Agenda packet, first session — Palmdale City Council, May 4, 2022 (part 3 of 6)

On September 1, 2020, the City Council adopted Resolution No. 2020-091, pursuant to which, at the request of Preston Hollow, it approved a supplement to the agreement pursuant to which the special tax bonds were issued, to defer payments otherwise due on the special tax bonds during the period from March 1, 2020 to and including March 1, 2022 to allow time for Preston Hollow and RdR to determine the actions needed to commence development of the Ritter Ranch property. That Resolution also approved a Deposit Agreement (A-7107) between the City and Preston Hollow (the “Deposit Agreement”) pursuant to which Preston Hollow advanced funds to pay costs of the City and its consultants related to requests by it and RdR relative to the development of the Ritter Ranch property. To date, Preston Hollow had advanced a total of $527,096.94 to the City to be used as provided in the Deposit Agreement, including City actions related to the current request to process a supplement to the agreement pursuant to which the special tax bonds were issued.

DISCUSSION
Since their obtaining ownership of the Ritter Ranch property, Preston Hollow and RdR have proceeded to take actions necessary to commence the development of Ritter Ranch. The City of Palmdale is working with RdR Development Holdings, LLC on the Community Facility District (CFD) proceedings including the new formation, financing data collection and the formulation of the Rate and Method of Apportionment (RMA) that is required.

NBS Government Finance Group is experienced in data collection, mapping out the boundaries, and of RMA’s and has performed such work for the City’s Anaverde CFD 2003-1 for the purpose of its refinancing in 2019. Due to the exigency by RdR Development Holdings, LLC to move forward with the financing as interest rates begin to rise, the Director of Finance has exercised the option to select NBS Government Finance Group as it is in the best interest to the City.

NBS Government Finance Group would carry out the services, including but not limited to, bonded CFD formation services with landowner vote, non-bonded CFD formation services with landowner vote, CFD bond issuance disclosure service and CFD RMA modification services.

FISCAL IMPACT
$0; the total cost of the agreement shall not exceed $91,000 for a 2-year term, to be paid by the developer, RdR Development Holdings, LLC, using funds that are on deposit with the City.

STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

B. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.

Report to Mayor and City Council
Re: Approve Agreement A-7921 NBS Government Finance Group May 4, 2022

Page 3 ends

C. Involve and expand engagement to enhance public oversight and transparency.

Prepared by: Willy Galindo, Senior Financial Analyst
Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Christopher Beck, City Attorney

ATTACHMENTS

1. Agreement A-7921 NBS Government Finance Group
AGREEMENT NO. A-7921

CONTRACT FOR CONSULTANT SERVICES

BETWEEN THE CITY OF PALMDALE AND NBS GOVERNMENT FINANCE GROUP

THIS CONTRACT FOR CONSULTANT SERVICES (“Contract” herein) is made and entered into this 4 day of May, 2022 by and between the City of Palmdale a public body corporate and politic, (hereinafter called “CITY”) and NBS GOVERNMENT FINANCE GROUP (hereinafter called “CONSULTANT”).

RECITALS
WHEREAS, City desires to engage CONSULTANT to provide certain consultant services; and
WHEREAS, CONSULTANT represents that CONSULTANT has the expertise and is qualified to perform the services described in this Contract. And, if required, is duly registered under the laws of the State of California; and WHEREAS, CONSULTANT desires to accept such engagement.

NOW, THEREFORE, the parties agree as follows:
1 DESCRIPTION OF WORK

1.1 The City hereby engages CONSULTANT, and CONSULTANT accepts such engagement, to provide the following services:

SCOPE OF SERVICES:
- Bonded Community Facilities District Formation Services with Landowner Vote KICK-OFF MEETING, PROJECT SCHEDULE:

CONSULTANT shall meet with CITY staff, legal counsel, financial advisor and other interested parties to:
- Establish lines of communication
- Clarify the specific project goals and criteria that will meet the CITY's preference - Identify and resolve any special circumstances regarding the formation of the CFD -Develop project schedules to meet legal requirements and provide for effective interaction of all involved parties.
- Establish meeting dates consistent with schedule to achieve project milestones.

LOCAL GOALS & POLICIES:

CONSULTANT shall review existing local goals and policies or assist the CITY in 1-18Concord - Document ID: generated after first signature developing local goals and policies for the use of CFDs, as required by the Mello- Roos Community Facilities Act of 1982 (the "Act").

DATA COLLECTION:

CONSULTANT shall gather and review data relevant to the formation of the CFD.

Data shall be obtained from various sources, including CITY records, Assessor's parcel maps, and County Assessor information.

DISTRICT BOUNDARIES:

CONSULTANT shall make determinations of the property subject to the Special Tax. - Establish boundaries for the CFD, giving consideration to both the project area and peripheral lands.
- Verify ownership based on last equalized tax roll.
- Formulate concepts with viable alternatives for spreading costs reasonably within the CFD boundary.

COST ESTIMATE:

CONSULTANT shall obtain the estimate of project costs and incidental expenses and prepare a total project Cost Estimate.

RATE MODELING:

CONSULTANT shall analyze the property data and cost estimate to formulate concepts with viable alternatives for spreading costs reasonable within the CFD boundary, taking into account the overlapping debt, value to lien and overall tax burden on the property.

RATE AND METHOD OF APPORTIONMENT:

CONSULTANT shall formulate and present the Rate and Method of Apportionment to the CITY, legal counsel, the financial advisor and others, as appropriate.

MAPPING:

CONSULTANT shall prepare the Boundary Map and related documents and present to the CITY as required by the Act.

INTENT MEETING:
2-18Concord - Document ID: generated after first signature CONSULTANT shall present to City Council and the public regarding the CFD formation process, the analysis that led to the setting of CFD special tax rates, and the methodology developed for the special tax.

CFD REPORT:

Based on the results of the aforementioned reviews, discussions and modifications, CONSULTANT shall prepare a detailed written report including the Cost Estimate, the Rate and Method of Apportionment and the Boundary Map and present to the CITY, legal counsel, the financial advisor and property owners. CONSULTANT shall file the Special Tax Report with the City Clerk.

PUBLIC HEARING:

CONSULTANT shall present all necessary testimony and respond to public comments regarding the district formation proceedings.

ELECTION:

CONSULTANT shall assist legal counsel in the preparation of the ballot materials for the landowner election.

COMMUNITY FACILILITES DISTRICT (CFD) BOND ISSUANCE DISCLOSURE KICK-OFF MEETING, PROJECT SCHEDULE:
- CONSULTANT shall meet with CITY staff, legal counsel, any financial advisor and other interested parties to:
- Establish lines of communication.
- Clarify the specific project goals and criteria that will meet the CITY's preference. - Identify and resolve any special circumstances regarding the bond issuance. - Develop project schedules to meet legal requirements and provide for effective interaction of all involved parties.
- Establish meeting dates consistent with schedule to achieve project milestones.

LOCAL GOALS & POLICIES:

CONSULTANT shall review existing local goals and policies as required by the Mello- Roos Community Facilities Act of 1982 (the "Act").
3-18Concord - Document ID: generated after first signature DATA COLLECTION:

CONSULTANT shall gather and review data relevant to the bond issuance. Data shall be obtained from various sources, including CITY records, Assessor's parcel maps, and County Assessor information.

PROPERTY DATA:

CONSULTANT shall provide certain disclosure data for the bond offering documents.

Such data shall include parcel data, assessed value data, land use, development status and special tax classification information. CONSULTANT shall also coordinate with the financing team to order overlapping debt data and sample tax bills, as requested.

REVIEW BOND DOCUMENTS:

CONSULTANT shall review all bond documents prepared and provided by bond or other legal counsel and he financial advisor including the Official Statement, the Bond Indenture and the Continuing Disclosure Agreement.

DATA PROCESSING:

CONSULTANT shall process the property data and provide the following as requested:
- Current and prior years' special tax delinquencies.
- Assessed Valuation History.
- Top CFD Property Owners.
- Value to Lien Calculations.

NON-BONDED COMMUNITY FACILITIES DISTRICT FORMATION SERVICES

WITHLANDOWNER VOTE
KICK-OFF MEETING, PROJECT SCHEDULE:

CONSULTANT shall meet with CITY staff, legal counsel, and other interested parties to:
- Establish lines of communication.
- Clarify the specific project goals and criteria that will meet the CITY's preference. - Identify and resolve any special circumstances regarding the formation of the CFD.
- Develop project schedules to meet legal requirements and provide for effective 4-18Concord - Document ID: generated after first signature interaction of all involved parties.
- Establish meeting dates consistent with schedule to achieve project milestones.

LOCAL GOALS & POLICIES:

CONSULTANT shall review existing local goals and policies or assist the CITY in developing local goals and policies for the use of CFDs, as required by the Mello- Roos Community Facilities Act of 1982 (the "Act").

DATA COLLECTION:

CONSULTANT shall gather and review data relevant to the formation of the CFD.

Data shall be obtained from various sources, including CITY records, Assessor's parcel maps, and County Assessor information.

DISTRICT BOUNDARIES:

COST ESTIMATE:

CONSULTANT shall obtain the estimate of project costs and incidental expenses and prepare a total project Cost Estimate.

RATE MODELING:

CONSULTANT shall analyze the property data and cost estimate to formulate concepts with viable alternatives for spreading costs reasonably within the CFD boundary, taking into account the overlapping debt, value to lien and overall tax burden on the property.

RATE AND METHOD OF APPORTIONMENT:

CONSULTANT shall formulate and present the Rate and Method of Apportionment to the CITY, legal counsel, the financial advisor and others, as appropriate. 5-18Concord - Document ID: generated after first signature MAPPING:

CONSULTANT shall present to City Council and the public regarding the CFD formation process, the analysis that led to the setting of CFD special tax rates, and the methodology developed for the special tax.

CFD REPORT:

Based on the results of the aforementioned reviews, discussions and modifications, CONSULTANT shall prepare a detailed written report including the Cost Estimate, the Rate and Method of Apportionment and the Boundary Map and present to the CITY, legal counsel, and property owners. CONSULTANT shall file the Special Tax Report with the City Clerk on the Board.

PUBLIC HEARING:

CONSULTANT shall present all necessary testimony and respond to public comments regarding the district formation proceedings.

ELECTION:

CONSULTANT shall assist legal counsel in the preparation of the ballot materials for the landowner election.

BONDED COMMUNITY FACILITIES DISTRICT (CFD) RATE AND METHOD OF

APPORTIONMENT MODIFICATION SERVICES (WITH LANDOWNER VOTE) KICK-OFF MEETING, PROJECT SHCEDULE:

CONSULTANT shall meet with CITY staff, legal counsel, any financial advisor and other interested parties to:
- Establish lines of communication.
- Clarify the specific project goals and criteria that will meet the CITY's preference. - Identify and resolve any special circumstances regarding the formation of the CFD.
- Develop project schedules to meet legal requirements and provide for effective interaction of all involved parties.
- Establish meeting dates consistent with schedule to achieve project milestones.

LOCAL GOALS & POLICIES:
6-18Concord - Document ID: generated after first signature CONSULTANT shall review existing local goals and policies or assist the CITY in developing local goals and policies for the use of CFDs, as required by the Mello- Roos Community Facilities Act of 1982 (the "Act").

DATA COLLECTION:

CONSULTANT shall gather and review data relevant to the property within the CFD Boundary, including any changes to product mix, sales price or other factors pertinent to the CFD rate modeling. Data shall be obtained from various sources, including CITY records, Assessor's parcel maps, and County Assessor information.

COST ESTIMATE:

CONSULTANT shall obtain a revised estimate of project costs and incidental expenses and prepare a total project Cost Estimate, if applicable.

RATE MODELING:

CONSULTANT shall analyze the revised property data and cost estimate to update the CFD rates including property categories, rates and billing methodology, taking into account the overlapping debt, value to lien and overall tax burden on the property.

RATE AND METHOD OF APPORTIONMENT:

CONSULTANT shall modify the Rate and Method of Apportionment to the CITY, legal counsel, the financial advisor and others, as appropriate.

INTENT MEETING:

CONSULTANT shall present to City Council and the public regarding the CFD modification process, the analysis that led to the revision of CFD special tax rates, and the methodology developed for the special tax.

PUBLIC HEARING:

CONSULTANT shall present all necessary testimony and respond to public comments regarding the district formation proceedings.

ELECTION:

CONSULTANT shall assist legal counsel in the preparation of the ballot materials for the landowner election.
7-18Concord - Document ID: generated after first signature CITY'S RESPONSIBILITIES:

The CITY shall furnish CONSULTANT with any pertinent information that is available to CITY and applicable to the Services. The CITY shall designate a person to act with authority on its behalf in respect to the Services. The CITY shall promptly respond to CONSULTANT's requests for reviews and approvals of its work, and to its requests for decisions related to the Services. CITY understands and agrees that CONSULTANT is entitled to rely on all information, data and documents (collectively, "Information") supplied to CONSULTANT by CITY or any of its agents, contractors or proxies or obtained by CONSULTANT from other usual and customary sources including other government sources or proxies as being accurate and correct and CONSULTANT shall have no obligation to confirm that such information is correct and that CONSULTANT shall have no liability to CITY or any third party if such information is not correct.

CONSULTANT shall perform and complete all such work and services in a manner satisfactory to CITY.

1.2 Project deliverables shall be reviewed and approved by CITY to determine acceptable completion. CITY shall have the right to review and inspect the work during the course of its performance at such times as may be specified by CITY.

1.3 CONSULTANT shall not accept any change of scope, or change in contract provisions, unless issued in writing, as a contract change order or amendment and signed by CITY. Any extensions of time must be mutually agreed upon in writing and executed by both parties.

1.4 CITY shall provide to CONSULTANT, without charge, all data, program information, including reports, records, maps, and other information, now in CITY’s possession, which may facilitate the timely performance of the work. 2 CITY PROJECT MANAGER
To provide the services required by this Contract, CONSULTANT shall act under the authority and approval of a Project Manager appointed by CITY. The City Project Manager will oversee the work under this Contract, assist CONSULTANT with any necessary information, audit billings, and approve payments. CONSULTANT shall channel reports, deliverables, and special requests through the City Project Manager. 3 CONSULTANT’S KEY PERSONNEL
CONSULTANT’s Team and Key Personnel are as follows:
8-18Concord - Document ID: generated after first signature This Consultant Services Contract has been awarded to CONSULTANT based on its representation that those personnel and subcontractors listed above will perform the portions of the work listed herein. CONSULTANT shall not deviate nor substitute any of these team members without prior written approval by CITY. 4 CONTRACT TERM
The term of this contract is Two (2) years, commencing on the date this Agreement is executed by CITY.
5 TAXES

5.1 CONSULTANT shall pay all sales, consumer, use, and other similar taxes required to be paid by CONSULTANT in accordance with state and local laws.

5.2 CONSULTANT is an independent contractor and shall have no power or authority to incur any debt, obligation, or liability on behalf of CITY. No person employed by CONSULTANT or acting on its behalf, in connection with this Contract shall be considered the Agent or employee of CITY.

5.3 CONSULTANT shall be required to obtain a current City of Palmdale business license, as required by the Palmdale Municipal Code, before an Authorization to Proceed is issued.
6 PATENT FEES AND ROYALTIES
CONSULTANT shall pay all license fees and royalties and assume all costs incident to the use, in the performance of the work or the incorporation in the work of any invention, design, process, product or device which is the subject of patent rights or copyrights held by others. If a particular invention, design, process, product or device is specified by CITY for use in the performance of the work and if, to the actual knowledge of CITY, its use is subject to patent rights or copyrights calling for the payment of any license fee or royalty to others, the existence of such rights shall be disclosed by CITY in the contract documents. CONSULTANT shall indemnify and hold harmless CITY and anyone directly or indirectly employed by CITY from and against all claims, damages, losses and expenses (including attorneys' fees) arising out of any infringement of patent rights or copyrights incident to the use in the performance of the work, or resulting from the incorporation in the work of any invention, design, process, product or device not specified by CITY, and shall defend all such claims in connection with any alleged infringement of such rights. 7 STANDARDS OF PERFORMANCE
CONSULTANT shall be responsible for the completeness and accuracy of its services and work and documents resulting there from, and CITY shall not be responsible for discovering deficiencies therein. CONSULTANT shall correct any such deficiencies or errors without additional compensation and without cost to CITY, 9-18Concord - Document ID: generated after first signature except to the extent any such deficiency is directly attributable to deficiencies in CITY -furnished information.
8 CONSULTANT’S PERSONNEL

8.1 All services required under this Contract shall be performed by CONSULTANT, or under CONSULTANT’S direct supervision, and all personnel shall possess the qualifications, permits and licenses required by State and local law to perform such services.

8.2 CONSULTANT shall be solely responsible for the satisfactory work performance of all personnel engaged in performing services required by this Contract, and compliance with all reasonable performance standards established by CITY.

