
\
.,•
Item 1J - Page 16
F- iiSl ALL CONTRACTORS SIGNATORY TO THE SOUTHERN
CALIFORNIA SHORT FORM CONSTRUCTION AGREEMENT :iwn ::RNA~UO.NA :t UNIO N OJ June 14, 2024 O:P:LRA'TCO.~CG =eN:GTCN':KERS Page 2
f.)r ~ ,W> m
Appendix A-1 through A-4
Classifications and Hourly Wage Rates Effective 7-01-24 **SS •••Ms ****
Appendix A-1 A-2 A-3 A-4
GROUP I $ 58.40 $ 59.40 $ 59.40 $ 61.40
GROUP II 59.18 60.18 60.18 62.18
GROUP Ill 59.47 60.47 60.47 62.47
GROUP IV 60.96 61 .96 61.96 63.96
GROUPV --------- --------- 62.06 65.06
GROUP VI 61.18 62.18 62.18 64 .18
GROUP VII --------- --------- 62 .28 65.28
GROUP VIII 61 .29 62.29 62.29 64 .29
GROUP IX --------- 62.39 65.39
GROUP X 61.41 62.41 62.41 64.41
GROUP XI -------- 62.51 65.51
GROUP XII 61.58 62.58 62.58 64.58
GROUP XIII 61.68 62.68 62.68 64.68
GROUP XIV 61.71 62.71 62.71 64.71
GROUP XV 61 .79 62.79 62.79 64.79
GROUP XVI 61.91 62.91 62.91 64.91
GROUP XVII 62.08 63.08 63.08 65.08
GROUP XVIII 62.18 63.18 63.18 65.18
GROUP XIX 62.29 63.29 63.29 65.29
GROUP XX 62.41 63.41 63.41 65.41
GROUP XXI 62.58 63.58 63.58 65.58
GROUP XXII 62.68 63.68 63.68 65.68
GROUP XXIII 62.79 63.79 63.79 65.79
GROUP XXIV 62.91 63.91 63.91 65.91
GROUP XXV 63.08 64.08 64.08 66.08
Appendix B-1 through B-4 Effective 7-01-24
Cranes, Piledriving & Hoisting Equipment **SS ***MS **** Appendix B-1 8-2 8-3 B-4
GROUP I $ 59.75 $ 60.75 $ 60.75 $ 62.75
GROUP II 60.53 61.53 61 .53 63.53
GROUP Ill 60.82 61.82 61 .82 63.82
GROUP IV 60.96 61.96 61.96 63.96
GROUPV 61 .18 62.18 62.18 64.18
GROUP VI 61.29 62.29 62.29 64.29
GROUP VII 61.41 62.41 62.41 64.41
GROUP VIII 61 .58 62.58 62.58 64.58
GROUP IX 61 .75 62.75 62.75 64.75
GROUP X 62.75 63.75 63.75 65.75
GROUP XI 63.75 64.75 64.75 66.75
GROUP XII 64.75 65.75 65.75 67.75
GROUP XIII 65.75 66.75 66.75 68.75
Item 1J - Page 17
TO ALL CONTRACTORS SIGNATORY TO THE SOUTHERN
CALIFORNIA SHORT FORM CONSTRUCTION AGREEMENT
June 14, 2024
Appendix C-1 through C-4
Surveyors
Appendix C-1
:INT:!:JlNA 'iCCON~\ C. UNION O'f
(()) }fD IE :JU\ 1tn~· G JEN CG in~ JEJE J['.l s
Effective 7-01-24
**SS ***MS ****
C-2 C-3 C-4
GROUP I $ 60.32 $ 61 :32 $ 61 .32 $ 63.32
GROUP II
GROUP Ill
GROUP IV
GROUPV
GROUP VI
GROUP VII
GROUP VIII
GROUP IX
GROUP X
Appendix D-1 - Tunnel Group
Appendix
GROUP I
GROUP II
GROUP Ill
GROUP IV
GROUPV
GROUP VI
GROUP VII
GROUP VIII
GROUP IX
GROUPX
GROUP XI
Appendix E-1 through E-4
Field Soils and Material Tester
Building/Construction Inspector
Appendix
GROUP I
GROUP II
GROUP Ill
60.96 61 .18
61.46 63.26
61.68 65 .31
63.26 65 .31
66 .01
E-1
$ 59.18
60.96 62.96
61.96 61 .96 63 .96
62.18 62 .18 64 .18
62.46 62.46 64 .46
64 .26 64.26 66 .26
62 .68 62.68 64.68
66.31 66.31 68.31
64 .26 64.26 66.26
66.31 66.31 68 .31
67.01 67.01 69.01
Effective 7-01-24
D-1
$ 60.25
61.03 61 .32
61.46 61.68
61.79 61.91
63.26 62.21
65.31 66.01
Effective 7-01-24
**SS ***MS *****
E-2 E-3 E-4
$ 60.18 $ 60.18 $ 62.18
61.96 61.96 63.96
63.96 63.96 65.96
* The Union may elect as its option, upon at least sixty (60) days' written notice to allocate the increase indicated to: (1) Hourly Wage Rates, (2) Health and Welfare, (3) Pension, (4) Vacation-Holiday and/or Supplemental Dues, (5) Joint Apprenticeship and Journeyman Retraining Fund, (6) Engineers Contract Compliance Committee, (7) So. Calif. Partnership for Jobs and (8) Defined Contribution Plan (Annuity).
