ATTACHMENT C
EARLY ENTRY FACILITY AND ACCESS CENTER
BUDGETS
Access Center remain open until 10:00 pm
Access Center + Exntended Hours of
Operation Budget Estimate Annual Budget Nerrative
This budget reflects the estimated additional costs associated with extending Access Center operating hours through 10:00 PM daily to provide a safe, air-conditioned environment during extreme heat events. Cost estimates are based on extended hours of operation and increased participant utilization and represent incremental costs above current operations. The budget includes additional staffing, supplies, extra snacks, and operational support necessary to safely maintain extended cooling center services.
Salaries & Wages, Payroll Tax, Workers
Compensation Insurance, and Fringe Benefits 165,000
To safely support extended operating hours, participant supervision, and facility oversight, additional staffing would be required. The proposed staffing model includes (3 FT) Security Staff to provide coverage during the extended evening operating hours and ensure participant and facility safety.
Total Wages 165,000
Food Purchases
3,500
Food purchase estimates reflect the cost of providing additional snacks and beverages for participants utilizing the Access Center during the extended evening hours. Because operations would extend beyond normal service hours, these costs are intended to support participant comfort and basic nutritional needs.
Building Maintenance Repair
600
Building maintenance and repair costs are included to address minor facility upkeep, routine maintenance, and basic repairs such as restroom fixtures, plumbing issues, and general wear and tear. Major facility repairs and capital improvements are typically the responsibility of the City.
Cleaning Supplies 600 Cleaning supplies are estimated to support shower and restroom cleaning, and facility cleaning.
Client Supplies
2,000 Client supplies include clothing assistance, hygiene items, toilet paper, soap, sanitizer, and other necessities.
These supplies help ensure participants have access to essential items while utilizing extended cooling center.
Total Operating Expenses 6,700
TOTAL ESTIMATE 171,700
NOTE: This budget reprersent estimated incremental costs above current operations Wages
Operating Expenses
Cooling Center at Early Entry Facility
Early Entry + Day Cooling Center Budget Estimate Budget One Time Cost Budget Nerrative EEF + Cooling + Lunch
Salaries & Wages, Payroll Tax, Workers Compensation Insurance, and Fringe Benefits 216,104 (3. FT) Residential Specialists to provide day shift (1.FT) Cook to assist with meal preparation and kitchen Total Wages 216,104
Dining Room Supplies
5,000
Food Purchases 10,000
Building Maintenance Repair
2,000 With additional individuals utilizing the facility throughout the day, increased wear and tear on the building is anticipated. Building maintenance and repair costs are estimated to address restroom repairs, plumbing issues, wall repairs, and general facility upkeep.
Cleaning Supplies 3,000 Cleaning supplies are estimated to support increased sanitation requirements, laundry operations, shower and restroom cleaning, and facility cleaning.
Client Supplies 10,000 1,000
Client supplies include an initial purchase of towels, shower curtains, and shower mats to support hygiene services. Ongoing supplies include coffee, snacks, cups, hygiene products, clothing assistance, toilet paper, hand soap, sanitizer, replacement towels, and other basic participant necessities. These supplies help ensure participants have access to essential items while utilizing shelter, cooling center, and shower services.
Contract Services - Other 54,000
The use of a mobile shower unit to provide participants with access to hygiene and sanitation services during daytime operations.
Estimated costs are based on the current shower suite utilized at the Access Center. This estimate includes a monthly operating cost plus an additional monthly contingency to account for potential rate increases, repairs, maintenance, servicing, and cleaning. For reference, a recent inquiry for a one-day resource event estimated the shower suite cost at approximately $3,500 per day.
Office Supplies
1,200 Office supplies include additional paperwork, printing, storage materials, forms, program documentation, participant intake packets, and other administrative supplies necessary to support increased participant volume and expanded daytime operations.
Vehicle Maintenance
6,000
Vehicle Other 2,500
Total Operating Expenses 93,700 1,000
TOTAL ESTIMATE 309,804 1,000
NOTE: This budget reprersent estimated incremental costs above current operations These costs are estimated under the assumption that participant transportation services may be requested as part of expanded cooling center and shelter operations. Estimated expenses include fuel, increased vehicle usage, preventative maintenance, repairs, and normal wear and tear associated with additional transportation needs.
Wages
Operating Expenses
Expanded daytime operations an will require the addition of daily lunch (55) for participants remaining onsite during cooling center hours. Dining room supplies and food purchase estimates reflect the increased cost of providing lunch service and second servings commonly requested by participants. The estimate also includes a contingency for fluctuations in food costs and participant utilization.
Cooling Center at Access Center
Access Center + Overnight Cooling Budget
Estimate Budget One Time Cost Budget Nerrative
Access Center + Overnight (20 cots)
Salaries & Wages, Payroll Tax, Workers
Compensation Insurance, and Fringe Benefits 268,177
To safely support overnight operations, extended operating hours, participant supervision, and enhanced facility oversight, additional staffing would be required. The proposed staffing model includes (4 FT) Security Staff to provide two swing shift and two graveyard shift positions, (1 FT) Housekeeper to support laundry operations.
Total Wages 268,177
Dining Room Supplies
5,000
Food Purchases
50,000
Building Maintenance Repair
600
Building maintenance and repair costs are included to address minor facility upkeep, routine maintenance, and basic repairs such as restroom fixtures, plumbing issues, and general wear and tear. Major facility repairs and capital improvements are typically the responsibility of the City.
Cleaning Supplies 3,000 Cleaning supplies are estimated to support laundry operations, shower and restroom cleaning, and facility cleaning.
Client Supplies
3,000
Client supplies include linens, pillows, clothing assistance, hygiene items, toilet paper, soap, sanitizer, and other overnight shelter necessities. These supplies help ensure participants have access to essential items while utilizing shelter services.
Office Supplies
600
Office supply costs include an initial purchase of file storage materials, filing supplies, and equipment needed to support expanded operations. Ongoing expenses include printing, intake packets, program documentation, and other administrative supplies necessary to maintain overnight shelter services.
Minor Furniture
1,000 3,500 A one-time cost is included for the purchase of 20 cots, pillows, linens, and related supplies needed to support overnight shelter operations. Ongoing costs include the replacement of bedding and related supplies as needed.
Total Operating Expenses 63,200 3,500
TOTAL ESTIMATE 331,377 3,500
NOTE: This budget reprersent estimated incremental costs above current operations Wages
Operating Expenses
Expanded overnight shelter operations will require the provision of breakfast and dinner for up to 20 participants.
Meal costs are based on pizza and the purchase of continental breakfast items. Dining and food supply estimates reflect the cost of meals, beverages, disposable service items, and related supplies necessary to support overnight shelter meal operations. Dining room supplies and food purchase estimates reflect the second servings commonly requested by participants. The estimate also includes a contingency for fluctuations in food costs and participant utilization.