CITY COUNCIL STAFF REPORT
DATE: March 25, 2026 CONSENT CALENDAR
SUBJECT: APPROVAL OF PLANS, SPECIFICATIONS & ESTIMATE (PS&E), AND AUTHORIZATION TO BID THE 2026 PAVEMENT REHABILITATION,
CITY PROJECT NO. 26-01 (MEASURE J FUNDS)
FROM: Scott C. Stiles, City Manager
BY: Engineering
SUMMARY:
The construction documents (Plans, Specifications and Estimate) are completed and in accordance with Section 7.03.04 of the Procurement and Contracting Code, the City Council shall approve and adopt the plans, specifications and work details, and authorize the bid request for all public projects in excess of $220,000. Approval of this item will allow Staff to proceed with the 2026 Pavement Rehabilitation, City Project 26-01. This project is funded through the use of Measure J funds.
RECOMMENDATION:
1. Approve the plans, specifications & estimate, and authorize Staff to advertise and solicit bids for the 2026 Pavement Rehabilitation, City Project 26-01 (“the Project”); and
2. Authorize the City Manager to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
Not Applicable.
BACKGROUND:
On June 29, 2023, the City Council reviewed and approved the Final Report for the City of Palm Springs Pavement Management Program 2023 Update. The 2023 Update re- assessed the condition of all city streets and identified and characterized different types of failures of each street segment in order to determine an overall Pavement Condition Index (PCI). The PCI is rated from 100 (perfect condition/new) to 0 (worst condition).
Specific ranges of PCI ratings are given a letter grade and an associated condition, as shown in Table 1 on the following page.
City Council Staff Report
March 25, 2026 -- Page 2
Authorize RFB for City Project 26-01 Pavement Rehab
All streets require regular maintenance to improve the condition and extend the life of the pavement, with the type of maintenance dictated by the PCI index. Table 2 below lists the various typical maintenance treatment applied per Condition/PCI range.
Table 1
PCI
Range Grade Condition Description
90-100 A Good Little or no distress.
70-89 B Satisfactory Little or no distress, with the exception of utility patches in good condition, or minor to moderate hairline cracks; lightly weathered. 50-69 C Fair Light to moderate weathering, light load-related base failure, moderate linear cracking.
25-49 D Poor Moderate to severe weathering, moderate levels of base failure, moderate to heavy linear cracking.
0-24 E Very Poor Extensive weathering, moderate to heavy base failure, failed patches, extensive network of moderate to heavy linear cracking.
Table 2
Condition Grade PCI Range Typical Maintenance Treatment Good A 90-100 Do nothing
Satisfactory B 70-89
60-69Fair C 50-59
Slurry Seal & Crack Seal
Edge Grind and 2" Overlay
Poor D 25-49 AC (Asphalt/Concrete) Surface Reconstruction Very Poor E 0-24
Full Depth AC (Asphalt/Concrete) and Base
Reconstruction
Reconstruction Structure (PCC)
STAFF ANALYSIS:
The proposed Project will address streets in the Poor and Fair condition categories as shown in Table 2 above. Note, there are streets within this range that have been deferred for a later time due to upcoming utility work or private development work that would otherwise leave significant patches and trench lines. This leads to a decreased service life for new asphalt and the City not getting the full financial benefit from a reconstructed road. There are also streets that are in Fair condition and have been included for street segment continuity and cost savings such as Avenida Caballeros, which has a PCI range of 40 to 58.
Pavement treatments will consist of either a 2-inch grind and overlay or complete Asphalt/Concrete (AC) surface reconstruction. Pavement projects in previous years have primarily focused on residential streets; this Project will incorporate more arterials and collectors. The Project will include approximately 1.69 million square feet of pavement rehabilitation and associated utility/monument cover adjustments. As part of the street reconstruction, any curb ramps adjacent to the streets selected for complete AC surface City Council Staff Report
March 25, 2026 -- Page 3
Authorize RFB for City Project 26-01 Pavement Rehab
reconstruction will be brought up to current Americans with Disabilities Act (ADA) standards. The street list and map of the Project is included as Attachment A.
With City Council approval, Staff will advertise the Project in The Desert Sun, plan rooms, and through PlanetBids™, to allow the submission of bids electronically. The following tentative schedule has been identified for the bid process:
Notice Inviting Bids to be posted: March 26, 2026
Deadline for receipt of bids: April 21, 2025
Contract awarded by City Council: May 12, 2026
ENVIRONMENTAL ASSESSMENT:
In accordance with the California Environmental Quality Act (“CEQA”) Guidelines Section 15301 “Existing Facilities”, Class 1 projects consist of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use. Therefore, Staff has determined that the 2026 Pavement Rehabilitation, City Project No. 26-01, is considered categorically exempt from CEQA.
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with the following City Council Strategic Plan Broad Goal: Infrastructure and Facilities.
FISCAL IMPACT:
The Project is estimated to cost approximately $9,000,000. The Project will be funded using Measure J Funds that have been allocated for this purpose. Since the cost of oil for asphalt and other construction material can fluctuate significantly, the Project will be split into a base and additive bid schedules. Following the bidding process, the Project will be submitted to the City Council for approval. At that time, a detailed breakdown of the Project costs, including construction, consultant services, and staff costs, will be presented for Council review and approval.
REVIEWED BY:
Department Director: Joel Montalvo
Assistant City Manager: Flinn Fagg
City Manager: Scott Stiles
ATTACHMENT:
A. Street List and Maps