8.3 CONSULTANT shall be responsible for payment of all CONSULTANT’s employees’ and subcontractor’s wages and benefits and shall comply with all requirements pertaining to the employer’s liability, workers’ compensation, unemployment insurance, and Social Security.

8.4 CONSULTANT shall indemnify and hold harmless CITY, and its respective officers, agents and employees from and against all claims, demands, damages or costs arising from CONSULTANT’s acts or omissions with respect to any liability, damages, claims, costs and expenses of any nature arising from alleged violations of personnel practices.
9 COMPENSATION

9.1 For all of work and services including the various phases of tasks as described in Section 1, CITY shall pay to CONSULTANT an amount not to exceed the sum of Ninety One Thousand dollars ($91000), payable as follows:

See Exhibit B - Compensation for Services
The Contract Price is CONSULTANT’S estimate of its charges for all of the services, including all labor, equipment, material, subcontractor and reimbursable costs, to be provided under this Agreement. Progress payments shall be made on a time and material basis. Final payment shall be made upon completion of all services and City acceptance of all deliverables, not-to-exceed the Contract Price.

9.2 CONSULTANT shall perform no work in excess of the total contract price without prior written approval of CITY. Total contract price includes expenses related to travel to and from CITY to meet with City and to appear, if so required, before City Council or any other board or commission of CITY.

9.3 CONSULTANT shall maintain adequate records and shall permit inspection and audit by CITY of CONSULTANT’s charges under this Contract. CONSULTANT shall make such records available to CITY during normal business hours upon 10-18Concord - Document ID: generated after first signature reasonable notice. Nothing herein shall convert such records into public records, and they will be available only to CITY and any specified public agencies. Such records shall be maintained by CONSULTANT for one (1) year following completion of the work under this Contract unless a longer period of time is required by state or federal law, in which event CONSULTANT shall retain its records for the time required by such laws.

9.4 No payment made hereunder by CITY to CONSULTANT, shall be construed as an acceptance by CITY of any work or materials, nor as evidence of satisfactory performance by CONSULTANT of its obligations under this Contract. 10 INDEMNIFICATION
To the fullest extent permitted by law, CONSULTANT and any contractors or subcontractors working on its behalf agree to indemnify CITY, its officers, employees, agents and elected and appointed boards (hereinafter “Indemnified Parties”) for any loss, claim, demand, cause of action, cost, expense, damage, obligation or liability which arises out of or is in any way connected with the performance of any work under this agreement, including any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of CONSULTANT, its contractors or subcontractors, and regardless of any acts, omissions or negligence (whether active or passive) of any person or entity indemnified hereunder. At their own expense, CONSULTANT and, as applicable, any contractors or subcontractors working on its behalf, shall defend any suit, claim or action against the Indemnified Parties founded upon such loss, claim, demand, cause of action, cost, expense, damage, obligation or liability. CONSULTANT shall ensure that the contract of any contractor or subcontractor working under this agreement contain an indemnity agreement, requiring the contractor or subcontractor to indemnify and defend the Indemnified Parties pursuant the terms set forth above. CONSULTANT shall indemnify the Indemnified Parties, and save it harmless from any and all loss, damage, costs, expenses and attorney's fees suffered or incurred on account of any breach of the aforesaid obligations and covenants, and any other provision or covenant of this agreement.
11 INSURANCE

11.1 CONSULTANT, at its expense, shall maintain in effect at all times during the performance of work under this Contract not less than the following coverage and limits of insurance, which shall be maintained with insurers listed “A” or better in the Best’s Insurance Guide and authorized to do business in the State of California.

Proof of Insurance, as identified in Section 11.8, must be reviewed and accepted by the City Attorney.

11.1.1 Workers’ Compensation and Employer’s Liability
 Workers’ Compensation—coverage as required by the State of California  Employer’s Liability:
11-18Concord - Document ID: generated after first signature $1,000,000.00 each accident
$1,000,000.00 policy limit bodily injury
$1,000,000.00 each employee bodily injury by disease

11.1.2 Professional Liability (Errors & Omissions) Insurance*  $1,000,000 limit on a per occurrence basis

11.1.3 Commercial General Liability
 $1,000,000.00 limit on a per occurrence basis
 $2,000,000.00 general aggregate limit

11.1.4 Commercial Automobile Liability
 $1,000,000.00 combined single limit including owned, non-owned and hired automobile coverage

11.2 All of CONSULTANT’s policies shall contain an endorsement providing that written notice shall be given to CITY at least thirty- (30) calendar days prior to termination, cancellation or reduction of coverage in the policy.

11.3 Policies providing for bodily injury and property damage coverage shall contain the following:

A. An endorsement extending coverage to the City as an additional insured, in the same manner as the named insured, as respects liability arising out of the performance of any work under the Contract. Such insurance shall be primary insurance, as respects the interest of the City, and any other insurance maintained by the City shall be considered excess coverage and not contributing insurance with the insurance required hereunder. The certificate and endorsements shall state: “The City of Palmdale, the Successor Agency of the Community Redevelopment Agency of the City of Palmdale, Palmdale Civic Authority, Industrial Development Authority of the City of Palmdale, Palmdale Airport Authority, their officers, agents, employees and volunteers are named as additional insured’s.”
B. “Severability of Interest” clause.

11.4 Promptly on execution of this Contract, and prior to commencement of any work, CONSULTANT shall deliver to CITY certificates of insurance and endorsements to all required policies demonstrating that CONSULTANT has the required coverage and showing the required named insureds. Within five (5) days of written request from CITY, CONSULTANT shall deliver to CITY full and complete copies of all insurance policies required by this Contract.

11.5 The requirements as to the types and limits of insurance to be maintained by CONSULTANT are not intended to and shall not in any manner limit or qualify CONSULTANT’s liabilities and obligations under this Contract. 12-18Concord - Document ID: generated after first signature

11.6 Any policy or policies of insurance that CONSULTANT elects to carry as insurance against loss or damage to its equipment and tools or other personal property used in the performance of this Contract shall include a provision waiving the insurer’s right of subrogation against CITY.

11.7 All insurance coverage must be maintained throughout the duration of this Contract.

11.8 Acceptable Proof of Insurance:

11.8.1 ACORD Certificate of Insurance listing all coverages, limits, deductibles and insureds; and endorsements for all applicable coverages if agent has authority to issue it; Additional insured Form CG20101185 or CG20100707 and CG20370704 or equivalent must be provided for general liability coverage.

Additional insured form CA0001 must be provided for automobile liability coverage.

11.8.2 Agents must confirm that policy endorsements have been ordered from the respective insurance companies. Upon issuance, policy endorsements listing all insurers must be submitted to the City Attorney.

11.8.3 *When professional (E&O) liability coverage is provided on a “claims made basis”, CONTRACTOR will continue to renew the insurance for a period of five (5) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONTRACTOR, or its officers, employees, or agents during the time this Agreement was in effect.

11.9 Notwithstanding any other provision of this Contract, CITY may immediately terminate this Contract if, at any time CONSULTANT fails to maintain the required insurance for any period of time or fails to comply with any of the insurance requirements listed above.
12 TERMINATION WITHOUT CAUSE
CITY reserves the right to terminate this Contract or any part thereof for its sole convenience with fifteen (15) days written notice. In the event of such termination, CONSULTANT shall immediately stop all work hereunder, and shall immediately cause any of its suppliers and sub-consultants to cease such work. CONSULTANT shall also surrender to CITY all finished or unfinished documents or programs and other materials, which shall be City’s property. As compensation in full for services performed to the date of such termination, the CONSULTANT shall receive an amount equal to the value of the work completed as of the termination date in accordance with the fee schedule or as negotiated between the parties. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this Contract.
13-18Concord - Document ID: generated after first signature 13 TERMINATION FOR CAUSE

13.1 If the City determines that the CONSULTANT has failed to supply an adequate working force, or to provide services of proper quality, or has failed in any other respect to satisfactorily perform the services specified in this Contract, the City shall give written notice to the CONSULTANT specifying all defaults to be remedied within thirty (30) days. Such notice shall set forth the basis for the City’s dissatisfaction and suggest corrective measures. If, after thirty days, the CONSULTANT has failed to implement the corrective measures, the City may elect to terminate this Contract, in whole or in part.

13.2 In the event the City terminates this Contract in whole or in part as provided herein above, the City may procure, upon such terms and in such manner, as it may deem appropriate, services similar to those terminated.

13.3 If this Contract is terminated as provided above, the City may require the CONSULTANT to provide all finished or unfinished documents, data, studies, software, drawings, maps, photographs, reports, etc., prepared by the CONSULTANT. Upon such termination, the CONSULTANT shall be paid an amount equal to the value of the services provided and work performed as of the date of termination. Such payment by the City may take into consideration the costs associated with hiring another CONSULTANT to complete the services. In the event no new CONSULTANT is employed, the CONSULTANT shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to both completed work and work in progress, to complete and incomplete documents when such are delivered to CITY, and to authorized reimbursement expenses.

The above is in addition to any other remedies available by law or equity to the City.

13.4 If, after notice of termination of the Contract under the provisions of this Section 13, it is determined, for any reason, that CONSULTANT was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 12. 14 DISPUTE RESOLUTION
All claims, disputes, and other matters in question between CITY and CONSULTANT arising out of, or relating to this Contract, or the breach thereof shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties. 15 OWNERSHIP OF DOCUMENTS
All documents, including, but not limited to, research, field notes, investigations, analysis, and studies which are prepared in the performance of this Contract are to be, and remain the property of CITY. CONSULTANT shall furnish CITY, upon its 14-18Concord - Document ID: generated after first signature request, originals or reproducible or electronic copies of reports, studies and of all other documents listed above.
16 SUBCONTRACTING, DELEGATION AND ASSIGNMENT

16.1 CONSULTANT shall not delegate, subcontract or assign its duties or rights hereunder, either in whole or in part, without the prior written consent of CITY; provided, however, that claims for money due or to become due to CONSULTANT from CITY under this Contract may be assigned to a bank, trust company or other financial institution without such approval. Any proposed delegation, assignment or subcontract shall provide a description of the services covered, identification of the proposed assignee, delegates or subcontractor, and an explanation of why and how the same was selected, including the degree of competition involved. Any proposed agreement with an assignee, delegates or subcontractor shall include the following:

A. The amount involved, together with CONSULTANT’s analysis of such cost or price; and
B. A provision requiring that any subsequent modification or amendment shall be subject to the prior written consent of CITY.

C. The requirement to hire only those persons authorized by federal law to work in the United States.

16.2 Any assignment, delegation or subcontract shall be made in the name of CONSULTANT and shall not bind or purport to bind CITY and shall not release CONSULTANT from any obligations under this Contract including, but not limited to, the duty to properly supervise and coordinate the work of employees, assignees, delegates and subcontractors. No such assignment, delegation or subcontract shall result in any increase in the amount of total compensation payable to CONSULTANT under this Contract.
17 NON-DISCRIMINATION AND EQUAL EMPLOYMENT OPPORTUNITY

17.1 In performance of this Contract, CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation, or age. CONSULTANT will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their sex, color, race, religion, ancestry, national origin, disability, medical condition, marital status, sexual orientation or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

17.2 The provisions of subsection 17.1 above shall be included in all solicitations or advertisements placed by or on behalf of CONSULTANT for personnel to perform any 15-18Concord - Document ID: generated after first signature services under this Contract. CITY shall have access to all documents, data and records of CONSULTANT and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section, and all applicable provisions of Executive Order No. 11246 which is incorporated herein by this reference. A copy of Executive Order No. 11246 is available for inspection at, and on file with, the Palmdale City Clerk’s Office. 18 FINANCIAL INTEREST CERTIFICATION

18.1 CONSULTANT warrants that no person has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee; and that no officer or employee of the CITY has any interest, financially or otherwise, in CONSULTANT’s firm.

18.2 For breach or violation of this warranty, CITY shall have the right to annul this Contract without liability, or at its discretion to deduct from the Contract Price or consideration, the full amount of such commission, percentage, brokerage or contingent fee.
19 CONFLICT OF INTEREST

19.1 CONSULTANT stipulates that its officers and employees do not now have a conflict of interest and it further agrees for itself, its officers and its employees that it will not contract for or accept employment for the performance of any work or services with any individual business, corporation or government unit that would create a conflict of interest in the performance of its obligations pursuant to this Contract or which would cause CONSULTANT to be “financial interested” (as provided in California Government Code Section 1090 et seq. or 87100 et seq.) in any contract or decision made by CITY on any matter.

19.2 CONSULTANT shall not employ any City official or employee to perform any work required pursuant to this Contract.

19.3 If CONSULTANT is a registered professional engineer or licensed land surveyor and the scope of work requires CONSULTANT’S recommendation of the actual formula to spread the costs of an assessment district’s improvements, then CONSULTANT shall not participate in making that recommendation if the additional elements set forth in Government Code section 87100.1(c) apply. Those additional elements are: (1) CONSULTANT has received income of $250 or more for professional services in connection with any parcel included in the benefit assessment district within 12 months prior to the creation of the district; and (2) the district includes other parcels in addition to those parcels for which CONSULTANT received the income. In the event a conflict of interest does arise in that context, City shall select a different CONSULTANT to recommend the actual formula to spread the costs of the assessment district’s improvements and the costs of such services shall be deducted from the compensation to be paid to CONSULTANT. 16-18Concord - Document ID: generated after first signature

19.4 To the extent required by the City Manager/designee, CONSULTANT shall complete and file with the City Clerk a Form 700 Statement of Economic Interests disclosing any reportable property interests, income, gifts, investments, or business positions.
20 COMPLIANCE WITH LAW

20.1 CONSULTANT shall comply with all state and federal laws, including but not limited to, the requirement to hire only those persons authorized by federal law to work in the United States. If CONSULTANT uses any subcontractors to complete this Contract, this same requirement shall be included in all subcontracts and strictly enforced by CONSULTANT.

20.2 The law of the state of California shall govern this Contract. The venue of any legal action, either formal or informal, shall be the County of Los Angeles. 21 NOTICES
Any notice required under this Contract shall be in writing, addressed to the appropriate party at its address on the signature page and given personally or by registered or certified mail postage prepaid, or by a commercial courier service. All notices shall be effective upon the date of receipt.
22 ENTIRE CONTRACT AND AMENDMENTS

22.1 This Contract is the complete agreement between the parties and supersedes all prior proposals, agreements, and understandings between the parties and may not be modified or terminated orally.

22.2 No attempted waiver of any of the provisions hereof, nor any modification in the nature, extent or duration of the work to be performed by CONSULTANT hereunder, shall be binding unless in writing and signed by the party against whom the same is sought to be enforced.

22.3 The failure of any party to enforce against another party any provision of this Contract shall not constitute a waiver of that party’s right to enforce such a provision at a later time, and shall not serve to vary the terms of this Contract.

EXHIBIT B - COMPENSATION FOR SERVICES (2 Pages) and EXHIBIT C - MUNICIPAL ADVISOR DISCLOSURE (2 Pages)
17-18Concord - Document ID: generated after first signature

23 ATTORNEY’S FEES

In Witness Whereof, the parties hereto have caused this Contract to be executed and attested by their respective officers thereunto duly authorized.

CITY OF PALMDALE: NBS GOVERNMENT FINANCE GROUP:

Ronda Perez Date
Interim City Manager

Date
ADDRESS FOR NOTICE:

CITY OF PALMDALE
38300 Sierra Highway, Suite D
Palmdale, CA 93550

ADDRESS FOR NOTICE:

NBS GOVERNMENT FINANCE GROUP
32605 Temecula Parkway, Suite 100
Temecula, CA 92592
APPROVE AS TO FORM:

Christopher L. Beck
City Attorney

ATTEST:

Shanae S. Smith
City Clerk
ATTEST: If Corporation

Secretary

18-18Concord - Document ID: generated after first signature If any action at law or in equity is brought to enforce or interpret any provisions of this Contract, the prevailing party in such action shall be entitled to reasonable attorney’s fees, costs and necessary disbursements, in addition to such other relief as may be sought and awarded.

Successor Agency
Staff Report
DATE: MAY 4, 2022
TO: HONORABLE CHAIR AND DIRECTORS
FROM: CITY MANAGER’S OFFICE

FINANCE DIVISION
DISTRICT: ALL
SUBJECT: ADOPT RESOLUTION NO. SA 202 2-003, A RESOLUTION OF THE

SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT

AGENCY OF THE CITY OF PALMDALE DESIGNATING , BY TITLE

AND NAME, THOSE OFFICIALS WHO ARE AUTHORIZED TO SIGN
CHECKS AND WARRANTS , AND REPEALING RESOLUTION NO.

SA 2020-006.

