CITY COUNCIL STAFF REPORT
DATE: MAY 12, 2026 CONSENT CALENDAR
SUBJECT: APPROVE CONSTRUCTION CONTRACT NO. 26C057 WITH OTIS
ELEVATOR COMPANY FOR ELEVATOR MAINTINACE AND REPAIR
FROM: Scott C. Stiles, City Manager
BY: David McAbee, Director of Public Works
SUMMARY:
This action will approve Agreement No. 26C057 with Otis Elevator Company for the maintenance and repair of five (5) City-owned and operated elevators, and the refurbishment of three (3) elevators located at the Indian Canyon Parking Structure and Belardo Parking Structure in an amount not to exceed $350,000, for a five-year term.
RECOMMENDATION:
1. Approve Contract Service Agreement No. 26C057 with Otis Elevator Company for elevator maintenance, repair, and refurbishment services for the five (5) City- owned and operated elevators for an amount not to exceed $350,000 for a five- year term.
2. Authorize the City Manager or designee to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
According to the Public Integrity Disclosure form (Attachment B) Otis Elevator Company, is a publicly traded company registered in the state of New Jersey.
BACKGROUND:
Historically, staff have entered into annual service agreements to provide comprehensive management of elevator maintenance, preventive maintenance and repair services for City owned and operated elevators. These agreements ensure the elevators remain safe, operational, and comply with applicable regulatory standards.
The City’s current inventory consists of five (5) elevators located at the following facilities:
City Council Staff Report
May 12, 2026 -- Page 2
Approve Construction Contract with Otis Elevator Company Building Name Address Unit Count
Palm Springs Police
Department
200 S Civic Dr 1
Belardo Parking
Structure
101 N Belardo Rd 1
Indian Canyon Parking
Structure
275 Indian Canyon Dr 3
These services include routine inspections, scheduled preventive maintenance, on-call repair services, and overall system management to minimize downtime and extend the useful life of the equipment.
STAFF ANALYSIS:
In accordance with City of Palm Springs Municipal Code Section 7.03.09, “Special Procurement Methods,” Section 5, “Cooperative Purchasing Programs”, the City Council may authorize the acquisition of supplies or services through a joint powers or other cooperative purchasing program with a public entity or association of public agencies or officials, provided that the vendor selected has been selected through a competitive process and the department finds that the competitive process is similar to that contained in Title 7 or adequate to protect the public interest, and that due to economies of scale, the nature of the product, or market conditions, the price of the supplies or services is likely to be less through the cooperative purchase than through the City’s independent purchasing pursuant to Title 7.
Omnia is a public agency that conducts competitive solicitations and awards contracts to qualified vendors, allowing participating agencies to benefit from volume pricing and streamlined procurement processes. This cooperative purchasing arrangement provides competitive pricing and efficient procurement to support the operational needs of the Public Works Department through Omnia Contract No. 2019001563.
The proposed agreement will provide comprehensive elevator management, preventive maintenance, and repair services for five (5) City-owned and operated elevators.
Otis Elevator Company has the specialized expertise, equipment, and manufacturer support necessary to maintain and service the City’s elevator systems, ensuring reliability, safety, and compliance with all applicable codes and regulations.
Approval of this agreement will allow the City to continue providing consistent and timely maintenance services, minimize equipment downtime, and extend the operational life of the elevators while reducing the risk of unexpected failures and costly emergency repairs.
Therefore, the Public Works Department recommends approval of Construction Agreement No. 26C057 with Otis Elevator Company for a five (5) year term, in an amount not to exceed $350,000.
City Council Staff Report
May 12, 2026 -- Page 3
Approve Construction Contract with Otis Elevator Company ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. The requested action is to approve contracts for the above-mentioned services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with the following City Council Strategic Plan Broad Goal: Infrastructure and Facilities.
FISCAL IMPACT:
Funds for these services are budgeted and available in the current Fiscal Year budget and will be budgeted in subsequent fiscal years:
Public Works: 5206570-40105, 50119
Measure J: 2603080-8000
Measure J Deferred Maintenance: 2603205-50119
REVIEWED BY:
Assistant Director of Public Works: Daniel Martinez
Director of Public Works: David McAbee
Procurement and Contracting Manager: Tabitha Richards
Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:
A. Construction Contract No. 26C057
B. Public Integrity Disclosure