Item 1J - Page 18
<.i ,~0 ALL CONTRACTORS SIGNATORY TO THE SOUTHERN
CALIFORNIA SHORT FORM CONSTRUCTION AGREEMENT
June 14, 2024
l NT:tllNA TIO NA J. UN:CON O'.F
O~PJEJ:t_,r.~'jfJO\l'G :EN:GI.Ct\iJrIEJR§
Page4
APPRENTICE WAGE RATES
Based 011 Appe11dix A, Group VI, A-I, A-2, A-3, and A-4 Based 011 Appendfr E, Group II, E-1, E-2, E-3, and E-4
(B11ildi11g/Co11structio11 /11specto1~
Apprentices operating equipment set forth in Group XIII through XXV of Append ix A will receive the applicable wage rate for that Group .
0 - 1000 hours Step I @60%
1000-2000 hours Step 11 @65 %
2000-3000 hours Step Ill @ 70%
3000-4000 hours Step IV @ 75%
4000-5000 hours Step V @ 80%
5000-6000 hours Step VI @ 90%
All shift pay or premiums entitled to be paid under the terms of this agreement shall be paid in full and added to the Apprentice Base Wage Rate, for all hours worked or paid.
At no time shall the above apprentice wage rates exceed any of the Journeyman Group Rates of this agreement.
Effective July/, 2022, the subsistence rate will be EightJ,• Dollars ($80.00) per day.
If the Employer furnishes the employees a suitable room, the employee shall receive Thirty Dollars ($30.00) per day subsistence allowance .
Effective J ulv 1, 2022, the subsistence rate will be Eiglrtv-Two Dollars ($82. 00) per day in the counties of Inyo and Mono.
If the Employer furnishes the employees a suitable room, the employee shall receive Thirty Two Dollars ($32 .00) per day subsistence allowance in the counties of Inyo and Mono.
Per Article XIX, Section T, of the Southern California Master Labor Agreement, effective Julv 1, 2022, the areas inside the boundaries of China Lake Naval Reserve , Vandenberg Air Force Base, Point Arguello, Seely Naval Base , Fort Irwin Army Base, Nebo Annex Marine Base, Marine Corp Logistics Base Yermo, Edwards Air Force Base and 29 Palms Marine Base, Zone Pay as hereinafter defined in "Exhibit A" shall apply for which the hourly rate of pay will be Ten Dollars ($10.00) per hour above the regular rate and shall become the base rate for the entire shift.
Zone pay is hereafter established effective July 9, 2007, and defined as Exhibit "B" subject to the exceptions noted below, zone pay shall be paid at the rate of Two Dollars ($2.00) per hour above the regular rate of pay and shall become the base rate for the entire shift. This zone pay area is located in the northern portion of "Exhibit B" delineated by the color blue.
Item 1J - Page 19
IN'.r ,:mN ATION IU UNION (H I ~ /2 TO ALL CONTRACTORS SIGNATORY TO THE SOUTHERN
CALIFORNIA SHORT FORM CONSTRUCTION AGREEMENT
June 14, 2024
O:PJDCATCO\Y'G :Jt NG'CN]EJ.E~R§ I
.,,~..._, ... I
Those areas defined in "Exhibit B" by the color yellow shall be One Dollar ($1.00) per hour above their regular rate of pay and shall become their base rate for the entire shift.
Effectfre .lulr I, 2022, it was agreed in negotiations the additional pay.for Operators 011 hoists witlt three (3) drums will be increased.from fifteen cents (I 5¢) to.fifty cents (50¢) per hour. Tlte additional pay slta/1 be added to tlte regular rate of pay and bec0111e tlte base rate for the entire shift.
Effective July 1, 2019, it was agreed in negotiations the tool allowance for all Heavy Duty Repairmen or Heavy Duty Repairman Combinations will be increased from fifty cents (50¢) to One Dollar ($1.00) per hour .
Effective July 9, 2007, it was agreed in negotiations the Foreman pay will be increased from One Dollar and fifty cents ($1.50) to Two Dollars ($2.00) per hour.
Effective July 1, 2001, it was agreed in negotiations the hazardous material pay will be increased from One Dollar ($1.00) to Two Dollars ($2.00) per hour.
FRINGE BENEFIT CONTRIBUTIONS: EFFECTIVE DA TES
7-01-21 7-01-22 7-01-23
Health and Welfare .................................................. . $11.85 $12.35 $12.85 Pension .................................................................... . 9.65 9.65 10.15 Defined Contribution Plan (Annuity) ......................... . 3.50 3.50 4.50 Vacation-Holiday ($2.25) and
Supplemental Dues ($1. 70) .................................. . 3.60 3.85 3.85 Joint Apprentice Training/
Journeyman Retraining Fund ................................ . 1.05 1.05 1.05 Engineers Contract Compliance Comm. (ECCC) .... . 0.15 0.15 0.15 So. Calif. Partnership for Jobs Fund ........................ . 0.10 0.10 0.10 Please place these new rates into effect July 1, 2024 .
