CITY COUNCIL STAFF REPORT
DATE: November 12, 2025 CONSENT CALENDAR
SUBJECT: APPROVE AMENDMENTS TO PROFESSIONAL SERVICES
AGREEMENTS A8509, A8510, A8514 AND A8516 WITH HISTORIC
RESOURCES GROUP, CHATTEL, INC., GPA CONSULTING, INC., AND ARCHITECTURAL RESOURCES GROUP, INC. FOR ON-CALL
ARCHITECTURAL HISTORIAN SERVICES
FROM: Scott C. Stiles, City Manager
BY: Department of Planning Services
SUMMARY:
This action will approve amendments to Agreement A8509 with Historic Resources Group, Agreement A8510 with Chattel, Inc., Agreement A8514 with GPA Consulting, Inc., and Agreement A8516 with Architectural Resources Group, Inc. to extend the term of the agreement for on-call architectural historian services.
RECOMMENDATION:
1) Approve amendments to Agreements A8509, A8510, A8514 and A8516 (Attachment A) for on-call architectural historian services to extend the term through July 31, 2026; and
2) Authorize the City Manager or designee to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
According to the Public Integrity Disclosure forms (Attachment B) all four firms are registered in the state of California.
BACKGROUND:
The Department of Planning Services requires as-needed, on-call historic resource assessment services for a variety of current and future City-initiated historic preservation projects and nominations. The required services primarily consist of historic resources reports that involve the evaluation of a variety to sites based on the City’s current historic preservation ordinance as outlined in Chapter 8.05 of Title 8 “Building and Construction” of the City’s Municipal Code. The department anticipates the need for these services for
City Council Staff Report
November 12, 2025 -- Page 2
Amend On-Call Architectural Historian Services Agreement various projects as historic preservation activity in the City continues. The on-call agreements with multiple firms allow the department to provide an efficient and streamlined level of customer service and effectively schedule the required historic resource assessment for sites and projects.
Contracts were awarded to the four firms listed in this request for amendment by the City following a Request for Proposal (RFP) solicitation conducted in 2020 based on their professional qualifications. Professional services agreements are included as Attachment C.
The department is currently working with the Department of Procurement & Contracting to initiate the next Request for Proposals (RFP) but requests the terms of the existing agreements to be extended to ensure coverage of services while the RFP process is in progress. The extension would be applied retroactively and expire in July of 2026.
STAFF ANALYSIS:
Staff recommend approval of these amendments to Agreement A8509 with Historic Resources Group, Agreement A8510 with Chattel, Inc., Agreement A8514 with GPA Consulting, Inc., and Agreement A8516 with Architectural Resources Group, Inc. and seeks to extend the term of the agreements through July 31, 2026.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
ALIGNMENT WITH STRATEGIC PLANNING:
This project aligns with City Council’s Strategic Plan Broad Goals of Infrastructure and Facilities, and Community Services.
FISCAL IMPACT:
Sufficient funds are budgeted and available in Fiscal Year 2025-26 Planning Department account 1002010-7000.
City Council Staff Report
November 12, 2025 -- Page 3
Amend On-Call Architectural Historian Services Agreement REVIEWED BY:
Director of Planning: Christopher Hadwin
City Attorney: Jeff Ballinger
Assistant City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENTS:
A. Amendments to Agreements: No. A8509, No. A8510, No. A8514 and No. A8516 B. Public Integrity Disclosure Forms
C. Professional Services Agreements No. A8509, No. A8510, No. A8514 and No.
A8516