CITY COUNCIL STAFF REPORT
DATE: January 28, 2026 CONSENT CALENDAR
SUBJECT: ACCEPTANCE OF THE 2025 PAVEMENT REHABILITATION PROJECT, CITY PROJECT 25-01
FROM: Scott C. Stiles, City Manager
BY: Engineering Services Department
SUMMARY:
Construction of the 2025 Pavement Rehabilitation Project, City Project No. 25-01 (the “Project”), has been completed. Formal City Council acceptance of the Project is required to document the completion of public works improvements and to allow the City’s filing of a Notice of Completion with the Riverside County Recorder in accordance with Section 9200 of the California Civil Code.
RECOMMENDATION:
1. Accept the 2025 Pavement Rehabilitation Project, City Project No. 25-01, as completed in accordance with the plans and specifications; and
2. Authorize the City Engineer to execute and file for recordation with the Riverside County Recorder a Notice of Completion for the 2025 Pavement Rehabilitation Project, City Project No. 25-01.
BACKGROUND:
On February 13, 2025, the City Council awarded a construction contract in the amount of $7,198,990 to Matich Corporation (the “Contractor”), $205,000 to Dudek, Inc. (Construction Management with material inspections), and $12,900 to The Solis Group (Work Force Agreement administrator) for the Project.
STAFF ANALYSIS:
Construction of the Project started May 6, 2025, and was determined to be substantially completed on December 19, 2025. Staff recommends City Council accept the completed Project as required by Section 9200 of the California Civil Code and authorize the City
City Council Staff Report
January 28, 2026 -- Page 2
Accept City Project 25-01 Pavement Rehabilitation
Engineer to file and record a Notice of Completion to be submitted to the County. A copy of the Notice of Completion is included as Attachment A.
ENVIRONMENTAL ASSESSMENT:
In accordance with the California Environmental Quality Act (“CEQA”) Guidelines Section 15301 “Existing Facilities”, Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use. Therefore, Staff has determined that the 2025 Pavement Rehabilitation, City Project No. 25-01, is considered categorically exempt from CEQA.
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with the following City Council Strategic Plan Broad Goal: Infrastructure and Facilities.
FISCAL IMPACT:
The original contract amount was $7,198,990. On July 1, 2025, Change Order No. 1 was issued in the amount of $1,251,010, increasing the contract amount to $8,450,000.
During construction, Staff was able to adjust the workflow and pavement treatment type based on field conditions, leading to an overall project savings of $221,573.97. The final balancing change order is included as Attachment B.
The City is holding retention funds in the amount of $411,421.30 for the Contractor pending acceptance of improvements and filing the Notice of Completion with the County Recorder’s Office.
REVIEWED BY:
City Engineer: Joel Montalvo
Assistant City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENTS:
A. Notice of Completion
B. Final Balancing Change Order No. 2