Very truly yours,
David K. Sikorski, Business Manager
DKS:PH:mr
I. U. 0. E., Local Union .No..J
-~ - _/--;
~~~==(=jfffe.~ -
By: Perry Hawkins Ill, Financial Secretary
I. U. 0. E., Local Union No. 12
7-01-24
$13.20
10.65 5.00
3.95 1.10
0.15 0.10
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
, I
1 New PLA Employer Information
EMPLOYER INFORMATION
Employer Name:
Company Tax ID: Employer OEID: Agreement Code:
Company Address-City-State-Zip: Project Name:
(Select)
I have hours to report from the Project Effective Date.
I have no hours to report from the Project Effective Date, work will commence:
(Enter month work will commence)
I hereby confirm the above information is correct and understand all reporting obligations to the Operating Engineers Trust Funds Local 12
Signature:
Authorized Company Representative Title Date
Please return the completed form to Mabel Pichardo at [email protected]
Reporting/Payment of Employer Contributions
• Contributions are due and payable on the 10th day of each month for all hours worked by and/or paid to each covered employee during the prior calendar month. • Contributions are considered delinquent if payments and reports are received after the 20th of the month. If the 20th falls on a weekend or holiday, contributions are delinquent if not received the next business day.
• Most agreements provide for liquidated damages equal to 10% of the delinquent contributions or $25.00, whichever is greater.
• Employers who fail to pay contributions and/or submit reports on or before the due date will appear on the monthly Delinquency List published by the Employer Accounting Department. • If an Employer Report form is unfunded contact the Employer Accounting Dept. immediately at (626)356-1000 ext. 8824.
• For new employees, please add: Last Name, First Name Initial, Middle Initial, and Social Security Number, with the total hours worked in the reporting month. • If the new employee is an Apprentice, contact the Employer Accounting Dept. (626)356-1000, Select Option 2 & Select Option 1.
• Please note that different PLA project hours must be reported on a separate Employer Report Form.
Subcontracting
• Employers may not subcontract to Self-Employer or Owner-Operators for any work covered by the agreement.
• Employers may hire a Self-Employer or Owner-Operators, but must be put on the payroll, and become bona fide employees, of the signatory employer. The signatory employer must pay contributions on behalf of such employees in the same manner as it pays contributions on behalf of its other employees who perform work covered by the agreement.
• Employer must ensure subcontractors comply with the PLA obligations, in regards to payment of Fringe Benefit Contributions.
AIX Consulting, Inc.
87-0968772
235 E Broadway St, Ste 960, Long Beach, CA 90802
COPS S Palm Canyon Dr Bridge
926416
PLC
X
5/13/25
Principal
Item 1J - Page 20
2 New PLA Employer Information
Compliance Audits
• The employer’s business records are subject to periodic compliance audits to determine whether contributions have been made properly.
• Upon written request, the employer will make all records for audit available to an authorized Trust Fund representative.
• An employer who refuses to permit an audit by an authorized Trust Fund representative shall be considered delinquent to the Trusts Funds, and will appear on the monthly Delinquency List promulgated by the Employer Accounting Department.
• All Certified Payroll Reports must be retained, including the work periods of non-performance.
Item 1J - Page 21
1 Portal Administrator Authorization
EMPLOYER INFORMATION
Employer Name: Company Tax ID:: Employer OEID:
Company Address-City-State-Zip:
Portal Administrator Name: Portal Administrator Title:
Portal Administrator Email: Portal Administrator Phone: Portal Administrator Fax:
I hereby authorize the above named Portal Administrator to access the employer self-service portal for purpose of submitting monthly employer remittances to the IUOE Local 12 Trust Fund.
Signature:
Authorized Company Officer Title Date
Print Name
Officer’s Email
Officer’s Telephone
Please return the completed form to Mabel Pichardo at [email protected] If you have any questions, please call (626)356-1000 x8823 • Your company’s Portal Administrator should be someone who will be responsible for the security and implementation of adding authorized users within your company. • Once the completed form is received, your company’s Portal Administrator will receive an email with a unique invite code and will have access to both Quick Start Up and User Guides. • News and Information located on the home screen, after login, has useful information for first time users.
AIX Consulting, Inc.