ISSUE
Adopt Resolution No. SA 202 2-003 a Resolution of the Successor Agency to the Community Redevelopment Agency of the City of Palmdale designating , by title and name, those officials who are authorized to sign checks and warrants and repealing Resolution No. SA 2021-006.

RECOMMENDATION
Staff recommends that the Successor Agency to the Community Redevelopment Agency of the City of Palmdale adopt Resolution No. SA 2022-003 designating, by title and name, those officials who are authorized to sign checks and warrants and repealing Resolution No. SA 2021-006.

BACKGROUND
Throughout the year a resolution is required whenever City -hired or City-appointed personnel changes occur for designated, by title and name, officials who are authorized to sign checks, drafts, warrants or other orders for the payment of money drawn in the name of the Successor Agency to the Community Redevelopment Agency of the City of Palmdale. The resolution is presented to the executive board members for adoption and to also repeal the prior adopted resolution.

DISCUSSION
Report to Chair and Directors of the Successor Agency
Re: Adopt Resolution No. SA 2022-003 Designating Authorized Check Signers May 4, 2022

Page 2 ends

Resolution No. SA 2022-003 will reflect the hiring, appointment, or deletion of the following, and add or delete him or her as an authorized signer of checks and warrants for the Successor Agency to the Community Redevelopment Agency of the City of Palmdale:

Laura Bettencourt, Vice Chair – Deleting
Richard Loa, Vice Chair – Adding
John J. Murphy, Executive Director – Deleting
Ronda Perez, Executive Director - Adding
Janelle Samson, Director of Finance– Adding
Janelle Samson, City Treasurer – Adding
Janelle Samson, Assistant Finance Manager – Deleting
Janelle Samson, Deputy City Treasurer – Deleting
Keith Kang, Finance Manager – Deleting
TBD, Finance Manager - Adding
TBD, Deputy City Treasurer - Adding

FISCAL IMPACT
There is no fiscal impact associated with this action.

STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

A. Manage resources, costs and liabilities to ensure the City’s long-term fiscal health.

Prepared by: Janelle Samson, Director of Finance
Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Executive Director
Approved as to form: Christopher Beck, General Counsel

ATTACHMENTS

1. Resolution No. SA 2022-003

SUCCESSOR AGENCY

TO THE COMMUNITY REDEVELOPMENT AGENCY

OF THE CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. SA 2022-003

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE COMMUNITY

REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE

DESIGNATING, BY TITLE AND NAME, THOSE OFFICIALS WHO ARE

AUTHORIZED TO SIGN CHECKS AND WARRANTS, AND REPEALING
RESOLUTION NO. SA 2021-006.

WHEREAS, the Successor Agency to the Community Redevelopment Agency of the City of Palmdale is engaging a financial institution as a depository of Successor Agency moneys and funds: and
WHEREAS, the Chair and Directors of the Agency have, by ordinance, heretofore designated by title certain officials who are authorized to sign checks, drafts, warrants or other orders for the payment of money drawn in the name of the Successor Agency to the Community Redevelopment Agency of the City of Palmdale.

NOW THEREFORE, BE IT RESOLVED, THE SUCCESSOR AGENCY TO THE

COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. For purposes of implementing Section 4 of Ordinance No. U-1146, the following persons are designated by name and are expressly authorized to sign checks, drafts, warrants or other orders for the payment of money drawn in the name of the Successor Agency to the Community Redevelopment Agency of the City of Palmdale:

Chair - STEVEN D. HOFBAUER
or
Vice Chair - RICHARD LOA
or
Executive Director - RONDA PEREZ
or
Assistant City Manager - TBD
or
Director of Finance - JANELLE SAMSON
or
City Treasurer - JANELLE SAMSON
or
Finance Manager - TBD
Resolution No. SA 2022-003

Page 2 of 2 ends

or
Deputy City Treasurer - TBD
SECTION 2. Resolution No. SA 2021-006 is repealed in its entirety.

SECTION 3. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED and ADOPTED this 4th day of May 2022.
_________________________________
Approved as to form: Steven D. Hofbauer, Chair
ATTEST:
___________________________ _________________________________ Christopher L. Beck Shanae S. Smith, Agency Secretary
General Counsel
I, Shanae S. Smith, Agency Secretary of the Successor Agency to the Community Redevelopment Agency of the City of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the Successor Agency at a regular meeting of said Agency held on the 4th day of May 2022 by the following roll call vote:

AYES:

NOES:___________________________________________________________ ABSTAIN:______________________ABSENT:___________________________ Date:

Shanae S. Smith, Agency Secretary
City Council Staff Report
DATE: MAY 4, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: OFFICE OF THE CITY MANAGER
DISTRICT: ALL
SUBJECT: AWARD MEASURE AV GRANT PROGRAM FUNDING, TOTALING $1,306,810, TO GRANTEES IN EXHIBIT A AND AUTHORIZE

INTERIM CITY MANAGER TO ENTER INTO AGREEMENTS
RANGING FROM $2,000 TO $250,000.

ISSUE
Award Measure AV Grant Program funding, totaling $1,306,810, to grantees in Exhibit A and authorize the Interim City Manager to enterinto agreements ranging from $2,000 to $250,000.

RECOMMENDATION
Staff recommends that the City Council:

1. Award Measure AV Grant Program funding, totaling $1,306,810, to grantees in Exhibit A and authorize the Interim City Manager to enter into agreementsranging from $2,000 to $250,000.

BACKGROUND
In November 2020, voters in the City of Palmdale passed a local ¾ cent sales tax generating revenue to:
 Maintain 911 emergency response times;
 Keep public parks open, safe and clean;
 Repair streets and potholes;
 Retain and recruit local businesses through economic development initiatives to ensure the City’s long-term financial stability;
 Support community policing, activities for at-risk youth and mental health efforts to help keep our community safe for everyone;
 Address homelessness;
 Support services for local military veterans and seniors;  Upgrade emergency communications and improve emergency preparedness;  Partner with faith communities, non-profits, and local youth sports programs; and,  Protect water resources.

On December 15th, 2021, the City Council adopted adjustments to the Measure AV Fiscal Year 2022 budget to include revised revenue projections and approving a new appropriation for the Measure AV Grant Program , totaling $1,500,000. The remaining Measure AV funds Report to Mayor and City Council
Award Measure AV Grant Program Funding
May 4, 2022

Page 2 ends

are appropriated for budgeted projects, programs, and/or services. The Measure AV Committee also received and filed a recommendation on new grant program funding on January 26, 2022.

The City of Palmdale launched the first Measure AV Grant Program in January 2022 after approving funds, totaling $1,500,000. The funding opportunities are intended for small business, nonprofits, and other eligible agencies, that help address critical issues and meet Measure AV funding criteria set by voters. Eligible programs and services for this round include local military veterans, at-risk youth, mental health, food and shelter services, community-based policing, and crime prevention.

DISCUSSION
On January 10, 2022, online applications were made available to community organizations for the Measure AV Grant Program. A virtual workshop was held on January 13, to inform potential applicants on the submission process and to participate in a Q&A session; 80 organizations were in attendance. Eighty-four (84) applications were received, totaling $5,560,000.

All applications were assessed by an initial eligibility review committee that determined if all program and documentation requirements were met. Applicants who met program and documentation requirements continued to the second review committee. Each committee member evaluated applications individually and then met to determine a group consensus score, based on of the following criteria:

EVALUATION CRITERIA POINTS
Organization Location 5
Services & Recipients 20
Organizational Accomplishments 10
Community Partnerships 10
Palmdale Community Benefit 30
Measurements & Outcomes 25
Total Possible Points 100
Upon final review of all eligible applications, twenty-nine (29) projects are recommended for funding, totaling $1,306,810 (see Exhibit A - Recommended Awardee List). The remaining funds will be available for either successful appeals or will be used towards future grant programs.

Report to Mayor and City Council
Award Measure AV Grant Program Funding
May 4, 2022

Page 3 ends

The applications recommended for funding in Exhibit A were presented to the Measure AV Oversight Committee on April 27. Staff reviewed the recommended awardee list and the Committee received and filed this item.

FISCAL IMPACT
$1,500,000; grant program funds are budgeted as part of the overall fiscal year 21/22 Measure AV budget in account 15711001-737325.

STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

A. Manage resources, costs, and liability to ensure the City’s long-term fiscal health.

Goal IV: Maintain a desirable community where everyone wants to live, work and play.

A. Support opportunities to celebrate rich traditions and diverse cultures in the community.

D. Develop and maintain diverse programs and events that inspire growth, pride, and lifelong learning.

Prepared by: Eric Dombrowski, Deputy Director of Parks & Recreation Presented by: Jordyn Kelley, Management Analyst
Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Christopher Beck, City Attorney

ATTACHMENTS
Exhibit A – Recommended Awardee List
Legal Organization Name Entity Type Project Name Category Requested Grant Fund Amount
Recommended
Award
American Indian Little League Non-Profit Organization Field Improvements & Scholarship At-Risk Youth 10,000.00$ 10,000.00$ American Youth Soccer Organization Non-Profit Organization 2022 Spring Season At-Risk Youth 20,000.00$ 20,000.00$ Antelope Valley Blue Star Mothers Non-Profit Organization AVBSM Desert Lawn Beautification Local Military/Veteran 2,000.00$ 2,000.00$ Antelope Valley CERT Non-Profit Organization Palmdale Resiliency, Education and Preparedness (PREP) Food & Shelter 21,000.00$ 21,000.00$ Antelope Valley Partners for Health Non-Profit Organization Regional Violence Prevention Coalition, Community Action Plan Expansion (RVPC-CAPE) Community-Based Policing 14,950.00$ 14,950.00$ CHIRLA Non-Profit Organization CHIRLA’s Palmdale Community Service Project Community-Based Policing 180,000.00$ 90,000.00$ Dynamic Therapy Solutions & Dyslexia Center LLC Business Organization The COVID Regression Solution to At Risk Youth At-Risk Youth 49,300.00$ 49,300.00$ FOTC - Los Angeles Non-Profit Organization Youth Well-Being through a 2Gen Professional Mentoring At-Risk Youth 25,000.00$ 25,000.00$ Homes for Families Non-Profit Organization Palmdale Veteran Enriched Neighborhood Local Military/Veteran 100,000.00$ 100,000.00$ JVS SoCal Non-Profit Organization JVS Veterans First Local Military/Veteran 20,700.00$ 20,700.00$ Marzette's House Non-Profit Organization Healthy Heart and Minds Food & Shelter 2,000.00$ 2,000.00$ Mental Health America of Los Angeles Non-Profit Organization TAY Academy At-Risk Youth 25,000.00$ 25,000.00$ Mental Health America of Los Angeles Non-Profit Organization Military Resource Center Local Military/Veteran 25,000.00$ 25,000.00$ Mighty Little Giants, Inc. Non-Profit Organization NICU Essential Self Care Kits Mental Health 10,000.00$ 10,000.00$ Saint Mary Elementary School Education Organization High-Dosage Tutoring Program At-Risk Youth 20,000.00$ 20,000.00$ SALVA Non-Profit Organization SALVA building healthy communities and reducing disparities with the City Of Palmdale Mental Health/Food & Shelter 355,000.00$ 177,500.00$ South Bay Center for Counseling Non-Profit Organization Child Abuse Prevention Community-Based Policing 24,758.00$ 24,758.00$ Spring of Evolution Non-Profit Organization Youth Empowerment Mentoring Component At-Risk Youth 248,803.00$ 124,401.50$ STARBASE Edwards, Inc. Non-Profit Organization STARBASE Edwards 2.0 At-Risk Youth 40,000.00$ 40,000.00$ The Community Action League Non-Profit Organization Rent Relief Education & Outreach Food & Shelter 15,000.00$ 15,000.00$ The Community Action League Non-Profit Organization Jumpstart to Success At-Risk Youth 25,000.00$ 25,000.00$ The Way Center of Truth, Inc. Faith-Based Organization Youth Empowerment 2022 - Suicide Prevention: From Depression to Inspiration Mental Health 19,800.00$ 19,800.00$ U S Marine Corp Toys for Tots Non-Profit Organization Antelope Valley Toys for Tots At-Risk Youth 26,000.00$ 26,000.00$ United American Indian Involvement, Inc. Non-Profit Organization UAII City of Palmdale Native American Youth Outreach Expansion Mental Health 50,000.00$ 50,000.00$ Ventura Foundation Non-Profit Organization Developing our next generation of leaders At-Risk Youth 50,000.00$ 50,000.00$ Vets 4 Veterans, Inc Non-Profit Organization Operation Restart Immediate Need Local Military/Veteran 35,000.00$ 35,000.00$ Vets 4 Veterans, Inc Non-Profit Organization Vets 4 Veterans Transition House Local Military/Veteran 250,000.00$ 250,000.00$ Victory Outreach Palmdale Non-Profit Organization Basketball Tournament At-Risk Youth 9,400.00$ 9,400.00$ West Antelope Valley Education, Inc. Education Organization Activities for All At-Risk Youth 25,000.00$ 25,000.00$ 1,698,711.00$ 1,306,810$

EXHIBIT A - RECOMMENDED AWARDEE LIST

O F F I C E O F T H E C I T Y M A N A G E R
Measure AV
Grant Program Awardee Report

**Quarterly progress reports are due throughout the year, with a final closing report due no later than (1) year after being funded, or at the conclusion of the program

Questions
City Council Staff Report
DATE: MAY 4, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS

ENGINEERING DIVISION
DISTRICT: 1 & 2
SUBJECT: ADOPT RESOLUTION NO. CC 202 2-037, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALMDALE DIRECTING THE
PREPARATION OF THE ANNUAL ENGINEER’S REPORT FOR THE

CONTINUATION OF THE ANNUAL LEVY OF ASSESSMENTS AND

DESIGNATING THE ENGINEER OF WORK FOR FISCAL YEAR
2022/2023 FOR THE CITY OF PALMDALE DRAINAGE BENEFIT
ASSESSMENT DISTRICTS NO. 1, AND NO. 2006-02.

ISSUE
Adopt Resolution No. CC 2022-037, a Resolution of the City Council of the City of Palmdale directing the preparation of the annual Engineer’s Report for the continuation of the annual levy of assessments and designating the Engineer of Work for fiscal year 2022/2023 for the City of Palmdale Drainage Benefit Assessment Districts No. 1 , and No. 2006-02.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. CC 2022-037 directing the preparation of the annual Engineer’s Report for the continuation of the annual levy of assessments and designating the Engineer of Work for the City of Palmdale Drainage Benefit Assessment Districts No. 1, and No. 2006-02.

BACKGROUND
The Anaverde (Drainage Benefit Assessment District No. 1, formed in 2004), and Ritter Ranch (Drainage Benefit Assessment District No. 2006 -02, formed in 2007) developments required the formation of a drainage benefit assessment district as a condition of approval in order to provide the funds to maintain the drainage facilities for the developments. As a result, the formation of the Drainage Benefit Assessment Districts No. 1, and No. 2006 -02 were approved by the property owners on May 12, 2004 and January 3, 2 007, respectively, pursuant to mailed ballot elections conducted in accordance with Article XIIID of the California Constitution.

The purpose of the Drainage Benefit Assessment Districts is to fund the installation, construction or maintenance of any autho rized improvements under the Benefit Assessment Act of 1982 (California Government Code Section 54703 et seq.), including, Report to Mayor and City Council
Re: Adopt Resolution No. CC 2022-037
May 4, 2022

Page 2 ends

but not limited to, drainage improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.

DISCUSSION
Resolution No. CC 2022-037 designates NBS as the Engineer of Work and directs the preparation of the annual Engineer’s Report for Fiscal Year 2022/2023 for the City of Palmdale Drainage Benefit Assessment Districts No. 1, and No. 2006-02.

Each year, in order for the City to continue to levy annual assessments within the Drainage Benefit Assessment Districts No. 1, and No. 2006-02, the City must have a detailed Engineer’s Report approved by the City Council. The attached resolution, ordering the preparation of the combined annual Engineer’s Report, initiates the proceedings for the annual levy of assessments for the Drainage Benefit Assessment Districts No. 1, and No. 2006-02 for Fiscal Year 2022/2023.

The annual Engineer’s Report will be presented to the City Council at the June 1, 2022 meeting. A public hearing will be held at the July 13, 2022 City Council meeting in order to accept public testimony regarding the annual report and authorize the levy of assessments for Fiscal Year 2022/2023.

FISCAL IMPACT
Levy amounts will be included with the Engineer’s Report that will be presented at the June 1, 2022 City Council meeting.

STRATEGIC PLAN
Goal III: Invest in infrastructure to improve community viability.

A. Seek innovative, cost effective, customer focused methods of service delivery.

C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.

