CITY COUNCIL STAFF REPORT
DATE: JUNE 10, 2026 CONSENT CALENDAR
SUBJECT: APPROVE AMENDMENT NO. 5 TO AGREEMENT NO. A8847 WITH SO CAL LAND MAINTENANCE, INC., FOR ROADSIDE MAINTENANCE AND
CLEAN-UP SERVICES
FROM: Scott C. Stiles, City Manager
BY: David McAbee, Director of Public Works
SUMMARY:
This action will approve Amendment No. 5 to Agreement No. A8847 with So Cal Landscape Maintenance, Inc., in the amount of $242,424.63 for a revised contract amount not to exceed $1,475,888.12 for roadside maintenance and clean-up services, and extending the term of the contract until June 30, 2027.
RECOMMENDATION:
1) Approve Amendment No. 5 to Agreement No. A8847 (Attachment A) with So Cal Land Maintenance, Inc., to provide roadside maintenance and clean-up services for an additional amount of $242,424.63 for a total revised contract amount not to exceed $1,475,888.12 and extend the term through June 30, 2027; and 2) Authorize the City Manager or designee to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
According to the Public Integrity Disclosure form included as Attachment B, So Cal Land Maintenance, Inc., is registered in the state of California.
BACKGROUND:
The City has historically contracted roadside maintenance and clean-up services. The scope of services consists of cleanup and removal of items and debris dumped throughout the City, including retrieval of abandoned shopping carts. The contractor responds to service requests provided by Public Works staff and monitors assigned street routes for litter pick-up to include the removal of paper, glass, trash, vegetation, and other accumulated debris from City streets, storm drains and the right-of-way.
City Council Staff Report
June 10, 2026, Page 2
Approve Amendment No. 5 with So Cal Land Maintenance.
On July 1, 2021, City Council approved Agreement No. A8847 (Attachment C) with So Cal Land Maintenance, Inc., to provide roadside maintenance clean-up and retrieval of abandoned shopping carts for an initial three-year term for an amount not to exceed $668,061, with two one-year optional renewal terms.
On August 18, 2022, the City entered into Amendment No. 1 (Attachment D) to modify the Scope of Services, setting the regular work hours to commence at 7:00 am and continue to 2:30 pm Sunday through Saturday; and modify the City’s Holiday Schedule to include Juneteenth.
On April 23, 2024, the City entered into Amendment No. 2 (Attachment D) with So Cal Landscape Maintenance, Inc., for the purpose of adding $72,840 for additional services to include weed abatement provided from October 2023, through February 2024, for a revised contract amount not to exceed $740,901.
On July 1, 2024, the City and Contractor entered into Amendment No. 3 (Attachment D), to exercise the first of two optional one-year renewal terms through June 30, 2025, and implement a 2.8% CPI increase as authorized by Exhibit “D” Schedule of Compensation and update the Bureau of Labor Statistic Consumer Price index (CPI) to the Ontario, Riverside, San Bernardino region, for an increase of $228,934.24, and revised contract amount not to exceed $988,576.96.
On May 14, 2025, the City and Contractor entered into Amendment No. 4 (Attachment D), to exercise second optional one-year renewal term through June 30, 2026, and implement a 2.6% CPI increase as authorized by Exhibit “D” Schedule of Compensation for an increase of $234,886.53 and a revised contract amount not to exceed $1,233,463.49.
STAFF ANALYSIS:
So Cal Land Maintenance, Inc., has been a responsive and responsible contractor working throughout the City, performing clean-up services, including debris removal, vegetation removal, and other items, from City streets, storm drains, and the right-of-way.
Staff intend to solicit bids within the next year to award a new contract for these services.
Staff recommend approval of Amendment No. 5 with So Cal Land Maintenance, Inc., for Agreement A8847 providing for an additional $242,424.63, inclusive of a 3.2% CPI increase from preceding year, and a revised not-to-exceed contract amount of $1,475,888.12, extending the term of the contract through June 30, 2027.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the City Council Staff Report
June 10, 2026, Page 3
Approve Amendment No. 5 with So Cal Land Maintenance.
whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. According to Section 15378(b), a Project does not include: (5) Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
ALIGNMENT WITH STRATEGIC PLANNING:
This item aligns with the following City Council Strategic Plan Broad Goal: Infrastructure and Facilities.
FISCAL IMPACT:
Funds for these services are budgeted and available in both the current Fiscal Year 2025- 26 and 2026-27 budgets:
Public Works: 1006515-40105
REVIEWED BY:
Assistant Director of Public Works: Daniel Martinez
Director of Public Works: David McAbee
Procurement and Contracting Manager: Tabitha Richards
Assistant City Manager: Teresa Gallavan
City Manager: Scott Stiles
ATTACHMENTS:
A. Amendment No. 5 to Agreement No. A8847
B. Public Integrity Disclosure
C. Agreement No. A8847
D. Amendment No’s. 1-4