87-0968772
926416
235 E Broadway St, Ste 960, Long Beach, CA 90802
Bianca Caldito-Velasco
Accounts Receivable Manager
[email protected]
+1 858-603-0691
N/A
5/13/25
Robert Delgado
[email protected]
Principal
714-640-7168
Item 1J - Page 22
Item 1J - Page 23
Item 1J - Page 24
Item 1J - Page 25
Item 1J - Page 26
Note: Mark-ups are Not Allowed Prime Consultant Subconsultant 2nd Tier Subconsultant Consultant
Project No. Contract No. Date
DIRECT LABOR
Hours
2900
LABOR COSTS
(a) Subtotal Direct Labor Costs
(b) Anticipated Salary Increases (see page 2 for calculation) (c) Total Direct Labor Costs [(a) + (b)]
INDIRECT COSTS
(d) Fringe Benefits Rate 0.00% (e) Fringe Benefits [(c) x (d)] (f) Overhead & G&A Rate 90.00% (g) Overhead [(c) x (f)] (h) General & Admin Rate 0.00% (i) Gen & Admin [(c) x (h)] (j) Total Indirect Costs [(e) + (g) + (i)]
FIXED FEE (k) Total Fixed Fee [(c) + (j)] x fixed fee 10% ] CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit
19 Months
2900 Hours
(l) Total Other Direct Costs
SUBCONSULTANTS’ COSTS (Add additional pages if necessary) (m) Total Subconsultants' Costs
n) Total Other Direct Costs including Subconsultants [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]
NOTES:
(Design, Engineering and Environmental Studies)
Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts $ 266,800.00
$ -
TotalActual Hourly Rate
AIX Consulting, Inc.
BRLS-5282(042)
92.00$
$ -
Vehicles
Union Hall Fringe Benefit Payments pursuant to CWA
Name
Alfredo Delgado
Classification/Title
Project Engineer (Roadway/Structrures)
244,514.20$
51,619.66$
AIX Cost Proposal (Revision #1)
Total
$ 23,750.00
$ 99,035.00
271,682.44$
266,800.00$
4,882.44$
$ -
Unit Cost
1,250.00$
34.15$
3. Anticipated salary increases calculation (page 2) must accompany.
Subconsultant 1:
Subconsultant 2:
$ -
$ -
$ -
690,601.30$
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.
-$
244,514.20$
-$
122,785.00$
6/17/2025
Subconsultant 3:
122,785.00$
-$
Description of Item
Item 1J - Page 27
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly
Rate
= $92.00 Year 1 Avg Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Year 1 + = $96.60
Year 2 + = $101.43
Year 3 + = $106.50
Year 4 + = $111.83
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Total Hours
Per Year
Year 1 * = 1838.6 Esimated Hours Year 1
Year 2 * = 1061.4 Esimated Hours Year 2
Year 3 * = 0 Esimated Hours Year 3
Year 4 * = 0 Esimated Hours Year 4
Year 5 * = 0 Esimated Hours Year 5
Total = 2900
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost per Year
Year 1 * = $169,151.20 Estimated Hours Year 1
Year 2 * = $102,531.24 Estimated Hours Year 2
Year 3 * = $0.00 Estimated Hours Year 3
Year 4 * = $0.00 Estimated Hours Year 4
Year 5 * = $0.00 Estimated Hours Year 5
Total Direct Labor Cost with Escalation = $271,682.44
Direct Labor Subtotal before Escalation = $266,800.00
Estimated Total of Direct Labor Salary Increase = $4,882.44 NOTES:
AIX Cost Proposal (Revision #1)
Cost-Plus-Fixed Fee or Lump Sum or Firm Fixed Price Contracts (Calculations for Anticipated Salary Increases)
$101.43
Total Hours per Cost
Proposal
2900
Direct Labor Subtotal per
Cost Proposal
$266,800.00
$106.50 Year 5 Avg Hourly Rate
Estimated % Completed
Each Year
Year 2 Avg Hourly Rate
Year 3 Avg Hourly Rate
$92.00
$96.60
Total Hours per
Cost Proposal
1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
4. Calculations for anticipated salary escalation must be provided.
Avg Hourly Rate Proposed Escalation
5.0%
5.0%
5.0%
5.0%
$111.83 0
$106.50 0
2900
Year 4 Avg Hourly Rate
Avg Hourly Rate (calculated
above)
$92.00
$96.60
$101.43
Estimated Hours (calculated
above)
1838.6
1061.4
0 100.0% Total
63.4%
36.6%
2900
2900
2900
2900
LPP 17-01 Page 2 of 3
Item 1J - Page 28
Certification of Direct Costs:
1. 2.
3. 4.
5. 6.