Prepared by: Chuck Heffernan P. E., Director of Public Works Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Christopher Beck, City Attorney

ATTACHMENTS

1. Resolution No. CC 2022-037

CITY COUNCIL

CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. CC 2022-037

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE

DIRECTING PREPARATION OF THE ANNUAL ENGINEER'S REPORT

FOR THE CONTINUATION OF THE ANNUAL LEVY OF ASSESSMENTS

AND DESIGNATING THE ENGINEER OF WORK FOR FISCAL YEAR
2022/2023 FOR THE CITY OF PALMDALE DRAINAGE BENEFIT
ASSESSMENT DISTRICTS NO. 1, AND NO. 2006-02
WHEREAS, the City of Palmdale Drainage Benefit Assessment Districts No. 1, and No. 2006-02 (the “Assessment Districts” or “Districts”) were approved by property owners pursuant to mailed ballot elections conducted in accordance with Article XIIID of the California Constitution, and the "Benefit Assessment Act of 1982" (the “Act”), being Chapter 6.4 of Part 1 of Division 2 of Title 5 of the Government Code of the State of California (commencing with Section 54703 thereof).

NOW THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF

PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby proposes to continue to levy and collect annual assessments against the lots and parcels of land within the City of Palmdale Drainage Benefit Assessment Districts No. 1, and No. 2006-02 to pay for the costs and expenses of the improvements described in Section 3 below, for the fiscal year commencing July 1, 2022 and ending June 30, 2023, pursuant to the Act, and as provided by Article XIIID of the California Constitution.

SECTION 2. The purpose of the Assessment Districts is for the installation, maintenance, and servicing of public improvements, as described in Section 3 below.

SECTION 3. Within the Assessment Districts, the existing and proposed improvements to be undertaken may be briefly described as follows: the installation, construction or maintenance of any authorized improvements under the Act, including, but not limited to, drainage improvements and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.

Resolution No. CC 2022-037

Page 2 of 2 ends

SECTION 4. NBS is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare an Engineer's Report in accordance with Article 4 of Chapter 6.4 of the Act and Article XIIID of the California Constitution. Upon completion, the Engineer of Work shall file the Engineer's Report with the City Clerk for submission to the City Council.

SECTION 5. This Resolution shall take effect immediately upon its adoption.

SECTION 6. The City Clerk shall certify to the adoption of this resolution.

PASSED, APPROVED and ADOPTED this 4th day of May, 2022. _________________________________
Approved as to form: Steven D. Hofbauer, Mayor
ATTEST:
___________________________ _________________________________ Christopher L. Beck Shanae S. Smith, City Clerk
City Attorney
I, Shanae S. Smith, City Clerk of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the City Council of the City of Palmdale at a regular meeting of said Council held on the 4 th day of May, 2022 by the following roll call vote:

AYES: ___________________________________________________________ NOES: ___________________________________________________________ ABSTAIN: ______________________ABSENT:___________________________ Date: ______________________________ _____________________________ Shanae S. Smith, City Clerk
City Council Staff Report
DATE: MAY 4, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS

ENGINEERING DIVISION
DISTRICT: All
SUBJECT: ADOPT RESOLUTION NO. CC 2022-038, A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF PALMDALE DIRECTING THE
PREPARATION OF THE ANNUAL ENGINEER’S REPORT S FOR

THE CONTINUATION OF THE ANNUAL LEVY OF ASSESSMENTS

AND DESIGNATING THE ENGINEER OF WORK FOR FISCAL YEAR
2022/2023 FOR THE CITY OF PALMDALE LANDSCAPE

MAINTENANCE ASSESSMENT DISTRICTS AND ANNEXATIONS ,

PARK MAINTENANCE AND RECREATION IMPROVEMENT

DISTRICT, AND STREETLIGHT MAINTENANCE ASSESSMENT
DISTRICTS AND ANNEXATIONS.

ISSUE
Adopt Resolution No. CC 202 2-038, a Resolution of the City Council of the City of Palmdale directing the preparation of the annual Engineer’s Reports for the continuation of the annual levy of assessments and designating the Engineer of Work for fiscal year 2022/2023 for the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. CC 2022-038 directing the preparation of the annual Engineer’s Report s for the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

BACKGROUND
The City of Palmdale Landscape Maintenance Assessment Districts and Annexations , Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations, were approved by property owners pursuant to several mailed ballot election s conducted in accordance with Article XIIID of the California Constitution and the Landscaping and Lighting Act of 1972 (the "Act"), Part 2 Report to Mayor and City Council
Re: Adopt Resolution No. CC 2022-038
May 4, 2022

Page 2 ends

of Division 15 of the California Streets and Highways Code (commencing with Section 22500 thereof).

The purpose of the Landscape Maintenance Assessment Districts and Annexations is to fund the installation, maintenance, and servicing of ornamental structures, landscaping, including trees, shrubs, grass and other ornamental vegetation, and appurtenant facilities, including irrigation systems, drainage devices and drywells located in public places within the boundaries of the Landscape Maintenance Assessment Districts and Annexations.

The purpose of the Park Maintenance and Recreation Improvement District is to fund the installation, maintenance and servicing of public parks and recreational facilities throughout the City.

The purpose of the Streetlight Maintenance Assessment Districts and Annexations is to fund the installation, maintenance, and servicing of any authorized improvements under the Act, including, but not limited to streetlight, traffic signal, and highway safety light improvements, and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.

DISCUSSION
Resolution No. CC 2022-038 designates NBS as the Engineer of Work and directs the preparation of the annual Engineer’s Reports for Fiscal Year 2022/2023 for the City of Palmdale Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations.

Each year, the Landscaping and Lighting Act of 1972 requires that, in order to continue the annual levy of assessments, the Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations have a detailed Engineer’s Report approved by the City Council. The attached resolution, ordering the preparation of the annual Engineer’s Reports, initiates the proceedings for the annual levy of assessments for the Landscape Maintenance Assessment Districts and Annexations, Park Maintenance and Recreation Improvement District, and Streetlight Maintenance Assessment Districts and Annexations for Fiscal Year 2022/2023.

The annual Engineer’s Reports will be presented to the City Council at the June 1, 2022 meeting. A public hearing will be held at the July 13, 2022 Council meeting in order to accept public testimony regarding the combined annual Engineer’s Report and levy of assessments for Fiscal Year 2022/2023.

Report to Mayor and City Council
Re: Adopt Resolution No. CC 2022-038
May 4, 2022

Page 3 ends

FISCAL IMPACT
Levy amounts will be included with the combined annual Engineer’s Reports that will be presented at the June 1, 2022 City Council meeting.

STRATEGIC PLAN
Invest in infrastructure to improve community viability.

ATTACHMENTS

1. Resolution No. CC 2022-038

CITY COUNCIL

CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. CC 2022-038

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALMDALE

DIRECTING THE PREPARATION OF THE ANNUAL ENGINEER'S

REPORTS FOR THE CONTINUATION OF THE ANNUAL LEVY OF

ASSESSMENTS AND DESIGNATING THE ENGINEER OF WORK FOR
FISCAL YEAR 2022/2023 FOR THE CITY OF PALMDALE LANDSCAPE

MAINTENANCE ASSESSMENT DISTRICTS AND ANNEXATIONS,

PARK MAINTENANCE AND RECREATION IMPROVEMENT DISTRICT,

AND STREETLIGHT MAINTENANCE ASSESSMENT DISTRICTS AND

ANNEXATIONS
WHEREAS, the City of Palmdale Landscape Maintenance Assessment Districts and Annexations (the “Landscape Assessment Districts”), Park Maintenance and Recreation Improvement District (the “Park District”), and Streetlight Maintenance Assessment Districts and Annexations (the “Streetlight Assessment Districts”, or all together, the Landscape Assessment Districts, Park District, and Streetlight Assessment Districts may be referred to as the “Districts”) were approved by property owners pursuant to several mailed ballot elections conducted in accordance with Article XIIID of the California Constitution, and the Landscaping and Lighting Act of 1972 (the "Act"), Part 2 of Division 15 of the California Streets and Highways Code (commencing with Section 22500 thereof).

NOW THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF

PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby proposes to continue to levy annual assessments for existing City of Palmdale Districts and to levy and collect assessments against the lots and parcels of land within such Districts to pay for the costs and expenses of the improvements described in Section 3 below, for the fiscal year commencing July 1, 2022 and ending June 30, 2023, pursuant to the Act, and as provided by Article XIIID of the California Constitution.

SECTION 2. The purpose of the Districts is for the installation, maintenance and servicing of public improvements, as described in Section 3 below.

SECTION 3. Within the Landscape Assessment Districts, the existing and proposed improvements to be undertaken may be briefly described as follows: the installation, maintenance and servicing of ornamental structures, landscaping, including trees, shrubs, grass and other ornamental vegetation, and appurtenant facilities, including irrigation systems, drainage devices and drywells located in public places within the boundaries of the Landscape Assessment Districts. Maintenance means the Resolution No. CC 2022-038

Page 2 of 3 ends

furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of the ornamental structures, landscaping and appurtenant facilities, including repair, removal or replacement of all or part of any of the ornamental structures, landscaping or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; the removal of trimmings, rubbish, debris and other solid waste; and the cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Servicing means the furnishing of electricity for the lighting and operation of the ornamental structures, landscaping, and appurtenant facilities, and water for the irrigation and control of the landscaping and the maintenance of any of the ornamental structures, landscaping, and appurtenant facilities.

Within the Park District, the existing and proposed improvements to be undertaken by the Park District are generally described as: installation, maintenance and servicing of public facilities, including but not limited to, landscaping, sprinkler systems, park grounds, park facilities, amphitheaters, landscape corridors, ground cover, shrubs and trees, street frontages, multi-use trails, camp sites and picnic areas, equestrian facilities, playground equipment and hardcourt areas, senior and community centers, drainage systems, lighting, fencing, entry monuments, sport and recreation fields, concession stands, basketball courts, tennis courts, running tracks, aquatic parks, swimming pools and pool enclosures, other recreational facilities, security guards, graffiti removal and repainting, and labor, materials, supplies, utilities and equipment, as applicable, for property owned, operated or maintained by the City of Palmdale. Whereas, installation means the construction of recreational improvements, including, but not limited to, land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks and drainage, lights, playground equipment, play courts, recreational facilities, and public restrooms. Whereas, maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of said improvements, including repair, removal, or replacement of all or part of any improvement; providing for the life, growth, health and beauty of landscaping; and cleaning, sandblasting and painting of walls and other improvements to remove or cover graffiti. Whereas, servicing means the furnishing of electric current or energy for the operation or lighting of any improvements, and water for irrigation of any landscaping or the maintenance of any other improvements.

Within the Streetlight Assessment Districts, the existing and proposed improvements to be undertaken may be briefly described as follows: the installation, maintenance, and servicing of any authorized improvements under the Act, including, but not limited to streetlight, traffic signal, and highway safety light improvements, and any facilities which are appurtenant to any of the aforementioned or which are necessary or convenient for the maintenance or servicing thereof.

Resolution No. CC 2022-038

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SECTION 4. NBS is hereby designated as Engineer of Work for purposes of these proceedings and is hereby ordered to prepare an Engineer's Report in accordance with Article 4 of Chapter 1 of the Act and Article XIIID of the California Constitution. Upon completion, the Engineer of Work shall file the Engineer's Report with the City Clerk for submission to the City Council.

SECTION 5. This Resolution shall take effect immediately upon its adoption.

SECTION 6. The City Clerk shall certify to the adoption of this resolution.

MAINTENANCE DIVISION
DISTRICT: All
SUBJECT: APPROVE PURCHASE ORDER NO. 2022 0444 WITH NATIONAL AUTO FLEET GROUP FOR ONE (1) ROADLINE MODEL GP MT

GRAFFITI REMOVAL TRUCK IN AN AMOUNT NOT TO EXCEED
$142,236.76; AND APPROVE APPROPRIATION OF $30,000 FROM
MEASURE AV UNAPPROPRIATED FUND BALANCE.

ISSUE
Approve Purchase Order No. 2022 0444 with National Auto Fleet Group for one (1) Roadline Model GPMT Graffiti Removal Truck in an amount not to exceed $142,236.76; and approve appropriation of $30,000 from Measure AV unappropriated fund balance.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve Purchase Order No. 20220444 with National Auto Fleet Group for one (1) Roadline Model GPMT Graffiti Removal Truck in an amount not to exceed $142,236.76; and

2. Approve appropriation of $30,000 from Measure AV unappropriated fund balance.

BACKGROUND
Graffiti is one of the leading issues reported to the City’s Maintenance Division. Since the beginning of 2022, there have been more than 1,000 citizen reports of graffiti throughout the City. The influx of reported incidents strains the Graffiti Abatement crew as they must find ways to respond to all the reported locations in a timely manner.

The City currently has available an inefficient method of removing graffiti. The two vehicles being used are outdated and require towing a pressure washer trailer, outfitted with two gasoline powered airless pain t pumps. The towing of a trailer is cumbersome and maneuvering in tight spaces is difficult, and staff must continually clean and maintain the equipment.

The addition of a new truck made specifically for graffiti abatement will streamline their process and dramatically increase production.

Report to Mayor and City Council
Re: Approve Measure AV Funding; Appropriation of Funds; and Approval of Purchase Order No. 20220444 for New Graffiti Removal Truck
May 4, 2022

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DISCUSSION
Abating graffiti is an integral part of keeping the City’s public areas safe and clean for all; therefore, staff proposes to allocate Measure AV funds towards the purchase of a new truck specifically designed for graffiti abatement.

On March 23, 2022, the Measure AV Oversight Committee approved the allocation of $120,000 to be put towards the purchase of a new fully equipped graffiti truck to allow staff to act more efficiently to keep the City’s public parks open, safe, and clean, as well as improving public safety. On April 27, 2022, the Measure AV Oversight Committee approved the allocation of $30,000 in additional funding to cover the difference in the quoted cost of the new graffiti truck.

The proposed Roadline Model GPMT Graffiti Removal Truck will be fully equipped with up to four airless pumps and corresponding airless spray guns connected by high pressures lines of various length, contained by a reel hose located at the rear of the truck.

A hot water high-pressured water blaster will rest on the bed of the truck, which uses a cleaning solution that is carried in the on-board tank to be used for the removal of graffiti.

Safety lights will be installed to provide awareness of the truck to other vehicles and pedestrians. The enhancements on the proposed graffiti truck will allow for a more effective and efficient clean up of graffiti. The new equipment will also save the City on maintenance costs of the oldest vehicles and equipment.

The existing vehicles will remain in City inventory and will be used as a backup for graffiti removal when needed, as well as to support the Landscape Maintenance division.

To receive the best available pricing on the new Roadline Model GPMT Graffiti Removal Truck, the City is utilizing cooperative pricing with National Auto Fleet Group through Sourcewell Contract No. 091521-NAF.

FISCAL IMPACT
$142,236.76; The Purchase Order amount for one (1) Roadline Model GPMT Graffiti Removal Truck with National Auto Fleet Group in an amount not to exceed $142,236.76. $120,000 is budgeted and available in Fleet Maintenance account 15733006-774400, and $30,000 is requested to be appropriated from Measure AV unappropriated fund balance and will be budgeted in account 15733006-774400.

STRATEGIC PLAN
Goal I: Maintain effective public safety and protection for life, property, and the environment.

Report to Mayor and City Council
Re: Approve Measure AV Funding; Appropriation of Funds; and Approval of Purchase Order No. 20220444 for New Graffiti Removal Truck
May 4, 2022

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A. Provide comprehensive and innovative safety services to prevent crime and promote a safe community.

Goal III: Invest in infrastructure to improve community livability.

B. Seek innovative, cost-effective, customer focused methods of service delivery.

C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.

Prepared by: Chuck Heffernan, Director of Public Works
Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Christopher Beck, City Attorney

ATTACHMENTS

1. Sourcewell Contract No. 091521-NAF (National Auto Fleet Group)

2. Quote – National Auto Fleet Group_Graffiti Truck

3. Purchase Order No. 20220444 National Auto Fleet Group

4. Graffiti Truck Picture
091521-NAF

Rev. 3/2021 1

Solicitation Number: RFP #091521

CONTRACT

This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and 72 Hour LLC dba: National Auto Fleet Group, 490 Auto Center Drive, Watsonville, CA 95076 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Automobiles, SUVs, Vans, and Light Trucks with Related Equipment and Accessories from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT

A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires November 8, 2025, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES

A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

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Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING

All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be

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Rev. 3/2021 3

returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax- exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax- exempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS

Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:

x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change;

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x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at government- owned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING

A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell

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contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as e- commerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE

A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

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x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT

A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:

x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased

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by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE

Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE

A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES

Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT

A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,

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resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE

The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE

Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY

If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES

A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:

x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate

Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is

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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE

A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION

Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS

Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by non- federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names

091521-NAF

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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation

091521-NAF

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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S. Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

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22. CANCELLATION

Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell 72 Hour LLC dba: National Auto
Fleet Group

By: __________________________ By: __________________________ Jeremy Schwartz Jesse Cooper
Title: Chief Procurement Officer Title: Fleet Manager

Date: ________________________

Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO

Date: ________________________

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Bid Number: RFP 091521 Vendor Name: 72 HOUR LLC

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City Council Staff Report
DATE: MAY 4, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS

ENGINEERING DIVISION
DISTRICT: 4
SUBJECT: ADOPT RESOLUTION NO. CC 2022 -033, A RESOLUTION

OF THE COUNCIL OF THE CITY OF PALMDALE

DECLARING ITS INTENTION TO ADJUST THE MAXIMUM

ASSESSMENT OF THE CITY OF PALMDALE LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 2020-290
ISSUE
Adopt Resolution No. CC 2022-033, a Resolution of the Council of the City of Palmdale declaring its intention to adjust the maximum assessment of the City of Palmdale Landscape Maintenance Assessment District No. 2020-290.

RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. CC 2022-033 adjusting the maximum assessment of the City of Palmdale Landscape Maintenance Assessment District No. 2020-290 (the “District”) and approving the amended Engineers Report within said Assessment District for Fiscal Year 2022-2023.

BACKGROUND
Developer, Pacific Community Builders, Inc. requested the formation of District No. 2020-290 and it was also a condition of approval for the project, Tract 54209. Tract 54209 is a 97 lot residential subdivision consisting of 95 single family residential homes on 28.71 acres is located between Avenue Q-12, 37th Street East, Avenue R and 35th Street East.

According to the “Landscaping and Lighting Act of 1972”, Part 2 of Division 15 of the California Streets and Highways Code, the City may establish a landscape maintenance assessment district or annex territory into an existing district to provide for the installation, continued maintenance, and servicing of the landscaping improvements. Placement of the landscaping improvements into a district will provide for the continued maintenance of these improvements after the developer installs and the City accepts them.

Report to Mayor and City Council
Re: Palmdale LMD No. 2020-290
May 4, 2022

Page 2 ends

On January 12, 2022, the City Council acted to initiate proceedings and declare its intention to form the District, called for the preparation of an engineer’s report, and set January 12, 2022 as the date for the public hearing. An assessment ballot was mailed to the property owner of record of the parcel(s) to be assessed, in accordance with Article XIII D of the California Constitution. At the public hearing, the ballot returned was affirmative and the City Council approved the District.

DISCUSSION
Tonight’s action will reduce the maximum allowable assessment amount per the Amended Engineer’s Report, Attachment 2. The revised maximum allowable assessment beginning in Fiscal Year 2022/23 will be $83,506.90 or $879.02 per residential parcel. The maximum allowable rate is escalated each year on July 1 by the annual change in the February to February Consumer Price Index for all Urban Consumers in the Los Angeles-Long Beach-Anaheim CA region in an amount not to exceed 3% annually.

FISCAL IMPACT
The Report indicates the proposed assessments for the City of Palmdale Landscape Maintenance Assessment District No. 2020-290. The total combined maximum assessment revenue from the District for fiscal year 2022/2023 is $83,506.90 and the City’s general benefit contribution is $8,276.13. The appropriate funding source for the general benefit contribution will be determined during the FY 2022/2023 budget review process.

STRATEGIC PLAN
Goal III: Invest in infrastructure to improve community livability.

A. Seek innovative, cost effective, customer focused methods of service delivery.

C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone
Prepared by: Chuck Heffernan P.E., Director of Public Works Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Christopher Beck, City Attorney

ATTACHMENTS

1. Resolution No. CC 2022-033

2. Amended Engineer’s Report for City of Palmdale Landscape Maintenance Assessment District No. 2020-290

CITY COUNCIL

CITY OF PALMDALE, CALIFORNIA
RESOLUTION NO. CC 2022-033

A RESOLUTION OF THE COUNCIL OF THE CITY OF PALMDALE

DECLARING ITS INTENTION TO ADJUST THE MAXIMUM

ASSESSMENT OF THE CITY OF PALMDALE LANDSCAPE
MAINTENANCE ASSESSMENT DISTRICT NO. 2020-290
WHEREAS, the City Council (the “Council”) of the City of Palmdale (“City”), State of California, by its previous Resolution No. CC 2021-003 initiated proceedings to form the City of Palmdale Landscape Maintenance Assessment District No. 2020-290 (the “District”) pursuant to the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the California Streets and Highways Code (commencing with Section 22500), and Article XIIID of the California Constitution (collectively referred to as the “Assessment Law”), that provides for the levy and collection of assessments by the County of Los Angeles for the City of Palmdale to finance the cost and expenses of the maintenance of certain improvements described in Section 7 hereof for the fiscal year commencing July 1, 2022 and ending Jun 30, 2023.

WHEREAS, the City Council did order and subsequently receive an Engineer’s Report (hereafter referred to as the “Report”) prepared by NBS in accordance with the Assessment Law; and
WHEREAS, the Report has been made a part of the record of these proceedings and is on file in the office of the City Clerk of the City (the "City Clerk"); and WHEREAS, on January 12, 2022 by Resolution No. CC 2022-004, the City Council (a) set the time and place for the purpose of hearing protests to the proposed District and (b) ordered that the record owner of each parcel proposed to be assessed have the right to submit an assessment ballot in favor of or in opposition to the assessment proposed to be levied on such parcel; and
WHEREAS, NBS has revised the Report for fiscal year 2022/23 to reflect adjustments to the cost estimate contained therein, thereby reducing the maximum assessment. Such Engineer’s Report (the “Amended Report”) has been filed with the City Clerk and submitted to this Council; and
WHEREAS, the Council has carefully examined and reviewed the Amended Report as presented and is satisfied with the proposed District, each and all of the budget items and documents as set forth therein and is satisfied that the levy amounts have been spread in accordance with the special benefit received from the improvements, operation, maintenance and services within the District as set forth in said Amended Report; and WHEREAS, at this time the Council desires to accept the Amended Report thereby reducing the maximum assessments for the District as described therein for fiscal year 2022/23; and
Resolution No. CC 2022-033

Page 2 of 3 ends

NOW THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF

PALMDALE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS

FOLLOWS
SECTION 1. The above recitals are all true and correct and by this reference made an operative part hereof.

SECTION 2. The Council hereby declares that it is its intention to approve the Amended Report and to order the levy of assessments within the District and seek the Annual Levy of the District pursuant to the Act, over and including the land within the District, and to levy and collect assessments on all such land to pay the annual costs of the improvements. The Council finds that the public’s best interest requires such levy and collection.

SECTION 3. Pursuant to Proposition 218, Section 4, Sub-Section 4 (c), now California Constitutional Articles XIIIC and XIIID, (hereafter referred to as the “Proposition 218”) approved by the California voters in November 1996, an assessment ballot proceeding is not required to approve the Amended Report and assessments contained therein because the assessment amounts are not being increased above the assessments previously approved.

SECTION 4. The Amended Report as presented, consisting of: (i) a description of improvements, (ii) an annual budget (costs and expenses of services, operations, and maintenance) and (iii) the assessment roll containing the Fiscal Year 2022/23 levy for each Assessor’s parcel within the District, is hereby approved and ordered to be filed in the office of the City Clerk as a permanent record and to remain open to public inspection.

SECTION 5. Generally, the improvements within the District which shall be maintained for the benefit of the proposed District and through the special benefit assessments levied annually shall include but not be limited to the following:
(a) the installation, planting or maintenance of landscaping, including, but not limited to, turf, trees, parks, streetscapes, parkways, drywells and drainage basins;
(b) the installation, construction or operation of any facilities which are appurtenant to any improvements listed in (a) and (b) or which are necessary or convenient for the maintenance or servicing thereof including, but not limited to, irrigation, drainage, and electrical facilities; and
(c) the maintenance and servicing of any of the foregoing.

Resolution No. CC 2022-033

Page 3 of 3 ends

SECTION 6. For Fiscal Year 2022/23, the proposed assessments are outlined in the Amended Report which details the annual assessments and formula.

SECTION 7. That the City Clerk shall attest and certify to the passage and adoption of this Resolution and it shall become effective immediately upon its approval.

PASSED, APPROVED and ADOPTED this 4th day of May 2022.
_________________________________
Approved as to form: Steven D. Hofbauer, Mayor
ATTEST:
___________________________ _________________________________ Christopher L. Beck Shanae S. Smith, City Clerk
City Attorney
I, Shanae S. Smith, City Clerk of Palmdale, California, do hereby certify that the foregoing resolution was duly passed, approved, and adopted by the Council of the City of Palmdale at a regular meeting of said Council held on the 4th day of May, 2022 by the following roll call vote:

nbsgov.com
Prepared by:

Corporate Headquarters
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Temecula, CA 92592
Toll free: 800.676.7516

Amended Engineer’s Report For:

Landscape Maintenance
Assessment District No. 2020-290
Tract No. 54209
March 202 2
Fiscal Year 2022/23

TABLE OF CONTENTS

1. INTRODUCTION ......................................................................................... ..................... 1

1.1 District History ........................................................................................................... 1

1.2 Legislative Context .................................................................................................... 1

1.3 Court Rulings ............................................................................................................. 2

2. IMPROVEMENTS ......................................................................................... .................... 4

2.1 Street Tree and Other Landscape Maintenance ....................................................... 4

3. BENEFITS ............................................................................................. ........................... 5

3.1 Street Tree and Other Landscape Maintenance – Improved Aesthetics and Increased Desirability .......................................................................................................... 5

4. SPECIAL BENEFIT DISTRIBUTION ......................................................................... ............. 6

4.1 Building Factor ........................................................................................................... 6

4.2 Land Use Type ........................................................................................................... 6

4.3 Total Special Benefit Points ....................................................................................... 7

5. SEPARATION AND QUANTIFICATION OF GENERAL BENEFITS ........................................... 8

5.1 Summary ................................................................................................................... 8

5.2 General Benefits Identified ....................................................................................... 8

5.3 General Benefit Analysis ........................................................................................... 8

6. BUDGET ............................................................................................... ......................... 12

6.1 Maximum Balance to Be Assessed .......................................................................... 12

6.2 Maximum Assessment Rate per Special Benefit Point ........................................... 12

6.3 Annual Maximum Assessment Rate Increases........................................................ 13

6.4 Future Changes to Parcel Characteristics ................................................................ 13

6.5 Data for Annual Assessment Calculations ............................................................... 13

6.6 Appeals .................................................................................................................... 14

6.7 Method of Collection .............................................................................................. 14

7. ENGINEER’S STATEMENT .............................. ................................................... ............. 15

8. ASSESSMENT DIAGRAM ................................................................................... ............. 16

9. ASSESSMENT ROLL ...................................................................................... .................. 17

10. REFERENCES ........................................ ................................................... ...................... 18

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 1

1. INTRODUCTION

1.1 District History
The City of Palmdale (“City”) provides maintenance and servicing of certain publicly owned landscaped areas and detention basins throughout it’s jurisdictional boundaries. The City funds the maintenance of these landscaping projects and improvements through assessments as described in Section 2 of this Report. The City formed the Landscape Maintenance Assessment District (the “Assessment District”) and there are currently 248 existing zones covering approximately 29,000 parcels. The assessments described in this Report have been prepared pursuant to Article XIII D of the California Constitution, the Proposition 218 Omnibus Implementation Act (Division 2 of the California Government Code §53739 et seq.), and the Landscaping and Lighting Act of 1972 (Division 15 of the California Streets and Highways Code §22500 et seq.) collectively, the “Assessment Law”.

As a condition of approval, Tract number 54209 is required to fund landscape maintenance associated with the frontage improvements for a 97 lot residential subdivision including a drainage basin (lots 88 and 93) and three sets of drywells. The property proposed to be included in the District consists of 95 single family residential homes on 28.71 acres of property. The Landscape Maintenance Assessment District No. 2020- 290 (the “District”) is proposed to fund the maintenance and servicing of street trees and other landscape maintenance (the “Improvements”) that benefit the residential subdivision that forms the District.

1.2 Legislative Context
Determinations of special and general benefits must comply with the requirements of Assessment Law.

The following is a description of the legislative context within which this report is written.

In 1996, California Voters adopted Proposition 218, the “Right to Vote on Taxes Act” which added Articles XIII C and XIII D to the California Constitution. Article XIII D imposes certain substantive and procedural requirements on any agency that wishes to levy special assessments.

The substantive requirements are twofold: (1) assessments can only be imposed for a “special benefit” conferred on an assessed parcel, and (2) assessments must be in proportion to, and no greater than, the special benefit conferred on an assessed parcel.

The special benefit and proportionality requirements are described in Section 4, Subdivision (a) of Article XIII D: “ An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel. Only special benefits are assessable, and an agency shall separate the general benefits from the special benefits conferred on a parcel …”
In addition to its substantive requirements, Article XIII D imposes certain procedural requirements, which include preparing an engineer’s report, providing written notice to property owners, providing assessment protest ballots to property owners, holding a public hearing, and tabulating the assessment protest ballots.

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 2

1.3 Court Rulings
Since the initial passage of Proposition 218, several court rulings have helped provide context and direction on the practical implementation procedures and requirements for levying assessments. Several of the key concepts from these rulings are summarized below.

1.3.1 GENERAL BENEFIT
Article XIII D requires an agency to separate the general benefits from the special benefits conferred because only special benefits are assessable.

The Court of Appeal in Golden Hills Neighborhood Assn., Inc. v. City of San Diego (2011) (“Golden Hills”) clarified this concept by stating, “ Separation and quantification of general and special benefits must be accomplished by apportioning the cost of a service or improvement between the two and assessing property owners only for the portion of the cost representing special benefits .” The Court of Appeal in Beutz v. County of Riverside (2010) (“Beutz”) quoted from the Legislative Analyst’s Office pamphlet titled “Understanding Proposition 218” which states an agency must, “ estimate the amount of special benefit landowners would receive from the project or service, as well as the amount of ‘general benefit.’ This step is needed because Proposition 218 allows local government to recoup from assessments only the proportionate share of cost to provide the special benefit. ” The Court in Beutz furthered this idea stating, “ Separating the general from the special benefits of a public improvement project and estimating the quantity of each in relation to the other is essential if an assessment is to be limited to the special benefits.”

1.3.2 BENEFIT-BASED NOT COST-BASED
In Bonander v. Town of Tiburon (2009) (“Tiburon”), the Court of Appeal clarified the idea that assessments must be apportioned based upon benefit rather than cost. The Court stated, “ Proportionate special benefit is the basis upon which a project’s total assessable costs are apportioned among parcels within an assessment district. ”
The assessment on a particular property cannot be based on the relative cost of the improvements, but rather the special benefit conferred on such property. The Court in Tiburon also stated, “ an assessment represents the entirety of the cost of the improvement or property-related service, less any amount attributable to general benefits (which may not be assessed), allocated to individual properties in proportion to the relative special benefit conferred on the property .”

1.3.3 PUBLIC PROPERTY
Section 4, Subdivision (a) of Article XIII D states, in part, “ Parcels within a district that are owned or used by any agency, the State of California or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit. ” Historically, there had been differing opinions about whether this requirement that publicly owned property should not be exempt actually meant those properties must be assessed.

The Court of Appeal in Manteca Unified School District v. Reclamation District No. 17 et al (2017) (“Manteca”) clarified this issue by stating, “section 4, subdivision (a) of article XIII D of the California

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 3 Constitution unambiguously conditions any continuing benefit assessment exemption on a showing by clear and convincing evidence of no special benefit. ”

1.3.4 IMPRECISION
The Court in Tiburon acknowledged the difficulty of trying to precisely assign and measure special benefit, stating, “ Any attempt to classify special benefits conferred on particular properties and to assign relative weights to those benefits will necessarily involve some degree of imprecision. ” The Court in Tiburon went on to say that a formula assigning equal weight to different special benefits “may be a legally justifiable approach to measuring and apportioning special benefits, [but] it is not necessarily the only valid approach. Whichever approach is taken to measuring and apportioning special benefits, however, it must be both defensible and consistently applied .”

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 4

2. IMPROVEMENTS
The City seeks to fund the following services and maintenance activities:
 Street Trees and Other Landscape Maintenance
The services and maintenance activities listed above are collectively referred to as the “Improvements.” A diagram detailing the proposed area in which the Improvements can be found is below. The Assessment Diagram for the District can be found in Section 8 of this report.

2.1 Street Tree and Other Landscape Maintenance
The City wishes to fund ongoing maintenance and servicing of trees and landscaping including, but not limited to, trees, shrubs, grass and other ornamental vegetation, a drainage basin (lots 88 and 93), three sets of drywells and appurtenant devices, including irrigation systems, watering, and other associated landscape maintenance along 35th Street East and East Avenue R with the City, as well as incidental expenses, associated with the frontage improvements for 95 single family residential parcels located between Avenue Q-12, 37 th Street East, East Avenue R and 35 th Street East.

