CITY COUNCIL STAFF REPORT
DATE: FEBRUARY 25, 2026 CONSENT CALENDAR
SUBJECT: APPROVE CONTRACT SERVICE AGREEMENTS NO. 26B015 AND 26B016 WITH ADVANTAGE TOTAL PROTECTION, INC. FOR ALARM
MONITORING AND MAINTENANCE SERVICES
FROM: Scott C. Stiles, City Manager
BY: David McAbee, Director of Public Works
Harry Barrett Jr., Executive Director of Aviation
SUMMARY:
This action seeks approval of two contract service agreements with Advantage Total Protection, Inc., Agreement No. 26B015, in an amount not to exceed $525,000, and Agreement No. 26B016, in an amount not to exceed $75,000, to provide alarm monitoring and maintenance services for the Public Works and Aviation Departments, for an initial three-year term.
RECOMMENDATION:
1. Approve Contract Services Agreement No. 26B015 with Advantage Total Protection, Inc. to provide alarm monitoring and maintenance services for the Public Works Department in an amount not to exceed $525,000, for an initial three-year term from March 1, 2026, through February 28, 2029, with two optional one-year extensions at the City’s sole discretion.
2. Approve Contract Services Agreement No. 26B016 with Advantage Total Protection, Inc. to provide alarm monitoring and maintenance services for the Aviation Department in an amount not to exceed $75,000, for an initial three- year term from March 1, 2026, through February 28, 2029, with two optional one-year extensions at the City’s sole discretion.
3. Authorize the City Manager or designee to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
According to the Public Integrity Disclosure form (Attachment C) submitted on January 22, 2026, Advantage Total Protection, Inc. is registered in the state of California.
City Council Staff Report
February 25, 2026 -- Page 2
Award Alarm Monitoring and Maintenance Contract Services Agreements BACKGROUND:
The City of Palm Springs requires services from a licensed and qualified firm to provide comprehensive monitoring, testing, maintenance and repair services of fire and security alarm systems for City owned and maintained facilities for the Public Works and Aviation Departments.
The City routinely contracts for alarm monitoring, testing, maintenance and repair services. The current Agreement (23B101) with Fire Protection Services Corporation is set to expire on June 30, 2026. Agreement 23B101 was awarded by City Council on May 25, 2023, following a formal solicitation process conducted under Invitation for Bids (IFB 23-26) for an initial three-year term with an amount not to exceed $223,428.
Throughout the life of Agreement 23B101, six (6) amendments have been processed.
Amendment No. 1, entered into on February 21, 2024, modified the scope of work to provide for repair and replacements services, as well as continued monitoring and testing services at the Palm Springs Main Library, Belardo Downtown Parking Garage, and Palm Springs Navigation Center, for an additional amount of $36,077.37 and a revised amount not to exceed $259,505.37.
Amendment No. 2, entered into on June 3, 2024, modified the scope of work and schedule of fees to add the repair and replacement services and addition of monthly monitoring services at 2901 E Alejo Road and 3111 E Tahquitz Canyon Way, for an additional amount of $16,747 and a revised amount not to exceed $276,252.37.
Amendment No. 3, entered into on June 21, 2024, provided for the addition of burglary and fire monitoring services at the Palm Springs Navigation Center Buildings 2 and 3 and to establish monitoring and testing services at 3589 McCarthy Road, for an additional amount of $14,949.75 and a revised amount not to exceed $291,202.12.
Amendment No. 4, effective October 29, 2024, provided for the replacement and upgrade of the alarm panel for the US Customs building and the addition of burglary monitoring and testing services, for an additional amount of $3,639.92 and a revised amount not to exceed $294,842.04.
Amendment No. 5, dated July 31, 2025, modified the scope of work to include the installation of alarm monitoring hardware at the Ticket Counter within the Airport and annual inspection services, for an additional cost of $2,753.51 and a revised amount not to exceed $297,595.55.
Amendment No. 6, entered into on December 1, 2025, added the installation of fire system for the Ticket Counter, updating the Plaza Theatre security and fire installation system and a replacement fire panel for the Police Department Training Center, for an additional amount of $21,394.49 and a total revised contract amount not to exceed $318,990.04.
City Council Staff Report
February 25, 2026 -- Page 3
Award Alarm Monitoring and Maintenance Contract Services Agreements STAFF ANALYSIS:
The contracts with Advantage Total Protection, Inc., are maintenance contracts with on- call, as needed services included. The bids were used to determine the lowest, responsive, responsible bidders and to set the unit rates for the contracts; however, the actual amount of the contracts is based on the budgeted amount set by the departments and will therefore not match the bid amounts.
An Invitation for Bids (IFB 25-17) was initiated by the City’s Procurement and Contracting Department on December 8, 2025, based on the Department of Public Works specifications. Bids were solicited directly via the City’s procurement vendor portal, PlanetBids. In addition, the IFB was advertised in The Desert Sun. Four bids were received by January 22, 2026, deadline as follows:
Vendor Bid
Intercom Clock & Signal Service – Riverside, CA $276,614.00 Advantage Total Protection, Inc. – Walnut Grove, CA $311,995.60 Fire Protection Services Corporation – Palm Desert, CA $377,031.00 AK Security Alarm, LLC – Riverside, CA $456,650.00
The Departments’ intent for this solicitation was to award two separate contracts to the lowest, responsive, and responsible bidder. While Intercom Clock & Signal Services submitted the lowest initial bid, the proposal was deemed non-responsive following a formal evaluation of the bid package. Consequently, Advantage Total Protection, Inc. was identified as the lowest responsive and responsible bidder for award.
The unit pricing is fixed for the first year and subject to a CPI increase in the following years.
Staff recommends approval of Contract Services Agreement No. 26B015 in the amount not to exceed $525,000 for the Public Works Department and Contract Services Agreement No. 26B016 in the amount not to exceed $75,000 for the Aviation Department with Advantage Total Protection, Inc., effective March 1, 2026, through February 28, 2029, subject to two one-year optional renewals at the sole discretion of the City.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
City Council Staff Report
February 25, 2026 -- Page 4
Award Alarm Monitoring and Maintenance Contract Services Agreements ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with the following City Council Strategic Plan Broad Goal: Infrastructure and Facilities.
FISCAL IMPACT:
Funds for these services are budgeted and available for Fiscal Years 2025-26 and 2026- 27, and will be budgeted in subsequent fiscal years:
Public Works: 5206570-40105
Aviation: 4157050-40105
REVIEWED BY:
Assistant Director of Public Works: Daniel Martinez
Director of Public Works: David McAbee
Executive Director of Aviation: Harry Barrett
Procurement and Contracting Manager: Tabitha Richards
Assistant City Manager: Teresa Galllavan
City Manager: Scott Stiles
ATTACHMENTS:
A. Contract Services Agreement No. 26B015
B. Contract Services Agreement No. 26B016
C. Public Integrity Disclosure – Advantage Total Protection, Inc.