Prime Consultant or Subconsultant Certifying:
Name: Title:*
Signature: Certification Date:
Email: Phone: 714-640-7168
Address:
List services the consultant is providing under the proposed contract:
AIX Cost Proposal (Revision #1)
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
Generally Accepted Accounting Principles (GAAP)
Terms and conditions of the contract
Title 23 United States Code Section 112 - Letting of Contracts 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Structures Representative and Structures Inspector
Robert Delgado
[email protected]
Executive Principal
Item 1J - Page 29
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Prime Consultant Subconsultant 2nd Tier Subconsultant Consultant
Project No. Contract No. Date
DIRECT LABOR
Hours
92 1520
180
228
1520
190
270
300
220
80 395
40 40
240
175
131
30 40
30 43
30 10
LABOR COSTS
(a) Subtotal Direct Labor Costs
(b) Anticipated Salary Increases (see page 2 for calculation) (c) Total Direct Labor Costs [(a) + (b)]
INDIRECT COSTS
(d) Fringe Benefits Rate 47.45% (e) Fringe Benefits [(c) x (d)] (f) Overhead Rate + G&A 72.11% (g) Overhead [(c) x (f)] (h) General & Admin Rate 0.00% (i) Gen & Admin [(c) x (h)] (j) Total Indirect Costs [(e) + (g) + (i)]
FIXED FEE (k) Total Fixed Fee [(c) + (j)] x fixed fee 10% ] CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit
19 month
21,850 miles
108 nights
108 ea
1 LS
(l) Total Other Direct Costs
SUBCONSULTANTS’ COSTS (Add additional pages if necessary) (m) Total Subconsultants' Costs
n) Total Other Direct Costs including Subconsultants [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]
NOTES:
Environmental Monitor/Biologist Kathereine Deodat 48.20$ $ 1,928.00 Environmental Monitor/Biologist David Sanchez Venegas 32.00$ $ 1,280.00 Publications Services Technician Leona Vander Molen 37.50$ $ 1,612.50 141.65$
Environmental Compliance Manager Shannon Bane 80.00$ $ 2,400.00 Environmental Monitor/Biologist Kelsea Loescher 35.18$ $ 7,739.60 Environmental Monitor/Biologist Rachel Smith 40.00$ $ 3,200.00 Environmental Monitor/Biologist Corrina Matamala 45.00$ $ 17,775.00 Unit Cost
$1,250.00
0.67$
$ 11,785.20
58.00$
39.13$
Vehicles (1 ea @ 19 Mo)
Mileage (staff without assigned vehicles)
362,317.34$
SWPPP Coordinator Gabrielle Zamora, EIT, QSD 73.21$ $ 17,570.40 Environmental Monitor/Biologist Chris Thomson 53.85$ $ 16,155.00 $ 18,556.15 Claims Support Vijay Desai, PE, QSD Scheduler Andrew Beebe, PE 110.00$ $ 19,250.00 Classification/Title
Project Manager
Structures Representative Scott Giannini, PE 83.80$ $ 15,084.00
79.45$ $ 21,451.50 Environmental Manager Emily Mastrelli
80.60$ $ 18,376.80 Document Control/Labor Compliance
Subconsultant 1:
Subconsultant 2:
$ 27,664.87
$ 7,452.00
$ 23,400.00
Subconsultant 3:
Subconsultant 4:
Subconsultant 5:
Subconsultant 6:
236.00$
69.00$
Verdantas
San Diego Natural History Museum
Lodging (staff overnight assignments)
Per Diem (staff overnight assignments)
$ 142,927.93
$ 2,708.82
23,400.00$
1. Key personnel must
be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.
6/17/2025
AIX (DBE)
Coast Surveying (DBE)
96,906.37$
$ 690,601.30
$ 85,746.00
921,984.05$
Description of Item
600,730.30$
110,318.12$
238,412.95$
BRLS-5282(042)
Kai Chan
Char Hamilton
Office Engineer $ 88,160.00
$ 7,434.70
128.10$
Resident Engineer Ibrahim Bakirci, PE, QSD, QSP 142.21$ -$
Bat Survey/Bat Habitat Management Plan (LSA)
REVISION #7
1,018,890.42$
2,232,389.74$
Harris & Associates, Inc.
(Design, Engineering and Environmental Studies)
$ 216,159.20
Cost-Plus-Fixed Fee or lump sum or Firm Fixed Price Contracts TotalActual Hourly RateName
Marcus Fuller, PE, PLS
Exhibit 10-H1 Cost Proposal Page 1 of 3
Total
$ 23,750.00
$ 14,639.50
502,450.90$
491,154.35$
11,296.55$
Subconsultant 7:
Project Engineer (Electrical) Jerry Marquez
GIS Analyst Matthew Dornbach 30.31$ $ 303.10 Environmental Inspector/Biologist William Lawton 45.00$ $ 1,800.00 Publications Services Manager Lindsey Messner 53.21$ $ 1,596.30 GIS Analyst Randy Deodat 51.23$ $ 1,536.90 LPP 17-01
January 2018
Item 1J - Page 30
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly Rate
Contract
Duration
= $84.62 Year 1 Avg Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Year 1 + = $88.85
Year 2 + = $93.30
Year 3 + = $0.00
Year 4 + = $0.00
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Total Hours Per
Year
Year 1 * = 3134.16 Esimated Hours Year 1
Year 2 * = 2669.84 Esimated Hours Year 2
Year 3 * = 0 Esimated Hours Year 3
Year 4 * = 0 Esimated Hours Year 4
Year 5 * = 0 Esimated Hours Year 5
Total = 5804
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost per Year
Year 1 * = $265,223.35 Estimated Hours Year 1
Year 2 * = $237,227.55 Estimated Hours Year 2
Year 3 * = $0.00 Estimated Hours Year 3
Year 4 * = $0.00 Estimated Hours Year 4
Year 5 * = $0.00 Estimated Hours Year 5
Total Direct Labor Cost with Escalation = $502,450.90
Direct Labor Subtotal before Escalation = $491,154.35
Estimated Total of Direct Labor Salary Increase = $11,296.55 NOTES:
Exhibit 10-H1 Cost Proposal Page 2 of 3
Cost-Plus-Fixed Fee or lump sum or Firm Fixed Price Contracts (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Total Hours per Cost
Proposal
5804
Direct Labor Subtotal per
Cost Proposal
$491,154.35
Year 5 Avg Hourly Rate
Estimated % Completed
Each Year
Year 2 Avg Hourly Rate
Year 3 Avg Hourly Rate
$84.62
$88.85
Total Hours per
Cost Proposal
1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
Avg Hourly Rate Proposed Escalation
5.0%
5.0%
5.0%
5.0%
$0.00 0
$0.00 0
Year 4 Avg Hourly Rate
Avg Hourly Rate (calculated
above)
$84.62
$88.85
$93.30
Estimated Hours (calculated
above)
3134.16
2669.84
0 100.0% Total
54.0%
46.0%
5804
5804
LPP 17-01
January 2018
Item 1J - Page 31
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:
1. 2.