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 5

3. BENEFITS
The Improvements will confer special benefits upon certain parcels within the District. These benefits are summarized in the table below:

Improvement Benefit(s)
Street Tree and Other Landscape Maintenance Improved Aesthetics Increased Desirability
The special benefits to be conferred by the Improvements are detailed below.

3.1 Street Tree and Other Landscape Maintenance – Improved Aesthetics and Increased Desirability
The street trees and other landscaping activities will confer aesthetic benefits. Specifically, the street trees are believed to create a more beautiful, aesthetically pleasing environment within the District. A study by the University of George found " People’s preferences for locating areas of social interactions in calming, beautiful, and nature-dominated areas revolve around the presence of community trees and forests " (Coder, 1996). The same study noted “ Large old street trees were found to be the most important indicator of attractiveness in a community ” (Coder). Therefore, the street tree improvements will confer aesthetic benefits to properties in close proximity.

The Improvements will confer desirability benefits upon all parcels within the District. The Improvements are designed to create a more welcoming environment for the residents within the District. They also make properties in the area more desirable. The presence of natural areas and green landscapes are positively related to neighborhood satisfaction (Kearney, 2006). Therefore, the Improvements will confer desirability benefits.

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 6

4. SPECIAL BENEFIT DISTRIBUTION
Once special benefits are identified, they must be assigned based on the estimated proportionate special benefit derived by each parcel. This section describes the assignment of special benefit to each parcel.

4.1 Building Factor
It is believed parcels of the same use will experience different degrees of special benefit in relation to differences in their building size. For example, a parcel with a large building will experience greater special benefit than a parcel with a small building. Accordingly, as building size increases, parcels are considered to receive proportionately greater special benefit. Therefore, these parcel characteristics are deemed appropriate factors for determining proportional special benefit.

The parcels within the District are proposed to be single family residential homes of similar size and use, consequently it is expected the parcels will experience a similar degree of special benefit from the Improvements. Therefore, the Building Factor for each parcel is 1.00.

4.2 Land Use Type
In addition to building size, a parcel’s land use type will also affect the special benefits received. Following the assignment of each planned parcel building factor, Land Use Benefit Points were assigned. These benefit points correspond to the special benefits described in the Benefits section of this report.

Each parcel within the proposed District boundary is assigned a land use type for purposes of determining the special benefits received. Below is a description of the land use type category to be assessed within the District.

Single Family Residential Property consists of parcels that are detached with a residential structure intended exclusively for residential purposes.

4.2.1 APPORTIONING AESTHETIC BENEFIT
The Aesthetic Benefits conferred by the Improvements will be enjoyed by all assessable land use types. The benefit of visual appeal is not restricted to a particular land use. A more attractive public environment can be enjoyed by all parcels irrespective of land use type. Accordingly, each assessable land use type will be assigned one Aesthetic Benefit Point.

As a property-related benefit, improved aesthetics from tree and landscaping improvements can be measured by the characteristics of a parcel, namely the presence of a building and its size. Larger parcels and parcels with larger developments have a greater intensity of use and will experience the Aesthetic Benefits to a greater degree than smaller, less-developed parcels. Therefore, the Building Factor is used to measure Aesthetic Benefits.

4.2.2 APPORTIONING DESIRABILITY BENEFIT
As a result of the Aesthetic benefit conferred by the continued maintenance of the improvements, services and activities, the overall desirability of the District will increase. Desirability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community including streets, parks, transportation terminals and other public facilities. Desirability also refers to the

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 7 environmental and social quality of an area as perceived by residents and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources. Therefore, Improvements will confer desirability benefits upon all parcels within the District.

4.2.3 LAND USE BENEFIT POINTS
The table below summaries the Land Use Benefit Points assigned to each parcel within the District:

Land Use Type Aesthetic Desirability Total Land Use
Benefit Points
Single Family Residential 1 1 2

4.3 Total Special Benefit Points
The calculation of Total Special Benefit Points for each parcel takes into account each component analyzed and described above, parcel characteristics, and land use. The formula for determining each parcel’s Total Benefit Points is as follows:

Building
Factor
X Land Use Benefit
Points = Total Special
Benefit Points
The Total Special Benefit Points are computed for each parcel in the District. The Total District Special Benefit Points are 190. These Total District Special Benefit Points are used to determine the proposed assessment amounts on each parcel.

Below is a sample Total Special Benefit Points calculation for a typical parcel in the District:

Building Factor Land Use Benefit
Points Total Special Benefit
Points

1.00 X 2.00 = 2.00

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 8

5. SEPARATION AND QUANTIFICATION OF GENERAL

BENEFITS
As described in the Introduction, only special benefits are assessable and in order to assess only special benefits, the general benefits resulting from the Improvements must be separated and quantified. This section describes the process used to separate and quantify the general benefits.

5.1 Summary
As detailed below, it is estimated the Improvements will confer an Effective General Benefit of 26.00%.

5.2 General Benefits Identified
Section 4 of Article XIIID of the California Constitution provides that once a local agency which proposes to impose assessments on property has identified those parcels that will have special benefits conferred upon them and upon which an assessment will be imposed, the local agency must next “separate the general benefits from the special benefits conferred,” and only the special benefits can be included in the amount of the assessments imposed.

General benefit is an overall and similar benefit to the public at large resulting from the maintenance of the Improvements provided by the assessments levied. The Improvements to be maintained by the District are located within the District boundaries only. There will be no District maintenance activities provided for Improvements located outside of the District boundaries.

The ongoing maintenance of the Improvements will provide aesthetic and desirability benefits to the property within the District. However, it is recognized that the ongoing maintenance activities will also provide a level of benefit to some property within proximity to the District, as well as individuals passing through. Therefore, the general benefit created as a result of the District maintenance activities has been considered.

5.3 General Benefit Analysis
As a result of the maintenance and operation of the Improvements, there will be a level of general benefit to people that do not work or intend to conduct business within the District. In order for property within the District to be assessed only for that portion of special benefits received from the District’s maintenance activities, general benefits provided by the ongoing maintenance of the improvements need to be quantified. The amount of general benefit that is provided from the District’s maintenance activities cannot be funded via property owners’ assessments.

5.4 General Benefit: Vehicles Passing Through the District

5.4.1 ARTERIAL STREETS
The boundaries of the District include landscaping on two arterial streets, 35 th Street East and East Avenue R. While portions of these streets are within the boundaries of the District, it is recognized that not all traffic will access property within the District, but instead pass-through. As a result of the operational and well-

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 9 maintained landscaping, there will be a level of general benefit conferred to this pass-through vehicle traffic driving along 35th Street East and East Avenue R. As such, the benefit derived by this pass-through vehicle traffic needs to be quantified. In order to do this, we must first estimate the average daily vehicle trips through the District on these arterial streets. Traffic count data for 35th Street East and East Avenue R was provided by the City of Palmdale Traffic Transportation Division. As illustrated in the table below, the total estimated daily traffic through the District is 8,706.50 vehicle trips.

Arterial Streets
Estimated Average Daily
Vehicle Trips
35 th Street East 1,960
East Avenue R 6,747
Total Vehicle Trips 8,706.50

In order to identify the approximate number of pass-through trips, the number of daily vehicle trips that occur within the District must be estimated. To accomplish this, we utilize the average daily trip (“ADT”) rates for single family homes from the ITE Trip Generation Report, 9 th Edition to estimate the daily vehicle
trips for each property within the District. The estimated number of daily vehicle trips generated by properties within the District is approximately 896.80, as summarized below:

Land Use Type
Estimated Daily
Vehicle Trips
Single Family Residential ADT Value (1) 9.44
Total Single Family Residential Homes 95
District Vehicle Trips 896.80
(1) From the ITE Trip Generation Report, 9th Editi on
Therefore, the estimated number of pass-through vehicle trips allocated to the Arterial Streets is 7,809.70:

Estimated Vehicle
Trips Through the District
Estimated District
Generated Vehicle Trips
Estimated Pass-Through
Vehicle Trips
8,706.50 - 896.80 = 7,809.70

To estimate the total time these pass-through vehicles spend within the District and receive benefit from the Improvements, we must take into account the total length of 35th Street East and East Avenue R within the District, as well as the average traffic speed of each street (using current local speed limits):

Arterial Street
Length (in Miles)
Within District

Average Speed
Within District
(MPH)

Travel Time (in
Hours) Through
District per Vehicle
35th Street East 0.250 / 55 = 0.0045
East Avenue R 0.240 / 50 = 0.0048
Totals 0.490 0.0093

Applying the total travel time through the District per vehicle of 0.0093 hours to each of the pass-through vehicle trips results in an aggregate daily pass-through time of 72.99 hours, in which vehicles passing through the District spend in proximity to the Improvements:

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 10 Travel Time (in Hours)
Through District per
Vehicle
Estimated Pass
Through Vehicle Trips
Total Pass-Through
Time (in Hours)

0.0093 7,809.70 72.99

Further, the amount of time that the District properties spend in proximity to the Improvements should also be considered to determine the overall benefit of the Improvements. Properties within the District are permanently located in close proximity to the Improvements and experience the most benefit from these Improvements during the dusk to dawn hours, approximately 12 hours per day. Vehicles passing through only receive benefit from the Improvements while passing through the District. As such, the previously identified daily pass-through time for vehicles receiving limited benefit from the Improvements should be compared to the total time the District properties benefit from being in permanent proximity to the District Improvements:

Time Class Hours Percentage
Total Pass-Through Time 72.99 6.017%
Total District Property Time (1) 1,140 93.983%
Totals 1,213 100.000%
(1) Equals the number of properties in the District (95) multiplied by 12 (hours).

Of the total benefits provided by the District Improvements, the percentage of time allocated to vehicles passing through the District is 6.017%. Therefore, this percentage reflects the amount of general benefit accruing to vehicles passing through the District on Arterial Streets.

5.4.2 LOCAL/COLLECTOR STREETS
For purposes of determining general and special benefits, all streets within the District other than the specific streets listed as arterial streets above are considered local or collector streets. The local/collector streets within the District are intended to serve individual neighborhoods and not to be pass-through streets, but cul-de-sacs or loop roads to reduce through traffic. In addition, according to the City’s Adopted General Plan Circulation Element 1, “a system of local and collector streets serves residential neighborhoods while protecting them from intrusion of through traffic flow…local street patterns should provide access between subdivisions within a neighborhood, with the exception of through traffic which should be directed onto major and secondary arterials” (January 25, 1993).

From a visual inspection of the layout of the District, one must conclude that the purpose of the local/collector streets is exclusively intended for the benefit of the parcels on such streets. There is no local street that provides a direct or efficient means of traveling from one place to another such that one could reasonably expect a driver to purposefully choose the residential community’s local streets as the best route for travel unless necessary because the route either began or ended with a parcel in the District. A route beginning or ending with a parcel within the District does not include the “general public” for purposes of determining general benefit.

1 Extracted from the City of Palmdale General Plan Circulation Element, page C-5, Adopted January 25, 1993

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 11 However, one can imagine a minimal degree of pass-through traffic even on something such as a cul-de- sac. As expressed by the Court in Beutz v. County of Riverside (2010), “... courts of this state have long recognized that virtually all public improvement projects provide general benefits." Given the location to the Oak Tree Learning Center Elementary School and E. Palmdale Boulevard, there are bound to be drivers that make use of the local/collector streets for no other reason but to turn around or go back from where they came, especially if they are dropping their children off at the school.

Additionally, given the nature of the street landscaping, one could imagine a small degree of “residential tourism” wherein drivers and pedestrians are in fact simply “passing through” to enjoy the beautiful views of the homes, the natural surroundings, or visiting friends.

Additionally, the commonly accepted distance people will walk for public transportation, goods and services is one-quarter mile. Although unlikely, a person may decide to use the paths within the District, particularly for those walking children to the school nearby. A conservative estimate of 1.00% for each scenario would result in the general benefit portion of the improved aesthetics and increased desirability resulting from the street landscaping improvements to be 2.00%.

5.4.3 BICYCLE PASS-THROUGH TRAFFIC
An estimated 1% of all US trips are made by bicycle2. There is a bike lane on East Avenue R fronting the District. According to the National Household Travel Surveys, 49% of bike trips are for recreation, exercise, and sports 3. As a result of the District maintenance activities, there will be a level of general benefit to bicycle traffic that is not associated with property in the District. As such, the general benefit portion of the improved aesthetics and increased desirability benefits resulting from the landscaping improvements is estimated to be .50%, rounded up to 1.00%.

Pass-thru Biking General Benefit 1.00%

5.4.4 COLLECTIVE DISTRICT-WIDE GENERAL BENEFIT
Since the District is comprised of improved aesthetics and desirability benefits resulting from the Improvements, the activity of vehicles, pedestrians and bicycles passing through the District must be addressed in a collective form rather than independently. This general benefit result is provided in the table below:

Pass-through Traffic Arterial Streets General Benefit 6.017% Pass-through Traffic Local/Collector Street General Benefit 2.000% Pass-thru Bicycle Traffic General Benefit 1.000%
Total General Benefit 9.017%

2 U.S Department of Transportation. Federal Highway Administration. (2011). Summary of Travel Trends: 2009 National Household Travel Survey. (Report No. FHWA-PL-11-022). Retrieved from http://nhts.ornl.gov 3 Pucher, J., Buehler R., Meron, F., and Bauman, A. American Journals of Public Health, Supplement 1, Vol 101, No S1 (2011).

Walking and Cycling in the United States, 2001-2009: Evidence from the National Household Travel Surveys. Retrieved from http://www.ncbi.nlm.nih.gov/pubmed/21551387

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 12

6. BUDGET
The following table summarizes the estimated annual costs to fund the Improvements for Fiscal Year 2022/23:

Description Amount
Maintenance
Street Tree and Landscape Maintenance $45,115.00
Dry Well and Detention Basin Maintenance 39,590.00
Irrigation Maintenance and Repairs 1,814.50
Water and Electric Costs 4,264.24
Administration
Engineer/Consultant Costs 1,000.00
Total Cost of Improvements $91,783.74

6.1 Maximum Balance to Be Assessed
The total maximum amount to be assessed upon the specially benefitting parcels is the total cost of the Improvements, as detailed above, less the portion of Maintenance costs attributable to General Benefit as detailed in the Separation and Quantification of General Benefits section.

The calculation of the balance to be assessed is shown below:

Description Amount
Total Cost of Improvements $91,783.74
Less Maintenance General Benefit Portion (9.017%) ( 8,276.13) Less Rounding (0.71)
Total Cost of Improvements to Be Assessed $83,506.90

6.2 Maximum Assessment Rate per Special Benefit Point
The Maximum Assessment Rate per Special Benefit Point is determined by dividing the Total Cost of Improvements to Be Assessed by the sum of the Total District Special Benefit Points noted in Section 5. The calculation of the Maximum Assessment Rate per Special Benefit Point is shown below:

Description Amount
Balance to Be Assessed $83,506.90
Total District Special Benefit Points 190
Maximum Assessment Rate per Special Benefit Point (1) $439.51 (1) Beginning July 1, 2023 the maximum assessment per Spec ial Benefit Point will be increased by the change in the February to February Consumer Price Index for all Urban Consumers, for the Los Angeles-Long Beach-Anaheim CA region co mpared year over year not to exceed 3% annually.

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 13 The Maximum Assessment Rate per Special Benefit Point is multiplied by each parcel’s Total Special Benefit Points to determine a maximum assessment amount per parcel. Below is a sample total maximum assessment calculation for a typical parcel in the District:

Maximum
Assessment Rate
per Special Benefit
Point
Total Special Benefit
Points
Total Maximum
Assessment Amount
Per Parcel
$439.51 X 2.00 = $879.02

6.3 Annual Maximum Assessment Rate Increases
Each parcel’s actual assessment is determined by multiplying the assessment rate by the parcels total specific benefit points. If the total District Special Benefit Points change in future years, the allowable annual Maximum Assessment Rate will not be recalculated. The allowable annual Maximum Assessment Rate per Special Benefit Point, plus the annual cost of living inflator, will remain fixed. The actual annual assessment rate will be calculated by dividing the fiscal year’s net cost estimate to be assessed by the fiscal year’s total Special Benefit Points, not to exceed the allowable annual Maximum Assessment Rate for that fiscal year. The Maximum Assessment Rate per Special Benefit Point is escalated each year on July 1 by the annual change in the February to February Consumer Price Index for all Urban Consumers, for the Los Angeles-Long Beach-Anaheim CA region not to exceed 3% annually, beginning July 1, 2023.

In any given year, the assessments may be levied at any rate sufficient to meet the estimated budget, as long as the actual assessment rate does not exceed the Maximum Assessment Rate for that fiscal year.

