CITY COUNCIL STAFF REPORT
DATE: MAY 12, 2026 CONSENT CALENDAR SUBJECT: APPROVE COOPERATIVE PURCHASE AGREEMENT NO. 26C042 WITH BRIGHTLY SOFTWARE, INC. FOR FACILITIES MANAGEMENT
SOFTWARE
FROM: Scott C. Stiles, City Manager
BY: Information Technology Department
SUMMARY:
This action will approve Agreement 26C042 with Brightly Software, Inc. in the amount of $39,708.73 for a one-year term for facilities management software.
RECOMMENDATION:
1. Approve Cooperative Purchase Agreement No. 26C042 with Brightly Software, Inc., for facilities management software in an amount not to exceed $39,708.73 beginning on April 1, 2026, and continuing through March 31, 2027.
2. Authorize the City Manager or designee to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
According to the Public Integrity Disclosure form in Attachment B, Brightly Software, Inc. is a corporation registered in the state of North Carolina, and owned 100% by Siemens Corp, which is a publicly traded company.
BACKGROUND:
Historically, staff have entered into annual agreements with Brightly (formerly Dude Solutions) for facilities management software services under the City Manager’s approval, since 2015, and most recently under Council’s approval in 2023. In accordance with Municipal Code Chapter 7, which predicates approval levels based upon the cumulative value of contracts and continuous purchases of the services, Brightly’s prior expenditures combined with the proposed contractual expenditure identifies a cumulative expenditure in excess of the City Manager’s authority and requires City Council approval.
City Council Staff Report
May 12, 2026 -- Page 2
Approval of Cooperative Purchase Agreement 26C042
On March 23, 2023, City Council approved Cooperative Purchase Agreement 23C029 with Brightly Software, Inc., for facilities management software for a contract amount not to exceed $39,708.73. This software encompassed services for all divisions within Public Works, including Downtown, Facilities, Fleet, Parks, and Streets Maintenance.
Amendment No. 1, entered into on May 25, 2023, added implementation services for an additional amount of $69,771.28, for a revised contract amount not to exceed $101,039.93, over the initial three-year term. On October 1, 2025, Parks and Recreation Department entered into Cooperative Purchase Agreement No. 25C272 with Brightly Software, Inc., moving the services for Park Maintenance software services from Public Works to the Parks & Recreation Department, and adding implementation services for administrators within the Parks & Recreation Department, for a contract amount not to exceed $60,914.86.
STAFF ANALYSIS:
In accordance with City of Palm Springs Municipal Code Section 7.03.09, “Special Procurement Methods,” Section 5, “Cooperative Purchasing Programs”, the City Council may authorize the acquisition of supplies or services through a joint powers or other cooperative purchasing program with a public entity or association of public agencies or officials, provided that the vendor selected has been selected through a competitive process and the department finds that the competitive process is similar to that contained in Title 7 or adequate to protect the public interest, and that due to economies of scale, the nature of the product, or market conditions, the price of the supplies or services is likely to be less through the cooperative purchase than through the City’s independent purchasing pursuant to Title 7.
OMNIA is a public agency that conducts competitive solicitations and awards contracts to qualified vendors, allowing participating agencies to benefit from volume pricing and streamlined procurement processes. This cooperative purchasing arrangement provides competitive pricing and efficient procurement to support the operational needs of the Public Works Department through OMNIA Contract #R210702 for facilities management software services.
Staff recommend approval of Cooperative Purchase Agreement No. 26C042 with Brightly Software, Inc., for facilities management software in an amount not to exceed $39,708.73 beginning on April 1, 2026, and continuing through March 31, 2027.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does City Council Staff Report
May 12, 2026 -- Page 3
Approval of Cooperative Purchase Agreement 26C042
not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
ALIGNMENT WITH STRATEGIC PLANNING:
Approval of this action supports City Council’s Strategic Plan Broad Goal of Infrastructure and Facilities.
FISCAL IMPACT:
Sufficient funds are budgeted and available in the current fiscal year in IT Software account 1001025-50034.
REVIEWED BY:
Department Director: Larry Klingaman
Procurement & Contracting Manager: Tabitha Richards
City Manager: Scott Stiles
ATTACHMENTS:
A. Cooperative Purchase Agreement No. 26C042
B. Public Integrity Disclosure