3. 4.
5. 6.
Prime Consultant or Subconsultant Certifying:
Name: Title:*
Signature: Certification Date:
Email: Phone:
Address:
List services the consultant is providing under the proposed contract:
Exhibit 10-H1 Cost Proposal Page 3 of 3
Actual Cost-Plus-Fixed Fee or lump sum (Firm Fixed Price) contracts (Design, Engineering and Environmental Studies)
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
Generally Accepted Accounting Principles (GAAP)
Terms and conditions of the contract
Title 23 United States Code Section 112 - Letting of Contracts 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Construction Management Services
Marcus Fuller
[email protected]
Vice President
760.217.3460
6/17/2025
101 Progress #250, Irvine, CA 92618
LPP 17-01
January 2018
Item 1J - Page 32
800 North Haven Avenue, Suite 390, Ontario, CA 91764 p: 800.827.4901 www.WeAreHarris.com June 25, 2025
Francisco Jaime, PE Joshua Nickerson, PE
Principal Engineer Consulting Engineer
City of Palm Springs NAI Consulting
3200 E. Tahquitz Canyon Way 68955 Adelina Road
Palm Springs, CA 92262 Cathedral City, CA 92234
RE: South Palm Canyon Drive Bridge Replacement at Tahquitz Creek City Project No: 12-02, Federal Project No. BRLS-5282(042) Harris & Associates Construction Management Services
Updated Budget Amendment #2 Request
Dear Mr. Jaime and Mr. Nickerson:
We are submitting herewith an updated request to amend the budget for Construction Management and related services provided for in our contract services agreement; this request constitutes our Updated Budget Amendment #2 Request for an increase of $10,380.48.
Specifically, the increase is to account for additional environmental permitting and coordination services as more specifically referenced in the attached scope from Emily Mastrelli, our Director of Natural Resources.
Included with her proposal is a Cost Proposal 10-H1 Form for the additional environmental permitting and coordination services limited to amending the Section 401 Clean Water Act Permit with the Regional Water Quality Control Board.
If you have any questions regarding the nature of our Updated Budget Amendment #2 Request, please let us know at your earliest opportunity.
We appreciate the opportunity to continue partnering with the City on delivering this project.
Sincerely,
Marcus Fuller, PE, PLS, MPA
Project Manager
760.217.3460 | [email protected]
With copy to:
Project Files – CAT 5
Item 1J - Page 33
2375 Northside Drive, Suite 125, San Diego, CA 92108 (619) 236-1778 WeAreHarris.com June 25, 2025
Francisco J. Jaime, PE
Principal Civil Engineer
City of Palm Springs
3200 E Tahquitz Canyon Way
Palm Springs, California 92262
PROPOSAL TO PROVIDE RESOURCE AGENCY PERMIT AMENDMENT
SERVICES FOR THE SOUTH PALM CANYON DRIVE BRIDGE REPLACEMENT
PROJECT AT TAHQUITZ CREEK IN PALM SPRINGS, CALIFORNIA
Dear Mr. Jaime:
Thank you for inviting Harris & Associates (Harris) to submit a proposal to provide assistance amending the existing Regional Water Quality Control Board (RWQCB) permit for the South Palm Canyon Drive Bridge Replacement Project in the City of Palm Springs (City), California. An amendment is required to ensure the RWQCB Clean Water Act (CWA) Section 401 permit covers all impacts from construction. Below is our scope and cost to provide Section 401 permit amendment services for the project.
SCOPE OF WORK
RESOURCE AGENCY CONSULTATION, REPORTING, AND PERMIT AMENDMENTS Based on communications between the City and Harris, an amendment to the 401 permit is required to ensure the project has appropriate coverage for temporary impacts to Tahquitz Creek, and to ensure the permit matches the U.S. Army Corps of Engineers (USACE) CWA Section 404 permit. Therefore, Harris will prepare and submit CWA Section 401 permit amendment documentation for the project and coordinate and consult with the Colorado River Basin RWQCB. The CWA Section 401 permit amendment will be secured through coordination between Harris, the City, and RWQCB and the proactive anticipation and resolution of challenges.