6.4 Future Changes to Parcel Characteristics
Future changes to parcel characteristics (building, frontage, and land use) will cause changes in the total assessment revenue. The assessment revenue for any given year will be the product of the District’s parcel characteristics and the budget in effect for such fiscal year. Development within the District that increases the overall building square footage, for example, will lead to increased assessment revenue, even if the assessment rate is not increased.

6.5 Data for Annual Assessment Calculations
Each year, as part of the assessment calculation procedures, the City or its designated consultant shall determine the land use type for each parcel based on the County Assessor's use code or other supplementary information made available and deemed reliable. The parcel characteristics of building square footage shall similarly be based on the County Assessor's secured rolled data for the applicable year and may be supplemented with other reliable data sources.

Assessment amounts may change over time in accordance with changes to parcel characteristics including land use type and building square footage.

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 14

6.6 Appeals
If any property owner believes the data used to calculate the assessment is inaccurate for any reason, the property owner shall submit, in writing, a request for review to the City. The property owner shall provide documentation needed to support the request for review. The City or its designated consultant shall review the request and provide a response to the property owner. The property owner must be current in the payment of all assessments when filing the request for review and must remain current during the review process. The property owner should continue to pay any regular property taxes due according to the County's due dates.

If the review conducted by the City or its designated consultant results in changes to any parcel characteristics used to compute the assessment, the City or its designated consultant shall recalculate the assessment. When recalculating the assessment, the assessment rates actually applied in such fiscal year shall be used. Only the assessment for the parcel or parcels subject to review shall be recalculated.

If the recalculated assessment is less than the amount submitted to the County on the secured property tax roll, the difference shall be credited back to the property owner. This credit shall be limited to the current fiscal year and the prior fiscal year, if applicable. The “fiscal year” shall follow the County’s fiscal year for property taxes, from July 1 to June 30. The applicable fiscal year shall be determined by the date the request for review is submitted to the City.

For example, if a request for review is submitted to the City during Fiscal Year 2023/24, the Fiscal Year 2023/24 and 2022/23 assessments will be reviewed. The property owner credit shall be limited to any difference calculated for Fiscal Year 2023/24 (the current fiscal year) and Fiscal Year 2022/23 (the prior fiscal year).

The credit may be provided in the form of a check to the property owner, an adjustment to the current year’s property tax roll (if possible), or a credit to the succeeding year’s assessment thereby reducing the amount placed on the secured property tax roll for such year.

If the recalculated assessment is greater than the amount submitted to the County on the secured property tax roll, the City or its designated consultant shall apply the recalculated assessment to the succeeding year’s property tax roll and no adjustments shall be made to the prior or current fiscal years’ assessments.

In any dispute over parcel characteristic data used to compute assessments, the City shall make a conclusive determination and its decision shall be final.

6.7 Method of Collection
The assessments will be collected annually on the County’s secured property tax roll. The assessments will be subject to the County’s assigned due dates and late penalties. However, the City may choose to collect the assessments in an alternate manner (including directly billing the property owner) as may be deemed appropriate or necessary by the City.

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 16

8. ASSESSMENT DIAGRAM
The following pages contain the assessment diagram for the District.

ASSESSMENT DIAGRAM
LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 2020-290

FILED IN THE OFFICE OF THE CITY CLERK OF THE CITY OF PALMDALE, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, THIS ____ DAY OF _________, 20__.
________________________________________

CITY CLERK

CITY OF PALMDALE

COUNTY OF LOS ANGELES

RECORDED IN THE OFFICE OF THE SUPERINTENDENT OF STREETS OF THE CITY OF PALMDALE ON THE LOTS, PIECES AND PARCELS OF LAND ON THIS ASSESSMENT DIAGRAM ON THE ____ DAY OF _________, 20__. ________________________________________

SUPERINTENDENT OF STREETS

CITY OF PALMDALE

COUNTY OF LOS ANGELES

AN ASSESSMENT WAS LEVIED BY THE CITY COUNCIL OF THE CITY OF PALMDALE ON THE LOTS, PIECES, AND PARCELS OF LAND SHOWN ON THIS ASSESSMENT DIAGRAM. THE ASSESSMENT WAS LEVIED ON THE ____ DAY OF _________, 20__; THE ASSESSMENT DIAGRAM AND ASSESSMENT ROLL WERE RECORDED IN THE OFFICE OF THE SUPERINTENDENT OF STREETS OF THAT CITY ON THE ____ DAY OF _________, 20__. REFERENCE IS MADE TO THE

ASSESSMENT ROLL RECORDED IN THE OFFICE OF THE SUPERINTENDENT OF STREETS FOR THE EXACT AMOUNT OF EACH ASSESSMENT LEVIED AGAINST EACH PARCEL OF LAND SHOWN ON THIS ASSESSMENT DIAGRAM. ________________________________________

CITY CLERK

CITY OF PALMDALE

COUNTY OF LOS ANGELES
FILED THIS ____ DAY OF _________, 20__, AT THE HOUR OF __ O’CLOCK _M, IN BOOK ________ OF MAPS OF ASSESSMENT AND COMMUNITY FACILITIES DISTRICTS AT PAGE ________, IN THE OFFICE OF THE COUNTY RECORDER IN THE COUNTY OF LOS ANGELES, STATE OF CALIFORNIA. ____________________________

COUNTY RECORDER

COUNTY OF LOS ANGELES

FOR PARTICULARS OF THE LINES AND DIMENSIONS OF ASSESSOR PARCELS, REFERENCE IS MADE TO THE MAPS OF THE ASSESSOR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA.

CITY OF PALMDALE

COUNTY OF LOS ANGELES

STATE OF CALIFORNIA
35th St E
E Avenue R
Bee Ct37th St E
Adobe Dr
Janus Dr
Avenue Q-13
Saddleback Dr
E Avenue Q-12
Debra Ann Pl
Manning Wy
Honeysuckle Ave
37th St E
Bee Ct
37th St E
5 4 6
84 85
3 14
2 9
70 8
1 7
22 69
86 87
23 61
15 13
60 44
59 58
83 24
57 53
56 55 54
96 68
28 97
25 26 27
43 51
52 3536
33 37
3231
16 34
90 38
21 29
89 71
30 92
19 40
11 18
48 9188
81 41
82 10
78 77
39 80
93 62
45 79
12 47
17 20
94 49
95 67
72 73 7574 76
42 63
46 66 65 64
50 Sheet 1 of 1
Source: Los Angeles County GIS
Geographic Coordinate Reference: GCS North American 1983 Projection: NAD 1983 StatePlane California V FIPS 0405 Feet E Avenue R
35th St E
40th St E
E Palmdale Blvd
Viana Dr
Janus Dr
37th St E
Prairie Ln
Maricotte Dr
E Avenue Q-12
Avenue Q-13
Tamara Pl
Bee Ct
Palms Pl
Marbella Ln
E Avenue Q-11
Durango Pl
Mentor Ct
Saddleback Dr
37th St E
Bee Ct
E Avenue R
E Avenue R
E Palmdale Blvd
35th St E
40th St E

V I C I N I T Y M A PV I C I N I T Y M A P
LMD Boundary
LMD Parcels
Non-District Parcels 0 150 30075 Feet
O

ID APN ID APN
1 3020-042-001 50 3020-042-050
2 3020-042-002 51 3020-042-051
3 3020-042-003 52 3020-042-052
4 3020-042-004 53 3020-042-053
5 3020-042-005 54 3020-042-054
6 3020-042-006 55 3020-042-055
7 3020-042-007 56 3020-042-056
8 3020-042-008 57 3020-042-057
9 3020-042-009 58 3020-042-058
10 3020-042-010 59 3020-042-059
11 3020-042-011 60 3020-042-060
12 3020-042-012 61 3020-042-061
13 3020-042-013 62 3020-042-062
14 3020-042-014 63 3020-042-063
15 3020-042-015 64 3020-042-064
16 3020-042-016 65 3020-042-065
17 3020-042-017 66 3020-042-066
18 3020-042-018 67 3020-042-067
19 3020-042-019 68 3020-042-068
20 3020-042-020 69 3020-042-069
21 3020-042-021 70 3020-043-001
22 3020-042-022 71 3020-043-002
23 3020-042-023 72 3020-043-003
24 3020-042-024 73 3020-043-004
25 3020-042-025 74 3020-043-005
26 3020-042-026 75 3020-043-006
27 3020-042-027 76 3020-043-007
28 3020-042-028 77 3020-043-008
29 3020-042-029 78 3020-043-009
30 3020-042-030 79 3020-043-010
31 3020-042-031 80 3020-043-011
32 3020-042-032 81 3020-043-012
33 3020-042-033 82 3020-043-013
34 3020-042-034 83 3020-043-014
35 3020-042-035 84 3020-043-015
36 3020-042-036 85 3020-043-016
37 3020-042-037 86 3020-043-017
38 3020-042-038 87 3020-043-018
39 3020-042-039 88 3020-043-019
40 3020-042-040 89 3020-043-020
41 3020-042-041 90 3020-043-021
42 3020-042-042 91 3020-043-022
43 3020-042-043 92 3020-043-023
44 3020-042-044 93 3020-043-024
45 3020-042-045 94 3020-043-025
46 3020-042-046 95 3020-043-026
47 3020-042-047 96 3020-043-900
48 3020-042-048 97 3020-043-901
49 3020-042-049
LMD Boundary
1-97

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 17

9. ASSESSMENT ROLL
The following pages contain the proposed 2022/23 assessment roll for the District.

City of Palmdale
Landscape Maintenance Assessment District No. 2020-290
Fiscal Year 2022/23 Proposed Maximum Assessment
I.D. Assessor's Parcel Number
Fiscal Year 2022/23 Proposed
Maximum Assessment
1 3020-042-001 $879.02
2 3020-042-002 879.02
3 3020-042-003 879.02
4 3020-042-004 879.02
5 3020-042-005 879.02
6 3020-042-006 879.02
7 3020-042-007 879.02
8 3020-042-008 879.02
9 3020-042-009 879.02
10 3020-042-010 879.02
11 3020-042-011 879.02
12 3020-042-012 879.02
13 3020-042-013 879.02
14 3020-042-014 879.02
15 3020-042-015 879.02
16 3020-042-016 879.02
17 3020-042-017 879.02
18 3020-042-018 879.02
19 3020-042-019 879.02
20 3020-042-020 879.02
21 3020-042-021 879.02
22 3020-042-022 879.02
23 3020-042-023 879.02
24 3020-042-024 879.02
25 3020-042-025 879.02
26 3020-042-026 879.02
27 3020-042-027 879.02
28 3020-042-028 879.02
29 3020-042-029 879.02
30 3020-042-030 879.02
31 3020-042-031 879.02
32 3020-042-032 879.02
33 3020-042-033 879.02
34 3020-042-034 879.02
35 3020-042-035 879.02
36 3020-042-036 879.02
37 3020-042-037 879.02
38 3020-042-038 879.02
39 3020-042-039 879.02
40 3020-042-040 879.02
41 3020-042-041 879.02
42 3020-042-042 879.02
City of Palmdale
Landscape Maintenance Assessment District No. 2020-290
Fiscal Year 2022/23 Proposed Maximum Assessment
I.D. Assessor's Parcel Number
Fiscal Year 2022/23 Proposed
Maximum Assessment
43 3020-042-043 879.02
44 3020-042-044 879.02
45 3020-042-045 879.02
46 3020-042-046 879.02
47 3020-042-047 879.02
48 3020-042-048 879.02
49 3020-042-049 879.02
50 3020-042-050 879.02
51 3020-042-051 879.02
52 3020-042-052 879.02
53 3020-042-053 879.02
54 3020-042-054 879.02
55 3020-042-055 879.02
56 3020-042-056 879.02
57 3020-042-057 879.02
58 3020-042-058 879.02
59 3020-042-059 879.02
60 3020-042-060 879.02
61 3020-042-061 879.02
62 3020-042-062 879.02
63 3020-042-063 879.02
64 3020-042-064 879.02
65 3020-042-065 879.02
66 3020-042-066 879.02
67 3020-042-067 879.02
68 3020-042-068 879.02
69 3020-042-069 879.02
70 3020-043-001 879.02
71 3020-043-002 879.02
72 3020-043-003 879.02
73 3020-043-004 879.02
74 3020-043-005 879.02
75 3020-043-006 879.02
76 3020-043-007 879.02
77 3020-043-008 879.02
78 3020-043-009 879.02
79 3020-043-010 879.02
80 3020-043-011 879.02
81 3020-043-012 879.02
82 3020-043-013 879.02
83 3020-043-014 879.02
84 3020-043-015 879.02
City of Palmdale
Landscape Maintenance Assessment District No. 2020-290
Fiscal Year 2022/23 Proposed Maximum Assessment
I.D. Assessor's Parcel Number
Fiscal Year 2022/23 Proposed
Maximum Assessment
85 3020-043-016 879.02
86 3020-043-017 879.02
87 3020-043-018 879.02
88 3020-043-019 879.02
89 3020-043-020 879.02
90 3020-043-021 879.02
91 3020-043-022 879.02
92 3020-043-023 879.02
93 3020-043-024 879.02
94 3020-043-025 879.02
95 3020-043-026 879.02
96 3020-043-900 0.00
97 3020-043-901 0.00
97 Parcels $83,506.90

City of Palmdale
Amended Engineer’s Report – Landscape Maintenance Assessment District No. 2020-290 18

10. REFERENCES
Beutz v. County of Riverside , 109 Cal. Rptr. 3d 851 (Cal. Ct. App. 2010) Bonander v. Town of Tiburon, 147 Cal. App. 4th 1116 (Cal. Ct. App. 2007) Coder, Kim D. “Identified Benefits of Community Trees and Forests.” University of Georgia Cooperative Extension Service - Forest Resources Publication , October 1996.

Golden Hill Neighborhood Assn. v. City of San Diego CA4/1, D062203 (Cal. Ct. App. 2013) Kearney, Anne R. "Residential Development Patterns and Neighborhood Satisfaction: Impacts of Density and Nearby Nature." Environment and Behavior , 38, 112-139, 2006.

Manteca Unified School District v. Reclamation District No. 17 et al , C077906 (Cal. Ct. App. 2017) City Council Staff Report
DATE: MAY 4, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT

CAPITAL IMPROVEMENT PROGRAM DIVISION
DISTRICT: 1
SUBJECT: APPROVE AMENDMENT NO. 1 FOR PN 653, THE SR -138 (PALMDALE BOULEVARD) WIDENING PROJECT, WITH

SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY , IN THE
AMOUNT OF $171,600
ISSUE
Approve Amendment No. 1 for PN 653, the SR-138 (Palmdale Boulevard) Widening Project, with Southern California Regional Rail Authority, in the amount of $171,600.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve Amendment No. 1 to the Letter of Agreement for PN 653, the SR-138 (Palmdale Boulevard) Widening Project, with Southern California Regional Rail Authority, in the amount of $171,600.

2. Authorize the Interim City Manager or her designee to execute Amendment No. 1 to the Letter of Agreement with Southern California Regional Rail Authority , including making minimal and/or non-substantive changes.

BACKGROUND
State Route 138 (SR 138), otherwise known as Palmdale Boulevard, is a major arterial roadway that runs east -west and traverses State Route 14 (SR 14) in the City of Palmdale. It provides both local and regional access to the residential and busines s communities on both the east and west sides of SR 14 and has an average daily traffic volume of more than 25,000 vehicles.

The SR -138 Widening Project was initially funded in 2014 with the primary goals of improving the safety of the railroad crossing at Palmdale Boulevard and increasing the vehicular capacity of Palmdale Boulevard. The project budget was set at $25 million, with a scope of work that included the reconfiguration of the railroad signal mast -arms and other associated rail equipment to current standards, the widening of Palmdale Boulevard to three lanes in each direction from 5 th Street East to 10 th Street East, and the improvement of two intersections of Palmdale Boulevard at 6 th Street East and Sierra Highway.

Report to Mayor and City Council
Amendment No. 1 to Letter of Agreement with SCRRA
May 4, 2022

Page 2 ends

To preserve funding and still improve the safety of the railroad crossing, and avoid additional reconstruction in the future, the scope of work for the SR-138 Widening Project was revised in April 2021. This revised scope now specifically targets the railroad safety improvement goal of the project and reduces the acquisition to ±14 parcels and widening only where required by the railroad and intersection improvements.

DISCUSSION
Southern California Regional Rail Authority (SCRRA), as owner-operator of one of the railroad tracks, provides oversight, review, and independent quality assurance of the Project Approval/Environmental Document (PA/ED) and the Plans, Specifications, and Estimates (PS&E). SCRRA is also responsible for the ultimate approval of each of these documents. As such, the City must reimburse SCRRA for their efforts in reviewing and providing comments to the project documents. Amendment No. 1, if approved, would increase the amount of reimbursable funding to SCRRA for their design reviews, and is necessary due to the revision in the scope of work previously approved by Council in April 2021, and the extended project timeline.