RWQCB Permit Applications, Revisions, Submittals
The Harris team will prepare a permit amendment application in compliance with Section 401 of the federal CWA. Prior to submitting the application to the Colorado River Basin RWQCB, Harris will request a meeting with the RWQCB once the permit amendment has received one round of comments from City, and those comments have been addressed by Harris. Once receiving direction from the RWQCB, Harris will submit an official permit amendment application to the RWQCB.
The application will include one copy of the Aquatic Resources Delineation Report (ARDR), project activity plans, minimization and avoidance measures, and figures. In addition, the Section 404 permit will be included in the permit amendment application documents.
Our scope and budget includes up to two sets of revisions to the permit amendment based on comments from the RWQCB.
Harris assumes the City will be responsible for payment of any mitigation fees determined by the RWQCB due to additional project impacts associated with the amended permit.
Item 1J - Page 34
Harris & Associates, Inc. Resource Agency Permit Amendments for the South Palm Canyon Drive Bridge Project 2 of 2
Resource Agency Consultation and Coordination
The CWA Section 401 permit amendment will be secured through coordination between Harris, the City, and RWQCB and the proactive anticipation and resolution of challenges. Harris has scoped two staff members for meetings, including preparation time, and time for communication through email for the CWA permit amendment documentation. This task includes time for consultation/coordination already conducted by the Harris team not included in the original environmental scope and cost for the project. Excessive coordination with RWQCB (i.e., repeated requests for clarifications and information from RWQCB) may require a cost amendment.
Assumptions:
Harris assumes that the City will provide all CAD files, documents, the ARDR, impact descriptions and quantities and any other required information and data for Harris to prepare the amendment application. Delays in receiving information will delay the amendment application preparation and submittal. Harris assumes the City will pay all permit amendment application costs (if any) and any violation costs. This proposal is valid for a period of 60 days.
COST
The total cost for these additional services is based on an estimated number of hours for the following Harris staff:
Project Manager: 2 hours
Resident Engineer: 2 hours
Office Engineer: 2 hours
Environmental Manager: 20 hours
Environmental Monitor/Biologist: 35 hours
GIS Analyst: 5 hours
Our estimated budget is shown on the attached Caltrans Cost Proposal 10-H1 Form is not to exceed $10,380.48. All work would be billed on a time and materials basis.
We look forward to working with you on this project. Should you have any questions regarding this proposal, please contact me at (619) 510-5372 or [email protected].
Sincerely,
Harris & Associates, Inc.
Emily Mastrelli
Director, Natural Resources, EPC
(619) 510-5372 [email protected]
Item 1J - Page 35
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Prime Consultant Subconsultant 2nd Tier Subconsultant Consultant
Project No. Contract No. Date
DIRECT LABOR
Hours
2 2
2 20
35 5
LABOR COSTS
(a) Subtotal Direct Labor Costs
(b) Anticipated Salary Increases (see page 2 for calculation) (c) Total Direct Labor Costs [(a) + (b)]
INDIRECT COSTS
(d) Fringe Benefits Rate 47.45% (e) Fringe Benefits [(c) x (d)] (f) Overhead Rate + G&A 72.11% (g) Overhead [(c) x (f)] (h) General & Admin Rate 0.00% (i) Gen & Admin [(c) x (h)] (j) Total Indirect Costs [(e) + (g) + (i)]
FIXED FEE (k) Total Fixed Fee [(c) + (j)] x fixed fee 10% ] CONSULTANT’S OTHER DIRECT COSTS (ODC) – ITEMIZE (Add additional pages if necessary) Quantity Unit
(l) Total Other Direct Costs
SUBCONSULTANTS’ COSTS (Add additional pages if necessary) (m) Total Subconsultants' Costs
n) Total Other Direct Costs including Subconsultants [(l) + (m)] TOTAL COST [(c) + (j) + (k) + (n)]
NOTES:
Unit Cost
$ 270.28
58.00$
3,099.32$
-$
-$
GIS Analyst Randy Deodat 51.23$ $ 256.15 Environmental Monitor/Biologist Kathereine Deodat 48.20$ $ 1,687.00 Classification/Title
Project Manager
84.21$ $ 1,684.20 Environmental Manager Emily Mastrelli Ibrahim Bakirci, PE, QSD, QSP 142.21$
Subconsultant 1:
Subconsultant 2:
Subconsultant 3:
1. Key personnel must be marked with an asterisk (*) and employees that are subject to prevailing wage requirements must be marked with two asterisks (**). All costs must comply with the Federal cost principles. Subconsultants will provide their own cost proposals.
2. The cost proposal format shall not be amended. Indirect cost rates shall be updated on an annual basis in accordance with the consultant’s annual accounting period and established by a cognizant agency or accepted by Caltrans.
-$
6/23/2025
-$
Description of Item
5,138.75$
943.68$
2,039.42$
BRLS-5282(042)
Kai ChanOffice Engineer $ 116.00 135.14$
Resident Engineer
ADDITIONAL ENVIRONMENTAL PERMITTING AND RELATED SERVICES -$
10,380.48$
Harris & Associates, Inc.