FISCAL IMPACT
This project is funded with Measure R funds (208) which have been allocated in Account No. S0049208-724525-3025. These funds were approved by Council in March 2013 via a Memorandum of Understanding (MOU)/Funding Agreement (FA) with the Los Angeles County Metropolitan Transportation Authority (LACMTA), under Palmdale Agreement No. A-4068, authorizing the use of Measure R Equity Grant funds for the project referenced herein. Under the terms and conditions contained in the Funding Agreement, LACMTA has authorized the programming of Measure R Equity Grant funds in the amount of $25,000,000 for environmental clearance, design, and construction.

The City of Palmdale is not required to provide an in-kind or cash match under Metro’s Measure R Equity Grant program. To date, the overall project has encumbered ±$5,045,475, and has a remaining balance of ±$19,954,525. There are sufficient funds in the account to authorize this amendment.

Report to Mayor and City Council
Amendment No. 1 to Letter of Agreement with SCRRA
May 4, 2022

Page 3 ends

STRATEGIC PLAN
Goal III: Invest in infrastructure to improve community livability.

C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fun for everyone.

Prepared by: Chuck Heffernan, P.E., Public Works Director Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Christopher Beck, City Attorney

ATTACHMENTS

1. Amendment 1 to Letter of Agreement with SCRRA

AMENDMENT NO. 1

DESIGN SERVICES AGREEMENT

for

SR 138 (PALMDALE BLVD.) 5TH STREET
EAST TO 10TH STREET EAST

IMPROVEMENTS PROJECT

SOUTHERN CALIFORNIA REGIONAL RAIL

AUTHORITY (SCRRA)

AND THE

CITY OF PALMDALE

COVERING THE

PUBLIC AT-GRADE HIGHWAY RAILROAD CROSSING

PALMDALE BLVD., SCRRA MILE POST 68.40 – VALLEY SUBDIVISION

CITY OF PALMDALE

LOS ANGELES COUNTY, CALIFORNIA
SCRRA Folder No.: S0001196

SCRRA Project No.: 860973

Amendment No. 1
Design Services Agreement
for

SR 138 (Palmdale Blvd.) 5th Street East to 10th Street East Improvements Project At Mile Post 68.40 - Valley Subdivision
City of Palmdale
Los Angeles County, CA

THIS Amendment No. 1 (“AMENDMENT NO. 1”) to the Design Service Agreement for SR 138 (Palmdale Blvd.) 5th Street East to 10th Street East Improvements Project, effective May 7, 2018, hereinafter referred to as (“DSA”) is made and entered into as of the __________ day of __________, 202___, by and between the SOUTHERN CALIFORNIA REGIONAL RAIL AUTHORITY, a joint powers authority existing under the laws of the State of California (hereinafter referred to as "SCRRA"), to be addressed at 900 Wilshire Blvd. Suite 1500, Los Angeles, CA 90017 and the CITY OF PALMDALE, a charter city and a municipal corporation duly organized and existing under the laws of the State of California and its Charter (hereinafter referred to as “CITY”), to be addressed at City of Palmdale, 38300 Sierra Highway, Palmdale, CA 93550. CITY and SCRRA may be referred to singly as “PARTY” and collectively as “PARTIES.”

RECITALS:

Whereas, by DSA, SCRRA and the CITY entered into an Agreement for the CITY to design at- grade crossing improvements.

Whereas, the CITY has revised the scope of work to allow for sufficient funding to continued work on the project. SCRRA shall therefor revise the railroad signal design plans for all railroad signal and communication facilities to provide for additional preemption time, traffic signal interconnection, PTC coordination, and additional railroad warning facilities as required and determined by CPUC and the l atest SCRRA grade crossing safety standards. SCRRA shall also review and provide comments on the new scope of work engineering documents (plans, specifications, and reports) for the PROJECT as submitted by CITY for consistency and compliance with SCRRA design standards and criteria.

Therefore, it has been agreed that the DSA will be amended in this AMENDMENT NO. 1.

AGREEMENT

NOW, THEREFORE, it is mutually agreed by and between the PARTIES hereto as follows:

Amend SECTION I, Page 4 of 12, to delete “g. Provision of flagging and cable marking.” and in lieu thereof insert “g. Provision of flagging, RWP training and cable marking.”

Amend SECTION II , Page 5 of 1 2, to delete “ The total cost of the RAILROAD DESIGN REVIEW SERVICES provided by this AGREEMENT shall not exceed the sum of Two Hundred Ninety Thousand Nine Hundred and Fifty Dollars ($290,950.00). Within thirty (30) days of execution of this AGREEMENT, CITY agrees to deposit the amount of Seventy Thousand Nine Hundred and Fifty Dollars ($70,950.00), which represents the estimated cost of the design reviews, administration, management, flagging and contingency portion of the total DESIGN SERVICES as outlined in EXHIBIT A.

Upon CPUC’s approval of the GO88-B for the CROSSING, CITY agrees to deposit with SCRRA a check in the amount of Two Hundred Twenty Thousand Dollars ($220,000.00), which represents the estimated cost of the railroad signal and communication design and contingency portion of the total DESIGN SERVICES as outlined in EXHIBIT A. The two deposits together represent the total estimated cost of the DESIGN SERVICES as outlined in EXHIBIT A. SCRRA will be reimbursed on the basis of actual cost up to the "not-to-exceed" total amount. SCRRA shall notify CITY in writing when seventy-five percent (75%) of the deposited funds have been exhausted and include an estimate of what, if any, additional funds are estimated to be needed to complete the services under this AGREEMENT.”

and in lieu thereof insert

“The total cost of the RAILROAD DESIGN REVIEW SERVICES provided by this AGREEMENT shall not exceed the sum of Four Hundred Sixty Thousand Five Hundred and Fifty Dollars ($462,550.00). Within thirty (30) days of execution of this AMENDMENT NO. 1, CITY agrees to deposit the amount of Seventy Thousand Nine Hundred and Fifty Dollars ($70,950.00), which represents the estimated cost of the design reviews, administration, management, flagging and contingency portion of the total DESIGN SERVICES as outlined in EXHIBIT A.

Upon CPUC’s approval of the GO88-B for the CROSSING, CITY agrees to deposit with SCRRA a check in the amount of Two Hundred Twenty Thousand Dollars ($220,000.00), which represents the estimated cost of the railroad signal and communication design and contingency portion of the total DESIGN SERVICES as outlined in EXHIBIT A. Upon execution of AMENDMENT NO. 1, CITY agrees to deposit the amount of One Hundred Seventy-One Thousand Six Hundred Dollars ($171,600.00), which represents the estimated cost of the design reviews, administration, management, flagging and contingency portion of the total DESIGN SERVICES as outlined in EXHIBIT A. The t hree deposits together represent the total estimated cost of the DESIGN SERVICES as outlined in EXHIBIT A. SCRRA will be reimbursed on the basis of actual cost up to the "not -to-exceed" total amount. SCRRA shall notify CITY in writing when seventy -five percent (75%) of the deposited funds have been exhausted and include an estimate of what, if any, additional funds are estimated to be needed to complete the services under this AGREEMENT.”

Amend EXHIBIT A, page 12, to delete in its entirety and in lieu thereof insert

EXHIBIT "A"

SR 138 (PALMDALE BLVD.) 5TH STREET EAST TO 10TH STREET EAST

IMPROVEMENTS PROJECT

DESIGN SERVICES AGREEMENT

BUDGETED SCHEDULE AND COST
As of March 2022

The anticipated services and cost estimates may require adjustment to accommodate actual project requirements, but at no time shall the budgeted cost ceiling be exceeded, unless authorized by an amendment to this AGREEMENT.

ANTICIPATED SCHEDULE

The anticipated duration of this project is eighteen to twenty-four months.

ESTIMATED COST

Task Description Estimated Cost
Railroad Signal and Communications Design $170,000
Design Review of CITY and UPRR Submittals $65,000
Agency Project Administration and Management $175,000
Safety training, signal locating, and 4 days of flagging $10,500 Contingency (10%) $42,050
Total $462,550

IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be duly executed in by their duly qualified and authorized officials.

SOUTHERN CALIFORNIA REGIONAL CITY OF PALMDALE

RAIL AUTHORITY
By: ________________________________ By: ______________________________ Darren Kettle Steve Hofbauer
Chief Executive Officer Mayor
Date: ________________________________ Date: ______________________________ APPROVED AS TO FORM: APPROVED AS TO FORM:

By: ______________________________ By:____________________________ Don Del Rio Christopher Beck
General Counsel City Attorney
Date: _________________________ Date: _________________________ City Council Staff Report
DATE: MAY 4, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT

CAPITAL IMPROVEMENT PROGRAM DIVISION
DISTRICT: 1,3
SUBJECT: AWARD AGREEMENT WITH MNS ENGINEERS, INC. FOR

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
ASSOCIATED WITH PN 698, AVENUE R COMPLETE STREETS AND
SAFE ROUTES PROJECT , IN THE AMOUNT OF $708,640 FOR A
TERM OF 700 CALENDAR DAYS FROM THE DATE OF NOTICE TO
PROCEED.

ISSUE
Award agreement with MNS Engineers, Inc. for construction management and inspection services associated with PN 698, Avenue R Complete Streets and Safe Routes Project, in the amount of $708,640 for a term of 700 calendar days from the date of Notice to Proceed.

RECOMMENDATION
Staff recommends that the City Council:

1. Award agreement with MNS Engineers, Inc. for construction management and inspection services associated with PN 698, in the amount of $708,640 and

2. Authorize the Interim City Manager or her designee to execute Agreement No.

A-7854 with MNS Engineers, Inc ., including minimal and/or non -substantive changes.

BACKGROUND
Project No. 698, Avenue R Complete Streets and Safe Routes Project , includes roadway widening improvements along Avenue R from Sierra Highway to 25 th Street East. These improvements include , but are not limited to, sidewalk gap closures, driveway and curb ramp construction, traffic signal modification s, streetlight improvements, storm drain improvements, roadway rehabilitation, and signing & striping. It is anticipated that construction will take approximately 400 working days from the date the City issues the Notice to Proceed . The construction management and inspection services associated with PN 698 are anticipated to be required from July 2022 to June 2024.

Report to Mayor and City Council
Re: Award of PN 698, Agreement No. A-7854
May 4, 2022

Page 2 ends

DISCUSSION
MNS Engineers Inc. is one of the City’s on-call civil engineering consultants that can provide both civil engineering and inspection/construction management services. This project is federally funded and will need full time efforts to keep up with federal requirements for construction inspection as well as federally required paperwork throughout the duration of construction and into the project closeout phase. Due to the City’s shortfall of Public Works Inspection staff, the MNS team will be fully committed to daily inspection, preparing all paperwork and reports, coordination between the Contractor and City staff, as well as helping staff maintain project files using the Caltrans filing system. It is anticipated that this project will be audited in the future and we are confident that the MNS team will ensure that all federal processes and requirements are strictly adhered to.

FISCAL IMPACT
This agreement will be funded through Measure M (209) which has sufficient funds already allocated in Account No. S0058. The fiscal impact and remaining account balance can be seen in the following table:

SCOPE OF WORK COST
Construction Management and Inspection Services $708,640 Total Cost: $708,640
Account Number Starting Balance Remaining Balance
S0058209 $1,666,596 $957,956

STRATEGIC PLAN
Goal III: Invest in infrastructure to improve community livability.

C. Plan and maintain safe and attractive neighborhoods, streets, facilities, and public spaces with exciting programming that promotes active fund for everyone.

Prepared by: Chuck Heffernan, P.E., Director of Public Works Certified as to availability of Funds: Janelle Samson, Director of Finance Approved by: Ronda Perez, Interim City Manager
Approved as to form: Christopher Beck, City Attorney

ATTACHMENTS
Agreement No. A-7854

City Council Staff Report
DATE: MAY 4, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT

MAINTENANCE DEPARTMENT
DISTRICT: All
SUBJECT: APPROVE ADDITIONAL FUNDS OF $50,000 FOR PURCHASE ORDER NO. 2022 0000 WITH WALSMA OIL COMPANY, INC . FOR

DIESEL & UNLEADED FUEL, MOTOR OIL, AND LUBRICANTSIN AN
AMOUNT NOT TO EXCEED $435,000.

ISSUE
Approve additional funds of $50,000 forPurchase Order No. 20220000 with Walsma Oil Company, Inc. for diesel and unleaded fuel, motor oil, and lubricants in an amount not to exceed $435,000.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve additional funds of $50,000 for Purchase Order No. 2022 0000 with Walsma Oil Company, Inc. for Diesel & Unleaded Fuel, Motor Oil and Lubricants, in an amount not to exceed $435,000.

BACKGROUND
Walsma Oil Company, Inc. was awarded IFB 21 -004-3300 Diesel & Unleaded Fuel, Motor Oil and Lubricants on June 1, 2021 after two (2) vendor s responded to the IFB and the bid proposals were evaluated on a fixed unit price basis, lowest responsive bidder.

Purchase Order No. 20220000 with Walsma Oil Company, Inc., resulting from the award of IFB 21-004-3300, was approved for a term of one (1) year from July 1, 2021 through June 30, 2022 (FY 2021-2022), for an amount not to exceed $350,000.

Due to increased demand and fuel costs, a change order was processed on March 2, 2022, to add additional funds of $35,000. to Purchase Or der No. 20220000 , and approved by the Interim City Manager under her authority.

Report to Mayor and City Council
Re: Approve Additional Funds for Purchase Order No. 20220000 with Walsma Oil Company, Inc
May 4, 2022

Page 2 ends

DISCUSSION
Maintaining an on-site fueling station and bulk fuel deliveries are important for accessibility, product security, and best price economics. It is also advantageous in the event of emergency or disaster situations.

However, due to the continued demand and the drastic increase and volatility in fuel costs, additional funds are needed on Purchase Order No. 20220000 to cover the cost of fuel deliveries through the end of the fiscal year.

FISCAL IMPACT
Additional funds have been transferred from Fleet Maintenance operating accounts, with sufficient funds now budgeted in Fleet Maintenance Account 15433006-734100.

Purchase Order amount for Diesel & Unleaded Fuel, Motor Oil, and Lubricants will not exceed $435,000.
15433006-734100
Beginning Available Balance 36,000
Budget Transfer: Supplies-Maint&Repair-Equip/Auto 20,000 Budget Transfer: Cont Svcs-Maint&Repair-Equip 5,000
Revised Available Budget 61,000
Purchase Order No. 20220000 Requested Additional Encumbrance 50,000

STRATEGIC PLAN
Goal II: Ensure long-term fiscal health of the City and maintain funding for services.

A. Manage resources, costs, and liabilities to ensure the City’s long-term fiscal health.

Goal III: Invest in infrastructure to improve community livability.

B. Seek innovative, cost effective, customer focused methods of service delivery.

ATTACHMENTS

1. Purchase Order No. 20220000 Walsma Oil Company, Inc.

City Council Staff Report
DATE: MAY 4, 2022
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT

CAPITAL IMPROVEMENT PROGRAM DIVISION
DISTRICT: 1
SUBJECT: APPROVE CONSULTANT AGREEMENT WITH WITHERS &
SANDGREN, LTD. FOR PN 851, MELVILLE J. COURSON PARK
REVITALIZATION IN THE AMOUNT OF $365,000.

ISSUE
Approve Consultant Agreement with Withers & Sandgren, Ltd. for PN 851, Melville J.

Courson Park Revitalization in the amount of $365,000.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve Agreement with Withers & Sandgren, Ltd. for landscape architecture design services on PN 851, Melville J. Courson Park Revitalization; and

2. Authorize the Interim City Manager or her designee to execute Agreement No. A- 7869, with Withers & Sandgren, Ltd , in cluding minimal and/or non -substantive changes.

BACKGROUND
In March 2021, staff recognized the need to revitalize Melville J. Courson Park and submitted a grant application to the California Natural Resources Agency for the Melville J. Courson Park Revitalization project . In December 2021, the City of Palmdale was awarded grant funding through the Proposition 68 Statewide Park Developme nt and Community Revitalization Program for the Melville J. Courson Park Revitalization Project.

Project No. 851, Melville J. Courson Park Revitalization Project,will renovate the existing park based on the Park Master Plan created in January 2021 with c ommunity outreach and engagement. Courson Park is located at the corner of 10 th Street East and East Avenue Q12 adjacent to the Courson Park Public Pool, single family residences, and senior housing.

DISCUSSION
Report to Mayor and City Council
Re: Agreement No. A-7869
May 4, 2022

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Palmdale City CouncilMay 4, 2022

Palmdale City Council
May 4, 2022