(Design, Engineering and Environmental Studies)
$ 284.42
Cost-Plus-Fixed Fee or lump sum or Firm Fixed Price Contracts TotalActual Hourly RateName
Marcus Fuller, PE, PLS
Exhibit 10-H1 Cost Proposal Page 1 of 3
Total
$ -
4,298.05$
4,298.05$
LPP 17-01
January 2018
Item 1J - Page 36
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
1. Calculate Average Hourly Rate for 1st year of the contract (Direct Labor Subtotal divided by total hours) Avg Hourly Rate
Contract
Duration
= $65.12 Year 1 Avg Hourly Rate
2. Calculate hourly rate for all years (Increase the Average Hourly Rate for a year by proposed escalation %) Year 1 + = $68.38
Year 2 + = $71.80
Year 3 + = $0.00
Year 4 + = $0.00
3. Calculate estimated hours per year (Multiply estimate % each year by total hours) Total Hours Per
Year
Year 1 * = 66 Esimated Hours Year 1
Year 2 * = 0 Esimated Hours Year 2
Year 3 * = 0 Esimated Hours Year 3
Year 4 * = 0 Esimated Hours Year 4
Year 5 * = 0 Esimated Hours Year 5
Total = 66
4. Calculate Total Costs including Escalation (Multiply Average Hourly Rate by the number of hours) Cost per Year
Year 1 * = $4,298.05 Estimated Hours Year 1
Year 2 * = $0.00 Estimated Hours Year 2
Year 3 * = $0.00 Estimated Hours Year 3
Year 4 * = $0.00 Estimated Hours Year 4
Year 5 * = $0.00 Estimated Hours Year 5
Total Direct Labor Cost with Escalation = $4,298.05
Direct Labor Subtotal before Escalation = $4,298.05
Estimated Total of Direct Labor Salary Increase = $0.00 NOTES:
Exhibit 10-H1 Cost Proposal Page 2 of 3
Cost-Plus-Fixed Fee or lump sum or Firm Fixed Price Contracts (CALCULATIONS FOR ANTICIPATED SALARY INCREASES)
Total Hours per Cost
Proposal
66 Direct Labor Subtotal per
Cost Proposal
$4,298.05
Year 5 Avg Hourly Rate
Estimated % Completed
Each Year
Year 2 Avg Hourly Rate
Year 3 Avg Hourly Rate
$65.12
$68.38
Total Hours per
Cost Proposal
1. This is not the only way to estimate salary increases. Other methods will be accepted if they clearly indicate the % increase, the # of years of the contract, and a breakdown of the labor to be performed each year.
2. An estimation that is based on direct labor multiplied by salary increase % multiplied by the # of years is not acceptable. (i.e. $250,000 x 2% x 5 yrs = $25,000 is not an acceptable methodology)
3. This assumes that one year will be worked at the rate on the cost proposal before salary increases are granted.
Avg Hourly Rate Proposed Escalation
5.0%
5.0%
5.0%
5.0%
$0.00 0
$0.00 0
Year 4 Avg Hourly Rate
Avg Hourly Rate (calculated
above)
$65.12
$68.38
$71.80
Estimated Hours (calculated
above)
66 0
0 100.0% Total
100.0%
0.0%
66 66
LPP 17-01
January 2018
Item 1J - Page 37
Local Assistance Procedures Manual EXHIBIT 10-H1
Cost Proposal
Certification of Direct Costs:
1. 2.
3. 4.
5. 6.
Prime Consultant or Subconsultant Certifying:
Name: Title:*
Signature: Certification Date:
Email: Phone:
Address:
List services the consultant is providing under the proposed contract:
Exhibit 10-H1 Cost Proposal Page 3 of 3
Actual Cost-Plus-Fixed Fee or lump sum (Firm Fixed Price) contracts (Design, Engineering and Environmental Studies)
*An individual executive or financial officer of the consultant’s or subconsultant’s organization at a level no lower than a Vice President or a Chief Financial Officer, or equivalent, who has authority to represent the financial information utilized to establish the cost proposal for the contract.
I, the undersigned, certify to the best of my knowledge and belief that all direct costs identified on the cost proposal(s) in this contract are actual, reasonable, allowable, and allocable to the contract in accordance with the contract terms and the following requirements:
Generally Accepted Accounting Principles (GAAP)
Terms and conditions of the contract
Title 23 United States Code Section 112 - Letting of Contracts 48 Code of Federal Regulations Part 31 - Contract Cost Principles and Procedures 23 Code of Federal Regulations Part 172 - Procurement, Management, and Administration of Engineering and Design Related Service
48 Code of Federal Regulations Part 9904 - Cost Accounting Standards Board (when applicable) All costs must be applied consistently and fairly to all contracts. All documentation of compliance must be retained in the project files and be in compliance with applicable federal and state requirements. Costs that are noncompliant with the federal and state requirements are not eligible for reimbursement.
Local governments are responsible for applying only cognizant agency approved or Caltrans accepted Indirect Cost Rate(s).
Additional environmental regulatory permitting and coordination services.
Marcus Fuller
[email protected]
Vice President
760.217.3460
6/23/2025
101 Progress #250, Irvine, CA 92618
LPP 17-01